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2021-01-27 MinutesHOARD OF SUPERVISORS MINUTES JANUARY 27, 2021 Supervisors in Attendance: ( Mr. James M. Holland, Chair l(r Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 2:00 p.m. He stated due to COVID-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board would be given the opportunity to comment in person at the appropriate time. He reviewed the protocols for facial coverings and spatial distancing in accordance with Executive Orders 72 and 63. 1. APPROVAL OF MINUTES On motion of Ms. Haley, seconded by Mr. Ingle, the Board of Supervisors approved the minutes of December 8, 2020, and December 16, 2020, as submitted. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board replaced Item 12.B.6., Initiate an Application for a Rezoning from Agricultural (A) to Residential (R-12) and Conditional Use Planned Development to Permit Exceptions to Ordinance Requirements and Development Standards to Permit a Single Family Subdivision with Ten (10) Lots on 5.0 Acres Located at 3901 Dupuy Road, and approved the agenda, as amended. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE - SHERIFF'S OFFICE Sheriff Karl Leonard, accompanied by members of his department as well as American Legion Post 186, shared the story of an older gentleman who was brought to the county jail as a result 21-5 1/27/2021 of an arrest for Driving Under the Influence. He explained that, upon further examination by the jail's medical director, Dr. Gay, it was determined the gentleman was suffering from dementia. He stated the gentleman, who was an Army veteran, did not have any family or social support in the area. He described the many ways his staff and the American Legion came alongside the gentleman to provide him with medical care, social support, financial support, and a safe place to stay until he could be placed in a long term care facility. Mr. Holland expressed his appreciation for everyone who shared their time and resources to help care for this gentleman. Mr. Winslow expressed his pride in American Legion Post 186 and thanked them for their assistance. Mr. Ingle stated the Sheriff's Office performs at a level higher and greater than most other departments in the state and it depicts excellence. Mr. Carroll stated the county hires great people with servant hearts to serve the community. He thanked American Legion Post 186 for their assistance. Ms. Haley added her appreciation and noted interconnected relationships are what make Chesterfield great. Sheriff Leonard closed by saying the police officer who made the arrest did exactly what he had to do. 3.E. COVID UPDATE Dr. Casey stated the number one priority of the county right now is the COVID-19 vaccination effort. He introduced Dr. James Worsley, Deputy County Administrator, to begin the presentation. Dr. Worsley stated Mr. Holland and Mr. Winslow recently authored an article in the Richmond Times -Dispatch entitled "State Continues to Shun Local Government Help". He further stated the Board sent a letter to Governor Ralph Northam imploring him and the Virginia Department of Health (VDH) to consider how localities may assist in the state's vaccination rollout. He acknowledged a plethora of shortcomings and disappointments but stated county leadership is ready to carry the banner forward with respect to the operations of the vaccination rollout. He then introduced Dr. Alexander Samuel, Director of the Chesterfield Health District, to provide the Board with an update on the coronavirus vaccination effort. Dr. Samuel reviewed the process by which the vaccine is produced, distributed and administered. He stated vaccine supply has been a significant challenge because it has not kept up with the accelerated pace with which localities have been tasked to move through the phases. He provided details of the current plan to administer the approximately 4,525 weekly doses across the entire health district which includes Chesterfield, Colonial Heights, and Powhatan. He stated the current estimate of time for an improved supply is six to eight weeks. He 21-6 1/27/2021 provided statistics of this week's vaccine administration to focus populations, who are the senior population in category lb (twenty percent); the top 3 tiers of essential workers in category lb (forty percent); and health care personnel in category la (forty percent). He further defined the category lb population which is comprised of frontline essential workers (police/fire/hazmat, corrections and homeless shelter workers, and childcare/PreK-12 teachers/staff); individuals age 75 and older, the population which has the highest risk for COVID-19- ( associated morbidity and mortality; and individuals age 65 and \`I older with an underlying medical condition. He described the Point of Dispensing (POD) events at the county fairgrounds and the challenges and improvements. He stated the initial vaccine registration system known as the Vaccine Management System (VAMS) provided by the Centers for Disease Control and Prevention (CDC) made it functionally difficult to direct registrants to specific PODS. He further stated VAMS allowed anyone to register for a POD, thereby limiting access to target groups. He stated VDH is transitioning away from VAMS to a new system called PrepMod. He discussed the challenges associated with (1) sign-up and registration for a vaccine and (2) data management, and he reviewed the process improvements being made to address those challenges. Ms. Haley described the frustrations of individuals who are eligible to receive a vaccine but cannot get registered either by phone or online. In response to Ms. Haley's question relative to the new registration tool, Dr. Samuel confirmed the Chesterfield Health District will be implementing a new registration system in the upcoming week. Discussion ensued relative to the current process for getting on a waiting list and then being transferred to a registration system. In response to Ms. Haley's question relative to utilizing the county's Information Systems Technology (IST) department to build an online registration system, Dr. Samuel stated he could not speak to the state -mandated and managed administrative detail that already exists in the process of handling data, and it is one of the things that would have to be addressed. Ms. Haley encouraged Dr. Samuel to let the Board know what it could do to assist in the effort. Mr. Carroll noted there is legislation moving through the General Assembly which would allow localities to facilitate vaccine administration and suggested the county be prepared to act as soon as it passes. In response to Mr. Ingle's question relative to the differences LWbetween VAMS and PrepMod, Dr. Samuel explained that PrepMod provides more control of where individuals register to receive the vaccine. Discussion ensued relative to how registrants are screened, prioritized and scheduled. 21-7 1/27/2021 Mr. Ingle underscored the importance of the state and the county working together as one team to accomplish vaccine administration. Dr. Casey stated there are many individuals who have already signed up on a waiting list either by phone, email, or online survey, and those individuals should be next in line before those who sign up via PrepMod. He further stated it could be many weeks before the first PrepMod registrants are vaccinated. He suggested registrants should receive some type of message relative to the approximate wait time for an appointment. In response to Mr. Ingle's question relative to the amount of time it will take to vaccinate the entire lb population, Dr. Samuel stated it could take months given the number of doses provided. Mr. Ingle stated expectations are higher than what is attainable, and honesty will help citizens understand the reality of the situation. He noted the Chesterfield Health District includes Colonial Heights and Powhatan, and the Chesterfield Health District is a state entity separate from the county government. He stated there has been misinformation about Dr. Samuel loading doses into the computer incorrectly, which is incorrect. He further stated the Board acknowledged Dr. Samuel's hard work, and if the Board went around him, it would be for his benefit. Mr. Winslow concurred and stated the system should not be designed for one person or entity to have control. Discussion ensued relative to the types of data collected from registrants over the phone and opportunities for volunteers to assist with moving data from one system to another. Mr. David Woods, Emergency Planner for the Chesterfield Health District, provided additional details about the registration process and the effort to consolidate data into one list. He stated a high -performing registration system cannot overcome a low inventory of doses, and it could be months before everyone who wants the vaccine will get it. He discussed the shortcomings of VAMS and the need to take it offline. He stated PrepMod is flawed because the link to register can be forwarded to anyone outside of the targeted group. Discussion ensued relative to the process for identifying eligible individuals and communicating the PrepMod registration link. Mr. Winslow expressed his concern that all available resources are not being utilized to facilitate vaccine administration. He reiterated the Board's commitment to assist however needed. Mr. Woods expressed appreciation for the support from public ` J safety, county administration, and the Board. Dr. Casey clarified Schools has its own internal distribution network, and it does not have to go through PrepMod. He stated the county's Employee Medical Center (EMC) does not need to go through PrepMod either. 