10-12-1983 Minutes ,., d PERV.~ SC, RS
MINUTES
C~ ' ' 1 q23
Supervisors in Attendance:
Mr. J. Royall Robertson, Chairman
Mr. R. Garlqnd Dodd, Vice Chairman
Mr. C. L. Bookman
Mr. Harry G. Daniel
Mr'. R.ichard L. Hec~r].cK'
County Administrator
Supervisors Absent:
Mrs. Joan Girone
Staff in Attendance:
Mr. Stanley Balderson,
Dir. of Planning
Mr. Thomas Callahan,
Airport Manager
Mr. N. E. Carmichael,
Commissioner of Revenue
Chief Robert Eanes, Fire
Department
Mr. Phil Hester, Dir. of
Parks and Recreation
Mr. Elmer Hodge, Asst.
County Administrator
Mr. William Howell, Dir.
of General Services
Mr. Robert Masden, Dir.
of Human Services
Mr. Richard McElfish,
Environmental Eng.
Mr. Steve Micas, County
Attorney
Mr. Jeffrey Muzzy, Dir.
of Community Develop.
Mr. F. O. Parks, Dir. of
Data Processing
Mr. Glen Peterson, CDI
Coordinator
Col. Joseph Pittman,
Police Chief
Mr. Lane Ramsey, Dir. of
Budget and Accounting
Mr. George Woodall, Dir.
of Economic Development
Mr. Robertson called the meeting to order at the Courthouse at
10:05 a.m. (EDST).
Mr. Robertson introduced Reverend. G. Elton Cooke, Pastor of
Lyndale Baptist Church, who gave the invocation.
i. APPROVAL OF MINUTES
On motion of Mr. Bookm. an, seconded by Mr. Daniel, the Board
approved the minutes of September 28, 1983, as amended.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. GJrone.
2. COUNTY ADMINISTI~TOR' ~ CO~MENTS
Mr Hedrick ' · -
· ~ntroo. uce6. Ms. Tamara Harvey', intern with WXEX-TV,
who was present observing the race, inc.
Mr. Hedrick stated, hbat Mr. Jeffrey ginckz, Assistant County
Attorney, present?d a sl>~.~ec'rt to the Local Government of Attorneys
of Virginia Association at. their fall conference at Virginia
Beach on the new procurement law. He stated this was an honor
for him as well as Chesterfield County to be invited to represent
the local goverDments.
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Mr. Masden stated that recently the Board authorized the
establishment of a pilot program on volunteerism, including
corporate volunteerism in the County. He introduced Mrs. Doris
DeHart who was recently employed as the Coordinator for Volunteer
Services. He briefly reviewed her qualifications and background
which included experience in the field of volunteerism. Mrs.
DeHart stated it was a pleasure to serve as the Coordinator for
Volunteer Services in the County. She stated that she had spent
a lot of time in the volunteer sector within private industry and
state agencies and this had given her insight into the need for
and the contributions volunteers can make. She stated she looked
forward to working with the staff and concerned citizens in the
County. She complimented the existing County-wide volunteer
personnel system which had been established as well as the
policies and procedures implemented. She stated this was an
opportunity for the County to establish a central office to
coordinate and expand on the existing programs. She stated she
would be providing the Board with progress reports on the program
quarterly. The Board welcomed Mrs. DeHart to the County.
Mr. Dodd introduced Ms. Lois Pride who was present in the
audience. He stated that she was a participant in the Group Home
program which has been controversial in other parts of the County
but has' worked extremely well in Chester. He stated that she has
requested on several occasions to address the Board regarding the
program. Ms. Pride stated that she had been in a state
institution which did not teach the residents a trade or how to
take care of themselves. She stated that she was a participant
in the Group Home program and that she learned how to cook, she
worked at the Sheltered Workshop, an~ is now working at the
Methodist Church. She praised the Group Home program and
requested that additional Group Homes and apartment situations in
the County be established and supported. Mr. Hedrick expressed
appreciation to Ms. Pride for sharing these comments with the
Board and stated she was an example of the success of the Group
Home program in the County.
3. RESOLUTION RECOGNIZING C. FRANK GEE, HIGHWAY DEPARTMENT
Mr. Hedrick stated that since the entire Board was not present at
the meeting, it would be advisable to defer adoption of a
resolution recognizing Frank Gee for his service to Chesterfield
County until the October 26, 1983 meeting. It was generally
agreed to do so.
4. PRESENTATION OF THE CHRISTMAS MOTHER PROGRAM
Mr. Hodge introduced Mrs. Dona Link, Christmas Mother for 1983,
and Mrs. Carrie Rogers, Chairman of the Chesterfield-Colonial
Heights Christmas Mother Committee, who were present. Mrs. Link
wished the Board and community a Merry Christmas. She stated
the aim of the Christmas Mother Program is for no child to be
without gifts on Christmas morning. She stated that all segments
of the community are called upon--the government, the businesses,
the civic and church groups, and individuals. She stated that
the efforts last year reached 2,700 people of which 83 foster
children, 194 adults and elderly in single family homes or in the
nursing home, 641 families averaging three children each received
gifts and a food basket. She stated there were about 20
representatives from the Magisterial Districts as well as 393
civic groups, churches, individuals, etc. who sponsored and
shopped for the families and the school system supplemented the
food contributions. She stated $22,500 was collected which is
only a drop in the bucket c~mpared to the gifts and other
material things which are donated which cannot be measured. She
stated they would like the Board to contribute $2,500 towards
this program which would help pay for the only paid person in the
program, the coordinator. She stated they depended on the County
to help and expressed appreciation for the help in the past.
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Mr. Daniel stated he supported this program as there could be
nothing sadder than a child to be overlooked on Christmas Day and
this is a program that enables people to help people less
fortunate than themselves. Mr. Bookman stated he felt the
program was a tremendous success in the past and was certain it
would again be this year.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved $2,500 to be transferred to the Christmas Mother Program
of which $2,000 was budgeted and further appropriated the
additional $500 from the General Fund Contingency.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Gironeo
5. FIRE DEPARTMENT AWARDS
Chief Eanes stated that this time was scheduled for special
presentations honoring the bravest of the brave and the Fire
Department itself, for the deeds of these men represent the deeds
of the entire Department. He stated in every county, town and
city in the Country, the firefighter stands as a symbol of
America's first line of defense against the most frequent and
damaging of all natural disasters, fire. He stated that often-
times the actions of the firemen are not seen by people and you
will often hear people say that citizens will not get involved.
He stated that is not the case in Chesterfield County as the
following presentations will indicate.
Mr. Earl Jessup, Mr. Herbert Gill and the parents of Mr. Mark
Kurtz were presented with Citations of Merit for extinguishing
the flames of a victim on fire, resulting in the saving of his
life; Sergeant Paul Mauger was presented with a Emergency Medical
Services Award for advising parents of a choking child how to
handle the situation over the telephone; "C" Shift, Company ~5,
Midlothian--Chief D. I. Vincent, Sergeant Thomas W. Crowell,
Firefighter Linwood E. Bottoms and Firefighter Norman D. Tinsley,
were presented a Unit Citation for rescuing a victim from a
vehicle engulfed in flames; Retired Major C. E. Richter, was
presented a Certificate of Appreciation, for his participation in
a panel analyzing incidences to provide positive recommendations
for potential risks in emergency and dangerous situations;
Firefighter Sherwood W. Moneymaker, was presented a plaque for
Volunteer Firefighter of the Year, 1982; Sergeant Franklin D.
