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08-10-1983 MinutesBOARD OF SUPERVISORS MINUTES August 10, 1983 Supervisors in Attendance: Mr. J. Royall Robertson, Chairman Mr. C. L. Bookman Mr. Harry G. Daniel Mrs. Joan Girone Mr. Richard L. Hedrick County Administrator Supervisors Absent: Mr. R. Garland Dodd, Vice Chairman Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Mr. Tom Callahan, Airport Manager Chief Robert Eanes, Fire Department Mr. James Gillentine, Admin. of Nursing Home Mr. Mike Golden, Superintendent of Parks Mr. Elmer Hodge, Asst. County Administrator Mr. Robert Masden, Dir. o~ Human Services Mr. Richard McElfish, Env. Engineer Mrs. Mary Arline McGuire, County Treasurer Mr. Steve Micas, County Attorney Mr. Jeffrey Mincks, Asst. Co. Attorney Mr. Jeffrey Muzzy, Dir. of Community Develop. Dr. W. P. Wagner, Health Dept. Mr. David Welchons, Dir. of Utilities Sheriff E. L. Wingo, Sheriff's Dept. Mr. George Woodall, Dir. of Economic Develop. Mr. Robertson called the meeting to order at the Courthouse at 10:05 a.m. (EDST). Mr. Daniel gave the invocation. 1. APPROVAL OF MINUTES On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved the minutes of July 27, 1983, as amended, subject to approval by Mr. Dodd. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Hedrick introduced Chief Eanes. Chief Eanes stated that recently the Fire Department had the opportunity to send a member of the scuba dive team to an Advanced Dive-Rescue Specialist Training Class in Fort Collins, Colorado. He stated that Firefighter Shelley Porter was recognized by The Coloradoan for his participation in the training class and presented the Board with a copy of the article. He stated his appreciation for the Board's support of the dive team and making it available to the citizens of Chesterfield County and to surrounding jurisdictions when necessary. The Board congratulated the Department on the recognition and thanked Chief Eanes for bringing it to their attention. 83-426 Mr. Hedrick introduced Sheriff Wingo who was recently elected President of the Virginia State Sheriff's Association. Sheriff Wingo stated it was an honor to serve in this capacity which Association has 2,900 members. He stated his appreciation to the Board and Administration for their support over the years which has made his Department an up-to-date, first class Sheriff's Department. The Board congratulated Sheriff Wingo on his appointment. Mr. Hedrick distributed a copy of the 1983 Service Directory which had been completed with assistance from the County Administrator's Office, Internal Audit and the General Service Department. He stated it was more professionally produced this year and is available for distribution. Mr. Hedrick introduced Mr. Robert Masden. Mr. Masden stated tha~ before school opens, he would like to bring to the Board's attention the recent regulations by the General Assembly with regard to immunization. He stated that it is now required that complete immunization series be administered to all children before they are allowed to enter school which must be documented He stated as of yesterday there were 7,000 children whose record~ were not documented and it is expected that several thousand hav~ not had this series of shots. He stated the School System and the Health Department have attempted to advise citizens of this requirement as the children will not be allowed in school until the documentation has been received. He stated the Health Department has been doing an outstanding job trying to accommodate this additional workload with additional clinics, etc., but because of the process of signing forms, records documentation, etc., they are only able to handle 180 children ir any one, three hour clinic. He presented the Board with a repor~ on the immunization and what the Board could recommend to the citizens if they should call. Mr. Bookman inquired if records were kept at the school for sixth graders, etc. Mr. Masden stated in the past, if the child came to school without a complete record, they would let them enter and eventually receiw the information but this was not acceptable to the General Assembly because Health Officials were warning that the likelihood of these epidemic diseases spreading was so great thai they adopted the additional requirements. Mr. Bookman inquired what would happen if the records were lost by the doctor's office. Dr. Wagner stated the largest problem is not in the elementary school but the secondary school but if the doctor would sign a document indicating these shots were administered and sent to the school, it would be acceptable. 3. POCAHONTAS STATE PARK PROCEEDS RECEIVED FROM SALE OF PRODUCT~ Mr. Hedrick introduced Mr. James Bowen, Superintendent of the State Forestry Division, who was present. Mr. Bowen presented the Board with a check in the amount of $27,112.33 which represents 25% of the gross proceeds of the sale of forest products from Pocahontas State Forest. He stated the forest is self-supporting and all revenues needed to operate the forest come from the sale of forest products. He briefly reviewed thei management practices and stated the forest is utilized for multi-purposes for sale of forest products as well as recreational use. The Board accepted the check and expressed appreciation for the funds received. 