03-14-1984 MinutesBOARD OF SUPERVISORS
MINUTES
March 14, 1984
)ervisors in Attendance:
. Harry G. Daniel, Chairman
· G. H. Applegate, Vice Chairman
. R. Garland Dodd
· Joan Girone
. Jesse J. Mayes
· Richard L. Hedrick
Administrator
Staff in Attendance:
Mr. Stanley Balderson,
Dir. of Planning
Chief Robert Eanes, Fire
Department
Mr. Phil Hester, Dir. of
Parks and Recreation
Mr. Elmer Hodge, Asst.
County Administrator
Mr. William Howell, Dir.
of General Services
Mr. Robert Masden, Dir.
of Human Services
Mr. Steve Micas, County
Attorney
Mrs. Pauline Mitchell,
Public Info. Officer
Mr. Jeffrey Muzzy, Dir.
of Community Develop.
Col. Joseph Pittman,
Chief of Police
Mr. Lane Ramsey, Dir. of
Budget and Accounting
Mr. M. D. Stith, Jr.,
Exec. Asst. to Co. Adm.
Mr. David Welchons, Dir.
of Utilities
1. WORK SESSION ON PROPOSED 1984-85 BUDGET
Mr. Daniel called the meeting to order at the Courthouse in Roo~
502 at 2:00 p.m. (EST) and outlined the format for the afternoon
session·
Mr. Hedrick stated most of his remarks are included in the budget
letter in the beginning of the p~?oposed budget document. He
stated the staff feels it is the business o~ the County to "build
a better community" and those items have been included which they
feel necessary to accomplish this goal.
Mr. Ramsey reviewed the format of the proposed budget. He stated
the Board should come to a decision regarding the tax rate which
would be advertised in the newspaper on March 20. He reviewed the
priorities of the proposed budget in order which are: roads,
education, public safety, community development, the capital
improvements program, human services and administrative services.
He stated the reco~ended budget, including unappropriated fund
balances, is $213,732,100 of which $107,653,000 is for the School
System and is $2,300;000 less than the School System requested.
He stated the actual spending plan for the budget is $198,932,500
including the emding fund balance of $14,799,000. He reviewed
the major increases in the budg~t~ the 1984 General Fund Balance
projections, the ]985 General Fund Ba!~nce projections, the
revenue projections and the proposed tax rates reconlmended for
1984-85.
Mr. Jay Stegmaier s~mte~ the overall buduet kas increased by
$12,400,000 which is 13.2% over the 19~3--84 budget· He stated
the percentages were a l[ttl~ decel¥iz_~g umtil you realized w?~at
services are being provided. He review~d the !~rger 'transfers
which are to the School Sys~em and the General County
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Government areas of administration, assessment and collections,
administration of justice, public safety, human services,
community development, sanitation and registrar.
Mr. Ramsey stated the County anticipates receiving $2,438,600 for
FY 84-85 in Revenue Sharing Funds and explained the breakdown
recommended for these funds. He reviewed the budgets for the
County Garage, the Airport, the Nursing Home and Utilities. He
outlined the major cost items for FY 84-85. He reviewed the
Capital Improvements Program for 1984 recommended to be funded
from the General Fund.
Dr. Howard O. Sullins, School Superintendent, was present and
reviewed the proposed School budget. He presented slides
indicating a five year comparison of student membership, the
categories for major budget increases, a five year comparison of
the total School budget, a five year comparison of sources of
funding, a review of average teachers' salaries, and a review of
per pupil expenditures for operations for 1982-83.
The Board complimented staff on the format of the proposed
budget and discussed the increasing costs to fund the
governmental services, the new employees and the funding sources,
the fund balance, problems with the way the School budget was
prepared, the wise expenditures for funding the Capital
Improvements Program, the possibility of supplementing the
Nursing Home because of payments received from Medicaid/Medicare
and the possibility of looking into a Nursing Home management
company taking over the Nursing Home, comments addressed by the
auditors on previous budgets regarding security of data
processing and the accounting departments, the increase in
assessments although no tax increase, assessments of aircraft
under the new procedure, the increase for the Circuit Court
Clerk's Office, the increases/decreases for the Police minority
recruitment program and anti-crime force, the manpower, equipment
and the volunteer retirement program for the Fire Department,
donation to the Quarterback League and the elimination of Middle
School football, salaries of teachers and principals, supplements
for teachers, the replacement of the buses, the maintenance line
item for schools, landfill operating costs, lease/purchase
agreements for facilities, the possible reduction in the School
budget and where decreases would come, the alternatives for
funding a larger budget, etc. Mr. Hedrick explained the
rationale for all of the recommendations in the budget for
various line items mentioned.
Mr. Applegate requested the actual figure for the increase to the
Circuit Court for the accounting prccess. He requested the
figures on a general County pay increase from 3% to 5%. Mr.
Daniel requested that staff reevaluate the recommendation
regarding the fire pumper and brush truck for the Fire
Department as well as air masks. He requested that staff pre
a statement for items which must be considered regarding
lease/purchase as recommended and their impact. He noted the
difference between the recommendation of the County and the
request of the School Board and inquired where the reductions
would occur if it remains in that form. Dr. Sullins stated the
majority of the increases are in salaries and instructional
materials and those items would be more than likely the items
reduced. Mr. Daniel suggested that Dr. Sullins have a plan as
what will be reduced at the time of the public hearing should the
Board approve the reduced amount. He reviewed a survey which he
did on salary comparisons of teachers in Chesterfield and
Henrico. He requested that staff prepare financial information
as to how the County could fund the requested School budget. He
stated he would like staff to also address what costs will be if
other items are funded, other items are reduced, etc. Mr.
Hedrick inquired if Mr. DanJ~el were requesting the priorities as
listed by staff be changed~ Mr. Daniel stated he would like to
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see other alternatives and fundamental questions answered. Mr.
Hedrick stated the only way to add anything to the budget would
be to look at such things as the real estate tax rate, a utility
tax or the machinery and tools tax but staff felt that if the
County were to ask the public to approve a bond referendum in
some form, that it should not do anything on the tax side that
would hinder the success of that referendum and thus did not ask
for any new funding sources this year. He stated other
departments have additional needs, but if we do not get the roads
to broaden the tax base, and without broadening the tax base, we
will not be able to fund future operational expenditures. Mr.
Mayes stated he did not feel that the comparison of teachers
salaries between Chesterfield and Henrico was valid as there are
other considerations such as roads, industries, etc., which are
not considered.
2. EXECUTIVE SESSION
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
went into Executive Session to discuss the condition, acquisition
or use of real property for public purposes as permitted by
Section 2.1-344 (a) (2) of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
The Board recessed for dinner at the Airport Restaurant.
Reconvening at 7:00 p.m.:
3. INVOCATION
Mr. Daniel introduced Rev. Don Truitt, Pastor of Wesley Methodist
Chapel on River Road, who gave the invocation.
4. APPROVAL OF MINUTES
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved the minutes of February 21, February 22, March 3 and 4,
1984, as amended.
Vote: Unanimous
5. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Hedrick stated that Mr. Jerome Gray of Channel 6 has been
promoted to a Weekend Anchorman with the station, and this may be
his last regular meeting with the County. He stated that the
County had enjoyed working with him.
Mr. Hedrick stated that Mr. Charles Dillard of the Progress
Index has been promoted to cover the C~ty of Petersburg and this
would be his last regular meeting covering Chesterfield. He
added the County had enjoyed working with him.
