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05-22-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Sub!ect: County Administrator' s Comments County_ Administrator's CQmment~: Item Number: County Administrator: Board Action Re~.uested: Summary of,,Information: Mr. Jon Mathiasen, AAE, President and International Airport will be present Chief Executive Officer, to report on the Airport. Richmond Preparer: ~------~,~ ~ ~ 121. Elko Attachments: ~-] Yes Title: No Clerk to the Board #oooo -. r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Ma~/22, 2002 Item Number: 5.A. Subject: Recognition of Robert L. Eanes Upon His Retirement, After Serving The County for 33 Years With Dedicated Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution Summary of Information: Preparer: /7~L~~ Stephen A. Elswick Title: Chief of Fire and Emer,qency Medical Services Attachments: Ycs ~-'-] No GO0002 RECOGNIZING MR. ROBERT L. EANES UPON HIS RETIREMENT WHEREAS, Mr. Robert L. Eanes retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 1996; and WHEREAS, Mr. Eanes received a Presidential Unit Citation while serving in the United States Air Force 397th Bombardment Wing; and WHEREAS, Mr. Eanes was hired as Fire Marshal in 1966 in Chesterfield County's first salaried professional firefighter position after serving two-and- one-half years in the City of Alexandria, Virginia Fire Department; and WHEREAS, Mr. Eanes was appointed as Chesterfield County's first Fire Chief in 1969; and WHEREAS, Chief Eanes led Chesterfield Fire Department through the unprecedented growth of the county after the 1970 annexation of Richmond City; and WHEREAS, through the vision of Chief Eanes, Chesterfield Fire Department became one of the first fire departments in Virginia to be licensed as an Emergency Medical Services (EMS) organization in 1978; in 1984, was instrumental in the formation of the EMS Med-Flight program in cooperation with the Virginia State Police; and in 1994 under his leadership, was issued the Governor's Award for Outstanding EMS Agency; and WHEREAS, Chief Eanes was a member of the first Executive Fire Officer class, the highest Senior Executive Fire Officer Development curriculum in the nation, graduating from the National Fire Academy in May 1988; and achieved his certification as a Certified Emergency Manager (CEM) in May 1993; and WHEREAS, Chief Eanes served as the Governor's appointee to the Virginia Fire Services Commission and as chair of the Marine Fire Protection Study for the Port of Hampton Roads; has been the recipient of various civilian service related awards; and developed Incident Command training which is presently used within the United States Secret Service; and WHEREAS, Chief Eanes worked throughout his career to develop a combined public safety training facility; to establish a Fire Department Safety Officer position which was one of the first in the nation; to modernize the County's fire apparatus to continually emphasize safety for his employees; and to rebuild ~ix and add five fire and rescue stations; and W~EREAS, Chief Eanes was instrumental in the success of a 1996 Bond Referendum which led to the procurement of a state-of-the-art $30 million public safety radio system, and served as project manager for the installation of that 800 MHz Radio System and the building of a state-of-the-art Enhanced 911 Center. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Mr. Robert L. Eanes, expresses the appreciation of all residents for his service to the county, their congratulations upon his retirement, and their best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Eanes and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. O( ooo,.q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2002 Item Number: 5.B. Subject: Resolution Recognizing Kathryn M. Pearson Upon Her Retirement May 31, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Kathryn M. Pearson for 25 years of service to the Chesterfield County Sheriff's Office. Preparer: ence G. Williams, Jr. Title: Sheriff Attachments: Yes No 00.0004 RECOGNIZING MS. KATHRYN M. PEARSON UPON HER RETIREMENT WHEREAS, Ms. Kathryn M. Pearson began her public service with Chesterfield County as a Deputy for the Sheriff's Office on January 1, 1977, hired by Sheriff Wingo; and WHEREAS, Deputy Pearson began her duties at the Chesterfield County Jail upon her employment and was recognized on several occasions while serving at the County Jail, most notably for her actions on an attempted suicide in May of 1989; and WHEREAS, Deputy Pearson completed the Richmond Regional Academy Basic School #23 in March of 1977; and WHEREAS, Deputy Pearson transferred to the Court Services Division in October of 1989 and has continually served in the capacity of Deputy Sheriff in that division since that time; and WHEREAS, Deputy Pearson has been awarded Letters of Commendation and Appreciation too numerous to mention, including being selected as the Chesterfield County Sheriff's Office Employee of the Quarter in September of 1995; and WHEREAS, Deputy Pearson's desire to do a good job and her professional and polite manner have been recognized by judges, elected and county officials, and citizens from inside and outside Chesterfield County conducting business within our courts for over 25 years. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the outstanding contributions of Deputy Sheriff Kathryn M. Pearson, expresses the appreciation of all residents for her dedicated service to the County, and extends congratulations upon her retirement and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Pearson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ooooo3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma~, 22, 2002 Item Number: 5.Co Subject: Resolution Recognizing The Providence Golf Course County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of The Providence Golf Course for enhancing the quality of life for all Chesterfield County residents. '"~ona[d J. Kap1~l / [ '//"P' / Director L Attachments: Yes ~ No # 0(~0006~ CONGRATULATING THE PROVIDENCE GOLF COURSE FOR SUCCESS IN DEVELOPING THE NEWEST PUBLIC/PRIVATE GOLF COURSE IN CHESTERFIELD COUNTY WHEREAS, the Pocoshock Golf Course served golfers from the Greater Metropolitan Richmond Area throughout the 1960s, 70s and 80s; and WHEREAS, when the Pocoshock course closed in the late 1980s, it left a void for area golfers; and WHEREAS, Mr. Buddy Sowers, a developer, has operated GBS Holding, Limited for more than 30 years; and WHEREAS, Mr. Sowers purchased the old Pocoshock course, and adjacent acreage; and WHEREAS, Mr. Sowers formed P and R Associates to build and operate the new Providence Golf Course in the general vicinity of the former Pocoshock Golf Course; and WHEREAS, the Providence Golf Course opened May 10, 2002; and WHEREAS, the new course is a par-71, 18-hole course situated on a 170-acre site designed by well-known architect Lester George; and WHEREAS, this public, daily fee course will offer discounts to seniors and to youth aged 16 and under; and WHEREAS, this course is a quality of life Chesterfield County and the region. enhancement for NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors expresses its best wishes for the success of the Providence Golf Course, and welcomes this exciting new recreational opportunity to Chesterfield County. 000007 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meetin~l Date: Ma~/22, 2002 Item Number: 5.D. Subject: Resolution Recognizing E. I. DuPont de Nemours and Company County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the following resolution be adopted. Summary of Information: This resolution is to commemorate the 200th anniversary of E. I. D~Pont de Nemours and Company. Prepare//..~onald j. Kappe(~ ' ] /'//'/ ( Title: Director, Public Affairs Attachments: Yes ~ No 0.0O008 RECOGNIZING E. I. DuPONT DE NEMOURS AND COMPANY, INCORPORATED ON THE OCCASION OF ITS 200TH ANNIVERSARY WHEREAS, E. I. DuPont de Nemours and Company, Incorporated will celebrate its 200th anniversary in 2002; and WHEREAS, Chesterfield County is home to DuPont's Spruance plant; and WHEREAS, the plant is one of the county's major employers; and WHEREAS, the Spruance plant manufactures products, such as KEVLAR, NOMEX, TEFLON fiber; MYLAR and TYVEK, that are important to the nation's defense and to the safety of those working in law enforcement agencies; fire departments, construction companies and other industries all across America; and WHEREAS, the Spruance plant held an open house on May 15 and May 16 this year to thank the community for its support and to share information about the history of the company and its products; and WHEREAS, Chesterfield County recognizes the value of strong corporate neighbors such as DuPont, and the benefits such companies bring to our county; and WHEREAS, Chesterfield County is pleased to share in celebrating this milestone in the history of E. I. DuPont de Nemours and Company, Incorporated. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes E. I. DuPont de Nemours and Company, Incorporated, expresses its congratulations, specifically to the men and women of the Spruance plant, on the occasion of two hundred years of working at the forefront of technology, and extends to DuPont best wishes for continued success in the future. oOoo09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Ma~/22, 2002 Item Number: 8.A. Subject: Acceptance of a Bid to Purchase Chesterfield County Water and Sewer Revenue Refunding Bonds, Series 2002 County Administrator's Comments: County Administrator: Board Action Requested: Approval and acceptance of a bid to purchase $8,325,000 principal amount (subject to change in accordance with provisions of the Detailed Notice of Sale) of Chesterfield County Water and Sewer Revenue Refunding Bonds, Series 2002. Summary of Information: On April 24, 2002 the Board of Supervisors adopted the Seventh Supplemental Bond Resolution that authorized and provided for the issuance, sale and delivery of up to $10,000,000 principal amount of bonds. The resolution delegated certain powers to the County Administrator to carry out the transaction and establish the form of the necessary agreements. Preparer: Rebecca T. Dickson Title: Director, Budget & Management Attachments: ~Yes No Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Ma~/22, 2002 Page 2 of 2 The responsible bidderr whose proposal represented the lowest true interest cost to the County, and whose proposal must be in accordance with the Detailed Notice of Sale, will be identified on May 22, 2002 after the bids are opened. The bonds are being issued to advance refund certain maturities of the County's Water and Sewer Revenue Refunding Bonds, Series 1992. It is estimated that the County will realize savings with a net present value of approximately $700,000 over 8 years. 0000'1:1. Meeting Date: May 22, 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 2 8.Bo Subiect: Streetlight Installation Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a New Streetlight Installation in the Dale District. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; o There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Richard Attachments: Yes ~ No Title: Director of Environmental Engineering (]t:000:{.2 - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summa~ of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. DALE DISTRICT: Intersection of Able Road and Lifsey Lane Cost to install streetlight: $ 0.00 Does not meet minimum criteria for Petition or Vehicles per Day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Dale District Request Received: January 28, 2002 Estimate Requested: January 28, 2002 Estimate Received: April 15, 2002 Days Estimate Outstanding: 77 NAME OF REQUESTOR: Mr. Alden Dow, Jr. ADDRESS: 6700 Able Road Chesterfield, VA 23832 REQUESTED LOCATION: Intersection of Able Road and Lifsey Lane Cost to Install streetlight: $ 0.00 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 Vehicles per Day Not Qualified, 71% of residents within 200 feet Requestor states: "This is a very dark corner. There are no streetlights in either direction. There are out-of-the- neighborhood cars parking here all hours of the night and unknown people hanging out on the corner at times. A light here would benefit both streets." Staff Comments: Staff notes that the petition for this streetlight included 5 of 7 residents within 200 feet of the proposed location or 71%. The County Streetlight Policy requires 75% of residents within 200 feet of a proposed location sign the petition in order for it to qualify. Under the streetlight policy the Board of Supervisors vote on streetlight approvals for all streetlights projects for which a cost is associated or any streetlight project for which there is a non-qualifying petition, regardless of the installation cost. Staff further notes that one of the residents within 200 feet of the streetlight who did not sign the petition, Mr. John Dewell, of 3125 Lifsey Lane, directly across the street from the installation site (and the requestor), is strongly opposed to the installation of a streetlight at this location. Street Light Request Map 2002 ~ map i~ a copyrishtedproduct of the Ch~ter.~d County ~15 O~ce. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1 '- 71~.45f~t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.C.1. Subject: Nomination/Appointment to the Richmond Metropolitan Convention and Visitors Bureau (RMCVB) County Administrator's Comments: County Administrator: Board Action ReQuested: Nomination/Appointment of a member to serve on the RMCVB. Summary of Information: The purpose of the RMCVB is to serve as the lead regional agency and advocacy group for tourism and convention business in the Richmond area. RMCVB recently restructured the Board to create a business-like tourism focus in order to attract corporate and business financial support for RMCVB programs. The RMCVB has requested a tourism representative be appointed to a two-year term to represent Chesterfield County. It is recommended that the Executive Director of Henricus, Mr. Walter Heyer, be reappointed for a two year term. His term will be effective July 1, 2002 with an expiration date of June 30, 2004. The Board of Supervisors are in concurrence with Mr. Heyer's reappointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparer: Title: Bradford S. Hammer Deputy County Administrator Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.C.2. Subiect: Nomination/Appointment to the Richmond First Tee Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint an individual to serve as an at-large member on the Richmond First Tee Board of Directors. ,Summary ,of Information: The Richmond First Tee is a not-for-profit corporation, which manages and develops the First Tee Chesterfield golf course at Ironbridge Park "to provide affordable and accessible quality golf facilities and programs especially for youth". The Board Members are in concurrence with the reappointment of Mr. Ralph Bolling for an additional term. The term will be effective immediately and will expire May 24, 2005. Prep,mr: H,~,, ~to~ Mlohael $. Golden Title: Director, Parks and Recreation Attachments: ~-~ Yes No ~0017 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: s.¢.3. Subiect: Nomination/Appointment - Capital Region Airport Commission County Administrator's Comments: County Administrator: Board Action Requested: The Board approve the nomination/appointment of Mr. Kelly Capital Region Airport Commission. Miller to the Summary of Information: The Capital Region Airport Commission is the administrative authority for Richmond International Airport and responsible for long-range planning, as well as bond issues and promotion of the Airport. Mrs. Humphrey has resigned her appointment to the Capital Region Airport Commission. Mr. Miller has agreed to be appointed to the Commission to fill Mrs. Humphrey's unexpired term. Mr. Miller's appointment will be effective immediately and will expire December 31, 2003. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are vote to done in the order in which they are nominated. Preparer.~~~ ~ Lisa Elko Title: Clerk to the Board Attachments: [-~ Yes No {%oo s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: Ha!/ 22, 2002 Item Number: 8.D.1. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Bermuda: Matoaca: Ashley Forest, Section B Clay Pointe, Section A Clay Pointe, Section B Hampton Park, Section 8 Merit Grove Midlothian: Gravity Hill at the Grove, Section 2 Richard Attachments: Yes I---I No Title: Director of Environmentel Engineering # 0000_1.9 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - ASHLEY FOREST, SEC B DISTRICT: BERMUDA MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: ALDERWOOD CT ALDERWOOD TER ALDERWOOD WAY DOGWOOD RIDGE CT Vicinity Map: ASHLEY FOREST, SEC B Oooozo TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HAMPTON PARK, SEC. 8 DISTRICT: MATOACA MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: HAMPTON GLEN LN HAMPTON GLEN TER HAMPTON MEADOWS LN HAMPTON STATION CT HAMPTON VALLEY DR Vicinity Map: HAMPTON PARK, SEC. 8 Produced by Ch~t~Lfidd County GIS TO: Board of Supervisors FROM: Depaxtment of Environmental Engineering SUBJECT: State Road Acceptance - CLAY POINTE, SEC. B DISTRICT: CLOVER HILL MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: PARRISH BRANCH RD SPRING BLUFF RD WILTSTAFF CT WILTSTAFF DR WILTSTAFF PL Vicinity Map: CLAY POINTE, SEC. B oooo2,2 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - CLAY POINTE, SEC. A DISTRICT: CLOVER HILL MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: BLACKBIRD DR CLEAR RIDGE CT CLEAR RIDGE DR KINGFISHER TER MORNING DOVE MEWS NIGHTHAWK CT PARRISH BRANCH RD SPRING BLUFF RD TORONETTE WAY Vicinity Map: CLAY POINTE, SEC. A pl~p,R~$~4 6O0023 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MERIT GROVE, SEC. 1 DISTRICT: MATOACA MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: MERIT GROVE CT Vicinity Map: MERIT GROVE, SEC. 1 oOoo 4 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - GRAVITY HILL AT THE GROVE, SEC. 2 DISTRICT: MIDLOTHIAN MEETING DATE: 22 May 2002 ROADS FOR CONSIDERATION: GRAVITY HILL RD GRAVITY HIT,I, TRL Vicinity Map: GRAVITY HILL AT TI-[E GROVE, SEC. 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Ma~22, 2002 Item Number: 8.D.2.a. Subiect: Resolution Recognizing Mr. Samuel Sandler Upon His Retirement on May 31, 2002 County Administrator's Comments. County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. ,Summary of Information: Staff requests the Board adopt the attached resolution recognizing Samuel Sandler for 20 years of service to Chesterfield County Information Systems Technology Department. Preparer: Title: Director, Information Systems Technology F. O. Parks Attachments: Yes [---] No GG0026 RECOGNIZING MR. SAMUEL SANDLER UPON HIS RETIREMENT WHEREAS, Mr. Samuel Sandler began his public service with the county as a Production Control Coordinator for the Information Systems Technology Department in August 1982; and WHEREAS, Mr. Sandler became the first Scheduler/Tape Librarian in Chesterfield County with duties of maintaining the ZEKE Scheduling process and provided support services to the Applications Development staff during the Quality Assurance Process; and WHEREAS, Mr. Sandler, as Scheduler/Tape Librarian, demonstrated exceptional ability to accurately and efficiently maintain the automated schedule system; and WHEREAS, Mr. Sandler provided scheduling reports for Production Services management staff in an efficient and timely manner; and WHEREAS, Mr. Sandler has provided twenty years of quality service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Sandler's diligent service; and WHEREAS, Mr. Sandler has provided significant accomplishments to the county, particularly regarding meeting IST Production Services' objectives; and WHEREAS, Mr. Sandler has displayed a commitment to excellence, and total dedication to Information Systems Technology's strategic and tactical support of county objectives; and WHEREAS, Mr. Sandler has earned respect and admiration for his work ethic; and WHEREAS, Mr. Sandler's dedication and loyalty was exhibited by his use of zero sick hours during his twenty year tenure with the IST Department; and WHEREAS, Mr. Sandler's professionalism, enthusiasm and loyalty will be remembered by all. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes Mr. Samuel Sandler and extends appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ooOoa? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D. 2.b. Subiect: Resolution Recognizing Roger E. Branch Upon His Retirement April 12, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Roger E. Branch for 22 years of service to the Chesterfield County Environmental Engineering Department. Richard ¢cElfish Title: Director of Environmental Engineering Attachments: Yes ~ No # o0ooz$ RECOGNIZING MR. ROGER E. BRANCH UPON HIS RETIREMENT WHEREAS, Mr. Roger E. Branch has faithfully served Chesterfield County for twenty-two years; and WHEREAS, Mr. Branch has always been a conscientious and dependable worker, noted for his attention to detail and the neatness of his work, as well as his personal and professional appearance; and WHEREAS, by providing quality public service, Mr. Branch has symbolized the type of employee Chesterfield County seeks; and WHEREAS, Mr. Branch has always excelled in the care of his assigned county vehicle and the care of all the equipment he operated; and WHEREAS, Mr. Branch was one of the first employees to assume the position of drainage crew chief and with his accumulated skills and knowledge, has freely and willingly trained and mentored dozens of new employees during his employment; and WHEREAS, during his twenty-two years of service, Mr. Branch has been incredibly diligent and reliable during hurricane, tornado and winter storm events, always coming into work despite hazardous conditions to ensure that county roads were clear for emergency vehicles; and WHEREAS, Mr. Branch has been extremely effective in working with co- workers and the citizens of Chesterfield County; and WHEREAS, Mr. Branch's desire to do a good job has been a primary factor that has permitted him to perform at a very high level, while striving for excellence and going beyond the call of duty. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Roger E. Branch, expresses the appreciation of all residents for his service to the County, and extends its appreciation for his dedicated service to the County and its congratulations upon his retirement, as well as best wishes for a long and happy retirement. 000029 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22t 2002 Item Number: 8.D. 2.c. Subject: Resolution Recognizing Arthur W. Ford Upon His Retirement May 31, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Arthur W. Ford for 23 years of service to the Chesterfield County Sheriff's Office. Preparer: Clarence G. Wil-fiams, Jr. Title: Sheriff Attachments: Yes No # RECOGNIZING LIEUTENANT ARTHUR W. FORD UPON HIS RETIREMENT WHEREAS, Lieutenant Arthur W. Ford began his public service with the county in 1979 as a Deputy Sheriff; and WHEREAS, Lieutenant Ford served in the Correctional Facility dealing with inmates entrusted to the Sheriff's care, and was also utilized as the main transportation officer for the jail; and WHEREAS, Lieutenant Ford was transferred to the Courts Division where he worked as a Court Security Deputy until 1983, when he was promoted to Shift Sergeant at the jail; and WHEREAS, Lieutenant Ford was promoted to Security Lieutenant of the jail in 1989; and WHEREAS, in 1990 Lieutenant Ford was transferred to the Courts Division to supervise Court Security, and on several occasions successfully coordinated the efforts associated with sequestered juries; and WHEREAS, in 2001 Lieutenant Ford was transferred to the Correctional Services Division as Commander of the 12-8 shift; and WHEREAS, Lieutenant Ford has faithfully and successfully served Chesterfield County citizens for a total of twenty-three years, after serving as a Deputy for the City of Richmond for three years prior to coming to Chesterfield, thereby giving over twenty-five years of his life protecting the citizens of this Commonwealth. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Lieutenant Arthur W. Ford, expresses the appreciation of all residents for his dedicated service to Chesterfield County, and extends congratulations upon his retirement and best wishes for a long and happy retirement. '00003:1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma~/22, 2002 Subject: Item Number: 8.D.2.d. Resolution Recognizing Bensley Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Mr. Mc~ale requested that the following resolution be adopted. Summary of Information: This resolution is in recognition of Bensley Elementary School's achievement in being selected as one of four schools in Virginia to receive the National School Change Award. Donald J. Kapne'l/ ' I ~/~ [ Attachments: Yes ~] No 10000~2 RECOGNIZING BENSLEY ELEMENTARY SCHOOL FOR ITS EXCEPTIONAL ACCOMPLISHMENTS WHEREAS, educational success is the cornerstone of a productive community; and WHEREAS, Chesterfield County prides itself on its outstanding public schools and the manner in which they serve our communities; and WHEREAS, the Fordham University Graduate School of Education, the Association for Supervision and Curriculum Development, the JP Morgan/Chase Foundation and the Pearson Foundation co-sponsor the National School Change Award in recognition of schools that have significantly changed for the better; and WHEREAS, Bensley Elementary School has been selected as one of four schools in Virginia to receive the award this year; and WHEREAS, Bensley Elementary School was noted for implementing the Comer School Development Program (Yale University) and for accomplishing successful school reform by using research-based data to achieve improved student and teacher performance; and WHEREAS, the school will receive a $5,000 grant, to be presented July 15 by United States Secretary of Education Rod Paige in New York; and WHEREAS, the award entitles Bensley Elementary School to be called a "Title I Distinguished School"; and WHEREAS, this award recognizes the outstanding work by all faculty and staff of Bensley Elementary School on behalf of its children, their families and communities. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors congratulates the faculty and staff of Bensley Elementary School for this exceptional accomplishment, commends all those involved in achieving this recognition, and wishes Bensley Elementary School's faculty, staff, students and their families continued success. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma~22, 2002 Item Number: 8.D.2.e. Subject: Resolution Confirming Proceedings of the Chesterfield County Industrial Development Authority for Issuance of Industrial Revenue Bonds Not to Exceed $4,200,000 to Assist the Fore Courthouse Seniors Limited Partnership in Acquiring, Constructing, and Equipping a Residential Rental Housing Development for the Elderly to be Located in Chesterfield County, Virginia County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt the attached resolution. Summary of Information: On April 19, 2001, the Chesterfield Industrial Development Authority held a pUblic hearing, and on May 17, 2001, approved the financing of Industrial Revenue Bonds in the amount not to exceed $4,200,000. The Authority held another public hearing on May 16, 2002. The Board of Supervisors previously approved this project by resolution adopted May 23, 2001. As the bonds may not be issued prior to the anniversary of the Board's action, the tax code requires a new approval of the issuance of the bonds by the Board. This issuance will be used to acquire, construct and equip a 69-unit housing development to be located at 9851 Krause Road, in Chesterfield County, Virginia. The project will consist of 69 units, garden style rental apartments, to serve the elderly, containing approximately 47,196 square feet, consisting of: (14) single story buildings containing (4) 620 square feet one-bedroom units per building; (3) single story buildings containing (4) 877 square feet two-bedroom units per building; and (1) 1,952 square feet single story building containing (1) two-bedroom apartment, office space, and a community room. Included in the project are 69) 24 square feet storage units one for each apartment. ' Preparer: James G. Dunn A~achments: Title: Director, Economic Development At a regular meeting of the Board of Supervisors of the County of Chesterfield, Virginia, held on the ~ day of May 2002, the following Board members were recorded as present: PRESENT: On motion by ., seconded by , the attached Resolution was adopted by a majority of the members of the Board by a roll call vote, the votes being recorded as follows: MEMBER VOTE \\FIN\49402.2 oooods RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA WHEREAS, the Industrial Development Authority of Chesterfield County ("Authority"), has considered the application of Fore Courthouse Seniors, L.P., a Virginia limited partnership ("Borrower") requesting the issuance of the Authority's revenue bonds in an amount not to exceed $4,200,000 ("Bonds") to assist in the financing of the Borrower's acquisition, construction and equipping of a rental housing development for the elderly consisting of approximately 47,200 square feet to be known as Courthouse Senior Apartments ("Project") to be located at 9851 Krause Road in Chesterfield County, Virginia, and has held a public hearing on May 16, 2002; WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that the governmental unit having jurisdiction over the issuer of private activity bonds and over the area in which any facility financed with the proceeds of private activity bonds is located must approve the issuance of the bonds; WHEREAS, the Authority issues its bonds on behalf of the County of Chesterfield, Virginia ("County"); the Project is to be located in the County and the Board of Supervisors of the County of Chesterfield, Virginia ("Board") constitutes the highest elected governmental unit of the County; WHEREAS, the Board, on May 23, 2001, previously approved the issuance of the Bonds (the "Initial Approval"); WHEREAS, the Bonds have not been issued within one year of the Initial Approval, requiring under Section 147(f) of the Code a new approval of the issuance of the Bonds by the Board; WHEREAS, the Authority has recommended that the Board approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, subject to the terms to be agreed upon, a certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 3. The Board approves the issuance of the Bonds by the Authority for the benefit of the Borrower, as required by Section 147(f) of the Code and Section 15.2-4906 of the Code of Virginia of 1950, as amended ("Virginia Code") to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower. adopt ion. This resolution shall take effect immediately upon its %FIN\49402.2 0 0.0 0 ~ 6 Adopted by the Board of Supervisors of the County of Chesterfield, Virginia this day of May, 2002. [SEAL] of Clerk, Board of Supervisors of the County Chesterfield, Virginia \\FIN~49402.2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2002 Item Number: 8.D.3. Subject: Revision of the County's Accounts Receivable Write-Off Process County Administrator's Comments= County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the revision of the existing Accounts Receivable Write-Off Process with an administrative process where uncollectible accounts are reviewed by staff and removed from the County's ledger by the County Administrator. Summary of Information: The write-off of accounts receivable balances that appear uncollectible is a generally accepted accounting practice that prevents the overstatement of assets on an entity's financial statements. Funds may still be collected on the accounts written off. As part of the existing administrative Debt Collection Procedure that has been in effect since 1993, the Board has reviewed accounts deemed uncollectible by staff at the end of the fiscal year. The procedure further requires a Board vote to authorize the write-off of uncollectible accounts from the County's ledger. Last year, the County Administrator formed a task force with representatives from the Accounting Department, the County Attorney's Office, Management Services, and the Treasurer's Office to research and identify alternatives to the current Debt Collection procedure focusing on the accounts receivable write-off process. The task force changed the Risk Management departmental accounts receivable process by only including tort Preparer: ~ ~ ' Ja~ L ~egmaier~ Attachments: [--~ Yes No Title: Deputy County Administrator 1223:56475.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 based claims in its accounts receivable after a court judgment has been obtained. As a result of this change, Risk Management's uncollectible accounts do not reflect unpaid accounts contingent on the outcome of litigation. The task force also researched how other localities wrote off uncollectible accounts. The County Attorney's Office reviewed state law and opined that there was no legal requirement that a local governing body authorize uncollectible accounts to be written off. Similar sized localities were surveyed and the results confirmed that each locality wrote off uncollectible accounts through an administrative process with final authorization from the locality's chief executive. The group found no other locality that required a vote of its local governing body to write off uncollectible accounts. Based on this research, the task force recommended to the County Administrator that the Debt Collection Procedure (Administrative Policy 400- 50) be revised and that the existing procedure, requiring a Board authorization prior to writing off uncollectible accounts, be replaced with a process where these accounts are reviewed by staff and removed from the County's ledger after authorization from the County Administrator. The County Administrator will provide a report to the Board annually to summarize account write-off activity. 1223:56475.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 ,, Meetin~l Date: Ma~ 22, 2002 Item Number: 8.D.4. Subject: Virginia Public School Authority (VPSA) Application Request County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to approve the attached resolution which (1) authorizes the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $24,905,000 and to submit an application to the VPSA; (2) consents to the issuance and sale of the bonds to the Authority; and (3) declares the official intent of the County to reimburse itself from the proceeds of the bonds for expenditures made with respect to the projects prior to the issuance of the bonds to allow critical work to begin during the summer of 2002. Summary of Information: The School Board approved the School Capital Improvement Program (CIP) for FY2003-FY2008 on January 22, 2002, with revisions requested on April 23, 2002. The Board of Supervisors approved the County Capital Improvement Program (CIP) for FY2003-FY2008 (which includes the School CIP)on April 10, 2002. Consistent with those actions, the CIP is funded by several sources, including the Reserve for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The County sold the sixth and final sale of the bonds authorized by the 1996 Referendum in February 2002. Therefore, the preferred method of issuing bonds for the CIP needs in FY2003 and FY2004 is through the Virginia Public School Authority (VPSA) . Preparer:~ Billy KJ Cannaday, Jr., ~) Attachments: Yes ~ No Title: Superintendent 0~0040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Anticipated proceeds from the sale of bonds to the Virginia Public School Authority have been appropriated by the Board of Supervisors in the FY2003 School CIP to permit necessary work to take place during the summer of 2002. Therefore, it will be necessary for the Board of Supervisors to adopt a resolution declaring its intent to reimburse itself from the proceeds of the fall, 2002 VPSA sale. It is anticipated at this time that Chesterfield would participate when the VPSA sells its bonds in mid-October of 2002. Reference Attachment A for the project listing. O©O041 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page'3 of 3 Meetino Date: May 2:2. 2002 Number BudQet and Management Comments: The list of projects to be funded with the proceeds from the VPSA sale is consistent with the FY2003-2008 School Capital Improvement Program adopted by the Board on April 10, 2002. Prior to the issuance of the general obligation bonds to the VPSA, state law requires that a public hearing be held, and it is anticipated that the Board will be requested to hold this public hearing in August 2002. Prepare~ ~:~ Title' Director, Bud.qet & Mana.qement ~'~eb~c a~ ,~:fks~n c'--- ' ' ~00042 Attachment A Projects to be funded throuqh the fall, 2002 VPSA Sale* Greenfield Elementary School Design and construction of additions and renovations Bailey Bridge Middle School Construction of additions and renovations Manchester High School Design of addition for specialty center and classroom space Matoaca High School Improvements to ball fields Chesterfield Technical Center Design and construction of addition Specialty Centers Design of additions for specialty centers at several high schools Instructional Division Center Design or purchase of space to replace the IDC Major Maintenance Replacement and/or repair of major systems at various schools floors, mechanical systems, grounds improvements, and other building renovations) Total $ 5,000,000 7,127,905 350,000 214,395 4,746,300 600,000 1,375,000 _5,491,400 $24,905,000 *A feasibility study is currently underway at Clover Hill High School. This list of projects may change prior to the sale based on the outcome of that study. The final list of projects will be provided to the Board of Supervisors. o0oo4 RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE COUNTY ADMINISTRATOR TO SUBMIT AN APPLICATION TO THE VIRGINIA PUBLIC SCHOOL AUTHORITY TO PARTICIPATE IN A FINANCING BY SUCH AUTHORITY AND TO ISSUE AND SELL GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY TO SUCH AUTHORITY IN AN AGGREGATE PRINCIPAL AMOUNT OF NOT TO EXCEEDS $24,905,000, AND DECLARING THE OFFICIAL INTENT OF THE COUNTY TO REIMBURSE ITSELF FROM THE PROCEEDS OF SUCH BONDS FOR EXPENDITURES MADE BY THE COUNTY AND THE SCHOOL BOARD OF THE COUNTY IN ADVANCE OF THE ISSUANCE AND RECEIPT OF THE PROCEEDS OF SUCH BONDS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD: 1. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County") hereby finds and determines as follows: (a) On April 23, 2002, the School Board of the County (the "School Board"), adopted a resolution requesting the Board of Supervisors to authorize the issuance and sale of its general obligation school bonds of the County in an aggregate principal amount not to exceed $24,905,000 (the "Bonds") for the purpose of paying the costs of various capital school improvement projects of and for the County (such capital school improvement projects being referred to herein collectively as the "Project"). (b) The Board of Supervisors has determined that it would be advisable for the County to apply to the Virginia Public School Authority (the "Authority") to participate in a financing by the Authority and to issue and sell the Bonds to the Authority. (c) The Board of Supervisors has determined that it would be advisable for action to be taken under Treasury Regulation Section 1.150-2 to declare the official intent of the County to reimburse itself from the proceeds of the Bonds for expenditures made with respect to the Project in advance of the issuance and receipt of the proceeds of the Bonds. 2. The County Administrator is hereby authorized on behalf of the County to submit an application to the Authority to participate in a financing by the Authority and to issue and sell the Bonds to the Authority in an aggregate principal amount of not to exceed $24,905,000 for the purpose of paying the costs of the Project. 3. Subject to the appropriation of moneys by the Board of Supervisors for such purpose, the Board of Supervisors hereby declares that the County reasonably expects and intends to reimburse itself from the proceeds of the Bonds for expenditures made by the County and the 394640.2 School Board with respect to the Project in advance of the issuance and receipt of the proceeds of the Bonds The adoption of this resolution shall be deemed an "official intent" within the meaning of Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986. 4. This resolution shall take effect upon its adoption. 394640.2 024754 RES CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2002 Item Number: 8.D.5.a. Subject: Transfer $10,000 from the Midlothian District Improvement Fund and Increase Appropriation in the Utilities Fund to Paint a Logo on the Midlothian Water Tank Located at Watkins Elementary School County Administrator's Comments: County Administrator: Board Action Requested: Transfer $10,000 from the Midlothian District Improvement Fund and increase appropriation in the utilities fund for painting of "The Village of Midlothian" logo on the Midlothian water tank located at Watkins Elementary School. Summary of Information: Supervisor Barber has requested a transfer of $10,000 from the Midlothian District Improvement Fund and increase appropriation in the utilities fund for painting of the "Village of Midlothian" logo on the Midlothian water tank located at Watkins Elementary School. This is a legally appropriate use of public funds since it will improve a County-owned capital facility. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Title:Director, Budget and Management 0422:57233.2 Attachments: Ycs -~No DISTRICT IMPROVEMENT FUNDS APPLICATION Page 1 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Utilities (at Mr. Barber's request)_ If an organization is the applicant, what is the nature and purpose of the organization? (Aisc attach organization's most recent articles of incorporation and/or bylaws to application). What is the amount of funding you are seeking? $10,000.00 Describe in detail the funding request and how the money, if approved, will be spent. To paint a Ioqo as shown in attached plan sheet on the water tank currently under construction at th~, Watkins Elementary School. Is any County Department involved in the project, event or program for which you are seeking funds? o If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Not Applicable Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes Is the organization tax-exempt? Yes No No No What is the address of the applicant making this funding request? Utilities Dept., P.O. Box 608 Chesterfield, VA 23832 What is the telephone number, fax number, e-mail address of the applicant? 748-1401 751-4607 _brvantc @ co.chesterfield.va, us Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Director of Utilities Title (if signing on behalf of an organization) Craig S. Bryant Printed Name 000047 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2002 Item Number: 8.D.5.b. Subject: Transfer a total of $2,000 ($400 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Chesterfield TRIAD Program County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $400 from the Dale District Improvement Fund, $400 from the Matoaca District Improvement Fund, $400 from the Clover Hill District Improvement Fund, $400 from the Midlothian District Improvement Fund and $400 from the Bermuda District Improvement Fund to the Chesterfield TRIAD program. Summary of Information: Each Supervisor has requested the Board to transfer $400 from their respective District Improvement Fund to the Chesterfield TRIAD program. The "Chesterfield TRIAD" program was established by the Police Department, the Fire Department and the Sheriff's Department to support quality of life and crime reduction programs for senior citizens in the County. These departments sponsor programs such as the Emergency Beacon Light Program (which installs special beacon lights in the homes of homebound seniors and disabled persons to help emergency response teams locate their homes faster in the event of an emergency) as well as distribute safety and emergency information to senior citizens. The requested transfer will support the senior citizen public safety programs of these three departments. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Title: Director of Budget and Management Rebecca T. Dickson 1222:57232.1 Attachments: Yes ~] No DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private .persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Chesterfield TRIAD If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Mission: to enhance the quality of life and reduce crime against senior citizens What is the amount of funding you are seeking? ooo. oo Describe in detail the funding request and how the money, if approved, will be spent. ~indin~ w~l] be spent on educational brochures on TRIAD~ TRIAD newsletters~ printing oX various flyers and2~a~ling ~_o~ tn pub!i¢ize ~TP, T~ ~v~nts~ purchasing File of Life cards at .53¢ each for one thousand at a time for our senior population. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield County Sheriff's Office ~d Police Department If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Corporate sponsors~ Rotary Clubs, senior groups, etc. 0407:23380.1 Page 2 If applicant is an organization, answer the following: Is the organization a corporation7 Is the organization non-profit? Is the organization tax-exempt? Yes No :o~ Yes xx~ No Yes No ~ What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? Chesterfield TRIAD Sheriff' s Office P.O. Box 7 Chesterfield, VA 23832 Office: 717-6266 · ¥~: 74R-SROg ~Iackettl@Co.chesterfield.va.us Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Chairperson-Chesterfield TRIAD Title (if signing on behalf of an organization) Lisa C. Hackett Printed Name Meeting Date: MAY 22, 2002 BOARD OF SUPERVISORS CHESTERFIELD COUNTY AGENDA Page I of 2 Item Number: 8.D.5.c. Subiect: Transfer $6,500 from the Midlothian District Improvement Fund to the Transportation Department to Purchase and Install a Fence in the VDOT Right-of-Way Adjacent to Heritage Village Townhouses County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $6,500 from the Midlothian District Improvement Fund to the Transportation Department to purchase and install a fence in the VDOT right-of-way adjacent to Heritage Village Townhouses. Summary of Information: VDOT recently widened Robious Road and, in doing so, removed a substantial berm and buffer area which separated the Heritage Village Townhouse development from the road. VDOT has agreed to allow a board fence to be installed in its right-of-way to serve as a buffer between the neighborhood and the road. VDOT does not, however, have any project money to purchase and install the fence. The proposed fence is approximately 640 feet in length and will provide a visual buffer, as well as some sound buffering, for approximately 35 townhouse units which back up to Robious Road. The Transportation Department also indicates that the fence will reduce unnecessary visual distraction for drivers on Robious Road. Given the large number of citizens, both residents and drivers, that will benefit from this buffer fence, it has an appropriate public purpose. It will also be constructed on public property. The total costs of the fence is estimated to be approximately $12,500. Supervisor Barber has requested the Board to transfer $6,500 from the Midlothian District Improvement Fund to the Transportation Department to purchase and install the fence. This request was initially made by the Heritage Village Townhouse Association. The County is legally prohibited Preparer: ~ (Continued) Rebecca T. Dickson Director, Budget and Management 0422: 57332.1 Attachments: · Yes [] No Meeting Date: MAY 22, 2002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 2 of 2 from donating public funds to a homeowners' association. The Board is authorized to transfer public funds to a County department for a capital project which has a public purpose and is constructed on public property. It must be noted that a small portion of the fencing project ($477) is to install four 4-foot high and 8-foot long fencing segments along Early Settlers Road. These small "decorative" fences do not have a public purpose and no part of the requested funding can legally be used by the Transportation Department to purchase or install them. 0422:57332.1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Heritage Village Townhouse Assoc. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) Oversee all facets repairs, maintenance, etc. of townhome community of management, What is the amount of funding you are seeking? approx. $6500. to $8400 Describein detailthe funding request and how the money, ifapproved, willbespent. To ±nstaZZ fenc±nq needed after road improvements within right of way on Robious Road and Johnston Willis Drive Is any County Department involved in the project, event or program for which you are seeking funds? No if this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 0407:23380.1 Heritage Village Townhouse Association Page 2 If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes × No Yes No Yes No What is the address of the applicant making this funding request? 1712 Early Settlers Road Richmond, VA 23235 804-745-0300 804-745-7823 DonnaLWooten@aol.com What is the telephone number, fax number, e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the pre[silent, vice-president, chairman or vice- chairman of the organization. Si~natur~ ' - - President Title(ifsigning on behalfofan organization) Donna L. Wooten Printed Name 0407:23380.1 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma}/22, 2002 8.D.6. Item Number: Subiect: Adoption and Acceptance of the Changes to Chesterfield County Airport Advisory Board the Guidelines Governing the County Administrator's Comments: County Administrator: Board Action Requested: Adopt the changes to the guidelines governing the Chesterfield County Airport Advisory Board. Summary,of Information: Chesterfield County Airport Advisory Board along with County staff would like to add to their responsibilities reviewing and approving the Airport Rules, Regulations and Minimum Standards to the airport guidelines for adoption by the Board of Supervisors. These guideline changes were developed and approved at a meeting of the Airport Advisory Board held on May 9, 2002. The Airport Advisory Board along with the county staff is in unanimous agreement that these changes be made as recommended, and adopted by the Board of Supervisors. Copy of revised guidelines governing the Chesterfield County Airport attached. Preparer: yen ~ Attachments: Yes [----] No Title: Director of Aviation Services GUIDELINES GOVERNING THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD Establishment of the Chesterfield County Airport Advisory Board There is hereby established by the Board of Supervisors the Chesterfield County Airport Advisory Board to consist of six members. The Board of Supervisors shall appoint one member from each magisterial district and one Ex Officio member from the County Administration. All members shall be appointed for three-year terms, provided that appointments to fill vacancies occurring before the end of a term shall be for the unexpired portion thereof. Terms to be staggered so that no more than 2 members may rotate off the Board at one given time. In making appointments, the Board of Supervisors shall, to the extent feasible, give consideration to unique interest and expertise in the field of aviation. Purpose of the Chesterfield County Airport Advisory Board The Board shall be an advisory body having the responsibility of advising the Board of Supervisors on those appropriate matters pertaining to the airport and within the expertise of the Board, including, but not limited to, the following, long term conceptual planning the Airport Master Plan and development plans, Airport Rules Regulations and Minimum Standards, and flight and airport safety. An Airport Advisory Board designee shall serve on the airport managers selection panel. The Advisory Board may perform other duties as may be requested by the Board of Supervisors. Responsibilities of the Airport Manager The Airport Manager shall, at his discretion, keep the Advisory Board informed on matters, problems, achievements or programs of concern to the Advisory Board. The Airport Manager shall also serve as secretary to the Advisory Board and shall provide such assistance to the Advisory Board as is deemed necessary. Organization of the Advisory Board The Advisory Board shall elect from among its membership a Chairman who shall act as presiding officer who shall be elected annually and shall serve not more than two annual terms in succession. (When possible the chairman should not be elected during his/her first year of membership). The Board shall conduct its meetings by such rules as it deems appropriate and such rules shall be adopted at the annual organizational meeting. The Chairman, in conjunction with the Airport Manager, shall formulate an agenda for each meeting. Meetings The Advisory Board shall meet at least quarterly. Unless otherwise stated, the meetings shall be held at the Airport Conference Room at 7:00 p.m. on the second Thursday in the months of February, May, August and November. Additional meetings may be called by the Chairman upon providing notice to the members of the Board. A majority of the O©005'7 Page # 2 Airport Advisory Board Guidelines members appointed to the Board shall constitute a quorum. appropriate members of his staff shall attend each meeting. Agenda items: The Airport Manager and Minutes The agenda for each quarterly meeting shall include, at a minimum, the following 1. A status report by the Airport Manager on matters relating to current airport improvement projects, planning and operation of the airport. 2. A status report by the Board member representing the County Administration on activities not within the Airport Manager's control, but, nevertheless, related to the Airport. 3. Problems, comments or requests for additional information by Board members. 4. Proposals for official action by the Advisory Board from either Board members or the Airport Manager. 5. Public comment session. Written minutes shall be kept of all Board meetings and collected chronologically with relevant information presented to the Board in a bound volume. _R_.eport to the Board of Supervisors The Airport Advisory Board may present information to the Board of Supervisors on any issue impacting the airport. The Advisory Board may also present issues at public hearings, or if requested by the Board of Supervisors, at work sessions. The Advisory Board shall strive to hold an annual dinner meeting with the Board of Supervisors to present an annual report. In addition, the Board will provide the Board of Supervisors with quarterly reports of its meetings. Revised: August 14, 1997 Approved By the Chesterfield County Board of Supervisors: December 12, 1997 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~ Date: Ma}/22, 2002 Item Number: 8.D.?. Subject: Acceptance of Virginia Department of Aviation Grant Funds, and Award of Construction Contract to Gerald K. Moody, Inc. T/A Southern Construction Company for an Airport Project to Install Wash Water Lift (Pump) Station and Force Main County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to accept State Department of Aviation grant funds and execute all contract documents, to award contract in the amount of $27,081.80 with Gerald K. Moody, Inc. T/A Southern Construction Company for an Airport project to Install Wash Water Lift Station and Force Main. Summary of Information: Construction of the Washrack Facility was completed in year 2000. Due to the extensive permitting and monitoring required by the Department of Environmental Quality, the County Environmental Engineering Department requested that the system by tied to the County Sewer System. The installation of a lift station and force main will meet these requirements. Preparer: Ste~.~ Attachments: ~/ [----] Yes No Title: Director of Aviation Services CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetine Date: Mav 22. 2002 Number Bud.qet and Management Comments: This request is for acceptance of a State Department of Aviation grant in the amount of $29,600 and award of a contract for renovations to the wash rack located at the Chesterfield County Airport. A state grant was approved for installation of a wash rack in the amount of $102,637. This project was completed in calendar year 2000. However in coordination with the County's environmental quality effort, the Environmental Engineering Department is requesting that this new system be connected to the County sewer system. This project will also involve the installation of a lift station (a pump station). The total project is estimated to be $37,000 and is broken down as follows: Sources State Grant Local Match Total Sources $29,600 7,400 $37,000 Uses Construction Testing Sewer connection fee Engineering fees Oversight Administration fees Total Uses $27,082 1,500 1,500 5, 677 1,241 $37,000 Sufficient funds are available for the local match of $7,400. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page I of 2 AGENDA ,Meetin~l Date: Ma)/22, 2002 Item Number: 8.D.S.a. Subiect: Accept Grant and Appropriate Funds from the Virginia Alcoholic Beverage Control (ABC) Board County Administrator's Comments: ~ ~ r3 cg'~,~rtt.~ fi~~ County Administrator: ~ Board Action Requested: Accept a cjrant and appropr±ate funds awarded ;by the Virginia Department of Alcoholic Beverage Control to the Chesterfield CSB Adolescent Substance Abuse Services. Summary of Information: The Chesterfield Community Services Board (CSB) requests authorization to accept the grant and appropriate funds from the Virginia Department of Alcoholic Beverage Control in the amount of $33,062.34. The CSB will provide an additional $18,000 of in-kind services. The CSB Child and Adolescent Substance Abuse Services, in collaboration with Chesterfield County Public Schools, will use these funds to establish a model social norms marketing program. Social norms marketing educates the public about the healthy behaviors practiced by the majority of people for the purpose of increasing the numbers of persons practicing those healthy behaviors. The Chesterfield Alternative Schools Social Norms Marketing Campaign is designed to reduce overall and high-risk alcohol use among students at Chesterfield Community High School and Turning Point Academy, the County's two alternative schools. Preparer: //'~ ~7 -~'~-~~)'~oi(' Title: Executive Director Ge6rge E. Brauns~ein MH/MR/SA Department Attachments' --lYes INo # ©000G'1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Mav 22. 2002 Number Bud.qet and Management Comments: This item requests that the Board accept a grant award in the amount of $33,062.34 from the Virginia Department Of Alcoholic Beverage Control. The MH/MR/SA Department will manage these funds in a responsibility center that is separate from its operating budget over a 24-month period. The department will be providing in-kind services valued at $18,000 as the local match. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Ma}/22, 2002 Item Number: 8.D.8.b. Subiect: Accept Grants and Appropriate Funds for Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $378,837 in state and federal funds for Part C program of the Chesterfield Interagency Coordinating Council and Child Care program, ongoing grants, administered by the Chesterfield Community Services Board and coordinated by its Infant Program. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfield Community Services Board of allocations for the ongoing Part C and Child Care initiatives as follows: 1. By Contract Modification Agreement dated October 15, 2001, $50,776.15 for the Part C initiative for the period October 1, 2000 through September 30, 2001 and $189,872.55 for the Part C initiative for the period October 1, 2001 through June 30, 2002. 2. By letter dated March 12, 2002, $30,000 for the Child Care initiative for the period October 1, 2001 through September 30, 2002. 3. By Contract Modification Agreement dated April 11, 2002, an additional $108,187.98 for the Part C initiative for the period October 1, 2001 through June 30, 2002. Geo~ge E. Brauns{ein MH/MR/SA Department Attachments: ~--~ Yes No @60OS3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetino Date: Mav 22.2002 Number Budget and Management Comments: This item requests that the Board accept federal and state grant awards in the combined amount of $378,837 for Part C and Child Care initiatives. The MH/MR/SA Department will manage these funds in responsibility centers separate from its operating budget during this fiscal year and FY2003. Preparer: ~/~I(~.'~//~z., ~'-" ~-" [c~¥~Title: Director, Bud,et & Manaqement Rebecca T. Dickson ©00054 BOARD OF SUPERVISORS CHESTERFIELD COUNTY AGENDA Page 1 of 2 Meeting Date: May 22, 2002 Item Number: 8.D.9.a. Subject: Refer to Planning Commission Subdivision and Zoning Ordinance Amendments Relating to Electronic Submissions for Certain Site Plan and Subdivision Approvals and Related Fees County Administrator's Comments: County Administrator: ...... Board Action Requested: Refer to Planning Commission subdivision and zoning ordinance amendments relating to electronic submissions for certain site plan and subdivision approvals and related fees Summa~ of In~rmation: The County recently paid for an updated set of aerial photographs of the County. The overfly also generated planning information showing grading contours, digital elevations, and other data used by GIS and other County Departments. Unfortunately, the information quickly becomes dated when new development alters contours and elevations. To keep the information current, staff recommends the attached amendments to the zoning and subdivision ordinances which would require developers of most commercial and townhouse projects to submit contour, elevaq'ion and other information for their projects in electronic format to the Environmental Engineering Department, which would then update the County's data bases. Developers would be required to submit the information after site plan approval (other than minor site plan and improvement sketches) and subdivision approval (for townhouses only), but prior to issuance of a land disturbance permit. Most developers create this information during the normal course of the developmental process. In fact, many local developers have been submitting the information voluntary at the request of the Environmental Engineering Department. For those developers Preparer: Richard~. McElfish Attachments: · Yes [] No Title: Director of Environmental Engineerinq 57330.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 unable to submit the information in electronic format, the attached ordinance amendments provide that the County will charge a fee of $75 that reflects the County's actual cost to transfer the data to electronic format. Staff recommends that the Board refer the attached amendments to the Planning Commission for its consideration and recommendation. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 19-264 AND 19-279 RELATING TO ELECTRONIC SUBMISSIONS FOR CERTAIN SITE PLAN APPROVALS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-264 and 19-279 of the Code o£the Count_ o_£Chester_field, 1997, as amended, are amended and re-enacted to read as follows: Preparation and submission of site plans. Sec. 19-264. OOO L-~ After site plan approval other than minor site plan and improvement sketches and prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, the following information: (i) proposed contours for the approved site plan, (ii) boundaries of all impervious areas for the approved site plan and (iii) delineation of storm sewer lines and associated structures for the approved site plan. In lieu of the foregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 19-279 to reimburse the county's costs of transferring the information to the required electronic format. Sec. 19-279. Fees. 00o In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing as follows: 000 ~ Request by applicant for environmental engineering department to transfer to electronic format such non-electronic information regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 19-264... $75.00 (2) That this ordinance shall become effective immediately upon adoption. 1923:56995.1 1 5/10/02 10:55 AM AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 17-11 AND 17-32 RELATING TO ELECTRONIC SUBMISSIONS FOR SUBDIVISION APPROVALS FOR TOWNHOUSE PROJECTS AND RELATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11 and 17-32 of the Code of the County o£ Chester_field, 1997, as amended are amended and re-enacted to read as follows: Sec. 17-11. Fees. The fees for processing subdivisions by the county shall be payable upon submission of the plats to the county for tentative or final approval and shall be equal to the following: 000 _(j) Request by applicant for engineering department to transfer to electronic format such non- electronic information for townhouse projects regarding contours, boundaries of impervious areas and delineation of storm sewer lines as set forth in § 17-32(d)... $75.00 ooo Sec. 17-32. Procedure for lot subdivision approval. OOO Procedure for review of construction plans. 000 (4) For all projects involving townhouses, prior to the issuance of a land disturbance permit, the property owner or his agent shall deliver to the director of environmental engineering in electronic format such as DXF for AutoCADD, or other electronic format acceptable to the director, thc following information: (i) proposed contours for the approved construction plans, (ii) boundaries of all impervious areas for the approved construction plans and (iii) delineation of storm sewer lines and associated structures for the approved construction plans. In lieu of the foregoing, the property owner or his agent may submit the required information in a non-electronic format upon payment to the environmental engineering department of the fee stated in § 17-11 to reimburse the county's costs of transferring the information to the required electronic format. (2) That this ordinance shall become effective immediately upon adoption. 1923:57115.1 1 5/10/02 10:59 AM 0000S8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: May 22, 2o02 Item Number: 8.D. 9.b. Subject: Refer to the Planning Commission an Amendment to the Zoning Ordinance Relating to the Definition of a Group Home County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to refer to the Planning Commission an amendment to the zoning ordinance relating to the definition of a group home. Summary of Information: State law requires the County to treat a group home licensed by the State Department Of Mental Health, Mental Retardation And Substance Abuse Services as a single family dwelling for zoning purposes. A "group home" is defined by state and federal law to be a residential facility where no more than eight mentally ill, mentally retarded, physically handicapped or developmentally disabled persons reside with resident counselors or staff. However, the County's definition of "group home" is broader than the state mandate. Specifically, the County's zoning ordinance also allows by right a facility that provides resident services to "abused or neglected children." The "abused or neglected children" language is not required by state or federal law. Steven L. Micas Attachments: Yes ~] No Title: County Attorney 1923:57187. I (57185.1 ) 000069 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Hay 22, 2002 Page 2 of 2 Item Number: In 1989, pursuant to the recommendation of the Chesterfield/Colonial Heights Social Services Board, the Board of Supervisors included the "abused or neglected children" language in revisions to the group home definition. According to testimony of the Social Services Board at the 1989 public hearing, "abused or neglected children" includes children who have been so affected by neglect or abuse that their family and personal relationship skills are lacking and, therefore, they do not fit in with foster families. Mr. Miller has requested the attached amendment to the zoning ordinance that deletes the "abused or neglected children" language and conforms the County's definition of a "group home" to the state law definition. If the Board adopts this change, any existing group homes with "abused or neglected children" could continue to operate under the existing definition as a non-conforming use. However, Staff is not aware of any group homes that accept "abused or neglected children" unless they fit one of the other statutory categories such as "mentally ill." 1923:57187.1(57185.1) oeoo?o AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-301 OF THE ZONING ORDINANCE RELATING TO THE DEFINITION OF A GROUP HOME BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 19-301 of the Code qf the Count_ of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO Group home: An adult and/or child caring facility, designed to provide resident services to individuals who are physically handicapped, mentally ill, mentally retarded, or developmentally disabled c~r abuscd or ncglcctcd childrcn, in which no more than eight such individuals reside with one or more resident counselors or other staffpersons. For the purposes of this section, mental illness and developmental disability shall not include illegal use of or addiction to a controlled substance as defined in Code of Virginia, {} 54.1-3401. For the purposes of this chapter, a group home shall be considered a single-family dwelling. OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:57185.1 1 5/7/02 3:59 PM CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of AGENDA Meeting Date: May 22, 2002 Item Number: 8uHect: Consideration of an Agreement with the Chesterfield County School Board for the Use of School Buses for Programs Conducted by the Department of Parks and Recreation CounW Administrator's Comments: /~ ~r ~~'~ ~ Coun~ Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to execute the agreement in a form approved by the County Attorney. Summary of Information: Under state law, local school boards may agree to provide for the use of school buses by the County for public purposes. Historically, the Department of Parks and Recreation has utilized school buses to transport participants in various summer programs and camps. In addition, school buses are used by Parks and Recreation for various historical programs held periodically at Henricus and Dutch Gap. In 1998, this arrangement was formalized to include language required by state law. The agreement is due for renewal on July 1, 2002. The Department of Parks and Recreation reimburses the School Board for mileage and driver expense. The cost is approximately $8,000 annually. No additional funding for personnel or equipment is anticipated as a result of entering into this agreement. Representatives of the School Board and the Department of Parks and Recreation have been involved in the drafting process and support the agreement. It is requested that the Board authorize the County Administrator to,,~xecute the agr§ement on behalf of the County. Preparer: ~ Title: County Attorney Steven L. Micas 1305: 57221.1 (57222.1) ARachments: 1Yes --1No OO00?Z AGREEMENT This Agreement, effective July 1, 2002, by and between the CHESTERFIELD COUNTY SCHOOL BOARD ("School Board"), and CHESTERFIELD COUNTY, VIRGINIA ("County"), as authorized by the Chesterfield County Board of Supervisors at their regular meeting of May 22, 2002, provides as follows: 1. Pursuant to Virginia Code § 22.1-182, the School Board agrees to provide for the use of school buses for public purposes by the County's Department of Parks and Recreation, including, but not necessarily limited to, the activities set forth on Attachment 1 to this Agreement. 2. The County agrees to reimburse the School Board in full for the proportionate share of any and all costs, both fixed and variable, incurred by the School Board attributable to the use of the buses pursuant to this Agreement. 3. To the extent permitted by applicable law and the Constitution of the Commonwealth of Virginia, the County shall indemnify and hold harmless the School Board from any and all liability by virtue of the use of school buses pursuant to this Agreement. 4. The County acknowledges that under Virginia Code § 22.1-183, a school bus licensed in the Commonwealth of Virginia cannot be operated on the public highways of the Commonwealth for the purpose of transporting persons other than school personnel, school children, or elderly or mentally or physically handicapped persons, unless the letters of identification and the school bus traffic warning lights on the front and rear of the school bus are covered with some opaque detachable material. The County agrees that it shall comply with Virginia Code § 22.1-183 when utilizing school buses for public purposes as authorized by this Agreement. 5. The initial term of this Agreement shall be from July 1, 2002, through June 30, 2003. The Agreement shall automatically renew for successive one year terms through June 30, 2005 (July 1, 2003 through June 30, 2004; July 1,2004 through June 30, 2005) unless either party notifies the other, in writing, of its intent to terminate the Agreement no later than May 31st of each term. 6. The obligations under this Agreement shall be subject to the appropriation of sufficient funds therefor by the Board of Supervisors of the County of Chesterfield. Notwithstanding any contrary provisions herein this Agreement shall terminate immediately, without notice and without any liability therefor, in the event of non-appropriation of funds for the subsequent fiscal year. CHESTERFIELD COUNTY SCHOOL BOARD BY: TITLE: CHESTERFIELD COUNTY, VIRGINIA APPROVED AS TO FORM: BY: Lane B. Ramsey County Administrator Assistant County Attorney 1305(22):57222.1 2 ATTACHMENT 1 2. 3. 4. 5. 6. 7. 8. 9. Summer Day Camps Bellwood Elementary School Bensley Elementary School Beulah Elementary School Chalkley Elementary School Ettrick Elementary School Harrowgate Elementary School Camp Chesterfield - Pocahontas State Park Camp Red Tail Hawk - Rockwood Park Summer Adventures - Manchester High School 2. 3. 4. Community_ Based Teen Centers Ettrick Teen Center Clover Hill Area Teen Center Greenfield Teen Center Meadowbrook Area Teen Center Nature/Historical/Special Events A variety of historical programs at Dutch Gap/Henricus throughout the year. Approximately 5 programs annually. 1305:57272.1 O000 S BOARD OF SUPERVISORS CHESTERFIELD COUNTY AGENDA Page 1 of 3 Meeting Date: May22,2002 Item Number: 8.D.11.a. Subject: Set a Public Hearing to Consider an Ordinance Relating to Voting Precincts and Polling Places County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for the June 26, 2002 Board meeting to consider the attached ordinance. Summar~ of Information: The Registrar is proposing to make several changes to County voting precincts and polling places which will increase the efficiency of the election process and the convenience of voting for County citizens, and decrease confusion among citizens with regard to where to vote. These proposed changes fall into three categories: (1) adjustment of voting precinct boundaries; (2) change of polling places; and (3) change of name of voting precincts. I. Adjustment of Voting Precinct Boundaries: In Bermuda, the Registrar proposes to merge Point of Rocks and Enon Precincts. Point of Rocks, which contains only approximately 300 voters, was created after the 1991 Redistricting because the boundary line separating the Fourth and Seventh U.S. Congressional Districts split Enon Precinct. Since the 2001 Redistricting redrew the congressional boundary line, Point of Rocks and Enon can be merged. This will allow the Registrar to distribute voting equipment and poll workers more efficiently. Preparer: . Steven L. Micas Attachments: · Yes [] No Title: County Attorney 0505: 57310.