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08-11-1982 MinutesBOARD OF SUPERVISORS MINUTES' AUGUST 1I~ 1922 ~upervisors in Attendanc~ Mr. E, ~[r. C. L. Bookman ~ir. ~arry Mr. R. Garland D~dd ~r. Richard L. ~edrick County Administrator Staff in Attendance: Chief Robert Sanes, Fire Department Mr. Phil ~ester, Dir. of Parks and Recreation Mr. ~lmer Sedge, A~t. County Administrator Mr. Richard McElfish, Environmental Eng. Mrs. Mary A. M~Guire, Ce, Treasurer Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Dir. of Communi%y nev~lop, Mr. Robert Painter, Dir. of Utilities Mr. Jay St~gmaier~ Senior Budget Analyst Mr. Robert Waqenkneeht, Library Director Mr. Dexter Williams, Chief of Trans. Plan. Mr. O'Neill called the meetin~ to order a% the Courthouse at 10~05 a.m_ {EDST). Mr. BOo~J~an gavm the invocatien. Mr. O'Neill stated that Yirs. Gircne may not bm in attendance at the meeting today a~ there was an illness in bet family. Mr. Daniel presented Mr. Eedrick with a copy of the Virginia Review which cover wa~ of M~. ~drick recognizing him as the r~cipient of the J. Sergeant Reynolds Award for Outstanding Public Service by the Virginia Chapters of the American Society fei Public Administration. He stated that this s~eaks highly of the County and of its Administrator and congratulated ~r. Mr. Robert Wagsnknech% was present and stated the formal contract with the Appomattox ~e~ienal Library System had been signed which contract provides for a free exchang~ of library services for citizens between the County and the Appomattox Regional Library System for which the County has relinquished ownership of its bookmobile. He stated this agreement expire~ on July 30, 1983. ~r. Dudd encou~ag~ the entension of this agreement after that date as he felt it wa~ nest beneficial to all involved. Mr. ~edrick stated staff would investigate all alternatives for this extension, He further co~T~ended Mr. Hedge and Mr. wagenknecht for finalizin~ this agreement. It was generally agreed to defer aporoval of the Minute~ of July 2~, 195~ until later in th~ day. Mr. James Bowen, Superintendent of Parkm, presented the Board with a check in the amount o% $40,844.~3 which repremented Pocahontas State Park. He stated that the Forestry Service has also felt the economic Crunch in that they have lost two 'full-timm employees and their conservation pco~r~m has been eliminated w~iah also involved several employees to help in the parks system. Mr, Bowen introduced MY. John Bsldcck, Ranqer of ?ocahonta~ Park~ who was also premeDt, Mr. O'Neill accepted the ~heok and stated the County's appreciation. Pn motion o~ Mr. Daniel, seconded by Mr. Dodd, the Beard adopted the following resolution; Whereas, Chesterfield County is fortunate to have Peoahontas State Park located within its jurisdictional boundaries7 and Whereas, Pocahontas Park p~ovides n~cess~ry and healthy recreational activities for the enjoyment of its citizenry as well as those residents of other jurimdictions; and Whereas, The State makes available for male~ at a reasonable rate, th~ purchase of forest products by County r~si~ents and others which aids in the conservation of fuel. Now, Therefore~ Be It Resolved that the Board of Supervisors of Che~ter£ield County acknowledges and apDreciates fuDds received On the sale of forest p~0ducts from Pocahontas State Park and further offers its support and assistance to the Park System when needed. Ayes: Mr. O'Neill~ Mr. Bookman, Mr, Daniel a~ Mr. Dodd. St wao g~nerally agreed to de~sr discussion of the new proposal for health care insurano~ for e~ployeee un, il later in the day. Mr. Stegmaier stated the School System had rsquested a budget change accepting a special grant in the amount of $4~,000 for Social Skills Training. Nr. Daniel inquired hew this would affect the budget. Mr. Steg~aier stated that these fund~ were not included in the School System 1882-$3 budget. On motion of !Mr. Boo~d~an, seconded by Mr. Daeiel~ the Board appro=~d and authorized the County Administrator to accept a social skills iTraining Grant in the amount of $48,000 and further appropriated these funds to 14~-1-21496-0000. Mr. Bookman, ~. Daniel and' Mr, Dodd. motion of b~. ~eniel, meconded by Mr. Do~, the