Edwards, was presented a plaque for Salaried Firefighter of the
Year, 1982; and Chief Bruce Vecchioni, was presented an Award for
Most Outstanding Fire Company of the Year for Enon, Company #6.
Runner up Companies being: ~2, Company No. 13, Phillips; #3,
Company No. 12, Ettrick; and #4, Company No. 3, Bensley .
The Board congratulated each of the recipients of the awards and
citations. Chief Eanes expressed appreciation for the Board
making this time available %o recognize the citizens and
firefighters who had make outstanding contributions to the Fire
Department.
Chief Eanes stated that the County had a successful open house
last Sunday which was held in conjunction with National Fire
Prevention Week as 1,600 citizens toured the fire stations. He
stated there would be additional events at Cloverleaf Mall on
Saturday evening at 7:30 p.m.
6. CAMP BAKER TASK FORCE REPORT
Mr. Harold Beavers, Chairman of the Camp Baker Task Force, was
present. He introduced Mr. Elwood Elliott, Mr. Richard L. Gayle,
Mr. William Haskins and Mr. Elmer Hodge who are also members of
the Task Force. He stated that Mr. Bob Masden had initially been
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a member as well. He stated that Camp Baker was established in
1926 and they have reviewed every record regarding its intent and
purpose, as well as listening to the community, the County, and
the Board. He stated they have several recommendations for the
Board which will maximize the utilization of the facility by the
handicapped and elderly. He stated they visited the site, held a
public hearing with 140+ citizens present with 26 addressing the
group. He stated there were a lot of suggestions which they
reviewed and analyzed to come up with what they thought was the
best. He summarized and presented the Board with a copy of the
recommendations by the Committee. H~ stated they would like the
Board to act on this matter at its next meeting if possible. Mr.
Bookman complimented the committee for the effort and time in
this matter. Mr. Daniel expressed appreciation to the Committee
as well. Mr. Dodd thanked the committee for their efforts and
stated he would like the Board to consider this matter today. He
stated Mrs. Girone indicated that she was supportive of the
report of the Task Force. Mr. Micas stated that to legally lease
this property, an advertised public hearing would be necessary.
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board adopted
the report as submitted by the Camp Baker Task Force which
included the following major recommendations:
Manaqement of the property and the funds generated for the
development of the property remain in the control of the
Board of Supervisors through the means of the establishment
of a Camp Baker Management Board of seven members which will
replace the existing Task Force when it concludes its term
of office in March.
A fifteen (15) year renewable agreement with the Richmond
Area Association for Retarded Citizens (RAARC) for the
operation of the major camp programs and for the
responsibility for effecting routine maintenance.
The hiring of a full time, live on ranger to handle the
scheduling, maintenance, and security of the property.
ranger is to be an employee of RAARC and paid by that
association.
The
4. Routine expenses of the County of Chesterfield for the
upkeep, maintenance, and operation of the Camp will be
limited to the cost of all insurance on the property and
support services such as police and fire protection.
And further the Board authorized the date of November 9, 1983 for
ia public hearing to consider the leasing of the Camp Baker
property to the Richmond Area Association for Retarded Citizens.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Daniel and Mr. Bookman.
Absent: Mrs. Girone.
Mr. Beavers stated this matter was advertised in the paper for
this meeting today and the report is available to anyone who
wishes a copy. He introduced Mr. Marshall Butler, Executive
Director of the Richmond Area Association for Retarded Citizens,
and Mr. Lee Price, live on ranger at the property, who
participated in this matter as well.
The Board expressed appreciation to the committee and all who
involved.
7. PUBLIC HEARINGS
'~'.A. ORDINANCE RELATING TO INSPECTIONS OF BUILDINGS & STRUCTURES
Mr. Hedrick stated this date and time had been advertised for a
)ublic hearing to consider an ordinance relating to periodic
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inspections of certain buildings and structures. Mr. Hodder
stated the need for such an ordinance was initiated because of a
situation at Southside Speedway. He stated because the Speedway
submitted a music festival application to the County, in
conjunction with the staff review, the Building Inspector's
office was asked to make an inspection of the Speedway and the
bleachers were found to be a hazard to the safety and welfare of
the public. He stated if there had not been a request for a
permit, thi~ inspection would not have taken place. He stated
that in thief instance the Speedway management was most
cooperative once this matter was called to their attention and
the bleachers were replaced. He stated this ordinance would give
the Building Inspector legal authority to initiate these
inspections. Mr. Dodd inquired if these duties could be handled
with existing personnel and requested that they be at times that
would not be disruptive to the individuals concerned. Mr.
Hedrick stated these inspections can be planned and scheduled in
advance and hopefully it can be done with existing staff. Mr.
Hodder stated the Fire Department does and will continue to
handle the fire safety inspections. He stated that this has been
discussed in detail with the Richmond and Southside Homebuilders
Associations as well as the County School Administration and they
are supportive of this ordinance. There was no opposition
present. On motion of Mr. Bookman, seconded by Mr. Daniel, the
Board adopted the following ordinance:
AN ORDINANCE TO .AMEND AND REENACT ARTICLE 1,
CHAPTER 6 OF THE CODE OF THE COUNTY OF
CHESTERFIELD, VIRGINIA, 1978, AS AMENDED BY
ADDING SECTION 6-2.2 RELATING TO PERIODIC
INSPECTIONS OF CERTAIN BUILDINGS AND STRUCTURES
BE IT ORDAINED by the ~oard of Supervisors of the County of
Chesterfield, Virginia:
1. That Article 1, Chapter 6 of the Code of the County of
Chesterfield, Virginia, 1978, as amended, is amended and
reenacted by adding the following section.
Sec. 6-2.2. Periodic maintenance inspections.
The building inspector shall have the authority to
periodically inspect all buildings and structures, whether
permanent or temporary, which are used to store hazardous materia~
or which are occupied, used, or to be occupied or used, by twenty
or more persons who are employed, lodged, housed, assembled,
served, entertained or instructed therein, or the common areas of
residential buildings and structures containing four or more
dwelling units, to insure that the Building Code standards at the
time of construction are properly maintained or that such
buildings do not constitute a hazard to the users. The authority
granted under this section shall extend to equipment located in
such buildings, structures or common areas.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
7.B. ORDINANCE RELATING TO EXCESSIVE NOISE
Mr. Hedrick stated this date and time was advertised for a public
hearing to consider an ordinance relating to excessive noise.
Mr. Micas stated that a recent federal, court decision ruled that
local ordinances that ban unnecessary noise were
unconstitutionally vague, and this ordinance would eliminate the
word "unnecessary" and it would still regulate excessive and
disturbing noises. Mr. Daniel. inquired if this would include
fire and burglar alarms which run and are not turned off. Mr.
Micas stated that this would apply to anyone who fails to
adequately control their fire or burglar alarms, would be a
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a monetary penalty and would carry a fine of up to $100.
was no opposition present.
There
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board adopted
the following ordinance:
AN ORDINANCE TO AMEND AND REENACT
SECTIONS 15.1-24 AND 15.1-25 OF THE CODE
OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED
RELATING TO PENALTIES FOR CREATING EXCESSIVE NOISE
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 15.1-24 and 15.1-25 of the Code of the
County of Chesterfield, 1978, as amended, are amended and
reenacted as follows:
Sec. 15.1-24. Noise--Unreasonably loud, etc.--Prohibited.
It shall be unlawful to create any unreasonably loud, or
disturbing noise in the county, and noise of such character,
intensity and duration as to be detrimental to the life or health
of any person or to unreasonably disturb or annoy the quiet,
comfort or repose of any person is hereby prohibited.
Sec. 15.1-25. Same--Same--Enumeration.
