06-13-1984 MinutesBOARD OF SUPERVISORS
MINUTES
June 13, 1984
Supervisors in Attendance:
Mr. Harry G. Daniel, Chairman
Mr. G. H. Applegate, Vice Chairman
Mr. R. Garland Dodd
Mrs. Joan Girone
Mr. Jesse J. Mayes
Mr. Richard L. Hedrick
County Administrator
Staff in Attendance:
Mr. Phil Hester, Dir. ~
Parks and Recreation
Mr. Elmer Hodge, Asst.
County Administrator
Mr. William Howell, Di]
of General Services
Dr. Burt Lowe, Dir. of
Mental Health and
Mental Retardation
Mr. Richard McElfish,
Environmental Eng.
Mr. Steve Micas,
Attorney
Mrs. Pauline Mitchell,
Public Info. Officer
Mr. Jeffrey Muzzy, Dir
of Community Develop
C91. Joseph Pittman,
Chief of Police
Mr. Lane Ramsey, Dir. 9i
Budget and Accountin~
Mr. James Schiavo, Zoni
Ad,in. Manager
Mr. M. D. Stith, Jr.,
Exec. Asst. to Co.
Dr. W. P. Wagner, Heal~
Department Director
Mr. David Welchons, Di]
of Utilities
Mr. James Zook, Chief,
Comprehensive Plann
Mr. Daniel called the meeting to order at the Courthouse at 7
p.m. (EDST).
1. INVOCATION
Mr. Daniel introduced Reverend Uly H. Gooch, Pastor of St.
Barnabas Episcopal Church, who gave the invocation.
Mr. Daniel introduced and welcomed Mr. J. Ruffin Apperson,
member of the Board of super~,lsors representing Dale District,
who was in attendance at the meeting.
2. APPROVAL OF MINUTES
On motion of Mr. Dodd, seconded, by Mrs. Girone, the Board
approved the minutes of May 23, 1984, as submitted.
Vote: Unanimous
3. COUNTY ADMINISTRATOR'S COMMENTS
Mr. Micas stated that he had planned to make an introduction a~
this time but because the person had a medical emergency he wo~
make it at 'the ne×t Boated meeting. He also stated that Mr. Ar]
Snukals, Assistant County Attorney, had accepted a position wit
the Commonwealth's Attorney's office. The Board wished Mr.
Snukals success in his ~uture endeavors.
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Mr. Hedrick stated that Ms. Ginny Churn is present substitutin~
for Ms. Paula Squires of the Richmond Times Dispatch.
Mr. Hedrick stated that Ms. Carmen English has accepted a new
position with the National Center for Missing Children in
Washington, D.C. and her last day with Channel 12 will be June
22, 1984. He stated that although she is not present, the Cou3
wishes her must success. He introduced Ms. Diane Walker who w~
substituting for Ms. English at this meeting.
4. ITEMS TO BE DELETED OR HEARD OUT OF SEQUENCE
Mr. Dodd stated he would like to add to the agenda the discuss~
of a pump station in Bermuda District which is of an emergency
nature and deals with a potential industry locating in the
County.
Mrs. Girone stated she would like to request a 30 day deferral
the Izaak Walton Park discussion. She stated staff would like
meet with the Izaak Walton Park leadership and the neighborho¢
again and they would like to a have a letter from the League
stating when they will do certain things. She stated there is
intention of closing the Park or asking the people to move. S!
stated there had been some good meetings and solutions,
regulations of the hours, plans for buffering and berms, baffl
the noise, etc. She stated now she would like to know an
approximate time frame for the implementation of the plan. Mr.
Dodd stated there is a large delegation present and inquired
they should be given an opportunity to speak. Mrs. Girone sta-
she had received calls from the area citizens and they may not
present as she had indicated the Board would be requested to
defer the matter for 30 days. Mr. Daniel stated this item
remain on the agenda and the merits of the deferral could be
considered at the scheduled time.
Mr. Applegate requested that discussion regarding 7.C., Jade
Unimproved, be deferred for 30 days. He stated he had talked
with some of the people who would' like the road blockaded and
they would like to address this item.
Mr. Applegate stated 9.J.2.a., Public Water for Parkway Lane,
should also be deferred 30 days. He stated he had talked with
several people who signed the petition and stated he would
deferral to ascertain if additional residents would connect.
Mr. Dodd requested that item 7.D., Public Water for Omaha,
Carswell and Kingsdale Areas, be deferred for 30 days which is
the staff's recommendation.
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
approved the agenda as amended deferring items 7.C., Jade Road
Unimproved; 7.D. Public Water for Omaha, Carswell and Kingsdal~
Road Area; 9.J.2.a. Public. Water for Parkway Lane until July 11
1984 and adding 9.J.2.e., discussion of a pump station for
Bermuda District which is of an emergency nature and is in
accordance with the rules and procedures established by the
Board.
Vote: Unanimous
5. RESOLUTIONS OF SPECIAL RECOGNITION
DONATION FROM BILL'S BARBECUE
Mr. Hester stated the County would be holding its 7th Annual 4
of July celebration on Wednesday, July 4, 1984. He stated thi
event attracts between 15,000-20,000 people and one of the higl
lights of the celebration is the fireworks display. He stated
over the past seven years, private businesses have donated the
~ireworks for the display. He stated this year Bill's Barbecu.
would like to do,ate $5,000 for the display and introduced Mr.
