2020-11-18 MinutesBOARD OF SUPERVISORS
MINUTES
November 18, 2020
Supervisors in Attendance:
(f Ms. Leslie A. T. Haley, Chair
W Mr. Kevin P. Carroll, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Christopher M. Winslow
Mr. James M. Holland
Dr. Joseph P. Casey
County Administrator
Ms. Haley called the meeting to order at 2:00 p.m. She stated
due to COVID-19 and the occupancy limits of the Public Meeting
Room, citizens requesting to speak before the Board will be
given the opportunity to comment in person at the appropriate
time.
1. APPROVAL OF MINUTES
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
of Supervisors approved the minutes of October 28, 2020, as
submitted.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
replaced item 11.A. Recognizing Boy Scouts Upon Attaining Rank
of Eagle Scout, and approved the agenda, as amended.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE - GENERAL SERVICES
Ms. Andrea Peeks, Acting Intergovernmental Relations
Administrator, highlighted the Buildings and Grounds division
of General Services which was instrumental in ensuring a
successful election. She described their duties which included
transporting voting equipment to and from polling locations
and opening and securing voting locations. She shared the
Registrar's appreciation for Buildings and Grounds' assistance
throughout the election. She described the many ways personnel
went above and beyond such as supporting the satellite voting
locations; supporting heavy citizen traffic; working a 22 -hour
workday; and being available and responsive, even on the
weekend.
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3.B. HUMAN RESOURCES ANNUAL REPORT FOR FISCAL YEAR 2020
Ms. Mary Martin Selby, Director of Human Resources (HR),
provided the Board with the Human Resources FY20 Annual Report.
She reviewed the composition of the HR team which includes the
Employee Medical Center (EMC). She discussed HR's top priority
to attract and retain quality staff. She introduced Ms. Candace
Lackey, Assistant Director, to discuss recruitment.
Ms. Lackey provided details of numerous outreach efforts in j
schools, colleges and universities, and local organizations J
within the community. She stated the county is also utilizing
electronic billboards to promote recruitment. She provided
statistics of recruitment and talent acquisition; percent of
vacancies filed internally; and the applicant clearance
process. She introduced Ms. Nancy Brooking, Assistant
Director, to discuss the ways in which the county rewards its
employees.
Ms. Brooking provided the Board with compensation highlights,
noting average salary and median salary both increased by 2.4
percent. She also noted salaries are still compressed with 85
percent of employees in the first or second quartile of salary
ranges. She provided details of the county's 10 -year merit
increase history. She stated a 2.8 percent average merit
increase annually will be needed for the public safety pay plan
if funded as currently drafted. She provided statistics of
Career Development Plans (CDPs) and stated the number of
department -specific plans has grown from 49 in FY17 to 114 in
FY20, which is a 133 -percent increase. She credited the two-
year decline in the turnover rate to CDPS. She reviewed county
health and dental benefits as well as 2021 healthcare rates.
She discussed the C -Fit Employee Wellness program, which has
been well-received by employees and continues to be a factor
in managing health care costs. She stated the EMC provided
approximately 14,000 services, thereby reducing the amount of
office visit claims to Anthem by $347,984. She reviewed the
retirement outlook and stated over 300 employees will be
eligible for full retirement by July 1, 2021, thus raising a
concern about the potential loss of institutional knowledge.
She provided details of the Retiree Commemorative Brick
Program, which has been expanded to include bricks for 168
eligible employees who retired prior to 2007. She stated 62
percent of employees participate in deferred compensation
plans, which is higher than the national average of 43 percent.
She provided data on leave utilization, paid parental leave,
leave under the Families First Coronavirus Response Act
(FFCRA), and the Employee Assistance Program.
Ms. Lackey discussed the many ways the county keeps employees
satisfied and provided a comprehensive review of the turnover
rate, which has shown a downward trend for the third
consecutive year. She provided data on grievances and
investigations. She then reviewed county workforce
demographics; generational demographics; the minority
workforce five-year trend; and the women and minorities
promotion trend.
Ms. Martin Selby stated HR and EMC professionals have been
essential in managing the COVID-19 pandemic, and she described
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the many ways they have supported the workforce and department
leaders. She noted the county's effort to get a Virginia
Retirement System (VRS) rule change to permit retirees in
essential professions to work full-time during the pandemic,
a rule change which applies to all VRS-covered employers in
the state. She discussed the creation of a comprehensive,
county -wide calendar which includes county -observed holidays,
cultural and religious holidays and observances, and a link to
all of the United States Presidential Proclamations. She stated
the Board approved the exchange of Lee -Jackson Day in January
to Presidents Day in February beginning in 2021. Lastly, she
reviewed future initiatives in support of the workforce,
including frontloading 40 hours of paid time off for new
employees.
Mr. Winslow expressed his appreciation for HR initiatives such
as covering health insurance premiums of furloughed employees
and leading the way for the VRS rule change. He inquired about
the current process for awarding paid time off.
Ms. Martin Selby stated new hires begin accruing seven hours
per pay period immediately upon employment, for a total of 168
hours per year for the first five years.
Mr. Winslow agreed this change is a positive tool to attract
good talent.
Mr. Carroll pointed out that this change will encourage sick
employees to stay home, thereby keeping their coworkers safe.
In response to Mr. Ingle's question relative to turnover rates
in other localities, Dr. Casey discussed the challenges of
determining what constitutes turnover. He stated the county
competes well with others, and turnover rates typically trend
downward during an economic issue. He further stated the public
safety pay plan study is an example of a tool to reduce
turnover. He stated a good retiree leaving after a long career
is not a part of a turnover ratio.
Ms. Haley noted the challenges of recruiting the millennial
workforce and stated initiatives such as this allow the county
to overcome the general tone in the marketplace.
At Dr. Casey's request, Ms. Martin Selby summarized the EMC's
role regarding COVID-19 management. She stated there are 6
medical providers for approximately 10,000 county and Schools
employees, and the EMC relies heavily on managers and Schools
staff to assist with screening cases. She further stated the
EMC helps with testing, medical care, contact tracing, and
return -to -work verifications. She stated HR is producing
documentation daily and will be doing more to inform county
and Schools employees of additional testing sites. She
expressed the hope that school nurses can be utilized more to
assist with triaging.
In response to Mr. Winslow's question relative to the present
role of school nurses, Ms. Martin Selby stated if employees
come to them, they will provide advice, but they are not
following an established protocol.
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Mr. Holland congratulated Ms. Martin and her team for
persevering during the pandemic and expressed his appreciation
for the future initiatives to meet the needs of employees.
In response to Mr. Ingle's question relative to the process
for clearing employees seen by private providers, Nurse
Practitioner Laura Jensen stated the EMC's goal is safety for
everyone involved. She expressed concerns that private
providers may not be as thorough as the EMC, and rapid tests
are not consistently accurate. She acknowledged that staffing j
is a big problem, and there can be a discussion to see if there .NO/
is another way.
Mr. Ingle agreed safety is a top priority but noted teachers
need to be at the top of the list to ensure sufficient staffing.
Ms. Haley expressed her appreciation for the presentation.
3.C. SCHOOL BUS SAFETY AND E -BUS UPDATES
Mr. Scott Zaremba, Deputy County Administrator, stated staff
is requesting the Board to set a public hearing in December to
consider the establishment of a video camera enforcement
program for school bus stop -arm violations. He further stated
the video camera enforcement program was initially presented
to the Board in 2015 but was ultimately withdrawn due to the
fiscal concerns of needing a law enforcement officer to serve
the summonses. He stated since that time, the General Assembly
has amended the state law to permit service by mail. He
provided data of 2019 stop -arm violations which equate to 17
million violations occurring in America over a school year. He
discussed current stop -arm camera technology features as well
as additional technology features available. He described a
typical enforcement program process.
In response to Ms. Haley's question relative to the extent of
law enforcement's involvement in the process, Mr. Zaremba
stated either a law enforcement officer or a civilian employed
by the Police Department would review the evidence package and
determine whether a summons is to be issued.
Mr. Zaremba continued his explanation of the enforcement
process. He stated the vendor mails to the vehicle owner a $250
ticket which includes a link to view the video online. He noted
that 95 percent of violators pay the ticket once they see the
video evidence. He stated each ticket contains a required
notice of the owner's ability to rebut the presumption that
the owner is the driver. He reviewed the vendor's
responsibilities in the process, the costs of running the
program, and the potential monthly revenue of $63,500 per 100
buses. He stated the revenue from the program would cover one
to two staff members in the Police Department to review the
evidence packets. He further stated if the program is
successful in reducing the number of violations, thereby
reducing the revenue, the county does not have to pay the
technology fee above what the tickets generate. He stated 98
percent of violators who get a ticket do not illegally pass a
school bus a second time. He reviewed the proposed timeline
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with an anticipated enforcement date beginning with the 2021
school year.
Discussion ensued relative to the defensibility of the video
footage and the evidence chain.
In response to Ms. Haley's question, Mr. Josh Davis, Chief
Operations Officer for Schools, confirmed School Board members
approve of establishing a program to enforce stop -arm
violations.
In response to Mr. Carroll's question, Mr. Davis stated Schools
has earmarked Coronavirus Aid, Relief, and Economic Security
(CARES) Act funds and issued a purchase order for the
acquisition of tablets and onboard computers in advance of the
Board's decision relative to the stop -arm violation
enforcement program.
At Ms. Haley's request, Mr. Davis provided the Board with an
update on the eBus program offered by Dominion Energy. He
stated an electric bus will decrease operating expenses by
approximately 60 percent over the lifetime of a bus. He further
stated Dominion Energy has offered to subsidize a program to
electrify a small portion of the county's bus fleet. He
explained Dominion Energy's process for establishing charging
stations and placing buses on the grid. He stated the county
initially would receive 2 of 50 buses being provided statewide.
He further stated the Board has a public hearing on the agenda
to convey easements to Virginia Electric and Power Company for
charging stations at the Walmsley School Bus Maintenance
Facility.
(, Dr. Casey stated a favorable outcome of the pilot program could
result in most, if not all, of the county's buses being
electrified. He further stated this program would also
alleviate off-season parking constraints by providing a safe,
secure location for buses which will be used by Dominion Energy
for battery backup during the peak demands of summer.
Mr. Davis stated he hopes this will be the first of many
easements.
Mr. Holland stated this is a wonderful opportunity to
transition away from purchasing diesel buses.
3.D. PUBLIC SAFETY PROPOSED DECEMBER PUBLIC HEARINGS
REGARDING NOISE ORDINANCE AND BERMS FOR TARGET
SHOOTING
Mr. Jeff Mincks, County Attorney, provided the Board with a
summary of two proposed public hearings in December relative
to public safety issues. He first discussed target shooting
and concerns relative to the potential for stray bullets to
cross over to neighboring properties. He stated in response to
this concern, the proposed ordinance amendment would require
an effective berm or backstop on the shooter's property to
ensure bullets stay on the property. He then discussed a
proposed amendment to the noise ordinance relative to loud
music or amplified sound. He explained the current restriction
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on amplified sound does not go into effect until 12:00
midnight, which staff believes is too late, and stated staff
recommends changing the restriction to an earlier time of 11:00
p.m. He provided the Board with a chart which indicates that,
on average, noise calls tend to increase around 11:00 p.m. and
peak through 2:00 a.m. He stated the proposed amendments would
also regulate daytime noise occurring inside. He further stated
the proposed amendment also reflects that the complainant may
need to be involved in the prosecution of a noise violation.
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3.E. COMMUNITY DEVELOPMENT'S NEW TECH SYSTEM UPDATE
Mr. Jesse Smith, Deputy County Administrator, provided the
Board with an update on the Enterprise Land Management (ELM)
System project to replace multiple aging Community Development
computer systems with one new comprehensive system. He
discussed the project objectives which include, among other
things, improvement in the customer service experience by
increasing access to online services and decreasing processing
time. He provided annual statistics of the average number of
plans reviewed (5,000), permits issued (20,000), and
inspections conducted (100,000). He announced the project came
in around $0.5 million under budget; system acceptance is
planned for December; and go -live training will occur in
January followed by a full rollout. He stated at the onset of
the pandemic, Community Development shut down for only one day
and then pivoted to new procedures to ensure continuity of
services. He introduced Mr. Ron Clements, Building Official,
to discuss electronic plan submittals and reviews.
Mr. Clements stated the eReview process has been well-received i
by the builder and developer community. He displayed an image J
of the portal and reviewed the online options available to
customers. He also displayed an image of the online dashboard
which is a one-stop summary of activity. He reviewed internal
and outreach education tools and opportunities. He provided
details of the system as seen by back office staff who will
benefit from workflow assignments for electronic plan review.
He provided examples of markup capabilities such as callouts
and stamps for staff to provide written comments on plans.
Ms. Haley stated Board members are hearing positive comments
from the community and commended staff for their efforts.
In response to Mr. Ingle's question relative to notifying
printers to begin offering digital services, Mr. Clements
stated the outreach piece of the project is next.
Mr. Ingle stated the project is moving Community Development
into the next century.
Dr. Casey stated the ELM project has consolidated many j
departments, and conversations are being held to break down j
both perceived and real silos in operations.
In response to Mr. Carroll's question relative to how the
system benefits the average building permit customer, Mr.
Clements stated the process will be faster and less disjointed
between systems, thereby improving efficiency and
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communication. He further stated employees will benefit from
having to learn only one system.
In response to Mr. Carroll's question, Mr. Clements confirmed
the Health Department will have access to the system. He stated
staff will try to make it as easy as possible on homeowners.
3.F. FINANCIAL AND ECONOMIC UPDATE
Mr. Matt Harris, Deputy County Administrator, stated the
purpose of the work session is to provide the Board with an
annual check-in on FY20 as well as the current fiscal year and
an outlook going out to 2026. He introduced Mr. Gerard Durkin,
Acting Budget Director, to first provide an economic update.
