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2021-03-10 Agenda PacketCHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 AGENDA March 10, 2021 BOARD OF SUPERVISORS JAMES M. HOLLAND CHAIR DALE DISTRICT CHRISTOPHER M. WINSLOW VICECHAIR CLOVER HILL DISTRICT JIM A. INGLE BERMUDA DISTRICT KEVIN P. CARROLL MATOACA DISTRICT LESLIE A.T. HALEY MIDLOTHIAN DISTRICT JOSEPH P. CASEY, Ph.D. COUNTY ADMINISTRATOR 1:00 p.m. Work Session Public Meeting Room 1.Approval of Minutes 2.Requests to Postpone Agenda Items and Additions, Deletions or Changes in the Order of Presentation 3.Work Sessions A.Everyday Excellence Community Enhancement B.County Administrator's Proposed FY2022 Budget Topics: Schools Update Revenue Update/State Update FY2022 Budget Overview Police Deployment Plan Parks and Recreation Department Libraries Department Communications and Media Department Looking Ahead Utilities Department C.Rockwood Special Focus Area Plan 4.Reports 5.FifteenMinute Citizen Comment Period on Unscheduled Matters 6.Closed Session Page 1 of 342 Chesterfield County Board of Supervisors Meeting March 10, 2021 A.Pursuant to 1) Section 2.23711(A)(8), Code of Virginia, 1950, as Amended, for Consultation with Legal Counsel Regarding Actual Opioid Litigation Involving the County Where Discussion in an Open Meeting Would Adversely Affect the Litigating Posture of the County 7.Recess for Dinner 6:00 p.m. Evening Session Public Meeting Room 8.Invocation The Honorable Leslie Haley, Midlothian District Supervisor 9.Pledge of Allegiance Deputy County Administrator Matt Harris 10.County Administration Update A.COVID Update B.Legislative Update C.Other County Administration Updates 11.Board Member Reports 12.Resolutions and Special Recognitions 13.New Business A.Appointments 1.Chesterfield Community Services Board B.Consent Items 1.Adoption of Resolutions a.Resolution Recognizing Ms. Carol L. Kelley, Accounting Department, Upon Her Retirement 2.Real Property Requests a.Acceptance of a Parcel of Land 1.Along Ecoff Avenue from J. Dale Patton 3.Contract with a Consulting Firm to Conduct a Retention and Salary Study for Remaining County and Schools Employees Not Part of Prior Pay Studies 4.Acceptance of State Roads Page 2 of 342 Chesterfield County Board of Supervisors Meeting March 10, 2021 5.Set Public Hearing a.To Consider Draft Rockwood Special Focus Area (Plan) b.To Consider a Third Lease Amendment with 5G Air, LLC for Construction of Aircraft Hangars at the Chesterfield County Airport 14.FifteenMinute Citizen Comment Period on Unscheduled Matters 15.Deferred Items 16.Requests for Manufactured Home Permits and Rezoning Placed on the Consent Agenda to be Heard in the Following Order: Withdrawals/Deferrals Cases Where the Applicant Accepts the Recommendation and There is No Opposition Cases Where the Applicant Does Not Accept the Recommendation and/or There is Public Opposition Will Be Heard at Section 18 A.18SN0809 Schell Brothers Richmond LLC Matoaca District B.21SN0125 Mark Boyer Bermuda District C.21SN0531 Virginia Electric and Power Company d/b/a Dominion Energy Virginia Matoaca District D.21SN0537 Festival Park III, LLC Bermuda District E.21SN0541 William and Alena Stewart Dale District 17.Public Hearings A.To Consider Purchase of Property by Negotiation or Eminent Domain for the Greenleigh Bus Turnaround and Pullout B.To Consider Readoption of Continuity of Government Ordinance. C.To Consider Request to Quitclaim Portions of the Variable Width Right of Way of Genito Road and Authorize the Conveyance of an Easement to Verizon Virginia, LLC 18.Remaining Manufactured Home Permits and Zoning Requests 19.FifteenMinute Citizen Comment Period on Unscheduled Matters 20.Adjournment A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Page 3 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 3.A. Subject: Everyday Excellence - Community Enhancement Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 4 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 3.B. Subject: County Administrator's Proposed FY2022 Budget Topics: Schools Update Revenue Update/State Update FY2022 Budget Overview Police - Deployment Plan Parks and Recreation Department Libraries Department Communications and Media Department Utilities Department Looking Ahead Board Action Requested: Hold a work session on the County Administrator's Proposed FY2022 Budget. Summary of Information: This work session will be a comprehensive review of the County Administrator's Proposed FY2022 Budget. Budget staff will provide an overview of the plan including the year-to-year changes, trends, staffing changes, financial policies, and the five-year plan. Staff from various areas of the organization will also present on specific, programmatic changes in their respective areas of service. The public hearing on the budget is set for 6 p.m. on Wednesday, March 24 and the budget is scheduled to be adopted on Wednesday, April 7. Virtual community meetings are scheduled between March 11 and March 23. Feedback can also be provided at any time via email to blueprint@chesterfield.gov. Attachments: 1.FY22 Budget Work Session 031021 Preparer:Gerard Durkin, Acting Budget Director Page 5 of 342 Approved By: Page 6 of 342 1 PROPOSED FY2022 BUDGET BOARD OF SUPERVISORS WORK SESSION MARCH 10, 2021 DISCUSSION OUTLINE •SCHOOLS UPDATE •REVENUE UPDATE/STATE UPDATE •FY22 BUDGET OVERVIEW •POLICE – DEPLOYMENT PLAN •PARKS & RECREATION •LIBRARIES •COMMUNICATION & MEDIA •UTILITIES •LOOKING AHEAD 1 2 Page 7 of 342 2 Investing in the Creators of a Better Tomorrow Amazing Learning Experiences. Remarkable Learning Environments. FY 2022 Operating Budget and FY 2022‐26 CIP Board of Supervisors * March 10, 2021 ●Priority No. 1: Addressing teacher decompression ●Priority No. 2: Meeting the needs of our students/staff ●Continue to meet statutory and regulatory requirements ●Continue to catch up from Great Recession ●Right size staffing and departmental operations ●Focus on safety and instructional enhancements Meeting Our Needs 3 4 Page 8 of 342 3 ●Operating budget is now at $744.8 million. ●This represents a $41 million increase from FY 21. ○$25 million to address 2020 salary study’s Phase I recommendations (decompression of salary scale) and cost‐of‐ living adjustment for staff not in the study ○$10 million in non‐discretionary cost increases ○$4 million for differentiated support for schools ○$2 million in other enhancements to improve schools Operating Plan Summary Summary FY 21 Baseline $703,661,714 Non‐Discretionary $9,912,388 Compensation $25,205,000 Enhancements $5,978,498 FY22 Approved Expenses $744,757,600 Total Change +$41,095,886 FY 21 Baseline $703,661,714 State $9,737,586 County, inc 1‐time $33,200,000 Fed/Local/Other ($1,841,700) FY 22 Approved Revenue $744,757,600 Total Change +$41,095,886 Revenue Expenditures 5 6 Page 9 of 342 4 ●Non‐discretionary costs increased by $10‐plus million ○Funding required increases in costs ●Compensation increases of more than $25 million ○Fully funds Phase 1 recommendations in 2020 salary study ○Provides 2 percent cost‐of‐living adjustment for other staff ●Enhancements to current operations of more than $6 million ○Provides differentiated funding support for schools based on student population and school need ○Additional investments in maintenance, support positions, translation and supplements Expenditure summary Non‐Discretionary Items ‐$9.9M Category Cost Description Healthcare/VRS/SRP $3,394,252 ●~$2.8M for Healthcare and VRS ●Additional $0.5M SRP contribution Operations $2,863,621 ●$2M Increased Custodial ●$0.5 Net Shared Services ●$0.3M Utilities Transportation $865,000 ●$0.6M Overtime ●$0.16M Tyler Drive ●$0.1M Fuel Debt Service $1,983,563 ●Overall Debt service ~$60M Other $805,952 ●Children’s Services ACT, ADA, Regional School Tuition, New Moseley ES staff 7 8 Page 10 of 342 5 ●$23.2 million to implement Phase 1 of the salary study for studied positions. ●$1.975 million to support a cost of living increase for other employees (2 percent) Compensation Differentiated Support 1.Differentiated Financial Support ●Direct support for schools based on need ●$3,011,416 in direct support FY 22 ●3 percent increase every year thereafter 1.Additional Differentiated Staffing Support ●Direct support for schools based on need ●FY 22 ‐$966,048 = 11‐15 FTEs ●Annually add 21 FTEs for the next two years 9 10 Page 11 of 342 6 Other Enhancements ‐$2.0M Category Cost Description Preventative and Major Maintenance $947,500 ●$0.7 Additional PM ●$0.25M Additional MM Staff related $681,324 ●$0.3M Coord. Spec Ed contract to 11 mo ●$0.3M HR, Finance and Technology positions ●$0.05M Supplements PSAT/SAT $148,000 ●Provide HS students access to necessary testing RAVE App $144,210 ●In-school Security App Translation $80,000 ●Necessary to meet requirements for communicating in home language Prioritized list of initiatives, should additional funding become available Payroll System $1,554,485 Differentiated Staffing Pool $579,274 Elementary Literacy Decodable Texts $93,600 Schools Based Annual Substitutes $638,399 Transportation Staffing $183,006 Preventative Maintenance Plan $697,500 Digital Curriculum Expansion $50,000 Budget & Management: Rightsized staff $105,543 Pay‐as you‐go‐Major Maintenance $250,000 11 12 Page 12 of 342 7 County request: prioritized list of initiatives, should additional funding become available Student Email‐Gaggle $66,092 Virtual Access Software Solution $466,178 Residency Technician $63,255 Trades Career Dev Program $72,000 HVAC Recommissioning Program $400,000 Maintenance Staffing $454,170 Construction Dept. Staffing increase $292,056 New Teacher Support Network $520,000 Maintenance Painting and Flooring Program $491,000 Add Custodian Day Porters $449,760 School Board Approved FY 22 Total Operating Budget with All Funds, including ARGS Fund FY 21 Adopted (Rev) FY 22 Approved Dollar Change Percent Change FY 22 FTE Operating 703,661,714 744,757,600 41,095,886 5.84% 7,604.0 Grants 36,980,800 33,418,900 ‐3,561,900 ‐9.63% 409.6 Food Service 28,701,900 28,277,600 ‐424,300 ‐1.48% 570.0 Total CCPS 769,344,414 806,454,100 37,109,686 4.82% 8,583.6 Appomattox Regional Governor's School (ARGS) 4,275,000 4,439,500 164,500 3.85% Grand Total (incl. ARGS) 773,619,414 4,439,500 37,274,186 4.82% 13 14 Page 13 of 342 8 ●The school division was notified by county officials that they do not plan to hold a bond referendum in November 2021. ○The bond is tentatively planned for 2022. ●The following schedule was discussed for future new school construction and the replacement of aging structures. The CIP Page 16 Proposed Capital Improvement Program BUNDLE 1 FY23/FY24 •New ES –upper Magnolia Green (360 W) •Rebuild ES –A.M. Davis •Rebuild ES – Bensley Future projects TBD •New HS –upper Magnolia Green (360W) •Rebuild ES ‐Grange Hall •New ES ‐TBA BUNDLE 3 FY25/FY26 •Rebuild MS ‐ Midlothian BUNDLE 2 FY24/FY25 •New MS – central/eastern area •New MS –upper Magnolia Green (360W) •Rebuild MS – Falling Creek 15 16 Page 14 of 342 9 ●Priority No. 1: Addressing teacher decompression ●Priority No. 2: Meeting the needs of our students/staff ●Continue to meet statutory and regulatory requirements ●Continue to catch up from Great Recession ●Right size staffing and departmental operations ●Focus on safety and instructional enhancements Meeting Our Needs Investing in the Creators of a Better Tomorrow Amazing Learning Experiences. Remarkable Learning Environments. FY 2022 Operating Budget and FY 2022‐26 CIP Board of Supervisors * March 10, 2021 17 18 Page 15 of 342 10 ECONOMIC INDICATORS UPDATE NATIONAL TRENDS LABOR FORCE SHOWS BOUNCE BACK FROM PANDEMIC LOSSES ‐20,679 2,833 4,846 379 -25,000 -20,000 -15,000 -10,000 -5,000 0 5,000 10,000 CH A N G E , T H O U S A N D S O F P E R S O N S CHANGE IN NATIONAL PAYROLL EMPLOYMENT CURRENT RECESSION PERIOD THOUSANDS OF PERSONS, MONTH-OVER-MONTH Source: U.S. Bureau of Labor Statistics 110 ‐800 540 ‐84 -1,000 -800 -600 -400 -200 0 200 400 600 800 CH A N G E , T H O U S A N D S O F P E R S O N S CHANGE IN NATIONAL PAYROLL EMPLOYMENT 2008 RECESSION PERIOD THOUSANDS OF PERSONS, MONTH-OVER-MONTH Source: U.S. Bureau of Labor Statistics 19 20 Page 16 of 342 11 NATIONAL TRENDS QUICK TURNAROUND AND STRONG GROWTH FOR ADVANCE RETAIL SALES ‐13% 9% ‐15% 11% ‐12% 8% ‐20% 7% -25% -20% -15% -10% -5% 0% 5% 10% 15% YE A R - O V E R - Y E A R P E R C E N T C H A N G E NATIONAL RETAIL SALES YEAR-OVER-YEAR PERCENT CHANGE Recession Period Advance Retail Sales, excl. Food Services Advance Retail Sales, Total Source: U.S. Census Bureau NATIONAL TRENDS CONSUMER SENTIMENT RETURNS TO OPTIMISTIC LEVELS 96.3 101.7 98.3 100 95 96 97 98 99 100 101 102 103 104 105 IN D E X CONSUMER CONFIDENCE INDEX Source: Organisation for Economic Co‐operation and Development 2008 Recession Took 68 months for consumer confidence index to reach 100 from its lowest point Current Recession Only took 7 months for index to reach 100 from its lowest point 21 22 Page 17 of 342 12 REGIONAL CONDITIONS UNEMPLOYMENT RATE IN CHESTERFIELD LOWEST IN THE REGION 0% 2% 4% 6% 8% 10% 12% 14% 16% UN E M P L O Y M E N T R A T E UNEMPLOYMENT RATE COMPARISON Chesterfield Henrico Richmond Richmond MSA Virginia Source: U.S. Bureau of Labor Statistics Area U.E. Rate Change From Dec ’19 Chesterfield 4.3% +1.9% PTS Henrico 4.7% +2.3% PTS Richmond 6.5% +3.7% PTS Richmond (MSA)5.0% +2.5% PTS Virginia 4.7% +2.3% PTS REGIONAL CONDITIONS ‐17.5% ‐2.1% ‐0.9%‐0.9%‐0.7% 2.9% 4.8%4.9%5.2%5.3%5.5% 7.5% 9.3%9.4% 11.3% 17.7% -20% -15% -10% -5% 0% 5% 10% 15% 20% YE A R - O V E R - Y E A R % G R O W T H PERCENTAGE CHANGE IN LOCAL SALES TAX COLLECTIONS 2020 VS. 2019 Source: Weldon Cooper, VA Department of Taxation LOCAL SALES TAX COLLECTIONS OUTPERFORM PANDEMIC EXPECTATIONS AND PEERS 23 24 Page 18 of 342 13 LOCAL CONDITIONS $8 M $10 M $14 M $18 M $23 M $26 M $31 M $65 M $92 M $150 M $212 M $274 M $375 M $478 M $0M $100M $200M $300M $400M $500M $600M FI S C A L Y E A R - T O - D A T E C O L L E C T I O N S TAXABLE SALES COLLECTIONS BY BUSINESS CLASSIFICATION CHESTERFIELD COUNTY, FISCAL YEAR-TO-DATE TOTAL Source: Weldon Cooper, VA Department of Taxation 96.2% ‐17.2% 10.3% ‐16.1%‐19.7% ‐33.6% 3.8% 16.1% ‐6.0% 3.4% 28.3% ‐2.4% 2.5% 15.3% -60% -40% -20% 0% 20% 40% 60% 80% 100% 120% FI S C A L Y E A R - T O - D A T E C O L L E C T I O N S TAXABLE SALES COLLECTIONS BY BUSINESS CLASSIFICATION CHESTERFIELD COUNTY, FISCAL YEAR-TO-DATE, YEAR-OVER-YEAR PERCENT CHANGE Source: Weldon Cooper, VA Department of Taxation TAXABLE SALES COLLECTIONS SHOW INCREASES IN TOP BUSINESS DRIVERS LOCAL CONDITIONS 4,869 5,515 5,792 5,751 5,976 6,411 438 477 588 560 756 874 - 1,000 2,000 3,000 4,000 5,000 6,000 7,000 2015 2016 2017 2018 2019 2020 NU M B E R O F S A L E S RESIDENTIAL HOME SALES IN CHESTERFIELD COUNTY Single Family Condo/Townhome Source: Richmond Association of Realtors CLASSIFICATION JAN ’21 JAN ’20 YEAR-OVER-YEAR % SINGLE FAMILY 405 311 +30.2% CONDO/TOWNHOME 45 50 -10.0% RESIDENTIAL HOME SALES CONTINUE TO SEE YEAR-OVER-YEAR GROWTH +7.3% +3.9%-0.7%+5.0%+13.3% +8.9%+23.3% -4.8% +35.0%+15.6% 25 26 Page 19 of 342 14 FY20 Adopted FY21 Proposed FY21 Budget FY21 Revised FY22 Proposed $733,736,900 $773,256,200 $721,844,000 $753,437,700 $806,834,200 5.4% increase from FY20 -1.6% decrease from FY20 2.7% increase from FY20 7.1% increase from FY21 Revised Journey from FY20 to FY22 FY2021 UPDATE: YEAR-END PROJECTIONS Category Projected Year-End Variance Revenue $22.9M County $12.7M County Subtotal $35.6M Schools $23.0M •County surplus primarily driven by revenue •Deliberate choice to create capacity in FY2022 to fund pay plans •Roughly half of county expenditure total ($12.7M) related to change in CARES guidelines that allows for reimbursement of public safety pay •School surplus ($23M) is the sum of anticipated holdback in recurring funds and holdback of schools CARES allocation following state action in late 2020 •Potential county uses include pay plan reserve, site acquisition, fund balance compliance 27 28 Page 20 of 342 15 FY2022 REVENUE OVERVIEW Revenue Category FY21 Adopted FY2022 Revenue Change (vs. FY2021 Adopted) Real Estate Taxes $381,684,000 $35,683,900 Local Sales and Use Tax $40,210,500 $20,139,900 Personal Property Taxes $75,405,000 $9,801,700 Transfers from Other Funds + Use of Reserves $16,996,700 $5,546,800 Other Local Taxes $67,516,400 $4,683,100 State/Federal Aid $82,940,200 $2,322,100 Public Service Property Taxes $15,519,600 $1,840,400 Recovered Costs and Miscellaneous $4,195,700 $1,688,200 Permits and Fees + Fines and Forfeitures $9,170,400 $1,238,300 Use of Money and Property $3,140,800 $1,221,700 Other General Property Taxes $10,030,500 $669,400 Charges for Service $15,034,200 $154,700 Total Increase $721,844,000 $84,990,200 REVENUE UPDATE: STATE PRESSURE •Compensation Board: total investment ($40M annually), includes 40% of overall staffing complement •Schools: paying more than double our SOQ requirement; additional supplement has averaged $130M a year over last 10 years •State 5% increase for teachers projected to provide $12M in funding, requires an additional $9-10M in local support Revenue Amount HB599 $1,100,000 Clerks Excess Fees $520,000 Grantors Tax $1,500,000 ABC Profits/Wine Taxes $300,000 Total $3,420,000 Expenditure Amount Tax Relief (Veterans) $7,000,000 State Responsible Inmates $3,190,100 Total $10,190,100 Chesterfield Burden $13,610,100 29 30 Page 21 of 342 16 FY22 BUDGET OVERVIEW 31 32 Page 22 of 342 17 2.60% 2.87% 2.14% 1.65% 0.97% 0.67%0.71%0.66%0.85%0.95%0.96%1.00% 1.26%1.34%1.33%1.38% 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Single Family Unit Percent Change YoY 31.88%31.68%31.33%30.95%30.61%29.96%29.48%29.10%28.77%28.44%28.22%28.16%28.08% 28.08%28.07% 27.04% 24.00% 25.00% 26.00% 27.00% 28.00% 29.00% 30.00% 31.00% 32.00% 33.00% 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Percent Single Family Units CCPS Student Occupied 33 34 Page 23 of 342 18 TOTAL BUDGET: MAJOR COMPONENTS Schools General Fund (net of schools transfer) Utilities $810.7M $461.6M $142.4M Expenditure Category Expenditure Change (FY2022 vs. FY2021) Transfer to Schools (Pay Plan + Other) $33,040,000 Public Safety Sworn Personnel Pay Plan Salaries $10,437,300 Additional Funding Requests: Contract/Systems Maintenance $2,050,300 Enhancements $7,169,700 Capital $7,778,300 Merit Increase (2%, Mid-Year) $3,859,300 Restoration of Personnel Funding $3,315,900 Centralized Personnel Items (Retiree Healthcare/PT/OT)$3,005,900 Virginia Retirement System (VRS) $2,965,300 Tax Relief $2,948,200 Pass Through Expenditures (Direct Revenues to Regional Organizations)$2,314,700 FY2021 Service Restorations $1,653,000 Debt Service $1,543,700 Healthcare $1,440,300 Other $1,468,300 Total Increase $84,990,200 GENERAL FUND: MAJOR EXPENSE DRIVERS 35 36 Page 24 of 342 19 EDUCATION$0.44 HEALTH & WELFARE CAPITAL$0.07 PUBLIC WORKS & COMMUNITY DEVELOPMENT GENERAL GOVERNMENT$0.06PUBLIC SAFETY$0.27 OTHER MISC. $0.01 PARKS, RECREATION, CULTURAL $0.03 $0.07 $0.05 $0.78 of every dollar dedicated to education, public safety and capital EXTRA ATTENTION ON THE BASE 37 38 Page 25 of 342 20 REALLOCATION OF EXISTING RESOURCES •General Services –insourcing custodial and painting services; staffing restructuring at convenience centers •Real Estate Assessments – investment in CAMA system has produced personnel efficiencies •Fire –enhancing Fire training division by redeploying resources •Library staffing –restructure to enhance customer experience Department Total Request Reallocated Savings Net Cost General Services $349,100 $212,400 $136,700 Real Estate Assessment $496,000 $192,000 $304,000 Fire and EMS $392,100 $348,100 $44,000 Library $322,600 $162,000 $160,600 •Recognizing the workforce •Investing in our children’s future •Continuing our commitment to public safety •Enhancing quality of life •Strengthening investment in infrastructure and technology •Diversifying and bolstering our economic base FY2022 THEMES 39 40 Page 26 of 342 21 •Fully funds public safety sworn personnel pay plan across all three public safety agencies; totaling $13.8M in year one, covering over 1,300 employees; first step increase effective July 1, 2022 •Also includes funding to help implement teacher pay study; impacts over 4,700 teachers and other staff with raises for most compressed teachers between 8-11% and teacher salaries increasing on average 5.5%; totaling more than $23.2M •Mid-year, 2% merit increase for all other general government employees •Restores all career development and training programs •Funding for general government pay plan to be identified in future year •Absorbing ongoing costs related to telework RECOGNIZING THE WORKFORCE INVESTING IN OUR CHILDREN’S FUTURE •School pay plan fully funded, recognizing dedication of our teachers and school employees •$18.0M increase (over FY2021) in local support for schools - the largest increase in history •Also includes funding (+$4.0M) for differentiated financial support for schools and differentiated staffing support •Preventative and major maintenance ($947,500); on the heels of December’s $58M major maintenance investment 41 42 Page 27 of 342 22 •Includes 20 positions to fully staff the new Midlothian fire station which will add a ladder truck and a medic to the system •Fully funds the replacement of the Matoaca fire station •Implements new police deployment plan; first major update to patrol command structure since 1989 (9 positions; $1.8M) •Expansion of police service aide program; budget adds three service aides and one supervisory sergeant; continues funding for 15 grant positions •2022 bond referendum identifies four police stations (three replacement; one new), two fire station replacements and two fire station renovations •Adding four new Sheriff positions to allow for staffing flexibility/facility maximization •Courthouse security enhancements; courthouse admin support position; funding for equipment CONTINUING OUR COMMITMENT TO PUBLIC SAFETY •Libraries focus on multi-year transition from part-time to full-time positions; adds 17 positions between FY21 amendments and FY22 proposal •$52M capital investment to replace two libraries and renovate two additional libraries •$1.1M included to establish new athletic field crew and principal maintenance workers - largest investment in parks staffing in over a decade •$5.2M capital investment in River City Sportsplex to construct two new fields and maintain turf replacement schedule •$4.5M to renovate old Beulah Elementary School to create Parks headquarters, a community center and new recreation space ENHANCING THE QUALITY OF LIFE 43 44 Page 28 of 342 23 •Large increase in sidewalk/trail budget; $19M programmed over next five for promote community connectivity •Plan reflects new capital funding source, Central Virginia Transportation Authority (CVTA); additional investment of $116.6M over next five years; transportation investment of over $200M •Continues to adhere to all major maintenance policies •Sets the foundation for a November 2022 bond referendum (county and schools) •Building & Grounds, Capital Projects workload staffing (4 positions) STRENGTHENING INVESTMENT IN INFRASTRUCTURE •Fully funds the complete zoning ordinance rewrite; aligning with modernized zoning practices to support community planning efforts and strengthen business opportunities •The plan is also mindful of Chesterfield businesses; the business license exemption threshold is proposed to increase from $300k to $400k which would exempt an additional 400+ businesses from the tax and reduce the BPOL bill for another 3,200 county businesses •Raises personal property exemption from $1,000 to $1,500 which alleviates the personal property bill on approximately 14K vehicles •Expands tax relief for the elderly and disabled citizens by factoring inflation into income eligibility to restore and target relief where needed most •In tax relief for veterans, includes an additional $1M bringing the overall program total to $7M DIVERSIFYING & BOLSTERING OUR ECONOMIC BASE 45 46 Page 29 of 342 24 FIVE-YEAR HORIZON •Initial five-year revenue forecast remains conservative •Rate remains as $0.95; staff will revaluate if economic conditions allow •Base school transfer increasing $8M per year; net transfers are lower as schools steps off one-time monies •Tax relief projected to increase $1.4M per year •Shifting gears, between county and schools nearly $100M CARES funding expected; to be discussed in April 47 48 Page 30 of 342 25 20 40 60 80 100 120 140 2016 2017 2018 2019 2020 Vehicle Pursuits 119% TRENDS – SELECT CATEGORIES TRENDS – SELECT CATEGORIES 40 60 80 100 120 140 160 180 2016 2017 2018 2019 2020 Charges For Assault on Law Enforcement Officer 63% 49 50 Page 31 of 342 26 TRENDS – SELECT CATEGORIES 200 300 400 500 600 700 2016 2017 2018 2019 2020 Use of Force 14% POLICE DEPLOYMENT PLAN •The deployment strategy for the department will include all uniformed patrol officers •The current two operational districts will be split into three: •Appomattox, Falling Creek, Swift Creek •Improve span of control and development of personnel •Improve responsiveness to the community •This will begin the transition to 10-hour platoon schedules •The proposed budget includes additional police service aides and a new sworn supervisory position for these civilian positions 51 52 Page 32 of 342 27 53 54 Page 33 of 342 28 PARKS AND RECREATION FY2022 ENHANCEMENTS Request: Parks Position Reinstatement and Athletic Field Crew •Parks and Recreation is requesting permission to hire 8 new full-time employees in FY22. The cost of those hires combined with capital and operating expenses totals $1,125,622 for FY22. Six additional staff, plus operating, and capital totaling $744,271 will be requested in FY23 •19 additional sites added since 2011 •Currently staff maintains 79 – 102 acres/employee. Funding will bring these metrics closer to ICMA standards •20% turnover among our existing staff •Unmet standards of care and a reactive, rather than a proactive, operational focus PARKS AND RECREATION FY2022 ENHANCEMENTS Dedicated athletic field maintenance crew benefits: •Reduce the burden on existing maintenance districts •Improved conditions on park and school grounds across the county •Safer facilities and amenities. Increased user and citizen satisfaction •Reduction in contracted services •More venues suitable for sports tourism-related events •More fields available for rent 55 56 Page 34 of 342 29 PARKS AND RECREATION FY2022 ENHANCEMENTS Request: Truck Replacement •Parks & Recreation requesting $171,000 in FY22 for the replacement of ¾ ton and larger trucks. Includes $15,000 to fund ongoing fleet lease cost. •20 department owned vehicles. Replace 15 vehicles, replace five (5) vehicles out of operating budgets. Capital funding includes snowplows. At the end of this plan all department vehicles in the County lease program. •Trucks support snow removal, grounds maintenance, and clearing fallen trees and other debris from public thoroughfares in emergencies. •Timely snow removal and road clearing essential to meet the department’s obligations and protect public safety. •Reduce repair cost, down time, and overtime. 57 58 Page 35 of 342 30 •289,500 active card holders (82% of county population) •2.2 million Circulations •Traditional Circ 1 million Digital Circ 1.2 million •464,000 questions asked of library staff •10 branches •$9.7 million annual operating budget •$68,000 Friends Donations •5.4 million customer visits Digital visitors – 4.9 million •5,387 programs 42,181 program attendees •92,426 meeting room users MISSION: To help customers transform information into usable knowledge. VISION:To be a community of engaged and informed citizens who have the knowledge and skills to better their lives personally and collectively. "Thank you! Your vibrant library space has been integral to my life over the past four years. The last 2+ months especially. I have appreciated your innovation in going to curbside service. Continuing to be able to check out books has helped keep me sane (mostly) during these hard times.I so appreciate all you have done for me and all you do for everyone in our community and society as a whole." CURBSIDE CHALLENGES/OPPORTUNITIES 59 60 Page 36 of 342 31 Heatmap ‐ Total Questions Answered # of questions 9 am – 10 am 10 am – 11 am 11 am – 12 pm 12 pm – 1 pm 1 pm – 2 pm 2 pm – 3 pm 3 pm – 4 pm 4 pm – 5 pm Monday 540 1,405 1,268 992 1,113 1,014 902 855 Tuesday 433 1,120 1,058 938 1,048 873 749 693 Wednesday 471 1,125 1,095 938 930 829 822 598 Thursday 371 956 946 812 852 801 694 557 Friday 417 943 815 777 811 750 670 484 Saturday 266 826 787 585 532 561 466 329 •Answered almost 38,000 questions •Most questions answered in a day = 353 (June 15th). •On average, 155 questions answered per day. CHALLENGES/OPPORTUNITIES CALLCENTER CHALLENGES/OPPORTUNITIES LEARNING PODS •Over 2,700 meetings scheduled, representing 10.7K hours of learning and teleworking (almost 450 days). •On average, hosted over 75 meetings a week, representing 150 unique citizens/week. •Expanded hours –supported almost 1,400 meetings that started before or ended outside regular hours of operation. 61 62 Page 37 of 342 32 COMMUNITY SPACES Four branches served as early voting sites in the 2020 election In inclement weather & associated power outages, branches served as warming & charging stations Red Cross blood drive 63 64 Page 38 of 342 33 PARTNERSHIPS •MHSS – Hope Series, Substance Abuse Steering Committee, Suicide Prevention, Resilience Week •Emergency Management •Information Systems Technology •CCPS •Chesterfield Food Bank •Red Cross •Chesterfield County/VSU BHM •Perkinson Center for the Arts •Registrar LIBRARIES FY2022 ENHANCEMENTS Full‐Time Staffing Support $160,000 Technology & Interior Enhancements $25,000 Library Materials $75,000 DEPARTMENT REQUEST 65 66 Page 39 of 342 34 STAFFING: CURRENT & HISTORICAL AS A RATIO, COMPARED TO THE REST OF THE COUNTY, CCPL HAS SIGNIFICANTLY MORE PART TIME POSITIONS. FT 78% PT 22% County, FY19 ‐PT / FT #% FT 92 38.0% PT 150 62.0% Total 242 100.0% Current PT / FT FT 38%PT 62% CCPL, March 2021 ‐PT / FT #% FT 3,509 78.0% PT 988 22.0% Total 4,497 100.0% County, FY19, PT / FT STAFFING: FT-PT CONVERSION PROPOSED(AFR) FT 63% PT 37% CCPL, FY26 PT / FT #% FT 125 63.5% PT 72 36.5% Total 197 100.0% FY26 PT / FT Position FY22 FY23 FY24 FY25 FY26 FT Positions 77775 PT Positions ‐16 ‐16 ‐16 ‐15 ‐15 Total Change ‐9 ‐9 ‐9 ‐8 ‐10 #% FT 92 38.0% PT 150 62.0% Total 242 100.0% Current PT / FT FT 38%PT 62% CCPL, March 2021 ‐PT / FT CURRENT PROPOSED 67 68 Page 40 of 342 35 COLLECTION: CURRENT •Our collection budget in FY21 was just over $1.1M, which we used to buy 48,781 new materials (books, audiobooks, ebooks, etc.) •This is .33 new materials for every active library user, or 0.14 materials for every citizen in Chesterfield County. Budget by Year Year Overdrive Physical Total FY21 $380,697 $734,828 $1,115,525 % Increase 58.6%‐14.6% 1.3% FY20 $240,000 $860,800 $1,100,800 % Increase ‐4.0% 8.9% 5.8% FY19 $250,000 $790,100 $1,040,100 FY20 Average Cost of Materials Type Avg. Cost Materials Purchased New Materials / Population New Materials / Active Users Overdrive $41.25 6,762 0.02 0.05 Physical $15.46 42,019 0.12 0.28 Total 48,781 0.14 0.33 EBOOKS Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb CY 40,307 45,874 47,769 46,558 47,734 47,753 43,726 43,874 41,650 42,440 45,696 41,647 PY 30,709 29,998 32,377 34,318 36,809 37,117 34,372 35,834 33,073 33,240 36,322 34,505 % increase YOY 31.3% 52.9% 47.5% 35.7% 29.7% 28.7% 27.2% 22.4% 25.9% 27.7% 25.8% 20.7% 31.3% 52.9% 47.5% 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% ‐ 10,000 20,000 30,000 40,000 50,000 60,000 Overdrive Checkouts vs PY, With % Increase During lockdown, our electronic resources were used extensively, especially ebooks through Overdrive. •535K checkouts on Overdrive, versus 408K last year, an increase of 30.9% •Average cost of an Overdrive ebook is $41.25, which is 2.3 times the cost of a print copy of the same title. 