Board approve~ ~rogram for 19~2-~3 which funds have been budgeted. ~r. Hedrick stated that a request from th~ Parks and Recreation ~epartment had been submitted to convmrt part-timm to full-time :ositione a~ these eight employees work 40 hour a we~k on a regular basis. He stmted this had not been detected until khis ~ime. Me stated the current policies in the Personnel Department ~ill not allow thi~ type of situation to recur. Mr. Do~d inquired if conversion of these positions would make ic harder t0 eliminate them mhould the economy continue as it has. Mr. ~ad~ick stated that the Board ~ould hav~ to ~ake a d~cieion On hhe jobs and responsibilities of the individuals and services people ~hould be hired to accomplish a specific job needed and after that, the position $~euld be eliminated. ~e stated that When prep~rin~ the budget, full-tine positionswere considered that when the Board adopted the budget, %hey had decided en stated he felt the administration was responsibl~ for working within those guidelines tO see that this is accomplished and not they remained within the established guidelines. par~ o'£ the public an~ the Board with regard tO which direction tha~ in 1~73~ th~ Board initiated a parks system which objective stated the B©~rd reviewed the budget and level of servicag which the departn~ent i~ providing. ~e stated that the fee structure cautioned in the future ho hire part-time people only on a job- need. which i~ calculated ~o bs $20,000 to be absorbed in the current had be~n prior to Mr. Eedrick's employment ~ith Chesterfield 82-337 iO.A. approved and authorized the County Administrator to execute any necessary documents for the acquisition of a portion of the property for the County's new Dutch Cap Fire Station wf~ich settlement agreement {a copy of the proposed condition~ for the Battlement is outlined and filed with the papers o~ this ~oard) has been negotiated by the County Attorney and is acceptable to Ease Coast Oil Corporation~ the owners of Sunset Memorial Park and the County Fire Department. Ayes: Mr. O'Neill, Mr_ B~okman, Mr. Daniel and Mr. Dodd. Absent: Mrs. Giroue. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approved an~ auth©riz~d the County Administrator to execute any necessary documents for the renewal of a lease for tbs Department of Economic Development from Airport Technical Associates until July 31, 198~ ~zhich rent will be $6,600 for which funds have been approved in the current year's budget. Ayes: Mr. O'Neill, Mr. Bookman, Mr. Daniel and Mr. Dodd. On motion of ~L~. DodO, seconded by Mr. Bookman, the Board approved end authorized the County Administrator to execute any neeess.azy douuments for a lease agreement ~ith the Federal Aviation Administration for a r~met~ ground-air radio system ~o be installed in the County Airport at an annual rent of $100 per year which ~3i~1 b~ on ~ year-to-year basim, auKoma~ioally renewable until 1997~ Ayes: Mr. O'~eil!, Mr. Bookman~ Mr. Daniel and Mr. Dodd. Absent: Mrs. Girone. ME. O'Neill stated that this would be the Wirer time direct oo~munioatiens will b~ available ~rom the instrdment flight plans between th~ tower at Byrd Airport and the aircraft on the groun~ ut the County Airport. Mr. Eedrick advised ~h~ Board of outstanding appointments. Mr. Daniel requested that a ~eport be prepared outlining what the responeibilltie~ are of the Transportation Safety Commission. On motion oi Mr. Bookman, seconded by Mr. DO~, the Board made the following appointmentsfreeppoint~nt~ to the Board of Appe~l~ of Chesterfield County f~z the Uniform statewide Building Code for term~ as indicated: 1. Appointed. Mr. G. Warren Vaughan, until ~uly 31, 19B7. 2. Appointed Mr. Robert J. Leipertz, Jr. until July ~1, 19~6. 