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04-14-1982 Minutes~OARD OF SUPERVISOR~ MINUTES April L4, 1992 Supervisors in Attendance: Mr. E. Merlin O'Neill, Sr., Chairman Mr. C. L. Bookman ir. ~arry G. Daniel Mr. R. Garland bodd 5Lt. Richard 5. Redrick county Admini~erator Mr. Stanley Balderson, Der. of Planning Chief RObert L. Eanes, Fire DeDartment County Administrator M~. ~obert Mesden, Der. of Utilities Mr, Dexter Williams, Mr. George Woudell, Der. ' ~rm. Girone called the meeting to order at the COurthouse a~ 1O:0O a.m. (EST). b~. Bookman gave the invecation. On motion of Nr. Dodd, seconded by MI. Bookman, the ~oard approved th~ minute9 of ~arch 24, March 31, April 7 and April 13, 1982~ as &msnded. Ayes: ~r~. Girone, Mr. Book, an, b~. Daniel and Mr. Dodd. Absent: Mr. O'Neill_ Mr. Medrick informed the Board he did not have any administrative co~ent~ to make at this time. On motion of Mr. Daniel, seconded by Mr~ Bookman, the Bo~rd adoDted the following r~ulution: Whereas, Libraries touch %he live9 of every citizen, e±th~ ~iructly or indirectly; and Whereas, Libr~rie~ conti~e to be among our natlun's most valuable re$uurces, providing vital information and services to everyone, regardless of ethnic background or economic status; and 82-129 Whereas, Oar County is served by many public, corporate, academic and school libraries; and Whereas, These libraries are joining she A~erican Library Assoeiati©n i~ celebrating the 25th Annual National Library Week with the theme "A Word to the Wise--Library;" and advantage of the library's information services--whether for personal enrichment, business, academic pursuits or ~ow, Therefore, The Board of Supervisors, Chesterfield COunty, proclaims April 1§-2~, 19§2, t~ be LIBRARY Chesterfield County and urges every citizen to h~ed "A Word to the wise" mad call Or vzsit our local libraries ~his week and throughout the year. Ayes:~ Mr. Girone~ Mr. Bookman, Mr. Daniel and Mr. Dodd. ~bsen~: Mr. O~Meill. Mrs. ~irone inquired if the Counqy were 4oing anything ~or Library Week. Mr. Masden stated poeter~ would be displayed hiring of a new direotor far libraries. Mr. Hedrick stated he and a director could be hired within the nmxf 30-~5 days+ Mr, FOx,ell stated bids for %he continue~ operation o~ the Chest, LandfiLl wes delayed for 60 days from the February 2~ 1982 m~eting. ~e Skated there were no other viable alternatives for operation on a shsrt-tm~m basis. Mr. Daniml inquired if the bid were in proper orde~ for aDproval. Mr. Micas indicated it was. approved and authorized th~ County Administrator to execute any the iow bid of $13,777 per month for continued operations at the Chestes Landfill. Absent: Mr. O~Neill. It is noted that design o~ the Southern Area Landfill is proceeding. Dr. Howard gulliDs, Superintendent cf ~choole, presented the Board wlth the SCHOOL Board budget. ~e stated there are reeeivinu more ~unds than anticipated in such c~tegories as inoentive f~nds~ t:ansportatiou funds and special education. He stated he f~lt thim was a good budget but added thak it would ne' deal adequately wi~h teachers~ salaries. He stated that all but three steps on ~he pay plan will receiv~ in excess of a 10% increase bur the State, which requested the salary increase, not sending its fair share but wants the County to use basic aid money to supplement ~he salaries. He stated that with some of the extra money the system will oontinue the math sulence progra~ and provide so~e supplies. He stated that the? are improving telephon~ system in the larger schoclm this year and will imprev, others within the next couple of year~ by sgding additional phon~ lines. Mrs. ~irone inquired what the cost way per pupil. Dr. Sullies stated $1,420. Mr. Daniel inquired where the County would placm in relationship to other schools in the S~ate~ Dr. Sullies stated approximately the same am before. Mr. Dani~t inquized how tko raises would affect the teachers. Dr. Sullies stated the teachers at the lower range of the scale would 82-130 would increase approximately $1,800-$2,Q00. He stated the average raise would be ~i,GQO. Mr. Daniel stated the State's goal for tko average tascher's salary is $!7,396 and inquired what the County's wa~. Dr. Snllins stated $17~739. Mr. Daniel aske~ what the average teacher'm tenure is with the County. Dr. Sullins stated 9+ nears at this time. Mr. Daniel inquired how much money was actually received towards teachers' salaries more hhan anticipated. Dr. Sullins stated $35S per teacher more than was anticipated at the beginning of the y~ar. ~r. Daniel stated that the legislatur~ and the Govarnor'~ O~fice had inferred that t~aehers would receive an additional salary increase of up ~o $2,000. He ~tated ~hat after all the rhet~ric~ Chesterfield County only received an additional $i~O00,QQg which equates to $350 per Mr. Hedriek highlighted the School Budget stating hha~ it is an increase of $9~343,629 Over last year, that 83,000,000 is basic Stat~ ai~, that $4,400~000 was County funds and that $1,800,000 ~7,377,124 alone. ~e stated the State goal per ausrage salary is $17,396 a~d the County is $I7,7~9. He staasd that our cOSt pupil is the among the lowest in the Stage and yet cur students A~her further consideration Qf the matter~ it was on motion Qf Hr. Dodd~ seconded by Mr. Daniel~ resolved that the ~eard of Supervisors hereby approves the School Board budget in hhe amount c~ ~86,631,776~ Ayes: Mrs. Girone, Mr. BOOkman, Mr. Daniel au~ Mr. Dcdd. Absent: 5~. ©'~eill. Dr. Sullins informed the Board that the School Beard had received a gran~ for $73,000 for expansion of the computer program which will place the School System two years ahead ~f schedule for this p~ogram. ~e stated he felt this was a tremendous ~lus ~er %he County a~ competitive programs in other areas also sought %hess funds~ on mctlon of Mr. Bookman~ ~econd~d Dy Mr. D~niel, the Board approved the following adjustments: 1. Decreased General Pond Contingency Account 111-1-3140~-~123-000 by $27,000 and increased Planned Budget Expenditure account 111-1-16100-2241-080 Stree~ Lights by ~xpenditures 111-1-00012-0982 111-1-09337-1101 111~1-09337-130I 111-1-09337-I~11 111-1-09~37-2151 111-1~9337-2~01 111-1-09337-2371 111~1-09337-2372 ii1=1-~9337-2374 111-1-09337-2241 Ii1-1-09}~7-~402 Sal. & Wages-Reg. 4,185 P~CA 300 Cens~ltan~ ~erv~ces 5,000 Telephone Service Travel 500 Local Travel 500 Conf., Seminars i,~0Q Service Contracte Other 1,~OO instruct. Supplies 2,000 $16,3SS Total ~xpenditures Increased Planned Budget Revenu~ 111-1-00012=~9~2 Cheerer IQ Grant by $5,400 end Increased Planned Budget Expenditure accoun~ 1!i-1~09322-3997 Non=Capital Furniture & Equipment by Increased Planned Budget Revenue 111-1-00012-0932 Chapter l~ Crane by $12,600, increased Planned Budget Expenditure aocount 111-1-09324-4502 Vehicles by $Ig,6~0, and decreased Planned Budget B×penditure account 111-1-~9324-t101 Ealaries and Wages-Regular by Ayes: Mrs. Girone, Mr. Bookman, Mr. Daniel and Mr. Dodd. Absent: Mr. O'Neill. On motion of ~r. Bookman, seconded by Mr. Daniel, the Board approved the following budget changes: a. Decreased Planned Budget Expendituree: 111-1-31400-412F Contingency $27,200 111-1-07120-2521 Auto Insurance 12,000 111-1-07120-2583 Vol. Fire~en'$ Ins. 16,000 111-1-0712O-2501 Repairs & ~aint.-Bldg~. ~000 ~57,200 Increased Planned Budget Expenditures: 111-1-~?12~-36~1 Uniform~ & ~uuipment Total Increase $42,200 15~000 $57t200 Ayes: ~r~. Girone, Mr. Bookman, Mr. Daniel and Mr. Dodd. ~-beant: Mr. ~fr. Daniel inquired if the $15,000 for uniforms and equipment would be deleted f~om the 1982-~3 hu~get. ~r. Ramsev stated this amounh had already been deleted, ~r~. Girene requested that Chief Banes notify Vol. District Cki~f Van Bowen of this action. I~J. Bookman excused himself from the meeting. On mot~on of Hr. Daniel, ~eeond~ by Mr. Dodd, the Roard set May !