Mr. Hedrick introduced Mr. Ed Moseley, President of the County
Museum Committee. Mr. Moseley stated this was the first annual
report of the ~useum Con~ni~t~ee to the County and introduced other
members of the Conm]ittee who were present. He expressed
appreciation for the Board's support of the Museum, outlined the
accomplishments by the Committee during the past year, their
cooperation with the Parks and Recreation Department and the
Historical Society, the financial status of the Committee and ~?~e
84-11.4
future goals. He presented the Board with a check for $500
received by the Museum Committee from the Historical Society to
help with the cost of restoration of the Old Jail. He stated the
Committee requests a part-time staf~ person to coordinate and
administer activities of the Committee and the Historical
Society, they support the purchase of Magnolia Grange as an
adjunct to the Museum, they plan to remodel the basement, want
pay off their indebtedness, want to label artifacts around the
Confederate monument and add it to the tour, plan to visit
another museum to gain new ideas, want to increase the hours of
opening, want to initiate a training program for the hosts and
hostesses, etc. He expressed appreciation to the Board and staf
for the support received.
Mr. Hedrick introduced Ms. Suzan Craik. Ms. Craik explained and
discussed the County Employees' Wellness Program and introduced
other members of the Committee who were present. She stated t~
was a program looking at costs to the employee and the employer
which costs are increasing each year, the sick leave taken, and
to increase the employees awareness of health care practices.
She stated this would help curb the health care costs, improve
employee moral, increase productivity and reduce sick days used.
She explained the health care risk appraisal and discussed how
the results would be evaluated and used and the kinds of pro,
initiated.
Mr. Hedrick introduced Ms. Jean Smith, Director of Social
Services. Ms. Smith stated that child abuse and neglect in the
County, State and Nation is a growing concern and that she would
be asking the Board to declare April as Child Abuse Prevention
Month at its next meeting. She stated at that time activities
planned for April will be outlined. She stated that this is a
very serious problem. She stated that the Groaning Board
Restaurant has agreed to allow its gratuities to be divided
equally between the Chesterfield/Colonial Heights Multidisci
Team and the Virginia Chapter of the National Center for the
Prevention of Child Abuse by allowing volunteer waiters and
waitresses to serve the public on April 11, 1984. She invited
the Board and County Administrator to participate in this
endeavor by joining the other local leaders and officials in
the prevention of child abuse by participating and serving at th~
Groaning Board.
6. REQUESTS FOR ITEMS TO BE DELETED OR HEARD OUT OF SEQUENCR
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
deferred consideration of Item tl.I.A, regarding the sign
ordinance until April 11, 1984.
Vote: Unanimous
Mr. Dodd invited the people who were present from the Bensley
area to contact the County Administrator's Office to be placed o!
the agenda for March 28, 1984 per the adopted policies and
procedures.
7. RESOLUTIONS OF SPECIAL RECOGNITION
7.A. DECLARING APRIL 16-22, 1984 AS EASTER SEAL WEE~
On motion of the Board, the following resolution was adopted:
WHEREAS, The Easter Seal Society has provided services to
disabled children and ~du]ts in Virginia since 1944~ and
WHEREAS, Their programs and services have strived to
improve the quality of life fo~ disabled persons; and
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WHEREAS,
Lnd
1984 is the 50th Anniversary year of Easter Seals;
WHEREAS, Greg Morgan, the 1984 Easter Seal Child, is a
~esident of Chester and a student at Salem Church Middle School
Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
Chesterfield County that the week of April 16-22, 1984 be
'nated as Easter Seal Week in Chesterfield County.
: Unanimous
was generally agreed that Mr. Daniel present this resolution
the Telethon on April 1, 1984. Mr. Daniel introduced Master
Morgan who was present and wished him much success
the Easter Seal Telethon. Master Morgan requested all to
~tch the Telethon and to give generously.
7.B. DECLARING MAY 27 - JUNE 3, 1984 AS NATIONAL TOURISM WEEK
On motion of the Board, the following resolution was adopted:
WHEREAS, The Government of the United States of America,
with the endorsement of the Congress, has declared May 27 through
June 3, 1984, as National Tourism Week; and
WHEREAS, Tourism and travel is the second largest industry
in the Commonwealth; and
WHEREAS, The Governments of the Metro Richmond area,
including the Counties of Henrico, Hanover and Chesterfield and
the City of Richmond have renewed efforts to enhance tourism in
the Metro area.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors
that the week of May 27 through June 3, 1984, be declared as
National Tourism Week in Chesterfield County.
Vote: Unanimous
8. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS AND CLAIMS
8.A. JOHN R. SMITH - REGARDING COALFIELD ROAD AND REAL ESTATE
Mr. Smith stated that his associate in St. Leger Square, Mr.
Matyiko, had been detained. He requested a two week deferral of
this matter. Mr. Daniel stated under the Board's policies and
procedures, this matter could not be deferred but that Mr. Smith
should submit his request for time on the next agenda in the same
manner.
8.B. TAYLOR HOLT - REGARDING SPEED LIMIT ON HARROWGATE ROAD
Mr. Holt stated for his Boy Scout service project he was seeking
the reduction of the speed limit on the portion of Harrowgate
Road from Happy Hill Road north to the location where the speed
limit is currently 35 mph. He stated he would like the speed
reduced from 55 mph to a safer speed of 45 mph. He stated there
have been 206 accidents and two fatalities in the last six years
excluding the last two months. He presented the Board with a
petition signed by approximately 300 residents in support of this
request. He stated his brother and friend were both hit by
automobiles. He requested favorable consideration and action
regarding this request. Mr. Daniel complimented Mr. Holt for his
outstanding presentation and interest in this matter. Mr. Dodd
stated that this matter was brought to the Highway Department's
attention last fall and was turned down because it did not meet
the State criteria but he would resubmi~ the request at this
time.
84-116
On motion of the Board, the Board hereby requests the Virginia
Department of Highways and Transportation to reconsider the
reduction of the 55 mph speed limit on Harrowgate Road, from
Happy Hill Road, north to the existing 35 mph speed limit, to 45
mph.
Vote: Unanimous
9. DEFERRED ITEMS
9.A. PARK BOND FUND ADJUST~ENTS AND CLOSEOUTS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved the park bond fund adjustments and project closeouts as
submitted, with the funds from Bermuda District going to the
Bensley School area, (a copy of the detail is filed with the
papers of this Board) and appropriated $17,320 from the General
Fund Contingency Account to the Parks and Recreation Department
to cover the deficit in the general parks account.
Vote: Unanimous
9.B. APPOINTMENTS
9. B. 1. LANDFILL CO~9~ITTEE
Mr. Applegate withdrew the name of Mr. Don Dickerson from the
suggested slate of appointees to the Landfill Committee since he
had recommended three names.
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
appointed Mr. Cornelius Lively, Mr. Robert E. Burton, Ms. Melody
Gray, Mr. Fred Bott and Mr. Fred R. Myers to the Landfill
Committee.
Vote: Unanimous
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
established the term of office for the Landfill Committee to be
effective immediately with an expiration date of March 13, 1986.
Vote: Unanimous
9.B.2. KEEP CHESTERFIELD CLEAN CORPORATION
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
appointed Mrs. Mary Cooper to the Keep Chesterfield Clean
Corporation effective immediately whose term would expire on
January 31, 1986 and that the appointment would be of a voting
capacity.
Vote: Unanimous
10. PUBLIC HEARINGS
10.A. OPEN BURNING PERIODS FOR LEAVES IN FALL AND SPRING
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider amendments to Section 10-22 and 10-23
of the Code of Chesterfield relating to open burning periods for
leaves in the fall and sprinq. Mr. Micas stated the changes
would involve the reduction in time permitted for open burning of
leaves from November 1 - December 15 to November 1 to December 1
and from March 16 - May 15 to March 16 - April 15. He stated
there was no recommendation for changes to the weekend burning
restrictions.