Mr. Durkin stated the current economic forecast underpins the
proposed budget amendments and the development of the 2022
budget. He provided the Board with a chart of both the National
Weekly Economic Index and News Sentiment. He also provided a
chart of Chesterfield Employment Percent Change from Peak
Employment. He stated while the employment situation has
improved, the county is at an inflection point which could go
either way. He stated the county's year -over -year growth for
September sales was up 9.8 percent, which is ahead of state
collections of 8.6 percent. He then reviewed the county's
housing situation, noting in September the median single-
family home sale price reached $315,000, which is a 19.3 -
percent year -over -year growth. He stated this increase is
positive from a revaluation standpoint since real estate is
the county's largest revenue driver.
In response to Mr. Holland's question relative to the
revaluation rate, Mr. Durkin stated staff assumed a minus 2.5
percent rate for the FY21 budget.
Mr. Winslow stated the sales tax figures underscore the
purchasing power of Chesterfield County citizens.
Mr. Harris provided the Board with a FY20 year-end recap
starting with Schools. He stated Schools has a $16.9 million
surplus and has requested the Board to allocate the surplus as
follows: $1.9 million to be held by the county for debt
service, and $8.2 million to be reappropriated and transferred
for a one-time, two -percent bonus. With regard to the two -
percent bonus, Mr. Harris explained that the $8.2 million could
be either utilized to provide a one-time bonus or set aside to
support a teacher pay plan in conjunction with a multi-year
implementation strategy to ensure sustainability.
In response to Ms. Haley's question, Mr. Harris agreed that
using the $8.2 million to support the implementation of a
teacher pay plan would be similar to the county's use of public
safety savings to support the implementation of the public
` safety pay plan.
Mr. Harris stated Schools' third request is for $6.7 million
to be reappropriated and transferred for security upgrades and
major maintenance. He noted that because the proposed
amendments are greater than one percent of the overall budget,
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a public hearing is required. He then reviewed the county's
FY20 year-end recap sources and uses. He provided details of
proposed real property uses totaling $27.8 million which
include Economic Development sites; capital facility sites;
and purchase of the credit union building. He also provided
details of proposed capital equipment uses totaling $8.8
million which include River City Sportsplex enhancements;
capital project funding; COPS grant equipment; and grounds
maintenance equipment. He then provided details of a request
totaling $2 million for a one-time $500 bonus for full-time i
employees, or a one-time $250 bonus for part-time, benefits �/
eligible employees, to be paid around the holidays. He stated
$8.7 million in savings generated by the public safety agencies
would be set aside to sustain the public safety pay plan. He
noted the funds are not needed to get the pay plan off the
ground, but they would be held in reserve and could provide
three years of coverage if ever necessary. He stated Mr.
Carroll has been an advocate for establishing a financial
policy to reserve any public safety savings and utilize those
funds to support the public safety pay plan, and staff will
bring that policy to the Board in December if it so desires.
Lastly, he stated $6.5 million would be set aside for future
revenue stabilization issues.
In response to Ms. Haley's request for an estimated cost of a
one-time, $500 bonus for Schools employees, Mr. Harris
estimated the cost to be approximately $4 million, which is
half of Schools' current request for $8.2 million to provide
a one-time, two -percent bonus.
Ms. Haley expressed her concerns relative to Schools' providing
a one-time, two -percent bonus. She stated a one-time, across-
the-board bonus would be a much more favorable approach and
would show Schools' commitment to the teacher pay plan. She
stated the Board is looking for collaboration from the School
Board and Schools Administration to be equally committed with
their reserves and other opportunities with financial savings
if the pay plan is a priority.
Mr. Winslow agreed with Ms. Haley and urged the School Board
to consider adopting a flat fee across the board which would
send a good message of teamwork.
Mr. Holland concurred with Mr. Winslow and stated the bonus is
a very good idea. He further stated once the teacher pay plan
study is available, he would like to see the financials. He
stated the surplus provides an opportunity to initially fund
the public safety pay plan and then to sustain it. He further
stated the plan to fund and sustain the teacher pay plan needs
to be kept in the forefront. He stated the transfer to Schools
ultimately revolves around the county's coffers.
Mr. Harris stated the County -Schools Liaison Committee will be
discussing the teacher pay plan study at its meeting on
November 30, 2020.
Mr. Harris then provided the Board with a recap of the FY21
budget. He stated the adopted FY21 budget was $52 million less
than the original proposed budget. He noted the local transfer
to Schools was still $9.6 million higher than the FY20
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transfer, thereby preserving investment in education. He
stated the county was also able to maintain strategic public
safety investments; operating support for the 2020 election;
and the major maintenance investment goal of 2.5 percent. He
reviewed proposed expenditure restorations which include
lifting of the hiring freeze, part-time staffing, existing
career development, pending promotions, and training; other
structural items such as the Greater Richmond Convention Center
Authority pass-through and liability contributions; and tax
relief. He stated the proposed FY21 amendments have an emphasis
on the workforce, and he provided details of the public safety
pay plan implementation strategy. He further stated the rest
of the workforce would receive a two -percent merit increase
effective in January. He reviewed other modest service
enhancements contemplated in the proposed FY21 amendments. He
provided details of the capital outlook.
In response to Ms. Haley's question relative to funding for
the teacher pay plan, Mr. Harris stated the proposed amendments
to do not take into consideration funding needed to implement
the teacher pay plan, but the proposed amendments utilize less
than half of the anticipated capacity. He discussed the 5.5
Year Plan which focuses on sustainability. He provided the
Board with an update on CARES funding, noting the guidance has
been relaxed, and Economic Development's Back In Business
grants have been successful. He summarized the appropriation
requests and provided next steps.
In response to Mr. Holland's question relative to the tax
relief program, Mr. Harris stated staff will revisit the topic
in the January timeframe.
4. REPORTS
4.A. DISTRICT IMPROVEMENT FONDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement
Funds.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
6. DINNER
On motion of Mr. Holland, seconded by Mr. Carroll, the Board
recessed for dinner.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Reconvening:
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Ms.
Haley stated due to COVID-19 and the occupancy
limits of
the
Public Meeting Room, citizens requesting to speak before
Planning District Commission, who
the
Board will be given the opportunity to comment
in person
with a resolution honoring
at
the appropriate time.
7.
INVOCATION
The
Honorable Leslie Haley, Midlothian District
Supervisor,
gave
the invocation.
8.
PLEDGE OF ALLEGIANCE
Eagle
Scout Stephen Aaron Brown led the Pledge of
Allegiance
to
the Flag of the United States of America.
9. COUNTY ADMINISTRATION UPDATE
9.A. AUDITED FINANCIAL REPORT PRESENTATION BY INDEPENDENT
AUDITOR
Dr. Casey introduced Mr. Rob Churchman, Engagement Partner with
Cherry Baekart, LLP, who presented the county's FY2020
Comprehensive Annual Financial Report to the Board of
Supervisors and thanked the county for its participation in
the audit process.
Mr. Holland thanked Mr. Churchman for the tremendous job and
stated the county is a model of financial excellence. )j
Mr. Winslow expressed his appreciation for validating the good
work of county employees on a day-to-day basis.
9.B. ELECTRONIC BILLBOARD UPDATE
Dr. Casey announced a partnership with Lamar Advertising which
allows the county to have space on a new electronic billboard
(e -billboard) at no cost. He stated the e -billboard, which is
located on eastbound Midlothian Turnpike, has been utilized
since late August to promote many messages such as election
topics, fire safety, career opportunities with the county, and
COVID-19 relief opportunities. He further stated another e -
billboard will become operational in the spring of 2021 in the
area of Courthouse Road and Hull Street.
9.C. CRATER PDC RESOLUTION
Dr. Casey
introduced Mr.
Alec Brebner, the new Executive
Director
of the Crater
Planning District Commission, who
presented
the Board of Supervisors
with a resolution honoring
the many contributions and accomplishments of the Crater
Planning District Commission.
Ms. Haley expressed appreciation for the resolution.
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Mr. Winslow thanked Ms. Mary Martin Selby and her team for
their participation in the recruitment of Mr. Brebner to fill
the Executive Director position upon the retirement of Mr.
Denny Morris.
10. BOARD MEMBER REPORTS
Mr. Holland announced new signage located at Iron Bridge Road
and Ridgedale Parkway directing visitors to SwimRVA, Stratton
Park, and Ukrop Park. He also announced the opening of
businesses and eating establishments in the new plaza adjacent
to the county complex.
Mr. Carroll announced he participated in the 2^a Annual
Chesterfield County Motorcycle Biker Rally which was a great
event sponsored by Parks and Recreation and held at the county
fairgrounds on Veterans Day.
Mr. Winslow thanked Planning staff for their assistance with
many small focus area plans happening in the Clover Hill
District such as the area near River City Sportsplex which has
a variety of land uses. He stated the goal is to make the area
a nice destination for visitors to that part of the county.
Mr. Ingle announced he recently visited with Cub Scout Pack
2819 where he was able to share about government. He offered
to meet with any groups in the Bermuda District desiring to
speak with a member of the local government.
Mr. Carroll noted that public safety personnel were a
tremendous support to Parks and Recreation during the Biker
Rally, and Police and Sheriff personnel escorted the entire
motorcade back and forth.
11. RESOLUTIONS AND SPECIAL RECOGNITIONS
11.A. RECOGNIZING BOY SCOUTS UPON ATTAINING RANK OF EAGLE
SCOUT
Ms. Susan Pollard, Director of Communications and Media,
introduced Mr. Stephen Aaron Brown, who was present to receive
the resolution.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
adopted the following resolution:
WHEREAS, the Boy Scouts of America was incorporated by
Mr. William D. Boyce on February 8, 1910, and was chartered by
Congress in 1916; and
WHEREAS, the Boy Scouts of America was founded to build
character, provide citizenship training and promote physical
fitness; and
WHEREAS, after earning at least 21 merit badges in a wide
variety of skills including leadership, service and outdoor
life, serving in a leadership position in a troop, carrying
out a service project beneficial to their community, being
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active in the troop, demonstrating Scout spirit, and living up
to the Scout Oath and Law, Mr. Stephen Aaron Brown, of Troop
2842, sponsored by Chesterfield Baptist Church, has
accomplished those high standards of commitment and has reached
the long -sought goal of Eagle Scout, which is received by only
four percent of those individuals entering the Scouting
movement; and
WHEREAS, growing through his experiences in Scouting,
learning the lessons of responsible citizenship, and
endeavoring to prepare himself for a role as a leader in
society, Stephen has distinguished himself as a member of a
new generation of prepared young citizens of whom we can all
be very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 18th day of November 2020,
publicly recognizes Mr. Stephen Aaron Brown, extends
congratulations on his attainment of Eagle Scout, and
acknowledges the good fortune of the county to have such an
outstanding young man as its citizen.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Mr. Brown introduced his family and provided details of his
project to build handicap -accessible benches for the Hunter
Holmes McGuire VA Medical Center.
Ms. Haley commended Mr. Brown for his hard work and thanked
him for his commitment to the community.
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12. NEW BUSINESS
12.A. APPOINTMENTS
12.A.1. ECONOMIC DEVELOPMENT AUTHORITY
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
simultaneously nominated/ appointed the following to serve as
at -large members of the Economic Development Authority: Mr.
Jesse Calloway, whose term is effective immediately and expires
June 30, 2022; Ms. Danielle Fitz-Hugh, whose term is effective
immediately and expires June 30, 2023; and Mr. Faizan Habib,
whose term is effective immediately and expires June 30, 2024.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
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12.8. CONSENT ITEMS
12.B.1. ADOPTION OF RESOLUTIONS
12.B.i.a. RESOLUTION RECOGNIZING MS. EILEEN GANNON,
DEPARTMENT OF MENTAL HEALTH SUPPORT SERVICES,
UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
( adopted the following resolution;
4`✓ WHEREAS, Ms. Eileen Gannon was hired by Chesterfield
County Mental Health Support Services on March 1, 1999 as a
clinician on the CSB Emergency Services team; and
WHEREAS, Ms. Gannon held the position of Crisis Clinician
for the entirety of her 21 -year career with Chesterfield
County; and
WHEREAS, Ms. Gannon provided 24/7 emergency and crisis
services, by phone and in person, to individuals experiencing
acute distress throughout the county, many managing
challenging situational circumstances, mental illnesses,
substance use disorders, and intellectual or developmental
disabilities; and
WHEREAS, Ms. Gannon provided necessary support for
families, friends, and community partners in assisting
individuals in psychiatric emergencies; and
WHEREAS, Ms. Gannon maintained certification under
Virginia law and as established by the Department of Behavioral
Health and Developmental Services as a Virginia Certified
Preadmission Screening Clinician in order to prepare reports
and recommendations for psychiatric hospitalization to the
court under the Code of Virginia; and
WHEREAS, Ms. Gannon served as a Critical Incident Stress
Management (CISM) trained clinician to address psychological
crisis intervention; and
WHEREAS, Ms. Gannon served as a trainer to Chesterfield
Emergency Communications staff; and
WHEREAS, Ms. Gannon helped to develop building safety
procedures known as Dr. Eli; and
WHEREAS, Ms. Gannon was an ambassador to the CSB Children
and Adolescent Services Team and the CSB Prevention Services
Team; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 18th day of November 2020,
20-796
11/18/2020
WHEREAS, Ms.
Gannon was a
member of the Peer Review
Committee to review clinical cases
and implement procedures to
improve treatment
practices; and
WHEREAS, Ms.
Gannon served as a mentor and trainer for
Crisis Clinician
staff throughout
her tenure.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 18th day of November 2020,
20-796
11/18/2020
publicly recognizes the outstanding contributions of Ms.
