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06/20/01 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 20, 2001 Item Number: 2on. Subject: County Administrator' s Comments County Administrator's Comments' County Administrator: Board Action Requested: Summary of Information~ Presentation from MrS. Nan Hailey o~ to the County. [/ behalf of the Christmas Mother Program Preparer:~ ~-'~ Lisa H. Elko Attachments: Yes [---] No Title: Clerk to the B0~rd 09, OX CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 20, 2001 Sub!ect: County Administrator' s Comments County Administrator's Comment~: Item Number: 2.B. County Administrator: Board Action Requested: Summary of Information: Mr. Basil Snider, Board Member, Meals on Wheels would like to make a presentation to the Board of Supervisors. Preparer: ~'-- C~--~ Title: Lisa H. Elko Attachments: [--'~ Yes No Clerk tO the Board CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 5.A. Subject: Resolution to Recognize Chester Fire Station and the Chesterfield Professional Firefighters Association for Their Assistance and Hospitality in Boarding the Two Firefighters from Belize County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution for The Chester Fire Station and The Chesterfield Professional Firefighters Association Summary of Information: The members of Fire Station Number One, known as the Chester Fire Station, both volunteer and career, and the members of the Chesterfield Professional Firefighters Association assisted the Department of Fire and Emergency Medical Services by providing room, board, social activities and monetary support to the two firefighters from the Country of Belize. These two firefighters were guests of our department, and were in Chesterfield County for sixteen weeks to attend the Department of Fire and Emergency Medical Services recruit firefighter training school. Preparer: Paul W. Mauger Title: Actinq Chief of Fire and E.M.S. Attachments: Yes ~--] No I# J RECOGNIZING THE MEMBERS OF THE CHESTER FIRE DEPARTMENT AND THE CHESTERFIELD PROFESSIONAL FIREFIGHTERS ASSOCIATION FOR THEIR ACCOMMODATION OF THE BELIZE FIREFIGHTERS WHEREAS, one of the strategic goals of the Department of Fire and Emergency Medical Services is "to provide service that exceeds customer expectations"; and WHEREAS, providing state-of-the-art fire and life safety training to the members of our organization is the key to preventing injuries and deaths to our firefighters and County citizens; and WHEREAS, sharing this valuable training with members from other fire service organizations is the foundation to eliminating injuries and deaths to the firefighters and citizens of those communities; and WHEREAS, the Chesterfield County Department of Fire and Emergency Medical Services invited two members from the Belize National Fire Service, Firefighter Newton Lennon and Firefighter Benisford Matura, to be a part of Recruit School #30; and WHEREAS, the members of Fire Station Number One, known as the Chester Fire Station, both volunteer and career, and the Chesterfield Professional Firefighters Association partnered together to provide a home-away-from-home for the two visiting Belize firefighters; and WHEREAS, the members of the Chester Fire Station provided room, board, meals and social activities, and the Chesterfield Professional Firefighters Association provided monetary support to ensure our visiting Belize firefighters felt at home during their stay. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors commends all members of the Chester Fire Station and the Chesterfield Professional Firefighters Association for their department pride and commitment, and expresses appreciation for the hospitality and professionalism shown by these members to our visiting firefighters which emulates Chesterfield County's goal "to provide world class customer service." CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: June 20, 2001 Item Number: 5.B. Subject: Resolution Recognizing Lowe's Midlothian Store County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: Mr. Ramsey requested that the following resolution be adopted. This resolution is in recognition of Lowe's Midlothian Store for its community spirit displayed at the dedication ceremony on June 1 of the new "Link" van service. · --""' Donald J. Ka¢;el Title: Director, Public Affairs Attachments: Yes ~-~ No OO'OG RECOGNIZING LOWE'S MIDLOTHIAN STORE FOR ITS GENEROUS DISPLAY OF COMMUNITY SPIRIT WHEREAS, on June 1, 2001, the GRTC Transit System conducted a dedication ceremony for the new "Link" van service to be operated in Chesterfield County; and WHEREAS, this day had been anticipated for years and had attracted approximately 150 people, including former Virginia Governor Gerald Baliles; Senator Henry Marsh; Senator John Watkins and many other dignitaries; GRTC customers and others; and WHEREAS, the ceremony was conducted in the Lowe's Park and Ride commuter parking lot in front of the Lowe's store at 1512 West Koger Center Boulevard in Midlothian, Virginia; and WHEREAS, the near-record-breaking volume of rainfall that ensued during the ceremony overwhelmed the event planners' inclement weather plan, which had relied on several canopy tents; and WHEREAS, the management of Lowe's, who had already provided logistical support to the event, graciously invited all of the ceremony's attendees into their facility, cleared a large atrium room, set up chairs, and made everyone feel welcome; and WHEREAS, this generous display of community spirit saved the event and offered a dry and inviting atmosphere in the midst of the storm; and WHEREAS, such civic-minded and neighborly conduct deserves public recognition. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its sincere appreciation to the management and staff of Lowe's Midlothian store, and on behalf of all citizens of Chesterfield County and riders of GRTC's new "Link" vans, thanks them for their invaluable assistance in providing a fitting launch for this new public transportation service. 000 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 20, 2001 Item Number: 7.A. Subject: Consideration of Amending Section 2-79 of the County Code and adoption of Various Administrative Policies Requiring Background Checks for County Volunteers; Rescue Squad Volunteers and Volunteers/Coaches of Co-Sponsored Recreation Groups County Administrator's Comments: Adopt proposed ordinance and policies with the limitation that the County will check the Social Services' Central Registry of Child Abuse and Neglect for cosponsored groups and rescue squads only if they request the County to do so and for county volunteers only they have unsupervisedR~//~~c°ntac~h ~ ~/chi~ren .~5~~~ County Administrator: ~~...o~.~ ~-~_o~ Board Action Requested: Amend the County Code to require background checks for County volunteers and Rescue Squad volunteers and approve adminSstrative policies requiring background checks for volunteers/coaches of co- sponsored groups. Summary of Information: This item was deferred from the April 4th Board meeting. At that time, the public hearing was closed and the item was deferred in order for Board members to receive additional information from child abuse prevention organizations. In November 1999, the Board of Supervisors adopted an ordinance requiring background checks on all County employees who work with juveniles. At that time, the Board directed the County Administrator to establish a committee to review the issue of background checks for county government volunteers and volunteers/coaches for Parks and Recreation co-sponsored groups. The committee made the following recommendations: -over- Steven L. Micas Attachments: Yes ~-] No Title: County Attorney 0614:53613.1 C015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Amend the County Code to require background checks for County volunteers that work with juveniles and for rescue squad volunteers; o Adoption of the attached administrative policy to provide specific guidelines governing background checks on County volunteers and volunteers for Rescue Squads; and Adoption of a second administrative policy (attached) requiring background checks for volunteers/coaches of co-sponsored organizations. The requirement to conduct background checks for volunteers/coaches will be included within the County's contractual agreements with co-sponsored groups. At the April 4th meeting, Mr. Ramsey recommended approval of the Committee's recommendations with the following modifications: the County will check the Department of Social Services' Central Registry of Child Abuse and Neglect (i) for co-sponsored groups and rescue squads only if they request the County to do so and (ii) for county volunteers only if they have unsupervised contact with children. 0614:53613.1(52331.2/49913.4/52332.1/48892.1) C ~J16 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD., 1997, AS AMENDED BY AMENDING SECTION 2-79 RELATING TO CRIMINAL HISTORY AND CHILD PROTECTIVE SERVICES REGISTRY SEARCHES OF VOLUNTEERS FOR COUNTY DEPARTMENTS AND RESCUE SQUADS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the Coun~ of Chesterfield, 1997, as amended, is amended by re- enacting section 2- 79 as follows: Section 2-79. Personnel background searches. a. In addition to other background searches authorized by local, state or federal law, the County Administrator and his designees are authorized to conduct (1) criminal history record searches (2) sex offender and crimes against minors registry searches and (3) child protective services central registry searches on the following individuals: 1. Full-time and part-time County employees who provide services to juveniles. 2. Applicants for County employment, both full-time and part-time, who will provide services to juveniles and who have received a conditional offer of employment. Volunteers for county departments who will provide services to juveniles, and volunteer rescue squads. b. The County Administrator is authorized to identify employee and volunteer positions which meet the criteria of subsection a, to determine the appropriate data base(s) to access, and to ,m,u~pusaL, auwn hal ii, tO adopt an administrative policy which implements the provisions of this section. Such administrative policy shall indicate whether such searches shall be universal or random and shall identify consequences for past behavior. c. All employees,--and applicants and volunteers identified in subsections a~ and b and c. shall execute, as a condition of employment or service, the necessary documents to permit the searches described in this section and shall cooperate with all agencies providing information. d. Any employee disciplined as a result of a background search may grieve such discipline in accordance with the County grievance procedure. e. In the interest of public welfare and safety it is necessary to determine whether the past criminal or protective services conduct of each person described in subsections a~ and b and c is compatible with the nature of each person's employment or service. (2) That this ordinance shall become effective immediately upon adoption. 0614:52331.2 BACKGROUND CHECK POLICY FOR CHESTERFIELD COUNTY PARKS AND RECREATION CO-SPONSORED YOUTH ORGANIZATIONS Purpose The purpose of this policy is to require background checks on all organizational officers and/or directors, instructors, coaches and assistant coaches of Chesterfield County Parks and Recreation co-sponsored youth organizations in order to preserve the safety and well-being of children served by such organizations. Co-sponsored organizations shall not permit individuals to work with children if they have demonstrated past conduct incompatible with service to or care of children. II. Implementation The County's Parks and Recreation Department shall assist co-sponsored organizations in implementing and administering this policy. The County may revoke a co-sponsorship agreement for any organization which violates this policy. Each co-sponsored organization shall be responsible for submitting a completed Release Form (See attachment A) to the County for every organizational officer and/or director, instructor, coach or assistant coach. Failure to complete the Release shall disqualify the individual from participation. All individuals must provide truthful, correct and complete information on the Release. Failure to do so may result in disqualification. The County's Human Resource Management Department ("HRM") shall process each Release received from a co-sponsored organization in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; and the Court Access Information System ("CMS") maintained by the Virginia Supreme Court. HRM shall forward to the Parks and Recreation Department the names of all individuals who have had their background investigation completed and who are eligible for participation with a co-sponsored organization. Individuals may begin participating prior to the completion of a background investigation so long as they have completed a Release and filed it with the Parks and Recreation Department. It shall be the responsibility of each co-sponsored organization, however, to prohibit an individual from participating if the individual is later found to be ineligible under this policy. Once an individual has been found eligible to participate in one co-sponsored youth activity, the individual's name shall be placed on an list of individuals eligible for all 0614(05):49913.4 1/18/01 10:43 AM co-sponsored activities. The list shall be maintained by the Parks and Recreation Department. Individuals on the approved list shall not be subject to further investigation, except the County shall conduct random checks annually on 20% of all individuals who have previously been determined to be eligible and wish to maintain their name on the approved list. IlL Barrier Crimes: No individual shall be permitted to participate in a co-sponsored youth organization if the results of the background check show that the person has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People g. h. i. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (§ 18.2-41) abduction (§§ 18.2-47A, -48) felony assault and bodily wounding (§ 18.2-51 et seq.) robbery (§ 18.2-58) carjacking (§ 18.2-58.1) extortion and other threats (§§ 18.2-59, -60) sexual assault (§ 18.2-61 et seq.) felony stalking (§ 18.2-60.3) 2. Crimes Against Property felony arson (§ 18.2-77 et seq.) burglary (§ 18.2-89 et seq.) 3. Crimes Involving Health and Safety felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (§ 18.2-289) aggressive use of machine gun (§ 18.2-290) use of sawed off shot gun in crime of violence (§ 18.2-300A) 4. Crimes Involving Morals and Decency failing to secure medical attention for injured child (§ 18.2-314) pandering (§ 18.2-355) crimes against nature involving children (§ 18.2-361) taking indecent liberties with children (§§ 18.2-370, -370.1) 0614(05):49913.4 1/18/01 10:43 AM 2 0019 abuse and neglect of children (§ 18.2-371.1 ) obscenity offenses (§ 18.2-374.1) possession of child pornography or electronic facilitation of pornography (§§ 18.2-374.1:1, -374.3) incest (§ 18.2-366) abuse and neglect of incapacitated adults (§ 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (§ 18.2-372 et seq.) IV. All Other Crimes All pending charges for barrier crimes and convictions for other crimes revealed through a background check shall be reviewed on a case by case basis to determine if the individual poses a safety risk to the children involved in the program. No individual may be found ineligible because of pending charges, except for barrier crimes. However, an individual may ultimately be found ineligible if the previously pending charge results in a conviction which indicates that the individual poses a safety risk to children. All cases under this Section IV shall be considered anonymously by a standing committee comprised of a representative of HRM, County Parks and Recreation, County Police, County Attorney's Office, and County Mental Health. ("Committee"). If upon review of the record the Committee determines that the individual is eligible to participate, the individual's name shall be forwarded to Parks and Recreation as provided in Section II.D. If upon review of the record, the Committee determines that an individual should be disqualified from participating, the individual will be contacted directly by HRM, advised of the Committee's concerns and be given an opportunity to withdraw from consideration or provide evidence of any mitigating circumstances prior to a final decision being made by the Committee concerning the individual's eligibility to participate. Among factors that the Committee may consider in deciding whether an individual should be permitted to participate or coach, the Committee may consider the nature and character of the past conduct; the length of time since the offending conduct; rehabilitation of the individual, if applicable; and how such conduct affects the integrity of the program. F. The Committee's decision to disqualify an individual must be a majority vote. V. Confidentiality All persons receiving background information regarding an individual shall maintain the 0614(05):49913.4 3 r-, ~"~ - ~ t ~ 1/18/01 10:43 AM confidentiality of such information in accordance with applicable law. HRM shall destroy all criminal background information after a final decision has been made regarding the eligibility of an individual to participate with a co-sponsored youth organization. 0614(05):49913.4 4 1/18/01 10:43 AM He HI. BACKGROUND CHECK POLICY FOR COUNTY VOLUNTEERS Purpose The purpose of this policy is to require background checks on all volunteers for county departments, including volunteer rescue squads, who will provide services to juveniles in order to preserve the safety and well-being of children served by the county. The county will not permit individuals to work with children if they have ever abused or neglected a child or demonstrated criminal conduct incompatible with service to or care of children. Implementation Each county department and rescue squad shall determine in conjunction with the Department of Human Resource Management ("HRM") the volunteer positions that shall be subject to this policy. ("Juvenile Services Position"). Volunteers in the police department are excluded from this policy since they complete a more detailed background investigation to volunteer. Each department and rescue squad shall be responsible for submitting to HRM for each Juvenile Services Position an executed Release and Certification Form (See attachment A). Volunteers will be permitted to begin working subject to completion of a satisfactory background check. Failure to execute the Release and Certification shall disqualify the individual from volunteering in a Juvenile Services Position. The county shall conduct random checks annually on 20% of all volunteers who continue to volunteer for the county or a rescue squad after the year in which a background check is first required. All volunteers must provide truthful, correct and complete information on the Release and Certification form. Failure to do so will result in disqualification from volunteering in a Juvenile Services Position. Applicable Data Bases The county's Human Resource Management Department ("HRM") shall process each Release and Certification Form received from a volunteer in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; the Court Access Information System ("CMS") maintained by the Virginia Supreme Court; and the Central Registry of Child Abuse through the State Department of Social Services. 0614:52332.1 IV. Barrier Crimes/Dispositions: mo The services of a volunteer shall not be accepted if the results of the background check show that the person has a child protective service ("CPS") founded sexual abuse disposition or has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People g. h. i. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (§ 18.2-41) abduction (§§ 18.2-47A, -48) felony assault and bodily wounding (§ 18.2-51 et seq.) robbery (§ 18.2-58) carjacking (§ 18.2-58.1) extortion and other threats (§§ 18.2-59, -60) sexual assault (§ 18.2-61 et seq.) felony stalking (§ 18.2-60.3) 2. Crimes Against Property felony arson (§ 18.2-77) burglary (§ 18.2-89 et seq.) 3. Crimes Involving Health and Safety felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (§ 18.2-289) aggressive use of machine gun (§ 18.2-290) use of sawed off shot gun in crime of violence (§ 18.2-300A) 4. Crimes Involving Morals and Decency failing to secure medical attention for injured child (§ 18.2-314) pandering (§ 18.2-355) crimes against nature involving children (§ 18.2-361) taking indecent liberties with children (§§ 18.2-370, -370.1) abuse and neglect of children (§ 18.2-371.1) obscenity off'enses (§ 18.2-374.1 ) possession of child pornography or electronic facilitation of pornography (§§ 18.2-374.1:1, -374.3) 0614:52332.1 Ve incest (§ 18.2-366) abuse and neglect of incapacitated adults (§ 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (§ 18.2-372 et seq.) All Other Crimes/Dispositions All other convictions, CPS dispositions or pending charges revealed through a background check shall be considered on a case by case basis to determine whether or not the past conduct of the volunteer is compatible with working with juveniles. HRM, the Department Director, or designee, and rescue squad president or operations chief, in consultation with the County Attorney, shall determine whether such information disqualifies the volunteer. Among factors that may be considered in deciding whether an individual should be permitted to volunteer, consideration may be given to the nature and character of the past conduct; how the past conduct relates to the particular functions of the volunteer's job; the length of time since the offending conduct; rehabilitation of the individual, if applicable; the volunteer's performance record; and how such conduct affects the integrity of the program. The volunteer shall be given an opportunity to provide evidence of any mitigating circumstances prior to a decision being made concerning the volunteer's qualifications for service. VI. Dissemination of Results/Confidentiality All background search information shall be returned to HRM. All persons receiving background information regarding a volunteer shall maintain the confidentiality of such information in accordance with applicable law. HRM shall destroy such records after a final decision has been made to retain or terminate the services of a volunteer. VII. Appeal Any volunteer whose services are rejected by the county as a result of information received from the background check may appeal such decision to the department director if the volunteer believes the department director's decision was based on inaccurate background information. 0614:48892.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 7.B. Subject: To Consider an Ordinance to Implement an Ambulance Transportation Fee for Emergency Medical Services County Administrator: Board Action Requested: The Board is requested to consider adoption of an ordinance to implement an ambulance transportation fee for emergency medical services. Summary of Information: A public hearing was held on May 23, 2001 and was closed at that meeting. The item was deferred by the Board to June 20, 2001. Preparer: Stephen A. Elswick Title:Chief of Fire and Emerqency Medical Services Attachments: Yes No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 10-10 RELATING TO ESTABLISHING FEES FOR THE PROVISION OF EMERGENCY AMBULANCE TRANSPORTATION SERVICES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 10-10 of the Code of the Coun _tv o_f Chesterfield, 1997, as amended, is enacted to read as follows: Sec. 10-10. Service Fees for Emergency Ambulance Transport. (a) Pursuant to Va. Code §32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: (1) Basic Life Support (BLS): Services shall be medical treatment or procedures provided to a patient as defined by the National Emergency Medicine Services (EMS) Education and Practice Blueprint for the Emergency Medical Technician (EMT)-Basic. (2) Advanced Life Support Level 1 (ALS- 1): Services shall be medical treatment or procedures provided to a patient beyond the scope of an EMT-Basic as defined by the National EMS Education and Practice Blueprint. (3) Advanced Life Support Level 2 (ALS-2): Services shall be defined as advanced life support (ALS) services provided to a patient including any of the following medical procedures: (i) manual defibrillation/cardioversion, (ii) endotracheal intubation, (iii) central venous line, (iv) cardiac pacing, (v) chest decompression, (vi) surgical airway or (vii) intraosseous line, and the administration of three (3) or more medications. (4) Ground transport mileage (GTM): Shall be assessed in statute mile from the location of the incident scene, or center point of a fire demand zone where an incident scene or address is located, to a hospital or other facility where a patient is transported. 1305(23):52835.1 1 C ~'} ~{~ (c) The schedule of rates for emergency ambulance transport services by the Chesterfield County Department of Fire and Emergency Medical Services and by the Ettrick- Matoaca Volunteer Rescue Squad shall be as follows: Service Fee BLS $350.00 ALS-1 $385.00 ALS-2 $385.00 GTM $7.50 per loaded mile in addition to transport charges. (d) The Chief of the Fire Department is hereby authorized and directed to establish rules and regulations for the administration of the charges imposed by this section, including, but not limited to, a subscription program for County residents and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. That this ordinance shall become effective on January 1, 2002. 1305(23):52835.1 2 ~,", ~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: June 20, 2001 Item Number: Sub!ect: Nomination/Appointment to the Senior Connections Board County Administrator's Comments: County Administrator: ~ 8.A.1. Board Action Requested: Nominate/Appoint a member to serve on the Senior Connections Board. Summary of Information: The Senior Connections Board of Directors serves citizens sixty years or older in the City of Richmond and Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent, and Powhatan with direct services which include, but are not limited to, nutrition programs, senior centers, homemaker service, transportation, home repair, smoke alarms, etc. Mr. Bradford Hammer has served, since September 1997, as Chesterfield's representative to the Senior Connections Board of Directors. His term ends June 30, 2001. The Senior Connections Board of Directors requests the reappointment of Mr. Bradford Hammer, whose term will be effective July 1, 2001 and will expire June 30, 2004. The Board Members concur with Mr. Hammer's reappointment. Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: ~~L_ ~ ~ Title: Clerk to the Board Lisa H. Elko Attachments: ---]Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 20, 2001 Item Number: 8.A. 2. Subject: Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The terms of five members of the Board of Building Code Appeals will expire on June 30, 2001. These members, Robert W. Andrus, W. G. (Bill) Fields, Timothy D. Grider, Lonnie Miller, and James D. Snowa. The terms of two more will expire on July 31, 2001. These members are Steven M. Applegate, P.E. and Robert Foster. The reappointment of each of these members has been discussed with their respective County Board members who have indicated support for their reappointment. Their reappointment would maintain the composition of membership previously established by the Board of Supervisors for this Board. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparer: / Title: Building Official ~ ~iam'D. ~upler Attachments: Yes ~-~ No BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACADISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DiSTRiCT J. L. McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 MEMORANDUM LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: The Honorable Members of the Board of Supervisors Lane B. Ramsey, County Administrator (~~ DATE: May 29, 2001 SUBJECT: BOARD OF BUILDING CODE APPEALS The following members of the Board of Building Code Appeals have served on the Board and wish to continue to serve should you wish to reappoint them: Robert W. Andros, Mechanical Engineer, Dale District, Appointed November 1994 W. G. (Bill) Fields, Fire Protection Expertise, Matoaca District, Appointed November, 1997 Timothy D. Grider, Millwork Vendor, Clover Hill District, Appointed July, 1995 Lonnie Miller, Firefighting/Fire Protection Expertise, Midlothian District, Appointed October, 1997 James D. Snowa, Architect, Midlothian District, Appointed October, 1999 Steven M. Applegate, Consulting Engineer, Midlothian District, Appointed August, 1997 Robert Foster, Plumbing/Mechanical Contractor, Clover Hill District, Appointed May, 1994 All of the above terms expire June 30, 2001 with the exception of Mr. Applegate and Mr. Foster. Their terms will expire on July 31, 2001. jw-c /A:APB2,abagnda601 C2'20 Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2001 Item Number: 8.A. 3. Subject: Nomination/Appointment to the Community Criminal Justice Board (ccJ~) County Administrator's Comments: County Admin istrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the nominees for appointment to the Community Criminal Justice Board (CCJB) for two-year terms according to the adopted by-laws of the CCJB. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the Membership by position, according to the Code of Virginia. In a multi-jurisdictional board, the Code has allowed for up to twenty appointments. The Community Criminal Justice Board members shall serve for two-year staggered terms; thus ten members are appointed each year. Prepare r~.