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07-13-1983 Minutes I' ~. I ! :; 3 'P E S July 13, 'J983 Supervisors in A'htends;,.~n: Mr. R. Garland Do,.]d, Vice Chairman Mr. C~ I,.. Bookman Mr. Harry G. Daniel Nfs. Joan Girone Richard L. Cou.nt_y Administrator SunorvJsors Absen~ : Nr J. Uo'zali. Robertson,. Ckairman Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Mr. Phil Hester, Dir. of Parks and Recreation Mr. Robert Hodder, Building Official Mr. Elmer Hedge, Asst, Co. Administrator Nr. William Howell, Dir. of General Services Mrs. Mary L. Lyle, Internal Auditor Mr. Richard McElfish, Env. Engineer klr. Steve Micas, County Attorney Mr. Jeffrey ~uzzy, Dir. of Community Deve ].oprnent Major Linwood Parrish, Police Department Hr. I.ane P, amsev, Dir. of Budget and Accounting Mr. David We].chons, D:[r. of Utilities Mr. Dexter Williams, Chief of Transp. Plng. Mr. George Woodali, Dir. of Economic Development Mr. James Zook, Chief of Comprehensive Planuing Dodd, in the absentee of t1~e Chairman, ca]_led the meeting to order at the Cour'theusc at '[,'):00 a.m. (EDST). Mr. Bookman gave the invocation. 1. APPROVAL OF THE MINUTES On motion of Mr. Bookman, seconded bv Mr. Daniel., the Board approved the minutes of J'une 2~ 1983 as amended Ayes: Mr.. Dod¢i, Mr. Beckman, Mr. Dani£1 and Mrs. Girone. Absent: Mr. Robertson. COUNTY ADMINISTP. ATOP,' S Mr~ Hedrick recognized an.d wr~,!cor, ed Dr_'. Fredtie Nicholas, President of John ..... ~ ~.,er Comm~mj. ty College, who was present ah the mee-h iD.q, Mr. Na. sden inhro,'~uced 'Phil. tI(~:ter who recently became Preside_mt-Elect of the Vi_rc]p.~a Recreation and Park Society. stated this confirm~ th(~ County'.~ confidence in Mr. Hester's leadership and in~tia!:].v,~. [[('~. stated a significant advantage also is %hat Congress is abouh %.~ establish a commission to He 83-357 accomplish a major study to evaluate the outdoor recreation needs of the Country which carry us into the mid-century. He stated this study is primar4!y the result of the societies such as this one which Mr. Hester wJ. 1] be leading, who are urging Congress to do this. He stated ~r. ~ester can insure that the County will have substantial inDut and hopefully, it will result in localities having flexibility for specific needs. Mrs. Girone stated that the Greenfield Athle~c Association had written a very nice letter regarf{Jng Mr. Hester and h~s staff and their cooperation. She stated the Huguenot Association was also complimentary about th,e Parks staff. She stated developing and maintaining the system at the same time is a major accomplishment for Mr. Hester as well as participating in State activities. The Board and Mr. Hedrick congratulated Mr. Hester on this election. Mr. Ramsey stated that the County had received the Certificate of Conformance for the 1982 financial statements which is gramted by the Municipal Finance Officers Association which is the second consecutive year. He stated that this is a benefit to the County because it is reassuring to a bond buyer or bond rating agency when this certificate is included in the financial information, that Chesterfield is one of about 50 counties who received this although there are a lot of cities, and that this is the first year that the Accounting staff had accomplished most of the work on the financial statement. He recognized those members of the Accounting staff who were present who had worked overtime and above and beyond normal duties. He also recognized Mrs. Mary L. Lyle who had given the technical assistance to this report. The Board congratulated staff for this accomplishment. 3. RESOLUTION RECOGNIZING VERNON J. BLANKENSHIP On motion of Mr. Daniel, seconded by Mr. Bookman, the Board adopted the following resolution: Whereas, Vernon j. Blankenship has been serving with the Virginia Department of Highways and Transportation in the Richmond District Office and Chesterfield County continuously since February 1, 1953; and Whereas, Mr. Blankenship served in various capacities such as Equipment Operator, Foreman and Highway Superintendent; and Whereas, Mr. Biankenship strived to improve the quality of road construction, improvements and maintenance in Chesterfield County; and Whereas, Mr. Blankenship retired from the Virginia Department of Highways and Transportation as Highway Superintendent on May 1, 1983. Now, Therefore, Be it Resolved that the Chesterfield County Board of Supervisors hereby expresses its appreciation on behalf of its members and the c~tizens of Chesterfield County for his cooperation and dedication to quality roads for the health, safety and welfare of all. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Dodd presented Mr. Blankenship with the resolution. 4. ENERGY INDUSTRIAL PARK FEASIBILITY STUDY FOR VEPCO Mr. George Woodall introduced Mr. William Stafford, Director of Economic Development for the Virginia Electric and Power Company. He stated it had been ~ ~>leasure to work with the Company which is a dedicated, corporate citizen in Chesterfield County. 83-358 Mr. St~fi. ord stated that they ~.~(vuld be embarking on a joint program with the local government and the state government. He stated that he had 'hhe pleasure of announcing that Vepco has been selected by a natio]]al organization to participate in an industrial energy park study a5 the Dutch Gap Station. He stated the study would be conducted bi%~ the Electric Power Resesrch Institute (EPRI) in Palo Alto, California and that this site was one of four throughout the Country. He stated thev would be investigating the feasibility of using steam and w~ste heat from electric generating plsnts to supply energy to a potential neighboring industrial park and to enhance energy utilization efficiency. He stated that the study will evaluate industrial methods for using electric and thermal energy from a common fuel source and the role which electric utilities might contribute to this type of development-. He stated industries best suited to this type of development are those that are energy-intensive and those which use large amounts of water or steam at moderate temperatures such as food processing, pharmaceuticals and metal manufacturing. He stated this effort will involve EPRI, Vepco and Chesterfield County and a steering committee has been formed to oversee this study. He stated Mr. Dodd, Mr. Woodall and Mr. Muzzy of Chesterfield County, a representative of the State Division of Industrial Development, a representative of EPRI and three representatives of Vepco form the committee. He stated the concept shows promise and the results of this study will be for Chesterfield County specifically, but will be shared with the entire electric utility industry. The Board commended Vepco on the new study concept which will be accomplished in Chesterfield County. Mr. Hedrick stated that Vepco is one of the County's major taxpayers and besides the Dutch Gap Power Station there are several other sub-stations in the County. He stated that they have just recently completed the new facility on Route 10 which is very nice aesthetically and will improve service. He stated his appreciation for their cooperation in the County. Mr. Hedrick introduced Mrs. Nancy Smith, Mr. Woodall's project coordinator, who is very involved in the economic development program. Mr. Woodall stated that yesterday the Board had been invited to attend the groundbreaking ceremony for Moorefield Park which is one of three major office parks coming to Chesterfield County. He stated this is a major investment in the County as it involves 50+ acres, an office building now, a similar size office building to be constructed next yeav, some quality warehouse construction and a corporated electric company moving ~nto the County with their major warehouse and showroom in the future. He stated other companies are looking at the area now and projected construction investment will be in excess of $50,000,000. He added also that there is expected to be an announcement within the next 90 days of a hotel with 300+ rooms to be constructed as well. Mrs. Girone stated that the [[aley Pontiac Dealership indicated their business had increased by 50% since moving to the Midlothian location. Mr. Hedrick stated that these employment sources also help with tra~sportation in the area as people do not have to commute as far, etc. 5. PUBLIC HEARINGS 5.A. FAILING TO COMPLY WIT~! REGISTRATION FOR SOLICITORS Mr. !