21-8 1/27/2021 Mr. Carroll stated the county has large facilities such as Virginia State University which could be utilized to facilitate vaccine administration. He expressed his desire to be ready once vaccine supply meets demand. Ms. Haley stated there needs to be a continual conversation about ways the county can help. She expressed her concern relative to the transition of data and how it will happen in a timely fashion. She stated there are qualified members of the community already bound by confidentiality who could assist with returning phone calls and capturing data. In response to Ms. Haley's question relative to how individuals are assured they will receive their second dose of the vaccine, Dr. Samuel stated the state is guaranteeing the second dose. In response to Ms. Haley's question relative to scheduling the second dose, Mr. Woods explained the current manual method to call the individual and schedule the second dose. In response to Mr. Holland's question relative to ways retired medical professionals can volunteer to help, Dr. Samuel stated the Medical Reserve Corps (MRC) has been a great help. Mr. Woods provided details of the Medical Reserve Corps and stated those interested in volunteering can visit www.vamrc.org or call him directly at 804-751-4364. In response to Mr. Carroll's question relative to the second dose of the vaccine, Dr. Samuel stated the allocation of second doses is separate from the allocation of first doses. �„- Dr. Casey then introduced Chesterfield Fire and EMS Chief Loy Senter to provide the Board with an operational update. Chief Senter stated phase Is and lb classifications include a large number of employees such as personnel in Fire and EMS, Police, Sheriff, Emergency Communications, clinicians and practitioners who treat patients, and teachers. He further stated Chesterfield County functions as a VDH vaccination partner through the collective efforts of the EMC, Fire and EMS, and Schools. He stated both the EMC and Fire and EMS are registered with VDH and CDC as vaccinators, and at some point they will be able to receive vaccinations directly. He further stated as a vaccination partner, the county can vaccinate thousands of individuals in phases 1 and lb, thereby alleviating demand on the Chesterfield Health District and allowing them to focus on the broader community. He stated as vaccine supply becomes more available, expanding the network of vaccination partners to include pharmacies, urgent care centers, and primary care physicians is critical, and it will be essential to vaccinating the entire eligible population. He provided details of the plan to vaccinate frontline Fire and EMS uniformed members within hours of receiving the first doses of the vaccine on December 23. He stated county law enforcement and other county employees in the la and lb populations were also vaccinated. He described the process for administering the vaccine, noting that many employees received their vaccine at the end of their shift, thereby minimizing the potential for absences due to side effects. He provided statistics of 21-9 1/27/2021 personnel who experienced side effects from the vaccine. He noted guidance from the state has changed frequently, and supply has been unable to keep up with demand. He then introduced Chief Justin Adams, EMS Director, to discuss the county's effort to get critical and essential frontline workers vaccinated. Chief Adams described the "Three -P" Process (Planning, Preparation and Partnerships) to accomplish the vaccination effort. He stated vaccination planning was underway for months prior to approval of the vaccine; a project team was assembled in advance; and valuable public and private partnerships were established to ensure success. He reviewed the employee vaccination timeline which commenced on December 22, and he provided statistics of total vaccinations administered. He discussed the employee forecasted vision and stated Human Resources has identified employees classified as lb (frontline workers; age 65 and up; and individuals with underlying health conditions). He also discussed sharing the workload between the county and VDH. Chief Senter provided statistics of Chesterfield County vaccinations and discussed challenges in data modeling. He reviewed a chart of Chesterfield's vaccination totals compared with other localities in the state. Lastly, he discussed Projected Chesterfield County Vaccine Distribution and compared the county's estimated number of weeks to reach community vaccination goal based on its equitable share (4.1 percent) with the county's estimated number of weeks to reach community goal based on the actual amount received (2.2 percent). He stated there is an estimated 466 -dose deficit from the federal goal and, at that rate, it will take almost a year to reach 70 percent of the population. He further stated supply of the vaccine is the issue moving forward. Ms. Haley stated the Three -P Process to plan for and execute vaccine administration in the county is clearly working. She stated citizens want reliable information so they can know what to anticipate. In response to Mr. Ingle's question relative to the weekly allocation of doses, Chief Senter stated 1,500 doses are split between county government and Schools. He further stated there is a team that meets regularly to determine the exact allocation between county government and Schools. Mr. Ingle stated elementary schools are returning to in-person learning, and most but not all teachers have been vaccinated. He further stated the county is working to make those doses available as quickly as possible. Chief Setter concurred and stated the effort to vaccinate frontline workers in accordance with the guidelines is still underway, and the team is mindful of the need to vaccinate frontline elementary school teachers. Mr. Carroll stated he had the opportunity to observe one of the Fire and EMS vaccination clinics, and it was a very well- run event. 21-10 1/27/2021 Dr. Casey discussed the Statement of Cooperation, which is a simple, one -paragraph document setting forth the county's intention to provide necessary resources. He stated Dr. Samuel may need to seek approval through the state hierarchy, and he would work cooperatively with Dr. Samuel. He further stated the Statement of Cooperation has been forwarded to Clark Mercer, Governor Northam's Chief of Staff, because of the simplicity of the statement. 3.C. POLICE DEPARTMENT UPDATE Colonel Jeffrey Katz, Chief of Police, provided the Board with the Police Department's 2020 Year In Review. He reviewed the unique challenges presented in 2020 which included, among other things, the COVID-19 pandemic; nationwide civil unrest and political turmoil; a 700 -year flood exclusive to Chesterfield County; and an unprecedented spike in drug overdoses. He highlighted many key accomplishments of the department's four bureaus. He provided details of the agency's response to COVID- 19. He expressed his pride in the organization, and thanked Board members and Dr. Casey for their support. He asked for a moment of silence to remember a local law enforcement officer who committed suicide today. He stated the organization must be mindful of supporting police personnel in this very stressful profession. He introduced Ms. Kelly Fried, Executive Director of the Community Services Board (CSB), to provide an overview of suicide in the county. Ms. Fried provided the Board with a 3 -year summary of attempted and completed suicides in the county, including the percentage of total calls that involved juveniles. She then reviewed FY17 to FY21 attempted suicides by persons receiving services from Mental Health Support Services. She discussed Special Weapons and Tactics (SWAT) team callouts in 2019 and 2020 and noted there were very few specialty team responses to mental health calls. She provided details of the many ways Mental Health Support Services collaborates with Police and Schools. She expressed appreciation for the many partnerships and stated suicide is an ongoing concern. Ms. Haley thanked Colonel Katz, Ms. Fried and their staff for the partnership which exemplifies excellence in service to our most vulnerable populations every day. She acknowledged the frontline Police and Mental Health workers are also vulnerable to emotional and mental health issues. Mr. Winslow echoed Ms. Haley's remarks and expressed appreciation for the diligence and focus on character and ethics. Mr. Ingle expressed his appreciation to Colonel Katz for offering to pay adoption fees at the Animal Shelter which resulted in a successful clearing of the shelter over the ` holidays. Mr. Carroll stated the Employee Assistance Program is an important tool to help officers and other county employees with issues as they arise. He further stated Police Peer Support is also an effective tool for employees to support one another. 21-11 1/27/2021 Mr. Holland expressed appreciation for the presentation and for the services provided to the community. 3.D. ASSESSOR'S OFFICE AND REAL PROPERTY TAX RATE UPDATE Ms. Ashley DeBiase, Assessment Automation Manager for the Real Estate Assessor, provided the Board with an update on 2021 Real Estate Data. She stated residential real estate values are growing at a healthy rate and are up for 2021, and commercial values have increased as well. She provided the Board with a Taxable Summary noting a total taxable value of $43,866,990,383 as of January 1, 2021. She discussed Percent Change in Assessed Value for 2020 to 2021. She provided statistics of Residential New Construction and Qualified Residential Sales from 2016 to 2020; Median Residential Sales Price from 2005 to 2020; 2020 Median Sales Price by District; and Increases and Decreases in Commercial Revaluations. She highlighted several major new construction developments completed in 2020. She stated all assessment notices have been mailed, and additional information can be found on the county's website. She then introduced Mr. Matt Harris, Deputy County Administrator, to discuss a proposed tax relief amendment and advertisements for Calendar Year 2021 (CY21). Mr. Harris stated the Board is requested to set a public hearing to consider a current year amendment to the Tax Relief program. He further stated the purpose of the amendment is to increase the 100 -percent relief threshold from $28,000 to $28,500 to keep pace with social security. He stated staff will be bringing forth a financial policy to make such future positive adjustments automatic. He further stated a broader review of the Tax Relief program will be included with the proposed budget. He provided the Board with residential revaluation statistics dating back to 2006 and stated the county's long-range forecast relies on a 3 -percent increase in residential revaluations. He stated the 2021 result hits the mark with some upside, though it is offset by soft spots in the revenue portfolio such as occupancy taxes which are underperforming. He further stated staff recommends leaving the tax rate schedule as it is today. 3.E. PERRYMONT UPDATE Dr. Worsley provided the Board with background information on the Perrymont property which was declared surplus in 2018. He discussed a proposal to utilize the property in cooperation with the Center for Healthy Hearts and Chesterfield -Colonial Heights Alliance for Social Ministries (CCHASM), but upon further study it was determined that Perrymont was not a suitable location. He stated the reasons the proposal did not move forward were lack of support for adding a trailer to the property; continued deterioration of the current structure; and environmental concerns. He further stated the Human Services Division stands ready to partner with the two non- profits and the Department of Community Enhancement to find a suitable location in the Jefferson Davis Highway corridor. He stated staff recommends sale of the property. 21-12 1/27/2021 In response to Mr. Winslow's question, Dr. Worsley stated the square footage of the building is 19,000 square feet. In response to Mr. Winslow's question, Mr. Dean Sasek, Real Property Manager, stated the parcel is approximately 4.1 acres. 