S. "Steve" Richardson, Jr., President of Bill's Barbecue. Mr.
Richardson presented Mr. Daniel with the donation. He stated
they were opening a restaurant in Chesterfield this date and
hoped to add another facility in the future. Mr. Daniel accep
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the check and stated the County was fortunate in having Bill's
Barbecue locate in the County and expressed appreciation for
donation. He presented Mr. Richardson with a plaque inscribed
"Chesterfield County Board of Supervisors acknowledges the
contributions o~ Bill's Barbecue for its Parks and Recreation
Department, July 4, 1984." Mr. Richardson thanked the Board f¢
the plaque.
It was generally agreed that the Board accept the donation of
$5,000 and appropriated the funds to the Parks and Recreation
Department budget for the purchase of fireworks for the 4th of
July celebration.
6. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIM~
Mr. Hedrick indicated there were no hearings of citizens
scheduled for this meeting.
7. DEFERRED ITEMS
7.A. PLANNING COMMISSION SALARY ADJUSTMENTS
Mr. Hedrick stated the adjustment for Planning Commission memb~
salaries was deferred from the May 23, 1984 meeting. Mr. Dani~
stated additional information had been prepared by staff
regarding this matter as well as planning activities. He state
further that he had met with the Chairman of the Planning
Commission, the County Administrator and the Director of
Community Development in an effort to resolve some of those
issues previously mentioned and the situation will be monitore¢
and additional discussion will take place within approximately
days. Mr. Applegate stated he spoke at the last meeting, not
much in opposition but more from concern, that this item came
short notice. He stated he had talked with some of the Planni
Commission members, and although none felt they had requested
salary adjustment, this was recommended because of the worklo~
the salary of Planning Commission members in other jurisdicti~
similar to Chesterfield, etc.
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
adjusted the Planning Commission members salaries from $3,000
$4,800 per year effective July 1, 1984 and transferred $10,800
from the 1984-85 General Fund Contingency for this increase.
Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes.
Abstention: Mr. Dodd.
Mr. Daniel clarified that Mr. Dodd is a member of Planning
Commission and did abstain from voting on this matter.
7.B. IZAAK WALTON PARK
Mr. Hedrick stated there is a request for a 30 day deferral of
the Izaak Walton Park issue. He stated staff has been meeting
with representatives of both sides of the issUe--people of the
community as well as people who are members of Izaak Walton Pa!
He stated as of yet, there has been no compromise of the issue
and staff recon~ended deferral of this matter.
On motion of Mrs. Girone, seconded by Mr. Dodd, it was resolve¢
that the issue of Izaak Walton Park be deferred until July 11,
1984 at 7:00 p.m.
Mr. Dodd stated he understood Mrs. Girone had worked hard on t!
issue and hoped that it could be resolved within the next 30
days. Mr. Applegate stated he had discussed with members of tl
Izaak Walton League their dilemma, and it appears that the Lea¢
has made great efforts to have the situation resolved and he di
not feel they have been met half-way but he would support the
deferral since the issue has not been resolved.
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Vote: Unanimous
It was generally agreed the Board would recess for two minutes
Reconvening:
8. PUBLIC HEARINGS
Mr. Hedrick indicated there were no public hearings scheduled
this meeting.
9. NEW BUSINESS
9.A. ISSUANCE OF UP TO $30,000,000 FOR EXPANSION OF BYRD
Mr. Hedrick stated the County is a member of the Capital Regiol
Airport Commission which supports Byrd Field and one of the it,
before that Commission is the expansion of the Airport to prow
second story loading, improved luggage handling, etc. He stat,
in order to do that the Airport Commission needs authorization
issue up to $30,000,000 in revenue bonds. He stated it is
requested that the Board of Supervisors of Chesterfield and
Henrico and the Richmond City Council support these bonds
morally. He introduced Mr. Vince Tolson, Airport Manager, and
Mr. Doug Maxwell, Legal Counsel, who were present to answer an
questions. Mr. Micas stated there were two clerical changes o
the proposed resolution involving the reference to the Code
section as well as an amount change. He stated that bond
counsel, Mr. Frazier from Hunton & Williams, was also present
answer questions. Mr. Dodd and Mr. Applegate, the County's
representatives to the Capital Region Airport Commission, stat
their support of this resolution. Mr. Tolson was present and
stated the County of Henrico adopted a similar resolution toda
and the City was expected to do so by June 25. He stated this
resolution is a moral obligation ~rom the County. He stated tl
bond counsel, the legal counsel, the financial advisor, as wel
as the bond underwriters were present also. Mr. Dodd stated tl
project was on a tight time schedule regarding the bond market
and construction period and the Commission would like to move
forward.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Capital Region Airport Commission (the Com-
mission) was continued by Chapter 380 of the Acts of the 1980
General Assembly, as amended (the Enabling Act); and
WHEREAS, the Commission has determined to issue its air'
revenue bonds and notes whether publicly sold or privately
in an amount now estimated not to exceed the maximum amount
$30,000,000 (all such obligations now and hereafter collective
the Obligations) to finance an expansion and modernization of
airport te~ ~1 and related facilities (the Project) at the B
Internation~,t. Airport in Henrico County,'Virginia and has
public hearing thereon on April 24, 1984; and
WHE~i~ ~ ~i]e Commission has requested the Board of
visors o~ · County of Henrico, Virginia to approve the max~'
amount ~. Obligations and the general purposes for which
Obligati~ ....... ~]1 be issued to comply with Section 15.1-1378.1
the Virginia Industrial Development and Revenue Bond Act (the
Act) and to approve the plan of financing to comply with Sectl
103 (k) of the Internal Revenue Code of 1954, as amended (the
Code); and
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WHEREAS, the Commission has determined that in order for
Obligations to be sold on an economical basis it will be neces
sary for the County of Chesterfield (the County) to agree to
assist in providing security for the Obligations and the Count~
has determined that it is in the best interest of the resident~
of the County to do so; and
WHEREAS, the Commission has requested the City of R±chmon(
Virginia (the City), to subordinate to holders of any or all o
the Obligations the balance of the $3,221,515 bonded debt (the
Existing Debt) of the City which was assumed by the Commission
pursuant to the Tripartite Agreement dated as of January 1, 19'
by and between the City, the County of Henrico, Virginia and
Commission (the Tripartite Agreement) and the City has indicat,
that it will agree to do so if the County and the County of
Henrico will each agree to provide a nonbinding but moral obli.