{edrick stated this date and time had been scheduled for a public hearing to consider an ordinance relating to penalties for failing to comply with registration requirements for solicitors. Major Parrish stated that the Police Department was in favor of this ordinance as a need existed to bring solicitors who are summoned and who they susDect will not return for Court, back to the magistrates office and require the posting of bond. There 83-359 was no opposition present. 0~ mot:ion of Mr. Bookman, seconded by Mr. Daniel, the Board a,~.opted the following ordinance: AN ORDINANCE TO AMEND T~{E t.)DE~¢ OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 16.1-5 RELATING TO PENALTIES FOR FAILING TO COMPLY WITH REGISTRATION REQUIREMENTS FOR SOI,ICITORS Be It Ordained. by the Board of SupervJ.sors of Chesterfield County: (1) That Section 16.1-5 of the Code of the County of Chesterfield, 1978, as amended, is amended as follows: Sec. 16.1-5. Unlawful s~ct.s and penalty. o o o (b) Any person violating the provisions of this section shall, upon conviction, be guilty of a misdemeanor and be punished in accordance with Section 1-6 of the Code of the County of Chesterfield, Virginia, 1978, as amended. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 5.B. FEE FOR' PASSING BAD CHECKS TO THE COUNTY Mr. Hedrick stated this date and time had been advertised for a public hearinq to consider an ordinance relating to a fee for uttering, publishing or passing bad checks in payment of taxes or other sums due to the County. Mrs. Helen Leonard of the Treasurer's Office, stated that Mrs. McGuire would not be present and would leave this decision to the Board. Mr. Bookman stated he felt a $10 fee was fair and equitable and could be tried since it is the first time a fee is to be charged. He stated this could be used to defray the cost of collection but felt the County should not make a profit. Mr. Daniel stated he felt the fee could be higher as businesses charge $12-15 and the Board is constantly indicating the County should be run as a business. Mr. John Smith stated that banks have placed new restrictions on deposits and the time limit required prior to a withdrawal, which could cause a check to be returned which was written in qood faith. He stated that the County should not have a fee which would be a profit making situation on bad checks for which people cannot already pay their taxes because of hard times. Mr. Daniel stated that the Board is discussing those people who write the check knowing it will not clear, not those who tell the County they cannot pay. He quoted figures of salaries and manhours by County staff in collecting returned checks. Mr. Hedrick stated that this fee will be collected only if the person does not make the check good within five days of each draft being returned which check will have been returped because of insufficient funds or because the account has been closed. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board adopted the following ordinance: AN ORDINANCE TO AMEND CHAPTER 8, ARTICLE 1 OF THE CODE OF THE COUNTY OF CHESTERFIELD, ].978, AS AMENDED DY ADDING SECTION 8-12.4 RELATING TO A FEE FOR UTTERING, PUBLISHING OR PASSING BAD CHECKS IN PAYMENT OF TAXES OR OTHER SUMS DUE TO THE COUNTY Be It Ordained by the Board of Supervisors of Chesterfield County: 83-360 1. That Chapter 8, Article ! of the Code of the County of Chesterfie].d, ]978, as &'mended, is amende~4 and reenacted by adding the following section: Sec. 8-12.4. Fee imposed for returned checks. A fee of ten dollars shall be imposed and shall be collecte~ by the treasurer for the uttering, publishing or passing of any check or draft for payment of taxes or any other sums due to the County, which check or draft is subsequently returned for insufficient funds or because there is no account or the account has been closed; provided, however, that such fee shall not be imposed if the person who uttered, published or passed such check or draft shall deliver to the treasurer a money order, cashier's check or cash in the full amount of the returned check or draft within five davs of the ~ate such check or draft is returned. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Dodd stated he felt this fee would not deter the issuance of bad checks. Mr. Daniel stated he supported this although he felt it inadequate but requested that the Treasurer's office monitor this fee as to actual cost and let the Board know as he would like to maintain a level that would discourage bad checks. 5.C. CONVEYANCE AT HAPPY HILl. AND JEFFERSON DAVIS HIGHWAY Mr. Hedrick stated this date and time had been scheduled for a public hearing to consider the conveyance of a parcel along Route 619, Happy Hill Road, and Jefferson Davis Highway to the Virginia Department of Highways and Transportation for road improvements. Mr. Welchons stated this was necessary for safety improvements by the Highway Department. There was no one present to discuss this matter. Mr. Dodd inquired when the project would be scheduled. Mr. Gee stated the tentative advertising date is November, 1983, contingent on the right-of-way dedication. Mr. Dodd inquired if anything were to be done on the west side of this road as there had been several fatalities. Mr. Gee stated they would be channelizing and providing turning movements. He stated they are also advertising another similar project in the area of Kingsland and Route 1 for that date. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved and authorized the County Administrator and Chairman to execute a deed of dedication on behalf of the County conveying .0241 acre along Route 619, Happy Hill Road, and Jefferson Davis Highway to the Virginia Department of Highways and Transportation which parcel is necessary for road safety improvements to be accomplished by the Highway Department. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 5.D. FY83-84 SECONDARY ROADS BUDGET Mr. Hedrick stated this date and time was scheduled for a joint public hearing with the Virginia Department of Highways and Transportation to consider the FY83-84 Secondary Road Budget and Allocation of County Revenue Sharing Funds for road projects. Mr. Balderson presented the Board with five resolutions which should be adopted to cover the two funding mechanisms and he requested that the resolution regarding the intersection of Hicks Road, Reams Road, Providence Road, Routes 647 and 678 have the following wording added at the end: "to be established as a secondary road project and financed through Revenue Sharing Funds." There was some discussion regarding the matching funds for East Avenue and the project which is anticipated to begin within the 83-361 next 12 months a~d a~nv distributi, on of these funds to other areas could delay the project. It w~2s genera~lly agree.d that funds be advanced from the cc, r~tin~jency 't~ '!;,bis project in order not to lose matching funds ~rom the S%.