3. Appointed Mr. Elwood F. Holton until July 31~ 4. Reappointed Mr. David L. Cart until July 31~ 19~4_ Appointed Mr. A. W. Dunbar until July 31, 1983. Ayes: Mr. O'neill, Mr. Bookman, Mr. Danie~ and Mr. Do~d. Absent: Mrs. Girone. It is note~ that Mr. Gerald 'Speaks' term will expire on March 9, 1983 and he will continue =o serve until that date at which time the membership of the Board will revert back tO the five members. On motion of Mr. Dudd, seconded by Mr. Bookman, the Beard: 82-338 iO.B. 10.D. kuthorized the County A~mlnistrat~r to enter into a contract with the five (5~ residents, who~e properties front East River Road between Third end Fourth Avenu~ to secure funding for one-half of the actual construction Cost, not to exceed $4,000.00, for the proposed concrete sidewalk. Waived %he County's competitive bidding requirements as permitted under Section 2-t0 of the County Code, for 470 linear feet of standard CO-6 curb and gutter {which includes demolition of the existing ~idewalkr grading, and drop inlet. 3. Approved a change order not to exceed $15~000.00 (CDBG Funds) ~or drainage to the Piedmont Construction Contrac= for water and ~ewer line r~placement in Ettritk. 4. Requested ~h~ Virginia Department of Highways nad TransportatiOn to construct, to State ~tandards ~or acceptance, a concrete ~idewalk along the southside of East River Road between Third and FOurth Aven~es on an accounts receivable basis for one-half of the actual construction cost. Ayes~ Mr. O'Neill~ Mr. Book~an, Mr. Daniel and Mr. Dodd. Absent: Mrs. Girone. on motion oC Mr. Daniel, seconded by Mr. Dadd, the Board adopted ~he follewin~ resolution: ~hezeas, the Bu~ord Road bridge OVer th~ Norfolk Southern Corporation railroad tr~cks in Ben Air currently carries a weight limit prohibiting irs ~se by ~ire engines; and Whereas, fire engine routes bypassing the Buford Road bridg~ are longe~ than necessary and cOnStitute unnecessary delay in Whereas, ~he Norfolk Southern Corporation voluntarily ha~ ~fered to contribute to the cost of replacing the Buford Road bridge. Now, Therefore, Be If Resolved that th~ Chesterfield County Board of Supervi~or~ recognizes Norfolk Southern Corporation's contribution as exemplary of a responsible member cf' the co--unity and ~xtends the sincere appreciation of ali ~embers of the Board of Supervisors to Norfolk Southern Corporation for their contribution+ Ayes: Mr. O'Neill, Mr. ~ookman, ~-~. Daniel a~ }~. Dodd. Abzent: Mrs...Girone~ Mr. Daniel expre::ed appreciation £or staff's ai~ in obtaining this assistance from Norfolk southern Corporation. On motion of Mr. Dodd, ~etcnded by Mr~ Daniel, the ~eard approved the installation cf a street light at 2347 Coxendale Road with any necessary ~und~ to be e~pended from the Bermuda District Sbree~ Light Funds. Ayes: Mr. O'Neill, Mr. Bookman, Mr. Dani~i and Mr. Dodd. On motion of Mr. Daniel, ~econded by Mr. Bookman, tbs Board transferred $8,862,21 from the Indus%rial Airport Park R~serve Account, 111-t-00880-00~, to the White Bark Terrace Account, 330-1-923Q5-4393, for a previously executed contract with 82~339 10 .?. ~tami~ E. Lyt~le and Company for construction of Whit~ Bark Terrace. Ayes: Mr. O~Neill, Mr. Bookman, Mr. Daniel and Mr. Dodd. Absent: Mrs. Girone. Mr. McElfish stated that in 1974, while Chesterfield Msll was in ~he process of desiqn it was determined that the drainage problem in th~ overall area Was of such a seYare nature that the Mall or o=her properties could not develop as it would be financially impossible to in~t~ll the required drainage structures. He stated the County was approashed by the developer for assistance and the County established the Routs 60/147 Drainage Di~t~ict. He stated that in coordinating thi~ drainage district design and with the con~truotion of th~ ~ai1, a problem arose that was addressed in such a way that now~ under curre.nt policy, prohibits State acceptance of ~all Drive and Mall Court. He stated the problem wa~ that the Mall chose to mnsta~l a fully-coated, me=at flow bitumlnous pipe to drain the majority of the Shopping Center property and that pipe was oversized to drain upstream Ne stated normally this would not cause a problem as it would be a privat~ systsm~ however, th~ Mall then proceede~ to dedieat~ to ChestsrfAeld County, Mall Drive and M~ll Court which would drain through the metal pipe. ~e stated that ~he current policy is that concra~ pipe is rsqulred in all public easements. stated staff has been w~rking with the developers of the Mall and an adjacent property owner to have Mall Drive and Mall Court accepted into the State SyStem. He stated ~he developers have agreed to per£orm a few necessary items for state acceptance but h~ve