~, 198~ at 10~0O a.m. for a public hsaTinq to consider an ordinance to ~end Chap%er 15.1 of the Code of the County o~ Chesterfield, Virginia, 1975, as Amended, b? Adding Suctions I~.1-23.1 and 15.1-23.2 Relating to %he Discharge of Air er Gas Operated ~eapens and Providing for a Penalty, Ayes: ~rs. Girone, Mr. Danisl and ~r. Dodd. Absent~ Mr. O'Neill and ~. Bookman. Mr. DOd~ stated he was concerned about restricting the use of air or qa~ o~erated guns ~n rural areas. Capt. Applewhi%e briefly e×plainsd that the ordinance addressed supervision of children during the u~e of weapons and the use near roads or public property. on motion of Mr. Daniel, ~econded by ~r. Dodd, the Board set May 12, 1982, at 10:00 a.m. for a public hearing to consider an Ordinancs to Amend the Oode of the County of Chesterfleld, 197~, as Amended~ by Ar~ending Section 14.1-14 Relating to ~arkin~ Regulations on County Owned Property and Providing for a Penalty. Ayes: Mr~. Gi~one~ Mr. Daniel and Mr. Dodd. Absent: }{r. ©'Nsill and ~r. Boeknan. ~2-132 for an ordinanc~ relating to separate connections to the public sewer system until later in the day. Mr. Bookman ra:urnad to the meeting. Mr. Hedrick a~rised the Board of outstanding appointments. Daniel requ=~ted a report on the Transportation Corm~ittee a~ their membership and dutius. Mr. Hedge stated this was a functioning committee ~hich met one~ every two or three months to review the n~eds of ihs County and they work cooperatively wi~h the Police Safety Division and the ~ighway nepaTtmant. ~r. Daniel requested that he be presented with a recommendation for his vacancy on the Mr. Daniel ~tated th~ report ua the Mental Health/~enhaI does not plan to ~uhmit a let%er of resignation. On motion of Mr. Dodd~ seconded by Mr. Bookman, th~ Board deck ~un as surplus ~quipment and autho~izs~ the County Administrator to n~gotiate sale of this equlpmsn% and accep~ be~t offer a~ permitted by Section ~-10 of the Code of the County of Cb~sterfield es i~ is net economically feasible to auction ecuipment, Absent: ~, O'Neill. On motion of gr. Podd, seconded by Mr~ Bo~km~n, the ~oard approved a special bingo/raffle p~rmit for A1 Bartrew~ Jr., Chapter 50, Disabled ~eriean Veterans for calendar year 1982 which ~peoiaI Oermit allows bingo to be conducted each day the Chesterfield County Fair. Kyes: ~irs. Girone, Mr. Bookman~ Mr. Daniel and Mr, Dodd. On me%ion of Zr. Dodg, seconded by Mr. Bookman, the ~oard approved and authorized ~he Connty Administrator to execute a Uepco easement agreement for electrical service to the new Vehicle Mai~snan~e Ayes: Mrs. Cirone~ Mr. Bookman, ~. Da~iml and Mr. Dodd. ~bsent: This day the County Environmental Engineer, in accordance with directions from this Board, made report in ~r~ting upon his e~a~ina~ion of Ablngdon Circle, Pennggay Drive and A~in~on Court in Wedge~ood, remainin~ portion of Section 3~ Clover District. Upon consideration whereof~ and on ~e~ion of Mr. Dodd, seconded by Mr. Bookman, ik is zesolvsd that Abin~don Circle, PeDnway Drive and Abinqdon Court in %Iedgewood, remaining portion of Section 3, Clover Rill District, be and ~hey hereby ars established as public roads. ~ighway~ and Transpsrtation, be and it hereby is-requested tn ~aks into the Secondary System, Abingdon Circle, beginning at intersection wi~h Abingdon Road, State Route 1438, and going .04 nile ~esterly to a cul-de-gac: ~ennway Drive, beginninq at · 10.A. 10.B. intersection with kbingdon Road, State ROute 1438, and qoing mile westerly to a de~d end; Abingdon Court, be~innin~ at intersection w~th A~in~don Road, State Route 143R, ~ going .0~ mile westerly to a cul-de-sac. These roads serve 2Q lots. And be it further resolved, thah the Board of Superviscr~ quarantee~ to the Virginia Department of Highways a 50 fi. right-of-way for ail of ~heme roads e~cept Pennway Drive which has a 7O ft. right-of way. This section of l~dgewood is recorded as followsz Section 3, Pla~ Book 23, Page 64, January 9, 1975. Ayes: Mrs. ~iroae, Mr. Bookman, Mr. Daniel and ~r. Dedd. ~bzent: Mr. O'Neill. On motion of Mr, Do,d, seconded by Mr. Daniel, the Board approved the follo~ing inata!!ation cost~ which fund~ are to be expended from the Street Light Installation Funds: 1. J~ff~rson Davis Highway and Kingsdale Road~ Bermuda Distric~ - S105 appro×imat~ co~%. 2. Genlto R~ad and ~ull Street Road, Clove/ Kill District - $207 approximate nest. 3. Virginia Pine Court and White Pine Road, White Aark T~rrace and Whit~pine Road, R~ysan Road and whiteD~ne Road, Dal~ Dis:riot - $~64 approximate cost. 4. Family Lane and Albert~ Reed, Matoaca District - $10~ approximate cos~. 5. Jahnke Road and Chippenham Parkway, Midlothian District - $I,01~ a~proximate cost. Ayes: Mrs. Girnne, )~. Bookman, Mr. Daniel and Mr. Dodd. On motion of Mr, Daniel, seconded by Mr. Dodd, the Hoard: 1. Approved the installation of a street light at the intersection Qf Bermuda Hundred Road end Allied Road, 2. Deferre~ approval of th~ installation of a street Ii~ht at CQxendale Road wizh staff to investigate the possibliity o£ installing the light on the o~hsr side o~ Osborne and 3. Approved the installation of a street light at the inter~ection of Belmont Road and ~arkbridge Road~ Clover ~ill District. 4. Approved the installation of a stree% iXcht at the intersection of Iron Bridge Read and cable Television, Dale 5. Approved the installation of a str~e~ light a~ the intersection of Lancers Boulevard and %~imbledon Road, Dale Defer-ed consideration of a street light at Pat Lane~ Bermuda District. 82-134 Approved the in~tallefi~n of a street light ~t the inters@orion Of Rudv~rd Road and Ki~ling Court, District. Approved the installation of a street ~iUht et the intersection of ~wain Lane and Parliament Lane, Dal~ District_ Approved the installation of a street light at the in%ersactien of Walmsle~ Eoul~vard and 5encore Boulevard~ Dele District~ Ayes: Mrs. Girone, ~r. Bookman, Mr. ~aniel and Mr. Dodd. Abseat~ ~r. O~Neill. It was generally agreed to defez consideration ef authorization to proceed/distribution of bond official statement until latez in the day~ Mr. Bookman e~cuse~ himself from the meeting. ~s. Girone 5ta~ed she we~ld prefer the Board to adopt the ~hich she is aware. ~he stated if appreve~ on an emergency basis, those plans which have been prsvlously approved would be grandiathered and any new plan approval would have to adhered tO the requirement~ of the revise~ o~dlnance. She stated ~he BOard has previously approved other special excep[ions in the past regarding this sa~e issu~ and with this adoption, all COnnections to the sewer system would be in compliance. Mr, Micas stated that there was some verbage chan~es which would only clerif~ the meaning of the ordinance. He ~tatsd thi~ should Dr~v~n~ any misunder~t&nding in th~ f~ture and insure that al~ side-by-side duplexes would be required to have double connections to the sewer system. He stated that a three story building would be required to have only one connection. After further discussion o~ th~ matter, it wa~ on mstion of ~r. Pcdd, ~e~o~ded by Mr. Da~.ie%~ re~clvsd that the following ordinance bs adopted on an ~merg~ncy basis wi~b a public hearin~ ~cheduled for May 12, 1~8~ at 10:0~ a.m.: Chesterfield, 1~78, as D~ended, by Amending Section 6-61 ~elatin~ to Separate Connections %o the ?ubli~ Sewer System Re It Ordained by :he ~oard of Supervisors of Chesterfield 1. That Section 6-61 of the Code of the County of Chesterfield is amended and reenacted as follow~ Sec. 6-61. Sewer reguirsd. (a) Except as otherwise provided in this Code er other ordinances of the county, ever~ building in ~hich ~lu~bing £ixtures are installed shall have a connection to a public sawer; and when tho public sewer is auuassible or is made ~ccsssible to which it is practical to connect the toilet and sink plumbing fixtur~, they shall be connected ~ith the public water waste mat%er can be disposed of under water pressure. ~hs provi~ions of this para~raph relating to the connection of toilet