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2009-02-12 Packeth~Cin~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # _ County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Cash Proffers 6. Chippenham Place (formerly Cloverleaf Mall) 7. Citizen Budget Advisory Committee 8. Citizen Satisfaction Survey 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Emergency Preparedness Steering Committee 12. Financial/Budget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. 2009 Legislative Program 18. Potential Legislation -Impact Fees/Cash Proffers 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Minor League Baseball 23. Planning Fees 24. Postal Zip Codes 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Facilities Plan 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. VDOT Subdivision Street Acceptance Requirements 33. Utilities Policies and Managed Growth 34. Watkins Centre 35. Website Redesign Updated 1 /8/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Efficiency Studies -Fire Department and Fleet Management 4. Employee Health Benefits -Contract Renewal 5. 2007 Impact Fees for Roads 6. Multi-Cultural Commission (Quarterly Reports due to Board) 7. 2011 Redistricting Calendar/Process Report 8. Regional Workforce Investment Initiative 9. Southwest Corridor Water Line 10. Sports Tourism Program with Metropolitan Richmond Sportsbackers 11. Wireless Internet Access in County Facilities (~~®(~~3 Updated 1/8/09 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 w AGENDA ~~ o!AC~rri~ Meeting Date: February 12, 2009 Item Number: 6.A. Subject: Work Session on Projected Revenues for the FY2010 Budget County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to hold a work session to review projected revenues for the Proposed FY2010 Budget. Summary of Information: A work session to review revenues for the Proposed FY2010 Budget has been scheduled for this date. Staff will present information on the economy and the impact on FY2010 revenues. The County Administrator's overall proposed budget will be presented on March llt''. Work sessions on the proposed budget will take place over the next two months. A copy of the presentation is attached. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No #QOOC~44 x 0 0 .~ H ~~ ~o U ~ z ~~ W ~~ ~o ~~ ~o ~ N U w 0 0 CSI N o_ ~N N 3 ~R.E~~~~ 31 ~ ~ 0 W 3 ~ a~ a 0 0 N Q O 7L~ V U m U .~ O O U w U O U ._ O O U w .~ U O a. _~ Q ~U .~ ~_ ~U O U O O -~_- 0 4~ U i 0 4~ -~ O U 4) U O cn 4~ 4~ U N M '~-•+ 0 _ 0 N ~ ~ = o ~ _ o A ~ ~ ~, ~ U ~ ''~~ O V3 ~ ~ ~ ~~ CV ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~~ ~ ~ N~ ~ ~ V ~ Z 3 0 0 o ~ N O~ ~, _ r o ~ ~ ~-~ ~ ~ ~, O o V c N -~ W Q N ~ N V ~ ~ ~ ~ .o ~ Q ~ ~o ~ _ ~ a O ~ ° x V ~~, ~ ~ U ~ ~` ~ .,_ ~ N a N U ~ ~ ~ ~ ~ '- O~ ~ ~ O O O O O O O O O~ (~ ~ O O 00 O oO0 O O O O ~ X00 l =996 l) san~pn xapu~ t~ ter ~ ~:~ ~'~ O O ~cr~ N C~ A~ O V~ Va ~~ o 0 ~ Z LL- O V W C .~ h H N ~ ~ a0 U O ~ ~~ Q o I- Z N O 0 N O O 0 0 0 0 N 0 0 0 N N O O N O O N O O O N O~ O~ O~ O O O O O O O O O O ~O ~ ~ M N ~ O ~ N C`7 ~ ~ ~ au~oou~ ~ouosaad a~gosodsia ~o ~uaoaad ~ M~ .~ ~ O N O ~ ~ A~ ~ o o ~ O ~ 0 0 O 0 0 ~ ~ ~ ~ ~ ~ ~ N M M~1 ~ 3 ~ +~ N ~ N ~ ~ ~ cv ,-~ ,--~ V i ~ N ~ ~ ~ ~ ~ } V a~ v ~ ~ V ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O p ~ M 00 ~ ~ ''~ ~ ~ M ~ ~ O MO ~' N ~ ~ N ~ ~ '"'~ , -~ , ~ Z L.~ ~ _ O N .~ W ° " ~ N p ,--~ ~ N ,--~ 01 l.f) ll~ 0 ~ N M N N ~ ~- N ~ ~ ~ ~ , -~ •--+ ~` V ° o '~ m ~ U ~ C ~ ~ O (a U t V O- Q ~ O ~ ~ ~ V ~ ~ ~ ~ ~ ~ ~ i O ~ O C O ~ ~ 'i ~ C ~ ~- a-' ~ dJ p O ~ cv '~ O ~ ~ C ~ 2 c n ~ a Q V w ~i 7 C~ c n 0 ,--~ ,--~ i N ~~ _U O ~ ~ N ~ ~ ~ 9- Q ~ ap O O ~ N N C ~' O ~ i 1 N ~ ~ ~ i ~ ~ ~ ~ ~ ~ ~ ~ ,i ~ ~ c ~ ~, .~ ~ U ~ ~ ~ N ~~ N ~ -Q ~ ~ z ~ C~~~~®~ ~.i 0 A x u a~ u 0 z 0 u w 0 .N 0 a~ 0 ~o LL c h W C v 3 Z v H a~ 0 o~ M O N O N °o N O 0 0 0 0 N M O~ O~ `~ H t O O O O O O O O p. 0p I~ ~O ~ ~ M CV pros s~iu~ ~uisnoH ~O O~ O~ +~~~~~~ ~"' o Q '~ ~ N c~ Q i o V3 ~~ Va ~~ `~ o 0 ~ O V W a~ v i .~ J a~ 0 Q ~- N _O Q w O Z 1 ~uaoaad 0 0 0 0 0 00 ~ ~o Sri ~r n 0 0 0 0 C1 M ~ C~ O ~ o ~ ~ O O r- ~. 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H W x r ~ ~ r~ ~ ~ m ~ ~- Q ~ ~ ~ ~ ~ N O ~ ~ N N > N Q ~ 4 L N ~ m m ~ o; c~ N ~ N ~ ty9- f~9- O ~ ~ ~ ~ ~ ~ J J ~ ~ ~ ~ ~ ~_ ~ _ ~N N ~ ~ ~ 0 ~ 0 N m N m 3 c 0 c c 0 U Q 0 Q x N 0 c 0 Q O U t7 C +- O ~ U a~ ~ N ~ ~ Q ~ ~~~~~~ ~+ o_ O ~N N O ~ ~ ~ O N w ) O W o fzl ~ d U C v E L ~I O m O~ 0 N W ~ c ,~- 0 ~ ~ ~ N ~ L O ~--- ~ ~ N ~ ~ X L U ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . c~ ~ ~ O ~ ~ c~ ~ ~ ~ N ~ ~ O ' ~ N p Q !"'~ N 0 c °o m 0 o~ 0 0 N 1 C O U .N c 0 ~~ ~ ~ _U p p ~ U ~ O x U N N ~~ O U ~ ~ Q ~ o_ N i ~ 3 0 ~ W~`` W w O W ~ ~_ ~N h C ~- W ~~ ~_ U N O U N N 0 0 0 0 N O N N ~' ~ O O O N m ~ N ~ ~ ~ ~ J ~ N ~ O ~ ON U N O Q N O ~ O ~ N o ~ ~ o~ °~ ~ o 0 ~~~~:~~ ~ O O O O O O O O ~ O ~ O ~ O N a~upu~ ~uaaaad M N o_ 0 N ~ ~ E-•~ o 3 0 ~ W ~ ~ ~ Z ~ 0 W o N W~ .N a O O t~ V i C V a- h W ~ ~ ~ .~ N O U ^ 0 0 0 0 0 0 O O N N O O N O O N o~ o~ ^L` W O ~ ~ ~ j ~ ~ U N O Q N o_ 0 c a 0 0 ~~~~~~ O O O O O O O O I~ ~O ~ ~ ('7 N ~ O a~uc~u~ ~uaaaad 00 ~ N ~/ ~ p r~ o0 0• ~o F~ O O ~ o. 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O O cn ~ ~ ~ N ~, vi ~ ~ O ~ ~ N ~ ~ ~ ~ O Q U ~ ~ _~ i N O O O O ~ F- ~ ~ •; ~ ~ ~ O ~ N ~ ~ Z Cn ~ ii ~~~~~~~ ~ O W '~ !!r'' f''~~1 N h~+ ~ 0 Q z~ N C~ ~ W N V~ ~ o o 0 ~ VJ h a~ O t/~ C IL O O N N ~ ~ ~ ~ p ~ O O ~ O U U ~ ~ ~ ~ O N O O ~ 6~} D o ~ ~ ~ o O ~ ~ ~ d' Ch ~ ~ ~ ~} ~ O O ~ N p ~ ~ ~ Q ~ ~ O U Q N C ~ W O ~ U ~ ~ O N N O O U ~ N ~ ~ M ~ ~ M O C`7 ~ N ~ O ~? _ ~ ~ _ ~ ~ ~ o~ ~ c~ O `~ ~ ~ o~ ~ ~ ~ ~ ~ ~ ~ M ~o O ~' 00 ~ ~4 ~} ~ ~ ~- ~ ~ ~ ~ ~ O ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~ ~ N i ~ ~ N i O U ~ ~ T~ v ~ v ' N m O U ~ N ~ ~ ~ ~ ~ O c ~ ii ~ ~i ~ 1~~}~~~~ M ~ w O '~ ~ , N ~ ~ A 0 ~ z ~ ~ ~ cn w ~ V ~ ~ o O ~ W r n ~ J L_ •~ N DC ~I ~ ICI I~I~I~I~I~I~ ~ ~ O~ ~ C`7 ~ N 00 O ; O` ~ ~ ~ N C~ ~ ~ ~' ~- ~ ~ ~ ~ ~ ~ N N N N Q ~ ~ N ~ N ~ N ~ ~ ~ U ^~ ~~ ~ W ~ O ~ ~ ~ U W .~ ~ ~ O U ~ U ~_ ~ ~ ~ N ~ _ ~ v V ~ _ } A, i O t ~ ._ ~ U O ~ ~ N A, W Q Q~ K ~-- ~ t~u U N +- ~ U G1 N ~_ ~ ~ O ~ ~ ` W L _N ~~ ~ ~ ^^ \\ W ^` Q ~ N ~_ } ~- i Q N ~ 1 L ^` ~ ~ L Vl O ~ +- ~ ~ Q ~ ~ ~ N O ~ ~ ~ v ~ Z Q ~ -~ O E~~~~3~~ M ~ O_ rW ~N V J N 0 AL ~ ~ ~ ~ ~ ~ W a~ U~ ~ o o ~ ~ ._ v ~.~ c ._ V ~' W C O • ~ N ~ M ~ ~ o ~ ~ N ~ ~ ~ > Q ~ ~ _ ~ ,> ~ } ~ ~ ~ U ~ ~ ,O > O } ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 'U ~ ~ O ~ ~ ~ w ~ ~ r~ u M ~ O '~ N !~-i ~ 3 ~ ~ 0 0 3 0 .U O O U N O ,U .~ .N O O -~ .~ O U O O U O a~ O O 3 ~ o~ N O ~ ~ ~U 0 ~~ O L- ~ ~ ~~ U ~ ~~ O ~ O ~ U w ~ ..~ O ^L^1. 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Q a~ a O O O~ ~ O ~ ~ ~ N O ~ U ~ ~ O ~ O ~ ~ O O Q ~ ~ O ~ Q ~ X~ O~ .~ ~ O C j ~> ~ O . ~ OOOf3~4~ M W ~ ~ .o ~ a~ Q ~ W x o 3 V~ E--~ w~ (~ o Ao ~ ~ O ~: ,, O N 4~ U ~ '~ ~ a~ o ~ Q ~ o ~ ~ ~ O = O ~ ~ ~ ~ ~ ~ o ~ } O ~ m ~ .~ U ~ ~~ ~ ~ Q ~ -~ ~_ ~ ~U ~ O ~ v, U N r- N M • • a~ m .U . a~ ~~ a~ ~ U ~' 4= ~ `~. ~ 0 ~ ~ ~ O •~ U ~ ~ ~ ~ O N U~ .U ~ ~- U ~ O ~ ~ ~ ~ ~~ ~ ~ M ~ ~ • ~ m 0 W~ W .o Q ~ W x o 3 V~ ~ ~ ~"~ W~ (,~ o A~ ~~ h+~ ~ ._ N~ O m 0 N U ~ ~-- ~ ~ O ~ ~ ~ ~ ~ ~ ~ _ O ~ O °~ ~ ~ O ~ 0- O `~' ~ U c~ o O ~ ~ .- U ~ o ~ . ~ ~ ~ ~ ~ o N ~ °' a ~ m ~- ~ ~ _ ~ ~ O ~ Q ~ Q ~ p ~ ~ ~ ~ } ~ ~- U } ~ -~ o ~ ~ ~ ~ ~ o ~ ~ ~ ~ ~ ~ ~ o Q ~ ~, a~ .~ UO ~ X O ~ U ~ m = ~ 3 ~ ~ ~ } U ~ ~ ~ U ~ ~ ~ ~ ~ ~> ~ ~ O ~ ~ p U ~ ~ N ~ m ~ - o ~ ~ ~ ~ ~ N ~ N ~ . ~ v U 1 ~J . F Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 12. 2009 I Page 1 of 2 umber: Advertisement of Tax Rates for the Proposed FY2010 Budget County Administrator's Comments: County Administrator: Authorize Advertisement of Tax Rates, the Proposed FY2010 Budget, Proposed FY2010-FY2015 Capital Improvement Program and the Proposed FY2010 Community Development Block Grant Program for public hearings on March 25, 2009 for these items as outlined below. Summary of Information: The Board established March 25, 2009 for public hearings on proposed tax rates, the Proposed FY2010 Budget, the Proposed FY2010-FY2015 Capital Improvement Program and the Proposed FY2010 Community Development Block Grant Program. Advertising requirements differ depending on the item. This item requests authorization to advertise the necessary public hearings in accordance with the state code. Proposed Tax Rates: The FY2010 Proposed Budget is being prepared using the same tax rates that are that were adopted for the 2008 tax year. The 2008 real estate tax rate is $0.95. The real estate tax rate to offset the increase in assessed value as required by the Code of Virginia is $0.97 and is required to be noted in the tax rate advertisement. Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No 0004!45 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 Summary of Information (continued) Other tax rate assumptions are listed below. The Board must advertise a rate for each tax classification for the 2009 tax year. Advertisement of a specific rate leaves the Board the flexibility to adopt any rate up to, but not higher than the advertised rate. The proposed tax rates to advertise are as follows: Real Estate (January, 2009) $0.95 Tangible Personal Property (excluding automobiles and trucks) and Real Estate for Public Service Corporations $0.95 Personal Property $3.60 Personal Property (automobiles and trucks) of Public Service Corporations $3.60 Personal Property Tax for members of Volunteer $0.96 Rescue Squads, Volunteer Fire Departments, Volunteer Police Chaplains, and Auxiliary Police Personal Property Tax for Wild and exotic Animals $0.01 Personal Property Tax for Motor Vehicles that use $3.24 "Clean and Special Fuels" Machinery and Tools $1.00 Personal Property Tax for Motor Vehicles, Trailers, $0.96 And Semi-Trailers with a gross weight of 10,000 Pounds or more Airplanes $0.50 Personal Property Tax for Specially Equipped Motor Vehicles $0.01 The Code of Virginia requires that public hearings on the budget and on tax rates be held at different times, but can be on the same day. Therefore, public hearings are planned to be advertised for March 25, 2009 as follows: Proposed Tax Rates: 6:30 p.m. Proposed FY2009 Community Development Block Grant Program: 6:45 p.m. Proposed FY2009-FY2014 Capital Improvement Program: 7:00 p.m. Proposed FY2010 Financial Plan: 7:15 p.m. ~Q~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~r hPEN{?~ Meeting Date: February 12, 2009 Item Number: s.6. Subject: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: u This item requests Board approval of a new streetlight installation in the Bermuda District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. when the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Attachments: Yes Title: Director Environmental Engineering No # (~40t.~~'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Hillandale subdivision, in the vicinity of 4918 Cost to install streetlight: (Design Cost: $245.52) Does not meet minimum criteria on Ecoff Avenue on the existing pole $225.76 for intersection nor vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: January 14, 2009 Estimate Requested: January 14, 2009 Estimate Received: January 20, 2009 NAME OF REQUESTOR: Arthur R Marshall ADDRESS: 4918 Ecoff Avenue Chester, VA 23831 REQUESTED LOCATION: Days Estimate Outstanding: 6 Ecoff Avenue, vicinity of 4918, on the existing pole Cost to install streetlight: $225.76 POLICY CRITERIA: Intersection: Not Qualified, location is not an intersection Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "This location is at the bottom of a hill at a narrow stream crossing with lots of traffic to and from Goyne Park and Ecoff School." 04~~.~~9 Streetlight Request Map February 12, 2009 2 ~° m a~ a r~= ~~, ~~ • Aq ~O R ~~o ~~ ~`F This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light r~J N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 340 170 0 340 Feet 0 ~~Q~~'~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~~~ Meeting Date: February 12, 2009 Item Number: 8.C.1. Subiect: Nomination/Appointment to the Agricultural and Forestry Committee County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to nominate/appoint a member to serve on the Agricultural and Forestry Committee. Summary of Information: The term of the Matoaca District appointee to the Agricultural and Forestry Committee expired 12/31/08. A total of three applications were received from Matoaca District residents interested in serving on the Agricultural and Forestry Committee. Mr. Wayne Campbell has indicated his willingness to serve as a member of the Agricultural and Forestry Committee, representing the Matoaca District. His term would be effective immediately and will expire December 31, 2010. Ms. Durfee concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers T. Michael Likins Attachments: ~ Yes Title: Director of Cooperative Extension ^ No # 400th ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~`'~; AGENDA ~~ Meeting Date: February 12, 2009 Item Number: 8.C.2. Subject: Nomination/Appointments/Reappointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to nominate/appoint/reappoint members to serve on the Disability Services Board Summary of Information: This item requests appointments to the County's Disability Services Board (DSB). The Disability Services Board was established in 1992 as a result of the Beyer Commission and the Americans with Disabilities Act. Currently, there are more than forty disability services boards in Virginia. The DSB is a partnership of community volunteers working to educate the public, local businesses and government agencies about the abilities and needs of persons with physical and sensory disabilities, to raise awareness, and to provide input as appropriate for ways to address the needs of these citizens. The DSB also links persons with physical and sensory disabilities to available resources and services in an effort to help them achieve their goals and gain greater inclusion in day-to-day activities. Up until now, the DSB was a mandated Board. Although the State will no longer require this Board effective July 2009, the Board of Supervisors has determined that continuing the DSB is important for the citizens of the County. Preparers Rebecca T. Dickson Attachments: ~ Yes ^ No Title: Deputy County Administrator C~~®ta~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA As such, the following Board members are to be reappointed and have submitted an application: Name District Margaret Fields Midlothian Linda VanAken Bermuda Jo Ellen Heatherington Matoaca Joseph Seay At Large Proposed Expiration December 31, 2009 December 31, 2009 December 31, 2010 December 31, 2009 In addition, the following individuals would like to be considered for appointment and have submitted an application: Name District Proposed Exp iration Barbara Ettner Clover Hill December 31, 2010 Preston Curry Clover Hill December 31, 2011 Carol Fint Dale December 31, 2010 Deborah Brooks Dale December 31, 2011 Sarah Swope Matoaca December 31, 2011 Appointments as noted in this item will bring the DSB to 9 members. Board members concur with these appointments. Please note that an additional appointment for the Midlothian and Bermuda Districts could be made which would result in 2 representatives from each magisterial district plus one at- large member. The At-large member was suggested to remain on the DSB as he had been actively serving on the DSB previous to the State mandate change. Staff will work with the Bermuda and Midlothian Supervisors on prospective applicants if they choose to appoint an additional representative at a later time. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. O40~.~53 ~~ _r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2009 Item Number: 8.D.1.a. Subiect: Award Change Order to Enviroscapes, Renovations and Replacement of Paving Gap Fire Station County Administrator's Comments: County Administrator: Incorporated General Contractors for and Drainage Facilities at the Dutch Authorize the County Administrator to execute a change order with Enviroscapes Inc. in the amount of $44,096.53, for the renovations and replacement of paving and drainage facilities at the Dutch Gap Fire Station (Station 14), 2711 W. Hundred Road. Summary of Information: The change order policy of Chesterfield County requires the Board of Supervisors to approve all change orders to a contract less than $500,000 once the total amount of the change orders reaches 200 or more of the original amount. No previous change orders have been approved for this project. The original contract amount was $176,600.00 with total on Change Order No. 1 of $44,096.53, for a new contract amount of $220,696.53. Change Order No. 1 is necessary due to the discovery of insufficient subsurface soil conditions which indicate a strong potential for imminent failure of the paving area included in the original contract and in paved areas not included in the original contract. Change Order No. 1 includes an upgrade of the original paving design to include higher strength pavement materials, paving of areas not included in the original contract, the inclusion of an electrical conduit, and the extension of the trench drain to accommodate the updated pavement grades. The upgrades included in Change Order No. 1 will provide a longer service life of the new vehicle ramp and the conduit upgrade will allow for electrical service upgrades at a later date. Preparers Edward L. Senter Jr. Attachments: ^ Yes Title: Fire Chief ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board of Supervisors approve a change order with Enviroscapes, Inc. in the amount of $44,096.53, for work detailed in the item. This amount includes a credit for work that was not performed based on the original scope of work. The original budget for this project was $176,600 funded out of the Fire Station Repairs Capital Improvement Project (CIP). The Fire Station Repairs CIP is used to fund identified repair projects at fire stations countywide. Fire planned a contingency of $68,000 in the Fire Station Repairs budget to address unforeseen circumstances. Sufficient funding is available in the Fire Station Repairs project budget to cover the cost of the change order. Upon approval of this change order the Fire Station Repairs project will have a remaining balance of $24,000. Preparers Allan Carmody Title: Director, Budget and Management Change Order #0l Summary Fire Station 14, 2711 West Hundred Rd Upgrade paving design and add conduit -Conduit was added under