a~ked that prior to sp~ndfng thi~ mo~ey, that the Board make an exception to allow the fully~eouted, smooth flow bituminous metal plp~ in the County~msintained easement in lieu of our current policy of accepting o~ty concrete pipe. Ee ~tated staff and it ia in excellent shape as well as being installed properly. Hs stated that the life ~xpeotancy of tko pipe is 90 years. Dadd state~ that i~ the B©afd a~proved this exception, a statement should al~o be adopted which indicates that the County is not interested in Changing the current concret~ pipe policy. ~r. Bookman g~a%~d he felt metal pipe is satisfactory for this installation as well a~ other projeet~ in the County and he gid not agree with the strictly concrete pipe policy. Mr. Daniel intuited who would be around in 9o y~ars to see that the pipe did last that long ~nd did not pose a problem which the C~unty would have to deal with. Mr. Bookman inquired if corroded metal pipe is any worse than some ~f the concrete plp~ which has d~eriorated in the County. ~r. McElfish stated this particular in~talletion was not but concrete pips very seldom deteriorates. Mr. O'Neill stated that if this were to be approved, that wording be inserted %*hicb would prevent th~ ~etting of a precedent. ~4r. Robert Russell, Representative to the House of D~!egates, stated he was present r~gard~ng this matter which is cf a personnel nature. ~e stated that he represented the ~unn property, which is %he adjoining property~ and the= they cannot use the property nor settle the estate until this matter has been settl%d and encouraged the Board to a~opt a resolution ascepting the metal pipe. Mr. O'Neill requested the County Attorney ~o ~rite ap?ropriat~ verbage to protect the County from setting a precedent. It was generally agreed that thi~ matter would 5e deferred until later in the day. It was ~enerally agreed to defer consideration of State Acceptance for Mall Drive and Mall Court at thi's time as it was in conjunction with the previous matter which had also bean deferred. S2~34§ ll.A.1. ll.A.2. 11 approval of contract SS2-1LCD/7{$)2112, Ground Round Restaurant, Rou~ 60, being awarded to R. R. Snipes Construction CO. because the t~me limit on the bid accepted by the de~aloper e×p~z~d AyeS: ~L~. O'~±11~ Mr. Bookm~n~ Mr. Daniel and ~Ir. D~dd~ On motion of ~. Bookman, seconded by ~%r. Dodd, the Board approved and authorized the County Administrator to exacute any SS2-11CD/7(8~2112, Grcund Round R~staurant, Route 60 Developer: glo S. Allen Estimated Cast~ $16,302.00 Estimated Count~ Ce~t: $ 6,278 - Refund tkrouqh COnnections Code: 574-1-11781-7221 Ayes: Mr~ O*Neill, Mr. Bookman, Mr. Daniel and Mr. Dodd. Absent: Mrs. Girone. Mr. Painter advised the Board cf a proposal from Midt~thian En:erprises, Inc. ~or County participation in the cost of trunk sawer to s~rve ~he eastern porti0~ of Smoket~ee. Bookman inquired if this same type of proposal would be recommended for the nsx~ developer. Mr. Hedrick indioated it wouldz i~ it were determined as in this c~se~ that it is in the be~t interest Of th~ Csumty. Mr~ Beck, an ¢orm~end~d staff on farsightedness of this proposal. Mr. Daniel inquired if another developer wanted tu d~velop his land in this area, would they pay Midlothian Enterprises, !nc~ would receive refunds through ~ewer ~onne~tion fees from off-site development only afhe~ the ~eveloper has recezved any refunds to which he is entitled~ Mr. 5edri~k s~ated that this is beneficial to the County end will provide the County with additional revenue from connec[ion fees. ~fher further discussion, it was On motion of Mr. Daniel, ~e~onded by Mr~ Dodd, resolved that the County accept the proposal ~rom Midlethlan Enterprises, Inv. fo~ County ~articipation in the co~t of the trunk sewer to serv~ the ~astern ~ortlon of ~moketree ~ follows: ~hat the County make a cash ~afund on completion of the project of $50~000, r~funds from ~ennectiea fees for the lets in Smeketree, and be allowed refund~ [rom sewer connection fe~$ from proper~, Served by the trunk ~ewer of apDroximately $57,000 for a p~riod of te~ years. )reakdewn Of th~ estimated costs is as follows: ~runk Line C~nstructicn Cost $ ~es~ County Cash Refund 50,000 >ess Refund from Connection