69 70 Page 41 of 342 36 COLLECTION AFR: PROPOSED Collection Budget Fiscal Year FY21 FY22 FY23 FY24 FY25 FY26 Total Budget 1,115,525 1,190,525 1,265,525 1,340,525 1,415,525 1,490,525 Additional Funds, Collection AFR 75,000 150,000 225,000 300,000 375,000 % Increase over PY 6.7% 6.3% 5.9% 5.6% 5.3% •With the additional $375,000 in year 5, CCPL will be able to purchase over 20,000 more materials than previous, up to approximately 70,000 materials a year. •These collection dollars will reduce long hold queues. •They will also increase our ability to quickly adjust to changing circumstances,allowing us to pivot quickly to electronic materials like Overdrive, that are in demand but expensive. CAPITAL IMPROVEMENT PROJECTS Outlying Years: FY22-29 Cost: $52 Million Area Impacts: Bermuda, Matoaca, Clover Hill Project Description: •Replacement – Enon and Hull Street Libraries •Renovation/Expansion – LaPrade and Ettrick Libraries •Facility replacement and renovations address heavy user demand in densely populated areas; provides library access to areas of the county currently unserved or underserved; and provide access to areas of the county where there is projected population growth that will negatively impact existing facilities and communities due to overuse of existing facilities. Service Impact: •Service standard – larger libraries will help meet service standards of providing .82 square feet of library space per capita •Demand – the replacement and renovations of the library system will help meet heavy user demand and to meet the needs of the growing areas of the county 71 72 Page 42 of 342 37 Dear CCPL, Thank you for initiating and maintaining your curbside book pickup throughout this pandemic. After barely a week of the government “stay at home” orders, Midlo Branch Library had their curbside pickup up and running seamlessly (at least from my perspective). In a world of so much unknown, our weekly book haul has provided a much-needed constant for our young family. By lifting book limits and extending due dates, your dedicated team enabled us to travel the world... from under the sea to outer space... without leaving home. Midlo Branch is now accepting returns and thus we say goodbye to the enormous collection we have accumulated over the past 10 weeks. Bittersweet as these books have kept us busy, happy, and learning during this quarantine. Thank you, thank you, CCPL! Love, The McGowan Family 73 74 Page 43 of 342 38 OUR MISSION TELL CHESTERFIELD COUNTY’S STORY, BUILD RELATIONSHIPS AND CONNECT WITH THE COMMUNITY Our Evolution Crisis Communication Media Relations Social Media Television and Video Production Communication Strategies Public Information Campaigns FOIA Government Citizens Academy Multicultural Services Lobby Information Desk County’s Main Telephone Line Editing Public- Facing Materials for all Departments COMMUNICATIONS & MEDIA STAFFING HISTORY 999999 777 9 0 1 2 3 4 5 6 7 8 9 10 FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 Proposed 75 76 Page 44 of 342 39 PUBLIC INFORMATION CAMPAIGNS Happening in Chesterfield | March 3, 2020 – March 1, 2021 •Subscribers added: 645 (9.8% increase) •Average open rate: 37.9% | +21.8% vs. industry average Additional Public Information Services •Comprehensive Communication Campaigns •Speech and Talking Point Writing •Web Content Creation and Consulting • Editing and Advertising Services VIDEO AND TELEVISION PRODUCTION •Chesterfield Community Television •Video Production •YouTube Channel Management •803 videos added since 2014 •171,472 total views 77 78 Page 45 of 342 40 SOCIAL MEDIA 2,314 3,024 3,754 5,629 7,227 10,422 12,200 15,527 1,454 2,262 3,240 2,603 4,033 5,366 6,835 7,980 9,467 10,443 11,718 2013 2014 2015 2016 2017 2018 2019 2020 0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 Facebook Instagram Twitter @ChesterfieldVA Growth in Followers Currently 84,388 members Instagram Added July 2018 Joined in August 2019 SOCIAL MEDIA Sept 18, 2018 Tornado Activity Dec. 9, 2018 Expected Snowfall March 19, 2020 Facebook Live COVID-19 Update Aug. 16, 2020 Historic Flooding February 14, 2021 Ice Storm Nov. 3, 2020 Election Day 79 80 Page 46 of 342 41 MEDIA RELATIONS •Pitch Stories to Media Outlets •News Releases and Video News Releases •News Conferences •Coordinate and Respond to Media Inquiries Examples from Election 2020 COVID-19 COMMUNICATIONS •Webpage •Happening in Chesterfield •Social Media •Video Segments •News Releases •News Conferences •Internal Communications 81 82 Page 47 of 342 42 THE FUTURE OF COMMUNICATIONS AND MEDIA UTILITIES Our mission is to provide the highest quality water and wastewater services that meet or exceed the needs and expectations of our present and future customers 83 84 Page 48 of 342 43 ESSENTIAL SERVICE •Key component of stopping the spread of COVID-19 – Good Hygiene •Board of Supervisors supported the suspension of disconnects RESPONSE TO FINANCIAL IMPACT 2.9% 10.5% 7.9% 5.7% 4.3% 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% Jan Feb March April May June July Aug Sept Oct Nov Dec Chesterfield County Unemployment Rate - 2020 •No rate increase in FY2021 •Waved penalties and interest •Over 72,000 customers •$800,000 •CARES Utility Bill Relief •459 applications •$151,722 •Utilities Assistance Program (as of March 3, 2021) •2,348 applications •$607,326 85 86 Page 49 of 342 44 STRATEGIC POSITIONING TO MEET FUTURE CHALLENGES Aging Infrastructure Wastewater Plant Expansion Water Resource Development Predictive AI software for pipeline asset management •Machine learning; Artificial intelligence •Just in time replacement •20-year predictive model •Full scale implementation FY2023 Anticipated regulations & growth •Chesapeake Bay TMDL •First phase – Two six mg equalization basins and influent pumping station •Second phase will expand treatment capacity Appomattox River Water Supply •Initial 40 mgd intake and 20 mgd treatment plant; expandable to 80 mgd •Purchased water intake and plant sites •In second year of permitting Average Residential Customer’s Monthly Charge Water and Wastewater Service 7 CCF Monthly Usage Current Rates Proposed Rates Monthly Increase Water $25.23 $26.24 $1.01 Wastewater $32.44 $32.93 $0.49 Combined $57.67 $59.17 $1.50 AVERAGE MONTHLY INCREASE $1.50 •No increase in water or wastewater connection fees 87 88 Page 50 of 342 45 PROPOSED RATES COMPARED (7 CCF USAGE) $59.17 $64.95 $75.41 $111.07 $0.00 $50.00 $100.00 Chesterfield FY22 Proposed Hanover FY21 Henrico FY21 Richmond FY21 Chesterfield’s FY2022 Proposed Monthly Residential Charge Compared to the Current FY2021 Charge In Other Localities Wastewater Water Total METER INSTALLATION CHARGE INCREASE Meter Size Current Charge Proposed Charge 5/8 $80.00 $200.00 1 $130.00 $240.00 11/2 $320.00 $460.00 2 $420.00 $600.00 Companion Meter $500.00 $620.00 Photo(s) credited to Badger Meter 89 90 Page 51 of 342 46 TOTAL OPERATING BUDGET - $79.4M ($3.7M INCREASE) Personnel $25.2M 32% Operating $52.9M 66% Capital Outlay $1.3M 2% OPERATING - $52.9M ($3.4M INCREASE) Operating $52.9M 66% Increases include: •Purchased Water $1.6M •Increase sales / demand / growth •City of Richmond 5% rate increase •Raw Materials & Service $1.4M •Advanced Meters – Operations replace 3K meters; 2K new meter sets 91 92 Page 52 of 342 47 PERSONNEL – $25.2M ($500K INCREASE) Personnel $25.2M 32% Increases include: •Health Care $181K •Annual Merit $160K •Three positions $104K •Two Utility Workers •One Utility Locator CAPITAL OUTLAY - $1.3M ($200K DECREASE) Capital Outlay $1.3M 2%• O&M & Development $685K • Plants $615K Capital requests include: •Critical system repairs $980K •Two pony dump trucks $133K •Uninterruptible power supply $85K •Two Pickup Trucks $62K •Reverse Osmosis Purifier $40k 93 94 Page 53 of 342 48 CAPITAL PROJECT SPENDING TEN-YEAR PLAN FY2022-31 ($778M) Maintenance and Rehabilitation $358M 46% City of Richmond $43M 5% Water Resource Development $121M 16% New or Increased Capacity $256M 33% TEN-YEAR CAPITAL PROJECTS PLAN INCLUDES: •Bermuda District: •Water Resource Development •Clover Hill District: •Floodwall AEWTP •Dale District: •Hopkins Rd to Route 1 Water Line •Matoaca District: •Otterdale Rd Interconnection •Midlothian District: •Huguenot 24” Water Line & Pump Station 96 95 96 Page 54 of 342 49 BERMUDA DISTRICT, WATER RESOURCE DEVELOPMENT ($121M) Appomattox River Water Supply Phase 1 Total 10-15 years •Initial 40 mgd intake and 20 mgd treatment plant •Purchased water intake and plant sites •In second year of permitting •Estimated Timeline: •Design, 3 years •Construction, 5 - 9 years CLOVER HILL DISTRICT, AEWTP FLOODWALL ($12.5M) Floodwall The total length ~2,000’, elevation ~178.5’ Covers 500-year storm Federal share $8.7M County cost $3.8M •Estimated Timeline: •Modeling, Oct 2020 - March 2021 •Design, Sept 2021 - February 2022 •Construction, July 2022 - July 2023 AEWTP •Proactively taken offline August 15, 2020 due to flooding •Investing $3M to rebuilding plant while offline •Completed site restoration •New motors, pumps, MCC, flowmeters and controllers •Upgraded SCADA and Communication Network •Scheduled startup late April 2021 97 98 Page 55 of 342 50 DALE DISTRICT, HOPKINS RD WATER LINE & CENTRALIA TANK ($12.9M) •Reliability and Redundancy Project •2 miles of 16-inch water main •Increase water transmission capacity from City •Estimated Timeline •Design, July 2021 •Construction, 2022 - 2023 •New 2.0 MG Elevated Water Tank •Replace 0.25 MG Centralia Tank •Estimated Timeline •Land Acquisition/Zoning, 2021 - 2022 •Design, 2022 - 2023 •Construction, 2023 - 2024 MATOACA DISTRICT, OTTERDALE ROAD INTERCONNECTION ($3.1M) Reliability and Redundancy Project •9,000 LF of 16-inch waterline •Critical second feed to 1,360 existing customers along Genito Road and Otterdale Rd •Currently supplied by A/E WTP, improvements allow connection to second supply from ARWA Estimated Timeline •Design, 2022 •Construction, 2023 - 2024 99 100 Page 56 of 342 51 MIDLOTHIAN DISTRICT, HUGUENOT 24” WL & PS ($18.9M) •Water capacity increased by 5 MGD from City of Richmond •Pump Station and Tank •5MG pump Station and 2MG ground tank •Notice to Proceed, 2021 •Construction, 2021 – 2022 •Water Transmission Line •4.5 miles of 24-inch transmission main from Midlothian Turnpike to County/City line •Notice to Proceed, 2021 •Construction, 2021 - 2022 Awards and Accomplishments •Triple-AAA Revenue Bond Rating affirmed by Fitch and Moody’s •Never Violated Safe Drinking Water Act MCL •21 years of Partnership for Safe Water Director’s Award •NACo Awards •National Association of Clean Water Agencies’ Excellence in Management and Peak Performance Awards THANK YOU FOR YOUR SUPPORT 101 102 Page 57 of 342 52 •Virtual Community Meetings, Facebook Live Events, 6:30 – 8 p.m. •March 11 – Dale District •March 15 – Clover Hill District •March 17 – Midlothian District •March 22 – Matoaca District •March 23 – Bermuda District •March 24 – Public Hearings •April 7 – Budget Adoption Submit feedback and input anytime, email: blueprint@chesterfield.gov LOOKING AHEAD PROPOSED FY2022 BUDGET BOARD OF SUPERVISORS WORK SESSION MARCH 10, 2021 103 104 Page 58 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 3.C. Subject: Rockwood Special Focus Area Plan Board Action Requested: None Summary of Information: Staff will provide a brief summary of the Rockwood Special Focus Area Plan. Included on the Board's consent agenda is a request to set a public hearing at the Board's April 28, 2021 meeting to consider approval of the Plan. Attachments: None Preparer:Jesse W Smith, Deputy County Administrator Approved By: Page 59 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 6.A. Subject: Pursuant to 1) Section 2.2-3711(A)(8), Code of Virginia, 1950, as Amended, for Consultation with Legal Counsel Regarding Actual Opioid Litigation Involving the County Where Discussion in an Open Meeting Would Adversely Affect the Litigating Posture of the County Board Action Requested: Summary of Information: Pursuant to 1) Section 2.2-3711(A)(8), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding actual opioid litigation involving the County where discussion in an open meeting would adversely affect the litigating posture of the County. Attachments: None Preparer:Jeff Mincks, County Attorney Approved By: Page 60 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 10.A. Subject: COVID Update Board Action Requested: Summary of Information: Dr. James Worsley, deputy county administrator, and staff will provide an update on local vaccine distribution and planning. Attachments: 1.COVID-19 Vaccination Update 031021 - UPDATE Preparer: Approved By: Page 61 of 342 COVID-19 Vaccination Update James Worsley, Ph.D. Deputy County Administrator Page 62 of 342 Overview •General COVID Update •VDH Chesterfield Health District Update •Fire & EMS County Government Update Page 63 of 342 Page 64 of 342 Email Notification to Verify and Update Click to add text Page 65 of 342 General Info Update: Marketing and Communication Page 66 of 342 General Info Update: Marketing & Communication Goal •To inform individuals about the assistance available at CCPL to pre-register for the COVID-19 vaccine. Target Audience •Primary audience: 65 and older. •Secondary audience: Anyone who may need assistance pre-registering for the vaccine or needs access to a computer or internet. Page 67 of 342 General Info Update: Marketing and Communication Page 68 of 342 General Info Update: Faith-Based Community Conversation Event March 11, 2021 6:30p.m. -7:30p.m. Page 69 of 342 General Info Update: Community Vaccination Plan •MOU •Logistical Management •Data Services Management •Marketing and Communication •Customer Service •Chesterfield Health District Vaccine Allocations •Mass Vaccination Events Page 70 of 342 COVID-19 Vaccination Update Dr. Alexander Samuel Director of VDH Chesterfield Health District Page 71 of 342 A new Vaccine! •Chesterfield received 1,000 doses •Vaccine POD held Monday, March 8th at the Fairgrounds •Targeted vulnerable seniors •65 and over •Additional supplies are anticipated in upcoming weeks Page 72 of 342 Health District Allocation Receiving 15,150 first and second doses this week (up from 13,500 total doses last week) 70% to Vulnerable Seniors •65 and over 30% to 1b Essential Workers •Fire/Police/Hazmat •Corrections/Homeless shelter workers •Childcare/PreK-12 teachers and staff •Food and Agriculture (including veterinarians) •Manufacturing •Grocery Store Workers Page 73 of 342 Approach to Vaccinating These Groups Senior Populations Points of Dispensing (PODs) •Chesterfield County Fairgrounds •Other locations Health Systems/Pharmacy/Provider Partners •Health District Partnerships •Federal Partnerships o Longterm Care Facilities o Retail Pharmacy Programs for Seniors •Regional Health System Equity Focus Essential Workers Local Government PODS Page 74 of 342 Fire & EMS COVID-19 Vaccination Update Chief Loy Senter Fire & EMS Chief Page 75 of 342 Chesterfield County Vaccination Efforts •County Government •2,238 (1st dose) •1,877 (2nd dose) •Chesterfield County Public Schools •6,004 (1st dose) •5,786 (2nd dose) •Virginia State Police, VDEM, Volunteers •427 (1st dose) •8 (2nd dose) •Private Schools & Daycares •752 (1st dose) •Industry, Food & Agriculture •300 (1st Dose) •1,135 (1st Dose Scheduled Current Week) •Special Needs (Bedbound Patients) •4 (1st Dose) •Up to 21 (1st Dose by Next Week) Page 76 of 342 Continued Operational Collaboration •Fire & EMS •Sherriff's Office •Parks & Recreation •Information Systems Technology •Citizen Information & Resources •Communications & Media •Community Emergency Response Team (CERT) Page 77 of 342 Road to Community Vaccination Goal www.chesterfield.gov/coronavirus Page 78 of 342 Questions? Edward “Loy” Senter Jr. Fire & EMS Chief senterl@chesterfield.gov (804) 748-1912 Page 79 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 10.B. Subject: Legislative Update Board Action Requested: Summary of Information: This work session will provide an early update on the activities of the General Assembly. Subsequent updates will be provided throughout the General Assembly session. Attachments: None Preparer: Approved By: Page 80 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 10.C. Subject: Other County Administration Updates Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 81 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.A.1. Subject: Chesterfield Community Services Board Board Action Requested: Nominate and appoint Ms. Jennifer Krajewski as the Matoaca District Representative to the Chesterfield Community Services Board with a term effective April 1, 2021 through December 31, 2023. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board for the provision of public mental health, intellectual/developmental disabilities and substance use disorder services. Ms. Jennifer Krajewski resides in the Matoaca District and would serve as the District Representative. Ms. Krajewski’s background and expertise would be valuable to the Board should the Board of Supervisors so choose to appoint her. Mr. Carroll concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order they are nominated. Attachments: None Preparer:Kelly Fried, Executive Director Approved By: Page 82 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.1.a. Subject: Resolution Recognizing Ms. Carol L. Kelley, Accounting Department, Upon Her Retirement Board Action Requested: The adoption of the attached resolution. Summary of Information: Resolution recognizing Ms. Carol L. Kelley, Accounting Department, who has provided more than 36 years of service to Chesterfield County. Attachments: 1.Carol L Kelley Resolution Final (1) Preparer:Donna Arrington, Director of Accounting Approved By: Page 83 of 342 Recognizing Ms. Carol L. Kelley Upon Her Retirement WHEREAS, Ms. Carol Kelley retired on March 1, 2021, after providing more than 36 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Kelley began her career in public service with Chesterfield County as an Accounting Technician in 1984 and was promoted numerous times, and having served as a Financial Reporting Analyst III since 1994; and WHEREAS, as a respected member of the Accounting Department, Ms. Kelley was responsible for financial reporting and accounting services for Chesterfield County Public Schools’ operating and capital projects funds including the fair and accurate presentation of financial statements for those funds, ensuring compliance with generally accepted accounting principles, Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board pronouncements, and state and federal requirements; and WHEREAS, Ms. Kelley dedicated herself to ensuring the fiscal integrity of the financial records of the county and school system, bringing a high level of professionalism to the department, and contributing to the county receiving and maintaining a triple-AAA credit rating; and WHEREAS, Mr. Kelley contributed to the implementation of numerous GASB standards including integrating Chesterfield County Public Schools as a component unit of the County under GASB 14, The Financial Reporting Entity, in 1995; and significant reporting model changes required under GASB 34, Basic Financial Statements- Management’s Discussion and Analysis-for State and Local Governments, in 2002; and WHEREAS, Ms. Kelley consistently played an essential role in completing the Comprehensive Annual Financial Report for Chesterfield County that received the Certificate of Achievement in Financial Reporting from the Government Finance Officers’ Association (GFOA) for all years in which she contributed; and WHEREAS, Ms. Kelley accounted for more than $1,000,000,000 in capital assets, funded from seven bond referenda, that included the construction, major renovation or outfitting of various elementary, middle, and high school facilities. WHEREAS, Ms. Kelley contributed to the implementation of multiple enhanced services to customers through automation, including implementation of an interdepartmental transfer process; a capital projects system to track revenue sources and gain efficiencies in requisitioning funds; cash receipting; accounting for compensated absences; reporting grants carryovers; and the implementation of purchasing cards; and WHEREAS, Ms. Kelley participated in the implementation of three enterprise resource planning and accounting systems including MSA, GEAC, and InFocus, lending her expertise in the areas of accounting for school budgets, project accounting, requisitioning of debt proceeds, stores inventory, and financial statement compilation; and WHEREAS, Ms. Kelley was selected by her colleagues as the Accounting Department’s Employee of the Year in 1999 and again in 2018; and WHEREAS, not only is Ms. Kelley’s dedication and commitment to quality known to her colleagues who have enjoyed working with her during the past 36 years, her helpful nature is known and appreciated by them as well; and WHEREAS, Ms. Kelley will be sorely missed for her professional contributions, her dedicated service, her leadership, her extensive knowledge of Page 84 of 342 County and Schools business processes, and her commitment to providing the highest possible level of service to those served by the Accounting Department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Carol L. Kelley for her 36 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy, and happy retirement. Page 85 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.2.a.1. Subject: Along Ecoff Avenue from J. Dale Patton Board Action Requested: Accept the conveyance of a parcel of land containing 0.014 acres along Ecoff Avenue from J. Dale Patton and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.014 acres along Ecoff Avenue from J. Dale Patton. This conveyance is for the development of Iron Mill – Section 3 and has been reviewed by Planning, Environmental Engineering and Transportation. Approval is recommended. Attachments: 1.J. Dale Patton Sketch 2.J Dale Patton Dedication Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 86 of 342 I R O N R I V E R D R B I R D I E L N C L A I M O N T M I L L D R PAR DR BERKLEY MILL DR ECOFF AVE E M PIRE PK W Y K E N D R Board of Supervisors Meeting - March 10, 2021Acceptance of a Parcel of Land Along Ecoff Avenuefrom J. Dale Patton Chesterfield CountyReal Property Office 1 inch = 250 feet µ 0.014 Acre Dedication Page 87 of 342 ca re—) ki rti eaj izekl °co§ 16' WATERLINE EASEMENT 0.01 ACRES OR 4,838 SQ. FT. TO BE DEDICATED EXIS77NG RIGHT OF WAY J. DALE PATTON GPIN: 785656082100000 DB. 12654 PG. 164 5100 ECOFF AVE 602 SO. FEET OR 0.014 ACRE STRIP TO BE DEDICATED 788.66 VIRGINIA ELECTRIC & POWER COMPANY GPIN: 785656088500000 DB. 124 PG. 455 5110 ECOFF AVE 770.7' N1751.25 E 16' WATERLINE EASEMENT ---411 DB. 12996 PG. 438 16' WATERLINE EASEMENT I BY SEPARATE INSTRUMENT ---------...1 COUNTY OF CHESTERFIELD GPIN: 784656513000000 DB. 3841 Pa 473 5010 ECOFF AVE N 3655909.42 E 11785160.0/, S20•53'05”W 478.87 477.63' S61*46'06T 11.32' ENLARGED DETAIL SCALE: I s=101 co N 3655894.35 E 11/85154.32 1.24' (TIE) N61'46106131 12.75' Q z 4 16' WATERLINE I EASEMENT / 0.01 ACRES OR _1 I 4,838 SQ. FT TO BE DEDICATED N 3656016.42 770.79 16.08' N17.51 25 E 788.66' \ I N 3656031.73 \N N \\ 1.79' (77E) GRAPHIC SCALE 50 0 25 50 100 PLAT SHOWING A 0.014 ACRE STRIP OF LAND TO DEDICATED & A 16' WATERLINE EASEMENT, ACROSS THE PROPERTY OF J. DALE PATTON BERMUDA DIS7RICT CHESTERFIEUI COUNTY, WRGINIA SCALE: 1" = 50' MARCH 20, 2020 Townes SITE ENGINEERING 1 PARK WEST CIRCLE, SUITE 108 CHESTERFIELD, VIRGINIA 23114 PHONE (804) 748-9011 FAX: (804) 748-2590 CHECKED BY ( IN FEET ) 1 inch = 50 ft. THIS PLAT IS SUBJECT TO ANY EASEMENT OF RECORD AND OTHER PER77NENT FACTS WHICH A TITLE SEARCH MIGHT DISCLOSE. THIS DOES NOT REPRESENT A CURRENT FIELD SURVEY ca PROJECT# 09-0134 co. SITE# DRAMV BY: SDF Page 88 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.3. Subject: Contract with a Consulting Firm to Conduct a Retention and Salary Study for Remaining County and Schools Employees Not Part of Prior Pay Studies Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator, in collaboration with the School Superintendent, to contract with a management consulting firm(s) for the purposes of conducting a retention and salary study for remaining county and schools employees not part of prior pay studies. Staff estimates up to $150,000 is needed to begin this work, which will be funded through the Employee Benefits Cost Center. The results of this study will hopefully be completed and presented as part of the FY23 Budget process. Summary of Information: Beginning in early 2020, Chesterfield County Government and Chesterfield County Schools engaged in a year- long process to study and address pay compression and compensation practices for its respective sworn public safety and teacher workforce populations. Those studies have been completed and implementation strategies adopted. Both Boards agreed to engage in a third and final study addressing recruitment, retention and pay practices for all remaining county and schools employees. Undoubtedly, these employees are equally valuable to this community’s success and highly marketable in today’s workforce, resulting in the need for a similar study. This third study will be more expansive as it is designed to identify best practices for collaborative recruitment and retention strategies and shared pay plan practices, along with opportunities for joint personnel policies, administrative procedures, benefits and leave schedules. Additionally, this comprehensive evaluation will include a comparative analysis of county and schools job descriptions and associated pay scales, along with a detailed pay compression analysis. A team of county and schools employees will work with the selected consultant(s) and determine what data collection and administrative support tasks the team will perform to assist the consultant in an effort to keep costs down and to get the joint study completed in a more timely fashion. Specifically, county and schools HR staffs will be tasked with providing the consultant(s) with up-to-date policies/procedures, automated salary data files and current job descriptions for the respective employee groups. Attachments: Page 89 of 342 None Preparer:Mary Martin Selby, Director Approved By: Page 90 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.4. Subject: Acceptance of State Roads Board Action Requested: Adoption of resolutions for the referenced state roads acceptances. Summary of Information: Bermuda District: Iron Mill Subdivision Connector Road Phase 1B Matoaca District: Greenwich Walk at Foxcreek Phase 1 Greenwich Walk at Foxcreek Phase 2 Summer Lake Section 8 The Villas at Ashlake Wynwood at Foxcreek Section 3 Wynwood at Foxcreek Section 7 Attachments: 1.2021-03-10 Bermuda - Iron Mill Subdivision Connector Road Phase 1B 2.2021-03-10 Matoaca - Greenwich Walk at Foxcreek Phase 1 3.2021-03-10 Matoaca - Greenwich Walk at Foxcreek Phase 2 4.2021-03-10 Matoaca - Summer Lake Section 8 5.2021-03-10 Matoaca - The Villas at Ashlake 6.2021-03-10 Matoaca - Wynwood at Foxcreek Section 3 7.2021-03-10 Matoaca - Wynwood at Foxcreek Section 7 Preparer:Scott Smedley, Director of Environmental Engineering Approved By: Page 91 of 342 Page 92 of 342 Page 93 of 342 Page 94 of 342 Page 95 of 342 Page 96 of 342 Page 97 of 342 Page 98 of 342 Page 99 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.5. Subject: Set Public Hearing Board Action Requested: Summary of Information: Attachments: None Preparer: Approved By: Page 100 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.5.a. Subject: To Consider Draft Rockwood Special Focus Area (Plan) Board Action Requested: Set a public hearing for April 28, 2021 on this item. Summary of Information: Moving Forward… The Comprehensive Plan for Chesterfield County identifies several specific area plans that should be completed to provide additional detailed planning beyond the recommendations of the countywide plan. The Board is requested to consider a new Plan for the area in the vicinity of Rockwood Park, including replacement of portions of the current Northern Courthouse Road Community and Route 360 Corridor Plans adopted in 2008 and 1995, respectively. Staff, community stakeholders, and the elected/appointed Board/Planning Commissioners for the area have been working to create this draft Plan amendment since March 2020. The draft plan was crafted upon extensive community input and serves as a visioning document for the future of the Rockwood area. The Planning Commission recommended approval of the draft Plan at their regular meeting on Tuesday, February 16, 2021. Attachments: 1.Draft Plan Document Final Preparer:Andrew Gillies, Director of Planning Approved By: Page 101 of 342 Rockwood Special Focus Area Draft March 2021 Page 102 of 342 2 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Table of Contents Section 1: Introduction to Rockwood/Overview Page 3 Section 2: Existing Area Conditions Page 5 Section 3: Opportunities and Challenges Page 7 Section 4: Concept Plans Page 13 Section 5: Infrastructure Page 23 Section 6: Design Guide Page 26 Section 7: Implementation Page 37 Section 8: Appendix (not to be adopted) Page 41 Page 103 of 342 3 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 1: Introduction to Rockwood/Overview Special Focus Area In 2020, Chesterfield County initiated a Special Focus Area (SFA) study for the Rockwood community. A Special Focus Area is a long-range plan providing detailed development guidance to areas undergoing, or having a high potential for change. The Special Focus Area serves as a guide for future growth, land development and redevelopment decisions, programs, ordinances and policies; and relies more heavily on strategies for the redevelopment of key properties through detailed design guidelines and placemaking. This Special Focus Area is a component of the countywide Comprehensive Plan and replaces the current Land Use Plan designations (Northern Courthouse Road Community Plan & the Route 360 Corridor Plan) within the focus area boundary. Plan Area The area is bounded by Falling Creek to the north, Gregory’s Pond, the Amberleigh and Falling Creek Farms subdivisions to the east, Horner’s Run to the south, and Price Club Blvd and the Genito Woods subdivision to the west (see map on right). A core area consisting of four quadrants surrounding the intersection of Hull Street and Courthouse Roads is designated as the main focal point for redevelopment efforts within Rockwood. Page 104 of 342 4 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Why Rockwood? In 2017, the Planning Department recognized Rockwood as a “place” with great potential. Rockwood is located at the intersection of two major thoroughfares, Hull Street Road (U.S. Route 360) and Courthouse Road (State Route 653) and is approximately 1.7 miles south of the Powhite Parkway (State Route 76), of which Courthouse Road intersects. According to the Virginia Department of Transportation’s 2019 Daily Traffic Volume Estimates, approximately 77,000 vehicles traveled through Rockwood per day. Rockwood has a relatively central location in the county and is situated within a short distance from Chesterfield Towne Center, Midlothian, Chesterfield County Airport, Chesterfield County Government Complex, CenterPointe, Commonwealth Center, Stonebridge and Brandermill. The area is anchored by the county’s first, largest, and most visited public park (Rockwood Park), which attracted 586,000 visitors in 2019. Major commercial centers such as Oxbridge Square, Rockwood Plaza, and Rockwood Square occupy three of the four quadrants at the intersection of Hull Street and Courthouse Roads. Due to a slowing retail market and current vacancies, these ageing shopping centers have great potential for redevelopment, spurring positive changes to the current development pattern in Rockwood. With an advantageous location, proximity to established residential neighborhoods and a regional amenity in Rockwood Park, county leaders view Rockwood as a major activity hub with the potential for growth. This Special Focus Area intends to promote Rockwood as a unique place to live, work and play, and provides a vision for creating greater opportunities for citizens and visitors of all ages and lifestyles through thoughtful development and redevelopment. Intersection of Hull Street and Courthouse Roads Rockwood Nature Center at Rockwood Park Page 105 of 342 5 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 2: Existing Area Conditions Existing conditions in the Special Focus Area are summarized below and in the adjoining chart: • Contains 673.2 acres of land area • Numerous individually owned parcels (see largest area landowners in Appendix 1). • Predominantly developed with commercial/retail uses o Rockwood Square, Rockwood Plaza and Oxbridge Square Shopping Centers contain a large percentage of such uses • Minimal office, industrial/employment uses • Minimal residential development o Established residential communities lie just outside of the Special Focus Area boundaries • Large proportion of vacant/undeveloped land • Large proportion of public land (Rockwood Park) • Environmentally sensitive/natural areas prevalent (see map in Appendix 2) • Public facilities o Rockwood Park o Manchester Volunteer Rescue Squad/Chesterfield Fire & EMS Company 24) o County pump station Existing Area Statistics Total Acreage 673.2 acres Square Miles 1.05 Parcels 168 Landowners 105 Residential Units 171 total units 31 single-family 132 multi-family Commercial/Retail Uses • 426,484 total square feet • Rockwood Plaza, Rockwood Square and Oxbridge Square Shopping Centers account for 50% of retail sq. ft. in SFA Office Uses 58,913 square feet Industrial Uses 15,000 square feet Unimproved/Vacant Parcels 57 (197.9 acres/29.4% of Plan area) Rockwood Park 161.3 acres/24% of Plan area Area Within Resource Protection Area (RPA) 122.4 acres/18.2% of Plan area Land Value (all properties) $43,123,600 (44.7% of value) Improvement Value (all properties) $53,367,500 (55.3% of value) Total Assessed Property Value (all properties) $96,491,100 Land Value (not including public and vacant lands) $28,418,100 (37.2% of value) Improvement Value (not including public and vacant lands) $48,012,400 (62.8% of value) Total Assessed Property Value (not including public and vacant lands) $76,430,500 Oxbridge Plaza Shopping Center Page 106 of 342 6 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Core Area/Four Quadrants Existing conditions within the Core Area are summarized by the map below. Additional information is provided in Appendix 3. Core Area/Four Quadrants Page 107 of 342 7 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 3: Opportunities and Challenges Opportunities Locational Advantage: • Located at the junction of Hull Street Road and Courthouse Road o One of the county’s most highly traversed intersections • Easy access to residential, shopping, entertainment, recreational and employment areas such as Commonwealth Center, Chesterfi eld Town Center, Pocahontas State Park, and the Chesterfield County administration complex • Nearby Powhite Parkway provides for travel to many of the region’s employment centers Rockwood Park as a Regional Amenity: • Serves as a focal point for the area and has a regional draw • 161.3 acres including 5.5 miles of walking trails, athletic fields/courts, playground, community gardens, arboretum, picnic shelters, archery range and 3,100-square-foot nature center • Continued improvements are planned for Rockwood Park (see Parks and Recreation Master Plan) Established Communities Adjacent to Plan Area: • Amberleigh, Brandon, Chestnut Hills, Falling Creek Farms, Genito Woods, Loch Braemar, Mayfair Estates and Rockwood Terrace • These communities remain stable and relatively affordable regarding the overall single-family market Abundant Land for New Development and Redevelopment: • Approximately 198 acres of land is vacant or undeveloped • Predominantly located in the northwestern, eastern and southeastern sectors of the Plan area • Considerable underutilized land which could be redeveloped with higher density uses o Large acreage parcels containing single-family dwellings o Shopping centers which have excess parking such as Rockwood Square and Oxbridge Square Page 108 of 342 8 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Attractive Market for New Development • Market analysis conducted by Department of Community Enhancement in 2019 • Demand for residential development of various types and densities, including townhomes and multi-family dwellings • Some demand for retail uses including gas stations, general merchandise, restaurants, furniture stores and clothing stores Waterways: • Falling Creek, Gregory’s Pond and Horner’s Run provide natural borders along the north, east and south, respectively • Multiple intermittent streams present throughout Plan area • Serve as buffers between existing residential communities and new development • Potential for future recreational and educational use Gregory’s Pond Viewed from Rockwood Park Page 109 of 342 9 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Challenges Land and Uses ➢ Numerous landowners o 105 individual owners o Complicates aggregation of land for future development/redevelopment ➢ Predominant uses are commercial/retail o Few office/industrial or other employment uses o Low residential density ▪ Housing options are limited • 31 total single-family units • One apartment community containing 132 units ▪ Area lacks critical mass to support current and future non-residential uses ➢ Few entertainment uses or programmable open spaces outside of Rockwood Park ➢ Few outdoor dining opportunities Additional Land Use Plan and Zoning maps are located in Appendix 4. Page 110 of 342 10 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA ➢ Automobile-oriented development pattern o Area roadways designed to move motorized vehicles, not pedestrians or cyclists ▪ Courthouse Road and U.S. 360 contain 3 – 4 travel lanes plus turn lanes in each direction • 45-mph speed limits • High traffic volumes • 34 curb cuts within 4,300 linear-foot stretch of Route 360 • Poor access management/lack of turn lanes for many entrances o Parking areas dominate views from roadways o Drive-through uses prevalent o Few pedestrian/bicycle connections between commercial areas, Rockwood Park and