~-e and ti'lan al].ocah~ these matching funds to other projects, and next year, over and ~:~bove our revenue sharing matc~ portion~ take a portJ, on of next year's revenue sharing funds 't,c reimburse 'the coptJ, ngency. Mrs. Girone inqui, re,~ ab~ut the funds which ~ad been allocated for ~ihe Cogbi!l Road bridge and if that freed up any money for other projects. Mr. Williams stated ~.hat it was used for cost overruns and additional signal improvements %hat were not included in the budget. Mr. Daniel statcd he thought the original Cogbill Road bridge project includted s~trai¢ihhening the road. Mr. Williams s~]ted that when the bri~.~ge project began ii, involved re:placing the abutments, the brid,~e deck an6; i~he ~.~oad straightening. He stated as long as they were to replace the brid. ge structure, they planned to have the ali~nment straighte~ed as well. He stated the abutments did not need replaci, nq nor did the bridge deck. He stated the straigte~ing of the road would cost approximately $600,000. Mr. Daniel stated he felt a decision by the Board should have been made, whatever it may have been, rather than just eliminating it. ~{r. Williams st~%ted this action today would officially delete the project. ~r. Daniel stated he did not feel he could support the delek.~oD (3f the straightening of the road as he had indicated to others that it would be accomplished. He state¢l fur*.her that he wus uncomf~ortabJ, e with the actions p~coposed.. Mrs. GiroDe stated that the proposed budget for the County just is not eneugh money. She inquired if the LeGordon project~ could be re~er~red to as the "school access road" rather than "LeGordon" as they are uo% sure what will be done. Mr. Williams stated the funding is only good for a State Road and if there were a new app~_oach on a different road, it may not quality for the match. After further discussion, it was on motion of ~rs. Girone, sec'.onded by Mr. Paniel~, resolved t. haf~ the Board defer action on this public hearinq until July 27, 1983 at 10:00 a.m. in order to allow possibly a work session on this matter. M.r. Bookman questio~ed the fu.n,'~.nf~ allowed for P~.-ovidence, Hicks, etc. Mr. Balderson stated the funding listed does not include the State match so ii:. w¢:uld bc a].)?rc, xLmately $94,000 for these projects. Mr. Daniel stated that he felt a lot of his constit'~ents did not care about P,:~white but are concerned about Ro'~te 10, the inhersecti()n of I.~,?,,u~{owda]_e ]~lvd. and Hopkins, etc. .~rs. Girone stated 'that the Cot'~'~ty just. does not receive enough funding for the road ne'h~¢ork and ]:er constituents are concerned ~bout Powhite. Ryes: Mr. Dodd, ~%r. Bookman, ~r. Da]lie! and Mrs. Girone. Rbsent: Mr. Robert son. . REQUEST FOR LITERARY I,OAN APPI{OVAI, FROM SCHOOL BOARD )r. Sullins stated ti]st the si× ~3rejects requested for literary loan appro~.~al today date back to 1.9'74 or before in some cases. .~e st;~ted this would c:'~nstitute 'th<~ last of all. of the projects ~!or the last nine years wig.ich ha-,~e been ~iscussed in some form or ~nother which plans were not able to be carried out. He ~xplained the need for the Ettrick i:]lementary School, the Go~'don ~lementary School., Harrowgate E].emeDl~r]~, Carver Middle, Chester .~iddle and Fallin~ £ ..... el, Middle Schools ~,~hich involved library improvements, traile.t removal, e[~c. .~!rs. Girone inquired about the gep. eral concept .~bout Literaxy Loans because major funding for Dew school buildings come from a vote from the public. She inquired what the co~nc~pt., was such as addling classrooms, ~efurbishing all the rooms, etc. Dr. Su].!in~: stated the School ~oard's overall facilitates plan has 'three major components: I. to eliminate the annexes where possible, 2. to eliminate the use Pf trailers and 3. equalize'itoh of facilities. Mrs. Girone inquired if equalization of facilities included air conditionin~]~ 83-362 Dr. Sullins stated n;~, -thJ. s is for space where the teachers can teach the children nc.~'.t the task of looking at the air · ~.~r. at .~ if there came a time when the school conditioning. He =' -e ~ year would be expan~]ed~ the Counky would have to look at air conditioning. Mrs. Girone inquired if the Bon Air addition would be air conditioned. Dr. Sullins stated it would, as would most of the new additions unless there is some major problem to accomplish this. Mr. Bookman stated his constituents are concerned that the bond issue wa~ defeated in 1980 and yet there are more funds involved in all of these projects. He stated he was not opposed to having equal facilities and he supported what was trying to be done. He stated a draft letter has been prepared addressinq some important questions which he felt should be answered and this could be deferred until that time. Mr. Dodd stated there was c©nsi,Jerabte money requested for Matoaca District and Mr. Rober-~:.son is not present and he would support a delay. Mr. Dodd s~ated that he hoped these questions could be answered and would be a mind refresher for some of the Board members. Mr. Daniel stated the projects were specifically listed in the last bond referendum f~r Literary Loans. He stated that we did have a capital expenditure program for that period of time. He stated that new schools would be for long term debt and the improvements would be through Literary Loans. He stated one of the criticisms was voiced against the bond issue was that the County did not use reas¢,nable ~udgement in determining those projects for literary loans. He stated then the School Board came b~,ck with the Literary Loan plans in the various phases. He stated this is the last of that agreed list. He stated he felt they should have all been done in 1981 but it was determined to go in phases instead in order to be able to financially to handle them. Mr. Dodd inquired about the funding and the possibility of all being approved in one year. Dr. Sullins stated that funds are frozen at this time but have been reinstated in next year's budget by the Governor but he did not feel these projects would all be approved for the Count}z in one year. Mrs. Girone inquired about approval of the projects in three phases by the State in order that the County School System can get those things necessary as the County can afford %hem. Dr. Sullins stated that would be subject to the lender and those things may or may not be possible. Mr. Dodd stated if the County waited too long we may not get the money or will be hit with inflation also. Mr. Daniel stated that sometimes planning is not feasible and he felt the first step was to apply for the funding. He stated it was unrealistic to have all of these projects funded by the State at one time. Mr. Bookman stated he was concerned that the public turned thes programs down and he felt the answers to the ~uestions should b~ addressed in order that the public can be informed of the reasons and needs. Mr. Hedrick stated that other issues have to be taken into !consideration at the School System: the capital costs, and the operating costs which involve operations of schools and personnel. He stated when qoing through the budget process last year, we initially started Out, that it was within the County's financial means to make available to the School system approximately $4.7 m~llion, and of that $4.7 million, $3+ million dollars had to go to debt service as a result of a new bond issue. He stated this only allowed $1.6 million to help fund additional operations in the school budget which had to go offset the operation of ~he two new schools as well as additional pay increases for teachers. He stated we are facinq a situation next year, already at the state and national level, to