in Smoketree ~funds f~dm Off-Site Sewer Connectionu $ 57~000 ~n~ further the Board transferred $10,000 from 380-1~720Q0-72I~ :o 380-1-72342-721~ and appropriated $40,000 from 574 Surplus to 180-1-72343-7212. ~yes: ~. O~Neill, }~r. Book~mn~ Mr. Daniel and M~. Dodd. ~r. M~drlck ~tated thio date and =i~e ha~ been ~cheduted for a ~ublic hearing to consider the vacation of a twenty foot easement .cross lots 6, 7, 8 and 9, ~louk M of Ir~ngate, S~c%icn 1. There ,anieI, sec0nd~d by Mr. Dodd, ~he followinq ordinanc~ was dopted: 82-341 Section 1, Dale Magisterial Districts Chesterfield County, Virginia, a~ ~hewn on plat thereof duly recorded in the Clelk's Office of the C~rOuit Court of Chesterfield County in Plat Book 36, at pages 38 and 39. Whereas, W. S. Cornea, Trustee, has petitioned ihs Board of Supervisors of Chesterfield County~ Virginia, tn vacat~ a twenty Block ~, Irongate, S~ction 1, Dale Magisterial District~ Chesterfield, Virginia, more particularly ~hown on e plat of record in the Clerk's Office of the Circuit Court of said County in Plat Book ~6, at pa~ee 38 an~ 39 made by Breraner, Youn~blood end King, Inc.~ dated March 31, 1980. Th~ portion o~ the subdivision pla~ petitioned to be 9neared is more fully 7, 8 and 9, Block ~, Irongate, Section 1, as shown shaded in re~ on a plat by Br~er, ¥oungblood, and Kin~, Inc., Consul%ins engineers, dated ~rch 6, 1981, and revised 9~ 1981, a Copy of which is attested hereto and ~ade a part of this ordinance. Whereas, notice has been given pUrSuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public neuessity axist~ for thc continuance of ~he easement sought to be vacuted nnd the vacation wilt not abridge the rights of any citizen. Now~ Therefore, Be It Ordained by the Beard of Supe~visor~ of Chesterfield County, Virginia. That p~renant to Section 15.1-~82 (b) of the Code Of Virginia, 1950, a~ amended, the above described easement is kas~by vacated and no longer necessary for public use. This Ordinanc~ shall be in full force and effect in accordan¢~ with Section 15.1-~82 (b) of the Code of Vircinia, 1958, as ~mended, and a certified copy of this 0rdinane~, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in [he Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant tO Section 15.1-485 of th~ Code of Virginia, 1950, as amended. The effect of thi~ Ordinance pursuant to Section 15.1-483 is to destroy ~he forc~ and effect of the ~ecording of ~he portion cf the plat vacated_ Accordingly., this 0rdinamce shall be indexed in the names of the County cf Chesterfield as grantor and Drewry's Bluff Presbyterian Church, Hi×o~ Construction Company an6 Eugene A. ~yes: Mr. O'Neill, Mr. BOOkman! 5Lt. Daniel and ~r. On motion o~ Mr. Bookman, seconded by Fr. Dodd, the Board aioDted the following resolution: Resolution of the County of Chesterfield's Intention to Co~idmr a R~sol~tio~ a~d Order tc Pursuant to Seutisn 33.1-151 of the Cods Of Virginia, 1950, as amended, be it resolved %h~ the Ckester£1eld County Board of Supervisor~ hereby gives notice that at a regular meeting to be held on September 2~, 1952, it will ucnsid~r a Resolution and 82-342 11_C.3. or,er to abandon a portion of Tuxford Road more fully as follows: A portion of ~uxford ~oad, P~ute 25~1, within gh~nando&h, Section E, as shown on a plat prepared by J. K. ?immons and Associates, dated Decsn'ber IL, 1974, a copy of which is attached to this resolution. According!y, the Clerk of the Board ~hall send a copy of this resolution to ~he State ~ighway and Transportation commissioner thereof. The Clerk shall furtheu cause ~e be published and po~tod the required ne~ices of thi~ Board's intention to abandon thio portion of T~xfor~ Ayes: Mr~ O'Neill, Mr~ Bookman, Mr. Daniel and Mr. Absent: Mrs. Girone. approved and authorized ~he County Administrator t© execnte any necessary documents for the following Con%ract~ W82-70CD/6{S1270Z, Brandywine ~orest, Sea%ion C Dev~10per: Bogese, !nc. Contractor: Southern Construction COmpany Total Contract Cost: $14,582.50 Estimated County COst: $ 1,79~.50 - Rsfund through connections for OVer~izu B~timated ~eveloper Cost: $12,784.00 Code= 366-1-1165g-7221 on motion of Mr. Daniel~ seconded by Mr. Bookman, the Board approved and