84-117
Mrs. Eileen Rice stated she had spoken with hundreds of people
regarding this issue and they are still interested in decreasing
the time permitted for burning and wanted to know how much longer
the County will allow burning at all. She stated the proposed
ordinance reducing the allowable time would help those who are
affected, of which are many. She stated that they would request
that it be effective this date.
Mr. Carl Johnson stated his support of the ordinance reducing
allowable time as he has a daughter who is under medical
treatment and there is a correlation between her asthmatic
condition and attacks when leaf burning occurs.
Mr. Mason Hayes stated he knew people were affected by leaf
burning but if people are considerate when they burn as he does
after the buses leave for school and when the leaves are dry it
would help and not cause the smoke problems. He stated the
reduction in time would eliminate leaf burning completely if
there were rain spells during the allowable time. He stated he
was neither in favor or opposed to the ordinance.
Mr. John Lacy stated he was pleading for himself and others who
suffer with respiratory problems and stated his support of the
ordinance. He stated he had a serious health problem and leaf
burning adversely affects his condition.
Mrs. Joleen Bush stated she moved here from Los Angeles because
of bad air. She stated that during leaf burning season there is
instant smog. She stated she was opposed to leaf burning
completely and suggested people compost.
Mr. John Boulsher stated his support of the ordinance but
preferred no leaf burning at all. He stated he favored
enforcement of the ordinance, however adopted. He stated people
like to enjoy their property and cannot if the residents are
allowed to burn and not required to follow the law.
Mr. A1 Putney stated he was in favor of the ordinance as the
smoke is so bad it penetrates his home. He inquired what could
be done in the future to eliminate leaf burning completely.
Mr. Jim Dunam stated his family has allergy problems and he
supported the reduction in leaf burning. Mrs. Kay Miller
supported the ordinance as she has allergies and the leaf burnin¢
and wood stoves aggravate her medical condition. She stated thai
allergy season coincides with leaf burning. She stated the haze
from the smoke also causes safety problems.
Mr. Bill Stallings stated he favored the ordinance. He stated
the County should try to reduce the leaf burning as he felt it
would be detrimental to the sale of homes in the County during
leaf burning season. Ms. Candy Wyman stated she was interested
in the protection of the forest land. She stated April is the
most destructive month for fires and would like to see, if leaf
burning is allowed, confined to March or May. She inquired if
County law will align with the State law regarding no burning
before 4:00 p.m. Mr. Micas stated that was a portion of the
ordinance. Ms. Wyman stated she felt additional public educatiol
would be beneficial.
Mrs. Mary Ridden stated she was in favor of reducing the time
allowed if it is not to be banned completely as the restrictions
are not observed and the police have more important business to
attend to than leaf burning.
Mr. Carey Owens stated his child has allergies and is affected b
the leaf burning. He stated people requesting the banning of
leaf burning are not selfish and he felt they would be willing t
organize and help those who have no other alternative than to
burn leaves such as helping them pick up or seek another
alternative.
84-118
Ms. Linda Williams stated she lives in the City of Richmond and
the leaf burning in the County affects her dramatically and she
has had expensive air cleaning equipment installed.
Mr. Rufus Stringfield stated if people were allowed to burn
year-round there would not be the rush to burn during certain
periods, concentrating the smoke and making it worse. He stated
they have to burn whether dry or wet. He stated he was in favor
of eliminating the ordinance entirely. Mr. Stanley Andes stated
his concern with eliminating the ordinance entirely.
Dr. Kevin Cooper, specialist in respiratory problems, stated
there are about 1 in 20 individuals who have respiratory disease
who are bothered by leaf smoke which increases the need for
people to stay indoors and later seek medical attention. He
requested that the Board restrict the times that people are
affected as much as possible. He discussed wood stoves and leaf
burning in more detail.
Mr. Jeff Perry, an environmentalist, stated he recognizes the
problem but he also has a leaf problem. He stated that he did
not feel shortening the time would solve the problem. He stated
abolishing leaf burning would not give those with a leaf problem
a way to solve it.
Mr. Frank Brown stated he realized leaf burning was a problem to
some individuals, but so are the wood stoves, smoking tobacco,
etc. He stated he did not feel limiting the time would solve the
problem as people will burn wet leaves, there is a concentration
of smoke with everyone burning at one time, etc. He stated the
County has an alternative by picking up leaves but they have to
be bagged and this is a problem for the elderly and disabled.
Ms. Margaret Lindsey stated that she had four acres of trees and
she, at her age, has to burn leaves. She stated that the
County only allows sixteen days to burn and that they have to
burn wet leaves because of the time frame. She stated if the
time were not so short there would not be a concentration of
smoke. She stated the burning of leaves kills harmful insects.
Mrs. Tommie Snead stated she felt she had as much right to burn
leaves as much as the opposition feels she does not have the
right to burn. Mr. Troy Castelbury stated the more that is done
about leaf burning, the worse it gets. He stated the people
should be educated on how to burn leaves, when the wind is right,
when the leaves are dry, etc. He stated he felt the shortening
of the time would be worse and he favored doing away with all
ordinances regarding leaf burning. Ms. Ruby Williams stated if
leaves are burned at the right time, there is no problem. She
stated that trees are necessary and beautiful and the ashes
the so~l by replenishing nutrients.
Mr. Howard Ittner stated that the American Cancer Bulletin stated
75% of lung cancer comes from smoking cigarettes and nothing is
~entioned regarding leaf burning. He stated the education of the
ublic would be better than reducing the hours. Mr. Tom Stone,
n agronomist, stated people should realize the leaves could be
~ulverized and mulched and put back into the ground rather than
~urning. He stated the public needs to be educated on how to
nulch, compost, etc. Mr. Harvey Dickson stated he mulches rather
khan burning leaves from 25 trees. Mr. Waverly Edwards stated
~hat he had a leaf problem and he mulched leaves but the dust
)roblem from mulching also causes respiratory problems. He
~tated he supported anything the Board did as long as it was
enforced.
~r. Lacy stated the doctors have told him the smoke will kill him
and he felt the ordinance and laws should be enforced.
84-119
Mrs. Rice stated the people who are against leaf burning have
tried to affect attitude changes because of its effect and their
suffering. She stated God did not give people the right to
pollute the air nor affect the health of others or themselves.
She stated the children are the ones who cannot help themselves.
She stated the Board should help to protect their health and give
the residents another alternative to leaf burning. She stated
the State has taken a stand against leaf burning. She stated as
times change, the laws have to change. She stated she was
addressing the populated areas only and maybe the Board could
designate areas and reduce the time allowed for burning.
There being no one else to speak, Mr. Daniel declared the public
hearing closed.
Mrs. Girone expressed appreciation for all those who took time to
discuss this matter with the Board. She stated a lot of issues
had been discussed and she felt the Board needed time to consider
the input. On motion of Mrs. Girone, seconded by Mr. Mayes, the
Board deferred consideration of this matter until April 25, 1984
at 10:00 a.m.
Mr. Mayes stated he felt the case has been made and feelings of
both sides needed to be considered. Mr. Applegate stated he
understood that if this were not adopted tonight, there would be
no change in the spring leaf burning season. It was indicated
that was correct. When asked, approximately 35 people present
indicated they felt enforcement of the ordinance was the real
problem.
A vote being taken on the motion:
Vote: Unanimous
9.B. RATE INCREASE BY STORER CABLEVISION
Mr. Hedrick stated this date and time had been advertised for a
public hearing regarding a rate increase for Storer Cablevision.