the $26,090.45 concrete slab in order to facilitate providing needed electrical service on the far side at a future date. Concrete paving design was upgraded to a higher strength mix and a new reinforcement design to assure a longer service life for the new ramp area as well as to reduce the amount of time the ramp was closed to a aratus traffic. Lengthen trench drain to improve drainage -Based on the new paving grades $2,918.13 additional trench drain was required to prevent ponding water, improve safety by eliminating potential ice formation and to prevent premature pavement deterioration. Delete underdrain and flume; repair existing drop inlet -Subsurface site ($352.33) credit conditions indicated the additional underdrain and flume were not required. Existing Drop Inlet elevation was such that new pavement grades could not tie in without creatin an area of ondin water. Unit prices for additional undercut and replacement of additional paving - $15,444.86 Subsurface soil conditions indicated a strong potential for imminent failure of additional areas of the existing paving not included in the scope of the original design. Areas of paving included within the original scope of work were found to have unsuitable subsurface soil conditions which required removal and re lacement. ~~~~~~~ to ~~ ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2009 Item Number: 8.D.1.b. Subject: Approval of Change Order for the Sunnybrook Pump Station Relief Sewer Project County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Change Order Number Two for Contract 07-0368 - Sunnybrook Pump Station Relief Sewer Project in the amount of $150,000 and to authorize the County Administrator to execute the necessary documents. Summary of Information: The Change Order represents additional rock excavation that was not anticipated during design and bidding of the project. Estimated quantity of rock excavation was 200 cubic yards and the contractor has encountered 1,650 cubic yards of rock. Funds are available within the project. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. DlstrlCt: Clover Hill Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No CHESTERFIELD COUNTY ,,~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA ~~ y~~ Budget and Management Comments: The Board of Supervisors is requested to approve Change Order Number Two for the Sunnybrook Pump Station Relief Sewer in the amount of $150,000 and to authorize the County Administrator to execute the necessary documents. Funds are available in the project for the additional excavation. The increase in the contract will be paid from budgeted contingency monies and will not impact the overall project budget. Preparers Allan Carmody Title: Director, Budget and Management l~~®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 r AGENDA Meeting Date: February 12, 2009 Item Number: 8.D.2. Subject: Transfer of $3,500 in Midlothian District Improvement Funds to the Department of Environmental Engineering to Control Vegetation in a Six-Acre Storm Water Management Pond Located in Ramsgate Subdivision County Administrator's Comments: County Administrator: Board Action Requ Transfer of $3,500 in Midlothian District Improvement Funds to the Department of Environmental Engineering to control vegetation in a six-acre storm water management pond located in Ramsgate Subdivision. Summary of Information: Supervisor Gecker has requested that the Board transfer $3,500 from the Midlothian District Improvement Fund to the Department of Environmental Engineering to control vegetation in a six-acre storm water management pond located in the Ramsgate subdivision. The pond is subject to a County storm water management easement agreement. Under the maintenance agreement, the County is authorized to perform maintenance on the storm water management pond which includes the control of vegetation. If the vegetation is not controlled, it can obstruct the outflow pipe which drains the pond which prevents the pond from functioning as designed. The Board is legally authorized to use public funds to maintain storm water facilities that are located in County easements. Preparers Allan M. Carmody Title: Director Budget and Management 0425:80596.1 Attachments: ^ Yes ~ No # t~-f30C~ a~ Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Richard M. McElfish. Director Environmental Engineering 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) N/A 3. What is the amount of funding you are seeking? 53,500 4. Describe in detail the funding request and how the money, if approved, will be spent. _If approved, the funding will be spent on controlling aquatic vegetation in a six-acre storm water management (SWM) pond in Ramsgate Subdivision There are six adjacent .parcels (Midlothian Districtl. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Environmental Engineering (~~OC~6O Page 2 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The requested funding will pa rL for the County's commitment~ towards the project. Long term funding and maintenance of the management of the pond will be funded by the Homeowners Association and/or the citizens adjacent to the stormwater management pond. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No X Is the organization non-profit? Yes No X Is the organization tax-exempt? Yes No X 8. What is the address of the applicant P.O. Box 40 making this funding request? Chesterfield, VA 23832 9. What is the telephone number, fax number, _748-1038 (Desk) e-mail address of the applicant? _768-8629 (Fax) mcelfishr@chesterfield.gov Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. (~-'/~/ ~ Signature -Director, Environmental Engineering Title (if signing on behalf of an organization) -Richard M. McElfish Printed Name _12-17-08 Date l~?00~)~1 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 2 S ~ ~~ ~~ AGENDA ~?RC~Ht~ Meeting Date: February 12, 2009 Item Number: 8.D.3.a. Subject: Set Date for Public Hearing to Consider Amending Section 17-73 of the Subdivision Ordinance as it Relates to State Acceptance of Subdivision Roads County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set March 11, 2009 for a public hearing to amend Section 17-73 of the Subdivision Ordinance. Summary of Information: The Planning Commission held a public hearing on January 20, 2009 to consider the attached proposed amendment that allows the Director of Environmental Engineering to grant an extension to the two years currently required to have the roads taken into the State secondary system. The current ordinance (Section 17-73) requires streets to be accepted into the State system not more than two years after the date of plat recordation for any subdivision section. Due to recent declines in residential building, developers are not able to have their subdivisions accepted into the State system within the required two year time frame. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No GOOU63 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (cont'd.) Staff proposes an ordinance amendment to allow the Director of Environmental Engineering, through a documented process, to grant an extension based on justification received from the developer. Permitting an administrative extension allows the developers/builders to continue to receive additional building permits after the two year time limit has expired. Without having the ability to grant exceptions, no more building permits can be approved and the roads would never qualify for State acceptance. Additional building permits would allow the developer to comply with VDOT's requirement of three occupied homes per street. The Planning Commission added an appeal process to the Planning Commission to the amendment. The Planning Commission voted 5-0 to recommend adoption to the Board of Supervisors. Staff Recommendations: Staff recommends that the Board of Supervisors set March 11, 2009 for a public hearing on the attached ordinance amendment. Districts: Countywide . ~~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-73 OF THE SUBDIVISION ORDINANCE RELATING TO ACCEPTANCE OF SUBDIVISION STREETS INTO THE STATE SYSTEM OF MAINTENANCE, SURETY REQUIREMENTS AND EXCEPTIONS RELATING THERETO BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-73 of the Code of the County o Chester geld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-73. Installation of improvements and bonding. (a) Prior to record plat approval, after all other required approvals are obtained, all improvements shown on the approved construction plans shall be completed to the satisfaction of the directors of environmental engineering and utilities, at the expense of the subdivider. In lieu of actual completion of the required improvements, the subdivider may record a plat by furnishing to the director of environmental engineering surety in the form approved by the county attorney's office consisting of: (1) A certified check; (2) Cash escrow; (3) A surety bond; or (4) A bank's letter of credit. The amount of the surety shall be sufficient to cover the costs and guarantee the installation and completion of all required improvements. The surety amount shall be approved by the director of environmental engineering based upon unit prices for new construction in the county. The surety may also include a reasonable allowance for estimated administrative costs, inflation and potential damage to existing streets or utilities which shall not exceed 25 percent of the estimated construction costs. If the subdivider proceeds by this method, the subdivider shall install and complete the required improvements to the satisfaction of the director of environmental engineering subject to the following conditions: (1) The streets shall be accepted into the state system not more than two years after the date of plat recordation. (2) No more than 60 percent of the building permits in any recorded section of a residential or residential townhouse subdivision shall be issued until the paving requirements in that section have been completed. 