~'~ /-~ (7%~,%,~4~..L~ Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes [~] No # COG/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 It is requested the following individuals be appointed to the Community Criminal Justice Board for a two-year term to commence July 1, 2001 and ending June 30, 2003. Philip V. Daffron Bradford S. Hammer Clarence G. Williams Frederick Rockwell, III Paige W. Foster Michael W. Lee Gregory D. Carr Dr. John Morgan Jane Olgletree Elvira Shaw (General District ~Court Judge) (County Representative) (Sheriff) (Juvenile & Domestic Relations Judge) (Chief Magistrate) (Commonwealth's Attorney) (Defense Attorney) (Community Services Board Representative) (Citizen Colonial Heights) (Citizen Colonial Heights) Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DISTRICT J. L. McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O, Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: FROM: DATE: SUBJECT: Honorable Members, Board of Supervisors Lane B. Ramsey, County AdministratoA~S~ Bradford S. Hammer, Deputy County ervices June 1, 2001 Appointments - Community Criminal Justice Board The Community Criminal Justice Board (CCJB) serves the 12th Judicial Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. In September 1994, the General Assembly adopted legislation that created the Comprehensive Community Corrections Act and the Pretrial Services Act. These Acts required the creation of a Community Criminal Justice Board (CCJB). At the June 14, 1995 meeting, the Board of Supervisors adopted a Joint Resolution with the City of Colonial Heights creating the Community Criminal Justice Board. On June 13, 1995 the City of Colonial Heights adopted a similar resolution. Sixteen (16) of the twenty (20) Board appointments are in categories prescribed in the Code of Virginia. Four (4) appointments are discretionary with two (2) coming from Colonial Heights and two (2) coming from Chesterfield County. The two (2) discretionary appointments available at this time are from the City of Colonial Heights. To improve continuity, terms were staggered with one half of the members appointed in one year and one half of the members appointed in the following year. The attached lists will show the proposed nominees by position with addresses and phone numbers. On June 12, 2001 the City of Colonial Heights will review a similar list of nominees. All nominees are currently serving on the Community Criminal Justice Board and been recommended for reappointment by the Executive Committee of the CCJB. All have agreed to serve if reappointed. Both Chesterfield and the City of Colonial Heights must confirm all nominees. Providing a FIRST CHOICE community through excellence in public service. We respectfully request the Board to consider appointing these nominees for two-year terms as outlined in the attachment. BSH/grp Attachments COMMUNITY CRIMINAL JUSTICE BOARD NOMINEES The Honorable Philip V. Daffron Chesterfield General District Court P. O. Box 144 Chesterfield, VA 23832 Phone: 748-1422 Fax: 748-1757 The Honorable Frederick G. Rockwell, III Juvenile & Domestic Relations Court P. O. Box 520 Chesterfield, VA 23832 Phone: 751-4115 Fax: None Gregory D. Carr 1919 Huguenot Road Suite 300 Richmond, VA 23235 Phone: 379-1900 Fax: 379-5407 Paige W. Foster Magistrate' s Office P. O. Box 151 Chesterfield, VA 23832 Phone: 748-1410 Fax: 748-5465 Bradford Hammer Human Services Administration P. O. Box 40 Chesterfield, VA 23832 Phone: 748-1350 Fax: 748-3952 Michael W. Lee Colonial Heights Commonwealth's Attorney 401 Temple Avenue Colonial Heights, VA 23834 Phone: 520-9293 Fax: 520-9229 Dr. John Morgan Community Services Board P.O. Box 92 Chesterfield, VA 23832 Phone: 768-7249 Fax; 768-9283 Jane Ogletree 3 Brandywine Ct. Colonial Heights, VA 23834 Phone: 520-9277 Fax: 520-9209 Elvira Shaw 203 Crestwood Avenue Colonial Heights, VA 23834 Phone: 526-0481 Fax: None Sheriff Clarence G. Williams, Jr. Chesterfield Sheriff's Office P. O. Box 7 Chesterfield, VA 23832 Phone: 751-4419 Fax: 748-5808 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 20, 2001 Item Number: 8.A. 4. Subject: Nomination and Reappointment of a Member Authority for the County of Chesterfield of the Industrial Development County Administrator's Comments: County Administrator: Board Action Requested: Request that the board suspend the rules and simultaneously nominate and reappoint Mr. James A. Spencer, representing the Dale district to the Industrial Development Authority for the County of Chesterfield. The reappointment will become effective July 1, 2001. The four-year term will expire on June 30, 2005. Summary of Information: Mr. James A. Spencer serves as a member of the Industrial Development Authority from the Dale District with his term expiring June 30, 2001. Mr. Spencer has indicated that he would like to continue to serve. Mr. Kelly Miller concurs with the reappointment of Mr. Spencer. Under the existing rules of procedure, appointments to boards and committees, are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. James G. Dunn Attachments: [-~ Yes No Title: Director, Economic Development CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2001 Item Number:8.A. Subject: Nomination/Appointment to the Richmond Metropolitan Convention and Visitors Bureau (RMCVB) County Administrator's Comments: County Administrator: Board Action Requested: Nomination/Appointment of a member to serve on the RMCVB. Summary of Information' The purpose of the RMCVB is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. RMCVB recently restructured the Board to create a business-like tourism focus in order to attract corporate and business financial support for RMCVB programs. The Richmond Metro Convention and Visitors Bureau has initiated a Board restructuring process that results in 3 appointments from Chesterfield: (1) a Board member (Mrs. Humphrey), (2) a hotelier located in the County, and (3) a certified public accountant. To facilitate this process, RMCVB requested the local bankers association and C.P.A. association to suggest potential candidates. The Board is not required to follow the RMCVB guidelines or suggestions for appointments. Preparer: ~,~ ~ Bradford S. Hammer Attachments: Yes ~ No Title: Deputy County Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Hotel Association recommended Mr. Heintz Mathis, General Manager of the Sheraton Park South. Mr. Mathis has agreed to be reappointed to a 2 year term. The C.P.A. association has recommended a Chesterfield based C.P.A. who also resides in the County, Mr. John Stewart of Sabatini, Winn, Schultz. Mr. Stewart has agreed to be reappointed to a two year term. In addition to the 2 reappointments the RMCVB has requested a tourism representative be appointed to a one-year term to represent Chesterfield County. It is recommended that the Executive Director of Henricus, Mr. Walter Heyer, be appointed for a one year term. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ,? BOARD OF SUPERVISORS RENNY BUSH HUMPHREY CHAIRMAN MATOACA DISTRICT KELLY E. MILLER VICE CHAIRMAN DALE DISTRICT J. L. McHALE, III BERMUDA DISTRICT ARTHUR S. WARREN CLOVER HILL DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-1211 LANE B. RAMSEY COUNTY ADMINISTRATOR MEMORANDUM TO: FROM: Honorable Members, Board of Supervisors Lane B. Ramsey, County Administrator Bradford S. Hammer Deputy Cou~~t'Fator DATE: June 12, 2001 SUBJECT: Richmond Metropolitan Convention and Visitors Bureau ("RMCVB") Reappointment and Nomination for Appointment The following members of the RMCVB have served on the Board and wish to continue to serve (2 year term) should you wish to reappoint them: Mr. Heintz Mathis, General Manager of Sheraton Park South (Hotelier) Mr. John Stewart, Sabatini, Winn, Schultz (C.P.A. Association) All of the above terms expire June 30, 2001. Mr. Walter Heyer, Executive Director of Henricus, is recommended to serve as an at-large tourism representative for a 1 year term. C ,' 40 RMCVB appointments Providing a FIRST CHOICE community through excellence in public service. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page t of 1 Meetin~l Date: June 20, 2001 Item Number: 8.A.6. Subject: Nomination/Appointment to Social Services Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/Appoint Rev. Johnnie Fleming to the Chesterfield/Colonial Heights Board of Social Services. Summary_ of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department is as follows: The Chesterfield-Colonial Heights Department of Social Services is committed to excellence in providing services to individuals, families and the community by preventing dependency, encouraging self-sufficiency, preserving and restoring families and promoting and protecting the well-being of children, the elderly and disabled. Request the appointment of Rev. Johnnie Fleming to the Social Services Board for a four-year term effective July 1, 2001, through June 30, 2005. The members of the Board of Supervisors are in agreement with the appointment of Rev. Fleming. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparer: C~~l ~").~,~ Title: Director of Social Services / Sarah C. Snead J Attachments' ~-~ Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meeting Date: June 20, 2001 Item Number: 8.B.1. Subject: Authorize the County Administrator or His Designee to Execute the Police Mutual Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County. Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988 which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement which added a third aircraft, jointly owned by all three jurisdictions, to the Aviation Unit. In November, 2000, Henrico County retired one of its two aircraft. It was replaced with an aircraft purchased by all three jurisdictions. Thus the Joint Public Safety Aviation Unit currently consists of two planes jointly owned by all three jurisdictions, and a third plane owned solely by Henrico County. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. Preparer: ~~~/ Title: Police Chief Col. Carl R. Ba~er 1222:53344.1 Attachments: Yes ~ No JHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin~l Date: June 20, 2001 Item Number: However, the maximum contribution of Chesterfield and Richmond is capped at $94,500 annually. If the Board of Supervisors desires that the agreement continue in effect for the 2001-2002 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement substantially in the form of the attached agreement. The County Attorney's Office has reviewed the attached agreement and approved it as to form. 1222:53344.1 POLICE MUTUAL AID JOINT AVIATION AGREEMENT This Agreement made this 1st day of July, 2001, between the County of Henrico, a political subdivision of the Commonwealth of Virginia ("Hendco"), the County of Chesterfield, a political subdivision of the Commonwealth of Virginia ("Chesterfield"), and the City of Richmond, ("Richmond"). WHEREAS, The Henrico Division of Police owns and operates one fixed wing aircraft, a Cessna 172 Skyhawk #N2322E, which provides patrol, criminal investigation, special operations, extradition, and vice and narcotics investigation services to the Division; and WHEREAS, The Henrico Division of Police, the Richmond Police Department, and the Chesterfield Police Department jointly own and operate two fixed wing aircraft, a Cessna 182-RG Skylane #N737GD, and a Cessna Skyhawk #N321ME, which provide patrol,. criminal investigation, special operations, extradition, and vice and narcotic investigation services to all three jurisdictions; and WHEREAS, Chesterfield and Richmond require the occasional assistance of the Henrico Police personnel and aircraft; and WHEREAS, sections 15.2-1724 et seq. of the Code of Virginia, as amended, authorizes the governing bodies of political subdivisions to enter into Police Mutual Aid Agreements for cooperation in the furnishing of police services; and C , 43 WHEREAS, the chief law enforcement officials of the Henrico Division of Police, the Chesterfield Police Department, and the Richmond Police Department agree that it would be beneficial to create a joint aviation unit, the purpose of Which would be to support certain aerial law enforcement activities of both counties and the city; and WHEREAS, by this Agreement, Henrico, Chesterfield, and Richmond are establishing the terms and conditions under which joint aviation services will be provided by the parties of this Agreement. NOW THEREFORE, WlTNESSETH: For and in consideration of the monetary payments described herein together with the mutual benefits to be derived by Henrico, Chesterfield, and Richmond from this Police Mutual Aid Joint Aviation Agreement, Henrico, Chesterfield, and Richmond hereby covenant and agree as follows: 1. Upon execution of this Agreement, a joint aviation unit will be created by Henrico, Chesterfield, and Richmond. The unit will consist of police officers from each jurisdiction and a supervisor from Henrico, and will be governed by an advisory group. The advisory group will consist of one commander or his/her designee from Henrico, one commander or his/her designee from Chesterfield, and one commander or his/her designee from Richmond. The purpose of the advisory group is to ensure that the objectives of this Joint Agreement and of the Joint Aviation unit are met. A) Chesterfield will designate two full time police officer pilots for joint aviation unit assignment. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Chesterfield officers shall extend to the services they perform under this Agreement. Each Chesterfield officer shall be paid his or her salary and benefits by Chesterfield, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. B) Richmond will designate two full.time police officer pilots for joint aviation unit assignment. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Richmond officers shall extend to the services they perform under this Agreement. Each Richmond officer shall be paid his or her salary and benefits by Richmond, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. C) Henrico will designate three full time police officer pilots and a supervisor for joint aviation unit assignment. This Henrico supervisor shall be the unit supervisor as referred to in this Agreement. All salaries, overtime, pensions, relief, disability, workers' compensation, and other benefits enjoyed by the Henrico officers shall extend to the services they perform under this Agreement. Each Henrico officer shall be paid his or her salary and benefits by Henrico, irrespective of when, where, or for what purpose the officer provides services pursuant to this Agreement. A) The primary purpose of this Agreement is to provide Henrico, Chesterfield, and Richmond with the joint benefits of a police aerial unit, while providing for the sharing of the associated costs of the unit and equipment. B) The specific uses to which the joint aviation unit and aircraft may be put are: (1) Routine patrol of all geographical areas within Hem-ico, Chesterfield, and Richmond for the detection of actions or events requiring police service. (2) Response to calls for service of a type that may benefit fi:om the presence of an aerial observation platform. These include, but are not limited to: (a) suspected or known criminal activities; (b) lost persons, boaters in distress, and other similar instances; (c) events wherein aerial support will restore normal traffic flow; and (d) accidents fires, disasters, etc. (3) Assistance in surveillances and/or the following of criminal suspects. (4) Securing aerial photographs to be used for project planning, evidence, court preparation, training, and/or other similar uses. (5) Training, orientation, and maintenance flights. (6) Transportation of prisoners from or to other jurisdictions when it is determined by the unit supervisor or the advisory group to be economically feasible and legally permissible. (7) Transportation of members of the Henrico County Division of Police, the Chesterfield Police Department, and the Richmond Police Department, or other person(s) from any jurisdiction to any other location for the purpose of conducting County or City business provided, however, that use of the aviation unit aircraft is determined by the unit supervisor or the advisory group to be the most economically feasible mode of travel. (8) Any other purpose(s) related to County or City business as determined to be proper by the unit supervisor or the advisory group. The joint aviation unit shall not be used for tasks for which insurance coverage is not provided or for which coverage is excluded in the insurance policy referred to in #14 of this Agreement. Officers assigned to the joint aviation unit shall be under the direct supervision and control of the unit supervisor and shall adhere to all joint aviation unit policies and procedures specifically governing umt operations. Failure to adhere to these policies and/or procedures may be grounds for dismissal from the unit. Conflicts concerning either the C 47 6 content or applicability of aviation unit policies and procedures will be resolved by the advisory group. In the event the advisory group cannot reach a unanimous resolution, the matter will be referred through the chain of command of the affected agency(s) for review and final resolution. In all other respects, officers assigned to the unit shall adhere to the policies and procedures established by their respective jurisdictions. Conduct which requires disciplinary action against a joint aviation unit member shall be reported through joint aviation unit channels and the advisory group to the appropriate official of the Henrico Division of Police, the Chesterfield Police Department, or the Richmond Police Department. The joint aviation unit will provide Federal Aviation Administration (F.A.A.) certified instruction at no charge to the police officers assigned. The assigned officers must complete, to the satisfaction of the F.A.A. certified flight instructor and the unit supervisor, all phases of required flight training. During the term of this Agreement, each jurisdiction shall, at their own expense, provide a compatible radio communications system for each aircraft assigned to the unit. Upon receipt of an invoice, Chesterfield and Richmond shall each promptly pay to Hem-ico one third of the joint aviation unit operating expenses beginning on the date of this Agreement and ending on June 30, 2002. The aggregate amount of Chesterfield's payment during this time 10. period shall not exceed $94,500.00. The aggregate amount of Richmond's payment during such time period shall not exceed $94,500.00. Irrespective of the percentage use of the aircraft by each jurisdiction, the operating expenses to be paid by Henrico, Chesterfield, and Richmond shall be determined by summing the cost of each of the following items and dividing the resultant total cost by three: A. Aircraft and related equipment maintenance and repair; B. Fuel; C. Oil; D. Charts, maps, and training materials; E. Insurance; F. Hangar rent based on most current lease; G. Utilities; H. Engine, propeller, & avionics replacement costs; and I. Federal Aviation Administration (F.A.A.) and Commonwealth of Virginia pilot certification fees. In the event of a partial termination as provided in paragraph #17, and notwithstanding the above, the remaining jurisdictions shall share equally the joint aviation unit operating expenses. The services performed and expenditures made under this Agreement shall be deemed for public and governmental purposes. All members of the joint aviation unit shall have the same powers, rights, benefits, privileges, and immunities in each jurisdiction. 11. 8 The parties hereto, to the extent practicable, will share equally in the use of the joint aviation unit; provided, however, that all non-regular patrol use of the aircraft will be permitted through specific request(s) to the unit supervisor for use on an as- needed and as-available basis. Henrico shall retain title to and ownership of one of the aircraft used by the joint aviation unit, the Cessna 172 Skyhawk #N2322E. Henrico, Chesterfield, and Richmond shall jointly own the other two aircraft, the Cessna 182 RG Skylane #N737GD, and the Cessna 172 Skyhawk #N321 ME. If this Agreement should be terminated as provided in paragraph #17, ownership of aircraft #N737GD and #N321ME shall rest absolutely in the parties not terminating this Agreement. If, and when, there is no longer a Police Mutual Aid Joint Aviation Agreement in force between the parties or any combination of the parties, aircraft #N737GD and #N321ME shall: (1) be sold to a third party and the proceeds of the sale shall be disbursed in equal amounts to each party, or (2) be sold to one of the parties at the fair market value of the aircraft on the date when there is no longer a Police Mutual Aid Joint Aviation Agreement in place between the parties or any combination of the parties. If the aircraft is sold to one of the parties, the purchasing party shall pay each of the other parties one-third (1/3) of the fair market value. In any event, if aircraft #N737GD and 9 12. 13. 14. #N321ME are ever sold, each of the parties shall receive one-third (1/3) of the net proceeds of the sale. There shall be no liability to any of the parties to this Agreement, or reimbursement from any of the other parties, for injuries to police personnel or damage to police equipment caused by or arising out of acts taken pursuant to this Agreement. The parties shall have no liability to either of the others for injuries to equipment or personnel incurred when members of the unit are going to, operating in, or returning from another jurisdiction. There shall further be no liability to any of the parties for any other cost associated with or arising out of the rendering of assistance pursuant to this Agreement and the operation of the joint aviation unit. No party to this Agreement shall be liable to any other party hereto for any loss, damage, personal injury, or death to police personnel or other persons or equipment resulting from the performance of this Agreement, whether such loss, damage, personal injury, or death occurs within or without the jurisdictional boundaries of Henrico, Chesterfield, or Richmond. Hen_rico, Chesterfield, and Richmond each understand that an aircraft liability and property damage insurance policy, a copy of which is attached hereto as Exhibit A, concerning joint aviation unit aircraft, is presently in effect. The parties agree that none of the aircraft shall be used for any purpose not authorized by or insured under Exhibit A or for any purpose excluded by such insurance policy. The parties further agree that, in the event of cancellation of the above-described insurance policy, 15. 16. 17. l0 this Agreement shall terminate upon the effective date of such cancellation. All persons serving under this Agreement, including members of the joint aviation unit, shall not become involved with police or law enforcement matters outside of their respective jurisdictions other than those matters clearly pertaining to joint aviation unit operations and permitted by this Agreement. This Agreement shall remain in effect through and including June 30, 2002. This Agreement may be terminated at any time by either the Henrico County Chief of Police, the Chesterfield County Chief of Police, or the Chief of the Richmond Police Department. Termination shall be effective sixty (60) days after delivery of a written notice by the Chief of Police of the terminating jurisdiction to each of the Chiefs of the remairfing jurisdictions. If such action is taken by the Chief of the Henrico County Division of Police, there shall be a complete termination of this Agreement. If such action is taken by one of the other Chiefs, there shall be only a partial termination of the Agreement and the remaining two jurisdictions shall continue to constitute the unit. 11 In the event of a complete termination engendered by the withdrawal of Hem-ico from the unit, Richmond and Chesterfield, within forty-five (45) days of the delivery of the notice of termination, may enter into a Police Mutual Aid Joint Aviation Agreement between these two jurisdictions (and only these two jurisdictions) to commence upon the termination of this Agreement. Under such a circumstance, ownership of aircraft #N737GD and #N321ME shall rest absolutely in Richmond and Chesterfield while their Police Mutual Aid Joint Aviation Agreement remains in place. In the event of a partial termination engendered by the withdrawal of Richmond or Chesterfield, this Agreement shall remain in force for the remainder of its term. Further, the remaining parties to the Agreement may renegotiate and enter into subsequent Police Mutual Aid Joint Aviation Agreements and ownerskip of aircraft #N737GD and #N321ME shall rest absolutely in these jurisdictions while any Police Mutual Aid Joint Aviation Agreement between these parties remains in force. In the event of a partial or complete term/nation of this Agreement, the parties agree that, in any subsequent Police Mutual Aid Joint Aviation Agreement, Agreement #N321 ME. they will include the provisions of paragraph 11 of this concerning disposition of the aircraft #N737GD and CC53 18. 12 In the event of a partial or complete termination, the prorated share of all expenses accrued through the effective date of such termination, upon receipt of an invoice, shall be paid promptly to Henrico. The parties to this Agreement recognize that they are each fully capable of independently providing police aviation services to adequately serve their respective jurisdictions and political subdivisions. The governing bodies of the parties to this Agreement each agree that this Agreement shall neither be used against each of the counties in any future annexation proceedings nor shall any cooperative undertaking arising out of this Agreement be used against each of the counties in any future annexation proceedings. This cooperative Agreement is entered into to benefit the citizens of Henfico, Chesterfield, and Richmond and no adverse inference is to be drawn fi:om the joint activities undertaken, and shall be without prejudice to either of the counties. IN WITNESS WHEREOF, the County of Henrico, Virginia through the Chief of Police; the County of Chesterfield, Virginia through the County Administrator; and the City of Richmond through the Chief of Police have executed this Police Mutual Aid Joint Aviation Agreement pursuant to the signatory authority granted by their respective governing bodies. 13 COUNTY OF HENRICO, VIRGINIA By Colonel H. W. Stanley, Jr. Chief of Police Approvg~.,..as to form: County Attorney COUNTY OF CHESTERFIELD, VIRGINIA Approved as to form: By Lane B. Ramsey County Administrator County Attorney CITY OF RICHMOND, VIRGINIA Approved as to form: By_ Colonel Jerry A. Oliver Chief of Police Assistant City Attorney CZ55 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: June 20, 2001,, , Item, Nu~er: , 8.B.2.a! Subject: Recognition of Senior Captain Kenneth C. Wheeling on His Retirement, After Serving the County for 30 Years with Dedicated Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Preparer: Steve A. Elswick Title: Firc Chief , Attachments: Yes No RECOGNIZING SENIOR CAPTAIN KENNETH C. WHEELING UPON HIS RETIREMENT WHEREAS, Senior Captain Kenneth C. Wheeling will retire from the Fire and Emergency Medical Services Department, Chesterfield County, on June 1, 2001; and WHEREAS, Senior Captain Wheeling was hired in 1971, attended Recruit School Number Two in 1972, and has faithfully served the County for thirty years in various assignments as a Firefighter at Bon Air Fire Station, as a Firefighter and then Sergeant at Manchester Fire Station, as a Sergeant and then Lieutenant at Midlothian Fire Station, as a Regional Commander for the Southern Battalion, as a Senior Captain at Bon Air Fire Station and as a Senior Captain in the Maintenance and Logistics Division; and WHEREAS, Senior Captain Wheeling tested the first Nomex fire coat ever made for the nation's fire service in 1972, and instituted the first Mask Repair Shop at the Bon Air Fire Station; and WHEREAS, Senior Captain Wheeling was very involved in the design of the original Air Utility Unit; and WHEREAS, in 1973, Senior Captain Wheeling was assigned to the Manchester Fire Station on the first County tractor drawn Aerial Ladder, and also became the first Regional Commander in charge of the south end of the County on "B" Shift; and WHEREAS, in 1987, Senior Captain Wheeling transferred to the Support Division to oversee construction of new Fire Stations 3, 4, 11, 15, 16, and 17; was involved in the renovations of Fire Stations 1, 5, 7, 8, 12 and 13; oversaw construction of the Eanes- Pittman Public Safety Training Building and the 911 Center; and assisted in the land acquisition for fire stations at Winterpock and Reams Road; and WHEREAS, in 1998, Senior Captain Wheeling was recognized as the Outstanding Career Officer for 1997; and WHEREAS, Senior Captain Wheeling developed and implemented the diesel particulate removal system in all fire stations to insure the safety of our personnel; and WHEREAS, Senior Captain Wheeling was never late to work in thirty years; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Senior Captain Kenneth C. Wheeling, expresses the appreciation of all residents for his contributions to the County, and extends appreciation for his dedicated service and congratulations upon his retirement. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.2.b. Sub.iect: Resolution Recognizing Miss Courtney Paige Crawford Upon Attaining the Gold Award County_ Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution Summary_ of Information: Mr. McHale has requested that the Board adopt the attached resolution recognizing Miss Courtney Paige Crawford, Troop 684, upon attaining the Gold Award. Resides in: Midlothian District Preparer: .,{~ Title: Lisa Clerk to the Board Attachments: Yes No RECOGNIZING MISS COURTNEY PAIGE CRAWFORD UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Courtney Paige Crawford, Troop 684, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Courtney is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Courtney Paige Crawford on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 g Date: June 20, 2001 Item Number:8.B' II1! Subject: Request that the Board of Supervisors Initiate an Application for Tax ID 746-616-5488, 746-619-5970 and 749-621-3742 for a Conditional Use to Permit an Indoor/Outdoor Recreational Facility and a Conditional Use Planned Development to Permit Exceptions to Zoning Ordinance Requirements County Administrator's Comments: County Administrator: Board Action Reques~d: It is requested that the ~ar~ of Supervisors initate an application on behalf of The Boy Scouts of America for a C~n~itional Use to permit an indoor/outdoor recreational facility and a Csnditienal Use Planned Development to permit exceptions te Zoning Ordinance requirements on Tax ID 746-616-5488, 746-619-5970 and 749-621-3742. Request that the Board appoint Kirkland Turner, Development Manager, as their agent for this application. Summary of Information: The Robert E. Lee Council of the Boy Scouts of America (The Council) wishes to obtain a Conditional Use and a Conditional Use Planned Development on a 563.5 acre area known as Camp Finley-Albright in the Matoaca Magisterial District. The Council has had an ownership interest in the tract for 30 years. The property has been used as a farm residence and undeveloped scout camp. The has been used for numerous area scout gatherings and meetings. The Council plans to make improvements to the home residence to permit a resident to serve as a security care taker. Improvements will also be made to improve camping and recreational facilities to present day standards. The property ms currently zoned Agricultural. A Conditional-Use to permit a scout camp facility and a Conditional Use Planned Development to permit exceptions to Zoning Ordinance requirements are proposed. Prepare'~~~ ~ Bradford S. Hammer Title: Deputy County Administrator Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Because the Council serves many youth from Chesterfield it is requested that the County be the applicant for this Conditional Use and Conditional Use Planned Development to save the Council funds to be used to develop the scout camp. Mrs. Humphrey has approved the Board of Supervisors as serving as applicant for this project. /- /I m z Z 0 m / ...... I'! t ,. // : ~1 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Item Number: Page 1 of 3 8.B.4. Subject: Write off Uncollectible Accounts Receivable County Administrator's Comments: County Administrator: Board Action Requested: Approval of the request to write off uncollectible accounts receivable totaling $148,269.91. Summary of Information: Write-off of Uncollectible Accounts On March 11, 1993, the County adopted Administrative Policy 400-50, creating a comprehensive and standardized debt collection procedure for County departments. Current delinquent accounts are referred to the Debt Collection Division of the Treasurer's Office (DCD), which pursues collection through its own efforts, private collection agencies, or the County's Attorney's Office. When a debt is deemed uncollectible after efforts to collect have failed, the Treasurer's Office, the County Attorney's Office, and the Accounting Department jointly determine what debt should be written off, subject to the approval of the Board of Supervisors. If delinquent funds are recouped after the accounts are written off by Accounting, the revenue collected, minus the private collector's commission, if any, will be recorded in the accounting records as "miscellaneous revenue."  /J~ame~ L. stegm~er Attachments: ~ Yes No Title: Deputy County Ad ministrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (Continued) The $148,269.91 write-off requested this year includes: Accounting - $17,072.74 Accounting creates no debt; it performs billing and collection functions for other County departments. This debt represents billings for such things as damage to water meters, animal control charges, and weed removal charges. DCD has exhausted its collection efforts. Building Inspection - $ 820.00 This debt represents uncollectible re-inspection fees. exhausted its collection efforts. DCD has o Central Librar~ - $ 34,684.85 This debt represents uncollectible charges for books, videos and materials, including fines, not returned to the library. DCD has exhausted its collection efforts. General Services - $ 78.00 This debt represents uncollectible billings to customers for leaf pick-up. DCD has exhausted its collection efforts. o MH/MR/SA - $ 27,241.29 This debt represents fees for services that have been through the Treasurer's DCD process and all collection efforts have been unsuccessful. Police - $ 8,090.80 This debt represents charges for false alarms. The accounts are from commercial establishments that are no longer in business or individuals that cannot be located. DCD has exhausted its collection efforts. School Board Finance - $ 7,192.50 This debt represents uncollectible funds for unreimbursed salaries, health overpayments and returned checks. DCD has exhausted its collection efforts. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information (Continued) o Utilities - $ 52,548.10 This debt includes the uncollected consumer accounts. The delinquent accounts represent .14% of the total annual billings of the department. DCD has exhausted its collection efforts. Risk Management - $ 541.63 This debt represents uncollectible charges for damage to County property. DCD has exhausted its collection efforts. Note: A significant amount of last year's write-off was collected this year, including a $46,000 utilities account. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.5. Su~ect: State Road Acceptance County Administrator's County Administrator: Comments:/4'''~-~''/~~~.~~ Board Action Requested: Summary of Information: BEtLMTJDA= Harrowgate Place, Section 1, remainder of DALE: Jessup Farms, Section D and a portion of Jessup Farms, Section B Rolling Hills, Section D and a portion of Rolling Hills, Section A ~TOACA: St. James Woods, Section F Preparer: Richard M. M. eEIfish Attachments: Yes ~] No Title: Director of Environmental Engineering # Oq TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - REMAINDER OF HARROWGATE PLACE, SEC. 1 DISTRICT: BERMUDA MEEWING DATE: 20 June 2001 ROADS FOR CONSIDERATION: SANDWAVE RD Vicinity Map: HARROWGATE PLACE, SEC. 1 Produced by Chesterfield Count,/GIS 0 0 ~7 TO: Board of Supervisors FROM: Decmaxent of Environmental Engineering SUBJECT: State Road Acceptance - JESSUP FARMS, SEC. D AND A PORTION OF JESSUP FARMS, SEC. B DISTRICI': DALE MEETING DATE: 20 June 2001 ROADS FOR CONSIDERATION: Vicinity Map: JESSUP FARMS, SEC. D Produced by Chesterfield County GIS 0 (~ G~ TO: Board of Supervisors FROM: Depamnent of Environmental Engineering SUBJECT: State Road Acceptance - ROI I ,lNG HIII S, SEC. D AND A PORTION OF ROI J,ING Hll J S, SEC. A DISTRICT: DALE MEEIING DATE: 20 June 2001 ROADS FOR CONSIDERATION: CORCORAN CT CORCORAN DR CORCORAN PL Vicinity Map: ROI LING HI[,I,S, SEC. D Produced by Chesterfield County GIS 0 ("~ ~' ~''' TO: Board of Supervisors FROM2 Depammnt of Envirtmn,mtal Engineering SUBJECT: State Road Acceptance - ST JAMES WOODS, SEC. F DISTRICT: MATOACA MEF~TING DATE: 20 June 2001 ROADS FOR CONSIDERATION: CRAWFORD WOOD PL HARDWOOD CT HARDWOOD PL Vidnity Map: ST JAMES WOODS, SEC. F ~xOx,~ o0'5'0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.6.a. Subject: Set Public Hearings to Consider the Leasing of County Property County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors set public hearings for July 25, 2001, at 7:00 p.m. to consider the leasing of space on County Communications Towers. Summary of Information: The County's new communications towers were designed and constructed to accommodate installation of equipment by three private providers. These spaces have been made available for $2000. per month each. Currently, staff is recommending that public hearings be set for the following: Sprintcom at Bon Air Tower Sprintcom at Union Branch Tower Triton PCS at Union Branch Tower Revenue from the Bon Air Tower will be divided equally between the County and State since the tower is located on State property. Negotiations are ongoing with additional providers. A public hearing is required to lease County property. District: Midlothian/Matoaca Preparer: ~..~, ~-~.J, Joh~ W. Harmon Title:Right of Way Manager Attach ments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: Subject: June 20, 2001 Item Number: 8.B.6.b. Request to Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Rivers Bend Boulevard County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set July 25, 2001, as a public hearing date to consider the restriction of through truck traffic on Rivers Bend Boulevard between East Hundred Road and Kingston Avenue. Summa~oflnformation: Mr. McHale asked staff to prepare a request for a Through Truck Traffic Restriction on Rivers Bend Boulevard between East Hundred Road and Kingston Avenue. The proposed restriction would restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Rivers Bend Boulevard (Route 4840) between East Hundred Road (Route 10) and Kingston Avenue (Route 4841). The recommended alternate route is Kingston Avenue (Route 4841) and East Hundred Road (Route 10). The Virginia Department of Transportation {VDOT) has five (5) criteria it considers when a restriction is requested. Based on staff's preliminary review, this request will satisfy two (2) of VDOT's five (5) criteria for imposing a restriction, in that: 1) there is a reasonable alternate route, and 2) Rivers Bend Boulevard is classified as a Local road. Based on staff's preliminary review, this request will not meet the remaining three (3) criteria in that: 1) the volume of through trucks does not exceed VDOT's required daily volume, 2) there are not 12 or more dwellings per Preparer: (Continued next page) R. J~nn McCracken ~1~ ~ Agen4 9 2 Attachments: Yes I I No I I Title: Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 (Summary of Information: Continued) 1000 feet of roadway along Rivers Bend Boulevard, and 3) the accident history and engineering of the roadway do not indicate that it is not suitable for truck traffic. A request that does not satisfy at least three (3) of VDOT's five (5) criteria will generally not qualify for a restriction. Rivers Bend Boulevard and the future 1-295 interchange are on the County's Thoroughfare Plan. When the Rivers Bend development was zoned in 1988, Rivers Bend Boulevard was designed as a no-lot-frontage, 120 foot wide right-of-way, multi-lane divided highway connecting 1-295 with Route 10. Rivers Bend Boulevard provides a direct connection between 1-295 and Route 10, which will alleviate traffic congestion on the section of Route 10 between 1-295 and Rivers Bend Boulevard and provide improved access to the Meadowville Technology Park planned on the east side of 1-295. Recommendation: Staff recommends the Board not request a restriction on Rivers Bend Boulevard. If the Board wishes to pursue this through truck traffic restriction, July 25, 2001 should be set as a public hearing date to consider a through truck traffic restriction on Rivers Bend Boulevard between East Hundred Road and Kingston Avenue. District: Bermuda Restricted Route Alternate Route Rivers Bend Boulevard Proposed Through Truck Traffic Restriction CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2000 Item Number: 8.B.6.c. Subject: Set a Public Hearing for July 25, 2001 to Consider VacatinG a Portion of Unimproved County Right-of-Way Known as Morrisett Road County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing for July 25, 2001. Summary of Information: On August 13, 1975 the Board of Supervisors approved a variance in the Dale Magisterial District for Mr. Leonard Kirsh, Jr. to develop a parcel of land for dwelling purposes which had no public road frontage. The parcel was located approximately 600 feet west of the western terminus of Morrisett Road. As a condition to the variance Mr. Kirsh was required to dedicate a 50 foot wide road easement to the County which extended from the then existing terminus of Morrisett Road, along his property, to the property line of the adjacent landowner, a distance of approximately 873 feet. Mr. Kirsh was also required to improve the right-of-way to all weather road standards. In violation of the conditions of the variance, only a 25 foot right-of-way was dedicated to the County and the road was improved only a distance of approximately 650 feet to the corner of Mr. Kirsh' property. Preparer: John Harmon Title: Right of Way Manager 0614:53713.1 Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 On April 25, 2001 the Board of Supervisors approved a request from the adjacent property owners to construct an 18 foot gravel driveway within the 25 foot unimproved part of Morrisett Road which Mr. Kirsh never improved. The license agreement was then assigned to John D. Hughes upon his acquisition of the property on or about May 15, 2001. Ms. Humphrey has received complaints from Mr. Kirsh's successors in title regarding Mr. Hughes' construction of the driveway within the right-of-way in front of their property. Mr. Hughes has a valid license to construct the driveway within the right-of-way, but the Board may legally vacate the right-of-way and thereby terminate the license. Vacation of the right-of-way would not eliminate Mr. Hughes' road access. Mr. Hughes' property fronts on and has access to Beach Road. The County's Department of Transportation has no objection to the vacation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 6, 2001 Item Number: 8.B.7. Subject: Approval of Sewer Contract for Bayhill Pointe Trunk Sewer Phase 4 - Contract Number 99-0097 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 3,363 L.F.± of 21" and 204 L.F.± of 18" oversized sewer lines of which 3,000 L.F. is refundable as an offsite extension. The Developer is required to have an 8" sewer line to serve his development. Staff has requested that the sewer lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Contract Amount: Code: Bayhill Development Corporation R.M.C. Contractors Inc. Estimated County Cost for Oversizing $80,731.15 Estimated County Cost for Offsite $54,354.00 Estimated Developer Cost ....... $79,698.85 Estimated Total ........... $214,784.00 (Cash Refund - Oversizing) 5N-572VO-E4C (Refunds thru Connections - Offsite) 5N-572VO-E4D District: oaca Preparer: //" J. ~. B_~.,~, Jr. Title: Assistant Director Attachments' Yes ~ No VICINITY SKETCF, BAYHILL POINTE TRUNK SEWER PH 4 PROJECT # 99-0097 ROAD B ATT LEO RE EK DRIVE PROPOSED OFFSITE SEWER CLOVER HILL FARMS REEDY MILL Chesterfield County Department of Utilities N Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 20, 2001 Item Number: 8.B.8.a. Subject: Approval of Utility Contract for Stoney Glen South Section 1 - Contract Number 00-0390 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 685 L.F.± of 16" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: The Reed's Landing Corporation R.M.C. Contractors, Inc. Contract Amount: Estimated County Cost for Oversizing $22,015.00 Estimated Developer Cost ....... $189,286.00 Estimated Total ........... $211,301.00 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Preparer:  uda ~. E. me~ Gr. Title: Assistant Director Attachments: Ycs ~'--] No VICINITY SKETCH STONEY GLEN SOUTH SECTION 1 PROJECT # 00-0390 HAPpy HiLL LINES STONEY GLEN SOUTH SEC. 1 PROJECT # 00-0390 B~NDERS BRIDGE ROAD Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: June 6, 2001 Item Number: 8.$.S.b. Subject: Approval of Utility Contract for Queen's Grant @ Riverdowns - Contract Number 00-0200 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 168 L.F.± of 12" offsite water lines. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Riverdowns, LC Excalibur Construction Corporation Contract Amount: Estimated County Cost for Offsite $3,164.00 Estimated Developer Cost ....... $323,405.90 Estimated Total ........... $326,569.90 Code: (Refunds thru Connections - Offsite) 5B-572VO-E4D District: othian Preparer: Title: Assistant Director // J. E. B~G~, Jr. Attachments: Yes ~ No # OOTD VICINITY SKETCF, QUEENS GRANT @ RIVERDOWNS PROJECT # 00-0200 POWHATAN COUN~ QUEENS G~T @ RIVERDoWNs PROJECT# 00,0200 OFFSITE wATER LINE Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 20, 2001 Item Number: 8.B.9. Subiect: Adoption of Maximum Cash Proffer Per Lot for Fiscal Year 2002 County Administrator's Comments:~~~,~ County Administrator: ~ Board Action Requested: The Board is requested to set the maximum cash proffer amounts per lot for FY2002 as recommended in the Summary of Information. Summary of Information: The General Assembly gave Chesterfield County the authority to accept cash proffers in 1989. Since then, the Board has adopted and from time to time amended its cash proffer policy. Also as part of the Board's annual policy review, the Board has set and revised a maximum per dwelling unit cash proffer amount that would be received from zoning applicants. In accordance with the Board's policy, staff annually calculates the impact per dwelling unit of new residential development on select capital facilities and evaluates the Board's policy. These findings have typically been reviewed with the Board and the Board sets a maximum amount for the upcoming fiscal year. Last year, the Board acted to establish the FY2001 maximum cash proffer amount of $7,800 per dwelling representing a $1,600 per unit increase from the FY2000 amount. This year, staff has calculated a per dwelling unit cost of $7,868 compared to the current FY2001 amount of $8,163 and recommends Rebecca T. Dickson Title: Director, Budget & Management Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meetin~l Date: June 20, 2001 Page 2 of 2 Summary of Information (cont.): the Board adopt a maximum amount of $7,800 per dwelling unit, leaving the value the same as in FY2001. There has been a slight reduction, less than three-quarters of one percent, in the Marshall & Swift Cost Index. Staff recommends no change in previously approved cases for Marshall & Swift since those units are offering less than the FY2002 recommended maximum amount even if adjusted. There are no recommended policy revisions for FY2002. 09~Z < < OOt~ -© ~u!X~d ~uooJOd 00~ ~< ~~ 0091 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2001 Item Number: 8.B. 10. Su~ect: Lease of Property for Community Corrections Services County Administrator's Comments: County Administrator: Board Action Requested: Approval of a lease with Krause Road Properties, L.L.C. for 6088 square feet of office space at 10111 Krause Road for Community Corrections Services and authorization for the County Administrator to execute the lease agreement; subject to approval by the County Attorney. Summary of Information: Community Correction Services has negotiated a 5 year extension for its existing office space from July 1, 2001 through June 20, 2006 with the following annual rents: FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 $79,061.28 $83,014.44 $87,165.12 $87,165.12 $91,523.40 Funds for FY 2002 are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Matoaca Preparer: c~-.,~ -~. John W. Harmon Title: Riqht of Way Manager Attachments: Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Number Page 2 of 2 Budclet and Mana.qement Comments: This item requests Board approval of a five-year lease agreement with Krause Road Properties, L.L.C., for 6,008 square feet of office space, located at 10111 Krause Road, for Community Corrections Services. The total amount of the lease is $427,929.36. For years one through five, the annual amounts are $79,061.28, $83,014.44, $87,165.12, $87,165.12, and $91,523.40. Community Corrections plans to cover the increases in rental expenses within its existing and future appropriations. Preparer: ~ Title:Director, Budqet&Manaqement RebeccaT. Dickson VICINITY SKETCH LEASE OF PROPERTY FOR COMMUNITY CORRECTIONS SERVICES Center DEERFiELD Ironbridge Bapt~ COURT RO IRONDRIOGEi -i 0094 Exhibit .3 Su ITE 2ol ,,.COURTHousE $¢_.ALE ," c.oaM o~.5 ILo" 0 FI'ICE llC6 "Z13'-(," la'-6"X/5.'6" Exhibit B "Not to Scale" F-"r'f 0096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: ~une 20, 2001 Item Number: 8.B.11.a. Subject: Request to Provide Wastewater Service to 3941 Reeds Landing Circle Utilizing a Private Pump Station and Force Main County Administrator's Comments: ~ County Administra16r:. . ~ Board Action Requested: ~ould th~ Board approve this request, staff recommends that the Board authorize the County Administrator to execute the agreement. Summary of Information: Mr. Jacob Lutz, III is requesting that he be allowed to connect the property at 3941 Reeds Landing Circle to the County wastewater system utilizing a private pump station and force main. Mr. Lutz intends to purchase this property and add additional bedrooms. The existing septic system will not accommodate the additional water use and space is not available to add additional drain fields. To continue to serve the property with a septic system would require the addition of a treatment system. Mr. Lutz has inquired about connecting to the public wastewater system. He was advised that he would be required to extend a gravity sewer line to the property. The estimated cost is $75,000.00. Due to the expense Mr. Lutz has requested that he be allowed to construct a private pump station and force main to access the County system rather than extend the gravity sewer line. The Utilities Department would prefer that service be provided by extending the gravity system. The County Administrator is recommending that Mr. Lutz's request be approved due to the unusual circumstances and the high cost of extending the gravity sewer. Should the Board approve Mr. Lutz's request staff recommends that Mr. Lutz be required to enter into an agreement with the County to connect to the gravity system if it becomes available, and to participate in the cost of any future extension that would serve his property, and that he acquire required easements to accommodate the system. Staff further recommends that the Board authorize the County Administrator to execute t ~,~e n~~ Preparer: . Title: Director of Utilities ~a~g S~Bryant [~-] Yes Attachments: No VICINITY SKETCH 3941 Reeds Landing Circle Lot 47, Block A (Existing Home) Stoneleigh Section of Reeds Landing Li.J Chesterfield County Department of Utilities Development Section 0 d DD CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.11.b Subject: Request Permission for a Fence to Encroach Within a Sixteen Foot Easement Across Lot 9, Block B, Brookwood Estates, Section 2 County Administrator's Comments: County Administrator: ~~ Board Action Requested: Staff recommends that the Board of Supervisors grant Harold E. Greer, Jr. and Laura B. Greer, permission for a fence to encroach within a 16' easement across Lot 9, Block B, Brookwood Estates, Section 2; subject to the execution of a license agreement. Summary of Information: Harold E. Greer, Jr. and Laura B. Greer have requested permission for a fence to encroach within a 16' easement across Lot 9, Block B, Brookwood Estates, Section 2. This request has been reviewed by staff and approval is recommended. District: Midlothian Preparer: · Harmon TJtle:Riqht of Way Manaqer Attach ments: Yes No 0~.00 VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN A SIXTEEN FOOT EASEMENT ACROSS LOT 9, BLOCK B, BROOKWOOD ESTATES, SECTION 2 /'fiLL C CREST RD Mil ~ QUAKER LN Chesterfield County Department of Utilities Right Of Way Office O101 Harold E. Greer, Jr. Laura B. Greer 2908 Williamswood Road Pin # 752-7!8-1271-00000 DB 1265 PG. 83 DATE: DRAWN aY' ~//~ BY: BOOK. NO: GEO, M..STEPHENS, JR. RICHMOND, VIRGINIA MEMBER: ACSM I 01.02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.11.c. Subject: Request Permission to Maintain County Property at Crenshaw Elementary School County Administrator's Comments: County Administrator: Boar Action Requested: Staff recommends that the Board of Supervisors grant James V. Belmar and Monica H. Belmar permission to maintain County property at Crenshaw Elementary School; subject to the execution of a license agreement. Summary of Information: Parks and Recreation will be installing a fence at Crenshaw Elementary School to prevent cut through pedestrian traffic across lots within Swift Creek Crossing. James V. Belmar and Monica H. Belmar have requested permission to maintain a portion of the property outside the fence adjacent to their lot as an extension of their yard. This request has been reviewed by County and School Administration staff and coordinated with the principal of Crenshaw by Parks and Recreation. Approval is recommended. Distdct: Clover Hill John W. Harmon Title: Right of Way Manager Attach ments: Yes No 01.03 "VICINITY SKETCH REQUEST PERMISSION TO MAINTAIN AN AREA OF COUNTY PROPERTY AS AN EXTENSION OF YARD TO PREVENT CUT THROUGH TRAFFIC TO CRENSHAW ELEMENTARY SCHOOL CT ~ TIMBBg.'1' _~_RT 288 Chesterfield County Department of Utilities Right Of Way Office 0104 NORTH  10' EASEMENT ; PB 86 PG 14/15. CRENSHAW ELEMENTARY GPIN 7416761625 DB 2025 PG 3'56 SCHOOL APPROXIMATE LOCATION OF A PROPOSED 6' HIGH CHAIN LINK FENCE LOT 21 ~ LOT 2O LOT 19 JAMES V. & MONICA H. BELMAR 12124 SWIFT CROSSING DRIVE DB. 3539 PG. 446 .---- ----- ~ -- "~'"'-~" '~ PIN # 740-675-9644-00000 SWIFT CROSSING DRIVE Plot showing the new Fence Locotion ot Crenshow Elementory School Bollfield odjocent to Lot 19 Swift Creek AREA TO BE LICENSED LOT 18 '--16' DRAINAGE EASEMENT PB 86 PG 14/15 01.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.11.d. Subject: Request to Install a Private Sewer Service Within a Private Easement and a Private Water Service to Serve Property at 1321 Railroad Avenue County Administrator's Comments: County Administrator: ~~ Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private sewer service and private water service to serve property at 1321 Railroad Avenue and authorize the County Administrator to execute the sewer and water connection agreement. Summary of Information' Alice G. Miller has requested approval to install a private sewer service within a private easement and a private water service to serve property at 1321 Railroad Avenue. This request has been reviewed and staff recommends approval. Distdct: Midlothian Joh~ W. Harmon Title: Riqht of Way Manaqer Attach ments: Yes No # 0~06 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER WITHIN A PRIVATE EASEMENT AND A PRIVATE WATER SERVICE TO SERVE PROPERTY AT 1321 RAILROAD AVENUE Chesterfield County Department of Utilities Right Of Way Office 0~07 FENCE ITl O-1 0L~ ROD N 3~709~595,~0 E 1i~7P8,508,98 LOT ;) Rosa Graham I;5;55 RAILROAD AVENUE GPIN 7;)8 709 5981 D.B. ;~86 PG. ;)1;5 AREA = 1.54 ACRES VARIABLE WIDTH PRIVATE SEWER EASEMENT "'""--....~2/ LOT I ALICE G. MILLER I;5;)1 RAILROAD AVENUE N 3,709,913,P3 E ll,7P8,695,6P SYCAMORE HEWS CONDO GPIN 7;)8 709 9788 Existing 25' Utility Easement D.B. 1573 Pg. 620 GPIN 7;)8 709 6059 D.B. /.06;5 PG. I;55 AREA = 0.50 ACRES C~ 70· Existing 16' Water Easement D.B. 4058 Pg. 858 SYCAHORE MEWS CONDO GPIN 7;)8 709 9788 OLD ROI; I N62°33'46"w 60' 2 N39°19'36"E 75.39' 3 S03°38'41"E 86.14' PLAT SHOWING A VARIABLE WIDTH PRIVATE SEWER EASEMENT ACROSS THE PROPERTY OF ROSA GRAHAM, MIDLOTHIAN DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. PREPARED FROM A PLAT Doted April 1,3, 2001 D.B. 116 Pg. 83 UTILITIES DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA SCALE / REVISIONS ] DRAWN 1 "=50' DATE [ VAG DATE 5-11-2OO1 TILE NO. 724-706 Ol. OS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 20, 2001 Item Number: 8.B.11.e. Subject: Request to Install a Private Water Service Within a Private Easement to Serve Property at 7618 Jahnke Road County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve a request to install a private water service to serve property at 7618 Jahnke Road and authorize the County Administrator to execute the water connection agreement. Summary of Information: Alexander C. Stuart and Samuel D. Stuart have requested approval to install a private water service within a private easement to serve property at 7618 Jahnke Road. This request has been reviewed and staff recommends approval. District: Midlothian John W. Harmon Title: Riqht of Way Manager Attachments: Yes No 0109 VI Cl N ITY SKETC~ REQUEST TO INSTALL A PRIVATE WATER SERVICE WITHIN A PRIVATE EASEMENT TO SERVICE PROPERTY AT 7618 JAHNKE ROAD lC Chesterfield County Department of Utilities Right Of Way Office 5,714,079. 11,762, G,Cg. Jl $I-I~D YCRES T LANE STATE ROUTE 1757 SO 1 '4,I '00 "~f -- 192. 1~ ' I0' X lO Parcel 1 ALEXANDER C. STUART & SAMUEL D. STUART 1426 SHADYCREST LANE DB. 4078, PG. 5,7O PIN t~762-715-5795-00000 Parcel 2 NO I "4UO0"~ N: 11.00' DAVID L. OLIVER NO i411 SPRING I_~KE ROAD DB. 2731, PG. 987 PIN .J762- 714-J405-00000 o ILEXANDER C. STUART & SAMUEL O. STUART N ~, 713,88751 762,664. 16 761E JAHNKE ROAD DB. 4078, PG. 530 //762- 71.:7-4986-00000 I I · I ! I I STERLING R. & EVELYN IM~ WORSHAM ~ 7620 JAHNKE ROAD 1 t D.~.202J Pti. 175~ t PIN t762-71J-JJ85-OOqO~ o ~ ~.F ,~ Ingress and Egress ~ ._ _-.10~' PLA [ ~INg A ~ O' WA [ER ~SE~ENF DATE:MAY 17, 2001 WEST SIDE OF SHADYCRES[ ~NE SCALE: 1"=60' Nid/othion D trict JOB NO:C0110465 Chesterfield County, ~ .~CHI~C~. ~GIN~. SU~O~ 12~ ~ C~Ie- R~e, ~rn~ 2~18 · ~a~ (~0) 772-~ · Fax (~0) 772-~ 501 ~ R~ · ~e 1~ · ~ch~n~, ~ia 2523S P~ (B04) ~71- F~ ~ 7g~-2655 11D~ ~ ~y · Suite 1 · ~d. ~ln~ ~ ~ Ph~e [~4) 5~2~ · Fax NAD '83 ~ ~l~d~iD ~$OCIA.TES INC. RIEFLI~CTI Nn TOMORROW Oiii ~-d q£R~-~g/.-enR 00~£ J. 3DM3SH~ dH WH£S:6 IOO~ lO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.11.f. Subject: Request to Vacate Portions of Farnham Drive Within Stonehenge, Section F County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement and deed of vacation to vacate portions of Farnham Drive within Stonehenge, Section F. Summary of Information: Stonehenge/Wood Associates, L.C. has requested the vacation of portions of Farnham Drive within Stonehenge, Section F. This is required for the relocation of Farnham Drive. Approval is recommended District: Midlothian John W. Harmon Right of Way Manager Attachments' Yes No OI1Z VICINITY SKETCH Request to Vacate Portions of Farnham Drive within Stonehenge, Section F Chesterfield County Department of Utilities Right Of Way Office N '6 S 00'25'3e'* E gf'f"Od gsgl 'd'EO3 ,tOE N27D CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: Subject: Request to Vacate and Rededicate Storm Water Management/Best Management Practice Easements in Ruffin Mill Industrial Park County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement to vacate and rededicate SWM/BMP easements in Ruffin Mill Industrial Park. Summary of Information: Roslyn Farm Corporation has acquired additional land in the Ruffin Mill Industrial Park and has requested that the SWM/BMP easements be relocated. Staff has reviewed the request and recommends approval. District: Bermuda Preparer: ~ Jo~n W. Harmon Title: Right of Way Manager Attach ments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: $.B.11.h. Subject: Request Permission for a Proposed Sign to Encroach Within a Variable Width Drainage and Sewer Easement County Administrator's C)/~e~ County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Grand Manor Homeowners Association, Inc., permission for a proposed sign to encroach within a variable width drainage and sewer easement; subject to plan approval by the Utilities Department and Environmental Engineering and the execution of a license agreement. Summary of Information: Grand Manor Homeowners Association, Inc., has requested permission for a proposed sign to encroach within a variable width drainage and sewer easement within Grand Manor as shown on the attached sketch. This request has been reviewed by staff and approval is recommended subject to plan approval by the Utilities Department and Environmental Engineering. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manaqer Attach ments: Yes No 0117 "VICINITY SKETC,, REQUEST PERMISSION FOR A PROPOSED SIGN TO ENCROACH WITHIN A VARIABLE WIDTH DRAINAGE & SEWER EASEMENT E OOD EE L SY Chesterfield County Department of Utilities Right Of Way Office '-ANO£ TO DENOTES REOREA T/ON AREA A ROX. LiM, ---- SURVEy ,~ 100 YEAR FLOOD ?~7 <~7/~i'~ ' REa NORMAL ~S, EL.= 21ZO Gr~.d ~or ~o~o~.~rs ~sso~i~do~ Pin ~ ~3L695-38~-~000 x' , DB. 4082 PG. 281 / · / \ AREA TO BE \ \ LICENSED \ ~.,. & SEWER EA SEMEN T OB 20~,.5, PO 466 EX. 16' WATER LINE EASEMENT DB 205,5, PG 466 OPEN SPA~ S 57'45'00'/..___~ ~42. ~1' EX. 50' R/~V ~ hOUrS ;' WA [ER A q'L-l~_r"^l w / / / / / AT LAKE EVERL~i~EEiV MA TOA CA D£STRICT ~ CiVESTERF/E£D COUiVTI~, VIRGZN£A ~UBD£VZ~ZOiV /..D. NO. 000-038~-0[ . i~trqJO' NOTE.. 25' Z? .. NO SFRUC 7Ht?OUGH TH, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: June 20, 2991 Item Number: 8.B.12.a. Subject: Request to Quitclaim a Sixteen Foot Sewer Easement Across the Property of Linwood Elton Bottoms and Marian P. Bottoms County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' sewer easement across the property of Linwood Elton Bottoms and Marian P. Bottoms. Summary of Information: Linwood Elton Bottoms and Marian P. Bottoms have requested the quitclaim of a 16' sewer easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill John W~. Harmon Title: Riqht of Way Manager Attach ments: Yes No V'. C'. N'.TY S:,_. ,.,.. Request to quitclaim a 16' sewer easement across the property of LINWOOD ELTON BOTTOMS and MARIAN P. BOTTOMS OR CT '~ULL -~ BRANCHED Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.[~..b. Subject: Request to Quitclaim a Portion of a Sixteen Foot Sewer Easement and Portions of Two Ten Foot Temporary Construction Easements Across the Property of Linwood Elton Bottoms, Jr. and Kevin M. Bottoms County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' sewer easement and portions of two 10' temporary construction easements across the property of Linwood Elton Bottoms, Jr. and Kevin M. Bottoms. Summary of Information: Linwood Elton Bottoms, Jr. and Kevin M. Bottoms have requested the quitclaim of a portion of a 16' sewer easement and portions of two 10' temporary construction easements across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: ~ John W. Harmon Title:Right of Way Manaqer Attach ments: Yes No V'. C'. N'.TY g'<':- '"(".'-' Request to quitclaim a portion of a 16' sewer easement and portions of two ten foot temporary construction easements across the property of LINWOOD ELTON BOTTOMS, JR. and KEVlN M. BOTTOMS CT CR CT CR pt HULL ~N PL BRANCHED AN; Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.12.c. Subject: Request to Quitclaim a Sixteen Foot Drainage Easement Across the Property of Katherman Investments, Inc. County Administrator's Comments: County Administrator: BoardActionRequested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement across the property of Katherman Investments, Inc. Summary of Information' Katherman Investments, Inc. have requested the quitclaim of a 16' drainage easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Matoaca John W. Harmon Title:Right of Way Manager Attach ments: Yes No VICINITY SKETCH Request to quit claim a 16' drainage easement across the property of Katherman Investments, Inc. TR DR 0 CT PL HULL~ PY Chesterfield County Department of Utilities Right Of Way Office Fil~ n~rn~: ~:1C00000100000 ~ 4~ \ $0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 20, 2001 Subject: FY2001 Year End Adjustments Item Number: 8.B.13. County Administrator's Comments: County Administrator: Board Action Requested: Approve FY2001 Year End revenue and expenditure adjustments as follows. 