The following acts, among others, are declared to be loud
and disturbing noises in violation of the preceding section, but
such enumeration shall not be deemed to be exclusive, name].y:
(a) The playing of any radio, phonograph or any musical
instrument in such a manner or with such volume, particularly
during the hours between 12:00 Midnight and 7:00 A.M., as to
annoy or disturb the quiet, comfort or repose of persons in any
dwelling, hotel or other type of residence.
(b) The keeping of any animal or bird which by causing
frequent or long continued noise shall disturb the comfort and
repose of any person in the vicinity to such an extent as shall
constitute a nuisance.
(c) The reaction of any excessive noise on any street
adjacent to any school, institution of learning, or court while
the same is in session, or adjacent to any hospital, which
unreasonably interfers with the workings of such institution, or
which disturbs or unduly annoys patients in the hospital,
provided conspicuous signs are displayed in such streets indi-
cating that the same is a school, hospital or court street.
(d) The shouting and crying of peddlers, hawkers and
vendors or the ~inging of bells, which disturbs the peace and
quiet of the neighborhood.
(e) The use of any drum, loudspeakers or other instrument
or device for the purpose of attracting attention by creation of
noise to any performance, show, sale or display of merchandise.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
7 C ORDINANCE R m
· - ELATING TO REGULATION OF WEEDS
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider an ordinance relating to unlawful
conditions of weeds and other vegetation. Mr. Micas explained
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that for years the County has prohibited excessive weeds on
undeveloped lots in subdivisions. He stated based on change in
State law the authority was extended to developed but vacant
property and this would amend the County ordinance to be
consistent with state law so the County can regulate excessive
weeds on both developed and undeveloped vacant lots. There was
no one present to discuss this matter.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adopted
the following ordinance:
AN ORDINANCE TO AMEND THE CODE
OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED
BY ADDING SECTION 10-19.1 RELATING TO
UNLAWFUL CONDITIONS OF WEEDS
AND OTHER VEGETATION
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That the Code of the County of Chesterfield, 1978, as
amended, is amended by adding Section 10-19.1 as follows:
Sec. 10-19.1. Unlawful conditions of weeds, shrubbery, trees and
other vegetation ~enerall¥.
(a) It shall, be unlawful for the owner of any vacant
developed or undeveloped property within the boundaries of
platted subdivisions or any other areas zoned for residential,
business, commercial or industrial use in the county to permit to
remain thereon, any weeds, brush or other noxious veqe~ation in
excess of eighteen inches in height. It shall further be
unlawful for the owner of any lot or parcel of land to permit to
grow or remain thereon any hedge, shrub, tree or other
vegetation, the limbs, branches or other parts of which overhang,
extend or protrude into any street, sidewalk or public alley in a
manner which obstructs or impedes the safe and orderly movement
of persons or vehicles thereon, or in the case of trees, when the
dead limbs or branches thereof are likely to fall into or across
such street or sidewalk thereby endangering such persons and
vehicles. Upon remedying any such unlawful condition, the owner
shall dispose of such vegetabion in such a manner as to eliminate
any potential fire hazard.
(b) Whenever the county administrator, or the official
designated by him, determines any of such unlawful conditions to
exist, he shall notify the property owner of record of such
determination by certified mail, return receipt requested, sent
to the address listed in the real estate tax records, requiring
such property owner to correct the condition. If the condition
is not corrected within ten days after receipt of such notice,
the county administrator or his designee may order such condition
to be cleared or corrected, either by county forces or by a
private contractor. The cost thereof, together with an
administrative handling charge of fifteen dollars, shall be
billed to the property owner and if not paid shall be added to
and collected in the same manner as the real estate tax on such
property. The county administrator, or his designee, shall
certify the costs and expenses to the treasurer of the county who
shall collect such amount and if such amount shall remain unpaid
for a period of sixty days then the treasurer of the county shall
certify such charges as being unpaid to the clerk of the circuit
court of the county who shall maintain a record book of such
delinquent costs and expenses on file in the records of his
office.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
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7.D. CONVEYANCE OF LAND TO RICHARD S. KAVANAUGH
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider the conveyance of property at the
Airport Industrial Park to Richard S. Kavanaugh. He stated
further that it was his understanding that the offer had been
withdrawn. There was no one present to discuss this matter. Mr.
Dodd stated he felt the County was selling the property at the
Airport Industrial Park too cheap and inquired if the
reassessment of the value of the property was under review. Mr.
Hedrick stated it was. Mr. Daniel stated he felt that in the
future, property should not be advertised for a public hearing
without a signed contract. Mr. Hedrick stated that this could be
accomplished but the County has tried to be accommodating and as
expeditious as possible. He stated that it did have to be
advertised so it would take additional time and it could not be
brought back to the Board as quickly. He stated in this
instance, the decision was made after the advertising had been
authorized. The offer having been withdrawn, the Board did not
take any action on this matter.
Mr. Bookman excused himself from the meeting.
7.E. RESTRICTING OF TRUCK TRAFFIC ON MELODY ROAD & BUCKINGHAM
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider prohibition of truck traffic on
Melody Road and Buckingham Street.
Mr. Daniel stated he lives on Melody Road and that he had
received an opinion from the County Attorney indicating that he
could have a possible conflict of interest in that the
prohibition of truck traffic on that street ~could increase the
value of the property, and that it is the County Attorney's
opinion that he should disqualify himself in this matter. He
submitted the aforementioned letter and excused himself from the
meeting for a possible conflict of interest.
The Board recessed for five minutes due to lack of a quorum.
Mr. Bookman returned to the meeting.
Reconvening:
Mr. Balderson stated that both of these areas are residential
streets and are collector roads between two major collectors and
the County had received petitions to prohibit truck traffic. He
stated Melody Road is in two subdivisions, the Garland }{eights
and Meadowbrook Subdivisions running between Hopkins Road and
Ironbridge Road and is a residential collector. He stated
Buckingham Street is in Chester, and is a residential subdivision
street between two major collectors, Ironbridge Road and
Harrowgate Road. He stated these hearings are a prerequisite to
the Highway Department and Highway Commission considering the
prohibitions on the streets in question. He stated staff has
recommended approval of the prohibitions.
There was no one present to discuss either street under
discussion.
On motion of Mr. Robertson, seconded by Mr. Bookman, the Board
hereby requests the Virginia Department of Highways and
Transportation to restrict through truck traffic on Buckingham
Street, Route 1506, between West Hundred Road and Harrowgate
Road.
Ayes: Mr. Robertson, Mr. Dodd and Mr. Bookman.
Absent: Mr. Daniel and Mrs. Girone.
83-537
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board hereby
requests the Virginia Department of Highways and Transportation
to restrict through truck traffic on Melody Road and Shoremeade
Road, State Route 2308, between Ironbridge Road and Hopkins Road.
Ayes: Mr. Robertson, Mr. Dodd and Mr. Bookman.
Absent: Mr. Daniel and Mrs. Girone.
Mr. Daniel returned to the meeting.
8. UPGRADE OF COUNTY TELEPHONE SYSTEM
Mr. Hodge stated that the several of the County departments have
outgrown the telephone system that exists and additional lines
and equipment are needed. He stated further there will be a
series of rate increases in the future and staff is trying to
prepare for that. He stated they are trying to work towards a
system that will solve the needs of the offices and one that will
allow the County to control as much of the costs as possible, not
only the equipment and the move but the rate changes as well. He
stated there was a committee established to review this in
detail. He stated they met with the vendors, visited the offices
demonstrating the various equipment available and had numerous
meetings to discuss the alternatives. He stated that the County
will have to maintain a contract with C&P because they provide
the lines to the County but AT&T will provide the equipment. He
stated the staff has been thorough in the study and the proposal
is the best for the County. He stated this will save the County
funds and will not exceed the monthly costs today but will
actually save money, especially if the offices experiencing
difficulty were upgraded. He stated all of the vendors worked
well with the County. He stated there is a vendor present who
would like to address the Board.
