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09-14-1983 Minutes BOARD OF SUPERVISORS MINUTES September 14, 1983 Supervisors in Attendance: Mr. J. Royall Robertson, Chairman Mr. R. Garland Dodd, Vice Chairman Mr. C. L. Bookman Mr. Harry G. Daniel Mrs. Joan Girone Mr. Richard L. Hedrick County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir. of Planning Mr. N. E. Carmichael, Commissioner of Revenue Mr. Phil Hester, Dir. of Parks and Recreation Mr. Robert Hodder, Building Official Mr. Elmer Hodge, Asst. County Administrator Mr. William Howell, Dir. of General Services Dr. Burt Lowe, Admin. of Mental Health, Mental Retardation Services Mr. Robert Masden, Dir. of Human Services Mr. Steve Micas, County Attorney Mr. Jeffrey Muzzy, Dir. of Community Develop. Mr. Richard Nunnally, Extension Agent Mr. Lane Ramsey, Director of Budget and Accounting Dr. Howard Sullins, School Superintendent Mr. Robert Wagenknecht, Dir. of Libraries Mr. David Welchons, Dir. of U~!ities Mr. George Woodall, Dir. of Economic Development Mr. Robertson called the meeting to order at the Courthouse at 10:05 a.m. (EDST). Mr. Dodd gave the invocation. 1. APPROVAL OF MINUTES On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved the Minutes of August 24 and September 1, 1983, as amended. Vote: Unan~.mous 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Hedrick introd,]ced Ms. Debra Tompkins who was present temporarily replacing t%arbara Berlin from %~;XEX-TV. Mr. Hedrick stated that the Eoard was presented with a status report on the issue before the S~ate regarding hazardous waste disposal. He stated that. s~aff w~ll con~inue to monitor this matter. He stated Mrs. (~rone has been involved with this issue through the Richmond Regional Planning District Commission. 83-475 Mrs. Girone stated that the Commission presented a resolution which was amended on the floor allowing for local consideration. She stated they did not want the State to identify or create a site in a given county without the approval of the local governing body. She stated that the resolution asked that the General Assembly consider when they work on this issue that the local governing body have discretion based on their land use plan and policies. Mr. Daniel stated that although there was unanimity, it is extremely doubtful that under the procedures involved, that the State will relinquish this to counties but it was felt that our position should be voiced. 2.B. EXECUTIVE SESSIONS FOR ALL BOARDS AND COMMISSIONS Mr. Daniel stated that he reviewed a copy of the School Board minutes and he noticed ~hat there was an Executive Session held with no explanation as to why. He stated for uniformity, all Boards and Commissions sit%inq in a public session should be required to state the subject for and the portion of the Code which allows Executive Sessions. He requested that the County Administrator ensure that all Boards and Commissions follow the same procedures as the Board of Supervisors. Dr. Sullins was present and stated that he would correct this oversight in the future. 3.A. RESOLUTION RECOGNIZING MS. ~RY CHARLENE WATKINS Dr. Lowe was present and introduced Ms. Mary Charlene Watkins. He stated she had been selected as the Chesterfield Vocational Services (CVS) Employee-of-the-Year. He stated the Vocational Services is a sheltered workshop run by the Department of Mental Health/Mental Retardation. He stated she was selected by the CVS professional staff for her quality of work, quantity of work, relationships with co-workers and supervisors, attendance and time management. He stated that one employee is chosen each month and the twelve then are eligible for the Employee-of-the- Year. He stated the Pizza Hut provides a monthly award of dinner for four at the Pizza Hut and the Employee-of-the-Year has their name inscribed on a plaque at CVS which was donated by C&P Telephone Company, a $50 savings bond donated by the Chesterfield County Employees' Association, a personalized shirt from Crazy Shirt, dinner for four at the Crosswinds Restaurant and a resolution from the Board of Supervisors. On motion of the Board, the following resolution was adopted: Whereas, Ms. Mary Charlene Watkins has shown outstanding progress in the areas of social and vocational development; and Whereas, Ms. Watkins consistently provides a positive example of excellent employee behavior for her co-workers; and Whereas, Ms. ~atkins is dedicated to continuing her goals of vocational improvement and advancement. Now, Therefore, Be It Resolved that this Board publicly recognizes Ms. ¥~atkins as the Chesterfield Vocational Services Employee-of-the-Year and extends on behalf of the citizens and employees of Chesterfield County their congratulations for her achievements and progress and encourages her to continue her goal of competitive job placement; And, Be It Further Resolved that a copy of this Resolution be presented to Ms. Watkins and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Robertson congratulated Ms. Watkins and presented her with the framed resolution. 83-476 3.B. RESOLUTIONS RECOGNIZING PARKS AND RECREATION VOLUNTEERS Mr. Hester stated the Virginia Recreation and Park Society yearly recognizes outstanding individuals throughout the State for their volunteer efforts on a local level. He stated that three of Chesterfield's citizens were recognized for their special efforts. He stated that these individuals represent thousands of volunteers who assist their Department throughout the year and the County has realized over $1,000,000 in savings through the volunteer efforts provided by the various groups and individuals. He stated Ms. Cindy Dutton spearheaded the drive to raise over $10,000 for playground equipment and a shelter at Ecoff Park. He stated she is a County employee and a member of the Chester Junior Womens' Club. He stated she was also involved with the Chester Lions Club, Chester Civitans, Chester Kiwanis Club, Salem Church Jaycees, Chester Jaycees, Chester Jaycettes, Heritage Chevrolet and McDonald's. On motion of the Board, the following resolution was adopted: Whereas, Ms. Cindy Dutton is a recipient of the Virginia Recreation and Park Society Volunteer Award; and Whereas, Ms. Dutton has provided public service by unselfishly contributing and volunteering her time and efforts toward the well-being and happiness of her fellow citizens; and Whereas, Ms. Du%ton is a resident of Chesterfield County and has brought this special re, cognition not only upon her family, but the County as well. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors hereby expresses its congratulations and thank you to Ms. Dutton; And, Be It Further Resolved that this Board of Supervisors acknowledges its good fortune in having such an outstanding individual as Ms. Dutton as a citizen of Chesterfield County. Vote: Unanimous Mr. Dodd congratulated and presented to Ms. Dutton with the framed resolution. Mr. Hester introduced Mr. Aubrey Tarkington and stated he was a leader in the youth soccer movement in the County which is the fastest growing sport in the County. He stated he had been involved in soccer since 1978 when there were about 200 children at Greenfield involved in soccer. He stated there are about 4,000 children now in the five youth organizations which make up the Chesterfield Ycuth Soccer Organization. He stated he organized the first soccer festival for the County which brought 78 teams from all over the East Coast to Chesterfield. tie stated the next festival would be October 8 and 9, where over 120 teams will be participating on 20 soccer fields in the County. On motion of the Board, the following resolution was adopted: Whereas, Mr. Aubrey Tarkington is a recipient of the Virginia Recreation and Park Society Volunteer Award; and Whereas, Mr. Tarkington has provided public service by unselfishly contributing and volunteering his time and efforts toward the well-being and happiness of his fellow citizens; and Whereas, Mr. Tarkington is a resident of Chesterfield County and has brought this special recognition not only upon his family, but the County