1925:80323.1 (3) Except as provided in subsection (4) below, no more than 90 percent of the building permits in any section of a residential or residential townhouse subdivision shall be issued until the streets have been constructed to state standards and accepted into the state system as applicable. (4) A subdivider that initially provides surety in an amount equal to 125 percent of the cost of all the improvements shown on the approved construction plans shall be eligible to have 100 percent of the building permits in a residential or residential townhouse subdivision released prior to the streets having been completed and accepted into the state system. In addition, the subdivider must waive, by contract, its right to partial releases of the surety as provided under subsection (b) of this section and Code of Virginia, § 15.2-2241; instead, the subdivider will be entitled to only one partial release of not more that 40 percent of its surety available once 90 percent of the building permits in any section have been issued. (5) An extension may be approved by the director of environmental engineering to conditions one and three. The person requesting an extension ma~ppeal the director's decision to the Planning Commission which shall render a decision won the appeal within two months after the date of the Commission's first hearing on the matter unless the requester consents to action beyond such time or withdraws his appeal. (b) Surety reductions, as approved by the director of environmental engineering may be made in a cumulative amount of not more than 90 percent of the total cost of satisfactorily completed required improvements. Surety reductions based upon the percentage of improvements completed may not occur before the completion of at least 30 percent of the improvements. The director of environmental engineering shall not execute more than three surety reductions in any 12-month period per bonded subdivision section. Upon final completion and acceptance of said improvements in residential or residential townhouse subdivisions with streets, the release of any remaining surety shall be subject to the requirements of section 17-74. For the purpose of final release, the term "acceptance" shall be defined as the date of the meeting of the county's board of supervisors (board), at which the board is formally advised of the street acceptance by VDOT and assignment of the state route number(s). Upon final completion and acceptance of said improvements in residential townhouse subdivisions, the release of any remaining surety shall be subject to requirements of section 17- 74. For the purpose of final release the term "acceptance" shall be the date of the written notice to the subdivider of the completion of the required improvements to the satisfaction of the director of environmental engineering. (2) That this ordinance shall become effective immediately upon adoption. 1925:80323.1 2 _~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2009 Item Number: 8.D.3.b. Subject: Set a Public Hearing to Consider Amending the Zoning Ordinance Relating to the Penalty and Appeal Period for Violations Regarding the Number of Unrelated Persons in Single Family Dwellings County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing date of March 11, 2009, to consider the Zoning Ordinance Amendments. Summary of Information: Single family dwellings are a permitted use in all of the county's residential zoning districts and the zoning ordinance permits up to four unrelated persons to reside in a single family dwelling. The 2008 General Assembly passed two different bills that impact zoning violations relating to the number of unrelated persons living in a single family dwelling. The changes affect the possible penalty for these violations and the time period to file an appeal from a notice of violation. The zoning ordinance currently contains a maximum penalty for these violations of $2,000 with subsequent violations punishable by a fine of up to Preparers Kirkland A. Turner Attachments: ^ Yes ^ No Title: Director of Planning 2723(00):80621.1(79356.1) p0006'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA $2,500. The first proposed amendment is to increase the maximum penalty to $5,000 with a maximum fine of $7,500 for subsequent violations. The second proposed amendment relates to the notices of violation that the zoning code compliance inspectors send when a violation is discovered. Currently, any notice of violation can be appealed to the Board of Zoning Appeals for 30 days after it is issued. The new state law allows the appeal period to be changed from 30 days to 10 days for notices of violation for the number of unrelated persons occupying single family dwellings. Notices of violation for other zoning violations are not affected. The Planning Commission held a public hearing on these two proposed amendments on January 20, 2009. It recommended approval of the proposed amendment to increase the maximum fines, but did not recommend approval of the proposed amendment to decrease the appeal period. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-5 AND 19-19.1 RELATING TO THE FINES AND APPEAL PERIOD FOR VIOLATIONS OF THE ORDINANCE REGARDING THE NUMBER OF UNRELATED PERSONS IN ASINGLE-FAMILY RESIDENTIAL DWELLING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5 and 19-19.1 of the Code of the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-5. Enforcement. 000 (b) Penalties for violation; right of entry. 000 (3) b. For violations under (b)(2) above, if the violation is uncorrected at the time of conviction, the court shall order the violator to abate or remedy the violation in compliance with the zoning ordinance within a time period established by the court. Failure to abate the violation within the specified time period shall be punishable by a fine of up to X899:99 $5,000.00 and any such failure during any succeeding ten-day period shall constitute a separate misdemeanor offense for each ten-day period, punishable by a fine of up to $7,500.00. 000 Sec. 19-19.1. Administrative decisions and appeals to the board of zoning appeals. 000 (b) Any written notice of a zoning violation or a written order, decision or determination of the director of planning on zoning matters within the scope of his authority dated on or after July 1, 1993, with the exception of a written notice of a zoning violation regarding the number of unrelated persons in asingle-family residential dwelling, shall include a statement informing the recipient that he may have a right to appeal the notice of a zoning violation or the written order, decision or determination within 30 days in accordance with this section and that the item shall be final and unappealable if not appealed within 30 days after the date of issuance. Any written notice of a zoning violation or a written order, decision or determination of the director of planning_pertaining to violation of an ordinance regarding the number of unrelated persons in asingle-family residential dwelling shall include a statement informing the recipient that he may have a ri hg t to peal the notice of a zoning violation or the written order decision or determination within 10 days in accordance with this section and that the item shall be final and unappealable if not appealed within 10 days after the date of issuance. (2) That this ordinance shall become effective immediately upon adoption. 2723:79356.