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Be In Bermuda, the Registrar proposes to merge Walthall and Harrowgate Precincts and to redraw the boundary lines among Wells, Harrowgate and Iron Bridge Precincts. Walthall Precinct was created in the 1991 Redistricting because it was moved from Bermuda into Matoaca. Now that Walthall has been returned to Bermuda, it can be merged with Harrowgate Precinct. Additionally, redrawing the boundary lines of Wells, Harrowgate and Iron Bridge Precincts will allow the maximum number of voters to vote at the most convenient voting place available for them. In Dale, the Registrar proposes to move a portion of Five Forks Precinct into Gates Precinct. This change was requested by Mr. Miller because voters in Deerfield Subdivision can vote more conveniently at the polling place for Gates Precinct, which is O.B. Gates Elementary School. De In Dale, the Registrar proposes to divide Jacobs Precinct in half and create St. Luke's Precinct from the western half of Jacobs. This precinct split is necessitated by the new boundary line between the Fourth and Seventh Congressional Districts, which intersects Jacobs. In order to prevent voter confusion which would result if different Congressional elections were administered in the same precinct, Jacobs must be split along the boundary line between the new Congressional Districts. In Dale and Matoaca, the Registrar proposes to shift a small piece of Dale's Five Forks Precinct on Qualla Road into Matoaca's Crenshaw Precinct (proposed to have its name changed to South Manchester Precinct). This change, which affects 14 voters in the even numbered homes in the 6100-6300 block of Qualla, is necessary in order to be consistent with the boundary line drawn by the General Assembly between the Seventh and Fourth Congressional Districts. Maps showing the new proposed boundary lines are attached. Currently, one lawsuit is pending before the Virginia Supreme Court which challenges the state's redistricting plan for the General Assembly and another lawsuit is pending in Petersburg Circuit Court which challenges the state's redistricting plan for congressional districts. The outcome of those lawsuits could require additional precinct boundary shifts on an expedited basis in order to accommodate elections in 2002 or 2003. II. Change of Polling Places. A. In Dale, the Registrar proposes to move the polling place for Nash Precinct from the Trinity Building to Iron Bridge Baptist CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Church. Nash was created during the 2001 Redistricting. At that time, it was not possible to find a satisfactory polling place for the precinct. Accordingly, the County's Trinity Building, which serves as auxiliary office space for the Building Inspection Department was used as the polling place in last year's election. Trinity has no handicapped access and is not a satisfactory long-term site for a polling place. The Registrar has now obtained the permission of Iron Bridge Baptist Church to serve as the polling place. Bo In Clover Hill, the Registrar proposes to move the polling place for Lyndale Precinct from Lyndale Baptist Church to the new LaPrade Library. LaPrade is more centrally located and a better building to serve as a polling place. In Matoaca, the Registrar proposes to move the polling place for Winterpock Precinct from Grange Hall Elementary School to the new Winterpock Fire Station, which is more centrally and conveniently located for voters in the precinct. III. Change of Precinct Names. The Registrar proposes to change the names of three voting precincts to make the name of the precinct the same as the name of the polling place for the precinct in order to prevent any confusion among voters as to the correct polling place. Ao In Clover Hill, the Registrar proposes to change the name of Lyndale Precinct to LaPrade Precinct to correspond with the change of the voting place from Lyndale Baptist Church to LaPrade Library. Bo In Clover Hill, the Registrar proposes to change the name of South Genito Precinct to Crenshaw Precinct since the polling place for South Genito Precinct is Crenshaw Elementary School. In Matoaca, the Registrar proposes to change the name of Crenshaw Precinct to South Manchester Precinct since the polling place for Crenshaw is Manchester High School. In addition to these substantive changes, the Registrar is proposing to make some non-substantive corrections to street names, route numbers and other descriptive language in the ordinance. If the Board approves these changes, they must be submitted to the United States Department of Justice (DOJ) for pre-clearance before they can be implemented. DOJ has a period of sixty days in which to act on the pre-clearance submission. Staff anticipates that all of these changes would be implemented before the general election this November. 0505:57310.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 7-3RELATING TO PRECINCT BOUNDARIES AND POLLING PLACES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 7-3of the Code qf the Count_ o_f Chester_field, 1997, as amended, is amended and re-enacted to read as follows: Sec. 7-3. Precinct boundaries and polling places. The following shall be the precinct boundaries and polling places for magisterial districts in the county: BERMUDA MAGISTERIAL DISTRICT Bellwood Voting Precinct (101): Beginning at the point where the center line of the southern boundary of Richmond National Battlefield Park intersects the boundary line between Henrico County and Chesterfield County; thence eastwardly along said boundary line as it meanders with the James River south to its intersection with Proctors Creek; thence westwardly along the center line of Proctors Creek to its intersection with a spur line of the c,~.___,~ ,-, .... ~ :__ _:_~, _,- ...... ....... ,~ ........... ~,L-,~l-vv,~ CSX Railroad; thence northwardly along the center line of said right-of-way to its intersection with Kingsland Creek; thence eastwardly along the center line Kingsland Creek to its intersection with the CSX Railroad right of way; thence northeastwardly along the center line of said right of way to its intersection with U. S. Route 1/301 (Jefferson Davis Highway); thence south along the center line of U.S. Route 1/301 to its intersection with Bellwood Road; thence northeastwardly along the center line of Bellwood Road to its intersection with Interstate 95; then northward along the center line of Interstate 95 to its intersection with the northern boundary lines of Census Blocks 1004033006 and 1004033007; thence eastwardly along the boundary line of Census Blocks 1004033006 and 1004033007 to their intersection with the southern boundary line of Richmond National Battlefield Park; thence northeastwardly along the center line of the southern boundary line of Richmond National Battlefield Park to its intersection with the boundary line between Chesterfield County and Henrico County, the point and place of beginning. The voting place for Bellwood Voting Precinct shall be the r,r. ..... ~ ~ ~ r~ ...... :,T. T T: ~,. ........................ .~ ~,,~,, Perrymont School, 8610 Perrymount Road. South Chester Voting Precinct (102): Beginning at the point where the center line of West Hundred Road (State Route 10) intersects the 0505:57400.1 1 center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence running southwardly along the center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) to its intersection with T-- ........... ~ ....... ,., ..... W Ruffin Mill Road; thence _A..,t. -,, ............... j westward along the center line of. ~o ...... ,~.L,~ ,-~w Ruffin Mill Road to its intersection with theo,~-~,.,,~d ,-,,,-o ........ a,--,,,-,-; CSX Railroad; thence northwestwardly along the center line of said right-of-way to its intersection with Ashton Creek; thence westwardly along the center line of Ashton Creek to its intersection with Harrowgate Road (State Route 144); thence northwardly along the center line of Harrowgate Road (State Route 144) to its intersection with West Hundred Road (State Route 10); thence eastwardly along the center line of West Hundred Road (State Route 10) to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike), the point and place of beginning. The voting place for South Chester Voting Precinct shall be Chester United Methodist Church, 12132 Percival Street. Enon Voting Precinct (103): Beginning at the point where the center line of U.S. Interstate 295 intersects the boundary line between Henrico County and Chesterfield County; thence alc~ng ~: ~-,-,,g. south along the center line of U. S. Interstate 295 to its intersection with the Seaboard Coast Line right-of-way; thence westward along said right-of-way to its intersection with Ramblewood Drive (State Route 617); thence southeastwardly along the- center line of Ramblewood Drive (State Route 617) to its intersection with Rebel Ridge Road (State Route 1093); thence westward along the center line of Rebel Ridge Road (State Route 1093) to its intersection with Walthall Drive (State Route 1090); thence southeastwardly along the center line of Walthall Drive (State Ronte 1090) to its intersection with Ruffin Mill Road (State Route 746); thence; southwestwardly along the center line of Ruffin Mill Road (State Route 746) to its intersection with Ashton Creek; thence along the center line of Ashton Creek as it meanders westward to its intersection with U.S. Interstate 95 (Richmond-Petersburg Turnpike); thence southwardly along thc center line of U.S. Interstate 95 (Richmond-Petersburg Turnpike) to its intersection with SwiFt Creek, which acts as the boundary line between Chesterfield County and the City of Colonial Heights; thence along said boundary as it meanders eastwardly to its intersection with the boundary. between Chesterfield County and Prince George County; thence along the boundary lines betwee, Chesterfield County and Prince George County, the City of Hopewell and Charles City County it meanders to the intersection with the boundary line between Chesterfield County and Henrico .County; thence along said bounda _ry line as it meanders northwestward with the James River to the point where it intersects with the center line of U.S. Interstate 295, the point and place of beginning. 0505:57400.1 O6OOSO The voting place for Enon Voting Precinct shall be Enon Fire Department, 1920 East Hundred Road. OOO Harrowgate Voting Precinct (106): Beginning at the point where the center line of ......... .~ Cr¢ck Ruffin Mill Road intersects the center line of U.S.TM..... , ,,a, ,,A~-,- ..... r,_.:~ ,,:_,. ...... · .~ .,o~. ~ ...... o~ ......o ..~ .... ,~j Interstate 95; thence westward along the cemer line .c~t e ~ ..... ~ ~a~ r~cr .....~_.:~ .... o ........,~ · ~ .... ~oo. ~.~.o *"s ....ay) Ruffin Mill Road to its intersection with nm:.~ ..... ~a ce .... . .....~ ......... ~ ..... ~ ....... ~ ..~j U.S. Route 1/301 (Jefferson Davis Highway); thence -~ ........... _. .o, .... , .... ,~,2 southward along the center line of nm:.~ ..... · -~ .~j U.S. Route 1/301 (Jefferson Davis Highway to its interseCtion with ~ ..... ~ .................. ~ .... .~, Tinsbe~ Creek; thence no~hwestward along the center line of Tinsbe~ Creek to its intersection with Branders Bridge Road; thence southeas~ard along thc center line of Branders Bridge Road to its intersection with the bounda~ line between Chesterfield Cowry and the City of Colonial Heights; thence south and east along the center line of said boundary line to its intersection with U. S. Interstme 95; thence no~hward along the center line U.S. Interstme 95 to its intersection Mth Ruffin Mill Road.. the point and place ofbegi~ing. The voting place for Harrowgate Voting Precinct shall be at Harrowgate Elementary School, 15501 Harrowgate Road. Wells Voting Precinct (107): Beginning at the point where the center line..~."CT'--~. ,-..~'-:.,.S,." -^ '"'"" ~ -~ ~ ~o'°*~*-......., ~' ..... ..~ 10) the CSX Railroad right-of-way intersects the center line of 0505:57400.1 GOO0 31 .... ~ t ....... ~ .... ~, Ruffin Mill Road; thence no~hward along the center line of said right-of- way to its intersection with Ashton Creek; thence westward along the center line of Ashton Creek to its intersection with Ha~owgate Road (State Route 144); thence southward along the center line of Ha~owgate Road to its intersection with Old Happy Hill Road (State Route 619); thence westward along the center line of Old Happy Hill Road to its intersection with Branders Bhdge Road (State Route 625); thence southward along the center line of Branders Bridge Road to its intersection with Tinsbe~y Creek; thence southeastward along the center line of Tinsbe~ Creek to its intersection with U. S. 1/301 (Jefferson Davis Highway); thence no~hward along the center line of U. S. 1/301 (Jefferson Davis Highway) to its intersection with Ruffin Mill Road; thence eastward along the center line of Ruffin Mill Road to its intersection with the CSX Railroad right-of way, the point ~d place of beginning. The voting place for Wells Voting Precinct shall be C.C. Wells Elementary School, 13101 South Chester Road. Ecoff Voting Precinct (108): Beginning at the point where the center line of Iron Bridge Road (State Rome 10) intersects the center line of Chalkley Road (State Route 632); thence northwardly along the center line of Chalkley Road (State Rome 632) to its intersection with Centralia Road (State Rome 145); thence eastwardly along the center line of Centralia Road (State Rome 145, continuing as State Route 717) to its intersection with Old Centralia Road (State Route 609); thence southwardly along the center line of Old Centralia Road (State Rome 609) to its intersection with West Hundred Road (State Route 10); thence westwardly along the center line of West Hundred Road (State Route 10) to its intersection with Harrowgate Road (State Route 144); thence southwardly along the center line of Harrowgate Road (State Route 144) to its intersection with Happy Hill Road (State Route 619); thence westwardly along the center line of Happy Hill Road (State Route 619) to its intersection with Old Happy Hill Road; thence westward along the center line of Old Happy Hill Road to its intersection .with Branders Bridge Road (State Rome 625); thence northwestwardly along the center line of Branders Bridge Road (State Route 625) to its intersection with Iron Bridge Road (State Route 10); thence westwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Chalkley Road (State Rome 632), the point and place of beginning. The voting place for EcoffVoting Precinct shall be EcoffElementary School, 5200 EcoffAvenue. 0505:57400.1 4 0 00 2 ooo Iron Bridge Voting Precinct (111): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Centralia Road (State Route 145); thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Chalkley Road (State Route 632); thence southwardly along the center line of Chalkley Road (State Route 632) to its intersection with Iron Bridge Road (State Route 10); thence ........... -:' .... ~ _ A~t. ..... ~, T ....... -,~,*-.,- ,~,,., -,~ ..... .,al~, southeast along the center line of Iron Bridge Road (State Route 10) to its intersection with Branders Bridge Road; thence southward along the center line of Branders Bridge Road to its intersection with Swift Creek; thence along the center linc, of Swift Creek as it meanders northwestwardly to its intersection with an unnamed tributary; thence northeastwardly along the center line of said tributary to its intersection with Lewis Road; thence northward along the center line o£Lewis Road (State Route 632) to its intersection with Iron Bridge Road; thence west and north along the center line of Iron Bridge to its intersection with Centralia Road (State Route 145), the point and place of beginning. The voting place for Iron Bridge Voting Precinct shall be ~-t~.,,..,o .... ~,-l,~'"~'~ ;Vc~t Chesterfield Community High School, 12400 Branders Bridge Road. 0505:57400.1 DALE MAGISTERIAL DISTRICT Gates Voting Precinct (201): Beginning at the point where the center line of Salem Church Road (State Route 642) intersects the center line of a creek known as Great Branch; thence along the center line of Great Branch as it meanders westwardly to its intersection with Krause Road (State Route 903); thence northwardly along the center line of Krause Road (State Route 903) to its intersection with Courthouse Road (State Route 2099); thence westwardly along the center line o£Courthouse Road (State Route 2099) to its intersection with Iron Bridge Road (State Route 10);thence o,,.~1~ ..... '~-,.~' .... --,~' ........... ,,,~ .... ,.,2y~' north along the center line of Iron Bridge Road to its intersection with Route 288; thence westward along the center line of Route 288 to its intersection with Qualla Road; thence southward along Qualla Road to its intersection with Swift Creek; thence eastward along the center line of Swift Creek to its intersection with Beach Road (State Route 655); thence northeastward along the center line o1' Beach Road to its intersection with Iron Bridge Road; thence east and south along the center line of Iron Bridge Road (State Route 10) to its intersection with Centralia Road (State Route 145) thence eastwardly along the center line of Centralia Road (State Route 145) to its intersection with Shiloh Drive (State Route 750); thence northwardly along the center line of Shiloh Drive (State Route 750) to its intersection with Thomington Drive (State Route 829); thence westwardly along the center line of Thornington Drive (State Route 829) to its intersection with Old Warson Drive (State Route 0505:57400.1 0ooo84 1905); thence westwardly along the center line of Old Warson Drive (State Route 1905) to its intersection with Salem Church Road (State Route 642); thence southwestwardly along the center line of Salem Church Road (State Route 642) to its intersection with Great Branch, the point and place of beginning. The voting place for Gates Voting Precinct shall be O.B. Gates Elementary School, 10001 Courthouse Road. OOO Jacobs Voting Precinct (204): Beginning at the point where the center line,,,~'CTT,~.o. ° .,,,,~,~r' ..... .,,,,,"~r' t*"~"rT""' o,,~,~ ~ ..... Road) an extension of Gregory Drive intersects the center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its intersection with Newby's Bridge Road (State Route 649); thence southwardly along the center line of Newby's Bridge Road (State Route 649) to its intersection with ......... .~ ~ ~ ........ ~ .......j ................................ s ~,~<; Bume~ Drive; thence west along the center line of Bumett Drive to its intersection with Newby's Wood Trail; thence, noahward along the center line of Newby's Wood Trail to its intersection with the Dominio. Virginia Power power lines; thence northwest along the center line of said power line to an unnamed tributary of Homers Creek; thence northeast along the center line of said tributary to its intersection with Homers Creek; thence northeast along the center line of said creek to its intersection with Fordham Road; thence northwest along the center line of Fordham Road to its intersection with Gregory_ Drive; thence northeast along the center line ofGrego _ry Drive and an extension of Gregory Drive to its intersection with Falling Creek, the point and place of beginning. The voting place for Jacobs Voting Precinct shall be Jacobs Road Elementary School, 8800 Jacobs Road. O00 Meadowbrook Voting Precinct (208): Beginning at the point where the center line of Iron Bridge Road (State Route 10) intersects the center line of Chippenham Parkway (State Route 150); thence southeastwardly along the center line of Chippenham Parkway (State Route 150) to its intersection with Hopkins Road (State Route 637); thence southwardly along the center line of Hopkins Road (State Route 637) to its intersection with Beulah Road (State Route 641); thence southwestwardly along the center line of Beulah Road (State 0505:57400.1 7 Route 641) to its intersection with Kingsland Creek; thence westwardly along the center line of said creek to its intersection with Iron Bridge Road (State Route 10); thence northwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Chippenham Parkway (State Route 150), the point and place of beginning. The voting place for Meadowbrook Voting Precinct shall be New Covenant Presbyterian Church, 6415 Iron Gate,,,,,,,, ~'-~ ~ Drive. ooo Five Forks Voting Precinct (210): Beginning at the point where the center line of Newby's Bridge Road (State Route 649) intersects the center line of Falling Creek; thence southeastwardly along the center line of Falling Creek to its intersection with Belmont Road (State Route 651); thence southwestwardly along the center line of Belmont Road (State Route 651) to its intersection with Cogbill Road (State Route 638); thence eastwardly and northwardly along the center line of Cogbill Road (State Route 638) to its intersection with Kingsland Creek; thence along said creek as it meanders southeastwardly to its intersection with Iron Bridge Road (State Route 10); thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with '~ '~ ,~o:'~ ..~.~.: ........ :~ with Route 288; thence westward along the center line of Route 288 to its intersection with Qualla Road; thence no~heastward along the center line of Qualla Road to its intersection with Co.house Road; thence southeastwardly along the center line of Cou~house Road (State Route 604) to its intersection with Belmont Road (State Route 651); thence eastwardly along the center line of Belmont Road (State Route 651) to its intersection with Newby's Bridge Road (State Route 649); thence proceeding no~heastw~dly along the center line of Newby's Bridge Road (State Route 649) to its imersection with Falling Creek, the point and place ofbegi~ing. The voting place o£Five Forks Voting Precinct shall be Asbury United Methodist Church, 7151 W. Belmont Road. Nash Voting Precinct (211): Beginning at the point where the center line of Beach Road (State Route 655) intersects the center line of Iron Bridge Road (State Route 10); thence southwardly along the center line of Iron Bridge Road (State Route 10) to its intersection with Lewis Road (State Route 632); thence southwardly along the center line of Lewis Road (State Route ~632) to its intersection with Lake Dale; thence southwestwardly along the center line of Lake Dale to its outfall at Swift Creek; thence southwardly 0505:57400.1 8 along the center line of Swift Creek to its intersection with Bradley Bridge Road; thence along the center line of Bradley Bridge Road to its intersection with Woodpecker Road (State Route 626); thence northwestwardly along the center line of Woodpecker Road (State Route 626) to its intersection with the eastern boundary of Pocahontas State Park; thence northward along the eastern boundary of Pocahontas State Park to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with Beach Road; thence northeastwardly along the center line of Beach Road to its intersection with Iron Bridge Road (State Route 10), the point and place of beginning. The voting place for Nash Voting Precinct shall be thc ....... j ,_,uh,~ing Iron Bridge Baptist Church, located at I0111 10900 Iron Bridge Road. St. Luke's Voting Precinct (212): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the center line of Falling Creek; thence southwestward along the center line of Hull Street Road to its intersection with Genito Road; thence southeast along the center line of Genito Road to its intersection with Courthouse Road; thence south along the center line of Courthouse Road to its intersection with Belmont Road; thence eastward along the center line of Belmont Road to its intersection with Newby's Bridge Road; thence northeastward along the center line of Newby's Bridge Road to its intersection with Burnett Drive; thence westward on Bumett Drive to its intersection with Newby's Wood Trail; thence northward along the center line of Newby's Wood Trail to its intersection with the Dominion Virginia Power power lines; thence northwest along the center line of said power line to an unnamed tributary_ of Horners Creek; thence northeast along the center line of said tributary, to its intersection with Homers Creek; thence northeast along the center line of said creek t° its intersection with Fordham Road; thence northwest along the center line of Fordham Road to its intersection with Gregory Drive; thence northeast along the center line of Gregory_ Drive and an extension of Gregory_ Drive to its intersection with Falling Creek; thence westward along the center line of Falling Creek to its intersection with U.S. Route 360 (Hull Street Road), the point and place of beginning. The voting place for St. Luke's Voting Precinct shall be St. Luke's United Methodist Church, 4101 Fordham Road. MATOACA MAGISTERIAL DISTRICT 000 Winterpock Voting Precinct (306): Beginning at the point where the center line of U.S. Route 360 (Hull Street Road) intersects the boundary line between the County of Chesterfield and the County of Amelia as said boundary line follows the Appomattox River in a southeastwardly direction to its intersection with the western line 0505:57400.1 9 of Nooning Creek as flooded by Lake Chesdin; thence northwardly along the westem line of Nooning Creek continuing along the center line of said creek to its intersection with the southwestern boundary line of census block 1007034014; thence in a northwardly direction along said boundary line to its intersection with Second Branch Road (State Route 653); thence northwardly along the center line of Second Branch Road (State Route 653) to its intersection with Beach Road (State Route 655); thence westwardly along the center line of Beach Road (State Route 655) to its intersection with Baldwin Creek Road (State Route 730); thence northwardly along the center line of Baldwin Creek Road (State Route 730) to its intersection with U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with the boundary line between the County of Chesterfield and the County of Amelia, the point and place of beginning. The voting place for Winterpock voting Precinct shall be '~ ..... IT-ll E'I ........ 0 ^1..~^! 1 tl'~t~l IT''llxu~* o[,~° ..... x.,~..,'-~ Fire Station 19, 14010 Beach Road. Cronshaw South Manchester Voting Precinct (308): Beginning at the point where the center line of North Bailey Bridge Road (State Route 651) intersects the center line of U.S. Route 360 (Hull Street Road); thence westwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Swift Creek; thence eastwardly along the center line of Swift Creek to its intersection with Qualla Road (State Route 653); thence northwardly along the center line of Qualla Road (State Route 653) to its intersection vdth an .~. ..... 2 ~ ~ .~[~.~. with Route 288; thence westw~d along the center line of Route 288 to its intersection with Claypoint Road; thence nonhw~d along the center line of Claypoint Road to its intersection with No~h Bailey Bridge Road; thence no~h along the Center line ofNO~h B ~ley Bridge Road to its intersection with U.S. Route 360 (HuH Street Road), the point and place of begi~ing. The voting place for Crcnshaw South Manchester Voting Precinct shall be. Manchester High School, 12601 Bailey Bridge Road. OOO Evergreen Voting Precinct (312): Beginning at the point where the center line of Otterdale Road (State Route 667) intersects the center line of Old Hundred Road (State Route 754); thence northward along the center line of Old I lundrcd Road Otterdale to its intersection with the Virginia Power Company easement; thence southeastwardly along the center line of said easement to its intersection with Coalfield Road (State Route 754); thence southeastwardly along the center line of Coalfield Road (State Route 754) to its intersection with Miners Trail (State Route 720); thence eastwardly along the center line of Miners Trail (State Route 720) to its intersection with Lucks Lane (State Route 720); thence eastwardly 0505:57400.1 10 0 00 8 along the cemer line of Lucks Lane (State Rome 720) to its intersection with Courthouse Road (State Route 653); thence southwardly along the center line of Courthouse Road (State Rome 653) to its intersection with Powhite Parkway (State Route 76); thence westwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Old Hundred Road (State Route 652); thence northwestwardly along the center line of Old Hundred Road (State Route 652) to its intersection with Otterdale Road (State Route 667), the point and place of beginning. The voting place for Evergreen Voting Precinct shall be Evergreen Elementary School, 1701 Evergreen East Parkway. 000 CLOVER HILL MAGISTERIAL DISTRICT 000 L-3nadate LaPrade Voting Precinct (405): Beginning at the point where the center line of U.S. Rome 360 (Hull Street Road) intersects the center line of Courthouse Road (State Rome 653); thence northwardly along the center line of Courthouse Road (State Rome 653) to its intersection with West Providence Road (State Route 678); thence eastwardly along the center line of West Providence Road, continuing as South Providence Road (State Route 678), to its intersection with Hicks Road; thence southeastwardly along the center line of Hicks Road (State Route 647) to its intersection with U,S. Rome 360 (Hull Street Road); thence eastwardly along the center line of U.S. Route 360 (Hull Street Road) to its intersection with Proctor's Creek; thence southeastwardly along the center line of Proctor's Creek to its intersection with Newbys Bridge Road; thence southwestwardly along the center line of Newbys Bridge Road to its intersection with Falling Creek; thence westwardly along the center line of Failing Creek to its intersection with U. S. Route 360; thence westwardly along U. S. Route 360 to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for * ~.~,,~,~,e LaPrade Voting Precinct shall LaPrade Library, 9000 Hull Street Road. 000 Reams Voting Precinct (408): Beginning at the point where the center line of Courthouse Road (State Route 653) intersects the center line o£Reams Road (State Route 647); thence southwardly along the center line of Courthouse Road for a distance of 2000 feet; thence due east for 400 feet to its intersection with an unnamed tributary of Falling Creek; thence southwardly along said tributary to its intersection with Dakins Drive (State Route 688); thence eastwardly along the center line of Dakins Drive (State Route 688) to its intersection with Adkins Road (State Route 672); thence northwardly along the center line of 0505:57400.1 1 1 0000S9 Adkins Road (State Route 672) to its intersection with Rosegill Road (State Ronte 2588); thence northeastwardly along the center line of Rosegill Road (State Route 2588) to its intersection with Reams Road (State Route 647); thence southeastwardly along the center line of Reams Road (State Route 647) to its intersection with South Providence Road; thence northwardly along the center line of South Providence Road to its intersection with U.S. Route 60 (Midlothian Turnpike); thence westwardly along the center line of U.S. Ronte 60 (Midlothian Turnpike) to its intersection with North Arch Road (State Ronte 672); thence southwardly along the center line of North Arch Road, continuing as South Arch Road (State Route 672) to its intersection with Reams Road (State Route 647); thence no~hwardly northwestwardly along the center line of Reams Road (State Ronte 647) to its intersection with Courthouse Road (State Route 653), the point and place of beginning. The voting place for Reams Voting Precinct shall be Reams Road Elementary School, 10141 Reams Road. OOO South Gcnitc~ Crenshaw Voting Precinct (414): Beginning at the point where center line of U.S. Route 360 intersects the center line of Genito Road; thence westwardly along the center line of U. S. Route 360 to its intersection with North Bailey Bridge Road; thence south along North Bailey Bridge Road to its intersection with Claypoint Road; thence southeast along the center line of Claypoint Road to its intersection with Route 288; thence eastward along the center line of Route 288 to its intersection with Qualla Road; thence northeastward along thecenter line of Qualla Road to its interSection With Courthouse Road; thence northwest along the center line of Courthouse Road to its intersection with Genito Road; thence northwest along the center line of Genito Road to its intersection with U. S. Route 360, the point and place of beginning~ ._ The polling voting place for Sc~uth Gcnit$ Crenshaw Voting Precinct shall be Crenshaw Elementary School, 11901 Bailey Bridge Road. MIDLOTHIAN MAGISTERIAL DISTRICT ooo Crestwood Voting Precinct (502): Beginning at the point where the center line of Powhite Creek intersects the boundary line between the County of Chesterfield and the City of Richmond; thence northwardly and westwardly along said boundary line to its intersection with the Somhcrn Railway CSX Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Buford Road (State Route 678); thence sonthwardly along the center line of Buford Road (State Route 678) to its intersection with Powhite Parkway (State Route 76); thence northeastwardly along the center line 0505:57400.1 12 0C OO&O of Powhite Parkway (State Route 76) to its intersection with Powhite Creek; thence eastwardly along the center line of Powhite Creek to its intersection with the boundary line between the County of Chesterfield and the City of Richmond, the point and place of beginning. The voting place for Crestwood Voting Precinct shall be Crestwood Elementary School, 7600 Whittington Drive. OOO Belgrade Precinct (508): Beginning at the point where the center line of U.S. Rome 60 (Midlothian Turnpike) intersects the center line of Huguenot Road (State Route 147); thence northeastwardly along the center line of Huguenot Road (State Route 147) as it continues as West Huguenot Road (State Route 147) to its intersection with Big Oak Lane (State Route 815); thence northeastwardly along the center line of Big Oak Lane (State Rome 815) to its intersection with Castlestone Road (State Route 4080); thence northwardly along the center line of Castlestone Road (State Route 4080) to its intersection with Castle Hill Road (State Rome 4081); thence northwestwardly along the center line of Castle Hill Road (State Route 4081) to its intersection with Robious Crossing Drive (State Ronte 832); thence southwardly along the center line of Robious Crossing Drive (State Rome 832) to its intersection with Polo Parkway (State Rome 5400); thence southwardly along the center line of Polo Parkway (State Route 5400) to its intersection with Robious Road (State Ronte 711); thence nc,~hwcstwardly northeastwardly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle; thence southward along the center line of Robious Station Circle to its intersection with theo,,~,~,,~,, ~ .... t.^__ ~,~,,,,~,,~~' ~:, .... ~ CSX Railroad right-of-way; thence westwardly along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it meanders southwardly to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Rome 60 (Midlothian Turnpike) to its intersection with Huguenot Road (State Rome 147), the point and place of beginning. The voting place for Belgrade Voting Precinct shall be Robious Middle School, 2701 Robious Crossing Road. OOO Sycamore Voting Precinct (510): Beginning at the point where the center line of the western branch of Falling Creek intersects the center line of Coalfield Road (State Rome 754); thence northwardly along the center line of Coalfield Road (State Rome 754) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence wcstwardly eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with Branchway Road (State Route 645); thence southwardly along the center line of' Branchway Road (State Rome 645) to its terminus; thence proceeding directly west from said 0505:57400.1 13 terminus to its intersection with Edenberry Drive (State Route 2560); thence westwardly along the center line of Edenberry Drive (State Route 2560) to its intersection with Farnham Drive (State Route 2561); thence northwardly along the center line of Famham Drive (State Route 2561) to its intersection with an unnamed tributary of Falling Creek; thence along said tributary as it meanders southwestwardly and meets Falling Creek; thence southwardly along the center line of Falling Creek until it meets the western branch of Falling Creek; thence northwestwardly along the western branch of Falling Creek to its intersection with Coalfield Road (State Route 754), the point and place of beginning. The voting place for Sycamore Voting Precinct shall be Midlothian Middle School, 13501 Midlothian Turnpike. Black Heath Voting Precinct (511): Beginning at the point where the center line of Robious Road (State Route 711) intersects the center line of Robious Station Circle; thence south along the center line of Robious Station Circle to its intersection with the Southern ...... oad CSX Railroad right-of-way; thence along the center line of said right-of-way to its intersection with Falling Creek; thence along the center line of Falling Creek as it meanders northwardly to its intersection with West Salisbury Drive (State Route 902); thence following the center line of West Salisbury Drive (State Route 902) eastwardly to its intersection with Salisbury Road (State Route 902); thence northeastwardly along the center line of Salisbury Road (State Route 902) to its intersection with Robious Road (State Route 711); thence southeastwardly along the center line of Robious Road (State Route 711) to its intersection with Robious Station Circle, the point and place of beginning. The voting place for Black Heath Voting Precinct shall be Salisbury Presbyterian Church, 13621 W. Salisbury Road. Beaufont Voting Precinct (513): Beginning at the point where the center line of U.S. Route 60 (Midlothian Turnpike) intersects the boundary line between the CoUnty of Chesterfield and the City of Richmond; thence northwardly along said boundary line to its intersection with Powhite Creek; thence castwardly westward along Powhite Creek to its intersection with Powhite Parkway (State Route 76); thence southwestwardly along the center line of Powhite Parkway (State Route 76) to its intersection with Buford Road (State Route 678); thence southwardly along the center line of Buford Road (State Route 678) to its intersection with U.S. Route 60 (Midlothian Turnpike); thence eastwardly along the center line of U.S. Route 60 (Midlothian Turnpike) to its intersection with the boundary line between the County of Chesterfield and the City of Richmond, the point and place of beginning. The voting place for Beaufont Voting Precinct shall be Chesterfield Village Clubhouse, 211 Lingstorm Lane. 0505:57400.1 14 000 That this ordinance shall become effective immediately upon adoption. 