Mr. Daniel inquired if the proper procedure were followed in the
soliciting of bids for this equipment and were specifications
outlined. Mr. Hodge stated the Purchasing Department did work
with the staff and they developed a request for a proposal rather
than a bid. He stated this went through the accepted procedures
for a proposal of this kind as required by State law and County
ordinances. Mr. Bookman inquired why the vendor wanted to speak.
Mr. Hodge stated they wanted the County to choose their
equipment. Mr. Bookman inquired if they were afforded all the
same opportunities as the other vendors. Mr. Hodge stated they
were. Mr. Bookman stated he did not feel this was the
appropriate time to allow one vendor to address the Board. Mr.
Hedrick stated there was no requirement that the Board hear a
vendor at this time as proper procedures were followed. Mr.
Bookman stated that he did not feel the Board could listen to one
and not all. Mr. Daniel stated this would set a precedent for
any vendor on any project to come and address the Board. Mr.
Bookman stated that if a vendor felt they had a legitimate
complaint, they should write a letter to that effect to the
County Administrator. Mr. Dodd inquired about the 911 system.
Mr. Hodge stated that the 911 system would be independent as it
is an emergency line but this proposed system would be
compatible. Mr. Hedrick stated he supported what was proposed as
there had been an extensive amount of analysis into thi~ matter.
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved
and authorized the County Administrator to execute any necessary
documents as follows: ~
Revision of the present C&P contract to reduce the nun~er of
lines and to support the new phone system as proposed.
Contract with AT&T for the replacement of existing phones in
the Courthouse Complex with a new System 85 and digital
phones at a total price not to exceed the present monthly
rate.
83-538
Mr. Ron Rash, representing Rolm, inquired ~hen he should register
his request. Mr. Hedrick stated that the normal procedures had
been followed and he did not feel there should be a deviation
from that policy. Mr. Bookman stated that a letter could be
submitted today as no action would be taken until tomorrow
morning and it would be up to Mr. Hedrick and Mr. Micas as to
the legalities, etc. involved.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
9. AIRPORT HANGARS
Mr. Howell stated bids were received on Friday regarding the
construction and financing of a 20 unit set of tee-hangars and a
corporate airport hangar at the Airport. He stated the three
bids ranged from $434,000 to $665,000, with six financing bids
ranging from 7.7 -11.7% with terms of 7 to 15 years also
received. He recommended awarding the construction contract to
Ne Di Construction at $434,000. He stated it would also be
necessary for the Board to authorize the County Administrator to
negotiate a contract with Cental Fidelity for a revenue bond
issue a~ 70% of prime, floating rate, for a term not to exceed 12
years for the amount of construction plus one year debt service
reserve. He stated since the details must be negotiated, to
enable the County to proceed with the construction bid, the Board
is being requested to authorize a loan from the General Fund at a
rate not to exceed 7% as an alternate method of financing in the
event the County is unable to negotiate the contract with Central
Fidelity. He stated a problem was not anticipated with the
lending institution. He stated because the funds of the revenue
bond issue will not be available until the ti'tle of the property
has been accepted by the County, the contractor will require
monthly progress payments as construction progresses and that the
Treasurer be authorized to advance funds until proceeds from the
Central Fidelity revenue bond issue are received. Mr. Bookman
stated he supported the project and financing from Central
Fidelity but questions how many projects are going to be
requested from the General Fund if the other financing were not
approved. Mr. Howell stated the oDly reason this was being
requested today prior to all the details being finalized, was
because of the weather and the pouring of concrete, etc. Mr.
Bookman stated that he could approve this based on financing with
Central Fidelity. Mr. Micas stated that the problem arises under
the Public Finance Act and in order to commit the County to that
construction contract, there needs to be a definitive source of
financing and until the Central Fidelity arrangement is
consummated and there is no problem anticipated, the General Fund
portion needs to be included. Mr. Dodd inquired about the garage
financing. Mr. Hedrick stated that was a different situation and
the process was very time consuming and this is more simple. He
stated that staff does not anticipate a risk in the financing
with Central Fidelity, but this is just a measure to award the
construction contract. Mr. Bookman inquired if the Board is
ready to commit this funding to financing of hangars at the
Airport, if the financing did not transpire. Mr. Hedrick stated
this would be a loan and the loan would be repaid though the
rental of the hangars if that occurred. Mr. Micas stated that
the Board could accept the second financial bidder and another
financing arrangement. Mr. Bookman inquired if the Board could
approve the construction contract subject to completion of
financing. Mr. Micas stated legally you cannot do that unless
you have a committed source of funds for the project. Mr.
Hedrick stated that you could approve the project and staff could
arrange the financing and then execute the contract. Mr. Micas
stated this would also require additional resolutions by the
Board to complete the revenue bond financing. Mr. Daniel stated
83-539
that he felt the Board would like to have a complete
understanding of the financing before moving on with the
project as they do not want items to appear that they did not
expect. He stated he would feel more comfortable to see the cash
flow that will be required and how it is planned to be repaid.
He stated he did not feel enough information was provided at this
time.
On motion of Mr. Bookman, it is resolved that the Board move
forward with the project as proposed subject to the details of the
financing.
Mr. Howell stated he felt this could be brought back to the Board
in two weeks. Mr. Micas stated he felt it was best to wait two
weeks. Mr. Bookman stated this resolution would at least lend
support to the project.
Mr. Bookman withdrew his motion.
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
indicated its good intentions of moving forth with the project,
approved the approach in concept and deferred the matter until
October 26, 1983.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
10. AGREEMENT WITH NATIONAL AUTOMOBILE DEALERS ASSOCIATION
Mr. Hodge stated that Mr. Carmichael had to leave and requested
that he represent him on this matter. He stated that the process
that has been used in the past by the Commissioner's Office cost
the County approximately $300 to obtain information regarding
vehicles for personal property assessment from the National
Automobile Dealers Association (NADA). He stated the NADA
is now charging $15,000 for the same information per year. He
added but because it is so late in the year, they will charge the
County $4,000 at this time. He stated next year's fee for this
service will be budgeted. He stated that hopefully in a couple
of years, the County will be able to develop its own data base
system and this can be handled by the County completely without
NADA.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
appropriated $4,000 from the General Fund Contingency for this
purpose and authorized the County Administrator to execute a
National Automobile Dealers Association contract upon approval as
to form by the County Attorne~.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
11. ADVANCE OF FUNDS FOR OPERATING AND CONSTRUCTION GRANTS
Mr. Ramsey stated that the County frequently receives grants from
State and Federal agencies for operating and construction grants
which generally require that the County pay for the expenses of
the grant and apply for reimbursement. He stated to obtain the
funds can take between a week to 60 days. He stated that in the
case where a grant is being run out of a fund, outside of the
General Fund, it can cause cash flow problems. He stated that in
the past the staff has come back to the Board individually to
advance funds from the General Fund to provide cash flow during
the reimbursement process f~>r the grant. He stated the proposed
action would grant the Treasurer blanket authority to advance
funds from the General Fund to any fund that has a grant that has
a cash flow problem not to exceed 50% of that grant or an
aggregate not to exceed $1,000,000 which funds would be repaid
immediately upon reimbursement of the grant. Mr. Dodd inquired
if this included the school system. Mr. Ramsey stated
83-540
the school system can handle theirs through the operating budget
except for literary loans. Mr. Daniel inquired if there were any
estimate as to how much may be on going at any one time and if
staff calculated the loss in interest to the General Fund when
funds are set aside for these grants. Mr. Hedrick stated this
procedure is basically what we are doing now and would only draw
from the General Fund as it were needed in order to pay the bills
and would help with bookkeeping. Mr. Bookman inquired if these
funds were paying back the interest for money borrowed from
General Fund. Mr. Ramsey stated that the County has never
charged other funds interest~ on monies borrowed from the General
Fund. Mr. Bookman stated that we are actually lending money
interest free. Mr. Ramsey stated the grants will not normally
accept interest as a cost of the project. Mr. Dodd stated the
only alternative would be not to accept the grant funds. He
stated we are paying a small amount of interest, otherwise we
would not have the project. Mr. Daniel stated he did not have
any problem with accepting the grant money but the interest
should be figured in as well as other internal costs which would
give the full picture of cost of any project in the future. He
stated the project should carry the full cost. Mr. Dodd stated
he did not feel with all the grants there were, that this could
be calculated. Mr. Daniel stated he felt this could be handled
through the computer system. Mr. Ramsey stated that this would
require a transfer from the General Fund to cover the cost of the
interest at a later date. Mr. Daniel stated that he felt all
costs should be included as without it, a true picture is not
given on a certain project.