gation to appropriate funds in order to meet any deficit in th.
payment of principal and interest on the Existing Debt on a pre
rata basis.
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY
CHESTERFIELD, VIRGINIA:
1. The Board of Supervisors of the County of Chesterfiel
(the Board) approves in principle the plan of financing of the
Commission for the issuance of Obligations in the maximum amou!
of $30,000,000 to permit the Commission to undertake the finan¢
ing of the Project; provided that the final form and the terms
the Obligations will be submitted to the Board for approval in
accordance with the Enabling Act.
2. The Board agrees in principle to an agreement to provJ
a nonbinding but moral obligation of the County to appropriate
funds on the annual basis in order to meet any deficits in the
debt service or in the debt service reserve funds which may be
established from time to time in order to provide security for
the Obligations and directs its financial and legal officers,
appropriate, to work with the Commission in drafting such an
agreement, the final ~orm to be presented for final approval b
the Board.
3. The Board agrees in principle to an agreement to prov
a nonbinding but moral obligation of the County to appropriate
funds in order to meet any deficit in the payment of principal
and interest on the Existing Debt on a pro rata basis assignin~
share to each of the City, the County of Henrico and the Count5
as determined on the basis of the last available publication o~
the Tayloe Murphy Institute of the University of Virginia of
final population estimates.
4. The approval, in principle, of the plan of financing
does not constitute an endorsement of the Obligations but as
required by the Enabling Act, the Obligations shall provide th~
neither the County nor the Commission shall be obligated to pa
the Obligations or the interest thereon or the other costs
incident thereto except from the revenues and moneys pledged
therefor and from any other funds which may become available,
neither the faith or credit nor the taxing power of the Com-
monwealth, the County nor the Commission shall be pledged ther.
to.
5. This resolution shall take effect immediately upon it~
adoption.
Vote: Unanimous
Mr. Daniel and Mrs. Girone indicated their support of the pro
and stated this was basically agreed upon when membership was
being considered in the Capital Region Airport Commission and
a finalization those commitments.
84-326
9.B. FINANCING OF A NEW FINANCIAL SYSTEM
Mr. Ramsey stated the 1984-85 budget approved the upgrading of
the County's computerized financial system which serves all
County Departments and Agencies and the School System. He st
that if the financing of this system is included in the financ~
for the communications system for the police and fire departme!
that considerable interest can be saved because it can be
financed at a lower interest rate. Mr. Mayes inquired if the
system would be compatible with the old system. Mr. Ramsey
stated it would replace the old system. He stated the existin
system was placed in operation in 1978 which is a longer life
than it was designed for. He stated the new system would be
constantly upgraded and, hopefully, it would last much longer.
Mr. Mayes inquired if the system would enable the subusers to
obtain input ~rom their local offices. Mr. Ramsey stated it
would for those offices with computers but there are appropria'
security controls.
On motion of Mrs. Glrone, seconded by Mr. Dodd, the Board
authorized the inclusion of $250,000 lease/purchase financing
the new financial system with the financing now being bid for
communications system and authorized the County Administrator
execute any necessary documents for this project.
Vote: Unanimous
9.C. FUNDS FOR METRO RICHMOND PRIVATE INDUSTRY COUNCIL
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
accepted $1,720.50 from the Metro Richmond Private Industry
Council to fund an outdoor recreation aide for the summer from
the Summer Jobs '84 Program and further appropriated the funds
the Parks and Recreation budget for this purpose.
Vote: Unanimous
The Board requested the County Administrator to forward an
appropriate letter of appreciation to the Metro Richmond Priva~
Industry Council.
9oD.
9.D.1.
BUDGET REVISIONS
MENTAL HEALTH/MENTAL RETARDATION SERVICES BUDGET~ 1984-
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
accepted and appropriated $75,620 of additional State funds to
Mental Health/Mental Retardation budget of which $47,500 will
used toward the substance abuse program, $25,000 will provide
supervised apartments for the County's chronically mentally il
and $3,120 is a 5% increase in the County's allocation of the
Federal Block Grant.