increase salaries of teachers. He stated now we are talking about additional capital costs which is additional money for debt service, we are also faced with more recordations this past month of 1100 building permits over the last three months and a lot of those have children in school or ~oming of school age. He stated there is only so much money ~vailable and it has to be balanced between personnel cost and 83-363 napitai cost and operating costs. looked at together. He stated it ail has to be ~r. Daniel stated that commitments were made and should be kept. He stated the County absorbed the $3 million in debt service because of good manaqement. Mrs. Girone inquired if all bond commitments had been kept. Dr. Sullins stated there are no commitments that have not been kept. tie stated that at Carver bids came in higher, so there are some trailers still there. On motion cf Mr. Bookman, seconded by Mrs. Girone, the Board requested that this matter be deferred until July 27, 1983 and that the School Administration/School Board be requested to answer the letter as subraitted. Mr. Daniel stated he did not support the draft letter as written but would suggest that the numbered questions be answered. Mrs. Girone stated she felt the draft letter in its entirety be answered. The question being called: Ayes: Mr. Dodd, Mr. Bookman and Mrs. Girone. Nays: Mr. Daniel. Absent: Mr. Robertson. 7. CONSENT ITEMS 7.A. INCREASE OF PETTY CAS}I FUND FOR COUNTY ADMINISTRATOR On motion of Mrs. Girone, seconded by Mr. Bookman, the Board hereby requests the County Treasurer to increase the Petty Cash P~nd in the name of Richard L. Hedrick, County Administrator, from $2,500 to $5,000. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 7.B. STATE ROAD ACCEPTANCE ~his day the County Er~vironmental Engineer, in accordance with ~irections from this Boar~, made ]report in writing upon his examination of Cedarbend Lane, Bent Wood Lane and Bent Wood Court in Lost Forest, Section D, Dale District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Cedarbend Lane, Bent good Lane and Bent Wood Court in I,ost Forest, Section D, Dale District, be and they hereby are established as public roads. And be it further resolved, that the Virqinia Department of Highways and Transportation, be a~nd i'h hereby is requested to take into the Secondary System, Cedarbend Lane, beginning at the intersection with Lost Forest Drive, State Route 1910, and running southwesterly .].2 mile to the intersection with Bent Wood Lane; Bent Wood Lane, beginning at the northern end of State ~aintained Bent Wood I,ane, State Route 1172, and running northerly .03 mile to the il]tersecti, on with Bent Wood Court, then zontinuing northerly .06 mile to the intersection with Cedarbend Lane, then continuing northerly .06 mile to eud in a cul-de-sac; Bent Wood Court, beginning at the intersection with Bent Wood Lane and running easterly .04 mile to end in a cul-de-sac. These roads serve 36 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads except Bent Wood Court which 83-364 has a 40 ft. riqht-of.-wa¥. recorded as follows: This section of Lost Forest is Section D, Plat Book 37~ Pages 54 and 55, October 27, 1980. Ayes: Mr. Dodd, Mr. Bookman, ~r. Daniel and Mrs. Girone. Absent: Mr. Robertson. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Rabbit Foot Lane, Rabbit Foot Court and Rabbit Foot Place in Fernbrook, Section D, Clover Hill District. Upon consideration wher,~¥~f, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Rabbit Foot Lane, Rabbit Foot Court and Rabbit ~Oot Place in Fernbrook, Section D, Clover Hill District, be and they' hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Rabbit Foot Lane, this is a circular road, beginning at its intersection with Fordham Road, State Route 763, extending westerly .10 mile to the intersection of Rabbit Foot Lane, then westerly .19 mile to the intersection of Rabbit Foot Court, then northeast .05 mile to the intersection of Rabbit Foot Place~ then looping easterly .16 mile back to the intersection of Rabbit Foot Lane; Rabbit Foot Court, beginning at its intersection with Rabbit Foot Lane, extending north .08 mile to a cul-de-sac; Rabbit Foot Place, beginning at its intersection with Rabbit Foot Lane, extending north .05 mile to a cul-de-sac. These roads serve 56 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40 ft. right-of-way for all of these roads except Rabbit Foot Lane which has a 50 ft. right-of-way. This section of Fernbrook is recorded as follows: Section D, Plat Book 37, Pages 1 and 2, September 2, 1980. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Welch Drive in Belmont }{ills West, Section C, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Welch Drive in Belmont Hills West, Section C, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Welch Drive, beginning at its intersection with Old Creek Road, State Route 2222, extending westerly .09 mile to a cul-de-sac. This road serves 13 lots. And be it further resolved, ~hat the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for this road. This section of Belmont Hills West · s recorded as follows: Section C, Plat Book 41, Page 44, July 30, 1982. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 83-365 This day the County Environme~tal Engineer, irt accordance with directions from this Board, made report in writing upon his examination of Saint Joan Avenue and Saint Joan Court, in Brandywine Forest, SeCtion C, Clover Hill District. Upon considera~.ion whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Saint Joan Avenue and Saint Joan Court in Brandywine Forest, Section C, Clover Hill iDistrict, be and they hereby are established as public roads. And be. it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Saint Joan Avenue, beginning at its intersection with Dakins Road, State Route 688, extending northeast .09 mile to the intersection of Saint Joan Court; Saint Joan Court, beq~nning at its intersection with Saint Joan Avenue, extending north .05 mile to a cul-de-sac. These roads serve 20 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60 ft. right-of-way for Saint Joan Avenue and a 50 ft. right-of-way for Saint Joan Court. This section of Brandywine Forest is recorded as follows: Section C, Plat Book 40, Paqe 42, December 16, 1981. Ayes: Mr. Dodd, Mr. Eookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Saint Joan Avenue and King Charles Court in Brandywine Forest, Section D, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that Saint Joan Avenue and King Charles Court in Brandywine Forest, Section D, Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Saint Joan Avenue, beginning at its intersection with Saint Joan Court, extending east .06 mile to the intersection of King Charles Court, then east .05 mile to a dead end; King Charles Court, beginning at its intersection with Saint Joan Avenue, extending south .06 mile to a cul-de-sac. These roads serve 18 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 60 ft. right-of-way for Saint. Joan Avenue and a 50 ft. right-of-way for King Charles Court. This section of Brandywine Forest is recorded as follows: Section D, Plat Book 40, Page 25, December 30, 1982. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. This day the County Environmental Engineer, in accordance with directions from this Board, made report ~n writing upon his examination of Lost Forest Drive and Greatbridge Road in Chesswood, Section D, Dale District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman~ it is resolved that Lost Forest Drive and Greatbridge Road in Chesswood, Section D, Dale District, be and they hereby are established as public roads. 