as 83-477 Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors herebv expresses its congratulations and thank you to Mr. Tarkington; And, Be It Further Resolved that this Board of Supervisors acknowledges its good fortune in having such an outstanding individual as Mr. Tarkington as a citizen of Chesterfield County. Vote: Unanimous Mr. Bookman stated that he had worked with Mr. Tarkington in the outset of soccer beginning in Chesterfield. He stated Mr. Tarkington had put forth a tremendous effort as there are 4,000 youth in the County involved in this sport with 6,000 in the Metropolitan Area. He congratulated Mr. Tarkington and presented him with the framed resolution. Mr. Tarkington stated he was accepting the resolution on behalf of many other people in the County as these accomplishments were the result of many, not only a few people. He recognized his wife who was present and had provided him support. He presented the Board with patches indicating the soccer movement in the County and invited ali. interested to attend the Soccer Festival on October 8 and 9, 1983. Mr. Hester stated the patches are given to the children wh¢ participate in the festival as a momentum. Mr. Hester introduced Ms. Dede Foerster who had organized the Rainbow Games which are designed for individuals with physical handicaps in the areas of swimming, track and field. He stated that she was a former employee of the Department, was the first supervisor of special populations and initiated programs for seniors and handicapped individuals in the County. He stated she solicited funding from the Richmond Newspapers and obtained numerous support from agencies and school groups in the Metropolitan Area. He stated she has remained as Chairperson of the Rainbow Games even though she is no longer employed with the County and they expect over 150 children to participate in the 1983 games. On motion of the Board, the following resolution was adopted: Whereas, Ms. Dede Foerster is a recipient of the Virginia Recreation and Park Society Volunteer Award; and Whereas, Ms. Foerster has provided public service by unselfishly contributing and volunteering her time and efforts toward the well-being and happiness of her fellow citizens; and Whereas, Ms. Foerster is a resident of Chesterfield County and has brouqht this special recognition not only upon her family, but the County as well. Now, Therefore, Be It Resolved that the Chesterfield County Board of Supervisors hereby expresses its congratulations and thank you to Ms. Foerster; And, Be It Further Resolved that this Board of Supervisors acknowledges its good fortunie in having such an outstanding individual as Ms. Foerster as a citizen of Chesterfield County. Vote: Unanimous Mr. Robertson congratulated ~and presented Ms. Foerster with the framed resolution. Mr. Hedrick recognized Mr. Foerster who was present in the audience and !slso a former employee of the County. 83-478 Mr. Hedrick requested that Agenda Items 911 and 94 be taken out of order. The Board agreed to do so. 11. LEASE FOR RECREATIONAL USE OF PROPERTY ON COALFIELD ROAD Mr. Bookman stated the Board had approved assisting in the funding of a new soccer field on property of Mr. Bryce Powell on Coalfield Road which will generally help the Brandermill Soccer Association. He stated his appreciation to Mr. Powell for allowing them to utilize this property for a period of two or three years. On motion of Mr. Bookman, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute a lease agreement with the Midlothian Company for a period of two years with an option for one additional year on behalf of the County which property will be used for recreational purposes. It is noted that $5,000 had been previously appropriated from the Clover Hill District 3¢ Road Funds for the grading, seeding and development of this parcel. Vote: Unanimous 4. DONATION FROM CHESTER KIWANIS CLUB FOR PICNIC SHELTER Mr. Hester stated that the Junior Womens' Club of Chester had been actively involved in soliciting funds for improvements for playground equipment, etc. at Ecoff Park. He introduced Ms. Cindy Dutton, Project Chairman. Ms. Dutton stated her appreciation to the Junior Womens' Club and introduced Mrs. Janet Crow, President, and Jenny Wells, Committee member. She introduced Mr. Phillip Collier, President of the Chester Kiwanis Club. Mr. Collier stated that Ms. Dutton, Mr. Hester and Mr. Dodd spoke to the Kiwanis Club about the need for a picnic shelter at Ecoff Park. He stated that the Club had decided to donate $3,350 to the County for this purpose with the understanding that the County would match these funds and the shelter would be called the "Kiwanis Shelter". He presented Mr. Dodd with the check. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board accepted the $3,350 from the Chester Kiwanis Club to be applied towards the cost of a picnic shelter, tkat the shelter be called the "Kiwanis Shelter" and further appropriated $3,350 from the Bermuda District 3¢ Road Funds to be applied towards the construction of the shelter. Vote: Unanimous 3.C. RESOLUTION DECLARING DISASTER AREA BECAUSE OF DROUGHT Mr. Nunnally stated for property owners, the rain may not have come too late, but for the farmers it had. He stated that the corn, hay and pasture, soybeans and livestock have all been affected drastically. He stated that during July and August, the County had less than 1.4 inches of rain total. He stated on behalf of the farmers, he would like the Board to adopt a resolution to be forwarded to Governor Robb requesting that he declare Chesterfield a disaster due to the drought and it woul~ allow our farmers to receive assistance from whatever state or federal programs are available. On motion of the Board~ the following resolution was adopted: Whereas, Chesterfield County received less than 1.4 inches of rain during July and Auqust; and Whereas, Chesterfield County has some 4,000 acres in agricultural and horticultural production which has been severely damaged by these drought conditions; and Whereas, this damaqe is projected to reach approximately three-quarters of a million dollars. 83-479 Be It Therefore Resolved, that the Board of Supervisors requests Governor Charles Robb to declare Chesterfield County a ~rought disaster area; thereby qualifying Chesterfield County  roducers for any assistance programs that may be available at he state and federal level. ~ote: Unanimous 3.D. 1983 UNITED WAY CAMPAIGN 4s. Suzan Craik was present as Chairman of the United Way Campaign for County Employees. She stated that Dr. Sullins is the Chairman of the Government Division for the Richmond area ~hich involves the schools and local governments. She presented :he Board with a proposed resolution supporting and encouraging ]ounty employees to participate. Dr. Sullins stated that there is a large number of organizations competing for the funds from ~he United Way and they will be unable to fund them all. at the .evels they desire. He stated his appreciation for the ssistance of Ms. Craik and the County employees in the past and requested support in the future. Mrs. Girone stated her appreciation to Dr. Sullins for giving of his time and talent to this effort. She stated she felt it was important for Chesterfield to be part of the regional effort. On motion of the Board, the following resolution was adopted: Whereas, the Chesterfield United Way Campaign begins October 3, 1983; and Whereas, solicitations will be made of all County employees to pledge a portion of their earnings to this campaign. Now, Therefore, Be It Resolved that this Board of Supervisors does hereby unanimous]¥ endorse the United Way Campaign 1983; And, Be It Fur~her Resolved ~.hat this Board hearti!V urges ~11 Chesterfield County employees to give generously of their ~esources to this worthy endeavor. ~ote: Unanimous 5. PUBLIC HEARI~GS 5.A. CONVEYANCE OF LEASES TO OPERATE CONCESSIONS AT PARK SITES Mr. Hedrick stated this date and time had been advertised for a ~ublic hearing to consider the conveyance of leases of real )roperty at various park sites to operate food concessions. Mr. {ester stated each year the Department enters into lease ~greements to operate the food concessions at various parks on a seasonal basis, tie stated the leases are standard lease aqreements and are for portable facilities and does not include the permanent facilities. Mrs. Girone inquired who handled the concessions at Huguenot. Mr. Hester stated the leases are usually given to the athletic associations who participate in the area which is the Robious Athletic Association. There was no one present in opposition to this matter. On motion of Mr. Dodd, seconded by Mr. Daniel, it was resolv~d that the County Administrator be authorized to execute lease agreements wi~h the Chesterfield Quarterback League to operate portable concession facilities from September 14, 1983 to December 1, 1983 at Huguenot, Ettrick, Matoaca, I{arrowgate and the Courthouse Complex. Vote: Unanimous R 3..