Eileen Gannon and extends appreciation, on behalf of its
members and the citizens of Chesterfield County, for 21 years
of service, congratulations upon her retirement, and best
wishes for a long, happy and healthy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.E.1.b. RESOLUTION RECOGNIZING MS. BETTINA LEADUM, V
DEPARTMENT OF MENTAL HEALTH SUPPORT SERVICES,
UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Bettina Leadum was hired by Chesterfield
County Mental Health Support Services on September 27, 1993 as
an Account Clerk; and
WHEREAS, Ms. Leadum was promoted to Senior Account Clerk
on August 14, 1995, and again promoted to Principal Account
Clerk on February 22, 1999; and
WHEREAS, Ms. Leadum served as the primary Accounts
Receivable representative assisting new and returning
consumers/families with the required financial documentation
at in -take; and
WHEREAS, Ms. Leadum was instrumental in the
implementation of the Same Day Access Team in 2015 with
Chesterfield leading the state as one of the first Community
Services Boards to accomplish the creation of such a team in
order to reduce and eliminate waiting lists for individuals
seeking to receive mental health care; and
WHEREAS, Ms. Leadum transferred to a Customer Service
Representative with the Same Day Access (SDA) Team, assisting
Chesterfield residents with enrolling in mental health
services; and
WHEREAS, Ms. Leadum demonstrated excellent knowledge of
insurance payors and consumer payment responsibilities, was
the primary staff responsible for administrative and financial
intakes and for billing Medicare, and worked closely with the
County Treasurer's Office making accurate and routine deposits
on behalf of the CSB; and
WHEREAS, Ms. Leadum participated in the Rapid Cycle Team
Change Committee and served on the Diversity Advisory Group
Committee, celebrating and promoting diversity, inclusion,
equality, and opportunity; and
WHEREAS, Ms. Leadum attended the Virginia Association of
Reimbursement Officers conferences; and
WHEREAS Ms. Leadum attended and graduated from the
Chesterfield University, earning a certificate from the School
of Quality and Continuous Improvement; and
20-797
11/18/2020
WHEREAS, Ms. Leadum passionately served on the Customer
Service Committee; dedicated hours to plan, set up and break
down for the annual Customer Service Event held for all MHSS
staff; and also assisted with the planning and decorating for
the agency's winter event; and
WHEREAS, Ms. Leadum volunteered to work multiple shifts
within MHSS Residential Services during the pandemic; and
WHEREAS, Ms. Leadum's dedication, reliability and helpful
manner has been invaluable during her time at Chesterfield
Mental Health Support Services and she will be missed by staff,
individuals and family members alike.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 18th day of November 2020,
publicly recognizes the outstanding contributions of Ms.
Bettina Leadum and extends appreciation, on behalf of its
members and the citizens of Chesterfield County, for 27 years
of service, congratulations upon her retirement, and best
wishes for a long, happy and healthy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.E.1.c. RESOLUTION RECOGNIZING MR. DENNIS L. LOVETT,
DEPARTMENT OF GENERAL SERVICES, FLEET
MANAGEMENT DIVISION, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, on August 7, 2000, Mr. Dennis L. Lovett joined
Chesterfield County in the Fleet Services Division of the
Department of General Services as a Parts Clerk; and
WHEREAS, in 2001, Mr. Lovett was reclassified to Parts
Technician; and
WHEREAS, in 2003, Mr. Lovett graduated from the School of
Quality and Continuous Improvement; and
WHEREAS, Mr. Lovett completed Levels One and Two of the
Automotive Parts Technician Career Development Plan; and
WHEREAS, Mr. Lovett demonstrated a high level of
competency in the skills and knowledge required for an
Automotive Parts Technician; and
WHEREAS, Mr. Lovett is skilled in inventory control and
was instrumental in maintaining accuracy; and
/� WHEREAS, Mr. Lovett's organizational skills and
mentorship of new team members contributed to the operational
success of Fleet Services; and
WHEREAS, Mr. Lovett will be missed by fellow co-workers
and customers.
20-798
11/18/2020
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mr. Dennis L. Lovett, expresses the
appreciation of all residents for his service to Chesterfield
County, and extends appreciation for his dedicated service to
the County and congratulations upon his retirement, as well as
best wishes for a long and happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None. l
12.B.1.d. RESOLUTION RECOGNIZING MR. DONALD L. ROSE,
POLICE DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Donald L. Rose will retire from the Chesterfield
County Police Department on December 1, 2020 after providing
over 45 years of outstanding quality service to the residents
of Chesterfield County; and
WHEREAS, Mr. Rose began his career in 1975 when he was
employed as a Dog Warden; and
WHEREAS, Mr. Rose was promoted to Dog Warden Supervisor
in 1976 and has been serving as the Animal Control Supervisor
over the last 44 years; and
WHEREAS, during his tenure, Mr. Rose has served as
president of the Virginia Animal Control Association, and
currently serves as the Safety Officer of the Animal Services
Unit; and
WHEREAS, Mr. Rose earned an Achievement Award in 1996 for
his cooperative attitude, maintaining the highest level of care
for the animals, and adhering to all policies and work
procedures during the extended construction of a new
Chesterfield County animal shelter and expansion of the
existing facility; and
WHEREAS, Mr. Rose received the Mason T. Chalkley Award
for Excellence in 1999 for unwavering dedication to the
animals, employees and the county, and he put forth tremendous
effort to change the philosophy and image of the animal shelter
and remained steadfast in his efforts to make Chesterfield
County Animal Control among the best in Virginia; and
WHEREAS, Mr. Rose was selected as the Animal Services
Officer of the Year in the year 2000 and again in 2013,
recognizing his dedication to duty, leadership and selfless
acts to help animals housed in the Animal Shelter; and
WHEREAS, Mr. Rose is recognized for his strong work -ethic,
helpful attitude, and teamwork, all of which he has utilized
within the Police Department and in assisting citizens of
Chesterfield County; and
20-799
11/18/2020
WHEREAS, Mr. Rose has provided the Chesterfield County
Police Department with many years of loyal and dedicated
service; and
WHEREAS, Chesterfield County and the Board of Supervisors
will miss Mr. Rose's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mr. Donald L. Rose, expresses the appreciation
of all residents for his service to Chesterfield County, and
extends appreciation for his dedicated service to the County
and congratulations upon his retirement, as well as best wishes
for a long and happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.1.e. RESOLUTION RECOGNIZING MS. SAUNDRA KRUMPE,
CHESTERFIELD -COLONIAL HEIGHTS DEPARTMENT
OF SOCIAL SERVICES UPON HER RETIREMENT
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Ms. Saundra Krumpe began her tenure with
Chesterfield County as a temporary employee with General
Services on November 8, 1984; and promoted to a full-time
Senior Clerk Typist/Receptionist with Chesterfield Vocational
Services on January, 28, 1985; and promoted to Data Entry
Operator with Human Resources on July 14, 1986; and promoted
to Personnel Technician on April 20, 1987; and transferred to
Social Services as a Senior Human Resources Technician on
October 4, 1999; and
WHEREAS, Ms. Krumpe performed duties as Senior Clerk
Typist/Receptionist, serving as a secretary and responsible
for processing transactions, correspondences, analyzed all
payroll records, accounts payable and reconciliation, while
maintaining proficiency; and
WHEREAS, in her role as Personnel Technician, Ms. Krumpe
effectively communicated recruitment/ selection policies and
procedures to departmental liaisons and managers, and she was
formally recognized for her excellent assistance to the
department by being extremely professional and reliable, and
never hesitant about providing a timely response; and
20-800
11/18/2020
WHEREAS, Ms. Krumpe made significant contributions in the
Human Resource profession by being a champion for cross -
department collaboration within the Human Resource work
environment, providing patience and guidance to her peers and
up-and-coming Human Resource professionals; and
WHEREAS, Ms. Krumpe displayed extensive knowledge of laws
impacting employment and provided crucial input on the
development of many Affirmative Action Plans with a
considerable impact on compliance with the Americans with
Disabilities Act and Civil Rights Act of 1991; and
20-800
11/18/2020
WHEREAS, Ms. Krumpe was provided KUDOS from fellow county
employees for Customer Service, Teamwork, Quality of
Community/Work Life and Effective Communications; and
WHEREAS, in her role as Senior Human Resource Technician,
Ms. Krumpe worked on several projects impacted by her vast
knowledge with policies and played a key role in workgroups to
draft and develop Human Resources Standard Operating
Procedures; and
WHEREAS, Ms. Krumpe during her tenure has served on
numerous committees such as CARED (Coworkers Appreciating and
Rewarding Each Other Through Diversity); Chesterfield Employee
Association, to include serving as Vice President and
Secretary, Diversity Committee, representing Quality Counsel,
Graduating from Total Quality Improvement and Supervisory
Institute; and
WHEREAS, throughout her career Ms. Krumpe has been
steadfast in her commitment to the citizens of Chesterfield
County and the City of Colonial Heights, and her efforts have
aided the department in successfully meeting key performance
goals.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Ms. Saundra Krumpe and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long happy retirement.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.8.2. AWARD OF CONSTRUCTION CONTRACT AND EXECUTE
AGREEMENT FOR RENOVATION AND RELOCATION FOR
HARROWGATE PARK PHASE II
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the Procurement Director to award and execute a
construction contract with Southwood Building Systems in the
amount of $1,848,100 and execute all necessary change orders
for the renovation and relocation for Harrowgate Park Phase
II.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.8.3. AMEND THE MINUTES OF FEBRUARY 28, 2018
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
amended the minutes of February 28, 2018 to include the
adoption of the following resolutions:
20-801
11/18/2020
12.A.4. ACCEPTANCE OF STATE ROADS
Z Zi]
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Creek
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705
Street Name and/or Route Number
Hidden Falls Court, State Route Number 7966
From: Hidden Falls Drive, (Route. 7965)
To: The cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 225, PAGE 73
Right of Way width (feet) = 40
Hidden Falls Drive, State Route Number 7965
From: Hidden Falls Court, (Route. 7966)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 225, Page 73
Right of Way width (feet) = 56
• Hidden Falls Drive, State Route Number 7965
From: Woolridge Road, (Route. 668)
To: Hidden Falls Court, (Route. 7966), a distance of: 0.10
miles.
Recordation Reference: Plat Book 225, Page 73
Right of Way width (feet) = 56
And, further, the Board adopted the following resolution:
20-802
11/18/2020
Chesterfield
County; and
WHEREAS,
the Resident Engineer
for the Virginia
Department of
Transportation has advised
this Board the streets
meet the requirements
established by the
Subdivision Street
Requirements
of the Virginia Department
of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Creek
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705
Street Name and/or Route Number
Hidden Falls Court, State Route Number 7966
From: Hidden Falls Drive, (Route. 7965)
To: The cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Plat Book 225, PAGE 73
Right of Way width (feet) = 40
Hidden Falls Drive, State Route Number 7965
From: Hidden Falls Court, (Route. 7966)
To: The end of maintenance, a distance of: 0.03 miles.
Recordation Reference: Plat Book 225, Page 73
Right of Way width (feet) = 56
• Hidden Falls Drive, State Route Number 7965
From: Woolridge Road, (Route. 668)
To: Hidden Falls Court, (Route. 7966), a distance of: 0.10
miles.
Recordation Reference: Plat Book 225, Page 73
Right of Way width (feet) = 56
And, further, the Board adopted the following resolution:
20-802
11/18/2020
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
vision: The
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705
Street Name and/or Route Number
• Magnolia Cove Circle, State Route Number 7955
From: Blossom Point Road, (Route 7891)
To: The end of maintenance: a distance of: 0.05 miles.
Recordation Reference: Deed Book 7973, Page 928
Right of way width (feet) = 47
• Magnolia Bluff Court, State Route Number 7954
From: Magnolia Shore Lane, (Route 7892)
To: The cul-de-sac, a distance of: 0.14 miles.
Recordation Reference: Deed Book 7973, Page 928
Right of Way width (feet) = 47
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.8.4. AUTHORIZE THE COUNTY ADMINISTRATOR TO ACCEPT
AND APPROPRIATE THE COMPREHENSIVE OPIOID,
STIMULANT, AND SUBSTANCE ABUSE SITE BASED
PROGRAM (COSSAP) GRANT AWARD OF $1,192,430
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the County Administrator to accept and appropriate
the Comprehensive Opioid, Stimulant and Substance Abuse Site
Based Program (COSSAP) Grant Award of $1,192,430.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-803
11/18/2020
12.B.5. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY
AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR
THE 2020 STATE HOMELAND SECURITY GRANT PROGRAM
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
authorized the receipt and appropriation of grant funding in
the amount of $100,000 from the 2020 State Homeland Security
Grant Program to enhance election cyber security for
Chesterfield County.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.6. ADOPTION OF THE 2021 LEGISLATIVE PROGRAM
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the 2021 Legislative Program. (It is noted a copy of
the program is filed with the papers of this Board.)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.7. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdiv:
Tvne Chance to
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
20-804
11/18/2020
• Jessup Meadows Drive, State Route Number 3928
From: 0.01 miles west of Bison Ford Drive, (Route 8068)
To: Jessup Meadows Court, (Route 8246), a distance of: 0.04
miles
Recordation Reference: Plat Book 260, Page 46
Right of Way width (feet) = 40
• Jessup Meadows Drive, State Route Number 3928
From: Jessup Meadows Court, (Route 8246)
To: The cul-de-sac, a distance of: 0.04 miles
r
Recordation Reference: Plat Book 260, Page 46
J
Right of Way width (feet) = 40
• Bison Ford Drive, State Route Number 8068
From: 0.01 miles south of Jessup Meadows Drive, (Route 3928)
To: The temporary cul-de-sac, a distance of: 0.08 miles
Recordation Reference: Plat Book 260, Page 46
Right of Way width (feet) = 40
• Jessup Meadows Court, State Route Number 8246
From: Jessup Meadows Drive, (Route 3928)
To: The cul-de-sac, a distance of: 0.07 miles
Recordation Reference: Plat Book 260, Page 46
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Jessup Meadows Section "H"
Type Change to the Secondary System miles of State Highways•
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
20-805
11/18/2020
Bison Ford Drive, State Route Number 8068
From: 0.09 miles south of Jessup Meadows Drive, (Route 3928)
To: The cul-de-sac, a distance of: 0.04 miles
Recordation Reference: Plat Book 266, Page 1
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Cambria Cove Section 5
Type Change to the Secondary System miles of State
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
20-806
11/18/2020
• Knighton Circle, State Route Number 8039
From: 0.01 miles north of New Gale Drive,
(Route 8040)
To: The temporary cul-de-sac, a distance
of: 0.08 miles
Recordation Reference: Plat Book 259, Page
65-67
Right of Way width (feet) = 47
And, further, the Board adopted the following
resolution:
WHEREAS, the streets described below
are shown on a plat
recorded in the Clerk's Office of the
Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer
for the Virginia
Department of Transportation has advised this
Board the streets
meet the requirements established by the
Subdivision Street
Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that
this Board requests
the Virginia Department of Transportation
to add the streets
described below to the secondary system
of state highways,
20-806
11/18/2020
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND,
BE IT FURTHER
RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia
Department of
Transportation.