and sink plum~ing fix%ure~ with the public ~ater distribution ~ystem and public sewage dispose! system shall not apply to the owners of premises in which smother water supply and sewage disposal system, approved by the administrative authority, was in,tailed and used prior to the effective date of this chapter sO long as the quality of water and the maintenance and operation of the ~%waqe disposal system are not d~trimen~al %o public health. (b) Except as provided in subsection (d} of this section, the plum~ing, drainage and ventilation cf every building or lot and ~h~ll be separately and independently connected with the public sewer system; and, ~n a townhcuse, condominium, Or cooperative development providing separate ~xterior entrances for unit shall b~ de~ a separate building. ~very building singlebuilding; provided, that where a firawall in any such building divides the build~ng, then sack part divided, although (c) 9flor to construction of condominium or cooperative condominium or cooperative uwnershlp ~nits in which ~ore than one sewer system, the ~evelo~er of s~ch buildin~ shall provide building is served by a single connection to the county mower ~y~t~m and shat an association or other appropriate entity will be responsible for maintenance of such private ~ewer line and of the entity responsible ~er the mainbenane~ of such private utility department oS the entity respon~ihl~ for the maintenance bill. (d) The plumbinq, drainage and ventilation facilities of separate buildings on one or more contiguous parcels of land in private sewer systems; provided, tha~ such system~ are designed to the provisions of this chapter; and, provided further, that disposal system when a public sewer is not available. 2. The amendment~ to Section 6-61 shall be effectine April connections prior to kpril 14, 195~ shall be valid. Mr. Bookman returned to the meeting. 82-136 12.A.2. 12. B. On motion Of F~v. Bookman, s~condad by Mr. Dodd, the BOard approved and authorized th~ County Administrator to execute any necessary documents for Piedmont Constrnetion Company who submitted the low bid in the amount of $305,025,48 for SS!-32C/7(~)1~21, Brookfield rawer inmtallation. It is noted appropriations were pr~viougly made for this project. Ayesz Mrs, Girone, Mr. Bookman, Mr, Daniel and Mr. Dod~. Absent: ~r. O'Neill. ~Ir. Book, lan noted that the original e~timate for this project was $357~700. On motion of Mr, Bookman, seconded by M~. Dodd, the Board approved and authorized the County Administrator to execute any necessary documente for Seaboard Contractors, T~Q, who submitted the lo~ bid in the amount of $14,193.50 ~or S81-53C/?(8}!531, installation of sewer to serve six home~ in Waqstaff Circle, this project. Ayes: Mrs. Gl,one, Mr. Bookman, Mr. Daniel and M~. Dodd. ~bgent: Mr. O'Neill. Mr. He,rick ~tated the ne~t item was consideration of an engineering services agreement with Austin Brockenbrough & Asseciat~ for the Master Sewer 91an Update. ~r. Daniel inquired about ~he timetable fo~ this update. Mr, Painter ztated it would be approximately onu year for the work to be aeoomptishe~ in the scope of the program but he ~ould forward the Board a copy o~ the schedule, Mr. Nicks etuted that the scope ia an overview of the work to b~ accomplished but not th~ a~t~al contract so i~ will differ slightly~ Mr. Dodd inquired about the flexibility that will be allowed once the plan is adopte~, Mr. Eed~ick stated that there will be a series of reports to the Board in which they will make decisions and participate in discussions but the plan will be that adopted by the Board and once it is adopted all will have to adhere to the plan. Mr. Dodd stated h~ felt there would be a lot of probl~mm wheDever a chanqe was suggested. Gl,one stat~ that it could be construed as an insurance policy to have certain things accomplished, ~ir. Dod~ stated he did feel it might be a great tool~ if it were indeed handled fairly. B~drick Stated tho County will be spending millions o9 dollars fult thi~ ~atter should be delayed in order that more information could be Obtained. Aft~ further discussion, it was on mCt&C~ deferred nntZ1 April 28, 1982. Absent= ~r. O'Neill. Mr. Painter stated that several parties such as chesterfield Cable Communieations~ Cablevision of Fredericksburg, Inc, and Cros~ Country Cablevision of Chesapeake, VA would like to participate in the "Miss Utility'~ program. Mr, Bookman inquired i~ the "Mi~s Utility" program was successful. Mr. Painter stated it ~as. On motion of Mr. ~ookman, seconded by ~. Daniel, the ~oard apprcve~ amd authorized the County Administrator to e~ecut~ any ~eceeeamy documents for Secondary Party Agreem~nt~ for the "MISS U~ility" ~rogram ~ith Cablevision of Fredericksburg, Inc_: Cress Country Cablevision of Chesapeake, VA~ and Chesterfield cable Communications. Ayes: ~rs. Gl,one, Mr. ~ookman, Mr. Daniel and Mr. Dodd. Absent: M~. O'neill. 82-137 12 12.D.1 O 12.D.2. I2.D.4. On motion of Mr. Dodd, seconded by Mr. Bo0k~an, the hoard authorized the County Attorney to institute condemnati©n proceedings against the fello~inq property owners if the amount as s~t opposite their names ie not aceeoted. And be ~t further resolved that the County Administrator ~otify said owners by certified mail of the intentio~ of the County to ante upon and take the property which is to be the subjeo~ ~f said condemnation proceedings. An emergency existing~ this resoluti ~ball be and it hereby i~ declared in full force and effect immediately upon passage. Cridlen James & Mae F. Bardon ~80-Q3C Ayes: Mrs. Oirone, ~. Bookman, Mr. Daniel end Mr. Dodd. AJ~eent: Mr. On motion of Mr. Dodd, seconded by ~r. Sookman, the Board authori~e~ the acceptsnce cf $500.00 fur an ~asement alon~ Cog~ill Road f~om Cri~len Jam~$ and Mae F. Barde~ for WS0-03C. Ayes: Mrs. Oirone, Mr, Bookman, Mr. Daniel and ~r. Dodd. Absent: Mr. 0'~eilI. On motien of Mr. Daniel, seconded by Mr. Bookman, the Board approv~ the request fro~ tit'. Emmet% Perkin~on to build a ~areg~ over the sea, er llne at 21605 Stuar~ Avenue provided & e~eenent is ~ranted to th~ County around the proposed bnildin~ which wilt allow for re!ocaticn ~f the sewer line in the ~v~nt problems under the Ayes: Mrs. Giron¢~ ~. Bookman, Mr. Daniel and Mr. Bodd. Absent: Mr. O'Neill. On motion of Mr. Daniel, seconded by Mr. Bookman, the approved and authorized th~ County ~dministrator to execute necessary documents with Legat, Blred and Associate~ for surveying ~¢ork required to design a water line along Woods Edge Road, W$2-31C, and further the Board appropriated $7,832.00 fro~ 563 surplus to 380-1-62311-2142. AVes: Mrs. Girone~ ~r. Bookman, FLu. Daniel and Mr. Dodd. AJ~snt: Pit. O'Neill. On motion of ~Ir. Daniel, seconded by Mr. ~ookman, th~ Board approved and authcrlzed the County Administra~©r to execute an agreement with J. K. Ti~mo~e and Associates for surveyiDg work r~uired to design a ~ater line along Sale~ Cherub Road, W80-3O and appropriated $4,300 from 563 surplus to Ayes: Mrs. ~iron~, ~r. Bookman, Mr. Daniel and Mr. Dodd. Absent! ~r. O'Neill. On motion ~i ~fr. Daniel, ~econded bY Mr. Bookman, the Beard appropriated $294.72 from 563 surplus %Q 3~0~t-61301-4393 for W81-30C, pressure regulator Route 10. Ayes: Mrs. Giroae, Mr. Book, an, Mr. Daniel and ~r. Ded~. Absent~ Mr. O'Neill. On motion of Mr. Daniel~ seconded bv M~. Bookman, the Board approved and authorized the County Administrator Lo ~ecute ann necessary documents for William M. ~arman Contractors who submitted the iow bid of $8,455.70 for W82-22C/6(~)2221, replacement of water line~ on Choctaw Drive, and Iurther the Board transferred $9,301.27 from 380-1-69064-4393_ 12.D.$. I1. Ayes: Mrs, Gireue, Mr. BoOkman, Mr. Daniel and Mr. Do~d. Absent: Mr. O'Neill. On motion of Mr. Panini, seconded by Mr. Buekman, the Be~zd aD,roved and authorized the County Administrator to execute any necessary documents for Best Backhoe and Excavating, Inc. who submitted thc low bid of $20~610.12 for W82-12C/6[8)2121 for extension of a water llne along Reams Road and further the Board appropriated $22,672.00 f~om 563 $urplus to 380 1~62121-4393 which includes 101 contingency. Ayes: Mrs. Girone, Mr. Bookman, ~. Daniel and Mr. Dedd. Absent: ~r. O'Neill. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board accepted the proposals and authorized the County A~ministrator t~ execute any necessary dOCumeD~s for Kenneth Barton for survevin~ necessary for W82-33C, replacement Of ~ater lin~ between Cal~wel Avenue and Seaboard Coastline Railroad end traneferred $500 from ~$0-I-690~4-4393 to 380-1-62331-2142 and for surveying necessary f©f W82-32B~ connect existing water Lines between Burgs Avenu~ and Seaboard Industrial Park parallel to Jefferson Davis Highway and transferred $8Q0.00 from 380~1~61457-4393 to 380-I-~2327-2142. Aye~ ~rs. Girone, }~r. ~cokman, ~r. Daniel and Mr. Dodd. Absent: ~. O'Neill. ~. Painter pre,ended the Board with a list of developer water and sewer contracts exscute~ by the County Administrator. ~. Merrick presented the Board with a report on the ~chool Boar, projects. Mr. He,rick stated the County had been officially notified that ~hm following road had been formally accepted into %he State secondary System effective April 6, 1982: Additions Johnston Willis Drive Johnston Willis Drive beginning at the northern zight~0f~way line of westbound lan~ o~ ~oute 60 and going 0.44 mile north to a temporary col-de-ese. Lenpth 0.44 mi Mr. El~er Bodge p~esented the Board with a ~chedule for tho issuance of bends as prepared by Wheat~ First Securities. ~e introduced Mr. Jack Howe and M~. Susanne Yount with Wheat. M~. ~owe ~tateO that it had b~en a pleasure ~o work ~th the County in this matter. Ms. Yount presented the Board with ~ ~eport, a copy of which is ~iled with the papers of this Board, and reviewed the different financing mechanisms which have been introduced in =he tax-ex~mpt market during the last few years, the anticipated ma~ke~ ~Onditions, the methods of issuing County bonds and the strategies to increase the County's bond rating. Mr. O'Neill joined the meeting. Mr. Daniel expressed the exGellen~ manner in which he ~elt the report had been pr~Qared and the points outlined. On motion of the Board, the following resolution was adopted as well as the proposed schedule for issuance and sale of bonds: A Re~oln~ion Authorizing and Provi0ing for ths IssuancE, SaLe and Delivery of $28,500,000 Principal Amount of Public Improvement Bonds, Series of 1982, of ChesTerfield County Be It Resolved by the Board of Supervisors of Chesterfield Coun~y~ section 1. ~in~ings and Determinations. Pursuant to Chapter 5 of ?itle 15.1 of the Code of Virginia, 19SO, as &m~ndE (the same being the Public Finance Act), an election duly calle~ Virqini8 {the "Count?~), on ~ovember 3, 1981, and Orders of the Circuit Court of the County of Chesterfield date~ December 30, i981, the County i~ authorized to contract debt and isgu~ general obligation bonds in the maximum amounts and for the purposes as follows: <a) in the mEximum amount of twenty-six million dollars ($26,000,000) for capital school improvement purposes, acquisition of future school sites and such othez school construction a~ may be required by the actual Edec~ticnal needs in the County. {b) in the maximum amount of ~wo millieo dollar~ ($2,©00~000) to provlde solid waste disposal fEcilitles in th~ Countv~ and (c) in the maximum amount of five hundred thousand ($500,Q00) to provide a fire station in the County. None of such general obligation bonds have heretofore been issue by the County, and the ~oard deems it advisable and in the best the issuance~ sale and delivery of $22,500,000 principal amount of such bonds~ consisting of $20,000,000 for t~ purposes d%~cribed in paragraph (a) above, $2,00~,D00 for the purposes described in paragraph {b) above and $~00,000 for the purposes described in paragraph (c) above. Section 2. Authorization of Bonds. For the purpose financing the costs of variou$ public improvement projects of County, as described in ~eetio~ 1 hereof, there are hereby authorimed to be issued, ~cld and delivered an issue of 22.§ million ~ollars ($22,500,000) principal amount of general obligation bonds of the County to be designated and known as "Public Improvement Bonds, Series of les2" (hereinafter to as the "Eonds"). ?he BONOS ehal], be ~ated as of June 15, I~R2; shal~ b~ numbered from 1 eonsecotlv~ly upwards to 4,500, both inclusive, in or,er of maturity, earlies% ~aturitie~ first~ shall be Of the denomination of $~008 each; shall bear payable De~e~tber 15~ 1982, and s~mi-annually thereafter On De,ember 15 and June 15 of each year at suck ra~e o~ rates per annum as shall be determined by resolution of hhi~ Boar~ uDon on June 15 in each of th~ years end in the amounts as follows: Principal Principal Year Amount Year A~ount I984 1,125,000 1994 1,125,000 1985 1,125,000 1995 i,12~,OO0 1986 !,125~U00 1996 1~125,000 1987 1,1~,800 1997 1,125,000 ].989 1,125~000 1999 1,125,000 199! 1,125,000 2001 1,12~,080 1993 l,i25~000 2003 1~125,000 82-140 Sactlon ~. ~egistration and Payment of Bond~. The Bonds shall be issued as coupon bonds registrabte by the holder as to principal only in accordance with the nrovision~ for such registration to be endorsed thereon as set forth ia Section hereof. The County Treasurer is hereby appointed registrar of the BOndb {hereinafter referred to a~ ~he "Registrar"). 'The Registrar shall keep at hie o6=iee in Chesterfield, Firginia, th( books of registry for the Bonds and shall take all such actions aa shall be deemed by him to be necessary or appropriate for the performance of his duties as such Registrar in accordance with the previsions for registration of the Bonds to bs endorsed The principal of and premium, if any, and interest on the Bond~ Shall be payable et the principal offic~ Of Bank, in ~he City of , Virginia, or et the option of the holder thereof or of the coupons appertaining thereto, as the caee may be, at the principal offic~ of Bank, in the City of New York, New ¥ork~ as the paying agents for the Bunds, in such Coin or currency of the United Statue of America as at the respective de%es of payment is legal tender for public and private debt~. Section 4. Rede~ntion of Bonds. The Bonds maturing prior to June 15, 1993 ~hal~ Dot be subject %o redemption prior to Their et,ted maturities. The Bonds maturing on and after Jun~ !5~ 1993, shall at the option of the County be subject to redemption prior to ~heir ~tated maturities at any time on or after June 15, 1992, in whol~ at any time~ or in part from time {provided fhat if les~ tha~ all of ~he Bon~s o~ a maturity are celled for redemption, the particular Bond~ of such maturity to be red~em~ ~hall be selected by lot), upon payment cf the - principal amount of the BOnds to b~ red~ed together with the interest accrued thereon to the date fixed for ~edemption plus a premium of one-quarter of one percent {1/4 cf 1%) of the principal amount o~ each ~ond ho be redeeme~ ~or each twelv~ month period or part thereof between the date fixed for redemption and the stated mahurity date o~ ~uch Bond. Any ~ueh e×ercise of the option Of the County to redeem Bonde shall be evidenced by ~ resolution of this ~oard, and any such ~l~tion by lot of 5onde within a maturity to be redeemed shall be made b~ Notice of any such redemption shall be given by the County by publication of a notice onc~ in a ~inaneial newspaper published in the City of ~ew York, New York, the date of publication of 9uch notice to be not less than thirty (30) ~ays nor mere Than sixty (50} days prior to the date fixed for redemption. Such notice shall specify the daCe~ nu~ers and maturities of the Bonds to b~ redeemed, the date and plac~ fixed fat their r~d~mption and the premium~ if any, payable upon zedemption, sad shall alma state that upon the date fixed for called for redemption the