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board
authorized the County Treasurer to provide, on a revolving basis,
advances from the General Fund, as needed, not to exceed 50% of
the various grant awards for operating grants and amounts not to
exceed 50% of each individual grant grant award, the aggregate
amount of revolving advances from the General Fund for the
various grants will not exceed $1,000,000 without additional
authority from the Board of Supervisors. The revolving advances
are to be repaid as reimbursements are received from the granting
agencies.
Ayes: Mr. Robertson, Mr Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
12. MENTAL HEALTH/MENTAL RETARDATION PSYCHIATRIST
Dr. Lowe was present. Mr. Bookman iDquired if this request were
for a position or for funding. Mr. Hedrick stated it is a
request for a position but at the end of the year, it may have to
be reconciled. On motion of Mr. Bookman, seconded by Mr. Daniel,
the Board approved a full-time psychiatrist for the Mental
Health/Mental Retardation Depart~nent and further increased
revenue and expenditures by $24,600 and transferred $23,000 from
consultant services to full-time salaries.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
13. STATE LITERARY LOANS
On motion of Mr. Dodd, seconded by Mr. Bookman, the Board
authorized the County Treasurer to advance, on a revolving basis,
monies from the General Fund to those funded Literary fund
projects, as needed, not to exceed 50% of the value of each loan.
The aggregate amount of these revolving advances will not exceed
$2,000,000 and the advances will be repaid as sufficient
reimbursements are received from the State Literary Fund. The
concept of issuing bond anticipation notes as needed will
continue as approved by the Board of Supervisors on January 26,
83-541
1983, for the five State Literary Func] loan projects for which
funding has been delayed.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
14. SELECTION OF CABLE TELEVISION CONSULTANT
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved and autho~i[~ the County Administrator to enter into
a Consultant Agreement with Chesterfield Cablevision, Inc. and
Frederick G. Griffinr P.C. fer the purpose of conducting a FCC
performance report and a comprehensive test following the
completion of the initial franchise area for which the Cable
Company will bear the costs involved.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
15. COMMUNITY DIVERSION CASE MANAGER POSITION
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
established a Case Manager position for the Community
Diversion Program by utilizing State funds already approved in
the CDI budget under the client services category.
Ayes: Mr. Rober~son, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
16. BOARD OF DIRECTORS OF CAPITAL AREA AGENCY ON AGING
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
accepted the letter of resignation from Mrs. Frances Meadows from
the Board of Directors of the Capital Area Agency on Aging
effective immediately.
Ayes: Mr. Robertson, Mr. Dodd~ Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
appointed Ms. Janice Mack to the Board of Directors of the
Capital Area Agency on Aging effective immediately whose term
will expire on April 30, 1986.
Ayes: Mr. Robertson, ~r. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
17. CONSENT ITEMS
'i7.A. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Rams View, Ramshorn Road, Woodmont Drive,
Fincastle Court, Pegwell Drive, Fawnview Drive, Copperfield Place
and Burlwood Court in Rams~ate, Sections 1, 2 and 3, Midlothian
District.
Upon consideration whereof, and on motion of Mr. Dodd,
seconded by Mr. Daniel, it is resolved that Rams View, Ramshorn
Road, Woodmont Drive, Fincastle Court, Pegwell Drive, Fawnview
Drive, Copperfield Place, and Burlwood Court in Ramsgate,
Sections 1, 2 and 3, Midlothian District, be and they hereby are
established as public roads.
83-542
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Rams View, beginning in the City
of Richmond and going southwesterly .02 mile to intersection with
Ramshorn Road; Ramshorn Road, beginning at intersection with Rams
View and going .04 mile easterly to a cul-de-sac; Again, Ramshorn
Road, beginning at intersection with Rams View and going .10 mile
westerly to intersection with Woodmont Drive, then continues .09
mile westerly to intersection with Fincastle Court, the road
turns and continues .11 mile northerly to intersection with
Pegwell Drive, then road turns and continues .25 mile
northwesterly to a cul-de-sac; Woodmont Drive, beginning at
intersection with Ramshorn Road and golng .07 mile southwesterly
to intersection with Copperfield Place, then road turns and
continues .16 mile southeasterly to intersection with Burlwood
Court, then continues .05 mile southeasterly to intersection with
West Huguenot Road, State Route 147; Fincastle Court, beginning
at intersection with Ramshorn Road and going .12 mile
southwesterly to intersection with Fawnview Drive, then continues
.08 mile southwesterly to a cul-de-sac; Pegwell Drive, beginning
at intersection with Ramshorn Road and going .09 mile westerly to
intersection with Fawnview Drive, then continues .22 mile westerly
to a temporary turnaround; Fawnview Drive, beginning at
intersection with Pegwell Drive and going .22 mile southeasterly
to intersection with Fincastle Court; Copperfield Place, beginning
at intersection with Woodmont Drive and going .10 mile easterly
to a cul-de-sac; Burlwood Court, beginning at intersection with
Woodmont Drive and going .06 mile northerly to a cul-de-sac.
These roads serve 97 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50 ft.
right of way for all of these roads except Woodmont Drive,
whereby we guarantee a variable 50 ft. to 80 ft. right of way.
Rams View Road is a through road beginning in the City of
Richmond. These sections of Ramsgate are recorded as follows:
Section 1, Plat Book 32, Pages 86, 87, 88, 89 and 90, Dec. 21,
1978.
Section 2, Plat Book 35, Page 71, March 21, 1980.
Section 3, Plat Book 38, Page 34, March 6, 1981.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone
~his day the County Environmental Engineer, in accordance w~th
~irections from this Board, made report in writing upon his
sxamination of Sentinel Lane in Random Woods, Section 3, Bermuda
District.
Upon consideration whereof, and on motion of Mr. Dodd,
seconded by Mr. Daniel~ it is resolved that Sentinel Lane in
Random Woods, Section 3, Bermuda District, be and it hereby is
~stablished as a public road.
And be it further resolved, that the Virginia Department of
~ighways and Transportation, be and it hereby is requested to take
into the Secondary System, Sentinel Lane, beginning at the end of
~tate maintenance for Sentinel Lane, State Route 2439, and
~unning westerly .09 mile to end in a cul-de-sac. This road
~erves 9 lots.
