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2009-01-14 MinutesBOARD OF SUPERVISORS MINUTES January 14, 2009 Supervisors in Attendance: Mr. Arthur S. Warren, Chairman Mr. Daniel A. Gecker, Vice Chrm. Ms. Dorothy Jaeckle Mr. James "Jim" Holland Ms. Marleen K. Durfee Mr. James J. L. Stegmaier County Administrator Staff in Attendance: Mr. Jim Banks, Asst. Dir., Transportation Ms. Janice Blakley, Clerk to the Board Mr. Kevin Bruny, Dean, Chesterfield University Mr. Allan Carmody, Dir., Budget and Management Ms. Marilyn Cole, Asst. County Administrator Mr. Roy Covington, Dir., Utilities Mr. Will Davis, Dir., Economic Development Ms. Rebecca Dickson, Dep. County Administrator, Human Services Colonel Thierry Dupuis, Police Department Ms. Kelly Fried, Interim Executive Dir., Community Services Board Mr. Michael Golden, Dir., Parks and Recreation Mr. Lawrence C. Haake, III Registrar Mr. John W. Harmon, Real Property Manager Mr. Russell Harris, Mgr. of Community Development Services Mr. Thomas E. Jacobson, Dir., Revitalization Mr. William E. Johnson, Deputy County Admin., Management Services Mr. Donald Kappel, Dir., Public Affairs Mr. Rob Key, Director, General Services Ms. Mary Lou Lyle, Dir., Accounting Mr. Mike Mabe, Director, Libraries Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Ms. Cynthia Richardson, Dir., Planning, Schools Chief Edward Senter, Fire Department 09-1 01/14/09 Mr. M. D. Stith, Jr., Deputy County Admin., Community Development Mr. Kirk Turner, Dir., Planning Mr. Warren called the regularly scheduled meeting to order at 3:03 p.m. 1. ORGANIZATIONAL MEETING l.A. ELECTION OF CHAIRMAN AND VICE CHAIRMAN Mr. Stegmaier stated the first order of business would be the election of Chairman. He then opened the floor for nominations. Mr. Gecker nominated Mr. Warren to serve as Chairman for 2009. Ms. Durfee nominated Mr. Gecker to serve as Chairman for 2009. Mr. Gecker expressed appreciation for the honor of being nominated, but stated he did not want to serve as Chairman for 2009. Ms. Jaeckle expressed appreciation for Mr. Warren's leadership of the Board of Supervisors over the last year. Ms. Durfee expressed appreciation for Mr. Warren's leadership of the Board of Supervisors during the past year. She stated she nominated Mr. Gecker for Chairman to allow for the opportunity to share the leadership role with the other members of the Board. Mr. Gecker made a motion, seconded by Ms. Jaeckle, for the Board to close the nominations. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. The vote on election of Mr. Warren as Chairman of the Board of Supervisors for. 2009 was as follows: Ayes: Warren, Gecker, Jaeckle, and Holland. Nays: Durfee. Mr. Stegmaier congratulated Mr. Warren on being elected as Chairman for 2009. Mr. Warren expressed appreciation to the Board and then opened the floor for nominations for Vice Chairman. Mr. Holland nominated Mr. Gecker to serve as Vice Chairman for 2009. Ms. Durfee nominated Mr. Holland to serve as Vice Chairman for 2009. J J J 09-2 01/14/09 Mr. Warren made a motion, seconded by Ms. Durfee, for the Board to close the nominations. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. The vote on election of Mr. Gecker as Vice Chairman of the Board of Supervisors for 2008 was as follows: Ayes: Warren, Gecker, Jaeckle, and Holland. Nays : Durfee . Mr. Warren congratulated Mr. Gecker on being elected as Vice Chairman. 1.B. ADOPTION OF PROCEDURES OF THE BOARD OF SUPERVISORS GOVERNING MEETINGS IN 2009 Mr. Gecker stated the County Attorney made some minor revisions to the Procedures of the Board of Supervisors for 2009. On motion of Mr. Gecker, seconded by Ms. Durfee, the .Board adopted the Procedures of the Board of Supervisors Governing Meetings for 2009, as submitted. (It is noted a copy of the 2009 Procedures of the Board of Supervisors, as submitted, is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 1.C. SETTING OF REGULAR MEETING DATES FOR 2009 In response to Mr. Holland's question, Mr. Ste~maier stated the first meeting in April was moved to April 15t so that the final budget would not be adopted during Spring Break. On motion of Mr. Gecker, seconded by Ms. Durfee, the Board adopted the regular meeting date schedule for 2009, as follows: Wednesday, January 14, 2009 at 3:00 p.m. Wednesday, January 28, 2009 at 3:00 p.m. Thursday, February 12, 2009 at 3:00 p.m. Wednesday, February 25, 2009 at 3:00 p.m. Wednesday, March 11, 2009 at 3:00 p.m. Monday, March 16, 2009 at 6:00 p.m. Wednesday, March 25, 2009 at 3:00 p.m. Wednesday, April 15, 2009 at 3:00 p.m. Wednesday, April 29, 2009 at 3:00 p.m. Wednesday, May 27, 2009 at 3:00 p.m. Wednesday, June 24, 2009 at 3:00 p.m. Wednesday, July 22, 2009 at 3:00 p.m. 09-3 01/14/09 Wednesday, August 26, 2009 at 3:00 p.m. Wednesday, September 23, 2009 at 3:00 p.m. Wednesday, October 14, 2009 at 3:00 p.m. Wednesday, October 28, 2009 at 3:00 p.m. Wednesday, November 18, 2009 at 3:00 p.m. Wednesday, December 2, 2009 at 3:00 p.m. Wednesday, December 16, 2009 at 3:00 p.m. Special Meeting Dates for 2009 Special Budget Work Session - Monday, March 16, 2009 at 6:00 p.m. Budget Public Hearing - Wednesday, March 25, 2009 at 6:30 p.m. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 1.D. CONSIDERATION OF BOARD APPOINTMENTS On motion of Mr. Holland, seconded by Mr. Gecker, the Board suspended its rules to allow simultaneous nomination/ appointment of members to serve on various Committee/Boards. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. RICHMOND METROPOLITAN CONVENTION & VISITORS BUREAU (RMCVB) On motion of Mr. Holland, seconded by Ms. Durfee, the Board simultaneously nominated/reappointed Mr. James Holland and Ms. Marilyn Cole (alternate) to serve on the Richmond Metropolitan Convention and Visitors Bureau (RMCVB), whose terms are effective January 1, 2009 and expire on December 31, 2011. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None.. TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) On motion of Mr. Holland, seconded by Ms. Durfee, the Board simultaneously nominated/reappointed Ms. Dorothy Jaeckle and Ms. Barbara Smith (alternate) to serve on the Tri-Cities Area Metropolitan Planning Organization (Crater MPA), whose terms are effective January 1, 2009 and expire on December 31, 2009. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. J J 09-4 01/14/09 CHESTERFIELD COUNTY SUPPLEMENTAL RETIREMENT PLAN BOARD On motion of Mr. Holland, seconded by Ms. Durfee, the Board simultaneously nominated/reappointed Mr. Craig Bryant, Ms. Mary Lou Lyle, Mr. Richard Cordle and Colonel Thierry Dupuis, to serve on the Chesterfield County Supplemental Retirement Plan Board, whose terms are at the Pleasure of the Board. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. APPEALS PANEL PURSUANT TO VIRGINIA SET OFF DEBT On motion of Mr. Holland, seconded by Ms. Durfee, the Board simultaneously nominated/reappointed Mr. James Harris, Mr. Samuel West, Mr. Richard Cordle and Ms. Mary Lou Lyle, to serve on the Appeals Panel Pursuant to Virginia Set Off Debt, whose terms are at the Pleasure of the Board. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. RIDEFINDERS On motion of Mr. Holland, seconded by Ms. Durfee, the Board simultaneously nominated/reappointed Ms. Barbara Smith and Mr. James Banks (alternate), to serve on the Ridefinders Board of Directors, whose terms are at the Pleasure of the Board. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Ms. Durfee stated she would like to give another Board member the opportunity to serve on the County Employee Benefits Committee. Ms Jaeckle stated she would be willing to serve on the County Employee Benefits Committee. Mr. Warren made the following chairman's appointments: BUDGET AND AUDIT COMMITTEE Mr. Daniel Gecker and Mr. James Holland (Unspecified Term) COUNTY EMPLOYEE BENEFITS COMMITTEE Mr. Daniel Gecker and Ms. Dorothy Jaeckle (Unspecified Term) JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE Ms. Marleen Durfee and Ms. Dorothy Jaeckle (Unspecified Term) COALITION OF HIGH GROWTH COMMUNITIES Ms. Marleen Durfee (Unspecified Term) 09-5 01/14/09 2. APPROVAL OF MINUTES FOR DECEMBER 17, 2008 On motion of Ms. Durfee, seconded by Mr. Gecker, the Board approved the minutes of December 17, 2008, as submitted.. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 3. COUNTY ADMINISTRATOR'S COMMENTS 3.A. COUNTY ADMINISTRATOR'S REPORT Mr. Stegmaier presented an update to the Budget Department has been doing budget. He also provided a report Citizens Budget Advisory Committee Committee has established standards of chosen a chairperson and will continue 4. BOARD MEMBER REPORTS the Board on the work to prepare the FY2010 on the work of the and noted that the operating procedures, to meet regularly. • Mr. Warren introduced Mr. Donald Hart, President of VACo, who was present. Mr. Hart expressed appreciation for the opportunity to speak before the Board. He stated Chesterfield County is very important to the state and VACo and all 95 counties will stand with the county on issues important to Chesterfield. He provided details for his plans of the year he will serve as President of VACo. Ms. Durfee expressed appreciation for the assurances and support of Mr. Hart and VACo. Mr. Holland expressed appreciation for Mr. Hart's service to the counties in the state. Mr. Warren expressed appreciation to Mr. Hart for attending the meeting. • Ms. Jaeckle stated the Sabra Dipping Company Groundbreaking Ceremony was held today. She stated the company had looked all over the country for a place to expand their business and Chesterfield County rose to the top. She further stated Sabra is making a $60 million investment in Chesterfield County and it is uplifting for the economy. She expressed appreciation for the Economic Development Department for assisting Sabra in locating in the county. • Mr. Holland stated he is proposing the formation of a small business team to assist small businesses in the county. He further stated the Multi-Cultural Advisory Commission met last week, and the Commission is excited to get started. He expressed appreciation to Mr. Stith for his hard work in bringing together the members of the Multi-Cultural Advisory Commission. J J 09-6 01/14/09 Ms. Durfee stated the Sabra Dipping Company investment in Chesterfield County opens the door for many other opportunities in the county. She further stated she has been attending a week-long planning charette at Bon Secours Saint Francis Hospital, to provide and receive input for the direction of the campus at Charter Colony. 5. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mr. Gecker, seconded by Ms. Durfee, the Board added Item 9.B.2., Nomination/Appointments/Reappointments to the Agricultural and Forestry Committee, and deleted Item 9.C.4., Award of Construction Contract for the Falling Creek Waste Water Treatment Plant Nutrient Compliance Project, and adopted the agenda, as amended. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 6. RESOLUTIONS 6.A. RECOGNIZING MS. FRANCES HAYES BROWN FOR HER SERVICE ON THE CHESTERFIELD COMMUNITY SERVICES BOARD Ms. Kelly Fried introduced Ms. Frances Hayes Brown, who was present to receive the resolution. On motion of the Board, the following resolution was adopted: WHEREAS, Ms. Frances Hayes Brown, representing the Matoaca Magisterial District, has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in January 2000; and WHEREAS, Ms. Hayes Brown, during her three terms as a member of the Chesterfield Community Services Board has served with distinction in the office of Chair and Vice Chair, served on the Executive Committee in the office of Chair and Vice Chair, as well as Chair of the Consumer and Family Affairs Committee and the Finance Committee; and WHEREAS, for a number of years, Ms. Hayes Brown has been an active volunteer and concerned citizen of Chesterfield County, serving in numerous leadership capacities including Chair of the Youth Services Citizen Board, and member of the Advisory Board for the Chesterfield Community Development Block Grant Council where she advocated for the needs of the Chesterfield Community Services Board when they applied for those funds; and WHEREAS, Ms. Hayes Brown advocated for those under- served people in the Matoaca area, including supporting the mission of the Children's Home until its recent closing; and WHEREAS, because of her professional role in the Virginia Department of Juvenile Justice, Ms. Hayes Brown worked to advocate for the needs of that population and to ensure the Chesterfield Community Services Board planned for those needs; and 09-7 01/14/09 WHEREAS, Ms. Hayes Brown is acknowledged locally and throughout the Commonwealth for her steadfast dedication and genuine concern for all persons with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly expresses its sincere appreciation to Ms. Frances Hayes Brown for her many years of commitment and significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Hayes Brown and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Ms. Durfee presented the executed resolution to Ms. Hayes- Brown and expressed appreciation for her service to the county. Ms. Hayes-Brown stated the Community Services Board is a working citizen input board, which is recognized throughout the state as one of the best due to the great staff and people associated with the board. 7. WORK SESSIONS There were no Work Sessions at this time. 8. DEFERRED ITEMS 8.A. SET DATE FOR PUBLIC HEARING TO CONSIDER AMENDING THE PUBLIC FACILITIES PLAN Mr. Gecker stated he was not prepared to move forward with some of proposed revisions to the Public Facilities Plan due to the progress being made on the countywide Comprehensive Plan. In response to Mr. Gecker's question, Mr. Turner stated the revisions to the fleet management section of the Public Facilities Plan are the most needed changes. Mr. Holland stated he agreed that the Board needed to move forward with the fleet management revisions to the Public Facilities Plan. He further stated the placement of schools and libraries needs to be reviewed. Ms. Durfee expressed concerns related to the length of time involved in the process of revising the Public Facilities Plan. She further expressed concerns of not presenting the revisions to the Public Facilities Plan to the public. Mr. Turner stated the Board uses the Public Facilities Plan as a guide for siting public facilities. He further stated J J 09-8 01/14/09 it is a lengthy process to allow time to analyze what the needs are to provide the best services to the citizens. He stated the proposed revisions do not deviate greatly from the current Public Facilities Plan. In response to Ms. Durfee's question, Mr. Turner stated staff is comfortable with the Plan. Mr. Gecker stated he would like to advertise the Fleet Management Section of the Public Facilities Plan amendments. He expressed concerns relative to the location requests for schools. Mr. Holland stated once the Public Facilities Plan is adopted it will guide the future of the county, so it is important to get it right. Mr. Gecker stated a study has been completed regarding the fleet management operations in the county which recommended setting up satellite facilities for bus maintenance and refueling. Ms. Durfee stated some categories in the Public Facilities Plan may require additional information. She further she would like an opportunity for a public hearing Plan and have a chance to take the Plan back departments to make it the best plan possible. stated on the to the Mr. Turner stated the departments were made aware of the Board's concerns with the Public Facilities Plan. Mr. Gecker expressed concerns relative to the lack of community meetings to discuss the school placement. Ms. Jaeckle stated the Board should not hold a public hearing on the rest of the Plan because the recommendations may not be the same as the recommendations of the countywide Comprehensive Plan. She further stated growth in the county has slowed which gives the Board an opportunity to look at the countywide Comprehensive Plan. On motion of Mr. Gecker, seconded by Mr. Holland, the Board set the date of February 25, 2009 at 6:30 p.m. for a public hearing for the Board to consider amending the fleet management section of the Public Facilities Plan. Ayes: Warren, Gecker, Jaeckle, and Holland. Nays : Durfee . 