principal amount thereof and rudsmp=ion such date interest thereon Dhall cease to accrue. If any ~ond called for redemption is r~giste~ed as to principal only, notice Of the redemption thereaf shall be maile~ not leee than thirty (30) daym nor more than ~ixev (60) days prior to the date fixed ~or redemption by regis~er~d"mail to the regimtered owner 0f No%ic~ of redamptlon bv publication need not be ~iven to the shall have been mailed as aforesaid, and if notice of r~demption is given by publication as aforesaid %hen neither the failure to mail such notice to the regis=ered owner of any registered Bond nor any d~f~ct in any notice so maile~ shall affect the sufficiency of the proceedings for the redemption of such Bond. 82-141 When notice of redsmptien Of any Bonds shall have given as h~reinabove set forth, such Bonds ghall become due and payable on the date so specified for their redemption at a D~ice equal to the principal amount thereof and redan%ption premium, if any, thereon to,ether with the interest accrued thereon to suck data. Whenever payment of guch red,apriori price shall hav~ been duly made or provided for, interest On the Bonds so called for redemption shall e~ase %~ accrue from and after the data so specifisd for thsir redemption an~ any CO~pens representing guch interest shall b~ void. All redeemed Bonds and unmaturad coupons appertaining thsreof ~hall be cancelled and not r~iggu~d. ~ection 5. Execution of Bonds; CUSIP Identifi~shien Numbers, The Bond~ shall be ~xecutad in the name of the County by the chairman of this Board, the Clerk of this Board or County Treasurer by his manual or facsimile signature, attested Dy one ether of such officials by his manual or facsimils signature, provld~d that at least one much signature on the Bonds is a manual siqnahure~ ~nd the corporate seal of this Board shall be impressed ~r a facsimile thereof printed on the Bonds. The Bonds shell have COupon~ attached thsreto rspresenting the intarss% due thereon on er be£o:e the maturity thereof, which coupons shall be executed by the facsimile signatures of any two of hke fe~egolnq oi~iciala. CUSIP indentifioation num~srs may be prin~ed On the Bond~, but neither the failure to print any ~uch nun]bar on any Bends~ nor any error or omission with respect thereto~ shall constitute cause for failure or refugal by ~he succemsfuI bidder for Lha Bonds to accept delivery of and pay for the Bond~ in No much number shall constitute or be deemed ho be a part of any Bond or a part of th~ con%rash evidenced thereby and no liability shall attach to the County or any of ih~ officers or thereof. Section 6. Arbitra~ Bon~ Prevlsion~ The County shall ~ake no use of the proceeds of tSe sale of t~e Bonds which would the U. S. Internal Revenue code of 1954, am amended, and the County shall comply with %he applicable rsgulations of Internal Revenue Service adcp=ad under said section 103(c) eo be levied and celiac%ed annually, at the Dame tfm~ and in the valorem taxe~ upon all property subject t~ taxation by County, without limitation as to rate er amount~ mufficien= provide for the payment of the principal cf and interest on the Bonds es the same respectively become ~ue and payable. Section 8. Forms of Bonds, Coupons and Registration and the provisions for registration thereof shall he in substantially the ~ollowinq forms with Butt uecessary or are otherwise p~rmitted er =squired by law or this resolution; (ECRM OF BOND) UNITED STAT~S OF AMERICA COM~OM~.ALTH OF VIRGINIA CHESTERFIELD COUNTY PUBLIC I~PROVEMENT BOND SERIES OF 19S2 g2-142 No. $5~000 Che$~rfiel~ County (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises tv ply to the bearer or, if this Bond shall then be r~gie=erad as herein provide~, to the then registered owner hereof, the principal sum of FIVE THOUSAND POI,LAke ($5,000) on the fifteenth day o~ June, 2003 (subject to the right of prior redemption hereinafter ~entio~d) upon the presentation and surrender of this Bund, and to pay interest on such principal sum from the date hereof until the payment in full of such principal sum at the rate of per ~entum { %} per a~num, pavable December 15, 1982, and seml-annu~hereafter on Dec~i~ber t5 and June 15 uf each year, but only, in the case of inturest due on or before the maturity hereof, upon the presentation and attactfed as the same severally bacons due. hereon shall be payable at the principal office of Bank, in t~e City of , Virginia, ~eturinq on end afeer June 15, 1993, ar~ subject ts redemption the option of the County prior to maturity on or after June 15, i~ less than all of the Bond~ of a maturity are called for redemption, the particular ~cnde of ~ueh ~aturity to be redeemud publishe~ in the city of New York, ~e~ York, the date of nor more than ~i~ty (60) ~ays prior to the dat~ fixed rede~ptlon. Such notice shali specify the date, number and ~aturity of this send, the date and mlac~ fixed for and shall also etatu that upon the date fixed for redemption there shall become due and payable upon this Bond the principal than thirty (30) days prior to the data ~ixed for redemption by Registrar. Notice of redemption by publication need not be giva~ have been mailed as aforesaid, and if notice cf redemption is given by pub!ice,ion as aforesaid then neither the failure to O~fect in any nctius so maile~ ~hall affect the P~en notice O£ redemption of this Bond shall have been ~ivsn aa hereinabove ~8t forth, this Bond ~hatl become du~ and payable on the date so specified for its redemption at a price equal f~ the ~rincipal amount hereof and redemption premium, if any, hereon, together with the in~ere~h accrued hereon to such date, and whenever Day~en~ of such redemption price shall have been duly made Or provided for, interest on this Bond shall c~ase to accru~ from and after the date so specified for its redemption and any coupons representing ~uch interest shall be void. This Bond is one of a duly authorized iesue of Bonds (her%in referred to as the '~Ronds") of the ~ggregate principal amount of twenty-two million five hundred dollars ($22,500,000) of lika date, denomination and tenor herewith except for number, interest rate~ maturity and redemption provisions, and is issued for the purpose of financing the costs Qf various public improvement projects of the County, under and pursuant to and in full complianc~ with the Constltptlon and laws of the Commonwealth Of Virginia, including Chapter 5 cf Title 15.1 Qf the Code of Virginia, 19~0, aa amended (th~ same being =he Publi~ Finance Act), an election d~ly held in the County under said Chapter 5 on November 3, 1981, Orders of the Circuit Court of the County o~ Chesterfield dated December 30~ 1981, and resolutions duly ad~pted on August 2~, 1981 and April 14, 1982, by the Board of Supervisors of the County under said Chapter 5. The full faith and credit of the County ar~ hereby irrevocably pledged ~o the paymsn~ of the principal of and interest on this bond as the sam~ become due. This Bond is registrsble as to principal only in ~cccrdance with the provisions for such registration endorsed hereon. It is hereby certified~ recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent tO aud in ~he i~uance of this Bond and =he issue of which it iD a part do e~ist, have happened and have been performed in r~gular ~Dd ~e time, form and m~nner as required by law~ and that ~he BOnd~ of the issue Oi which this Bond is a part do not exceed any constitutional or statutory limitation of indebtedness. IN WIT~ESS [~EREOP; th~ County, by its Board of Supervlscr~, has caused ~his Bond to be signe~ by the Chairman o~ such Board, the Clerk of such Board or the County Treasurer by hi~ manual or facsimile signature, attested by o~s other of such cff~ialm by his manual or ~acsimile signature (provld~d %hat cas ~f such signatures hereon shall be s manual signature), and its corporate seal to be impressed or a facsimile thereof p~inted on this