1. Appropriate revenues and expenditures totaling a net increase of $478,844 for specific programs as well as authorize reallocations among General Fund departments and related funds as outlined in Schedule A. 2. Appropriate revenues and expenditures totaling a net reduction of $235,274 and authorize other adjustments for specific programs and Non-General Fund departments as outlined in Schedule B. 3. Authorize the County Administrator to reserve and re-appropriate into FY2002 unspent FY2001 appropriations, contingent upon positive results of operations within individual departments and Countywide, as determined by the County's financial audit as outlined in Schedule C. Summary of Information: At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. Preparer: Rebecca T. Dickson Attachments: Title: Director, Bud,qet & Management Yes ~-~No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Page 2 of 2 Budget and Manaqement Comments- Adjustments this fiscal year-end can be attributed to several primary reasons. Personnel costs within departments is one reason. Each year, most departments reduce their personnel budgets by an amount equal to 4% of their personnel costs. This budgeted reduction assumes attrition (or turnover) within the department. The 4% is based on an expected countywide average with some departments experiencing more and some departments experiencing less turnover. Several departments did not experience the budgeted 4% turnover which has resulted in the need for changes in allocations. In addition, several departments experienced workers compensation expenses and healthcare expenses for retired employees. These expenses are beyond the department's control and often result in adjustments for these departments. In addition, an appropriation for the new telephone system recently installed county wide ($1.222 million) must be recorded as an asset in County records. State sales tax and the offsetting transfer to the School Board must be reduced by $602,200 to reflect the amount anticipated to be received. Hydrant rental and the payment in lieu of taxes from the Utilities Department has been recalculated consistent with GASB 34 guidelines, resulting in a reduction of both revenues and expenses of $697,800 in FY2001. There is no budgetary impact as a result of this change. Transfers, unspent appropriations in other areas, the use of certain designated reserves (not fund balance), and surplus departmental revenue will be required to increase appropriations for departments that would otherwise exceed budgeted expenditures. 0130 Schedule A County Departmental Revenue and Expenditure Budget Adjustments Accounting Buildings & Grounds Building Inspections Clerk of Circuit Court Commonwealth's Attorney Community Development Admin. County Attorney Emergency Communications Center Employee Benefits Environmental Engineering Fire General Services Administration Human Resource Management Law Library MH/MR/SA Police Print Shop Planning Registrar Regional Jail Sheriff and Jail Social Services - food stamps Social Services Solid Waste Transfer to Schools- State Sales Tax Transfer to Capital Projects Transient Occupany Tax/Payment to GRCCA Telecommunications Upgrade Telecommunications Debt Payment Non-Departmental Non-Departmental - Hydrant Rental Revenue $ 125,000 101,500 50,000 74,286 50,000 25,500 605,000 72,000 15,000 11,600 (840,000) 123,000 (602,200) 92,000 1,222,400 51,558 (697,800) Expenditures $ 28,000 75,800 (205,000) 72,500 56,200 100,000 (531,300) (332,793) (25,OOO) 39 900 207800 25 500 39 400 605 000 72 000 80 100 59 400 (115,000) 900,600 (840,000) (175,000) 123,000 (602,200) 205,000 92,000 1,222,400 51,558 (53,221) (697,800) 0131 Schedule B Other Funds - Revenue and Expenditure Budget Adjustments Grants: Community Corrections - Appropriate program income Total Grants: Revenue Expenditures ($25,300) ($25,300) f$25.300) f$25.300) County Capital Projects: Henricus Foundation Compensation Bd funding of "Live Scan" for J&DR and Courts building Chesterfield Development Information System- Equipment Total Capital Projects: SchoolFunds: Operating - debt service Grants - federal special education Capital Projects - VPSA interest earnings for debt service Total School Funds: ($100,000) ($100,000) 49,624 49,624 205,000 205,000 $144,101 $144,101 25,000 25,000 144,101 144,101 Cash Proffer Fund: The Grove - Reimbursement to developer Utilities: Hydrant Rental $20,000 $20,000 f$697,800) ($697,800) Total Other Funds: f$235.274~ ~ 0IG;J ~chedule C Reserves, Carried Forward and Reappropriated into FY2002 Animal Control - Revenue from animal friendly license plates (results of operations) Clerk of Circuit Court- Deputy Clerk IV Position Cope with Divorce - (Results of operations) Debt Service - Source in the FY2002 budget (results of operations Drug Court - First Quarter FY2002 Operating Contribution Environmental Engineering - BMP maintenance revenue received (results of operations) Environmental Engineering - GIS Map sales (results of operations) Environmental Engineering- Stream Watcher State DEQ grant funds Extension - Quality Child Care- (results of operations) E-911 Communications Center - Reserve of E911 Tax Revenue (results of operation) Economic Development - Sale of land/matching incentive grant (if land sale closes prior to 6/30) Fire Department - Donations/sale of equipment (results of operations) Fire Department - Funds for replacement pumper Health - Indigent care (results of operations) Health - Soil program (results of operations) James River Advisory Council (results of operations) Police - Joint Training Program With Other Localities (results of operations) Schools - Prorated COPS interest earnings and premium results Social Services - Revenue Maximization from State DSS (results of operations) Wellness Program - (results of operations) Reserves, Carried Forward and Repppropriated into FY2002 Contingent on Positive Results of Operations BPOL Tax- Reserve for Potential Tax Rate Reductions offset Buildings and Grounds - Expected increase in operating costs Clerk of Circuit Court- File relocation/space Commonwealth Attorney - Education and conferences Community Corrections Services-contract with MH/MR/SA E-911 Communications Center ~ Operating costs in new center Economic Development - Advertising Economic Development Opportunities Environmental Engineering- Grant match funds and pc's Environmental Engineering- BMP maintenance program funding increase in FY03 Employee Benefits - (results of operations) Financial System- Site Visits Fire Department - Staffing/Pay plan implementation/station repairs Fourth Floor Remodeling - Remaining expenses (results of operations) General Fund contribution to Risk Mgt. W/C Reserve IST- E-commerce initiatives - (results of operations) IST - Internet control software/licenses JDR Court Juvenile Detention Home - New facility operating costs for FY2003 Libraries - New telephone system Police - Grant matches Regional Jail - (Results of operation) Social Services - Imaging project Solid Waste - Expected increase in leaf season costs Technology Improvements in County Telephone Systems (results of operations) Deregulation potential Utility tax revenue refund Total Other Funds to Be Reserved and Carried Forward and Reappropriated into F¥2002: Utilities $4,200 34,000 12,800 859,400 35,000 14,000 76,000 1,100 22,000 200,000 500,000 83,800 128,000 19,500 10,000 30,000 7,000 4,300 469,900 13,000 $2,524,000 $1,000 O00 105000 150 000 7 000 25 000 300 000 20 000 250 000 10 000 57 700 100,000 50,000 530,000 27,000 200,000 36,000 20,000 12,200 125,000 24,000 100,000 55,000 36,400 165,000 60,500 400,000 $3,865,800 $6.389.8¢0 $586,746 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Page 1 of 3 Item Number: 8.B. 14. Subject: FY02 Priority List of Primary and Interstate Needs County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached priority list of highway projects and statement regarding Chesterfield's primary and interstate road needs, and forward this information to the Commonwealth Transportation Board and our Legislative Delegation. Summary ofinformation: The Virginia Department of Transportation {VDOT) will conduct a Financial Planning and Pregramming Heeting at 9:00 a.m. on July 12, 2001, in the Nicholas Center Auditorium at John Tyler Community Cellege. The purpese ef the meeting is te receive comments frem lecal gevernment officials and citizens that will assist the Commonwealth Transportatien Board (CTB) in updating the Virginia Transportatien Department Plan for FY02. The Virginia Transportation Department Plan for FY02 identifies road improvements which VDOT intends to pursue within the next six years. VDOT's meeting provides the County with the opportunity te recemmend prierities to the CTB for Chesterfield's primary and interstate road needs. The Ceunty's Secondary Six Year Transportatien Development Plan for improvements to eur secendary road system will be censidered by the Board ef Supervisors in a separate agenda item. (Continued on next page) Preparer: Attachments: R.J. HcCracken Agen4 9 3 Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) The Board of Supervisors adopted a priority list of projects on March 15, 2000, and presented the list to the CTB at last year's Financial Planning and Programming Meeting. Staff recon~nends the following changes to that priority list: Route 288 from Lucks Lane to Route 60 is under contract and should be deleted from the priority list. Powhite Parkway widening to four lanes from Route 288 to Coalfield Road (Priority 1.B on last year's priority list) is being partially completed with the Route 288 Project. This project should remain on the priority list as the County's ninth priority. Route 360 widening to six lanes from Winterpock Road to Otterdale .Road should be adjusted from the County's eleventh priority to the eighth priority. Wetland mitigation should be added as part of the Interstate- 295/Meadowville Interchange project, the fourth priority. Adjust priority listing. The recommended priority list is shown on Attachment A. A location map and description of each project is shown in Attachment B. A recommended statement to be presented at the public meeting is shown as Attachment C. The total cost of the recommended Chesterfield priority projects is approximately $169 million. The Richmond District consists of fourteen counties and eight cities/towns. The District's total primary and interstate construction allocation for last year was approximately $240 million, $95 million of which were General Funds authorized by the General Assembly for specific projects. In addition to the listed priorities, Ms. Humphrey requested that the Southeast High Speed Rail Service be included on the list to indicate the Board's support for the service. Public hearings are expected later this summer on specific environmental studies for the service. Staff will prepare a recommendation for the Board's consideration at that time. Mr. Barber requested that a Route 60/Chippenham Parkway Access Project for the Cloverleaf Mall area also be added to the list. If the Board wishes to include these two projects as priorities, they will need to be added to the priority list. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Recommendation: 1) 3) Staff recommends: The Board approve the recommended priority list of highway projects; The Vice-Chairman of the Board present the approved priority list and the attached statement to the CTB at the public meeting; and The approved priority list and statement be forwarded to Chesterfield's Legislative Delegation. District: Countywide June 20, 2001w/Attachments CHESTERFIELD COUNTY BOARD OF SUPERVISORS PROPOSED PRIORITY LIST OF HIGHWAY PROJECTS June 20, 200'I NEW OLD COST IN PRIORITY PRIORITY PROJECT DESCRIPTION FROM TO MILLIONS t Route 288 4 Lanes A. Lucks Lane Route 60 Powhite-4 Lanes B. Route 288 Coalfield Rd. C. Route I 1-95 3 4 Route 60 6 Lanes 4 5 1-295 Interchange 5 6 Centralia Road Intersect. Impr. 6 7 Route360 8 Lanes 7 8 Huguenot Road 6 Lanes 8 1t Route360 6 Lanes 9 lB Powhite Parkway 4 Lanes 10 9 New Freeways Prel. Engr. & (Powhite Pky. Ext., Right-of-Way East/West, North/South) 11 10 New Freeway Prel. Engr. t2 12 Signalization Var. Locations 13 13 Sight & Sound Powhite Pky., Barriers Route 288, 14 14 Park/Ride Commuter Facilities Parking Lots 15 15 Remove Tolls Powhite Pky. Ext. Courthouse Rd. Old Buckingham Rd. A. Meadowville Rd. -- B. Mitigation -- Route 10 Chester Rd. Route 288 Swift Creek Route 60 Alverser Dr. A. Winterpock Rd. Woodlake Pky. B. Woodlake Pky. Otterdale Rd. Route 288 Coalfield Rd. A. Coalfield Rd. Route 360 B. Powhite Pky. Ext. 1-95 C. EastJWest Freeway 1-85 1-95 Countywide Countywide Countywide Chippenham Pky. 1-295 Route 288 $6.0 $14.0 $12.0 $2.1 $7.0 $20.0 $0.3 $4.0 1.5 1.2 $4.8 $10.3 $1.o $1.5 $4.5 $1.o $0.8 $1.o $15.0 $1.0 $60.0 Project under construction - should be deleted * Route 288 from Lucks Lane to Route 60 Projects included in VDOT's Current Six Year Improvement Program. * Route 360 from Swift Creek to Winterpock Road * Route 10 from 1-95 to Meadowville Road - P.E. only TOTAL $169.0 ATTACHMENT A PROPOSED PRIORITY LIST OF HIGHWAY PROJECTS JUNE 20, 2001 Priority Projects not shown on map: SIGNALIZATION SIGHT / SOUND BARRIERS {~) PARK/RIDE FACILITIES Q REMOVE TOLLS POWHITE Pocahontas PRIORITY PROJECT ATTACHMENT B PAGE 1 OF 4 PROPOSED PRIORITY PROJECT DESCRIPTIONS Priority_ 2 3 4 5 Route 360 (Swift Creek to Winterpock Road) - widen to eight lanes This section of Route 360 carries between 39,000 and 52,000 vehicles per day and this volume is expected to increase to between 59,000 and 79,000 vehicles per day by the year 2015. Route 10 ( Route 1 to Meadowville Road ) - widen to six lanes This section of Route 10 is carrying approximately 36,000 vehicles per day and this volume is expected to increase to 46,000 vehicles per day by the year 2015. The County has completed design of Route 10 from Interstate 95 to Meadowville Road and the Commonwealth Transportation Board approved the design in Fall, 1999. Construction and right-of-way funds for this project are not in VDOT's current six year program. Route 60 (Courthouse Road to Old Buckingham Road) - widen to six lanes This section of Route 60 is carrying approximately 40,000 vehicles per day and this volume is expected to increase to 59,000 vehicles per day by the year 2015. This project is not in VDOT's current six year program. Interstate 295/Meadowville Road Interchange This interchange is needed to help promote economic development and to prevent unacceptable levels of service in the future on Route 10, Meadowville Road and North Enon Church Road. The County has completed the design and has the right-of-way needed for construction of the interchange. This project is not in VDOT's current six year program. At a minimum, VDOT should be requested to provide wetland mitigation for the interchange. Centralia Rd. (Route 10 to Chester Road) - intersection improvements, various locations Centralia Road carries approximately 11,000 vehicles per day. A high volume of truck traffic and the lack of turn lanes reduces the operational efficiency of the road. This project is not included in VDOT's current six year program. Route 360 (Route 288 to Swift Creek) - widen to eight lanes This section of Route 360 carries between 52,000 and 63,000 vehicles per day and this volume is expected to increase to between 79,000 and 90,000 vehicles per day by the year 2015. Eight lanes have or soon will be provided eastbound in this area. An additional westbound lane is needed to complete eight lanes in the area. This project is not in YDOT's current six year program. ATTACHMENT B PAGE 2 OF 4 PROPOSED PRIORITY PROJECT DESCRIPTIONS Priority 7 9 10 11 Huguenot Road (Route 60 to Alverser Drive) - widen to six lanes This section of Huguenot Road is carrying approximately 36,000 vehicles per day and this volume is expected to increase to 52,000 vehicles per day by the year 2015. This project is not in VDOT's current six year program. Route 360 (Winterpock Road to Otterdale Road) - widen to six lanes This section of Route 360 carries between 19,000 and 33,000 vehicles per day and this volume is expected to increase to 50,000 vehicles per day by the year 2015. This project is not included in VDOT's current six year program. Powhite Parkway (Route 288 to Coalfield Road) - widen to four lanes This section of Powhite Parkway carries approximately 15,000 vehicles per day and this volume is expected to increase to 40,000 vehicles per day by the year 2015. Part of this project is being constructed with the Route 288 project. This project is not being totally completed with the Route 288 project and should remain on the County's priority list. Powhite Parkway Extension; East-West Freeway; North-South Freeway Preliminary engineering and right-of-way acquisition is necessary for the County's "outer beltway" (Powhite Parkway Extension from Route 288 to Route 360, East-West Freeway from Route 360 to Interstate 95, and North-South Freeway from East-West Freeway to Interstate 85). Preliminary engineering is needed to properly identify the location of the "beltway." Right-of- way should be acquired where growth threatens to block the corridors. This project is not in VDOT's current six year program. New Freeway (Interstate 95/Interstate 295 Connector) Preliminary engineering is required for a connector between Interstate 95 in the Walthall area and Interstate 295. The eastern area of the County has been designated for major commercial/industrial development and this area of the County is developing rapidly. As development occurs, Route 10 (from Interstate 95 to the Appomattox River) will be the major highway serving the area. Route 10 will not accommodate the expected traffic from the commercial/industrial developments. Extending the County's planned East-West Freeway from Interstate 95 to Interstate 295 will help reduce traffic on Route 10. Preliminary engineering is needed to determine the feasibility of this connector. This project is not included in VDOT's current six year program. ATTACHMENT B PAGE 3 OF 4 01.40 PROPOSED PRIORITY PROJECT DESCRIPTIONS Priority_ 12 13 14 Signalization (Coun _tywide) The installation of traffic signals is needed at various intersections. Signalization requests on primary roads through Board members include: Route 360 at Lynview Drive, Route 360 at Broadstone Road, Route 10 at Ecoff Avenue, Route 10 at Parker Lane, River Road at Pickett Avenue, Route 1 at Bermuda Hundred Road, and signal improvements along the Route 60 corridor. VDOT's current six year program includes approximately $200,000 each year for signalization needs throughout the entire Richmond District. Sight and Sound Barriers (Powhite Parkway and Route 288) These barriers are needed to reduce the impacts of the roadways on adjoining neighborhoods. This project is not included in VDOT's current six year program. Park and Ride Facilities (Coun _tywide) Preliminary engineering is required to identify potential park and ride facility locations. These facilities will be needed in the future to help reduce Countywide traffic congestion. This project is not included in VDOT's current six year program. 15 Remove Tolls on the Powhite Parkway Funding is needed to retire the debt on Powhite Parkway from Chippenham Parkway to Route 288 and allow the toils to be removed. Additional Projects Suggested by Individual Board Members: High Speed Rail Stop Funding is necessary to develop high speed rail service in Chesterfield County and the region. Chippenham Parkway / Route 60 Access The Board provided funds for a land use and transportation plan for the Route 60/Chippenham Parkway area. Additional access to Cloverleaf Mall, from Chippenham Parkway, would be provided by a new Chippenham Parkway Interchange. This new interchange would provide relief to traffic congestion along Route 60 at Chippenham Parkway, improve access to existing development, and provide access to undeveloped land located south of Cloverleaf Mall. ATTACHMENT B PAGE 4 OF 4 VDOT'S FY02 Primary Financial Planning and Programming Meeting July 12, 2001 I am Kelly Miller, Vice-Chairman of the Chesterfield County Board of Supervisors. I appreciate the opportunity to appear before you today to present some of Chesterfield County's primary and interstate road needs. For the record, I am submitting Chesterfield County's priority list of highway needs. I believe you have a copy of the list. In the interest of time, I will only address our highest priorities. First, let me thank the Department for the completion of improvements on Chippenham Parkway and along the Route 360 corridor. Congestion has been reduced dramatically. I also want to thank the Department for its commitment to the Route 288 project. We look forward to its completion and the economic prosperity it will foster. Let me take a minute to discuss a few of our priorities that haven't yet been addressed. Route 360 from Swift Creek to Winterpock Road is our number one priority. This four-lane section of Route 360 is carrying 52,000 vehicles per day and should be widened to eight lanes to accommodate this traffic. We are working with the Department on the design of the project now and ask that you continue the funding in the plan so that the project can be advertised this year. Route 10 in the Enon area is our second priority. It needs to be widened to six lanes from Route 1 to Meadowville Road. In September 1999, construction plans for Route 10 from 1-95 to Meadowville Road were approved. This project is ready to go to construction if we had funding. The project could be constructed in phases: the first phase should be the section from 1-95 to Ware Bottom Spring Road. ATTACHMENT C PAGE 1 OF 2 (Page 2 - Continued) The third priority I would like to discuss is the Route 60 project from Courthouse Road to Old Buckingham Road. This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are already high and are expected to increase in the future. Widening of this section of Route 60 should relieve some of the traffic problems we are experiencing on Old Buckingham Road. In closing, let me thank you, Mr. Kornblau, the Central Office, District and Residency staff with whom we work on a daily basis, for all of your help. We look forward to working with you in the future. I will be glad to answer any questions. ATTACHMENT C PAGE 2 OF 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.15.a. Su~ect: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for existing underground lines on County Property known as the Winterpock Fire Station, No. 19, located at 14010 Beach Road; subject to relocation at Verizon expense, if necessary, for improvements to Beach Road or installation of County utilities. Summary of Information: Staff recommends that the Board of Supervisors approve the conveyance of an easement to Verizon Virginia Inc. for existing underground lines on County property, located at 14010 Beach Road. District: Matoaca Preparer: John W. Harmon Title: Right of Way Manager Attach ments: Yes No 0144 '"VICINITY SKETCr, CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA INC BRANDY Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B. 15.~. Su~ect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to the Harrowgate Park tower site. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to install underground power lines to the Harrowgate Park tower site. District: Bermuda John W. Harmon Title: Riqht o£ Way Manager Attach ments: No '" VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY tHARROW 0 0 z C,0~3 ~I~ 'rt. DE/~N DP, ~o Chesterfield County Department of Utilities Right Of Way Office · ..----. la3c, at[~ of l~:)Ur~ary IJneS of RIGht of Way Plat to Accompany v,m~,~~4~,mx 'Right-of-Way Agreement COR 18 Vi~inia Eiectl'ic atld Pow~ ~m~_ ,, ~Di~-TOw~p-~ ~-City -" CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.15.c. Su~ect: Conveyance of an Easement to Southside Electric Cooperative County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Southside Electric Cooperative to install overhead power lines to serve Lot 1, Skippers Ridge, Huguenot District, Powhatan County. Summary of Information: Richard B. Gallier, Jr. and Monica A. Gallier have requested that Chesterfield County grant an easement across its property in Powhatan County to Southside Electric Cooperative to serve a proposed residence. Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Southside Electric Cooperative to install overhead power lines to serve a proposed residence on Lot 1, Skippers Ridge, Huguenot District, Powhatan County. John W. Harmon Title: Right of Way Manager Attachments: Yes No 0149 Dixie ~00 bd 662' DeWitt Sh~ 0/~50 0151 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.16.a. Subject: Acceptance of a Parcel of Land along the West Right of Way Line of Old Hundred Road from Board Missions and Church Extensions of the Richmond District Virginia Conference of the United Methodist Church County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.788 acres along the west right of way line of Old Hundred Road (State Route 652) from Board Missions and Church Extensions of the Richmond District Virginia Conference of the United Methodist Church, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: Dean R. Sasek Title:Assistant Riqht of Way Manager Attachments' Yes No - VICINITY SKETCH Acceptance of a parcel of land alon9 the west right of way line of Old Hundred Road from Board of Missions and Church Fxtensions of the Richmond District Virginia Conference of the United Methodist Church IL~ L~ Chesterfield County Department of Utilities Right Of Way Office S~TE PLAN ~ 01PR0224 CO. PROJECT # 9,8-0198 -j OPIE D. LINSAY ~ SUSAN E. LINSAY ~-~ TAX ID: 7122704-601900000 z D.B. 3174, PG..352 750 OLD HUNDRED ROAD 5,704,897.00 11,712,800.4`3 CHESTERFIELD COUNTY MONUMENT# 228 .3,704-,,314.92 11,71,3,052.82 EXISTING 10' C&P EASEMENT D.B. 955, PG, 202 PROPOSED 30' DEDICATION (0.788 ACRE) R= 25,3..3.26 L=268.82 ,b=6'04-'48" T=154.54 CB=N 29'06'08"W CH 0RD=268.69 EXISTING 10' GUY EASEMENT D,B. 1102, PG. NO. BEARING DISTANCE 32'08'32"W 383.51 /~t ~ 26"0`3'44"W 273.23 24'29'53"W 217.20 t~/ ~ 61'05'45"E 30.09 24'29'53"E 219.10 32'08'32'"E 388.13 R=250,3,26 L=265.64 T=132.94 CB=S 29'06'08"E CHORD=265.51 JOHN F. NIENOW & SUSAN H. NIENOW TAX ID: 712702779000000 B.B, 4041, PG. 211 16104 SCOTTWOOD ROAD BOARD MISSIONS AND CHURCH EXTENSIONS OF THE RICHMOND DISTRICT VIRGINia CONFERENCE OF THE UNITED METHODIST CHURCH TAX ID: 71,370,3086500000 D,B. 34-05, PG, 5,32 #900 OLD HUNDRED ROAD 5,705,309.83 11,71,3,599,17 .N MILLS BRIDGET R. MILLS TAX ID: 71.3702219100000 D.B. 5555, PG. 575 16100 SCOTTWOOD ROAD PLAT SHOWING 0.788 ACRE LYING ON THE WEST LINE HUNDRED ROAD (STATE ROUTE DEDICATED TO THE COUNTY OF OF LAN D OF OLD 652) TO BE CHESTERFIELD MATOACA DISTRICT * CHESTERFIELD COUNTY, BOUNDARY INFORMATION TAKEN FROM PLAT BY B ALZER & ASSOCIA'rES ~1~ ENTITLED "PLAT SHOWING 14.6747 ACRES OF LAND LYING ON THE WEST LiNE OF OLD HUNDRED ROAD" DATED 10-2-98. o 2O0 400 600 VIRGINIA FLOOD ZONE C- PANEL NO: 5100,35 0021 B KOONTZ-BRYANT, P.C. A Full Service Civil Consulting Firm 8631 MAYLAND DRIVE RICHMOND. VIRGINIA 23294 (804) 740-9200 (804) 740-7338 Fax kbpc@keontzbryant.com DATE: MAY 31, 2001 SCALE: 1" = 200' CHKD BY: E',A-/-/ DRAWN BY: JSL JOB NO: 629 629ESl.DWG 0154 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.16.b. Subject: Acceptance of a Parcel of Land Situated North of the North Right of Way Line of Hull Street Road (State Route 360), and West of the West Right of Way Line of Gregory Pond Road (State Route 612) from Amberleigh, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 2.855 acres from Amberleigh, L.L.C., and to authorize the County Administrator to execute the necessary deed; subject to the posting of a commercial surety bond or bank letter of credit to ensure construction of the proposed road improvements to Virginia Department of Transportation standards for acceptance into the State Maintenance System. Summary of Information' Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.855 acres situated north of the north right of way line of Hull Street Road (State Route 360), and west of the west right of way line of Gregory Pond Road (State Route 612). This dedication is for construction of road improvements to Virginia Department of Transportation standards for the development of Amberleigh. Approval is recommended. District: Clover Hill Preparer: John W. Harmon Title: Right of Way Manager Attachments' Yes No VICINITY SKETCH Acceptance of a parcel of land situated north of the north right of way line of Hull Street Road and west of the west right of way line of Gregory Pond Road from AMBERLEIGH, L.L.C. BLARNEy NINGL/~'~LE LN CR JACOBS RD ~ FO~''~ Chesterfield County Department of Utilities Right Of Way Office File nome: p~COOOOO\OOOOO3~SURVEY\COOOO3B~.DWG 0~: 360 .,aG: 9 TM J '~5~I-688-18,.~7-00000 ,~iO0~y ~,19 -~VISVA) ,\BERN/CE ~, Y/HITELY ~';~ ~AIO~ AO~ 75J-688-JOJ2 oVO~ ~'~ (SEE DB 2096, PG. 1127 FOR IN~RESS/E~RESS RIGHTS ACROSS DRIVE) PLAT SHOWING 2.855 ACRES OF LAND TO BE DEDICATED TO CHESTERFIELD COUNTY CROSSING THE LANDS OF AMBERLEIGH, L.L,C. CLOVER HILL DISTRICT CHESTERFIELD COUNT~, VIRGINIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.16.c. Subject: Acceptance of Two Parcels of Land along the East Right of Way Line of Harrowgate Road from Barney and Martha M. McLaughlin County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.199 acres along the east right of way line of Harrowgate Road (State Route 144) from Barney and Martha M. McLauglin, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Title:Right of Way Manager Attach ments: Yes No VI CI NITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE EAST RIGHT OF WAY LINE OF HARROWGATE ROAD FROM BARNEY AND MARTHA M. MCLAUGHLIN Chesterfield County Department of Utilities Right Of VVay Office 01G9 JOHN H. OOBRICK JR. AND TINA C OOBRICK GPIN: 7B965J072000000 DB J251, PG J62 N 82'21'19" E~ I ~ N J65J116.74 E 117859JI.98 II ~ II 110 ACRES KEVIN C AND SHARON W MCCAULEY GPIN: 78965J2J3200000 DB 21J~ PG 661 LINE TABLE LINE BEARING BEARING LI N 82'21'19" E 18.04 L2 N 81"44'J0" E 11.81 LJ N 09"58'00" W 1J7.88 L4 ~ N 0,9'58'00" W 116.90 BARNEY AND MARTHA M. MCLAUGHLIN GPIN: 7B9652279200000 12J01 HARROWF'A TE ROAD DB 3760, PG 759 / ~.tl . ~ %a GPIN: 789652266000000 / ~ ~ ~ h.'~.~ 12311 HARROI,I/~AT~ ROAD / ~:m ~,~N~ DB 3846 PG 858 I ~l~~ E 1~788~~~ ~R ~HR1~272400000 _-~--~- b~ GPIN: 7~S sTREET RIB LINE AS PER VDOT PROJECT NO. 0144-020-10~RW201 C501 D.B. J914, PG. 879 PLAT SHOWING 0.110 AND 0.089 ACRE8 OF LAND TO BE DEDICATED TO TH~ COUNTY OF CHeSTERFIeLD BER~DA DISTRICT CHESTERFIELD COUNTY, VIRCINIA PREVIOUS JOB NO. 0 100 SCALE IN FEET ENGINEERS ~ SURVEYORS PRINCE GEORGE OFFICE 4260 CROSSINGS BLVD., SUITE 1, PRINCE GEORGE, VIRGINIA 23875L1455 TELEPHONE: (804) 458-8685--FAX: (804) 751-0798 http://www.timmons.com DATE: 4-11-01 SCALE: 1"=100' DRAWN BY: AWS CHECKED BK' WMN JOB NO.: 18965RWDED CALC. CHK.: 0160 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: June 20, 2001 Item Number: 8.B.Z6.d. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Robious Road from Huguenot Village Acquisition Company, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.127 acres from Huguenot Village Acquisition Company, L.L.C., and to authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.127 acres situated south of the south right of way line of Robious Road (State Route 675). This dedication is for the development of Frank's Nursery and Crafts. Approval is recommended. District: Midlothian John W. Harmon Title: Right of Way Manager Attachments: Yes No 0161 LOS TERR N' · ~_~ DAVID R, BOGESE ~o'~ ~o ~ ROB/OUS ROAD .... · ~ L).~. 5589, PG. 295 ~T UNE OF STA~ R~ 675 OL-RD PIN ...... HUGUENOT RO~ ~D ~ARIABLE WID~ R~) / f f48~ ROBIOUS RD NUMBER DIRECT/ON D/STANCE £ 1 N22'58'25"E ~o$7' L2 S 6 ~24 '25 % 35.05, L3 S54'18'5G"E 20.53' L4 $6~24'25"E 575.85' L5 S02'24'40"W 12.88'- L6 N67'28'24"W 248.$7' L7 N64'O2'22"W 116.81' L8 N67'0 ! '55"W 270.40' D.B. 1098, PG. 754 ~ , 50' ROAD AND UTILITY ~ ,-~\ EASEMENT %~. ~ D.B. 1079, PG. G85 ~ SEWER AND WA TER HUGUENOT VILLAGE ACOUISIDON CO. D.B. 2792, PG. 422 - PIN ~740-714-525! 