authorized ~he County Administrator to exmcute any necessary document~ for Be~t Backhoe, Inc. who submitted the bid of $15,510.39 for Contract WS2-$PCD/6(S)2~92, Buford Court, usin~ P.V.C. pipe and further th~ Board appropriated $~,~S2.?i from surplus to 3S0-1=6~592-4595 with the r~maininU $11,Q2?.6g tO be paid fr0~ 3S0-1-95803-4393 (Bond Fund, Buford Road Fire Station)~ Ayes~ Mr. O'Nei!l~ Mr. Book,an, Mr. Daniel and Mr. Podd. kb~en%; ~rs. Giron~. On motion of ~r. Dmniel~ seconded by Mr. Bookman, tko Board approved and authorized the County Administrator to execute any SS2-18CD/7(8)~182~ Exxon Service Station~ Route 360 and ~enito Roads Kawai Companv, A Virginia Par=nership Total Congtruction Cost: $3Q,512.00 ~stimated County Cost~ 16,172.50 - Refund from Cennection~ Code~ 574-1-117R1-7921 Ayes~ Mr. O'Neill, Mr. Bookman, Mr. Daniel and Mr. Dodd. approved and authorized th~ Chairman and County Administrator to Bark North ~ubdivisien with the widening strip along Oenito Road being retained. Ayes: Mr. O'Neill, Mr. Bookman, Mr. D~niel and Mr. Do~d. A~sent: Mrs. Qirone. Mr. Bainter presented the Board with a roper= of developer water and sewer cou~racts executed by the County Administrator. On marion Of ~. Doddr seconded by Mr. Daniel, the minutes of July 2S, 1982 were approved as amended subject to any amendments by Mrs. Girone. Ayes: Mr. O'Neill, Mr. Deck,an, Mr. Daniel and Mr. Dodd. Mr. Hedge stated the Board had deferred consideration of a new employees' h~alth care p£Ogram until this date in order that the employee~ could be told cf the two alternatives which were b~ing considered. ~e stated that 17 companies w~re sen~ the information and sev~n responded. He stated that staff race,ended the modified proposal from Blue Cress/Blue Shield with the $250/$500 stop loss 9rovieion~ that the deficit be paid and that !IMC be hired as a consultant to assist with the implementation of the program and to audit the first year expenses. Ee stated that fund~ have bean budgeted te cover the cost of the program and the consultant. ~r. Bookman stated that he and others had spent considerable on this insurance Jesu%. ~ stated that he had been e~eptical et first but with 17 companies receiving the information, h~ was satls~ied all had ample opportunity to submit their proposals. He inquired about a stop loss aggregate for the County. Daniel questioned the cOSt oi a st~p loss aggregate f~r the County. ~r. ~app, consultant with IIMC~ stated the cast would be $427,00~ plus an additional $I15,000 which he felt ~as not feasible as the County's highest deficit in any cna year was $237,000. Mr. Bookman inquired if the funds which are collected from th~ omploye~s twice s month and paid at the end of the month could be placed into a separate interest b~aring account ~hich would gu towards the employees insurance program. Ee other methods of controlling health Care costs such as itemized statements fr~m the hoapitale~ having the insurance risk manager a~sw~r questlens and review claims for the employees, etc. He stated that he did not agree with the hiring of a consultant but that the insurance risk manager 9osit~on be filled and this person could Be responsible for the health care insurance as ~ell. Mr. O'neill stated that a risk manager would not be able to handle all the responeibilitie~ plus reviewing the insurance claims. Mr. Bookman stated ha did no% ~eel that all claims would need to be reviewed but only a small Zr. Daniel inquired if the interest accOuet csuld be set up for the insurance premiums. Mr. aedrick stated it could but that ag high an in=crest could not be obtained for small amounts of money. He sta~ed currently all funds are placed in high intermst bearing accounts. Mr. Daniel stated thab at lea&t thess funds would be placed in an account which would accumulate towards the em. ployeea benefits and premiums. ~s. Linde Ves~ of the CEA was present. She stated that the school employe~s had been qiven a 9igure of $650,000 for the deficit. ~.k. Hedrick explained ~ha% was an accumulative deficit over several years and that is the amount that would have to ~ ~aid should the County terminate the contract with Blue Cross/Blue Shield. MS. Vess stated her appreciation for the