8.B. SET DATE FOR PUBLIC HEARING TO CONSIDER A PROPOSED Levels of Service for Schools countywide. AMENDMENT TO THE INTRODUCTION TO THE PLAN FOR COUNTYWIDE CHESTERFIELD RELATIVE TO LEVELS OF SERVICE FOR SCHOOLS Mr. Larson presented a to the Introduction to In response to Ms. Durfee's questions, Mr. Larson stated he was unaware of any other analysis in other localities relative to levels of service for schools. He further stated 09-9 background of the proposed amendments the Plan for Chesterfield relative to 01/14/09 he could research whether other localities have a breakdown of different percents at different levels of schools. In response to Ms. Jaeckle's question, Mr. Larson stated functional capacity was encompassed into this Plan since it was adopted as part of the Upper Swift Creek Plan. Ms. Cynthia Richardson provided an explanation of the differences in functional capacity and building capacity. She stated functional capacity will change from year to year depending upon which programs will be available in each school. In response to Ms. Jaeckle's question, Ms. Richardson stated the trailers located at the schools are not incorporated into the number of students a school can hold. Ms. Durfee stated she has found functional capacity is not that much different than building capacity. Ms. Richardson stated only a large change in functional capacity will be found if a new program is added at a location. In response to Mr. Holland's question, Ms. Richardson stated functional capacity is recalculated every year. She further stated building capacity is not a realistic number when looking at the programs held in each school. In response to Mr. Warren's question, Ms. Richardson stated the increase in enrollment for last year was approximately 150 students. She further stated the projections for next year anticipate an increase of 150 students. She stated she does not believe there will come a time when schools will be closed in the county due to not needing them. Mr. Warren requested and Ms. Richardson agreed to add a column to the chart, which shows building capacity in addition to functional capacity when providing enrollment information. Mr. Turner stated staff recommends no decision be made to allow the Levels of Service for Schools to be incorporated within the countywide Comprehensive Plan. On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board took no action on setting a date for public hearing to consider the proposed amendment to the Introduction to the Plan for Chesterfield relative to levels of service for schools countywide. Ayes: Warren, Decker, Jaeckle, Holland, and Durfee. Nays: None. 9. NEW BUSINESS 9.A. STREETLIGHT INSTALLATION COST APPROVALS On motion of Mr. Decker, seconded by Ms. Jaeckle, the Board approved the following streetlight installations: J J 09-10 01/14/09 BERMUDA DISTRICT • In the Villas at Rivers Bend subdivision, on Villas Drive in the vicinity of 12319 Cost to install streetlight: $1,763.40 • In the Villas at Rivers Bend subdivision, on Villas Court in the vicinity of 425 Cost to install streetlight: $131.44 MIDLOTHIAN DISTRICT • In the Providence Court subdivision, at the intersection of Clovertree Court and Newstead Drive, upgrade existing 7000 lumen mercury vapor fixture to a 14000 lumen sodium vapor fixture Cost to upgrade streetlight: $549.91 • In the Providence Green subdivision, at the intersection of Providencetown Drive and Newstead Drive, upgrade existing 7000 lumen mercury vapor fixture to a 14000 lumen sodium vapor fixture Cost to upgrade streetlight: $549.91 Ayes: Warren, Decker, Jaeckle, Holland, and Durfee. Nays: None. On motion of Ms. Durfee, seconded by Mr. Warren, the Board denied the following streetlight installation: MATOACA DISTRICT • In the Forest View subdivision, on Birdbrook Drive, in the vicinity of 4042/4037 Cost to install streetlight: $760.40 Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.B. APPOINTMENTS On motion of Mr. Holland, seconded by Mr. Gecker, the Board suspended their rules to allow simultaneous nomination/ appointment of members to serve on various Committee/Boards. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.B.1. CAPITAL REGION WORKFORCE PARTNERSHIP On motion of Ms. Jeackle, seconded by Mr. Decker, the Board simultaneously nominated/appointed Mr. Jim Holland and Ms. Rebecca Dickson (alternate), to serve on the Capital Region Workforce Partnership, whose terms are at the Pleasure of the Board. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 09-11 01/14/09 9.B.2. AGRICULTURAL AND FORESTRY COMMITTEE Ms. Durfee stated she is currently meeting with citizens who applied for the Agricultural and Forestry Committee and will have a decision made shortly. On motion of Mr. Holland, seconded by Mr. Gecker, the Board simultaneously nominated/appointed/reappointed the following members to serve on the Agricultural and Forestry Committee, whose terms are effective January 1, 2009 and expire on December 31, 2010: Names Mr. Rudy Horak Mr. Howard Nester Mr. T. D. Watkins, III Mr. Stephen Lindberg Mr. Stuart Jones Mr. George Beadles Representing Bermuda District Dale District Midlothian District At-large representative forestry business At-large representative agricultural business Clover Hill District Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C. CONSENT ITEMS of the of the 9.C.1. ACCEPTANCE OF A GRANT AWARDED BY THE DEPARTMENT OF MOTOR VEHICLES FOR THE FY2009 HIGHWAY SAFETY PROJECT GRANT On motion of Mr. Gecker, seconded by Mr. Holland, the Board authorized the Police Department to accept and appropriate the award from the Virginia Department of Motor Vehicles, Highway Safety Project Grant in the amount of $67,494, and authorized the County Administrator to execute all documents. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.2. INITIATE AN APPLICATION FOR A CONDITIONAL USE PLANNED DEVELOPMENT FOR EXCEPTIONS TO DIRECTIONAL SIGN AREA LIMITATIONS FOR POLLING PRECINCT 513 - BEAUFONT AT FOREST VIEW RESCUE SQUAD On motion of Mr. Gecker, seconded by Mr.Holland, the Board initiated an application for a Conditional Use Planned Development to allow a 20-square foot directional sign for Polling Precinct 513 - Beaufont at Forest View Rescue Squad (Tax IDs 760-706-2885 and 760-707-2308); appointed Lawrence Haake as the Board's Agent; and waived the disclosure requirements. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. J J J 09-12 01/14/09 9.C.3. ACCEPTANCE OF PARCELS OF LAND 9.C.3.a. ALONG IRON BRIDGE ROAD FROM SHOOSMITH BROTHERS, INCORPORATED On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.105 acres along Iron Bridge Road from Shoosmith Bros., Inc., and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board . ) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.b. ALONG COALFIELD ROAD FROM MIDLOGREEN, LLC On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.214 acres along Coalfield Road from Midlogreen, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board . ) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.c. ALONG GENITO ROAD FROM LINWOOD SMITH, JACOB LEE SMITH, MARGIE SMITH MILLER AND CLARENCE E. SMITH On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.015 acres along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.d. ALONG WOOLRIDGE ROAD AND TIMBER BLUFF PARKWAY FROM WATERCROSS DEVELOPMENT, INCORPORATED On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of two parcels of land containing a total of 0.108 acres along Woolridge Road and Timber Bluff Parkway from Watercross Development, Inc., and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.e. ALONG IRON BRIDGE ROAD FROM CHESTERFIELD HEALTH INVESTORS, LLC On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.07 09-13 01/14/09 acres along Iron Bridge Road from Chesterfield Health Investors, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.f. ALONG RAMBLEWOOD DRIVE FROM MG RAMBLEWOOD, LLC. On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.023 acres along Ramblewood Drive from MG Ramblewood, LLC, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board . ) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.3.g. ALONG VILLAGE SQUARE PARKWAY FROM MILLWOOD SCHOOL On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the conveyance of a parcel of land containing 0.089 acres along Village Square Parkway from Millwood School, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.5. ADOPTION OF RESOLUTIONS 9.C.5.a. RECOGNIZING MR. DONALD E. ADDISON, JR., UTILITIES DEPARTMENT, UPON HIS RETIREMENT On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, Mr. Donald E. Addison, Jr. began his public service with the Chesterfield County Utilities Department's water treatment plants on September 19, 1973, and has faithfully served Chesterfield County for 35 years; and WHEREAS, Mr. Addison demonstrated an impressive scope of talents as the only water plant employee ever to work in the operations, laboratory and maintenance sections, and throughout his career always responding in an admirable manner during crisis situations; and WHEREAS, Mr. Addison advanced in his career to become the Chief Operator of the Addison/Evans Water Treatment Plant, where he set a high standard for supervising water plant operations as evidenced by the facility being awarded the Environmental Protection Agency's Ten Year Director's Award for superior water treatment; and J J J 09-14 01/14/09 WHEREAS, Mr. Addison was recognized by his peers in the water treatment industry for being a highly competent professional as evidenced by him being named Water Plant Operator of the Year for the State of Virginia in 2000 and serving on the Board of Trustees of the Virginia Section of the American Waterworks Association; and WHEREAS, Mr. Addison will forever have the admiration of those he worked with as a strong and capable leader and colleague whose support, companionship and ever-ready assistance brought unity and pride to the workplace. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Donald E. Addison, Jr. for his outstanding contributions, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.5.b. RECOGNIZING THE CHESTERFIELD CHAMBER OF COMMERCE . ON ITS TENTH ANNIVERSARY On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, one of Chesterfield County's seven strategic goals is "To be the FIRST CHOICE business community"; and WHEREAS, Chesterfield County's businesses provide needed goods and services, employment opportunities, a tax base that helps maintain the county's extraordinary quality of life, and more; and WHEREAS, the Chesterfield County Chamber of Commerce, organized in 1999, is now in its 10th year of service to the businesses and communities of Chesterfield County; and WHEREAS, the chamber supports the growth of county businesses and the creation of jobs, provides resources to help county businesses succeed, and connects county residents with the business community; and WHEREAS, this growing organization now has more than 650 members; and includes small, medium and large businesses located in the area; and WHEREAS, the board of directors of the Chesterfield County Chamber of Commerce represents a wide range of businesses, from banking and insurance to accounting firms, publishers and printers to attorneys and accountants, manufacturers, consultants and Web designers, and more; and WHEREAS, the Chesterfield County Chamber of Commerce endeavors to improve the ability of businesses to succeed, and has conducted educational seminars for its members; and 09-15 01/14/09 WHEREAS, in 2007, the chamber organized the "Celebration of the Vine" Wine Festival, which is now an annual event to promote Virginia wineries, local craftsmen and tourism; and WHEREAS, on the international front, the chamber has adopted a twinning relationship with Gravesham, England, burial site of Pocahontas; and WHEREAS, the chamber regularly hosts a variety of networking events that provide its members with the opportunity to share ideas and resources and to learn from each other; and WHEREAS, the Chesterfield County Chamber of Commerce has partnered with neighboring chambers to promote regional efforts aimed at helping local businesses participate in the ongoing expansion at nearby Fort Lee; and WHEREAS, in these ways and others, the Chesterfield County Chamber of Commerce is a strong voice for business and a link between businesses and the community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the important contributions of the Chesterfield Chamber of Commerce, extends congratulations on the occasion of its 10th anniversary, and wishes the Chesterfield County Chamber of Commerce and its membership continued success. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.6. STATE ROAD ACCEPTANCE On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 09-16 J J J 01/14/09 Project: Ivystone, Section 2 ~p change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route • Kilt Drive, State Route Number 7336 From: Bermuda Orchard Lane, (Rt. 828) To: Loretto Way, (Rt. 7337), a distance of: 0.40 miles. Recordation Reference: Pb. 161, Pg. 12 Right of Way width (feet) = 50 • Kilt Drive, State Route Number 7336 From: Loretto Way, (Rt. 7337) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 161, Pg. 12 Right of Way width (feet) = 50 • Loretto Way, State Route Number 7337 From: Kilt Dr., (Rt. 7336) To: Tralee Dr., (Rt. 7211), a distance of: 0.08 miles. Recordation Reference: Pb. 161, Pg. 12 Right of Way width (feet) = 50 • Tralee Drive, State Route Number 7211 From: Loretto Way, (Rt. 7337) To: Cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Pb. 161, Pg. 12 Right of Way width (feet) = 50 Project: And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Ramblewood Forest T•^+e Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route 09-17 01/14/09 • Litwack Cove Drive, State Route Number 7338 From: Ramblewood Dr., (Rt. 617) To: Litwack Cove Tr., (Rt. 7339), a distance of: 0.05 miles. Recordation Reference: Pb. 175, Pg. 11 Right of way width (feet) = 50 • Litwack Cove Terrace, State Route Number 7339 From: Litwack Cove Dr., (Rt. 7338) To: Cul-de-sac, a distance of: 0.12 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 40 • Litwack Cove Drive, State Route Number 7338 From: Litwack Cove Tr., (Rt. 7339) To: Carty Bay Dr., (Rt. 7340), a distance of: 0.16 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) 50 • Litwack Cove Drive, State Route Number 7338 From: Carty Bay Dr., (Rt. 7340) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Carty