Vote: Unanimous
9.D.2. HEALTH DEPARTMENT BUDGET, 1984-85
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approved an adjustment of $43,400 for the Health Department fo~
salaries from the County which is to be matched by the State a!
further the Board authorized staff to carry over any unspent
portion of 1983-84 General Fund Contingency for this item and
that any shortfall in the $43,400 will be taken ~rom the 1984-~
General Fund Contingency.
Vote: Unanimous
84-327
9.D.3. SOCIAL SERVICES FOSTER CARE PROGRAM, 1983-84
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
accepted and appropriated $20,000 from the State for State-Loc~
foster care which matching funds are included in the Social
Services Budget for foster care, 1983-84.
Vote: Unanimous
9.E. PERSONNEL MANAGEMENT IMPROVEMENT PROJECT FOR CONSTITUT
OFFICERS
Mr. Hodge stated when the County implemented the Hay System fo~
employees, the constitutional officers elected not to particip~
because it was their peak season and did not have time to becc
involved. He stated they have reviewed the proposal and would
like to be included in the system. He stated letters had been
received from each office. Mr. Hedrick stated when the Board
considering the 1984-85 plan the Board requested that the
constitutional officers participate and this is a result of th
request. On motion of Mrs. Girone, seconded by Mr. Dodd, the
Board approved the request to include the constitutional office
in the Hay Personnel Management Improvement Program and
appropriated $8,500 from the 1983-84 General Fund Contingency
this project.
Vote: Unanimous
9.F. CONSENT ITEMS
9.F.1. APPOINTMENT OF POLICE OFFICERS
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
respectfully requested the Circuit Court Judges to appoint the
following people as police officers for Chesterfield County
effective July 1, 1984:
Barry H. Claytor
Haller E. Moser
Scott E. Alexander
John P. Murphy, III
Larry D. Zimmerman
Christopher F. Harte
Edward D. Nichols
Kevin L. Smith
Lorrie A. Roark
James T. Nowlin
Henry J. Papiernik
Kenneth J. Danaher
Mark S. Smith
Mark A. Fromal
Donald S. Meeks
Sidney B. Scott, Jr.
William Simmons
William L. Frank, Jr.
Darrin E. Bromseth
Michael H. Catron
Donald W. Gulick
Kenneth E. James
William J. Pannell
Timothy Mark A. Smith
Larry K. Covington
Warren C. Elliot
Ernest R. Mathis
Robert E. Estes
Michael L. Kidd
Vote: Unanimous
9.F.2. REQUEST FOR BINGO/RAFFLE PERMIT
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approve,i .~ request for a bingo and/or raffle permit for the
Northeast Dx. strict Leaders Association (4-H Volunteers
Association) for calendar year 1984.
Vote: Unanimous
9.F.3. FIREWORKS PERMIT FOR 7TH ANNUAL 4TH OF JULY CELEBRATI(
On motion oi Mr. Dodd, seconded by Mr. Applegate, the Board
approved a request for a fireworks display for the County Park~
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and Recreation Department for July 4, 1984 at the County
Courthouse Complex contingent upon receipt of appropriate
insurance certificates by the County Attorney and compliance w
other requirements of the Music and Festival Ordinance.
Vote: Unanimous
9.F.4. DATE FOR WORK SESSION ON PARKS AND RECREATION
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
resolved not to set any dates for work sessions on a specific
item until the Board could set a date for a work session to
review the entire projects list and establish priorities.
Vote: Unanimous
9.G. APPOINTMENTS
9.G.1. CHESTERFIELD INDUSTRIAL DEVELOPMENT AUTHORITY
On motion of Mr. Applegate, seconded by Mr. Dodd, the Board
nominated Mr. Gary W. Fenchuck to the Chesterfield Industrial
Development Authority, representing Clover Hill District, whic!
formal appointment will be considered at ~he June 27, 1984
meeting.
Vote: Unanimous
9.G.2. YOUTH SERVICES COMMISSION
Mr. Dodd inquired if the Youth Services Commission were to
continue as an active committee. Mr. Daniel stated that it wa~
general consensus that this Commission should be given another
year to focus on relevant issues.
The Board nominated the following people to the Youth Services
Commission which formal appointments would be made at the June
27, 1984 meeting:
Mr. Jack Lynch, Clover Hill District
Ms. Charlotte Gibbs, Matoaca District
Ms. Nancy Hudson, Dale District
Mr. W. A. Burger, Dale District
Mr. Earl Lewis, Dale District
Rev. William L. Painter, Midlothian District
Mrs. Maureen Hagan, Midlothian District
9.H. HIGHWAY ENGINEER
Mr. Charles Perry, Resident Engineer with the Virginia
of Highways and Transportation, was present. Mr. Perry stated
the Meadowdale-Hopkins project that was advertised in April as
well as the Route 1 safety project near Ross Ford where there
some pavement widening, should be awarded in July, 1984.
Mr. Perry stated the Highway Department had posted a willingne
to hold ~ public hearing, received some requests and met with
residents and everyone seems to be pleased and there is no
a need for the public hearing which may speed up the project o~
Branders Bridge Road.
Mr. Perry stated that the Inca Road-Hopkins Road project
has been completed and they would like to meet with Mr.
and staff as the cost will be more than expected.