Board deferring this matter un~il the employees could be notified even though she felt they had not r~ceived all the information necessary to make a dmtermination on the proposals. She stated the employees appreciated the Boa~d !etti~g bids to receive the best proposal for health care insurance and That this plan seems to be an improvement over that which was propesed last spring. She suggested fou~ concepts which the Board should review: That we institute an accumulative earnings trust fund on contributions so that interest ooul~ be applied towards the ~2-344 That we institute an aggregate stop lOSs that that would assume liability. That a wellness plan be established to ~dueate employees how That a choice between the present ~irst doll&r coverage and the proposed plan be given to the employees. Mr. ~edrick stated a questionnaire was distributed to employees and the majority of ~he responses were to go with a plan as prope~e~. Ms. Ves~ stated that 40% of the sohool employees have low morale and 20% ars looking for new jobs. She stated ~his is because of the 1Ow $alarie~ and the Den-administrative cooperation which is received. She strongly enconrage~ candor and cooperation between the administration and employees and tapes that the administra~ian will continue to monitor the insurance program in the best interest of the employees. ~Lr. Dodd Stated that he wa~ glad this search for the best possible insurance ~everage had ~inally been done as h~ had Dean interested in this for the pas~ fhree years. He stated tha~ he felt this was a first step in the right direction but that i~ will %aka other st~p~ to improve this to the maximum. He ~tated ~hat if a c~n~ul~ant ia hired, tha~ he LOok at other area~ in the s~a~e as well as the Country to see wha~ ia happening in the self-insurance area as this could be a choice in the future for chesterfield. Mr. ~oekman exprem$ed his gratitude ~o Mr, Yogi Berger who had On motion of Mr. Bookman, ~eeond~d by Mr. Daniel, the Board authorized ~he County Administrator to execute a modified con~ract with ~lue Cross/Blue Bt±eld to be effective October:l, 1982, with funds received from monthly payments from amploye~ to be placed into a special inter~t bearing account. Ayes: Mr. O'Neill, Mr. Bookman~ Mr. Daniel and Mr. Dodd. Absent: Mrs. Girone. Mr. Nedrlck inquired if the Board would approve paying th~ deficit. It was g~nerally agreed that this matter b~ deferred and not approved at this time. Mr. Dodd inquired what ~ervi~ the conmultanh weuld provide. Mr. Rapp slated that ~hey would monitor the financial report~ from Blue Cross/Blue Shiel~ they are an i~partial group in determining the fairness and equitability of insurance proposals as they ~erive ne ~e~ from insurance companies; ~hey will appraise the Bozrd o~ th~ changed of Denefits fo~ the ~mployees and will keep the program running smoothly. The Board requested ~hat the consultant advise the County as to what other businesses, ~evernmental agencies, etc. ar~ ~Qing in the the ~irst year's expenses. 82-345 12. Mr. Daniel requested that ns×t y~arr tkis matter be brought to the ~ttention of the Beard far enough in advance that all alternatives can be investigated and dealt with, witkout deadlines being so close. Mr. Hsdrick presented th~ Board with reports on the Board of Zoning Appeals Approval e~ Special Exaeption~ and on Posting Properties for Zoning Change~. ~r. ~edzick stated ~hat th~ ~ounty had teen formally no2ified that the roads in ~h~ following subdivisions had been o~ficially accepted into the State Secondary System effective July 2~, 19~2 Sunnybrook, SeCtion 5 Oakfore~t Drive - Beginning at end of ~tate maintenance, sxistinq State Rou~e 3092 ~rive}, e~nding southwest 0.23 mil~ to the intersection of Andradell Lane, then southwest O~03 m~!e to dead ~dra~ell Lane - Beginning at its intersection with Cakforest Drive~ extendin~ south 0.tO mile to the intersection of State Route 2790 {Roll~n~¢ay Rmad). Length 0.26 mi 0.10 mi, Spring Run,. Section B Goldenbrook Drive ~ Beginning at its intersection with Spring Run Road~ Sta~e Route 654, extending wemterly 0~07 mile to the intersection of Cloverfield Circle, %hen westerly 0.04 mile to Cloverfield COurt, then westerly 