Bond, and the coupons hereto attached to be signed by th~ facsimile ~ignatures of any two of such cfflcials, and this Bond tO be date~ as of the fifteenth day of June~ 1982. Clerk of the Board cf Chail~man of the Board of Supervisors (FOR~ OF COUPON) ~o. On the fi=TeeRth day of Jun~ 1982, unless the BOnd hereinafter mentioned shall be subject to ~rior redemption and shall have been duly called for previous redemption and payment cf the redemption price duly made or provided for, Chesterfield County~ Virginia, will pay to %he ~ear~r hereof at the principal office of Bank, in the City of , Virginia, ur at the option of the holder at the principal office of Bank, in the City of N~w York, New York, the sum shown hereon in such coin or currency of the United States of ~erica as ab fha tXme of ~uch psyment ~$ legal tender for public and private debts, being interest then d~e on its Public Improvement Bend, Series of 1982, dated June 15, 1982, and numbered Clerk of the Board of Supervisors Chairman of the Board of Supervisors {PROVISIONS FOR REGISTRATION) This send may be registered as ~o principal only in County Treasurer cf chesterfield County, Virginia~ as ~egistrar, in the registration blank below. After such registration, ne County and the paying agents ~or th~ BOnd unte~ mede on such discharged ~rom such registration by being transferred on such transferabl~ by delivery, ~uch registration to be similarly note( ~egistratlon of this Bond as to principal ~hall not r~train th~ negotiabiity of %he coupons appertaining hereto merely by delivery. Date of ~here must be ne writing in the space below except by the Registrar.) Registered Signature of Kegistrar Section 10. Sale of Bonds. Th~ County AdministratOr is hereby authorized and directed to provide for the sale cf the Bonds by publishing or causing to be published a Notice of Sal~ o~ the Bonds end by distributing or causing to be distributed to prospective purchasers of and investors in the Bonds the Notice of Sale; a form of Propoual fei the p~rehas= of the Bo~ds and a Preliminary Official Statement of the County relating to the Bonds. Such publication of the Notice cf Sale shell bu made in The Bond Buyer, a finanoLal newspaper publishe~ in the City of New York~ N~ York, one time at leuut five (5) days prior to the date of sale u~ the Bunds. The Preliminary offical statement shall be in substan~ially the form thereof prexented at tkiu meeting, and the Notice od Sale and form of Propesal shall be in substantially the following me~pective forms, in each case with ~uch modifications an~ additions (1) as are necessary tu complet. the same or to reflect th~ details of i~uanCe of the BOnd~ or changes in cireumstance~ and (ii) as the County Admin{~trator, based on the advice of the County's financial advisors and legal counsel, judqes to be in the best interests of the County: 82-145 "N©?~CE OF SALE CM~TERFIELD COUNTy, VIRGI~%A $22,500,800 ~otice is hereby given that ~ealed proposals for the pu~shase of S22,500,008 h~egate mrinclpal amount of qeneral obligation Public Improvemdut Bonds, Series o~ 19S2 (the "Bonds"), of Chesterfield County, Virqinia (th~ "County"), will De received by or on behalf of the County at the o~fic~ of the Treasurer of thc Commonwsalth o~ Virgi~ia~ Room 10t, Finance Building, Capitol Square, tickmend~ Virginia 23215, until noon, ~irginia tim~, on May l~, I982, at which time and place all proposals will ~e publicly opened~ The Bonds will be dated as of June 15, 1982; will be in coupon form registrah]e as to principal only; will be of the denomination of $5,000 each; will b~ar interest payabl~ December June la; and will mature On Jnne 15 in the amounts as follows~ each of the year~ and in Principal Principal ~ear Amount Year Amount 19~4 1~125,00~ 1~9~ 1,125,000 1985 1,125,000 199S 1,125,08~ 1986 1,12~,000 1996 1987 1,12~,0OO 1997 1,125,000 1988 1,125,800 1998 1,125,000 1989 1,125,000 1999 1,125,000 1990 1,125,000 2000 1,125,000 1991 1,~2~000 2001 1,125~800 1992 t~125,000 2002 1,125,800 1993 1,125,000 2003 1,125,000 The principal of and premium~ if any, and interest on the Bond~ shall be payable at th~ principal o~ica of tank, in the City of · Virginia, er, at the optzon of the holder ~hereof or of the cmunons pertaining thereto, ae the case may be~ at th~ principal off~ce o~ Bank, in the City of Ne~z ~erk, New York, a~ the paying agent5 for the BOndu~ in such coin or currency of the United States of America as at the respective dates of payment is legal ten,er ~or public and private debts, The Bonds maturing prior to June l~, 1D93, shall not be subject to redemp%ian prior to their stated ~aturities. The Bonds ~uturinq on and ~ftez June 15, 1993, shall be subject to redemption at the option of the Conntv prior to their stated ~aturities at any time on or after Ju~e L5~ 1992, in whole at any time, or iR Dart from time to time on any interest payment data in inverse order of maturity and ~y lot within a maturity, upon payment of the principal amount of the Bond~ to be redeemed together with thc interest accrued tkereon ts the date fixed for r~demption plus a premium of one-quarter of one percent (1/4 of 1%) of the principal amount of each Bond to be redeemed for each twelve (12) month period or Daft thereof b~tween the date fixed £or redemption and the stated maturity date of such Bond. The Bonds ars te be issued for the purpose of f~nancinq the costs of various public impfOvument projects of the ¢ountv. The full faith and credit of the County shall be pledged to t~e pa~vm~ent of the principal of and interest on such tends az the ~ame become due. ~or the payment of such principal and inter~t, the County has power and will be oblieat~ to l~vv ad valorem taxes without limitation as to rate o~ amount on all prooertv subject to taxation by the County. ~id~ers shell speqify the rats Or r~tea of interest per annum to be borne by tko Bonds, to be expressed in multiples o~ one-eighth {l/Git) or one-twentieth I1/2Oth) of One percent {t%). Bidders shall not be restricted as to th~ number of rates which may be named~ provided that all ~onds maturing on the same date must bear interest at the same ~ingl~ rate from their date to ~uch maturity date, which single rate of interest shall be represented by a single coupon. ~o bid will ~e considered less than all of th~ Bonds oz for a price le~s than the principal amount thereof er mo~e than one hundred and two percent {I02%} of the principal amount thereof, plus accrued interest from the date of %be ~nds to th~ date of their delivery. Unless all proposal~ are rejected [h~ Bon~s will be awarded on May 12, 1982, to the responsible bidder offering to purchas~ the ~onds at the lowest "True" or "Canadian" interest cost to the County, such co~t to be computed by d~ubling the ~emi-onnual interest rate (compounded semi-annually) necessary to disoount the debt service payments from :hqir respective payment dates to the date ~f the Bsnd~ and to the price bid, not including interest accrued to the date of delivery. The right is reserved to reject any and all bids or to waive any irregularities Or informalities in any bid. Chesterfield CQnnty~ Virginia~ Public Improvement Sends, Series of 1982" addressed to the undersigned an~ must he accompanied by of $22,$Q0,000 payable to the order of Chesterfield County, Virglnia~ as a ~uafantee of good faith on :he part of the~bidder. No interest will be paid by the County on such good faith deposit. Good faith check~ oi unsuccessful bidders will be promptly returned to the representative thereof upon the award of the Bonds or rejection of ~!1 proposals, as the c~se may be. The good faith check of the successful bidder will be deposited by the County and the proceeds thereof credited against the purchase price due for the Bonds,upon their delivery or retained as and for liquidated damages mn the event the successful bidder fail~ to t~ke up and pay ~er the Bonds in acccrdanQe with its proposal~ Tko Bonds will be printed at the expense of the County. Delivery of the Bonds, properly executed, wil~ be made to the successful bidder in New York, New York, on June 15, 1982, Or as balanc~ of the purchase price~ including any premium of~ered~ ~.us~ be made in federal funds. The County will furnish on delivery of the Bonds the opinion of WQQd& Dawson, New YorR~ New York, approving the validity of the Bonds, which opinion will also be printed on the baok~ e~ th~ BOD~S, ~ogether w~th the USual closing doenment~, including a certificate that no litigation i~ pending affecting validi~ of the Bonds. It i~ anticipated that CUSIP identification numbers will be printed on the Bonds, but neither the failure to print respect ~hereto shall constitute cause for failure or refusal by the successful bidder ~or the Bonds to accept delivery of and CUSIP identification number Ehall constitute or be~deemed to be a part of a~y Bond or a part of the contract evidenced thereby and no liabilmty shall e~tach ~o the County er any of its officers or made thereof, All expenses in relation to th~ printing of CUglF identification numbers on the Bond~ sh~ll bs paid for by the for the assignment of such numbers shall be the responsibility of ~nd shall be paid for b~, the successful bidder Mos the Rends. Requests for proposal forms, for the Preliminary Dfficial Statement pertaining to the Bonds and for furthe~ informatiQn should be addressed to Mr. Richard L. Eedrick, County ~2-147 Adminlstrator~ Chesterfield County, Chesterfield County Courthouae, Chesterfield, Virginia 22832, ur to Wkoat, First ~eourities, Inc., 707 ~ain Street, Richmond, Virginia telephone ~04-~49-1311. Proposal forms and the Preliminary Official Statement may also be obtained at thc office o~ Dawson, 48 Wall Street, New York, NOW York !O00~. Richard L. ~edrick County Ad~inistrator Chesterfield COunty" "Proposal For Purchase cf $22,500,000 General Obligation 9ublic Improvement Bonds, Series of 1982 , 1982 Mr. Richard L. Hedrick County Chesterfield County Roo~ 1Ol~ ~inance Building Richmond, Virginia 23215 Dear Sir: We offer to purchase all, but not less than all, of $22,500,~00 aggregate principal amount of general obligation Public Improvement BOndS, $~ries cf 19~2 (%he '~Bond$"), of chesterfield County, Virginia, to be dated June 1, described in the Notice of Sale of the Bonds 9ublished by the County in The Bon~ ~uyer, ~ew York, Ne~ York, at th~ price of Dollars ($ ), which is % of the par value thereof. We will also pay accrued i~tera~t from the date of th~ Bonds to the date of %he delivery thereo~ and payment therefor. Th~ Bonds shall mature on J~ne 1S in ~aeh of the years and in the amounts, end shall bear interest payable December 15, 1982, semi-annually thereafter on each D~oe~Der 15 and Jane 15 &' the rates per annum, es follows: ~rlncipal Interest Principal Interest Year A~o~t Rate Year A~O~ Rate % % We ~nelose herewith a~ a good faith deposit a certifis~ or bank treasurer's or cashier's chock for $450~000 payable to the order of Chesterfield County, Virginia. Such check is to be returned to u~ if ~his proposal is not accepted. If this proposal is accepted~ such check ~hatl be deposited by said County an~ ~h0 proceeds thereo~ applied in accordance with the aforesaid Notice of Sale. It is agreed that nQ interest will be paid on suck qoo~ faith check or the proceed~ ~h~reof_ Tkis 9rcposal i~ submitted in aeCord~nc~ with and sub4ect to all provisions contained in the aforesaid Notice o~ Sale, which Notice of Sale is hereby made a part of thi~ 82-~48 The n~me$ cf the'underwriters who ere associated for the purpose of this proposal are either listed on the reverse side hereof ox on a separate sheet attached hereto. (Author~z~ Offmoer) No addition or alteration, except as provided above, i~ to bo ..~ade to this proposal. [ otc: The follow~ng is stated for lnfo.nmatlon only and %~ mot a part of the above bid. The True or Canadian fntere-~t cost for. the above bid, computed in accordance with the Notic~ of ~aie ~s %.) ~ec~icn IQ. Filin~ cZ This Resolution~ The COunty Attorney is hereby authorized and d'~cted to file a copy of this resolution, certified by the Clar~ of this soard to be a true and correct copy hereof, with the Circuit Court of the County ef Chesterfield. section 11. Invalidity of Sections, Paragraphs~ Clmu~ Or Pr~visions. Tf any section, paragraph, e!euse or provision of this resolution shell be held invalid or unenforceable for any reason, the invalidiKy or unen~orceabilltv of such section~ paraqr~ph, clam~e or pro~ision shall no~ affect any of the remaining post,cas of this resolution. Section 13. E~adlngs of Sections. The hea~lngc of the Vot~: Unanimous Mr. ~edrick stated thi~ tlm~ was s~t for a work session to discuss tam proposed sewer connection ~eo increases. Mr. Quaiff presented and explained several charts to the Board which included cost of providing sewer service to lets ~n new subdivisions; a cost summary of providing sewer service on completed projects; a cost summary of providing ~ewer service for projects authorized, under study or under construction; and a comparison of aetu51 revenue received from connection fees with revenue f~c~ proposed corms=rich fees. Ee stated that if the new Ordinance i~ not adopted, costs will continue to ri~e and majority of connections will be from the new home buyers. Mr. ~eokman Stated he did hot feel it was reasonable on the charts base th~ figures on connection fees at $300 or $600. Kr. Quaiff 82-149 "3 bond con~itment, otc. Ms s~ated that he could agree to the $1,500 connection fee at this time with increase~ periodically but he could not agree with the 60% at this timn. He inquired i: the Sew~ ~yst~m were a utility system or a business. Mr. Ouaif: stated that to defer adoption of the ordinance and the rates would possibly allow others to come in under ~he old rate. Mr. Daniel insnired how much money would be lost if a lesser fee wer~ adopte~. Nr. Quaiff ~tated that p~ojections were based on the qreate~ per cent comin~ from new hu~es. ~s stated that existing homes will not generate anything at the new rate. He lower rates at this time. Es added further that money ~or ~hose other ¢×isting subdivisions for service. Nr. Bookman stated ~hat people voted for the bon~ issue and they should ~ served. He stated that he could agree with the $1,200 is getting to a progressive poin( in the system. ~e stated he that the system is nos paying for itself in that, from the is available. that the County requires 70% in old subdivisions, but ether ~urisdiction9 require I00~ connection. He 2nuulr~d how the ~oun~y could ask builders or home buyers to go up on their fees older subdivisions are putting the syste~ in the hole. ~e eta~e( he could se~ a moratorium coming or re%es so high that monthly She s~a~ed that subsidy is the ~uestlcn. 5tr. Bookman stated thi~ improvements. their homes, did not pay mOn%hty service bills, etc. Mr. Daniel stated that he felt s report should be prepared regarding how basis and this would be hard ~o ascertain accurately. Mr. Denis ~uggested using past trends to eempil~ the information which he fet~ would giv~ the Board an idea of wkat to e×poct. considered. 14. Mr. Bob Shrum, speaking on behalf of ~ke Richmond ~ome Builders Association and as spokesman for the South~ide ~oms Builders Association, stated ~ha~ ~key worked with staff and proposed an increase hi~her than what is proposed by staff. ~e stated that thi~ i~ a firg~ but that tko situation is worse than it has ever been. He stated they will not be abl~ to paSS ~he increase on to the home buyers but felt this was imperative ~or the growth of the County. He stated that he, person~lly, voted ~or all the bond issues and fel= the consumer will continue to do so. He stated that the County has to look at problems in th~ future and without the increase, development in the County will stagnate. He stated their proposal will generate more money than the County's proposal and those people ~ho need sewer will pay for it. Mr. O'Neill stated thla i~ the first ~ime he has ever seen %he hume builders suggest a higher increase than the County which is evidence all reati~e the County is facing problems with the system.