surrounding residential communities ▪ Few crosswalks or pedestrian-actuated signals at roadway intersections ➢ Lacking an overall sense of place ➢ While much of the area is currently served by public (county) water and wastewater services, extension of water and wastewater lines and/or upgrades to existing lines would be necessary to serve higher density development in the area. A detailed analysis of the current public water and wastewater systems, as well as future needs, is provided in Appendix 5. Auto-Oriented Uses Along Hull Street Road (Route 360) Surface Parking Area at Rockwood Square Shopping Center Page 111 of 342 11 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Encumbered Lands Multiple parcels within the Rockwood Special Focus Area are encumbered by both physical and man-made features which complicate development and redevelopment opportunities. These encumbrances include: • Resource Protection Areas (RPA) o Separation between existing residential communities and the Plan area hampers connectivity o Evaluations will be required prior to development to designate fullest extent of wetlands and RPA • Major utility lines/easements o Dominion Power transmission lines o Gas pipelines • Chesterfield County water pump station o Crucial to water provision for many area citizens o County committed to security and screening of facility ▪ Vegetated buffers and clear zones required around facility Page 112 of 342 12 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA • Manchester Volunteer Rescue Squad/Chesterfield Fire and EMS Company 24. o One of the county’s busiest stations o Facility to remain in service for the long-term o Careful consideration should be made to improve ingress/egress to the station as area properties develop or redevelop • Gregory Cemetery o Contains gravestones dated as early as 1877 o Preservation and enhancement of the site should be considered when redevelopment occurs on surrounding properties Powerlines Within Plan Area Manchester Volunteer Rescue Squad Gregory Cemetery Page 113 of 342 13 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 4: Concept Plans Overall Land Use Plan This Plan intends to provide for a multitude of land uses in close proximity which would be mutually beneficial and create an environment for living, working and entertainment. The plan also intends to promote housing, employment and entertainment opportunities not currently available in the Rockwood community. Careful consideration has been made for future land uses which would abut existing single-family subdivisions such as Falling Creek Farms and Genito Woods in order to minimize impacts on these established residential communities. Detailed explanations of the recommended land uses contained in the adjoining map can be found within Chapter 10 of the county Comprehensive Plan. Specific guidelines for the areas containing Land Use Plan Notes are provided on the following page. Page 114 of 342 14 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Land Use Plan Notes Note 25: Within the area north of the proposed Paulbrook Drive extension, West of the Suncrest Drive extension and designated for Medium-High Density Residential uses, a combination of various residential types, including small-lot (cluster) single-family dwellings, townhomes, duplexes, carriage houses and similar residential products should be considered. Multi-family dwellings should be discouraged in this area. Designs should promote compatibility in order to mitigate impacts on established neighborhoods. Note 26: Within the areas north of the proposed Paulbrook Drive extension and west of Courthouse Road, Neighborhood Nodes may be established where significant residential development is planned, or in areas where CORDLI uses border significant residential development. Neighborhood Nodes should include small-scale commercial development (Convenience Business (C-1) & Neighborhood Office (O-1) uses) fronting a main street or green space. Buildings may contain residential units above first-floor commercial uses. Neighborhood nodes should be integrated into surrounding development by pedestrian/bike corridors or greenspaces. Design of Neighborhood Nodes should consider reduced setbacks with buildings fronting streets, parking areas located behind buildings, on-street parking, streetscaping, outdoor cafes and other uses that activate the streetscape. Building design should employ residential architectural features. Note 27: Within the area abutting Courthouse Road to the east and Falling Creek to the north, Neighborhood Office (O-1) uses may be appropriate as a transition between Courthouse Road and future residential development in the northwestern corner of the Plan area. Neighborhood Node Page 115 of 342 15 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Core Area Concept Plan Land uses within the four quadrants of the intersection of Hull Street and Courthouse Roads would follow the development patt ern illustrated in the adjoining figure. This master plan suggests that a mix of commercial and higher-density residential uses be located predominantly along Hull Street and Courthouse Roads, and along an envisioned north/south interior street creating a “main street” district. Such district could also take form as a linear greenspace or pedestrian corridor flanked by retail uses. Additional opportunities for retail spaces at street corners internal to projects are encouraged where higher-density residential uses are present. Land outside of the mixed-use areas would include higher-density residential uses including multi-family, townhomes/rowhomes and other similar attached and semi-detached dwelling unit categories with adequate transition or buffers from existing single-family subdivisions. Carriage houses/detached accessory dwelling units are also supported as an additional unique housing option. It is anticipated that higher-density, pedestrian-oriented residential uses will make up a larger proportion of new development and redevelopment within the Core Area as compared to the auto-focused, retail-heavy pattern of today. Conservation, recreation and public lands are included in the master plan for the Core Area. These areas include designated resource protection areas (RPA) along Horner’s Run (southern border of Plan area), Gregory Cemetery in the Northwest Quadrant, as well as the county pump station and areas recommended for future expansion of Rockwood Park (Northeast Quadrant). Page 116 of 342 16 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Higher densities and building heights should be encouraged closest to the intersection of Hull Street Road and Courthouse Road. As distance from the intersection increases, densities and building heights decrease in order to promote compatibility with existing single-family development outside of the Special Focus Area boundaries. Flexibility should be considered for projects abutting Rockwood Park, Horner’s Run, or existing non -residential development as these areas provide additional buffering between potential new development and established neighborhoods. While small-lot single-family and townhome-style units could be offered within larger projects in the Four Quadrants/Core area, these unit styles would typically be developed, or already exist outside of the core area. Page 117 of 342 17 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Open Spaces/Plazas: Public open spaces such as plazas are recommended to be included in new commercial, high-density residential and mixed-use development projects within the Core Area. These areas should contain any combination of furniture, pedestrian-scale lighting, fountains, splash pads, games, outdoor dining areas, sculptures/public art, and landscaping. Open spaces may also include lawn or turf surfaces which encourage children’s play and games. Public open spaces should also be easily programmable in order to accommodate seasonal events such as farmers’ markets, movies, concerts and other events. All public open spaces should be well-connected to surrounding development by pedestrian infrastructure. Additional considerations should be made for restaurants and usable open spaces on the rooftops of buildings. Programmable Open Space Events Stage Page 118 of 342 18 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Market: In addition to typical public open spaces, a market could attract visitors to the Rockwood area. This concept could include farmers’ markets, special events, a food hall or combination of similar uses. A market would cater to a multitude of vendors while providing for better access to healthy foods and local products. Both interior and exterior spaces could be utilized. Market Pavilion Outdoor Farmers’ Market Page 119 of 342 19 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Pedestrian Corridors: Sidewalks, trails and other pedestrian routes are vital to creating a highly walkable environment which connects different uses, parking areas, open spaces, and roads. Pedestrian corridors are encouraged between building complexes and along streets containing multiple commercial uses in order to accommodate higher volumes of foot traffic. Where buildings containing substantial length would present barriers to pedestrian connectivity, pede strian pass-throughs should be considered. Additional opportunities for pedestrian connectivity may be considered along an existing stream which extends through the Core Area (Northwest, Southwest and Southeast Quadrants) and flows into Horner’s Run. As adjacent properties redevelop, portions of this stream may be restored to a natural state and could include parallel trails and educational opportunities. A more urban transformation may be considered for the creation of a landscaped pedestrian corridor lined with public open spaces, buildings and outdoor cafes. Potential Pedestrian Corridor along Stream (Creek Walk) Existing Channelized Stream Page 120 of 342 20 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Redevelopment Scenario This section provides an incremental conceptual model for the full buildout of the Rockwood Core Area throughout a 50-year period. This concept imagines larger parcels being redeveloped in the shorter term while smaller outparcels are aggregated over a longer time period for redevelopment. The properties currently occupied by the Rockwood Square Shopping Center and the Rockwood Golf Park (driving range) are likely candidates for a first phase of redevelopment in the Core Area. These properties contain significant acreage and have good access to Hull Street and Courthouse Roads. It is anticipated that outparcels along Route 360 will not be redeveloped in the short-term as these properties have frontage and good visibility along this major thoroughfare. These outparcels are currently occupied by fast-food, gas stations and other successful businesses thus the pressure for redevelopment is not urgent at this time. In order to promote a successful buildout scenario, properties which are first in line to be redeveloped must be designed in a manner which will allow for a successful first-phase project, and also accommodate future expansion by integrating existing outparcels in a compatible and mutually advantageous way. It is intended that high-quality development projects on the interiors of larger sites would elevate land values over time encouraging outparcels to redevelop for higher density uses. The following recommendations should be considered in order to provide for successful redevelopment of the Core Area: • Development of higher density and higher quality projects on the interior of quadrants which elevate values of adjacent outparcels, increasing the potential for their future redevelopment • Site designs that utilize “dimensional accounting” in order to anticipate adequate lot depth and site area needed to accommodate future projects along roads such as Route 360 or Courthouse Road. Future redevelopment potential of outparcels should not be limited by interior projects • Use of temporary buffers between redevelopment projects and existing outparcels to preserve future buildable areas of outparcels as described above . Buffers would be implemented through zoning conditions or Ordinance provisions but would be voided once outparcels redevelop. Buffer areas could also be used in the interim as usable open spaces • Stub roads which can serve existing development and provide for future connections when adjacent parcels redevelop • Development of new open spaces and utilizing existing environmental features as assets Phase 1: Redevelopment of Rockwood Plaza and Driving Range Page 121 of 342 21 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA The diagrams below provide a highly conceptual buildout scenario for the development of higher density, mixed uses over a 50-year period. Page 122 of 342 22 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA The renderings below show higher density redevelopment as envisioned by the conceptual buildout scenario. Future Development along Hull Street Road Existing Development along Hull Street Road Existing Development at Corner of Hull Street and Courthouse Roads Future Development at Corner of Hull Street and Courthouse Roads Page 123 of 342 23 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 5: Infrastructure Roadways The Special Focus Area recommends the creation of a grid system of interconnected roads as provided for on the Proposed Road Network map below. The planned roadway network provides a framework for recommended land uses and promotes orderly development of land in the Plan area. Several of the roads proposed with this Plan would take advantage of connectivity to existing signalized intersections along Route 360 and Courthouse Road, providing efficient access to new development/redevelopment and more adequate dispersal of traffic generated from such activities. Furthermore, minimal changes would be made to the existing County Thoroughfare Plan. Detailed descriptions of these proposed roadways are included in Appendix 6. Roads within the overall Plan Area should include the basic elements provided below: • Sidewalks on both sides of streets o Separate shared-use path or on-street bike lanes where recommended by the Bikeways & Trails map and as detailed in Appendix 7. Flexibility should be considered in order to promote compatibility of exact facility treatments with particular land uses and densities of such uses • Pedestrian-scale streetlights/lamps • Buffered areas or “tree lawns” between travel lanes/edge of curb and sidewalks or shared-use paths • Street trees within tree lawns Mass Transit Although the Rockwood community is not currently served by public transit, the Greater Richmond Transit Company (GRTC) envisions future bus routes along Hull Street Road between Woodlake and Downtown Richmond. New development along Route 360 should consider accommodations for future transit stations and related infrastructure such as the provision of additional right-of-way dedications for bus pull- offs and areas for covered stations/bus shelters. Page 124 of 342 24 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Bikeways & Trails Bikeways Generally Bikeways and trails promote a healthy lifestyle and provide alternative transportation linkages between homes, jobs, services, recreation and entertainment for area residents. Bikeways and trails are also a vital component of redevelopment efforts and community building in the area. This section provides a long-term guide for the development of trails which would provide connections between Rockwood and the surrounding communities, and to the countywide Bikeways & Trails system. Detailed explanations of the proposed bikeway routes depicted on the adjoining map are provided in Appendix 7. Page 125 of 342 25 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Horner’s Run Greenway The Horner’s Run stream makes up the southern boundary of much of the special focus area including the southeast and southwes t quadrants of the core. While areas of the waterway have collected trash and debris, portions of the stream include naturalized channels and densely wooded areas which provide for scenic beauty. The Special Focus Area recommends the establishment of Horner’s Run as a greenway, with paved and/or unpaved trails within easements granted to the Parks and Recreation Department. A greenway and trail system would better connect nearby residential communities to the core of Rockwood. In addition, with increased public access and perpetual county maintenance, Horner’s Run would become a major asset for residents and visitors in the Plan area. Southwest Quadrant: Along existing gas and/or sewer easements or along the southern edge of any redevelopment of the Rockwood Square Shopping Center. If a trail is not viable in close proximity to the stream, on-street bike lanes should be installed along a new east/west local street to be constructed with any redevelopment of Rockwood Square. Future trail routes to the west towards Genito Road should be considered in order to aid future redevelopment efforts and facilitate greater connectivity with Horner’s Run and surrounding development. Southeast Quadrant: Along the south side of Horner’s Run within sewer easements and the current VDOT stormwater facility along Courthouse Road, or along south side of new development/redevelopment of Oxbridge Square Shopping Center. Trails on both sides of Horner’s Run would be incredibly desirable in this location. Future trail extensions should be considered to the southeast along or near Horner’s Run to promote connectivity to nearby de velopment (Falling Creek Farms). Alternative routing may be considered in the southeastern corner of the Plan area by utilizing Oxbridge Place, the powerline easement or within new development in this area. Rockwood Park/Loch Braemar Connector The Parks and Recreation Department has considered a future trail connection across Gregory’s Pond or Falling Creek to connect the residential communities of Loch Braemar, Loch Haven and Bexley to Rockwood Park. This trail (approximately 0.27-mile) would provide direct pedestrian and cycling access to the park, which is only accessible today by automobile (an approximately three-mile trip). Any proposal for a crossing should include engagement of surrounding communities and the owners of Gregory’s Pond, including the Broad Rock Fishing Club. Horner’s Run near Oxbridge Road Page 126 of 342 26 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 6: Design Guide Streetscape Design Streets in the Core Area are crucial to shaping the built environment and creating a sense of place. New streets should be designed to move motor vehicles while also providing a safe and comfortable environment for pedestrians and cyclists. Existing streets should be enhanced with wider sidewalks buffered from travel lanes, as well as streetlamps, street trees/landscaping. Roads within the Four Quadrants/Core Area should consider the design features depicted in the adjoining graphic. • Treatment should be based on land uses and densities of such uses (residential, commercial and mixed-use) – see additional details in Appendix 6 Page 127 of 342 27 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA The photographs below depict desired design elements for new development projects when abutting existing major arterials such as Route 360 and Courthouse Road. Page 128 of 342 28 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA The photographs below depict desired design elements for interior streets within new development projects. Commercial/Mixed-Use Streetscape High-Density Residential Streetscape Low-Density Residential Streetscape Page 129 of 342 29 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Site and Building Design Standards Street Setbacks: The special focus area anticipates a more compact, urban development pattern with higher densities and taller buildings than the sprawling low-density form in Rockwood today. With this new development pattern, buildings and their relationships to streets should be reexamined. It is recommended that setbacks for buildings be permitted closer to roads, and that streetscaping, landscaped areas and street trees shape the setback areas using a more form- based approach. A hierarchy of setbacks is recommended in order to create better relationships between uses and streets, and to promote pedestrian activity. A summary of suggested setback treatments is provided below. • Setbacks should vary based on uses and street types o Residential vs non-residential or mixed-use o Major Thoroughfares such as Route 360 and Courthouse Road vs interior streets • Setbacks based on widths necessary for desired streetscaping and landscaped areas • Maximum setbacks from streets should be considered • Parking areas and drives should be located behind buildings, not adjacent to streets o Alternative setbacks and landscaping should be evaluated for areas where placing parking behind buildings cannot be accomplished • Right-of-way should be dedicated or vacated in order to create consistent setbacks along roads • Allowances for projections such as porches, balconies, terraces, cantilevered bays, awnings, canopies and similar structures • Some administrative flexibility is recommended to achieve these goals Additional setback concepts are provided in Appendix 8. Page 130 of 342 30 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Building Design: With redevelopment in the Core Area, new buildings with greater length and height are anticipated. New buildings are also proposed to be located closer to streets and along open spaces creating greater visibility. With this built environment in mind, high-quality design and materials will be vital to creating value and a sense of place. The following elements provide for a high-quality and long-lasting built environment. • High quality exterior materials such a brick, stone, masonry, glass, standing seem metal and cementitious siding (Hardiplank and similar products) should be utilized • Materials listed above should be applied on all sides of buildings to avoid inferior façade treatments • Variations of materials, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, cornice treatment, varied roof lines, or other appurtenances such as decorative lighting fixtures • Projections such as eaves/overhangs, porches, balconies, terraces, cantilevered bays, awnings, canopies, lighting fixtures, signage and similar structures are encouraged to enhance aesthetic character • Varying setbacks, step backs and pedestrian pass-throughs to break up facades • For buildings located at the intersection or two or more roads o Buildings should wrap around corners to create highly visible building frontages ▪ Tower features or other focal features should be incorporated into buildings facing corners o Where buildings do not wrap around a corner or projects consisting of two separate buildings, a plaza or public open space should be provided at the corner • Usable entrances along street frontages • Storefront windows along street frontages for commercial/mixed-use buildings High-Quality Design Features/Corner Treatment Public Open Spaces to Provide Visual Interest at Corners Page 131 of 342 31 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA • Flexible first-floor spaces in areas where mixed-use buildings are desired. These spaces should be constructed with adequate ceiling heights and meet code provisions in order to allow easy conversion from residential to non-residential uses in response to changes in the market environment • Accommodations for outdoor dining areas adjacent to pedestrian corridors or public open spaces • Parking structures/garages concealed by architectural design or building massing • Drive-throughs/vehicle stacking areas placed behind buildings in order to conceal these uses from visibility along major thoroughfares Pedestrian Pass-Through Connecting Uses to Parking Areas Fast-Food Drive Through Hidden Behind Building Page 132 of 342 32 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Open Spaces: Open spaces (public and private) create an interesting and high-quality built environment. New development within the Four Quadrants should provide for ample open spaces with a wide range of uses. Spaces should provide for areas which can be easily programmable in order to accommodate seasonal events such as farmers’ markets, movies, concerts and other events. All public open spaces should be well-connected to surrounding development by pedestrian infrastructure. Open spaces can be developed in the form of public plazas adjacent to buildings, greenways along waterways or linear parks through a project, village greens or squares in the center of developments, pocket parks distributed throughout larger development projects, and around stormwater ponds. Open spaces should provide, but not be limited to: • Hardscaped and landscaped areas • Outdoor furniture • Information kiosks • Pedestrian-scale lighting • Water features • Outdoor dining areas • Sculptures/public art • Gazebos/Pergolas • Playgrounds/recreational uses • Community gardens Mixed-Use Development Focused on a Village Green Public Plaza Private Community Amenities Page 133 of 342 33 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Landscaping: Landscaped areas are crucial to creating visual appeal while providing environmental advantages for developments. Landscaping should be provided along streets, parking areas, open spaces and pedestrian corridors. A combination of the items below are recommended for landscaping within new developments. Along Streets and Within Medians • Street trees consisting of medium-large deciduous trees on the sides of streets between travel lanes and sidewalks/shared-use paths, and within medians • Low-level shrubs between trees, at corners and at ends of median strips/landscape islands, and adjacent to pedestrian crossings • Small ground covering shrubs/grass for weed prevention and erosion control • Pedestrian-scale lights/lamp posts Within Parking Areas • Medium-large deciduous trees within landscape islands • Low-level shrubs located between trees • Small ground covering shrubs/grass for weed prevention and erosion control • Pedestrian-scale lights/lamp posts Between Parking Areas and Streets • Low-level evergreen shrubs or hedgerows which reach adequate height to shield headlights • Low-level brick or masonry walls with adequate height to shield headlights • Brick/masonry columns with wrought iron or similar fencing between columns • Additional small shrubs along walls, between trees and along driveway entrances Landscaping between Parking Areas and Streets Landscaped Streets and Median Areas Page 134 of 342 34 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Public Open Spaces/Pedestrian Corridors • Combination of deciduous and evergreen trees and shrubs along hardscaped areas and in landscape beds and raised planters • Hardscaping consisting of bricks, pavers or similar surfaces with varying textures, colors and patterns • Sitting walls incorporated into planter boxes • Pedestrian-scale lights/lamp posts • Water features Landscaping in Open Spaces and Pedestrian Corridors Page 135 of 342 35 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Stormwater Systems: Stormwater Best Management Practices (BMPs) are necessary infrastructure for storing and/or treating stormwater runoff from the built environment before it reaches the natural environment via waterways. Additional drainage requirements may apply to properties that abut existing residential lots in order to divert runoff to adequate receiving channels and not onto existing lots. With higher-density development anticipated in the Plan Area, stormwater infrastructure will be more likely to be constructed sub-surface. While underground stormwater infrastructure can be relatively expensive, additional opportunities may be available when above-ground systems are developed. The following is a list of feasible stormwater options. • Wet ponds which continuously retain water • Dry ponds which provide temporary stormwater storage during rain events • Underground basins below parking areas, landscaped areas and sidewalks • Low-impact design opportunities o Tree wells/planter boxes on streetscapes o Bioretention swales/rain gardens in landscaped areas or medians o Green rooftops o Permeable pavement such as “grasscrete” and similar surfaces Stormwater systems are encouraged to be designed in an aesthetic manner and should be utilized as amenities wherever possible. Such systems can be incorporated into green spaces containing paths, fountains and similar water features, hardscaped areas, decks/bridges, gardens and structures such as gazebos or pergolas. Wet ponds can be used to provide scenery for abutting buildings and outdoor seating areas for restaurants which may be located alongside or on decks constructed above. Stormwater features designed as amenities add considerable value to new developments while providing for treatment of stormwater quantity and quality. Stormwater Pond as an Amenity Bioretention Swale in Median Page 136 of 342 36 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Creating a Sense of “Place”: New development should be memorable and entice visitors to return by offering an overall environment that is welcoming while serving multiple needs. The creation of a sense of “place” is necessary in order to accomplish these goals. Besides employing effective site and building design, a sense of “place” can be promoted through branding, signage and wayfinding. Branding • Creation of a “brand” or a place name that is used consistently throughout a project or area in order to advertise the place • Branding can be displayed graphically on signage, public art/murals, banners and flags, address markers and other visible locations throughout a place • Gateway Signage • Signs located along major thoroughfares and/or at major entry points into a place • Include the development or community brand/name • Informs visitors that they have entered a distinct and unique place Wayfinding • Located along streets, parking areas, pedestrian corridors and open spaces • Provide directions to locations of interest within a development or unique area • Can provide directions to roads, transit stations or other points of interest outside the development • Can include maps, signs and pavement markings to direct visitors • Should always emphasize the “brand” or “place” name Branding on Murals and Banners Wayfinding Signs Conceptual Gateway Sign at Entrance to Rockwood Page 137 of 342 37 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 7: Implementation County Initiated Rezoning Requests Prior to the adoption of new Zoning Ordinance provisions for the Special Focus Area, rezoning applications for redevelopment projects proposed within the Four Quadrants which aggregate multiple parcels and contain a mix of commercial and residential uses or encompass either of the three shopping centers (Oxbridge Square, Rockwood Plaza or Rockwood Square) could be initiated by Chesterfield County. County-initiated rezoning cases have the following advantages: • No application fees charged • Support from Staff, Planning Commission and/or Board of Supervisors • Additional case management role/ownership assumed by county Zoning Ordinance Amendments Zoning ordinances should be established in order to implement the specific design recommendations for development in the Rock wood Special Focus Area. New Ordinances could be created in the form of a Special Design District similar to those utilized in the Northern Jefferson Davis and Midlothian Community Special Area Plans. An additional option could be establishment of an overlay zoning district in which additional uses woul d be permitted on top of existing commercial zoning districts, requiring higher-quality design standards in return for expanded uses. Future Ordinances should permit higher-densities and building heights, more flexibility in uses, and reductions in lot sizes, setbacks and parking requirements within the Core Area. Incentives Incentives provide greater opportunities for development or redevelopment of real property by lowering project costs and reli eving some regulatory burdens. The following incentives are recommended to encourage redevelopment activities within the Core Area. • Chesterfield County offers a rehabilitation tax exemption program for the rehabilitation, renovation or replacement of older residential, commercial and industrial structures. It is recommended that the county evaluate additional tax abatements/performance grants to support redevelopment efforts. • Deletion of cash proffers for higher-density residential development within the Four Quadrants/Core Area • Demolition assistance for the three major shopping centers. Current demolition figures for a typical shopping center structure are estimated to be $6 - $8 per square foot. The following provides estimates for demolition of the three shopping center structures (figures do not include pavement removal). o Rockwood Square Shopping Center (53,780 square feet) = approximately $430,000 o Oxbridge Square Shopping Center (126,973 square feet) = approximately $1,015,784 o Rockwood Plaza Shopping Center (43,157 square feet) = approximately $345,254 Page 138 of 342 38 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Aggregation Strategy The aggregation of smaller parcels is necessary for achieving the development pattern envisioned by this Plan. The Planning, Economic Development and Community Enhancement Departments work collaboratively with developers and landowners in the planning stages of a project, as well as during the zoning and site plan processes in order to assemble parcels. It is also recommended that additional financial incentives be explored fo r development/redevelopment projects which aggregate parcels of significant acreage. Funding Needs Increased development in the Plan area would generate needs related to infrastructure and other improvements. Many of these needs would be provided through private development activity, however additional projects have been identified by this Plan which would require public funding. These potential public projects and their estimated costs are described below. Amberdale Drive, North/South Segment: (High Priority) • Specific details provided in Appendix 6. • The current estimated cost for this facility is $1.8 million. New Rockwood Park Access Road (High Priority) • This project should be packaged with the aforementioned north/south segment of Amberdale Drive to provide full access to Rockwood Park from Hull Street Road. • The current estimated cost for this facility is $300,000. Crosswalks and Pedestrian Signals • Recommended at the following intersections o Along Route 360 at existing Price Club Blvd./Suncrest Drive signal, existing Rockwood Square Shopping Center signal, and existing Oxbridge Road signal (proposed Rockwood Park Access) o Along Courthouse Road at proposed Suncrest Drive extension, existing Tabor Lane signal (current Rockwood Park entrance), and existing