-4 5.B. RESTRICTION OF TRUCK TRAFFIC ON WARBRO ROAD Mr. Hedrick stated this date and time had been advertised for a public hearing to cOnsider an ordinance prohibiting truck traffic along County-owned portion of Warbro Road. He stated this had been adopted on an emergency basis at the July 27, 1983 meeting. Mr. Daniel inquired what the fine would be and inquired how it would be enforced. Mr. Micas stated that the fine is a civil penalty up to $100 and would be enforced as any other traffic violation would be. Mr. Bookman stated this is not only requested because of the refuse vehicles but because of the other heavy vehicles from businesses in the community. There was no opposition present. On motion of Mr. Bookman, seconded by Mr. Daniel, the following ordinance was adopted: An Ordinance to Enact Section 14.1-21.1 of the Code of the County of Chesterfield, 1978, as Amended, Relating to the Restriction of Truck Traffic on a Portion of Warbro Road and to Provide for a Penalty Be It Ordained by the Board of Supervisors of Chesterfield County: (1) That Section 14.1-21.1 of the Code of the County of Chesterfield is amended and reenacted by adding the following section: Sec. 14.1-21.1. Warbro Road Prohibition of truck traffic on portion of It shall be unlawful to operate a truck, as defined in Section 46.1-1(39) of the Code of Virginia, as amended, on that portion of Warbro Road between its intersection with Genito Road and the entrance to the Chesterfield County Northern Area Landfill. Vote: Unanimous 5.C. CONVEYANCE OF PROPERTY TO INDUSTRIAL MACHINE MANUFACTURING Mr. Hedrick stated this date and time had been advertised for a public hearing to consider the conveyance of 2.0 acres of land at the Airport Industrial Park to Industrial Machine Manufacturing Company. Mr. Woodall introduced Mr. Chester Marshall, President of Industrial Machine Manufacturing Company. Mr. Marshall stated the operation would employ approximately 25 people and would be quiet and low-key. The Board welcomed Mr. Marshall to the County. There was no opposition present. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved and authorized the Chairman to execute a deed conveying 2.0 acres of land at the Airport Industrial Park to Industrial Machine Manufacturing Company which parcel fronts on the northern portion of the terminus of Virginia Pine Court and adjoins the northwestern property line of the parcel belonging to H. T Hackman. ' ' Vote: Unanimous 6 INDUSTRIAL DEVELOPMENT A[ ~HORITY' S ACTION 6.A. METROPOLITAN ELECTRIC SUPPLY, INC. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adopted the following resolution: Whereas, the Industrial Development Authoritv of the County of Chesterfield (the Authori~y) has considered the application of Metropolitan Electric Supply, Inc. (the Company), and Frederick D. Gholson (together with the Company, the Applicants) for the issuance of 'the Authority's industrial development revenue bonds in an amount estimated at $650,000 (the Bond~) to assist in the financing of the Company's acquisition, construction and 83-.48] equipping of a facility for the wholesale distribution of electric lighting fixtures and other electrical supplies (the Facility) to be located at Moorefield Industrial Park in Chesterfield County, Virginia, and has held a public hearing thereon on August 18, 1983; and Whereas, the Authority has requested the Board of Supervisors (the Board) of Chesterfield County (the County) to approve the issuance of the Bonds to comply with Section 103 (k) of the Internal Revenue Code of 1954, as amended; and Whereas, a copy of the Authority's resolution approving the issuance of the Bonds subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board of Supervisors. Be It Resolved by the Board of Supervisors of Chesterfield County, Virginia: 1. The Board of Supervisors of Chesterfield County, Virginia, approves the issuance of the Bonds by the Industrial Development Authority of the County of Chesterfield for the benefit of the Company, to the extent required by Section 103 (k), to permit the Authority to assist in the financing of the Project. ' 2. The approval of the issuance of the Bonds, as required by Section 103 (k), does not constitute an endorsement of the Bonds or the creditworthiness of the Company, but, as required by Section 15.1-1380 of the Code of Virginia, 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. Vote: Unanimous Mr. Daniel stated that G. D. Package Machinery, Inc. is a supplier of packaging equipment to his regular employer, Philip Morris, and this particular request will fund a training center at which employees of Philip Morris will be trained for operation of that equipment. He stated that he has not talked to any Board member or any member of the bond authority regarding this matter to influence any decision that has been or will be made. He disqualified himself from participation in this matter because of a possible conflict of interest and excused himself from the meeting. 6.B. G. D. PACKAGE MACHI~ERY, INC. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adopted the following resolution: Whereas, the Industrial Development Authority of the County of Chesterfield County (the Authority), has considered the application of G. D. Package Machinery, Inc. (the Company) for the issuance of the Authority's industrial development revenue bonds in an amount estimated at $640,000 (the Bonds) to assist in the financing of the Company's acquisition, construction and ing of an expansion of the existing manufacturing facility (the Facility) to be located at 501 Southlake Boulevard (Expansion) in Chesterfield County, Virginia, and has held a ]]earing thereon on August 18, 1983; and 83-482 Whereas, the Authority has requested the Board of Supervisors (the Board) of Chesterfield County, Virginia (the County) to approve the issuance of the Bonds to comply with Section 103 (k) of the Internal Revenue Code of ].954, as amended; and Whereas, a copy of the Authority's resolution approving the issuance of the Bonds subject to terms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been filed with the Board of Supervisors. Be It Resolved by the Board of Supervisors of Chesterfield County, Virginia: 1. The Board of Supervisors of Chesterfield County, Virginia, approves the issuance of the Bonds by the Industrial Development Authority of the County of Chesterfield for the benefit of the Company, to the extent required by Section 103 (k), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by Section 103 (k), does not constitute an endorsement of the Bonds or the creditworthiness of the Company, but, as required by Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth~ the County nor the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. Ayes: Mr. Robertson, Mr. Bookman, Mr. Dodd and Mrs. Girone. Absent: Mr. Daniel. Mr. Daniel returned to the meeting. 