Bay Drive, State Route Number 7340 From: Litwack Cove Dr., (Rt. 7338) To: Parsons Bay Dr., (Rt. 7341), a distance of: 0.06 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Parsons Bay Drive, State Route Number 7341 From: Carty Bay Dr., (Rt. 7341) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Parsons Bay Drive, State Route Number 7341 From: Carty Bay Dr., (Rt. 7340) To: Chaplin Bay Dr,. (Rt. 7342), a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Parsons Bay Drive, State Route Number 7341 From: Chaplin Bay Dr., (Rt. 7342) To: Cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Chaplin Bay Drive, State Route Number 7342 From: Parsons Bay Dr., (Rt. 7341) To: Mangrove Bay Dr., (Rt. 7343), a distance of: 0.06 miles. Recordation Reference: Pb. 175, Pg. 11 Right of way width (feet) = 50 • Chaplin Bay Drive, State Route Number 7342 From: Mangrove Bay Dr., (Rt. 7343) To: Cul-de-sac, a distance of: 0.07 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 09-18 01/14/09 J J J • Mangrove Bay Drive, State Route Number 7343 From: Chaplin Bay Dr., (Rt. 7342) To: Greyledge B1., (Rt. 7344), a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. it Right of Way width (feet) = 50 • Mangrove Bay Drive, State Route Number 7343 From: Greyledge B1., (Rt. 7344) To: Temp EOM, a distance of: 0.02 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 50 • Greyledge Boulevard, State Route Number 7344 From: Mangrove Bay Dr., (Rt. 7343) To: Greyledge Tn., (Rt. 7345), a distance of: 0.09 miles. Recordation Reference: Pb. 175, Pg. 11 Right of way width (feet) = 60 • Greyledge Turn, State Route Number 7345 From: Greyledge B1., (Rt. 7344) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 40 • Greyledge Boulevard, State Route Number 7344 From: Greyledge Tn., (Rt. 7345) To: Greyledge Mw., (Rt. 7346), a distance of: 0.03 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 60 • Greyledge Mews, State Route Number 7346 From: Greyledge B1., (Rt. 7344) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 40 • Greyledge Boulevard, State Route Number 7344 From: Greyledge Mw., (Rt. 7346) To: Tobacco Bay Ct., (Rt. 7347), a distance of: 0.06 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 60 • Tobacco Bay Court, State Route Number 7347 From: Greyledge B1., (Rt. 7344) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 40 • Tobacco Bay Place, State Route Number 7348 From: Greyledge Bl., (Rt. 7344) To: Cul-de-sac, a distance of: 0.09 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 40 • Greyledge Boulevard, State Route Number 7344 From: Tobacco Bay P1., (Rt. 7348) To: Temp EOM, a distance of: 0.04 miles. Recordation Reference: Pb. 175, Pg. 11 Right of Way width (feet) = 60 09-19 01/14/09 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the .Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Jessup Farms H T e Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route • Niles Road, State Route Number 2330 From: 0.05 miles north of Moonlight Dr., (Rt. 7209) To: Moonlight Dr., (Rt. 7209), a distance of: 0.05 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 • Moonlight Drive, State Route Number 7209 From: Hackney Rd., (Rt. 2326) To: Niles Rd., (Rt. 2330), a distance of: 0.06 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 • Moonlight Drive, State Route Number 7209 From: Niles Rd., (Rt. 2330) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 • Niles Road, State Route Number 2330 From: Moonlight Dr., (Rt. 7209) To: Rollback Dr., (Rt. 7210), a distance of: 0.02 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 • Rollback Drive, State Route Number 7210 From: Niles Rd., (Rt. 2330) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 09-20 J J 01/14/09 • Niles Road, State Route Number 2330 From: Rollback Dr., (Rt. 7210) To: Cul-de-sac, a distance of: 0.07 miles. Recordation Reference: Pb. 164 Pg. 67 Right of Way width (feet) = 50 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Foxcreek-Primrose 1 '*~~e Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name aad/or Route • Primrose Tarry Drive, State Route Number 7319 From: 0.01 mile southeast of Foxcreek Crossing, (Rt. 7297) To: Arwen Mw., (Rt. 7325), a distance of: 0.03 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 62 • Arwen Mews, State Route Number 7325 From: Primrose Tarry Dr., (Rt. 7319) To: Cul-de-sac, a distance of: 0.07 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 • Thistledew Mews, State Route Number 7324 From: Primrose Tarry Dr., (Rt. 7319) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 • Primrose Tarry Drive, State Route Number 7319 From: Arwen Mw., (Rt. 7325) To: Rivershook Tr., (Rt. 7326), a distance of: 0.07 miles. Recordation Reference: Pb. 163 Pg. 40 09-21 01/14/09 Right of Way width (feet) = 44 • Rivershook Terrace, State Route Number 7326 From: Primrose Tarry Dr., (Rt. 7319) To: Cul-de-sac, a distance of: 0.07 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 • Primrose Tarry Drive, State Route Number 7319 From: Rivershook Tr., (Rt. 7326) To: Burnt Mills Lane, (Rt. 7327), a distance of: 0.08 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 • Burnt Mills Lane, State Route Number 7327 From: Primrose Tarry Dr., (Rt. 7319) To: Temp EOM, a distance of: 0.01 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 • Primrose Tarry Drive, State Route Number 7319 From: Burnt Mills Lane, (Rt. 7327) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 163 Pg. 40 Right of Way width (feet) = 44 Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.7. REQUESTS FOR PERMISSION 9.C.7.a. FROM JEFF W. KIDD AND KIMBERLY H. KIDD FOR A PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT-FOOT EASEMENT AND A SIXTEEN-FOOT DRAINAGE EASEMENT ACROSS LOT 76, HARTLEY VILLAGE AT CHARTER COLONY On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved the request for permission from Jeff W. Kidd and Kimberly H. Kidd for a proposed fence to encroach within an 8-foot easement and a 16-foot drainage easement across Lot 76, Hartley Village at Charter Colony, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.7.b. FROM EARL C. ANDREWS FOR A PROPOSED STONE RETAINING WALL AND LANDSCAPING TO ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE EASEMENT AND AN EIGHT-FOOT EASEMENT ACROSS LOT 40, MADISON VILLAGE, SECTION A AT CHARTER COLONY On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved the request for permission from Earl C. Andrews for a proposed stone retaining wall and landscaping to encroach within a 16-foot drainage easement and an 8-foot easement across Lot 40, Madison Village, Section A at Charter Colony, 09-22 J J J 01/14/09 subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.7.c. FROM DESI L. WYATT AND VELESKA M. WYATT FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE EASEMENT ACROSS LOT 7, BERKLEY VILLAGE, SECTION A AT CHARTER COLONY On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved the request for permission from Desi L. Wyatt and Veleska M. Wyatt for a proposed fence to encroach within a 16-foot drainage easement across Lot 7, Berkley Village, Section A at Charter Colony, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.7.d. FROM STYLEMARK HOMES, LLC FOR A CONCRETE DRIVEWAY TO ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE EASEMENT ACROSS LOT 42, TARRINGTON, SECTION 4 On motion of Mr. Gecker, seconded by Mr. Holland, the Board approved the request for permission from Stylemark Homes, LLC for a concrete driveway to encroach within a 16-foot drainage easement across Lot 42, Tarrington, Section 4, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.8. APPROVAL OF LEASE OF HUGUENOT ROAD BAPTIST CHURCH AND THE EPISCOPAL CHURCH OF OUR SAVIOUR TO PROVIDE SENIOR CITIZEN PROGRAMS On motion of Mr. Gecker, seconded by Mr. Holland, the Board authorized the County Administrator to enter into lease agreements with Huguenot Road Baptist Church and The Episcopal Church of Our Savior to provide senior citizen programs. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. The following items were pulled from the Consent Agenda for Board comment: 8.C.9. SET DATES FOR PUBLIC HEARINGS 8.C.9.a. TO CONSIDER AMENDING SECTION 19-507 OF THE COUNTY CODE RELATING TO HEIGHT EXEMPTIONS FOR VARIOUS STRUCTURES Mr. Holland stated it is relevant to have public input. Mr. Warren stated public input is needed prior to a public hearing. 09-23 01/14/09 On motion of Mr. Holland, seconded by Mr. Gecker, the Board took no action on the proposed amendments to the County Code relating to height exemptions for church steeples. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 9.C.9.b. TO CONSIDER AMENDING SECTIONS 19-105, 19-111, 19-301, 19-508.3, 19-518 AND 19-519 OF THE COUNTY CODE RELATING TO CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN Mr. Holland stated clarity is needed on the cost of construction for developers. He further stated the proposed amendments would require major design changes and would have an impact on the cost. Mr. Turner suggested scheduling a work session to review the proposed revisions. In response to Mr. Gecker's questions, Mr. Turner stated the Police Department has requested that projects be built with the CPTED standards in place. He further stated the proposed revisions would apply to multifamily projects. He stated the revisions would replace the security proffer with an ordinance. Ms. Jaeckle stated the proposed ordinance would create a problem for the eventual purchaser of the property. Chief Dupuis stated the Police Department would suggest the Board to defer this item to allow more information to be gathered. On motion of Mr. Gecker, seconded by Mr. Holland, the Board deferred setting a public hearing to consider of amending Sections 19-105, 19-111, 19-301, 19-508.3, 19-518 and 19-519 of the County Code relating to Crime Prevention Through Environmental Design to March 11, 2009. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 10. REPORTS 10.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Mr. Gecker, seconded by Mr. Holland, the Board accepted the following report: a Report on the Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 11. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers scheduled at this time. 09-24 J J J 01/14/09 12. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(29), CODE OF VIRGINIA, 1950, AS AMENDED FOR 1) A DISCUSSION OF THE AWARD OF A PUBLIC CONTRACT INVOLVING THE EXPENDITURE OF PUBLIC FUNDS, INCLUDING AN INTERVIEW WITH AN OFFEROR, AND 2) A DISCUSSION OF THE TERMS OR SCOPE OF THE CONTRACT, WHERE DISCUSSION OF THESE MATTERS IN OPEN SESSION WOULD ADVERSELY AFFECT THE BARGAINING POSITION OF THE COUNTY AND WOULD ADVERSELY AFFECT THE PROCUREMENT PROCESS On motion of Ms. Durfee, seconded by Mr. Warren, the Board went into Closed Session Pursuant to Section 2.2-3711(A)(29), Code of Virginia, 1950, as amended, for 1) a discussion of the award of a. public contract involving the expenditure of public funds, including an interview with an offeror, and 2) a discussion of the terms or scope of the contract, where discussion of these matters in open session would adversely affect the bargaining position of the county and would adversely affect the procurement process. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Reconvening: On motion of Ms. Durfee, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Closed Session to which this certification applies, and ii) only such public business matters as were identified in the Motion by which the Closed Session was convened were heard, discussed, or considered by the Board. No member dissents from this certification. The Board being polled, the vote was as follows: Ms. Jaeckle: Aye. Mr. Gecker: Aye. Mr. Warren: Aye. Ms. Durfee: Aye. Mr. Holland: Aye. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 09-25 01/14/09 13. DINNER On motion of Mr. Holland, seconded by Ms. Durfee, the Board recessed to the Lane B. Ramsey Administration Building, Room 502, for dinner. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Reconvening: 14. INVOCATION Mr. Russell Harris, Manager of Community Development, gave the invocation. 15. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Lt. Col. William Howell, United States Army (Retired), led the Pledge of Allegiance to the Flag of the United States of America. 16. RESOLUTIONS 16.B. RECOGNIZING MR. WILLIAM H. HOWELL FOR HIS SERVICE AS A BOARD MEMBER OF THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY Mr. Charlie Dane introduced Mr. William H. Howell, who was present to receive the resolution. On motion of Mr. Holland, seconded by Ms. Durfee, the Board adopted the following resolution: WHEREAS, Mr. William H. Howell became a charter member of the Central Virginia Waste Management Authority (CVWMA) in 1990; and WHEREAS, Mr. Howell has served as a CVWMA Board member representing Chesterfield County from February 1990 through December 1993, and again from January 1996 until January 2009; and WHEREAS, Mr. Howell served in various leadership roles on the CVWMA Board; and WHEREAS, Mr. Howell worked to build consensus among the thirteen participating localities in the authority to provide economical recycling programs for area residents; and WHEREAS, Mr. Howell has been a strong voice for regional cooperation in the areas of recycling and waste disposal in the Central Virginia Waste Management Authority region; and WHEREAS, Mr. Howell has always worked closely with the county's administration and staff to ensure the county's needs were met within a regional framework. 09-26 J J J 01/14/09 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes Mr. William H. Howell and expresses appreciation for his many years of dedicated service to Chesterfield County, its residents, and the Central Virginia region. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Howell and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Decker, Jaeckle, Holland, and Durfee. Nays: None. Mr. Warren presented the executed resolution to Mr. Howell and expressed appreciation for his years of service to the citizens of Chesterfield County and to the Central Virginia Waste Management Authority. Mr. Howell stated it has been a pleasure to work with the Central Virginia Waste Management Authority. 16.C. RECOGNIZING THE JEFFERSON DAVIS ASSOCIATION AND THE AMERICANA COALITION MEMBERS FOR SERVICE TO THE RESIDENTS OF AMERICANA MOBILE HOME PARK 16.D. RECOGNIZING MR. SCOTT ROGERS FOR HIS SERVICE TO THE RESIDENTS OF AMERICANA MOBILE HOME PARK Mrs. Sarah Snead introduced Mr. Scott Rogers and members of the Jefferson Davis Association and the Americana Coalition, who were present to receive the resolution. On motion of Mr. Holland, seconded by Mr. warren, the Board adopted the following resolution: WHEREAS, in September 2007 approximately 275 households in the Americana Mobile Home Park were notified of the sale and impending closure of the park by a developer; and WHEREAS, many trailers were too old to be moved to other parks and many residents were elderly or disabled or had limited financial resources making relocation challenging; and WHEREAS, concerned citizens and agencies partnered with the Jefferson Davis Association (JDA) forming the Americana Coalition, including the Better Housing Coalition, Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM), Commonwealth Catholic Charities, Elder Homes; Middle District Baptist Association, United Methodist Urban Ministries of Richmond, United