j
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334
Street Name and/or Route Number
• Stonecobble Lane, State Route Number 8233
From: Spring Run Road, (Route 662)
To: Cobblecreek Road (Route 8234), a distance of: 0.04
miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 50
• Cobblecreek Road, State Route Number 8234
From: Stonecobble Lane, (Route 8233)
To: Cobblegrove Drive, (Route 8235), distance of: 0.08
miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
• Cobblecreek Road, State Route Number 8234
From: Cobblegrove Drive, (Route 8235)
To: The cul-de-sac, a distance of: 0.02 miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
• Cobblecreek Road, State Route Number 8234
From: Stonecobble Lane, (Route 8233)
To: The cul-de-sac, a distance of: 0.07 miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
• Cobblegrove Drive, State Route Number 8235
From: Cobblecreek Road, (Route 8234)
To: Cobblegrove Court, (Route 8236), distance of: 0.10
miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
• Cobblegrove Drive, State Route Number 6235
From: Cobblegrove Court, (Route 8236)
To: The cul-de-sac, a distance of: 0.04 miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
20-807
11/18/2020
• Cobblegrove Court, State Route Number 8236
From: Cobblegrove Drive, (Route 8235)
To: The cul-de-sac, a distance of: 0.09 miles
Recordation Reference: Plat Book 258, Page 25
Right of Way width (feet) = 48
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
18
State
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Seaford Crossing Drive, State Route Number 8241
From: Ashwell Drive, (Route 5843)
To: Seaford Crossing Court, (Route 8242), a distance of:
0.19 miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
• Seaford Crossing Drive, State Route Number 8241
From: Seaford Crossing Court, (Route 8242)
To: Finningham Mews, (Route 8243), a distance of: 0.11
miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
• Seaford Crossing Drive, State Route Number 8241
From: Finningham Mews, (Route 8243)
To: Hemmingway Mews, (Route 8244), a distance of: 0.05
miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
20-808
11/18/2020
• Seaford Crossing Drive, State Route Number 8241
From: Hemmingway Mews, (Route 8244)
To: The cul-de-sac, a distance of: 0.04 miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
• Seaford Crossing Court, State Route Number 8242
From: Seaford Crossing Drive, (Route 8241)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
• Finningham Mews, State Route Number 8243
From: Seaford Crossing Drive, (Route 8241)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
• Hemingway Mews, State Route Number 8244
From: Seaford Crossing Drive, (Route 8241)
To: The cul-de-sac, a distance of: 0.03 miles
Recordation Reference: Plat Book 259, Page 50
Right of Way width (feet) = 40
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.8. APPROPRIATE ADDITIONAL SCHOOLS CORONAVIRUS
AID, RELIEF, AND ECONOMIC SECURITY (CARES)
ACT FUNDING THROUGH THE CORONAVIRUS RELIEF
FUND (CRF) AND ADJUST ASSOCIATED TRANSFERS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
appropriated Schools Coronavirus Aid, Relief, and Economic
Security (CARES) Act Funding through the Coronavirus Relief
Fund (CRF) in the amount of $10,928,120 and adjusted the
associated CARES transfers.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9. SET PUBLIC HEARING FOR DECEMBER 16, 2020
12.B.9.a. TO CONSIDER AN ORDINANCE GRANTING THE REAL
ESTATE TAX EXEMPTION REQUEST OF CHESTERFIELD
ALTERNATIVES, INC.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider an ordinance granting the real estate tax exemption
request of Chesterfield Alternatives, Inc.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-809
11/18/2020
12.B.9.b. TO CONSIDER AN ORDINANCE GRANTING THE REAL
ESTATE TAX EXEMPTION REQUEST OF RICHMOND
ANIMAL LEAGUE, INC.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider an ordinance granting the real estate tax exemption
request of Richmond Animal League, Inc.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9.c. TO CONSIDER AMENDMENTS TO COUNTY CODE SECTION
14-27 REGARDING PROHIBITED LOUD NOISES
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider amendments to County Code Section 14-27 regarding
prohibited loud noises.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9.d. TO CONSIDER AMENDING COUNTY CODE BY ENACTING
S 13-23 TO ESTABLISH A CIVIL PENALTY PROGRAM
FOR PASSING OF A STOPPED SCHOOL BUS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider enacting County Code Section 13-23 establishing a
civil penalty program for passing of a stopped school bus.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9.e. TO CONSIDER AMENDMENTS TO COUNTY CODE SECTION
14-10 REGARDING DISCHARGING FIREARMS AND
PROVIDING FOR A PENALTY
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider amendments to County Code Section 14-10 requiring a
natural or man-made berm or backstop behind targets to prevent
projectiles from entering the property of another and providing
for a penalty.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9.f. TO CONSIDER CODE AMENDMENT RELATIVE TO
BOARD OF ZONING APPEALS (21PJ0106)
` On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider amendments to County Code Section 19.1-15 regarding
the appointment of a secretary to the Board of zoning Appeals.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-810
11/18/2020
12.5.9.g. TO CONSIDER PROPOSED FY2021 BUDGET AMENDMENTS
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider proposed FY2021 budget amendments.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
12.B.9.h. TO CONSIDER TRANSFER OF CABLE FRANCHISE FROM
COMCAST OF CHESTERFIELD, INC. TO COMCAST OF
VA, LLC
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
set the date of December 16, 2020, for a public hearing to
consider the transfer of the cable franchise from Comcast of
Chesterfield, Inc. to Comcast of VA, LLC.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
14. DEFERRED ITEMS
There were no Deferred Items at this time. ../
15. REQUESTS FOR MANUFACTURED HOME
PLACED ON THE CONSENT AGENDA T
nnnnuo/uasaRttlfL3 uKbZ7
WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND
THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT
NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS FUEL
17
19SN0620
In Dale Magisterial District, Charles Howard Davis and Howard
W. Worrell request rezoning from Agricultural (A) to Corporate
Office (0-2) with conditional use planned development to permit
exceptions to ordinance requirements and amendment of zoning
district map on 5.1 acres known as 7911 and 7921 Iron Bridge
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Corporate Office use. Tax IDs 770-
670-9289 and 771-671-0202.
Ms. Sara Hall stated Planning staff received no comments for
Case 19SN0620, and the Planning Commission recommended
approval subject to the proffered conditions and attachments
in the staff report.
20-811
11/18/2020
Mr. Lane Pearson, representing the applicant, accepted the
conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Ingle, the Board
approved Case 19SN0620 and accepted the following proffered
conditions:
1. Master Plan. The Textual Statement last revised October
12, 2020 shall be considered as the Master Plan. (P)
2. Prohibited Uses. The following uses shall be
prohibited:
a. Laundromat
b. Massage Clinic
c. Paint Store
d. Restaurant, Sit -Down (P)
3. Outdoor Speakers. Outdoor speakers shall be prohibited.
(P)
4. Building Design and Materials for Proposed Building
Addition. No new construction shall be permitted on the
property, with the exception of an addition on the
northern elevation of the existing structure located at
7911 Iron Bridge Road, and be subject to the following
requirements:
a. Shall not exceed a height of thirty (30) feet;
b. Shall not exceed a total square footage of six
hundred (600) square feet;
c. Shall be designed in such a manner as to be
subordinate to the existing structure and to
incorporate and reflect the massing, scale,
materials and architectural details of the
existing wing on the southern elevation of the
structure. (P)
5. HVAC Equipment. Any heating, ventilating, and air
equipment shall be screened from public view from ground
level at the perimeter of the property. (P)
G. Hours of Operation. Hours of operation shall be limited
to 7:00 a.m. through 8:00 p.m. (P)
7. Lighting. All lighting standards on the premises shall
be no more than twelve (12) feet in height with lamps
directed downward. Lighting shall be reduced to minimum
security levels after hours. (P)
8. Signs. No changeable copy or computer controlled
variable messenger electronic signs shall be permitted
on the property. Permitted signs shall be limited to
the following requirements:
a. One (1) freestanding sign, legible from Route 10,
shall be permitted identifying the tenants located
20-812
11/18/2020
on the property. This sign shall not exceed an
aggregate area of 50 square feet;
b. Individual buildings shall be permitted one (1)
freestanding sign each, not to exceed five (5)
feet in height or ten (10 square feet in area,
provided these signs are only legible from the
internal driveways and parking areas of the
property;
c. Building -mounted signs shall be permitted,
provided they do not project above the roof line.
The aggregate area of building mounted signs shall
not exceed 0.5 square feet for each foot of
building width measured at the front elevation.
These signs shall be similar to each other in
style and location;
d. Signs may be illuminated but may only be luminous
if the sign field is opaque with translucent
letter;
e. Directional signs (entrance/exit, etc.) and
temporary construction and real estate signs shall
be permitted as governed by the Zoning Ordinance;
(P)
9. Tree Canopy. The removal of mature trees located on the
property shall be prohibited, unless such trees present
a reasonable threat to person or property. (P)
10. Access. Direct vehicular access from the property to
Iron Bridge Road (Route 10) shall be limited to one (1)
entrance/exit. The exact location of the access shall be
approved by the Transportation Department. (T)
11. Roadway Dedication. Prior to any site plan approval or
within sixty (60) days from a written request by the
Chesterfield Department of Transportation, whichever
occurs first, one hundred (100) feet of right-of-way
along the east side of Iron Bridge Road (Route 10),
measured from the centerline of that part of Route 10
immediately adjacent to the property, shall be
dedicated, free and unrestricted, to and for the benefit
of Chesterfield County. (T)
12. Bikeway Dedication. Prior to any site plan approval for
development or use of the property not expressly
contemplated under this rezoning, a bikeway shall be
dedicated, free and unrestricted, to Chesterfield
County. Such bikeway dedication shall not exceed ten
(10) feet of right-of-way along the east side of Iron
Bridge Road (Route 10), measured from the eastern line
of the existing Chesterfield County right-of-way at the
time of site plan approval. (T)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None. J
20-813
11/18/2020
20SN0556
In Clover Hill Magisterial District, Virginia Electric and
Power Company d/b/a Dominion Energy Virginia requests
conditional use to permit an electric power transforming
station (substation) and amendment of zoning district map in
an Agricultural (A) District on 28.7 acres fronting
approximately 660 feet on the south line of Genito Road, 1680
feet west of Warbro Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Industrial use. Tax
ID 734-687-0782.
Ms. Hall stated Planning staff received no comments for Case
20SN0556, and the Planning Commission recommended approval
subject to the proffered conditions and attachments in the
staff report.
Mr. James Beazley, representing the applicant, accepted the
conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Holland, the Board
approved Case 20SNO556 and accepted the following proffered
conditions:
1. Access. Direct vehicular access to the property shall be
provided from/to Genito Road via the Virginia Department
of Transportation (VDOT) frontage road 988. Temporary
(during construction) and permanent (after construction)
access to the substation site will be via VDOT service
road FR 988. Appropriate signage will be placed along
Genito Road during construction to alert motorists of the
active construction entrance. Dominion Energy (Dominion)
will be responsible for any tree trimming/clearing
required along FR 988. Once construction is complete, the
access road entrance will be secured via a locked swing
gate. VDOT approval will be obtained prior to the use of
this road. (P)
Emergency Vehicle Access. There will be adequate space
provided for large emergency vehicles (i.e. fire trucks)
to traverse the FR 988 access road and turn around at the
end. Any necessary incidentals (signage, guardrail, etc.)
shall be provided by Dominion. Chesterfield County Fire
& EMS will be provided with a key to the locked swing gate
at the entrance of FR 988. (F)
3. Environmental Protection. There are a number of
environmental features on site - wetlands, streams, and
Resource Protection Areas (RPA). Temporary impacts to
waters of the U.S are proposed as a part of the
transmission line construction, but will be restored to
pre -construction conditions following construction. All
construction activities will adhere to permit conditions
set forth by the US Army Corps of Engineers (USACE), as
20-814
11/18/2020
well as the DEQ -approved Dominion Annual Standards and
Specifications for erosion & sediment control (E&SC). Any
impacts to jurisdictional waters will be approved and
permitted through the USAGE via an appropriate Nationwide
Permit. Streams on site will be protected by the use of
proven, highly visible E&SC measures, and should not be
impacted. A minimal disturbance within the RPA will be
required for the installation of transmission and
substation components of the project, but will be
documented through the submission of a Water Quality j
Impact Assessment (WQIA) to County Environmental
Engineering. The WQIA will include a narrative, site
photos, details, and replanting plan. Temporary timber
matting will be utilized throughout the transmission line
areas, which reduces land disturbance and the potential
for erosion. Following construction completion, the
transmission line corridors will be re -planted with a
native vegetation seed mix, and will be maintained as
needed to approximately four (4) events per year. (EE)
4. Visual Screening of Substation. In order to minimize views
of the substation from surrounding public areas, the
facility will be located on the parcel such that the
maximum amount of existing trees will be preserved. The
existing trees on site are well-established, and are of
similar height to the proposed substation and
transmission equipment. in addition, there is an
approximately 100' wide strip of trees in the Limited
Access ROW between FR 988 and Route 288 that will be
preserved. An exhibit has been attached that shows lines
of sight from Route 268 and two points on Genito Road.
(P)
5. Development. The development of the Genito Substation
shall generally conform to the attached "Conditional Use
Permit Plan" dated September 22, 2020, subject to final
Chesterfield County approvals. (P)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20SN0597
In Bermuda Magisterial District, Windswept Development, LLC
requests amendment of zoning approval (Case 04SN0219) relative
to cash proffers and modify development standards plus
conditional use planned development to permit exceptions to
ordinance requirements and amendment of zoning district map in
a Residential Townhome (R-TH) District on 20.0 acres located
in the northwest corner of Ironbridge Boulevard and Ironbridge
Parkway. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Community Mixed Use. Tax ID 775-
656-4862.