7. UPGRADE OF COUNTY TELEPHONE SYSTEM Mr. Hedrick requested that discussion regarding the upgrading of the County telephone system be deferred until a later date. It was generally agreed to do so. 18. COMMUNITY DEVELOPMENT ITEMS 18.A. CHARTER COLONY PARKWAY DESIGN TO NEW MIDLOTHIAN HIGH Mrs. Girone recommended deferral of the discussion of the Charter Colony Parkway design to the new Midlothian High School until September 28, 1983. It was generally agreed to defer this item to that date. 8. SCHOOL REQUESTS 8.A. INCREASE APPROPRIATIONS FOR PILOT STUDY GRANT Dr. Sullins stated this grant would be used for additional training for new teachers. He stated the State is changing its approach for certification for beginning teachers and stated this would allow 15 new teachers to be trained, provide substitute teachers while they are training and no local dollars are required. On motion of Mr. Bookman~ seconded by Mrs. Girone, the Board increased School revenues and e×penditures for a Pilot Study Grant for a "Beginning Teacher Induction Program" in the amount of $3,492.50. 83-483 Vote: Unanimous 8.B. REQUEST FOR TWENTY-TWO ADDITIONAL TEACHERS AND THREE AIDES Mr. Hedrick stated the next item to be discussed was added to the agenda and he has not had time to review the request. Dr. Sullins stated that the School System would like permission to add 22 teachers and 3 aides to the teaching staff. He stated that there would be 11 elementary and 11 high school teachers. He stated that additional growth and much of the secondary enrollment is into the field of computer science. He stated there is also a heavier enrollment in foreign languages, math and science which is unusual. He stated two math teachers had to be added and one science teacher at Monacan. He stated that the increase in students was about 100 but that would not ordinarily bring that kind of increase in math or science. He stated there is a decline in the practical arts of music, home economics, drama, etc. He stated he hoped as the year progressed, that they would gain some of the 22 teachers if there are resignations in some of the areas as they are having an extremely light load but are under contract for the year. He stated if they resign, the School System might not have to fill those positions. He stated he hoped this could be made up in the budget but there are no assurances that it can at this time. He stated if the enrollment stays as it is now, the County should realize $165,000 from the State in the form of additional student aid. He stated a few more students in some areas will make the student limit exceed the State standards. Mrs. Girone expressed appreciation for copies of the minutes of the School Board meetings. She stated that the minutes indicate the System's long range plans would be ready in October and inquired if this would give them the projections they need in the future. Dr. Sullins stated it was that kind of plan and hoped that this would project for the future. He stated in the past several years there has been an excess in kindergarten enrollment. Mr. Bookman stated that there may have been one or two instances where it was impossible to calculate what teaching capacity was necessary for the coming year. He stated he could support the hiring of the teachers and make an adjustment, if necessary along the way, and if there is a shortfall in June, 1984, that he would support the shortfall but there could be an overage during the year, and perhaps the School System would not require additional funding. Mr. Daniel stated that since this was all salary expenses, it should be determined prior to next June and if the School System would alert the Board, necessary action could be taken. On motion of the Board, the Board supported the hiring of twenty-two additional teachers and three aids with funding to be addressed at the appropriate time during the year with transfers or additional funding from the County to be made when the figure is determined. Vote: Unanimous Mr. Hedrick stated that the economy is picking up and population is affecting more than just the School System and the County has tried to plan for that, but there may be similar types of i~sues to deal with in the upcoming budget regarding its affect on other County services. 9. SERVICE AGREEMENT WITH APPOMATTOX RIVER WATER AUTHORITY Mr. Richard Hartman, General Manager of the Appomattox River Water Authority, was present and requested that the Board adopt a resolution authorizing the Chairman to execute a Modification Agreement of the Service Agreement and extending the life of the Authority. He stated Prince George, Colonial Heights and 83-484 Petersburg have also adopted a similar resolution with Dinwiddie considering it in the near future. He stated the modification agreement does not change the service agreement but only takes three of the terms and ties it to the bonds which are ready to be issued. Mr. Hedrick stated bids were received which were $2,000,000 under the estimate for the expansion but the bids were protested and they had to be rebid. He stated that the County asked for voluntary conservation of water during the summer months, but they are constructing a clear well which is an additional retention or storage area which will be ready by next summer and will help relieve the short range problems in the County. Mr. Hartman stated the plant also should be on line by the summer of 1985 rather than after the summer of 1985 per the bids received. Mr. Dodd inquired about the water going over the dam and the possibility of generating electricity. Mr. Hartman stated there is an obstacle as a private individual has filed on their facilities prior to the Authority filing. He stated that this has been appealed twice and they will seek another. He stated they do hope this is a possibility for the future. Mr. Hedrick stated this expansion is projected to take the County beyond the year 2000 and there is more capacity to take us beyond that but we will have to begin expansion plans again if the population projections are correct. Mr. Hartman stated there is currently 22,000,000 gallons capacity in the plant, the expansion will take the Authority to 46,000,000 gallons, the 2000-2015 expansion would make the capacity about 70,000,000. He stated the safe yield from Lake Chesdin is 84,000,000 without any problem. He stated that they realize that when it goes to 70,000,000 gallons, they will have to begin investigating the possibility of a Lake Genito or another storage reservoir. He stated that a lot is being done at the State level to protect future reservoir sites. He stated that if a Lake Genito were built, it would increase the Authority's safe yield to about 300,000,000 gallons. Mrs. Girone inquired if this expansion will connect the water supply County wide. Mr. Hedrick stated the County is improving tke system but there are a couple of projects in the budget for next year which will complete the distribUtion system. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board adopted the following resolution: Whereas, the Appomattox River Water Authority (the "Authority") adopted on July 21, ].982, a resolution entitled "SUPPLEMENTAL RESOLUTION AUTHORIZING THE ISSUANCE OF $20,000,000 ~ATER REVENUE BONDS OF THE APPO~TTOX RIVER WATER AUTHORITY" (the "Supplemental Resolution") authorizing the issuance of up to $20,000,000 Water Revenue Bonds of the Authority for the purpose of financing certain improvements to and expansion of the Authority's water system as more fully described in the Supplemental Resolution; and Whereas, the Authority, %he County of Chesterfield (the "County") and the other participating jurisdictions and me~ers of the Authority (the "Members") entered into an agreement entitled "AMENDMENT TO 1964 SERVICE AGREEMENTS BETWEEN APPOmaTTOX RIVER WATER AUTHORITY AND PARTICIPATING JURISDICTIONS", dated December 20, 1982 (the "Amendment Agreement"), which contains several references to matters set forth in and related to the Supplemental Resolution; and Whereas, the Authority has, by resolution entitled "AMENDED AND RESTATED SUPPLEMENTAL RESOLUTION AUTHORIZING THE ISSUANCE OF UP TO $20,000,000 WATER REVENUE BONDS OF THE APPOMATTOX RIVER WATER AUTHORITY, ]983 SERIES", adopted by the Authoritv on August 17, 1983, (the "Amended and Restated Supplemental Resolution") amended and restated the Supplemental Resolution; and Whereas, the Members and other parties to the Amendment Agreement desire to modify the ~nendment Agreement in order to make certain references 'therein apply to the Amended and Restated Supplemental Resolution ~nd there has been presented to this 83-485 meeting for this purpose the form of a Modification Agreement to be dated as of September 1, 1983 (the "Modification Agreement"); and Whereas, the term of the Authority's existence expires in the year 2010, and the Members further desire to extend the existence of the Authority. Now, Therefore, It Is Hereby Resolved As Follows: 1. The Chairman of the Board of Supervisors of the County is authorized and directed to execute on behalf of the County and deliver the Modification Agreement, which shall be in substantially the form submitted to this meeting, dated as of September 1, 1983 (the "Modification Agreement") among the Authority and the political jurisdictions which are members of the Authority, in substantially the form attached as Exhibit A. 2. The Amendment Agreement as modified by the Modification Agreement is hereby ratified and affirmed. 