Mr. Hodge stated that staff had reviewed thoroughly the request
by the Cable Company and are satisfied with the financial
information provided. Mr. MacNeilly, General Manager of Storer
Cable, reviewed the provisions of the franchise, the system, the
programming and channels, inflation, fire station and school
installation, public service transmissions, improvements to
answering inquiries and complaints, advanced technology,
programs for staff, longer office hours, etc. He stated there
have been problems and they have made a concerted effort to
eliminate the problems and have done so in many cases but they
are continuing to improve the system. He stated he felt this
constituted the best cable service which he has encountered in
his career. He stated they try to fine-tune their operation on a
daily basis. He stated County staff and auditors have reviewed
everything that they presented and it is in order. He stated the
technical consultant stated they are substantially in compliance
and recommended that they get serious consideration for their
request. He stated the company lost approximately $2,000,000
this does not constitute a fair rate of return on their
investment. He reviewed the rates which were being requested
which was an overall increase to the average bill of 14% and the
company has already experienced 33% inflation. He requested
Board approval of the rate increase in order that they could
expand their operations to every District in the County.
Mr. Jeff Keilam, stated he worked professionally in television
the Presbyterian School of Christian Ed~ucation and he has contac.
with other people in the Richmond area. He stated the cable
company has been most cooperative and professional in dealing
with him and others are surprised about the cooperation
84-120
received. He stated the company has lived up to and beyond its
promises and he felt the rate increase was justified. Ms. Ruby
Williams stated she appreciated the educational value and efforts
of the cable system for her students' growth and development.
She stated she also spoke for Ms. Florence Mallory who
participates in fashion shows and productions throughout the area
who uses this medium which is not available from any other sector
for critiques, etc. She stated she felt if we need to pay more
for this service to ensure its continuation, then she was in
favor of it. Mr. Charles Hammond stated that some products are
worth paying more for and he felt this was. He stated that he
was pastor of Christ Community Church and the cable company
contacted them about taking advantage of a Christian program. He
stated they are friendly, cooperative and encouraging.
Mr. Jay Sears stated he operated a news service out of the State
Capitol and does a number of programs through Storer Cable. He
stated that some cable companies have no public access, some
limit it to five minutes and he has found Storer to have the
highest level of professionalism and most cooperation, etc. He
stated this has opened, the door for a lot of productions and the
kids really can take advantage of this. He stated he felt the
rates were justified.
Mr. Richard Cook, President of the Keep Chesterfield Clean
Corporation, stated he recognized there have been problems but
with the number of subscribers, problems are expected. He stated
he would like to see another consumer service improve as much as
this has for only 14%. He stated the litter committee had the
opportunity to use this service in advertising and promoting the
litter campaign in the County and he supported the increase.
Mr. Keith Witherspoon read a diary of events over a period of
more than two years regarding the cable company and his attempts
to obtain service, returning calls, misinformation, etc. He
stated he was certain cable is worth the money and the increase
may be warranted but he felt the service was poor. He stated he
felt this was a monopoly and the company should have to live up
to the promises made. He stated he felt a map outlining the
areas scheduled to receive cable should be made available to the
public.
Mr. Rod Armstrong, Chairman of the Smoketree Community
Association, stated his opposition to the rate increase and hoped
it would be put off for at least one year. He listed
inattentiveness of the cable company to customers and their
problems, phone calls which were not answered, misinformation as
to when service will be expected, etc. He stated he did not feel
the company had the proper empathy or public relations to hold a
monopoly in the County. He stated he felt the homes along the
lines which are laid and not connected should be connected in
order to produce more revenue.
Mr. John Smith reviewed his billing problems with the cable
company, the inability to get through on the telephone, his
reception and the repair service which he felt was poor. He
stated.he could not address whether they were entitled to an
increase or not.
Mr. Sam Hancock stated, in his capacity w~th the Chesterfield
Business Council and John Tyler Community College, they have had
excellent support from the company with a production relating to
the business spectrum. He stated a lot of people watch the
program and it is providing a valuable service to the community
and they have been most cooperative and the facilities are first
class. He stated he did not have cable so he could not address
the rate increase.
Mr. Applegate inquired if the rate increase were approved, when
could the next increase be expected. Mr. MacNeilly stated there
84-]2]
~ould not be another increase this year for basic service. He
stated he felt it would be better to have small increases rather
than one large one every four years. Mr. Applegate inquired if
staff were comfortable and satisfied after reviewing the
financials that a rate increase was warranted. Mr. Hodge stated
yes. Mr. Applegate stated most problems were creditability,
communications and service which might be overcome if the company
were on a better financial basis. Mrs. Girone stated she had a
problem determining what the rate increase should be and the
people expect the government to protect them. She stated the
Cable Television Committee reviewed the information and it was
their recommendation that the consultant who did the physical
plan, review the financial affairs and make a recommendation to
lithe Board. Mr. Dodd stated some other jurisdictions have used
lithe consultant format and without their input he felt
Iluncomfortable approving or denying a rate increase at this time.
iiHe stated he understood this w~s an immediate need of the company
but he felt the format should be established for use by this
Board and future Boards. Mr. Mayes stated he felt the Board
should listen to the company as well as the consultants to arrive
at a just decision which he felt he could not do tonight without
additional information. Mr. Dodd inquired when the consultant's
study could be completed. Mr. Hodge stated within four to six
weeks. Mr. Applegate stated he felt the County had competent
staff to evaluate the request and the Board should take their
recommendation. Mrs. Girone stated the consultant's study would
cost about $3-5,000 and the County realized $500,000 in taxes
from the company. Mr. Mayes inquired if there was a specialist
on cablevision on staff. Mr. Hodge stated no. Mr. Daniel
inquired if the consultant's report would be in hand by April 25,
1984. Mr. Hodge stated yes.
Mr. Daniel inquired if the rate increase could be made
retroactive if the consultant stated it was necessary. Mr. Micas
stated that would be improper but the Board could approve an
interim rate increase now and if the increase were not approved,
the funds could be refunded if provided for in the interim rate
approval. Mr. Dodd stated the consultant would also bring back
other information that would be beneficial. Mrs. Girone
questioned the increase which would not place the company at this
time in profit making situation but still in a deficit position.
Mr. MacNeilly stated it would be better to run a smaller deficit
than raise the rates so high that they loose customers.
After further discussion, ~t was on motion of Mrs. Girone,
seconded by Mr. Dodd, resolved that this public hearing be
deferred until April 25, 1984 at 9:00 a.m., authorized the
employment of a consultant to prepare a financial report on the
cable company to determine a fair and just rate increase,
authorized the County Administrator to execute any necessary
documents as rapidly as possible and further the Board
authorized the necessary funds to be expended from the General
Fund Contingency for this report.
Mr. Mayes stated he hsd a problem with the delivery of services
and 'inquired if this should be included as he did not feel only
the financial aspects would help him make a decision. Mrs.
Girone stated there is a report on the physical aspects
available through staff.
A vote on the motion was as follows:
84-122
,es: Mr. Daniel, Mr. Dodd and Mrs. Girone.
,s: Mr. Applegate.
!ntion: Mr. Mayes because he did not feel he could not
arrive at a competent decision without the
technical information he needed other than financial
data.
The Board recessed for five minutes.
Reconvening:
10.C. CONVEYANCE OF PROPERTY ADJACENT TO ROBIOUS SCHOOL
Mr. Hedrick stated this date and time had been advertised for
a public hearing to consider the conveyance of a 10.271 acre
parcel in Midlothian Magisterial District, Robious School Access
Road. There was no one present to discuss this matter. On
of Mrs. Girone, seconded by Mr. Dodd, the Board approved and
authorized the Chairman and County Administrator to execute any
necessary deeds conveying 10.271 acres of land to the developer
and the Highway Department which is necessary for the
construction and improvement of the Robious School Access Road
for acceptance into the State Secondary System.