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA hgCIN~' Meeting Date: February 12, 2009 Item Number: 8.D.4. Subject: Award a Consulting Contract to Renaissance Planning Group for Revisions to Chesterfield County's Comprehensive Plan County Administrator's Comments: County Administrator:_ Board Action Reaueste Authorize the County Administrator to execute a contract with the Renaissance Planning Group in the amount of $869,920 for revisions to Chesterfield County's comprehensive plan and authorize the transfer and use of funds to cover the cost from reserves. Summary of Information: The Renaissance Planning Group was unanimously selected by the RFP Evaluation Committee as the firm most highly qualified to perform consulting services for Chesterfield County's comprehensive plan revision. The Evaluation Committee consisted of Planning and Transportation Department staff, School Board staff, and representatives from the Economic Development Authority and Committee on the Future. The committee's decision was based on the demonstrated ability of the Renaissance Planning Group (teamed with the Michael Baker Corporation, Herd Planning and Design, Economic Research Associates and Sharp & Company) to meet all services outlined in the RFP's Scope of Services. The Renaissance Group team's strengths included considerable Virginia planning experience; use of GIS based scenario planning tools; a strong citizen participation component; a strong environmental component and commitment to green infrastructure; efficient integration of land use, transportation and fiscal impact models; and inclusion of a marketing firm on consultant team. Preparers Kirkland A. Turner Attachments: ~ Yes ^ No Title: Director of Planning OOOU'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a contract with the Renaissance Planning Group in the amount of $869,920 for revisions to Chesterfield's Comprehensive Plan. This item further requests that the Board approve the transfer and use of funds from reserves to cover the contract cost. It is anticipated that the plan revision will take approximately eighteen months to complete. Preparers Allan Carmody Title: Director, Budget and Management UO04.-'~1 sos Meeting ai12io9 Comprehensive Plan Consultant Mr_ Chairman, Board Members, Mr_ Stegmeier, As Dorothy Jaeckle expressed to me on the phone, you may be surprised to see me here today questioning the wisdom of hiring a consultant to revamp the Comprehensive Plan. And after speaking to Dorothy and Marlene Durfee, I DO understand the rationale for having an independent, impartial, arms-length review of the Plan_ Because of the B*-a*+r+er Station case and others, I fully support the creation of a new Plan for the County. The system needs to be overhauled, with checks and balances on development, as well as £rm guidelines for community involvement before, during, and aRer a zoning case is approved. The big question today is the timing. With the County and School Budgets under intense scrutiny, is this the time to commit $870,000 to hire aFlorida- based consultant to overhaul the Plan? With extensive cuts proposed to the School Budget, there is widespread concern (as indicated by the turnout at the School Board meeting Tuesdays that Chested eld's high achievements in education will be compromised. I have experienced first-hand the full spectrum of what Chesterfield's schools and teachers provide_ I attended grades 1-12 in Chesterfield. My oldest daughter graduated from the Engineering program at Bird H.S. My son had special needs and benefited from various accommodations and programs starting at age 4 through high school. My youngest daughter is currently in the Center-Based Gi$ed program. Proposed budget cuts would adversely affect all these programs and more_ Realizing that your mandate is always to best serve the citizens of Chesterfield, I ask that you table awarding the Comp. Plan contract for a year and use those funds to address the more immediate needs of the County in these trying times. Thank You, Mike Uzel ;~~ „~Na CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 8.D.5. ~ Subject: State Road Acceptance County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of resolutions for referenced state road acceptance. ~ Summary of Information: Dale: Bendahl Valley Section B Matoaca: Edgewater at the Reservoir Section 3 Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: Yes No # (3O0U'~2 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BENDAHL VALLEY, SEC B DISTRICT: DALE MEETING DATE: February 12, 2009 ROADS FOR CONSIDERATION: BENDAHL VALLEY DR BENDAHL VALLEY TER FINWORTH LN TATTERTON TRL Vicinity Map: BENDAHL VALLEY, SEC B O ~0 r A~'~ C~~~R-W~ 3 RHO -9~r 20 ~~ I i W ~ '. ..•- Z 0 J ~ o~ r E- Z z O ~~ ~~ -~ P Produced By CheateAield County GIS ~y~~~~ r TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BENDAHL VALLEY, SEC B DISTRICT: DALE MEETING DATE: February 12, 2009 ROADS FOR CONSIDERATION: BENDAHL VALLEY DR BENDAHL VALLEY TER FINWORTH LN TATTERTON TRL Vicinity Map: BENDAHL VALLEY, SEC B o~ T z -o ~ r o A~.'~ G~ OR ~m ~ ~ B RHO -9 2 z z O ~ z ,~~~ w ?~ ~P~ ~- Produced By Cheeterfleld County GIS ®OOU'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 12, 2009 Item Number: 8.D.6. Subject: Authorization for County Administrator to Execute a Community Contract with the Quest! Foundation and Appropriate $25,000 for the Development of the Lyceum Project County Administrator's Comments: County Administrator: Board Action Reauested: Authorize the County Administrator to execute a community contract with the Quest! Foundation for the development of the Lyceum Project, and appropriate $25,000 for the contract. Summary of Information: The Quest! Foundation has completed a Lyceum Project concept for a science, technology, engineering and math education center, with an aviation theme. It is envisioned that the Lyceum will ultimately be located at the Chesterfield County Airport. The Quest! Foundation is now prepared to move forward with implementing its concept. The word "Lyceum" is used to indicate that this project is much more than an aviation museum; it will be an institution of interactive learning that includes museum-quality exhibits with an aviation theme. In the long term, this project should create a travel destination within Chesterfield County with programs that have broad market appeal. Travelers to this destination would stay in local hotels, eat at local restaurants, and use the Airport. Preparers Robert C. Key Title: Director of General Services 0425:80671.1 Attachments: ~ Yes ^ No #000075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The preliminary concept development phase began in May 2005 with the support of the Board of Supervisors. A market feasibility study showed the financial viability of the concept, and recommended further development. A project workbook was developed that provides a visual depiction of the concept, breadth, and scope of Quest!. This workbook was a key to the early formation of the Quest! Foundation and will continue to guide ongoing development activities. The initial development work will be housed in office space donated by a local business. Over the past 8 months the Quest! Foundation has incorporated and obtained 5010-3 status so that it can receive tax deductible donations. In fact, it has received its first major contribution of $25,000 from a Chesterfield County business owner and can begin developing educational programs and tours and a venue for fundraising efforts. The Foundation will support itself through the private sector with individual and corporate donations, state and federal grants, and contributions from private and public foundations. The community contract between the county and the Foundation will include the following requirements: 1) The funds will be used to develop educational programs and tours and to create a space suitable for educational programs and for engaging prospective donors. 2) The Foundation will present educational programs to Chesterfield County School students within the Foundation's new space and will export the programs into school classrooms. 3) The Foundation will also develop volunteer programs which will enable the citizens of the county to become engaged with the Quest concept of education. 4) The funds will not be used for salaries or compensation for any employees. The community contract will be subject to approval as to form by the County Attorney. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a community contract with Quest! Foundation and appropriate $25,000 from economic development reserves. The community contract will help support an interactive learning environment with an emphasis on aviation. Sufficient funding is available in the reserve. Preparers Allan M. Carmody Title: Director, Budget and Management '~aRCIN~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 13, 2009 Item Number: 8.D.7. Subject: Acceptance and Appropriation of State Grant Funds for a Project to Develop Airport Signage and Landscape Design for Enhancements to the Entrance to the County Airport and the Airport Industrial Park County Administrator's Comments: County Administrator: Authorize the County Administrator to accept and appropriate $59,480 in State grant funds and transfer the local match of $14,870 for a project to develop airport Signage and landscape design and authorize the County Administrator to execute all documents. Summary of Information: Chesterfield Airport serves as the gateway to the county for many visiting corporations and citizens. Many of these visitors are potential residents or business prospects for the county. This project will improve the quality of the entrance way to the Airport Industrial Park, Airport Drive, and the airport grounds to make that important first impression. This project will provide entranceway/gateway beautification and enhancement, as well as a Signage plan, sign design and biddable specifications for the entire project to facilitate public highway direction, entryway and public building identification. The State Department of Aviation will fund 80% of this project through the State aviation fund. Timmons Group, under county contract #07-5153-9435 for professional environmental engineering services, has provided the cost proposal of $74,350 for the project design. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # (~OQ~'~8 M CHESTERFIELD COUNTY ~~,NU~ BOARD OF SUPERVISORS AGENDA Budget and Management Comments: Page 2 of 2 This item requests that the Board accept and appropriate $59,480 in State grant funds and transfer the local match of $14,870. The scope of this project encompasses costs associated with only the design phase. Once completed, staff will work with local businesses to solicit donations for construction of the entrance way and landscaping projects. The estimated total cost of the design phase of this project is $74,350. Sufficient funding is available through use of Industrial Park reserves to cover the $14,870 local match. Preparers _ Allan M. Carmody t~E30~.~'~~ Title: Director, Budget and Management na Date: Feb Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 12. 2009 Item Number: 8.D.8.a. Adoption of Resolution Recognizing the Achievements of Pastor Roy L. Foots County Administrator's Comments: County Administrator: Board Action ReQuested: Mr. Warren has requested that the Board of Supervisors adopt the attached resolution recognizing the confirmation of Pastor Roy L. Foots as a Bishop in New Direction Evangelistic Church effective February 28, 2009. Summary of Information: This resolution recognizes Pastor Roy L. Foots, who founded and is pastor of New Direction Evangelistic Church in Chesterfield County, Virginia, and has provided the leadership for numerous ministries that have added to the spiritual growth and quality of life of many in Chesterfield County and the region. Preparers Donald J. Kappel Attachments: Yes No Title: Director, Public Affairs 000080 RECOGNIZING THE ACHIEVEMENTS OF PASTOR ROY L. FOOTS WHEREAS, New Direction Evangelistic Church is located in Chesterfield County, Virginia; and WHEREAS, the Reverend Dr. Roy L. Foots is the pastor of New Direction Evangelistic Church; and WHEREAS, Pastor Foots is a graduate of Miller University, School of Theology in Montclair, New Jersey; and WHEREAS, Pastor Foots founded Sunset Baptist Church in Queens Village, New York; and WHEREAS, Pastor Foots was employed for 20 years by the New York City Department of Corrections; and WHEREAS, after relocating to Virginia, and before building his church in Chesterfield County, Reverend Foots became pastor of Baptist Union Baptist Church in Dillwyn, Virginia; and WHEREAS, under his leadership, New Direction Evangelistic Church has developed ministries for men, women, youths, couples, and singles, as well as a prison ministry and numerous others; and WHEREAS, Pastor Foots also shares his ministry through his active role in television and radio broadcasting; and WHEREAS, Pastor Foots has mentored other ministers who have since become pastors of their own churches; and WHEREAS, Pastor Foots has been heartily endorsed by numerous other pastors for elevation to Bishop; and WHEREAS, Bishop-Elect Foots will be confirmed as Bishop of the New Direction Evangelistic Church on Saturday, February 28, 2009; and WHEREAS, this Board of Supervisors joins in congratulating Bishop-Elect Foots on his confirmation to this important leadership position in New Direction Evangelistic Church. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, this 12th day of February 2009, hereby recognizes Bishop-Elect Roy L. Foots for his exemplary service and selfless dedication to helping others, congratulates him on his selection for this new leadership position in New Direction Evangelistic Church, and extends its best wishes for continued success in his ministry. AND, BE IT FURTHER RESOLVED that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. C300~.~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA _, c~iHN Meeting Date: February 12, 2009 Item Number: 8.D.8.b. Subject: Resolution Recognizing Mr. Dirk A. Weeks, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: Staff requested the Board adopt the attached resolution recognizing Dirk A. Weeks, who will retire February 27, 2009 after providing over 33 years of service to the Chesterfield County Utilities Department. Preparers George Haves Title: Assistant Director, Utilities Department Attachments: ^ Yes ~ No # t~004.~~32 RECOGNIZING MR. DIRK A. WEEKS UPON HIS RETIREMENT WHEREAS, Mr. Dirk A. Weeks began his public service with Chesterfield County Utilities Department's water treatment plants on March 1, 1976, and has faithfully served Chesterfield County for thirty-three years; and WHEREAS, throughout his career, Mr. Weeks showed a commitment to his fellow employees by being the most gentlemanly and cooperative of co-workers and by always providing a strong and steady presence during crisis situations; and WHEREAS, Mr. Weeks provided the Utilities Department with many years of outstanding supervisory leadership as an Assistant Chief Operator at both the Falling Creek and Addison/Evans Water Treatment Plants; and WHEREAS, Mr. Weeks was recognized by his peers in the water treatment industry for being a highly competent professional as evidenced by him being named the 2006 Water Plant Operator of the Year for the State of Virginia by the Virginia Section of the American Water Works Association; and WHEREAS, Mr. Weeks will forever have the respect of those he worked with as an exceptionally competent practitioner of the art and science of water treatment as evidenced by the Addison/Evans water Treatment Plant being awarded the Environmental Protection Agency's Ten Year Directors Award for superior water treatment. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Dirk A. Weeks for his outstanding contributions to Chesterfield County, expresses the appreciation of all residents for his service, and extends appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. 000~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 8.D.9. Subject: Initiate an Application for Conditional Use Planned Development to Permit a Water Storage Tank with Communications Tower Use Plus a Height Exception in an Agricultural (A) District County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors initiate an application for Conditional Use Planned Development to permit a water storage tank including communications tower use, with a total height not to exceed one hundred sixty (160) feet; appoint John Harmon, County Real Property Manager, as the Board's agent; and waive the requirement for a disclosure affidavit. Summary of Information: Approval of Conditional Use Planned Development is required for construction of the proposed Cosby Road water Storage Tank, with a total height not to exceed one hundred sixty (160) feet. The requested site is located on county owned property at 14300 Fox Club Parkway, Tax ID 714-672-8571. The Virginia Department of Health requires minimum levels of water storage within public water systems based on population served. The addition of this storage tank to the county's water system will allow the Utilities Department to continue to meet established requirements for total water storage. Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No Proposed Site for Water Storage Tank ~ r'' O 260 S ~ ?y is ~ I _. _ ~ 15300 / - ~' ~ A ~ J i ~ ~ N ~-roo ~' , ~, j ~~ ~ ~~ ' '" ` IJI ry t ` ~, ' ~ ~ 9~ ,v 337 v~' . '»xc I i J j1 ~ O 1 l I ~ ~ ry N ~h y / I I ~ i f . A _ ~ `... I~ Rf I ~ i ' ~, Y MI ~na6q Cosby High 8chod S~ i ~ l ~ _ ~ x ~ ~~ 14300 Foz qab Parkway ~ ~ ~- ~L Y ~~ ~~ GPIN%7148728571 ~ i _ . ~ ' ~ i ~ ~. i ~3I ~ FF ti 1\ .--. ~ - _. '~ i ~ .. ' N ~ ~ ~ . ' ;~~ O ryo- ... 8 ir~c6 :... _.._ , - -.. _ .. - - r ~ z-' r ~ ~ ~ ~ ~ . 1 ` I I 25~~ ~ C I - _ ~ -, - _;. ~ _.__. WI 151~0 I „... ~ ~ ~ so ~ ^5514 !! . , ~ i I ,6 0, ~ 5 ~ I ~ Proposed 20 Ac ` ~ - ~\ 15512 ` I ~ ~ VJeter Storage Tenk I - \ ~ ' _~.. i u _ ~ isaz6 - t ~ io6 .~~r ,\ I ,~ nsoa ~ '~ ~ ~ ~~. ~ ~~~ 3 0' 6x r56L0 I - ~ ~ ~ ,, ~;i~ I ~ ` __,,,~ - - t _ ~ D 0 I r,a .6966 _ ~s ~~0, ~ I / ~ i '~ ~ I 15516; t L `~~ /~~, I 151 'I ~~I ~ ~ !~ _ 1 ?a~ ' ~ 15111 / t ~~~ ~ : z~ ~ , . ~ ~ -- ~ ~ ~ j - ,~ -o 55 ~ ,~- ,-~ ufi6i `• i , ~y6© ~ ;, ~ . _~_' ~~---.'rte j ~! ''~~Q / ~ ~`' ~.~ ~'0~ Iz~ ~S-~FLE~ Nv~' %% ~ a~ ~ j N _. \ ~ gyp ..L5555 // ~/ _ a+s - 2 - '' i ~~ - \ i.q0 ~ .. 5 r \~ / `\ a 1 / N ' / 2~',a "t ~ "-~' ~260~` 4 ~- ~ ~ ws ~ ~ , ~= _q -~ ~~ 255 t25~ r ~ 169 tr ~ N b ~~ r~ 370 ~,J% I ~{sgo. ..~ `iin ~ `~~`-.r ~ ~_ ~ ~ ~ _ w~ 4 ~~ ~~ ~~. u9r. .~ ~ rn i ~ ~a5 -_, rn ~~ 'X4~ ta`Ui Chestertield County ~ `~_ Department of Utilities N C~Q)OC0~5 CHESTERFIELD COUNTY _~ BOARD OF SUPERVISORS Page 1 of 1 __ ~ ~i AGENDA ~fR~,rilA Meeting Date: February 12, 2009 Item Number: 8.D.10.a. Subject: Request Permission to Install a Private Water Service Within a Fifty-Foot County Right of Way to Serve Property at 5619 Jessup Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Justin L. Horne and Martha W. Horne permission to install a private water service within a 50' county right of way, subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Justin L. Horne and Martha w. Horne have requested permission to install a private water service within a 50' county right of way to serve property at 5619 Jessup Road. This request has been reviewed by the Transportation Department, Utilities Department and Comcast Cablevision. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # 000(?