3. Pursuant to Section 15.1-1250 of the Code of Virginia of 1950, as amended, the term of the existence of the Authority is hereby extended to December 31, 2030, provided a simil@r resolution is adopted by the governing body of each of the other political subdivisions which are now members of the Authority. Vote: Unanimous 10. CONTRIBUTION TO RICHMOND CHAMBER OF COMMERCE On motion of the Board, $6,000 was appropriated from the General Fund Contingency to the Richmond Metropolitan Chamber of Commerce for the purpose of supporting the Gold Bowl Classic. Vote: Unanimous 12. DONATION OF DISCARDED BOOKS TO FRIENDS OF THE LIBRARY On motion of the Board, approximately 2,500 discarded library books were donated to the Chesterfield County Friends of the Library for their annual book sale. Vote: Unanimous 13. APPOINTMENTS - ABIDCO On motion of Mr. Bookman, seconded by Mr. Daniel, the Board appointed Mr. James Ridgeway to the Appomattox Basin Industrial Development Corporation effective immediately until September 1984. ' Vote: Unanimous 14. CONTRACT WITH RICHMOND SYMPHONY On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute the annual contract with the Richmond Symphony in the amount of $20,000 which funds were budgeted. Vote: Unanimous 83-4R6 15. SET PUBLIC HEARING DATES 15.A. TRUCK PROHIBITION ON BUCKINGHAM STREET AND MELODY ROAD Mr. Daniel stated he lives on Melody Road which is being considered but tke petition was filed by citizens in the area. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board set the date of October 12, 1983 at 10:00 a.m. for a public hearing to consider truck prohibition on Buckingham Street and Melody Road. Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mrs. Girone. Abstention: Mr. Daniel because of advice of the County Attorney that a.potential conflict of interest might exist. 22. STUDY OF TURNER ROAD CORRIDOR, ELKHARDT AND ROUTE 60 Mr. Bookman stated he had requested staff to submit a proposal for the Turner Road Corridor, Elkhardt and Route 60. Mr. Balderson stated that this had been given to Mr. Hedrick. Mr. Hedrick stated he had not had time to review the matter. Mr. Bookman stated that he would like a study accomplished which would review the area with regard to land use. Mr. Dodd stated he could support this but felt that the Administration would be recommending additional staff unless it could be accomplished in phases along with the other studies. He stated that he felt the Powhite was most important, then the Enon area and then the Turner Road study. Mr. Bookman stated that there is a case coming before the Planning Commission in the near future and he felt this should be considered as he feels Turner would be upgraded to four lanes within two years. Mr. Dodd stated he was not certain an outside consultant firm should review these areas as he wants something that is real, concrete and makes sense, and this is difficult for outside consultants to do this without a lot of input from staff. Mr. Daniel stated staff puts into their recommendation of a zoning case, a study of the area. He stated for 295, the study evolved out of a series of zoning cases that were coming forward and it was through addressing the issues in those cases, that brought forward the land use plan to be studied. He stated perhaps the case should come forward and the issues develop, then formalize what we are looking for. ~r. Bookman stated that this is an identical situation to the 295 area except there is only one case involved at this time. He stated this type of study will be required more and more. Mr. Dodd stated that he could support studying the severely impacted arteries but questioned the wisdom of hiring consultants or additional staff. Mr. Balderson stated this is a planning issue that manifests itself in other areas of the County~ He stated the same situation and set of circumstances apply to Courthouse Road, Providence Road, Ruthers Road, and other minor arterials or major collector roads in the County where you have the potential for similar kinds of land use and traffic conditions, etc. He stated that staff hoped to address these policy issues in the General Plan update. He stated priority of the plan, however, has been put off so that staff can complete other studies which tend to be more pressing issues for the Board and Administration. He stated we can hire consultants but we are a l~ttle late if we are to hire people to complete this within the next 6 to 8 months. He stated none of the studies can be completed within 'the next 6 to 8 months with existing staff. On motion of Mr. Bookman, seconded by Mr. Dodd, the Board requested that a study on the Turner Road Corridor between Elkhardt and Route 60 be accomplished and the Administration to let the Board know the details of how and when it will come to the Board; however, it is needed as quickly as possible. 83-~87 Mr. Balderson stated this zoning case is scheduled to be heard by the Planning Commission on September 27, 1983 and the staff report and recommendation for the case is complete. Mr. Daniel stated the only information that would be forwarded to the Planning Commission is the Board wants to look at this corridor. He stated this should not influence the merits of the zoning case because the Planning Con~ission will look at the merits and vote on it. He stated this should not influence the Commission one way or another. He stated there may be two issues here, what the plan is for the corridor and the zoning case. Mr. Micas stated that the Planning Commission can consider that the Board feels this corridor is sensitive but they technically have only 60 days to consider that zoning case. Mr. Bookman stated that he wanted to give some guidance or direction to the Planning Commission that the corridor is sensitive in that half of the corridor is commercial. He stated whether the remaining should be commercial given the fact that the road is funded to be four laned, is a question. Mr. Daniel inquired if Mr. Bookman was saying that Turner Road in the long range planning could become a commercial area with the improvements to a four Ianed road. Mr. Bookman stated that was correct. He stated he felt the minutes of this meeting should be forwarded ~o the Planning Commission. Mr. Dodd stated he felt the Board had to make decisions as to how far we want to address these critical needs, especially in Midlothian and Bermuda, with the new roads planned. He stated there are a lot of other roads such as this that need to be addressed. Mr. Hedrick stated that the feelings expressed to the Planning Commission for the Turner Road corridor is that this is a sensitive area and should be looked at carefully and that the Board does plan an i~mediate study. Mr. Bookman stated he is not advising the Planning Commission how to vote but wanted to indicate to them the background and concern of the Board. Vote: Unanimous ORDINANCE RELATING TO PERIODIC MAINTENANCE INSPECTIONS On motion of Mrs. Girone, seconded by Mr. Daniel, the Board set the date of October 12, 1983 at 10:00 a.m. for a public