And be it further resolved, that the Board of Supervisors
~uarantees to the Virginia Department of Highways a 50 ft. right
way for this road. This section of Random Woods is recorded
s f°ll°ws:
~ection 3, Plat Book 22, Page 42, June 11, ].974.
~yes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
kbsent: Mrs. Girone.
83-543
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Bluespruce Drive in Kingsland Meadows, Section B,
Dale District.
Upon consideration whereof, and on motion of Mr. Dodd,
seconded by Mr. Daniel, it is resolved that Bluespruce Drive in
Kingsland Meadows,.Section B, Dale District, be and it hereby is
established as a public road.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Bluespruce Drive, beginning at
the intersection with Kingsland Road, State Rout 611, and running
southerly .1 mile to end in a cul-de-sac. This road serves 10
lots.
And be it further resolved, that the Board of Supervisors
guarantees to the V~rginia Department of Highways a 50 ft. right
of way for this road. This section of Kingsland Meadows is
recorded as s follows~
Section B, Plat Book 38, Page 47, March 27, 1981.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
This day ~he County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Vance Drive and Willowynde Road in Woods Edge,
Section 3, Bermuda District.
Upon consideration whereof, and on motion of Mr. Dodd,
seconded by Mr. Daniel, it is resolved that Vance Drive and
Willowynde Road in Woods Edge, Section 3, Bermuda District, be
and they hereby are established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation~ be and. it hereby is requested to
take into the Secondary System, Vance Drive, beginning at the
intersection with Ramblewood Road, State Route 617, and running
southerly .05 mile to the intersection with Willowynde Road, then
continuing southerly .01 mile to end in a dead end; Willowynde
Road, beginning at the intersection with Vance Drive and running
easterly .22 mile to end in a temporary turnaround. These roads
serve 26 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virqinia Department of Highways a 50 ft. right
of way for all of these roads. Th~s section of Woods Edge is
recorded as s follows:
Section 3, Plat Book 37, page 95, December 17, 1980.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
17.B. DISCONTINUED SECTION OF GENITO ROAD
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board adopted
the following resolution:
Whereas, due to the relocation of Route 604, Genito Road,
and construction of Route 604 on new location north of Route 360,
State Project 0360-020-112, C501; continuation of the entire
right of way on ~he previous alignment is no longer necessary.
83-544
Now, Therefore, Be It Resolved, by the Chesterfield County
Board of Supervisors, that Genito Road, Route 604, of the old
location 0.02 mile, a total distance be and the same hereby is,
abandoned as a public road pursuant to Section 33.1-155 of ~the
Code of Virginia of 1950, as amended.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
18. HIG~AY ENGINEER
Mr. Gee, Resident Engineer with the Virginia Department of
Highways and Transportation, was present. He stated that the
Department in conjunction with the Virginia Association of
Counties, in an effort to improve communications, would be
holding joint meetings around the State. He stated the meeting
for this area would be held at the Richmond District Office in
Colonial Heights on October 25, 1983 at 7:30 p.m. He stated that
they would provide transportation for those who wished to attend.
He stated Mrs. Girone would be speaking on urban problems that
might exist. He stated it would be an informal meeting to
discuss problems associated with funding, speed limits, etc. He
stated he would urge the Board members and County staff to
attend.
Mr. Gee stated that the Highway Commission had approved the
restricting of through truck traffic at their September meeting o]
Osborne, Coxendale, Rio Vista and Arcadia and signs will be
posted within 30 days and the Department will be writing a letter
to the individuals concerned. Mr. Dodd expressed his
appreciation for this action.
Mr. Daniel inquired if the Department had discussed with staff
the entrance way into Indian Springs off of Hopkins Road. Mr.
Gee stated they have discussed this with staff and they are
setting up a project to improve the site distance. He stated
they had approached the property owners for right of way once
before and did receive permission ~o do some qrading but not
enough to do ali. the necessary improvements. He stated this was
requested by donation at that time. Mr. Daniel suggested that
the proper road system be designed and the County will have to
deal with the right of way problems later as there have been
several accidents in the area.
Mr. Dodd stated that the railroad crossing at Bermuda Hundred
Road, behind the Safeway plant, had recently been improved but
there is a lot of loose grave], that is dangerous. Mr. Gee stated
the Department cannot work on the area inside the tracks but he
would check into the matter~
19. COMMUNITY DEVELOPMENT ITEMS
19.A. STREET LIGHT REQUESTS
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board deferre(
until October 26, 1983 consideration of a street light on
Scarsborough Drive, between Swathmore Road and Route 147, since
the Supervisor of the area was not present.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
19.B. STREET LIGHT INSTALLATION COST APPROVAL
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
approved the street light installation cost of $1,101 for a light
at the inte,~ection of Marbleridge Road and Reams Road with funds
to be expended form the Clover Hill District Street Light Funds.
83-545
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
19.C. PLANNING REVIEW
On motion of Mr. Bookman, seconded by Mr. Dodd, the Board deferre
consideration df setting a work session on the planning review
until November 9, 1983.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
19.D RECREATIONAL ACc~SD PUNDS FOR DALE PARK
Mr. Balderson stated the estimate for the access for the Dale
Park is approximately $110~000 more than anticipated as the
length of the road is longer than originally planned. Mr.
Bookman stated he would support this request for an additional
$55,000 for Dale Park, but he stated he felt there should be some
idea as to how far the County will go into the General Fund
Contingency for building Dale Park because if this amount is
approved, it will total over $300,000. He inquired if this
$55,000 would be refunded. Mr. Balderson stated this would not
be refunded. Mr. Daniel stated he was also surprised when he saw
this paper but he would support it reluctantly. He stated the
County has gone this far and if it is not approved by the State,
another approach will have to be considered. Mr. Dodd inquired
if this access road could come in from Kingsland Road. Mr.
Balderson indicated that the road would be eventually constructed
from Ironbridge Road to Kingsland Road.
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adopted
the following resolution:
Whereas, Dale Park is owned and is being developed by the
County of Chesterfield for the public; and
Whereas, the facility is in need of adequate access; and
Whereas, Section 33.1--223 of the Code of Virginia has found
and declared that it is "... in the public interest that access
roads and bikeways to public recreational areas and historical
sites be provided by using highway funds..."; provides highway
funds for such purposes~ and further provides that "The State
Highway and Transporta~ion Commission and the Commission of
Outdoor Recreation are hereby authorized to make regulations to
carry out the provisions of this section"; and
Whereas, the procedure governing the allocation of
recreational access funds as set forth in Section 33-]36.3, Code
of Virginia, 1950, as amended, requires joint action by the
Commission of Outdoor Recreation and the Highway Commission; and
Whereas, the Board of Supervisors of Chesterfield County has
by resolution requested that the Commission of Outdoor Recreation
recommend a~)proval of recreational access funds for Dale Park.
Now, Therefore, B~ ~t Resolved, that the Board of
Supervisors of Chesterfield County hereby requests the State
Highway Commission to allocate recreational access funds for Dale
Park based on an estimated cost of $310,000; that provides the
maximum $200,000 of recreational access funds that may be
allocated for use in any on~ County, and additional, dollar for
dollar, State match of County contribution that totals $55,000;
thereby, requesting the State Highway Commission to appropriate a
grand total of $255,000 of recreational access funds for Dale
Park.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
83-546
19.E. ST. LEGER SQUARE PRO}~OSAL FOR POWHITE PARKWAY/ROUTE 288
On motion of Mr. Bookman, seconded by Mr. Daniel, the Board
deferred consideration of the St. Leger Square proposal of
Powhite Parkway/Route 288 at the request of Mr. Smith and his
attorney until October 26, 1983.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20. UTILITIES DEPARTMENT
20.A. PUBLIC HEARINGS
20.A.1. ORDINANCE TO VACATE EASEMENT IN KINGSLAND ACRES
Mr. Hedrick stated this date and time had been scheduled for a
public hearing to consider an ordinance to vacate an 8 ft.
easement across Lot ]., Block B, Kingsland Acres, Section 2.