Mr. Applegate inquired about the traffic light for Route 360
Pocoshock and if the necessary data had been gathered. He
84-329
inquired about the request for a speed limit reduction between
Old Hundred and Millridge Parkway from 45 mph to 35 mph. Mr.
Perry stated he would check into these matters.
Mr. Dodd stated the Highway Department had cleared the land at
the intersection of Route 10 and 1 and inquired when the projec
would be completed. Mr. Perry stated the projet is advertised
now and should be under construction within 45 days.
Mr. Dodd stated the Route 10 and Old Stage intersection did no·
qualify for a traffic light but inquired if yellow flashing
lights or another safety devise could be installed at this
intersection until it does meet the criteria. Mr. Perry state~
would check and perhaps set a meeting to discuss this matter.
Mr. Dodd inquired if the front bus ramp and roadway into a schc
is in the State System. Mr. Perry stated the road that serves
school could be taken into the State System if there are defin~a
limits and it serves as an access to a school. Mr. Dodd stated
that he understood the front entrance to Thomas Dale was suppo~
to be in the State System but there is no road. He stated acr~
the road is a Red Cross building also and requested that Mr.
Perry look into both of these situations.
Mr. Dodd requested that a dead end sign be installed at the en,
of Strathmore and Wentworth. He stated that Old Centralia Roa~
from the bridge to the Mineola area, has fallen to pieces with
the construction in the area and requested that the Department
look into this matter.
Mrs. Girone inquired about the bid for the improvements at the
intersection of Route 147 and 711 as she thought it was to be
opened on June 5th. Mr. Perry stated this project would be
advertised on June 15th and it would be July before the bids
would be received.
Mr. Daniel stated on Bonniebank and Hopkins there is a lot of
gravel between the curb and the paved highway and inquired if
some tar could be placed there. Mr. Perry stated he would loo~
into this matter.
Mr. Daniel stated on Cogbill Road from Meadowbrook High School
Hopkins Road and from Meadowbrook High School to Iron Bridge Re
there is a lot of traffic congestion. He requested that the
Highway Department look into this matter and prepare some
recommendations for improving this area.
Mr. Mayes inquired if Mr. Hedrick were aware of all these
problems discussed tonight. Mr. Hedrick stated he was not.
Mayes inquired if he had any way of coordinating all staff
efforts in these projects. Mr. Hedrick stated that could be
done.
Mi
9.I. COMMUNITY DEVELOPMENT ITEMS
9.I.1. EXPANSION OF KELLERCO CONTRACT
On motion of Mrs. Girone, seconded by Mr.' Dodd, the Board
approved the expansion of the Kellerco Contract to include that
area north of Midlothian Turnpike and west of Winterfield Road
further the Board appropriated $5,500 from the 1983-84 General
Fund Contingency account for this project.
Vote: Unanimous
9.I.2. SET DATE FOR PUBLIC HEARING FOR EASTERN AREA PLAN
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board set the
date of July 11, 1984 at 7:00 p.m. for a public hearing to
84-330
consider am amendment to the General Plan 2000 for the eastern
area of the County.
Vote: Unanimous
9.I.3. INSTALLATION OF PIPE ON BRADLEY BRIDGE ROAD
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board
authorized the Highway Department to install pipe on Bradley
Bridge Road to help eliminate the roadside drainage problems
bill Chesterfield County an amount not to exceed $2,500 and
further the Board appropriated $2,500 from the Matoaca Distric
Three Cent Road Funds to pay for this project.
Vote: Unanimous
9.I.4. STREET LIGHT INSTALLATION COST APPROVALS
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board a
the following street light installation costs with funds to be
expended from Dale District Street Light Funds:
1. Hopkins and Alfaree Road - $615
2. 9312 Salem Church Road - $128
Vote: Unanimous
9.I.5. STREET LIGHT REQUESTS
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
approved the installation of street lights at the following
locations with funds to be expended from the District's street
light funds as indicated:
4.
5.
6.
9.
10.
Intersection of Barberry Lane and Rivermont Road, Bermuda
Intersection of East Hundred Road and Florence Avenue,
Bermuda
Intersection of East Hundred Road and Spruce Avenue, Berm~
Intersection of East Hundred Road and Walnut Drive, Bermu(
Intersection of Enon Church Road and Rlvermont Road, Berm%
Intersection of Old Bermuda Hundred Road and East Hundred
Road, Bermuda
Intersection of S. Providence Road and Woodward Drive, C1¢
Hill
Intersection of Buford Road and Lake Shore Drive,
Midlothian
Intersection of Buford Road and Post Oak Road, M±dlothian
Intersection of HaversfOrd Circle and Iredell Road,
Midlothian
And further the Board deferred consideration of the following
requests which did not meet the County criteria until these car
be further investigated:
1. End of Wedge Drive, Bermuda
2. 18801 Woodpecker Road, Matoaca
Vote: Unanimous
Mr. Applegate inquired if staff notifies the people requesting
street lights of the Board's action. Mr. McElfish stated this
was done. Mrs. Girone requested Mr. Stith to contact the High%
Department for a stop sign as the requestor for the Haversford
Circle and Iredell Road street light indicated one did not exit
84-331
9.I.6. STREET NAME CHANGE
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
changed the name of Orchardhill Drive to Gateline Drive in
Irongate Subdivision at the request of the developer.