Ms. Hall stated Planning staff received no comments for Case
20SN0597, and the Planning Commission recommended approval
subject to the proffered conditions and attachments in the
staff report.
20-815
11/18/2020
Ms. Kristen Keatley, representing the applicant, accepted the
conditions.
In response to Mr. Mincks' question, Ms. Keatley stated the
applicant believes the proffered conditions are reasonable
under state law.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
lam✓ was closed.
On motion of Mr. Ingle, seconded by Mr. Winslow, the Board
approved Case 20SN0597 and accepted the following proffered
conditions:
With the approval of this request, Proffered Conditions 5, 8,
16 and 18 of Case 04SN0219 shall be amended as outlined below.
New Condition #1 shall be added to address the Textual
Statement. All other conditions of Cases 04SN0219 shall remain
in force and effect.
1. Master Plan. The Textual Statement last revised October 12,
2020 shall be considered the Master Plan.
The applicant amends Proffered Condition 5 to read as follows:
2. Architecture and Materials.
a. The architectural treatment of the townhouse development
shall be compatible and consistent with Exhibit A,
Conceptual Elevations.
b. Acceptable siding materials include brick, stone,
masonry, vinyl siding, fiber cement siding, or engineered
woods siding. Vinyl Siding shall be premium quality with
a minimum wall thickness of 0.044 inches. The Director of
Planning can approve products of comparable quality not
listed above. Dutch lap, plywood and metal siding are not
permitted. For all dwellings a minimum of twenty (20)
percent of the overall facades of the row of dwellings
shall be clad with brick, stone or masonry materials,
exclusive of windows, doors trim or gables or other
architectural features.
c. Roofing material shall be dimensional architectural
shingles, standing seam material, or better with a minimum
30 -yr warranty.
d. A minimum of fifty one (51) percent of the units shall be
constructed with a one (1) car garage.
e. Upgraded garage doors shall be utilized on all units with
garages. An upgraded garage door is any door with a
minimum of two (2) enhanced features. Enhanced features
shall include windows, raised panels, decorative panels,
colored doors, arches, hinge straps, or other
architectural features on the exterior that enhance the
entry (i.e. decorative lintels, shed roof overhangs,
20-816
11/18/2020
arches, columns, keystones, eyebrows, etc.). Flat panel
garage doors are prohibited.
The applicant amends Proffered Condition 8 to read as follows:
3. Road Cash Proffers.
a. The applicant, sub -divider, or assignee(s) shall pay
$5,922 for each townhome unit, to Chesterfield County for
road improvements within the service district for the
property.
b. Each payment shall be made prior to the issuance of a
building permit for a dwelling unit unless state law
modifies the timing of the payment. Should Chesterfield
County impose impact fees at any time during the life of
the development that are applicable to the property, the
amount paid in cash proffers shall be in lieu of or
credited toward, but not in addition to, any impact fees,
in a manner determined by the county.
The applicant amends Proffered Condition 16 to read as follows:
4.A buffer shall be provided along the western property
boundary. This buffer shall be a variable width buffer with
an allowable minimum of twenty-five (25) feet in width. This
buffer shall be located within recorded open space and shall
comply with the requirements of the Zoning Ordinance.
The applicant amends Proffered Condition 18 to read as follows:
5. The following neighborhood amenities shall be constructed
for the development. At a minimum items i. and ii. shall be
completed prior to the issuance of building permits for more
than 55 dwelling units.
i. A 1,000 gross square foot Pavilion with one (1)
accessible lavatory;
ii. Parking area of no less than 8 spaces (including
ADA spaces);
iii. A sport court (i.e. multi use court, tennis court,
half court basketball or pickle ball);
iv. An open lawn for sports or gatherings;
V. A trail located within the buffers located along
Ironbridge Parkway and Ironbridge Boulevard that
would tie to streets within the subdivision to
create a looped exercise path. The exact design,
location and materials shall be approved by the
Director of Planning.
vi. A concrete sidewalk shall be provided for the
entire length of the property frontage along
Ironbridge Parkway.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-817
11/18/2020
20SN0598
In Midlothian Magisterial District, 814 Acquisitions LLC
requests rezoning from Agricultural (A) to Corporate Office
(0-2) and amendment of zoning district map on 2.6 acres known
as 11171 Robious Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Regional Mixed Use.
Tax ID 743-713-3145.
Ms. Hall stated Planning staff received no comments for Case
20SN0598, and the Planning Commission recommended approval
subject to the proffered conditions and attachments in the
staff report.
Mr. Fielding Douthat, representing the applicant, accepted the
conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
approved Case 20SN0596 and accepted the following proffered
conditions:
The property owner and applicant in this case, pursuant to
Section 15.2-2298 of the Code of Virginia (1950 as amended)
and the Zoning Ordinance of Chesterfield County, for themselves
and their successors and assigns, proffer that the property
under consideration ("the Property"), will be developed
according to the following proffers if, and only if, the
request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owner and applicant, the proffers shall immediately
be null and void and of no further force or effect.
20-818
11/18/2020
1.
Master Plan. The Development Standards in Condition 11
below, together with Exhibits A and B attached thereto
and these October 12, 2020 Proffered Conditions shall be
considered the Master Plan. The Property will be
generally consistent with the Master Plan. (P)
2.
Utilities. Public water and wastewater service shall be
used for domestic purposes throughout the development.
(U)
3.
Dedication. Prior to any site plan approval or within
sixty (60) days from a written request by the
Transportation Department, whichever occurs first,
twenty-five (25) feet of right-of-way along the east
side of Old Farm Road, measured from the centerline of
that part of Old Farm Road immediately adjacent to the
property, shall be dedicated, free and unrestricted, to
and for the benefit of Chesterfield County. (T)
4.
Access. There shall be no direct vehicular access to
Robious Road. (T)
20-818
11/18/2020
Road Improvements. Prior to the issuance of any
certificate of occupancy on the Property, the
owner/developer shall be responsible for completion of
the following road improvements, as determined by the
Transportation Department. The exact alignment, design
and length of these road improvements shall be approved
by the Transportation Department.
Construction of a three -lane typical section (i.e.
one southbound lane and two northbound lanes) along
Old Farm Road at its intersection with Robious Road;
Widening/improving Old Farm Road to provide two (2)
twelve (12) foot wide travel lanes, with
modifications approved by the Transportation
Department, from the proposed Old Farm Road access
to the beginning of the three -lane typical section
noted in Proffered Condition 3.A.1.
Dedication to Chesterfield County, free and
unrestricted, of any additional right-of-way (or
easements) required for the improvements identified
above. In the event the Developer/Applicant is
unable to acquire the "off-site" right-of-way that
is necessary for the road improvements described
above, the Developer/applicant may request, in
writing, that Chesterfield County acquire such
right-of-way as a public road improvement. All costs
associated with the acquisition of the right-of-way
shall be borne by the Developer/Applicant. In the
event Chesterfield County chooses not to assist the
Developer/Applicant in acquisition of the "off-site"
right-of-way, the Developer/Applicant shall be
relieved of the obligation to acquire the "off-site" i
right-of-way and shall provide the road improvements J
to the extent they can be constructed within
available right -of --way, as determined by the
Transportation Department. (T)
6. Drainage/Stormwater.
A. To the maximum extent practicable, drainage shall be
diverted to the existing storm sewer along Robious
Road.
No impervious area shall sheet flow through the
Country Place subdivision.
For the portions of the Property which will drain to
the Country Place subdivision, the 2 -year, 10 -year,
and 100 -year post -development peak discharge rates
shall not exceed the 2 -year, 10 -year, and 100 -year
pre -development peak discharge rates, respectively.
No wet or dry pond stormwater facility will be used.
(EE)
7. Hours. Outdoor play activities shall be limited to the
hours of 9 a.m. to 5:30 p.m., Monday through Friday. (P)
8. Uses. The permitted 0-2 uses shall be child day care,
office, school, private, and accessory uses. (P)
20-819
11/18/2020
9. Historical Marker. There shall be a plaque displayed on
the Property providing a history of the existing home
known as the Hapke-Geiger House (the "House"). (P)
10. Chesterfield Historical Society of Virginia. Prior to
the demolition of the House, the House and Property will
be made reasonably available to the Chesterfield
Historical Society of Virginia (the "Historical
Society") for inspection and photographing of the House
and Property. The Historical Society will be given by
(W written notice a minimum of thirty days to inspect and
photograph the House and Property with reasonable access
during normal business hours. A copy of the written
notice shall be provided to the Planning Department. (P)
11. Development Standards
A. Rezone Use. Rezone approximately 2.62 acres (the
"Property") from Agricultural to 0-2 as described
herein and as provided in the proffered conditions.
The Property will be generally consistent with the
Master Plan.
B. Exhibits. Below are listed the Exhibits
incorporated as part of the Development Standards.
i. The document titled Kinder Care Learning
Center Plan Layout (the "Concept Plan") and
prepared by Townes Site Engineers, Inc., dated
June 26, 2020 is attached hereto as Exhibit A.
ii. Elevations titled Exterior Elevations dated
March 20, 2020 (the "Elevations") is attached
hereto as Exhibit B.
C.
Gross Floor Area. The maximum enclosed gross floor
area square footage of the principal building shown
on the Concept Plan (the "Child Care Center") shall
be 12,000 square feet.
D.
Architecture and Materials. The architecture
shall be substantially similar to the Elevations
identified in Exhibit B. The external walls may be
primarily constructed of brick or cementitious
siding, and shall not include vinyl. The roof shall
have a minimum manufacturer's warranty of 30 years.
E.
Setbacks. The minimum setbacks shall be:
i. 50 feet from Robious Road;
ii. 25 feet from Old Farm Road;
iii. 40 feet from the adjacent residential
property lines along the easterly boundary
of the Property as shown on the Concept Plan.
F.
Landscaping and Buffer. Except for any utility,
stormwater, and drainage easements, which shall
generally be perpendicular to the buffer, there
shall be a 40 foot buffer along the property line
adjacent to the residential properties as shown on
the Concept Plan. A landscaping plan shall be
submitted to the Planning Department at time of site
plan approval, with Perimeter Landscaping C along
Robious Road, Old Farm Road, and within the buffer.
G.
Fencing. There shall be a 6 foot high solid board
fence parallel to the easterly property line with
the Country Place subdivision as generally shown on
the Concept Plan.
20-820
11/18/2020
H. Free Standing Sign. There shall be a maximum of one
free standing sign, which shall be a monument style
sign with an internally illuminated cabinet. (P)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20SN0615
In Dale Magisterial District, Patricia A. Konrath requests
conditional use to permit parking and storage of a recreational
vehicle outside the rear yard and amendment of zoning district
map in a Residential (R-9) District on 1.3 acres known as 7223
Barkbridge Road. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Suburban Residential
II use (2 to 4 dwellings per acre). Tax ID 764-685-9281.
Ms. Hall stated Planning staff received no comments for Case
20SN0615, and the Planning Commission recommended approval
subject to the four conditions and attachments in the staff
report.
Ms. Patricia Konrath accepted the conditions.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board i
approved Case 20SN0615 subject to the following conditions: J
1. Non -Transferable Ownership. This Conditional Use approval
shall be granted exclusively to Patricia Konrath, and shall
not be transferable nor run with the land. (P)
2. Use. This Conditional Use approval shall be for the parking
of one (1) recreational vehicle having no more than two (2)
axels and no greater than twenty (20) feet in length. (P)
3. Location of Recreational Vehicle. The recreational vehicle
shall be parked within the front and side yards, as shown
on Exhibit A. (P)
4. Landscape Screening, A minimum of three (3) evergreen trees
or shrubs shall be provided and maintained as generally
depicted in Exhibit A (Attachment 2). The proposed trees
shall be a minimum of five (5) feet in height at the time
of planting and shall reach a height of 10 feet at maturity.
A landscaping plan providing the exact species and number
of trees or shrubs, as well as a planting schedule shall be
approved by the Planning Department within sixty (60) days
of approval of this request. (P)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-821
11/18/2020
20SN0555
In Bermuda Magisterial District, Emerson Companies, LLC
requests rezoning from Agricultural (A) to Residential (R-12)
with conditional use planned development to permit exceptions
to ordinance requirements and amendment of zoning district map
on 44.4 acres fronting in two (2) places for approximately 600
feet on the west line of Womack Road, 515 feet west of Great
Branch Drive. Density will be controlled by zoning conditions
or ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Residential use (1.5 dwellings per
acre or less). Tax IDs 785-658-9666, 9707, 786-657-0481, 6443,
7187, 7960 and 786-658-7018.
Mr. Harold Ellis presented a summary of Case 20SN0555. He
stated access is provided at Womack Road, Great Branch Drive,
and Birdie Lane, and the applicant is requesting a waiver to
the county's connectivity policy requiring a fourth access
point at Empire Parkway. He further stated approval of the
waiver would require a separate Board action. He stated the
Planning Commission and staff recommended approval and
acceptance of the proffered conditions in the staff report.
Mr. Kerry Hutcherson, representing the applicant, accepted the
recommendations and stated the applicant believes the
proffered conditions are reasonable under state law. He further
stated the proposed development will be an age -targeted
community with features and amenities that appeal to empty
nesters and retirees. He stated there were two community
meetings, and the main concerns were traffic impacts and
connectivity to the Chesterbrook Farms neighborhood. He
further stated the applicant reworked the concept plan to
address traffic concerns which then necessitated the waiver to
the connectivity policy. He discussed the projected number of
Average Daily Trips which is much lower for an age -targeted
community such as this one. He stated the applicant has
continued to work with citizens on concerns about the
intersection at Chester Village Drive and Womack Road, the need
for a streetlight to improve visibility, extension of a
sidewalk down Womack Lane, and improvements to the turning
movements at the intersection to enhance safety.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Mr. Ingle requested the imposition of a condition requiring
the applicant to install a streetlight at the intersection of
Womack Road and Chester Village Drive prior to the issuance of
the initial certificate of occupancy.