3.F. LEGISLATIVE LIAISON UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, provided the Board with the status of the 2021 General Assembly. She first reviewed the status of House Bill 1989 which is the county's requested legislation pertaining to data sharing between the VDH and Chesterfield Fire and EMS. She stated there are approximately 1,100 bills total, many of which pertain to public policy issues such as elimination of the death penalty and elimination of mandatory minimum sentences. She further stated a bill to legalize marijuana has local government impacts such as land use authority and taxation. She stated both houses have introduced bills relating to the issue of qualified immunity. She further stated staff is monitoring bills related to Workers Compensation COVID-19 presumptions. She reviewed the status of the state budget and noted the probability of a special session to finish any remaining work. In response to Mr. Carroll's question relative to Senator Dunnavant's bill, Ms. Curtin stated the House version has passed the House and has gone to the Senate, and after crossover both houses will deal with the bills. She further stated there is no opposition on either side. In response to Mr. Winslow's question relative to qualified immunity, Ms. Curtin stated neither of the bills have been heard in committee, and they are very different versions of one another. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. LW 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 21-13 1/27/2021 In response to Mr. Winslow's question, Mr. Sasek stated the main part of the building was built in 1926 and there was an addition built possibly in the 1940s. `, Mr. Ingle stated the building is old and has not been kept up. He further stated the building is a detriment to the property value. 3.F. LEGISLATIVE LIAISON UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, provided the Board with the status of the 2021 General Assembly. She first reviewed the status of House Bill 1989 which is the county's requested legislation pertaining to data sharing between the VDH and Chesterfield Fire and EMS. She stated there are approximately 1,100 bills total, many of which pertain to public policy issues such as elimination of the death penalty and elimination of mandatory minimum sentences. She further stated a bill to legalize marijuana has local government impacts such as land use authority and taxation. She stated both houses have introduced bills relating to the issue of qualified immunity. She further stated staff is monitoring bills related to Workers Compensation COVID-19 presumptions. She reviewed the status of the state budget and noted the probability of a special session to finish any remaining work. In response to Mr. Carroll's question relative to Senator Dunnavant's bill, Ms. Curtin stated the House version has passed the House and has gone to the Senate, and after crossover both houses will deal with the bills. She further stated there is no opposition on either side. In response to Mr. Winslow's question relative to qualified immunity, Ms. Curtin stated neither of the bills have been heard in committee, and they are very different versions of one another. 4. REPORTS 4.A. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT The Board accepted the Monthly Report on District Improvement Funds. LW 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 21-13 1/27/2021 6. DINNER On motion of Mr. Winslow, seconded by Mr. Carroll, the Board recessed for dinner. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: Mr. Holland stated due to CCVTD-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board would be given the opportunity to comment in person at the appropriate time. He reviewed the protocols for facial coverings and spatial distancing in accordance with Executive Orders 72 and 63. He stated all Board members have received and reviewed citizen comments submitted through the online portal. 7. INVOCATION The Honorable Chris Winslow, Clover Hill District Supervisor, gave the invocation. 8. PLEDGE OF ALLEGIANCE Mr. Matt Harris, Deputy County Administrator, led the Pledge of Allegiance to the Flag of the United States of America. 9. COUNTY ADMINISTRATION UPDATE 9.A. CHRISTMAS MOTHER & CCHASM UPDATE • Dr. Casey stated CCHASM was able to assist a grand total of 2,462 families this year during Thanksgiving. He thanked Mr. and Mrs. Ron and Ann Shelton for once again leading the volunteers, and he thanked the CCHASM Board for their support, volunteering, flexibility, and hard work. • Dr. Casey stated this year's Christmas Mother, Ms. Phyllis Taylor Poats, had a very different holiday season in 2020, but the mission to ensure families in the community were able to celebrate the holidays remained the same and was successfully accomplished. He introduced a short video highlighting the team of volunteers who work all year long for six intense days of packing and distributing to 900 families that included over 1,500 children. 9.8. OTHER COUNTY ADMINISTRATION UPDATES • Dr. Casey announced the Academy of Criminal Justice Services has named Sheriff Karl Leonard the 2021 21-14 1/27/2021 recipient of the Leadership and Innovation Award, which is a very prestigious honor awarded to only one criminal justice professional each year. He stated the award is given in recognition of a practitioner whose work has had a direct, positive, and significant effect on the criminal justice system, with a commitment to improving the criminal justice system. He further stated the contributions may include program development, policy implementation, education, training, direct services, research, and legislation action. He congratulated Sheriff Leonard on yet another well-deserved accolade. 10. BOARD MEMBER REPORTS Mr. Ingle announced a successful public-private partnership with the Chester Presbyterian Basketball League to facilitate a basketball season for its 12 teams despite COVID-19 limitations. Mr. Winslow announced the installation of several highway signs directing travelers to River City Sportsplex. He also announced his participation in the 2021 Chesterfield County and Virginia State University (VSU) panel discussion, along with Mr. Holland and Mr. Carroll, which celebrated the life and honored the legacy of Dr. Martin Luther King, Jr. Mr. Holland announced his participation in the VSU panel discussion celebrating the life of Dr. King. He stated the celebration was informative and was highlighted by Dr. King's ideas about race and the continued importance of ensuring civil rights for all people 11. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 12. NEW BUSINESS 12.A. APPOINTMENTS 12.A.1. SOCIAL SERVICES BOARD On motion of Ms. Haley, seconded by Mr. Winslow, the Board nominated and appointed Mr. Juan Santacoloma to serve as an at -large representative on the Social Services Board, whose partial term is effective immediately and will expire on June 30. 2024. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.A.2. PERSONNEL APPEALS BOARD On motion of Mr. Winslow, seconded by Ms. Haley, the Board nominated and appointed Ms. Regina Derricott to serve as an 21-15 1/27/2021 at -large representative on the Personnel Appeals Board, whose term is effective on January 28, 2021, and will expire on December 31, 2023. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8. CONSENT ITEMS 12.8.1. ADOPTION OF RESOLUTIONS j 12.B.1.a. RESOLUTION RECOGNIZING MRS. JUDITH MCCARTNEY, POLICE DEPARTMENT, UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Judith A. McCartney will retire from the Chesterfield County Police Department on February 1, 2021 after providing nearly 29 years of outstanding quality service to the residents of Chesterfield County; and WHEREAS, Mrs. McCartney began her association with the Police Department at the age of 15 when she became a member of Law Enforcement Explorer Post 609, and she continued to support the program by serving as an advisor and has mentored several Chesterfield County youths; and WHEREAS, Mrs. McCartney has faithfully served the county in the positions of Police Dispatcher, Instructional Assistant for Special Education with Chesterfield County Public Schools, Emergency Communications Officer and Forensic Investigator, where she has achieved career development progressions to the positions of Senior, Master and Career Forensic Investigator; and WHEREAS, Mrs. McCartney is a graduate of the 88th session of the Virginia Forensic Science Academy; and WHEREAS, Mrs. McCartney has served as a General Instructor, an advisory committee member of the Peer Support team, and is trained in Crisis Intervention; and WHEREAS, Mrs. McCartney had an integral role over many years on the Peer Support Team, providing assistance to others who were faced with emotional trauma and hardships, and she received a Chief's Commendation for the arduous work involved in achieving accreditation of the team as a Critical Incident Stress Management Program by the Virginia Department of Emergency Medical Services; and WHEREAS, Mrs. McCartney received the Meritorious Service Award for her leadership and contributions on the Centennial ) Committee which was tasked with developing a plan to research, •r/ document and celebrate the Chesterfield County Police Department's 100 -year anniversary; and WHEREAS, Mrs. McCartney was awarded a Chief's Commendation for her investigative excellence during several 21-16 1/27/2021 trips to North Carolina to assist with executing search warrants in a Chesterfield homicide case, which resulted in the apprehension of and confessions from suspects; and WHEREAS, Mrs. McCartney was recognized with a Chief's Commendation for her tireless forensic efforts and teamwork in a murder investigation that covered three days and required gathering evidence from seven crime scenes and two vehicles, and due to the multiple lab submission of evidence and court / testimony, the suspect was subsequently found guilty on all [\r charges; and WHEREAS, Mrs. McCartney is recognized for her strong work ethic, her teamwork, and her excellent human relations skills which she has utilized in working effectively with all areas within the Police Department and in serving the residents of Chesterfield County; and WHEREAS, Mrs. McCartney has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mrs. McCartney's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes Judith A. McCartney, and extends on behalf of its members and the residents of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.b. RESOLUTION RECOGNIZING MS. MARLYN ANDERSON, DEPARTMENT OF SOCIAL SERVICES UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Ms. Maryln Anderson began her tenure of public service with Chesterfield County as a Food Stamp Employment and Training worker with the Chesterfield - Colonial Heights Department of Social Services on June 4, 1990 and later worked on the Employment Services Team; and WHEREAS, in her role as Employment Services Family Services Specialist, Ms. Anderson coordinated training and employment services for customers in the Virginia Initiative for Education and Work (VIEW) program providing advocacy and excellent services that encourage self-sufficiency; and WHEREAS, Ms. Anderson established a reputation of being a team player, collaborating with other units and county departments whether she was working in the agency food pantry, transporting customers to the clothes closet, or organizing resource fairs; and 21-17 1/27/2021 WHEREAS, Ms. Anderson was acknowledged for the creative ways she ensured her customers' needs were met, never letting program spending limits impede her ability to address a need; and WHEREAS, Ms. Anderson was described as an encourager, cheerleader and mentor to her customers and co-workers, instilling hope in all she encountered until they could hold that hope for themselves; and /\ WHEREAS, throughout her career Ms. Anderson has been V steadfast in her commitment to the families of Chesterfield County and the City of Colonial Heights often receiving letters from her customers about the impact she had on their lives. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Maryln Anderson and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.c. RESOLUTION RECOGNIZING MS. LARONICA JENNINGS, DEPARTMENT OF SOCIAL SERVICES UPON HER RETIREMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Ms. LaRonica Jennings began her career in public service with the Chesterfield -Colonial Heights Department of Social Services 19 years ago when she served in Family Services on the Assessment and Resource Team (formerly FAAST and Integrated Intake)and most recently as the Family Services Specialist intake worker for Adult Services; and WHEREAS, in her role as Family Services Specialist with the Assessment and Resource Team, Ms. Jennings interviewed and assessed the needs of and provided resources to customers who came to the agency and those who called requesting emergency services; and WHEREAS, in her role as a Family Services Specialist with the Assessment and Resource Team, Ms. Jennings was part of a team that developed the concept and process to integrate benefits and services to provide front-end resources to citizens; and WHEREAS, Ms. Jennings was one of three SS/SSDI Outreach, Access, and Recovery (SOAR) certified workers in the agency which has an extensive certification process that requires exceptional writing skills; and WHEREAS, Ms. Jennings served as the Family Services Specialist intake worker for Adult Services where she provided information and referrals, completed intakes for long-term 21-18 1/27/2021 care screenings for children and adults, and received reports of abuse, neglect and exploitation of persons 60 and over and persons with disabilities age 18 and over; and WHEREAS, Ms. Jennings was embraced and accepted by peers as a knowledgeable member of the social work profession and supported the transformation of citizens by providing exceptional customer service to citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield (`/ County Board of Supervisors recognizes Ms. LaRonica Jennings and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long a happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.d. RESOLUTION RECOGNIZING CAPTAIN CHARLES GARTMAN, SHERIFF'S OFFICE UPON HIS RETIREMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, Captain Charles F. Gartman, Jr. has faithfully served Chesterfield County for over 20 years; and WHEREAS, Captain Gartman was hired on January 22, 2001, and was assigned to the Correctional Services Bureau after graduating the 10th Basic Sheriff's Academy as the Class President; and WHEREAS, Captain Gartman joined the Chesterfield County Sheriff's Office as a Deputy under Sheriff Clarence G. Williams, Jr., Dennis S. Proffitt, and current Sheriff Karl S. Leonard; and WHEREAS, Captain Gartman served as a Deputy in the Jail Security Division from January 2001 through March 2004; and WHEREAS, Captain Gartman served as a Sergeant in the Jail Security Division from March 2004 to October 2006 earning certifications as a Virginia Department of Criminal Justice Services General and Driving Instructor; and WHEREAS, Captain Gartman served as the Chesterfield Sheriff's Office's primary instructor for the Field Training Officer Program along with Suicide Awareness and Prevention matters; and WHEREAS, Captain Gartman served as the Sheriff's Office Human Resources Unit Commander from October 2006 until his promotion to Lieutenant in 2007; and WHEREAS, Captain Gartman was promoted and served as a Lieutenant in all areas within the Correctional Services Bureau as well as the Courts Services Division from July 2007 until May 2019; and 21-19 1/27/2021 WHEREAS, during this time, Captain Gartman led many Process Action Teams including facets of opening of the new jail facility, Personal Qualification Standards for newly promoted Sergeants and Lieutenants, serving as a team lead during a perfect Virginia Board of Correction Sail Certification in February 2014 as well leading the creation of the Chesterfield County Sheriff's Office Peer Support Team which was recognized with Accreditation from the Commonwealth of Virginia marking the first time in the Commonwealth that a Police Department and Sheriff's Office in the same locality achieved this milestone; and WHEREAS, as Support Services Division Commander, Captain Gartman oversaw the transition of issued weapon from the Glock 23 to the Glock 17 and managed the Correctional Service Bureau's supply of personal protective equipment through the onset of the Coronavirus pandemic; and WHEREAS, Captain Gartman trained, mentored and developed countless subordinates in all operational areas of the Sheriff's Office, and his knowledge and experiences were sought throughout his career; and WHEREAS, Captain Gartman has earned several letters of appreciation throughout his career along with several awards including the Board of Corrections and Virginia Law Enforcement Accreditation, Outstanding Attendance, Good Conduct, Pistol and Rifle, Specialized Service, Community Service and Unit Citation awards. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Captain Charles F. Gartman, Jr., expresses the appreciation of all residents for his service to Chesterfield County and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.S.e. RESOLUTION SUPPORTING CONSTRUCTION OF THE GLADE VIEW TRACE APARTMENTS AT IRON BRIDGE ROAD, USING LOW INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: 21-20 1/27/2021 The above -referenced development is located on an area in need of revitalization in the County of Chesterfield, Virginia. The revitalization area is blighted, deteriorated, deteriorating or, if not rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities in such area are subject to one or more of the following conditions: dilapidation; obsolescence; overcrowding; inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or inadequate design, quality or condition; and private ( enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 27th day of January 2021. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.1.f. RESOLUTION SUPPORTING CONSTRUCTION OF THE OLD HUNDRED TRACE APARTMENTS AT OLD HUNDRED ROAD, USING LOW INCOME HOUSING TAX CREDITS ISSUED BY THE VIRGINIA HOUSING DEVELOPMENT AUTHORITY UNDER THEIR REVITALIZATION AREA DESIGNATION On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the Board of Supervisors of the County of Chesterfield, Virginia, desires to designate the area described on Exhibit A attached hereto as a revitalization area: NOW, THEREFORE, BE IT HEREBY DETERMINED as follows: The above -referenced development is located on an area in need of revitalization in the County of Chesterfield, Virginia. The revitalization area is blighted, deteriorated, deteriorating or, if not rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities in such area are i subject to one or more of the following conditions: dilapidation; obsolescence; overcrowding; inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or inadequate design, quality or condition; and private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that 21-21 1/27/2021 will meet the needs of low and moderate income persons and families in such area and will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to Section 36-55.30:2.A of the Code of Virginia of 1950, as amended, the area is hereby designated as a revitalization area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the 27th day of January 2021. (It is noted a copy of Exhibit A is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.2. REAL PROPERTY REQUESTS 12.B.2.a. ACCEPTANCE OF PARCELS OF LAND 12.B.2.a.1. ACCEPTANCE OF TWO PARCELS OF LAND ADJACENT TO GENITO ROAD AND MOSELEY ROAD FROM ROBERT T. LIND On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of two parcels of land containing a total of 0.288 acres adjacent to Genito Road and Moseley Road from Robert T. Lind and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. j 12.B.2.a.2. ACCEPTANCE OF EIGHT PARCELS OF LAND ADJACENT TO WINTERFIELD ROAD AND WINTERFIELD LANE FROM TRP WINTERFIELD, LLC On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of eight parcels of land containing a total of 0.860 acres adjacent to Winterfield Road and Winterfield Lane from TRP Winterfield, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.2.a.3. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO JEFFERSON DAVIS HIGHWAY FROM TROLLINGWOOD LAND, L.L.C. On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.002 acres adjacent to Jefferson Davis Highway from Trollingwood Land, L.L.C. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-22 1/27/2021 12.B.2.a.4. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO JEFFERSON DAVIS HIGHWAY FROM AMERICANA PARR, L.L.C. On motion of Mr. Winslow, seconded by Ms. Haley, the Board accepted the conveyance of a parcel of land containing 0.008 acres adjacent to Jefferson Davis Highway from Americana Park, L.L.C. and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.2.b. REQUESTS FOR PERMISSION 12.B.2.b.1. REQUEST PERMISSION TO INSTALL PRIVATE SEWER AND WATER SERVICES WITHIN PRIVATE EASEMENTS TO SERVE PROPERTY AT 5214 COGBILL ROAD AND APPROVE TRANSFER OF WATER CAPITAL COST RECOVERY CHARGE CREDIT On motion of Mr. Winslow, seconded by Ms. Haley, the Board granted Maria Josefa Ramos permission to install private sewer and water services within private easements to serve property at 5214 Cogbill Road and approved transfer of water capital cost recovery charge credit and authorized the County Administrator to execute the sewer and water connection agreement and the transfer of water capital cost recovery ( charge credit agreement. (It is noted a copy of the plat is V filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.3. ACCEPTANCE OF STATE ROADS On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. 