signalized entrance to Rockwood Square and Oxbridge Square Shopping Centers • Potential crosswalk locations should be evaluated at the time of development at or in the vicinity of these intersections • The current estimated cost for these facilities is $600,000 total (estimated $100,000 per crossing) • Some facilities may be provided by developers Page 139 of 342 39 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Horner’s Run Trail Segment in Southeast Quadrant of Core Area • This trail would be installed along the south side of Horner’s Run following an existing county sewer easement and occupying a portion of VDOT’s stormwater management property along Courthouse Road. • 8-foot wide asphalt trail extending approximately 845 linear feet • This project is recommended for public funding due to the fact that a majority of the trail would traverse private property which is not currently controlled by the adjacent Oxbridge Square Shopping Center, therefore it is not likely to be part y to future redevelopment activities in the Southeast Quadrant. The Department of Parks and Recreation recommends that timing of this project coincide with nearby redevelopment activities. • The current estimated cost for this facility is between $750,000 - $850,000 Gateway Signage (four signs located along Hull Street Road and Courthouse Road) • Recommended to be located at four (4) locations generally where Hull Street Road and Courthouse Road enter the Special Focus Area. • The current estimated cost for these signs is at minimum $80,000 (minimum $20,000 per sign) Page 140 of 342 40 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA ROCKWOOD SPECIAL FOCUS AREA Category General Steps Department Lead County Initiated Rezoning Requests County Initiated Rezoning Requests. Redevelopment projects proposed within the Four Quadrants which aggregate multiple parcels and contain a mix of commercial and residential uses or encompass either of the three shopping centers in the Core Area (Oxbridge Square, Rockwood Plaza or Rockwood Square) would be initiated by Chesterfield County. Planning Ordinances Design Standards. Adopt new design standards that will guide future growth and development as identified in this plan. This may be in the form of a Special Design District or Zoning Overlay. Planning Infrastructure Amberdale Drive (North/South Segment) and Rockwood Park Access Road. Seek and secure funding to construct the recommended road and new park entrance. Planning & Parks and Recreation Crosswalks and Pedestrian Signals. Seek and secure funding for crosswalks at multiple intersections along Hull Street and Courthouse Roads. Planning Horner's Run Trail. Seek and secure funds to develop a segment of the Horner's Run Trail located in the Southwest Quadrant from Courthouse Road to Oxbridge Road. Parks and Recreation Rockwood Park/Loch Braemar Connector. Conduct study, with input from community, for a trail connection between Rockwood Park and Loch Braemar. Parks and Recreation Other Gateway Signage. Seek and secure funds to install gateway signs along Hull Street and Courthouse Roads near the entrances to the Rockwood Special Focus Area. Community Enhancement Incentives: Expand existing incentive programs, eliminate cash proffers and provide demolition assistance for redevelopment projects within the Four Quadrants/Core Area. Economic Development & Community Enhancement Aggregation Strategy. Collaborate with the Community Enhancement and Economic Development Departments and developers to acquire significant acreages for development and seek additional incentives for projects which aggregate significant acreage. Planning Page 141 of 342 41 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Section 8: Appendix (not to be adopted) Appendix 1: Largest Area Landowners Largest Area Landowners 161.3 acres Chesterfield County (Rockwood Park) 87.3 acres Lunsford Wavel J Trustee 31.3 acres Central Virginia Bank 24.7 acres Furman Bernard C Sr Trustee 18.9 acres Amberleigh LLC 13.8 acres Calvary Baptist Church (Northwest Quadrant, portion of) 12.9 acres P G & M C LLC (Southwest Quadrant, Rockwood Square) 12.8 acres BRG Rockwood LLC 12.1 acres Mosaic Oxbridge Owner LLC (Southeast Quadrant, Oxbridge Square) 11.9 acres Lee Si G & Mi A (Southwest Quadrant, Driving Range) 10.9 acres Clover Hill Baptist Church 10.0 acres Hawthorne Family 10.0 acres Hull Nathaniel D & Kelley M 9.7 acres Hull David Milton 9.6 acres Hubbard Charles J & Frances B 8.4 acres Speeks W Gerald & Posey J S 8.2 acres Union 10000 Hull Street LLC (Northeast Quadrant) 8 acres Horner & Savage (Southeast Quadrant, portion of) 7.8 acres Mountain Movers Ministry 7.0 acres Adams David W 5.6 acres Hughes Family 5.6 acres Adams Ralph L Jr & Andrea B 5.5 acres 360 Motel INC (Northwest Quadrant, 360 Motel) 5.5 acres Adams Opal R 5.4 acres Commonwealth of Virginia 5.4 acres Ladino 9736 LLC 5.2 acres Union Rockwood LLC (Northeast Quadrant, Rockwood Plaza) 5.0 acres Manchester Vol Rescue Squad (Northwest Quadrant) 5.0 acres Myers Robert E & Reva M Page 142 of 342 42 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 2: Existing Natural Features Page 143 of 342 43 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 3: Core Area/Four Quadrants Current Conditions Northeast Quadrant (22.7 acres): • Six (6) parcels containing 55,405 total square feet of retail space o 38,954 square feet in Rockwood Plaza Shopping Center o 16,451 square feet in outparcels o Two (2) single-family homes were recently demolished. Both lots (1.3 total acres) are currently vacant/available for new development. Northwest Quadrant (39.3 acres): • 44 parcels containing 101,548 total square feet of retail/office space o 82,814 square feet of retail ▪ 5,215 square feet currently under development (former Dollar General – future Tommy’s Car Wash) at corner of Hull Street and Courthouse Roads o 18,734 square feet of office predominantly within the Rockwood Green Office Development Southeast Quadrant (22.4 acres): • Seven (7) parcels containing 138,696 total square feet of retail space o 116,230 square feet in Oxbridge Square Shopping Center o 22,466 square feet in outparcels Southwest Quadrant (42.8 total acres): • 24 parcels containing 149,569 total square feet of commercial/retail uses o 57,780 square feet in Rockwood Square Shopping Center o 95,789 square feet in outparcels o 2,500 square feet currently under development (former Pizza Hut - future Starbucks Coffee) is currently under development) Page 144 of 342 44 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 4: Current Land Use Plan and Zoning Maps Page 145 of 342 45 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Page 146 of 342 46 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 5: Public Water and Wastewater Systems Analysis Page 147 of 342 47 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Public Water: The overall plan area is served by a 24” transmission line along Hull Street Road and a 20” transmission line along Courthouse Road, north of Hull Street Road. These lines feed 6”, 8” and 12” water lines which serve the existing Amberleigh commercial and residential development, the Rockwood Park apartments, and commercial/retail development in all four quadrants of the intersection of Hull Street Road and Courthouse Road. The adequac y of these existing lines will have to be evaluated based on redevelopment proposals for higher density uses, which may necessitate upgrading to larger lines to support greater domestic and fire flow demands. For undeveloped areas east of the Oxbridge Square shopping center and within the northwest quadrant of Hull Street Road and C ourthouse Road, extensions of existing water lines, as well as new lines sized for specific development proposals, will be necessary, and are anticipated t o be constructed by developers. These would include water line extensions of approximately 3,200 feet along the future Paulbrook Drive Extended to Courthouse Road, of approximately 3,300 feet along the future Suncrest Drive Extended out to Courthouse Road, of approximately 1,400 feet along Tabor Lane extended, and approximately 1,100 feet along Courthouse Road. The County’s Rockwood Water Pumping Station and Hull Street Road Flow Control Valve are located adjacent to east of the Rockw ood Plaza shopping center, on County owned property which is a part of Rockwood Park. Redevelopment of the Rockwood Plaza site, as well as new development to the east must provide sufficient buffers and development setbacks to allow access to those facilities for operational purposes, as well as fencing and screening landscaping for security. Public Wastewater: The overall plan area is served by the 48” Falling Creek trunk sewer along the northern boundary, a 12” line along the south shore of Gregory’s Pond, and by the 15” Horner’s Run trunk sewer along the southern boundary. These lines support a network of primarily 8” wastew ater lines which serve the existing Amberleigh commercial and residential development, the Rockwood Park apartments, and commercial/retail development at all four quadrants of the Hull Street Road and Courthouse Road intersection. The adequacy of these existing lines will have to be evaluated based on redevelopment proposals for higher density uses, which may necessitate upgrading to larger lines to support increased wastewater flows. For undeveloped areas east of the Oxbridge Square shopping center and within the northeast quadrant of Hull Street Road and Courthouse Road, extensions of existing wastewater lines, as well as new lines sized for specific development proposals, will be necessary. An extension of approximately 1,800 feet of an existing wastewater line within the Amberleigh development will be necessary for redevelopment of the Rockwood Plaza shopping center, as it will allow for abandonment of a private wastewater pump station which currently serves that site. Substantial wastewater line extensions from the 48” Falling Creek trunk sewer, sized for specific development proposals, will be necessary for new developme nt within the northwest quadrant of Hull Street Road and Courthouse Road and are anticipated to be constructed by developers. A new wastewater line extension of approximately 3,600 feet crossing the future Suncrest Drive Extended to the future Tabor Lane Extended would serve development north of the Rockwood Park Apartments. An additional new extension of approximately 3,100 feet west of Suncrest Drive Extended, to follow that road extension, would serve development around the Suncrest Drive Extended and future Paulbrook Drive Extended area. Page 148 of 342 48 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 6: Specific Roadway Recommendations (Notes A – J correspond to the descriptions on pages 49 - 51) Page 149 of 342 49 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Thoroughfare Roads (County Thoroughfare Plan): Amberdale Drive – Collector (minimum 60-foot wide right-of-way) and Rockwood Park access: • Road would provide full access to Rockwood Park as well as serve future development in the Northeast Quadrant and any future westward expansion of the Amberleigh development • To be designated as a Special Access Street • Portions may include on-street parking • North/South segment (Route 360 to Rockwood Park access - See Note A) to provide “parkway” design with potential 100-foot right-of-way o Center median containing landscaping o Sidewalks on both sides of roadway ▪ Potential sidewalk on one side may be shared-use path (see Appendix 7) o Street trees on both sides of road located between road and sidewalk • Turn lane and signal modifications/improvements would be necessary along Hull Street Road • New Rockwood Park access road (See Note B) o This roadway would extend approximately 200 feet from the northern terminus of the North/South Thoroughfare Road to the existing Rockwood Park access road. o May be a public or private street/drive o Sidewalks on both sides of roadway ▪ Potential sidewalk on one side may be shared-use path (see Appendix 7) Oxbridge Place – Collector (minimum 60-foot wide right-of-way) Paulbrook Drive – Collector (minimum 70-foot wide right-of-way) Page 150 of 342 50 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Price Club Boulevard – Collector (minimum 70-foot wide right-of-way) • Section approaching intersection with Route 360 would include a shared-use path • South of the intersection approach area near Route 360, recommend a street diet to provide two travel lanes with buffered bike lanes extending west to terminus at Genito Road (subject to VDOT approval of a traffic study provided by county or others) Suncrest Drive - Collector (minimum 70-foot wide right-of-way) • “Parkway” design with landscaped center median between Paulbrook Drive and Courthouse Road • Sidewalks on both sides of roadway o Potential sidewalk on one side may be shared-use path (see Appendix 7) o On-street bike lanes may be considered in lieu of a shared-use path • May include on-street parking Local Streets (see Notes C - E) The purpose of this class of roadway is to create a grid system of interconnected streets to foster connectivity of uses, bet ter distribution of vehicular traffic and increased pedestrian and cycling activity. These roads would not be incorporated into the Thoroughfare Plan but are recommended generally in the locations provided on the Proposed Road Network Map. These streets would typically have a minimum right-of-way width of 60 feet with the potential for on-street parking. Additional Roads/Access Points (see Notes F - J) The following roads shown on the Proposed Road Network Map may be public (state-maintained) or private. Note G: East/West route through Southeast Quadrant connecting from Courthouse Road at or in the vicinity of the existing access drive/signalized intersection on Courthouse Road and connecting to Oxbridge Road at or in the vicinity of the existing intersection of Oxbridge Road and Oxbridge Place. Note H: East/West route providing access to the Northeast Quadrant from intersection of proposed North/South Thoroughfare Road, Amberdale Drive and Rockwood Park access road. Note I: North/South route connecting to existing signalized intersection at Route 360 (Existing Rockwood Square Shopping center entrance) Note J: New East/West route through the middle of the Southwest Quadrant connecting Price Club Blvd. to existing signalized intersection at Courthouse Road (entrance to Rockwood Square Shopping Center) Page 151 of 342 51 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Additional Street Section For Hull Street Road and Courthouse Road, see image below. Improvements along these roads should provide for a buffer/tree l awn between travel lanes and sidewalks, and wider sidewalks to provide for a more comfortable pedestrian environment. While these roads currently exist, additional right-of-way and improvements may be required with new development projects. Exact facility treatment would be evaluated and approved by state and county Transportation Departments. Page 152 of 342 52 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 7: Recommended Bikeway Routes The following routes, as provided in the Bikeways & Trails map, are general in nature and may be subject to change through the development process. Exact routing and facility treatment will be evaluated based on available right-of-way, utilities and easements, environmental features and approvals by state and county Transportation Departments (VDOT & CDOT). Note: typically, shared-use paths will be 10 feet in width, unless otherwise approved by staff, and VDOT when state-maintained. Suncrest Drive: • Shared-use path along one side of Suncrest Drive between Hull Street Road and Courthouse Road. o On-street lanes may be considered in lieu of a shared-use path Price Club Boulevard: • Shared-use path along Price Club Boulevard in the approach area of the intersection with Route 360. Outside of the intersection app roach area, there is the potential for a lane diet to reduce the current four-lane configuration down to two vehicular travel lanes with buffered on-street bike lanes in each direction. The transition between a separate shared-use path and on-street bike lanes would likely depend upon access locations constructed during redevelopment of the Southwest Quadrant. Courthouse Road: • On-street bike accommodations exist on much of this road within the Plan boundaries. • A shared-use path is recommended along one side of the road north of Tabor Lane, and south of the Horner’s Run Trail. Tabor Lane: • Shared-use path on one side of road. • If Neighborhood Nodes develop along this road, on-street facilities may be considered. Through Rockwood Park: • Routing through Rockwood Park is to be determined by the Department of Parks and Recreation. Routes within the park should be coordinated with planned external connections shown on the Bikeways & Trails map. • A route through Rockwood Park may provide an alternative to the Falling Creek Trail currently shown on the countywide Bikeways & Trails Plan. Oxbridge Road and Oxbridge Place: • Shared-use path along these roads. Page 153 of 342 53 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA • Alternative locations may be considered on Parks property and/or along the existing powerline easement between Rockwood Park and Horner’s Run in the southeastern corner of the Plan area. Amberdale Drive: • On-street accommodation along east/west portion of road continuing east through the Amberleigh community. Treatment would most likely be pavement markings “sharrows” suggesting mixed traffic. • Routing along Amberdale Drive, in combination with a trail through Rockwood Park, may provide an alternative to the Falling Creek Trail currently shown on the countywide Bikeways & Trails Plan. Page 154 of 342 54 | C h a p t e r 1 1 – S p e c i f i c A r e a P l a n s 11.5: ROCKWOOD SPECIAL FOCUS AREA Appendix 8: Additional Setback Diagrams The following images provide setback concepts for commercial, mixed- use and multi-family uses from interior (local) streets as well as setbacks for multi-family uses from major arterial streets such as Hull Street and Courthouse Roads. Page 155 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 13.B.5.b. Subject: To Consider a Third Lease Amendment with 5G Air, LLC for Construction of Aircraft Hangars at the Chesterfield County Airport Board Action Requested: Staff requests the Board set a public hearing for April 28, 2021 to consider a third amendment to the lease agreement with 5G Air, LLC for the construction of aircraft hangars at the Chesterfield County Airport. Summary of Information: The original lease agreement with 5G Air, LLC for the construction of two aircraft hangars at the Chesterfield County Airport required the lessee to complete construction of the hangars by July 1, 2020. This deadline was extended to November 1, 2020 via previous Board action primarily due to weather related delays. Progress continued on the construction of both hangars but the lessee encountered ongoing significant weather related delays as well as COVID-19 related supply chain challenges for materials essential to the completion of the project. In that the lease, and the 1st Amendment to the lease, had no provision to address weather related construction delays, the Board approved a second lease amendment authorizing an additional 90 days beyond November 1, 2020, thus requiring completion of the hangars by February 1, 2021. As part of this action, the Board also authorized the County Administrator to extend the deadline an additional 60 days to April 1, 2021 should unforeseen circumstances, weather and/or supply chain challenges continue to impact the project. The lessee has informed staff they may be able to finish by the April 1, 2021 deadline, but are experiencing difficulties due to delays in establishing electrical service to the buildings, which negatively impacts the ability to complete other construction tasks. Accordingly, the lessee may need additional time to complete construction. The requested public hearing would be held at the first Board meeting following the current deadline so the Board can consider granting the lessee an additional 90 days beyond April 1, 2021 and also granting the County Administrator authority to extend the deadline until construction is complete should unforeseen circumstances, weather and/or supply chain challenges continue to impact the project. Attachments: None Preparer:Clay Bowles, Director Page 156 of 342 Approved By: Page 157 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 1 of 35 18SN0809 – Schell Brothers Richmond, LLC Magisterial District – Matoaca Agent – Preston Lloyd (804-420-6615) BOS Public Hearing – March 10, 2021 Time Remaining 365 Days Case Manager Harold Ellis (804-768-7592) Request Rezoning & Conditional Use Planned Development A multifamily, townhouse and single family development containing a maximum of 669 dwelling units. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 8110, 8120, 8500, 8700 and 8750 Bethia Road Site Size 249.1 Acres Comprehensive Plan – Land Use Designation Suburban Residential I and Suburban Residential II Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Rezoning from Agricultural (A) District to Residential (R-12) District with conditional use planned development to permit exceptions to ordinance requirements. Specifically, exceptions are requested for 1) uses, 2) minimum lot sizes, 3) lot coverage, 4) setbacks and 5) lot width. A master-planned development containing a maximum of 669 dwelling units is proposed. Total residential density for the project would yield 2.7 dwellings per acre. The maximum number of dwelling units within specified tracts, as defined in the Master Plan (Textual Statement) and Conceptual Master Plan (Exhibit A), are as follows: a. 288 multifamily dwelling units within the Multifamily Tract. b. 74 townhouse dwelling units within the Attached Cottages Tract. c. 77 single family dwelling units within the 90’ Lots Tract. d. 83 single family dwelling units within the 80’ Lots Tract. e. 147 single family dwelling units within the 60’ Lots Tract. Summary of Proposal Page 158 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 2 of 35 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL 1. The proposed master-planned development would extend and complete two (2) segments of roads on the Thoroughfare Plan, Ashlake Parkway and Harpers Mill Parkway, providing additional transportation options in the street network. 2. The development plan would provide a mixture of housing types and products to increase housing choices. 3. Proffered conditions provide for enhanced development standards and quality. 4. Significant natural and historic features have been identified and will be protected. 5. Erodible soils and steep slopes in the Upper Swift Creek watershed will be protected. 6. The existing Fuqua Farmhouse (circa 1785), associated outbuildings, and cemetery on the Property will be preserved. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed, or the property owner may proffer conditions. 2. Proffered conditions, Textual Statement, a conceptual plan, and building elevations have been submitted by the applicant. Recommendations Page 159 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 3 of 35 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Table of Ordinance Exceptions ............................................................................................................................................... 5 Current Zoning Map ................................................................................................................................................................ 7 Supplemental Analysis ............................................................................................................................................................ 8 Budget & Management ....................................................................................................................................................... 8 Community Enhancement .................................................................................................................................................. 8 Environmental Engineering ................................................................................................................................................. 8 Fire & Emergency Medical Services ................................................................................................................................... 9 Libraries ............................................................................................................................................................................. 10 Parks & Recreation ............................................................................................................................................................ 10 Police ................................................................................................................................................................................. 10 Schools .............................................................................................................................................................................. 10 Transportation - County Department of Transportation .................................................................................................. 12 Transportation - Virginia Department of Transportation ................................................................................................. 13 Utilities – Water and Wastewater .................................................................................................................................... 13 Community Engagement & Public Hearings ......................................................................................................................... 14 Proffered Conditions (February 9, 2021) .............................................................................................................................. 15 Textual Statement - Ordinance Exceptions (February 9, 2021) ............................................................................................ 23 Conceptual Master Plan – Exhibit A ...................................................................................................................................... 26 Proposed Conceptual Elevations | Multiple-Family – Exhibit B-1 ........................................................................................ 27 Proposed Conceptual Elevations | Attached Cottages – Exhibit B-2 .................................................................................... 28 Proposed Elevations | Single Family – Exhibit B-3 ................................................................................................................ 29 Roadway Phasing (Illustrative) – Exhibit C ............................................................................................................................ 31 Case Contacts ........................................................................................................................................................................ 32 Appendix ............................................................................................................................................................................... 33 Budget & Management ..................................................................................................................................................... 33 Community Facilities and Infrastructure .......................................................................................................................... 33 Fire & Emergency Medical Services .................................................................................................................................. 33 Schools .............................................................................................................................................................................. 35 Table of Contents Page 160 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 4 of 35 Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the western 90+/- percent of the Property (approximately 224 acres) for Suburban Residential I, which suggests the Property is appropriate for residential development at a maximum density of 2.0 dwellings per acre. The Comprehensive Plan designates the eastern 10 +/- percent of the Property (approximately 25 acres) for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 4.0 dwellings per acre. Proposal A master-planned residential community consisting of a maximum of 669 single family, townhouse and multifamily dwellings is proposed. This development would be zoned Residential (R-12), which permits development on lots with a minimum area of 12,000 square feet. Approval of a Conditional Use Planned Development is requested to permit modifications to Ordinance requirements for 1) uses, 2) minimum lot sizes, 3) lot coverage, 4) setbacks and 5) lot width., as identified in the Textual Statement (Textual Statement). Design High quality residential development addresses the Comprehensive Plan goals for strong and sustainable neighborhoods that are visually attractive, well-planned and well-maintained. Further, the purpose and intent of the zoning ordinance to promote the health, safety, convenience and general welfare of the public includes the creation of convenient, attractive and harmonious communities, protection against overcrowding of land, and protection of the natural environment. As such, developments that promote unique, viable and long-lasting places and enhance the community are encouraged. Community Design o Two (2) Thoroughfare Roads, each with sidewalks o Interconnectivity for large areas o Shared amenities o Protection of sensitive environmental features o Preservation of historic properties o Street trees o Sidewalks o Streetlights, human scale 15 feet maximum height Building Design o Proffered Elevations o Siding Materials o Roof Materials o Mechanical Unit Screening Ordinance Exceptions The request includes a textual statement of ordinance exceptions. The Table of Ordinance Exceptions on the following page lists the ordinance requirements and requested exceptions. Planning Page 161 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 5 of 35 Ordinance Requirements Exception Request Uses • Single-family lots • Model homes in structures intended to be permanent homes Uses • Multifamily (Multifamily Tract) • Townhouses (Attached Cottages Tract) • Single-family lots (60, 80’ and 90’ Lots Tracts) • Sales office for one year in modular office and following that in the clubhouse Multifamily Development Standards • Standard setbacks for single-family development in underlying Residential (R-12) District • Driveways and parking for single-family development in underlying Residential (R-12) District • Development standards for private streets and driveways • Amenities Multifamily Development Standards • Structures set back 50’ from interior driveways, 0’ from parking spaces, 75’ from Harpers Mill Parkway, and 35’ from adjoining GPINs 7216669727 and 7216667847 • Driveways and parking set back 5’ from rights-of-way • Driveways and parking serving a clubhouse shall not be required to have curb and gutter • The minimum pavement width for private streets and driveways shall be 24’ • A minimum of one-half (0.5) acre of passive and active recreational area shall be provided for the dwelling units within the Multifamily Tract; additional recreational areas are provided in other tracts Townhouse Development Standards • Standard setbacks for single-family development in underlying Residential (R-12) District • Driveways and parking for single-family development in underlying Residential (R-12) District • Development standards for private streets and driveways • Amenities Townhouse Development Standards • Structures set back 2’ from interior driveways, 0’ from parking spaces, 35’ from GPINs 7216669727 and 7216667847, 30’ from Ashlake Parkway right-of-way, and 45’ from the boundary adjoining Cloverhill Estates subdivision • The minimum setback for parking and driveways from rights-of-way shall be five (5) feet. • The minimum pavement width for private streets and driveways shall be 16’ and fire lanes shall be 20’ Table of Ordinance Exceptions Page 162 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 6 of 35 Existing Conditions Applicant’s Proposal 80’ Lots Tract • Minimum lot area 12,000 square feet • Minimum lot width ninety (90) feet • Maximum lot coverage thirty (30) percent • Minimum front yard setbacks of twenty-five (25) feet on a permanent cul-de-sac and thirty-five (35) on other streets • Minimum side yard setback of ten (10) feet • Corner side yard setback of twenty (20) feet on through lot, lot backing another corner lot, open space or common area • Minimum rear yard setback of thirty (30) feet on through lot and twenty-five (25) feet on other lots 80’ Lots Tract • Minimum lot area 8,000 square feet • Minimum lot width eighty (80) feet • Maximum lot coverage fifty (50) percent • Minimum front yard setback of twenty (20) feet • Minimum side yard setback of five (5) feet • Minimum corner side yard setback of fifteen (15) feet • Minimum rear yard setback of twenty-five (25) feet 60’ Lots Tract • Minimum lot area 12,000 square feet • Minimum lot width ninety (90) feet • Maximum lot coverage thirty (30) percent • Minimum front yard setbacks of twenty-five (25) feet on a permanent cul-de-sac and thirty-five (35) on other streets • Minimum side yard setback of ten (10) feet • Corner side yard setback of twenty (20) feet on through lot, lot backing another corner lot, open space or common area • Minimum rear yard setback of thirty (30) feet on through lot and twenty-five (25) feet on other lots 60’ Lots Tract • Minimum lot area 6,000 square feet • Minimum lot width sixty (60) feet • Maximum lot coverage fifty (50) percent • Minimum front yard setback of twenty (20) feet • Minimum side yard setback of five (5) feet • Minimum corner side yard setback of fifteen (15) feet • Minimum rear yard setback of twenty-five (25) feet Buffers; Screening • Buffers of 100’ width are required along arterials in the Upper Swift Creek Special Buffer Area Buffers; Screening • A fifty (50) foot buffer along Harpers Mill Parkway and total seventy-five (75) foot minimum setback for structures in the Multifamily Tract • A twenty (20) foot buffer along Ashlake Parkway and total thirty (30) foot minimum setback for structures in the Attached Cottages Tract Staff is supportive of the ordinance exceptions to allow flexibility in overall project design based on the size, master planned concept and interconnectivity in the request. Page 163 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 7 of 35 Current Zoning Map Page 164 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 8 of 35 No comments are provided for this request. No comment on this request. 