83-366 And be it furthe]: resolved, that the Virginia Department of 'hwavs and Transport.~]tior~, be and. it hereby is requested to into the Secondary S~..s~em, Lost Fores~ Drive, beginning at western end of St~tc ~¥,aintained Lost Forest Drive, State Route 1910, and running westerly .2]_ mile to the intersection Greatbridge Road~ G]-eatbridge Road beginning at the northern of State maintained Greatbridge Road, State Route 3061, and g northerly .03 ]~.~ile to the intersection with Lost Forest , then continuing ~orther].y .01 mile to end in a dead end. roads serve 36 lots. ' ~ ~ solved, And be it fur~h~=r re that the Board of Supervisors ~ to the Virginia Department of Highways a 50 ft. bt-of-way for all of these roads. This section of Chesswood s recorded as follows: Section D, Plat Book 40, Page 5, October 30, 1981. ;es: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. : Mr. Robertsen. 7.C. REQUESTS FOR BINGO/iRAFFLE PERMITS motion of Mrs. Girone, seconded by Mr. Bookman, the Board the requests for bingo and/or raffle permits from the r Civitan Club and the Chesterfield County 4-H Leader's sociation for calendar year 1983. ~es: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. sent: Mr. Robertson. · APPOINTMENTS .A. BOARD OF APPEALS FOR UNIFORM STATEWIDE BUILDING CODE . Daniel stated that Mr. Dennis W. Daniel, a suggested ~ointee to this Board, is not re].ated to him in any way. motion of Mr. Bookman, seconded by Mrs. Girone, the Board inted the following people to the Board of Appeals for the inia Uniform State,wide Building Code effective immediately terms will expire as indJ.cated: Michael W. Tarr, July 31, 1987 · .~" July 3]. 1986 Willard J Ingram, ...... , , Willard G. Parks, July 31, 1985 further the Board reappointed Mr. A. W. Dunbar, effective 1, 1983 until July 31, ]987, and Mr. Gerald Speeks, fective immediately u~til July 31,1984, to the Board of Appeals the Virginia Uniform Statewi~e Building Code. : Mr. Dodd, Mr. Bc, okman, Mr. Daniel and Mrs. Girone. : Mr. Robertson. B. YOUTH SERVICES COMMISSION ~n motion of Mr. Daniel, seconded by Mr. Bookman, the Board accepted the resignation of Reverend Clarence B. Jackson from the Youth Services Commission effectively in~ediately. Ayes: Mr. Dodd, Mr. Bookman, ~r. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Daniel expressed his regret in having Rev. Jackson resign from the Con~ission but indicated he is moving from the area. 83-367 On motion of Mr. Daniel, seconded by Mr. Bookman, the Board deferred consideration of appointment~ to the Youth Services Commission until August 10, 1983 as there are several members who are appointed to Districts other[ than where they reside which needs to be addressed and further that the School System be requested to submit names for the student representatives for the Dale and Clover Hill[ Districts. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robert so~]. 9. HIGHWAY ENGINEER Mr. Frank Gee, Resilient Engineer with the Virginia Department of Highways and Transportation, was present. On motion of Mir. Dodd, seconded by Mr. Bookman, the Board hereby requests the Virginia Department of Highways~ and Transportation to reduce the speed limit on Harrowgate Road from the Hyde Park Entrance northward to Chester from 55 mph to 35-45 mph. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Daniel stated that there had been an accident which would have been a fatality had the car been struck in a different direction. He stat~d that if there were anything ~he Board could do to have this speed reduced, to let them know and it would be done. Mr. Dodd stated that on Route 10 between the sidewalk and the pavement, the Highway Department is using crush and run which is dusty and causing problems in Chester. He requested that this area be tarred and gravelled at ].east near the school area. Mr. Gee stated he would look ~to this matter. Mrs. Girone thanked the Department for the sidewalk at Greenfield School, the improvements on the Stub Road leading into the Greenfield Soccer field at Granada Road, the improvements a~ the corner of Salisbury Drive and the corner of Cranbeck. Mrs. Girone requested that a stop siqn be replaced at the Buford Road bridge along the road next to the railroad, Rockcrest Road, as it is missing. Mr. Bookman thanked the Department for the median stop sign at Pocoshock Boulevard but indicated there may be a need to take another look at the traffic signal ~t this intersection. Mr. Daniel requested the weeds at Chippenham Parkway and Iron Bridge Road be cut as you are existing Chippenham going north, coming off onto Hopkins Road going onto Iron Bridge Road back to the City. Mr. Daniel stated that people are still waiting to see some road improvement activity at Meadowdale and Hopkins Road. Mr. Gee stated they will be working in the area soon. 83-368 10. COMMUNITY DEVELOPMENT ITEMS ~-~.A. ETTRICK HOUSING I~I~.,JABILI~.ATIONTM '-" ' PROGP~AM On motion of Mr. Da,~],_~.~ ..... ~.~.~.=,~,~I,-~].~... bv~ Mr. Bookman, the Board approved the Ettrick Housing Kehabilitation Program design and policies (a copy of wh[.ch is filed with the papers of this Board); authorized qbe County's participat-:.on in the VHDA housing rehabilitation program; and authorized County staff to begin implementation of the housing program. Ayes: Mr. Dodd, ~r. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Daniel stated thal~· the Coun-[;y was very fortunate in being able to receive this ~ ,~ ~.~ of funding to address these needs. 10.B. AIRPORT EXPANSION PROJECT On motion of Mrs. Girone, seconded by Mr. Bookman, the Board Authorized the County Administrator to enter into a contract with %he lowes~ responsive and responsible bidder for the Airport construction project. Authorized -the County Administrator to submit the detailed budget application and to enter into a contract with the state and federal governments for the expenditure of $1,555,555 in state, federal and local funds when received. Appropriated the federal and state shares of the funds for the Airport Expansion Project ($1,477,777) and the remainder of the local share ($13,778) to come from the Airport Industrial Park Account. Total appropriation requested is $1,491,555. Authorized the Right-of-Way Division of the Utilities Department to secure options for ladd and easements. Authorized the County Administrator to enter into contract with the state and Vepco to relocate various navigational aid systems required by the Airport. Expansion. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Daniel noted for the record that the local match is not coming from the general fund but from 'the Airport Industrial Park operations. Mr. Hedrick and the Board ccngratulated Mr. Zook for his continued efforts to make this project a reality. Mr. Zook stated that other departments were involved and without their help, it could not haue been accomplfshed. 