21-23 1/27/2021 AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Lon: Silverleaf Sec' to Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Gleaming Drive, State Route Number 7835 From: 0.03 miles northeast of Silver Mist Avenue, (Route 7463) To: Old Guild Road, (Route 8229), a distance of: 0.11 miles Recordation Reference: Plat Book 263, Page 77 Right of Way width (feet) = 53 • Gleaming Drive, State Route Number 7835 From: Old Guild Road, (Route 8229) To: The end -of -maintenance, a distance of: 0.02 miles Recordation Reference: Plat Book 263, Page 77 Right of Way width (feet) = 53 Old Guild Road, State Route Number 8229 From: Gleaming Drive, (Route 7835) To: The end -of -maintenance, a distance of: 0.03 miles Recordation Reference: Plat Book 263, Page 77 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 21-24 1/27/2021 ivision: to the S Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Cannington Drive, State Route Number 7830 From: 0.02 miles east of Silver Mist Avenue, (Route 7463) To: Sterling Woods Lane, (Route 8240), a distance of: 0.03 lv miles Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 61 Cannington Drive, State Route Number 7830 From: Sterling Woods Lane, (Route 8240) To: The end -of -maintenance, a distance of: 0.01 miles Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 61 • Old Guild Road, State Route Number 8229 From: Sterling Woods Lane, (Route 8240) To: The end -of -maintenance, a distance of: 0.01 miles Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 53 • old Guild Road, State Route Number 8229 From: Sterling Woods Lane, (Route 8240) To: Existing Old Guild Road, (Route 8229), a distance of: 0.03 miles Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 53 • Sterling Woods Lane, State Route Number 8240 From: Cannington Drive, (Route 7830) To: Old Guild Road (Route 6229), a distance of: 0.21 miles Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 53 • Sterling Woods Lane, State Route Number 8240 From: Old Guild Road, (Route 8229) To: The end -of -maintenance, a distance of: 0.01 miles. Recordation Reference: Plat Book 263, Page 79 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, 21-25 1/27/2021 pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. j Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Argent Lane, State Route Number 7832 From: 0.01 miles east of Mint Lane, (Route 6106) To: Old Guild Road, (Route 8229), a distance of: 0.04 miles Recordation Reference: Plat 267, Page 90 Right of way width (feet) = 53 • Argent Lane, State Route Number 7832 From: Old Guild Road, (Route 8229) To: The end -of -maintenance, distance of: 0.01 miles Recordation Reference: Plat 267, Page 90 Right of way width (feet) = 53 • Sterling Brook Drive, State Route Number 7834 From: Old Guild Road, (Route 8229) To: The end -of -maintenance, a distance of: 0.01 miles Recordation Reference: Plat 267, Page 90 Right of Way width (feet) = 61 • Sterling Brook Drive, State Route Number 7834 From: 0.01 miles east of Mint Lane, (Route 8106) To: Old Guild Road, (Route 8229), a distance of: 0.04 miles Recordation Reference: Plat 267, Page 90 Right of way width (feet) = 61 • Old Guild Road, State Route Number 8229 From: Argent Lane, (Route 7832) To: Sterling Brook Drive, (Route 7834), distance of: 0.17 miles Recordation Reference: Plat 267, Page 90 Right of Way width (feet) = 63 • Old Guild Road, State Route Number 8229 From: Argent Lane, (Route 7832) To: The end -of -maintenance, a distance of: 0.01 miles Recordation Reference: Plat 267, Page 90 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution 21-26 1/27/2021 WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Silverleaf Section H1 Tvne chane to the Secondary Svstem miles of State Hichways: Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number Cannington Drive, State Route Number 7830 From: 0.01 miles east of Sterling Woods Lane, (Route 8240) To: 0.06 miles east of Sterling Woods Lane, (Route 8240), a distance of: 0.05 miles Recordation Reference: Plat Book 267, Page 90 Right of Way width (feet) = 61 • Cannington Drive, State Route Number 7830 From: 0.06 miles east of Sterling Woods Lane, (Route 8240) To: Old Guild Road, (Route 8229), a distance of: 0.08 miles Recordation Reference: Plat Book 267, Page 90 Right of Way width (feet) = 61 • Cannington Drive, State Route Number 7830 From: Old Guild Road, (Route 8229) To: 0.01 miles east of Old Guild Road, (Route 8229), a distance of: 0.01 miles Recordation Reference: Plat Book 267, Page 90 Right of Way width (feet) = 61 • Old Guild Road, State Route Number 8229 From: Cannington Drive, (Route 7830) To: 0.04 miles south of Cannington Drive, (Route 7830), a distance of: 0.04 miles Recordation Reference: Plat Book 267, Page 90 Right of Way width (feet) = 53 21-27 1/27/2021 • Old Guild Road, State Route Number 8229 From: Cannington Drive, (Route 7830) To: 0.01 miles north of Cannington Drive, (Route 7830), distance of: 0.01 miles Recordation Reference: Plat Book 267, Page 90 Right of Way width (feet) = 53 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Hartford Hill Townes Section 1 - Walmart Wav Extension - Portion Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Walmart Way, State Route Number 961 From: 0.16 miles north of Midlothian Turnpike, (Route 60) To: 0.10 miles east of intersection at Walmart Way, (Route 961), a distance of: 0.10 miles Recordation Reference: Deed Book 6013, Page 690; Deed Book 6055, Page 31; Deed Book 6092, Page 417; Deed Book 6092, Page 422 Right of Way width (feet) = 50 • Walmart Way, State Route Number 961 From: 0.10 miles east of intersection at Walmart Way, (Route 961) To: 0.22 miles northeast of intersection at Walmart Way, (Route 961), a distance of: 0.12 miles Recordation Reference: Deed Book 6013, Page 690; Deed Book 6055, Page 31; Deed Book 6092, Page 417; Deed Book 6092, Page 422 Right of Way width (feet) = 50 21-28 1/27/2021 • Walmart Way, State Route Number 961 From: 0.22 miles northeast of intersection at Walmart Way, (Route 961) To: The temporary cul-de-sac, a distance of: 0.01 miles Recordation Reference: Deed Book 6013, Page 690; Deed Book 6055, Page 31; Deed Book 6092, Page 417; Deed Book 6092, Page 422 Right of Way width (feet) = 50 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.4. On motion of Mr. Winslow, seconded by Ms. Haley, the Board appropriated $200,000 of BMP reserves and awarded the contract for the dredging of Evergreen Lake stormwater pond to Merrell Bros, Inc. in the amount of $323,651.80, and authorized the Director of Procurement to execute the necessary documents. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.5. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE 2020 EMERGENCY MANAGEMENT PERFORMANCE SUPPLEMENTAL GRANT On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the receipt and appropriation of additional grant funding in the amount of $74,804 for the 2020 Emergency Management Performance Supplemental Grant to enhance the planning, response and recovery efforts to public health emergencies including COVID-19 in Chesterfield County. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.8.6. INITIATE AN APPLICATION FOR A REZONING FROM AGRICULTURAL (A) TO RESIDENTIAL (R-12) AND CONDITIONAL USE PLANNED DEVELOPMENT TO PERMIT EXCEPTIONS TO ORDINANCE REQUIREMENTS AND DEVELOPMENT STANDARDS TO PERMIT A SINGLE FAMILY SUBDIVISION WITH TEN (10) LOTS ON 5.0 ACRES LOCATED AT 3901 DUPUY ROAD On motion of Mr. Winslow, seconded by Ms. Haley, the Board initiated an application for Rezoning from Agricultural (A) to Residential (R-12) and conditional use planned development to permit exceptions to Ordinance requirements and development standards to permit a single family subdivision on 5.0 acres, identified as Tax ID 793-617-9609; appointed Andrew G. Gillies, Director of Planning, as the agent for the Board; and waived the disclosure requirements. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-29 1/27/2021 12.8.7. SET DATE FOR PUBLIC HEARING OF FEBRUARY 24, 2021 12.B.7.a. TO CONSIDER A LEASE FOR THE BASEBALL FACILITY AT JAMES RIVER HIGH SCHOOL On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of February 24, 2021, for a public hearing to consider a lease of the baseball facility at James River High School to Rapids Baseball, Inc. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.7.b. TO AMEND SECTION 9-25 OF THE COUNTY CODE TO ADJUST THE COUNTY'S TAX RELIEF THRESHOLDS TO ACCOMMODATE THE CY2020 SOCIAL SECURITY ADMINISTRATION COST OF LIVING ADJUSTMENT On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of February 24, 2021, for a public hearing to consider amendments to County Code Section 9-25 adjusting the county's tax relief thresholds to accommodate the CY2020 Social Security Administration Cost of Living Adjustment. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.7.c. TO CONSIDER AMENDMENTS TO CHAPTER 12 OF THE COUNTY CODE REGARDING SETBACK REQUIREMENTS FOR PRIVATE WELLS J On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of February 24, 2021, for a public hearing to consider amendments to Chapter 12 of the County Code regarding setback requirements for private wells. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 12.B.7.d. TO AUTHORIZE ADVERTISEMENT OF 2021 CALENDAR YEAR TAX RATE AND OTHER REQUIRED LEGAL NOTICES AND PUBLIC HEARINGS RELATED TO THE REAL ESTATE TAX On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized advertisement of the 2021 calendar year real estate tax rate at $0.95 and other required legal notices and public hearings related to the real estate tax. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-30 1/27/2021 12.B.7.e. TO CONSIDER CODE AMENDMENT RELATIVE TO WRITTEN DETERMINATIONS AFFECTING RESIDENTIAL WELLS (21PJ0101) On motion of Mr. Winslow, seconded by Ms. Haley, the Board set the date of February 24, 2021, for a public hearing to consider amendments to County Code Section 19.1-5 relative to written determinations affecting residential wells (21PJ0101). ` Ayes: Holland, Winslow, Ingle, Carroll and Haley. \(✓ Nays: None. 12.C. CLAIM OF L.T. SERVICES, INC. RELATING TO TERMINATION OF SERVICE AGREEMENT #ADMIN18000101 FOR SCHOOL CUSTODIAL SERVICES Mr. Jeff Mincks, County Attorney, stated in April of 2018 the county entered into a contract with claimant, L.T. Services, Inc., to provide custodial services for Schools. He further stated on June 10, 2020, the county notified claimant of contractual deficiencies which claimant failed to cure. He stated the county terminated the contract as of August 18, 2020, and claimant has since filed a wrongful termination claim with the Board asking for approximately $779,000 in damages. He stated staff recommended denial of the claim because it is legally insufficient. He further stated claimant was permitted to address the Board regarding the claim. Claimant's representative participated in the meeting for this item via Microsoft Teams but opted not to make a presentation to the Board. Mr. Mincks stated the County Attorney's Office recommended denial of the claim. On motion of Mr. Winslow, seconded by Ms. Haley, the Board denied the claim of L.T. Services, Inc. relating to the termination of Service Agreement #ADMIN18000101 for school custodial services. (Claimant's representative was present in the meeting via Microsoft Teams when the Board voted to deny the claim of L.T. Services, Inc.