0505:57400.1 15 PROPOSED PRECINCT CHANGES Curr Area Of 107 Wells PROPOSED PRECINCT CHANGES Current 201 Gates And 210 Five Forks PROPOSED PRECINCT CHANGES 204 Jacobs Curre~ PROPOSED PRECiNCT CHANGES Current 109 Point of Rocks and 103 Enon 109 Combined with 103 ;KS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Ma~/22, 2002 Item Number: 8.D.11.b. Subiect: Set Public Hearing to Consider a Revision to the Subdivision Ordinance Relative to the Second Access Requirements at the Time of Zoning County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend the Board of Supervisors set a public hearing for June 26, 2002, to amend the Subdivision Ordinance relating to second access requirements. Summary of Information: The Planning Commission has held a public hearing and recommends approval of an amendment to the Subdivision Ordinance to delete the provision that permits relief to the second access through the zoning process for the following reason(s): Preparer: · The ordinance will still allow relief to the second access at tentative plat review, when sufficient technical information is available; · The technical information to substantiate the need for relief is typically not available at time of zoning; · While participating in the nearly two year effort to revise the Subdivision Ordinance, the development community requested the relief to the access provision as part of the tentative plat process; · There are no standards included in the Subdivision Ordinance to achieve the relief through the zoning process as there are through the tentative subdivision process. Attachments: Thomas E. Jacobson Title: Director of Planninq C:DATA/AG EN DA/2002/MAY22.2/GOK 000098 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The new subdivision ordinance, adopted last year, requires a second access to be provided into a new residential subdivision, when more than 50 lots are created (100 lots under certain circumstances). This ordinance was amended at the Board of Supervisor's public hearing at the request of a local land use attorney to allow relief to this requirement at time of zoning Since adoption, a significant number of zoning applications included a request for relief to this standard. The Planning Commission and staff recommend that relief to this subdivision design standard is best considered at time of tentative subdivision review. Attachment A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997 AS AMENDED BY AMENDING, AND RE-ENACTING SECTION 17- 76(h) (5) RELATING TO RELIEF TO REQUIRED ACCESS TO A SUBDIVISION OF LAND BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-76(h)(5) of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows (5) Relief to these requirements may be granted at the time of zoning for cases filed prior to (DATE OF ADOPTION / EFFECTIVE DATE~,. After (DATE OF ADOPTION / EFFECTIVE DATE), relief to these requirements may be granted o~ by the planning commission or director of planning if: a. existing severe topographic, physical or extenuating circumstances exist so that there is no oth~ practical means of providing another access, and 1~. financial hardship is not the principal reason for the waiver:, or traffic on a local street will exceed the Planning Commission's Stub Road Policy as determined by the director of transportation. (2) That this ordinance shall be effective upon adoption. 000200' BOARD OF SUPERVISORS CHESTERFIELD COUNTY AGENDA Page 1 of I Meeting Date: May 22, 2002 Item Number: 8.D.11.c. Subject: Set a Public Hearing to Consider Transfer of Cable Franchise from Comcast to AT&T Comcast Corporation County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing to consider transfer of cable franchise from Comcast to AT&T Comcast Corporation. Summa~ of In~rmation: The County has received notice from Comcast that it will merge with AT&T Broadband and become a subsidiary of a new corporation, "AT&T Comcast Corporation." The merger will require transferring Comcast's franchise with the County to the new entity. Under the terms of the County's Code and federal law, the County has until June 26 to consent to the transfer. If the Board does not hold a public hearing by June 26th, the County is deemed to have consented to the transfer. The Board directed staff to set a public hearing to consider the transfer of the franchise. The Board may only deny the transfer if the Board determines that the new entity will be unable to fulfill the legal, technical or financial obligations of the existing franchise with Comcast. At this time, staff is unaware of any reason the new entity could not meet the legal, technical or financial obligations of the existing franchise. Staff is aware, however, of one material issue the Board may wish to address. Henrico County recently experienced problems with AT&T Broadband that could impact the County after the merger. AT&T moved its customer call center to Pittsburgh, so that local customers could not access locally-based employees by telephone. Apparently, this resulted in an increase in complaints related to long delays in answered calls and less responsive service calls. That problem has now been resolved and customer service has been restored to a level satisfactory to Henrico. However, it is not clear whether AT&T Comcast Corporation will use the AT&T Pittsburgh call center as a replacement for the local call center Comcast currently operates in Preparer:~ ~ QC.~ Title: County Attorney Steven L. Micas 57289.1 Attachments: · Yes [] No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 County ordinance does not explicitly require a call center to be located in the County. County Code and the Franchise Agreement do implicitly require a local presence for walk in customer service such as bill payment. Although there is no legal basis to deny the transfer, the Board may legally pass the attached resolution which expresses the Board's expectations that AT&T Comcast Corporation will continue to meet the conditions of the existing franchise by maintaining a customer service center in Chesterfield County and that the customer complaint service be as responsive as the current locally-based system. RESOLUTION WHEREAS, County cable ordinance requires the local cable provider to respond to service calls and complaints promptly; and WHEREAS, the cable Franchise Agreement requires Comcast's office to be open for business at least 9 hours per day and for customer service representatives to be available to answer incoming calls from 8:30 to 9:00 a.m. weekdays and from 9:00 a.m. to 1:00 p.m. on Saturdays; and WHEREAS, the cable Franchise Agreement requires Comcast's dispatchers to be on duty until midnight, seven days per week, and after midnight to have repair calls answered by a qualified answering service; and WHEREAS, Comcast and its predecessors in interest have satisfied the ordinance and fi'anchise requirements by operating a customer service center in Chesterfield County for over 20 years; and WHEREAS, the Board of Supervisors finds that a local cable operator can respond to service calls and complaints promptly and provide the level of service required by ordinance and agreement only if it continues to maintain a local customer service center; BE IT RESOLVED, that the Board of Supervisors approves the transfer of control of Comcast to AT&T Comcast Corporation in conformance with the Telecommunications Act of 1996 based on the expectation that AT&T Comcast Corporation will continue to satisfy its obligation under the County ordinance and Franchise Agreement by operating a customer service center in Chesterfield County and continuing a customer complaint service which is at least as responsive as the current locally-based system. 0614.57327.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of:6 Meetin~l Date: Subject: May 22, 2002 Item Number: e.D.11.d. Set a Public Hearing Date to Increase FY02 School Operating Appropriations by $880,643 County Administrator's Comments: Board Action Requested: The School Board requests the Board of Supervisors to set and advertise a public hearing date to increase estimated revenues in the School Operating Fund by $880,643 and revise appropriations by decreasing Instruction $300,000, and then increasing Administration/Attendance & Health by $278,372, Pupil Transportation by $100,000, Operations and Maintenance by $620,114, and Debt Service by $182,157 and to approve reserving the necessary funds (approximately $2,410,803) for re-appropriation in FY2003 in various accounts, after year-end results are finalized. Summary of Information: On November 13, 2001, the first quarter budget review was presented to the School Board reflecting a net projected year-end balance of approximately $600,000. The revised projected year-end balance as of March 31, 2002 is $2.6 million (net of reserves), which is more than sufficient to meet the fund balance requirement included in the FY2003 budget. There are several expenditure adjustments to be made in various appropriation categories for this fiscal year. There is also a need to request two actions by the Board of Supervisors: 1) to advertise and hold a public hearing to increase appropriations by $880,643 based on revised revenue estimates and 2) to reserve approximately $2,410,803 at June 30, 2002, for expenditures that will cross the fiscal year. Billy {~. Cannaday, Jr., Ed{D.~ Attachments: [-~ Yes No Title: Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 6 The most current estimate for year-end balance is approximately $1.6 million excluding the amounts to be reserved, and the $1.0 million balance to be carried forward as a requirement of the FY2003 budget. In addition to the formal recommendations made below, the Superintendent recommends that the School Board, in the first quarter of FY2003, plan to request the Board of Supervisors to re-appropriate any unused General Fund Transfer for non-recurring expenditures as deemed necessary. Evaluation/Analysis The analysis of the FY2002 year-end position is divided into three areas: 1) funding to be reserved for use in FY2003; 2) revenue changes occurring since the first quarter review; and, 3) expenditure changes occurring since the first quarter review, some requiring appropriation changes. Reserve Funding Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes. For year-end FY2002, the funding recommended to be reserved is described below by specific item. The amount for each item is an estimate as of March 31, 2002 and is subject to change. 1) Staff development expenditures $ 776,800 To ensure that all teachers are trained in the core content areas as required by the Standards of Learning, the state funded a staff development initiative for a second year. Because the state requires any unexpended funds be carried over to the next year, the remaining amount needs to be reserved. In addition, expenditures related to the Jepson School for the Leadership Development program will cross fiscal years as well as payments to trainers involved in substitute training. 2) Transfer to Grants 863,709 The school operating fund supports various grants such as State Technology, Dropout Prevention, and Jobs for Virginia Graduates and these funds must be transferred to the School Grants Fund. Some of these funds will not be spent by June 30, 2002. 3) Replacement and Additional Textbooks 200,000 Funds are available in the central textbook account due to efficient use of these funds in FY02. The need for additional funding is anticipated for FY03 primarily due to the increase in projected student membership. 4) Bond Interest on February 2002 Bonds 182,157 The last sale of the 1996 bond referendum general obligation bonds took place in February 2002. The County received interest ($129,942) and premium ($52,215) on this bond sale and these funds need to be reserved for use on the first payment on this bond issue in FY03. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 6 5) Student Leadership Training 67,919 The student leadership institute will take place in the summer, crossing fiscal years. 6) Playground Equipment 78,784 Each year, funding is provided for those elementary schools most in need of playground equipment upgrades or replacements. Several of these schools plan to have the work completed during the summer, after the fiscal year ends. 7) Corporate Donation 50,000 Chesterfield County Public Schools has received a corporate donation for $50,000 that will be used during the next school year, primarily for school and staff recognition events as well as for other school needs. 8) Algebra Readiness 68,200 The state provides funding for math intervention services to students at risk of failing the Algebra I end-of-course test. The majority of the funds have been expended during the school year to date; it is anticipated that the remaining funds will be expended either prior to yearend or during summer school. Because the state requires that any remaining funds be carried over into the next year, any amount to be used in summer school will need to be reserved. 9) Miscellaneous 123,234 Included in this amount is funding for customized training services ($2,625), summer world language workshop ($323), recruitment printing and materials ($20,000), pupil transportation donated training funds ($1,500), insurance recovery estimates ($10,000), dual enrollment ($26,379), coordinated studies and International Baccalaureate programs ($28,000), the school resource officer program balance ($3,472), wellness funding ($835), and the triennial census ($7,000). Total Reserve Requested $2,410.803 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 ofr6 School Operating Fund Revenue Unfunded Revenue - ist Quarter Review ($1,214,900) At first quarter review, a revenue shortfall of $1,214,900 was identified and offset with budgeted fund balance. At this review, additional anticipated revenue (as described below) can be used to permit us to cover the unfunded revenue and restore a portion of the original budgeted fund balance. State Sales Tax (889,133) The original State sales tax estimate for FY02 was $37,203,900; however, at first quarter review, this was reduced by $1,408,900 due to sluggish sales tax receipts. The current accrual estimate is $34,905,867 based on actual sales tax receipts through March 2002. State Revenue 2,446,547 Each year at this time, the Department of Education provides information related to routine changes in SOQ accounts. The most significant increases are basic aid ($1.6M), lottery proceeds ($0.9M) and funding for 59 additional students in March 31 ADM ($163,000). These increases are partially offset by several reductions including fringe benefits ($242,300) and algebra readiness ($82,000). Federal Revenue (50,200) CCPS anticipated increased spending in Adult Education in order to fully utilize all Federal funds available for this program. This provides an additional $37,000 to CCPS in FY02. Federal JROTC revenue was estimated to increase in FY02; however, the program at Manchester High was changed and several of the JROTC instructors were replaced during the year for a loss of $81,000 in revenue. Special Education due process hearing revenue will be approximately $6,200 less than anticipated. Local Revenues Bond premiums and interest earnings on the GO bonds sold in February 2002 182,157 Loan Proceeds-Technology server lease/purchase equipment 278,372 Accounting rules require that lease/purchased equipment be reflected as both a revenue and expenditure for the full amount in the year in which it is lease/purchased. This entry has no effect on the projected results for FY02 Donations 50,000 Chesterfield County Public Schools has received a corporate donation for $50,000 that will be used during the next school year, primarily for school and staff recognition events as well as for other school needs. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 6 Other local revenues 77,800 CCPS received a performance shortfall payment from Healthkeepers ($33,000) to be used for contract services for Benefits & Compensation. In addition, student payments for workbooks ($18,800) need to be used to cover the cost of the workbooks in the textbook account. The balance of this increase ($26,000) is made up of various local revenue sources including but not limited to building rent, parking charges, tuition, sale of supplies, reimbursed services, and miscellaneous revenue. Total Revenue Change $880,643 School Operating Fund Expenditures Benefit Rate Changes ($1,702,900) Actions taken by the General Assembly resulted in changes in contribution rates for a portion of the current year as well as for FY2003. For the 4th quarter of FY2002, the group life rate will be zero and the professional VRS rate will be reduced from 9.24% to 6.98%. It is estimated that these changes effective for April, May, and June will result in an overall savings of $1.7 million. Comprehensive Services Based on actual expenditures and placement additional funding is required for the School associated with the Comprehensive Services Act. 201,500 of children to date, Board share of costs Lease/Purchased Equipment 278,372 Accounting rules require that lease/purchased equipment be reflected as both a revenue and expenditure for the full amount in the year in which it is lease/purchased. This entry has no effect on the projected results for FY02. Bond sale interest and premium from February 2002 182,157 The interest and premium received with the delivery of the February 2002 General Obligation (GO) bond sale needs to be appropriated to debt service appropriation. This is required in order to reserve this at year-end for use towards the first payment on this bond sale. Fund Balance Increase 1,921,514 A portion of the savings generated from the benefits rate change in the Instruction category will be transferred to the fund balance accounts in Transportation and in Operations and Maintenance for unanticipated expenditures, such as utilities and central garage costs. Fund balance accounts in the other appropriation categories will increase reflecting the savings from the benefits rate changes. Total Expenditure Change $880,643 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 6 of 6 Meetina Date: Mav 22. 2002 Number Bud.qet and Mana.qement Comments: This item summarizes the FY2002 Fourth Quarter Review for School Operating Funds as approved by the School Board on May 14, 2002. The School Board is requesting that the Board of Supervisors set a public hearing to consider year-end adjustments to increase school operating fund revenues by $880,643 with offsetting net increases of $880,643. The expenditure appropriation changes are broken down as follows: decrease Instruction by $300,000, increase Administration/Attendance and Health by $278,372, increase Pupil Transportation by $100,000, increase Operations and Maintenance by $620,114, and increase Debt Service by $182,157. State Code mandates that a public hearing be held for an increase in appropriations in excess of $500,000. This item also requests approval of reserves based on results of operations in the amount of $2,410,803 (described in the summary of information of the preceding agenda item to be carried over and re- appropriated into FY2003. Preparer: Rebecca T. Dickson Title: Director, Bud.qet & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~ Date: Ma~ 22, 2002 Item Number: 8.D.12. Subject: Change Orders to the Construction Contract with Kenbridge Construction Company, for the Juvenile Detention Home Project, for Re-roofing the Existing Courts Building Portion of the Project and Repairing/Replacing the Metal Siding and Roofing on the Existing Gymnasium Portion County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the county administrator to execute change orders with Kenbridge Construction Company, totaling $195,917 for re-roofing the existing courts building portion of the project and repairing/replacing the metal siding and roofing on the existing gymnasium portion. Summau of Information: Since award of the construction contract for the Juvenile Detention Home project, staff has determined that the membrane roof system on the existing courts portion of the project needs to be replaced. The cost of this work is $116,309. The existing roof is 15 years old, in poor condition, and at the end of its warranty. Staff has also determined that the metal roofing and siding on the existing gymnasium needs repair/replacement. The cost of this work is $79,608. The scope of this work is to replace the fasteners, ridge and perimeter trim flashings on the roof, re-using the roof panels and completely replacing the siding and associated trim. Total cost for these two items is $195,917. Preparer: ~ Title:Director of General Services Francis M. ~itaro~ Attachments: Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Bate: Mav 22. 2002 Number Budqet and Mana.qement Comments: This item requests that the Board authorize the County Administrator to execute change orders with Kenbridge Construction Company totaling $195,917. Execution of these change orders will provide funding necessary to re-roof the existing courts building portion of the project and repair/replace the metal siding and roofing on the existing gymnasium portion, for $116,309 and $79,608, respectively. The project is approximately 73% complete. Funding in the contingency is sufficient to cover these expenses and if approved the contingency will have a balance of approximately $460,000 which should be sufficient to complete the project. Preparer: F~b~cca T. Dickson Title: Director, Budget & Manaqement CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: May 22, 2002 Item Number: 8.D. 13.a. Subject: Acceptance of Parcels of Land Along the West Right of Way Line of Jefferson Davis Highway and the North Right of Way Line of Milhorn Street from Wawa, Incorporated County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of two parcels of land containing a total of 0.404 acres along the west right of way line of Jefferson Davis Highway (US Route 1 and 301) and the north right of way line of Milhorn Street (State Route 1135) from Wawa, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda John W. Harmon Attachments: Yes ~-~ No Title: Riqht of Way Mana,qer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.13.b. Subject: Acceptance of a Parcel of Land for Proposed Powhite Parkway from Base Camp Holding, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.883 acres for proposed Powhite Parkway from Base Camp Holding, L.L.C. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparer: c~ 7-J. ~'~-~,-~ Title: John W. Harmon Attachments: J--]No Right of Way Manager # 000~141 o. aa$ AC. PARCEL TO BE DEDICATED OTTERDA£E i ROAD ~. State 60' ~ fz~9o'oo'oo' ~,.CHB=S I 8' I O'22"E Route 667 100' 0 50' 100' 200' SC,~:'I" = 100' PLA T SHO I~ING O. 883 ACRES FOR DEDICATION TO THE COUNTY OF CHESTERFIELD LOCATED IN THE MA TOA CA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA January 18, 2002 Scale: 1 '= I00' Y.N. 21~04 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: Ma]/22, 2002 Item Number: 8.D. 13.c. Subject: Acceptance of a Parcel of Land Along the East Right of Way Line of Warbro Road County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.564 acres, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.564 acres along the east right of way line of Warbro Road (State Route 907). This dedication is for Warbro Road improvements in conjunction with the Midlothian Quarry Entrance Relocation. District: Clover Hill Preparer: ~7~-~ 7.J. _~'~ ¢,-~ Title: John W. Harmon Attachments: ---]No Right of Way Manager # 4 ,ii? CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 22, 2002 Item Number: 8.D.13.d. Subject: Acceptance of a Parcel of Land Along the West Right of Way Line of Huguenot Road from Jacquelin V. Grant County Administrator's Comments: County Administrator: ~__ Board Action Requested: Accept the conveyance of a parcel of land containing 0.027 acres along the west right of way line of Huguenot Road (State Route 147), and authorize the County Administrator to execute the necessary deed. Summam/of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: c~,,,~ :zJ. ~-'~ Title: John W. Harmon Attachments: Ycs ~-~No Right of Way Manager # v,,+ ~, ~,,~;, D 7'/1 ,,~/~/ G.;?/~' 737 ??/5504000oo /v/ f O /..o 7TM DISTRICT - C, H ,E. $ 7' E ,~ ~' I E. L ~D C O ,.~ VA, ocT,'z, zooo CIVIL £NO[NE.,~i~'HO ~ sLrI~.VEYJ'NO L/~'D ?LAN~'NO £0. ?leOJ. ~00-0/58 190~ Huguenot Road, Suite ~03, Richmond, VA 23235 (804) 897-8887 fax (804) 897-~95~ SCA t E .' 1 "~ ~0' J I~! ~ooz I CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.13.e. Subject: Acceptance of a Parcel of Land Along the South Right of Way Line of Happy Hill Road from Ludwig Burger and Angela V. Burger County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.0137 acres along the south right of way line of Happy Hill Road (State Route 619) from Ludwig Burger and Angela V. Burger, and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is for the development of Ashley Forest, Section C. Approval is recommended. District: Bermuda Preparer: ~,.,~ 'zJ'. ~-'~ Title: John W. Harmon Attachments: --]No Riqht of Way Manager @.00i20 HAPPY HILL THE LUDt~ AND ANC, EL4 8LI~ REi~,4~.~ TRUST 795-642- 7855-00000 ~ 4~8., P~ 985 t oo' 0 PLAT SHOWING A 0.0137 ACRE PARCEL TO BE DEDICATED TO THE CO UN~ OF CHESTERFIELD, VIRGINIA AND A I0' TEMPORARY CONSTRUCTION EASEMENT CROSSING THE PROPERTY OF THE LUDWIG AND ANGELA V. BURGER REVOCABLE TRUST IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA ~IGUST ,TO, 2001 SCN. E: I" = 60' JN 21348 Co. Project ~01-0150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.13.f. Subject: Acceptance of a Parcel of Land for Otterdale Road Extended from Watkins Land, L.L.C. County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land for Otterdale Road Extended from Watkins Land, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: The dedication of this parcel conforms to the County Thoroughfare Plan and will accommodate the installation of a 16" waterline that will provide an additional feed to Rosemont and Salisbury improving water service to the area. Approval is recommended. District: Midlothian John W. Harmon Attachments: ~--~ Yes No Title: Ri.qht of Way Mana.qer oOox CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Ma~ 22, 2002 Item Number: 8.D.13.g. Subject: Acceptance of a Parcel of Land for the Extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC County Administrator's Comments= County Administrator= ~"/~ ~-- ? Board ActionRequested: Accept the conveyance of a parcel ~ff land containing 2.15 acres for the extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of MacAndrew Glen, Section 1. Approval is recommended. District: Dale Preparer: ~~ 7..J'. ~"~ Title: John W. Harmon Attachments: J--]No Ri,qht of Way Mana,qer UNE TABLE fOR EASEMENT UNE LENC~TH BEARING Lf 17&75 N30726'44"W 1.2 65.52 S4~'00'27"E L3 t26.07 .~31'09'02'E L4 2247 ~ISTING EASTFAIR DRIt ROUTE //5~a6 EX. 16' DRAINAC, E/""~ ...,,,. tOOT SLOPE · -/ DRAINAGE EASEMENT D.B. ,,X~64, PG. I~.~-.~C''''~ ~2.15 ACRES TO1 ~or ~ I*~ ~ I //~ EASEMENT _~e~'~ NASH RO~/WOOm,ZC~ ~0~. CCC. 2,15 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD AND VARIABLE WIDTH VDOT SLOPE & DRAINAGE EASEMENT DALE DISTRICT CHESTERFIELD COUNTY, VIRGINIA CHARLE~ C. TOWNE$ & A~CIATE~, ~C. CIVIL E~I~ERE - PLA~RE - L~D C~g~RFIELB, VI~IA 90.00' '~*.~N 364972~05 E 11767221.59 _ ]-_-_ .:_-_-; r~ .J~.. ~ L YNOENWO00 D~RIVE ~0.00° GRAPHIC SCALE ( n~ ~! )eel 1 inch - 100 000124 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.9.13.h. Subiect: Acceptance of a Parcel of Land Along the South Right of Way Line of Happy Hill Road from Ronald E. Wilson and Louise A. Wilson County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.0~71 acres along the south right of way line of Happy Hill Road (State Route 619) from Ronald E. Wilson and Louise A. Wilson, and authorize the County Administrator to execute the necessary deed. Summary of Information: This dedication is for the development of Ashley Forest, Section C. is recommended. District: Bermuda Approval Preparer: ~~ 7-J. ~m Title: John W. Harmon Attachments: ¥CS Riqht of Way Manager HAP~Y HILL ROA.D~, STATE ROUTE 619 <~'~ 19~ I ~ ~,~' ,- ~ /~~> · / ~t~/ ~ ALLEN L LOCKHART Er DEBRA T. LOCKH4RI' 796-642-1050-00000 L,,sg.Z/, j~25.00 , PLAT SHOWING A O. 04 71 ACRE PARCEL TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD, VIRGINIA. PROPERTY OF RONALD E. WILSON AND LOUISE A. WILSON LOCATED IN THE: BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA AUGUST ~, 2001 Rev. 4onuor7 4, 2002 SCALE: 1' m ~0' JN 21348 ~o. Project JtOl-O150 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D. 14. Subiect: Request to Exercise Eminent Domain for the Acquisition of a Variable Width Water Easement and a Five-Foot Temporary Construction Easement for the Hopkins Road Waterline Project County Administrator's Comments= //~.~~d~ County Administrator: Board Action Requested: Authorize the County Attorney to proceed with Eminent Domain for the acquisition of a variable width water easement and a 5' temporary construction easement across the property of the heirs of Robert Clarke. Summary of Information: Staff has been unable to locate all the heirs of Robert Clarke. It is necessary to proceed with the use of eminent domain for the health and safety of the public. Staff will continue to try to locate all of the heirs of Robert Clarke and negotiate a settlement. District: Dale Preparer: John W. Harmon Attachments: --]No Title: Right of Way Manager 000~.27 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: Subject: May 22, 2002 Item Number: 8.D.ZS.a. Request Permission to Construct a Wooden Footbridge Over a Twenty-Six Foot Drainage Easement Across Lot 22, Bel Arbor Subdivision County Administrator's Comments= County Administrator: Board ActionRequested: Grant Bel Arbor Developers, Inc., permission to construct a wooden footbridge over a 26' drainage easement across Lot 22, Bel Arbor Subdivision, subject to the execution of a license agreement. Summary of Information: Bel Arbor Developers, Inc., has requested permission to construct a wooden footbridge over a 26' drainage easement across Lot 22, Bel Arbor Subdivision. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: c~7'~,'~ ~-'J' ~"~ Title: John W. Harmon Attachments: Ycs r---~ No Right of Way Manager BEL ARBOR DEVELOPERS, INC. 6624 BEL LAC DRIVE IDB. 3125 PG. 364. IplN 7766561549DDDDD 0C0:1.30 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May22, 2002 Item Number: 8.D.15.b. Subiect: Request Permission to Construct a Gravel Driveway within a Twenty Foot Drainage Easement Across Lot 5, Mount Blanco, Section 13 County Administrator: BoardAction Requested: Grant Daniel L. Martin and Bounsathit Martin, permission to construct a gravel driveway within a 20' drainage easement across Lot 5, Mount Blanco, Section 13, subject to the execution of a license agreement. Summary of Information: Daniel L. Martin and Bounsathit Martin have requested permission to construct a gravel driveway within a 20' drainage easement across Lot 5, Mount Blanco, Section 13. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: ~'~ 'Z..J'.-~'~- -~,,.~-',", Title: John W. Harmon Attachments: Ycs ~"] No Riqht of Way Mana.qer 000131 J 8 'x / ' 0~00132 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.16.a. Subiect: Conveyance of an Easement to Verizon Virginia Inc. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable across County property at Midlothian Middle School to serve The Green at the Village of Midlothian. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to install underground cable across County property at Midlothian Middle School to serve The Green at the Village of Midlothian. District: Midlothian John W. Harmon Attachments: x/CS -'--]No Title: Riqht of Way Manager 6oo .33 Exhibit "A" SITE P~AN RE~i~ENCE~: COUNTY SCHOOL BOARD OF CHESTERFIELD COUNTY, VA. VERIZON VIRGINIA INC. __. RiG _H~r-OF-WAY EXHIBIT "A" DENOTES PLAND/OR R/W L, ,TS OF R,O.T-OF-W^',' E.A.: L. M. GERALD PHONE NO.: (8,04) 772-5236 CENTRAL OFFICE: I MIDLOTHIAN OWNER: COUNTY SCHOOL BOARD OF CHESTERFIELD COUNTY, VA. P.O. BOX 10 CHESTERFIELD, VA. 23832 CIO KATHY KITCHEN CONTACT TEL. NO.: (804) 748-1405 GRANTOR: GRANTOR: CITY/COUNTY CHESTERFIELD COUNTY TAX MAP NO. 729-707..6714-00000 MAGISTERIAL DISTRICT MIDLOTHIAN .... FILE NO. ~' C BCC-02-81416-R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: May 22, 2002 Item Number: 8.D.16.b. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Camp Baker, Phase IV Residential Retreat Building. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for underground cable to serve the Camp Baker, Phase IV Residential Retreat Building. District: Matoaca Preparer: ~"~ 7-J. ~,'~ Title: John W. Harmon Attachments: ----1 N Ri.qht of Way Mana.qer Legend Location of~Boundaw Un~ of Right of Wmy Plat to Accompany Right-of-Way Agreement I~lI~I ~ COR 16 I Virgin la ~ and Power Company l~% Lo,-- ~~ ,' I~-T~-~ro~h, ~-~ ~.~" ~ By arid Number 000:~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May22, 2002 Item Number: 8.D.16.c. Subiect: Conveyance of an Easement to Columbia Propane Corporation County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Propane Corporation. Summary of Information: Staff requests that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Columbia Propane Corporation for underground tanks to serve the new Matoaca High School. This request has been reviewed by staff and approval is recommended. District: Flatoaca John W. Harmon Attachments: ~-~ Yes No Title: Right of Way Manager 000137 CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.17.a. Subiect: Request to Quitclaim a Sixteen-Foot Drainage Easement and Portions of a Sixteen-Foot Water Easement Across the Property of Richmond Hospitality, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement and portions of a 16' water easement across the property of Richmond Hospitality, LLC. Summary of Information: Richmond Hospitality, LLC has requested the quitclaim of a 16' drainage easement and portions of a 16' water easement across its property as shown on the attached plats. A 16' drainage easement (private) will be dedicated to replace the 16' drainage easement as shown on the approved site plan for The Marriott at the Boulders. District: Midlothian Preparer: ~/~,',~ zJ. _d~_ ,~~ Title: John W. Harmon Attachments: ¥CS ~-~No Ri.qht of Way Mana.qer !1 PLAT SHOWING A POETION OF AN EXISTING 16' WATERLINE EASEMENT TO BE VACATED, ACROSS THE LANDS OF R{CHMOND HOSPITALITY, LLC MIl)LOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA Iii, qi'l, '.i,JJi!"jj~ 0 0 "'0 0 r,,,5 i,,,5 o o PLAT SHOWING A PROPOSED 1.8' r',ENNAGE EASEIdENT AND A PORTION OF A 1~' DRNNAG£ F.A~EIdENT TO BE VACATED, ACROSS THE LANDS OF' PRINCIPAL DEVELOPMENT li"~/ESTORS, LLC AND RICHMOND HosPrrAMTY, LLC MIDLOTHIAN DISTRICT CHESTEf~FIELD COUNTT¢ VIRGIN~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D. 17.b. Subiect: Request to Quitclaim a Sixteen-Foot Drainage Easement Across the Property of Principal Development Investors, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement across the property of Principal Development Investors, L.L.C. Summary of Information: Principal Development Investors, L.L.C. has requested the quitclaim of a 16' drainage easement across its property as shown on the attached plat. A 16' drainage easement (private) will be dedicated to replace the vacated 16' drainage easement as shown on the approved sit plan for The Marriott at the Boulders. District: Midlothian John W. Harmon Attachments: J--]No Title: Right of Way Manager I%0141 *PRINCIPAl. DEVE:LOPMENT INVESTORS, LLC AND RICHMOND HOSPITALrTY, LLO .. . MI DLOTHIAN DIb"TRIDT ii CHESTERFIELD COUNT~, ,VIRGINL~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.18. Subiect: Approval of a Lease of the Greenfield Community Association Community Building to Operate a Teen Center Program County Administrator's Comments: County Administrator: BoardActionRequested: Authorize the County Administrator to enter into a lease agreement, approved by the County Attorney, with the Greenfield Community Association for the use of the Greenfield Community Association Building from July 8, 2002 to August 9, 2002. Summary of Information: Since 1996 the County has operated a teen center at the Greenfield Community Association Building. The Greenfield Teen Advisory Committee which includes parents and teenagers from the Greenfield area have requested that programs be held at this site. A $2,000 fee will be charged for use of the facility. Funds are available in the Parks and Recreation Department budget. These programs positively impact the teen population in the area. Approval is recommended. ,,District: Midlothian Preparer: ~-~ zJ. ~-'--~ Title: John W. Harmon Attachments: ~--~ Yes No Ri,qht of Way Mana,qer CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.19.a. Subiect: Approval of Sewer Contract for Bayhill Pointe, Section 13, Contract Number 01-0450 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 906 L.F.± 18" oversized wastewater lines. The Developer is required to have an 8" wastewater line to serve his development. Staff has requested that the wastewater lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized offsite improvements. Developer: Contractor: Allen, Bailey and Hill Coastal Utilities, Inc. Contract Amount: Estimated County Cost for Oversizing ........ $13,218.00 Estimated Developer Cost ................... $122,843.10 Estimated Total ............................ $136,061.10 Code: (Refunds thru Connections - 0versizing) 5N-572VO-E4C District: Matoaca Preparer: Cra~__~g~ Title: Director of Utilities Attachments: Yes [-~ No 000144 VICINITY SKETCH Bayhill Pointe Sec. 13 Project Number 01-0450 Bayhill P ointe Bayhilt Pointe 13'~ Sleepy Hollow Reedy Mill Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.19.b. Subiect: Approval of Sewer Contract for Magnolia Green Offsite Sewer Line, Contract Number 00-0383 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an extension of 8,932 L.F.± 36" oversized wastewater lines which includes 3,000 L.F. of offsite wastewater lines. The Developer is required to have 5,995 L.F.± of 30" and 2,937 L.F.± of 27" to serve his development. Staff has requested that the wastewater lines be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized and offsite improvements. Developer: Contractor: Salvatore J. Cangiano Infracorps of Virginia, Inc. Contract Amount: Code: Code: District: Estimated County Cost for Oversizing ....... $149,798.00 Estimated County Cost for Offsite .......... $115,729.75 Estimated Developer Cost ................... $591,472.25 Estimated Total ............................ $857,000.00 (Refunds thru Connections - Oversizing) 5N-572VO-E4C (Refunds thru Connections - Offsite) 5N-572VO-E4D Matoaca Preparer: Title: Director of Utilities Attachments: Yes [----] No VICINITY SKETCH Magnolia Green Off-site Sanitary Sewer Project # 00-0383 Propoaed Magnolia Greon Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 8.D.20.a. Subiect: Approval of Utility Contract for Hampton Park Drive West Extension, Contract Number 01-0413 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,852 L.F.± 12" oversized water lines. The Developer is required to have an 8" water line to serve his development. Staff has requested that the water lines be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Contractor: Hampton Park Associates, LLC R.M.C. Contractors, Inc. Contract Amount: Estimated County Cost for Oversizing ........ $17,564.00 Estimated Developer Cost .................... $41,896.00 Estimated Total ............................. $59,460.00 Code: (Refunds thru Connections - Oversizing) 5B-572VO-E4C District: Matoaca Preparer: c=~-~zg~ Title: Attachments: Yes [-~ No Director of Utilities 0 0 .48 VICINITY SKETCH Hampton Park Drive - West Extension County Project # 01-0413 Proposed 1 2" Water Line Co. Proj. # 01-0413 Hampton Park Subdivision Hampton Park Subdivision Hampton Park Drive - West Extension Co. Proj. # 01-0413 Chesterfield County Department of Utilities Development Section CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May 22, 2002 Item Number: 8.D. 20.b. Subiect: Approval of Utility Contract for 143 and 151 Ironwood Road Water Extension, Contract Number 02-0070 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes an offsite extension of 98 L.F.± of 6" waterline. In accordance with the ordinance, the Developer is entitled to refunds through connection fees for the construction cost of the offsite improvements. Developer: Contractor: Ralph A. Bates, Rudolph M. and Ruth M. Elledge Couch Construction Company, Inc. Contract Amount: Estimated County Cost for Offsite ............ $1,635.82 Estimated Developer Cost .................... $12,364.18 Estimated Total ............................. $14,000.00 Code: (Refunds thru Connections - offsite) 5B-572VO-E4D District: Clover Hill Preparer: ~__ Title: Attachments: Yes ~ No Director of Utilities VICINITY SKETCH 143 and 151 Ironwood Road Waterline Extension County Project Number 02-0070 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 22, 2002 Item Number: 8.D.21. Subiect: Acceptance and Appropriation of Federal and State Grant Funds, and Award of Construction Contract to Dwight Snead Construction Company for a Project to Rehabilitate the Terminal Apron at the Airport County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the County Administrator to accept and appropriate $124,335.00 in Federal and $11,052.00 in State grant funds and transfer the local match of $2,763 from airport operating funds, and award contract in the amount of $109,750.00 with Dwight Snead Construction Company to Rehabilitate the Existing Terminal Apron and authorize County Administrator to execute all documents. Summary of Information: Chesterfield Airport is the reliever airport for Richmond International Airport. As such, rehabilitation of the terminal apron is necessary to better accommodate larger aircraft. The FAA and State have approved the project and are prepared to fund at a 90/8/2 ratio. Only $2,763.00 in local funds will be needed to complete this project having a total cumulative cost of $138,150. Preparer: StevenJ ~~bro~ Title: Director of Aviation Services Attachments: ~-'-] Yes No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Mav 22. 2002 Number Budget and Mana.qement Comments: This request is for acceptance and appropriation of grant funds in the amount of $135,387 ($124,335 in federal and $11,052 in State), transfer of $2,763 from the Airport operating fund (to serve as the local grant match), and award of a construction contract for renovations to the existing terminal apron at the Chesterfield County Airport. This project will consist of resealing and remarking the apron, as well as relocating the tie downs in order to accommodate larger aircraft. The total project is estimated to be $138,150 and is broken down as follows: Sources Federal Grant State Grant Local Match Total Sources $124,335 11,052 2,763 $138,150 Uses Construction Engineering service Oversight Administration fees Total Uses $109,750 25,888 2,512 $138,150 Sufficient funds are available in the Airport operating budget for the local match of $2,763. Preparer: i'., ,, ,(f'-r'v~ Title: Director, Budget & Management Rebecca T. Dickson 0001.53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 22, 2002 Item Number: 8.D.22. Subject: Initiate a Variance Application to the Board of Zoning Appeals for Rear Yard Setback at 6212 Daleshire Drive County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors initiate an application for a variance for the rear yard setback at 6212 Daleshire Drive to correct a building permit error in 1972. Summary of Information: A building permit was issued in 1972 to construct a garage at 6212 Daleshire Drive. Mr. And Mrs. Thomas D. Jones, Sr. purchased the home in 1993. The garage burned in 2000 and when they applied to rebuild the garage it was discovered the original garage was setback approximately eight feet six inches (8'6") from the rear lot line, which does not meet the current ten foot (10') rear yard setback requirement. The garage cannot be rebuilt in its old location without a variance. The Honorable Kelly Miller requests the Board of Supervisors initiate Chis request because a prior owner constructed the garage and the 1972 permit information is not available. The fee for this variance would have been $250.00. Preparer: Thomas E. Jacobson Attachments: ~-~ Yes NO Title: Director of Planning A:DATAIAGENDN20021MAY22.31GOK I# CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: May 22, 2002 Item Number: 8.D. 23. Subject: FY03-FY08 Six-Year Transportation Program County Ad m i nistrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve the attached statement regarding Chesterfield's primary and interstate road needs and forward this statement to the County's legislative delegation and VDOT Commissioner Shucet prior to the Commonwealth Transportation Board's Final Program Meeting for the FY03-FY08 Six-Year Transportation Program. Summary oflnformation: In March, the Board adopted a Priority List of Highway Projects with a statement which was submitted to the Virginia Department of Transportation (VDOT) at a Regional Financial Planning and Programming Meeting in April 2002. In the statement, we specifically requested funding for our top three priority projects. These projects are Route 360 from Swift Creek to Winterpock Road, Route 10 from Route 1 to Interstate 295 and Route 60 from Courthouse Road to Old Buckingham Road. VDOT's Tentative FY03-FY08 Six-Year Transportation Program for Interstate, Primary and Urban Highway Systems has just been released. The Plan includes funding for Chesterfield County for the construction of Route 288 and two new safety projects. The Plan includes funding for design and right of way acquisition on the Route 360 project but the Plan does not include funds for construction. The Plan does not include funding for the construction of any other projects on the Board's priority list of projects. A summary of Chesterfield's projects in the Plan is attached. Preparer: ~/~c& ac~.~- 6[~ R.J. McCracken Agen 525 Attachments: Yes Title: Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Recommendation: Staff recommends the approved statement be forwarded to VDOT and Chesterfield County's Legislative Delegation. District: Countywide BOARD OFSUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY BUSH HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J.L. McHALE, III BERMUDA DISTRICT KELLY E. MILLER DALE DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Hay 23, 2002 LANE B. RAMSEY COUNTY ADMINISTRATOR EDWARD B. BARBER MIDLOTHIANDISTRICT Commissioner Philip A. Shucet VA Department of Transportation 1401 E. Broad Street Richmond, VA 23219 SUBJECT: VDOT's Final Allocation Hearing Statement Chesterfield County Priority Projects Dear Commissioner Shucet: The Department has been working closely with the County to address the transportation needs in Chesterfield. However, there are several needs which were not addressed with the Tentative Plan that was accepted by the Commonwealth Transportation Board last month. The Route 360 widening project from Swift Creek to Winterpock Road and other important regional projects will apparently be delayed indefinitely. The delay to Route 360 and the other projects appears to be due in part to VDOT's decision to unfairly penalize the Richmond District for money initially provided by the State for the construction of Route 288 but then taken away to help address the state funding shortfall. We believe the legislative intent was clearly to provide additional money for Route 288. This money was always considered additional revenue to the Richmond District. Now, because of State budgetary shortfalls, Route 288 is being used to penalize the district. On behalf of Chesterfield County, I am submitting, again, our priority list of highway projects (see attached), and ask that it be included in the Final Allocation Public Hearing record. Providing a FIRST CHOICE community through excellence in public service. Page Two The Route 360 widening project from Swift Creek to Winterpock Road, is our number one priority. We have been working with the Department on the development of this project which will widen this corridor to an 8-lane facility. The Tentative Plan provides funding for design and right of way acquisition on the project but construction funding was removed from the project. It is requested that the Department restore construction funds to this priority project. Route 10 in the Enon area is our second priority. Route 10 needs to be widened to six lanes, from Route 1 to Meadowville Road. In September 1999, construction plans for Route 10, from 1-95 to Meadowville Road were approved. This project is ready to go to construction when funding is made available. The project could be constructed in phases; the first phase being the section from 1-95 to Ware Bottom Spring Road. It is requested that funds for construction be allocated to this project. Our third priority is the Route 60 project from Courthouse Road to Old Buckingham Road. This section of Route 60 needs to be widened to six lanes. Traffic volumes on this corridor are already high and are expected to increase in the future. Widening of this section of Route 60 should relieve some of the traffic problems we are experiencing on Old Buckingham Road. It is requested that funds for design, right of way and construction be allocated to this project. Please see that these important projects receive the necessary funding. Sincerely, Lane B. Ramsey County Administrator cc: Legislative Delegation CHESTERFIELD COUNTY BOARD OF SUPERVISORS PRIORITY LIST OF HIGHWAY PROJECTS ADOPTED MARCH 27, 2002 COST IN PRIORITY PROJECT DESCRIPTION FROM TO MILLIONS 1 Route 360 8 Lanes Swift Creek Winterpock Rd. $10.0 2 Route 10 6 Lanes A. 1-95 Ware Bottom Spring Rd. $15.0 B. Ware Bottom Spr. Rd. Meadowville Rd. $12.0 C. Route 1 1-95 $3.0 3 Route 60 6 Lanes Courthouse Rd. Old Buckingham Rd. $7.0 4 1-295 Interchange A. Meadowville Rd. -- $20.0 B. Mitigation -- $0.3 5 Centralia Road Intersect. Impr. Route 10 Chester Rd. $6.0 6 Route 360 8 Lanes Route 288 Swift Creek $3.0 7 Huguenot Road 6 Lanes Route 60 Alverser Dr. $t.5 8 Route 360 6 Lanes A. Winterpock Rd. Woodlake Village Pky. $5.0 B. Woodlake Village Pky. Otterdale Rd. $t0.0 9 Powhite Parkway 4 Lanes Route 288 Coalfield Rd. $t.0 10 New Freeways Prel. Engr. & A. Coalfield Rd. Route 360 $1.5 (Powhite Pky. Ext., Right-of-Way B. Powhite Pky. Ext. 1-95 $4.5 East/West, C. East/West Freeway 1-85 $1.0 North/South) 11 New Freeway Prel. Engr. 1-95 1-295 $0.8 12 Signalization Var. Locations Countywide -- $1.0 13 Sight & Sound Powhite Pky., Countywide -- $15.0 Barriers Route 288 14 Park/Ride Commuter Countywide -- $1.0 Facilities Parking Lots 15 Remove Tolls Powhite Pky. Ext. Chippenham Pky. Route 288 $60.0 16 High Speed Rail .... Chesterfield -- 17 Chippenham Pkwy. Interchange Route 60 Access -. $36.0 TOTAL $215.0 Virginia Department of Transportation Tentative FY03 Through FY08 Six Year Transportation Program Summary For Chesterfield County Project costs shown in the summary include FY03 Allocation and Five Year Projected Funding. INTERSTATE PROJECTS Interstate 95 Woods Edge Road Interchange - The Plan includes $706,000 to reconstruct this interchange. Construction is complete. Various Bridge Reconstruction - The Plan includes $251,000 for the rehabilitation of two bridges. Construction is complete. PRIMARY PROJECTS Route 1 ( Jefferson Davis Highway ) Hill Street- The Plan includes $220, 000 for turn lane construction. A construction schedule is being developed. Route 10 ( East Hundred Road ) Centralia Road Intersection - The Plan includes $35,000 for turn lanes on Route 10. Construction is complete. Route 60 ( Midlothian Turnpike ) Old Buckingham Road / Woolridge Road Extension Intersection - The Plan includes $1.7 million for intersection improvements. Construction is complete. Route 144 ( Harrowgate Road ) Treely Road Intersection - The Plan includes $97,000 for a left turn lane on Harrowgate Road. A construction schedule is being developed. Route 145 (Centralia Road) Chester Road Intersection - The Plan includes $2.5 million for turn lanes on Chester Road and traffic signal improvements. Construction is complete. Route 150 ( Chippenham Parkway ) Route 360 to Route 1/301 - The Plan includes $15.1 million for this six-lane widening project. Construction is underway and should be finished by Summer 2002. Route 10 to Hopkins Road -Sound walls - The Plan 'includes $508,000 for sound walls. Construction is underway and should be finished by Spring 2003. Route 288 Powhite Parkway to South of Charter Colony Parkway - The Plan includes $14.7 million for a new four-lane roadway with interchanges. Construction is underway and should be finished by Fall 2002. South of Charter Colony Parkway to Powhatan County - The Plan includes $50.6 million for a new four-lane roadway with interchanges. Construction is underway and should be finished by Fall 2003. Center Point Parkway/Charter Colony Parkway Intersection - The Plan includes $1.1 million for intersection improvements. Construction is underway and should be finished by Fall 2003. South of Powhite Parkway to Route 250 -The Plan includes $105 million for completion of mainline construction under a Public Private Partnership Agreement between VDOT and a contractor. Construction is underway and should be finished by Fall 2003. Route 360 (Hull Street Road) Swift Creek Bridge - The Plan includes $88,000 for this bridge widening project. Construction is underway and should be finished by Spring 2003. SECONDARY PROJECTS ( CMAQ, Safety and Regional STP Funding ) Route 604 (Courthouse Road) Route 288 to Genito Road - The Plan includes $1.3 million for this four-lane widening project. Construction is complete. Route 637 (Hopkins Road) Jaymont Drive to Old Cannon Road - The Plan includes $40,000 for this safety project. A construction schedule is being developed. Route 647 (Walmsley Boulevard) Newbys Bridge Road Intersection - The Plan includes $563,000 for intersection improvements. Construction is complete. Holridge Road Intersection - The Plan includes $86,000 for intersection improvements. Construction is complete. Turner Road Intersection - The Plan includes $293,000 for turn lane improvements. Construction is complete. Route 653 (Courthouse Road) Genito Road to Route 360 - The Plan includes $2.1 million for this four-lane widening project. Construction is complete. Route 654 (Bailey Bridge Road) Turnerville Road to Battlecreek Drive - The Plan includes $420,000 for this safety reconstruction project. A construction schedule is being developed. Holly View Parkway to .2 mile south of Holly View Parkway - The Plan includes $532,000 for this safety reconstruction project. A construction schedule is being developed. Route 718 (Old Bon Air Road) Iron Mill Road to Groundhog Road - The Plan includes $503,000 for this two-lane reconstruction project. A construction schedule is being developed. Major County. Priority_ Projects Requested by the Board But Not Included in VDOT's Plan Route 360 - Swift Creek to Winterpock Road - 8 lanes , Route 10 - Route 1 to Meadowville Road - 6 lanes Route 60 - Courthouse Road to Old Buckingham Road - 6 lanes 1-295/Meadowville Road - New Interchange Centralia Road - Route 10 to Chester Road - Intersection Improvements Route 360 - Route 288 to Swift Creek - 8 lanes Huguenot Road - Route 60 to Alverser Drive - 6 lanes Route 360 - Winterpock Road to Otterdale Road - 6 lanes Powhite Parkway - Route 288 to Coalfield Road - 4 lanes (Partial completion with Route 288 Project) Powhite Parkway - Remove tolls between Chippenham Parkway and Route 288 Chippenham Parkwa3) - Route 60 access - Interchange CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: May 22, 2002 Item Number: 10.A. Subiect: County Administrator's Comments: County Administrator: Developer Water and Sewer Contracts Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 99-0267 Old Hundred Mill, Section B Developer: H. W. Owens, Incorporated Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - Wastewater Improvements - $146,783.00 $162,316.81 District: Preparer: Clover Hill c Title: Director of Utilities Attachments: ['~ Yes No Agenda Item Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 01-0384 Ashbrook, Section 12 0akbridge Corporation Coastal Utilities, Incorporated Water Improvements - Wastewater Improvements - Matoaca $82,947.47 $133,948.50 01-0411 Courthouse Commons West - People's Bank Peoples Bank of Virginia Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale $13,425.00 $13,281.00 02-0010 The Grove - Coalbrook, Section 3 The Grove, LP Piedmont Construction Company, Inc. Water Improvements - Wastewater Improvements - Midlothian $42,498.00 $53,999.00 02-0030 Hampton Park, Section 14 Hampton Park Associates, LLC R.M.C. Contractors, Incorporated Water Improvements - Wastewater Improvements - Matoaca $44,830.00 $66,763.00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 10.B. Sub!ect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County_ Administrator's Comment~: County Administrator: Board Action Requested; Summary of Information: Preparer: Lane B. Ramsey / Attachments: Yes No Title: County_ Administre, tor BOARD MEETING DATE 07/01/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 11/14/01 & 12/19/01 CHESTERFIELD COUNTY GENERAL FUND BALANCE May 22, 2002 DESCRIPTION FY2002 Actual Beginning Fund Balance Designation for Health Center Commission Designate excess revenue (County) for non- recurring items in FY2003 Designate excess expenditures (County) for non- recurring items in FY2003 Designate excess revenue (Schools) for non- recurring items in FY2003 FY01 Results of Operations - Schools unspent General Fund Transfer FY01 Results of Operations ~ FY02 One cent tax rate decrease - Jan. - June (County) FY01 Results of Operations - FY02 One cent tax rate decrease - Jan. - June (Schools) FY01 Results of Operations - Schools ~ Bailey Bridge Middle School Design FY01 Results of Operations - Fire FY01 Results of Operations - Police FY01 Results of Operations - Libraries FY01 Results of Operations - Environmental Management Program FY01 Results of Operations - CSA Shortfall AMOUNT (1,50O,000) (2,636,670) (9,441) (6,088,836) (1,232) (242,285) (546,715) (250,000) (626,100) (500,000) (90,600) (300,000) (286,635) BALANCE $48,351,214 $46,851,214 $44,214,544 $44,205,103 $38,116,267 $38,115,035 $37,872,750 $37,326,035 $37,076,035 $36,449,935 $35,949,935 $35,859,335 $35,559,335 $35,272,700 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT May 22, 2002 Description FOR FISCAL YEAR 2001 BEGINNING JULY 1, 2000 4/12/00 FY01 Budgeted Addition 4/12/00 FY01 Capital Projects 3/06/01 Retum unused funds; closure of Wide Area Network Project 04/04/01 Transfer to Juvenile and Domestic Relations Courthouse Projects 04/25/01 Testing of Comprehensive Plan FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuit and General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 2/27/02 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/02 Settlement of the Route I0 widening condemnation lawsuit with Heritage Chevrolet 4/24/02 Government Center Parkway Project - partial funding ($1.25 million project) Amount 8,400,000 (6,939,600) 561 (325,000) (360,000) 8,800,000 (7,579,700) (85,oo0) (90,000) (70,000) (170,000) (107,000) (5O,OOO) (250,000) (75,000) Balance 8,812,051 1,872,451 1,873,012 1,548,012 1,188,012 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 0005.58 Prepared by Accounting Department April 30, 2002 SCHEDULE OF CAPITAIJZED LEASE PURCHASES Date Began 04/99 06/99 1/Of 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease- Juvenile Courts Project School Copier Lease #1 -Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31:409:906 Date Ends 11/19 05/04 1t/21 03/05 03/06 09/05 07/05 outstmdmg Balance 04/30102 $14,490,000 21,035 13,725,000 541,369 16,652 14,853 216,106 PENDING EXECUTION Description None Approved Amolmt OOO .60 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: iO.C. Sub!ect: Roads Accepted into the State Secondary System County_ Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Preparer: ~~---b"3d'- ~"-~ Title: Lisa H. Elko Clerk to the Board Attachments: Yes ~-~ No 000161 ~C*0163 e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 o! 1 Meeting Date: May 22, 2002 Item Number: ~0,D. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A) (7), Code of Virqinia, 1950, as amended, te discuss with counsel actual litigation in the case of Estate of Hazel Cepley v. Ceunty ef Chesterfield. Preparer: . Steven L. Micas Title: County Attorney 0505:57482.1 Attachments: -~ Yes NO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 22, 2002 Item Number: 14.A. Subject: Recognition of Volunteer Rescue Squad Week, May 19-25, 2002 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Representatives from the rescue squads will be present at the meeting to accept the resolutions. Preparer: ~ A~ Steve A. Elswick Title: Fire Chief Attachments: Yes ~-'] No 000 [ 41 RECOGNIZING MAY 19-25, 2002, AS ~VOLUNTEER RESCUE SQUAD WEEK' WHEREAS, Bensley-Bermuda, Ettrick-Matoaca, Forest View, and Manchester Volunteer Rescue Squad members provide basic and advanced pre- hospital patient care, a vital public service, to the citizens and visitors of Chesterfield County; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, last year volunteer rescue squad members in Chesterfield County responded to over 7,000 calls for rescue or emergency medical service; and WHEREAS, rescue squad members put in thousands of hours on a volunteer basis without monetary compensation; and WHEREAS, approximately two-thirds of all emergency medical services providers are volunteers; and WHEREAS, injury prevention and the appropriate use of the EMS system can reduce national health care costs; and WHEREAS, Chesterfield County is committed to assisting the squads in their role as an integral component of Chesterfield Fire and Emergency Medical Services. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 19-25, 2002, as ~olunteer Rescue Squad Week," and asks the citizens of Chesterfield County to participate in activities sponsored by their local squad to promote safety at home, work, school, and on the roadways and recognize the contributions made by the volunteers toward a safer community in which to live. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~l Date: May 22, 2002 Item Number: 14.B. Subject: Recognition of Emergency Medical Services Week, May 19-25, 2002 County Administrator's Comments: County Administrator: ~, 7~'C~ Board Action Requested: Adoption of attached resolution. Summary of Information: Representatives from Chesterfield Fire & EMS and the rescue squads will be present at the meeting to accept the resolutions. Preparer: ~~ Steve A. Elswick Title: Fire Chief Attachments: [----~ No RECOGNIZING MAY 19-25, 2002, AS "EMERGENCY MEDICAL SERVICES WEE~' WHEREAS, emergency medical services is a vital public service; and WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need twenty-four hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services providers have traditionally served as the safety net of America's health care system; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating "Emergency Medical Services Week"; and WHEREAS, injury prevention and the appropriate use of the EMS system will help reduce national health care costs. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the week of May 19-25, 2002, as "Emergency Medical Services Week." 000167 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: Ma~/22, 2002 Item Number: 14.C. Subject: Resolution Proclaiming May as "Chesterfield County Safe Boating Month" County Administrator's Comments: County Administrator: Board Action Requested: Mr. Miller requested that the following resolution be adopted. Summary of Information: This resolution is to proclaim May 2002 as Boating Month." "Chesterfield County Safe Title: Director, Public Affairs Attachments: Yes ~ No RECOGNIZING MAY 2002, AS ~CHESTERFIELD COUNTY SAFE BOATING MONTH" WHEREAS, Chesterfield County is fortunate to have the James and Appomattox Rivers, Lake Chesdin, Swift Creek Reservoir, and smaller bodies of water available for recreational boating use; and WHEREAS, while boating can be a safe and enjoyable past-time, each year, between 700-800 Americans die in boating-related accidents; and WHEREAS, many of these accidents are related to drug or alcohol use and not wearing life jackets; and WHEREAS, modern life jackets are more comfortable, more attractive, and safer than those of years past; and WHEREAS, proper use of life jackets and common sense can prevent most of these tragic accidents; and WHEREAS, this Board of Supervisors wants our residents and visitors to safely enjoy Chesterfield County's waterways again and again. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes May 2002, as '~Chesterfield County Safe Boating Month," and encourages all boaters in Chesterfield County to wear life jackets and enjoy all safe boating rules while enjoying our Chesterfield County waterways. 000169 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~ Date: May 22t 2002 Item Number: 14.D. Sub!ect: Recognizing Daniel Edward Rusbasan, Troop 815, Sponsored by Chester United Methodist Church, Stephen Benjamin Kennedy, Troop 894, Sponsored by Saint David's Episcopal Church, and David Christopher Cobaugh, Troop 885, Sponsored by Beach Community Grange, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of I,r~fQrrrtation: Staff has received requests for the Board to adopt resolutions recognizing Mr. Rusbasan, Troop 815, Mr. Kennedy, Troop 894, and Mr. Cobaugh, Troop 885, upon attaining rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Dale District Bermuda District David Christopher Cobaugh Parents: Dorm and Kathleen Daniel Edward Rusbasan Parents: Thomas and Janice Clover H.~.~i District Stephen Benjamin Kennedy Parents: Dale and Edith Preparer: ~a~/'D(k~~ ' H. Elko Attachments: Yes Title: ~No Clerk tQ the BQ~rd 00170 RECOGNIZING MR. DANIEL EDWARD RUSBASAN UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Daniel Edward Rusbasan, Troop 815, sponsored by Bethel Baptist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Daniel has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Daniel Edward Rusbasan on his attainment of Eagle Scout, and acknowledges the qood fortune of the County to have such an outstanding young man as one of-its citizens. 000171 RECOGNIZING MR. STEPHEN BENJAMIN KENNEDY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Stephen Benjamin Kennedy, Troop 894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Stephen has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Stephen Benjamin Kennedy on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. RECOGNIZING MR. DAVID CHRISTOPHER COBAUGH UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David Christopher Cobaugh, Troop 885, sponsored by Beach Community Grange, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, David has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. David Christopher Cobau~h on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .? 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: May 22, 2002 Item Number: 14.E. Subiect: Resolution Recognizing the Meadowbrook High School Girls Varsity Basketball Team for Their Outstanding Accomplishments During the 2002 Season and for Their Excellent Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Honorable Kelly Miller has requested that the Board of Supervisors commend and recognize the Meadowbrook High School Girls Varsity Basketball Team for their Superior Achievements and Representation of Chesterfield County. Summary of Information: Under the guidance of Mr. Steve Genovese, and his staff, the Meadowbrook Lady Monarchs finished the 2002 season with an overall record of 27 - 2. The Lady Monarchs were the Central District Regular Season and Tournament champions, the Central Region Champions, and participated in the State AAA Final Four Tournament. Preparer: ~.~...~~__~~ Michael S. Golden Title: Director, Parks and Recreation Attachments: ~-~ Yes No 000J.74 RECOGNIZING THE MEADOWBROOK HIGH SCHOOL LADY MONARCHS GIRLS VARSITY BASKETBALL TEAM FOR ITS OUTSTANDING ACCOMPLISHMENTS WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Steve Genovese, Coach of the Meadowbrook High School Girls Varsity basketball team completed his fifth year as varsity coach with an overall record of 105 wins and 21 losses and was named the Central District and Central Regional Coach of the Year for the 2002 season; and WHEREAS, under Mr. Genovese's and his staff's guidance and direction the 2002 Meadowbrook Lady Monarchs finished the regular season with a 27 - 2 record; and WHEREAS, the Lady Monarchs were the regular season District Champions; and WHEREAS, the Lady Monarchs were the Central District Tournament Champions; and WHEREAS, the Lady Monarchs were the Central Regional Champions; and WHEREAS, the Lady Monarchs participated in the state AAA Final Four; and WHEREAS, the team members include Leslee Anderson, Lynette Anderson, Ebony Archie, Tara Jones, Portia Lawrence, Lauren Klement, Andrea Harris, Shant'e Carter, Jessica Marseille, Audrey Smith, Allison Greene, Team Manager Angela Walker and District and Regional Player of the Year Brittany Anderson. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the 2002 Meadowbrook High School Girls Varsity Basketball Team for its outstanding representation of Chesterfield County, commends the Lady Monarchs for their commitment to excellence and sportsmanship, and hereby expresses best wishes for continued success. 000.175 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: May 22, 2002 Item Number: 16.A. Subject: Public Hearing to Re-adopt an Ordinance Previously Adopted on an Emergency Basis Relating to Hunting with Rifles and Handguns County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to re-adopt the attached Ordinance. Summary of Information: Since 1990, the County has prohibited the hunting of deer with rifles in the County except with muzzle-loading rifles. Recently, the State Department of Game and Inland Fisheries ("DGIF") adopted regulations that define the term "muzzle-loading rifle" in a manner which is inconsistent with the County's ordinance. Accordingly, it is necessary for the County to amend its ordinance to make it consistent with the DGIF definition. The attached ordinance amendment would make the necessary change. The proposed ordinance adopts the state definition of the term muzzle-loading rifle so that if the state once again amends the definition it will not be necessary to amend the County ordinance. Preparer: ~ Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0505:56799.2 (56699.2) 000176 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA April 10, 2002 Item Number: Page 2 of 2 In addition to the new definition of muzzle-loading rifle, the attached ordinance also proposes to add turkey to deer as an animal that may not be hunted with any type of rifle other than a muzzle- loading rifle and to restrict the hunting of other game species such as doves, ducks and geese with a rifle or handgun with a caliber larger than .22. The ordinance does not restrict hunting of any game species with a shotgun. These proposed changes are also consistent with state regulations adopted by DGIF. The Police Department has discussed these proposed changes with DGIF and with representatives of the County's hunting community and both DGIF and the hunting community support the changes. The Board adopted this ordinance on an emergency basis, without a public hearing, on April 10 because state law required the County to notify DGIF of the ordinance prior to May 1 in order for the ordinance to be enforced this year. After the ordinance was adopted, DGIF was notified of the ordinance prior to May 1, as required by law. On April 10, this public hearing was also scheduled to comply with state law, which requires that emergency ordinances be re-adopted after a public hearing within 60 days of the original adoption. At this time, staff requests that the Board re-adopt this ordinance with two amendments. The first amendment changes all instances of the use of the word "species" to "animals" to be consistent with DGIF regulations, which use the term "animals" instead of "species" The second change in paragraph (b), allows small game animals to be hunted with any rifle with a caliber of .22 or lower, whether the rifle cartridge is rim fire or centerfire. The original ordinance only permitted the use of rimfire rifle cartridges. Input from the hunting community favored this change, which is in accordance with state law. 0505:56799.2 (56699.2) 000177 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ADOPTING SECTION 14-12 RELATING TO HUNTING WITH RIFLES OR HANDGUNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Section 14-12of the Code qf the Coun_ty of Chester_field, 1997, as amended, is amended and re-adopted to read as follows: Sec. 14-12. ..... ,.--l,,,,~,,.-,,,,,~,,,~ .... ,.~ Hunting with rifles or handguns. (a) No person shall hunt deer or turkey with a rifle ~*' any ........ -,,, ..... ~ .... ,. ..... ~ ..... ~,,.,. ...... -,-,~,,.-,,~-,~,-~ o,.,o,,, in Chesterfield County, except as provided in subsection (c) herein. bLb_) Small game animals may be hunted only with a rifle or handgun that has a caliber no larger than .22 and only during the prescribed open seasons, unless prohibited by the Code of Virginia, Virginia AdminiStrative Code, or federal law or regulations. LC3 It shall be lawful to hunt game animals with a muzzle-loading rifle during the prescribed open seasons. For the purpose of this section a muzzle-loading rifle is any rifle as defined by Title 29 of the Code of Virginia or Virginia Administrative Code Section VAC 15-90-80. dLd_) For the purpose of this section, game animals shall be those animals as defined by the Code of Virginia or the Virginia Administrative Code. (e-).(_e.) Any person violating the provisions of this section shall be guilty of a class 3 misdemeanor. That this ordinance, adopted on an emergency basis on April 10, 2002, is hereby re- adopted as set forth herein, effective immediately. 0505:56699.2 6G0178 An Affiliate of IVledia General Advertising Affidavit (This is not a bill. Please pay from invoice) P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649.6000 [Date Code Description Ad Size Total TAK'ENC~TTCRTAKRNOTICF, THATTHF~ROARD (D 2.00 x 23.00 ATTACH HERE Media General Operations, Publisher of THE RICHMOND TIMES-D~SPATCH This is to certify that the attached TAKR was published by Richmond Newspapers, Inc. in the City of R~chmond, State of Virginia, on the following dates: 05/08/2002 05/115/2002 The first insertion being Sworn to and subscribed before State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVO~CE. THANK yOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: Ma~/22, 2002 Item Number: 16.B. Subiect: Public Hearing to Consider Adoption of the Consolidated Eastern Area Plan and Companion Zoning Ordinance Development Standards Along Major Roads County Administrator's Comments: County Administrator: Board Action Requested: The Planning Commission and staff recommend that the Board of Supervisors adopt the Consolidated Eastern Area Plan and companion Zoning Ordinance amendments. Summary of Information: County staff, the Planning Commission and interested citizens have, over the last two years, developed these Plan and ordinance amendments through citizen meetings. Please see the attached Executive Summary. A recommendation to amend the Plan for Chesterfield to consolidate the geographies of four aging area Plans (representing the easternmost nine percent of the County) and to update the Plan for these geographies in a comprehensive manner that embodies the guiding principles of the Introduction to the Plan for Chesterfield, adopted by the Board of Supervisors in 2000. ThrOugh this process staff, the Planning Commission and interested citizens have developed Zoning Ordinance amendments relative to design guidelines for development along major transportation corridors within the boundaries of the Consolidated Eastern Area Plan. Preparer: Title: Director of PlanninR Thomas E. Jacobson C:DAT~AGENDN2002JMAY22.1/GOK Attachments: Yes ~-~ No 000:1. 