10.C. RATTLESNAKE ROAD D.TLAINAGE PROJECT Mr. McElfish stated, that on June 8, 1983 the Board approved the final easement necessary for the construction of the Rattelesnake drainage project which is number one on the drainage capital improvements projects and at that time staff was requested to ascertain the actual cost of the project. He stated the cost is $80,000 for a private contractor to do the work. Mr. Dodd inquired about the priorities for '~.he drainage projects in County and referred to the Johnson Creek area. Mr. McElfish stated that all the various projects are on the list. He added all the easements have been obtained for this project at no cost to the County. Mrs. Girone sta.ted that this area is flooding the roadway and the problem has existed for many years. She stated further that the Board should star~ on a Capital Improvements Program on a variety of issues, one of which is drainage. She 83-369 stated that she hopc~ in the fall of 1984 there would be a bond proposal itemizing a number of issues %~ith $2,000,000 for drainage projects i~-hroug~hout the County. .f4r. Oodd stated the Johnson Creek area x~he~] improved[ could bring considerable development into the C¢.u~nt¥. I{e also st~'ted fhe Quail Oaks Subdivision has washed so badly there is a large revine. Mr. McElfish stated that on Johnson Creek there is no money to purchase the easements as the owners will. not dedicate. Mr. Daniel stated he had no't seen a report on the drainage pro~cts in years and inquired about the status. Mr. McElfish stated the list still exists and ar.e a part of the Capital Facilities Report. On motion of Mrs. GJ'~,i~r~e, seconded by Mr. Bookman, the Board Appropriated $80,000 for construction of the Rattlesnake Drainage Project as follows: (a) $42,251.48 from previously appropriated funds for Undesignated Drainage Projects. (b) $37,748.52 from the 1982-83 Undesignated Capital Projects. Authorized the County Administrator to enter into a contract in an amount not to exceed $80,000. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertsop. 10.D. SAVE-HARMLESS - LAKEWOOD FARMS, SECTION F On motion of Mr. Da~]iel, seconded by Mr. Bookman, the Board accepted an agreement between the County and the developers of Lakewood Farms, Section F, and authorized 'the County Administrator to sign a save-harmless agreement with the Highway Department for certain drainage easements that may be necessary to be acquired through the center of the pond to the outall for Lakewood Farms, Section F. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: ~Mr. Robertson. 10.E. AGREEMENT FOR tL~4SGA'?E SUBDIVISION WITH VDH&T On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved an agreement and authorized the County Administrator to execute any necessary documents with the Virginia Department of Highways and Transportation to assign to the Highway Department all the protections against any future problems agreed to by the developer in his agreement with the County for the retention pond Jn Ramsgate Subdivision. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertso]~. 10.F. STREET LIGHT INSTALLATION COST On motion of Mr. Dodd, seconded by Mr. Bookman, the Board approve~ the street light installation cost of $153.00 at the intersection of Marina Drive and Chesqer }{ill Road with funds to be expended from the Bermuda Dishric'k Street Light Funds. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 10.G. STREET LIGHT REC!UESTS On motion of Mr. Da~]ie] ~ seccnded by Mr. Dodd, the Board deferred the request for ast. rec;t light between 4219 and 4229 Richwine Road until July 27, 1983. 83-370 Ayes: Mr. Dodd, Mr. Boo~tman, Mr. Daniel and Mrs. Girone. Absent: Mr. Rober.+.son. On motion of Mr. D(3dd., s~conded by ~r. Bookman, the Board approved the installation of street lights at the following locations with the funds to be expended from the district's street light funds as indicated: At the intersecti(oo near 2348 Buena Vista Boulevard Bermuda District; and ' Intersection of Co¢~bill Road and Church entrance, Dale District. ~' Aycs: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Mr. Bookman inquired about a street light installation at Providence and Elkhardt which is six months old and one at Stonemill which is about two months old. Mr. McElfish stated that Vepco's lowest priority now is street light installation and they are three-four months behind as 'they are concentrating on getting electricity to the new subdivisions in the County. Mr. Bookman stated that he felt intersections that are indicated as traffic problems are more critical than the corner of a subdivision. Mr. McElfish stated he would check into this. Mr. Hedrick stated that ].7 new subdivisions in June were recorded. 10 H STREET NAME C}ANGE On motion of Mr. Dodd, seconded by Mrs. Girone, the Board approved the street name change of Eagle Lane to Centralia Station which was requested by one of the property owners· Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. .Absent: Mr. Robertson. 11. UTILITIES ITEMS [l-~-.a-~- WATER ITEMS 11 A.i EXTEND P '' · · UBLIC WATER TO BREEZEWOOD AND WALTHALL PARK AREAS On motion of Mrs. Girone.. seconded by Mr. Dodd, the Board authorized staff to survey the Breezewood Subdivision and the Walthall Park area for the purpose of ascertaining if 70-75% of the residents are interested in connecting to public water service and outlining the responsibility of cost to the residents which also involves pressure regulators, connection fees, etc., when applicable, and bring the results back to the Board for determination. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. ll.A.2. REQUEST TO IMPROVE BRIGHT OAKS WELL SYSTEM On motion of Mr. Bookman, seconded by Mr. Dodd, the Board appropriated $25,000 from 567 bond surplus to 380-1-63797-4393 for the purpose of improving Bright Oaks well system. Mr. Dodd inquired i~f this were the wisest way to spend the funds rather than applying it towards the cost of extending public water to the area. It was indicated that the cost of extending public water would be approximately $240,000-$320,000 and would take approximately ]8 months to accomplish. Mr. Bookman stated he did not particularly like this alternative but it was the only one available at this time. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. 83-371 !i.A. 3. DOWD LANE WATER IMPROVEMENTS On motion of Mr. Bookmark, seco~]ded by Mrs. Girone, the Board approved and author'[zed the County Administrator to execute any necessary documents for William M. Harman in the amount of $9,401.60 for contract W83-45B/6(8)3457, replacement of water lines on Dowd Lane, and appropriated $10,341.70 from 567 bond surplus to 380-1-63457-4393. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. !].B. SEWER ITE~-~S ~-~ B i REQUEST OF BSI,_~4ONT HILLS, INC. TO ACQUIRE SEWER EASEMENT Mr. C. Porter Vsughan, Jr., President of Belmont Hills, Inc., was present and requested the County to assist him in acquiring a sewer easement across the property of Belmont }{ills Recreation Center, Inc. and to proceed with condemnation, if necessary. Mr. Bookman stated he felt all parties involved including himself, Mr. Daniel and Mr. Hedrick might meet to discuss this matter. He requested that Mr. Hedrick set the meeting up within the next week. Mr. Vaughan stated they have been working in Belmont Hills for the last ten years and this is the last section to be developed. He stated they had met and sent copies of the easements to the Association in December, ]982 but have no~ made any progress. He stated he understood 'the concerns expressed but that he felt there is sufficient coverage of liability for the pool. He stated until something is resolved, they are restrained from developing 29 lots. He inquired if there were some manner in which the Board could permit them to do work in this area within 200 feet of the pool. Mr. Bookman stated that he felt there were other alternatives other than blasting which he had discussed with Mr. Vaughan which he has not investigated fully. He stated he felt a sensible answer could be arrived at but he could not put these residents at the mercy of an insurance company. He stated he felt t?