04-11-1983 MinutesBOA~I~, OF SUi~Ei{VISORS
MINUTES
April 11, 1983
Supervisors in Attendance:
Mr. J. Royall Robertson, Chairman
Mr. R. Garland Dodd, Vice Chairman
Mr. C. L. Bookman
Mr. ~{arry G. Daniel
Mrs. Joan Girone
Mr. Richard L. Hedrick
County Administrator
Staff in Attendance:
Mr. Robert Galusha, Dir.
of Personnel
Mr. Elmer Hodge, Asst.
County Admin.
Mr. Robert Masden, Dir.
of Human Services
Mr. Steve Micas, County
Attorney
Mr. Jeffrey Muzzy, Dir.
of Community Develop.
Mr. Lane Ramsey, Dir. of
Budget and Accounting
Mr. Robertson called the meeting to order at the Courthouse at
10:05 a.m. (EST).
Mr. Daniel gave the invocation.
EXECUTIVE SESSION - PERSONNEL MATTERS
On motion of Mr. Dodd, seconded, by Mr. Daniel, the Board went
into Executive Session to discuss Personnel matters as permitted
by Section 2.1-344 (a) (1) of the Code of Virginia, 1950, as
amended.
IIvote: Unanimous
Reconvening:
WORK SESSION ON BUDGET
Mr. Hedrick reviewed the qoa!s and objectives of ~cbe n~aud which
were:
i. Maintain existing tax rate;
2. Maintain current fund balance ms a minimum of $4,500,000;
3. Maintain current service level7
4. Increase productivity; and
5. Provide needed salary adjustments.
Mrs. Girone stated that maintainin~ the existing tax rate is
ia sensitive issue and we are in fact increasing taxes. Mr.
Hedrick stated we are not increasing hh~ tax rate structure but
because of inflation and growth, the amount of taxes has
increased mnd would be reflected in some tax bills. He stated
the population growth is about 3% or 4,500 people which means
that the County's projected population is over 160,000 next year.
Mr. Dodd inquired if the economy were picking up. Mr. Hedrick
stated it appeared it was as sa]~ taxes are up, building permits
are up, etc. but he felt the Cc. unty would have to wait and see.
Mr. Daniel stated he wanted a printout of what was forecast for
the County within the next three years in terms of revenues,
expenditures, etc. Mr. Bookman stated, the Board was told this was
the critical year and that that things should begin to improve in
future years.
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Mr. Hedrick stated that in some areas there is an increased
demand for services such as in .fire, schools, the court system,
etc. He stated that there is a direct correlation between
maintaining service levels by ~ncreasing services by the same
percentage as growth.
Mr. Daniel stated he would like to offer an amendment to the
proposed budget which would include a 3% cost of living raise for
County employees as he felt it was important to recognize their
professionalism and importance to the County. He stated the 3%
is being suggested as he understands this is the proposal for
other jurisdictions.
Mr. Ramsey stated that $66,000 has been requested by the
Constitutional Officers as it is that much of a shortfall in
State funding and they may have to lay off or cut expenses in
other categories. Mr. Bookman inquired if the constitutional
officers were participating in the Hay Program. Mr. Dodd
emphasized the importance of the constitutional officers
participating or questioned why the County should give the
additional funding. Mr. Hedrick stated the Constitutional
Officers have been very cooperative in the cuts they have had to
make. Mr. Bookman stated he felt all employees should be under
the same pay system. Mr. Hedrick stated that it is never clear
whether the constitutional offers are County or State employees.
He stated some years we appropriate more funds and then another
year the State might.