1. The entire Property is located within the Upper Swift Creek Watershed. 2. Natural Resource Inventory for the property was completed and approved by the Department of Environmental Engineering. a. There are areas of Resource Protection Area within the limits of the Property along Fuqua Branch and its tributaries. b. Non-tidal wetlands exist along the major drainageways on the Property and shall not be impacted without prior approval from the U.S. Army Corps of Engineers and/or the Virginia Department of Environmental Quality. c. Soils within the stream valleys exhibit the greatest erosion potential. d. The existing Fuqua Farmhouse (circa 1785), associated outbuildings, and cemetery on the Property will be preserved. 3. The Property primarily drains to the floodplains and wetlands along Fuqua Branch to Ashbrook Lake. Increased runoff caused by the development may increase flooding on the existing residential lots which abut the lake; therefore, the post-development 100-year peak discharge to Ashbrook Lake shall not exceed the pre- development 100-year peak discharge rate. a. The applicant has offered Proffered Condition 34 to address this concern. 4. Portions of the Property drain into existing sections of the Ashbrook subdivision. The existing infrastructure within the subdivision was not designed to account for the density proposed with the development; therefore, on-site stormwater management controls and/or downstream improvements will be necessary to convey runoff from the development to an adequate receiving channel. a. The applicant has offered Proffered Conditions 35 and 36 to address this concern. 5. The existing soils within Fuqua Branch and its tributaries are highly erodible and have a very severe erosion potential. To prevent further erosion of the existing channels, the post-development 2-year peak discharge rate may not exceed the pre-development 2-year peak discharge rate. a. The applicant has offered Proffered Condition 37 to address this concern. 6. To address water quality concerns in the watershed, enhanced erosion and sediment control measures above those required by state regulations shall be provided, which include the use of super site fence or an approved alternative; sediment traps and basins at least 25% larger than the minimum state standard; and the application of Anionic PAM, Flexible Growth Medium, or an approved equivalent, to denuded areas during construction and final stabilization. a. The applicant has offered Proffered Conditions 38, 39, and 40 to address this concern. 7. Steep slopes greater than 20 percent are difficult to stabilize when disturbed. Steep slopes exist on the Property immediately adjacent to streambanks and natural resources. Disturbance of these slopes will result in the increased potential for sediment to impact the on-site streams and channels if erosion occurs. Therefore, these steep slopes should remain in their natural, undisturbed state to the maximum extent practicable. a. The applicant has offered Proffered Condition 41 to address this concern 8. Development is subject to the Part IIB technical criteria of the Virginia Stormwater Management Program Regulations for water quality and water quantity. Supplemental Analysis Budget & Management Community Enhancement Environmental Engineering Page 165 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 9 of 35 Service Area The Winterpock Fire Station, Company Number 19 Community Fire Protection Capabilities Assessment* Insurance Service Office (ISO) Public Protection Classification (PPC) Class 2Y Anticipated Impacts On Fire & EMS Call Load in Immediate Service Area During Previous Fiscal Year 997 Projected Calls Generated Yearly by Proposed Development 93 Projected Call Load Increase in Immediate Service Area by Proposed Development 9.3% Drive And Response Times Response Zone/Response Time Goal* Urban / 7 Minutes Road Miles from Closest Fire Station 3.52 miles Estimated Drive Time from Closest Fire Station1 5:38 minutes Estimated Response Time for First Unit on Scene2 8:38 minutes 1 Drive-time estimates are exclusive of potential delays due to weather, traffic, or blockage of response routes. 2 Estimates assume response units and personnel are in the station and available to respond at the time of an incident and include 1 min 30 sec for 911 call processing and dispatch, and up to 1 min 30 sec for firefighter turnout. No capital facility improvements are currently planned in the immediate vicinity. Additional Information When the property is developed, the number of hydrants, quantity of water needed for fire protection, and access requirements will be evaluated during the plans review process. The development of this property will improve the ISO rating from a 2Y to a 2 with the installation of fire hydrants. To satisfy the requirements of Section 17-76 of the Subdivision Ordinance, when the cumulative total of homes in a proposed development exceeds fifty (50), a second public road access to all dwellings should be provided. This requirement is necessary to provide emergency vehicle a second access to the homes should the other entrance become blocked. *Additional information relative to Fire & Life Safety’s Mission and Service Profile, Community Fire Protection Capabilities Assessment, and Response Time Goals can be found in the Appendix. Fire & Emergency Medical Services Page 166 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 10 of 35 Nearby Facility(s) – Clover Hill Library (2.4 miles) 1. While all county libraries could be potentially impacted by the proposed development, the Clover Hill Library is the closest library facility to the Property. 2. Public Facilities Plan suggests the Clover Hill Library should be expanded to a total of 35,000-40,000 square-feet, or to a size suitable for the existing property. No comments are provided for this request. No comments are provided for this request. This application is for a residential development containing a maximum of 669 dwelling units. Based on the breakdown of housing type provided in the Proffered Conditions dated February 9, 2021; total potential student yield ranges from 263 to 320 students. Membership and Capacity (2020-21SY) Zoning Case 18SN0809 Current Enrollment (09-30-2020) (3) Program Capacity (1) Percent Program Capacity Proposed Number of Units Housing Type SGF 2019(2) Anticipated Student Yield Range School- specific Countywide Average School- specific Countywide Average SPRING RUN ES (PK to 5) 850 957 89% 307 SF 0.2109 0.2061 65 63 288 MF 0.2017 0.1681 58 48 74 TH 0.2017 0.1063 15 8 669 Total 138 119 BAILEY BRIIDGE MS (6 to 8) 1,530 1,599 96% 307 SF 0.1142 0.1131 35 35 288 MF 0.0945 0.0813 27 23 74 TH 0.0397 0.0627 3 5 669 Total 65 63 COSBY HS (9 to 12) 2,175 2,007 108% 307 SF 0.2184 0.1540 67 47 288 MF 0.1608 0.0948 46 27 74 TH 0.0543 0.0936 4 7 669 Total 117 81 Note: (1) Program capacity is the maximum number of students the building can accommodate based on the Virginia Department of Education Standards of Quality and the current school programming that may adjust the number of rooms used for core or grade-level classrooms in the overall building design capacity. Program capacity numbers may be higher than previous years due to more spaces being designated/quantified for capacity uses. (2) Student Generation Factor (2019) is the actual total number of students by grade level divided by the actual total number of housing units by housing type. Based upon the average number of students per multi-family, single-family or townhome dwelling unit for each of the school attendance zones where the proposal is located. Updated 2019 SGFs provided by County IST. (3) Current enrollment numbers may be lower than previous years. The reduction is primarily attributed to COVID-19. Libraries Parks & Recreation Police Schools Page 167 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 11 of 35 School Capacity Analysis Spring Run Elementary School: Current capacity at 89%. Based on the 2019 SGF table, there are no existing townhome and multifamily dwelling units in the Spring Run ES attendance zone; therefore, the SGF for the total students and total housing units for the attendance zone was used to calculate potential student yield for the proposed 74 TH and 288 MF units. The StratIS (Strategic Information Sharing) model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 146 students for the 2024 forecast in the Spring Run attendance zone. Bailey Bridge Middle School: Current capacity at 96%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 34 students for the 2024 forecast in the Bailey Bridge attendance zone. As this school is approaching 100% of its program capacity, its enrollment and capacity will continue to be closely monitored. Cosby High School: Current capacity at 108%. The StratIS model with tabulated results from December 9, 2020, predicting the change in students based on geographical regions, shows that there could be an increase of approximately 255 students for the 2024 forecast in the Cosby High attendance zone. Since this school is above 100% program capacity, which consequently presents impacts on available seats, student transportation, and safety and security operations, staff is exploring strategies for addressing capacity - to include redistricting, program relocation or increasing available capacity. Additional information on CCPS Mission and Capital Improvements can be found in the Appendix. Page 168 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 12 of 35 Based on the applicant’s Conceptual Master Plan and proffered density, the property could be developed for 669 dwelling units. Based on the numbers of units and applying trip generation rates for single family (307 units), multi-family (low- rise) (74 units), and multi-family (mid-rise) (288 units), development could generate approximately 5,030 average daily trips. The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county-wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and recommendations are detailed in the chart below: Recommendation Applicant’s Proposal Right-of-Way Dedication: • 90 foot for Ashlake Parkway Extension (“Ashlake Pky”) • 90 foot for Harper’s Mill Parkway Extension (“Harper’s Mill Pky”) • Phasing Plan for Right-of-Way Dedication Proffered Condition 31 Vehicular Access: • Access Plan for Ashlake Pky and Harper’s Mill Pky prior to plan approval • Bethia Road limited to emergency access only Proffered Condition 32 Road Improvements: 1. Off-Site Harper’s Mill Pky/Winterpock Road: a. 3-lane section for Harper’s Mill Pky; b. Left and right turn lanes along Winterpock at the proposed intersection; c. Intersection control, if warranted; and, d. Removal of Bethia Road and construct a turnaround area. 2. Off-Site Harper’s Mill Pky, west of Property (within Harper’s Mill Development): Construct 2-lane section from Thrisk Lane to the western Property line, including the creek crossing (600 feet). 3. Harper’s Mill Pky: Construct 2-lanes through the entire Property, including turn lanes and pedestrian accommodations. 4. Ashlake Pky: Construct 2-lanes from the existing northern terminus to Harper’s Mill Pky, including turn lanes and pedestrian accommodations. 5. Construction of intersection control at the Harper’s Mill Pky and Ashlake Pky intersection (i.e. traffic signal, roundabout, or other approved control), if warranted. 6. Phasing Plan for road improvements prior to any plan approval. The following road improvements to be completed as noted, unless otherwise approved by the Transportation Department as part of the Phasing Plan. a. No certificate of occupancy (“CO”) issued until Winterpock Road Widening is completed/accepted or after March 31, 2023, whichever occurs first. b. Prior to issuance of CO on “Multi-Family” Tract or recordation of more than 50 lots within “60’ Lots” and “80’ Lots” Tracts, Winterpock Rd/Harper’s Mill Pky improvements and Harper’s Mill Pky to Ashlake Pky intersection shall be completed. c. Prior to recordation of more than 100 lots within “60’ Lots,” “80’ Lots,” and “90’ Lots” Tracts, Winterpock Rd/Harper’s Mill Pky improvements and all of Harper’s Mill Pky (on and off-site) shall be completed. d. Prior to issuance of any CO on the “Attached Cottages” Tract, all of Ashlake Pky and Harper’s Mill Pky from Thrisk Lane (off-site) to Ashlake Pky shall be completed. Proffered Condition 33 Transportation - County Department of Transportation Page 169 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 13 of 35 Road Cash Proffer Policy: An applicant may choose to address the development’s impacts on the county’s road transportation network through dedication of property, construction of road improvements, or a cash proffer. In accordance with the Policy, the traffic impact of the proposed development, located within Traffic Shed 11, could be valued at $4,948,348 (307 single family units x $9,400 + 74 townhome/cottage units x $5,922 + 288 multi-family units x $5,640). The applicant has proffered to construct off-site road improvements as noted in Items 1 and 2 above. Staff and the applicant agree that the estimated cost of the off-site road improvements is $5,003,260. It should be noted, however, that the actual cost to provide these improvements could be more or less than this amount. Proffered Condition 33 (addressed by providing road improvements) Note there are road projects upcoming or underway within the adjacent road network adjacent to the request: • Revenue Sharing funds (50% state funds and 50% county finds) will be used to widen Winterpock Road from two (2) to four (4) lanes from Hull Street Road (Route 360) to Royal Birkdale Parkway. The project includes construction of a roundabout at the McEnnally Road intersection and a shared-use path. The project has been advertised for construction. Construction is anticipated to begin this Spring with completion in late 2022. • Construction is underway to add turn lanes to the Route 360 and Spring Run Road intersection. This project includes construction of dual left turn lanes on westbound Route 360 to Spring Run Road, a right turn lane on westbound Route 360 to Temie Lee Parkway, and dual right turn lanes on northbound Spring Run to Route 360. Construction is scheduled to be complete this Spring. CDOT supports the request. No comments are provided for this request. 1. The request site is located within the mandatory water and wastewater connection area for new residential development. 2. The applicant has proffered to: a. Connect new structures to the public water and wastewater systems, except for existing structures located on the property. b. Provide a Utilities Master Plan. c. Provide access to the County to the property and easements in accordance with the Utilities Master Plan for utility line construction independent of the timing of the development. 3. Public water and wastewater lines are available to serve the site. Additional lines will become available with continued expansion of the adjacent Harper’s Mill development. 4. The Utilities Department supports this request. Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 170 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 14 of 35 Community Meetings 12/7/2020 – Discussion Topics: 1. Master planned development with mixture of residential building types 2. Road network extensions and amenities planned 3. Impact on traffic from Winterpock Road to US 360 (Hull Street Road) 4. Views from adjoining properties, especially on Bethia Road 5. Stormwater management and drainage issues on Bethia Road Planning Commission 2/16/2021: Citizen Comments: Two (2) comments were entered into the citizen portal supporting the request. No one spoke at the hearing. Recommendation: APPROVAL Motion: Owens Second: Hylton AYES: Freye, Owens, Hylton, Petroski, Sloan Community Engagement & Public Hearings Page 171 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 15 of 35 Staff Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions offered by the applicant. The Owners and Applicant in this rezoning Case 18SN0809, pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for themselves and their respective successors or assigns, proffers that the property under consideration, being more particularly described in the application (collectively, the “Property”) will be developed according to the following proffered, conditions, if and only if, the request submitted herewith is granted with only those conditions agreed to by the owners and applicant. In the event the above-referenced application is not granted by the Board of Supervisors of Chesterfield County, these proffers shall be withdrawn and are null and void. These Proffered Conditions include four (4) exhibits: Exhibit A – Conceptual Master Plan, which is defined as that certain plat entitled “Fuqua Site, Chesterfield County, Virginia, Conceptual Master Plan” prepared by CiteDesign, dated February 2021. Exhibit B-1 – Conceptual Elevations | Multiple-Family Exhibit B-2 – Conceptual Elevations | Attached Cottages Exhibit B-3 – Single-family Elevations | Single-Family GENERAL 1. Master Plan. The Textual Statement, last revised February 9, 2021, shall be considered the Master Plan for the Property. (P) 2. Conceptual Master Plan. The site shall be designed in general conformance with the bubble concept plan entitled “Fuqua Site, Chesterfield County, Virginia, Conceptual Master Plan” prepared by CiteDesign, dated February, 2021 (the “Concept Plan”). (P) 3. Density. The maximum number of dwelling units permitted on the Property shall be 669 with a maximum number of dwelling units for the specified Tract, as defined in the Master Plan and Concept Plan, as follows: a. 288 multifamily dwelling units within the Multi-family Tract. b. 74 townhome dwelling units within the Attached Cottages Tract. c. 77 single-family dwelling units within the 90’ Lots Tract. d. 83 single-family dwelling units within the 80’ Lots Tract. e. 147 single-family dwelling units within the 60’ Lots Tract. (P) 4. Sidewalks. Sidewalks shall be minimum of five (5) feet wide and constructed of concrete along both sides of each interior street right of way, with modifications approved by the Planning Department. (P) 5. Street Trees. Street trees shall be planted along both sides of the interior roads and the primary entrance road from Winterpock Road into the development in accordance with Zoning Ordinance requirements. (P) Proffered Conditions (February 9, 2021) Page 172 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 16 of 35 6. Lighting. Street lights, if installed, shall be decorative and residential in character with a non-glare design. Light poles shall have a maximum height of fifteen (15) feet and shall be located generally along the interior roads, with final locations being approved in connection with plans review. Within the Single-Family Tract, each home constructed shall install prior to certificate of occupancy a pedestrian-scale street light located in the front or side yard. The exact design and location (but not the extent) of the street lights shall be approved by the Planning Department in connection with plan review for each section. (P) 7. Driveways/Front Walks. All private driveways shall be hardscaped (concrete, asphalt or pavers). Paved or concrete front walks from buildings shall be provided a minimum of three (3) feet in width. (P) 8. Foundation Plantings. Foundation planting beds shall be required along the entire front façade of buildings excluding garages, stairs and walkways accessing porches and patios. Foundation planting beds that extend a minimum of one third (1/3) of the length of the side elevation (as measured from the front corner of the unit) are also required on building side elevations that are adjacent to public streets. Foundation planting beds shall contain a minimum of fifty (50) percent evergreen material with one (1) shrub per three (3) linear feet wide as measured from the unit foundation. Unit corners shall be visually softened with vertical accent shrubs (4’-5’ at the time of planting) or small evergreen trees (6’-8’ at the time of planting). (P) 9. Garage Doors. Any garage doors visible from a street shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include, without limitation, windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhands arches, columns, keystones, eyebrows, etc.). (P) 10. Amenities. a. The Property shall include focal points to provide high visual interest, comprised of the following: (i) the area labeled “Amenity Site” on the Concept Plan, and (ii) at the entrance to each residential section as shown on the Concept Plan , and may include other common areas and open space in the form of entrance areas, pocket parks, and other natural areas. The Amenity Site shall be improved with a clubhouse and may include such other amenities as provided in subdivision (b) of this paragraph, and connected to all portions of the Property by pedestrian elements. The exact design and location (but not the extent) of the amenities shall be approved by the Planning Department in connection with plan review for the Amenity Site. The clubhouse shall have a minimum of 2,500 square feet of gross floor area and may include a pool. b. Common and open space areas of the Property that are not located within a resource protection area (RPA) shall include common spaces for use by all owners, residents, tenants, guests and invitees of all or any specific portions of the Property, designed to include amenities that add high visual interest, such as some or all of the following, but not limited to: decorative pedestrian-style lighting; benches; landscaped areas; plantings; bike racks; plazas; water features; gathering areas; multi-purpose open lawn (for use for such activities as bocce ball and Frisbee golf); native plant meadow; grilling areas; fire pit areas; outdoor dining areas; dog park; fitness stations; community gardens; picnic shelters; birdwatching areas; and other pedestrian elements. c. Pedestrian trails, walks and paths of not less than four (4) feet in width may be added to provide interconnection within the development from the northern right-of-way line of Harpers Mill Parkway to the western right-of-way line of Ashlake Parkway, which shall be constructed of either a paved or natural material and, at the Owner’s sole election, located in an easement dedicated to the County. The exact location of any trail/walk/path may be determined by the Owner in connection with plans review. The exact design, material and location of pedestrian trails/walks/paths shall be approved by the Planning Director or designee in connection with plan approval. Surface trails of pervious materials may be constructed and maintained, together with clearing immediately adjacent thereto, in resource Page 173 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 17 of 35 protection areas in such locations and configurations as may be approved by the Director of the Department of Environmental Engineering or designee. (P) 11. HOA. Prior to or concurrent with recordation of a subdivision plat approved by the County, a document shall be recorded in the Clerk’s Office of the County setting forth controls on the development and maintenance of the Property, consistent with the Virginia Property Owners Association Act (Va. Code § 55-508 et seq.). Annexation of a portion of the Property into an adjacent residential community shall satisfy this proffer as to such portion of the Property. (P) 12. Best Management Practice. Any above-ground wet stormwater management facilities shall have a fountain- type or underwater aerator and shall be designed and landscaped as a water feature for the development, subject to review and approval by the Director of the Department of Environmental Engineering at the time of Plan Review. (P, EE) 13. Buffers; Screening. a. A fifty (50) foot buffer shall be maintained between the Multifamily Tract and the 80’ Lots Tract. b. A fifty (50) foot buffer shall be maintained between the Attached Cottages Tract and the 80’ Lots Tract. c. A visual screen utilizing berms or vegetation shall be maintained between the improvements on the Multifamily Tract of the Property and Winterpock Road. d. Buffers proffered pursuant to this subdivision shall be subject to encroachments and uses permitted by Sec. 19.1-261 of the County Zoning Ordinance. (P) MULTIFAMILY TRACT 14. Elevations. Development of the Multifamily Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation attached hereto as Exhibit B-1, and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of nearby communities, including without limitation, Harper’s Mill and the Villas at Ashlake. Any substantial modifications shall be approved by the Planning Commission in connection with plans review. (P) 15. Exterior Facades. a. Materials for portions of roofs visible from ground level shall be architectural/dimensional asphalt composition shingle or better with a minimum 30-year warranty, pre-finished or real copper, or standing seam metal roof. Materials for horizontal portions of roofs not visible from ground level may be comprised of Thermoplastic Polyolefin membrane or equivalent as approved by the Planning Director. b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044” nominal thickness as evidenced by manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Horizontal lap siding shall be manufactured from natural wood, cement fiber board or vinyl (a minimum of 0.044” nominal thickness as evidenced by manufacturers printed literature). Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. 16. Building Height. No multiple-family dwelling building shall exceed the lesser of four (4) stories or 60 feet. 17. Unit Composition. No multiple family dwelling units shall have greater than three (3) bedrooms. Page 174 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 18 of 35 18. Screening of Mechanical. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or an opaque fence. Any mechanical units that are roof mounted shall be screened by architectural features and materials which are compatible with the building façade architecture. Screening shall be designed so as to block such mechanical units from view by persons on any public streets. The specific method of screening shall be approved at the time of plan review. (P) ATTACHED COTTAGES TRACT 19. Elevations. Development of the Attached Cottages Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation attached hereto as Exhibit B-2, and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of nearby communities, including without limitation, Harper’s Mill and the Villas at Ashlake. Any substantial modifications shall be approved by the Planning Commission in connection with plans review. (P) 20. Exterior Facades. a. Roof material shall be 30-year architectural/dimensional asphalt composition shingle, pre-finished or real copper, or standing seam metal roof. b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044” nominal thickness as evidenced by manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. Buildings with the same color palette, percentages of siding materials, and landscaping shall not be permitted side-by-side to create diversity and interest along the streetscapes. (P) 21. Foundation Treatment. All exposed portions of the foundation, with the exception of exposed piers supporting front porches of each new dwelling unit, shall be faced with brick or stone veneer where visible to a point six inches (6”) below grade and up to eighteen inches (18”) above first floor elevation to provide appearance of a foundation. (P) 22. Units in a Row. There shall be no more than two (2) dwelling units attached in one structure, provided that each shall be on individual lots designed to be sold as individual units on each lot. (P) 23. Garages. A minimum of fifty percent (50%) of the attached cottage units shall have garages. (P) 24. Grass Strips between Units Driveways. Grass strips, which may be landscaped, shall be provided to break the space between driveways of each unit. (P) 25. Fencing. A decorative “wrought iron-style” fence shall be provided along the Ashlake Parkway frontage of the Property. A six (6) foot high board or solid vinyl privacy fence shall be provided and maintained along the Property lines adjacent to Cloverhill Estates subdivision. (P) 26. Notification. The Owner of the Attached Cottages Tract of the Property shall be responsible for notifying by first class mail the last known representative on file with the Chesterfield County Planning Department of Cloverhill Estates Subdivision of the submission of any site plan for the Townhomes Tract of the Property (or any portion thereof). Such notification shall occur as soon as practical, but in no event less than twenty-one (21) days prior to the approval of such plans. The developer shall provide the Planning Department with evidence that such notice was sent. (P) Page 175 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 19 of 35 27. Minimum Dwelling Size. Dwellings within the Attached Cottages Tract of the Property shall have a minimum of 1,500 square feet of finished floor area. (P) SINGLE-FAMILY TRACTS 28. Elevations. Homes constructed on lots within the 90’ Lots Tract, the 80’ Lots Tract and the 60’ Lots Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) of one of the housing product types shown on the elevation attached hereto as Exhibit B-3. (P) 29. Exterior Facades. a. Roof materials shall be architectural/dimensional asphalt composition shingle or better with a minimum 30-year warranty, pre-finished or real copper, or standing seam metal roof. b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044” nominal thickness as evidenced by manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. c. No two buildings directly adjacent to each other (side by side or directly across from each other) shall have identical individual elevation and color sequence patterns across the fronts of the buildings. (P) 30. Minimum Dwelling Size. Single-family dwellings shall have a minimum of 1,500 square feet of finished floor area. (P) TRANSPORTATION 31. Dedication. The following rights-of-way shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. The final location of these rights-of-way shall be approved by the Transportation Department in connection with plan review. a. Ninety (90) foot wide right-of-way for Ashlake Parkway Extension (“Ashlake Parkway”) from its existing terminus to Harper’s Mill Parkway Extension. b. Ninety (90) foot wide right-of-way for Harper’s Mill Parkway Extension (“Harper’s Mill Parkway”) from the western Property line to the eastern Property line. c. If requested by the owner/developer and accepted by the Transportation Department, the above right- of-way dedications may be phased in accordance with an approved phasing plan. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, a phasing plan for the proffered right-of- way dedications shall be submitted to and approved by the Transportation Department. (T) 32. Access. a. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, an access plan for Ashlake Parkway and Harper’s Mill Parkway shall be submitted to and approved by the Transportation Department. Access for this development shall conform to the approved access plan or as otherwise approved by the Transportation Department. The location and number of internal and external road connections shown on the Concept Plan are conceptual in nature and shown for the express purpose of illustration, which shall be superseded by any access plan(s) for the Property approved by the Transportation Department. Page 176 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 20 of 35 b. There shall be no direct vehicular access from the Property to Bethia Road, except for emergency access only as approved by the Transportation and Fire Departments. (T) 33. Road Improvements. To provide for an adequate roadway system at the time of complete development, the Owner/Developer shall be responsible for the following road improvements (the “Road Improvements”). If any of the Road Improvements are provided by others, as determined by the Transportation Department, then the specified Road Improvements shall no longer be required by the Owner/Developer. The exact design and length of the Road Improvements shall be approved by the Transportation Department. a. Off-Site Harper’s Mill Parkway and Winterpock Road: i. Construction of Harper’s Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as three (3) lane road section to include VDOT standard pedestrian accommodations from the eastern Property line to Winterpock Road intersection (approximately 250 feet). ii. Construction of the Harper’s Mill Parkway intersection with Winterpock Road as a three-lane section consisting of a westbound lane and two eastbound lanes. iii. Construction of a left and right turn lane along Winterpock Road at the Harper’s Mill Parkway intersection. iv. Construction of intersection control (traffic signal, roundabout, or other), at the Harper’s Mill Parkway/Winterpock Road intersection, if warranted. The obligation of the Owner/Developer to construct intersection control shall expire upon the issuance of the final occupancy permit for the Property. v. Removal of Bethia Road and vacation of the existing right-of-way for the entire Property frontage and construction of a VDOT standard turnaround (cul-de-sac or equivalent) at the new terminus at the northern Property line (approximately 1,200 feet). b. Off-Site Harper’s Mill Parkway, west of Property: Construction of Harper’s Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two-lane undivided road section to include VDOT standard pedestrian accommodations from the Thirsk Lane intersection to the western Property line, including the culvert crossing (approximately 600 feet). c. Construction of Harper’s Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two-lane undivided road section to include VDOT standard pedestrian accommodations from the western Property line to the eastern Property line. d. Construction of Ashlake Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two-lane undivided road section to include VDOT standard pedestrian accommodations from its existing terminus at the northern Property line to the Harper’s Mill Parkway intersection. e. Construction of left and right turn lanes along Harper’s Mill Parkway and Ashlake Parkway at each approved access, including the Harper’s Mill Parkway/Ashlake Parkway intersection, if warranted, based on Transportation Department standards. f. Installation/construction of intersection control (i.e. traffic signal, roundabout, or alternative) at the Harper’s Mill Parkway/Ashlake Parkway intersection, if warranted. Page 177 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 21 of 35 g. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the Road Improvements. In the event the Owner/Developer is unable to acquire the “off- site” right-of-way that is necessary for the Road Improvements described in Proffered Conditions 33.a. and 33.b., the Owner/Developer may request, in writing, that Chesterfield County acquire such right-of- way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Owner/Developer. In the event Chesterfield County chooses not to assist the Owner/Developer in acquisition of the “off-site” right-of-way, the Owner/Developer shall be relieved of the obligation to acquire the “off-site” right-of-way and shall provide the road improvements to the extent they can be constructed within available right-of-way, as determined by the Transportation Department. h. Phasing. The phasing of the Road Improvements shall be as outlined herein unless otherwise requested by the Owner/Developer and approved by the Transportation Department. i. No certificate of occupancy shall be issued on the Property until the Winterpock Road (Hull Street Road to Royal Birkdale Parkway) Widening Project, as shown on the “Winterpock Road Widening from 1.416 Mi South of Route 360 to Route 360, VDOT UPC# 107083,” has been accepted by the Transportation Department or after March 31, 2023, whichever occurs first. ii. Prior to issuance of any certificate of occupancy on the Multi-Family Tract or recordation of a cumulative total of more than 50 single family lots within the “60’ Lots” and “80’ Lots” Tracts, whichever occurs first, the Owner/Developer shall complete Off-Site Harper’s Mill Parkway and Winterpock Road Improvements (Proffered Condition 33.a.) and Harper’s Mill Parkway from eastern Property line to Ashlake Parkway intersection (portion of Proffered Conditions 33.c.). iii. Prior to recordation of a cumulative total of more than 100 single family lots within the “60’ Lots”, “80’ Lots,” and “90’ Lots” Tracts, the Owner/Developer shall complete Off-Site Harper’s Mill Parkway and Winterpock Road Improvements (Proffered Condition 33.a.), Off-Site Harper’s Mill Parkway, west of Property (Proffered Condition 33.b.), and Harper’s Mill Parkway from eastern to western Property lines (Proffered Condition 33.c.). iv. Prior to issuance of any certificate of occupancy on the “Attached Cottages” Tract, the Owner/Developer shall complete: Off-Site Harper’s Mill Parkway, west of the Property (Proffered Condition 33.b.), Harper’s Mill Parkway from the western Property line to Ashlake Parkway intersection (portion of Proffered Condition 33.c.), Ashlake Parkway from its existing terminus at the northern Property line to the Harper’s Mill Parkway (Proffered Condition 34.d.), and the Harper’s Mill Parkway/Ashlake Parkway intersection improvements (Proffered Conditions 33.e. and 33.f.). Prior to any tentative subdivision plan or site plan approval, a phasing plan for the remaining road improvements shall be submitted and approved by the Transportation Department. Such phasing plan shall include the above referenced phases. (T) ENVIRONMENTAL 34. Post-Development Discharge. The post-development 100-year peak discharge into the wetlands and floodplain in tributaries to Ashbrook Lake shall not exceed the pre-development 100-year peak discharge. (EE) 35. Drainage to Ashbrook Subdivision. For the portion of the Property which will drain into Sections 2, 3 and 4 of the Ashbrook Subdivision, the Owner shall either (1) provide onsite detention/retention such that 2-, 10-, and 100- year post-development peak discharge rates shall not exceed the 2-, 10-, and 100-year pre-development peak discharge rates, respectively, or (2) install downstream drainage improvements to provide drainage capacity that meets State criteria and causes no increase to the 100-year flood elevation within the existing subdivision. (EE) Page 178 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 22 of 35 36. Sheet Flow. No drainage from impervious areas shall sheet flow through the Ashbrook Subdivision. (EE) 37. Fuqua Branch. The post-development 2-year peak discharge velocity to Fuqua Branch and its tributaries shall not exceed the pre-development velocity for the 2-year storm in the existing channel. (EE) 38. Perimeter Control. Super Silt Fence, or an alternative as approved by the Director of the Department of Environmental Engineering, shall be provided as a perimeter control. (EE) 39. Sediment Traps and Basins. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook’s standard shall be provided. (EE) 40. Stabilization. Anionic PAM, Flexible Growth Medium, and/or a County-approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. (EE) 41. Steep Slopes. Steep slopes equal to or greater than 20 percent shall remain in their natural, undisturbed state to the maximum extent practicable, unless otherwise approved by the Department of Environmental Engineering. In locations where the disturbance of slopes greater than 20 percent is unavoidable, enhanced erosion and sediment control measures will be provided as directed by the Department of Environmental Engineering at the time of plans review. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. (EE) UTILITIES 42. Public Water and Wastewater. Any new structure on the Property requiring domestic water and wastewater service shall use the County water and wastewater systems; provided, however, that any existing structure located on the Property and using private systems as of the effective date of the rezoning shall be allowed to continue using private systems. (U) 43. Utility Plan. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, a utility plan for the Property shall be submitted to and approved by the Utilities Department (the “Utilities Master Plan”). Utilities for this development, and phasing thereof, shall conform to the approved utilities plan or as otherwise approved by the Utilities Department. (U) 44. Easements. Following the approval of a Utilities Master Plan, upon request of the County, access to the property and easements shall be provided, at no cost on standard County documents, in the location of the improvements shown on the approved Utilities Master Plan, for the construction of public waterlines and wastewater lines independent of the timing of this development. (U) Page 179 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 23 of 35 All properties subject to this rezoning Case 18SN0809 (the “Property”) shall be zoned R-12 with Conditional Use Planned Development (“CUPD”) to permit use and ordinance requirement exceptions, as described herein, and as provided in the accompanying proffers. Tracts shall refer to the respective portions of the Property shown on the “Unit Legend” of the Conceptual Plan, which is defined as that certain plat entitled “Fuqua Site, Chesterfield County, Virginia, Conceptual Master Plan” prepared by CiteDesign, dated February 2021. I. USES. A. Multifamily Tract. Within the Multifamily Tract, uses shall be limited to those uses permitted by right or with restrictions in the R-MF District. B. Townhomes Tract. Within the Attached Cottages Tract, uses shall be limited to those uses permitted by right or with restrictions in the R-TH District. C. Single-Family Lots Tracts. Within the 90’ Lots Tract, 80’ Lots Tract, and 60’ Lots Tract, uses shall be limited to those uses permitted by right or with restrictions in the R-12 District. D. Model Homes. Model home(s) shall be permitted subject to the restrictions of the Zoning Ordinance for such use and provided: 1. a temporary sales office shall be permitted in the clubhouse, subject to all other Zoning Ordinance restrictions; and 2. one (1) temporary sales office shall be permitted in a modular office unit, subject to all other Zoning Ordinance restrictions, and provided such unit shall be utilized for a maximum of the earlier of one (1) year from the date of site plan approval or issuance of a certificate of occupancy for the clubhouse. II. DEVELOPMENT REQUIREMENTS. A. Multifamily Tract. Within the Multifamily Tract, development of the Property shall comply with the following: 1. Setbacks. a. The minimum setback requirement for structures from interior private driveways shall be fifty (50) feet. b. There shall be no setback requirement for structures from parking spaces. c. There shall be a thirty-five (35) foot minimum setback requirement for structures from property lines adjacent to GPINs 7216669727 and 7216667847. d. The minimum setback requirement for structures from the Harper’s Mill Parkway right-of- way shall be seventy-five (75) feet. e. The minimum setback for parking and driveways from rights-of-way shall be five (5) feet. 2. Driveways and Parking Areas. Internal driveways and parking areas serving a clubhouse shall not be required to have curb and gutter. Textual Statement - Ordinance Exceptions (February 9, 2021) Page 180 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 24 of 35 3. Roads. The minimum pavement width requirement for private streets and driveways shall be twenty-four (24) feet. 4. Multifamily Amenities. A minimum of one-half (0.5) acre of passive and active recreational area shall be provided for the dwelling units within the Multi-Family Tract. B. Attached Cottages Tract. Within the Attached Cottages Tract, the development of the Property shall conform with the following: 1. Setbacks. a. The minimum setback requirement for structures from interior private driveways shall be two (2) feet. b. There shall be no setback requirement for structures from parking spaces. c. There shall be a thirty-five (35) foot minimum setback requirement for structures from property lines adjacent to GPINs 7216676755, 7226670366 and 7226670984. d. The minimum setback requirement for structures from the Ashlake Parkway right-of-way shall be thirty (30) feet. e. The minimum setback for parking and driveways from rights-of-way shall be five (5) feet. f. The minimum rear setback for buildings along the property boundary adjacent to the Cloverhill Estates Subdivision shall be forty-five (45) feet. 2. Roads. The minimum pavement width requirement for private streets driveways shall be sixteen (16) feet; provided, however, the pavement width of any street or driveway designated as a fire lane at the time of site plan review shall be not less than twenty (20) feet. 3. Units in a Row. A maximum of two (2) single-family attached dwellings shall be permitted per building, provided that such units are on individual lots designed to be sold as individual units on each lot. Individual units shall be separated by party walls, extending from basement to roof, without doors, windows or other provisions for human passage or visibility C. 90’ Lots Tract. Within the 90’ Lots Tract, the development of the Property shall comply with the Residential R-12 District standards of the Zoning Ordinance. D. 80’ Lots Tract. Within the 80’Lots Tract, the development of the Property shall conform with the following: 1. Lot Area and width. Each lot shall have an area of not less than 8,000 sq. ft. and a lot width of not less than eighty (80) feet. 2. Lot coverage. All buildings, including accessory buildings, on any lot shall not cover more than fifty percent (50%) of the lot’s area. 3. Front yard. Minimum of twenty (20) feet in depth. Minimum setbacks shall be increased where necessary to obtain the required lot width at the front building line. 4. Side yard. Two (2) side yards, each a minimum of five (5) feet in width. 5. Corner side yard. Minimum of fifteen (15) feet. Page 181 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 25 of 35 6. Rear Yard. Minimum of twenty-five feet (25) feet. E. 60’ Lots Tract. Within the 60’Lots Tract, the development of the Property shall conform with the following: 1. Lot Area and width. Each lot shall have an area of not less than 6,000 sq. ft. and a lot width of not less than sixty (60) feet. 2. Lot coverage. All buildings, including accessory buildings, on any lot shall not cover more than fifty percent (50%) of the lot’s area. 3. Front yard. Minimum of twenty (20) feet in depth. Minimum setbacks shall be increased where necessary to obtain the required lot width at the front building line. 4. Side yard. Two (2) side yards, each a minimum of five (5) feet in width. 5. Corner side yard. Minimum of fifteen (15) feet. 6. Rear Yard. Minimum of twenty-five feet (25) feet. F. Buffers/Screening 1. A fifty (50) foot buffer shall be maintained as open space along the east and west right-of-way lines of Harpers Mill Parkway. 2. A twenty (20) foot buffer shall be maintained as open space along the north and south right-of-way lines of Ashlake Boulevard. Page 182 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 26 of 35 Conceptual Master Plan – Exhibit A Page 183 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 27 of 35 Proposed Conceptual Elevations | Multiple-Family – Exhibit B-1 Page 184 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 28 of 35 Proposed Conceptual Elevations | Attached Cottages – Exhibit B-2 Page 185 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 29 of 35 Proposed Elevations | Single Family – Exhibit B-3 Page 186 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 30 of 35 Page 187 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 31 of 35 Roadway Phasing (Illustrative) – Exhibit C Page 188 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 32 of 35 Applicant • Applicant’s Agent: Preston Lloyd (804-420-6615) plloyd@williamsmullen.com • Applicant’s Contact: Tricia Smith (804-787-3354) tricia.smith@schellbrothers.com District Planning Commissioner • Tommy Owens (804-869-2214) owenstommy@chesterfield.gov Staff • Planning Department Case Manager: Josh Gillespie (804-796-7122) gillespiejo@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 189 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 33 of 35 County finance staff is responsible for managing the finances of the County and making recommendations to the County Administrator regarding the allocation of available resources for the provision of services and capital facilities to serve the citizens of the County. Finance staff will advise the County Administrator if changed economic circumstances require adjustments to the County’s budget or capital improvement program. • CCPS Student Enrollment Information: Review current and past student enrollment information in the Chesterfield County School Enrollment and Capacity Report. Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergencies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below; Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant. Appendix Budget & Management Community Facilities and Infrastructure Fire & Emergency Medical Services Page 190 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 34 of 35 Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Page 191 of 342 Schell Brothers Richmond, LLC 18SN0809 Page 35 of 35 Mission High performing, high quality public schools contribute to the quality of life and economic vitality of the County. The comprehensive plan suggests a greater focus should be placed on linking schools with communities by providing greater access, flexible designs and locations that better meet the needs of the communities in which they are located. Capital Improvements The School Board FY2021 adopted Capital Improvement Plan (CIP) continues to support the 2013 voter approved school revitalization program that will replace or renovate ten schools and construct one new elementary school to add capacity in the Midlothian area of the county. The ten existing facilities that are part of the revitalization program are Beulah Elementary School, Crestwood Elementary School, Enon Elementary School, Ettrick Elementary School, Harrowgate Elementary School, Matoaca Elementary School, Reams Elementary School, Manchester Middle School, Providence Middle School, and Monacan High School. A replacement Manchester Middle School is under construction on the existing school site, a replacement Harrowgate Elementary School is under construction on a new site, and a replacement Matoaca Elementary School is under construction on the site of the former Matoaca Middle School west campus building. The Beulah Elementary School, Enon Elementary School, Old Hundred Elementary School (the new elementary school in the Midlothian district), Providence Middle School, and Monacan High School projects are complete. The Matoaca Middle School wing addition at the east campus site, an additional school construction project, is complete and the school now operates as a single, unified campus. Information on the CIP and School Board approved construction projects can be found in the financial section of the CCPS Adopted Budget for FY2021. Schools Page 192 of 342 Rezoning from Agricultural (A) District to Residential (R‐12) District with conditional use planned development to permit exceptions to ordinance requirements and development standards relative to uses, lot sizes, lot coverage, setbacks and lot width and amendment of zoning district map. Schell Brothers Richmond LLC 18SN0809 – Matoaca Case 18SN0809 in the Matoaca Magisterial District is a request to rezone 249.1 acres from Agricultural (A) to Residential (R‐12) with conditional use planned development (CUPD) to permit exceptions to ordinance requirements and development standards relative to uses, lot sizes, lot coverage, setbacks and lot width. 1Page 193 of 342 18SN0809 – Overview 1. Rezone Agricultural (A) to Residential (R‐12) with CUPD 2. Land uses consistent with the Comprehensive Plan; includes thoroughfare road extensions 3. Planning Commission and staff recommend approval 1. Rezone Agricultural (A) to Residential (R‐12) with CUPD 1. A multifamily, townhouse and single family development containing a maximum of 669 dwelling units is planned. 2. Land uses are consistent with the Comprehensive Plan; includes thoroughfare road extensions 3. Planning Commission and staff recommend approval 1. The proposed master‐planned development would extend and complete two (2) segments of roads on the Thoroughfare Plan, Ashlake Parkway and Harpers Mill Parkway, providing additional transportation options in the street network. 2. The development plan would provide a mixture of housing types and products to increase housing choices. 3. Proffered conditions provide for enhanced development standards and quality. 4. Significant natural and historic features have been identified and will be protected. 2Page 194 of 342 5. Erodible soils and steep slopes in the Upper Swift Creek watershed will be protected. 6. The existing Fuqua Farmhouse (circa 1785), associated outbuildings, and cemetery on the Property will be preserved. 2Page 195 of 342 18SN0809 – Zoning Map The subject properties are located along Bethia Road west of Winterpock Road, and on the east and west side of Fuqua Branch. The Property is zoned Agricultural (A). Surrounding properties are zoned Agricultural (A), Residential (R‐12 and R‐9), Residential Townhouse (R‐TH) and Residential Multifamily (R‐MF). 3Page 196 of 342 18SN0809 – Aerial & Land Use Plan Map Land uses in the area include residential developments, acreage lots and the Birkdale Golf Course. The Comprehensive Plan’s Land Use Plan designates the western 90+/‐ percent of the Property (approximately 224 acres) for Suburban Residential I, which suggests the Property is appropriate for residential development at a maximum density of 2.0 dwellings per acre. The Comprehensive Plan designates the eastern 10 +/‐ percent of the Property (approximately 25 acres) for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 4.0 dwellings per acre. 4Page 197 of 342 18SN0809 – Proffered Conditions Proffered conditions address the following items: 1. General 2. Multifamily Tract 3. Attached Cottages Tract 4. Single‐Family Tracts 5. Transportation 6. Environmental 7. Utilities Proffered conditions address the following areas: 1. General 2. Multifamily Tract 3. Attached Cottages Tract 4. Single‐Family Tracts 5. Transportation 6. Environmental 7. Utilities 5Page 198 of 342 18SN0809 – Ordinance Exceptions/Textual Statement Textual Statement proposes the following ordinance exceptions: 1. Uses: multifamily, townhomes, single‐family lots and model homes 2. Development Standards: buffers, setbacks, curb and gutter, widths of private streets and driveways, multifamily amenities, lot area and width, lot coverage Textual Statement proposes the following ordinance exceptions: 1. Uses: multifamily, townhomes, single‐family lots and model homes 2. Development Standards: buffers, setbacks, curb and gutter, widths of private streets and driveways, multifamily amenities, lot area and width, lot coverage 6Page 199 of 342 18SN0809 – Recommendation(s) 1. Planning Commission and staff recommend approval. 1. The proposed master‐planned development would extend and complete two (2) segments of roads on the Thoroughfare Plan, Ashlake Parkway and Harpers Mill Parkway, providing additional transportation options in the street network. 2. The development plan would provide a mixture of housing types and products to increase housing choices. 3. Proffered conditions provide for enhanced development standards and quality. 4. Significant natural and historic features have been identified and will be protected. 5. Erodible soils and steep slopes in the Upper Swift Creek watershed will be protected. 6. The existing Fuqua Farmhouse (circa 1785), associated outbuildings, and cemetery on the Property will be preserved. 1. Planning Commission and staff recommend approval of the request. 1. The proposed master‐planned development would extend and complete two (2) segments of roads on the Thoroughfare Plan, Ashlake Parkway and Harpers Mill Parkway, providing additional transportation options in the street network. 2. The development plan would provide a mixture of housing types and products to increase housing choices. 3. Proffered conditions provide for enhanced development standards and quality. 4. Significant natural and historic features have been identified and will be protected. 5. Erodible soils and steep slopes in the Upper Swift Creek watershed will be protected. 6. The existing Fuqua Farmhouse (circa 1785), associated outbuildings, and cemetery on the Property will be preserved. 7Page 200 of 342 18SN0809 – Conceptual Master Plan (Exhibit A) The Conceptual Master Plan is shown. The following tracts are included: 1. 90’ Lots x 77 2. 60’ Lots x 147 3. 80’ Lots x 83 4. Multifamily x 288 5. Attached Cottages x 74 The total number of units in the Master Plan = 669 Additional features of the master plan include: •Extensions of Thoroughfare Plan roads Ashlake Parkway running North to South and Harpers Mill Parkway running West to East •Amenity Site centrally located •Parks and roadside buffers •Preservation of Fuqua Farm and historic cemetery 8Page 201 of 342 18SN0809 – Conceptual Elevations | Multifamily Conceptual Elevations of multi‐family are shown. Development of the Multifamily Tract shall be in general conformance with this architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of nearby communities, including Harper’s Mill and the Villas at Ashlake. Any substantial modifications shall be approved by the Planning Commission. 1. Materials 1. Roofs 1. Visible from ground level shall be architectural/dimensional asphalt composition shingle or better with a minimum 30‐year warranty, pre‐finished or real copper, or standing seam metal roof 2. Horizontal portions of roofs not visible from ground level may be Thermoplastic Polyolefin membrane or equivalent 2. Siding 1. Brick 2. Stone 9Page 202 of 342 3. Composition 4. Hardiplank 5. Vinyl (minimum of 0.44” nominal thickness 6. Engineered wood 7. Horizontal lap siding (natural wood, cement fiber board or vinyl) 8. Plywood and metal siding, Dutch lap siding and painted wood trim are prohibited 1. Building height: up to 4 stories or 60’ 2. Units: no units shall have greater than three (3) bedrooms 3. Mechanical equipment: ground or roof mounted, to be screened from view by persons on any public streets 9Page 203 of 342 18SN0809 – Conceptual Elevations | Attached Cottages Conceptual Elevations of single‐family attached cottages (townhouses) are shown. Development of the Attached Cottages shall be in general conformance with this architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of nearby communities, including Harper’s Mill and the Villas at Ashlake. Any substantial modifications shall be approved by the Planning Commission. 1. Materials 1. Roofs: shall be architectural/dimensional asphalt composition shingle or better with a minimum 30‐year warranty, pre‐finished or real copper, or standing seam metal roof 2. Siding 1. Brick 2. Stone 3. Composition 4. Hardiplank 5. Vinyl (minimum of 0.44” nominal thickness 10Page 204 of 342 6. Engineered wood 7. Horizontal lap siding (natural wood, cement fiber board or vinyl) 8. Plywood and metal siding, Dutch lap siding and painted wood trim are prohibited 1. No two buildings directly adjacent to each other side by side or directly across from each other shall have identical individual elevation and color sequence patterns across the fronts of the buildings. (P) 2. Minimum Dwelling Size: minimum of 1,500 square feet of finished floor area 10Page 205 of 342 18SN0809 – Conceptual Elevations | Single Family Conceptual Elevations of single‐family detached houses are shown. Homes constructed on lots within the 90’ Lots Tract, the 80’ Lots Tract and the 60’ Lots Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) of one of the housing product types shown on the elevations. (P) 1. Materials 1. Roofs: shall be architectural/dimensional asphalt composition shingle or better with a minimum 30‐year warranty, pre‐finished or real copper, or standing seam metal roof 2. Siding 1. Brick 2. Stone 3. Composition 4. Hardiplank 5. Vinyl (minimum of 0.44” nominal thickness 6. Engineered wood 7. Horizontal lap siding (natural wood, cement fiber board or vinyl) 11Page 206 of 342 8. Plywood and metal siding, Dutch lap siding and painted wood trim are prohibited 9. Buildings with the same color palette, percentages of siding materials, and landscaping shall not be permitted side‐by‐side 1. Garages: minimum of 50% of the units shall have garages 2. Units: no units shall have greater than three (3) bedrooms 3. Mechanical equipment: ground or roof mounted, to be screened from view by persons on any public streets 11Page 207 of 342 18SN0809 – Conceptual Phasing Plan (Illustrative) 12Page 208 of 342 18SN0809 – Zoning Map 13Page 209 of 342 18SN0809 – Table of Ordinance Exceptions Ordinance Requirements Exception Request Uses Single‐familylots Modelhomesin structuresintendedto be permanenthomes Uses Multifamily(MultifamilyTract) Townhouses(AttachedCottagesTract) Single‐familylots(60, 80’ and90’ LotsTracts) Salesofficeforoneyearinmodularofficeandfollowingthatintheclubhouse Multifamily Development Standards Standard setbacks for single‐family development in underlying Residential (R‐12) District Driveways and parking for single‐family development in underlying Residential(R‐12) District Developmentstandardsforprivatestreetsanddriveways Amenities Multifamily Development Standards Structures set back 50’ from interior driveways, 0’ from parking spaces, 75’ from HarpersMillParkway,and35’ fromadjoiningGPINs7216669727 and7216667847 Drivewaysandparkingsetback5’ fromrights‐of‐way Driveways and parking serving a clubhouse shall not be required to have curband gutter The minimumpavementwidthforprivatestreetsanddrivewaysshallbe 24’ A minimum of one‐half (0.5) acre of passive and active recreational area shall be provided for the dwelling units within the Multifamily Tract; additional recreational areasare providedin othertracts Townhouse Development Standards Standard setbacks for single‐family development in underlying Residential (R‐12) District Driveways and parking for single‐family development in underlying Residential(R‐12) District Developmentstandardsforprivatestreetsanddriveways Amenities Townhouse Development Standards Structures set back 2’ from interior driveways, 0’ from parking spaces, 35’from GPINs 7216669727 and 7216667847, 30’ from Ashlake Parkway right‐of‐way,and 45’ fromtheboundaryadjoiningCloverhillEstatessubdivision The minimum setback for parking and driveways from rights‐of‐way shall be five (5) feet. The minimum pavement width for private streets and driveways shall be 16’ and firelanesshallbe20’ Table of Ordinance Exceptions (for reference) This table is found in the staff report 14Page 210 of 342 18SN0809 – Table of Ordinance Exceptions Existing Conditions Applicant’s Proposal 80’ Lots Tract Minimum lot area 12,000 square feet Minimum lot width ninety (90) feet Maximum lot coverage thirty (30) percent Minimum front yard setbacks of twenty-five (25) feet on a permanent cul-de-sac and thirty-five (35) on other streets Minimum side yard setback of ten (10) feet Corner side yard setback of twenty (20) feet on through lot, lot backing another corner lot, open space or common area Minimum rear yard setback of thirty (30) feet on through lot and twenty-five (25) feet on other lots 80’ Lots Tract Minimum lot area 8,000 square feet Minimum lot width eighty (80) feet Maximum lot coverage fifty (50) percent Minimum front yard setback of twenty (20) feet Minimum side yard setback of five (5) feet Minimum corner side yard setback of fifteen (15) feet Minimum rear yard setback of twenty-five (25) feet 60’ Lots Tract Minimum lot area 12,000 square feet Minimum lot width ninety (90) feet Maximum lot coverage thirty (30) percent Minimum front yard setbacks of twenty-five (25) feet on a permanent cul-de-sac and thirty-five (35) on other streets Minimum side yard setback of ten (10) feet Corner side yard setback of twenty (20) feet on through lot, lot backing another corner lot, open space or common area Minimum rear yard setback of thirty (30) feet on through lot and twenty-five (25) feet on other lots 60’ Lots Tract Minimum lot area 6,000 square feet Minimum lot width sixty (60) feet Maximum lot coverage fifty (50) percent Minimum front yard setback of twenty (20) feet Minimum side yard setback of five (5) feet Minimum corner side yard setback of fifteen (15) feet Minimum rear yard setback of twenty-five (25) feet Buffers; Screening Buffers of 100’ width are required along arterials in the Upper Swift Creek Special Buffer Area Buffers; Screening A fifty (50) foot buffer along Harpers Mill Parkway and total seventy-five (75) foot minimum setback for structures in the Multifamily Tract A twenty (20) foot buffer along Ashlake Parkway and total thirty (30) foot minimum setback for structures in the Attached Cottages Tract Table of Ordinance Exceptions (for reference) This table is found in the staff report 15Page 211 of 342 Page 212 of 342 Page 213 of 342 Page 214 of 342 Page 215 of 342 Page 216 of 342 Page 217 of 342 Pa g e 2 1 8 o f 3 4 2 Pa g e 2 1 9 o f 3 4 2 Pa g e 2 2 0 o f 3 4 2 Pa g e 2 2 1 o f 3 4 2 Pa g e 2 2 2 o f 3 4 2 Pa g e 2 2 3 o f 3 4 2 Mark Boyer 21SN0125 Page 1 of 9 21SN0125 – Mark Boyer Magisterial District – Bermuda Applicant's Contact – Mark Boyer (804-306-4389) BOS Public Hearing – March 10, 2021 Time Remaining 365 Days Case Manager Amy Somervell (804-748-1970) Request Renewal of a manufactured home permit Renewal of manufactured home permit Case 13SN0210 to permit a temporary manufactured home. Staff Recommendation Approval Note: Under the Zoning Ordinance, a manufactured home permit request goes directly to the Board of Supervisors without a Planning Commission recommendation. The Property 2668 Drewrys Bluff Road Site Size 0.3 Acre Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Street View Image NOTES FOR THE BOARD OF SUPERVISORS 1. Conditions may be imposed. 2. The ordinance limits the maximum period of time for which a temporary manufactured home may be granted to seven (7) years. Should the Board wish to approve this request, this approval would be for seven (7) years unless conditioned for less time. 3. Recommended conditions, and conditions of Case 13SN0210 are located within this report. STAFF - APPROVAL • Renewal of previously approved temporary manufactured home permit. • Minimal impact on existing area development. • Conditions ensure that the use remains temporary. Recommendation Page 224 of 342 Mark Boyer 21SN0125 Page 2 of 9 Recommendation .................................................................................................................................................................... 1 Table of Contents .................................................................................................................................................................... 2 Aerial ....................................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 3 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Transportation - County Department of Transportation .................................................................................................... 6 Transportation - Virginia Department of Transportation ................................................................................................... 6 Utilities – Water and Wastewater ...................................................................................................................................... 6 Virginia Department of Health ............................................................................................................................................ 6 Conditions ............................................................................................................................................................................... 7 Proposed Layout Plan – Exhibit A ........................................................................................................................................... 8 Case 13SN0210 - Approved Conditions .................................................................................................................................. 8 Case Contacts .......................................................................................................................................................................... 9 Table of Contents Page 225 of 342 Mark Boyer 21SN0125 Page 3 of 9 Permit History A manufactured home has been located on the subject property since 1978. Approved permits for other applicants: 78SN0164, 79SR0049, 83SR0177, 89SN0297 and 93SN0236. On October 23, 2013 the Board of Supervisors approved the most recent permit, Case 13SN0210, which was the initial request for the current applicant and his wife who has since passed. Case 13SN0210: 1. Addressed additional living space that was added to the manufactured home by a previous owner in 1983. 2. Information on file indicates the building permit for the additional space was issued in January 1983, prior to the imposition of the standard conditions that restricts such additions which began in 1984. 