~at something could be worked out within two weeks and the Director of Utilities could give him the go ahead after this is resolved. Mr. Vaughan stated that he wanted the Board to approve something in order that they continue development as they have even considered rerouting the line. Mr. Bookman indicated be thought he could proceed at this own risk. Mr. Micas stated that although he was not familiar with this particular situation, there were certain procedures the County must follow that the Board cannot waive, modify, etc. An attorney representing the Associ~13ion, stated that this was discussed by the Association in December and they forwarded a letter stating a firm offer needed to be made and they needed to talk about the pool. He sta~ed that they did not receive a reply. He stated that he saw no problem in meeting to discuss this but he did not fermi a de~is' ' ..... ~on of this magnitude could be decided by Friday as thc Association would have to be contacted. Mr. Bookman stated he thought this was a first step and he understood there may be some other time constraints. On motion of Mr. Bookman.,. seconded by Mr. Daniel, the Board deferred further consideration of this matter until July 27, 1983 to give all parties time to meet and discuss this matter. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. SEWER CONTRACT FOR CLIFTON FARMS, ~.ECTION 4 On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute any necessary documents for: 83-372 S83-60CD/7(8)3602, Clifton Farms, Section 4 Developer: %4illiam }3. Duval and Gene H. Duvat Contractor: Lewis H. t~.ster and Company Total Construction Cost: S158,854.60 Estimated County Cost: $ 20,264.40 (refunds through connection fees) Code: 574-1-00556-0000 Ayes. Mr. Dodd, Mr. BD..)l.,.man, Mr. Daniel and Mrs. Girone. Absent: Mr. Rober t son. ll.B.3. REQUEST. POI~ ~ SEWER SERVI~E~' TO 6629 HOPKINS ROAD Mr. James Dunnavant stated that he planned to remodel their home which would require improvements to the septic tank system. He stated the Health Deparqment checked the property and found only one suitable drainfield site at a location which is in a grove of trees. He stated that they are willing to pay two-thirds of the cost of public sewer being extended to their home and would dedicate an easement across the front of their property for a future sewer extension. Mr. %~elchons stated that normal County policy would be for the Dunnavants to pay the entire cost of the extension which is $7,500 in addition to the connection fee of $1,500 but if the Board approved this request, they would be paying $5,000. He stated they would be eligible to receive a refund for the $1,500 since it can be extended to serve other properties. Mr. Daniel stated the County could work with him on the site even if the house needed to be shifted around somewhat. Mr. Dunnavant stated that he did not need to make a decision at this time but he would need to know within three or four weeks. Mr. Bookman inquired if the Board should indicate its support of the use of one drainfield site rather than two at this site which final decision rests with the Health Department. Mr. Daniel stated the entire issue could be mute should the existing drainfield be acceptable and suggested a deferral. After further consideration, it was on motion of Mr. Daniel, seconded by Mr. Bookman, resolved that the Board defer consideration of this matter until August 10, 1983 Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and~ Mrs. Girone. Absent: Mr. Robertson. ll.C. PUBLIC }{EARING - VACATION OF PORTION OF STRATHCONA STREET Mr. Hedrick stated this date and time had been advertised for a public hearing to consider an ordinance vacating a portion of Strathcona Street. Mr. Welchons stated staff recommended approval of this vacation. There was no one present to discuss this matter. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board adopted the following ordinance: An Ordinance to vacate a portion of Strathcona Street in Bermuda District (formerly Dale District) Chesterfield County, Virginia, 60 ft. in w~.dth and running between the north line of Dundas Road and the south line of Parkdale Road, as shown on plats thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 3, page 108, and Plat Book 11, page 7. Whereas, Ward C. Stephenson has ~.etitioned the Board of Supervisors of Chesterfield Cou?ty, Virginia, to vacate a portion of Straqhcona Street in Bermuda Magisterial District (formerly Dale District), Chesterfield, Virginia, more particularly shown on plats of record in the Clerk's Office of the Circuit Court of said County in Plst Book 3, page 107, made by W. W. LaPrade and Brothers, dated June 17, 1922, and in Plat Book 11, page 7 made by LaPrade Brothers dated October 24, 1958. The portion of the plats petitioned to be vacated is more fully described as follows: 83-373 A portion ,:?f St~?a~.-.hcona Street, 60 ft. in width and runnin~j between the north line of Dundas Road and the south ].~ne Of Parkdale Road as shown outlined in red on a plat made by LaPrade Brothers, Civil Engineers and Surveyors, dated October 24, 1958. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, bi, advertising; and Whereas, no public necessity exists for the continuance of the portion of righ~..-ol-way sought to be vacated and the vacation will not abridge the rights of any citizen. Now, Therefore~ Be ]:~: Ordained by the Board of Supervisors of Chesterfield County, V.~]:ginia: That pursuant to SectJ..on 15.].-482 (b) of' the Code of Virginia, 1950, as amended, the above described portion of Strathcona Street is'ne..rebv. vacated, and no longer necessary for public use. The grantees hereby convey unto the County and the County hereby reserves a 30 ft. easement for drainage and utilities as shown shaded in green on the attached plat. This ordinance shall be in full force and effect in accordance with Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, and a certified copy of this ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to Section 15.1-483 is t.o destroy hhe force and effect of the recording of the portion of the plats vacated. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield, as grantor, and Ward C. Stephenson and Janet S. Stephenson, husband and wife, William F. Raymond, Charles L. Craig and Elizabeth E. Carpenter and Erika E. Caton, or their successors in title, as grantees. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. ll.D. CONSENT ITEMS ll.D.1. CAMERON RUN, SECTION 4, WATER CONTRACT On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract: W83-80CD/6(8)3802, Cameron Run, Section 4 Developer: Eiger Corporation Contractor: Piedmont Construction Company, Inc. Total Contract Cost: $29,579~75 Estimated County Cost: $ 1,386.00 (refund through connections for oversize main) Estimated Developer Cost: $28,193.75 Code: 559-1-00556-0000 Ayes: Mr. Dodd, Mr. Bo(?kman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. ll.D.2. CABIN CREEK, SECTION C-1 WATER CONTRACT On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized khe County Administrator to execute any necessary documents for the following water contract: 83-374 %~83-78CD/6(8)3782~ Cabin Creek, Section C-]. Developer: Newby's Bridge Limi[:ed Partnership Contractor: Lytt].e Util:i. ties, Inc. Total Contract Cost: $27,642.00 Estimated County Cost: $ 6,598.80 (refund through connections for oversize mains) Estimated Developer Ccst: $21,043.20 Code: 559-1-00556-0000 Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertso~. ll.D 3 RICHMOND/CRATER MEMOPJ~NDUM OF A=REEMENT WATER QUALITY On motion of Mr. Bookmar.., seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute a Memorandum of Agreement for the Richmond/Crater Continuing Water Quality Planning and Management Advisory Program on behalf of the County. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. R~bertson. Mr. Daniel requested a copy of the agreement. ll.D.5. FALLING CREEK WASTEWATER TREATMENT PLANT CHANGE ORDERS On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute any necessary documents for the following change orders for the Falling Creek Wastewater Treatment Plant: No. 63 ~o. 64 $10,143.30 for removing the existing road Surface on the plant site and replacing the surface with a 3 inch bituminous asphalt. Also, for a 30 day extension of time changing the completion date to July 30, 1983. $12,778.75 for construction of a storm flow effluent structure. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. ll.D.4. REQUEST FROM DOUGLASS K. WOOLFOLK FOR SOUTHPORT COMMERCE Mr. Welchons stated that Mr. Douglass Woolfolk has requested that he be allowed to install one water meter to service the nine office warehouse units in Southport Commerce Center as they are all in one building and under a cool,on roof. Mr. Bookman stated he had no problem w~th this request except that it is a 180 ~egree change in policy from what is allowed for a duplex. He stated if one meter is good enough for this development which he felt it was, then one should be good enough for a duplex as one party owns each. Mr. Woolfolk stated that he had another concern ~egarding the definition of this development versus an office building. He stated he felt he was being penalized for desiqning flexibility into his building. He stated although there are nine doors, it could be rented to one, two, three, etc. businesses. He stated there is one demising wall in at this time for fire purposes and that they will not put in the other demising walls until the buildings are leased. He stated two or three bays may be leased to the same person and it could change over the course of leasing as there may be four businesses this year, two next year, etc. He stated he felt these types of buildings should be 83-375 defined the same as an office building. He stated that the water meter charge on a l½ or a 2 inch meter ~or this building may be low in comparison to what the County should receive for it but to put nine meters on it at $500 is not all that bad which is $4,500. He stated what really hurts is to define this as nine businesses and in addition to the $4,500 pay $13,500 for sewer. He stated that this 27,000 ft. building has $18,000 in water and sewer fees involved which ~s out of portion to what one can spend. Mr. Bookman stated that the ordinance will not allow the Board to change this, but if he determines that he will have five businesses, there must t~e a fee on each one. He stated the same is done for apartments. He ststed that Mr. Woolfolk should make a determination as ~o how many he will have, and if another comes in, pay that fee. Mr. Woolfolk stated he did not disagree with the definition of a duplex or apartment is as there is a set number but he does not know how many are here. Mr. Bookman stated that the County's bonding requires on the water bonds that the County receive a fee and a minimum charge for each business. Mr. Micas stated that Mr. Woolfolk has identified a difficult problem as the ordinance does not address some of the more modern and innovative constr'uction techniques. He stated the County staff is in the process of reviewing the entire ordinance and this topic will be addressed. Mr. Wcolfolk stated that he needed to connect the building now and cannot wait until the ordinance is revised. He inquired if he should base his fee on three tenants now. Mr. Bookmsn inquired if there were more space to be rented. Mr. Woolfolk indicated there was. Mr. Bookman stated he felt he should go higher than three if more space is available to be rented. Mr. Woolfolk stated that he still could be paying $18,000 for fees for a 27,000 ft. building. Mr. Hedrick stated that given the existing ordinance, the Board does not have the latitude to waive that. Mrs. Girone inquired if the County could charge him what is required now and make an arrangement so that when the ordinance is changed that he could be reimbursed, etc. Mr. Micas stated that he did not feel an ordinance should be created to be retroactive, that would refund money that has already been collected. Mr. Woolfolk stated that for an office building he pays one water charge and one sewer charge and he could have a multitude of businesses. Mr. Micas stated ths%~ this just identifies the illogic of the system and does not say that administration of this portion is incorrect, just that other fees are not logically related. Mr. Woolfolk stated he could call this an office building as the average rental is 50% for office use and the warehouse is just an amenity for storage. Mr. Daniel inquired if each warehouse had plumbing facilities, would each have to have a meter. Mr. Welchons stated yes, unless an exception is granted by the Board. Mrs. Girone inquired if Mr. Woolfolk charged %he businesses in his building for wa~er ~nd sewer in their rent, would he need more than one meter. Mr. Welchons stated as the ordinance is now, it would be required that each business have a meter. Mr. Daniel stated he felt with the changing of businesses renting the building, it would take a full time accountant to keep up with the changes. Mr. Hedrick stated that at the present time, he felt Mr. Woolfolk should pay the fees for the number of businesses he anticipates in his complex and the changes to the ordinance will be made in the near future which may or may not be in Mr. Woolfolk's favor. Mr. Woolfolk suggested that when the ordinance changes are discussed that the number of businesses be charged $500 per connecl~ion ~nd treat the sewer on an acreage basis. Mr. Bookman inquired if MI. Woolfolk needed to make a decision today. Mr. Woo!folk stated that he did not have to make a decision until approximately September but he was trying to plan ahead but stated that he did not need occupancy at this time. Mr. Hedrick stated staff will look at what has been done at this complex and see what can be worked out administratively. 83-376 On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the installati,i,~ of o~'~e water meter to service the office warehouse units in Southport Commerce Center if Mr. Woolfolk pays the $500 connection fee and monthly minimum usage fee for each office warehouse unit. ~ Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Rob~rtson. Mr. Welchons stated that. he has discussed this matter with the homebuilders and comm~e~cial builders and asked them to give him any information as ~-o recommeDdations for possible ordinance changes. He stated t~ere ~..~ more than one item to consider in that water and sewer connection fees for the bulk of the commercial development will have to be addressed. He stated hopefully something will be before the Board in the near future but it may not meet Mr. Woolfolk's time frame. ll.E. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS Mr. Welchons presented the Board with a report of developer wa~ and sewer contracts executed by the County Administrator. 12. REPORTS Mr. Hedrick presented the Board with a report on the Youth Services Commission and information regarding the Powhite Parkwa, Extension. 13. EXECUTIVE SESSION REGARDING PERSONNEL MATTERS. On motion of Mr. Bookmsn, seconded by Mrs. Girone, the Board into Executive Session to discuss personnel matters as permitted by Section 2.1-344(a) (1) of the Code of Virginia, 1950, as amended. Ayes: Mr. Dodd, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Robertson. Reconvening: On'motion of Mr. Bookman, seconded by Mr. Daniel, the Board adjoUrned at 1:05 p.m. until 10:00 a.m. on July 27, 1983. Ayes: Mr. Dodd, Mr. Bookman, Mr'. Daniel and Mrs. Girone. Absent: Mr. Robertson. R/~H~e'drick County Administrator 83-377