2005 HUGUENOT RD. ~ DATE: 07-07-00 ~'. SCALE: 1 "=100' ~ JOB NO:099201 PLA T SHOWING O. ~2 7 ACRE TO BE D ED ICA TED TO THE CO UNTY OF CHESTERFIELD MIDLOTHIAN D/STRICT, CHESTERfiELD COUNTY,, VIRGINIA 0 100 200 COUNTY SITE PLAN #00PR0174 AND ASSOCIATES COUNTY PROJECT #99-0279 Scole 1" = 100' PLANNERS -ARCHITECTS · ENGINEERS · SURVEYORS 1208 Corporate Circle- Roanoke, Virginia 24018 · Phone (540) 772-9580 · Fax (540) 772-8050 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · Phone (804) 794-O571 - Fax (804) 794-2635 REFLECTING TOMORROV¢ 11038 Lakeddge Parkway- Suite I - Ashland, Virginia 23005 · Phone (804) 550-2888 · Fax (804) 550-2057 ~, .,e · ~ - ~ CHI'qD HLV ENG'R. SURVEY DWJ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.16.e. Subject: Acceptance of a Parcel of Land Along the North Right of Way Line of Hull Street Road from Linwood Elton Bottoms and Marian P. Bottoms County Administrator's Comments: County Administrator: ~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.007 acres from Linwood Elton Bottoms and Marian P. Bottoms, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.007 acres along the north right of way line of Hull Street Road (State Route 360). This dedication is for the development of Walgreens at Spring Run. Approval is recommended. District: Clover Hill John W. Harmon Title: Right of Way Manager Attach ments: Yes No OlG4 \ VICINITY SKETCh Acceptance of a parcel of land situated on the north right of way line of Hull Street Road from LINWOOD ELTON BOTTOMS and MARIAN P. BOTTOMS CR HULL~ 4N BRANCHED PL Chesterfield County Department of Utilities Right Qf Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.16.f. / Subject: Acceptance of Two Parcels of Land along the North Right of Way Line of Big Oak Lane from Gray Land and Development Company, LLC County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.104 acres along the north right of way line of Big Oak Lane (State Route 815) from Gray Land and Development Company, LLC, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian John W. Harmon Title:Right of Way Manager Attachments: Yes No 0167 "VICINITY SKETCH ACCEPTANCE OF TWO PARCELS OF LAND ALONG THE NORTH RIGHT OF WAY LINE OF BIG OAK LANE FROM GRAY LAND AND DEVELOPMENT COMPANY, LLC / Chesterfield County Department of Utilities Right Of Way Office 016~ c~Z 0.- 0 {3- w I.- zu.I 0:~ m,,, o, o~; ,.,w . -g UZ,-, I.u -,',' 0 016'3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.16,g. Subject: Acceptance of Two Parcels of Land Situated on the North Right of Way Line of Hull Street Road (State Route 360) from Linwood Elton Bottoms, Jr. and Kevin M. Bottoms County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.971 acres from Linwood Elton Bottoms, Jr. and Kevin M. Bottoms, and authorize the County Administrator to execute the necessary deed; subject to the posting of a commercial surety bond or bank letter of credit to ensure construction of the proposed road improvements to Virginia Department of Transportation standards for acceptance into the State Maintenance System. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.971 acres situated on the north right of way line of Hull Street Road (State Route 360). This dedication is for the construction of road improvements to Virginia Department of Transportation standards for the development of Walgreens at Spring Run. Approval is recommended. District: Clover Hill John W. Harmon Right of Way Manager Attachments: Yes No 0170 VICINITY SKETCH Acceptance of two parcels of land situated on the north right of way line of Hull Street Road from LINWOOD ELTON BOTTOMS, JR. and KEVlN M. BOTTOMS CT CR HULL C'r OR BRANCHED Chesterfield County Department of Utilities Right Of Way Office CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 20,2001 Item Number: 8.B.17. Subject: Award of a Contract to G.P.D. Telecom Incorporated to Install a "Turnkey" In- Building Coverage System in James River High School and Manchester High School County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute a contract with G.P.D. Telecom Incorporated in an amount not to exceed $119,272.00 to provide in-building coverage for the following high schools: James River High School and Manchester High School. Summary of Information: Due to the size of the structures, geographical location and the building material of these schools, it has been determined that they both currently have insufficient RF signal strength for the County's Public Safety Communications system to provide full in-building coverage (talk in and talk out) for the County's public safety agencies. While the new communications system has exceeded its design criteria and the remainder of the county schools passed the coverage test in October, 2000, there exists several things that could further affect coverage such as modification to schools, new HVAC equipment on the roof, new roof systems and new additions to schools. Preparer: Rob~,t L. Ean"es Title: Assistant to the County Administrator Attachments: Yes No # 0173 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetin¢] Date: ,~m~ ~. ~ Number Budget and Management Comments: This item requests authorization to award a contract to provide in- building coverage associated with the emergency communications system project. Sufficient funds are available in the project contingency fund. ~~~~[ ~[~.~i Preparer: ?~[~Title: Director, Bud.qet & Mana.qement Rebecca T. Dickson 01.'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2001 Item Number: 8.B.18. Subject: Approval of Amendments to Policy for Authorizing Change Orders to County Contracts County Administrator's Comments: Coun~ Administrator: Board Action Requested: The Board of Supervisors is requested to approve the attached changes to the County's Change Order Policy. Summary of Information: Any time there are changes to the terms of a County contract, an amendment or "change order" to the contract must be executed. Typically, change orders involve increases or decreases in the amount of the contract price. Under current County policy, which was adopted in 1991, all change orders over the amount of $15,000 must be approved by the Board before they can be executed. This policy has become increasingly cumbersome and time consuming in recent years as construction cost has increased and the number of County construction projects has grown. Over the past several months, staff has developed proposed changes to the Change Order Policy which staff believes will streamline the process while still allowing appropriate Board oversight of County contracts. Under the proposed policy changes, the Board would approve all change orders of $50,000 or more. Preparer: Title: Director, General Services Francis M. Pitaro 0505: 53632.1 Attachments: Yes ~ No 01.715 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Item Number: Page 2 of 2 Additionally, when the aggregate of all changes to a contract exceed 10% of the original contract amount (or 20% if the contract is for less than $500,000) all change orders would be approved by the Board irrespective of their amount. Additionally, staff would report the status of all contracts, including the original contract amount and the amount of the contract as amended by approved change orders to the Board as part of a quarterly reporting form on the status of all construction projects. A copy of the proposed policy changes and reporting form are attached to this item. Staff has benchmarked the proposed County policy changes against the change order practice of comparable localities. If adopted, the County's new policy would still provide as much or more Board involvement in change order approval as any of comparable locality in the state. These proposed changes were presented to the Budget and Audit Committee at its May meeting and are supported by the Committee. 0505:53632.1 COUNTY OF CHESTERFIELD POLICY NUMBER PAGE 1 OF CHESTERFIELD, VIRGINIA 500-3 ADMINISTRATIVE PROCEDURES SUPERSEDES DATE ISSUED Subject: PURCHASING PROCEDURES: 12117198 CONTRACT AWARD AND SIGNING AUTHORIZATION PROCEDURE 1. PURPOSE Certain categories of goods and services require Board of Supervisors approval prior to award. Aisc, there are established levels of authority for signing contracts. The table detailed below sets forth both the contract award and contract signing levels. All County and School Departments shall follow this administrative procedure. Contracts awarded or signed that are in conflict with this procedure shall be null and void and not binding on Chesterfield County or Chesterfield County Public Schools. 2. APPROVAL OF CONTRACTS AS TO AVAILABILITY OF FUNDS Contracts (does not pertain to requirements contracts) requiring County Administrator or designee approval must be approved by Budget and Management for funds availability prior to County Attorney approval as to form and County Administrator approval. 3. APPROVAL OF CONTRACTS AS TO FORM All contracts ---' .......... u ....... must be approved as to form by the County or School Board Attorney, as applicable, prior to signing, per Section 2-50 of the Code of the County of Chesterfield. 4. DESIGNEE DEFINED For purposes of this procedure the term Designee, as it appears after the County Administrator, is the Deputy County Administrator placed in charge during the County Administrator's absence. 5. CONTRACT AWARD AND SIGNING LEVELS REQUIRES BOARD WHO SIGNS BELOW WHO SIGNS ABOVE CATEGORY AUTHORIZATION $30,000 $30,000 GOODS AND SERVICES: Commodities & Services Purchase No Purchasing Director Purchasing Director Orders Requirements Contracts - Goods and No Purchasing Director Purchasing Director Routine Services ~Requirements Contracts - Goods and Yes, for all services Deputy County Administrator for County Administrator or Designee Professional Services estimated to cost $100,000 Management Services $30,000 and Above and above annually Below $30,000 ...... = ....... Ne "' .... "' .".d ~. ,:, r,~:t rr---t; r ~Requirements Contracts - Schools Yes, School Board for all Superintendent or Designee Superintendent or Designee Professional Services services estimated to cost $100,000 and above annually .................... ~"~ ......... ~'" ~-I.'~,,,,~-,,~,,~ ~,;' ~C~;.~C~ qndividual project=,,,,~,..,..: ........ .~ ~,,.,..~ ....... ~.~,o, initiated under provisions of the requirements contract are awarded using purchase orders. As Board approval has been previously obtained on the requirements contract, further Board approval of individual projects is not required. ............................................................ ................ , .......... u ............... ~ ...... ~' .............. u ;;' ~, .¢-,Ct:,CR ;' ;i; . ',. ' "' " 'SUBJECT: CONTRACT AWARD AND SIGNING PROCEDURE POLICY NUMBER 500-3 DATEISSUED GOODS AND SERVICES: ~Requirements Contracts - Other Than Professional Services (e.g. insurance, various consultant services: financial adviser, planning, management, etc.) aC h:.".;c Ordure ~Requirements Contract - Other Than Professional Services - Schools (e.g. insurance, various consultant services: financial adviser, planning, management, etc.) "Chcngc Ordcrc Schcc!c Facilities, Services, Equipment, and Repair Contracts (e.g. bleacher installation, concrete work; data transmission; demolition; fence installation; HVAC systems installation; interior furnishings; irrigation system installation; laundry equipment installation, lighting system installation at athletic facilities; major signage installation; moving services; painting of buildings; parks repair projects; paving; roofing; and telephone wiring [internal and external] Yes, for all services estimated to cost $100,000 and above annually Yes, School Board for all services estimated to cost $100,000 and above annually No *Chc.-.gc Ord~m Ne Deputy County Administrator for Management Services below $30,000 Cc,',;r, ty Adm:,:;:,stratcr cr Superintendent or Designee Purchasing Director 5,000 Sole Source Determinations No Purchasing Director Emergency Determinations No Purchasing Director Maintenance/Service Agreements No License Agreements - County No (Including Computer Software) License Agreements - Schools No (Including Computer Software) Purchasing Director Purchasing Director Purchasing Director IPAGE __ OF __ County Administrator or Designee $30,000 and above Superintendent or Designee Purchasing Director Deputy County Administrator for Management Services Deputy County Administrator for Management Services Purchasing Director Deputy County Administrator for Management Services Superintendent or Designee ~lndividual projects, i~,c',udi~,g ch--.;;,gc crdara~ initiated under provisions of the requirements contract are awarded using purchase orders. As Board approval has been previously obtained on the requirements contract, further Board approval of individual projects is not required. SUBJECT: CONTRACT AWARD AND SIGNING PROCEDURE POLICY NUMBER 500-3 DATEISSUED IPAGE __ OF __ Food Service Contracts (Bid by School Food Services) Special Events Contracts, Lectures, Trips, Instructors, etc. for Parks & Recreation No No Black History Month Celebration No Events REAL ESTATE AGREEMENTS: Assistant Superintendent for Business & Finance or Designee Purchasing Director Parks & Recreation Director or Designee below $7,500 Purchasing Director Human Resource Management Director or Designee below $7,500 Assistant Superintendent for Business & Finance Deputy County Administrator for Human Services Deputy County Administrator for Management Services 3purchase of Real Estate Yes Lease Agreements Yes Lease Agreements - Schools Yes, School Board County Administrator County Administrator or Deputy County Administrator for Management Services Assistant Superintendent for Business & Finance Apartment/Office Lease Agreements No for Mental Health - Mental Retardation Community Services Board Executive Director 3Refer to Administrative Procedure 3000-1 "Procedure for Acquisition of Private Property for Public Use." County Administrator County Administrator or Designee Superintendent or Assistant Superintendent for Business & Finance Community Services Board Chairman PERSONAL PROPERTY LEASE (RENTAL)AND LEAS~ PURCHASE AGREEMENTS: Lease (Rental) Agreements Lease (Rental) Agreements - Schools Lease/Purchase Agreements Lease/Purchase Agreements - Schools FRANCHISE CONTRACTS: (e.g., County-wide cable TV system) No No Yes,~r$100,000 and above No, School Board Yes UTILITIES DEVELOPER Yes CONTRACTS: CONSTRUCTION CONTRACTS - COUNTY: (e.g., asbestos abatement; building additions and renovations; new buildings; new parks projects and additions; pre-engineered buildings: modular units, warehouses, etc.; roads; sitework: clearing, grading, irrigation; utilities construction) ~Cha.".~,c Ordcrc '="-' ..... t~',:,ty ........ : Yes, for all projects of $100,000 and above Deputy County Administrator for Management Services or Purchasing Director Purchasing Director Deputy County Administrator for Management Services or Purchasing Director Assistant Superintendent for Business and Finance Deputy County Administrator for Management Services County Administrator or Deputy County Administrator for Management Services Purchasing Director County Administrator or Designee Superintendent or Designee County Administrator or Designee Superintendent or Assistant Superintendent for Business & Finance County Administrator or Designee County Administrator or Designee County Administrator or Designee 'SUBJECT: POLICY NUMBER DATE ISSUED PAGE _ OF _ CONTRACT AWARD 500-3 AND SIGNING PROCEDURE CONSTRUCTION CONTRACTS - Yes, School Board for all Assistant Superintendent for Superintendent or Assistant SCHOOL BOARD: (Bid by New projects of $100,000 and Business & Finance or Designee Superintendent for Business & Construction) above Finance '"-- "'"" """ fc, r $I ~':" 4OTHER THAN PROFESSIONAL Yes, for all services of Purchasing Director County Administrator or Designee SERVICES- County: $100,000 and above (e.g., insurance, various consultant Department Director signs when services: financial adviser, planning, below $5,000 management, etc.) ~r.~. .... ~.,~.~ v~. ~_. A~. ...... .~_.~/: ....... ) ...... .~:__ ,.~ = ~ Fc,;' ch c,n.~c ...... c¢ "OTHER THAN PROFESSIONAL Yes, School Board for all Superintendent or Designee Superintendent or Designee SERVICES - Schools: services estimated to cost (e.g., insurance, various consultant $100,000 and above annually services: financial adviser, planning, management, etc.) a~.... i~ ~...~. ...... ' ...... "~' ...................... ~ .......... ~' ............................. ~ ~- ....................... ~ ....................... ,qd ~For contractual obligations below $30,000 a formal contract is optional and may be substituted by a purchase order signed by the Purchasing Director. These service are not procured under a requirements contract. NOTE 1: In absence of the Purchasing Director, the Assistant Purchasing Director has delegated authority to sign those contracts which the Director is authorized to sign. NOTE 2: Constitutional officers have statutory authority to execute certain contracts; however, Board of Supervisors authorization must be obtained should the dollar amount and/or type of contract typically require Board approval. 01 0 SUBJECT: POLICY NUMBER DATE ISSUED PAGE _ OF _ CONTRACT AWARD 500-3 AND SIGNING PROCEDURE REQUIRES BOARD WHO SIGNS WHO SIGNS $30,000 CATEGORY AUTHORIZATION BELOW $30,000 AND ABOVE 4PROFESSIONAL SERVICES - COUNTY: Defined as: Yes, for all services of Purchasing Director County Administrator or Designee Accounting $100,000 and above Actuarial Services Architecture Dentistry Land Surveying Landscape Architecture Department Director signs when Medicine below $5,000 Optometry Pharmacy Professional Engineering .............................. g ................... pp ..... "'~'-"g .................. $15 COO 4PROFESSIONAL SERVICES - SCHOOL BOARD: (Competitively Negotiated By New Construction) Defined as: Architecture Yes, School Board for all Superintendent or Assistant Superintendent or Assistant Land Surveying services of $100,000 and Superintendent for Business and Superintendent for Business and Landscape Architecture above Finance or Designee Finance Professional Engineering ................ ;pprc, val ................................................... ~ "O0 ........................... u ............... ~.~. ...... y .............. .~ ................... pp, ~P ............ 4For contractual obligations below $30,000 a formal contract is optional and may be substituted by a purchase order signed by the Purchasing Director. These service are not procured under a requirements contract. NOTE 1: In absence of the Purchasing Director, the Assistant Purchasing Director has delegated authority to sign those contracts which the Director is authorized to sign. NOTE 2: Co~stitutio~al officers ha¥¢ statuto~ authorlt7 to execute certain contracts; however, Board o£ Supervisors authorization must bc obtained should thc dollar amount and/or tTp¢ or'contract tTplcally require Board appro,vaL SUBJECT: CONTRACT AWARD AND POLICY NUMBER DATE ISSUED PAGE 2 OF 2 SIGNING PROCEDURE 500-3 6, CHANGE ORDERS A~ For purposes of this policy, a change order is any amendment to a written county contract that changes the price of the contract, the scope of the work, the time for performing the contract or some combination thereof. B~ Signing Level. Subiect to the provisions of this section of this policy, the same official who has authority to execute a contract on behalf of the County or School Board shall have the authority to execute change orders or other amendments to that contract. C-. Signin.q By Contractor. If a contractor is an individual, that individual shall sign the change order on behalf of the contractor. If a contractor s a partnership, a general partner of the partnersh p sha s gn the change order on behalf of the contractor. If a contractor is a corporation, the President, Vice President, or other person approved by resolution of the Corporation's Board of Directors shall s gn the change order on behalf of the contractor. If a contractor is a limited liability corporation, a Member of the limited liability corporation shall execute the change order on behalf of the contractor. D-. Approval as to Form. All change orders must be approved as to form by the County Attorney or a Deputy, Senior Assistant or Assistant County Attorney. E-. Approval of Change Orders by the Board of Supervisors. The Board of Supervisors shall not be required to approve any change order to a contract which was not required by County policy to be awarded by the Board of Supervisors in the first place. For contracts which are required to be approved by the Boa rd of Supervisors, the Board of Supervisors must also approve change orders to the contract before they are executed under the following circumstances: 1_. If the contract is in an amount n excess of $500,000.00, all change orders shall be approved by the Board when the total amount of change orders collectively increases the amount of the contract by more than 10% of the orginal contract amount. For example, for a contract in the amount of $2,000,000.00, all change orders must be approved by the Board when the total amount of all approved change orders exceeds $200,000.00 2.~. If the contract is in an amount less than $500,000, all change orders shall be approved by the Board of Supervisors when the total amount of changed orders collectively increases the amount of the contract by more than 20% of the original contract amount. For example, for a contract in the amount of $400,000, all change orders must be approved by the Board when the total amount of all approved change orders exceeds $80,000.00 3_. Notwithstanding paragraphs one and two above, any s ngle change order that increases the amount of a contract by more than $50,000 shall be approved by the Board of Supervisors. 4_. Chan,qe orders that amend a contract in a way other than changing the amount of the contract shall be approved by the Board of Supervisors when they change the scope of the proiect beyond the scope of the contract originally awarded by the Board. F-. Reporting Change Orders to the Board of Supervisors. Irrespective of when a change order must be approved by the Board of Supervisors, the Board shall be provided with a status report on all contracts approved by the Board no less frequently than once every three months after the Notice to Proceed has been issued. That status report shall, at a minimum, identify each proiect by project name and department responsible for overseeing the contract and shall inform the Board of the original amount of the contract, and the amended contract amount. A model form for such a report is attached to this policy. The final status report for each contract shall be the report after final payment has been made for that contract. G-. Appropriation. No change order shall be executed unless sufficient funds have been appropriated by the Board of Supervisors to authorize payment pursuant to the change order. H-. Authority to Authorize Extra Work. Subject to ratification by approval and execution of a change order pursuant to paragraphs B and E of this section, the Department Director or designee of the Department Director, who is responsible for administering a contract on behalf of the County shall have the authority to authorize extra work pursuant to that contract when such work is necessary tn complete the Project and when expeditious performance of such work is necessary to prevent a delay in the Project. I_. Applicability. This section of this policy shall apply to all change orders to all contracts covered by this policy. 0505:51639.1 DRAFT- Sample Quarterly Construction Report - DRAFT For the Period Ending March 31, 2001 Libraries Project: Chester Library Scope: New 15,500 square foot library, located in Chester Village Green Status: Under construction Next Milestone: Opening July, 2001 ~ctive Contracts: Contract Type Original Amended Amount Amount Design $270,000 $325,000 Construction $2,600,000 $2,758,000 Project Comments: Construction is substantially complete; installing furniture and equipment. Budget Comments: Project: LaPrade Library Scope: New 20,000 square foot library, located on Hull Street Road Status: Under construction Next Milestone: Opening June, 2001 Active Contracts: Contract Type Original Amended Amount Amount Design $425,000 $457,000 Construction $2,500,000 $2,775,000 Project Comments: Construction is substantially complete; installing furniture and equipment. Budget Comments: Parks & Recreation Project: Ecoff Elementary School Scope: Four lighted baseball/softball fields and parking Status: Contract award Next Milestone: Begin construction May 1, 2001; completion September 2001 Active Contracts: Contract Type Original Amended Amount Amount Design Sxx,000 Sxx,000 Construction Project Comments: Contracts finalized for two baseball fields (limited fencing - backstops only, no lights). Budget Comments: Transportation Project: Enon Industrial Access Scope: Preliminary road alignment and environmental clearances Status: Design Next Milestone: Complete design Active Contracts: Contract Type Original Amended Amount Amount Design Sxx,000 Sxx,000 Project Comments: Budget Comments: Utilities Project: Swift Creek Scope: WTP Improvements for Compliance with Safe Drinking Water Act Amendments (88-0160R) Status: Next Milestone: Active Contracts: Contract Type Original Amended Amount Amount Design Project Comments: Time frame for completion of design and construction is dependent on EPA adoption of final regulation. Budget Comments: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 20, 2001 Item Number: 8.B.19. Subject: Transfer $883 from the Matoaca District Improvement Fund to the Parks and Recreation Department for ~Flagpole at Matoaca Park County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $883 from the Matoaca District Improvement Fund to the Parks and Recreation Department for a flagpole at Matoaca Park Summary of Information: Supervisor Humphrey has requested the Board to transfer $883 from the Matoaca District Improvement Fund to the Parks and Recreation Department for a flagpole at Matoaca Park to display the American flag. This request was originally made by the Matoaca Youth Athletics organization. This organization is not an entity to which the County can legally donate public funds. The County can, however, give money to the Parks and Recreation Department itself to make capital improvements for a public purpose on County property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title:Director, Budget and Management 0400(23):53637.! Attachments: Yes r---] No MAY-25-200i ~:2~ FR~ CHESTERFIELD Bd. OF SUPER. TO '~3~735 DISTRICT IMPROVEMENT FUNDS This application must be completed and signed before the County can consider a request for funding with Die, ct Improvement Funds. Completing and signing this form does not mean that you will reaeive funding or that the County can legally consider your request. Virginia law places substantial reel=lotions on the authority of the County to give public funds, such as District Improvement Funds, to pr!v~te persons or organizations and these restrictions may preclude the County's Board of Supervisors from even =onsiderlng your request. What is the name of the applicant (oerson or organization) making this funding request? If an organization is the applicant, what is the nature and purpose of 'the organization? (Also attach organization's most recent ertlcles of incorporation and/or bylaws to application.) What is the amount of funding you are seeking? Describe in detail the funding request and fl /~ how the money, if approved, will be spent.. .A ~ 0/~'~ Is any County Department involved in the project, event or program for which you are seeking funds? If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? MAY-Z5-2001 10:2~ CHESTERFIELD Bd. OF SUPER. TO ~980735 Page 2 If appliGant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Yes ~ No Yes ~ No Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, ohairman or vice- ohairman of the org~anization. Signature / T'~e Iii signing on behalf of an organizationl Z Prlnted TOTAL P.03 85/38/2881 12:11 8847514122 CCPS PUPIL TRANSPORT MAY-04-2001 t~: 04 ~ US? QUOTATIONB ON RE~RSE SlOE , ~ SHADED AR~$ TO BE COMP~TED ~Y PURCHASING CHE, STERHELD C 0 UNTY PAGE 02 PURCHASE REQUISITION REQUESTII~IG DEPT / QNI~;~ON QU&N"~I~ AREA BELOW T~I$ LINE LEV£L MAY-30-2001 13:48 8047514122 P. 02 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 20, 2001 Item Number: 8.B.20. Subject: Cancel the Public Hearing to Consider the Leasing of Space in the Henricus Visitors Center County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors cancel the June 20, 2001, public hearing and set a public hearing for July 25, 2001, at 7:00 p.m. to consider the leasing of space in the Henricus Visitors Center. Summary of Information' On May 23, 2001 the Board scheduled a public hearing for June 20, 2001 to consider the leasing of space in the Henricus Visitors Center. The public hearing was not properly advertised and must be rescheduled for July 25, 2001. District: Bermuda Joh~ W. Harmon Title:Right of Way Manager Attachments: Yes No # 01~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: June 20, 2001 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information' The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 99-0312 Walthall Creek, Section 16 Formerly Woods Edge Road Developer: Contractor: Robert H. Carter Bookman Construction Company Contract Amount: Water Improvements - $23,000.00 District: Preparer: Title: Assistant Director Attachments: ~-] Yes No Agenda Item June 20, 2001 Page 2 o o Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 00-0163 Village Woods Barney and Martha M. McLaughlin Hypes Excavating Water Improvements - Wastewater Improvements - Bermuda 01-0177 Sheetz - Huguenot Village Sewer Lateral Huguenot Village Acquisition Company, LLC McLane Construction Company Wastewater Improvements - Midlothian $68,049.28 $67,128.00 (Private) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 20, 2001 Subject: Status of General Fund Balance, District Improvement Fund, and County Administrator's Comments: Item Number: Reserve for Future Lease Purchases Capital 10.B. Projects, County Administrator: Board Action Requested: Summary of Information: Preparer: Attachments: Lane B. Ram~ Yes No Title: County Administrator # BOARD MEETING DATE 07/01/00 11/08/00 11/08/00 11/08/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 12/20/00 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 20, 2001 DESCRIPTION FY2001 Actual Beginning Fund Balance Designate excess revenue (County) for non- recurring items in FY2002 Designate excess expenditures (County) for non-recurring items in FY2002 Designate excess revenue (Schools) for non- recurring items in FY2002 FY00 Results of Operations - Fire FY00 Results of Operations - Parks and Recreation FY00 Results of Operations - Police FY00 Results of Operations - Libraries FY00 Results of Operations - School Match Study FY00 Results of Operations - Department Relocation in Administration Building FY00 Results of Operations - Schools unspent General Fund Transfer AMOUNT (4,017,649) (135,725) (3,822,401) (901,800) (171,600) (110,000) (327,200) (92,925) (210,000) (996,388) BALANCE $45,558,346 41,540,697 41,404,972 37,582,571 36,680,771 36,509,171 36,399,171 36,071,971 35,979,046 35,769,046 34,772,658 O2LD3 ~ CHESTERFIELD COUNTY "~ K_3ERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 20, 2001 Board Meeting Date Description FOR FISCAL YEAR 2000 BEGINNING JULY 1, 1999 Amount 4/28/99 FY2000 Budgeted Addition $ 8,034,500 4/28/99 FY2000 Capital Projects (7,120,900) 8/25/99 Transfer to LaPrade Library Project for construction (150,000) 9/17/99 Partial Release of designation for Henricus Land Purchase based on final grant award 104,425 12/t5/99 Transfer to Circuit Court Project for construction of courtrooms/chambers/parking lot (300,0O0) 2/23/00 Transfer to Coalboro Road Extended Project for construction in conjunction with Vulcan Materials Company (350,000) 4/12/00 Transfer for Ecoff Avenue Land Acquisition for recreational and athletic facilities (250,000) 5/22/00 Release designation for FY2000 road projects local match not approved by VDOT: Point of Rocks Road Bike Trail, Phase I Centre Street Streetlight Cogbill Road Sidewalk Salem Church Road Sidewalk 48,000 8,000 26,000 15,200 6/28/00 Transfer for construction of the range master's, and training buildings located at Public Safety Training Facility in Enon. (300,000) 6/30/00 Return unused funds; closure of