3. Condition 2 accommodated the existing additions while prohibiting further additions. Proposal The applicant is seeking renewal of the temporary manufactured home permit approval for seven (7) years abiding by the same conditions as approved in Case 13SN0210. Examination of Request From March of 2005 to May of 2015, the applicant has been the owner and occupant of the manufactured home. In 2015 the property transferred ownership due to a hardship; however, the applicant continued to be the occupant of the manufactured home. The applicant’s intent is to remove the manufactured home, and construct a single-family dwelling; although, the timeline for such construction has not been determined. Staff’s inspection revealed the manufactured home is an older model, and in need of some maintenance. The property is surrounded by a mix of traditional single-family dwellings and one (1) other manufactured home. History has shown transfer in ownership of the property with each new Aerial Planning Page 226 of 342 Mark Boyer 21SN0125 Page 4 of 9 owner seeking approval for the continued use of the manufactured home permit. Therefore, to ensure the use is temporary, staff recommends the Board of Supervisors consider further restricting this approval to the current applicant with removal of the manufactured home when this use is no longer necessary for the current applicant (Condition 3). This manufactured home has existed on the property for an extended period of time; however, has had minimal impact on the surrounding area. As conditioned, this permit will continue to have minimal impact on the surrounding area. Page 227 of 342 Mark Boyer 21SN0125 Page 5 of 9 Current Zoning Map Page 228 of 342 Mark Boyer 21SN0125 Page 6 of 9 This request will have minimal impacts on this facility. Service Area The Bensley Fire Station, Company Number 3 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. This request will have minimal impacts on this facility. This request will have minimal impacts on this facility. Utilities supports this request. The existing residence is connected to public water and wastewater. Not applicable Supplemental Analysis Environmental Engineering Fire & Emergency Medical Services Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Virginia Department of Health Page 229 of 342 Mark Boyer 21SN0125 Page 7 of 9 1. The applicant shall be the owner and occupant of the manufactured home. (P) 2. No additional permanent type living space may be added to the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) 3. Should the applicant cease to reside in the manufactured home, the manufactured home shall be removed from the property. (P) Conditions Page 230 of 342 Mark Boyer 21SN0125 Page 8 of 9 Proposed Layout Plan – Exhibit A Case 13SN0210 - Approved Conditions Page 231 of 342 Mark Boyer 21SN0125 Page 9 of 9 Applicant • Mark Boyer: (804-306-4389) Staff • Planning Department Case Manager: Amy Somervell (804-748-1970) somervella@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation – Virginia Department of Transportation: Jonathan Phillippe (804-674-2384) Jonathan.Phillippe@vdot.virginia.gov • Utilities: Jamie Bland (804-751-4439) blandj@chesterfield.gov • Virginia Department of Health: Richard Michniak (804-748-1695) Richard.Michniak@vdh.virginia.gov Case Contacts Page 232 of 342 Renewal of manufactured home permit (Case 13SN0210) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R‐7) District. Mark Boyer 21SN0125 – Bermuda Case 21SN0125, located in the Bermuda Magisterial District, the applicant, Mark Boyer is requesting a renewal of a manufactured home permit in a Residential (R-7) District. 1Page 233 of 342 21SN0125 – Overview •Renewal of a manufactured home permit •2013 latest renewal for 7 years (Case 13SN0210) •As conditioned, use will have minimal impact •Staff supportive for 7‐year renewal as conditioned • The property is a 0.3 acre parcel located at 2668 Drewrys Bluff Road • Subject and surrounding properties are zoned R-7 and occupied by single-family dwellings or vacant • Manufactured home has been located on the property since 1978. • The current applicant, Mr. Boyer initially received approval from the Board of Supervisors in 2013 for seven (7) years with conditions • One (1) other MH in vicinity of request property 2Page 234 of 342 21SN0125 – Zoning Map • The property is a 0.3 acre parcel located at 2668 Drewrys Bluff Road • Subject and surrounding properties are zoned R-7 and occupied by single-family dwellings or vacant • Manufactured home has been located on the property since 1978. • The current applicant, Mr. Boyer initially received approval from the Board of Supervisors in 2013 for seven (7) years with conditions • One (1) other MH in vicinity of request property 3Page 235 of 342 21SN0125 – Aerial & Street View Continued use of the temporary manufactured home is planned. This view reflects the manufactured home to be an older model, and in need of some maintenance. The property is surrounded by a mix of traditional single‐family dwellings and vacant property. The owner’s intent is to construct a single‐family dwelling although, the timeframe for such construction has not been determined. 4Page 236 of 342 21SN0125 – Recommendation Staff – Approval 1. Renewal of a previously approved temporary manufactured home permit. 2. Minimal impact on existing area development. 3. Conditions ensure that use remains temporary. Staff recommends approval of the request as it does not have an adverse impact on surrounding properties. Additionally, the applicant is in compliance with conditions of the previous approval in 2013 with no known complaints. Recommended conditions are on page 7 of the report. 5Page 237 of 342 21SN0125 – Zoning Map 6Page 238 of 342 21SN0125 – Recommend Conditions •The applicant shall be the owner and occupant of the manufactured home. (P) •No additional permanent type living space may be added to the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) •Should the applicant cease to reside in the manufactured home, the manufactured home shall be removed from the property. (P) Conditions found on page 7 of the report 7Page 239 of 342 Page 240 of 342 Page 241 of 342 Page 242 of 342 Virginia Electric and Power Co. 21SN0531 Page 1 of 20 21SN0531 – Dominion Energy Virginia Magisterial District – Matoaca Agent – Ben Jackson (804-273-8375) BOS Public Hearing – March 10, 2021 Time Remaining 365 Days Case Manager Steve Haasch (804-796-7192) Request Amend Prior case for Conditional Use Amend zoning approval 87SN0162 regarding Master Plan Planning Commission Recommendation Approval Staff Recommendation Approval The Property 8201 Winterpock Road Site Size 8.1 Acres Comprehensive Plan – Land Use Designation Suburban Residential I and Suburban Residential II Plan Area County Wide Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Expansion of an existing electrical power distribution station is proposed to support growth/development and to improve reliability of electric service in the area. Expansion would increase the substation from approximately 350’ x 360’ to 400’ x 425’ and include new equipment. Summary of Proposal Page 243 of 342 Virginia Electric and Power Co. 21SN0531 Page 2 of 20 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL • Proposal complies with the Zoning Ordinance Guidelines for Conditional Uses (Planning – Guidelines for Conditional Uses). • The expansion continues to provide appropriate transition to neighboring residential uses and continues to comply with Zoning Ordinance standards for such use. • The expansion would improve reliability of electrical services to existing customers and support growth and development in the area. • As conditioned, impacts on area residential uses are minimized. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed or the property owner may proffer conditions. 2. Proffered conditions and a conceptual plan have been submitted by the applicant. 3. Conditions of approval for Case 87SN0162 are located within the report. Recommendations Page 244 of 342 Virginia Electric and Power Co. 21SN0531 Page 3 of 20 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 9 Supplemental Analysis .......................................................................................................................................................... 10 Community Enhancement ................................................................................................................................................ 10 Environmental Engineering ............................................................................................................................................... 10 Fire & Emergency Medical Services .................................................................................................................................. 10 Transportation - County Department of Transportation .................................................................................................. 11 Transportation - Virginia Department of Transportation ................................................................................................. 11 Utilities – Water and Wastewater .................................................................................................................................... 11 Community Engagement & Public Hearings ......................................................................................................................... 12 Proffered Conditions January 22, 2021................................................................................................................................. 13 Proposed Layout Plan – Exhibit A ......................................................................................................................................... 14 Proposed Elevations – Exhibit B ............................................................................................................................................ 15 Case 87SN0162 Approved Conditions .................................................................................................................................. 16 Case Contacts ........................................................................................................................................................................ 18 Appendix ............................................................................................................................................................................... 19 Fire & Emergency Medical Services .................................................................................................................................. 19 Table of Contents Page 245 of 342 Virginia Electric and Power Co. 21SN0531 Page 4 of 20 Zoning History 87SN0162: Approved (3/1988) Conditional use to permit an electric substation in an Agricultural (A) District. Conditions of approval addressed: 1. Master Plan 2. Security fencing 3. Buffer and screening 4. Dedication of right-of-way 5. Connecting adjoining property to public water if well is contaminated by construction 6. Review and approval of landscaping plans Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Suburban Residential I and Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. Proposal Expansion of an existing electrical power distribution station is proposed to support growth/development and to improve reliability of electrical service in the area. Expansion would increase the substation from approximately 350’ x 360’ to 400’ x 425’ and would include new fencing and equipment. Design The present Winterpock substation was established per approval of a Conditional Use (87SN0162) for the property in 1988. The substation expansion is planned within the property lines of that parcel, and as such meets the Land Use Plan objectives of high-quality, integrated and well-maintained development. The proposed Master Plan minimizes public views from Winterpock Road by developing within the existing fenced enclosure in that part of the property and expanding the enclosure in remote parts of the site to the north and southeast as shown on the Master Plan. Retention of existing vegetative buffers and screens is planned; further, areas to be graded for the expanded operation will be replanted. The following provides an overview of additional design standards offered as part of this request (Proffered Conditions and Exhibits A and B – Master Plan and Line of Sight Elevations): • Landscaping o Existing mature woodland to be preserved • Height of features and visibility from surrounding areas o Towers and equipment limited to below the elevation of trees from the predominant line of sight As suggested by the Comprehensive Plan goals and the Zoning Ordinance, the proffered conditions of this request include site design elements that are compatible with the surrounding community (existing and planned area development). The approved Master Plan with Case 87SN0162 and the revised proposed Master Plan and Elevations are shown on the following pages. Planning Page 246 of 342 Virginia Electric and Power Co. 21SN0531 Page 5 of 20 MASTER PLAN APPROVED BY 87SN0162 MASTER PLAN PROPOSED IN 21SN0531 (EXHIBIT A) Page 247 of 342 Virginia Electric and Power Co. 21SN0531 Page 6 of 20 The approved and proposed elevations are shown below. ELEVATIONS APPROVED BY 87SN0162 (view from Winterpock Road) LINES OF SIGHT ELEVATIONS PROPOSED IN 21SN0531 (EXHIBIT B) Page 248 of 342 Virginia Electric and Power Co. 21SN0531 Page 7 of 20 Considerations for Conditional Uses Certain uses, due to their unique characteristics, cannot be permitted by right or with restrictions in a particular district without individual consideration of the impact of those uses on neighboring land and of the public need for the use at a specific location. Conditional uses are of such a nature that their operation requires special treatment to create a satisfactory environment with respect to their impact on neighboring property or public facilities. The evaluation of the request followed the Zoning Ordinance guidelines for Conditional Uses: • Establishment, maintenance or operation will not be detrimental to or endanger the public health, safety, morals, comfort or general welfare; • The use complies with the comprehensive plan; • Use and enjoyment of property in the immediate vicinity for the purposes already permitted will not be diminished; Page 249 of 342 Virginia Electric and Power Co. 21SN0531 Page 8 of 20 • Normal and orderly development and improvement of surrounding property for uses permitted in the district will not be impeded; • Architectural and site design will not be at variance to that in the area or the character of the zoning district so as to cause a substantial depreciation in property values; • Adequate utilities, roads, drainage or necessary facilities have been or will be provided; • Adequate measures have been or will be taken to minimize traffic congestion on roads; and • The use in all other respects conforms to the applicable regulations of the zoning district in which it is located. Staff finds that the request meets the guidelines, and can support this request. Page 250 of 342 Virginia Electric and Power Co. 21SN0531 Page 9 of 20 Current Zoning Map Page 251 of 342 Virginia Electric and Power Co. 21SN0531 Page 10 of 20 No comment on this request. 1. Entire property is located within the Upper Swift Creek Watershed. 2. Natural Resource Inventory for the property was completed and approved by the Department of Environmental Engineering. a. There are no areas of Resource Protection Area within the limits of the property. b. Wetlands and a natural stream channel exist in the southwestern portion of the property and shall not be impacted without prior approval from the U.S. Army Corps of Engineers and/or the Virginia Department of Environmental Quality. c. Soils over much of the property have moderate to severe erosion potential. 3. To address water quality concerns in the watershed, enhanced erosion and sediment control measures above those required by state regulations shall be provided, which include the use of super site fence or an approved alternative; sediment traps and basins at least twenty-five (25) percent larger than the minimum state standard; and the application of Anionic PAM, Flexible Growth Medium, or an approved equivalent to denuded areas during construction and final stabilization. a. The applicant has offered Proffered Condition 3 to address this concern. 4. Development is subject to the Part IIB technical criteria of the Virginia Stormwater Management Program Regulations for water quality and water quantity. Service Area The Clover Hill Fire Station, Company Number 7 Additional Information This request will have minimal impacts on Fire & Emergency Medical Services. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Page 252 of 342 Virginia Electric and Power Co. 21SN0531 Page 11 of 20 The Comprehensive Plan, which includes the Thoroughfare Plan, identifies county -wide transportation needs that are expected to mitigate traffic impacts of future growth. The anticipated traffic impact of the proposal has been evaluated and it is anticipated to be minimal. No comment on this request. 1. The applicants request to expand an existing electric substation will not impact the public water and wastewater systems. 2. Utilities Department supports this request. Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 253 of 342 Virginia Electric and Power Co. 21SN0531 Page 12 of 20 Community Meetings 4/30/2020 (pre-application) and 1/13/2021 (pre-hearing) – Letters Mailed: Letters were mailed from the applicant to neighbors informing them of the request and inviting interested parties to contact the applicant to discuss further. Additionally, the applicant met with adjoining property owners in informal meetings onsite to discuss project details. Staff has received no statements in opposition to this request. Planning Commission 2/16/2021: Citizen Comments: There were no citizen comments. Recommendation: APPROVAL Motion: Owens Second: Sloan AYES: Owens, Hylton, Petroski, Sloan ABSTENTION: Freye Community Engagement & Public Hearings Page 254 of 342 Virginia Electric and Power Co. 21SN0531 Page 13 of 20 Staff Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions offered by the applicant. 1. Master Plan. The Property shall be designed as generally depicted on the conceptual layout plan dated December 17, 2020, entitled, “Conditional Use Permit Plan, Winterpock Substation Expansion, Chesterfield County, Virginia” prepared by Kimley-Horn (referred to herein as the “Concept Plan”); however, the exact dimensions of the substation, stormwater management features, and limits of clearing may be modified provided that the general intent of the Concept Plan is maintained. (P) 2. Security Fencing. The existing substation security fence is seven feet (7’) tall with one foot (1’) of barbed wire on top, and consists of 2” chain-link mesh. This fence will be removed and replaced with an upgraded 12’ tall fence consisting of 5/8” anti-climb mesh. The new fence will not have any barbed wire, and will be of similar color to the existing fence. (P) 3. Enhanced Erosion and Sediment Control Measures. The following environmental standards shall be provided. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control; b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook’s standard shall be provided; c. Anionic PAM, Flexible Growth Medium, and/or a County-approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. (EE) STAFF NOTE: All other conditions of 87SN0162 shall remain in force and effect. Proffered Conditions January 22, 2021 Page 255 of 342 Virginia Electric and Power Co. 21SN0531 Page 14 of 20 Proposed Layout Plan – Exhibit A Page 256 of 342 Virginia Electric and Power Co. 21SN0531 Page 15 of 20 Proposed Elevations – Exhibit B Page 257 of 342 Virginia Electric and Power Co. 21SN0531 Page 16 of 20 Case 87SN0162 Approved Conditions Page 258 of 342 Virginia Electric and Power Co. 21SN0531 Page 17 of 20 Page 259 of 342 Virginia Electric and Power Co. 21SN0531 Page 18 of 20 Applicant • Applicant’s Agent: Ben Jackson (804-273-8375) ben.jackson@kimley-horn.com • Applicant’s Contact: Lane Carr (804-771-4061) District Planning Commissioner • Tommy Owens (804-869-2214) owenstommy@chesterfield.gov Staff • Planning Department Case Manager: Josh Gillespie (804-796-7122) gillespiejo@chesterfield.gov • Budget & Management: Karen Bailey (804-751-4327) baileykl@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccps.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 260 of 342 Virginia Electric and Power Co. 21SN0531 Page 19 of 20 Mission & Service Profile The mission of Chesterfield Fire and Emergency Medical Services (CFEMS) is to protect life, property and the environment. This requires a comprehensive portfolio of services aimed at preventing fires, mitigating the impact of fires and disasters on the community, and providing a timely and effective response when fires, medical and other emergen cies occur. Community risks, population growth and demographic changes, service demands, and response times are reviewed annually and the need for additional Fire & EMS operating and capital resources in support of the department’s mission is evaluated during the county’s annual budget and 5-year Capital Improvement Plan (CIP) processes. Community Fire Protection Capabilities Assessment Chesterfield Fire and EMS participates in the Insurance Services Office (ISO) Public Protection Classification (PPC) program, which rates a community’s fire protection capabilities in accordance with the Fire Suppression Rating Schedule (FSRS). Using the FSRS, the ISO performs a comprehensive evaluation of a community’s fire department, water supply, emergency communications and community risk reduction efforts. The resulting score establishes a PPC rating from 1 to 10, with Class 1 being the best possible rating. Many insurance carriers reference a community’s PPC rating in establishing insurance premiums. Generally, communities with a Class 1 rating enjoy lower insurance premiums than those communities with a Class 10 rating. Chesterfield County has a current community classification of 2/2Y, however some portions are classified as 10 or 10W based on the parameters indicated below; Class 2 - within 5 miles of a fire station and within 1,000 feet of a fire hydrant. Class 2Y – within 5 miles of a fire station but not within 1,000 feet of a fire hydrant. Class 10W – within 5-7 miles of a fire station and within 1,000 feet of a fire hydrant. Class 10 – outside of 5 miles of a fire station and not within 1,000 feet of a fire hydrant. Appendix Fire & Emergency Medical Services Page 261 of 342 Virginia Electric and Power Co. 21SN0531 Page 20 of 20 Response Time Goals (Urban/Rural Zones) Urban Zone Fire and EMS response goal is 7 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 4 minutes or less travel time for the first arriving engine company at a suppression incident, and 8 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Rural Zone Fire and EMS response goal is 12 minutes from receipt of call in the Emergency Communications Center (ECC) to arrival of first responding unit. Fire and EMS facilities should be strategically located to provide 9 minutes or less travel time for the first arriving engine company at a suppression incident, and 13 minutes or less travel time for deployment of an Effective Firefighting Force (first alarm assignment) at a suppression incident. Page 262 of 342 Amendment of zoning approval (Case 87SN0162) relative to the Master Plan and amendment of zoning district map in an Agricultural (A) District. Virginia Electric and Power Company d/b/a Dominion Energy Virginia 21SN0531 – Matoaca Case 21SN0531 in the Matoaca magisterial district is a request to amend zoning approval of Case 87SN0162 relative to the Master Plan. 1Page 263 of 342 21SN0531 – Overview 1. Amend Case 87SN0162 relative to Master Plan 2. Proposal is consistent with Guidelines for Conditional Uses 3. Planning Commission and staff recommend approval The request is to amend Case 87SN0162. Case 87SN0162 permitted development of an electrical substation as a Conditional Use on property in an Agricultural (A) District. Conditions of approval included a Master Plan, security fencing, buffers and screening, landscaping and other items. Case 21SN0531 would amend the Master Plan condition of Case 87SN0162. Expansion of an existing electrical power distribution station is proposed to support growth/development and to improve reliability of electrical service in the area. Expansion would increase the substation from approximately 350’ x 360’ to 400’ x 425’ and would include new fencing and equipment. Staff finds the request is consistent with the Guidelines for Conditional Uses. Planning Commission and staff recommend approval. 2Page 264 of 342 21SN0531 – Zoning Map The subject property is zoned Agricultural (A) with a Conditional Use approval in Case 87SN0162. Area properties are zoned Agricultural (A) and Residential (R‐9). 3Page 265 of 342 21SN0531 – Aerial & Land Use Plan Map The subject property is located along the west line of Winterpock Road south of Hull Street Road. Residential properties are located to the north, east and west. The property adjoins the Birkdale Golf Course to the east and southeast. The adjoining neighbor to the south is the Kingdom Hall of Jehovah’s Witnesses. The Comprehensive Plan designates properties in the area for Suburban Residential I and Suburban Residential II uses. 4Page 266 of 342 21SN0531 – Approved and Proposed Concept Plans MASTER PLAN APPROVED BY 87SN0162 MASTER PLAN PROPOSED IN 21SN0531 (EXHIBIT A) The existing and proposed master plans are shown to the left and right. The existing master plan established one (1) point of access and areas for the electrical substation equipment and yards, stormwater management, security fencing, buffers and screens. The proposed master plans includes the following features: •Retention of buffers and setbacks •Additional equipment within the existing fenced area •New fencing north and east of the existing enclosure •One (1) new control enclosure at the southeast corner of the expanded fenced enclosure •Expanded all‐weather surfaces and stormwater management facilities •Retained and/or replanted buffers and screening 5Page 267 of 342 21SN0531 – Existing and Proposed Elevations ELEVATIONS APPROVED BY 87SN0162 LINES OF SIGHT ELEVATIONS PROPOSED IN 21SN0531 (EXHIBIT B) White The existing and proposed elevations are shown to the left and right. The existing elevations were illustrated with one (1) cross‐section view from a perspective without any buffers or screens. The proposed elevations include three (3) line of sight perspective views including buffers and screens. 6Page 268 of 342 21SN0531 – Recommendation(s) 1. Planning Commission recommends approval. 2. Staff recommends approval. • Proposal complies with the Zoning Ordinance Guidelines for Conditional Uses (Planning – Guidelines for Conditional Uses). • The expansion continues to provide appropriate transition to neighboring residential uses and continues to comply with Zoning Ordinance standards for such use. • The expansion would improve reliability of electrical services to existing customers and support growth and development in the area. • As conditioned, impacts on area residential uses are minimized. 1. Planning Commission recommends approval. 2. Staff recommends approval. • Proposal complies with the Zoning Ordinance Guidelines for Conditional Uses (Planning – Guidelines for Conditional Uses). • The expansion continues to provide appropriate transition to neighboring residential uses and continues to comply with Zoning Ordinance standards for such use. • The expansion would improve reliability of electrical services to existing customers and support growth and development in the area. • As conditioned, impacts are minimized on area residential uses and other nearby properties. 7Page 269 of 342 21SN0531 – Zoning Map 8Page 270 of 342 Page 271 of 342 Page 272 of 342 Page 273 of 342 Conditional use planned development to permit exceptions to ordinance standards relative to a freestanding sign in a Community Business (C‐3) District. Festival Park III, LLC 21SN0537 – Bermuda This case is in the Bermuda District, and the applicant, Festival Park III, LLC, is requesting a Conditional use planned development to permit exceptions to ordinance standards relative to a freestanding sign in a Community Business (C‐3) District. 1Page 274 of 342 21SN0537 – Overview 1. CUPD for Ordinance exceptions to sign size and height 2. Increase in sign size and height will increase visibility due to site topography 3. Staff recommends approval The applicant is requesting a CUPD to allow exceptions to ordinance standards with respect to size and height of a freestanding sign, as well as with respect to the height of the structure that extends above the sign, in order to install a Mixed Use Community sign to serve as a project sign for Chester Village Green. By‐right, a Mixed Use Community sign may be 8’ tall and 32 square feet in size, with an architectural element extending, in this case, 2’ above the sign. The applicant’s request is for a sign that is 14’ 4” tall (as measured from the adjacent roadway), with an architectural treatment extending an additional 8’ above that, and a total size of 80.7 square feet. The increased sign size will allow for increased visibility for the users due to site topography, and other deviations to the sign ordinance have been approved in the area with no known adverse impacts. Staff recommends approval with proffered conditions which tie the proposed sign and dimensions, as well as location, to the approval. 2Page 275 of 342 21SN0537 – Zoning Map The property is located at the northeast corner of West Hundred Road and Chester Village Drive, and is zoned C‐3. 3Page 276 of 342 21SN0537 – Aerial & Land Use Plan Map This is an aerial of the site, which is currently undeveloped, outlined in white. The Comprehensive Plan designates the area as Neighborhood Mixed Use. 4Page 277 of 342 21SN0537 – Proposed Freestanding Sign This is an image of the proposed site as well as conceptual site photos showing the sign on‐ site. The applicant is requesting a CUPD to allow exceptions to ordinance standards with respect to size and height of a freestanding sign, as well as with respect to the height of the structure that extends above the sign, in order to install a Mixed Use Community sign to serve as a project sign for Chester Village Green. By‐right, a Mixed Use Community sign may be 8’ tall and 32 square feet in size, with an architectural element extending, in this case, 2’ above the sign. The applicant’s request is for a sign that is 14’ 4” tall, with an architectural treatment extending an additional 8’ above that, and a total size of 80.7 square feet. 5Page 278 of 342 21SN0537 – Site Layout Plan This is the site layout plan illustrating the approximate location of the sign on the property. 6Page 279 of 342 21SN0537 – Recommendation Planning Commission and Staff recommend approval •Increased sign size will allow users increased visibility in an area where topography may make them less visible from the adjacent roadway. Planning Commission and Staff recommend approval. Increased sign size will allow users increased visibility in an area where topography may make them less visible from the adjacent roadway. Other deviations to the sign code have been approved within the Chester Village area with no known adverse impacts. 7Page 280 of 342 21SN0537 – Zoning Map 8Page 281 of 342 21SN0537 – Festival Park III, LLC Magisterial District – Bermuda Agent – Kerry Hutcherson (804-748-3600) BOS Public Hearing – March 10, 2021 Time Remaining 365 Days Case Manager Harold Ellis (804-768-7592) Request Conditional Use Planned Development Exception to permit a freestanding sign that exceeds sign area, copy and architectural element height. Planning Commission Recommendation Approval Staff Recommendation Approval The Property 4145 Celebration Avenue Site Size 0.8 Acre Comprehensive Plan – Land Use Designation Neighborhood Mixed Use Plan Area The Chester Plan Figure 1: Aerial of Request Area – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map The applicant is requesting a conditional use planned development to allow exceptions to Ordinance requirements relative to a community mixed use freestanding sign. Specifically, exceptions are requested to 1) sign area, 2) copy height, and 3) height of the sign’s architectural element that extends above the sign copy area. A freestanding project identification sign for Chester Village Green is proposed. Summary of Proposal Page 282 of 342 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL The increase in sign height and size will allow the users advertised on the sign increased visibility in an area where existing site topography may make them less visible from the adjacent roadway. Other deviations to the sign code have been approved by the Board of Supervisors within the Chester Village area with no known adverse impact. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed or the property owner may proffer conditions. 2. Proffered Conditions, Textual Statement, Sign Elevations and Site Layout Plan are included in this report. Recommendations Page 283 of 342 Summary of Proposal .............................................................................................................................................................. 1 Recommendations .................................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Libraries ............................................................................................................................................................................... 6 Parks & Recreation .............................................................................................................................................................. 6 Schools ................................................................................................................................................................................ 6 Transportation - County Department of Transportation .................................................................................................... 6 Transportation - Virginia Department of Transportation ................................................................................................... 6 Utilities – Water and Wastewater ...................................................................................................................................... 6 Community Engagement & Public Hearings ........................................................................................................................... 7 Proffered Conditions (9/29/2020) .......................................................................................................................................... 8 Textual Statement - Ordinance Exceptions (9/29/2020) ........................................................................................................ 9 Proposed Sign Elevations – Exhibit A .................................................................................................................................... 10 Proposed Site Layout Plan – Exhibit B................................................................................................................................... 12 Case Contacts ........................................................................................................................................................................ 