Mr. Hutcherson accepted the imposed condition.
On motion of Mr. Ingle, seconded by Mr. Winslow, the Board
approved Case 20SN0555 subject to the following imposed
condition:
20-822
11/18/2020
Prior to the issuance of the initial certificate of occupancy,
the developer shall install a streetlight at the intersection
of Womack Road and Chester Village Drive.
And, further, the Board accepted the following proffered
conditions:
1. Master Plan. The Textual Statement, last revised August
28, 2020, shall be considered the Master Plan. (P) j
2. Architectural/Design Elements All Architectural/Design
Elements below are considered minimum standards for the
Property.
A. Style and Form.
i. Dwelling units shall exhibit architectural
styles and forms generally consistent with
those depicted in the renderings attached
hereto and incorporated herein as EXHIBIT A.
B. Exterior Facades.
i. Facade Materials.
Acceptable siding materials include brick,
stone, horizontal lap siding, vertical siding,
or a combination thereof. Siding is be
permitted to be manufactured from cement fiber
board (such as Hardie -Plank, Hardie -Shingle,
or Hardie -Trim) or may be vinyl siding or other
material approved by the Planning Department j
as being comparable in quality. Dutch lap J
siding is prohibited, except where Craftsman -
style architecture is used. Metal, PVC, Fypon,
or other similar materials may be use for trim
and accent features only. Additional facade
requirements:
a. Where vinyl siding is used it shall have a
minimum wall thickness of .044 inches.
b. Each street -facing facade of a dwelling
unit located on a corner -side lot shall
feature at least two of the following
enhanced features: gables, dormers,
entryway details, shutters, or other
architectural features on the exterior
that enhance the entry (e.g. decorative
lintels, shed roof overhangs, arches,
columns, keystones, eyebrows, etc.) or
break up the massing of the facade (e.g.,
waterbands, windows, or the use of a mix
of colors or materials). i
C. The main entryway to each dwelling shall
feature a covered stoop.
20-823
11/18/2020
ii. Foundation Materials.
All exposed foundations shall be constructed of
brick, stone, or a combination thereof. If a
dwelling unit is constructed on a slab, brick,
stone, or a combination thereof shall be
employed around the base of the front and sides
of the dwelling unit and extending a minimum
eighteen (18) inches above grade so as to give
the appearance of a foundation.
iii. Roofs.
Roof materials shall be standing seam metal or
thirty (30) year architectural dimensional
shingles with algae protection.
C. Variation in Front Elevations.
The following restrictions designed to set forth
minimum requirements for architectural variety of
the dwelling units constructed on the Property shall
apply:
i. Dwellings with a similar front elevation may
not be located adjacent to, directly across
from, or diagonally across the street from each
other on the same street.
ii. Variation in the front elevation to address the
paragraph above shall not be achieved by
mirroring the fapade, but it shall be
accomplished by providing at least three (3) of
the following architectural changes:
(a) varying the type of roof or roof line, such
as varying the design and location of
dwelling gables and dormers as appropriate
for the architectural style of the
associated dwelling
(b) alternating the color themes with respect
to siding, doors, and trim
(c) changing from one architectural style to
another through architectural detailing
consistent with a different architectural
style such as Craftsman, Colonial Revival,
Victorian, or variations of those styles.
(d) visually accenting a portion of the house
such as a projecting room or garage walls
20-824
11/18/2020
with brick or stone.
3. Driveways and Front walks. Driveways shall
be constructed
of asphalt or brushed, stamped, or
exposed
aggregate
concrete. Front walks leading from
dwelling
units to
driveways shall be a minimum of four
(4) feet
in width
and constructed of brushed, stamped, or
exposed
aggregate
concrete. (P)
20-824
11/18/2020
4.
M,
House
A. Sod and Irrigation. All front and corner side yards
shall be sodded and irrigated.
Front Foundation Planting Bed: Foundation planting
is required along the entire front fapade of all
units, and shall extend along all sides facing a j
street. Foundation Planting Beds shall be a minimum I/
of four (4) feet wide from the dwelling unit
foundation. Planting beds shall be defined with a
trenched edge or suitable landscape edging material.
Planting beds shall include medium shrubs, spaced a
maximum of four feet apart, and planting beds may
include spreading groundcovers. Unit corners shall
be visually softened with vertical accent shrubs (4-
5 feet in height) or small evergreen trees (6-8 feet
in height) at the time of planting.
HVAC Units/Whole House Generators: HVAC Units and
Whole House Generators that are visible from a public
street shall be screened by landscaping. (P)
Garages. If a front -loaded or corner -side -loaded garage
is provided for any dwelling then the following standards
shall apply:
A. Both front -loaded and corner -side -loaded garages
shall use an upgraded garage door. An upgraded garage
door is any door with a minimum of two (2) enhanced
features. Enhanced features shall include windows,
raised panels, decorative panels, arches, hinge
straps or other architectural features on the
exterior that enhance the entry (i.e. decorative
lintels, shed roof overhangs, arches, columns,
keystones, eyebrows, etc.). Flat panel garage doors
are prohibited.
Front -loaded garages shall be permitted to extend
past the front line of the main dwelling provided
that the architectural treatment of the garage (with
respect to fenestration and foundation treatment)
generally conforms to the front -loaded garages shown
in the renderings included in EXHIBIT A. (P)
Street Lighting Pedestrian -oriented street lighting
(lantern -style) shall be provided. (P)
Connection to County Water/Sewer. The
Applicant/Developer/Subdivider shall connect the Property
to County water and sewer at time of initial site
construction. (U)
Density Requirement: Density for all cluster lots
developed on the Property shall be limited in accordance
with the Master Plan. (P)
20-825
11/18/2020
9. Entrances: The entrance on Womack Road shall be an
enhanced entrance that includes a sustainable monument
sign and supportive landscaping. The monument sign shall
be constructed of durable, low -maintenance materials. (P)
10. Sidewalk Improvement: In conjunction with initial
development, the Applicant/Developer/Subdivider shall
provide a VDOT standard 5 -foot -wide sidewalk along Womack
Road from the southernmost boundary of the Property to
Chester Village Drive (approximately 480 feet) and along
Chester Village Drive from Womack Road intersection to
the Chester Garden Trail access (approximately 250 feet),
as generally shown on the Concept Plan, attached hereto
and incorporated by this reference. The exact location
of the sidewalk shall be approved by the Planning
Department. In the event the
Applicant/Developer/Subdivider is unable to acquire any
"off-site" right-of-way that is necessary for the
improvement described above, the
Applicant/Developer/Subdivider may request, in writing,
that Chesterfield County acquire such right-of-way as a
public improvement. All costs associated with the
acquisition of the right-of-way shall be borne by the
Applicant/Developer/Subdivider. In the event
Chesterfield County chooses not to assist the
Applicant/Developer/Subdivider in acquisition of the
"off-site" right-of-way, the
Applicant/Developer/Subdivider shall be relieved of the
obligation to acquire the "off-site" right-of-way and the
improvement. (P)
11. Storm Water Management: For portions of the Property that
are designated to drain to Great Branch, the post
development runoff rate for 100 -year storms shall not
exceed the corresponding predevelopment runoff rate.
Sheet flow generated from impervious areas on the Property
shall either (A) be diverted away from existing
residential lots or (B) otherwise controlled using
stormwater control measures to prevent sheet flow onto
existing residential lots that is greater than the pre -
development runoff rate, provided that such stormwater
control measures are approved by the Director of
Environmental Engineering (or a staff member who has been
duly -authorized by the Director) at the time of
construction plan review. (EE)
12. Minimum Dwelling Size. The minimum dwelling size for
every dwelling shall be 1,400 square feet of gross floor
area. (P)
20-826
11/18/2020
13. Cluster Mail Box.
Cluster Mail
Boxes, rather than
individual mailboxes
for each lot,
shall be provided to
serve dwellings. (P)
(/
be
(r
14. Common Areas. The
following common
areas shall
provided in open space
as generally
shown on the Concept
Plan:
A. Pedestrian Access
System.
In conjunction with
construction of
internal subdivision roads, the
20-826
11/18/2020
Applicant/Developer/Subdivider shall provide a
pedestrian access system comprised of a minimum of
sidewalks along one side of all interior subdivision
roads, together with five -foot -wide walking trails,
all as generally shown on the Concept Plan. Walking
trails may be constructed out of one of the following
materials: mulch, gravel, concrete, bituminous
asphalt, or other material approved by the Director
of Planning.
B. Hardscaped Recreational Areas. Throughout the
pedestrian paths there shall be a minimum of two (2)
hardscaped recreational areas with benches.
i. Focal Point. A community garden or other common
area measuring at least one-quarter (0.25) of
an acre shall be provided to serve as a focal
point and to accommodate and facilitate
community gatherings (the "Focal Point"). (P)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Mr. Ingle then made a motion to grant a waiver of the county's
connectivity policy as to the fourth point of access on the
western side of the property.
Mr. Winslow seconded the motion and requested an explanation
of the VDOT requirement.
Mr. Mincks stated it is a matter of how the roads are laid out
and how many individual lots there are. He further stated it
is his understanding that VDOT was consulted about the waiver.
Mr. Brent Epps, Director of Transportation, stated if it is a
state -maintained stub, the requirement is that a development
shall connect.
Ms. Haley called for a vote on Mr. Ingle's motion, seconded by
Mr. Winslow, to grant a waiver of the county's connectivity
policy as to the fourth point of access on the western side of
the property.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20SN0596
In Bermuda Magisterial District, Cellco Partnership d/b/a
Verizon requests conditional use to permit a communications
tower facility and amendment of zoning district map in an
Agricultural (A) District on 0.7 acre known as 14131 Happy Hill
Road. Density will be controlled by zoning conditions or
ordinance standards. The Comprehensive Plan suggests the
property is appropriate for Suburban Residential II use (2 to
4 dwellings per acre). Tax ID 794 -644 -Part of 5630.
Mr. Tyler Walter presented a summary of Case 20SN0S96 and
reviewed the proposed conditions. He stated the Planning
20-827
11/18/2020
Commission and staff recommended approval subject to the
conditions.
Ms. Lori Schweller was present on behalf of the applicant.
Mr. Ingle stated he received a safety concern about the tower
becoming a lightning rod and causing the trees in the area to
catch on fire.
Ms. Schweller stated the 150 -foot monopole is grounded and the
lightning rod is 4 feet. She further stated the electricity
plan will be provided for the building permit.
In response to Mr. Ingle's question, Ms. Schweller confirmed
that during the permitting process it would have to be proven
that the tower is adequately grounded.
Ms. Haley called for public comment.
Mr. David Tolleris addressed the Board relative to concerns of
higher radiation near the tower and the timeline for
construction should adjacent homeowners desire to relocate
during the pandemic.
There being no one else to speak to the issue, the public
hearing was closed.
Mr. Ingle made a motion to approve Case 20SN0596 subject to
the conditions and subject to an imposed condition prohibiting
land -disturbing activities on the property prior to August 31,
2021.
Ms. Schweller accepted the imposed condition.
Mr. Winslow seconded Mr. Ingle's motion.
Ms. Haley called for a vote on Mr. Ingle's motion, seconded by
Mr. Winslow, to approve Case 20SN0596 subject to the following
conditions and imposed condition:
1. Co -Location. The tower shall be designed and constructed
to support the antennas and related equipment of at least
three (3) carriers, including the Applicant. (P)
2. Signage. There shall be no signs permitted to identify
this use except those required by FCC or other regulatory
body. (P)
3. Fencing. The base of the tower shall be enclosed by a
minimum six (6) foot high fence, designed to preclude
trespassing. (P)
4. Buffer. A buffer shall be maintained within a 100 -foot
radius of the tower compound as provided in Concept Plan
provided by Verizon last dated October 25, 2019. No
trees may be removed from this buffer area except (i) to
the extent such trees are dead, diseased or dying, or
(ii) in connection with the construction of the access
road or removal of the communication tower. (P)
20-828
11/18/2020
5. Tower Design. The color, design and lighting system for
the tower shall be as follows:
a. The tower shall be gray or other neutral color.
b. The tower shall not be lighted.
c. The tower shall be a monopole structure with flush
mounted antennas.
d. Any satellite dish and microwave dish antennas
attached to the telecommunications tower shall not
exceed six (6) feet in diameter and shall be of a
neutral color with no logos.
e. Cables shall be run within the interior of the tower
to the extent technically practicable. (P)
6. Structural Integrity. Prior to use of this
telecommunications tower, the owner of the tower shall
obtain approval of the structural integrity by a
registered professional engineer licensed in Virginia
and a copy of the report filed with the Planning
Department. (P)
7. Height. The tower shall not exceed a height of 154 feet.
(P)
S. Dismantling and Decommissioning. At such time that the
telecommunications tower ceases to be used for
communications purposes for a period exceeding twelve
(12) consecutive months, the property owner(s) and/or
cell tower owner(s) and/or lessee(s) shall dismantle and
remove the tower and all associated equipment from the
property. (P)
9. Site Plan. The tower and access road shall be sited on i
the property in the location shown on the plans prepared
by Clark Nexsen, entitled Long Meadow Rawland, dated
October 25, 2019, and attached in Exhibit A. (P)
10. Screening. Any building or mechanical equipment shall
comply with the Zoning Ordinance relative to
architectural treatment of building exteriors and
screening of mechanical equipment in O, C and I
Districts. (P)
(NOTE: The Zoning Ordinance requires the screening of
mechanical equipment located on the building or ground from
adjacent properties and public rights of way. Screening would
not be required for the tower or tower -mounted equipment.)
IMPOSED CONDITION:
There shall be no land disturbing activities on the property
prior to August 31, 2021.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None. 1J
20-829
11/18/2020
20SN0613
In Matoaca Magisterial District, Ross F. Lightsey requests an
exception to Section 18-60 of the Utility Ordinance for
connection to the public water and wastewater systems and
amendment of zoning district map in a Residential (R-25)
District on 3.5 acres known as 11501 Riverpark Way. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Rural Residential/Agricultural use. Tax ID 725-648-0727.