Vote: Unanimous
10oD. REQUIRING PERMIT FOR PARADES AND PROCESSIONS
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider an ordinance requiring a permit for
parades and processions within the County. There was no one
present to discuss this matter. Chief Pittman was present and
explained the ordinance. The Board expressed concern regarding
the $25 fee because most groups holding parades in their
districts were volunteer organizations such as fire departments,
rescue squads, historical societies, etc.; the time frame
involved for notifying the groups; the true concept of
parades/processions, etc. Mr. Applegate stated parades are
permissible for fire and police so it would only affect the
rescue squad or historical societies. Mr. Micas stated
charitable contributions are permitted by the Board on a case by
case basis.
After further discussion, it was on motion of Mr. Dodd, seconded
by Mr. Mayes, resolved that this public hearing be deferred
May 9, 1984 at 7:00 p.m. for the concerns to be addressed or the
ordinance to be rewritten.
Vote: Unanimous
10.E. SIGNING FINAL PLAT
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider an amendment to the Subdivision
Ordinance relating to signing a final subdivision plat. There
was no one present to discuss this matter. On motion of Mrs.
Girone, seconded by Mr. Applegate, the Board adopted the
following ordinance:
84-123
AN ORDINANCE TO AMEND TttE CODE OF THE COUNTY OF
CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION
18-18 (d) RELATING HO SIGNING THE FINAL PLAT
Be It Ordained by the Board of Supervisors of Chesterfield
County:
(1) That Section 18-.]L~ (d) of ~be Code of the County of
Chesterfield is amenqed and r .....
ee~abted as follows:
Sec. 18-18. Procedures for shbdJvisJ_or~ 9pproval~
0 0 0
(d) Submission and recordation of final plat
sub d i v i de r-" s}~-a~~t, t~' . The
'~h-~-~-~'retary one line-n--print and two
transparencies (photographic positive polyester film) of the
final plat. The secretary or his authorized representative shall
sign such pl.~ts within se~en d~ys of receipt of such plats. The
secretary shall retuzn to the subdivider the linen print to be
recorded int the clerk's office of the circuit court of the
county and shall distribut, e the 'two transparencies to the
appropriate administrative officials. Unless a final plat J.s
filed for recordation within six montl~.s after finial 8pproval
thereof by the secretary~ such approval shall be withdrawn, and
the plat shall be marked void and re'uulned to the agent. After
recordation, the subdivider may then proceed to develop and sell
lots in his subdi~'Jsion. -
Vote: Unanimous
10.F. TURNER ROAD AREA COMPREHENSIVE PLAN AM~ENDMENT
Mr. B. edrick stated this d. ate and t/me had been advertised for
a public hearing to consider the Turner Road Area C
Plan Amendment. .omp~ehens ~ ~ e
. Robert Johnson was present and stated he understood, the road
ld adversely affect }]is property as well as that of his
in-law and his son. Mr. Daniel stated that this is a land
plan for t'he corridor and not a plan for the road itself. He
that when the Highway Department considers widening the
road, they wculd hold. public hearings on the road configuration.
stated this pi.an addresses the zon:[ng and land ~]se in the
. Mr. Applegate stated this plan would protect Mr. Johnson
the plan is recommending residential. Mr. John.qon stated he
confused as Highway Department representatives had talked to
about the dam. Mr. Newcomb stated the Highway Department.
be advertising for the need for a public hearing within, the
60 days.
Tom Stone stated the plan as proposed puts a cloverleaf
:hrough the middle of his home. He discussed other road
Possibilities doing damage to property owners in the area. Mr.
!4ewcomb indicated thi:~ wouzd be covered under the same Highway
Department hearing t::'r road desicn where these types of issues
~i!l be heard and 0i 'ussed.
she was concerned about the property ir, the
es~ate. She stated that the intersection of
zoned cffice with special controls. Mr.
the consu2.tant~s report asks the County to
!inance with ~:egard to office use and
8 4'";124
existing regulations as this intersection is a good transition
but there should be some controls of the area and study for
adjustments as necessary. She stated that she would assume that
each parcel will be handled on an individual basis. Mr. Balderson
stated that was correct. Mrs. Cunningham also expressed
appreciation for the availability of the proposed plan in the
library system for easy access.
Ms. Fay Straw stated that her mother lives on the roadway and was
unaware of this plan being considered and requested that it be
advertised again so the people are aware of it. Mr. Applegate
stated this had been advertised and there had been some publicity
also. He stated this particular plan does not create the actual
zoning but will be a guideline. Mr. Hedrick stated that plans of
this nature are relied on heavily when zoning cases are heard
even though they are taken on a case by case basis. Mr.
Applegate stated he had a number of calls regarding this matter
and he did not. realize people did not know.
Mrs. Janet Crow]ey stated her concern about the property values
in the area. Mr. Hedrick stated that it depends on the
recommended land use and most is recommended for residential but
the Highway Department will be talking to each property owner
regarding the improvements and the financial compensation but
sometimes the rezoning classification does affect the value of
the property.
Mr. Norman Kale inquired if this were approved, can the zoning
vary from it. Mr. Applegate stated each application would be
taken on an individual basis. Mr. Kale stated he owned a large
tract of land and the recommendation is for residential when he
felt it might be good for light industrial. Mr. Daniel stated
this plan is amendable and it might be changed in the future, but
now it is ~ecommended for residential. Mr. Kale stated he felt a
number of people are not aware of this plan and its impact. Mr.
Balderson stated the staff would use the plan as a guide, each
case is treated on its on merit, but there would be a strong
inclination to go with the plan. Mr. Kale suggested that this be
deferred so the people could be notified.
Ms. Sherri Stone stated she felt the people should be notified
of this plan as it w~ll impact them greatly and requested that
written notification be made. Mr. Hedrick stated this was
advertised as required by the law but if the County took the
responsibility to notify everyone involved, it would be time
consuming and expensive and also it assumes that the County will
not miss anyone and that is almost impossible in such cases and
those who were not notified would have a legitimate claim. He
stated that on a Highway Department road project, every property
owner is notified and contacted personally and invited to the
public hearing which is different from this.
There was no one else to address the matter.
After further discussion, it was on motion of Mr. Applegate,
seconded by Mr. Dodd, resolved that the Board defer this public
hearing until April 11, 1984 at 7:00 p.m.
Vote: Unanimous
]41.
11 .A.
NEW BUSINESS
ORDER ELECTION ON EXTENSION OF POWHITE PARKWAY/ROUTE 288
Mr. Hedrick stated the Board should request the Circuit Court to
order an election on the , ~ '
qde~tlon of contracting up to
84-125
$22,000,000 in debt for the extension of Powhite Parkway and
improvements to connecting portions of Route 288. Mr. Micas
stated that the County was informed today by the State Electoral
Board that there exists some technical possibility that someone
may call for a primary election on the date proposed and in the
event that someone compels a primary election on June 12 that the
court would order a referendum election on the next most
appropriate date. On motion of the Board, be it resolved by the
Board of Supervisors of Chesterfield County, Virginia:
It is hereby determined that it is necessary and expedient
for the County of Chesterfield, Virginia (the "County"), to
provide highway improvements including improvements in
connection with the extension of the Powhite Parkway and
improvements to connecting portions of Route 288 (the
"Project").
It is hereby determined that it is advisable for the County
to contract debt and to issue general obligation bonds of
the County to evidence such debt under the provisions of
Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as
amended (the same being the Pub'~ic Finance Act), in the
maximum amount and for the purpose as follows: general
obligation bonds of the County in the maximum amount of
Twenty-Two Million Dollars ($22,000,000) for the purpose of
financing the costs of the Project.
The full faith and credit of the County shall be pledged to
the payment of the principal of and interest on all of such
bonds, and a tax sufficient to pay the principal of and
interest on all of such bonds as the same mature shall be
levied upon all the property subject to taxation by the
County to the extent necessary therefor.