Mr. Daniel suggested the following be included in the budget:
1. 3% Cost of Living Increase for Employees
2. Shortfall for Constitutional Officers
3. Miscellaneous Items
$745,000
66,000
36,000
Mr. Bookman suggested the following also be included:
4. Library System - Existing Level until 1-1-84
54,000
$901,000
Mr. Daniel stated that the landfill rates could be raised to
$12.50 to generate some needed revenue. Mr. Bookman stated he
felt $11.00 was sufficient. After further discussion, the
following was suggested for revenue generating:
1. Increase landfill fees to $11.00
2. Increase "cut for turnover" from 3% to 4%
3. Delay payment for Supplemental Retirement System
4. Revise estimated increase in Real Estate
assessments from 8% to 9%
5. Reduce transfer to Airport to $74,000
75,000
225,000
125,000
169,000
63,000
$657,000
244,000
$901,000
e
Possibly reduce contingency
Mr. Ramsey stated that the experience at the Airport has been
that costs have never come that low. He stated the Treasurer
will cut off bills when it reaches a certain level. Mr. Daniel
stated that could be addressed later. Mr. Bookman stated the
fees at the Airport could be raised in December as a possible
alternative.
Mr. Daniel stated that the following items would decrease
fundings:
1. Maintain same vehicle license fee
2. Implement Hay in January
Possibly not reduce contingency
$500,000
(25O,O00)
250,000
244,000
$~94,000
Mr. Daniel suggested that all fee structures in the County be
reviewed.
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Mr. Daniel stated the County Administration should figure a way
to come up with $500,000.
There was some discussion regarding the constitutional offices
receiving a 3% raise in addition to funding received from the
State and Mr. Ramsey indicated the State had allowed for a merit
increase only so the County would have to include this. He
indicated also that the Social Services budget was submitted with
a cost-of-living raise included. He added that the Nursing Home
would have to be included which is an additional $100,000 which
was not included in the estimate of $745,000 for County
employees.
Mr. Hedrick stated that the constitutional officers had worked
with the Administration to keep the costs down and that rather
than allocate funds for the library, that they cut expenses by
attrition and maintain existing services during the course of the
year with an appropriation made later if necessary which might be
found as money from other departments may become available that
is not expected now.
Mr. Bookman discussed the purchase of vehicles on the State
contract. Mr. Ramsey stated that if we ordered now we would be
taking delivery a year earlier. Mr. Daniel suggested that the
County consider using this procedure next year.
Mr. Daniel stated that in the proposed School budget he felt
there was an opportunity for them to save money. He stated that
there is $96,000,000 that the Board is not questioning. Mr.
Bookman stated that with the defeat of the method of election,
citizens did not want the Board to do this. Mrs. Girone inquired
what the increase for the schools was. Mr. Ramsey stated 10%
increase or $5,300,000 and that County staff had originally
recommended $4,700,000. Mr. Daniel stated that the School Board
may come back to the County and ask that the 3% cost-of-living be
appropriated. Mr. Hedrick stated he felt they would be able to
cover this amount.
Mr. Bookman again stated he felt if the County were going to the
Hay System in January, that all departments including the School
system do so. It was suggested that Mr. Hedrick in the name of
the Board suggest again that they join the Hay System.
On motion of the Board the following resolution was adopted:
Whereas, the Association for Retarded Citizens - Richmond
Area (ARC) has requested clarification to the availability of
Camp Baker for use in conducting their 1983 nine week Summer Camp
Program for the mentally retarded; and
Whereas, the Board of Supervisors of Chesterfield County
recognizes that time is critical in planning such a program for
this summer.
Now, Therefore, Be It Resolved by the Board of Supervisors
of Chesterfield County that the facilities of Camp Baker be made
available to ARC for their 1983 nine week summer program for the
mentally retarded;
And Further Be It Resolved that the Human Services Director
shall work with the ARC staff to insure that the County is
properly protected against liability arising out of the use of
such facilities by ARC and that all necessary precautions are
taken to provide for the safety and welfare of individuals
participating in such program or otherwise using the facilities.
Vote: Unanimous
It was generally agreed that he Board would have a work session
on the budget on April 13, 1983 at 2:00 p.m. and that a work
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session on the capital facilities plan would be deferred to a
later date.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
adjourned at 11:45 a.m. until 10:00 a.m. on April 13, 1983.
Vote: Unanimous
County Administrator
-. /~fo~/all Rob~tson
~i~an
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