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 21-31 1/27/2021 14. DEFERRED ITEMS There were no Deferred Items at this time. 21-31 1/27/2021 15 REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES 21SN0519 In Bermuda Magisterial District, Richmond Affordable Housing requests rezoning from General Business (C-5) and Agricultural (A) to Multifamily Residential (R -MF) with conditional use planned development to permit exceptions to ordinance requirements and amendment of zoning district map on 9.8 acres fronting approximately 400 feet on the west line of Jefferson Davis Highway, 450 feet north of Laketree Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Business use. Tax IDs 799-647-8125 and 800-647- 2616. Ms. Sara Hall presented a summary of Case 21SN0519 and stated the Planning Commission recommended approval subject to the conditions and attachment in the staff report. Ms. Lynn McAteer with Better Housing Coalition accepted the conditions. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Ingle noted one citizen comment in favor of the case was received through the online portal. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0519 and accepted the following proffered conditions: The applicant offers the following proffered conditions: 1. Master Plan. The Master Plan for the Property shall consist of the following: a. The Textual Statement last revised November 9, 2020. b. The Conceptual Plan (Exhibit A), last revised November 9, 2020 and prepared by Baskervill Architects, P.C. Development of the Property shall generally conform to the Conceptual Plan, with respect to the general layout of roads and buildings, and the general location of parking, sidewalks, and open space. Adjustments to the Conceptual Plan may be approved at the time of site plan review, provided such adjustments substantially retain the relationship between buildings, parking, roads and open space. If adjustments are deemed to be 21-32 1/27/2021 significant, the Conceptual Plan shall be presented to the Planning Commission for final approval. 21-33 1/27/2021 C. Conceptual Elevations, Exhibit B, last revised November 9, 2020 and prepared by Baskervill Architects. (P) 2. Utilities. Public water and wastewater systems shall be used. (U) 3. Access. Direct vehicular access from the Property to Jefferson Davis Highway (Route 1) shall be limited to one (1) entrance/exit, generally shown on Exhibit A - Conceptual Site Plan. The exact location of the access shall be approved by the Transportation Department. (T) 4. Dedication. Prior to any site plan approval or within sixty (60) days from a written request by the Transportation Department, whichever occurs first, sixty (60) feet of right-of-way along the west side of Route 1, measured from the centerline of that part of Route 1 immediately adjacent to the Property, shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (T) 5. Road Improvements. Prior to issuance of any certificate of occupancy, the following road improvements shall be completed, as determined by the Transportation Department. The exact length and design of the improvements shall be approved by the Transportation Department. a. Off-site Improvement: Construction of two lanes of a north/south local road ("Hillview Avenue"), to VDOT Urban Local Road standards, with modifications approved by the Transportation Department, from Laketree Drive to the southern Property line (approximately 275 feet). b. Construction of additional pavement along the northbound lanes of Route 1 at the approved access to provide an adequate left turn lane if left -in access is permitted into the Property; C. Construction of additional pavement along the southbound lanes of Route 1 at the approved access to provide a separate right turn lane; d. Construction of a VDOT standard sidewalk along the west side of Route 1 for the entire Property frontage. e. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the improvements identified above. (T) 21-33 1/27/2021 6. Architecture and Building Materials. a. Unless significant deviations are approved by the Planning Commission during site plan review, the architectural treatment of the buildings shall generally be compatible in quality to the architectural standards of the elevations as shown in Exhibit B b. Buildings shall be constructed with brick or stone veneer, hardiplank, or a combination thereof. Exterior facade shall contain at least forty (40) percent brick or stone veneer. Dutch lap, plywood and metal siding are not permitted. Different fagade materials shall be used for building facades to add depth and interest to the structure. Roofing material shall be standing seam metal, dimensional architectural shingles, or better with a minimum of 30 -year warranty. Thermoplastic polyolefin (TPO) roofing shall be permitted as a flat roof material. (P) 7. Landscaping. Landscaping, including foundation plantings, shall be provided and maintained around the perimeter of all buildings, between buildings and driveways, within medians, and common areas. Landscaping shall be designed to minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. Trees shall be provided throughout the parking lot, adjacent to the building and along the perimeter of the property as shown in Exhibit A. The landscaping plan shall be approved at the time of plans review with respect to the exact numbers, spacing, arrangement and species of plantings. (P) 8. Mechanical Unit Screeninq. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or an opaque fence. Any mechanical units that are roof mounted shall be screened by architectural features and materials which are compatible with the building facade architecture. Screening shall be designed to block such mechanical units from view by person on any public streets. The specific method of screening shall be approved at the time of plan review. (P) 9. Recreational Area and Amenities. a. A community/amenity area, which shall include interior gathering spaces, shall be provided and generally located as depicted on Exhibit A. b. Recreational and pedestrian scale amenities, such as IJ walking paths, benches, gathering areas, and community spaces shall be provided. A minimum of 1.50 acres of open space shall, including buffers, be provided. (P) 21-34 1/27/2021 10. Unit Types. No more than 30%; of the dwelling units constructed shall have three (3) bedrooms. No dwelling units shall have more than three (3) bedrooms. (P) 11. Lighting. Light poles shall not exceed twenty (20) feet in height. (P) 12. Drainage. No impervious areas shall sheet flow through Forest Lake subdivision. (EE) 13. Post Development Discharge Rates. For the portion of the property which drains to the Forest Lake subdivision, the maximum post -development discharge rate for the 100 -year storm shall be based on the maximum capacity of the existing downstream facilities and the recorded 100 -year backwater and/or floodplain shall not be increased. On- site detention of the post -development 100 -year discharge rate to below the pre -development 100 -year discharge rate may be provided to satisfy this requirement. (EE) 14. Dam Failure Analysis. Any detention facility serving the site shall be a dry facility below the existing ground with no manmade compacted embankment required. If a manmade embankment is necessary and planned, a dam failure analysis may be required, as determined by the Department of Environmental Engineering at the time of construction plan review, showing no homes will be detrimentally impacted. The dam embankment design should include, but not limited to, a clay core or a syphon structure. (EE) Ayes: Holland, Winslow, Ingle, Carroll and Haley. kw Nays: None. 21SN0524 In Matoaca Magisterial District, Christine and Paul Butts request a conditional use planned development to permit exceptions to ordinance requirements, including modification to setbacks for an addition and amendment of zoning district map in a Residential (R-12) District on 0.3 acre known as 9301 Orchid Place. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 725-659-4767. Ms. Hall presented a summary of Case 21SN0524. She stated staff received one email in support of the case, and the Planning Commission recommended approval subject to the conditions and attachment in the staff report. Ms. Christine Butts accepted the condition Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board approved Case 21SN0524 subject to the following condition: 21-35 1/27/2021 1. Use and Location. The proposed one-story addition, to be constructed in the same location as the screen porch and deck depicted on Exhibit A, shall be permitted to be constructed within the side yard setback. No additional enclosed structures shall be permitted within this setback. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 1J 21SN0525 In Midlothian Magisterial District, Biringer Builders Inc. request amendment of zoning approval (Case 03SN0124) and amendment of zoning district map in a Residential (R-15) District on 3.3 acres known as 16536 Massey Hope Street, 16401 Drumone Road, 16124 Old Castle Road and 2112 Farnborough Drive. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential I (maximum of 2.0 dwellings per acre) use. Tax IDs 709-698-2063, 710-696-8497, 711-694-2086 and 712-697-8727. Ms. Hall presented a summary of Case 21SN0525. She stated the applicant proposes to reduce the cash proffer on each of the four lots. She further stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions and attachment in the staff report. Ms. Anne Miller, representing the applicant, accepted the conditions. J Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Winslow, the Board approved Case 21SN0525 and accepted the following proffered conditions: With the approval of this request, Proffered Condition 9 of Case 03SN0124 shall be amended as outlined below. All other conditions of Case 03SN0124 shall remain in force and effect. 1. Cash Proffers. The applicant, sub -divider, or assignee(s) shall pay $9,400 for each dwelling unit to Chesterfield County for road improvements within the service district for the property ("Road Cash Proffer"). Each payment shall be made prior to the issuance of a building permit for a dwelling unit unless state law modifies the timing of the payment. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward. (B&M) The Applicant hereby offers the following proffers for all four (4) parcels: 21-36 1/27/2021 2. Architectural/Design Elements. a. Driveways. All private driveways serving residential uses shall be hardscape with stained brush concrete, stamped concrete, exposed aggregate concrete, or pavers. b. Front walks. A minimum of three (3) foot concrete front walk shall be provided to the front entrance of each dwelling unit, to connect to drives, sidewalks, or street. C. Landscaping and Yards. i. Supplemental Trees. Three (3) yard trees shall be planted or retained in the front yard of each dwelling with a minimum diameter of 2.5 inches measured at breast height (4'10" above the ground). ii. Front Yards & Side Yards. Except for the foundation planting bed, all front and side yards shall be sodded and irrigated. iii. Front Foundation Planting Beds. Foundation planting is required along the entire front facade of all dwelling units and shall extend along all sides facing a street. Foundation planting beds shall be a minimum of 4' wide from the unit foundation. Planting beds shall include medium shrubs spaced a maximum of four (4) feet apart. Unit corners shall be visually softened with vertical accent shrubs (4'-5') or small evergreen trees (6'-8') at the time of planting. d. Architectural and Materials. i. Style and Form. The architectural styles shall be interpretations of traditional Richmond architecture, using forms and elements compatible with those in Hallsley subdivision such as Georgian, Classical Revival Colonial, Greek Revival, Queen Anne, Tudor, and Craftsman Style. ii. Repetition. Dwellings with the same elevations may not be located adjacent to, directly across from, or diagonally across from each other on the same street. This requirement does not apply to units on different streets backing up to each other. iii. Exterior Facades. Acceptable siding materials include brick, stone, masonry, stucco, synthetic stucco (E.F.I.S.), and approved horizontal lap siding or architectural shingles. Horizonal lap siding may be manufactured from cement fiber board. Vinyl material is not permitted except in soffit and eave locations. Additional siding requirements: 21-37 1/27/2021 I . Where a dwelling unit borders more than one street, all street -facing facades shall be finished in the same materials. 