Vote: Unanimous
9.Jo
9.J.1.
UTILITIES DEPARTMENT
PUBLIC HEARING TO VACATE AN EASEMENT IN STONEHENGE
Mr. Hedrick stated this date and time had been advertised to
consider an ordinance to vacate a drainage easement across Lot
Block G, Stonehenge, Section A. There was no one present to
discuss the matter. On motion of Mrs. Girone, seconded by Mr.
Applegate, the Board adopted the following ordinance:
AN ORDINANCE to vacate a 16' drainage easement
across Lot 2, Block G, Stonehenge, Section A,
Midlothian Magisterial District, Chesterfield
County, Virginia, as shown on a plat thereof
duly recorded in the Clerk's Office of the Cir-
cuit Court of Chesterfield County in Plat Book
15, at pages 62, 63, and 64.
WHEREAS, Mike Dumont Construction Company, Incorporated,
petitioned the Board of Supervisors of Chesterfield County,
Virginia, to vacate a 16' drainage easement across Lot 2, Bloc
G, Stonehenge, Section A, Midlothian Magisterial District,
Chesterfield County, Virginia, more particularly shown on a pl~
recorded in the Clerk's Office of the Circuit Court of said
County in Plat Book 15, at pages 62, 63, and 64, made by F. T.
Seargent, C.L.S., dated September 20, 1966. The easement
petitioned to be vacated is more ~ully described as follows:
A 16' drainage easement across Lot 2, Block G,
Stonehenge, Section A, as shown on a plat made
by Potts and Minter, dated April 23, 1984, a
copy of which is attached hereto and made a
part of this ordinance.
WHEREAS, notice has been given pursuant to Section lb.
of the Code of Virginia, 1950, as amended, by advertising; and
WHEREAS, no public necessity exists for the continuance oJ
the easement sought to be vacated and vacation will not abri~
the rights of any citizen.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORI
OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section lb.l-482(b) of the Code of
Virg.inia, 1950, as amended, the above described easement is
hereby vacated and no longer necessary for public use.
This ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of th'is ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia, pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this ordinance pursuant to Section 15.1-483
to destroy the force and effect of the recording of the portioz
of the plat vacated. This ordinance shall vest fee simple tit!
in the easement hereby vacated in the property owners of the 1(
free and clear of any rights of public use.
84-332
Accordingly, this ordinance shall be indexed in the names
the County of Chesterfield as grantor and Bonarco Corporation
their successors in title, as grantees.
Vote: Unanimous
9.J.2. WATER AND SEWER ITEMS
9.J.2.b. SURVEY FOR WATER FOR CARVER HEIGHTS AND BRADLEY BRIDt
On motion o2 Mr. Mayes, seconded by Mr. Applegate, the Board
authorized the Utilities Department to survey the property own~
along Bradley Bridge Road and Carver Heights to ascertain how
many residents would connect to public water.
Vote: Unanimous
9.J.2.c. REQUEST FOR SEWER SERVICE ON ELK ROAD
On motion of Mr. Daniel, seconded by Mr. Applegate, the Board
authorized the extension of sewer service to three homeowners
Elk Road who submitted a petition for same provided all three
property owners sign Sewer Agreements to connect to the public
sewer which project is estimated to be $23,000, which includes
estimate for rock excavation of $8,300.
Vote: Unanimous
9.J.2.d. REQUEST FOR PUBLIC WATER AND SEWER IN BALLARD OAKS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the Utilities Department to send contracts to the
existing homes in Ballard Oaks to ascertain the number of
residents that will agree to connect to public water and/or
public sewer.
Vote: Unanimous
9.J.2.e. REQUEST FOR PRIVATE PUMPING STATION IN BERMUDA DISTR~
Mr. Welchons stated there are some developers who have a propo~
use for land on Route 10 adjacent to the Harbour East Mobile Hc
Park and have requested permission to construct a private pump
station to serve this development and connect to the force mai~
on Route 10. He stated this is the second piece of property ti
this request has come in for and for the first piece they were
able to receive approval for a septic tank/drainfield but this
one they are unable to. He stated this is a large piece of
property which could be served by gravity to the Johnson Creek
Trunk Sewer. He stated staff had requested that the developer~
prepare a plan of development for the entire property rather ti
piecemeal it and see if a good sewer system could be installed
for the entire property. He stated this force main does have
some surges in it and a private pump station may be difficult
operate and maintain. He stated staff could recommend approva
of this for the one development subject to a plan being prepare
for the overall sewering of the remainder of the property. Mr.
Dodd stated the use of the property will provide income and jo~
for people in the County.
After further discussion, it was on motion of Mr. Dodd, second~
by Mrs. Girone, resolved that the Board approve a request from
Mr. Jeff Collins, engineer, and Mr. Steve Barker, representing
the owner of property located on Route 10 east and adjacent to
Harbour East Mobile Home Park, for one pump station at the sit~
subject to approval by the Utilities Department, the County
Attorney, the County Administrator and the Health Department w~
the understanding that a plan of development for the balance o~
the property would be submitted prior to requesting additional
connections to public sewer.