Way of Greater Richmond and Petersburg, Chesterfield County Community Development and Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, Bon Secours Memorial School of Nursing voluntarily assessed disabled or elderly residents; the Middle District Baptist Association and area churches, including Chester Baptist, Chester and Ampthill Presbyterian, and Sherbourne and Trinity United Methodist and others, 09-27 01/14/09 identified housing resources, moved households, demolished decks, porches and fences and removed debris to ensure residents could receive the park's relocation reimbursement payment; Senior Connections assisted elderly residents, CCHASM and United Way made referrals and participated in arranging financial assistance; and various community helpers located property, new mobile homes, apartments or houses, cleared lots after moves, secured deposits, down payments or temporary lodging; and representatives of the JDA worked with others to help the many abandoned animals and the feral cat population; and WHEREAS, Chesterfield Community Development Division led coordination of resources; County. school administration helped assist students affected by relocation; Chesterfield Mental Health Support Services worked intensively with persons they serve to transition them to new housing; and the Department of Social Services operated a hotline for residents to ensure locally relevant referrals and follow-up; and WHEREAS, the JDA and the Americana Coalition held a public meeting in March 2008 to provide a forum for community organizations and businesses to offer resources and provide assistance to the residents; and WHEREAS, the JDA maintained a regular presence in the park, assessing resident needs, providing information, direction and encouragement to take advantage of available resources, as a result of which all lots were successfully vacated by early November 2008; and WHEREAS, the assistance made available by the JDA and the Americana Coalition, comprised of county representatives, area churches and myriad community organizations and individuals, provided moral support, physical labor, financial aid, and a guiding hand. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes the leadership of the Jefferson Davis Association, and the compassion of the community members and county organizations which collaborated to demonstrate the strength of neighbors and good citizens. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to the members of the Jefferson Davis Association and the Americana Coalition and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, in September 2007 approximately 275 households in the Americana Mobile Home Park were notified of the sale and impending closure of the park by a developer and many families were impacted with limited financial resources and options for assistance; and 09-28 J J J 01/14/09 WHEREAS, Mr. Scott Rogers, representing the Jefferson Davis Association (JDA), recognized that many residents were elderly, disabled, or facing financial hardships, and began to seek resources for those residents in need of assistance; and ~. WHEREAS, Mr. Rogers convened a variety of citizens and agencies to partner with the JDA forming the Americana Coalition, including the Better Housing Coalition, Chesterfield-Colonial Heights Alliance for Social Ministry (CCHASM), Commonwealth Catholic Charities, Elder Homes, Middle District Baptist Association, United Methodist Urban Ministries of Richmond, United Way of Greater Richmond and Petersburg, Chesterfield County Community Development and Chesterfield-Colonial Heights Department of Social Services; and WHEREAS, Mr. Rogers led the efforts to establish an Americana Assistance Hotline to provide information, address concerns, and direct residents in their efforts to resolve their challenges; and WHEREAS, Mr. Rogers maintained a regular presence in the park, assessing the needs of the residents, providing direction and encouragement for them to take advantage of the many resources that were available; and WHEREAS, Mr. Rogers became an ad~ direct assistance to the residents of countless hours of his time ensuring the the Americana Assistance Coalition while county staff and the business community aid and other necessary resources; and ;rocate for providing Americana, spending smooth operations of working jointly with mobilizing financial WHEREAS, Mr. Rogers' hard work, creativity and compassion on behalf of the Americana community helped promote the safety of residents and ensure their relocations to other mobile home and residential communities; and WHEREAS, Mr. Rogers' example of civic involvement, compassion and dedication is an inspiration to all of our citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes Mr. Scott Rogers for his leadership and service to the Americana Mobile Home Park community. AND, BE IT FURTHER RESOLVED that a copy of the resolution be presented to Mr. Rogers and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Ms. Jaeckle presented the executed resolutions and expressed appreciation to Mr. Scott Rogers and the members of the Jefferson Davis Association and the Americana Coalition. She stated the work they have put forth is a shining example of the community working together to solve a problem. 09-29 01/14/09 Mr. Rogers expressed appreciation to the members of the Jefferson Davis Association and the Americana Coalition for their hard work and to the Board of Supervisors for the recognition. 16.A. RECOGNIZING THE HONORABLE ARTHUR S. WARREN AS 2008 CHAIRMAN OF THE BOARD OF SUPERVISORS On motion of Mr. Gecker, seconded by Ms. Durfee, the Board adopted the following resolution: WHEREAS, the Honorable Arthur S. Warren, Supervisor representing the Clover Hill District, served as Chairman of the Board of Supervisors from January 2008 to December 2008 and during this period, demonstrated exemplary leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Warren's chairmanship, the county achieved many successes including maintaining the county's AAA bond rating from each of the three major rating agencies; reducing the real estate tax rate from $0.97 to $0.95, while balancing the budget during difficult economic times; enhancing the Tax Relief for the Elderly program; and ending FY2008 with positive results of operations; and WHEREAS, other successes under Mr. Warren's Chairmanship include selection of a new Fire Chief; adoption of a new compensation plan for Police and Fire; administration of the county's third Business Climate Survey and the sixth Citizen Satisfaction Survey; the county receiving ten NACo Achievement Awards and Public Affairs receiving six communication awards from NACIO; recognition of Chesterfield County for the third time as "One of America's Promise 100 Best Communities for Young People"; and selection of the Chesterfield-Colonial Heights Department of Social Services as one of thirteen localities to participate in First Lady Ann Holton's foster care transformation effort; and WHEREAS, service enhancements include implementation of live, wE Board of Supervisors meetings; re Branch Library in a new 20,( implementation of DMV Select Serj Commissioner of the Revenue's off. registration services for our citi to the In Focus System, automat business processes for the count, creation of the Capital Region We regional workforce consortium; Corrections Services serving with corrections and pretrial agencies pilots to implement Evidence Basec Fleet Division of the ISn ~ann~ F to benefit county citizens b-based video streaming of -opening of the Meadowdale 00-square foot facility; ices by the Treasurer and ces, providing DMV-related :ens; successful transition ng many of the financial departments and schools; ^kforce Partnership, a new Chesterfield Community nine other local community throughout the state as Practices; receipt by the vi rnnmani-al r''or+-; ~; r.