hearing to consider an ordinance relating to periodic maintenance inspections of certain buildings and structures. Mr. Daniel inquired if this would apply to County buildings and structures as well. Mr. Hodder stated it would. Vote: Unanimous 15.C. ORDINANCE RELATING TO EXCESSIVE NOISE On motion of Mrs. Girone, seconded by Mr. Daniel, the Board set the date of October 12, 1983 at 10:00 a.m. for a public hearing to consider an ordinance regulating e ~ ' - _ x~esslve noise. Mr. Daniel inquired if a burglar alarm were to go off that was unattended would this come under this ordinance. Mr. Micas stated that if a property owner faJ!s to control his burglar alarm so that it runs beyond that which it should, then he would be subject to this ordinances. Vote: Unanimous WEED CUTTING ORDINANCE On motion of Mrs. Girone, seconded by Mm'. Daniel, the Board set the date of October ].2, ]983 at 10:00 a.m. for a public hearin~ to consider an ~mendment to the W~ed Cutting Ordinance permitninq the regulation of weed~ cn vacant developed parcels. Yore: Unanimous 83-488 15.E. CONVEYANCE OF PARCEL IN INDUSTRIAL PARK - R. S. KAVANAUGH On motion of Mrs. Girone, seconded by Mr. Daniel, the Board authorized the County Administrator to execute a contingent sales contract for Richard S. Kavanaugh for a parcel of land in the Airport Industrial Park and further set the date of October 12, 1983 at 10:00 a.m. for a public hearing to consider the conveyance. Vote: Unanimous 15.F. ORDINANCE PROHIBITING CERTAIN AMMUNITION IN CHESTERFIELD On motion of Mrs. Girone, seconded by Mr. Daniel, the Board set the date of October 26, 1983 at 10:00 a.m. for a public hearing to consider an ordinance relating to the use and possession of certain ammunition within Chesterfield County and providing for a penalty. Mr. Daniel inquired if there were any additional penalties for those caught utilizing these bullets as the criminals are going to use this ammunition but the enforcement officers will not. was indicated that staff will provide additional information regarding the specifics at a later date. Vote: Unanimous 15.G. ORDINANCE RELATING TO VEHICLE LICENSE TAXES On motion of Mrs. Girone, seconded by Mr. Daniel, the Board set the date of October 26, 1983 at 10:00 a.m. for a public hearing to consider an ordinance relating to vehicle license taxes for boat trailers and school and church vehicles. Vote: Unanimous 16. CONSENT ITEMS 16.A. BINGO/RAFFlE PERMIT On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved the request of the Midlothian High School Band Boosters for a bingo/raffle permit for calendar year 1983. Vote: Unanimous 16.B. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his. examination of a portion of Lost Forest Drive, Bent Wood Lane, Forest Acres Lane and Windwood Lane in Lost Forest, Section B, Dale District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Daniel, it is resolved that a portion of Lost Forest Drive, Bent Wood Lane, Forest Acres Lane and Windwood in Lost Forest, Section B, Dale District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, a portion of Lost Forest Drive, beginning ~t ~he northern end of existing Lost Forest Drive, State Route 1910 in Los% Forest, Section B and running northerly .04 mile to tie into e×isting Lost Forest Drive, State Route 83-489 1910, in Lost Forest, Section C; Bent Wood Lane, beginning at the northwestern end of existing Bent Wood Lane, State Route 1172~ in Lost Forest, Section B and running northerly .01 mile to the intersection with Forest Acres Lane, then continuing northerly .03 mile to the intersection with Windwood Lane, then continuing northerly .03 mile to tie into existing Bent Wood Lane, State Route 1172, in Lost Forest, Section D; Forest Acres Lane, beginning at the intersection with Bent Wood Lane and running westerly .03 mile to tie into proposed Forest Acres Lane in Centralia Gardens; Windwood Lane, beginning at the intersection with Bent Wood Lane and running easterly .03 mile to tie into existing Windwood Lane, State Route 2836, in Lost Forest, Section C. These roads serve 12 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for all of these roads. This section of Lost Forest is recorded as follows: Section B, Plat Book 27, Pages 32 and 33, September 17, 1976. Vote: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Terjo Lane in Terjo Village, Bermuda District. Upon considerate.on whereof, and on motion of Mrs. Girone, seconded by Mr. Daniel, it is resolved that Terjo Lane in Terjo Village, Bermuda District~ be and it hereby is established as a public road. And be it further resolved, that the Virginia Department Highways and Transportation, be and it hereby is requested to take into the Secondary System, Terjo Lane, beginning at the intersection with Old Centralia Road, State Route 609, and running westerly .20 mile to end in a cul-de-sac. This road serves 29 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 ft. right-of-way for this road. Terjo Village is recorded as follows: Plat Book 32, Page 26, September 28, 1978. Vote: Unanimous 17. HIGHWAY ENGINEER Mr. Bill Newcomb, Assistant Resi~ent Engineer with the Virginia Department of Highways and Tran:~portation, was present. He stated that they are proceeding to install the stop lights at Courthouse Road and Smoketree and it should be completed within 30 days. He stated that they are working with the southeast property owner at Belmont and Turner and a stop light should be installed next year. He stated they are currently studying Winterfield and Route 60, Robious and Woodmont, and Route 60 and Southlake for stop lights to see if they meet the criteria. Mr. Bookman inquired what was being done on Route 360 and Pocoshock. Mr. Newcomb stated he did not know of anything at this time. Mr. Bookman stat~d this intersection needed to have some improvements made be it a stop ].ight, the hill cut down, etc. Mr. Daniel thanked the De.'f.~artment for the pavement at Hopkins and 83-490 Chippenham. Mr. Newcomb stated that the Department is also working with Vepco to move the lights, they are proceeding with a 'no plan project' for improving Hopkins and Meadowdale and the lights will be put up but no right-of-way is involved at this time. Mr. Newcomb stated the Department cleaned the ditch behind Heritage Commons. He stated complaints were received after it was cleaned from the residents. He stated he also checked into the two accidents discussed at the Auqust 10th meeting and the one on Coalfield Road dealt with excessive speed and the other was not at Lori Road and Route 10 but as one would exit the Courthouse complex. Mr. Daniel stated he also saw another accident in front of the Courthouse as well. Mrs. Girone inquired what safety improvements were to be considered for the intersection of Salisbury and Winterfield as there was a fatality the other night. Mr. Newcomb stated Mr. Isabell would be reviewing the intersection again. Mrs. Girone stated she felt the entire intersection needed to be thoroughly investigated as there have been study after study and now a fatality and obviously the sign is not enough. She stated the stop sign is not visible and she felt an activated blinking amber as well as stop signs on both sides of Salisbury were needed. Mr. Newcomb stated they would look at this intersection again. Mr. Dodd presented Mr. Newcomb with a petition from residents of Percival Street for pavement to be accomplished as the road is deteriorating. On motion of the Board, the Virginia Department of Highways and ransportatlon, be and hereby is requested to study the following intersections for stop lights or other safety improvements: 1. The intersection of Route 360 and Pocoshock; 2. Kingsdale Road and Route 1 with the understanding that other intersections in the vicinity also be considered if there is a problem at this particular intersection; 3. Intersection of Winterfield and Salisbury Road; and 4. Old Stage and Route 10. Vote: Unanimous The Board expressed their concern that the criteria established is good basic background but that some human element must be added into decisions made