84-333
Mr. Hedrick stated he could not comment on the proposal as he !
not had time to review it. Mr. Dodd stated the motion was bro~
enough whereby details can be worked out and do what is best f¢
the County. Mr. Daniel inquired why this matter needed attent!
today. Mr. Welchons stated there was a sales contract with a
June 20th closing date.
Vote: Unanimous
9.J.3. RIGHT OF WAY ITEMS
9.J.3.a. CONDEMNATION PROCEEDINGS, SHADYCREST AND SPRINGLAKE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authorized the County Attorney to institute condemnation
proceedings against the following property owners if the amoun~
as set opposite their names are not accepted. And further be
resolved that the County Administrator notify said property
owners by certified mail on June 14, 1984, of the intention of
the County to enter upon and take the property which is to be
subject of said condemnation proceedings. An emergency
existing, this resolution shall be in full force and effect
immediately upon passage.
Pony Farm Associates
HMK Associates
S83-72C $110.00
S83-72C 142.00
Vote: Unanimous
Mr. Micas stated this project is designed to serve some failin
septics. Mrs. Girone stated there were a lot of problems in ti
area.
~s
9.J.3.b. PURCHASE OF PROPERTY FOR AIRPORT EXPANSION
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
authorized the County Administrator to execute the contract fo]
the purchase of 2.41 acres on behalf of the County in the amou!
of $14,700.00 from Mr. and Mrs. Alva E. Tate, Jr. for the Count
Airport Expansion project.
Vote: Unanimous
It is noted the County will be reimbursed for 90% of the purch~
price by the F.A.A. and 5% by the State.
9.J.4. CONSENT ITEMS
9.J.4.ao WATER CONTRACT, BUFORD OAKS SUBDIVISION
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute an~
necessary documents for the following water contract:
Water Contract W84-103CD/6(8)4035, Buford Oaks Subdivision
Developer: Trans Commonwealth, Inc.
Contractor: J. Steven Chafin, Inc.
Estimated Project Cost:
Estimated Refund through connections: $ 3,750.00
Estimated Cash Refund: $11~625.00
Total Estimated County Cost: $15,375.00
Estimated Developer Cost:
Number of Connections: 25
Code:
$40,063
$15,375
$24,688
559-1-00556-0000 (Refunds through connection fees)
And further the Board appropriated $12,787.50 from 563 surplus
380-1-648035-7212 which includes a 10% contingency.
Vote: Unanimous
84-334
9.J.4.b. SEWER CONTRACT, CHARTER WOODS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
necessary documents for the following sewer contract:
Sewer Contract S84-21CD/7(8)4212, Charter Woods - Off-site
Developer: Charter Woods Associates
Contractor: Lyttle Utilities, Inc.
Total Estimated Cost: $159,587.50
Estimated County Cost: $147,915.90 (Refunds through connectio
fees)
Estimated Developer Cost: $11,67].60
Number of Connections: 0
Code: 574-1-00556-0000 (Refunds through connection fees)
Vote: Unanimous
9.J.4.c.
SEWER CONTRACT, SHADYCREST AND SPRINGLAKE ROADS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
necessary documents for Sewer Contract S83-72C/7(8)3721,
Shadycrest and Springlake Roads Sewer Project, for James L.
Lampbert - East Side Underground Utilities Company, the low
bidder, in the amount of $103,661.10 and further the Board
transferred $35,000.00 from 574 surplus to 380-1-73721-4393.
Board previously approved a $90,000 00 appropriation
10, 1983. '
Vote: Unanimous
T
oD August
9. J. 4. e. SEWER CONTRACT, PENNq4OOD, SECTION 4
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
Sewer Contract S84-61CD/7(8)4612, Pennwood, Section 4
Developer: Pennwood, Inc.
Contract. Gr- Piedmont
· ~onstructlon Co., Inc.
Total Estimated Cost: $40,137.00
Estimated County Cost: $2,942~25 (Refunds through connection
fees)
E~tlmated t)~.~.~]oper Cost: $37,194.75
Number of C~-.,
Code: 574-% ~'::556--0000 (Refunds through connection fees)
84-,335
9.J.4.d. SEWER CONTRACT, BURNETT PROPERTY'
On motion of Mrs. Girone, seconded by' Mr. Dodd, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
Sewer Contract S84-45CD/7(8)4452, Burnett Property - Cogbill
Road
Developer: Melvin W. Burnett
Contractor: Fred Barnes Construction Co.
Total Estimated Cost: $6,825.00
Estimated County Cost: $1,500.00 (Refunds through connection
fees)
Estimated Develcper Cost: $5,325.00
Number of ~ ~ ·
Conne~t.~ons: 1
Code: 574-1-00556-0000 (Refunds through connection fees)
Vote: Unanimous
Vote: Unanimous
9.J.4.f. SEWER CONTRACT, OLD COACH HILLS, SECTION C
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute ar
necessary documents for the following sewer contract:
Sewer Contract S84-76CD/7(8)4762, Old Coach Hills, Section C
Developer: C. Porter Vaughan, Inc.
Contractor: Lyttle Utilities, Inc.