$6 VICINITY SKETCH R~gw~st p~rnissi~w t• Install a private water isnrie• witl~lw a FHty Fsot Cswwty Ri~l~t sf way t• :erne pr~p~rty st 3~1! J~ssap Road PERMISSION TO INSTALL A PRNATE WATER SERVICE L Ali N Chesterfield County Department of Utiiies - W ~ - `E 5 ~ hol egae J~JJJ tet ~~o~t~C7~ 5619 JESSUP ROAD WATER METER EXCEPTION 5640 5118 ~~ 5200 5641 52 AREA TO BE LICENSED S 5119 5623 D 56121 5611 ~~ 5301 ~ I Proposed 10' License Agreement Area for 5 the installation and maintenance of a 53 1 0 Private water service Tine. 307 ti.,.:,:, . ; 5619 53 8 ~ 53 9 13 ~•••-•• ~ Justin L. Horne - '"~' Martha W. Horne 53 ~ 2619 Jessup Rd 0 5317 DB. 5477 PG. 892 PIN: 773685269800000 319 • =. 5 22 ~ ~ 0 325 5619 5611 540 5347 Water service to lie tapped off of the existing 8" waterline along Meadoway Road and ~ a ti, extended 45' with a water meter set 15' off the edge of pavement within the dedicated a ` right-of--way for W. Jamson Road. N t inUt equals 100 feet ' ~~®i.~!..JV CHESTERFIELD COUNTY "`~ BOARD OF SUPERVISORS Page 1 of 1 _ _ _ ,~ AGENDA ~II~~N~~~ Meeting Date: February 12, 2009 Item Number: 8.D.10.b. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 16, Block A, Fernbrook, Section L County Administrator's Comments: County Administrator: Grant Paul Opolski and Joyce Opolski permission for a proposed fence to encroach within an 8' easement across Lot 16, Block A, Fernbrook, Section L, subject to the execution of a license agreement. Summary of Information: Paul Opolski and Joyce Opolski have requested permission for a proposed fence to encroach within an 8' easement across Lot 16, Block A, Fernbrook, Section L. This request has been reviewed by Environmental Engineering and Comcast Cablevision. There are no drainage improvements in the easement and the Comcast TV pedestal must remain accessible at all times. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager OOOU89 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach lAlithin an Eight Foot Easement Across Lot ii, Block A, Fernbrook, Section L Chesterfield County Department of Utilities ' N .~j~ W +- E S f Iwl egialc 158J3trt Thu u ~ oeruH Met at 9 - ~_ !~~ I made en scant. NeW atxwy d ItN prsrnisa shown Meson; tltat aN Improvemsrtls b~ a v1abN aro shown heroon; Mat there are rto sncroadunertts ~~ by Improvements sNher hom ad)olninp promNss, a . . Iran subJsct pnmisss upon W~olMnp promises. oMsr Ihan es shown hereon. ~,,0 ~ K y~rL ~~pLTH U ~ o~ ~!~ L oT ~, i n ,y7 Cr NAROCOPOS N 6 A / 7 ~1 f . ~ . CEFTIfICATE No. ~ 54n.17• (a)1028 ~ ~~ G~"V ~pN ;O ~,~ Z • 7.0 ~ d~' ~~ LAND ~ •~ ~h ~ ~' ' L O T ~ ~' ~` ~ `` /6 ~ /4 ~ ~ ~ ~: ~ Q 910 f1C/~ ,~ 3 No 3817 , ~ .`,~ • ~. 2 ,STY. B.P/CK ~' FRAME ~ / , \ 1 ~ / ' ~ 70.38" ¢8 8 ~}--- 8 Esm ~ Fnr Orain, g Ufi/s• '~/6 "Esm f For Orair~ f Ufi/s F ~ ~ ~ ~. ~ ~~ °o ~~ • Dec.F ~ ~ Approx. ~ 7z.la' ~.2s' ~ I LII77lfS Of /aa Yr Flood " _ _ -~ XX -Area to be ~ ~ Licensed - -J ~ ~ h `~~ ~ . Plain Ger /'/at - ,_ ~ ~ N ~, ; ~~ ~ ~ ~ Of Sec. "L ! Fera6ra~k 6y • , ~, 4 i ~ ~ h ~ y ' ~1 JOrO~an cFr .• Ha/cfiersar~, Inc. ~ iii ~W //j. oo' ~ lei ~ 5.66~?3 ~5 E: OafPd /ar~, /3 /983, ~' ~I o .h`Oi ~ ° ~" N ,MI o~~ cr ~ ~ jQ j ( /5 ~ ~ t ~° ~ ,~ \ w NOTE : U>{ilifies 3~ 1~,,~ ~o ~ L`3o./B' ~ ` ~ ~s N~ R= 242.70 ' ~ ` N ~ ~ o ~ U~deyl-a~~d ~ ~, ~ \~ a D y/ a ~ \ ~ r re o ' Exto~ `~~ ~i ~ ~ ~ ~ h/I G G ROA D A U surv~v of ~ 0 ~6, BLK'f~. $~CT/ON ',~': C hes~~r-~,~. I ~i ~o . , v' Pr ~E/zN 3~,ovK ~ IQ t ~-0 Y ; Paul Opolski ~o ~ ~ ~~ I ~ J~ yCe. / Joyce Opolski 3817 Paulbill Rd ~ p o ~ ~ DB. 4935 PG. 275 PIN: 755687280700000 ~ J o~~ a~~ - ~~~y ~ NOTE: THIS LOT APPEMS TO NOTE: twm tasen ~~ wtlhaa BE IN !N!D FLOtp ZONE 'Phis sulwy AB SttOWN ON FN10 the bsnstlt d title rspat and doss not COt1AlUNRY P/iNEI NU,6ERS Msnfare neussarity Indicate all 3~i -/J052 B srs:umbronrxs on Me property. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 _ j~ AGENDA Meeting Date: February 12, 2009 Item Number: 8.D.10.c. Subject: Request Permission for a Proposed Concrete Pad to Encroach Within a Variable Width Sewer and Water Easement Across Property at 7200 Winterpock Road County Administrator's Comments: County Administrator: on rceauesiea: Grant Wal-Mart Stores East, LP. permission for a proposed concrete pad to encroach within a variable width sewer and water easement across its property at 7200 Winterpock Road, subject to the execution of a license agreement. Summary of Information: Wal-Mart Stores East, LP. has requested permission for a proposed concrete pad to encroach within a variable width sewer and water easement across its property at 7200 Winterpock Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager oooos2 'VICINITY SKETCH Request Permission for a Proposed Concrete Pad to Encroach Within a Variable Width Sewer and Water Easement Across Property at 72~• Winterpock Road ~ Chesterfield County Department of Utilities ' w ~~%-e ~ I hcl egrax SOOYeet ~tJ04.~~3 d, ~C ~ ~ ~ ~ ~C ~ ~ g ~ ~ ~p' rn N~~ v-fD v N c I I . m I I c~ ~ ' Z I ~ ~ I V f I . _ _I _ . . ~. / ~. C7 1 m ~ ~ a~ / ~ I~~ i ~~~ ~ ~ ~~ ^c c~ ' ~ N t3 1 °= ~ ti 1 ~ ~ I I ~ I I I ~ I 1 w~ ~ ~ '' o . F T I M M O N S GROUP .••':'~• ~ ;,,~,, ~ ~ ~ ~ HAIVCOCK VILLAGE I d BI ~ ~ ¢ 4I ~ ~I ~ M,,,~„ • o oou~rr, vmma~ 1 `'~'~ UTIl1TY LICENSE AGREEMENT SKETCH ~~~~ ~~~~ Z tmn~AA Q~ AA '!! I~Q N ~ _ ~ 3XXEE S~ g~~ Q N ~~jj >~ m ~~~ -y, r9 ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~ AGENDA S ~~ hl(E(NIP~ Meeting Date: February 12, 2009 Item Number: s.D.'i1. Subject: Approval of Road Name Change of a Section of Deerhill Road to Deerhill Lane County Administrator's Comments: County Administrator: u This item requests Board approval of a road name change for a section of Deerhill Road to Deerhill Lane in the Clover Hill District. Summary of Information: On the plat recorded on October 10, 1990, for the Clover Hill Industrial Park Phase I, a 0.22 mile section of road is recorded as Deerhill Road. This naming was in anticipation of Deerhill Road forming a loop through the entire industrial park. The presence of wetlands precludes the final connection of the loop configuration, leaving this short section with the same name as the main road through the industrial park. This item is to request the Board approve changing the name of this section of road from Deerhill Road to Deerhill Lane. This change will reduce confusion for emergency services and the traveling public. There is only one building addressed on this road and the owner and tenants support this name change. STAFF RECONII~lENDATION: Staff recommends approval. Preparers Richard M. McElfish Attachments: Yes Title: Director Environmental Engineering No # Road Name Change Request Map February 12, 2009 a~ FRti~c< e~- cT DEERT¢~~ z J _J W ~O ~ ~~ ~P Q RGRO~ ~y0 ~~v OEE o~~ OF~'< N e,~~ ~O~t 0 o~, ~P ~q~ ~9T e~~R~ v~ \ ~0~~0 \~PP This map is a copyrighted product of N the Chestertield County GIS Office. 575 287.5 0 575 Feet 0 ~Q~~~~~ CHESTERFIELD COUNTY ~-~ BOARD OF SUPERVISORS Page 1 of 1 __ ~ ~ AGENDA ~I~pIP~ Meeting Date: February 12, 2009 Item Number: 8.D.12. SubJect: Acceptance of Parcels of Land Along Bensley Commons Boulevard and Alcott Road from Richmond Affordable Housing County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.200 acres along Bensley Commons Boulevard and Alcott Road from Richmond Affordable Housing and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager # QOOU97 VICINITY SKETCH Acceptance of Parcels of Land along Bensley commons Boule~rard and Alcott Road from Richmond Affordable Housing 1N ~ ~ '~ ~ 2~ ,~ O O wN ~~ Rl1r Q R O ~~ ~ ~~ ~ D ^ ~C ~ ~ ~ ELK Rp 0.039 Acre Dedicatian ti RUV DR ~ L l ~+ V 5 ~ 1 R D 1.C ER L A AV ~ H SR 2. C EEK EW D 3 P R VE 3. B NSLE PARK BLVD 0.161 Acre Dedication a G ~'a' ~ ~ O C9 ~ ~? ~. \, ~4 fi U7 ~ ~-~ RD 2 ~A~ ~ ~~ d l ~ y ~~ ~ ~ r~ff~~~ ~ ~ +~ a,~~s ~n Chesterfield County Department of Utilities ' N W ~ ~~~` E S I Ocl egiak 665b7 f?et ~~~`/~~ ~~~~~ ^~~ ~, ~~~~~~ ~, a; .e~~ ~~a ~~ 0 ~~ ~~ -- =~:. ,. ~ ~~ ~, 6 Q _~ ~~ a W~ h ~~ m 0 ~.,,~ ~ 5 L 1 1 ,~ 1 t ~ ~' .~ ,~ 1 ~ , ~ y5' O ~~~.111 N {~ ~ ._ ~ y15. ~~ ~b$ ~ aC15 qc ~ 35. ~'1l' b$~~ ~ 1;. 6D\ ~ ~ ~ .~ ,'' ~~ t ~~ ~ ~ ..r~~ ~ `. 2 .. .. ,. 1 ~~~. ;. 1 1'•. ~~ "g ~~ ~v~ ,max S~Z~~~~ ~~''~J~ - - .5 f _ - ~~_ " r-- - ' ~ ~' I N~yo ;3e.~ _111 5 a L ~ i r ~-~ 15 J ~- =- 5 ,~ 1 ~~~ ~ a ,, ;,, ~~ , ~~ "~ 5 ~ ~ 151 1 ~` " F 'Sk ~ ~J ~ , ~' ®' t~ / 1 -. ,~ . 5 ..ak ` ~ ~~ 11 ~. ~ ., ` .. ,~ :, ,~ ~'a ~' ~~~ ~~ &A~~~ F~\o.^ ~ ~ ~~l ~` ~.-` 1 ~ + ~ 1 5 5 ~.1~y j 1 ~~ 'l ~$ ~ ~~ a~~'~$ p. o,~ ~ t/) .s 1~~ ~ r? z ~~ ~$~~~~ ~~ ~~ R ~~ ~ ~~~~~ a~~~~~ Q ~ V ~ r r +w»s re cs arw ~"' ~ ~ ~ -_ ~s~ ~~~ ~ ~ .~~~~ a ~, ~~ ~~ ~h ~ ~ ~~ ~~ ~, ~ .~ ~ : ~ ~'+ ~ e~ ~~~ ~~ "-i~ •~~ ZK a~~~~ o y~ ~G~'~Y L~ .~ ~~~~~ N ~~ ~~~~ ~ YA~~~~~~ ~ ~ Q~ V --+ ~~ ~ ~ ~ ~~ =~e xW r .~ ~, 2 e ~ ~ ~ 3 z CS ~ ~ t~ ~ o ~ ~ ~ ~~~ ~ ~ ~ ~S _ ~~ ~ pD ovt asp ~ . -~~ t ~ o ~ -. _-r'Jr ~ -t . _- ~ ~', - ~ '. ow ~ ~'bd 6w~syxg r ~ _ ~ r'1 .. "~~ . - i - .- _ -'~ ~ _ ~ - _ _ ~ _ ti' by i ~ -; r .- ] , r 5 1 ~'~ r~ T 1 • , --J _~"K f. ~} :~ ~~ y Oi 'S ~ ~ ~ 0~~ ~, ff ~ e ~ y~ ~ ~~ __ ,.r.