4. ALLOCATION FOR BERMUDA RUN APARTMENTS SPECIAL PROGRAMS Mr. Masden stated several months ago staff brought to the Board a report which outlined some of the problems being experienced a' Bermuda Run and at that time the Board directed the Board of 83-427 Social Services to undertake a study of the problems and prepare a report to the Board with recommendations for solutions to the problem. He stated this is a part of that report which will provide for some recreational programs for after school and during the summer months. Mrs. Girone stated that Mr. Dodd has been keeping up with this project and staff is doing a fine job. Mr. Daniel stated that he had heard the citizens in Bermuda Run were not happy with a proposed community watch program. Mrs. Girone stated she thought there had been a communication problem and staff is trying to involve the residents to get their input. Mr. Daniel stated he felt there needed to be a positive attitude towards this program and he would like to be kept abreast of the activities. Mr. Masden stated the real success will come from the residents and leadership and introduced Mrs. Linda Delaney, President of the Bermuda Run Civic Association and Mrs. Connie Johnson, Program Chairman for the Civic Association. He stated that Evelyn Collins with the United Way is also participating in this project. On motion of Mrs. Girone, seconded by Mr. Daniel, the Board appropriated $13,000 from the General Fund Contingency to provide for programs for Bermuda Run and designated $12,500 to Parks and Recreation to provide playground, preschool and afterschool programs and $500 to the Extension Service for supplies and materials for the 4-H program which funds will cover programs from September, 1983 until August, 1984 with the understanding the Board be kept up to date on the programs. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Mr. Hedrick stated this would be included in the monthly reports sent to the Board. 5. SMALL BUSINESS ADMINISTRATION GRANT FUNDS On motion of Mr. Daniel, seconded by Mr. Bookman, the Board adopted the following resolution: Whereas, the Virginia Commission of Outdoor Recreation provides funds to assist in the beautification of parklands and public property; and Whereas, the County of Chesterfield will benefit greatly from the planting of trees and other landscaping projects; and Whereas, the grant is one hundred percent funded by the Virginia Commission of Outdoor Recreation. Now, Therefore, Be It Resolved that the Board of Supervisors of Chesterfield County hereby authorizes the County Administrator to provide such information or materials as may be necessary to the Commission of Outdoor Recreation and to enter into such agreements as may be necessary to permit the formulation, approval and funding of the Park Landscape Project. And, Further Be It Resolved that the County of Chesterfield gives its assurance that all other applicable state and federal regulations governing such expenditure of funds provided by the Virginia Commission of Outdoor Recreation will be complied with in the administration of this project. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 83-428 6. CONSTRUCTION OF AIRPORT HANGARS Mr. Tom Callahan stated by increasing the hangar space at the Airport, more business would be generated and could make the operation more profitable. He stated that 17 individuals or companies have placed a deposit of $100 to reserve hangar space. He stated the State Police would like three spaces and have provided a letter to that effect. He stated there are 20 spaces confirmed as well as an additional hangar for a corporate aircraft which is utilizing the airport maintenance hangar at this time. He stated they would like to proceed with research for alternative methods of financing and construction methods for hangar facilities. Mr. Bookman inquired what a King Air would bring to the County in the form of tax dollars. Mr. Callahan stated the aircraft cost approximately $1,000,000 and tax dollars should be approximately $20-30,000 when depreciation is calculated. Mr. Bookman stated a larger aircraft could bring in about $100,000 in tax dollars. Mr. Callahan stated that it would, in addition to the sale of gasoline. Mr. Bookman stated that the Airport is really not realizing a deficit if you consider the additional capital which is coming in. Mr. Daniel stated there appears to be a deficit but that is because of the accounting procedures. On motion of Mr. Bookman, seconded by Mr Daniel, the Board authorized the staff to proceed to seek alternative funding and construction methods for additional hangar space at the Airport and to bring the awarding of bids back to the Board. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Mr. Callahan stated they were attempting to have no tax dollars used for the hangar project. Mr. Callahan distributed a tentative schedule for the Airshow which is scheduled for Saturday, August 13, 1983. He invited the Board to attend and stated the main event would be at 2:00 p.m. but there would be other activities throughout the day. 7. EXECUTE SALES CONTRACT FOR INDUSTRIAL MACHINE MANUFACTURING On motion of Mr. Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute a contingent sales contract for the conveyance of a 2± acre parcel of land in the Airport Industrial Park to Industrial Machine Manufacturing Co., Inc. at the price of $20,000 per acre and further set the date of September 14, 1983 at 10:00 a.m. for a public hearing to consider this conveyance. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 8. ENON CHURCH ROAD EASEMENT TO VDH&T On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the Chairman, on behalf of the County, tc execute a deed of conveyance to the Virginia Department of Highways and Transportation for two construction easements for the Enon Church Road Recreational Access Project. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Ms. Girone. Absent: Mr. Dodd. 83-429 9. REPLACEMENT OF ROOF ON NURSING HOME On motion of Mr. Bookman, seconded by Mr. Daniel, the Board authorized the receiving of bids for replacement of the roof on the Nursing Home which cost will be paid from the Nursing Home Reserve Funds. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 10. HIGHWAY ENGINEER Mr. Bill Newcomb, Assistant Resident Engineer with the Virginia Department of Highways and Transportation, was present. Mr. Newcomb stated that there are two projects under construction at this time, Route 10 at Falling Creek is ready for construction and Route 678, Buford Road Bridge project is under construction at this time. He stated proposed projects for the remainder of 1983 are: Route 144, Bridge over Appomattox River, to be advertised this month; Enon Church Road Recreational Access will be advertised in September, 1983; Route 613 United Parcel Industrial Access Project on Route 1 will be advertised November, 1983 if the right-of-way is clear; and Two safety projects on Route 1--one at Happy Hill Road and the other at Harvey's Market. He stated in 1984 there are fifteen proposed projects in the Chesterfield district, 13 of which are in Chesterfield County which are safety, primary, interstate or of that nature. He stated that for the Route 147 project, there was no written response and they will no longer have to go through the public hearing process. He stated that the project is scheduled for December, 1984 but could be moved up. Mrs. Girone stated she read in the paper where a person had been killed at the intersection of Route 10 and Lori Road and hoped that the road configuration was not the cause. She stated it really bothered her how the road is aligned. Mr. Newcomb stated there were two accidents this weekend, and usually during the investigations, the road configuration is not the main cause. Mrs. Girone stated that the configuration at Lori and Route 10 is bad and requested Mr. Newcomb to check with the Police to see what the reason was in that particular case. Mr. Bookman thanked the Department for the improvements in Sunset Hills as the people are pleased. He inquired about the public hearing on the Providence Road project. Mr. Newcomb stated that it is scheduled for advertising for February, 1984 as they have to go through the public hearing process. He stated it should be under construction next May. Mrs. Girone stated on Route 60 coming east into Midlothian Village, coming over the overpass just before the Village at the base of the hill, a full school bus stops at this location. She stated that trucks come down Route 60 at 60 mph and she felt something needs to be done as is on Route 360 where there is an amber warning to forewarn the trucks that they are coming to a congested area and to a lower speed limit. Mr. Newcomb stated that they have checked this previously but they are asking that the Traffic and Safety Division restudy it. He stated that he and Mr. Gee recommended that the 45 mph sign be moved up to Otterdale Road. He stated that when they investigated this previously the sight distance was adequate when measuring, but 83-430 questionable when riding the road. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board requested that the Highway Department move the 45 mph sign to Otterdale at Route 60 which would reduce the speed from 55 mph to 45 mph from Otterdale Road to Midlothian Village. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Mrs. Girone stated that where Chippenham Parkway intersects with Route 147, there is no indication that it is Route 147, or that if you turn left you would go to Bon Air and Midlothian, or righ~ you would go into Richmond. She stated she felt a directional sign should be installed. Mr. Newcomb stated this is in the City of Richmond and he would contact the City about signage. Mrs. Girone stated off of Route 147, the 675 section of Robious Road, there is a subdivision called Heritage Commons and there is a 700 ft. drainage ditch that belongs to the State Highway Department and the County. She stated part of the ditch belongs to the County and that portion is paved and cleaned but the Highway Department's portion needs to be cleaned. Mr. Newcomb stated he would check into this. Mr. Daniel inquired when work would begin on Hopkins and Meadowdale Boulevard. Mr. Newcomb stated it had been determined that State forces will extend the turning lane which should begin within the next 30 days. He stated they are going to improve the entire intersection with stop lights but ran into a problem with Vepco regarding the lights. He stated that problem has been resolved at this time. Mr. Newcomb reviewed the project and its improvements and stated the other improvements