13 Table of Contents Page 284 of 342 Zoning History 95SN0309: Approved (9/1995) Rezoning from Agricultural (A) and Residential (R-7) to Community Business (C-3) with Conditional Use Planned Development to permit use and bulk exceptions for the subject property, as well an adjacent 10.3 acre tract. A mixed- use development with residential, office, and commercial uses was planned and subsequently developed, known as Chester Village Green. Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan (The Chester Plan) designates the Property for Neighborhood Mixed Use, which suggests a mix of neighborhood scale retail and service, professional and administrative offices, along with residential developments of varying densities. Neighborhood-scale retail and service uses that serve primarily office and residential developments would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. Proposal The applicant is requesting a mixed use community sign to serve as a project sign for Chester Village Green. Specifically, a freestanding sign is proposed at the northeast corner of West Hundred Road and Chester Village Drive which will exceed the Ordinance requirements with regards to size, height, and height of a structure (architectural element) that may exceed beyond the sign message area. The applicant is requesting a sign that is 14’ 4” tall and 80.7 square feet in size. The sign will be constructed with a support structure (architectural element) that will exceed the height of the sign by 96” (8’). The Ordinance allows for a sign which is a maximum of eight feet (8’) in height, as measured from the grade of the adjacent travel lane, and thirty-two (32) square feet in size. The applicant’s request exceeds the maximum height by 6’ 4”, for a total height of 14’ 4”, and area by 56.7 square feet, for a total of 80.7 square feet. Additionally, the Ordinance allows for architectural elements at the top of the sign which do not exceed the allowable sign height by more than twenty-five (25) percent, equaling two (2) feet in this case. The applicant is proposing that the height of the sign structure be permitted to exceed the height of the sign copy by eight (8) feet. Staff supports the proposed sign request, with the proffered conditions in this report. While in the Chester Village Special Design District area, the increase in sign height and size will allow the users advertised on the sign increased visibility in an area where existing site topography may make them less visible from the adjacent roadway. Other deviations to the sign code have been approved by the Board of Supervisors within the Chester Village area with no known adverse impact. Planning Page 285 of 342 Current Zoning Map Page 286 of 342 No comments on this request. No comments on this request. This request will have minimal impact on Fire and EMS. No comments provided for this case. No comments provided for this case. This request will have no impact on Schools. This request will have no impact on the transportation network. No comments provided for this case. This request will have no impact on utilities. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Libraries Parks & Recreation Schools Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 287 of 342 Planning Commission 2/16/2021: Citizen Comments: No citizens spoke to the request. Recommendation: APPROVAL WITH PROFFERED CONDITIONS Motion: Sloan Second: Petroski AYES: Freye, Owens, Hylton, Petroski and Sloan Community Engagement & Public Hearings Page 288 of 342 Festival Park III, LLC 21SN0537 Page 8 of 13 Proffered Conditions (9/29/2020) Staff Note: Both the Planning Commission and Staff recommend acceptance of the following proffered conditions offered by the applicant: 21SN0537 Festival Park III, LLC September 29, 2020 The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, proffers that the property known as Chesterfield County Tax Identification Number 789-655-5034 (“the Property”) will be used according to the following condition(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owner and Applicant, the proffer shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated September 29, 2020 shall be the Master Plan. (P) 2. Sign Location. The sign shall be located as generally shown on the Site Layout Plan contained in Exhibit B. (P) Page 289 of 342 Festival Park III, LLC 21SN0537 Page 9 of 13 21SN0537 Festival Park III, LLC September 29, 2020 RE: Application made by Festival Park III, LLC pertaining to the property known as Chesterfield County Tax Identification Number 789-655-5034 (“the Property”) for a Conditional Use Planned Development (CUPD) for exceptions to development standards in County Code and Zoning Ordinance requirements, as provided hereinbelow. 1. Concept Plan. The free-standing sign serving the Property shall generally conform to the conceptual layout plan attached hereto as EXHIBIT A. 2. Sign Area. The maximum permitted area of the free-standing sign serving the Property shall be no more than eighty and seven-tenths (80.7) square feet. 3. Sign Height. The maximum height of the free-standing sign serving the Property shall be no more than fourteen feet and four inches (14’4”). 4. Height of Structure Extending Above Sign. The maximum height of the structure that extends above the uppermost part of the free-standing sign serving the Property shall no more than be eight feet (8’). Textual Statement - Ordinance Exceptions (9/29/2020) Page 290 of 342 Festival Park III, LLC 21SN0537 Page 10 of 13 Proposed Sign Elevations – Exhibit A Page 291 of 342 Festival Park III, LLC 21SN0537 Page 11 of 13 Page 292 of 342 Festival Park III, LLC 21SN0537 Page 12 of 13 Proposed Site Layout Plan – Exhibit B Page 293 of 342 Festival Park III, LLC 21SN0537 Page 13 of 13 • Applicant: Festival Park III, LLC (804-536-5868) george@emersoncompanies.com • Applicant’s Agent: Kerry Hutcherson (804-748-3600) kerry@rudycoyner.com District Planning Commissioner • Gib Sloan (804-892-5633) sloang@chesterfield.gov Staff • Planning Department Case Manager: Harold Ellis (804-768-7592) ellish@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 294 of 342 Page 295 of 342 Page 296 of 342 Page 297 of 342 William & Alena Stewart 21SN0541 Page 1 of 10 21SN0541 – William & Alena Stewart Magisterial District - Dale Agent – Alena Stewart (804-909-9065) BOS Public Hearing - March 10, 2021 Time Remaining 365 Days Case Manager Steve Haasch (804-796-7192) Request Conditional Use To permit a family daycare home Planning Commission Recommendation Approval Staff Recommendation Approval Property Location 10114 Holly Trace Court Site Size 0.2 Acres Comprehensive Plan – Land Use Designation Suburban Residential II Plan Area County Wide Plan Figure 1: Aerial of Request Area (VGIN 2016) – Click Image for Link to GIS Figure 2: Area Map of Request & Land Use Plan Map Request to renew a conditional use to permit a family day care from home in a Residential (R-9) District as previously approved in case 15SN0630. Renewal would allow a family daycare home with the keeping of up to 12 children, incidental to a dwelling. Summary of Proposal Page 298 of 342 William & Alena Stewart 21SN0541 Page 2 of 10 PLANNING COMMISSION - APPROVAL STAFF - APPROVAL The Comprehensive Plan recommends this area for residential uses. As conditioned, the use should be compatible with surrounding residential development and the residential character of the area will be maintained. NOTES FOR THE PLANNING COMMISSION AND BOARD OF SUPERVISORS 1. Conditions may be imposed or the property owner may proffer conditions. 2. Conditions have been identified in this report. None Recommendation Summary of Identified Topics Page 299 of 342 William & Alena Stewart 21SN0541 Page 3 of 10 Summary of Proposal .............................................................................................................................................................. 1 Recommendation .................................................................................................................................................................... 2 Summary of Identified Topics ................................................................................................................................................. 2 Table of Contents .................................................................................................................................................................... 3 Planning................................................................................................................................................................................... 4 Current Zoning Map ................................................................................................................................................................ 5 Supplemental Analysis ............................................................................................................................................................ 6 Community Enhancement .................................................................................................................................................. 6 Environmental Engineering ................................................................................................................................................. 6 Fire & Emergency Medical Services .................................................................................................................................... 6 Schools ................................................................................................................................................................................ 6 Transportation - County Department of Transportation .................................................................................................... 6 Transportation - Virginia Department of Transportation ................................................................................................... 6 Utilities – Water and Wastewater ...................................................................................................................................... 6 Community Engagement & Public Hearings ........................................................................................................................... 7 Conditions ............................................................................................................................................................................... 8 Case Contacts ........................................................................................................................................................................ 10 Table of Contents Page 300 of 342 William & Alena Stewart 21SN0541 Page 4 of 10 Zoning History 15SN0630: Approved (6/2015) Conditional use to permit a family daycare home in a Residential (R-9) District. Conditions of approval addressed: 1. Approval granted to and for Alena Stewart and is not transferrable nor runs with the property 2. No exterior additions or alterations to structure to accommodate use 3. No signage permitted to identify use 4. Limited to 12 children (other than the applicant’s own children) 5. Hours of operation limited to 7am to 7pm Monday-Friday 6. Use expires in 5 years from date of approval 7. Any outdoor play area shall be located in the side or rear yards and shall have perimeter fencing at least 4 feet in height 8. No employees shall be permitted, other than family members that live on the premises Comprehensive Plan – Land Use Plan Designation The Comprehensive Plan designates the Property for Suburban Residential II, which suggests the Property is appropriate for residential development at a maximum density of 2.0 to 4.0 dwellings per acre. Proposal Continuance of a family day care from the home, to allow the keeping of up to twelve (12) children, is proposed. This request was approved in 2015 with a five (5) year time limitation. Staff finds that there have been no complaints filed on this property, relative to the day care use, since approval in 2015 and that the property is meeting the conditions of the 2015 case. The conditions of this request are the same as the original approval, with the only change being in the number of allowed employees onsite increased to three (3) plus the applicant, in accordance with state regulations. Planning Page 301 of 342 William & Alena Stewart 21SN0541 Page 5 of 10 Current Zoning Map Page 302 of 342 William & Alena Stewart 21SN0541 Page 6 of 10 No comment on this request. No comment on this request. Nearby Facility(s) - The Airport Fire Station, Company Number 15 This request will have minimal impact on Fire and EMS. This request will have no impact on school facilities. This request is anticipated to have a minimal impact on the transportation network. VDOT has no comment at this time. 1. The subject property is located within the mandatory water and wastewater connection area for new residential development. 2. The existing residential structure is connected to the public water and wastewater systems. 3. Renewal of the previously approved Conditional Use for a family daycare home will have minimal impact on the public water and wastewater systems. Supplemental Analysis Community Enhancement Environmental Engineering Fire & Emergency Medical Services Schools Transportation - County Department of Transportation Transportation - Virginia Department of Transportation Utilities – Water and Wastewater Page 303 of 342 William & Alena Stewart 21SN0541 Page 7 of 10 Community Meeting 12/2/2020 – Discussion Topics: One citizen attended the virtual meeting and was in support of request. Conditions from 2015 case were reviewed, no issues identified. 2/1/2021 – Discussion Topics: No citizens attended this virtual meeting. Planning Commission 12/15/2020: ACTION - DEFERRED TO FEBRUARY 16, 2021 ON THE COMMISSION’S OWN MOTION WITH THE APPLICANT’S CONSENT. 02/16/2021: Citizen Comments: No citizens spoke to this request. Recommendation: APPROVAL WITH CONDITIONS Motion: Hylton Second: Sloan AYES: Freye, Owens, Hylton, Petroski and Sloan Community Engagement & Public Hearings Page 304 of 342 William & Alena Stewart 21SN0541 Page 8 of 10 1. Non-Transferable Ownership: This conditional use approval shall be granted to and for William E. and Alena Stewart, exclusively, and shall not be transferable nor run with the land. (P) 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 4. Number of Children: This conditional use approval shall be limited to providing care, protection and guidance to a maximum of twelve (12) children, other than the applicant’s own children, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 7 a.m. to 7 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed five years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family daycare home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 8. Employees: No more than three (3) employees shall be permitted to work on the premises exclusive of family member employees who live on the premises. (P) Conditions Page 305 of 342 William & Alena Stewart 21SN0541 Page 9 of 10 Case 15SN0630 Approved Conditions Page 306 of 342 William & Alena Stewart 21SN0541 Page 10 of 10 Applicant • Applicant: William & Alena Stewart • Applicant’s Contact: (804) 909-9065 District Planning Commissioner • LeQuan Hylton (804-768-7389) hyltonl@chesterfield.gov Staff • Planning Department Case Manager: Steve Haasch (804-796-7192) haaschs@chesterfield.gov • Community Enhancement: Carl Schlaudt (804-318-8674) schlaudtc@chesterfield.gov • Environmental Engineering: Rebeccah Rochet (804-748-1028) rochetr@chesterfield.gov • Fire & Emergency Medical Services: Anthony Batten (804-717-6167) battena@chesterfield.gov • Libraries: Jennifer Stevens (804-751-4998) stevensj@chesterfield.gov • Parks & Recreation: Janit Llewellyn (804-751-4482) llewellynJa@chesterfield.gov • Police: Steve Grohowski (804-751-4720) growhowskis@chesterfield.gov • Schools: Atonja Allen (804-318-8740) atonja_allen@ccpsnet.net • Transportation - County Department of Transportation: Steve Adams (804-751-4461) adamsst@chesterfield.gov • Transportation - Virginia Department of Transportation: Willie Gordon (804-674-2907) willie.gordon@vdot.virginia.gov • Utilities: Randy Phelps (804-796-7126) phelpsc@chesterfield.gov Case Contacts Page 307 of 342 Conditional use to permit a family day care home and amendment of zoning district map in a Residential (R-9) District. William and Alena Stewart 21SN0541 –Dale The applicant is seeking to renew a conditional use for a family day care home first approved in 2015. 1Page 308 of 342 21SN0541 –Overview 1.Renewal of family day care home (15SN0630) 2.No known issues since approval in 2015 3.Planning Commission and Staff Recommend Approval with same conditions, with allowance for employees The applicant is seeking to continue operating under the same conditions approved in 2015 with the exception that they be allowed to have up to 3 employees, besides the applicant, on the premises. On 2/16/21, the Planning Commission recommended approval of this case to the Board. 2Page 309 of 342 21SN0541 –Aerial & Land Use Map The property is located within the Holly Trace subdivision and surrounded by single family residential development. The Comprehensive Plan recommends the area for Suburban Residential uses of between 2 and 4 units per acre. The subject property is zoned Residential (R-9). 3Page 310 of 342 This is a recent view of the property included in this request. Staff has visited the property and finds there are no code violations or issues, and that the applicant has complied with the conditions of her previous day care approval. 4Page 311 of 342 21SN0541 –Conditions 1.Non-Transferable Ownership 2.No Expansion of Use 3.No Signage 4.Limited to 12 children (other than applicant’s own) 5.Limited Hours of Operation (M-F, 7a-7p) 6.5-year limitation 7.Fenced Outdoor Play Areas 8.Max of 3 employees (other than family members that live on premises) The applicant has agreed to the conditions listed here. The applicant desires to be allowed to have up to 3 additional employees, besides herself. Staff notes that the VA Department of Social services requires a certain number of caregivers per child, depending upon ages of the children. Allowing employees onsite will enable the applicant to meet state requirements, and is typical of other family daycare approvals. 5Page 312 of 342 21SN0541 –Recommendation Planning Commission: Approval with Conditions Staff: Approval with Conditions Staff finds that the requested use will not be detrimental to the surrounding neighborhood. Conditions as proposed should limit negative impacts on adjacent properties and are typical of other such requests in the county. Therefore, staff recommends approval of this request, with the conditions listed. Staff has received concerns from several neighbors relative to noise, traffic, safety and the presence of a second business from the home. At their public hearing on 2/16/21, the Planning Commission reviewed this case and recommended approval of this request, subject to the conditions in the staff report. 6Page 313 of 342 Page 314 of 342 Page 315 of 342 Page 316 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 17.A. Subject: To Consider Purchase of Property by Negotiation or Eminent Domain for the Greenleigh Bus Turnaround and Pullout Board Action Requested: Authorize the purchase of property by negotiation or eminent domain if necessary for the Greenleigh Bus Turnaround and Pullout project. Summary of Information: Currently, local bus service on Route 1 (GRTC Route 111) terminates at John Tyler Community College. In order to extend the bus service to the Greenleigh Mobile Home Park, a turnaround is needed for the bus to circulate for travel northbound on Route 1. The vacant area in front of the Greenleigh Mobile Home Park has been identified for the bus turnaround and pullout. Please refer to the attached conceptual sketch; detailed construction plans have not been developed at this time. The county needs to acquire the property to build and maintain the turnaround and bus pullout. Staff has tried to contact the property owner, Chesterfield MHC, LC but has not been successful. Certified and regular mail were sent to the owners on December 16, 2020, January 13, 2021 and February 1, 2021. Please refer to the attached correspondence. The property management company, copied on correspondence to the owner, has responded that they do not support the project. The letter is attached for reference. In order to have the bus turnaround and pullout constructed for the start of service on May 1, staff recommends the Board authorize the exercise of eminent domain, including the filing of a certificate of take, for the acquisition of right-of-way and easements for the Greenleigh Bus Turnaround and Pullout. As soon as construction plans are available and the details related to the property acquisition can be determined, staff will make an offer to the property owner for the purchase of the property before filing the certificate of take. If the county proceeds with eminent domain, a certificate of take will be filed with the court, which will allow the county to enter and use the right-of-way and easements necessary to construct and maintain the bus turnaround and pullout. The county will then be obligated to purchase the right-of-way and easements from the property owner. The value of the property will be determined once the construction plans have been developed. The planning-level estimate for the project is $700,000, which can be funded with a combination of cash Page 317 of 342 proffer and surplus funds programmed for the GRTC Route 82X. Attachments: 1.Conceptual Sketch 2.Correspondence 3.Prop. Mgmt. Response Preparer:Brent Epps, Director of Transportation Approved By: Page 318 of 342 BUS STOP/PULLOUT CONCEPTUAL SKETCH Page 319 of 342 Page 320 of 342 Page 321 of 342 Page 322 of 342 Page 323 of 342 Page 324 of 342 Providing a FIRST-CHOICE community through excellence in public service Chesterfield County, Virginia Transportation Department 9800 Government Center Parkway – P.O. Box 40 – Chesterfield, VA 23832 Phone: (804) 748-1037 – Fax: (804) 748-8516 – Internet: chesterfield.gov Brent Epps, P.E. Director January 13, 2021 Chesterfield MHC LC 130 Jefferson S. St. Chicago, IL 60661 RE: 14101 Jefferson Davis Highway; Chester, VA 23831 Greenleigh Mobile Home Park Bus Pullout and Stop Improvements Dear Landowner: The Chesterfield County Transportation Department is starting the design of a bus pullout and stop near the Route 1/Leighworth Boulevard intersection, adjacent to the Greenleigh Mobile Home Park. The engineering firm Timmons Group has been selected to design the project. In order to begin the design, Timmons Group will need to conduct field surveys identified in the activity list included below. This work will necessitate entering your property located at 14101 Jefferson Davis Highway, Chester, Virginia. Your property will not be damaged. Section 33.2-1011 of the Code of Virginia requires that Chesterfield County request your permission prior to the county (and/or its consultants) entering your property. This request includes the specific date of intended entry; the name of the entity entering the property; the number of persons intending to enter the property; the purpose for which entry is made; and the testing, appraisals, or examinations to be performed and other actions to be taken. The county and their consultants will not need to enter any buildings on your property and the specific activities described below will be limited to the exterior portions of your property. Please sign the form titled “Permission to Enter Property” indicating your concurrence and mail it back in the enclosed self-addressed stamped envelope within 15 days. If the Chesterfield County Transportation Department does not receive your permission, a “Notice of Intent to Enter” letter will be sent to you in order to comply with Section 33.2-1011. This letter will be sent via certified mail and one of the following means: 1) posted at the property 2) delivered by guaranteed overnight courier or 3) hand delivered to you. Page 325 of 342 We are working to get the project built by May 1, 2021, so your prompt response would be greatly appreciated. If you have any questions regarding this project or have any concerns about Timmons Group and their subcontractors entering your property, please contact me at (804) 748-1037. The field crew personnel will not be in a position to answer your questions about the project. Sincerely, Barbara K. Smith, PE Program Manager Attachments cc: Ben Doran, PE (Timmons Group) Bob Rauris (Greenleigh Mobile Home Park) 1. Activity to Occur: Survey Please be advised that Chesterfield County Transportation Department employees or its consultants may need to enter your property to perform some or all of the following investigative tasks; these activities may include, but are not limited to: surveying topographic features, surveying utility features, identifying property boundaries, delineating drainfields (if any), obtaining aerial photography and other transportation design-related evaluations Name of Entity Performing Activity: Timmons Group Number of Employees: Four (4) Anticipated Date Range of Activity: February 15, 2021 – March 15, 2021 Page 326 of 342 Permission to Enter Property I, _________________________, hereby give permission for Timmons Group and their subconsultants, working on behalf of the Chesterfield Transportation Department, to enter onto my property for the purpose of performing the required field studies starting on or about February 15, 2021. Signature _____________________________________________________________________________________ Contact name, phone and email Page 327 of 342 BUS STOP/PULLOUT CONCEPTUAL SKETCH Page 328 of 342 Providing a FIRST-CHOICE community through excellence in public service Chesterfield County, Virginia Transportation Department 9800 Government Center Parkway – P.O. Box 40 – Chesterfield, VA 23832 Phone: (804) 748-1037 – Fax: (804) 748-8516 – Internet: chesterfield.gov Brent Epps, P.E. Director February 1, 2021 Chesterfield MHC LC 130 Jefferson S. St. Chicago, IL 60661 RE: 14101 Jefferson Davis Highway; Chester, VA 23831 Greenleigh Mobile Home Park Bus Pullout and Stop Improvements Dear Landowner: The Chesterfield County Transportation Department is starting the design of a bus pullout and stop near the Route 1/Leighworth Boulevard intersection, adjacent to the Greenleigh Mobile Home Park. The engineering firm Timmons Group has been selected to design the project. In order to begin the design, Timmons Group will need to conduct field surveys identified in the activity list included below. This work will necessitate entering your property located at 14101 Jefferson Davis Highway, Chester, Virginia. Your property will not be damaged. Section 33.2-1011 of the Code of Virginia requires that the Chesterfield County Transportation Department request your permission prior to the county (and/or its consultants) entering your property. The Chesterfield County Transportation Department sent a letter requesting your permission via certified mail on January 14, 2021. The letter included the specific date of intended entry; the name of the entity entering the property; the number of persons intending to enter the property; the purpose for which entry is made; and the testing, appraisals, or examinations to be performed and other actions to be taken. Because the Chesterfield County Transportation Department did not receive your response to the letter mentioned above within 15 days, this Notice of Intent to Enter letter is being sent to you in order to comply with Section 33.2-1011 of the Code of Virginia. We are working to get the project built by May 1, 2021, so your prompt response would be greatly appreciated. If you have any questions regarding this project or have any concerns about Timmons Group and their subcontractors entering your property, please contact me at (804) 748-1037. The field crew personnel will not be in a position to answer your questions about the project. Sincerely, Barbara K. Smith, PE Program Manager cc: Ben Doran, PE (Timmons Group) Bob Rauris (Greenleigh Mobile Home Park) Page 329 of 342 1. Activity to Occur: Survey Please be advised that Chesterfield County Transportation Department employees or its consultants may need to enter your property to perform some or all of the following investigative tasks; these activities may include, but are not limited to: surveying topographic features, surveying utility features, identifying property boundaries, delineating drainfields (if any), obtaining aerial photography and other transportation design-related evaluations Name of Entity Performing Activity: Timmons Group Number of Employees: Four (4) Anticipated Date Range of Activity: February 15, 2021 – March 15, 2021 Page 330 of 342 BUS STOP/PULLOUT CONCEPTUAL SKETCH Page 331 of 342 Page 332 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 17.B. Subject: To Consider Readoption of Continuity of Government Ordinance. Board Action Requested: Readopt the attached Continuity of Government ordinance after public hearing. Summary of Information: On March 12, 2020, the Governor of Virginia declared a state of emergency in response to the novel coronavirus COVID-19 (“virus”). The Governor’s declaration acknowledged the existence of a disaster as defined by Virginia Code § 44-146.16 arising from the public health threat presented by a communicable disease anticipated to spread widely. On March 13, 2020, the President of the United States declared a national emergency in response to the virus. Also, on March 13, 2020, pursuant to Va. Code § 44-146.21, the County’s Director of Emergency Management declared the existence of a County-wide emergency that recognizes that the threat of the virus constitutes the existence of a disaster. To ensure the continuity of County government, Va. Code § 15.2-1413 provides that, during the time of a declared disaster, the County may adopt an ordinance that provides a method for continuity of the County government, notwithstanding other contrary provisions of law, for a time period not exceeding six months, unless extended by the Board. The Board adopted this ordinance on an emergency basis at its March 25, 2020 meeting and readopted the ordinance after a public hearing at its April 22, 2020 meeting and its September 23, 2020 meeting. The ordinance provides that it will expire six months from the date of adoption (March 23, 2021). Readoption of the ordinance by the Board would allow the ordinance to continue in effect for another six months unless repealed by the Board at an earlier date. Attachments: 1.2021-03-10 Ordinance Preparer:Jeff Mincks, County Attorney Page 333 of 342 Approved By: Page 334 of 342 Page 335 of 342 Page 336 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 17.C. Subject: To Consider Request to Quitclaim Portions of the Variable Width Right of Way of Genito Road and Authorize the Conveyance of an Easement to Verizon Virginia, LLC Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey portions of the excess right of way of Genito Road to the adjoining property owner or their successors in title and authorize the conveyance of an easement to Verizon Virginia, LLC. Summary of Information: 38443 Midlothian VA, LLC, has requested the quitclaim of excess portions of the variable width right of way of Genito Road and the conveyance of an easement to Verizon Virginia, LLC, as shown on the attached plats. This request is for the proposed development of 7-Eleven at the intersection of Genito Road and Oak Lake Boulevard and has been reviewed by County staff and VDOT. Approval is recommended. Attachments: 1.Kenbridge Properties LLC Quitclaim of Genito Road Sketch 2.Kenbridge Properties LLC Quitclaim of Genito Road Plat 3.Conveyance of Verizon Easement Plat Preparer:Dean Sasek, Real Property Manager Approved By: Page 337 of 342 R T 2 8 8 G E N I T O R D W A R B R O R D O A K L A K E B L V D R Y A N C A P P E L L E T T Y W A Y S P E C T R I M L N O A K L A K E T R L R T 2 8 8 GENITO RD Board of Supervisors Meeting - March 10, 2021Request to Quitclaim Portions of a Variable Width Right of Way Known as Genito Road and Authorize the Conveyance of an Easement to Verizon Virginia, LLC Chesterfield CountyReal Property Office 1 inch = 500 feet µ Portions of Right of Way to be Quitclaimed Conveyance of an Easement to Verizo n Page 338 of 342 B L A K E W A Y s u r v e y i n g + e n g i n e e r i n g + e n v i r o n m e n t a l 6 3 0 N . W I T C H D U C K R D . - V A B E A C H , V I R G I N I A 2 3 4 6 2 P 7 5 7 . 2 2 6 . 0 0 8 1 - F 7 5 7 . 2 2 6 . 8 7 6 5 w w w . b l a k e w a y c o r p . c o m P a g e 3 3 9 o f 3 4 2 BLAKEWAY surveying + engineering + environmental 630 N. WITCHDUCK RD. - VA BEACH, VIRGINIA 23462 P757.226.0081 - F757.226.8765 www.blakewaycorp.com Page 340 of 342 PL MAGISTERIAL DIST.: CLOVERHILL COUNTY: CHESTERFIELD TAX MAP NO.: PROPERTY ID #.: DEED BOOK:PAGE: GRSM SH E-W N-S PG 1 OF 16K8013 PLAT BOOK: NA WORK ORDER #: ROUTINE ROUTE: NAGRANTOR: GRANTOR: CONTACT TEL. NO.: ADDRESS: COUNTY OF CHESTERFIELD GRANTOR/OWNER. Site Plan Reference: OAK LAKE 7-11 GENITO RD DATED 02/19/2021 ADDRESS PARCEL (X) OF 2903 OAK LAKE BLVD E.A.: William Swann PHONE NO.: 804-923-1554 CENTRAL OFFICE: BETHIA BCC-20-273151-R VZ ROW NUMBER: COVER SHEET NUMBER: LIMITS OF RIGHT-OF-WAY DENOTES P/L AND/OR R/W EASEMENT EXHIBIT "A" VERIZON VIRGINIA LLC EXHIBIT "A" PARCEL ID: 7366885971 (D.B. 2471, PG. 766)(PLAT) 8.00 ACRES (D.B. 2471, PG. 763) KENBRIDGE PROPERTIES, LLC N/F TITLE COMMITMENT PARCEL ONE GENITO ROAD (STATE HWY. PROJECT 0604-020-158, C-504) 3818, PG. 371)(D.B. 1871, PG. 621)(D.B. (D.B. 3030, PG. 354)(D.B. 2044, PG. 494)(D.B. 3084, PG.733) (STATE ROUTE 604)(VARIABLE WIDTH R/W) (D.B. 3592, PG. 964) RIGHT OF WAY AND EASEMENT BELL ATLANTIC O A K L A K E B L V D . ( P . B . 8 1 , P G . 7 4 ) ( D . B . 2 3 6 2 , P G . 9 6 0 ) ( R O U T E 5 9 0 3 ) ( 8 0 ' R / W ) ( F O R M E R L Y W A R B R O R O A D ) 2 3 4 . 0 7 ' S 1 6 ° 1 3 ' 4 0 " W 415.07'N63°51'20"W 1 3 0 . 9 1 ' C1( O A) TELE. PED. JBOX TELE. C O N C . C & G C O N C . C O N C . PIN(F) 2 5 9 .7 6 '(O A ) N 2 6 °0 8 ' 4 0 " E PROPOSED R/W LINE PROPOSED R/W LINE 441.38'S63°51'20"E 6 5 . 6 4 ' S 2 6 °0 8 ' 4 0 " W N 1 6 ° 1 3 ' 4 0 " E 6 0 . 9 1 ' EXISTING R/W LINE EXISTING R/W LINE (D.B. 4091, PG. 817) EASEMENT VERIZON RIGHT OF WAY AND ï»¿â„„ OF 15' BY CHESTERFIELD BOS RESOLUTION DATED 09/22/04 PRESCRIPTIVE GENITO ROAD RIGHT-OF-WAY ABANDONED PORTION OF 30 FT EASEMENT PROPOSED VERIZON 30 FT EASEMENT PROPOSED VERIZON Page 341 of 342 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: March 10, 2021 Item Number: 20.A. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 24, 2021 at 6:00 p.m. in the Public Meeting Room. Attachments: None Preparer:Sara Hall, Clerk to the Board of Supervisors Approved By: Page 342 of 342