The Circuit Court of the County of Chesterfield, or any
judge thereof, is hereby requested to order an election on
June 12, 1984 upon the question of contracting such debt and
issuing such bonds not in excess of the maximum amount and
for the purpose set forth in Section 2 hereof. Provided,
however, that in the event a primary election is held on
June 12, 1984, that the Court shall set the bond referendum
for the next appropriate date.
The Clerk of this Board shall file a certified copy of this
resolution with the Circuit Court of the County of
Chesterfield, or any judge thereof.
6. This resolution shall take effect immediately.
Vote: Unanimous
ll.B. ACCEPTANCE OF SCHOOL BOARD INCENTIVE GRANT
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
an incentive grant entitled "Computerized Administrative
Activities to Increase Time for Instructional Leadership" for the
School Board from the State Department of Education and increased
revenue account 141-1-22370-0865 by $8,000 and increased
expenditure account 141-1-22370-4513 by $8,000.
Vote: Unanimous
1].C. TREASURER'S REQUEST TO BORROW SHORT TERM LOANS
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
authorized Mrs. Mary Arline McCuire, County Treasurer, to
negotiate short term loans not to exceed $8,000,000 in accordance
with Section 15.1-545 of the Code of V~rginia, as amended, and
the rate of interest as determined is in compliance with Section
2.1-326 of the Code of Virginia, 1950, as amended. It is noted
84-126
that loans would be negotiated as needed to pay operating
expenses.
Vote: Unanimous
ll.D. DATE FOR PUBLIC HEARING TO CONVEY LEASES FOR PARK SITES
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board set the
date of April 11, 1984 at 7:00 p.m. for a public hearing to
consider the conveyance of leases or real property at various
park sites to operate food concessions.
Vote: Unanimous
ll.E. AIRPORT HANGAR/TIE DOWN LEASES
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved a revised lease agreement as submitted by staff, a copy
of which is filed with the papers of this Board, for Airport
hangars and tie downs at the Chesterfield County Airport and that
the County Administrator be delegated authority to make future
amendments to the lease agreements. It is noted that this lease
will replace the current leases as they expire.
Vote: Unanimous
ll.F. BINGO/RAFFI~E PERMITS
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approved the requests for bingo and/or raffle permits for the
Dale Ruritan Club and the League of Animal Rights for calendar
year 1984.
Vote: Unanimous
ll.G. APPOINTMENTS
On motion of Mrs. Girone, seconded by Mr. APplegate, the Board
accepted the resignation of Mr. George B. Williams from the
Capital Area Health Advisory Council effective April 1, 1984.
Vote: Unanimous
It was generally agreed that names to fill this vacancy would be
submitted for conside]~ation at the March 28, 1984 meeting.
ll.H. HIGHWAY ENGINEER
Mr. Newcomb, Assistant Resident Engineer with the Virginia
Department Highways and Transportation, was present. He stated
that improvements to the intersection of Hopkins and Beulah Road
have been moved up from October to September, 1984. He stated
that the stop light for the intersection Route 60 and Winterfield
has been reviewed and still is not warranted and that Mr. Perry
and Mr. Isbell met with N~r. C~ibson and discussed the situation.
He stated the Route 1 and Rou[~e 3 'tuz'ning lane movement problem
is currently under study and there is a proposal being
considered. He s~tated the guard rail on Route 10 is under study
to see if it can be installed. He stated the turning traffic
signal at Route 360 and Pocosheck is still being studied at this
time by the traffic and safety section.
84-1.27
Mr. Applegate inquired if the open drainage ditch on Dell Drive
from McKesson Drive to Turner Road had been investigated. Mr.
Newcomb stated this is being considered and the drafting
department is looking at this situation now. He stated from
Turner Road back 100 ft. will already be closed with any
improvements but they are considering the additional closure.
Mrs. Girone stated the line painting on the roads is necessary,
especially at Route 147 and 711 as well as Buford and'Forest
Hill.
Mr. Dodd expressed appreciation for the no trespassing sign on
Chester Road and Route 1. He inquired if the Highway Department
could look at Senate Street to see what is required and necessary
to bring the road into the State System. He stated Shields Road
off Route 1 is also breaking up.
Mr. Newcomb stated that on March 19 the Department will start the
project on Route 1 at Harvey's with a turning lane. Mr. Dodd
inquired how much federal monies will be received on the highway
bridge across Route 10 in Chester.
Mr. Newcomb stated he would check into these items.
lI.I. COMMUNITY DEVELOPMENT ITEMS
ll.I.B. STREET LIGHT REQUESTS
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved
the installation of street lights at the following locations with
the funds to be expended from the districts as indicated:
2.
3.
4.
5.
6.
7.
8.
Cliff Lawn st dead end, Bermuda Di. strict
Intersection of Greenbriar Drive and Carmel Drive, Matoaca
District
Intersection of Dalebrook Drive and Berrybrook Drive, Dale
and Bermuda Districts
Intersection of Da!ebrook Drive and Lunar Court, Dale and
Bermuda Districts
IntersectIon of Dalebrook Drive and Bryanwood Road, Dale and
Bermuda Districts
Intersection of Dalebrook Dr~ve and Moon Lane, Dale and
Bermuda D~stricts
Intersection of Dalebrook Dr~ve and Moon Lane, Dale and
Bermuda Districts
Intersection of Dalebrook Dr~ve and Astral Court, Dale and
Bermuda Districts
Vote: Unanimous
Mrs. Girone inquired when the approved street light would be
installed at Elkhardt and Elmart. Mr. McElfish stated he would
check into this matter.
ll.I.C. RESOLUTION REGARDING POWHITE/ROUTE 288/COALFIELD
Mr. John Smith stated he did not know this item was on the agenda
until an hour ago and he resented the attempts of staff to carry
on County government in ~ecret. He stated he did not question
the Board's right to vote however they choose, but the method to
deny citizen input before a decision is made. Mr. Applegate
stated because of the December 14, 1983 resolution there has been
quite a lot of confusion and he felt this resolution was out of
order in dealing with the Powhite/Route 288/Coalfield Road issue
since it was to come to the Board at a later date after a
consultant reviewed t~e matter.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
rescinded its resolution regarding Powh~te Parkway/Route
288/Coalfield Road adopted at its meeting on December 14, 1983
which subject matter and resolution are found on pages 83-695
through 83-707.
84-128
Vote: Unanimous
ll.J. UTILITIES DEPARTMENT ITEMS
ll.J.1. PUBLIC HEARINGS
ll.J.l.a. VACATING EASEMENT IN SHENANDOAH HILLS, SECTION B
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider an ordinance vacating a 16 ft.
easement across Lot 1, Block A, Shenandoah Hills, Section B.
There was no one present to discuss the matter. On motion of Mr.
Applegate, seconded by Mr. Dodd, the Board adopted the following
ordinance:
AN ORDINANCE to vacate a 16' easement across Lot 1, Block A,
Shenandoah Hills, Section B, Clover Hill Magisterial
District, Chesterfield County, Virginia as shown on a plat
thereof duly recorded in the Clerk's Office of the Circuit
Court of Chesterfield County in Plat Book 33, at page 81.
Whereas, Balzer and Associates, Incorporated has petitioned
the Board of Supervisors of Chesterfield County, Virginia to
vacate a 16' easement across Lot 1, Block A, Shenandoah Hills,
Section B, Clover Hill Magisterial District, Chesterfield County,
Virginia, more particularly shown on a plat recorded in the
Clerk's Office of the Circuit Court of said County in Plat Book
33, page 81, made by J. K. Timmons and Associates, dated May 11,
1979. The easement petitioned to be vacated is more fully
described as follows:
A 16' easement across Lot 1, Block A, Shenandoah Hills,
Section B, as shown on a plat made by Balzer and Associates,
Incorporated, dated February 7, 1984, a copy of which is
attached hereto and made a part of this ordinance.