Total Estimated Cost: $65,065.30
Estimated County Cost: $4,139.30 (Refunds through connection
fees)
Estimated Developer Cost: $60,926.00
Number of Connections: 36
Code: 574-1-00556-0000 (Refunds through connection fees)
Vote: Unanimous
9.J.4,~. SEWER CONTraCT, AINSWORTH ACRES SUBDIVISION
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
necessary documents for the following sewer contract:
Sewer Contract S84-80CD/7(8)4802, Ainsworth Acres Subdivision
Developer: William W. Stone Sr. & William W. Stone, Jr.
Contractor: Bookman Construction Co., Inc.
Total Estimated Cost: $23,924.00
Estimated County Cost: $225.00 (Refunds through connection
Estimated Developer Cost: $22,699.00
Number of Connections: 7
Code: 574-1-00556-0000 (Refunds through connection fees)
Vote: Unanimous
9.J.4.h. SEWER CONTRACT, ATLANTIC BAPTIST BIBLE COLLEGE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute an,
necessary documents for the following sewer contract:
Sewer Contract S84-89CD/7(8)4892, Atlantic Baptist Bible Colle
Outfall Sewer Extension
Developer: Atlantic Baptist Bible College, Inc.
Contractor: I.P.K. Excavating Co., Inc.
Total Estimated Cost: $55,000.00
Estimated County Cost: $12,018.16 (Refunds through connection
fees)
Estimated Developer Cost: $42,981.84
Number of Connections: 1
Code: 574-1-00556-0000 (Refunds through connection fees)
Vote: Unanimous
9.J.4.i. DEED OF DEDICATION FROM BRANDERMILL ALONG GENITO
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
necessary documents accepting a deed of dedication from
Brandermill, A Virginia General Partnership, for a 60' strip o
land adjacent to the south line of Genito Road for utilities
future road widening, Map Section 47-4.
Vote: Unanimous
84-336
9.J.4.j. DEED OF DEDICATION FOR PORTION OF LEWIS AND
BRADLEY BRIDGE ROADS
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
approved and authorized the County Administrator to execute
necessary documents accepting a deed of dedication, on behalf
the County, from Apamatica Development, Inc., and James E.
for a strip of land along Lewis Road and Bradley Bridge Road,
Section 131.
Vote: Unanimous
9.J.4.k. ABANDONMENT OF PORTION OF IVES LANE
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
the following resolution:
Resolution of the County of Chesterfield's intention to
consider a resolution and order to abandon a portion of Ives
Lane.
Pursuant to Section 33.1-151 ot the Code of Virginia, 195q,
as amended, be it resolved that the Chesterfield County Board ~
Supervisors hereby gives notice that at a regular meeting to b~
held on July 25, 1984, it will consider a resolution and order
abandon a portion of Ives Lane more fully described as follows
A portion of Ives Lane, Route 2660, as shown on
a plat by Potts and Minter, dated May 3, 1984,
and revised May 31, 1984, a copy of which is
attached to this resolution.
Accordingly, the Clerk of the Board shall send a copy of
this resolution to the State Highway and Transportation
Commissioner thereof. The Clerk shall further cause to be
published and posted the required notices of the Board's
intention to abandon this portion of Ives Lane.
Vote: Unanimous
9.J.5. REPORTS
Mr. Welchons presented the Board with a list of developer wate~
and sewer contracts executed by the County Administrator.
9.K. REPORTS
Mr. Hedrick presented the Board with a report on the status of
the contingency account.
Mr. Hedrick informed the Board that the County had been
officially notified that the roads in the following subdivis'
had been accepted into the state secondary system, effective
indicated:
Three Pines, Section 2 (5-25-84)
Shadymist Drive - Beginning where State maintenance
ends on existing Shadymist Drive, Route 3081, extend-
lng southeast 0.03 Mi. to the intersection of Mountain
Pine Blvd. and MQuntain Pine Terrace.
Mountain Pine Blvd. - Beginning at its intersection
with Mountain Pine Terrace and Shadymist Drive, extend-
ing southerly 0.12 Mi. to tie into existing Mountain
Pine Blvd., Route 3194.
84-337
0.03
0.12
Mountain Pine Terrace - Beginning at its intersection
with Shadymist Drive and Mountain Pine Blvd., extend-
ing south 0.11 Mi. to a cul-de-sac and extending
northeast 0.14 Mi. to the intersection of Pinchot
Street.
Pinchot Street - Beginning at its intersection with
white Cedar Lane, Route 3196, extending northwest
0.05 Mi. to a cul-de-sac.
Len(
0.25
0.05
CENTRE STREET (5-24-84)
Extension of Route 1513 - Beginning at the northern
end of existing State maintenance and running north-
erly 0.06 Mi. to end in a cul-de-sac.
0.06
Mr. Hedrick distributed a copy of the projects list. Mr. Danil
stated he had requested an update of the projects list and
perhaps the Board could adjourn to 1:30 p.m. on June 21st to
consider all the projects, establish priorities, and set futur,
work session dates.
9.L. EXECUTIVE SESSION
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board went
into Executive Session to discuss Personnel Matters pursuant t(
Section 2.1-344 (1) (a) of the Code of Virginia, 1950, as
amended.
Vote: Unanimous
Reconvening:
10. ADJOURNMENT
On motion of Mr. Dodd, seconded by Mrs. Girone, the Board
adjourned at 9:00 p.m. until 1:30 p.m. on June 21, 1984.
Vote: Unanimous
Ric~h-ard L. Hedrick
County Administrator
Chairman
84-338