various completed projects 30,724 Balance 8,650,602 1,529,702 1,379,702 1,484,127 1,184,127 834,127 584,127 681,327 381,327 412,051 FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 4/12/00 FY01 Budgeted Addition 4/12/00 FY01 Capital Projects 8,400,000 (6,939,600) 8,812,051 1,872,451 Board Meeting Date 3/06/01 04/04/01 04/25/01 CHESTERFIELD COUNTY R,_.oERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBq- June 20, 2001 Description Return unused funds; closure of Wide Area Network Project Transfer to Juvenile and Domestic Relations Courthouse Project Testing of Comprehensive Plan Amount 561 (325,000) (360,000) Balance 1,873,012 1,548,012 1,188,012 OlDS O0 O0 O0 O0 O0 Prepared by Accounting Department May 31, 2001 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began APPROVED AND EXECUTED Description Original Amount Date Ends Outstanding Balance 05/31/01 '12/93 04/99 06/99 01/01 03/01 Real Property Lease/ Purchase Public Facility Lease Juvenile Courts Project School Copier Lease Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade TOTAL APPROVED AND EXECUTED $17,510,000 16,100,000 43,587 13,725,000 1,222,411 $48,600,998 12/01 11/19 06/04 11/21 03/05 2,475,000 15,295,000 28,205 13,725,000 699,826 $32,223,031 PENDING EXECUTION Description None Approved Amount *Second Refunding of Certificates of Participation, Series 1985 O1D7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 20, 2001 Sub!ect: Roads Accepted into the State Secondary System ¢ounty Administrator's Comments: County Administrator: Item Number: iO.C. Board Action Requested: Summary of Information: Preparer: ~~J~'¢o-- ~_~0 Title: Lisa H. Elko Attachments: Yes [---] No Clerk to the Boe, rd OZO0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: June 20, 2001 Item Number: 11. Subject: CLOSED SESSION County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.1-344A.7., Code of Virqinia, 1950, as amended, for consultation with legal counsel regarding specific legal matters relating to Internet filtering in County libraries and pursuant to § 2.1-344A.3., for discussion of the acquisition of real property for use by the school system because public discussion would adversely affect the bargaining position of the County. Preparer: Steven L. Micas Attachments- I----lYes Title: County Attorney 0423(00):53644.1 No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 201 2001 Item Number: 15.A. Sub!ect: Recognizing Douglas Everitt Wyatt, and John Rother Charlet, both from Troop 800, Sponsored by Bethel Baptist Church, Adam Kit Willis, Troop 826, Sponsored by the Church of Jesus Christ of Latter Day Saints, and Kyle Patrick Brengel, Troop 829, Sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: ~ Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Wyatt, and Mr. Charlet, both from Troop 800, upon attaining rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Midlothian District Douglas Everitt Wyatt Parents: Richard and Marcia John Rother Charlet Parent: Sara Kyle Patrick Brengel Parents: George and Liz Matoac~ Dis~ri¢~ Adam Kit Willis Parents: Gerry and Lynn Preparer :~t~)q Lisa H. Elko Attachments: Ycs Title: No Clerk tO the Board # OZ03 RECOGNIZING MR. DOUGLAS EVERITT WYATT UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Douglas Everitt Wyatt, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Doug has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Douglas Everitt Wyatt on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0 04 RECOGNIZING MR. JOHN ROTHER CHARLET UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. John Rother Charlet, Troop 800, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, John has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. John Rother Charlet on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0; 05 RECOGNIZING MR. ADAM KIT WILLIS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Adam Kit Willis, Troop 826, sponsored by The Church of Jesus Christ of Latter Day Saints, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Kit has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Adam Kit Willis on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. KYLE PATRICK BRENGEL UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Kyle Patrick Brengel, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Kyle has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Kyle Patrick Brengel on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. OL07 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: June 20, 2001 Item Number: 15.b. Sub!ect: Resolution Recognizing Miss Anna Louise DiGrazia, Miss Catherine Huennekens and Miss Sally B. Eyre, all from Troop 684, Miss Amy Christine Ahles and Gretchen Elyse Young, both from Troop 75, Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolutions Summary of Information: The Board is requested to adopt the attached resolutions recognizing Miss Anna Louise DiGrazia, Miss Catherine Huennekens and Miss Sally B. Eyre, all from Troop 684, Miss Amy Christine Ahles and Gretchen Elyse Young, both from Troop 75, upon attaining the Gold Award. Midlothian District Clover Hill District Anna Louise DiGrazia Parents: John and Janice Amy Christine Ahles Parents: Dean and Lynn Catherine "Catie" Huennekens Parents: Kevin and Mary Ellen Sally B. Eyre Parents: Jim and Sarah Preparer: ~ ~ Lisa H. Elko Title: Dale Distri¢~ Gretchen Elyse Young Parents: Guy and Elizabeth Clerk to the Board Attachments: Ycs [--~ No RECOGNIZING MISS CATHERINE KROEGER HUENNEKENS UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Catherine Kroeger Huennekens, Troop 684, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Catie is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Catherine Kroeger Huennekens on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. OZ09 RECOGNIZING MISS ANNA LOUISE DIGRAZIA UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Anna Louise DiGrazia, Troop 684, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Anna is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Anna Louise DiGrazia on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. RECOGNIZING MISS SALLY B. EYRE UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Sally B. Eyre, Troop 684, has accomplished these high standards and has been honored with the Girl Scouts of Araerica Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Sally is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Sally B. Eyre on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. RECOGNIZING MISS AMY CHRISTINE AHLES UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Amy Christine Ahles, Troop 75, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Amy is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Amy Christine Ahles on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. OZ1Z RECOGNIZING MISS GRETCHEN ELYSE YOUNG UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Gretchen Elyse Young, Troop 75, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Gretchen is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Gretchen Elyse Young on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: June 20, 2001 Item Number: 17 .A. Subject: Public Hearing to Consider the Appropriation of Colonial Heights Funds for the Emergency Communications System Project County Administrator's Comments: County Administrator:~ -~ Board Action Requested: The Board of Supervisors is requested to hold a public hearing to appropriate up to $1.8 million in funds received from Colonial Heights for the Emergency Communications System Project. Summary of Information: Colonial Heights has faithfully negotiated with Motorola to purchase the City's portion of equipment to operate on the County's new 800Mhz-radio system. Unfortunately, those negotiations have come to an impasse without reaching an agreeable pricing structure. Accordingly, Colonial Heights has requested the County's assistance. In December 1998 the County executed a contract with Motorola to provide and install a new emergency communications system. The contract was structured such that additional equipment could be purchased at a later date on a unit price basis at the previously agreed upon unit pricing. The procurement between the County and Motorola also allows for the County to purchase equipment on behalf of Colonial Heights under the same pricing structure. The appropriation of up to $1.8 million in revenue from Colonial Heights and up to $1.8 million in project expenditures will allow the County to purchase equipment on behalf of Colonial Heights resulting in significant financial savings to the City. Colonial Heights has a sufficient appropriation in place, and is prepared to make payment to the County upon receipt of the ordered goods. Preparer: Rebecca T. Dickson Attachments: ~-'~ Yes Title: Director, Bud.qet & Mana.qement No 0,~14 Advertising Affidavit (This is not a bill. Please pay from invoice) P, O, Box 85333 Richmopd~ Virginia 23293-0001 (804) 649-6000 ]Date Code Description Ad Size 06~13/?~001 Totai cost [ ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH 06/13/2001 Sworn to and subscr bed before SuperVisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 6 Meeting Date: June 20, 2001 Item Number: 17.B. Subiect: Hold a Public Hearing to Revise FY01 School Operating Fund County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenues and appropriations in the School Operating Fund by $752,355. In addition, the School Board requests the Board of Supervisors reserve approximately $2,382,185 at year- end to carry over to FY2002 for re-appropriation. Summary of Information: On November 14, 2000, the first quarter budget review was presented to the School Board reflecting a net projected year-end balance of approximately $1.7 million. The revised projected year-end balance as of March 31, 2001 is $1.6 million, which is sufficient to meet the fund balance requirement included in the FY2002 budget. There are several expenditure adjustments to be made in various appropriation categories for this fiscal year. There is also a need to request two actions by the Board of Supervisors: 1) to advertise and hold a public hearing to increase appropriations by $752,355 based on revised revenue estimates and 2) to reserve approximately $2,382,185 at June 30, 2001, for expenditures that will cross the fiscal year. Preparer: ~~~/ / -~ y-~. Ca-nnaday,~, Ed.D. Attachments: Yes ~ No Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 6 EvaluationlAnalysis The analysis of the FY2001 year-end position is divided into three areas: 1) funding to be reserved for use in FY2002; 2) revenue changes occurring since the first quarter review; and, 3) expenditure changes occurring since the first quarter review, requiring appropriation changes. Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2001, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of April 10, 2001 and is subject to change. 1) Accrued interest from the February 2001 bond sale $370,700 When the bond sale took place in February, accrued interest and premium proceeds of $513,700 for the new bonds were included. As per the bond sale agreement, the accrued interest must be used to offset bond sale expenses or the first debt interest payment. Staff has estimated bond sale expenses at $143,000, leaving $370,700 available for the first interest payment on these bonds in FY2002. 2) Transfer to Grants $387,995 The school operating fund supports various grants such as State Technology and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 2001. 3) State SOL staff development initiative $567,734 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning (SOL), the state funded a staff development initiative at a cost for Chesterfield in this second year of $761,824. Because the state requires that any unexpended funds be carried over to the next year, the remaining $567,734 must be reserved. 4) Automated Library System $892,372 Funding was included in the FY2001 budget to purchase an automated library system for CCPS. While requests for proposals have been developed, the system will not be purchased until after July 1. s) Playground Equipment $90,000 To date, four of the eight schools identified as lacking a K-2 or 3-5 structure/equipment have had their plans approved by the Playground Safety Committee. These projects, together with the pending plans for the remaining four schools are not anticipated to be complete until the end of summer .... BOARD OF SUPERVISORS AGENDA Page 3 of 6 6) School Resource Officers $13,384 Due to decreased cost for staffing of School Resource Officers, a balance of $13,384 was left in this account. Currently, Chesterfield Community High and Turning Point Academy share a resource officer. The County Police Department has applied for a grant for FY2002 to fund an additional position so that both schools will have these services. The additional cost to the school system of $17,110 can be partially offset by the balance in the current year. 6) Miscellaneous $60,000 Included in this amount is funding for Oracle site licenses for schools ($40,000), dual enrollment classes in conjunction with John Tyler Community College ($7,300), diploma costs for summer school ($2,700), and insurance recoveries that have not been finalized at this time ($10,000). Total Reserve Requested $2,382,185 School Operating Fund Revenue State Sales Tax $(602,200) The original FY2001 State Sales tax estimate for CCPS was $35,430,500; however, estimates have been updated and the revised amount for CCPS is $34,828,300. Since the General Assembly did not adopt a revised budget for 2000-2002 during its recent session, State Basic Aid will not be increased by formula to account for the lower sales tax projections. A total of $358,000 would be realized if this formula action were taken. State SOQ Revenue $ 198,300 The average daily membership (ADM) at March 31 was 51,223 or 71 higher than projected at the first quarter review. This change in ADM results in increased State SOQ funding. State - Other Revenue $ 298,000 Funding for vocational education, foster care, detention home program, and remedial summer school has been adjusted according to actual receipts in FY2001. Transfer from School CIP $ 10,555 CCPS was required to pay an arbitrage rebate on the 1995A VPSA bonds. A portion of this expense is being covered through excess interest earnings. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 6 Local Revenues Bond premiums and interest earnings on the GO bonds sold in February 2001 $ 513,700 Other local revenues $ 304,000 additional staff members. Total Revenue Increase Federal JROTC Reimbursement $ 30,000 CCPS receives reimbursement for 50% of the cost of the instructors for our JROTC program. This year we are receiving reimbursement for two { $ 52,355 School O~eratin~ Fund Expenditures Appomattox Regional Governor's School $135,500 The FY2000 audit of the Appomattox Regional Governor's School has been completed and reflects a deficit balance of $239,795. In addition, projections indicate a shortfall in the current year budget of $160,000. The Regional Board and Steering Committee have recommended that each participating school division pay its share of the shortfall based on the number of students attending the school. Comprehensive Services $110,000 Based on actual expenditures and placement of children to date, additional funding is required for the School Board's share of costs associated with the Comprehensive Services Act. Detention Home Program $ 22,900 The State provided additional funding for the detention home program for a principal and other related costs. Debt Service $ 19,335 CCPS received excess interest on the 1995A VPSA bond issue; therefore, an arbitrage rebate of $19,335 was assessed. Pupil Transportation $120,000 Specialty center transportation needs and increased field trips have increased our need for overtime and substitutes. Also, fuel prices have increased significantly and County central garage charges may reflect these price increases before year-end. Consequently, funds will be transferred to the Pupil Transportation fund balance account in anticipation of these needs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Operations & Maintenance $344,620 Due to weather extremes during the year, utility and overtime costs were higher than anticipated. In addition, fuel prices have increased significantly and County central garage billings may reflect these price increases before year-end. These overages may be partially offset by cost savings in operating accounts. Because the overall effect of these factors cannot be fully estimated at this time, funding will be placed in the Operations and Maintenance fund balance account in anticipation of need. Total Expenditure Increase $752,355 The most current estimate for year-end balance is approximately $600,000, excluding the amounts to be reserved, and the $1.0 million balance to be carried forward as a requirement of the FY2002 budget. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meetina Date: June 20. 2001 Number Bud_qet and Mana.qement Comments: This item summarizes the FY2001 Fourth Quarter Review for School Operating Funds as approved by the School Board on April 24, 2001. The item requests that the Board of Supervisors hold a public hearing to increase School Board revenue and expenditure appropriations in the amount of $752,355. The appropriation changes requested will increase revenues in the School fund in the amount of $752,355, and increase budgeted expenditures in the Instruction category by $268,400, in Public Transportation by $120,000, in Operations and Maintenance by $344,620, and in Debt Service by $19,335. State code mandates that a public hearing be held for an increase in appropriations in excess of $500,000. This item also requests approval of reserves based on results of operations in the amount of $2,382,185 (detailed in the body of the agenda item) to be carried over and re-appropriated into FY2002. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement An Affiliate of Media GenerA[ Advertising Affidavil ~This is not a bill. Please pay from invoicm P.O. Box 65333 Richmond, Virginia 232934)001 (604) 649-6000 Account Num.] Description Ad Size Total Cost ATTACH HERE Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH was published by Richmond Newspapers, Inc. in the Cityof Richmond. State of Virginia, on the following dates: The lirst insertion being given .... IIh/13/2f)fl] Sworn to and subscribe¢ before methis__ /~2 ]k[/~9I State of Virginia City of Richmond My Commission expires S'~ p--~rvisor THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 5 Meeting Date: June 20, 2001 Item Number: 17oC Subject: Public Hearing to Consider FY02 through FY07 Secondary Road Six Year Improvement Plan, FY02 Secondary Road Improvement Budget, Chesterfield Road Fund, Regional Surface Transportation Program Fund, and Congestion Mitigation Air Quality Fund Project Development Schedules, Designation of FY02 Chesterfield Road Fund Projects, and Appropriation and Transfer of Funds County. Administrator's Co~nments. County Administrator: Board Action Requested: Approve the FY02 through FY07 Secondary Road Six Year Improvement Plan, FY02 Secondary Road Improvement Budget, Chesterfield Road Fund, Regional Surface Transportation Fund, and Congestion Mitigation Air Quality Fund Project Development Schedules, Designation of FY02 Chesterfield Road Fund Projects, Appropriation of $332,000 and Transfer of Funds in the amount of $280,000. Summary of Information: FY02 throuqh FY07 Secondary Road Six Year Improvement Plan - State statutes enable the Board of Supervisors to prepare and adopt, jointly with the Virginia Department of Transportation (VDOT), a Six Year Plan identifying improvements that are anticipated to be made to the Secondary Road System in the County. The plan has been developed based on an average $13.3 million per year allocation [$10.8 million Secondary Road Funds, $1.5 million anticipated Richmond Metropolitan Planning Organization (MPO) Regional Surface Transportation Program (RSTP) funds, and $1.0 million Chesterfield Road funds (VDOT/County matching program]. The $13.3 million per year allocation represents an increase of $0.7 million over the annual allocation that was used to develop last year's Six Year Plan. Details of (Continued next page) Preparer: R.J. McCracken Agen491 Attachments: Yes Title: ]No Director of Transportation CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 55 Summary of Information: (Continued) the Six Year Plan are shown en Attachments A through D. The proposed Six Year Plan includes the same projects approved by the Beard in Hatch 2000, with the inclusion ef seven new federally-funded safety projects. Three of the safety projects are Highway/Rail Grade Crossing Improvement Projects en Willis Read, County Line Road, and Heunt Hermon Road, and four are Hazard Elimination Safety Improvement Projects en Hopkins Read at Old Lane, Newbys Bridge Read at Dertenway Drive, Qualla Road at Belcherweod Road and Hateaca Read at Woodpecker Road. The anticipated construction date of several projects has been delayed since the previous Plan due to increased costs ef completed and ongoing projects. Bailey Bridge Road (Claypeint Read to Hanchester High School) has been delayed from Spring ef 2001 te Summer 2004. Rhodes Lane Paving Project has been delayed from Summer 2003 te Summer 2004. Nash Read from Applewhite Lane to First Branch Boulevard has been delayed from Summer 2004 te Spring 2006. Branders Bridge Road from Route 10 to South Happy Hill Read has been delayed from Spring 2005 to Spring 2007. FY02 Secondary Road Improvement Budqe~ Each year VDOT will request the Beard ef Supervisors te approve a Secondary Read Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Attachment E identifies the projects and allocations for FY02. Funds are routinely included in the budget to upgrade qualifying non-State standard roads so that they can be accepted into the State road system, as a rural addition. Under the "rural addition" program, VDOT will pay the road construction costs. The County, or others, must pay right-of-way acquisition and utility adjustment costs. In the past, rural addition projects have been selected by the Board on a case-by-case basis as requests are received from citizens. Attachment F lists the qualifying rural addition requests. Staff recommends the Board not select a rural addition project. The $134,000 per year designated for rural additions would be transferred to other projects in the Plan. If the Board wishes to pursue a rural addition in FY02, the Board would need to select a project and transfer $35,000 from the General Road Improvement Account to cover the' County costs. (Continued next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Summary of Information: (Continued) Chesterfield Road Fund Project Development Schedule and Designation of FY02 Projects - The County regularly participates in an annual VDOT matching fund program (Chesterfield Road Fund), wherein the County provides $500,000 in anticipation of an equal match (dollar-for-dollar basis) by VDOT. The exact amount of funds to be matched by VDOT is determined by VDOT after all statewide requests for matching funds have been received. Staff will adjust the specific project allocations once VDOT makes its determination. Branders Bridge Road and Genito Road are designated to receive funding in FY02. The County FY02 budget includes $500,000 for Chesterfield's local match. Funding for the Chesterfield Road Fund projects is provided on a rotational basis among the magisterial districts. The last Chesterfield Road Fund Schedule was approved by the Board in April 2001. The recommended schedule (Attachment B) is a continuation of the currently approved schedule with additional FY07 funding for the Bermuda and Clover Hill Districts. Regional Surface Transportation Progre~_ (RSTP) Project Development Schedule - The Metropolitan Planning Organization (MPO) is given the authority to select/approve projects to be funded from RSTP Funds. The Richmond MPO receives approximately $11.4 million each year in RSTP Funds. Chesterfield anticipates receiving approximately $1.5 million annually in RSTP Funds. The last STP Fund Schedule was approved by the Board in March 2000. Attachment C identifies the recommended RSTP Fund Project Development Schedule. Congestion Mitigation Air Quality (CMAQ) Project Development Schedule - The Richmond and Tri-Cities Metropolitan Planning Organizations (MPO) are given the authority to select/approve projects to be funded from CMAQ funds. The Richmond MPO receives approximately $4.9 million each year in CMAQ funds. Chesterfield anticipates receiving approximately $700,000 annually in CMAQ funds. The Tri-Cities MPO receives approximately $450,000 each year in CMAQ.funds, and Chesterfield anticipates receiving approximately $225,000 annually in CMAQ funds. Attachment D identifies the recommended CMAQ Fund Project Development Schedule for both the Richmond and Tri-Cities projects. Project Acceleration/Schedul~ - The construction of several projects in the plan could be accelerated by one year if the County provided additional funds: Old Buckingham (Silver Creek Court to Olde Coalmine Road), Matoaca Road/Woodpecker Road intersection, Hickory Road (Southlawn Avenue to Oldtown Creek), Newbys Bridge Road (Walmsley Boulevard to Falling Creek). (Continued next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 5 Summary of Information: (Continued) Staff recommends cash proffers from the respective traffic sheds and/or County interest-free loans to VDOT financed from the General Road Improvement Account, be provided as outlined in Attachment G. A VDOT/County agreement covering the loan will be necessary. Recommendation: Staff recommends the Board: 1) Adopt the attached resolutions approving the FY02 through FY07 Secondary Road Six Year Improvement Plan; the FY02 Secondary Road Improvement Budget; and Designating Branders Bridge Road and Genito Road as the County's FY02 Chesterfield Road Fund Projects. 2) Designate the FY02 Road Fund Projects Account as follows: $299,915 for the Branders Bridge Road Project and $200,085 for the Genito Road Project, after July 1, 2001. 3) Approve the FY02 through FY07 Chesterfield Road Fund Project Development Schedule; the FY02 through FY07 Regional Surface Transportation Project Development Schedule, the Congestion Mitigation Air Quality Project Development Schedule, and the Project Acceleration Schedule. 4) Appropriate Road Cash Proffers for the Matoaca/Woodpecker, Hickory and Newbys Bridge projects in the amount of $332,000 and approve VDOT loans in the amount of $280,000 as outlined in the Project Acceleration Schedule. (Note: Old Buckingham is addressed in a separate agenda item.) 5) Transfer from the General Road Improvement account $55,000 to Hickory Road (Southlawn Avenue to Oldtown Creek project);and $225,000 to the Newbys Bridge Road (Walmsley Boulevard to Falling Creek Project), after July 1, 2001. 6) Authorize the County Administrator to enter into the customary VDOT/County/consultant/contractor, design, right-of-way acquisition, and/or construction agreements, acceptable to the County Attorney, for the projects indicated in the Plan. 7) Authorize the County Administrator to enter into a VDOT/County project loan agreement in the amount of $280,000 acceptable to the County Attorney, as outlined in the Project Acceleration Schedule. District: Countywide June 20, 2001 - w/Attachments CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meetina Date: June 20. 