0.17 mil~ to the intmrseo%ion of Golden~rock Ceur~ then weste:ly 0,04 mils to the intersection of Edgecliff Lane~ then southerly 0.17 mile ho a temporary turnaround. goldenbrook Court - Beginning at its intersection with Goldenbrook Drive, ~×kendisg northeas~ 0.06 mile to a cul-de-sac. Edgeeliff Lane - Beginning at its intersection with Gol~enbrook Driv~ ~xtending northwest 0.13 mile to e cul-de-sac. 0.0~ mi, 0.13 mi, On motion of Mr. Daniel~ seconded by Mr. Dodd, the Board made foll~wing ~tatement with r~ard to accepting fully coated smooth flow bituminoum metal pipe at Chesterfield Mall= Exiztinq policy since the 1960's has required the installation concrete pipe within County m~intained drainage eassm%nts. The Board reaffirm~ that policy, however, ~he County agrees to accap~ the fully coated bituminous smooCh flow metal pipe in lieu of concrete pipe at Chesterfield M~ll because: 1. The pipe originally w~S ~nt~n~ed to be n~aintained as a part of a p~ivate ~ystem, bu~ the County's actions in impo~ing drainag~ diatrict and moving tO have :4all Drive and Court accepted inte the State System reqni~ed that the pipe be used within a public easement. 82-346 In bhe opinion of ~he County, the fully uoat~d bituminous smooth flow metal pipe will function in a manner similar to that of e concrete pipe. 3. Replacement of the metal pipe with concrete pipe would be extraordinarily expensive and result in only marginal ~dvantages in life e×pectancy and maintenance costs. 4. The pipe has functlcned effectively for seven years. No other exceptions will be permitted to =he County's policy of concrete drainage pipes nnles~ a merit pipe in existence prior to 1975 meet~ all the previous conditions. Ayes: ~Lr. O'Neill, Mr. Daniel and Mr. Dodd. NayS: Mr. Bookman because he did not agree with the use Qf sbrictly concrete pipe as he felt metal pipe was satisfactory for drainage and al~o bee~use be did not feel %he Board should allow metal pipe randomly in various This day the C~unty Environmental Engineer, in accordance wi=h directions from this Board, made report in writing upon his examination of Mai1 Drive ~nd Mall Court at Chestezfieid Mall shopping Center, Mi~lothian District. Upon consideration whereof~ and on motion of Mr. Daniel, s~conded by Mr. Dodd, it is resolved that M~i! Drive and Mall Court at Chesterfield Mall Shopping Cente~, Midlothian District~ be and they hereby are e~tabli~hed as public read~. And b~ it luncher resolve~, that the Virginia Department of ~ghways and Transportation, be and it hereby is requested to take into the Secondary System, Mall Drive, beginning at intersection with northern right-of-way line of the -west bound lane of U.B. Route 60 and going .16 mite northerly to the intersection of Mall Court~ then continues .25 mile northerly to a t~mporary turnaround; Mall Court, beginning at intersection with Mall Drive and going .07 mil~ easterly to a cul-de-sac. These ro&~s serve as access to Chesterfield Mall Shopping Center and the adjoining commercial development. And be it further resolved~ that ~ke Board of ~upervi~ors guarantees to the 9irginia Department of Highways a 60 ft. right-of-way for all of these roads. Mall Drive~ Plat Beck 24~ Page 15, May ~, 1975. Ma%l Court, Plat 5cch 27, ~age 15, August 27, 1978. Thi~ motioD approved contingent upon completing the work to the satisfaction of both the Virginia Department of Eighway~ and Transportation and Environmentml ~nginaerin? within 60 days. Ayes: Mr. O'Neill, Mr. hook, an, ~. Daniel and Mn~ Dodd. Absent: ~%rs. Girone. On motion oi Mr. Dodd, s~conded by Mr. Daniel, the Poar~ went into Executive Session to discuss legal matter pertaining to the pending 1-295 litigation as permit%ed by Section 2.1-344(a) (6) of the code o£ virginia, 195D~ as amended. Ayes: Mr. O'Neill, Mr. Bookman, Mr. Daniel and Mr. Dodd. Absent: Mrs. ~irone. Reconvening: It was generally agreed the Board woul~ defer discussion of Capital Improvement~ P~ogr~m until September 8, 1982. 82-347 adjourned at 3:35 p+m. un~il 8:00 a.m. on August 19, 19S2 to t~avel to Charlotte, North Carolina_ Ayes; Mr. O'Neill, Mr. Bookman, Mr. Daniel and ~r. Dodd, ABsent: Mrs. Girone. County Administrator E. Merlin O'Neill,'~r. ' Chairman ~2-~48