There was no one present to address this matter. On motion of
Mr. Daniel, seconded by Mr. Dodd, the following ordinance was
adopted:
An Ordinance to vacate an 8 ft. easement across Lot 1, Block
B, Kingsland Acres, Section 2, Dale Magisterial District,
Chesterfield County, Virginia, as shown on a plat thereof
duly recorded in the Clerk's Office of the Circuit Court of
Chesterfield County in Plat Book 36, page 63.
Whereas, Hubco Construction, Incorporated, has petitioned
the Board of Supervisors of Chesterfield County, Virginia to
vacate an 8 ft. easement across Lot 1, Block B, Kingsland Acres,
Section 2, Dale District, Chesterfield County, Virginia more
particularly shown on a plat of record in the Clerk's Office of
the Circuit Court of said County in Plat Book 36, page 63, made b
Virginia Surveys, dated April 1, 1980. The easement petitioned t¢
be vacated is more fully described as follows:
An 8 ft. easement across Lot 1, Block B, Kingsland Acres,
Section 2, as shown shaded in red on a plat made by Virginia
Surveys dated April 1, 1980, a copy of which is attached
hereto and made a part of this ordinance.
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessi~-y exists for the continuance of
the easement sought to be vacated and the vacation will not
abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the above described easement is
hereby vacated and no lon~er necessary for public use.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482 (b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia, pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield as grantor and Arthur Wayne Holt, or
his successors in title, as grantees.
83-547
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.A.2. ORDINANCE TO VACATE A PORTION OF BON AIR MANOR
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider the vacation of a 50 ft. road
easement across lot 13, Block D, Bon Air Manor, resubdivision of
portion of Blocks D, E and F. There was no opposition present.
motion of Mr. Daniel, seconded by Mr. Bookman, the Board adopted
the following ordinance:
An Ordinance to vacate a 50 ft. ]3oad easement across Lot 13,
Block D, Bon Air Manor, Resubdivision cf a portion of Blocks
D, E and F, Midiothian District, Chesterfield County,
Virginia, as shown on a plat thereof duly recorded in the
Clerk's Office of the Circuit Court of Chesterfield County
in Plat Book 26, page 55.
Whereas, W. J. Rowe, Jr., has petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate a 50 ft.
road easement, across Lot 13, Block D, Bon Air Manor,
Resubdivision of a portion of Blocks D, E and F, Midlothian
Magisterial District, Chesterfield County, Virginia more
particularly shown on a plat of record in the Clerk's Office of
the Circuit Court of said County in Plat Book 26, page 55, made
by J. K. Timmons and Associates, Incorporated, dated May 21, 1976
The portion of the plat petitioned to be vacated is more fully
described as follows:
A 50 ft. easement across Lot 13, Block D, Bon Air Manor,
resubdivision of a portion of Blocks D, E and F, as shown
outlined in red on a plat made by J. K. Timmons and
Associates, Incorporated, dated November 29, 1977, a copy of
which is attached hereto and made a part o~ this ordinance.
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance of
the easement sought to be vacated and the vacation will not abridg
the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to SectioD 15.1-428(b) of the Code of
Virginia, 1950, as amended, the above described easement is hereby
vacated and no longer necessary for public use.
This ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginis,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no sooner
ithan thirty days hereafter in the Clerk's Office of the Circuit
!Court of Chesterfield, Virginia pursuant to Section 15.1-485 of th~
iCode of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the portion
of the plat vacated.
Accordingly, this ordinance shall be indexed in the names
of the County of Chesterfield as grantor, and William J. Rowe,
Jr., and Sheila C. Rowe, husband and wife, or their successors in
title, as grantees.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
83-548
20.B. WATER AND SEWER ITEMS
20.B.1. ROCK SPRING FARMS PETITION FOR PUBLIC WATER
On motion of Mr. Daniel, seconded by Mr. Bookman, the Board
authorized staff to survey the Rock Spring Farms area to
determine the amount of participation for public water.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.B.2. ROCK SPRING FARMS PETITION FOR SEWER SERVICE
On motion of Mr. Dan~el~ seconded by Mr. Bookman, the Board
authorized staff to survey the Rock Spring Farms area to
determine the amount of participation for sewer service.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
Mr. Bookman stated he was glsd to see this finally getting to
this stage for this area as the need has existed for years.
20.B.3[ PUBLIC HEARING RELATING TO DISCHARGE OF INDUSTRIAL WASTE
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board set the
date of November 9, 1983 at 10:00 a.m. for a public hearing to
consider an ordinance relating to the discharge of industrial
waste.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel..
Absent: Mrs. Girone.
Mr. Daniel inquired if all the industries that could be affected
by this ordinance have been notified as a matter of in£ormation
that this matter is to be considered. Mr. Welchons stated at
this time there are no industries, classified as industrial users
connected to the sewer system, that would be affected by this
ordinance change. He stated this will bring the County into
conformance with requ].rements and regulations of EPA in order to
comply with the NPDES to operate the plants. He stated the
County has to develop a industrial pretreatment program and part
of that program requires that the ordinance be adopted.
20.C. CONSENT ITEMS
20.C.1. WATER CONTRACT FOR WOODS EDGE ROAD
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved
and authorized the County Adm~.nistrator to execute any necessary
documents for Richard L. Crowder, Inc. who submitted the bid of
$135,817.55 for construction of a 16 inch water line along Woods
Edge Road based on Class 51 ductile iron pipe, W82-31C/6(8)2311.
And further the Board appropriated $149,399.31 from 563 surplus
to 380-1-62311-4393 which includes a ]0% contingency.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.C.2. WATER CONTRACT FOR ASHLEY GROVE
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator %o execute any necessary
documents for the following water contract:
83-549
W83-125CD/6(8)3255, Ashley Grove, Sections A and B
Developer: Wayne D. Morris
Contractor: R.M.C. Contractors, Inc.
Total Contract Cost: $151,290.00
Estimated County Cost: $ 67,394.00
$ 59,144.00 ~. Cash Refund
$ 8,250.00 - Refund through connections
Estimated Developer Cost: $83,896.00
Code: 559-1-00556-0000 - Refund through connections
And further the Board appropriated $65,058.00 from 563 surplus tc
380-1-63255-7212 whJ. ch includes a 10% contingency.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.C.3. WATER CONTRACT FOR GROVE ROAD
On motion of Mr. Danielw seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute any necessary
documents for the following water contract:
W83-124CD/6(8)3245, Grove Road
Developer: Archie K. McLellan, Jr.
Contractor: Piedmont Construction Co., Inc.
Total Contract Cost: $8,901o00
Estimated County Cost: $ 300.00 -refund through connections for
off-site
Code: 559-1-00556-0000
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.C.4. DEED OF DEDICATION FROM SOUTHLAND CORPORATION
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute a deed of
dedication from South]and Corporation, a Texas Corporation,
accepting same on behalf of the County, a 12 foot strip of land
containing 0.06 acres along Robious Road, Map Section 17-17.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
20.C.5. DEED OF DEDICATION FROM SIGMA DEVELOPMENT, INC.