~ Several alternatives were suggested such as using a portion of the County's proposal and a portion of ~he Home ~uildars'~ =barging a fi~cd fee for connections a% the time cower is a~ailable or a larger fee if connections are made after a certain date~ etc. After further ~sc~sa~cn, ~t wa~ agreed that a decision ~oul~ not be made until the April ~ 1982 meeting ~o which time the o~dinance had been de~erred. On motion of ~r. Daniel, s~sonded bV FLr. Dodd, the Board went into Executive Session to di~cnP~ real estate mab~er~ as p~rmitteO by Section 2.1-344 (a) (~) of the Code of Virginia, 1950, as amended. On motion of Mr. Dodd~ seconded by Mrs. Girone, the Board approved and authorized the Chairman to execute a r~al e~tate purchas~ contract for 2± ~cre$ of land at ~he Chesterfield Indus%rial P~rk to Strahan, Ink and Lacquer Corporation et $17,500 p~r acre for a parcel of land located on the southwestern si~e of I4hlte Bark Terrace running approximately 190 fee~ along White Bark Terrac~ in an easterly direction beginning from a line extended southwesterly fr~n the western boundary of the parcel owned by Frito-Lay. On motion of ~r. Do~d~ seconded by Mrs. Girone, the Board approved and authcrize~ the Chairman to execute a real estate purchase contract for 1.5± acres of land st the Chesterfield County Industrial Park to Howard T. Beckman at $17,500 per acr~ for e p&rcsl of ].and ad~oining the ~outhwe~tarn property line of the parcel owned by the Church of the Latter Day Saints, which Parcel fronts approximately 225 eee~ on Virginia Pine Court ~x=ending westerly from th~ intersection of the ~outhws~tern property line. of th~ Church of the Latter Day Saints property and ?irginia Pine Court. 82-151 Hr. Hedrick welcomed ~enat~r Frederick Gray, Senator ~va Scott, and Delegates George Jones, Bob Russell and John watkins who were present. He statsd this time had been set to d~scu~ with the legislative delegation the County's primary road needs, He stated that if time permitted, the Board would al~e llke te dizeus~ th~ State Water Control Board and scwsr allocatien in the James hirer. Mr. George Jones stated that there was a battle in the General A~mbly which was not wen regarding the sales ts× and changing of the fun~ing formula for roads for the County. H~ cenmendsd the aid received from ~r. Dexter williams who was available a~ nesdsd. Mr. Jones stated that in calculating figures, the existing ~holesal~ price of tax was how the State budget was determined. He Statsd that it is an optimistic figure an~ it will nrebably be short ~y 2~-30% because ~he price has dropped which was not antici~ate~. Mr. Dexter Williams stated that the entire Highway Department construction budget for 1983 is $650,Q8O,000. He stated to salve chesterfleld's ~oad needs and d~£i~iencles up until 19~5 including two, four and six laning Toads $500~DQO,000 is needed. He stated that in 1977, 14 priorities wuru submitked to the Highway D~pa~tment and the two which have been comDl~tsd are the four Ianfng of Chippenham ~nd the widening and interchange at Route 60. He stated it was felt that within th~ next four years, there ~ay not b~ a construction program by =ha Highway Department ~or the County. He stated that the last three 6-Y~ar Plans for secondary ro~d~ have seen a shortfall in £und$. He stated that the 1985 needs primary projects in the County in $155,000,000 and the 6 y~ar forecast is $9,000,000. ~ir. Williams reviewed and discussed other praject~ in the Co%~mty including Turner Road, Route 10 widening, signals an~ regulating of traffic at Eopkins and Chippanham, Hugusnot Road, Powhite Parkway, etc. ~e reviewed the Route 1-~01 bridge, the Route l0 bridge project at Falling Creek and the Templs Avenue project which are not important to tlc County's highway system. Mr. Dauiel stated when the Route lO bridge is done, he would like the last portion to Chippenham to be four laned as well, Mr. Russell inquired abou~ the Temple Avenue project and how much a£ a joint edfert this would be for the County an~ other jurisdictions, ~r. ~adrick ~teted tha~ this pfu3ect i~ of vital concern to Colonial Hedghts and ~rince George but we are in competition for highway funding for this project and other projects in Chesterfield. Ee stated there were s~me areae for negotiation h©weYer. Mr. Williams stated that Powhite is not set up for fundin~ under the primary ~ystem based on allocation but that the County might consider alternative means of funding far this project. Senator Gray stated he felt the relationship between the County and the Highway Department should bs improved. Mr. O'Neill stated he had tried to improve =he relationship tc ne avail. Senator Gray stated the ~ighwav Department should realize what an economic asset Chesterfisld County is and can be if more and batter roads were constructed which would pramote ~ndustrial development, etc. ~r. Jo~ss statsd that there ar~ c~rtain individuals who try to foster th~ bad relationship between the County and th~ Highway Department. Senator Gray stated this was true and that during anne×sCion, this became more visible. Mr. Russell stated he felt de!atica of the Temple Avenu~ project would begin a hsd relationship in those jurisdictions involved. Mr_ ©'N~ill stated that he did not feel funds which could be coming to Chesterfield shoul~ be placsd on that project when 82-152 agreed that a phrase or sentence should be included which indicates the needs as li~ted are not ~ubmitted in any priority order. On motion of the Soard, the ~tatement, a copy of which is filed with the papers of %his ~oard, was approved with the inolusion of a statement indicating the road need~ were ~ot li~ted in any priority. M~. Daniel excused himsmlf from the meeting. Engineering, who is working in conjunction with Austin as~imiIative capacity of aha James River is less than originally below ~ ppm. Me stated that under the plan, the industrial County. ~e advised %ha~ aha ~tate Water Control Board is in at the presen~ plan% location and a new diEch~rge located near discharge 16 mgd and Proctors Creek 10 mgd for a iota% B0D allocation of i1~734 Ibs,/day, M~ ~ated Alternate 1 would 8~420 lbs~fday. He mtated Alternate 5 would provide for two wo~ld have a diseharg~ of 30 mgd from a new plant n~ar Dutch ~ap, Fallin~ Creek a discharge of 16 mg~ and Proctors Creek a discharge o~ 10 mgd for e to,al BCD allocation of 10,193 lbs./day. ~tr. Painter grated tha~ also the grate Water Control Board Richmond plant. He stated the State Water Control Board had this incog~is~ency is %ha~ ~enrico is still under ~ke 1974 plan provide advana~d ~reatment which will double ~he capital costs the Henrico Plant is bein~ built ~o a sizm that will probably not need enlargement until beyond the year 2000 and that this plant is receiving 75% federal funds. qo with a modification of Alternatm I, which would allocate an with all of the conditions in th~ original Alternate 1 remaining 82-153 Mr. Hedrick stated this was purely a political movs and it was ~elt that the delegation ~ou~d held in thi~ area. He stated that three members terms on the State Wate~ Control Board will exDire treatment, nothing more. Mr. Watkins requested addlt~nal information as to connect£on fees, projections, e~c) which could allouation. It was generally agreed the Board would not hold a w~rk session on the 6 y~ar ~eco~dary road ~an at this tim~ but at 9:QQ a.m. on April 28, 19S2. On motion of Mr. Dodd, seconded by Mrs. Gi~one, the Board adjourned at 5~00 p.m, ~ntil 9:UD a.m. on April 28, 1982. Ayes: Mr. O'Neill, Mrs. Girone, ~[r. ~©okman and Mr. Dodd. ~Pfa~d L. Badrick County Administrator ~. }I~lzn O'Neill, Chairman 82-154