~ ~- ~~ a a ~ ~-~' _ _ ~1 I ` ~ _ - i _ _ _ l ~r _ ~` ~ ~rw v+K 2' Nr2~~~2~"~V ° ~° ~ sro ~ea•+ OD , r 11173 C] J ~ ~~ ~~'~ ~~y '~ ti 4 W ~a ~ ~~ ~ ~~ * ~l~ ~~'~s~. O U ~~ M c V ~~ € ~~~ `° ~Y~h ~~~~ .e ~K ~~~~ ~~~ ~ ~ ~ ~ i g~~ ~~a 9 ~: 010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~~~ AGENDA ~ ~ ~~ Meeting Date: February 12, 2009 Item Number: 8.D.13. Subiect: Approval of an Extension of a Contract Plus or Minus Acres of County-Owned Ironbridge Road and Courthouse Road to to Purchase Approximately Fifty-Seven Land Located at the Intersection of Ironbridge Land Company County Administrator's Comments: County Administrator: rd The Board is requested to approve an extension to May 29, 2009 of the Purchaser's feasibility study period under the existing sales contract. Summary of Information: On May 23, 2007, the Board approved the sale of approximately 57 acres of County-owned land located at the intersection of Ironbridge Road and Courthouse Road to Ironbridge Land Company. The property is located adjacent to Spencer's Oil Company. The Master Plan for the County complex designates this property for private development, but the site is impaired by significant environmental issues associated with the adjacent use of the property as a service station and also due to significant wetlands on the site. The site also has limited vehicular access. Ironbridge Land agreed to buy the land from the County for $5,000,000, which the Assessor's Office determined is the property's fair market value. The prospective purchaser also negotiated a contract to purchase the adjacent Spencer property and together the sites are intended to be developed for retail use. Under the contract, the purchaser was required to pay an initial $20,000 deposit to Preparers Will Davis Title: Director of Economic Development 0623:80382.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA the County which allowed the purchaser an initial 540-day feasibility study period to determine whether the purchaser can develop the property as intended. On December 17, 2008, the Board agreed to extend the feasibility study period 60 days to February 13, 2009 due to the complexity of the issues identified during the initial phases of the feasibility study period. Those issues have not yet been resolved and the purchaser has requested another extension of the contract to May 29, 2009. Staff recommends approval of the extension in order to give staff additional time to work on a viable plan for development of the property. ~Q~~_~~ _ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 12, 2009 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0386 Project Name: Heron Pointe Clubhouse Developer: Heron Point Neighborhood, LLC Contractor: J. H. Martin and Sons, Incorporated Contract Amount: Water Improvements - $8,259.00 District: Matoaca Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) 2. Contract Number: 06-0314 Project Name: Meadowville Landing Pump Station and Force Main Page 2 of 2 Developer: Richard M. Castleberry Contractor: Anderson Construction, Inc. (Pump Station) Castle Equipment Corporation (Force Main and Utilities) J. H. Martin and Sons Contractors Inc. (Grading and Site) Contract Amount: Pump Station - Force Main and Utilities - Grading and Site $527,447.00 $83,472.00 $65,117.07 District: Total - Bermuda 3. Contract Number: 08-0106 Project Name: Virginia Credit Union - Chester Branch Developer: Contractor: Contract Amount: District: Virginia Credit Union Incorporated Superior Excavating and Construction Incorporated Water Improvements - $7,870.00 Wastewater Improvements - (Private) Bermuda CHESTERFIELD COUNTY Y BOARD OF SUPERVISORS -~ AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 9.6. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J L. Stegmaier Title: County Administrator Attachments: ^ Yes ~ No # C~t30-~-a~ CHESTERFIELD COUNTY GENERAL FUND BALANCE February 12, 2009 BOARD MEETING DATE DESCRIPTION 07/01/08 FY2009 Beginning Budgeted Balance 11 /19/08 FY2008 Results of Operations (net of reserves) 11/19/08 Designation for use in FY2010 11/19/08 FY2010 Projected Undesignated Fund Balance AMOUNT BALANCE $53,495,000 17,209,495 $70,704,545 (17,209,495) $53,495,000 $53,495,000 ~~~~..~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 02/12/2009 Board Meeting Date Description Amount FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 4/11/2007 FY2008 Capital Projects (19,581,000) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) 6/25/2008 Return funding from Circuit/General District 117,430 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) Balance 24,522,998 4,941,998 4,791,998 4,719,758 4,837,188 22,647,488 5,855,088 oooa_o~ ~ M ~ C ~ ~ r 1 0 ~ b ~ N ~ M ~ N ~ " O 0 0 ~ ~ Q^ ~D M ~O a ~ ~ M l~ 01 O N ~ ~ ~ ~ rl ~--~ ~ .b y g ~ 6 f?- V?- ~ fA ~ ~ ~ O ~Q ~ C ,~ ~ O Es9 O b9 O 69 O O O 6R ~ ~ ~ N ~ M ~+ Q 69 r ~ N ~--i N A z N ~ ~ A p ~ o 0 N ~ 00 z o ~ ~ N ~ ~ ~ f~F9 ~ b4 CC ~ '"~ ~ Fit C a ~ ~ ~ o, a 0 0 O 0 O 0 O 0 O 0 O ~ ~ N .~ O V ',,~ •.~ pp 00 00 00 00 M ~ ~ ~ 69 69 b9 fA 64 69 .j F"~ in FBI A ~ ~ ~ oo ~ N ~ > v? ~ o O_ 0 ~" •--~ ~ d' M ~ N l~ N ~ ~''? O it ~O ~' N ~ M , CC ,-~ ~ N N ~ a. U ~ • -• a . 3 ~ ~ ~ ~ ~ ~ , ~ ~ ~ b ~ w ~. ~ o U -- A ~ ~ U A ~~®'~_~~ Prepared by Accounting Department January 31, 2009 Date Beean 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,475,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 Date Ends 11/19 11/21 11/23 11/24 10/09 12/17 12/10 11/24 Outstanding Balance O 1 /31 /2009 $8,855,000 7,300,000 4,500,000 17,410,000 16,475,000 1,236,887 179,901 11,405,000 11/24 9,545,000 11/27 21.050.000 $27,26,788 Approved Amount ~~o~_.®~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 14.A. Subject: Resolution Recognizing February 2009, as "Children's Dental Health Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Ms. Jaeckle requested that the Board of Supervisors recognize February 2009, as "Children's Dental Health Month." Dr. Samuel W. Galston, Dr. C. Sharone Ward and Dr. Frank Farrington will be present to receive the resolution. Preparers Janice Blakley Attachments: Yes No C~00~_~.~ Title: Clerk to the Board RECOGNIZING FEBRUARY 2009, AS "CHILDREN'S DENTAL HEALTH MONTH" IN CHESTERFIELD COUNTY WHEREAS, the Sixth Annual "Give Kids a Smile! Access to Dental Care Day" was conducted in a number of Chesterfield County dental offices and schools on February 6, 2009; and WHEREAS, numerous children's dental health outreach activities and education will take place in Chesterfield County Schools throughout February 2009; and WHEREAS, through the joint efforts of the Southside Dental Society; the Virginia Department of Health, Division of Dentistry; the Medical College of Virginia School of Dentistry; the Alliance of the Southside Dental Society; local dentist and dental healthcare providers who volunteer their time, and the school district of Chesterfield County, this program was established to foster the improvement of children's dental health; and WHEREAS, these dental volunteers have provided educational materials and programs and stress the importance of regular dental examinations; daily brushing and flossing; proper nutrition; sealants and the use of mouth guards during athletic activities; and WHEREAS, several local dental offices volunteered their services on "Give Kids a Smile! Access to Dental Care Day," to provide treatment and education to local underprivileged children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2009, publicly recognizes February 6, 2009 as "Give Kids a Smile! Access to Dental Care Day" and February 2009, as "National Children's Dental Health Month" in Chesterfield County, and expresses gratitude, on behalf of all Chesterfield County residents, and commends those organizations responsible for their proactive approach to dental health and also commends Dr. Samuel W. Galstan, Dr. C. Sharone Ward, and Dr. Frank Farrington, for helping to protect our children's dental health. b RCIN\P CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 14.B. Subject: Resolution Recognizing Mr. Garrett Scottow, Mr. Aaron Capek, Mr. Clay Prosise, Mr. Stephen Wood, Mr. Zane Underwood, Mr. Shawn Herrington and Mr. Patrick Allen Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Garrett Scottow, Mr. Aaron Capek, Mr. Clay Prosise and Mr. Stephen Wood, all of Troop 800, sponsored by Bethel Baptist Church, and Mr. Zane Underwood, Mr. Shawn Herrington and Mr. Patrick Allen, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title ^ No 0009.3.2 Clerk to the Board WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law Mr. Garrett Scottow, Mr. Aaron Capek, Mr. Clay Prosise and Mr. Stephen wood, all of Troop 800, sponsored by Bethel Baptist Church, and Mr. Zane Underwood, Mr. Shawn Herrington and Mr. Patrick Allen, all of Troop 876, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Garrett, Aaron, Clay, Stephen, Zane, Shawn and Patrick have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 12th day of February 2009, hereby extends its congratulations to Mr. Garrett Scottow, Mr. Aaron Capek, Mr. Clay Prosise, Mr. Stephen Wood, Mr. Zane Underwood, Mr. Shawn Herrington and Mr. Patrick Allen and acknowledges the good fortune of the county to have such outstanding young men as its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 12, 2009 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on February 25, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No #t~~®~_