79 Consolidated Eastern Area Comprehensive Plan Amendment and Companion Zoning Ordinance Amendments - Executive Summary The Eastern Area of the County includes approximately 9% of the County and consists of four aging area Plans. These Plans predate the Introduction to the Plan for Chesterfield, which the Board of Supervisors adopted in 2000. The Consolidated Eastern Area Comprehensive Plan amendment, once adopted, will guide future development within this portion of the County in a comprehensive manner embodying the principals of the adopted Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the shape and appearance of development along major transportation corridors within the study area. The Plan amendment and the companion Zoning Ordinance amendments, once adopted, will guide future development in ways that preserve the existing tree canopy along major roads, foster quality architectural design, ensure compatibility between commercial uses and nearby area neighborhoods, and promote a sense of 'place' for Enon, in accordance with the principals of the Introduction to the Plan. Through this Plan amendment process, citizens raised issues regarding the preservation of important historic resources, the protection of the natural environment, and the creation of linear trails and greenways for both environmental protection and recreational use. The Plan amendment recommends further study of these issues. Through this Plan amendment process, citizens raised issues regarding the transportation network. The Plan amendment makes recommendations designed to provide for a safe, efficient and cost effective transportation network. Key Recommendations of the Consolidated Eastern Area Plan · Econonfic development: Reserve and promote vacant lands in proximity to the study area's major interchanges for industrial and other employment generating uses. Commercial uses: Provide convenient locations for personal service and retail uses that serve local industries and their employees, as well as serve area residents. Encourage redevelopment of older strip commercial uses in non-linear manner that improves access to area properties and protects nearby neighborhoods. Residential areas: Protect stable residential areas from commercial and industrial encroachment, as well as from the potential adverse impacts of nearby commercial and industrial redevelopment. Residential uses located in areas where redevelopment is deemed appropriate, and which are likely to experience increased pressure for redevelopment to non- residential uses, should be protected until appropriate redevelopment occurs Historic resources: Assess the need to develop guidelines for preserving and interpreting historic and cultural resources. If guidelines are merited, develop these guidelines, together with a strategy for their implementation. 000:1. 0 Natural resources: Assess the potential for promoting open space corridors as a framework to protect the natural environment and scenic values, provide land use transitions, and provide outdoor recreational opportunities. If merited, develop guidelines, together with an implementation strategy for their implementation. Transportation: Improve existing roads to accommodate future growth in this area of the County. Recommended Zoning Ordinances Increased setbacks and tree preservation along Route 10: To enhance views along Route 10 and preserve existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 30 to 75 feet and require the preservation of under-story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road Desien standards for Mixed Use Corridors: To ensure compatibility with nearby neighborhoods, require buildings in Mixed Use Corridor areas to be compatible with residential architecture, as well as with buildings within the same project or within the same block or directly across any road. Increased setbacks and tree preservation for setbacks along Old Stage and Coxendale Roads: To mitigate the views of industrial development from Old Stage and Coxendale Roads (the entrances into Henricus Park and Dutch Gap Conservation Area) and to encourage preservation of the existing high-story trees, increase the effective setbacks for landscaping and tree preservation from 40 to 75 feet and require the preservation of under- story trees. Allow reduction of these setbacks, for parking and driveways, to 50 feet if utility lines are located so that landscaping and existing vegetation within the reduced setback minimize the visibility of above-ground utilities from the road. Design standards for Route 10 in Enon: To encourage, reinforce and enhance a sense of neighborhood identity and of 'place' for the Enon community, encourage village design standards for the Enon Core, similar to those required in other village areas (Bon Air, Chester, etc.) 0001' 1 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Draft (revised 1/10/01) Consolidated Eastern Area Plan Introduction Study Area Boundaries The boundaries of the consolidated Eastem Area Plan amendment study area includes the James River to the north, the Appomattox River and Swift Creek to the south, and the confluence of the James and Appomattox Rivers to the east. The western boundary follows 1-95 from Swift Creek north to Coxendale Road, then generally follows manmade features and prop~ty boundaries north to the James River at Drewry's Bluff. The study area includes approximately nine percent of the land area of the County. Magisterial District The Plan study area lies within the Bermuda Magisterial District. How this Plan works The consolidated Eastern Area Plan amendment, once adopted by the Board of Supervisors, will become part of The Plan For Chesterfield, the County's comprehensive plan. The Plan For Chesterfield is used by County citizens, staff, the Pla~ming Commission and Board of Supervisors as a guide for future decisions affecting the County including, but not limited to, decisions regarding future land use, transportation networks and zoning actions. Once the consolidated Eastern Area Plan is adopted, it will replace the current Eastem Area Plan (adopted in 1984), the Eastern Area Plan Amendment (adopted in 1984), the Ruffin Mill Area Plan (adopted 1987) and the Meadowville Area .P..1 .ar3 (adopted in 1990). It will also amend the Thoroughfare Plan. Staff Analysis The Planning Department, in conjunction with other County Departments, assessed existing conditions within the study area and performed a land use analysis to anticipate development trends in the area to the year 2020. The results were summarized and shared with public officials and interested citizens. These assessments and analyses, together with input from public officials and citizens, serve as the basis for the following key findings and recommendations. A summary of the existing conditions assessment and an analysis to anticipate development trends is available from the Chesterfield County Planning Department (Consolidated Eastern Area Plan Amendment - Summary of Existing Conditions and Trends). The complete texts of the assessment and analysis are also available in separate documents. jimc:\data\plans\eaplan\eaplan.doc EA 1 00018 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan These documents are entitled Eastem Area Plan Study Area - Existing Conditions and Issues and Eastern Area Plan Study Area - Land Use Analysis, 2000 to 2020. In addition, the Executive Summaries and various analyses for the Eastern Area Plan (adopted in 1984), the Eastern Area Plan Amendment (adopted in 1984), the Ruffm Mill Area Plan (adopted 1987) and the Meadowville Area Plan (adopted in 1990), as well as the Plans, were reviewed and relevant elements were incorporated into the consolidated Eastern Area Plan amendment. These Executive Summaries, analyses and Plans are also available in separate documents. Citizen Participation Planning Department staff, together with representatives of other County Departments, met with area residents, community groups, property owners, business persons and representatives of the industrial community to discuss the Plan amendment process. Citizens shared concerns and ideas with staff and offered suggestions that serve as part of the basis for the following Goals and Recommendations. A Plan for Action The consolidated Eastem Area Plan should guide future development in ways that provide maximum benefits to Chesterfield County's current and future citizens, land owners, businesses and development community. Specifically, the Code of Virginia defines the primary purpose of the Comprehensive Plan as follows: To guide and accomplish a "coordinated, adjusted and harmonious development" of County lands "which will, in accordance with present and probable furore needs and resources, best promote the health, safety, morals, order, convenience, prosperity and general welfare" of County citizens. The Land Use Plan makes no attempt to determine the current or short-term marketability of any one parcel for any one use. Rather, it attempts to anticipate future needs for broad categories of uses throughout the study area for the next twenty years. In addition, the Plan does not rezone land, but serves as a guide for making decisions relative to future rezoning applications. The Plan may also suggest Ordinance amendments and other actions, such as corridor and village design studies and historic designations, which benefit the County. Finally, the Plan attempts to suggest the proper relationship of land uses to one another and to the wider community. Market forces (availability and price of land, location, character and age of competing businesses, site specific characteristics such as topography and visibility from roads, accessibility to roads, etc.) would decide the desirability of a specific use on one parcel over another, as well as the timing for developing such use, based on the principle of 'highest and best use'. The zoning process would determine the appropriateness of such use on a case-by-case basis by applying principals of desirable land use development pattems and adequacy of public facilities embodied in the Comprehensive Pla~ jimc:\data\plans\eaplan\eap lan. doc EA2 000:I. 3 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan To this end, the Planning Commission and Board of Supervisors have incorporated into Plan amendments certain guidelines that promote development pattems which facilitate the orderly, harmonious, predictable and efficient use of the County's most limited resource - - the 446.5 square miles of land and water within its boundaries. These guidelines, as they apply to specific Planareas of the County, are embodied in the Goals and Recommendations of adopted Plan amendments. Goals and Recommendations Consolidated Eastern Area Plan Area The Eastern Area of the County should continue to be a prime area for Chesterfield's economic development. In addition, residential neighborhoods should be protected as major non-residential development occurs. The visual character of the community along key roads, as well as the identification and status of significant historic, cultural, scenic and natural resources, should also be examined. The Goals and Recommendations that most appropriately apply to the consolidated Eastern Area Plan study area are: Goal 1 Promote the study area as one of the County's prime locations for industrial and commercial development: Recommendation [] Continue to use the enterprise zone to encourage the development of vacant commercial and industrial areas, as well as redevelopment of older uses commercial and industrial uses. [] Direct potential new commercial and industrial development to appropriate locations within the study area as suggested by the Plar~ ca Develop the Meadowville Technology Park as a major regional employment center. A Countywide pattem of orderly development directs growth to appropriate locations within developed areas, such as portions of the study area, and encourages fringe development as an orderly extension of these developed areas. The resulting growth pattem ensures efficient use of land by decreasing sprawl, promotes cost-effective use of existing and planned public facilities by promoting infill development, and encourages economical extensions of public facilities by minimizing leapfrog development. Further, it stimulates investment and reinveslment in existing viable residential, commercial and industrial areas. This growth pattem also reduces development pressure on areas within the County where the jimc:\data\plans\eaplan\eaplan.doc EA 3 O{) Ol ~ 4 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Comprehensive Plan suggests growth should be deferred until orderly extensions of utilities are provided. Limitations and opportunities: Road construction over the last twenty years has enhanced access and improved travel within the area, as well as access to larger markets. The study area also encompasses much of the Walthall Enterprise Zone which has as its objectives: increased private investment and job creation in the area; rehabilitation of the area's existing, older commercial and industrial structures; encouragement of new manufacturing and commercial uses in the area; and revitalization of the area through increased economic activity. The County has also extended utilities and other infrastructure improvements to serve the Meadowville Technology Park site, positioning this Park as a prime location within the regional marketplace for attracting industrial and other employment generating uses. Goal 2 Optimize economic development opportunities: The areas around the Walthall, Route 10/I-95 and Route 10/1-295 Interchanges have good access to regional markets. 1-95 and 1-295 also provide these areas with access to national and international markets through the interstate transportation system, the Port of Richmond and Richmond International Airport. Therefore, these areas are identified as having potential for continued development of industrial and other employment-generating uses, as well as commercial development that support these uses. Vacant land in these areas, as well as improved properties with potential for redevelopment, should be reserved for industrial and other employment generating uses. Commercial development serving the industrial community and larger markets would also be appropriate near the interchanges. New residential development, as well as piecemeal, strip commercial development that serves smaller markets, should be discouraged in these areas. Recommendations Reserve for industrial and other employment generating uses, land within the study area that the Plan suggests is appropriate for such industrial and other employment generating uses. Limited commercial uses may be appropriate, in areas suggested for industrial and other employment generating uses, if such commercial uses are supporting of, accessory to, and incorporated into the design of, larger industrial and other employment generating developments. Through the zoning process, encourage owners of properties to aggregate acreage in a manner that provides coordinated, safe and efficient access for all parcels to the transportation network. To this end, projects should be large enough to: provide an intemal road and/or driveway network for development; provide public road rights of way and/or driveways with access easements to adjacent properties with development and redevelopment potential; and control the number of individual accesses to existing or planned major arterial and collector roads. jimc:\data\plans\eaplan\eaplan.doc EA 4 OOOJ, 55 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Through the zoning process, discourage new residential development and piecemeal commercial development from locations the Plan suggests are appropriate for industrial and other employment generating uses. Industrial and other employment generating uses produce tax revenues which defray the costs of providing services to County residents. By facilitating the development of such uses in appropriate locations, the County continues to provide quality services to its citizens. In addition, such uses provide residents with jobs both within the County and dose to home, thereby reducing commuting distances, travel distance, air and water pollution and travel expenses. This, in mm, enhances the quality of life for working citizens and their families. In addition, aggregation of acreage promotes development of intemal transportation networks including public streets and private driveways. This, in mm, minirmz' es the need for direct access to area arterial and collector roads from individual parcels. Limitations and oppommities: Existing residential development in proximity to the Interchanges, together with potential pressure for additional non-industrial development in other parts of the study area may, if not properly evaluated, limit oppommities for economic development. In addition, some properties with economic development potential may have access limitations caused by piecemeal commercial strip zoning and development patterns along Route 10 and by area floodplains. However, significant oppommities exist for development of new industrial and other employment generating uses in areas where access and mitigating mad improvements can be provided. In addition, commercial nodes that support industrial and other employment generating uses could be incorporated into the design of larger projects, further contributing to convenience and to reducing travel distances. Goal 3 Encourage land use transitions: Encourage land use transitions between less intense uses, such as residential neighborhoods, and more intense uses, such as commercial and heavier industrial areas. Recommendations [] Use the Plan to suggest land use transitions between residential development and commercial and heavier industrial uses. Use the Plan and zoning process to encourage a greater depth of development that provides less intense transitional uses adjacent to residential areas. The phasing of development should require that transitional uses be developed prior to, or in conjunction with, development of more intense land uses. [] Where land use transitions are not possible due to existing strip development pattems, use the zoning process to negotiate use restrictions and design standards, for new development and jimc:\data\plans\eaplan\eaplan.doc EA5 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan redevelopment requiring zoning action, that protect residential neighborhoods from potential adverse impacts generated by more intense uses. Use the Plan and zoning processes to negotiate use restrictions and/or mitigating design standards on, or the rezoning to less intense land uses of, General Commercial (C-5), General Industrial (1-2) and Heavy Industrial (I-3) zoned properties lying adjacent to residential neighborhoods. Mitigating design standards could include limitations on hours of operation and lighting, orientation of buildings to provide screening and sound attenuation, etc. In this regard, encourage owners of parcels requesting zoning for additional zoning in proximity to such C-5, I- 2 and I-3 zoned property to process rezonings for both parcels. A hierarchy of land uses, from more - to - less intense, provides the best protection to ~esidential neighborhoods. Other protections (buffers, orientation of uses, and design standards which reduce nuisances such as noise, and light, etc.) are supplemental mitigation to the primary protection provided by physical separation between incompatible uses and contribute to the overall appearance and livability of the community. Limitations and opportunities: Much of the existing land use pattern within the study area, particularly along Route 10, is characterized by residential areas adjacent to dder commercial strip zoning and uses. In many instances, these residential areas do not have the benefit of buffers or other mitigating design features to lessen the impact of adjacent, commercial activity. However, in many places, encouraging greater depths of non-residential zoning can afford oppommities to provide land use transitions between more intense commercial uses and residential neighborhoods. In addition, opportunities may occur to negotiate use restrictions, design standards, and/or rezoning to less intense classifications, on C-5 zoned properties that lie adjacent to residential areas. Goal 4 Promote orderly redevelopment trends: New commercial/industrial development and redevelopment within the study area is revitalizing, and in some cases replacing, older commercial and residential uses. While these trends should be encouraged, healthy residential neighborhoods should be protected from encroachment. At the same time, residential areas likely to expehence increased pressure for redevelopment to non-residential uses, in areas where redevelopment is deemed appropriate, should be protected until redevelopment occurs. Recommendations [] Office, commercial and/or industrial rezoning and redevelopment that has the potential to encroach on existing residential areas should be accomplished on parcels aggregated to jimc:\data\plans\eaplan\eaplan.doc EA 6 0001 7 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan sufficient size, design and location to protect the character and environment of the remaimn' g residential uses. New commercial, office and/or industrial uses should not be interspemed with existing residential uses. Less intense, transitional uses should be provided between more intense commercial uses and existing residential uses. Setbacks and buffers should be provided between new commercial, office and/or industrial uses and existing residential uses. These setbacks and buffers should be designed to protect remaining residential uses from excessive light and noise, and from views into parking, loading, storage and service areas. The preservation, maintenance and in some cases redevelopment of older areas of the County forestalls decline and blight and contributes to the overall health of the larger community. Specifically, healthy residential neighborhoods, if protected from piecemeal non-residential encroachment, can provide affordable housing without govemment subsidy and optimize the use of existing infimtmcture. At the same time orderly redevelopment of some declining residential areas, in locations where non-residential uses are deemed appropriate, promotes economic development. Limitations and oppommities: Portions of the study area have experienced redevelopment from residential to commercial and industrial uses in a piecemeal manner, allowing commercial and industrial uses to encroach into residential areas without consideration for the potential adverse impacts these non-residential uses can have on remaining nearby residences. Commercial and industrial redevelopment is expected to continue and will most likely exert additional pressure on residential areas located within, or in proximity to, areas that are deemed appropriate for commercial and industrial uses. Opportunities exist to ensure that redevelopment, where appropriate, occurs in a manner that protects the character and environment of remaining residential uses. Goal 5 Ensure that residential, office, commercial and industrial sites, when viewed from public places, has visual aCr)eal: New construction or redevelopment within the study area is regulated by zoning conditions and Zoning Ordinance requirements. Specifically, new construction or redevelopment in the study area is subject to Emerging Growth standards. These standards address parking, landscaping, architectural treatment, setbacks, signs, buffers, utilities and screening of dumpsters and loading areas. Additional development standards for the Route 10 corridor may be appropriate. Specifically, a Design Guidelines Study should be initiated to assess the need for additional design guidelines for future development along Route 10 which serves as a gateway to the County, as well as the entrance to area jimc:\data\plans\eaplan\eaplan.doc EA 7 O00~1 "~S THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan businesses, industries and neighborhoods. Any additional design guidelines deemed appropriate should be developed together with a strategy for their implementation and a determination of their applicability to other, similar transportation corridors within the County. A Design Guidelines Study should also be initiated to assess the need for additional design guidelines for furore industrial development along Old Stage and Coxendale Roads. These roads serve as primary mad access to a significant portion of the County's existing and potential industrial development base, as well as the entrance to the County's Henricus Park and Dutch Gap Conservation Area. The appearance of these roads, as well as the appearance of adjacent development, imparts the fa'st and potentially only impression that many visitors have of the community and of these industrial, recreational and historic resources. Recommendations In conjunct/on with this Plan amendment, assess the need for additional design guidelines for future development along the Rt. 10 corridor, between 1-95 and Hopewell. If additional design guidelines are merited, develop these guidelines together with a strategy for their implementation. Determine if this effort has applicability to other, similar Wansportafion corridors within the County. Any recommended guidelines and implementation strategy should be considered for adoption in conjunction with the adoption of the consolidated Eastern Area Plan amendment. In conjunction with this Plan amendment, assess the need for additional design guidelines for future development along Old Stage and Coxendale Roads. If additional design guidelines are merited, develop these guidelines together with a strategy for their implementation. Such guidelines should take into account the utilitarian nature of existing and anticipated area induslrial development and place emphasis on minimiv, ing the visibility of such development from the road, rather than on the appearance of the development. Such visual mitigation could include, but would not be limited to, preservation of existing vegetation, berming and landscaping. Any recommended guidelines and implementation strategy should be considered for adoption in conjunction with the adoption of the consolidated Eastern Area Plan amendment. In conjunction with this Plan amendment, add to the Planning Commission and Planning staff work programs a project to assess the need to develop an active inspection and enforcement program along Route 10, Old Stage Road, and Coxendale Road to ensure that required landscaping is maintained in a healthy condition. If an active enforcement program is merited, develop, fund and implement the program. In conjunction with this Plan amendment, add to the Planning Commission and Planning staff work programs a project to assess the need to develop a tree planting and maintenance program along Route 10 (along the edge of the right of way and within medians), Old Stage Road, and Coxendale Road. If a tree planting and maintenance program is merited, develop, fund and implement the program. jimcMata\plans\eaplan\eaplan.doc EA 8 0(}01S9 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan When viewed from these roads, area development impacts the overall appearance and livability of the larger community. This in mm influences the potential for development or redevelopment of surrounding properties, as well as the desirability of existing residential neighborhoods as places to live. Therefore, consideration of how the mad frontage develops along these corridors will greatly influence the development potential of area properties, as well as the health of area neighborhoods. In addition, the County continues to promote the Eastem Area of the County for industrial development and promotes Henricus Park and the Dutch Gap Conservation Area as natural, recreational and historic resources for the enjoyment and education of County citizens and visitors. Industrial development and redevelopment along Old Stage and Coxendale Roads should be guided in a manner that conforms to the County's ~als off promoting orderly development patterns; optimizing and encouraging economic development opportunities; enhancing the appearance and development pattern of the area; and protecting, preserving, promoting and enhancing the natural environment, as well as historic and cultural resources. Limitations and oppommities: It should be noted that much of the property fronting Rt. 10, Old Stage Road, and Coxendale Road is already developed or may otherwise be vested by conditions of zoning approval from having to comply w/th furore Zoning Ordinance amendments promoting new design standards. These factors may impact the method of implementation, as well as the effectiveness, of any additional design guidelines adopted as a result of the Design Guidelines Study. Other factors, such as floodplains and transmission line rights of way, may also influence the appearance of these corridors. In particular, existing development would be exempt from new guidelines until expansion or redevelopment occurs. Land within interchanges and other public rights of way, or which have easements, are exempt from local ordinances. Specifically, public improvements such as VDOT road widenings, maintenance facilities, communications facilities or staging areas for road construction, above ground Virginia Power transmission lines, or other above or in-ground utility lines may not have to comply with County design guidelines. Finally, as noted herein, properties already zoned and subject to conditions of zoning approval may be exempt, in whole or in part, from new guidelines, depending on the nature and effect of these conditions. It should be noted that properties within floodplains may have to be preserved all or in part in a natural state, based on current laws and ordinances. This could offer positive opportunities to preserve natural areas and views, as well as opportunities to provide variety in the pattem of development, transitions, and separation of incompatible uses. However, opportunities exist to enhance the visual appeal of the area as a gateway to the County and entrance to area businesses and neighborhoods. Such enhancements could include landscaping and monumental features within the median of Rt. 10 and/or along the edge of the rights-of-way of Rt. 10, Old Stage Road and Coxendale Road, as well as preservation of existing high canopy trees within medians and setbacks. Additional landscaping could also be installed within setbacks, to include high canopy trees which, at maturity, would minimize the views of aboveground utilities, soften views of development and enhance the overall appearance of the area. jimc:\data\plans\eaplan\eaplan.doc EA 9 OOOJ.,O0 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Goal 6 Ensure that new residential proposals are representative of, and compatible with, existing and anticipated area residential development: Actions that stabilize and improve the health of existing neighborhoods forestall decline and blight and contribute to the overall health of the larger community. Recommendation Use the Plan and the zoning process to encourage new residential subdivisions with sole access via existing or planned subdivision streets to meet or exceed the average lot size of, and have a density equal to or less than, the existing subdivisions. Residential developments of varying densities and lot sizes encourage variety in residential areas and offer County citizens a choice of neighborhoods, living environments and lifestyles. Limitations and opportunities: New subdivisions developing within the study area increase the availability of single family housing in mbdivisions in this part of the County. Oppommities exist to encourage a greater diversity of housing types within the study area. However, such residential development should occur in ways that protect existing neighborhoods and enhance the larger community. Goal 7 Protect and preserve historic and cultural resources: Sites within the study area may potentially have significant historic or cultural significance. These include Native American and early English settlement sites, as well as 19th Century structures, Civil War defense works, and early 20th Century structures. Recommendations Add to the Planning Commission and Planning staffwork programs a project to assess the need to develop guidelines for identifying, preserving and interpreting significant historic and cultural resources within the Eastern Area of the County. If guidelines are merited, prepare an Eastern Area historic resources inventory and preservation strategy, together with a framework for its implementation, for review by the Planning Commission and Board of Supervisors. Encourage the Chesterfield County Preservation Committee to work with the property owner(s) of identified sites of significant historic, architectural, archaeological and/or cultural interest to have such properties designated as County, State, and Federal Landmarks. jimc:ktata\plans\eaplan\eaplan.doc EA 10 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Comprehensive Plan amendments attempt to identify slmctures and sites within study area boundaries that have historic or cultural significance. Protection of such structures and sites offer the best opportunities for presenting and interpreting the County's historic and cultural heritage. Limitations and oppommities: Except for significant Civil War defense works, scattered 19th century residences and small cemeteries, no above-ground evidence remains of the study area's long and varied history. This is due to several factors, including the transient history and nature of most early works. Many early works were destroyed by war. Others, such as Civil War fortifications, were abandoned once their usefulness expired. Still others, such as the communities of Bermuda Hundred, Osbome and Port Walthall, declined as a consequence of competition from better located communities such as Richmond, Manchester and Petersburg. Agricultural activities, neglect, decay, and the straightening and deepening of the James River to allow the passage of large, ocean-going cargo ships, together with twentieth century residential growth and industrial development (including quarrying along the James River), may have covered, destroyed or degraded much of the physical remains of these bygone ems. However places, if not structures, remain strong in the memory and history of the County. In ~t years, a growing awareness of the area's history has led to an interest to remember, preserve, protect and interpret what remains. Many sites with historic significance have already been identified within the study area, and several of these are in various stages of preservation and interpretation. Goal 8 Promote open space corridors as a famework to protect the natural environment and scenic values, provide land use transitions, and provide outdoor recreational opportunities: Protecting the natural environment and scenic values, as well as providing land use transitions between incompatible uses and outdoor recreational oppommities, enhances the quality of life of County citizens and workers. Recommendations Add to the Planning Commission and Planning staff work programs a project to assess the need for promoting open space corridors a~ a framework to protect the natural environment and scenic values, to provide land use transitions, and to provide outdoor recreational oppommities within the Eastem Area of the County. If guidelines are merited, prepare an open space corridor strategy, together with a framework for implementation, for review by the Planning Commission and Board of Supervisors. Initiate amendments to the Public Facilities Plan, the Parks and Recreation Master Plan and the Riverfront Plar~. as appropriate, to inventory open space corridors within the study area and implement any adopted strategy for preserving and using these resources. jimc:\data\plans\eaplan\eaplan.doc EA 11 (OO 01~,,~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Open space corridors can be used to protect environmentally sensitive areas such as wetlands, wildlife habitat and floodplains, as well as to preserve mature trees and native vegetation as a part of the visual landscape. In addition, such corridors provide visual and distance separation between residential and non-residential development, as well as provide area residents and the employees of arm industries with opportunities for exercise, recreation, relaxation and education. Limitations and Oppommities Much of the property lying within floodplains and other environmentally sensitive areas is already zoned and/or developed for residential, commercial and/or industrial uses. However, the study area has most of the County's river frontage, as well as several stream valleys with significant, undeveloped floodplains, much of which is currently protected from intense development by the County's Floodplain Ordinance and by the Chesapeake Bay Act. Many of these natural features may provide oppommities for open space preservation and recreational activities through various cooperative public/private efforts. Goal 9 Provide a safe, efficient and cost effective transportation system: The County's Thoroughfare Plan, which was originally adopted by the Board of Supervisors in 1989, identifies right-of-way classifications of existing roads, and fight-of-way classifications and general alignments of furore roads. In the eastern area of the County, the topography and existing development limits the opportunities to plan for additional new roads. The limited potential for new roads in this area of the County makes it particularly necessary to improve existing roads to accommodate future growth in this area of the County. Recommendations Adopt the recommended Thoroughfare Plan as shown, including the deletion of the extension of Route 288 to the east across the James River. Use the zoning and development review processes to encourage development proposals to conform to the Thoroughfare Plan with respect to the construction of road improvements and the dedication of right-of- way. Use the zoning and development review process to encourage development proposals to include mitigation of their traffic impacts by providing road improvements and controlling the number of direct accesses to major arterial and collector roads. Where appropriate, require access plans, to include driveway connections mxt/or public roads, as development occurs along Route 10 to accommodate travel between adjacent areas without necessitating the use of Route 10. · As improvements are provided on roads identified in the County's Bikeway Plan, consider incorporating bicycle facilities. jimcSdata\plans\eaplan\eaplan, doc EA 12 000193 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan · As development occurs in the Walthall area, explore the feasibility of providing a connector mad across the Appomattox River between 1-95 and 1-295. An adequate transportation network helps achieve the goal of optimizing economic development by ensuring that roads accommodate the free flow of traffic and provide safe and efficient access to the regional transportation network. Limitations and opportunities There has been significant commercial and industrial development in the eastern area in recent years, and this trend is expected to continue. Approximately 9,000 acres are currently zoned for commercial and industrial development that remain to be developed. Improvements to existing roads and construction of new roads to accommodate future growth will be needed in this area of the County. Currently, three Primary road improvements in this area of the County are included in the Board of Supervisor's priority list of highway projects: 1) the feasibility of a 1-95/I-295 Connector (an extension of the East/West Freeway); 2) the Interstate 295/Meadowville Road interchange; and 3) the widening of Route 10 to six (6) lanes from Interstate 95 to Meadowville Road. Funds for these improvements are not currently included in VDOT's Six Year Improvement Program. 