Mr. Gary Patterson, Assistant County Attorney, stated that one of
the conditions of zoning was that Sigma dedicate the right of way
for Powhite Extension. He stated thst the deed of dedication has
been signed but in doing a title check, it appears there has been
notice of claim arising out of the litigation with the other
developer and there may be some costs awarded to him that would
be a lien against this property. He stated in order for the
County to get clear title to this, it has been suggested to the
developer and he has agreed to give the County a title po]icy.
He stated that this deed of dedication should be accepted with
the understanding that the title policy be given to the County
at the cost of the developer. On motion of Mr. Daniel, seconded
by Mr. Dodd, the Board approved and authorized the County
Administrator to execute a deed of dedication from Sigma
Development, Inc. for right of way for the future Powhite
Parkway, accepting same on behalf of the County, with the
understanding that a title policy be given to the County at the
cost of the developer.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
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20.D. REPORT OF DEVELOPER WATER AND SEWER CONTRACTS
Mr. Welchons presented the Board with the developer water and
sewer contracts executed by the County Administrator.
21. REPORTS
Mr. Hedrick presented the Board with a memorandum outlining the
need for several work sessions.
Mr. Hedrick stated the County had been formally notified that the
roads in the following subdivisions had been officially accepted
into the State Secondary System, effective as indicated:
Length
Willowhurst, Section A (Sept. 22, 1983)
Willowbranch Drive - Beginning at the intersection
with Ironbridge Road, State Route 10, and running
easterly 0.10 mile to the intersection with
Willowbranch Court, then continuing easterly 0.09
mile tO the intersection with Myra Drive, then continuing
easterly 0.08 mile to the intersection with Summertree
Drive, then easterly 0.03 mile to end in a dead end. 0.30 mi.
Willowbranch Court - Beginning at the intersection with
Willowbranch Drive and running northerly 0.04 mile to
end in a cul-de-sac.
0.04 mi.
Myra Drive - Beginning at the intersection with
Willowbranch Drive and running southerly 0.02 mile to
end in a dead end.
0.02 mi.
Summertree Drive - Beginning at the intersection with
Willowbranch Drive and running northerly 0.09 mile to
end in a cul-de-sac; again Summertree Drive, beginning
at the intersection with Willowbranch Drive and running
southerly 0.03 mile to end in a dead end.
0.12 mi.
Brandermill, Crosstimbers, Section 1 (Sept. 23, 1983)
Crosstimbers Road - Beginning at intersection with
Sandyridge Parkway, Route 2920, and going 0.04 mile
westerly to intersection with Crosstimbers Court, then
continues 0.01 mile west to tie into proposed Crosstimbers
Road, Section 2 of Crossti~ers. 0.05 mi.
Crosstimbers Court - Beginning at intersection with
Crosstimbers Road and going 0.09 mile southeasterly to
a cul-de-sac.
0.09 mi.
Brandermill, Whisperin~ Oaks (Sept. 22, 1983)
Brandermill Parkway - Beginning where State maintenance
ends, Brandermill Parkway, State Route 1921, and going
0.05 mile northwesterly to intersection with Whispering
Oaks Road, then coDtinues 0.01 mile northwesterly to tie
into proposed extension of Brandermill Parkway.
Whispering Oaks Road - Beginning at intersection with
Brandermill Parkway and ~oing 0.09 mile easterly to
intersection with Whispering Oaks Court, then continues
0.08 mile easterly to a cul-de-sac.
0.06 mi.
0.17 mi.
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Whispering Oaks Court - Beginning at intersection with
Whispering Oaks Road and. going 0.04 mile northerly to
intersection with Whispering Oaks Terrace, then continues
0.05 mile northerly to intersection with Whispering Oaks
Place, then continues 0.12 mile northerly to a
cul-de-sac.
0.21 mi
Whispering Oaks Terrace - Beginning at intersection
with Whispering Oaks Court, and going 0.07 mile
northerly to a cul-de-sac.
0.07 mi
Whispering Oaks Place - Beginning at intersection with
Whispering Oaks Court, mhd going 0.7 mile southerly
to a cul-de-sac.
0.07 mi
Brandermill, Trade Center (Sept. 22, 1983)
East Boundary Road - Beginning at intersection with
Old Hundred Road, Route 652, and going 0.05 mile
easterly to intersection with East Boundary Terrace,
then 0.23 mile northerly to intersection with Genito Road,
Route 604. 0.28 mi
East Boundary Terrace - Beginning at intersection with
East Boundary Road and going 0.05 mile northerly to a
cul-de-sac.
0.05 mi
Brandermill, Regatta Pointe Subdivision (Sept. 23, 1983)
Regatta Pointe Road - Beginning at intersection with North
Beach Road, Route 2907, and going 0.11 mile westerly to
intersection with Regatta Pointe Court, then continues
0.13 mile westerly to a cul-de-sac. 0.24 mi
Regatta Pointe Court - Beginning at intersection with
Regatta Pointe Road and going 0.08 mile southwesterly
to a cul-de-sac.
0.08 mi
Ashley Wood, Section E {Oct. 4, 1983)
Durrington Drive - Beginning at intersection with
Bondurant Drive, State Route 2567, and going 0.18 mile
westerly to intersection with Durrington Circle, then
continues 0.10 mile westerly to intersection with
Durrington Place, then continues 0.05 mile westerly
to tie into existing Durrington Drive, State Route
2566.
0.33 mi
Durrington Circle - Beginning at intersection with
Durrington Drive and going 0.04 mile northerly to
a cul-de-sac.
0.04 mi
Durrington Place - Beginning at intersection with
Durrington Drive and going 0.04 mile northerly to
a cul-de-sac.
0.04 mi
23. DONATION FOR MANCHESTER BAND BOOSTERS CLUB
Mr. Bookman stated he would like to recommend a donation of
$2,000 for the Manchester Band Boosters Club because the band
members are wearing bluejeans instead of uniforms. He stated
cost of the uniforms is $6,000 and they need $2,000 so that they
can order the uniforms at this time so they will be ready by nex~
March. Mr. Daniel stated he did not feel it appropriate that
Clover Hill District pay the entire amount and he would offer a
portion to assist in this cost. Mr. Micas indicated that the
State law restricts the ability of the Board to make charitable
contributions except to a very limited number of categories. He
stated he was not sure the band would fit in any of those
categories but suggested that the funds be transferred to the
School Board budget and they can use it for that purpose. On
83-552
motion of Mr. Bookman, seconded by Mr. Daniel, the Board
appropriated $1,000 each from the Clover Hill District and Dale
District 3¢ Road Funds to the School System with the
understanding that the funds would be applied to the purchase o5
band uniforms for the Manchester Band Boosters Club.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
Mr. Bookman requested that these funds be transferred prior to
the end of the month.
22. EXECUTIVE SESSION
On motion of Mr. Dodd~ seconded by Mr. Daniel, the Board of
Supervisors went into Executive Session to discuss litigation
with counsel concerning Fralin and Waldron v. Chesterfield
and to discuss the acquisition or use of real property for
purposes as permitted by Section 2.1-344(a) (6) and (2),
respectively, of the Code of Virginia, 1950, as amended.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
Reconvening:
On motion of Mr. Dodd, seconded by Mr. Daniel., the Board
adjourned at 12:35 p.m. until 10:00 a.m. on October 26, 1983.
Ayes: Mr. Robertson, Mr. Dodd, Mr. Bookman and Mr. Daniel.
Absent: Mrs. Girone.
Ri~ai~-~.. He,rick
County Administrator
/ Chai'~man
83-553