Mr. Harold Ellis presented a summary of Case 20SN0613. He
stated the applicant is proposing to subdivide one single-
family lot into three lots and construct two additional homes
which is allowed by right. He further stated the utility
exception is the request before the Board. He stated the
Planning commission recommended approval and acceptance of the
proffered condition, but staff recommended denial because the
subject property is located within the mandatory connection
area for public water and wastewater service.
In response to Mr. Carroll's question relative to properties
in the subdivision currently connected to county water, Mr.
George Hayes, Director of Utilities, confirmed the first two
houses into the neighborhood are the only two connected to
county water. He stated there is a 2,500 -foot gap in the water
line on Riverpark way.
The applicant, Mr. Ross Lightsey, stated he is planning to
split the 3.5 -acre property into three one -acre lots. He stated
the owner to the south of his lot has offered to purchase Lot
1 and make no improvements. He further stated the proposed home
on Lot 3 will be behind the easement and trees and will not be
overtly visible.
In response to Ms. Haley's question, Mr. Lightsey stated he is
in agreement with the proffered condition.
Ms. Haley called for public comment.
Ms. Kathy Heiland addressed the Board relative to concerns
about the new homes crowding the entrance and being
inconsistent with the colonial two-story houses in the
neighborhood. She stated the additional driveways will create
safety concerns along the curve on Riverpark way. She discussed
restrictive covenants for the subdivision.
Mr. Gene Heiland addressed the Board relative to concerns about
traffic congestion, safety, and changing the character of the
neighborhood.
There being no one else to speak to the issue, the public
hearing was closed.
In response to Mr. Carroll's question relative to restrictive
covenants, Mr. Mincks stated restrictive covenants are a
private matter between the citizens of the subdivision and have
no bearing on the Board's zoning decision.
20-830
11/18/2020
In response to Mr. Carroll's question, Mr. Lightsey agreed it
is his understanding that the zoning is by right for at least
a minimum of one acre. Mr. Lightsey stated at one point there
was a homeowners association, but it went bankrupt in 2005.
In response to Mr. Carroll's question relative to by -right
zoning for the neighborhood, Mr. Ellis clarified the lot size
for R-25 is 25,000 square feet, which is less than one acre;
however, because of the lot width requirement associated with
R-25, the lot yield proposed by the applicant is the maximum
yield he can get. He stated by right, the zoning lot size, lot
width, and other requirements are either met currently or will
be met at the time of site plan approval.
In response to Mr. Carroll's question, Mr. Ellis confirmed even
if the applicant withdrew his case, he could still make the
property line modifications and build the houses anyway.
In response to Ms. Haley's request for clarification, Mr.
Mincks stated there is a mandatory connection requirement which
is the only thing that prohibits the applicant from turning
the parcel into three lots.
In response to Mr. Ingle's question relative to connection
waivers for other homes in the subdivision, Mr. Hayes stated
the mandatory connection area was established in 2012 after
the subdivision was developed, and there was no water and sewer
available to the subdivision. He reviewed the three exceptions
requested by the applicant.
Discussion ensued relative to the exceptions requested by the
applicant.
Mr. Carroll stated the applicant has a right to divide the lots
and build houses even if the Board denies his request for
exceptions to the mandatory connection requirement.
In response to Mr. Carroll's question relative to Lot 3, Mr.
Lightsey confirmed Lot 3 will connect to county water.
Discussion ensued relative to the necessity of an exception if
there is an easement.
In response to Mr. Carroll's question relative to removing the
exemption for Lot 1, Mr. Lightsey stated he is looking out for
salability.
On motion of Mr. Carroll, seconded by Mr. Winslow, the Board
approved Case 20SN0613 and accepted the following proffered
condition:
1. Public water and wastewater easements to allow for future
extensions of public water and wastewater mains will be
required, reviewed, and approved by the Utilities
Department as part of the subdivision plat for the
development. (U)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-831
11/18/2020
21SN0508
In Midlothian Magisterial District, RCB Properties LLC
requests rezoning from Community Business (C-3) to
Agricultural (A) of 0.3 acre with conditional use and
conditional use planned development to permit automobile sales
and automobile consignment lot plus exceptions to ordinance
requirements and amendment of zoning district map on the entire
4.3 acre tract known as 17508 Midlothian Turnpike. Density will
be controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Corporate Office/Research & Development/Light Industrial uses
as a master planned/land aggregation area. Tax ID 706-708-
5598.
Mr. Ryan Ramsey presented a summary of Case 21SN0508 and stated
the Planning Commission recommended approval and acceptance of
the proffered conditions, but staff recommended denial because
the proposed land use does not comply with the Comprehensive
Plan; the proposal adversely impacts the potential for
aggregation of area properties into a larger developable land
tract; and use and ordinance exceptions may set a precedent
for similar uses to locate in the area, further deviating from
land use and development standard goals.
Mr. Andy Scherzer, representing the applicant, stated the
applicant has discussed the case with the immediate neighbors
who are comfortable with the proposal. He further stated the
applicant considers this to be an interim use, and considerable
improvements are being made.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
Ms. Haley thanked her Planning Commissioner, Mr. Frank
Petroski, and the applicant's representative for putting
conditions in place to bring up the standards and use of the
property. She acknowledged the request does not fall within
the land use as proposed but stated the ten-year term will not
hinder any other project.
On motion of Ms. Haley, seconded by Mr. Holland, the Board
approved Case 21SN0508 and accepted the following proffered
conditions:
The applicant hereby offers the following conditions:
1. Master Plan. The Master Plan for the Property shall
consist of the following, which are made a part of these
proffered conditions by this reference thereto, and shall
(/ be considered the Master Plan:
�✓ a. The Textual Statement dated September 24, 2020.
b. The Conceptual Plan, Exhibit A, last revised
September 24, 2020, prepared by Balzer and
Associates, Inc. Development of the Property shall
generally conform to the Conceptual Plan, with
20-832
11/18/2020
respect to the general layout of parking spaces and
setbacks, with existing structures. Adjustments to
the Conceptual Plan may be approved at the time of
site plan review. If adjustments are deemed to be
significant, the Conceptual Plan shall be presented
to the Planning Commission for final approval. (P)
2. Conditional Use Time Period. This Conditional Use shall
be granted for a period not to exceed ten (10) years from
the date of approval. (P)
3. Uses. Permitted uses shall be limited to the following:
a. Automobile consignment lot
b. Automobile sales (P)
4. Dedication. Prior to any site plan approval on the
Property, one hundred (100) feet of right-of-way on the
north side of Midlothian Turnpike (Route 60), measured
from the centerline of that part of Rout 60 immediately
adjacent to the Property, shall be dedicated, free and
unrestricted, to and for the benefit of Chesterfield
County. (T)
5. Vehicular Access. Direct vehicular access from the
Property to Route 60 shall be limited to one (1)
entrance/exit with the exact location approved by the
Transportation Department. (T)
6. Access Easement. Prior to final site plan approval, an
access easement, acceptable to the Transportation
Department, shall be recorded from the Route 60 access to
i
the adjacent properties to the east and west (identified
J
as Tax ID's 706-708-6672, 706-708-5874, and 706-709-
3700), or as otherwise determined by the Transportation
Department at time of site plan review. (T)
7. Road Improvements. Prior to the issuance of any
certificate occupancy, the following road improvements
shall be completed, as determined by the Transportation
Department. The exact design and length of the
improvements shall be approved by the Transportation
Department.
a. Construction of additional pavement along the
westbound lanes of Route 60 at the approved access
to provide for a separate right turn lane;
b. Construction of additional lane of pavement (i.e.
third through lane) along the westbound lanes of
Route 60 for the entire Property frontage (Note: This
will be a continuation of the right turn lane full
width pavement.);
C. Dedication to Chesterfield County, free and
J
unrestricted, any additional right-of-way (or
easements) required for the improvements identified
above. (T)
20-833
11/18/2020
8. Environmental Engineering. The 100 -year post development
flow from the site cannot exceed the 100 -year pre -
development flow, unless otherwise approved at the time
of site plan review. (EE)
9. Hours of Operation. Business operation shall only be open
to the public between the hours of 8 a.m. and 7 p.m.,
Monday through Friday, and between 9 a.m. and 6 p.m. on
Saturdays. (P)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
In response to Ms. Haley's question, Mr. Scherzer stated he
accepts the conditions.
20SN0594
In Midlothian Magisterial District, Otterdale Park Associates,
LLC requests rezoning from Light Industrial (I-1) to
Multifamily Residential (R -MF) with conditional use planned
development to permit exceptions to ordinance requirements and
amendment of zoning district map on 4.1 acres located in the
northwest corner of North Otterdale Road and Wylderose Drive.
Density will be controlled by zoning conditions or ordinance
standards. The Comprehensive Plan suggests the property is
appropriate for Regional Mixed Use. Tax ID 721-711-1145.
Mr. Harold Ellis presented a summary of Case 20SN0594 and
stated the Planning Commission and staff recommended approval
and acceptance of the proffered conditions.
Mr. Jeff Geiger, representing the applicant, stated the
applicant accepts the conditions and believes the proffered
conditions are reasonable under state law. He further stated
the project will meet an important and growing demand to
provide age -restricted housing in the Midlothian District and
in the county.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
approved Case 20SN0594 and accepted the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County, for
themselves and their successors or assigns, proffer that the
property under consideration (the "Property") will be developed
according to the following proffers if, and only if, the
rezoning request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owner and applicant, the proffers shall immediately
be null and void and of no further force or effect.
20-834
11/18/2020
1. Master Plan. The Textual Statement dated October 12, 2020
shall be considered the "Master Plan". (P)
2. Conceptual Site Plan. The site shall be developed as
generally depicted on the conceptual site plan entitled
"Proposed Senior Living Facility, The Crest at Salisbury
Midlothian, Virginia", prepared by HG design studio, dated
May 15, 2020. (P)
3. Elevations/Exterior Facades. Development of the Property j
shall be in general conformance with the architectural ✓
appearance shown on the elevations attached hereto
entitled "The Crest at Salisbury", prepared by Edward H.
Winks - James D. Snows Architects, P.C. dated June 5,
2020. Any substantial modifications shall be approved by
the Planning Commission in conjunction with plans review:
a. Roof materials shall be 30 year
architectural/dimensional asphalt composition
shingle.
b. The facade of the building shall have a minimum of
thirty-three (33) percent brick or stone masonry in
the aggregate. The height of the brick and stone
shall be permitted to vary to allow for a mixture of
design features. Measurement of the requirement for
masonry facade treatment shall be exclusive of
windows, gable vents, dormers, doors, trim, soffit,
fascia, balconies and porches.
C. Other acceptable siding materials shall include
composition, Hardiplank, engineered wood (e.g. LP
Smartside) and horizontal lap siding. Horizontal IJ
lap siding shall be manufactured from natural wood
or cement fiber board. Plywood, vinyl and metal
siding are not permitted. Painted wood trim is not
permitted. (P)
4. Dwelling Units. A maximum of one hundred (100) dwelling
units shall be permitted. (P)
S. Sidewalks. Sidewalks shall be provided as shown on the
Conceptual Site Plan. The treatment and location of these
sidewalks shall be approved by the Planning Department at
the time of site plan review. (P)
6. Supplemental Landscaping. Supplemental landscaping shall
be provided around the perimeter of all buildings, between
buildings and driveways, within medians, and within common
areas not occupied by recreational facilities or other
structures. Such landscaping shall be designed to:
minimize the predominance of building mass and paved
areas; define private spaces; and enhance the residential
character of the development. The Planning Department,
at the time of site plan review, shall approve the
landscaping plan with respect to the exact numbers,
spacing, arrangement and species of plantings. (P)
7. Street Lighting. Street lights shall be decorative and
residential in character with a non -glare design. Light
20-835
11/18/2020
poles shall have a maximum height of fifteen (15) feet
and located as approved by the Planning Department. (P)
8. Foundation Treatment. There shall be a minimum vertical
height of eighteen (18) inches of brick, stone or stone
veneer above grade utilized on slab -on -grade foundations
on all front and side elevations. (P)
9. Heating Ventilation and Air Conditioning (HVAC) Units.
Units shall initially be screened by landscaping or low
LW maintenance material chosen by the applicant, as approved
by the Planning Department. (P)
10. Utilities. Public water and wastewater shall be used.
(U)
11. Age Restriction. All units developed on the Property
shall qualify as "housing for older persons" in accordance
with the criteria set forth in Code of Virginia Section
36-96.7, et al., as amended. Further, the Applicant, prior
to construction of the first multifamily building, shall
prepare and record restrictive covenants that define the
qualification for initial and subsequent occupancy of any
age restricted unit associated with the Property and shall
further restrict households to include at least one (1)
person who is age 55 years or older. This restriction
shall be recorded among the land records of Chesterfield
County, Virginia and encumber the Property prior to the
occupancy of any age restricted unit. (P)
12. Access. There shall be no direct vehicular access from
the Property to North Otterdale Road, except for emergency
access only as approved by the Transportation and Fire
Departments. (T)
13. Road Cash Proffers. The applicant, sub -divider, or
assignee(s) shall pay $2,914 for each dwelling unit to
Chesterfield County for road improvements within the
service district for the property. Each payment shall be
made prior to the issuance of a building permit for a
dwelling unit unless state law modifies the timing of the
payment. Should Chesterfield County impose impact fees
at any time during the life of the development that are
applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward, but not
in addition to, any impact fees, in a manner determined
by the County. At the option of the Transportation
Department, cash proffer payments may be reduced for the
cost of road improvements provided by the applicant, sub-
divider, or assignee(s), as determined by the
Transportation Department. (B, T)
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
20-836
11/18/2020
16. PUBLIC HEARINGS
16.A. TO ADOPT AN ORDINANCE TO VACATE A PORTION OF AN
UNIMPROVED RIGHT OF WAY KNOWN AS ABELWAY DRIVE
AND A VDOT SLOPE EASEMENT WITHIN QUEENSMILL
SECTION "L"
Mr. Dean Sasek, Real Property Manager, stated this date and
time has been advertised for a public hearing for the Board to
consider the adoption of an ordinance to vacate a portion of
an unimproved right of way known as Abelway Drive and a VDOT
slope easement within Queensmill Section "L". He further stated
the request has been reviewed by county staff, Comcast, and
Verizon, and approval is recommended.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Ingle, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to PHILIP M. HARDING, TRUSTEE
UNDER THE PHILIP M. HARDING REVOCABLE
TRUST DATED MARCH 28, 2019, ("GRANTEE'),
a 50' unimproved right of way known as
Abelway Drive, together with the adjacent
10' VDOT slope easement on Lot 13, within
Queensmill Subdivision, Section "L",
MIDLOTHIAN Magisterial District,
Chesterfield County, Virginia, as shown on
a plat thereof duly recorded in the
Clerk's Office, Circuit Court,
Chesterfield County, Virginia in Plat Book
79, at Page 65.