1-95 and 1-295 are major north/south routes that carry regional traffic through the eastern area of the County. Route 10, fi.om Interstate 95 to the Appomattox River, is the major east-west highway serving the area, and carries a mix of local and regional traffic. Even after completion of planned improvements to Route 10, this highway will not accommodate anticipated traffic volumes. Another east/west facility is needed in this area of the County. This connection would improve access to area development, and help reduce regional traffic on Route 10 between Interstate 95 and Interstate 295, and on other roads such as Woods Edge Road and Old Bermuda Hundred Road. Because much of this area has been developed or approved for development, this east/west facility would have to be located between 1-95 and 1-295 in the Walthall area. A connector road in this would include a major bridge structure across the Appomattox River. State funding would have to be provided for construction of this connector road. No public funds are anticipated to become available in the foreseeable future for a major project of this type. Staffwill work with developers to keep a corridor open for the facility, if possible. However, Staff will not restrict or prohibit development in the Walthall area in order to protect the corridor. Developer participation will be strictly on a voluntary basis. Staff will continue to evaluate development proposals and recommend that mitigating road improvements are provided that vdll address their traffic impacts. The improvements may include the construction of new roads, right-of-way dedication, access control, pavement widening, horizontal and vertical alignment improvements, and ditch relocation to provide adequate shoulders. jimc:\data\ptans\eaplan\eaplan.doc EA 13 O{) O'-1- ~4 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Land Use Categories Residential (1.5 dwellings per acre or less) Residential (4.0 dwellings per acre or less) Residential (7.0 dwellings per acre or less) Residences, and under circumstances that ensure compatibility with existing and/or anticipated area residential development, places of worship, schools, parks and other similar public and semi-public facilities. Neighborhood Mixed Use Professional and administrative offices, along with residential developments of varying densities. Supporting, neighborhood-scale retail and service uses would be appropriate when part of a mixed use development of aggregated acreage under a unified plan of development and when located with access to intersecting transportation corridors. Such development should extend approximately 1,000 feet from the major road; however, existing natural or man-made boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. R (various) R-TH, R-MF, 0-2, and C-2 Neighborhood Convenience (not depicted on the Plan map) Small scale uses, such as limited retail and personal services, when located within planned residential areas and designed to attract customers primarily from immediate neighborhoods only. Typically such uses should: be planned in conjunction with residential projects in order to insure compatibility; be limited in size and acreage; be located at the intersections of collector streets, or between residential neighborhoods and higher intensity uses and/or arterials; and provide transitions through consideration of appropriate uses, building scale, architecture and site design. Such areas require detailed analysis to ensure compatibility: therefore, individual locations cannot be depicted on the Land Use Plan map. (C-1) Neighborhood Office (not depicted on the Plan map) Small scale, professional and administrative offices and similar uses, when such uses are developed as a transition between commercial/industrial uses and residential neighborhoods. Typically such uses should be designed to ensure maximum compatibility with, and minimal impact on, existing and future area residential development, and should generally be located along arterial roads or collector streets, but not at arterial road intersections. Such areas require detailed analysis to ensure compatibility: therefore, individual locations cannot be depicted on the Land Use Plan map. (0-1) Community Mixed Use Community-scale commercial uses, including shopping centers, service and office uses that serve community-wide trade areas. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. Such development should extend approximately 1,000 feet from the major mad; however, existing natural or man-made jimc:\data\plans\eaplan\eaplan.doc EA 14 0(}0195 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan boundaries (such as bodies of water, floodplains, rights-of-way, access locations or utility corridors) are preferable to a fixed depth such as 1,000 feet. C-3 Commercial General commercial uses, including automobile-oriented uses and light industrial uses. Residential uses of various types and densities may be appropriate if part of a larger mixed use project and the design is integrated with other uses. C-5 Light Industry Offices, warehouses and light industrial uses, including research and development uses and light manufacturing dependent upon raw materials first processed elsewhere. Moderate industrial uses may be appropriate when designed, located and/or oriented to ensure compatibility with less intense uses, and where adequate access and transitions are provided._Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. I- 1 and I-2 Industrial Manufacturing uses processing raw materials, heavy warehousing and trucking terminals. Retail and service uses that serve primarily surrounding permitted uses may be appropriate when part of a larger development. Heavy industrial uses should be located and designed to minimize impacts on existing and anticipated area development of lesser intensity. I-2 and I-3 Public/semi-public thablicly owned land, or land held in public or private trust for the purpose of preserving and prompting its natural function, character and/or historic significance (conservation areas, wildlife habitat, historic places, public parks and trails, etc.). Should such land be redeveloped for other uses, the appropriate uses would be those that are compatible with surrounding existing or anticipated development. jimcMata\plans\eaplan\eaplan, doc EA 15 000106 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Appendix A: Recommendations for the Meadowville Area (Note: The following Study Recommendations and The Recommended Plan are elements of the Meadowville Area Plan that should remain applicable to the portions of the consolidated Eastern Area Plan amendment geography that were formerly subject to the Meadowville Plan and are so designated on the attached Plan map.) THE RECOMMENDED PLAN The area west of North Enon Church Road should be a transitional area. Residential uses could occur on the west line of North Enon Church Road from the southernmost boundary of the residential area east of North Enon Church Road to the James River. The exact depth and shape of this residential area could vary, based on topographic and sound residential design principle. On the other hand, this area could be developed as light induslrial use with provision of a 200 foot buffer on the west side of North Enon Church Road adjacent to the designated for residential use. Existing forested vegetation should be preserved within the buffer area. Where existing vegetation is inadequate, comprehensive landscaping should be required in order to screen light industrial uses from view of nearby residential uses. Any parcel zoned for residential uses west of North Enon Church Road should be zoned in its entirety, with all zoning classification of each parcel decided at the same time in order to insure that future residents are fully advised as to adjoining land uses. Areas suggested for light industrial uses should be placed within an industrial park setting in order to encourage industrial development to occur simultaneously and protect nearby residential uses. I-2 and I- 3 uses provide locations for manufacturing and other selected activities. Uses within these categories should generally be buffered from existing or proposed residential neighborhoods by less intense I- 1 uses. Intense I-2 and all I-3 uses, without special design features and detailed review, would be incompatible within the Meadowville Area. Therefore, zoning for intense I-2 and I-3 uses should be submitted with Conditional Use Planned Development or other such zonings whereby the use can be reviewed for high quality design details, sensitivity to area residential uses and minimal environmental impacts. The industrial park development requirements, referenced above, should include the following: No structure should exceed a height of three (3) stories or fifty (50) feet, however, taller structures may be permitted within the moderate industrial area if effectively screened from view of nearby residential uses. Architectural: No portion of a building constructed of unadorned concrete block or corrugated and/or sheet metal should be visible from any adjoining residential district or any public right of way. No building exterior should be constructed of unpainted concrete block or corrugated and/or sheet metal. jimc:\data\plans\eaplan\eaplan.doc EA 16 00019'7 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Mechanical Equipment: As currently required by the Zoning Ordinance in all Industrial Districts mechanical equipment, should be screened from public view and designed to be perceived as an integral part of the building. Road improvements should to be constructed concurrent with industrial development. No industrial use should develop until the planned north/south arterial road or the I- 295/Meadowville Road interchange or appropriate phases thereof is constructed. Phasing of these improvements should be approved, as long as industrial traffic shall not utilize northern residential portions of North Enon Church Road. · Utilities: As required by the Zoning Ordinance, all utility lines should be underground. · The Transportation Department should approve all interior circulation plans during review processes. Sites should be designed and buildings should be oriented so that loading areas are screened from any of the project perimeters adjoining any residential or district in which loading areas are prohibited, as well as from any public fight of way. Existing forest vegetation should be preserved to the maximum extent possible. Twenty percent (20%) of the land, exclusive of a 200 foot buffer on the west side of North Enon Church Road, designated for industrial, commercial or office use should be preserved as open space. All wetland areas should be preserved. · Drainage/Floodplains/Wetlands: An overall drainage design should be developed and approved during site review as required by the Zoning Ordinance. · No development should be allowed in wetlands or floodplains. The Chesapeake Bay Area Preservation Standards should apply to furore development along the James River; The purpose of these regulations will be to prevent a net increase in nonpoint source pollution from new development, minimize erosion, and prevent degradation of floodplains and wetlands; Access to the James River may be allowed to future development only after submittal to the County Conditional Use and Site Review process. General Performance Standards are recommended: · No more land should be disturbed than is necessary to provide for the desired use or development. · Indigenous vegetation should be preserved to the maximum extent possible consistent with the use and development allowed. · Land development should minimize impervious cover. All future office, commercial or industrial development should require County sewer and water. All furore residential development should require County sewer and water except where impractical due to technical engineering reasons. · No off-premises billboards and signs should be allowed adjacent to 1-295. jimcMata\plans\caplan\eaplan.doc EA 17 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Recommendations regarding transportation needs follow: · As industrial uses develop west of North Enon Church Road, no direct access of such uses to North Enon Church Road from Bermuda Hundred Road to Meadowville Road should occur. The proposed road improvement noted in the County's Thoroughfare Plan shall provide service primarily to industrial uses expected to develop west of North Enon Church Road. Major industrial growth should not occur until the road improvements outlined in the Thoroughfare Plan, or the Meadowville Road interchange, have been developed. The County's Transportation Department should explore altematives to improve the ingress/egress to those residential uses located south of Bermuda Hundred Road, north of Route 10, west of North Enon Church Road, and east ofi-295. Residential Use 1. Public safety, health, and convenience should be maximized. 2. Insure, through the enforcement of appropriate development standards, that the level and type of residential development will be compatible with the physical limitations of the land and established residential land uses in the Area. Industrial Use 1. Ensure, through the enforcement of appropriate development standards, that the level and type of industrial development will be compatible with the physical limitations of the land and other established land uses in the area. 2. Require that future industrial uses not produce excessive noise, smoke, dust or other particular matter, vibration, toxic or noxious waste materials, odors, site and explosive hazards or other detrimental impacts. 3. Encourage the development of planned industrial districts. IMPLEMENTATION Land Use Policy: The future land use of the Meadowville Study Area should encompass well planned and orderly development of residential and industrial land uses. Actions: 1. Future industrial use should correspond to uses permitted by the Chesterfield County Zoning Ordinance under Light Industrial and General Industrial. 2. Heavy Industry, as defined under the County Zoning Ordinance should be restricted to those uses and locations exhibiting high quality designs, sensitivity to residential uses and minimal environmental impacts. jimc:\data\plans\eaplan\eaplan.doc EA 18 0001, 9 THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan 3. No industrial use that is noxious, dangerous, or causes pollution should be allowed in any area. 4. All future industrial uses should be placed within an industrial park setting. 5. Future industrial development should adhere to Chesterfield County's adopted Development Requirements - Emerging Growth Areas listed under Article 6 in the Chesterfield County Zoning Ordinance. jimc:\data\plans\eaplan\eaplan.doc EA 19 oooZoo THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Tentative Draft Consolidated Eastern Area Plan James Colonial Heights Note: Land use category boundaries are generalized and should be mnfirmed ~e Chesterfield ~nty Plannhg ~partment, Note; The e~ct dght of way widh s a~ pro.md rind al~nmen~ ~ould be v~d with the County Trap~rtat~ n ~ 1 0 1 2 3 ~Omattox RW er Special design guidelines, as well as consideration for a mix of uses that pmrnotes a sense of commuoity and place, would be appropriate forfhe c~nterof Enon. Miles EA 20 MeadowviiJe Tract Railroads Ma jo r road s Streets Streams Reveastern ~h p Residential 1.5 u/ac. or less Residential 4.0 u/ac. or less Residential 7.0 u/ac. or less Neighborhood Mixed Use Community Mixed Use General Co mmercial Light Industrial industrial Public/Semi. public Potential parks ~ River s Preservation of historically and/or environ men tally signiflcant sites in these areas may be appropriate. Otherwise, such lands should be devsioped for appropriate uses ~atwould be co ml>atlble with su [rounding ~existlng or anti ci pared area devsipme~ THE PLAN FOR CHESTERFIELD The consolidated Eastern Area Plan Draft- Eastern Thoroughfare Plan This map iS an A~cViewG!S ~P!icati® of ches~rfie!d COunty GIS da~a pmpa~ bythe CheS~ffield CoUnty Tr~SPor~on Deposit of ~e CheSt~fieffi county ~n lng D~a~mmt 1 ~,0 ~ James Rbt e~ Note: Theexact r~ht of way widths and proposed road a!~g~ments should be verified wit h th e C0untyTransportatio n Department. 1 0 I 2 3 IVliles EA 21 mattox R*,'~ er Existing/Proposed Interchanges Limited Access 200' existing Limited Access 200' proposed Major ArM fi al 120-200' exisfi ng Major Arterial 12~200' proposed Major At. rial O0' ex~sting Major At. rial 90' propo~d Col b~or 70' existing Colb~or 70' pr~o~d /~ Col b~or 60' existing Col b~or 60' pr~o sed Rafima~ MajOr road s Sti~ts N Draft Zoning Ordinance Amendments Recommended design standards for development and redevelopment along Route 10, Old Stage Road, and Coxendale Road, and for the Enon Core. Sections 19-505~ 19-580~ and 19-587 I. Tree Preservation along Rt. 10~ east of 1-95 Rt. 10 east of 1-95 is characterized by significant stands of mature trees within, and adjacent to, the existing and ultimate rights of way for this Thoroughfare Plan road. Principles of corridor design, as practiced in Chesterfield County, have long embraced the concept of preserving such trees as an attractive feature of the public space, as well as a means of softening the visual impact of development and providing a unifying element to various uses when viewed from the road. However, efforts to preserve existing mature trees along thoroughfare roads have met with mixed success in Chesterfield County. Success in preserving significant stands of trees is dependent on several factors including: the quality, quantity and health of existing vegetation; the amount of clearing within the public road right-of-way required for road and utility improvements; the need for additional right-of-way (over and above that anticipated on the Thoroughfare Plan) for grading, intersection improvements, turn lanes, etc.; the number and location of curb cuts for driveways and cleared areas for utility service lines serving development; and the need for easements adjacent to, but outside of, the road right-of-way for public utilities (Virginia Power transmission lines, telephone lines, water and sewer lines, gas pipelines, etc.). Often, as development occurs, significant stands of existing mature trees are initially preserved within the road right-of- way and required front yard setback, only to be removed later as roads are widened to accommodate additional through-lanes and turn-lanes. In addition, utility easements that typically run parallel to the public road right-of-way, but within required building setbacks, further necessitate the removal of trees within the setback. Finally land disturbance and construction adjacent to the setback often damage or destroy the canopies and/or roots of trees. Long-term tree preservation, therefore, is dependent in large part on ensuring, to the greatest degree practical, adequate tree-save areas outside of public road rights-of-way and potential utility easements, as well as away from potentially damaging construction activity. Any tree-save area, to be effective, should be wide enough to preserve enough trees to provide an attractive canopy and to ensure that these trees have room to grow. Specifically, trees 8 inches in caliper or greater (the definition for mature vegetation in the Zoning Ordinance) have a natural spacing of between 10 and 20 feet and canopies at maturity of between 30 and 50 feet, depending on species. As such trees never grow in a straight line, the number of trees along any given length of road frontage in any given Merge_ord2.doc 1 000; 03 width of tree-save area can vary greatly. In addition, as noted herein trees located near the edges of a given tree-save area are often damaged or destroyed as their canopies and root zones extend outside the tree-save area and are subject to heavy pruning and root cutting from adjacent development (above-ground power lines, in-grotmd utility lines, building foundations, grading and compaction for parking lots, etc.). The Zoning Ordinance requires a minimum 75-foot setback for development along Rt. 10, between 1-95 and Hopewell, measured from a 160 foot right of way in those instances where a 200 foot right of way has been dedicated to the County (Section 19-505). This setback can be reduced to 50 feet with additional landscaping (Section 19-594). The result of these Ordinances is a reduction of tree save area to 30 feet outside of the ultimate, 200 foot right of way. Except when necessary to provide access, any trees 8 inches or greater in caliper within this setback must be retained unless removal is approved by the Planning Department (Section 19-518 (d)). However, utility lines often run parallel to, and outside of, the public road right-of-way. These easements can occupy a significant portion of the required setback, resulting in the removal existing trees within the utility easements and the destruction of canopies and root zones of adjacent trees. Given the growth characteristics of trees in Chesterfield, a tree-save area of a minimum of 50 feet in width would be appropriate to ensure the preservation and health of mature trees along Rt. 10. As utility easements are typically located immediately adjacent to the public fight-of-way, the required setback should accommodate such easements. A front yard setback of at least 75 feet may prove to be the minimum setback necessary to ensure, with any certainty, the preservation of a healthy stand of mature trees in locations where such vegetation exists and, at the same time, accommodate utilities. As a further consideration, the retention of smaller or immature trees (less than 8 inches in caliper) and under-story trees would enhance the appearance of the setback, as well as minimize the need for supplemental landscaping. The preservation of young, healthy, naturalized vegetation would also minimize the need replace transplanted material that has a higher likelihood to die in the years after planting, and would naturally replace mature trees that may die due to construction, insect, disease and/or wind damage which is common in the years after adjacent construction activities have commenced. (Sections 19-505. (e.) (2) (c.), 19-580. (a) (4), 19-587, 19-587.1 and 19-587.2) An added benefit to tree preservation within setbacks can be the partial screening of above ground utility lines that trees provide, as viewed from the public right of way, if such lines are located behind the trees (i.e., interior to the development). Therefore, an effort to encourage location of such easements within setbacks interior to the development should be considered. (Section 19-587.1) Merge_ord2.doc 2 0002,04 ILlustrative Road Section and Setbacks along Rt. 10 - Current Requirement of a 30-Foot Front Yard Setback Outside the Ultimate Right.of-way. Illustrative Road Section and Setbacks along Rt. 10 - Suggested Requirement of a 75-Foot Front Yard Setback Outside the Ultimate Right-of-way (inclusive of easements, when utilities are located interior to the front yard setback of the development). Merge ord2.doc 3 O ~ O~} D ~ Existi~a_lo_n.g Chesterfield Coun~_ajor arterial roads 30' tree save area (6" caliper or greater) with a Virginia Power easement along the right of way. 25' tree save area (2" caliper or greater) with a Virginia Power easement interior to the project. View tree save area lines interior to the project. Merge_ord2.doc 4 O00gOS 50' fbot setback with a 25' water tine easement and a Virginia Power easement along the right of way. Approximately 20' of tree save area total (2" caliper or greater). 50' foot tree save area (4" caliper or greater). 25' tree save area (5" caliper or greater) with a Virginia Power easement along the right of way. Merge_ord2.doc 5 eee e ? Sections 19-580 and 19-587 II. Design Standards for Mixed Use Corridors along Rt. 10~ east of 1-95 The Eastem Route 10 Corridor serves as a gateway to the County, as well as a principal transportation artery for area development and an entrance to surrounding neighborhoods. When viewed from this road, existing development impacts the appearance of this gateway and transportation artery as well as the overall appearance and livability of the larger community. This in mm influences the development or redevelopment potential of surrounding properties, as well as the desirability of existing residential neighborhoods as places to live. Comprehensive Plan amendments typically examine the visual appeal of major transportation corridors as gateways into the County and as entrances into adjacent and area neighborhoods. These Plan amendments recognize the importance of distinct, visual zones along major roads arising from the multiple functions these transportation corridors serve. In conjunction with the consolidated Eastern Area Comprehensive Plan amendment, staff has identified several distinct visual zones along the Eastern Route 10 Corridor. The areas around the Route 10/1-95 and Route 10/1-295 interchanges serve as commercial/industrial nodes, taking advantage of the easy access these interchanges provide to the surrounding region. Much of the western part of the Route 10 Corridor, between Old Stage Road and Old Bermuda Hundred Road, as well as portions of the Corridor between 1-95 and Enon Church Road, has developed or is developing for industrial uses. New commercial and industrial construction and redevelopment within these areas are regulated by conditions of zoning approval and/or Zoning Ordinance Emerging Growth standards for O, C and I Districts. These conditions and standards typically address access, parking, landscaping, architectural treatment, setbacks, buffers, utilities and screening of dumpsters and loading areas. The current Emerging Growth standards adequately address the appearance of new development ard redevelopment in these nodes and corridors, as viewed from Route 10. Another identified visual zone is the Enon Core. While not a village, the area traditionally thought of as the center of the Enon community has a small town or village character that is distinct from other portions of the Rt. 10 Corridor east of 1-95. Because of these distinctions, staff has recommended new development standards for the Enon Core. These standards are designed to reinforce the Core's neighborhood identity and sense of'Place'. Of particular interest is the remainder of the Route 10 road frontage. This frontage is zoned for a mix of residential, office, commercial and light industrial uses and forms a narrow corridor in proximity to area neighborhoods. The mixed use corridor also provides primary entrances to area neighborhoods and serves as a transition between Route 10 and area neighborhoods. Given these considerations, the corridor would be Merge_ord2.doc 6 ooOzo$ suitable primarily for smaller scale, less intense development that serves area neighborhoods. Design standards applicable to new development or redevelopment within this corridor should, therefore, reinforce and compliment area residential development. (Sections 19-580. (a) (4), 19-587, 19-587,3 and 19-587.4) 10 - Dew Floodplains & RPAs fi ood plain s East Rt. l 0 Corridor Interchanges h~are roads 200' major art. proposed 120-200' major artariai 90' major arterial 90' major art proposed 70' collector 7{)' collector I~'oposed Streama parcai lines Developrr~t areas comme rc{ at/i nd u s trial node industrial corriodr cornmerc~ at corridor mixed use corridor I 0 I 2 Development trends along the Eastern Route 10 Corridor, based on existing and anticipated zoning and land use trends, together with neighborhoods in proximity to the mixed use corridor. Merge_ord2.doc 7 0002 0 ~ Various office and commercial development representative of appropriate mixed use corridor development. Merge_ord2.doc 8 Sections 19-580 and 19-588 III. Design Standards for setbacks along Old Stage and Coxendale Roads The Introduction to the Plan for Chesterfield encourages economic development by identifying and protecting key sites for future industrial uses and by emphasizing the importance of quality growth. The Introduction also recognizes the importance of enhancing the County's quality of life by recommending planning and design criteria that preserves and protects important cultural and historic resources. The Old Stage Road corridor, north of Rt. 10, and the Coxendale Road corridor, east of Jefferson Davis Highway, serve as primary road accesses to a significant portion of the County's existing and potential industrial development base, as well as primary road accesses to the County's Hem'icus Park and Dutch Gap Conservation Area. The appearance of these roads, and that of adjacent development, impart the first and potentially only impression that many visitors have of the community and of these industrial, recreational and historic resources. Therefore consideration of additional design standards, to address views from these roads, is recommended. Any new design standards for this area must recognize that most of the land east of 1-95 is already zoned and developed for commercial and industrial uses. Specifically, existing development pattems along Old Stage Road, north of Rt. 10, consist almost exclusively of industrial zoning and land uses, with a node of commercial uses in the vicinity of the Old Stage Road/Rt. 10 intersection. Existing development along Coxendale Road, between Jefferson Davis Highway and 1-95, consists primarily of residential zoning and land uses, with single family residences fronting the road. Industrial zoning and land uses prevail east of 1-95. The Comprehensive Plan suggests that the existing zoning and development pattems along these roads should continue. Much of the existing industrial development along Old Stage and Coxendale Roads occurred prior to adoption of the County's current development standards and has a utilitarian appearance, minimal setbacks from the public right-of-way, and little or no landscaping within the setbacks. In addition, on-site improvements for new industrial development, especially heavier industrial uses, will continue to have a distinctively 'industrial' appearance necessitated by the nature of such uses. Given these considerations, new design standards should focus on finding ways to minimize or soften the views of industrial development from the public right-of-way. A major element of such effort should be the preservation of existing vegetation within required setbacks, supplemented with additional landscaping and berming to mitigate views into industrial projects. Such vegetation should include mature trees, but consideration should also be given to preserving as well immature trees and under-story natural and naturalized vegetation. The overall effect would serve both to mitigate the visual impact of industrial development and to impart a natural, woodland appearance to the area for visitors approaching the Dutch Gap Conservation Area and Henricus Park. Where such vegetation Merge_ord2.doc 9 is sparse or non-existent, additional landscaping ard berming to mitigate the views of area industrial development would be appropriate. Old Stage Road Design Guidelines Study Area msive Plan Boundaries Old Stage Road Study Area Gen era~ Streets Minor Streets Ra il road s Eastparcel. shp Floodplains & RPAs Stre ams Develo preen t Areas com mercial/industrial node ind ustrial corridor Parks & Conservation Rivers Miles The Zoning Ordinance currently requires a minimum 40-foot parking setback for industrially zoned properties along Old Stage and Coxendale Roads. Except when necessary to provide access, trees 8 inches or greater in caliper, located within the setback, must be retained unless removal is approved by the Planning Department (Section 19-518 (d)). However, utility lines often run parallel to, and outside of, the public road right-of-way. These easements can occupy a significant portion of the Merge_ord2.doc 10 required setback, resulting in the removal existing trees within the utility easements and the destmction of canopies and root zones of adjacent trees. Given the growth characteristics of trees in Chesterfield, a tree-save area of a minimum of 50 feet in width would be appropriate to ensure the preservation and health of mature trees along Old Stage and Coxendale Roads, where such trees exist. As utility easements are typically located immediately adjacent to the public right-of-way, the required setback should accommodate such easements. In order to accommodate these easements, a front yard setback of at least 75 feet may prove to be the minimum setback necessary to ensure, with any certainty, the preservation of a healthy stand of mature trees in locations where such vegetation exists and, at the same time, accommodate utilities. As a further consideration, the retention of smaller or immature trees (less than 8 inches in caliper) and under-story trees would enhance the appearance of the setback, as well as minimize the need for supplemental landscaping. The preservation of young, healthy, naturalized vegetation would also minimize the need replace transplanted material that ha s a higher likelihood to die in the years after planting, and would naturally replace mature trees that may die due to construction, insect, disease and/or wind damage which is common in the years after adjacent construction activities have commenced. (Sections 19-580. (a) (5), 19-588, 19-588.1 and 19.588.2) An added benefit to tree preservation within setbacks can be the partial screening of above ground utility lines that trees provide, as viewed from the public right of way, if such lines are located behind the trees (i.e., interior to the development). Therefore, an effort to encourage location of such easements within setbacks interior to the development should be considered. (Section 19.588.1) Merge_ord2.doc 11 0002 .3 Existing conditions along Old Stage road, south of Coxendale Road. Merge_ord2.doc 12 Conceptual view along Old Stage Road with a row of street trees within the minimal setback. Merge_ord2.doc 13 O00 . $ Sections 19-580 and 19-589 IV. Design Standards for Rt. 10 in Enon The Introduction to the Plan for Chesterfield encourages the shaping of Chesterfield's communities by molding development into well-designed and attractive communities of special character. To this end, the Introduction suggests that functionally and visually distinct communities should be preserved. While not a village, the area traditionally thought of as the center of the Enon community has a small town or village character that is distinct from other portions of Rt. 10, east of 1-95, that have developed in a more typical, suburban commercial corridor manner. This distinction may offer an opportunity to identify this area as a well-defined place meriting special design consideration. Specifically, this road frontage lies in a narrow strip along Rt. 10 and is bounded to the north by Johnsons Creek, to the south by residential neighborhoods in Enon, to the east by a tributary of Johnsons Creek that passes from south to north under Rt. 10, and to the west by Johnsons Creek which passes from south to north under Rt. 10. Johnsons Creek and its tributary have floodplains and other potentially environmentally sensitive areas that may limit future development and define the center of Enon as a distinct area. In addition, the floodplains are heavily forested with mature vegetation, while the road frontage bounded by these features is largely cleared and developed for residences, public/semi-public buildings (fire station and churches), and neighborhood commercial uses, further enhancing the distinction. Merge_ord2.doc 14 000216 V~cinity sketch of the center of Eaoa As a consequence, the cluster of uses in the center of Enon is relatively isolated from most of the more typical suburban development pattern that characterizes much of Rt. 10 east of 1-95. Further, many of these uses possess a distinctly neighborhood scale and massing, as well as minimal setbacks from the road and minimal parking in front of businesses, which is not typical of newer development along most County thoroughfare roads. These characteristics give the impression that the center of Enon is a bit different from most of the rest of the Rt. 10 corridor. This difference may provide an opportunity to reinforce a sense of neighborhood identity and of ~Place' fbr the Enon community. Therefore, a pattern different from typical suburban development should be encouraged with future development and redevelopment in the center of Enon. (Sections 19-580. (c), 19-589, 19-589.1, 19-589.2, 19-589.3 and 19.589.4) These standards are similar to Village District Standards used to shape development within identified Villages throughout the County. implementation of any new design standards should be accomplished for new development through a Zoning Ordinance amendment. These standards, however, would only be implemented with new development and redevelopment within the Enon Core. Merge_ord2.doc 15 Views along Rt. 10, in Enon. Merge_ord2.doc 16 Examples of develoPment in the Enon Core The top image reflects current conditions a site along the north line of Rt. 10, west of Spruce Avenue. The middle image reflects redevelopment to current Emerging Growth standards, applicable throughout most of the County. The bottom image reflects development in keeping with a neighborhood scale and pattern of development. Merge_ord2.doc 17 Examples of development in the Enon Core The top image reflects current conditions. The middle image reflects redevelopment to current Emerging Growth standards, applicable throughout most of the County. The bottom image reflects development in keeping with a neighborhood scale and pattern of development. Merge_ord2.doc 18 Examples of development in the Enon Core The top image