2. Cementitious siding is permitted in traditional wide reveal styles only, unless otherwise approved by the Architectural Board due to special design conditions. e. Roof Materials. Roof material shall be dimensional architectural shingles or better with a minimum 30 - year warranty. f. Porches, Stoops and Decks. i. Front Porches. All front entry stoops and front porches shall be constructed with continuous masonry foundation wall or on 12"x12" masonry piers. Extended front porches shall be minimum of six (6) feet deep. Space between piers under porches shall be enclosed with framed lattice panels. Handrails and railings shall be finished painted wood or metal railing with vertical pickets or swan balusters. Pickets shall be supported with top and bottom rails that span between columns. ii. Front Porch Flooring. Porch flooring may be concrete, exposed aggregate concrete, or a finished paving material such as stone, tile, brick, finished (stained dark) wood, or properly trimmed composite decking boards. Unfinished treated wood decking is not acceptable. All front steps shall be masonry or stained/painted wood. iii. Rear Porches / Screen Porches. All rear porches shall be constructed with masonry piers to match either the foundation or fapade material. g. Garages. i. Front loaded attached garages shall be permitted to extend as far forward from the front line of the main dwelling as the front line of the front porch provided that the rooflines of the porch and garage are contiguous. Where the rooflines are not contiguous, garages shall be permitted to project a maximum of two (2) feet forward of the front line of the main dwelling. ii. Front loaded and corner side loaded garages J shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that 21-38 1/27/2021 enhance the entry (i.e. decorative lintels, shed roof overhangs, arches, columns, keystones, eyebrows, etc.). Flat panel garage doors are prohibited. h. Heating, Ventilation and Air Conditioning (HVAC) Units and Whole House Generators. Units shall initially be screened from view of public roads by landscaping or low maintenance material, as approved by the Planning Department. (P) lv Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0534 In Midlothian Magisterial District, Railey Hill Associates, LLC requests conditional use to permit a spa and amendment of zoning district map in a Corporate Office (0-2) District on 0.2 acre known as 324 Browns Hill Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office use. Tax ID 732 -706 -Part of 7292-00005. Ms. Hall presented a summary of Case 21SN0534. She stated staff received no comments on the case, and the Planning Commission recommended approval subject to the conditions and attachment in the staff report. Ms. Anne Miller, representing the applicant, accepted the conditions. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Ms. Haley, seconded by Mr. Ingle, the Board approved Case 21SN0534 and accepted the following proffered conditions: The applicant hereby offers the following conditions: 1. Uses. In addition to the uses outlined in Case 87SN0052 and the Zoning Ordinance for Corporate Office District (0-2), beauty shop and barber shop uses shall be permitted. (P) 2. Hours of Operation. Business operation shall only be open to the public between the hours of 8 a.m. and 7 p.m., Monday through Saturday. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-39 1/27/2021 21SN0542 In Bermuda Magisterial District, the Chesterfield Planning Commission requests conditional use to permit a single family dwelling in a Community Business (C-3) District 0.2 acre located in the southeast corner of Lee and De Lavial Streets. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Office/Residential Mixed use. Tax IDs 787- 654-2199, 787-655-1501 and 1701. j Ms. Hall presented a summary of Case 21SN0542. She stated staff received one email in support of the case, and the Planning Commission recommended approval subject to the conditions and attachment in the staff report. Mr. Andy Gillies, Director of Planning, accepted the conditions. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Carroll, the Board approved Case 21SN0S42 subject to the following condition: 1. Use & Development Standards. One (1) single-family dwelling shall be permitted on the properties. The dwelling shall be developed in accordance with the following standards: Jl a. Principal Building Setbacks. i. Front Yard (Lee Street). The structure shall adhere to a thirty (30) foot setback along the northern property line along Lee Street. ii. Corner Side Yard (De Lavial Street). The structure shall adhere a twenty-five (25) foot setback along the eastern property line along De Lavial Street. iii. Side Yard. The structure shall adhere to a zero (0) foot side yard setback abutting GPIN #787- 655-1501. iv. Rear Yard. The structure shall adhere to twenty-five (25) foot rear yard setback abutting GPIN #787-654-0793. b. Principal Building Heights. The dwelling shall not exceed the lesser of 3 stories or forty-five (45) feet. C. Accessory Building Requirements. Any accessory building constructed for the single-family dwelling use on the property shall conform to the requirements of the Residential (R-9) District. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-40 1/27/2021 21SN0518 In Clover Hill Magisterial District, Better Housing Coalition requests rezoning from Commercial Business (C-2) and Neighborhood Office (0-1) to Multifamily Residential (R -MF) on 3.5 acres with conditional use planned development to permit exceptions to ordinance requirements and development standards on 2.8 acres and amendment of zoning district map located in the southwest and southeast corners of Genito Road and Stigall Way. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Corporate Office use. Tax IDs 744- 683-4949 and 745-683-0242. Mr. Harold Ellis presented a summary of Case 21SN0S18 and stated the Planning Commission and Planning staff recommended approval and acceptance of the proffered conditions detailed in the report. He further stated he received a phone call from a resident who opposed the proposed land use, and there was one comment in support of the case submitted through the online portal. Mr. Andy Scherzer was present on behalf of the applicant. He stated the proffers were developed in cooperation with Ms. Gloria Freye and Mr. Winslow to craft a case that fits within the neighborhood. He stated the conditions are in compliance with state law, and the development will be a great addition to the neighborhood. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Winslow stated he spoke with residents about the project, mainly those who live in the neighborhood to the south of the proposed development. He stated this case is a tangible commitment to affordable housing. He noted a minimum of eight units shall be available at all times for the CSS to lease, thereby guaranteeing space for vulnerable citizens. He thanked the applicant for including that proffered condition in the case. On motion of Mr. Winslow, seconded by Mr. Holland, the Board approved Case 21SN0518 and accepted the following proffered conditions: 1. Master Plan. The Master Plan for the Property shall consist of the following: a. The Textual Statement last revised December 11, 2020. b. The Conceptual Plan, Exhibit A, last revised October 30, 2020 and prepared by Balzer and Associates, Inc. Development of the Property shall generally conform to the Conceptual Plan, with respect to the general layout of roads and buildings, and the general location of parking, sidewalks, and open space. Adjustments to the Conceptual Plan may be approved at the time of site plan review, provided such 21-41 1/27/2021 adjustments substantially retain the relationship between buildings, parking, roads and open space. If adjustments are deemed to be significant, the Conceptual Plan shall be presented to the Planning Commission for final approval. C. Conceptual Elevations, Exhibit B, last revised September 10, 2020 and prepared by Winks, Snows. d. Rendering of Conceptual Plan, Exhibit C, last revised October 16, 2020 and prepared by Balzer and Associates Inc. (P) 2. Utilities. Public water and wastewater systems shall be used. (U) 3. Road Cash Proffer. a. The applicant, sub -divider, or assignee (a) shall pay $5,640 for each residential dwelling unit to the County of Chesterfield for road improvements within the service district for the property. b. Each payment shall be made prior to the issuance of a certificate of occupancy for a dwelling unit. Should Chesterfield County impose impact fees at any time during the life of the development that are applicable to the property, the amount paid in cash proffers shall be in lieu of or credited toward, but not in addition to, any impact fees, in a manner determined by the County. C. At the option of the Transportation Department, cash proffer payments may be reduced for the cost of transportation improvements provided by the applicant, sub -divider, or assignee(s), as determined by the Transportation Department. (BM) 4. Access. There shall be no direct vehicular access to Genito Road. (T) 5. Architecture and Building Materials. a. Unless significant deviations are approved by the Planning Commission during site plan review, the architectural treatment of the buildings shall generally be compatible in quality to the architectural standards of the elevations as shown in Exhibit B. b. Buildings shall be constructed with brick or stone veneer, hardiplank, or a combination thereof. Exterior facade shall contain at least eighty-five (85) percent brick or stone veneer. The remaining exterior siding will be cementitious material. Dutch lap, plywood and metal siding are not permitted. Different facade materials shall be used for building facades to add depth and interest to the structure. Roofing material shall be standing seam metal, dimensional architectural shingles, or better with a minimum of 30 -year warranty. Thermoplastic 21-42 1/27/2021 polyolefin (TPO) roofing shall be permitted as a flat roof material. (P) 6. Landscaping. Landscaping, including foundation plantings, shall be provided and maintained around the perimeter of all buildings, between buildings and driveways, within medians, and common areas. Landscaping shall be designed to minimize the predominance of building mass and paved areas; define private spaces; and enhance the residential character of the development. Large mature trees shall be kw provided throughout the parking lot, adjacent to the building and along the perimeter of the property as shown in Exhibit A. The landscaping plan shall be approved at the time of plans review with respect to the exact numbers, spacing, arrangement and species of plantings. (P) 7. mechanical Unit Screening. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or an opaque fence. Any mechanical units that are roof mounted shall be screened by architectural features and materials which are compatible with the building facade architecture. Screening shall be designed to block such mechanical units from view by person on any public streets. The specific method of screening shall be approved at the time of plan review. (P) 8. Recreational Area and Amenities. a. A minimum 750 square foot community/amenity area, which shall include interior gathering spaces, a leasing office, and other uses to primarily serve the residents, shall be provided and generally located within the residential building as depicted on Exhibit A. b. Recreational and pedestrian scale amenities, such as walking paths, benches, gathering areas, and community spaces shall be provided. A minimum of 0.80 acre of open space shall be provided. (P) 9. Sidewalks and Pathways. a. Sidewalks and walkways shall be provided along internal driveways that provide general circulation and among parking areas. b. A five (5) foot walking trail shall be provided within the landscape setback along Stigall way and a 5 -foot sidewalk shall be provided within the right- of-way of Stigall Drive. Both shall connect to the existing sidewalk along Genito Road. (P) 10. Unit Types. No more than 25% of the dwelling units constructed shall have three (3) bedrooms. No dwelling units shall have more than three (3) bedrooms. (P and BI) 11. Lighting. a. Light poles shall not exceed twenty (20) feet in height. 21-43 1/27/2021 b. Pedestrian lighting for the sidewalks along Genito Road and Stigall Drive shall be provided per a lighting plan to be approved by the Chesterfield County Planning Department at time of site plan review. (P) 12. Building Height. The maximum building height shall be three (3) stories or 44 feet. (P) 13. Undeveloped Property. Tax ID 745-683-0242 shall remain undeveloped and recorded as open space. (P) J 14. CSB Units. A minimum of eight (8) units, six (6) one - bedroom units and two (2) two-bedroom units, shall be available at all times for the Chesterfield Community Services Board ("CSB") to lease for the use of CSB and its clients. If the CSS fails to lease one or more of the units available to the CSB for a period exceeding sixty (60) days, the vacant unit(s) shall be made available to other lessees. However, at the beginning of each calendar year, at least eight (8) units shall be offered to CSB on a first right of refusal as long as the CSB has not leased a total of eight units. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16. PUBLIC HEARINGS 16.A. TO CONSIDER CONVEYANCE OF RIGHT OF WAY TO THE COMMONWEALTH OF VIRGINIA FOR THE ROUTE I95 AUXILIARY LANES PROJECT Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider the conveyance of 0.105 +/- acres of land to the Commonwealth of Virginia for the Route 195 Auxiliary Lanes Project. He further stated the request has been reviewed by county staff and approval is recommended. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Mr. Ingle, the Board approved the conveyance of 0.105 +/- acres of land to the Commonwealth of Virginia for the Route I95 Auxiliary Lanes Project. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-44 1/27/2021 16.B. TO CONSIDER LEASING OF SPACE AT THE COUNTY AIRPORT FOR USE BY THE VIRGINIA STATE POLICE AVIATION UNIT Mr. Sasek stated this date and time has been advertised for a public hearing for the Board to consider the lease of space at the County Airport to the Commonwealth of Virginia for use by the Virginia State Police Aviation Unit. He stated staff has reviewed the request and approval is recommended. ( In response to Mr. Carroll's question relative to the date of \r" the original lease, Mr. Sasek stated the original lease began in 1987. He concurred with Mr. Carroll that it has been a longstanding lease. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Mr. Winslow, the Board approved the leasing of space at the County Airport to the Commonwealth of Virginia for use by the Virginia State Police Aviation Unit and authorized the County Administrator to execute the lease agreement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 16.C. TO CONSIDER AMENDMENT TO COUNTY CODE 9-51 REGARDING PENALTY FOR FAILING TO FILE A TAX RETURN FOR CERTAIN PERSONAL PROPERTY ` Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider an amendment to County Code Section 9-51 eliminating the penalty for failing to file a personal property tax return for boats, trailers, or aircraft by March 1. He reviewed the history of the ordinance and stated the Commissioner of the Revenue has been interpreting the ordinance as if boats, trailers, or aircraft were already not subject to the penalty. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTION 9-51 RELATING TO TANGIBLE PERSONAL PROPERTY TAXES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 21-45 1/27/2021 (1) That Section 9-51 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted, to read as follows: Chapter 9. FINANCE AND TAXATION ARTICLE III. TANGIBLE PERSONAL PROPERTY TAXES DIVISION 1. GENERAL PROVISIONS Sec. 9-51. - Payment. (a) The tangible personal property tax levied on personal ../ property, including mobile homes, and the machinery and tool tax levied on machinery and tools is due and payable on June 5 of each calendar year; however, any prorated tax levied on motor vehicles shall be due and payable in accordance with sections 9-52 et seq. Any person failing to pay such taxes on or before the due date shall incur a penalty of ten percent which shall be added to the amount of taxes owed from such taxpayer. The treasurer shall account for the penalty collected in his settlement. (b) All returns of tangible personal property subject to taxation, including mobile homes, machinery and tools, shall be filed by every person liable for the tax with the office of the commissioner of the revenue on forms furnished by it, on or before March 1 of each calendar year; however, every person liable for any prorated tax shall file a return in accordance with section 9-53. Any person failing to file such return on or before the due date shall incur a penalty of ten percent which shall be added to the amount of taxes or levies due from such taxpayer. The treasurer shall account for the penalty i collected in his settlement. There shall be no penalty J for any person liable for a prorated tax who fails to file a return or when the property subject to taxation is a motor vehicle, mobile home, trailer, boat, or aircraft if the billing date is January 1, 2017 or later. (c) In addition to the penalties provided herein, any such taxes remaining unpaid on the first day of the month next following the month in which such taxes become due, shall be delinquent and shall accrue interest at ten percent per annum. (d) Upon a written request, the commissioner of the revenue may extend the time for filing tangible personal property returns. The taxpayer must submit a request for an extension of time on or before March 1, including the reason for the extension request. Upon receipt of such request, the commissioner of the revenue may grant or refuse the request, and shall notify the taxpayer of his decision. Any extension of the filing date shall be for a fixed number of days, but not more than 60 days. (e) Motor vehicle, boat or trailer owners are required to file a new personal property tax return on or before March 1 of any tax year for which there is (i) a change in the name or address of the person or persons owning the vehicle; (ii) a change in the situs of the vehicle; or (iii) any other change affecting the assessment of the 21-46 1/27/2021 W personal property tax on the vehicle for which a tax return was previously filed. Unless and until such a new personal property tax return is filed, the most recent tax return filed prior to January 1, 1996 or any return filed thereafter shall be the basis for the assessment of a motor vehicle boat or trailer. Motor vehicle, boat or trailer owners are required to file a return as stated in sections 9-51(b) and 9-53 when acquiring one or more vehicles for which no personal property tax return has been filed with the county. (2) That this ordinance shall become effective upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 18. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 19. ADJOURNMENT on motion of Ms. Haley, seconded by Mr. Carroll, the Board adjourned at 6:40 p.m. until February 24, 2021, at 1:00 p.m. for a work session to be held in the Public Meeting Room. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Joseph Y. Casey Coun Administrator VVY MA JAI es M. Hollhri Chairman 21-47 1/27/2021 Attachment A Board of Supervisors Meeting January 27, 2021 Citizen Comments on Unscheduled Matters and Public Hearings Comment Date First Name Last Name District Category Comments 1/23/2021 Michael Damico Bermuda Unscheduled When will Chesterfield matters County Health begin a mass vaccination program for Chesterfield county residents across the county.? Library buildings can be used as well as Chesterfield Fair grounds, Chester Village Green etc. 1/25/2021 Kam Ng Midlothian Unscheduled I understand COVID-19 matters vaccines are under supply in US and in Virginia. My wife and I are 69 years old with underlying health issues. We're Group 1B. Can you set up the vaccine portal so that we can get on the waiting list ASAP. I called the call center number 804-318-8207 this morning and was put on hold for 4 hours. Nobody answered my call. 1/26/2021 Renae Eldred Bermuda 215N0518- While this case in not in Better the Bermuda District, I Housing want to take the Coalition opportunity to let the BOS know the BHC has been a terrific partner along the Jefferson Davis Hwy. BHC built Winchester Green 20 plus years ago and it is still a well maintained, thriving community. The Clover Hill District will have a great project and good neighbor with this development. Renae Eldred Jefferson Davis Association 1/26/2021 Renae Eldred Bermuda 21SN0519- This is an important Richmond piece of Virginia history Affordable and I applaud the Housing efforts that the BHC has given to make sure the Colbrook Motel is remembered. 21-48 1/27/2021 J