~~;..,-, as well as their E-3 certification and receipt by the Waste and Resource Recovery Division of the EPA Performance Track approval, as well as their E4 certification; and documented energy savings of $800,000 through use of the Schedule 132 tariff available from Virginia Power; and J J J 09-30 01/14/09 WHEREAS, major economic and community development successes include completion and opening of the first office building in Watkins Centre - Village Bank at Westchester; advancing the new Stonebridge redevelopment project (formerly Cloverleaf Mall), including rezoning approval, completion of the financial investment agreement and land purchase, relocation of the merchants and closure of the mall; establishment of the "Business Expansion Incentive Fund"; the announcement of 16 economic development projects and more than $133 million in investment, as well as 543 new jobs; recruitment of the Mazda Motor Corporation, Sabra Dipping Company and SportsQuest Olympic Training Facility to the county; adoption of the Northern Courthouse Road Community Plan, providing a guide for making land use decisions along this major transportation corridor; approval of Roseland, the county's largest development proposal incorporating mixed uses and using environmentally-friendly, low-impact development techniques; development and adoption of the Upper Swift Creek Plan amendment, to guide future development and provide balanced benefits to the community, property owners and current and future area citizens; completion of the Jefferson Davis Corridor Analysis, documenting the revitalization efforts that produced $475 million in new investment, an 11 percent drop in major crime, and residential values increasing greater than the county average; completion of various transportation improvements, including the Beulah Road bond project from Summerleaf Drive to Hopkins Road and the McEnally Drive cash proffer project between Spring Run Road and Winterpock Road; completion of a guide and web document by the Chesterfield County Sustain Our Communities Committee to assist neighborhoods and business areas in improving their communities; and beginning the process of revising "The Plan For Chesterfield," the county's comprehensive plan, to guide the wise use of land and resources, and help solidify the county's vision for the future . NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 14th day of January 2009, publicly recognizes the county's many accomplishments and applauds its 2008 Chairman, the Honorable Arthur S. Warren. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Warren with a plaque recognizing his distinguished service as chairman from January 2008 to December 2008. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. Mr. Gecker presented the executed resolution to Mr. Warren and expressed appreciation for his leadership over the past year. Mr. Warren stated the past year has been a great partnership between the Board members. He further stated he has seen tremendous growth among the Board members. 17. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 09-31 01/14/09 18. PUBLIC HEARINGS 18.A. TO CONSIDER PROPOSED ADJUSTMENTS TO PLANNING DEPARTMENT FEES RELATING TO CONDITIONAL USE APPLICATIONS Mr. Larson stated this date and time had been advertised to consider the proposed adjustments to Planning Department fees relating to Conditional Use applications. Mr. Warren called for public comment. Mr. William Shewmake, a resident of the Midlothian District and an attorney representing a number of businesses in the county, stated the impact the increased fees had on small businesses was outrageous. He further stated he was extremely pleased when the Board decided to immediately take action to study the impact of the increased fees on small businesses. Ms. Kathleen Alexander, representing the Board of Directors for the Stoney Glen Association, requested the Board reduce the conditional use fees. There being no one else to address the issue, public hearing was closed. Ms. Jaeckle made a motion, seconded by Gecker, for the Board to approve the recommended fee of $1,000 for a Conditional Use application for any use incidental to a principal dwelling unit except Family Day Care Homes and rather than adopt the recommended fee, that we approve a $1,000 fee for Conditional Use applications for recreational facilities and grounds primarily serving the surrounding residential community. Further to support and encourage small business investment and expansion and to create an environment which allows small business to quickly respond to market demand rather than discourage such initiative through large conditional use application fees, Ms. Jaeckle moved that the Board direct the Planning Commission to schedule a public hearing to consider reducing the base fee for all Conditional Use Applications to a base fee and a per acre fee which offsets the base fee reduction for projects over 5 acres and to return a recommendation no later than April 21, 2009. In response to Ms. Durfee's questions, Mr. Turner stated the county has a philosophy that a portion of the cost to process a conditional use application is recouped by the application fee. He further stated staff assigns fees in a manner to recoup a majority of the cost, but individual fees are not revisited. He stated this adjustment to the fees makes sense. He further stated the motion is requesting the Planning Commission to look into all aspects of the cost to process an application. Mr. Holland expressed appreciation to Mr. Turner for his comments. Mr. Warren called for a vote on the motion of Ms. Jaeckle, seconded by Mr. Gecker, for the Board to adopt the following ordinance: J J J 09-32 01/14/09 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE RELATING TO FEES FOR CERTAIN CONDITIONAL USE APPLICATIONS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. CHAPTER 19 ZONING 0 0 0 In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Office, Residential Commercial, Uses and Industrial Uses 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, $ 5,300.00 $ 4,100.00 conditional use planned development, and textual statement) 2. Appeal to board of zoning. appeals per section 19-21 1,200.00 1,200.00 3. Building permit review, for a new single-family dwelling 25.00 not applicable or for each unit of a new two-family dwelling a. Conditional use, family 300.00 not applicable day care homes b. Conditional use for any use incidental to a principal dwelling unit 1,000.00 1,000.00 except family day care homes c. Conditional use for recreational facilities and grounds primarily serving 1,000.00 not applicable the surrounding residential community 5. Conditional use, all 5,300.00 4,100.00 others a. Plus per acre 90.00 80.00 09-33 01/14/09 O O O (2) That this ordinance shall become effective immediately upon adoption. And, further, the Board directed the Planning Commission to schedule a public hearing to consider reducing the base fee for all Conditional Use Applications to a base fee and a per acre fee which offsets the base fee reduction for projects over 5 acres and to return a recommendation no later than April 21, 2009. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. 19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 20. ADJOURNMENT On motion of Mr. Holland, seconded by Ms. Durfee, the Board adjourned at 7:21 p.m. to January 28, 2009, at 3:00 p.m. Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee. Nays: None. J mes, Stegm er ount Administrator Arthur S. Warren Chairman J J J 09-34 01/14/09