for safety improvements. Mr. Bookman stated he had received a report indicating that the plan is approved for the entrance of Woodlake into Route 360. He stated he now understands the Department had not approved this but he was concerned thst the east bound lane is not proposed to be lowered at this intersection. He stated that this is a critical area and requested that this east bound lane be reevaluated. Mr. Newcomb stated he would look into this. Mr..J. B. Campbell of Brandermil! was present and requested a copy of this report. Mr. Daniel requested that the Depart~.:nt check the site distance at Inca Drive and Hopkins Road and seek to improve this location. He stated staff had prepared a paper indicating the need of $30,000 for construction, $20,000 for utilities and $3-4,000 for right of way costs. He stated he would contribute $27,262 of Dale District 3¢ Road Funds and volunteered staff time to reduce the costs and then if more is needed to possibly use the contingency account. He inquired if the Department could accomplish the design or help in some manner. He stated it was very serious situation. }{e requested staff to work up a payment schedule, to work with the Department and bring it to the Board for consideration. Mr. Newcomb stated he would also check into the matter. Mrs. Girone inquired when the Buford Road bridge would be completed. Mr. Newcomb stated he hoped it would be opened fo£ traffic by December 15, 1983 but .~nd_~.ca~cd the project would not be completed at that time, l~rs. Girone requested that the Department install a stop sign at the intersection Queensmill and ~atch }{ill. Mr. Ne~.;,comb ~tate~] he wou].d check into thi. s matter. Mrs. Girone inquired when the Walton Park roads would be surfaced. Mr. Newcomb stated he would check into the matter. Mrs. Girone stated there was a problem at Old Country Lane and Old Country Terrace. Mr. Newcomb stated he would check into this. 18. COMMUNITY DEVELOPMENT ITEMS ~%'8.B. CURB AND GUTTER ROBIOUS ROAD On motion of Mrs. Girone, seconded by Mr. Bookman, the Board appropriated $2,993.00 from the General Fund Contingency Account and further authorized the Department of Environmental Engineering to reimburse the developer of Greenfield, Section M, $2,993.00 for the installation of curb and gutter in front of the existing lots on Robious Road. Vote: Unanimous 18.C. SAVE HARMLESS AGREEMENT - ROCK CASTLE BUSINESS PARK On motion of Mr. Robertson, seconded by Mr. Dodd, the Board approved an agreement between the County and the developers of Rock Castle Business Park and authorized the County Administrator to sign a save-harmless agreement with the Highway Department for certain drainage easements that may be necessary to be acquired for the Rock Castle Business Park. Vote: Unanimous 18.D. STREET LIGHT REQUESTS On motion of Mr. Daniel, seconded by Mr. Bookman, the Board approved the installation of street lights at the following locations with funds to be expended from the district street light funds as indicated: 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Intersection of Newbys Bridge Road and Litchfield Drive, Clover Hill Intersection of Litchfield Drive and Farmhill Lane, Clover Hill Intersection of Litchfield Drive and Towchester Drive, Clover Hill Intersection of Round }{ill Drive and Farmhill Lane, Clover Hill Intersection of Round }{ill Drive and Ketcham Drive, Clover Hill Intersection of Round Hill Drive an Towchester Drive, Clover Hill Ketcham Drive at the Civic Center, Clover }{ill Intersection of Reams Road and Marblebridge Road, Clover Hill Intersection of Happy }{ill. Road and Sherri Drive, Matoaca Intersection of South Chester Road and Caronado Drive, Matoaca 2930 Brentwood Circle, Bermuda Vote: Unanimous Mr. Daniel stated that-there are a number of lights approved but not installed and he requested an inventory of said projects, date approved, when anticipated to be installed, etc. 18.E. STREET LIGHT INSTALLATi(')N COST APPROVALS On motion of Mrs. Gfrone, seconded by Mr. Bookman, the Board approved the instg~ilation costs for the following street lights 83-492 with the funds to be expended from the district street light funds as indicated: 1. Intersection of Elkhardt Road and Stone River Road, Clover Hill - $781 2. Intersection of Huguenot Road and Dillon Road, Midlothian - $135 3. Intersection of Dillon Road and Ashburn Road, Midlothian - $269. Vote: Unanimous 18.F. GRANT FOR TRAFFIC GENERATION STUDY IN BRANDERMILI. On motion of Mr. Bookman, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute and accept State and Federal funds in the amount of $18,500 on behalf of the County for the acquisition of consultant services to perform a traffic generation study in Brandermill. It is noted no local funds will be necessary. Vote: Unanimous Mr. Bookman indicated this study could be used for other areas with similar developments. 19. UTILITIES ITEM 19.A. WATER ITEMS 19.A.1. REQUEST FOR WATER SERVICE IN BREEZEWOOD Mrs. Girone introduced Ms. Bee Hire who has worked hard on the Breezewood Subdivision's request for water service. Mrs. Hite stated that the water has visible iron, there are shortages, etc. She stated of the 17 property owners, 15 have agreed to connect to public water. On motion of Mrs. Girone, seconded by Mr. Dodd,~ the Board approved the project for water service to serve Breezewood Subdivision subject to the residents along Young Manor Drive dedicating any necessary easements for the construction of the water line which cost is estimated to be $45,000. Vote: Unanimous Mrs. Girone requested that a letter be written to the residents of Breezewood~regarding this extension and also that she receive a copy of the letter as well. Mr. Hedrick stated that he felt this should be established as a matter of procedure so the people will know what and when to expect the water or sewer service after the project has been approved. 19.A.2. REQUEST FOR ¥~ATER SERVICE TO WALTHALL PARK AREA On motion of Mr. Dodd, seconded bv Mr. Bookman, the Board authorized the extension of water service to Walthall Mill, Section One and Walthatl Park which cost is estimated to be $90,200 and deferred indefinitely installation of water lines to serve the six house in Ruffin Mill Estates. Vote: Unanimous Mr. Dodd stated that he might have to come back at a later date for the remainder but he felt this was the proper manner at this time in which to proceed. Mr. Hedrick stated that in preparation for next year's budget that in the area of utility funds, it might be wise to establish lump sum categories by district up to a certain amount of money, similar to the 3¢ Road Funds approach, so that as these individual projects arise, they can be considered within an allocated amount of money. He stated some of these incidental projects run into large sums of money ~.~hich serve a limited number of people. He stated he was not certain 83-493 that the impact is realized when the projects are approved. He stated he realizes these individual projects will come up but he felt the County needed to keep control of the costs. 