WHEREAS, PHILIP M. HARDING, TRUSTEE UNDER THE PHILIP M.
HARDING REVOCABLE TRUST DATED MARCH 28, 2019 petitioned the
Board of Supervisors of Chesterfield County, Virginia to vacate
a 50' unimproved right of way known as Abelway Drive, together
with the adjacent 10' VDOT slope easement on Lot 13, within
Queensmill Subdivision, Section "L", MIDLOTHIAN Magisterial
District, Chesterfield County, Virginia more particularly
shown on a plat of record in the Clerk's Office of the Circuit
Court of said County in Plat Book 79, Page 65, by J. K. TIMMONS
& ASSOCIATES, P. C., dated August 26, 1992. The right of way
petitioned to be vacated is more fully described as follows:
A 50' unimproved right of way known as
Abelway Drive, together with the adjacent
10' VDOT slope easement on Lot 13, within
Queensmill Subdivision, Section "L", the
location of which is more fully shown on
the attached sketch.
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11/18/2020
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by advertising;
and,
WHEREAS, no public necessity exists for the continuance
of the right of way and easement sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CHESTERFIELD COUNTY, VIRGINIA:
�. That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid right of way and
easement be and are hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the sketch attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office,
Circuit Court, Chesterfield County, Virginia pursuant to
Section 15.2-2272 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated. This Ordinance shall vest fee
simple title to the right of way and easement hereby vacated
in the property owner of Lot 13, within Queensmill Subdivision,
Section "L" free and clear of any rights of public use.
GRANTEE hereby conveys unto the GRANTOR and GRANTOR
reserves a 25' water easement and a 10' easement, as shown on
the attached sketch which is attached hereto and made a part
of this ordinance.
Accordingly, this Ordinance shall be indexed in the name
of the GRANTOR and GRANTEE, or their successors in title.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
16.8. TO CONSIDER FIRST AMENDMENT TO FBO SERVICES
AGREEMENT WITH RICHMOND EXECUTIVE AVIATION
FOR THE PROVISION OF CERTAIN AERONAUTICAL
SERVICES AT THE CHESTERFIELD COUNTY AIRPORT
Mr. Clay Bowles, Director of General Services, stated this date
and time has been advertised for a public hearing for the Board
to consider a first amendment to the FBO Services Agreement
with Richmond Executive Aviation (REA) for the Provision of
Certain Aeronautical Services at the Chesterfield County
Airport. He further stated REA has requested relief from
certain requirements of the agreement due to COVID-19. He
stated REA is experiencing challenges recruiting and hiring
aircraft maintenance mechanics and securing a multi -engine
training aircraft. He further stated REA believes the
challenges are temporary and compliance can be achieved with
additional time. He stated staff has conveyed to REA that the
Board can provide temporary relief by an amendment to the FBO
Services Agreement that will allow REA to perform all
20-838
11/18/2020
contractually required services where they can meet minimum
standards, but not those where REA cannot meet minimum
standards. He further stated the deadline for full compliance
with all contractual requirements will be April 1, 2021.
In response to Mr. Winslow's question relative to the minimum
standards, Mr. Bowles stated under the amendment, REA will not
be required to have two aircraft maintenance mechanics or a
multi -engine training aircraft, but all other requirements
remain in place.
Mr. Mincks clarified the minimum standards are just being
delayed in performance.
In response to Mr. Holland's question relative to the April 1,
2021 deadline for compliance, Mr. Mark Hackett, Chief Executive
Officer for REA, stated he concurs with the deadline and
anticipates meeting or beating the deadline. He discussed
recruitment efforts and challenges of sourcing the multi -engine
training aircraft. He stated REA will be able to provide
maintenance and flight training, and the request is to limit
the minimum standards for a very short period of time for the
multi -engine training specifically and the requirement to have
a second mechanic on hand.
In response to Mr. Winslow's question, Mr. Bowles stated staff
has proposed that REA will provide all services where it can
meet the minimum standards, but not the services where it
cannot meet the minimum standards.
Ms. Haley stated that was her understanding, and the Board is
giving REA until April to do that.
Mr. Bowles stated if REA can come into full compliance before
then, it would be able to provide the services.
Mr. Hackett stated the purpose of the minimum standards is to
provide the safety enhancements for the airport and to provide
a certain level of standard for training, which is not reduced
by not having a multi -engine airplane on hand. He further
stated REA still has the qualified flight instructors, the
qualified mechanics, and the qualified aircraft to provide
training for single-engine, multi -engine, and commercial. He
stated REA can provide that training without the multi -engine
aircraft. He further stated the second mechanic on hand will
be a contract mechanic until REA has someone on staff full
time.
In response to Ms. Haley's request for clarification relative
to what is before the Board for consideration, Mr. Bowles
stated there is no mechanism to modify or lessen the minimum
standards, and the change would be to the lease.
Mr. Mincks stated the minimum standards are not being affected
at all, so the requirements are being delayed. He further
stated the minimum standards are still there, and they will be
there April 1, 2021.
Ms. Haley called for public comment.
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11/18/2020
There being no one to speak to the issue, the public hearing
was closed.
on motion of Mr. Holland, seconded by Mr. Ingle, the Board
approved the First Amendment to FBO Services Agreement with
Richmond Executive Aviation for the Provision of Certain
Aeronautical Services at the Chesterfield County Airport.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
16.C. TO CONSIDER CONVEYANCE OF AN EASEMENT TO VIRGINIA
ELECTRIC AND POWER COMPANY AT WALMSLEY SCHOOL BUS
MAINTENANCE FACILITY
Mr. Sasek stated this date and time has been advertised for a
public hearing for the Board to consider the conveyance of an
easement to Virginia Electric and Power Company at the Walmsley
School Bus Maintenance Facility. He further stated the easement
is necessary to provide power and charging stations for the
eBus Pilot Project, and approval is recommended.
Ms. Haley called for public comment
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
authorized the Chair of the Board of Supervisors and the County
Administrator to execute an agreement with Virginia Electric
and Power Company conveying a 30 -foot easement at Walmsley
School Bus Maintenance Facility.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
16.D. TO VERIFY THE DEPARTMENT OF UTILITIES' ACCOUNTS
RECEIVABLE EXCEEDS 1 PERCENT OF ANNUAL OPERATING
REVENUES
Mr. George Hayes stated this date and time has been advertised
for a public hearing for the Board to verify the Department of
Utilities' accounts receivable exceeds one percent of annual
operating revenues which is a trigger to exempt the county from
recent state legislation. He reviewed Board actions taken
during the pandemic to provide relief to Utilities customers.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
[` was closed.
W In response to Mr. Holland's question, Mr. Hayes stated he is
in agreement with Internal Audit's report.
In response to Mr. Holland's question relative to the actual
percentage exceeding annual operating revenue, Mr. Hayes
stated it was 2.45 percent which is approximately $2.7 million.
20-840
11/18/2020
On motion of Mr. Holland, seconded by Mr. Winslow, the Board
verified the Department of Utilities' accounts receivable
exceeds one percent of their annual operating revenues and
authorized exemption from the State's utility disconnection
moratorium.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
16.E. TO CONSIDER CODE AMENDMENT RELATIVE TO ROUTE 1
RESIDENTIAL OVERLAY AND NORTHERN JEFFERSON DAVIS
HIGHWAY DESIGN DISTRICT DEVELOPMENT STANDARDS
(20PJ0119)
Mr. Jesse Smith stated this date and time has been advertised
for a public hearing for the Board to consider a County Code
amendment relative to Route 1 Residential Overlay and Northern
Jefferson Davis Highway Design District Development Standards.
He further stated Mr. Ingle requested deferral of the matter,
and staff is amenable to his request.
Ms. Haley called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Mr. Carroll, the Board
deferred consideration of Code Amendment Relative to Route 1
Residential Overlay and Northern Jefferson Davis Highway
Design District Development Standards (20PJ0119) to December
16, 2020.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
Ms. Haley noted for the record that all Board members have read
the public comments which were received through the online
portal and presented in advance of the meeting.
j
20-841
11/18/2020
r
L i
19. ADJOURNMENT
on motion of Mr. Holland, seconded by Mr. Winslow, the Board
adjourned at 7:46 P.M. until December 8, 2020, at 4:00 P.M.
for a joint meeting with the county's Legislative Delegation
at the Eanes-Pittman Public Safety Training Center.
Ayes: Haley, Carroll, Ingle, Winslow and Holland.
Nays: None.
Leslie A. T. HaQey
Chairman
20-842
11/18/2020
Attachment A
rvisors Meeting November 18, 2020
Unscheduled Matters and Public Hearings
Comment
Date
me
District
Category
Comments
11/15/2020
Bermuda
205N0596-
Please deny this
Cellco
proposal! The planning
iNsurrounding
Partnership
commission passed
d/b/a
this resolution even
Verizon
though theirown
requirements state
that these towers
should not be built in
residential areas. With
approx. 1000 homes
surrounding this
tower, the various
Photos showing the
simulatedtower from
multiple views depict
and obvious eye sore!
Additionally, this tower
will act as a huge
lightning rod which will
endangerthe
surrounding woods
and properties from
fire damage. Finally, I
hope that viewers on
CSPAN and community
homeowners see how
outrageous it is [o try
to pass this proposal
during a pandemic and
during a difficult
election year when
few residents can
meet to discuss or
attend the supervisor
meeting. The proposal
was withdrawn 2 years
ago, and it is an
injustice to try and
11/16/2020
Carl
Schwendhey
ass it now.
need to build the
anike
path or a 8 foot
ide concrete
idewalk along the
ront of the property
t the same time they
11ane
dd turn lanes and
avement to make
oute 60 bigger. Based
ff of the planning
ocument the builder
f this project is going
have to add a right
rn lane and a extra
ne of pavement to
20-843
11/18/2020
1)
J
A
Attachment A
Board of Supervisors Meeting November 18, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
last Name
District
Category
Comments
Route 60 anyway.
Them trying to get out
of building a bike path
or wide sidewalk is not
going to save them
much money if they
are going to mess with
rebuilding Route Route
60. Most road
contractors would
most likely give them a
package deal on
savings on engineering
and construction and
labor if they built the
sidewalk bike path at
the same time as
widening Route 60.
Based off this adding a
bike path or sidewalk
to the road
improvements at the
same time would save
the builder costs down
the road by getting
built as all one
packaged deal.
I have also talked to
the leaders in
Powhatan County and
they are possibly open
to the possibility of
extending a bike path
or a sidewalk to
Powhatan Village
Courthouse's sidewalk
system. If a 200 to 500
foot section of
sidewalk or bike path
existed on this side of
Route 288 were there
are none it would be a
lot easier for them to
get support to extend
this bike sidewalk path
to Powhatan
Courthouse.
11/16/2020
Carl
Schwendem
Midlothian
20SNO594 -
They need make sure
an
Otterdale
that they ask
Park
Otterdale Park
Associates, LLC to
20-844
11/18/2020
Attachment A
Board of Supervisors Meeting November 18, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
Associates,
build a new 5 to 8 foot
LLC
wide sidewalk along
Wylderose Drive and
and North Otterdale
Road. If this is the
same company that
owns the apartment
complex next door
could they ask them to
extend the new
sidewalk along the
front of that too.
11/17/2020
Barbara
Roe
Midlothian
20SN0594 -
To Leslie Haley, BOS
Otterdale
chairwoman,
Park
Midlothian District and
Associates,
the Supervisors for the
LLC
other Chesterfield
County Districts,
Planning Department
and Mr. Casey, County
Admin.:
With respect to the
case 20SN0594,known
as The Crest at
Salisbury Apartments it
is important to
recognize that the
topography of this
Property is very
unsuitable to a +55
living residence.
Anyone who has
driven back into this
industrial area can see
that it is extremely
hilly with definite
challenges for traffic
and parking in
inclement weather in
addition to storm
water drainage
challenges.
This property is better
suited for its original I-
1 zoning or a
commercial
application. The
parking lot of this plan
will be located
downhill from the
"hotel" like building.
The lack of any green
space( 70%) coverage
20-845
11/18/2020
1)
J
Ll
Attachment A
Board of Supervisors Meeting November 18, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
category
Comments
is discriminatory to the
residents. Who
decided that +55 do
not deserve green
space and easy walking
paths.? Who decided
that this very steep
and hilly property
adjacent to a collector
road would be the
perfect place to stick
an aging population
whom still own cars
and drive? Grocery
stores and other
shopping are at least a
mile away by car. The
nearest sidewalk is
about a mile away.
The busy collector
road, North Otterdale
Road, has a very poor
sight distance curve at
the intersection of
Wylderose Drive and
N. Otterdale Road. This
is a dangerous
intersection
complicated by the
cross traffic from the
entrance/exit to the
Michaux Bluff
subdivision.
Keep the current
zoning and find a
better location for this
4 story development
for the +55 population.
Allowing significant
exceptions to current
zoning is not
promoting the general
welfare as many
planning documents so
loosely refer to. This is
a dangerous location
for this usage with
understated drainage
problems, safety and
transportation issues
and lack of foresight in
providing recreational
space for the residents
20-846
11/18/2020
Attachment A
Board of Supervisors Meeting November 18, 2020
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
of proposed +55
housing development.
I request that the
Board of Supervisors
reject this project a[
this location tonight.
Thank you,
Barbara Roe
20-847
11/18/2020
J
19