2001 Number Bud.qet and Mana.qement Comments: Staff is requesting that a public hearing be held to consider numerous requests: (1) the FY2002-2007 Secondary Road Improvement Plan; (2) the FY2002 Secondary Road Improvement budget; (3) the Chesterfield Road Fund and Transportation Program Fund Project Development Schedules; (4) designation of the FY2002 Chesterfield Road Fund (revenue sharing) projects; (5) appropriation of $332,000 in cash proffers ($211,000 for the Matoaca Road/Woodpecker Road intersection, Shed 16, and $121,000 for the Newby's Bridge Road, Walmsley Boulevard to Falling Creek improvements, Shed 7); (6) transfer of $280,000 from the General Road Improvements Account ($55,000 for Hickory Road and $225,000 for Newby's Bridge Road improvements); and (7) approval of a loan from general fund appropriations to VDOT in the amount of $280,000 in order to accelerate road projects identified on Attachment F with repayment dates as indicated. The FY2002 Adopted Capital Improvement Program includes $500,000 as a revenue sharing match for the identified projects. The available General Road Improvements account balance is $360,657; use of $280,000 to transfer for the loan to VDOT to accelerate projects (as identified in number six above) will leave a balance of $80,657. Should the Board decide to approve a rural road project, sufficient funds will be available from the FY2002 appropriation of $600,000 in the General Road Improvements account. Preparer: ~Z~'fj~, ~ b (rd~ Title: Director, Budget & Management Rebecca T. Dickson Whereas, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY02 through FY07 Secondary Road Six Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY02 through FY07 Six Year Secondary Road Improvement Plan as presented by VDOT. Ju/~e 20, 2001 WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY02 Secondary Road Improvement Budget to the County; and WHEREAS, the Budget represents the implementation of the first year of the FY02 through FY07 Six Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY02 Secondary Road Improvement Budget as presented by VDOT. June 20, 2001 WHEREAS, Section 33.1-75 of the Code of Virginia permits the Commonwealth Transportation Board to make an equivalent matching allocation to any county for designation by the governing body of up to 25% or $500,000, whichever is greater, of funds received by it during the current fiscal year pursuant to the "State and Local Fiscal Assistance Act of 1972" for use by the Commonwealth Transportation Board to construct, maintain, or improve primary and secondary highway systems within such county; WHEREAS, the Chesterfield County Board of Supervisors appropriated $500,000 for the Chesterfield Road Fund with the adoption of the FY02 Appropriation Resolution; WHEREAS, the Virginia Department of Transportation (VDOT) notified the County that $500,000 is the maximum amount of Chesterfield County funds that will be matched by the State during FY02. has NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors anticipates appropriating $500,000 to be matched by the State for the FY02 Chesterfield Road Fund (Revenue Sharing Program). BE IT FURTHER RESOLVED, that the matched funds shall be allocated to the following projects: $599,830 Branders Bridge Road from Route 10 to South Happy Hill Road Preliminary Engineering, Right-of-Way, and Construction ($299,915 VDOT and $299,915 County) $400,170 Genito Road from Route 360 to Fox Chase Lane Preliminary Engineering, Right-of-Way, and Construction ($200,085 VDOT and $200,085 County) June 20, 2001 PROJECT FROM SECONDARY ROAD SiX YEAR PRO JEt,-~ FY 2002 THROUGH FY 2007 BY MAGISTERIAL DISTRICT TO DESCRIPTION START CONSTRUCTION BERMUDA CENTRE ST RTE 10 0.2 MI. N. RTE t0 WIDEN 4 LANE UNDER CONSTRUCTION RAMBLEWOOD DR 0.4 MI. N, OF BERMUDA HUNDRED RD RJR CROSSING SPRING 2002 BELLWOOD RD 0.39 MI. E. RTE 30t RJR CROSSING SPRING 2002 * WILLIS RD W. OF COACH RD RJR CROSSING SPRING 2002 DUNDAS RD STRATHMORE RD INTERSECTION TURN LANES SUMMER 2002 MAROBRITH RD HAPPY HILL RD DEAD END PAVE GRAVEL RD FALL 2003 BRANDERS BRIDGE RD RTE 10 HAPPY HILL RD WIDEN 2 LANE SUMMER 2007 CLOVER HILL WALMSLEY BLVD NEWBY'S BRIDGE INTERSECTION TURN LANES COMPLETE GENITO RD RTE 360 SOUTH RIDGE DR WIDEN 4 LANE UNDER CONSTRUCTION OLD HUNDRED RD TALL HICKORY DR E. BOUNDARY RD SHOULDERS SUMMER 2001 GENITO RD SOUTH RIDGE DR FOX CHASE LA WIDEN 4 LANE FALL 2001 ** GENITO RD WOOLRIDGE RD INTERSECTION TURN LANES FALL 2001 NEWBYS BRIDGE RD DORTONWAY DR INTERSECTION IMPROVE CURVE SPRING 2003 NEWBYS BRIDGE RD WALMSLEY BLVD FALLING CREEK BR WIDEN 2 LANE FALL 2004 ** REAMS RD AOKINS RD INTERSECTION TURN LANES BEYOND PLAN DALE HOPKINS RD INCA DR LAUREL OAK RD WIDEN 2 LANE COMPLETE ** COURTHOUSE RD RTE 288 GENITO RD WIDEN 4 LANE UNDER CONSTRUCTION ** COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE UNDER CONSTRUCTION SALEM CHURCH RD KINGSLAND RD BEULAH RD WIDEN 2 LANE FALL 200t SALEM CHURCH RD CENTRALIA RD INTERSECTION TURN LANE FALL 2002 HOPKINS RD OLD CANNON JAYMONT DR IMPROVE CURVE SPRING 2003 SALEM CHURCH RD HUNTINGCREEK DR INTERSECTION TURN LANES FALL 2005 NEWBYS BRIDGE RD FALLING CREEK HAGOOD LA WIDEN 2 LANE FALL 2005 BEULAH RD SALEM CHURCH RD HOPKINS RD WIDEN 2 LANE BEYOND PLAN KINGSLAND RD AT REEDY CREEK E. OF SALEM CHURCH DRAINAGE BEYOND PLAN MATOACA ** COURTHOUSE RD RTE 268 GENITO RD WIDEN 4 LANE ** COURTHOUSE RD GENITO RD RTE 360 WIDEN 4 LANE GENITO RD COURTHOUSE RD RTE 360 WIDEN 4 LANE COALBORO RD 0.6 MI. S. WINTERPOCK RIVER RD PAVE GRAVEL RD SUMMIT RD EXT 0.55 MI. S. BEACH RD 0.6 MI. S. BEACH RD PAVE GRAVEL RD ** GENITO RD WOOLRIDGE RD INTERSECTION TURN LANES NEWBYS BRIDGE RD QUALLA RD 0.5 MI. E. QUALLA RD WIDEN 2 LANE * COUNTY LINE RD N. OF MT HERMON RD RJR CROSSING GATES * MOUNTHERMON RD HALLSBORO RD INTERSECTION RJR CROSSING GATES LAKEVlEW RD WOODPECKER RD INTERSECTION TURN LANES * QUALLA RD BELCHERWOOD RD INTERSECTION IMPROVE CURVE MATOACA RD WOODPECKER RD INTERSECTION TURN LANES WILD TURKEY RUN SADDLEBROOK RD 0.2 M. W. TO DEAD END PAVE GRAVEL RD HICKORY RD SOUTHLAWN AVE OLDTOWN CREEK REALIGNMENT RIVERWAY RD BEACH RD INTERSECTION REALIGNMENT RHODES LANE 0.5 MI. S. WOODPECKER RD 0.7 MI. W. SANDYFORD RD PAVE GRAVEL RD BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. WIDEN 2 LANE LAKEVlEW RD BRANDERS BRIDGE RD INTERSECTION TURN LANE HENSLEY RD SPRING RUN RD INTERSECTION REALIGNMENT SPRING RUN RD MCENNALLY RD BAILEY BRIDGE RD REALIGN CURVES NASH RD APPLEWHITE LANE FIRST BRANCH BLVD WIDEN 2 LANE WOODLAKE VILLAGE PKY VI~LLAGE SQUARE PY INTERSECTION TURN LANES BAILEY BRIDGE RD MANCHESTER H.S. SPRING RUN RD WIDEN 2 LANE OLD HUNDRED RD OTTERDALE RD DRY BRIDGE RD WIDEN 2 LANE QUALLA RD COURTHOUSE RD RTE 268 WIDEN 2 LANE QUALLA RD CLAYPOINT RD SPRING RUN RD WIDEN 2 LANE SECOND BRANCH RD RWER ROAD t.9 MI. S. OF RIVER RD PAVE GRAVEL RD WOOLRIDGE RD TIMBER BLUFF PKY RESERVOIR WIDEN 2 LANE QUALLA RD SPRING RUN RD BEACH RD WIDEN 2 LANE MIDLOTHIAN ROBIOUS RD HUGUENOT RD SALISBURY RD WIDEN 4 LANE ROBIOUS RD RTE 60 WOODMONT DR WIDEN 4 LANE FOREST HILL AVE BUFORD RD INTERSECTION SIDEWALK OLD BON AIR ROAD IRON MILL RD GROUNDHOG DR WIDEN 2 LANE OLD BUCKINGHAM RD SILVER CREEK CT OLDE COALMINE RD WIDEN 2 LANE OLD BUCKINGHAM RD UNISON DRIVE INTERSECTION TURN LANES FOREST HILL AVE BUFORD RD INTERSECTION STREET LIGHT WINTERFIELD RD SALISBURY RD INTERSECTION TURN LANES & SIGNAL ** REAMS RD ADKINS RD INTERSECTION TURN LANES ROBIOUS RD JAMES RIVER RD COUNTY LINE WIDEN 2 LANE * NEW PROJECT ADDED TO PLAN ** PROJECT IN MORE THAN ONE DISTRICT UNDER CONSTRUCTION UNDER CONSTRUCTION UNDER CONSTRUCTION UNDER CONSTRUCTION SPRING 2001 FALL 2001 SPRING 2002 SPRING 2002 SPRING 2OO2 FALL 2002 SPRING 2OO3 SPRING 2003 SUMMER 2003 FALL 20O3 SPRING 2004 SUMMER 2004 FALL 2004 SPRING 2005 SUMMER 2005 FALL 2005 SPRING 2006 SUMMER 2006 FALL 2006 BEYOND PLAN BEYOND PLAN BEYOND PLAN BEYOND PLAN BEYOND PLAN BEYOND PLAN UNDER CONSTRUCTION UNDER CONSTRUCTION SUMMER 2001 SPRING 2002 SPRING 2OO2 SPRING 2002 SUMMER 2002 SPRING 2003 BEYOND PLAN BEYOND PLAN [ ATTACHMENT MAGISTERIAL 5/10/01 CHESTERFIELD ROAD FUND PROJECT DEVELOPMENT SCHEDULE FY 02 THROUGH FY 07 ACTUAL ALLOCATION PROJECTED ALLOCATIONS SUPPLEMENT PROJECT / DESCRIPTION/ FY 01 FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 DISTRICT LOCATION SALEM CHURCH RD WIDEN 2 LANES $757,530 DALE FR: KINGSLAND RD $378,765 TO BEULAH RD $378,765 BRANDERS BRIDGE RD WIDEN 2 LANES $259,170 $161,000 $599,830 $400,170 $599,830 BERMUDA FR: ROUTE 10 $121,235 $100,000 $299,915 $200,085 $299,915 TO SOUTH HAPPY HiLL RD $117,935 $61,000 $299,915 $200,085 $299,915 GENITO RD WIDEN 4 LANES $400,170 $599,830 $400,170 CLOVER HILL FR: ROUTE 360 $200,085 $299,915 $200,085 TO FOX CHASE LANE $200,085 $299,915 $200,085 OLD BUCKINGHAM RD WIDEN 2 LANES $400,170 $599,830 MIDLOTHIAN FR: SILVER CREEK CT $200,085 $299,915 TO S. OF OLDE COALMINE RD $200,085 $299,915 SPRING RUN ROAD STRAIGHTEN CURVES $400,170 $599,830 MATOACA FR: NORTH OF MCENNALLY RD $200,065 $299,915 TO NORTH OF BAILEY BR RD $200,085 $299,915 KINGSLAND ROAD DRAINAGE IMPROVEMENTS $400,170 $599,830 DALE AT REEDY CREEK WEST OF $200,085 $299,915 SALEM CHURCH RD $200,085 $299,915 TOTAL FUNDS $996,700 $161,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 COUNTY MATCH $500,000 $100,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 VDOT MATCH $496,700 $61,000 $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 [ ATTACHMENT B ] F/OATA~YR0207 MAyRSO207RSUP25 01 RSTP REGIONAL SURFACE TRANSPORTATION PROGRAM FUND PROJECT DEVELOPMENT SCHEDULE FY 02 THROUGH FY 07 (IN THOUSANDS ) ACTUAL PROJECT ! DESCRIPTION/ ALLOCATION PROJECTED ALLOCATIONS DISTRICT LOCATION FY 01 FY 02 FY 03 FY04 FY 05 FY 06 FY 07 NEWBYS BRIDGE RD WIDEN 2 LANE $226 $174 MATOACA FR: QUALLA RD TO 0.5 MI. E. OF QUALLA RD COURTHOUSE ROAD WIDEN 4 LANE $1,093 $20 $684 DALE/MATOACA FR: GENITO RD TO BELMONT RD SALEM. CHURCH RD WIDEN 2 LANE $172 $604 DALE FR: KINGSLAND RD TO BEULAH RD NASH RD WIDEN 2 LANE $846 $797 $1,500 $1,500 MATOACA FR: S. OF MORRISETT RD TO WOODPECKER RD QUALLA RD WIDEN 2 LANE $1,502 $1,500 MATOACA FR: GENITO RD TO RTE 288 $1,491 $1,644 $1,481 $1,502 $1,500 $1,500 $1,500 ATTACHMENT CMAQ CONGESTION MITIGATION AIR QUALITY FUND PROJECT DEVELOPMENT SCHEDULE FY02THROUGH FY04 (IN THOUSANDS) RICHMOND REGIONAL MPO ACTUAL PROJECT f DISTRICT ALLOCATION PROJECTED ALLOCATIONS DESCRIPTION FY 01 FY 02 FY 03 FY04 ROUTE 10/LEWIS RD BERMUDA/ $50 $50 EXTEND TURN LANE & MODIFY SIGNAL MATOACA ROUTE 360 ( SWIFT CREEK TO WINTERPOCK RD) CL(~VER HILL / $246 TURN LANES AT DEER RUN DR INTERSECTION MAT~)ACA CHESTER RD / KINGSDALE RD BERMUDA $582 $192 $177 $101 TURN LANES & SIGNAL CENTRALIA RD / CHALKLEY RD BERMUDA / $;117 $149 TURN LANES & SIGNAL DALE WINTERFIELD RD / SALISBURY RD MIDLOTHIAN $453 TURN LANES & SIGNAL COURTHOUSE RD / ROUTE 360 CLOVER HILL / $131 $709 S.B. RIGHT TURN LANE ON COURTHOUSE RD MATOACA $699 $637 $761 $860 TRI - CITIES REGIONAL MPO ACTUAL PROJECT ! DISTRICT ALLOCATION PROJECTED ALLOCATIONS DESCRIPTION FY 01 FY 02 FY 03 FY04 ROUTE 10 / ENON CHURCH RD BERMUDA $127 $72 TURN LANES ROUTE 10 / ALLIED RD BERMUDA TURN LANES $127 $72 LAKEVlEW RD / BRANDERS BRIDGE RD MATOACA $82 $121 $153 TURN LANES $254 $226 $121 $153 IATTACHMENT D J FY 02 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION COUNTY WIDE ITEMS HOPKINS RD COURTHOUSE RD COURTHOUSE RD WALMSLEY BLVD ROBIOUS RD ROBIOUS RD FOREST HILL AVE FOREST HILL AVE DUNDAS RD OLD HUNDRED RD NEWBYS BRIDGE RD GENITO RD GENITO RD SALEM CHURCH RD GENITO RD * WILLIS RD · COUNTY LINE RD ' MOUNT HERMON RD BAILEY BRIDGE RD SALEM CHURCH RD LAKEVlEW RD RHODES LANE NEWBYS BRIDGE RD · HOPKINS RD · NEWBYS BRIDGE RD * QUALLA RD * MATOACA RD VARIOUS LOCATIONS INCA DR RTE 288 GENITO RD NEWBY'S BRIDGE HUGUENOT RD RTE 60 BUFORD RD BUFORD RD STRATHMORE RD TALL HICKORY DR QUALLA RD RTE 360 SOUTH RIDGE DR KINGSLAND RD WOOLRIDGE RD W. OF COACH RD N. OF MT HERMON RD HALLSBORO RD CLAYPOINT RD CENTRALIA RD WOODPECKER RD 0.5 MI. S. WOODPECKER RD WALMSLEY BLVD OLD CANNON DORTONWAY DR BELCHERWOOD RD WOODPECKER RD * NEW PROJECT ADDED TO PLAN LAUREL OAK RD GENITO RD RTE 360 INTERSECTION SALISBURY RD WOODMONT DR INTERSECTION INTERSECTION INTERSECTION E. BOUNDARY RD 0.5 MI. E. QUALLA RD SOUTH RIDGE DR FOX CHASE LA BEULAH RD INTERSECTION INTERSECTION MANCHESTER H.S. INTERSECTION INTERSECTION 0.7 MI. W. SANDYFORD RD FALLING CREEK BR JAYMONT DR INTERSECTION INTERSECTION INTERSECTION MISC WIDEN 2 LANE WIDEN 4 LANE WIDEN 4 LANE TURN LANES WIDEN 4 LANE WIDEN 4 LANE STREET LIGHT SIDEWALK TURN LANES SHOULDERS WIDEN 2 LANE WIDEN 4 LANE WIDEN 4 LANE WIDEN 2 LANE TURN LANES PJR CROSSING RJR CROSSING RJR CROSSING WIDEN 2 LANE TURN LANE TURN LANES PAVE GRAVEL RD WIDEN 2 LANE IMPROVE CURVE IMPROVE CURVE IMPROVE CURVE TURN LANES GATES GATES TOTAL $230,000 $2,195,474 $774,351 $400,000 $182,182 $231,799 $279,092 $40,000 $119,100 $167,200 $21,425 $326,010 $123,020 $1,220,000 $466,470 $302,0O0 $3,0O0 $1o,ooo $10,000 $564,656 $2O,0O0 $424,399 $163,932 $361,894 $10,000 $5,0O0 $10,000 $10,000 $8,671,004 ATTACHMENT E QUALIFYING RURAL ADDITION ROAD REQUEST DISTRICT ROADWAY NUMBER EXISTING LENGTH VDOT OF HOMES RIGHT OF WAY COST COUNTY COST BERMUDA LAKE RIDGE 4 50' R/W 300' $50,000 $25,000 MATOACA TURNERVlLLE ROAD 8 50'R/W 1000' $130,000 $35,000 MATOACA PRIVATE ROAD, 19003 CHURCH RD 7 PRIVATE 1000' $140,000 $35,000 CLOVER HILL UNNAMED ROAD, 600 COURTHOUSE RD 8 50' R/W 1800' $400,000 $35,000 MIDLOTHIAN TOWER LIGHT ROAD 6 30'& 50'R/W 1400' $300,000 $35,000 BERMUDA OMAHA STREET 6 40' PJW 75O' $200,000 $35,000 MIDLOTHIAN FRAMEWAY ROAD 5 30'R/W 1200' $300,000 $35,000 MATOACA PRIVATE ROAD, 17101 MIDLOTHIAN TPK 8 PRIVATE 800' $300,000 $35,000 MATOACA BELCHERS LANE 6 PRIVATE 700' $130,000 $35,000 MATOACA PRIVATE ROAD, 19600 CHURCH ROAD 5 PRIVATE 2500' $300,000 $35,000 F:/DATA/6YR0207 RURALADDTIONLIST MAY 25 01 ATTACHMENT F PROJECT ACCELERATION SCHEDULE PROJECT OLD BUCKINGHAM ROAD ( SILVER CREEK CT TO OLDE COALMINE RD ) MATOACA ROAD I WOODPECKER ROAD INTERSECTION HICKORY ROAD ( SOUTHLAWN AVE TO OLDTOWN CR ) NEWBY'S BRIDGE ROAD ( WALMSLEY BLVD TO FALLING CR ) CASH ACCELERATE REVISED TRAFFIC PROFFER COUNTY COUNTY PROJECT AD DATE SHED CONTRIBUTION LOAN LOAN I YEAR 1 YEAR 1 YEAR 1 YEAR SPRING 021 16 FALL 02 t FALL 03 j 7 VDOT July01 July-01 $133,000 $0 $488,000 $211,000 $0 LOAN July-02 REPAYMENT $60,000 July-03 $0 NA $0 $55,000 $121,000 $0 $0 July-02 $225,000 July-06 TOTAL $953,000 $55,000 $285,000 6YRCP-LOANRAGENDA 5/04/01 ATTACHMENT G ~ 0k 85 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 20, 2001 Item Number: 17.D. Subject: A Public Hearing for Appropriation of Funds for the Genito Road/Woolridge Road Intersection Project County Administrator's Comments: _ . County Administrator: c~ Board Action Requested: A public hearing is scheduled for June 20, 2001 to appropriate an additional $700,000 in anticipated VDOT reimbursements for the Genito Road/Woolridge Road Intersection Project. Summary oflnformation: The Board has appropriated $446,000 in anticipated VDOT reimbursements for the Genito Road/Woolridge Road Intersection Project. The County is administering the project and will be reimbursed by VDOT for the project costs. The estimated cost of the project has increased. An additional $700,000 in anticipated VDOT reimbursements should be appropriated. Recommendation: Staff recommends the Board appropriate an additional $700,000 in anticipated VDOT reimbursements for the Genito Road/Woolridge Road Intersection Project. District: Clover Hill and Matoaca Preparer: ~/~ ' ~'"-'~' Title: Director of Transportation Attachments: Yes ~No OZ~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of :2 Meetino Date: June 20. 2001 Number Bud.qet and Mana.qement Comments: This agenda item requests that the Board of Supervisors hold a public hearing to consider the appropriation of $700,000 in anticipated VDOT reimbursement for the Genito Road/Woolridge Road Intersection Project. This project is completely funded with State dollars and will rebuild this intersection and install turn lanes. When combined with $446,000 previously appropriated by the Board for design, the project budget will total $1,146,000. Preparer: Rebecca T. Dickson Title: Director, Budget & Management O;d37 Genito RoadNVoolridge Road Intersection Improvement Project ect Location 0235 Adverlising Affidavil ~This }s not a bill Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804I 649-6000 Date Account Num, 1 Date Code Description Ad Size Total Cost ATTACH HERE Media General Operations. Inc. Publisher of THE RICHMOND TIMES-DISPATCH )6/13/2001 Sworn to and subscribec before me this___/tZ¢/q/b ! -- ~J Notary Public S0pervisor State of Virginia City of Richmond My Commission expires __L ~l ~':~ ~]~_~_. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Date: June 20, 2001 Item Number: 17.E Subject: Public Hearing to Consider the Appropriation and Transfer of Funds and the Authorization to Enter a VDOT Loan Agreement for the Old Buckingham Road (Silver Creek Court to Olde Coalmine Road)Project County Administrator's Comments: County Administrator: Board Action Requested: Appropriation of $621,000, transfer of $60,000 and the authorization to enter a VDOT loan agreement for improvements to Old Buckingham Road (Silver Creek Court to Olde Coalmine Road). Summary oflnformation: When the Board approved the Secondary Road Six Year Improvement Plan on March 15, 2000, the County Administrator was authorized to execute VDOT/County agreements for design, right-of-way and construction of projects in the plan. The Board also appropriated $366,000 in cash proffers and authorized the County Administrator to begin the design for the Old Buckingham Road Project. The FY02 through FY07 Secondary Road Six Year Improvement Plan public hearing included a project acceleration schedule and funding program for Old Buckingham Road. The plan specified $621,000 from cash proffers ($133,000-Shed 2, and $488,000-Shed 3) and a $60,000 County loan be applied to the project. An appropriation hearing is required. (Continued on page 2) Preparer: R.J. McCracken Agen4 9 0 Title: Director of Transportation Attachments: Yes No # Og3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Recommendation: Staff recommends the Board: Appropriate $621,000 in cash proffers ($133,000-Shed 2, and $488,000-Shed 3) to the Old Buckingham Road Project (Silver Creek Court to Olde Coalmine Road); Transfer $60,000 from the General Road Improvement Account to the project for a VDOT loan; and Authorize the County Administrator to enter into a VDOT/County project loan agreement in the amount of $60,000 acceptable to the County Attorney. District: Midlothian June 20, 2001 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetina Date: June 20. 2001 Number Budget and Mana.qement Comments: This agenda item requests that the Board of Supervisors hold a public hearing to consider the appropriation of $621,000 in cash proffers collected and available ($133,000 from Traffic Shed 2 and $488,000 from Traffic Shed 3) to accelerate the improvements to Old Buckingham Road (Silver Creek Court to Olde Coalmine Road). Also included in this agenda item is a request for a County loan to VDOT in the amount of $60,000 (to be repaid July, 2003). These funds totaling $681,000 will be used to widen two lanes. Coupled with $366,000 in cash proffers previously appropriated by the Board for design of this project, the project budget will total $1,047,000. Preparer: ~bq ~ ~/'C~-X~~ Rebecca T. Dickson Title: Director, Budget & Management 01241 An Affi[iate of Media Genem) Advertising Affidavit (This is not a bill Please pay from invo[ce) P.O. Box 85333 Richmond, Virginia 2329343001 (804) 649-6000 Account Num. IDate Code Description Ad Size Tota! cost TAKENOTICETAKENOTICETHA~THEBOARDO 200 x 2000 ATTACH HERE Media General Operations, Inc. Publisher of THE R{CHMOND TiMES-DISPATCH This i$ to certify that the attached TAKE NOTTCETAKE ~OTIC~ was published by Riphm0nd Newspapers, Inc. in the City of Richmond, State of Virginia, on the foitowing dates: 06/13/2001 ~ Notary Public City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 20, 2001 Item Number: [7.F. Subject: Public Hearing to Consider an Ordinance Redistricting Magisterial District Boundaries and Adjusting Voting Precinct Boundaries and Polling Places County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to consider the attached ordinance. Summary of Information: Every ten years, after census figures are released by the Federal government, state and local governments are required to redistrict their election districts to insure substantial population equality among the districts in accordance with the constitutional requirement of "one person, one vote." State and local governments received census data in March. The Virginia General Assembly redistricted state Senate and House of Delegates boundaries last month. Accordingly, it is now time for the County to redistrict magisterial district boundaries. The 2000 census data for Chesterfield is shown on Exhibit A to this item. The County's population grew from 209,274 in 1990 to 259,903 in 2000. A disproportionate amount of the growth occurred in the Matoaca magisterial district. Accordingly, in order to achieve population equality among the districts, significant portions of Matoaca magisterial district will need to be redistricted into the other magisterial districts in the County, particularly to Dale, Clover Hill and Midlothian, which are all below the Preparer:. ~ ,~. . Ra~ms Title: County Administrator Lane B 0523:53288.2 (53297.1) [~ No # Affachments: Yes Meeting Date: June 20, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 2001 Item Number: Page 2 of 3 population average. In order to achieve population equality, each magisterial district may vary by no more than 5% above or below the average figure of 51,981. At the direction of Mrs. Humphrey, staff met individually with the Board members to create a preliminary redistricting proposal for public discussion and the Board's consideration. In addition to meeting the population equality requirements of the Constitution, this plan assures that each election district will be compact and contiguous and that all election district boundaries will be clear and observable as required by state law. A chart showing the new population of the magisterial districts if this plan is adopted is attached as Exhibit B. The proposed ordinance is attached as Exhibit C. The magisterial district changes proposed by the plan are as follows: 1) Midlothian Maqisterial District: Midlothian would gain the following areas: the western portion of Evergreen voting precinct from Matoaca; all of Davis voting precinct from Clover Hill except for the southwestern portion of the precinct, which would remain in Clover Hill; a small portion of the northeast corner of Providence voting precinct from Clover Hill; and the northern portion of Belmont precinct from Dale. Midlothian would also transfer all of Shenandoah voting precinct to Clover Hill. (3.1% below the statistical average.) 2) Clover Hill Maqisterial District: Clover Hill would gain all of Shenandoah voting precinct from Midlothian; the central portion of Crenshaw voting precinct from Matoaca; and the northwestern portion of Pocahontas voting precinct from Matoaca. Clover Hill would also transfer all of the Davis voting precinct to Midlothian except for the southwestern portion of the precinct and a small portion of the northeast corner of Providence voting precinct to Midlothian. (0.9% above the statistical average.) 3) Dale Maqisterial District: Dale would gain the portion of Beach voting precinct that is to the east of Pocahontas State Park from Matoaca; a small portion of the northeast corner of Winfree's Store voting precinct from Matoaca; all of Pocahontas voting precinct, except for the northwest corner, from Matoaca; and the northeast corner of Crenshaw voting precinct from Matoaca. Dale would also transfer the northern portion of Belmont voting precinct to Midlothian. (2.1% below the statistical average.) Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 20, 2001 Item Number: Page 3 of 3 Bermuda Magisterial District: Bermuda would gain the Walthall voting precinct from Matoaca. (3.8% above the statistical average.) 5) Matoaca Magisterial District: Matoaca would transfer the northwestern portion of Evergreen voting precinct to Midlothian; the central portion of Crenshaw voting precinct to Clover Hill; the northwestern corner of Pocahontas voting precinct to Clover Hill; the northeastern corner of Crenshaw voting precinct to Dale; all of Beach voting precinct to the east of Pocahontas State Park to Dale; a small portion of the northeast corner of Winfree's Store voting precinct to Dale; and Walthall voting precinct to Bermuda. (0.6% above the statistical average.) After the Board adopts its redistricting plan, the plan must be submitted to the United States Department of Justice for approval before it can be implemented. The Justice Department has 60 days to review the plan. Staff anticipates being able to implement the plan in time for the November general election. The Board may make changes to the advertised plan so long as the changes do not change the plan so fundamentally that the advertisement does not substantially describe the final approved plan. If such fundamental changes are made, the plan would need to be re-advertised before it is adopted. At the Board's direction, staff held two public meetings, one on June 7 at Mt. Pisgah United Methodist Church and the other on June 13 in the Board's Public Meeting Room. Staff explained the advertised plan at those meetings and members of the public were given an opportunity to comment on the plan and on redistricting in general. Staff will provide the Board with a summary of the comments made in those meetings in a separate memorandum. 0;844 EXHIBIT A CURRENT POPULATION OF MAGISTERIAL DISTRICTS Pct. Deviation from Avg. Bermuda 51,943 -0.1% Clover Hill 45,759 -12.0% Dale 47,890 -7.9% Matoaca 65,575 +26.2% Midlothian 48,736 -6.2% 259,903 Average Population: 51,981 0523:53297.1 0 EXHIBIT B POPULATION OF MAGISTERIAL DISTRICTS UNDER CURRENT PROPOSAL Pct. Deviation from Avg. Bermuda 53,966 +3.8% Clover Hill 52,427 +0.9% Dale 50,867 -2.1% Matoaca 52,290 +0.6% Midlothian 50,353 -3.1% 259,903 Average Population: 51,981 0523:53297.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 7-3 RELATING TO BOUNDARY LINES FOR MAGISTERIAL DISTRICTS AND VOTING PRECINCTS AND RELATING TO POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 7-3 of the Code of the Coun _tv of Chester_field, 1978, as amended, is amended as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Bellwood Voting Precinct (101 ): Beginning at the point where the center line of the southern boundary of Richmond National Battlefield Park intersects the boundary line between Henrico County and Chesterfield County; thence eastwardly along said boundary line as it meanders with the James River south to its intersection with Proctors Creek; thence westwardly along the center line of Proctors Creek to its intersection with a spur line of the Seaboard Coast Line right-of-way; thence northwardly along the center line of said right-of-way to its intersection with Kingsland Creek; thence eastwardly along the center line Kingsland Creek to its intersection with the CSX Railroad right of way; thence northeastwardly along the center line of said right of way to its intersection with U. S. Route 1/301 (Jefferson Davis Highway); thence south along the center line of U.S. Route 1/301 to its intersection with Bellwood Road; thence northeastwardly along the center line of Bellwood Road to its intersection with Interstate 95; then northward along the center line of Interstate 95 to its intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007; thence eastwardly along the boundary_ line of Census Blocks 1004033006 and 1004033007 to their intersection with the southern boundary line of Richmond National Battlefield Park; thence northeastwardly along the center line of the southern boundary line of Richmond National Battlefield Park to its intersection with the boundary line between Chesterfield County and Henrico County, the point and place of beginning. The voting place for Bellwood Voting Precinct shall be the Chesterfield Community High School, 8610 Perrymount Road. 000 0523:53219.1 1 0 47 Iron Bridge Voting Precinct (111): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Ronte 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Ronte 10); thence westwardly and northwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Centralia Road (State Route 145), the point and place of beginning. The voting place for Iron Bridge Voting Precinct shall be Thomas Dale West High School, 12400 Branders Bridge Road. Walthall Voting Precinct (112): Beginning at the point where the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) intersects the boundary line between the County of Chesterfield and the City of Colonial Heights; thence westwardly along said boundary line to its intersection with Branders Bridge Road (State Route 625); thence northwardly along the center line of Branders Bridge Road (State Route 625) to its intersection with Whitehouse Road (State Route 1129); thence southeastwardly along the center line of Whitehouse Road (State Route 1129) to its intersection with U.S. Route 1/301 (Jefferson Davis Highway); thence northwardly along the center line of U.S. Route 1/301 (Jefferson Davis Highway) to its intersection with Happy Hill Road (State Route 619); thence northwestwardly along the center line of Happy Hill Road (State Route 619) to its intersection with an unnamed tributary_ of Ashton Creek; thence eastwardly along said tributary_ to its intersection with the Seaboard Coast Line right-of-way; thence southeastwardly along said right-of-way to its intersection with Indian Hills Road (State Route 743); thence southeastwardly along the center line of Indian Hills Road (State Route 743) to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence southwardlv along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) to its intersection with the boundary, line between the County of Chesterfield and the City of Colonial Heights, the point and place of beginning. The voting place for Walthall Voting Precinct shall be St. Anne's Catholic School, 17111 Jefferson Davis Highway. DALE MAGISTERIAL DISTRICT 000 Jacobs Voting Precinct (204): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the 0523:53219.1 2 center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its intersection with Newby's Bridge Road (State Route 649); thence southwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with Belmont Road (State Route 651); thence eastwardly and southwardly along the center line of Belmont Road (State Route 651) to its intersection with Courthouse Road (State Route 604); thence northwestwardly along the center line of Courthouse Road (State Route 604, continuing as State Route 653) to its intersection with Genito Road; U.S. Route ~,,,, ~ .......... ~ o~,,,,,j, thence northwestwardly along the center line of Genito Road to its intersection with U. S. Route 360; thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Falling Creek, the point and place of beginning. The voting place for Jacobs Voting Precinct shall be Jacobs Road Elementary School, 8800 Jacobs Road. OOO Belmont Voting Precinct (206): Beginning at the point where the boundary line between the City of Richmond and the County of Chesterfield intersects the center line of Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with the center line of the Commonwealth Natural Gas Pipeline easement; thence northwardly along the center line of said d;" ° *' ..... -,~,/TI..ll0 ..... d);th easement to its intersection with Walmsley Boulevar ...... ,,,~,..,,,v ~ ..... o~l,~,~ Roa ence eastward along the center line of Walmsle¥ Boulevard to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with Pocoshock Creek; thence eastward along the center line of Pocoshock Creek to its intersection with the boundary_ line between the Ci_ty of Richmond and the County of Chesterfield; thence southeast along the center line of said boundary_ line to its intersection with Belmont Road, ,t. ..... , .... ~. ....... ,:_ ~ _~,, ~ ~ ~ ..... ~ ~^ the point ~d place of begi~ing. The voting place for Belmont Voting Precinct shall be J.A. Chalkley Elementary School, 3301 Turner Road. OOO Five Forks Voting Precinct (210): Beginning at the point where the center line of Newby's Bridge Road (State Route 649) intersects 0523:53219.1 3 - ~ ( O~4D the center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its intersection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Cogbill Road (State Route 638); thence eastwardly and northwardly along the center line of Cogbill Road (State Route 638) to its intersection with Kingsland Creek; thence along said creek as it meanders southeastwardly to its intersection with Iron Bridge Road (State Route 10); thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Beach Road T~,,~.,,.~, .~,,'""- -~,,,,,~,°-n'~' thence southwestwardly along the center line of Beach Road (State Route 655) to its intersection with Swift Creek; thence westwardl¥ along the center line of Swift Creek to its intersection with Qualla Road (State Route 653); thence northwardly along the center line of Qualla Road (State Route 653) to its intersection with an unnamed branch of Swift Creek; thence along the center line of said branch as it meanders northwardly to its intersection with Route 288; thence eastward along the center line of Route 288 to its intersection with Qualla Road; thence northeastward along the center line of Qualla intersection with Courthouse Road, L Roadtoits' · · ..~. ....... ..................... ,,, ............. ~ ........... ,,,,-~, thence southeastwar along the center line of Courthouse Road (State Route 604) to its intersection with Belmont Road (State Route 651); thence eastwardly along the center line of Belmont Road (State Route 651) to its intersection with Newby's Bridge Road (State Route 649); thence proceeding northeastwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with Falling Creek, the point and place of beginning. The voting place of Five Forks Voting Precinct shall be Asbury United Methodist Church, 7151 W. Belmont Road. Nash Voting Precinct (211) Beginning at the point where the center line of Beach Road (State Route 655) intersects the center line of Iron Bridge Road (State Route 10); thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Lewis Road (State Route 632); thence southwardly along the center line of Lewis Road (State Route 632) to its intersection with Lake Dale; thence southwestwardly along the center line of Lake Dale to its outfall at Swift Creek; thence southwardly along the center line of Swift Creek to its intersection with Bradley Bridge Road; thence along the center line of Bradley Bridge Road to its intersection with Woodpecker Road (State Route 626); thence northwestwardly along the center line of Woodpecker Road (State Route 626) to its intersection with the eastern boundary of Pocahontas State Park; thence northward along the eastern boundary_ of Pocahontas State Park to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with Beach Road; thence northeastwardly along the center line of Beach Road to its intersection with Iron Bridge Road (State Route 10), the point and place of beginning. 0523:53219.1 4 The voting place for Nash Voting Precinct shall be the Trinity Building, located at 10111 Iron Bridge Road.. MATOACA MAGISTERIAL DISTRICT OOO Matoaca Voting Precinct (303): Beginning at the point where the center line of the Appomattox River intersects the center line of the Virginia Power Company easement; thence northwardly along said easement to its intersection with Oldtown Creek; thence northeastwardly along the center line of Oldtown Creek to its intersection with Hickory Road (State Route 628); thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 602); thence southward on River Road to the southeastern boundary_ line f census block 1007034006; *~' .... ' .... :__ .~. ....... ,:_~ ^~,,: .... 0^~] ro .... ., ..... ~-,x :_ ~ ~,...