19.B. C ~ ONSENT ITEMS ~'9,B',l. CONTRACT W83-67C/6(8)3671, GREGORY POND On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for Contract W83-67C/6(8)3671, Gregory Pond Road for installation of water line, to Best Backhoe who submitted the bid of $11,089.82 and further appropriated $12,198.80 from 563 surplus to 38~0-1-63671_4393 which includes a 5% contingency. Vote: Unanimous 19.B.2. WATER CONTRACT W83-107CD/6(8)3075 · SALISBURY, ! r } EAPHLAND On motion of Mrs. Girone, seconded by Mr. Dodd, the Board a and authorized the County Administrator to execute any necessary documents for the following Water Contract: W83-107CD/6(8) 3075, Salisbury, Heathland, Section B Developer: Salisbury Corporation Contractor: Fred W. Barnes Construction Company Total Estimated Cost: $75,130.85 Refund Through Connections: $7,200.00 Cash Refund: $12,920.24 Estimated Oversize Refund: $20,120.24 Estimated Developer Cost: $55,010.61 And further the Board appropriated $14,212.26 from 563 Surplus to 380-1-63075-7212 which includes a 10% contingency. Vote: Unanimous 19.B.3. WATER CONTRACT W83-108CD/6(8)3085, KINGSLAND ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County A~ministrator to execute any necessary documents for the fo]lowing water contract: W83-108CD/6(8)3085, Kingsland Road Depositor: Charles A. and Adelaide F. Weston Contractor: County Forces Estimated Cost: $2,200.00 Actual Cost to Depositor: $500.00 Estimated County Cost: $],700.00 And further the Board appropriated $1,700.00 from 563 Surplus to 380-1-63085-4393 and appropriated $500.00 from 566-1-00640-0000 to 380-1-63085-4393. Vote: Unanimous 19.B.4. SEWER CONTRACT S82-47C/7(8)2471, FOREST ACRES On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized theCountL~, Administrator to execute any necessary documents for T & E Construction Co., Inc. who submitted the low bid of $177,277.00 for S82-47C/7(8)2471, installation of sanitary sewers to serve the remaining portion of Forest Acres. It is noted that fun¢ts were previously appropriated. Vote: Unanimous 83-494 19.B.5. PROCTORS CREEK WASTEWATER TREATMENT PLANT CHANGE ORDER motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved authorized the County Administrator to execute any necessary ,ts for a change order for the Proctors Creek Wastewater nt Plant in the amount of $6,600 for additional surface Dn for the painting of the tank. : Unanimous 19.B.6. DEED OF DEDICATION FROM JUNIUS AND JOHN BAUGH On motion of Mrs. Girone, seconded bv Mr. Dodd, the Board approved and authorized the County A~ministrator to accept on of the County a deed of dedication from Junius and John Baugh for a 50 ft. strip of land located along Church Road, Tax Map 179-12. ' : Unanimous 19.B.7. DEED OFD~EDICATION° ON SLOAN DRIVE On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to accept on behalf of the County two deeds of dedication from Charles D. Schoolcraft and Frances G. Sloan and Sue B. Sloan for a permanent cul-de-sac so that Sloan Drive may be accepted into the State System, Tax Map 119-5. Vote: Unanimous 19.B.8. DEED OF DEDICATION ALONG WILLIS ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to accept on behalf of the County a deed of dedication from Walter P. Karger and Jean Ritchie Karger for a strip of land located along Willis Road, Tax Map 82-3. : Unanimous 19.C. DEVELOPER WATER AND SEWER CONTRACTS Mr. Welchons presented the Board with a list of developer water and sewer contracts executed by the County Administrator. 19.D. WATER EXTENSION TO MOUNTCLAIR ROAD Mr. Dodd stated that he had submitted a petition on Mountclair Road for water for which almost 75-80% of the property owners have signed, t{e stated that he thought the criteria was the Ilpercentage that sig~ned~up ~nd the need and inquired if this had Ichanged. Mr. Hedrick ~tated that the policy is very nebulous and Isavs that if a certain number of peopl~ sign up, it is up to the II oard s discretion to approve the project. He stated he was ~concerned that this is like a blank check and the key question is cost and staff would like to get a handle on the funds. Mr. Dodd inquired how you can check a well. Mr. Hedrick stated wells d~d cause a problem. He stated he felt the way to deal with this was to allocate a certain amount of money by districts as obviously there is not enough money to solve everyone's problem and in the absence of a criteria of how to evaluate it, a safe guard could be provided not to overextend financially. Mr. Bookman stated that the Board has basically woz'ked on the premise that if there is 70% and the area is in need, then the project would be considered un]ess the expense was high versus the number of people. He stated he did not see going to district allocations 83-495 but felt judgment should be used and he felt the Board has been fair in the past. Mr. Hedrick stated that he was taking this opportunity to indicate there are many of these projects, and to let the Board know there is a limited amount of money. On motion of Mr. Dodd, seconded by Mr. Bookman, the Board authorized staff to proceed and follow normal procedures for a water line extension to Mount Clair Road. Vote: Unanimous ~9.E. WATER AND SEWER FOR BEECHWOOD AVENUE Mr. Robertson inquired about the request for water and sewer for Beechwood Avenue. Mr. Welchons stated he had received the report back from the Health Department and intended to have it on the agenda for September 28, 1983. He stated the petition was signed by only 50% of the residents in the area. He stated he would be checking into this matter further. !9~,,,F. WATER CONSIDERATION FOR BEULAH ROAD Mr. Daniel inquired if Mr. Campbell's request for water on Beulah Road would be ready for the next meeting. Mr. Welchons stated he has met with him several times and is trying to work out the situation. - 20. REPORTS Mr. Hedrick stated that the Airport Advisory Board would like to meet with the Board to have dinner in the near future. Mr. Hedrick presented the Board with a report on the change in the nepotism policy for County employees. Mr. Hedrick stated the Highway Department had formally .notified the County that the roads in the following subdivision had been officially accepted into the State Secondary System effective August 25, 1983: ~ Queensmill, Sections B and C Castle Hollow Road - Beginning where State maintenance ends, Castle Hollow Road, State Route 1389, and going 0.16 mile northeasterly to a cul-de-sac. Castle Hollow Road - Again Castle Hollow Road, beginning where State maintenance ends, State Route 1389, and going 0.02 mile northwesterly to intersection with Castle Hollow Court, then continues 0.14 mile northerly to intersection'with Castle Hollow Terrace, then continues 0.05 mile northerly to a temporary turnaround. Castle Hollow Court - Beginning at intersection with Castle Hollow Road and going 0.06 mile easterly to cul-de-sac. - Castle Hollow Terrace - Beginning at intersection with Castle Hollow Road and going 0.10 mile easterly to a cul-de-sac. Royal Ridge Road - Beginning where State maintenance ends, Royal Ridge Road, State Route 1387, and going 0.10 mile northw~.terly to a cul-de-sac. L_zength~ 0.16 mi. 0.31 mi. 0.06 mi. 0.10 mi. 0.30 mio 83-496 Kingscross Road - Beginninq where State maintenance ends, Kingscross Road, State Route 1388, and qoing 0.04 mile northwesterly to intersection with Kingscross Court, then continues 0.04 mile northwesterly to a temporary turnaround. Kingscross Court - Beginning at intersection with Kignscross Road and going 0.09 mile westerly to a cul-de-sac. ~!ength 0.08 mi. 0.09 mi. 23. EXECUTIVE SESSION On motion of Mr. Daniel, seconded by Mr Dodd, the Board went into Executive Session for consultation with legal counsel relating to M. K. Realty Corporation, ROD Corp. and others v. Board of Supervisors, and others pursuant to Section 2.1-344 (a) (6) of the Code of Virginia, 1950, as amended. Vote: Unanimous Reconvening: Mr. Micas stated that in the litigation involving the rezoning case of BJ Properties there is a multitude of defendants, the Board of Supervisors being one of those defendants. He stated because there is a multitude of defendants, he disclosed to the Board that in the future there might arise some potential of a conflict in the defense between the defendants. He stated he d not know of any at this time and he does not expect any to arise but having disclosed that to the Board, he requested that the Board allow him to continue to represent the Board of Supervisors. On motion of the Board, it is resolved that Steve Micas, County Attorney, continue to represent the Board of Supervisors in all litigation involving H~ et al., against the Chesterfield County Board of Supervisors and others. Vote: Unanimous 21. LUNCH AND TOUR WITH INDUSTRIAL DEVELOPMENT AUTHORITY The Board toured with the Director of Economic Development and the Industrial Development Authority various industrial sites in the County. Upon arriving back at the Courthouse, it was on motion of Mr. Dodd, seconded by Mr. Daniel, resolved that the Board adjourn at 4:25 p.m. until 10:00 a.m. on September 28, 1983. Vote: Unanimous Ricb~i~d~-L 7 Hed~Vi-c~ County Administrator 83-4 f;7