Whereas, notice has been given pursuant to Section'15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance of
the easement sought to be vacated and the vacation will not
abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482 (b) of the Code of
Virginia, 1950, as amended, the above described easement is
hereby vacated and no longer necessary for public use.
This ordinance shall be in full force and effect in
accordance with Section 15.1-482 (b) of the Code of Virginia,
1950, as amended, and a certified copy of this ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This ordinance shall vest fee simple title
in the easement hereby vacated in the property owners of the lot
free and clear of any rights of public use.
Accordingly, this ordinance sl~all be indexed in the names of
the County of Chesterfield, as grantor, and Ronnie I. Spector and
Sharon Spector, husband and wife, or their successors in title,
as grantees.
Vote: Unanimous
84-]29
ll.J.l.b. VACATING EASEMENTS WITHIN REVISED VILLAGE GREEN
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider the vacation of easements within
revised Village Green at Brandermill. There was no one present
to discuss the matter. On motion of Mr. Applegate, seconded by
Mr. Dodd, the Board adopted the following ordinance:
AN ORDINANCE to vacate a portion of the easements within
Revised Village Green at Brandermill, Clover Hill
Magisterial District, Chesterfield County, Virginia, as
shown on a plat thereof duly recorded in the Clerk's Office
of the Circuit Court of Chesterfield County in Plat Book 30,
at page 65.
Whereas, Marway Associates, Incorporated has petitioned the
Board of Supervisors of Chesterfield County, Virginia, to vacate
a portion of the easements within Revised Village Green at
Brandermill, Clover Hill Magisterial District, Chesterfield
County, Virginia, more particularly shown on a plat recorded in
the Clerk's Office of the Circuit Court of said County in Plat
Book 30, Page 65, made by J. K. Timmons and Associates, dated
August 16, 1977. The portion of easements petitioned to be
vacated is more fully described as follows:
A portion of the easements within Revised Village Green at
Brandermill, as shown on a plat made by J. K. Timmons and
Associates, dated February 14, 1984, a copy of which is
attached hereto and made a part of this ordinance.
Whereas, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
Whereas, no public necessity exists for the continuance of
the portion of easements sought to be vacated and the vacation
will not abridge the rights of any citizen.
Now, Therefore, Be It Ordained by the Board of Supervisors
of Chesterfield County, Virginia:
That pursuant to Section 15.1-482 (b) of the Code of
Virginia, 1950, as amended, the above described portion of
easements is hereby vacated and no longer necessary for pub].£c
use.
This ordinance shall be in full force and effect in
accordance with Section 15.1-482 (b) of the Code of Virginia,
1950, as amended, and a certified copy of this ordinance,
together with plat attached hereto shall be recorded no sooner
than thirty days hereafter in the Clerk's Office of the Circuit
Court of Chesterfield, Virginia pursuant to Section 15.1-485 of
the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483 is
to destroy the force and effect of the recording of the portion
of the plat vacated. This ordinance shall vest fee simple title
in the easements hereby vacated in the property owners of the
lots free and clear of any rights of public use.
Accordingly, this ordinance shall be indexed in the names of
the County of Chesterfield, as grantor, and Brandermill, A
Virginia General Partnership, or their successors in title, as
grantees.
Vote: Unanimous
ll.J.l.c. CONVEYANCE OF LAND~ILL DRIVE TO VDH&T
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider the conveyance of a 60 foot right of
84-1.30
way known as Landfill Drive to the Virginia Department of
Highways and Transportation. There was no one present to discuss
ithis matter. On motion of Mr. Mayes, seconded by Mr. Dodd, the
Board approved the conveyance of a 60 ft. parcel known as
Landfill Drive, as shown on the plat filed with the papers of
this Board, to the Virginia Department of Highways and
Transportation and further authorized the Chairman and County
Administrator to execute the necessary deed.
Vote: Unanimous
ll.J.2. SEWER AND WATER ITEMS
ll.J.2.a. EXTENSION ON REFUNDS FOR ROCKY RUN BRANCH TRUNK SEWER
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
approved a request from Realty Industries, Inc. for an extension
iof refund provisions of developer/County participation agreement,
iRocky Run Branch Trunk Sewer, S73-44C-1 for a period of one year
(until April 19, 1985) which is normal practice rather than the
two year period as requested.
~Vote: Unanimous
ll.J.2.b. SEWAGE PUMPING STATION TO SERVE POWDERHAM
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
approved the request from V. Cassel Adamson to construct a sewage
pumping station to serve a portion of Powderham subject to the
following conditions:
Ail plans be approved by the County, State Health Department
and State Water Control Board.
The pumping station be designed and constructed having
capacity to serve all lots in Powderham not served by
gravity (approximately 146) at the developer's cost.
The sewer line for the future relief of the pumping station
be designed to the Powderham property line and all easements
necessary for this line be dedicated.
The developer will install sewer lines to serve all lots not
presently served in Powderham, Sections A and B (includes 46
existing homes). The installation of sewer lines to serve
these homes will offset the difference in the cost to
operate the pumping station and the revenue received during
the early years of operation.
Vote: Unanimous
Mr. Adamson was present and stated the conditions were
acceptable.
ll.J.2.c. CONDEMNATION FOR WELL LOT TO SERVE BRIGHT OAKS ESTATES
On motion of Mr. Mayes, secondefl by Mr. Applegate, the Board
authorized the County Attorney to institute condemnation
roceedings against the following property owner if the amount as
et opposite its name is not accepted. And be it further resolved
that the County Administrator notify said property owner by
~ertified mail of the intention of the County to enter upon and
take the property which is to be the subject of said condemnation
~roceedings. An emergency existing, this resolution shall be in
~ull force and effect immediately upon passage.
?andora Company, Inc.
Well Lot, 0.348 acre
Bright Oaks Estates
$5,000.00
;ote: Unanimous
84-131
ll.J.2.d. PURCHASE OF WATER TANK SITE AT PAMS AVENUE AND NORCLIFF
On motion of Mr. Dodd, seconded by Mr. Applegate the Board
authorized the County Administrator to execute a contract for the
~urchase of 2.15 acres at Pams Avenue and Norcliff Road from John
S. and Thelma A. Scherer for $27,500 and to sign the deed
accepting it on behalf of the County subject to the following
conditions:
Approval by the Board of Supervisors and appropriation of the
necessary funds.
Approval by the Board of Supervisors and the Board of Zoning
Appeals of a conditional use and height variance.
3. Approval by the necessary State Agencies.
m
A determination of suitability for the construction of a wate]
tank after the necessary engineering studies.
And further the Board transferred $50,000 from 380-1-61457-4393 -
Route 1 water line extension to 380-1-64327-4393 - Willis Road
water tank. This transfer will cover the cost of purchasing land
and miscellaneous engineering and technical services required
prior to award of the construction contract.
Vote: Unanimous
ll.J.2.e. REQUEST FOR WATER SERVICE FROM E. E. CAMPBELL
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved
the request of Mr. and Mrs. E. E. Campbell for water service at
5420 Beulah Road at the cost of $500, which is the normal
connection fee, and dedication of easements.
Vote: Unanimous
ll.J.3. CONSENT ITEMS
ll.J.3.a. EXTENSION OF TIME FOR REFUNDS FOR HEATHERIDGE
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
the request of Realty Industries, Inc. for a one year extension
of time until March 14, 1985 for the refund provisions under
W79-16CD for oversize water lines in Heatheridge Subdivision.