~ ...... ,,. ,~. a ,~ .... ,~... ~., ......... thence southwest along the said census block boundary to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence eastwardly along said boundary line as it follows the Appomattox River to its intersection with the Virginia Power Company easement, the point and place of beginning. The voting place for Matoaca Voting Precinct shall be Matoaca Elementary School, 6627 River Road. Winfree's Store Voting Precinct (304): Beginning at the point where the center line of Hickory Road intersects with Matoaca Road thence westwardly along the center line of Hickory Road (State Route 628) to its intersection with Graves Road (State Route 630); thence southwestwardly along the center line of Graves Road (State Route 630) to its intersection with River Road (State Route 36); thence southward on River Road to the southeastern boundary line of census block 1007034006; "- .... ' .... :-- "- ....... ............... ~ ................ of River ..... ~ ............. ~ .... o..,~.~ .... ,~ ,~. a coursc ,~.,. ~,~.,,.v.,.~, thence southwest along the said census block boundary to the boundary line between the County of Chesterfield and the County of Dinwiddie; thence westwardly along said boundary line to its intersection with the western line of Nooning Creek, as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek and continuing along the center line of Nooning Creek; thence northwardly, to its intersection with the southwestern boundary_ line of census block 1007034014; icaving Noon'lng Crcck, to of thence northwardly along said boundary_ to its intersection with thc southcrn tc.~:.nu$ of Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with a creek known as Second Branch; thence along the center line of Second Branch as it meanders in an eastwardly direction to its intersection with Nash Road 0523:53219.1 5 (State Route 636); thence northwardly along the center line of Nash Road (State Route 636) to its intersection with Woodpecker Road (State Route 626); thence southeastwardly along the center line of Woodpecker Road (State Route 626) to its intersection with Bradley Bridge Road a crcck :Al,:__ tm_A~l,, thence northward ..,~. ......... so .............. 2 along the center line of Bradley Bridge Road Licking Crcck to its intersection with Swift Creek; thence southeastwardly along the center line of Swift Creek to its intersection with Branders Bridge Road (State Route 625) at the boundary_ line between the County of Chesterfield and the City of Colonial Heights; thence southeastwardly along the boundary, line to its intersection with Lakeview Road (State Route 626); thence westwardly along the center line of Lakeview Road to its intersection with Woodpecker Road; thence southwestwardly along the center line of Woodpecker Road to its intersection with Matoaca Road; thence west and south along the center line of Matoaca Road to its intersection with Hickory Road, the point and place of beginning. The voting place for Winfree's Store Voting Precinct shall be Phillips Volunteer Fire Department, 10630 River Road. Beach Voting Precinct (305): Beginning at the point where the center line of Beat,5 Nash Road (State Route 655) intersects the Woodpecker Road (State Route 626); '~ ~ ~* .... ' ..... :~:~ '~ :'~: ........ : ..... :'~ ~:~ '~ ~ .... ' ..... 636); the south dly I~U~ [OL~L~ I[U~L~ U~U] LU IL~ IIIL~IO~LIUXX VVXLIX II~ll l~U~g [~L~L~ I~U~L~ nee w~ along the center line of Nash Road (State Route 636) to its intersection with a creek Second Branch; thence westw~dly along the center line of Second Brach as it meanders to its intersection with Second Brach Road (State Route 653); thence no~hwardly along the cemer line of Second Brach Road (State Route 653) to its intersection with Beach Road (State Route 655); thence eastw~dly along the center line of Beach Road (State Route 655) to its intersection with Qualla Road (State Route 653); thence noahw~dly along the center line of Qualla Road (State Route 653) to its intersection with Swi~ Creek; thence me~dering eastw~dly along the center line of Swffi Creek to its intersection with the eastern boundau line of Poc~ontas State P~k line of Pocahontas State Park to its intersection with Woodpecker Road; then e~ard along the center line of Woodpecker Road to its intersection with Nash Road, the point ~d place ofbegi~ing. 0523:53219.1 6 The voting place for Beach Voting Precinct shall be Beach Community Grange Building, 11401 Bundle Road (Route 654). Winterpock Voting Precinct (306): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the boundary line between the County of Chesterfield and the County of Amelia as said boundary line follows the Appomattox River in a southeastwardly direction to its intersection with the western line of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the western line of Nooning Creek continuing along the center line of said creek to its intersection with the southwestern boundary, line of census block 1007034014 tcrrninu3; thence in a northwardly direction o,,,, ............... ,,o ,,~ Second Branch Road (State along said boundary_ line to its intersection with thc ..... t. ..... : ..... c Rome 653); thence northwardly along the center line of Second Branch Road (State Rome 653) to its intersection with Beach Road (State Rome 655); thence westwardly along the center line of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Rome 730); thence northwardly along the center line of Baldwin Creek Road (State Rome 730) to its intersection with U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the boundary line between the County of Chesterfield and the County of Amelia, the point and place of beginning. The voting place for Winterpock Voting Precinct shall be Bethia United Methodist Church, 14512 Beach Road. Road. 0523:53219.1 7 Crenshaw Voting Precinct (308): Beginning at the point where the center line of '~ .... t. ..... ~, ~ Bridge Road (State Route 651) intersects the center line of U.S. Route 360 (Hull Street Road); thence wes~dly along the center line of U.S. Route 360 (Hull Street Road) to its intersection Mth Swi~ Creek; thence eastw~dly along the center line of Swffi Creek to its intersection with Qualla Road (State Route 653); thence no~hw~dly along the center line of Qualla Road (State Route 653) to its intersection with ~ u~med brach of Swi~ Creek; thence along the center line of said brach as it menders noNhw~dly to its intersection with Route 288; ~ ~": thence westw~d along the center line of Route 288 to its intersection with Claypoint Road; thence noahw~d along the center line of Claypoint Road to its intersection with No~h Bailey Bridge Road; thence no~h along the center line of No~h Bailey Bridge Road ~ ..... ~ .............. ~ to its intersection with U.S. Route 360 (Hull Street Road), the point ~d place of begi~ing. The voting place for Crenshaw Voting Precinct oh~u Bridge 2cad. Manchester High School, 12601 Bailey Bridge Road. Skinquarter Voting Precinct (309): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the Appomattox River, the boundary line between the County of Chesterfield and the County of Amelia; thence along said boundary line in a westwardly and northwardly direction as it follows the Appomattox River to its intersection with Skinquarter Creek, the boundary line between the County of Chesterfield and the County of Powhatan; thence continuing northeastwardly along said boundary line to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with the Southern Railway Right oeX~ .... ,-, .... "-'- "--" '° ....'" ..... 667); thence northeastwardly along the center line of said right ............. -, ....... ,, ......~ to its intersection with County Line Road (State Route 606); thence southeastwardly along County Line road to its intersection with Mt. Hermon Road (State Route 671); thence northeastwardly along Mt. Hermon Road to its intersection with the Southern Railway right of way; thence northeastwardly along the center line of said right of way to its intersection with Old Hundred Road (State Route 652); thence southeastwardly along the center line of Old Hundred Road (State Route 652) +t. ....... t. --1 .... 1.. ....... 11---- _40 t'~ .... ~1~1-- ~---~l +~ _cI -,a~ f¢ct to its intersection with-Little Tomahawk Creekt thence southwardly along the center line of Little Tomahawk Creek to its intersection with Genito Road (State Route 604); thence westwardly along the center line of Genito Road (State Route 604) to its intersection with Swift Creek Reservoir; thence southwardly along the center line of said reservoir to its intersection with 0523:53219.1 8 0254 Woolridge Road (State Route 668); thence southwestwardly along the center line of Woolridge Road (State Route 668) to its intersection with Otterdale Road (State Route 667); thence southeastwardly along the center line of Otterdale Road (State Route 667) to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for Skinquarter Voting Precinct shall be Mt. Hermon Baptist Church, 18100 Genito Road. ooo Evergreen Voting Precinct (312): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of Old Hundred Road (State Route 754). C~...:.~4-O wilt i-a--~--l''x..~l~.~l'k, thence no~hward .~o,..,~,j along the center line of Old Hundred Road e_.:.o .,.Crcck to its intersection .,:+h ~e .... . ..... ~ '~ :*~ : ........ : ..... :*~' the Virginia Power Comply easement; thence southeastw~dly along the center line of said easement to its intersection with Coalfield Road (State 0523:53219.1 9 0 55 Route 754); thence southeastwardly along the center line of Coalfield Road (State Route 754) to its intersection with Miners Trail (State Route 720); thence eastwardly along the center line of Miners Trail (State Route 720) to its intersection with Lucks Lane (State Route 720); thence eastwardly along the center line of Lucks Lane (State Ronte 720) to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with Powhite Parkway (State Route 76); thence westwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Old Hundred Road (State Route 652); thence northwestwardly along the center line of Old Hundred Road (State Route 652) to its intersection with o.~_~---:,, n~_, ....... ~o .... n ..... , ~,.,, ~. +~. ........ :_..:__ ~, .... L ....... ....... : .... '- ° ""~' *' ....... : ........ : ..... :'*' Ott d 1 R d (Stat 667); a}~ptu.,.**a[,.,j J, tuu .,.,.[ [u ,.- ,.-,.,.,.,.o,.,,.,,,.,.,,.,. ,,.,.,.. er a e oa e Route ,.,.,.,,.,.,.,,., · ~,'-'-~',.,~,,, the point and place of beginning. The voting place for Evergreen Voting Precinct shall be Evergreen Elementary School, 1701 Evergreen East Parkway. 000 ooo CLOVER HILL MAGISTERIAL DISTRICT 000 0523:53219.1 10 Providence Voting Precinct (404): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of Pocoshock Boulevard (State Route 733); thence northwardly along the center line of Pocoshock Boulevard (State Route 733) to its intersection with Ruthers Road (State Route 733); thence northwardly along the center line of Ruthers Road (State Route 733) to its intersection with Marthaven Drive (State Route 1422); thence westwardly along the center line of Marthaven Drive (State Route 1422) to its intersection with Starlight Lane; *^--:L,~.,.~,o, ..... thence southwardl¥_ along the center line of Starlight Lane to its intersection with Elkhardt Road; directly ...... .o ..... : ~, .___: .... .... . ............... o,~ ~.~ .... ,' · ............ r ............. o/, ..en,.e w,.o.wo~ .. along the center line of Elkhardt Road to its intersection with South Providence Road; thence southwestwardly along the · TI ........ TT:11 T .... center line of South Providence Road (State Route 678) to its intersection w~th.,.,,.~, ............. , : ......,. ........ .,.. ~: .... :^_ t .....:~' *^~: ......:*~: ........ : ..... :**' Hi k Rod (State Rout 111 ~ °U~l-Lll~O~Ol,*~tCAJ.~l-lJ ~tll.~¢tlUll ILUIII OC~l~.J. L~IIIIIIIL$.O LU ILO IIIL~IO~.~LIUII V¥1LII Cs a e 647); thence southeastwardly along the center line of Hicks Road (State Route 647) to its intersection with U.S. Route 360 (Hull Street Road); thence northeastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Pocoshock Boulevard (State Route 733), the point and place of beginning. The voting place for Providence Voting Precinct shall be Providence Middle School, 900 Starlight Lane. ooo Manchester Voting Precinct (409): Beginning at the poiut where the ceuter line of U.S. Route 360 (Hull Street Road) iutersects the center line of the Commonwealth Natural Gas Pipeline easemeut; thence southwardly along the center line of said easemeut to its iutersection with Belmout Road (State Route 651); thence southwestwardly along the ceuter line of Belmout Road (State Route 651) to its iutersection with Falling Creek; thence northwestwardly along the ceuter line of Falling Creek to its iutersection with Newbys Bridge Road; thence northeastwardly along the ceuter line of Newbys Bridge Road to its iutersection with Proctor's Creek; thence west and north along the ceuter line of Proctor's Creek to its iutersection with U. S. Route 360; thence northeastwardly along the ceuter line of U.S. Route 360 (Hull Street Road) to its iutersection with Pocoshock Boulevard; thence northward along the center line of Pocoshock Boulevard to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its iutersection with Turner Road; thence southward along the center line of Turner Road to its intersection with U. S. Route 360; thence southward along the center line of U. S. Route 360 to its intersection with the Commonwealth Natural Gas Pipeline easement, the point and place of beginning. The voting place for Manchester Voting Precinct shall be Manchester Middle School, 7401 Hull Street Road. 0523:53219.1 1 1 Wagstaff Voting Precinct (410): Beginning at the point where the center line of West Providence Road (State Route 678) intersects the center line of Courthouse Road (State Route 653); thence northwardly along the center line of Courthouse Road (State Route 653) to its intersection with Dakins Drive (State Route 688); thence eastwardly along the center line of Dakins Drive (State Route 688) to its intersection with Adkins Road (State Rome 672); thence northwardly along the center line of Adkins Road (State Rome 672) to its intersection with Rosegill Road (State Route 2588); thence northeastwardly along the center line of Rosegill Road (State Route 2588) to its intersection with Reams Road (State Route 647); thence southeastwardly along the center line of Reams Road (State Route 647) to its intersection with South Providence Road (State Route 678); thence southwardly along the center line of South Providence Road (State Rome 678), continuing as West Providence Road (State Route 678), to its intersection with Courthouse Road (State Rome 653), the point and place of beginning. The voting place for Wagstaff Voting Precinct shall be Central Chesterfield r~ ...... :,.. ........... : Ruritan ' "' 11 "'~' ~' .... :'~ .... '" ^-'~ 2230 Grey Oak Drive. Association, .,, ........... ,.,.,~,~ ..... 000 Shenandoah Voting Precinct (413): Beginning at the point where the center line of Reams Road (State Route 647) intersects the center line of South Arch Road (State Route 672); thence in a northwardly direction along the center line of South Arch Road (State Route 672) as it continues as North Arch Road (State Route 672) to its 0523:53219.1 12 intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Branchway Road (State Route 645); thence southeastwardly along the center line of Branchway Road (State Route 645) to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Route 653) to its intersection with Reams Road (State Route 647); thence eastwardly along the center line of Reams Road (State Route 647) to its intersection with South Arch Road (State Route 672), the point and place of beginning. The voting place for Shenandoah Voting Precinct shall be Shenandoah Community Center, 9601 Redbridge Road. South Genito Voting Precinct (414) Beginning at the point where center line ofU. S. Route 360 intersects the center line of Genito Road; thence westwardly along the center line of U. S. Route 360 to its intersection with North Bailey Bridge Road; thence south along North Bailey Bridge Road to its intersection with Claypoint Road; thence southeast along the center line of Claypoint Road to its intersection with Route 288; thence eastward along the center line of Route 288 to its intersection with Qualla Road; thence northeastward along the center line of Qualla Road to its intersection with Courthouse Road; thence northwest along the center line of Courthouse Road to its intersection with Genito Road; thence northwest along the center line of Genito Road to its intersection with U. S. Route 360, the point and place of beginning; The polling place for South Genito Voting Precinct shall be Crenshaw Elementary_ School, 11901 Bailey Bridge Road. MIDLOTHIAN MAGISTERIAL DISTRICT ooo Midlothian Voting Precinct (503): Beginning at the point where the center line of Wiuterfield Road (State Route 714) intersects the boundary line between the County of Chesterfield and the County of Powhatan; thence southwestwardly along said boundary line to its intersection with the center line of Swift Creek U.S. - .....~ f~ ~:~,,~,~,:~- T ..... :'~' th th dly 1 id li I'~UUL~.~ UM/ kI¥1IUlULIilCJ, tii UilllJll~]~ ence sou eastwar a ong '~' .... '~- ~cr ~ o , ~,.,~ ~ ~ .................~,~ to its intersection with the Southern Railway Right of Way; Ottcrdale ..... t .............. ~, thence no~heastward along smd ri of way ............ j ..... ~ ........... ~:_~ ~c ~ .... ~'~ '-~ c~ .... ~ .....~;'~ to its intersection with Old Hundred Road; thence southw~d along the center line of said road to its intersection with Otterdale Road; thence no2hward along the center line of O~erdale Road to its intersection with the Virginia Power Company easement; thence southeastwardly along the center line of said easemem to its intersection 0523:53219.1 13 with Coalfield Road (State Route 754); thence northwardly along the center line of Coalfield Road (State Route 754) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Falling Creek; thence northwardly along the center line of Falling Creek to its intersection with the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Winterfield Road (State Route 714); thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan, the point and place of beginning. The voting place for Midlothian Voting Precinct shall be Midlothian High School, 401 Charter Colony Parkway. Robious Voting Precinct (504): Beginning at the point where the center line of Salisbury Road (State Route 902) intersects the center line of Robious Road (State Route 711); thence northwestwardly along the center line of Robious Road tateRoute 71 toa ~ ......... ~, · · ~ ~ its intersection with the bound~ line between the Co~ty of Chesterfield ~d the County of Powhatan; thence along said bound~ line to its intersection with the bo~d~ line between the Cowry of Chesterfield ~d the County of He~ico; thence eastw~dly along said bound~ line to its intersection with the bound~ line between the Cowry of Chesterfield ~d the City of Ric~ond; thence southw~dly along said bo~d~ line to its intersection with West Huguenot Road (State Route 147); thence westw~dly along the center line of West Huguenot Road (State Route 147) to its intersection with Big O~ L~e (State Route 815); thence nonheastw~dly along the center line of Big Oak L~e (State Route 815) to its intersection with Castlestone Road (State Route 4080); thence no~hw~dly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Route 4081); thence nonhwestw~dly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Route 832); thence southwardly along the center line of Robious Crossing Drive (State Route 832) to its intersection with Polo P~kway (State Route 5400); thence southw~dly along the center line of Polo Pmkway (State Route 5400) to its intersection with Robious Road (State Route 711); thence noAhwestwmdly along the center line of Robious Road (State Route 711) to its intersection with Salisb~ Drive (State Route 902), the point and place of begi~ing. The voting place for Robious Voting Precinct shall be Robious Elementary School, 2801 Robious Crossing Drive. 0523:53219.1 14 000 Greenfield Voting Precinct (506): Beginning at the point where the center line of Old Bon Air Road (State Route 718) imersects with the center line of Robious Road (State Route 675); thence northwestwardly along the center line of Robious Road (State Route 675) to its intersection with Greenfield Drive (State Route 2544); thc, ncc thence northwardly along the center line of Greenfield Drive to its intersection with Milbrook Drive~ thence eastwardly along the center line of Milbrook Drive to its intersection with Dragonfly Lane~ thence northwardly along the center line of Dragonfly Lane to its intersection with '~- -,,~- -'~"~- '~,_,^ '~-~..,, ....... ,~,~.L,~ linc of the Southern Railway right-of-way; thence eastwardly along the center line of said right-of-way to its intersection with Rockaway Road (State Route 718); thence westwardly along the center line of Rockaway Road (State Route 718) to its intersection with Old Bon Air Road (State Route 718); thence southwardly along the center line of Old Bon Air Road (State Route 718) to its intersection with Robious Road (State Route 675), the point and place of beginning. The voting place for Greenfield Voting Precinct shall be Greenfield Elementary School, 10751 Savoy Road. Salisbury Voting Precinct (507): Beginning at the point where the center line of Falling Creek intersects the center line of the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with the center line of Winterfield Road (State Route 714); thence northwardly along the center line of Winterfield Road (State Route 714) to its intersection with the boundary line between the County of Chesterfield and the County of Powhatan; thence northeastwardly along said boundary line to its intersection with Robious Road (State Route 711); thence southeastwardly along the center line of Robious Road (State Route 711) to its intersection with T ~,,~,~ ~ ~ ....... ~ ~--,~o~,~.: ........ :~ with Salisbu~ Road (State Route 902); thence southwestw~dly along thc center line of Salisbu~ Road (State Route 902) to its intersection with West Salisbu~ Road (State Route 902); thence westw~dly along the center line of West Salisb~ Road (State Route 902) to its intersection with the center line of Falling Creek; thence southw~dly along the center linc of Falling Creek to its intersection with the Southern Railroad right-of-way, the point and place of begi~ing. 0523:53219.1 15 The voting place for Salisbury Voting Precinct shall be Church of the Redeemer, 2341 Winterfield Road. Belgrade Precinct (508): Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike) intersects the center line of Huguenot Road (State Route 147); thence northeastwardly along the center line of Huguenot Road (State Route 147) as it continues as West Huguenot Road (State Route 147) to its intersection with Big Oak Lane (State Route 815); thence northeastwardly along the center line of Big Oak Lane (State Route 815) to its intersection with Castlestone Road (State Route 4080); thence northwardly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Route 4081); thence northwestwardly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Route 832); thence southwardly along the center line of Robious Crossing Drive (State Route 832) to its intersection with Polo Parkway (State Route 5400); thence southwardly along the center line of Polo Parkway (State Route 5400) to its intersection with Robious Road (State Route 711); thence northwestwardly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle; thence southward along the center line of Robious Station Circle r, ....... · ,-,~,j to its intersection with the Southern Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it meanders southward]y to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Huguenot Road (State Route 147), the point and place of beginning. The voting place for Belgrade Voting Precinct shall be Robious Middle School, 2701 Robious Crossing Road. Cranbeck Voting Precinct (509): Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike) intersects the center line of Robious Road (State Route 675); thence northwestwardly along the center line of Robious Road (State Route 675) to its intersection with Greenfield Drive (State Route 2544); thc, ncc ~^--.1` ..... .-11.. ~1 ~ ~ +1.. .... ~-~ 1:~ ~ ~J~ gm .... ~ ~1 .-1 r%~:..~ /o4.~4.~ 1'~ ~..4.^ ,'1 :' A A\ +^ .1~-~ ~^,~-1`^~ +~:~. ~ thence northwardly along the center line of Greenfield Drive to its intersection with Milbrook Drive; thence eastwardly along the center line of Milbrook Drive to its intersection with Dragonfly Lane; thence northwardly along the center line of Dragonfly Lane to its intersection with the-thc, ncc '~-'~'~*J* "'~*[** - ....... ,~ ~,~ .... , ......~ ....... o,~,~,,-, ....... ~ Southern Railroad right-of-way; thence westwardly along said right-of-way to its intersection with Huguenot Road (State Route 147); thence westwardly and southwardly along the center line of Huguenot Road (State Route 147) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of 0523:53219.1 16 U.S. Route 60 (Midlothian Tumpike) to its intersection with Robious Road (State Route 675), the point and place of beginning. The voting place for Cranbeck Voting Precinct shall be Greenfield Civic Association, 2221 Woodmont Drive. ooo Black Heath Voting Precinct (511): Beginning at the point where the center line of Robious Road (State Route 711) intersects the center line of Robious Station Circle; thence south along the center line of Robious Station Circle Contc ~ ....... 2 aa it ~,~ ...... o o~ ........ j to its intersection with the Southern Railroad right-of-way; thence along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it menders no~hw~dly to its intersection with West Salisb~ Drive (State Route 902); thence following the center line of West Salisb~ Drive (State Route 902) eastw~dly to its intersection with Salisbu~ Road (State Route 902); thence no~heastw~dly along the center line of Salisbu~ Road (State Route 902) to its intersection with Robious Road (State Route 711); thence southeastwardly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle ~ .... ~ ....~ ~ ...... ,~ .....w, the point ~d place of begi~ing. The voting place for Black Heath Voting Precinct shall be Salisbury Presbyterian Church, 13621 W. Salisbury Road. 0523:53219.1 17 0Z63 OOO Davis Voting Precinct (515): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the boundary_ line between the City of Richmond and the County of Chesterfield; thence northwardly along the center line of said boundary line to its intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with South Providence Road (State Route 678); thence southwardly along the center line of South Providence Road (State Route 678) to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its intersection with Starlight Lane; then northward along the center line of Starlight Lane to its intersection with Marthaven Drive; thence east along the center line of Marthaven Drive to its intersection with Ruthers Road; thence southward along the center line of Ruthers Road to its intersection with Elkhardt Road; thence eastward along the center line of Elkhardt Road to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with U. S. Route 360; thence westward along the center line ofU. S. Route 360 to its intersection with the center line of the Commonwealth Natural Gas Pipeline easement~ thence southeastwardly along the center line of said easement to its intersection with Walmsley Boulevard~-thence eastward along the center line of Walmsley Boulevard to its intersection with Turner Road; thence southward along the center line of Turner Road to its intersection with Pocoshock Creek; thence eastward along the center line o£Pocoshock Creek to its intersection with the boundary_ line between the City of Richmond and the County of Chesterfield; thence northwest along the center line of said boundary_ line to its intersection with U. S. Route 360, the point and place of beginning. The voting place for Davis Voting Precinct shall be Davis Elementary School, 415 Providence Road. (Code 1978, §7.1-2; Ord. of 6-12-96, §1; Ord. of 6-11-97, §1) State law reference(s)--Authorized by Code of Virginia, §24.2-307. (2) This Ordinance shall become effective immediately upon adoption. 0523:53219.1 18 An Affi ate of Media General AdYertising Affidavit Fi'his is not a ~ill. Please pay from invoic¢l P. O. Box 85333 Richmond. Virginia 23293-0001 (804) 649-6000 IDate Code Description Ad ATTACH Med a Genera Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certi~that the attached I'AK~ NOTICI~TAKE NOTIC~ was published byRichmoed Newspapers, Inc. in the City of Richmond, State of Virginia, on the following dates: 06/06/200 [ 06/13/2001 HERE Sworn to and subscribed before me this_ IC2~ll~/~l State of Virginia City of Richmond My Commission e~pires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU Aa Affiliate of Media Oaneral (This is not a bill. Please pay from invoice; ('HF~TERFIEI,D ROAR1) r)F N1 IPFRVISORS P, O Box 85333 Richmond. Virginia 23293-0001 [804) 649-6000 Date - Total Cost I IDate Code Description Ad Size ATTACH HERE Media General Operations, Inc, Publisher of THE RICHMOND TIMES-DISPATCH This is to certiht that the attached q A K F NC~TI('c ~[ ~AAI~ TAK} was published by Richmond Newspapers, Inc, in the Cityof Richmond, State of Virginia, on the following dates: 05/312001 State of Virgi nia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THAN K YOU An Affiliate of Media General Advertising Affidavit {,This is not a bill Please pay from invoice) }Date Code Descri~ion ATTACH P; O. Box 85333 Richmond, Virginia 23293-0001 (804) 649.6000 Media General Operations, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached Pl EASE TAKE NOTICE THA' was published by Richmond Newspapers Inc. in the City of Richmond State 0f ~itgi0!~, on the ~ollowing dates: 07/18/2001 The first insert on be ng g ven HERE SW0[n ~9~nd s~cr!bed before Notary Public State of Virg!qia City of Richmond My Commission ~xpires THIS IS No'r A B LL PLEASEPAY FROM NVO CE THANKYOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: Subject: June 20, 2001 Item Number: 17.G. Public Hearing to Consider Revising the Current Library Internet Filtering Policy to Require Filtering of Ail Computers Board Action Requested: Conduct a public hearing to consider changing the current library Internet filtering policy to require filtering of all computers. Summary of Information: Earlier this year the County Administrator established a program to provide limited Internet access to County Library patrons on Library computers. Under this program every Library computer, except for two in each facility and the computers at Chester and Enon branches, will be filtered so that patrons will not have Internet access to sexually explicit materials. The non- filtered computers will be available only to adult patrons or minors who have written parental permission. These computers will be monitored by library staff to ensure that adults are not accessing illegal material and that minors do not access sexually explicit material or other material harmful to minors. At its last meeting the Board affirmed the County Administrator's policy and set this date for a public hearing to hear public comment regarding changing the current Library Internet program to install filters on all Library computers. Staff recommends that the current program remain in place for a six month trial period after which time staff will submit a report to the Board based on regular audits to determine how unfiltered computers are being used. Preparer: , ¢ c.cxq Steven L. Micas Attachments: J J Yes No I I Title: County Attorney 0422(00):$3650. l An Affiliate of Media General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 AccoU Date IMate Code Description Ad Size Total cost 2 O0 x 21 QO ATTACH Media General Operations, Inc, Publisher of THE RICHMOND TIMES-DISPATCH was pcb!ished by Richmond Newspapers, Inc. in the City of Richmond; State of v!rg!nial on the following dates: The first insertion being g)ven .... HERE Sworn tqend ~ubscribed before methiS ~-~/~), State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Item Number: 19. ~ub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on July 25, 2001 at 3:00 p.m. Preparer: ~1~)-~ ~ Title: Lisa H. Elko Attachments: [--'~ Yes No Clerk CO ¢h¢ Bo~rO OZGG