will be made next year. Mr. Daniel stated that he has been telling the residents in the area that improvements were to begin and it has been going on and on and he felt the credibility of the County was decreasing. Mr. Bookman cited a problem on Clintwood as you are coming off of Genito, to Dumaine, taking a right and then taking a left back to Clintwood. He stated that Dumaine had a stop sign as you came from Route 360 and hit the east part of Clintwood. He stated this allowed people coming from the back section of about 75 homes coming up the hill to go continuously, make the jog and go on out. He stated there was a stop sign over on Clintwood comin¢ from the east at the hill. He stated now there is a yield sign there. He stated he would like the Highway Department to look at this especially at inclement weather time because as you are coming out of the east bound part up that hill at the intersection it will back up the vehicles. He stated that he felt the stop sign should be put back where it was originally. Mr. Newcomb stated he would check into this. Mr. Daniel inquired what was wrong with the Falling Creek bridge at Route 10. Mr. Newcomb stated the bridge needs replacing and they will be four laning Route 10 and putting in two bridges to tie into the City's four lane. Mr. Newcomb stated the project has been awarded and should begin within 90 days. He stated the Sandston Residency is handling this project since it is in the City but the money will come from the Chesterfield funds. 11. COMMUNITY DEVELOPMENT ITEMS ll.A. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his 83-431 examination of River Hills Drive, River Hills Lane, River Hills Court, River Hills Terrace, and River Hills Circle in James River West, River Hills Section, Midlothian District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that River Hills Drive, River Hills Lane, River Hills Court, River Hills Terrace and River Hills Circle in James River West, River Hills Section, Midlothian District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, River Hills Drive, beginning at the intersection with Robious Road, State Route 711, and going .05 mile northwesterly to intersection with River Hills Lane, then continues .13 mile northwesterly to intersection with River Hills Court, then continues .07 mile northwesterly to intersection with River Hills Terrace, then continues .18 mile northwesterly to intersection with River Hills Circle, then continues .10 mile northwesterly to a temporary turnaround; River Hills Lane, beginning at the intersection with River Hills Drive and going .21 mile northeasterly to a cul-de-sac; River Hills Court, beginning at the intersection with River Hills Drive and going .06 mile northeasterly to a cul-de-sac; River Hills Terrace, beginning at the intersection with River Hills Drive and going .05 mile northerly to a cul-de-sac; River Hills Circle, beginning at the intersection with River Hills Drive and going .04 mile northeasterly to a cul-de-sac. These roads serve 45 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 40 ft. right-of-way for all of these roads except River Hills Drive which has a 50 ft. right-of-way. This section of James River West is recorded as follows: River Hills Section, Plat Book 33, Pages 22 and 23, February 8, 1979. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. ll.B. STREET NAME CHANGE On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved the street name change from Grove Avenue to Treebeard Terrace as requested by the only resident on the street. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. ll.C. STREET LIGHT REQUEST On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved the installation a street light between 4219 and 4229 Richwine Road because of the health, safety and welfare considerations with any funds to be expended from the Dale District Street Light Funds. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. ll.D. ACQUISITION AND UTILITY RELOCATION FOR EAST AVENUE On motion of Mrs. Girone, seconded by Mr. Bookman, the Board appropriated $8,000 from the Bermuda District 3¢ Road Funds and $19,300 from the Undesignated Capital Improvement Project Account to pay for right-of-way acquisition and utility relocation on the East Avenue rural addition project. 83-432 Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. ll.E. IZAAK WALTON PARK On motion of Mrs. Girone, seconded by Mr. Bookman, the Board deferred discussion regarding a request to the Planning Commission to schedule a public hearing for the purpose of reconsidering the Izaak Walton Park Conditional Use for a recreational facility until February 8, 1984 as there may be a solution to resolve this problem among the parties concerned. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Mrs. Girone stated that she would like to express appreciation Mr. Jim Schiavo who had been involved in this matter and had met with the citizens. ll.F. BOARD OF SUPERVISORS' MEETING ROOM RENOVATIONS Mr. Hedrick stated that over the past several years there has been discussion regarding the room and how it does not exactly meet the needs for both a Courtroom and Supervisors' meeting room. He stated the Judges and the Board have continuously expressed concern over the physical limitations and inadequacies of the room. He stated that in order to make accommodations for the Judges, it will cause conflicts with what would be suitable for public Board meetings. He stated ultimately plans are for a new courts building. Mr. Daniel made a motion that the County Administrator enter into a contract for professional services to study, make recommendations and present plans for remodeling of the Board Room and appropriated $10,000 from the General Fund Contingency. Mr. Bookman stated that several years ago the County spent $20,000 to change the Board Room and now we are asking for $10,000 more for a consultant and then more for construction. He stated he felt too much money was being spent on a temporary situation when in two or three years we might a Courts Building. He inquired if staff could meet with the Judges to discuss this. Mr. Hedrick stated this has been done but the types of changes being requested would make it difficult to accommodate the entire Board at the dais and he did not feel it would be acceptable. Mr. Bookman stated he felt the demand for a courts building would necessitate that financial arrangements be made in a couple of years. Mr. Hedrick stated the Judges would be glad to discuss this with the Board. After further discussion, Mr. Daniel withdrew his motion for approval and made a motion that this matter be deferred until August 24, 1983. Mr. Bookman seconded the motion. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12. UTILITY ITEMS 12.A. ORDINANCE VACATING PORTION OF HOLBORN ROAD Mr. Hedrick stated this date and time was scheduled to continue the public hearing from the July 27, 1983 meeting to consider an ordinance to vacate a portion of Holborn Road. Mr. Bookman stated the questions he had raised about the bus situation had been answered. There was no one present to discuss this matter. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board adopted the following ordinance: An Ordinance to vacate a portion of Holborn Road within Marlboro, Dale District, (formerly Clover Hill District), Chesterfield County, Virginia, 50 ft. variable in width and running between lot 1, Block G, and lot 10, Block D, as shown on plats thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 12 pages 62 and 63. 83-433 Whereas, Elbert M. Ernest and Patricia H. Ernest have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate a portion of Holborn Road in Dale Magisterial District, (formerly Clover Hill District), Chesterfield County, Virginia, more particularly shown on plats of record in the Clerk's Office of the Circuit Court of said County in Plat Book 12, pages 62 and 63, made by Kenneth L. Barton, C.L.S., dated September 11, 1961. The portion of the plats petitioned to be vacated is more fully described as follows: A portion of Holborn Road 50 ft. and variable in width and running between lot 1, Block G, and lot 10, Block D, as shown outlined in red on plats made by Kenneth L. Barton, C.L.S., dated September 11, 1961, copies of which are attached hereto and made a part of this ordinance. Whereas, notice has been given pursuant to Section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and Whereas, no public necessity exists for the continuance of the portion of right-of-way sought to be vacated and the vacation will not abridge the rights of any citizen. Now, Therefore, Be It Ordained by the Board of Supervisors of Chesterfield County, Virginia: That pursuant to Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, the above described portion of Holborn Road is hereby vacated and no longer necessary for public use. The grantees hereby convey unto the County and the County hereby reserves a 50 ft. easement for drainage and utilities as shown shaded in green on the attached plat. This Ordinance shall be in full force and effect in accordance with Section 15.1-482 (b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plats attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plats vacated. Accordingly, this Ordinance shall be indexed in the names of the County of Chesterfield as grantor and Elbert M. and Patricia H. Ernest, husband and wife, and Patricia T. Craig, or their successors in title, as grantees. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.B. SALEM CHURCH ROAD WATER LINE EASEMENT On motion of Mr. Daniel, seconded by Mr. Bookman, the Board accepted a counteroffer in the amount of $1,000 from Robert B. and Mary E. Taylor for a water line easement across their property along Salem Church Road. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 83-434 12.C. SEWER ITEMS 12.C.1. COUNTY ASSISTANCE TO ACQUIRE EASEMENT IN BELMONT HILLS Mr. Welchons stated that an agreement has been drawn and is to be signed by C. Porter Vaughan and the Belmont Hills Civic Association and the Board does not need to act on this matter. was generally agreed that this item be deleted from the agenda. Mr. Bookman expressed appreciation to staff for working with all concerned to a mutally agreeable solution. 12.C.2. REQUEST FROM MR. AND MRS. DUNNAVANT FOR SEWER SERVICE Mr. Welchons stated that Mr. and Mrs. Dunnavant have not had an opportunity to investigate the use of a septic tank on their property at this time. He recommended that this item be deferred indefinitely until the Dunnavants contact the County regarding their findings. On motion of Mr. Daniel, seconded by Mr. Bookman, the Board deferred indefinitely the request from Mr. and Mrs. Dunnavant for sewer service to their property at 6629 Hopkins Road. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.C.3. RESULTS ON SEWER SURVEY FOR SPRING LAKE AND SHADYCREST On motion of Mrs. Girone, seconded by Mr. Bookman, the Board approved and authorized staff to proceed with sewer extension to Spring Lake Road and Shadycrest Lane and further the Board appropriated $90,000 from 574 surplus to 380-1-73721-4393. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.C.4. VIRGINIA MARINE RESOURCES COMMISSION PERMIT On motion of Mr. Robertson, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute the Virginia Marine Resources Commission permit for construction to protect the Ettrick Sewage Force Main. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.D. CONSENT ITEMS 12.D.1. WATER CONTRACT FOR INDIAN SPRINGS, SECTION C On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract: W83-93CD/6(8)3932, Indian Springs, Section C Developer: W. S. Carnes, Inc. Contractor: Lyttle Utilities, Inc. Total Contract Cost: $69,445.00 Refund through connections: 9,450.00 Cash Refund: 9,262.50 Estimated County Cost: 18,712.50 Estimated Developer Cost: 50,732.50 And further the Board appropriated $12,830.00 from 563 Surplus to 380-1-63932-7212 which includes a 10% contingency and $2,400 for additional cost of boring of Kingsland Road if required by the Highway Department. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 83-435 12.D. 2. WATER CONTRACT FOR BRANDERMILL COVE RIDGE, SECTION 1 On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract: W83-94CD/6(8)3942, Brandermill, Cove Ridge, Section 1 Developer: Brandermill Contractor: R.M.C. Contractors, Inc. Total Contract Cost: $59,489.00 Refunds through connections: 7,800.00 Cash Refunds 5,142.60 Estimated County Cost: 12,942.60 Estimated Developer Cost: 46,546.40 And further the Board appropriated $5,656.86 from 563 Surplus to 380-1-63942-7212 which includes a 10% contingency. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.D.3. WATER LINE EXTENSION TO MRS. L. T. MINETREE On motion of Mr. Daniel, seconded by Mr. Bookman, the Board authorized the extension of a water line along Elkhardt Road to serve Mrs. L. T. Minetree at 8016 Elkhardt Road and further appropriated $3,500 from 563 Surplus to 380-1-63921-4393 which includes $800 for contingencies. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.D.4. CHANGE ORDER FOR PROCTORS CREEK WASTEWATER PLANT On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the County Administrator to execute any necessary documents for Change Order No. 1 for lightning suppression system for the Proctors Creek Wastewater Treatment Plant, Project No. 7032-5, which change order will increase the contract price by $1,600. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.D.5. DEED OF DEDICATION FROM SCHOOL BOARD On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the Chairman and County Administrator to execute a deed of dedication, accepting on behalf of the County, a strip of land along Hopkins Road, Beulah Road and Brookshire Drive from the Chesterfield County School Board which is necessary to meet the ultimate road right-of-way shown in the General Plan 2000. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.D.6. DEED OF DEDICATION FROM SCHOOL BOARD On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved and authorized the Chairman and County Administrator to execute a deed of dedication, accepting on behalf of the County, a strip of land along Old Hundred Road from the Chesterfield County School Board which is necessary to meet the ultimate road right-of-way shown in the General Plan 2000. 83-436 Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. 12.E. REPORT OF DEVELOPER WATER AND SEWER CONTRACTS Mr. Welchons presented the Board with a list of developer water and sewer contracts executed by the County Administrator. 12.F. FOREST ACRES Mr. Bookman inquired when the balance of Forest Acres would be advertised for sewer construction. Mr. Welchons stated it was scheduled to be advertised on August 21, 1983. 13. REPORTS It was tentatively agreed that the Board would meet with the Chesterfield Industrial Development Authority for lunch on September 14, 1983 and tour some of the industrial sites in the County. Mr. Hedrick presented the Board with a report on the appointments for the Youth Services Commission. 14. EXECUTIVE SESSION On motion of Mr. Bookman, seconded by Mr. Daniel, the Board went into Executive Session to discuss litigation involving Dunning vs. the Chesterfield County Board of Supervisors, Personnel matters and the use and location of public facilities as permitted by Section 2.1-344 (a) (6), (1) and (2), respectively, of the Code of Virginia, 1950, as amended. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Reconvening: 15. APPOINTMENT OF REAL ESTATE ASSESSOR On motion of Mr. Daniel, seconded by Mrs. Girone, the Board appointed Mr. William A. Diggs as Real Estate Assessor, effective August 15, 1983 at Grade 31, Step 7. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Bookman, the Board adjourned at 2:30 p.m. until 10:00 a.m. on August 24, 1983. Ayes: Mr. Robertson, Mr. Bookman, Mr. Daniel and Mrs. Girone. Absent: Mr. Dodd. Ri . Hedrick County Administrator 83-437