Vote: Unanimous
ll.J.3.b. AGREEMENT FOR ADJUSTMENT OF UTILITIES ON PROVIDENCE
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board
authorized the County Administrator to execute an agreement with
the Virginia Department of Highways and Transportation for
adjustments to water and sewer facilities which will be at the
State's expense for improvements to Providence Road near Davis
Elementary School..
Vote: Unanimous
ll.J.3.c. SANITARY SEWERS AI.ONG PORTION OF LOGAN STREET
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board awarded
Contract S84-.].8C/7(8)4181, installation of sanitary sewers along
a portion of Logan Street, to B & D of Virginia, Inc. who
submitted the low bid of $9,944.60 and further the Board
transferred $10,939.06 from 574 Surplus to 380-1-74181-4393.
Vote: Unanimous
84-132
ll.J.3.d. AMEND SEWER CONTRACT FOR MARKET SQUARE
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute any documents
for the request to amend the following sewer contract provided
the refunds are to commence from the date of the contract for
a period of five (5) years:
S84-13D/7(8)4130, Market Square Addition-Outfall Sewer Extension
Developer: Marway Associates, Inc.
Contractor: R.M.C. Contractors, Inc.
Total Estimated Cost: $45,921.00
Estimated County Cost: $14,149.65 (refund through connections)
Estimated Developer Cost: $31,771.35
Code: 574-1-00556-0000 (refund through connections)
No. of Connections: 5
Vote: Unanimous
ll.J.3.e. ASHLEY WOODS, SECTION F, WATER CONTRACT
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute any necessary
documents for the following water contract:
W84-48CD/6(8)4482, Ashley Woods, Section F
Developer: Ashmont Company
Contractor: Lyttle Utilities, Inc.
Total Contract Cost: $39,932.80
Estimated County Cost: $6,229.60 (refunds through connections)
Estimated Developer Cost: $33,703.20
Code: 559-1-00556-0000 (refund through connections for oversize
mains)
No. of Connections: 24
Vote: Unanimous
ll.J.3.f. DEEDS OF DEDICATION FOR SAYBROOK AND DIMOCK DRIVES
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute any necessary
deeds, accepting on behalf of the County, from Emory L. Hughes,
Jr. and Hazel Y. Hughes, John C. Hayman and Bettye J. Hayman,
Donn S. Cobaugh and Kathleen Cobaugh and John V. Cogbill and
Janet Cogbill, property necessary for permanent cul-de-sacs at
the end of Saybrook Drive and Dimock Drive in the Pocono
Subdivision.
Vote: Unanimous
ll.J.3.~. CONVEYANCE OF EASEMENTS ON GOODES BRIDGE AND TURNER
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the Chairman and County Administrator to execute
an easement agreement conveying a 30 ft. drainage easement to the
Commonwea±th of Virginia between Goodes Bridge Road and Turner
Road.
Vote: Unanimous
ll.J.3.h. DEED OF DEDICATION FROM JOHNSTON-WILLIS, LTD.
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute a deed of
dedication, accepting on behalf of the County, a 60 foot right of
way, Early Settlers Road between Johnston Willis Drive and
Heritage Village, from Johnston-Willis Limited, a Virginia
Corporation.
84-133
)te: Unanimous
.J.3.i. DEEDS OF DEDICATION FOR CHINABERRY DRIVE
motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
nd authorized the County Administrator to execute deeds of
cation, accepting on behalf of the County, rights of way for
construction of Chinaberry Drive from Sigma C. J. Associates
Max H. and Wilma L. Pearson.
: Unanimous
ll.J.3.j. DEED OF DEDICATION ALONG DRUID DRIVE
motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved
and authorized the County Administrator to execute a deed of
dedication, accepting on behalf of the County, a 5 foot strip of
land along Druid Drive and the 50 foot access road adjacent to
Route 360 from Irvin G. Horner and others.
: Unanimous
ll.J.4. DEVELOPER WATER AMD SEWER REPORTS
Mr. Welchons presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
ll.K. REPORTS
Mr. Hedrick presented the Board with a Library Annual Report for
1982-83, with a report on a public access computer at the Library
and with the contingency report.
Mr. Hedrick stated the County had been formally notified that the
roads in the following subdivisions had been officially accepted
into the State Secondary System, effective as indicated:
Length
Pennwood Subdivision, Section 3 (2-29-84)
Drexelbrook Road - Beginning at its intersection with
Belmont Road, Route 651, extending westerly 0.42 mile
to tie into existing Drexelbrook Road, Route 2181.
0.42 mi.
Abandonment
Route 604 - 0.02 mile section of Route 604 between
Route 360 and 0.02 mile north of Route 360 was
discontinued.
0.04 mi.
Woods e, Section 3 (2-16-84)
Vance Drive - Beginning at the intersection with
Ramblewood Road, State Route 617, and running
southerly 0.05 mile to the intersection with
Willowynde Road, then continuing southerly 0.01 mile
to end in a deadend.
Willowynde Road - Beginning at the intersection with
Vance Drive and running easterly 0.22 mile to end in
a temporary turnaround.
0.06 mi.
0.22 mi.
84-]34
Salisbury:
Heathland, Section A and Littenfield
(2-17-84)
Chepstow Road - Beginning at intersection with
Winterfield Road, Route 714, and going westerly 0.34
mile to tie into proposed Chepstow Road, Section B of
Salisbury, Heathland.
Newgate Road - Beginning at intersection with
Chepstow Road and going 0.13 mile southerly and
0.23 mile westerly to intersection with Heathland
Drive.
Heathland Drive - Beginning at intersection with
Newgate Road and going 0.36 mile northerly to a
cul-de-sac.
Heathland Terrace - Beginning at intersection with
Heathland Drive and going 0.12 mile southeasterly
to a cul-de-sac.
Chepstow Court - Beginning at intersection with
Chepstow Road and going .07 mile northerly to
a cul-de-sac.
Smoketree, Section B (3-6-84)
Smoketree South Parkway - Beginning at its intersection
with Lucks Lane, State Route 720, extending south
0.07 mile to the intersection of Lockett Ridge Avenue,
then southwest 0.07 mile to the intersection of
Porters Mill Road.
Porters Mill Road - Beginning at its intersection with
Smoketree South Parkway, extending southeast 0.08 mile
to the intersection of Lockett Ridge Road.
Porters Mill. Court - Beginning at its intersection with
Porters Mill Road, extending southerly 0.11 mile to
a cul-de-sac.
Lockett Ridge Road - Beginning at its intersection
with Porters Mill Road, extending northeast 0.13 mile
to the intersection of Lockett Ridge Place, then
northwest 0.13 mile to a cul-de-sac.
Lockett Ridge Place - Beginning at its intersection
with Lockett Ridge Road, extending east 0.05 mile to a
cul-de-sac.
Lockett Ridge Avenue - Beginning at its intersection
with Lockett Ridge Road, extending southwest 0.06 mile
to the intersection of Lockett Ridge Court, then west
0.05 mile to the intersection of Smoketree South
Parkway.
Lockett Ridge Court - Beginning at its intersection
with Lockett Ridge Avenue, extending south 0.04 mile
to a cul-de-sac.
~ength
0.34 mi.
0.36 mi.
0.36 mi.
0.12 mi.
0.07 mi.
0.14 mi.
0.08 mi.
0.11 mi.
0.26 mi.
0.05 mi.
0.11 mi.
0.04 mi.
12. ADJOURNMENT
On motion of Mrs. G~rone, seconded by Mr. Applegate, the Board
adjourned at 1].:20 p.m. until 7:30 a.m. on March 27, 1984 at Byrd
Airport to meet with the Capital Region Airport Commission.
Vote: Unanimous
County Administrator
~hair~.n
84-135