reflects current conditions in the southwest quadrant of the intersection of Rt. 10 and Spruce Avenue. The middle image reflects redevelopment in keeping with a neighborhood scale and pattern of development. In this instance, a 4-plex residential development. The bottom image reflects development in keeping with a neighborhood scale and pattern of development. In this instance, an office park with a residential architecture, scale and massing~ surroanding a small public space. Merge_ord2.doc 19 O O0~ ~i Merge_ord2.doc 20 000222 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-505, 19-580, AND 19-581 AND ADDING SECTIONS 19-587, 19-587.1, 19-587.2, 19-587.3, 19-587.4, 19-588, 19-588.1, 19-588.2, 19-589, 19-589.1, 19-589.2, 19-589.3 AND 19-589.4 RELATING TO DEVELOPMENT STANDARDS FOR THE ROUTE 10 CORRIDOR EAST, THE OLD STAGE AND COXENDALE ROADS CORRIDOR, AND THE ENON CORE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-505, 19-580 and 19-581, of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted and 19-587, 19-587.1, 19-587.2, 19-587.3, 19-587.4, 19-588, 19-588.1, 19-588.2, 19-589, 19-589.1, 19-589.2, 19-589.3 and 19- 589.4 are added to read as follows: Sec. 19-505. Measurement of yards. (e) from a 160-foot right-of-way in those instances where 200-foot right-of-way has been dedicated to the county in the following locations: 000 For purposes of determining yard setbacks, the setback shall be measured (2) Route 360, from Route 288 to the Amelia County line; Route 10: From Irongate Drive to Courthouse Road; From Krause Road to Buckingham Street; 000 Sec. 19-580. Specified areas. (a) The Highway Corridor District shall include those lands identified on the zoning district map or otherwise described below that include: (1) The Jefferson Davis Highway corridor; (2) The Route 360 corridor east; 1923:55764.2 1 4/30/02 11:22 AM (3) (4) (5) The Route 360 corridor west, which shall consist of Hull Street Road, extending fi.om Courthouse Road to the Amelia County line, including all land to a depth of 1500 feet from the centerline of Hull Street Road, unless the parcel or project extends further than 1500 feet, in which case these requirements shall apply to the entire parcel or project; The Route 10 corridor east; and The Old Stage and Coxendale Roads corridor. (b) The Employment Center District shall include all lands identified on the Route 288 Corridor Plan that include: (1) Regional employment center. (c) The Enon Core District shall include those lands identified on the zoning district map. Sec. 19-581. General development standards. Except for the development standards contained in the Highway Corridor District~ m"A the Employment Center District and the Enon Core District, which shall apply to property within those districts, all applicable county-wide, emerging growth or post-development standards shall be met. 00o Sec. 19-587. Route 10 Corridor East - purpose and intent. .The purpose of sections 19-587 through 19-587.4 is to provide standards that will encourage and enhance the preservation of tree canopy along Route 10, between 1-95 and __H_opewell, and to further encouraqe architectural standards that reinforce and compliment area residential development, within those areas along the Route 10 corridor suq,qested for Neiqhborhood Mixed Use on the Consolidated Eastern Area Plan. Sec. 19-587.1. Route 10 Corridor East: Yard requirements for officeT business and industrial districts. Setbacks alonq Route 10: All buildinqs, drives and parking areas shall have a minimum 75-foot setback from the proposed rights-of-way of Route 10, as indicated on the comprehensive plan. However, in an I-3 District, buildin.q setbacks shall be increased to 90 feet. Within these setbacks, landscapin.q shall be provided in accordance with perimeter landscaping B. Provided there are no easements that run generally parallel to the right-of-way within the 50 feet of setback adjacent to the right-of-way, the minimum setback for drives and parking along Route 10 may be reduced to 50 feet with the 1923:55764.2 2 4/30/02 11:22 AM 00022,4 provision of a 25 foot non-exclusive utility easement interior of the 50 foot setback, such easement running the length of the setback and parallel to the right-of-way. This easement shall be provided for the purpose of Iocatinq utility lines including, but not limited to: electric and gas transmission lines, water lines, sewer lines, communications lines, etc. If the reduced setback option is chosen, no easements shall be granted by the property owner within the reduced (50 foot) setback area, except that easements running generally perpendicular through the setback, to serve the site with utilities, shall be permitted. Sec. 19-587.2. Route 10 Corridor East: Plant material specifications. Tree preservation: Within setbacks along Route 10, preservation of existing trees and shrubs shall be maximized to provide continuity and improved buffering. Except when necessary to provide access, any trees of high-canopy species that are four inches or greater in caliper, as well as any trees of under-story species that are one inch or greater in caliper, located within the setback, shall be retained unless removal is approved through site, subdivision or schematic plan review. Removal of vegetation, to accommodate vehicular access and utilities which run generally perpendicular throuqh the setback, shall be permitted throuqh subdivision, site or schematic plan review, the exact locations to be determined by the Director of Planning. Any healthy existing tree or shrub may be included for credit towards this subdivision's requirements. If any preserved tree or shrub that has been credited dies within three years of construction, one tree or shrub shall be planted for each tree or shrub lost. All existing vegetation, which is to be preserved on the site, shall be shown on the required landscaping plan, or when there are groups of trees or shrubs, such groups may be outlined. Any existing trees to be removed shall be clearly delineated on the landscaping plan Sec. 19-587.3. Route 10 Corridor East: Neighborhood Mixed Use areas- architecture. Within those areas alonq the Route 10 corridor suqgested for Neiqhborhood Mixed Use on the Consolidated Eastern Area Plan, all buildings shall be compatible with residential architecture. Residential desiqn features shall include, but not be limited to, articulation of doors and windows, architectural ornamentation, and use of residential materials such as brick and/or siding for walls and asphalt shinqle or simulated slate for roofs. There shall be no visible fiat or shed roofs permitted. Wall offsets and varied rooflines shall be used on larger buildings to create the appearance of several small buildings clustered together. Within a project, compatibility shall be achieved through the consistent use of a residential architectural style, and using materials, fenestration, scale and other architectural features appropriate to that style. Sec.19-587.4 Route 10 Corridor East: NeiRhborhood Mixed Use areas- architectural compatibility. 1923:55764.2 3 4/30/02 1 ! :22 AM 000225 Within those areas along the Route 10 corridor suggested for Neighborhood Mixed Use on the Consolidated Eastern Area Plan, architectural treatment of all buildings shall be compatible with buildings located within the same proiect or within the same block or directly across any road, as determined by the Director of Planning. At locations where the existinq buildings do not meet current Zoning Ordinance requirements for architectural treatment, the Director of Planning may approve a new architectural treatment or theme. Compatibility may be achieved through the use of similar building massinq, materials, scale, colors or other architectural features. Sec. 19-588. Old Sta.qe and Coxendale Roads Corridor - purpose and intent. The purpose of sections 19-588 through 19-588.2 is to provide standards that will encourage and enhance views along Old Staqe Road, north of Rt. 10, and along Coxendale Road, east of 1-95. Sec. 19-588.1. Old Sta,qe and Coxendale Roads Corridor: Yard requirements for office, business and industrial districts. (a) Front and corner side yards: All buildings, drives and parking areas shall have a minimum 75-foot setback from the proposed rights-of-way of Old Stage and Coxendale Roads, as indicated on the comprehensive plan. Within this setback, landscaping shall be provided in accordance with landscaping B. Provided there are no easements that run .q.enerally parallel to the right-of-way within the 50 feet of setback adjacent to the right--of- .w.. ay, the setback for drives and parking areas may be reduced to 50 feet with the provision of a 25 foot non-exclusive utility easement interior of the 50 foot setback, such easement runninq the length of the setback and parallel to the right-of-way. This easement shall be provided for the purpose of locating utility lines including., but not limited to: electric and .qas transmission lines, water lines, sewer lines, communications lines, etc. If the reduced setback option is chosen, no easements shall be granted by the property owner within the reduced (50 foot) setback area, except that easements running generally perpendicular throuqh the setback, to serve the site with utilities, shall be permitted. Side and rear yards: The side and rear yard setbacks for buildings, drives and parkin.q a..r.eas, for properties within I-1, I-2 and 1-3 districts that front Old Staqe and Coxendale Roads and when adjacent to 1-2 and I-3 districts, shall be 0 feet. Sec. 19-588.2. Old Stage and Coxendale Roads Corridor: Plant material specifications. (a) Tree preservation: Within setbacks alonq Old Stage and Coxendale Roads, 1923:55764.2 4 4/30/02 11:22 AM 000226 preservation of existing trees and shrubs shall be maximized to provide continuity and improved buffering. Except when necessary to provide access, any trees any trees of high- canopy species that are four inches or greater in caliper, as well as any trees of under-story species that are one inch or qreater in caliper, located within the setbacks along Old Staqe and Coxendale Roads, shall be retained unless removal is approved through site, subdivision or schematic plan review. Removal of vegetation, to accommodate vehicular access and utilities which run generally perpendicular throuqh the setback, shall be permitted through subdivision, site or schematic plan review, the exact locations to be determined by the Director of Plannin.q. (b) Any healthy existing tree or shrub may be included for credit towards this subdivision's requirements. If any preserved tree or shrub that ha.q been credited dies within three years of construction, one tree or shrub shall be planted for each tree or shrub lost. All existing vegetation which is to be preserved on the site shall be shown on the required landscaping plan, or when there are groups of trees or shrubs, such groups may be outlined. Any existing trees to be removed shall be clearly delineated on the landscaping plan Sec. 19-589. Enon Core District - purpose and intent. The purpose of Sections 19-589 throuqh 19-589.4 is to provide standards that will encourage, reinforce and enhance a sense of neiqhborhood identity and of"place" for the Enon community. Sec. 19-589.1. Enon Core District: Exceptional development standards aJ~ Street tree plantin.q: Within the Enon Core District, it is the intent of perimeter landscaping G, as detailed in section 19-518(g)(9), to require the installation of street trees to increase the aesthetic appeal of Enon Core District, encouraqe high-quality development, provide shade for pedestrians and improve the quality of the environment To this end, the following standards shall be met when utilizinq perimeter landscaping G: (1) The requirements of section 19-518(.q)(9)(a) and (c) shall be met. The requirements of section 19-518(g)(9)(b) shall be modified to require continuous three-foot high hedge forms or a decorative wall for the entire width of a parking lot only if the parking lot is located in front of a building. Trees shall be installed behind any sidewalk installed along a street. If it is determined durinq the site plan process to be impractical to install trees behind the sidewalk, they may be installed between the street and the sidewalk. If it is determined durinq the site plan process to be impractical to locate larqe deciduous trees due to conflicts with utility lines the trees may be 1923:55764.2 4/30/02 11:22 AM relocated or if that is impractical, small deciduous trees may be substituted. Trees installed shall be suitable for use as street trees and shall be selected for their ability to survive under adverse growing conditions as well as their aesthetic value. While the intent of this section is not to require a single species to be planted throughout the entire Enon Core District, the director of planning may require a particular species in a particular location based on existing area landscaping. (b) The minimum acreage requirements set forth in sections 19-105(i) and 19-11 l(a) for R-TH and R-MF districts shall not apply within the Enon Core District areas. Sec. 19-589.2. Enon Core District: Setback requirements for O and C Districts. The minimum setbacks for all buildinqs, drives, and surface and deck parking areas shall be as follows: (a) Setbacks alonq Route 10. The minimum setback alonq Route 10 for buildings shall be 50 feet from the ultimate right of way with the installation of perimeter landscaping G provided, however, buildings that are clustered around an area devoted to public and semi-public use and positioned so as 1923:55764.2 4/30/02 11:22 AM to define the public and semi-public space shall be permitted to reduce the setback from Route 10 to 15 feet. Any such area devoted to public and semi-public use shall be separated from Route 10 by a building or buildinqs, have a minimum of ½ acre with no dimension less than 100 feet, and shall be designated for such use by recordation of an open space easement for public and semi-public use, such as area civic association events, special commercial events or cultural activities. Buildinqs shall not be separated from the public and semi-public space by more than 2 rows of parking accessed by a driveway and a sidewalk. The area shall be designed to be used primarily for such activities and shall not be desiqned to be used primarily for stormwater manaqement facilities. The area shall incorporate benches for public seating and at least one of the following: gazebo/bandstand; fountain; sculpture; statuary; or other similar feature. The minimum setback alonq Route 10 for drives and parking shall be 000228 50 feet with the installation of perimeter landscaping G provided, however, that no more than 1 row of parking with associated driveway shall be permitted between any buildinq and the Route 10 right-of- way. Front setbacks: The minimum front setback along rights-of-way other than Route 10 for buildinqs, drives and parking shall be 15 feet with the installation of perimeter landscaping G. Corner side setbacks: The minimum corner side setback along rights-of-way other than Route 10 for buildings, drives and parking shall be 15 feet with the installation of perimeter landscaping G. (d) Side setbacks: (1) Except as noted below, the minimum side setback for buildings shall be seven and one-half feet with the installation of perimeter landscaping E. When abutting, an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the Consolidated Eastern Area Plan for non-single-family residential land uses, the minimum setback shall be seven and one- half feet unless waived by the director of planning at the request of the adjacent property owner, in which case the minimum setback shall be reduced to zero feet provided there are no openings in the wall built along the property line. (2) Except as noted below, the minimum side setback for drives and parking areas, shall be seven and one-half feet with the installation of perimeter landscaping F. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the general plan for non-single-family residential land uses, the minimum setback shall be zero feet; however, if the adjacent property is occupied by a residence, a solid screen or fence at least four feet high shall be installed unless waived by the director of planning at the request of the adjacent property owner. (e) Rear setbacks: Except as noted below, the minimum rear setback for buildinqs shall be 25 feet with the installation of perimeter landscaping B. When abutting an O, C or I District, the minimum setback shall be zero feet. When abutting other property designated by the Consolidated 1923:55764.2 4/30/02 11:22 AM ooozz9 Eastern Area Plan for non-sinqle-family residential land uses, the minimum setback shall be 25 feet unless waived by the director of planning at the request of the adjacent property owner, in which case the minimum setback shall be reduced to zero feet provided there are no openings in the wall built along the property line. (2) Except as noted below, the minimum rear setback for drives and parking areas shall be 25 feet with the installation of perimeter landscaping B. However, the minimum setback may be reduced to seven and one-half feet with the installation of perimeter landscaping F. When abuttinq an O, C or I District, the minimum setback shall be zero feet. When abuttinq other property designated by the Consolidated Eastern Area Plan for non-sinqle-family residential land uses, the minimum setback shall be zero feet; however, if the adiacent property is occupied by a residence, a solid screen or fence at least four feet hiqh shall be installed unless waived by the director of planning at the request of the adjacent property owner. Setbacks for.qasoline pumps: Gasoline pumps, canopies and drives servin~ ~asoline pump islands shall be separated from Route 10 by a buildinq or buildin.qs served by such facilities. Sec. 19-589.3. Enon Core District: Architectural treatment. (a) All new buildinqs and building additions shall be compatible with residential architecture. Residential desiqn features shall include, but not be limited to, articulation of doors and windows, architectural ornamentation, and use of residential materials such as brick and/or sidinq for walls and asphalt shingle or simulated slate for roofs. There shall be no visible fiat or shed roofs permitted. Wall offsets and varied rooflines shall be used on larger buildinqs to create the appearance of several small buildinqs clustered together. Within a proiect, compatibility shall be achieved through the consistent use of a residential architectural style, and usinq materials, fenestration, scale and other architectural features appropriate to that style. .(~ Architectural treatment of all buildinqs shall be compatible with buildinqs located within the same proiect or within the same block or directly across any road, as determined _bY the director of planning. At locations where the existin,q buildings do not meet current Zoni.ng Ordinance requirements for architectural treatment, the director of planning may approve a new architectural treatment or theme. Compatibility may be achieved throuqh the use of similar buildinq massing, materials, scale, colors or other architectural features Sec. 19-589.4. Enon Core District: Heights. 1923:55764.2 8 4/30/02 11:22 AM 000; 30 No structure shall exceed a height of one and one-half stories or 24 feet, whichever is less. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:55764.2 9 4/30/02 1 ! :22 AM 00023 . An Affiliate of Media General Advertising Affidavit (This is not a bill PleaSe pay from invoice) P.O. Bo× 85333 Richmond, Virginia 23293-9001 (804) 649-6000 ccountNum. I 220806 ~te Code Description Ad Size Tota 05/1512002 121 TAKE NOTICF~TAKR NOTICF, THAT THE BOARD O 2.00 x 52_00 1.029.52 Media General Operations, inc. Publisher of THE RICHMOND TiMES-DiSPATCH This is to certify that the attached TAICR NC)TI'CF, TAKE NC)TIC-[ was published ~y Richmond Newspapers, Inc. in the C~Y of Richmond, state of Virginia, on the following dates: 05/08/2002 05/15/2002 The first insertion being given .... OSlO8i2oo? Sworn to and SubsCribed before I $~ate ef Virginia I c CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: May 22, 2002 Item Number: 16 .C. Subject: Public Hearing to Consider Ordinance Amendments Regarding the Location and Regulation of Adult Uses County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached ordinance amendments regarding adult uses based on staff recommendations. Summary of Information: On September 26, 2001, the Board adopted changes to Chapter 15 of the County Code requiring adult businesses to obtain a permit from the Chief of Police. On February 19, 2002, the Planning Commission made recommendations on zoning amendments related to adult businesses. On .April 10, 2002, the Board held a public hearing on the proposed amendments and continued the public hearing until May 22, 2002. I. Historical And Leqal Backqround For many years, the County Code has regulated adult businesses such as adult bookstores, videostores, and movie theaters. Existing zoning and regulatory ordinances applied to the proposed Foxxx Video Store application in July, 1999. More recently, citizens of Dale District complained to Mr. Miller about sexually 'explicit videostores and Henrico County encountered issues relating to an "exotic" dance club. These experiences confirmed that our ordinances should be updated to address recent legal developments and current practices of the adult business industry. Legally, the courts consider adult businesses to be protected by the First Amendment of the Constitution. Accordingly, to avoid an illegal governmental "prior restraint" on First Amendment activity, the courts Preparer: ~. ~&, S~even L. Micas Title: County Attorney 1923(00) :56826.1(56830.1 & 56829.1) Attachments: Yes ~ No 000232, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 significantly limit the ability of local governments to regulate adult businesses. As one example, when local governments require adult businesses to obtain a permit (such as the County's conditional use zoning permit), the courts require that (1) the decision to approve the permit be based on specific, objective criteria, (2) there be a prompt governmental decision on the application, and (3) there be a mechanism for prompt judicial review. Generally local governments can only regulate adult businesses to minimize negative "secondary effects" that accompany these businesses. At the April public hearing the Director of Planning summarized many national studies showing that adult businesses cause negative effects within a community such as lowered property values, increased crime rates and health-related concerns. II. The Proposed Zoning Ordinance Amendments The proposed amendments update definitions to address recent changes in the adult industry and broaden the zoning regulations to include adult stores, businesses providing adult entertainment and other adult business. As in the current ordinance, these adult businesses would be allowed by conditional use in the A, C-5, I-2 and I-3 Districts. Further, the proposed amendments set forth, as required by law, specific and objective criteria for consideration of a conditional use application for adult businesses. Issues 1. Deadlines for Action on Conditional Use Requests The original ordinance sent from the Board to the Planning Commission required the Planning Commission and Board to both act on a conditional use application for an adult use within 60 total days of filing, although the applicant may consent to a longer period of review. This time period complies with the legal requirement for "prompt" governmental action. The Planning Commission recommended that the time period be expanded to 120 days, which is reflected in the attached ordinance. The County Attorney recommends that the amendment remain at 60 days to protect the defensibility of the entire ordinance. This is necessary because the ordinance limits all adult uses to conditional uses without providing any zoning district where such uses are allowed by right. 2. Segreqation of Adult Merchandise from Juveniles Section 19-227.1 of the proposed amendments requires businesses that sell or rent adult merchandise intended for the sexual stimulation or titillation of patrons to prevent viewing of such merchandise by juveniles, generally by segregating the merchandise in a separate area. The Planning Commission recommended that this requirement be placed in the police power sections of the 1923 (00) :56826.1 (56482.1) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 County Code (~ 15-124) so that it could be applied retroactively to all existing businesses. The County Attorney recommends that the requirement remain in the zoning ordinance affecting new zoning applications. Any application of this restraint on First Amendment activity if applied to preexisting businesses has a greater risk of jeopardizing the defensibility of the entire ordinance than applying that governmental restraint to future businesses seeking a conditional use. Whether the Board places this separation requirement in the zoning ordinance, or the police power sections of the Code, the County Attorney recommends that the segregation requirement apply prospectively only to businesses that begin to display adult materials after adoption of the ordinance. If the segregation requirement is placed in the police power sections of the County Code, whether applied prospectively or retroactively, the requirement would be enforced by the police department. If placed in the zoning ordinance it would be enforced by the zoning inspectors. III. Other Revisions While identifying the proper place to codify the adult merchandise issue, staff also determined that language changes were necessary in Chapter 15 in light of Henrico County's recent experiences, the evolving practices of the adult business industry and further legal analysis. Staff's recommended revisions are largely housekeeping changes to make the ordinance clearer, more complete and more defensible. Staff has added two new substantive provisions which require 1) adequate lighting for all entrances and exits serving an adult business and 2) videotape recordings of the exterior to monitor any illegal acts secondary to the adult uses. Since the April 10 public hearing, staff has consolidated all previously recommended changes. Language has been added to Chapter 15 providing for the County's facilitation of any appeal of a denial, revocation or suspension of a police permit and Section 15-122.8 has been revised to reflect that the regulations apply to all adult businesses offering booths for the viewing of adult movies and other media.~ lThe United States Supreme Court issued two opinions on May 13, 2002, John Ashcroft, Attorney General v. American Civil Liberties Union, et al. and City of Los Anqeles v. Alameda Books, Inc., et al. that addressed issues relating to adult uses and the internet. We have reviewed these opinions and they do not change Staff's recommendations. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTIONS 15-122.6, 15-122.7, 15-122.8 and 15-122.9, REPEALING 15-122.9A AND ADDING SECTIONS 15-123, 15-124, 15-125 and 15-126 RELATING TO ADULT USES AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 15-122. 6, 15-122. 7, 15-122. 8 and 15-122. 9 of the Code qf the Count_ of Chesterfield, 1997, as amen&d, are amended and re-enacted, Section 15-122.9A is repealed, and Sections 15-123,15-124, ]5-125 and 15-126 are added to read as follows: 15-122.6. Judicial review of adult use permit denial or revocation. After denial of an application, denial of a renewal of an application, or revocation or suspension of a permit, Chesterfield County will facilitate the applicants' obtaining prompt review of the decision from the Circuit Court of Chesterfield County if the applicant desires to appeal. Unless the applicant agrees to an extension, the County will file a responsive pleading within ten days of service upon the County of an appeal, will file a responsive brief within fifteen days of service of the applicant's brief and will agree to any reasonable expedited trial or hearing date. 15-122.7. Regulations Pertaining to Adult Businesses Providing Adult Entertainment. For purposes of this Section, "adult entertainment" is defined as dancing, modeling or other live entertainment if the performers' performance is characterized by an emphasis on "specified anatomical areas" or "specified sexual activities" as defined in Chapter 19, or ............. ,, .... - .... [-,~ ,_,,, .... .y .... is intended for the sexual stimulation or titillation of patrons. No person shall -~-*'^-- v,-**,~ .... provide adult entertainment for patron(s) of an adult business except upon a stage at least eighteen (18) inches above the level of the floor which is separated by a distance of at least ten (10) feet from the nearest area occupied by patron(s). No patron shall be permitted within ten (10) feet of the stage while the stage is occupied by a performer. The adult business shall provide separate dressing room facilities for female and male performances which shall not be occupied or used in any way by any one other than performers. The adult business establishment shall provide access for performers between the stage and the dressing rooms which is completely separated from the patrons. If such separate 1923:56829.2 1 5/9/02 10:49 AM 000235 access is not physically feasible, the establishment shall provide a minimum of four (4) foot wide walk aisle for performers between the dressing room area and the stage, with a railing, fence or other barrier separating the patrons and the performers which prevents any physical contact between patrons and performers. .................. ~ ....... ~ u ........ . ~ ...... . ............ m. No entertainer shall have physical contact with any patron and no patron shall have physical contact with any entertainer while in or on the premises of the adult business. Fo Fixed rail(s) at least thirty (30) inches in height shall be maintained establishing the separation between performers and patrons required by this section. G° No patron shall directly pay or give any gratuity to any entertainer. A patron who wishes to pay or give a gratuity to a performance shall place the gratuity in a container that is at ali times located separately from the performers for the purpose of preventing any physical contact between a patron and a performer. No performer shall solicit any gratuity from any patron. H. Patrons must be at least 18 years of age; I. Owners, managers, entertainers must be at least 18 years of age; J° The adult business shall not operate between the hours of 2:00 a.m. and 9:00 a.m. on any particular day. K° No operator of an adult business shall cause or allow a performer to contract or engage in any entertainment such as a "couch"~ or a "straddle" or lap dance with a patron while in or on the establishment premises. No performer shall contract to or engage in a "couch": or a "straddle" or lap dance with a patron while in or on the establishment premises. For purpose of this subsection, "couch"~ or "straddle" or lap dance is defined as an employee of the establishment intentionally touching or coming within ten (10) feet of any patron while engaged in the display or exposure of any "specified anatomical area", or any "specified sexually activity" or while engaged in other activity intended for the sexual stimulation or titillation of patrons. Lo This section shall not apply to an employee of an establishment who, while acting as a waiter, waitress, host, hostess, or bar tender, comes within ten (10) feet of a patron. No employee shall engage in any "specified sexual activity" or display or expose any "specified anatomical area" or engage in other activity intended for the sexual stimulation 1923:56829.2 2 5/9/02 10:49 AM or titillation of patrons while acting as a waiter, waitress, host, hostess, or bar tender. Sec. 15-122.8. Regulations pertaining to adult businesses not prc, v'iding adult entcrtalrlnlCnt, offering viewing booths. (a) Wide angle mirrors and/or video systems must be used to provide the manager with continuous monitoring of all areas of the establishment. (b) Youth-oriented merchandise must be kept separate from the sexually oriented merchandise. (c) To the extent booths are provided for viewing of videos, movies, DVDs, or other media, the booths must meet the following criteria: (1) Minimum size of 500 square feet. (2) No doors on booths so that manager may have visual access to the booth. (3) Firewalls must be provided between booths. (4) The premises shall be equipped with overhead lighting fixtures of sufficient intensity to illuminate every place patrons are permitted access and an illumination of not less that two foot candles as measured at the floor level. Sec. 15-122.9 Regulations Pertaining to All Adult Businesses. (a) Sexually explicit material shall not be displayed in the windows of adult businesses. Further, adult merchandise as defined in Chapter 19 shall not be visible from any point outside the establishment. (b) Signs advertising the adult business and any attention-getting devices shall not display sexually explicit pictures or language. (c) All off-street parking areas of the adult business shall be illuminated from dusk to closing hours of operation with a lighting system which provides an average maintained horizontal illumination of one foot candle of light on the parking surface and walkways. Adequate lighting shall also be provided for all entrances and exits serving the adult business. (d) Adult businesses shall not employ any person under the age of 18. (e) Wide angle mirrors and/or video systems must be used to provide the manager 1923:56829.2 3 5/9/02 10:49 AM 000237 with continuous monitoring of all areas of the establishment. The owner or operator shall install, operate and maintain a security camera and video tape system designed by a security specialist which shall continuously monitor all exterior entrances and parking areas of the establishment. Such cameras shall provide clear imagery of the establishment's patrons and their vehicles. Tapes recording activities in the areas under surveillance shall be preserved for a period of twelve months. Authorized representatives of the Chesterfield County Police Department or the Chesterfield County Planning Department shall have access to such tapes in accordance with applicable law. For purposes of this article, an "employee" means an individual working or performing services for any adult business, including any independent contractor who provides services on behalf of any adult business to the patrons of such business, whether or not the individual receives any remuneration, gratuity, or tips of any kind, or pays the permittee, manager or other person for the right to perform or entertain in the adult business. Sec. 15-123. Public Indecency Prohibited. Nothing in this article shall be construed to permit any conduct which violates section 14- 33 of the Code. Sec. 15-124. Regulations Applying to Adult Businesses and Non-Adult Businesses. Businesses that offer after [date of adoption] that portion of adult merchandise, as defined in Chapter 19, which is intended for the sexual stimulation or titillation of patrons for sale or rent shall not permit entry to persons under age 18 or must segregate the adult merchandise from the other merchandise and structure the display of the adult merchandise to prevent examination, perusal, or viewing of such merchandise by juveniles. Sec. 15-125. Violations. Except as permitted in section 15-122.2(a), operation of an adult business without a permit is prohibited. Violations of this article shall be unlawful and subject to the provisions of section 1-5 of the Code. Sec. ~ 15-126. If any part of this section of the ordinance shall be deemed unconstitutional or otherwise invalid, the validity of the remaining provisions shall not be affected thereby. 1923:56829.2 4 5/9/02 10:49 AM 000238 That this ordinance shall become effective immediately upon adoption but any adult businesses currently operating in the County shall have 30 days from the date of adoption to apply for a police permit and 90 days after obtaining the permit to comply with any other new requirements of this ordinance. 1923:56829.2 5/9/02 10:49 AM 000239 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-175 and 19-301 AND ADDING SECTIONS 19-175.1 and 19-227.1 RELATING TO ADULT USES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: That Sections 19-175 and 19-301 of the Code o_f the County of Chester_field, 1997, as amended, are amended and re-enacted and Sections 19-175.1 and 19-227.1 are added to read as follows: Sec. 19-175. Conditional uses. The following uses may be allowed by conditional use in the C-5 District, subject to the provisions of section 19-13: (a) Any conditional use allowed in the C-3 District, unless previously permitted in the C-5 District. (b) Adult businesses ~'- -' ....... /' ~: ~ ........ (d) Adult motion -: .......'- ...... (ec) Bondsman. (rd) Check cashing establishment. (ge) Motor vehicle consignment lots. (hf) Occult sciences (includes fortune tellers, palmists, astrologists, numerologists, clairvoyant, craniologist, phrenologist, card readers, spiritual readers, tea leaf readers, prophets and psychics). (ig) Outdoor flea market. Oh) Pawnbroker. (lei) Travel trailer parks. 1923:56830.2 1 5/9/02 2:31 PM 000240 Subject to the following requirements, other uses which are not specifically enumerated in this chapter and which are of the same general character as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior architectural appearance of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating characteristics are substantially similar to, and its impact on neighboring properties no greater than, the operating characteristics and impacts of the specifically enumerated uses allowed in this district. OOO 19-175.1 Conditional Use Criteria for Adult Businesses. (a) Unless the applicant consents to a longer period of review, an application for a conditional use for an adult business must be approved or denied within 120 days of the filing of a complete application. (b) In reviewing the application, the planning commission and board of supervisors may consider the following factors as well as other appropriate land use considerations: The nature of the surrounding area and the extent to which the proposed use might significantly impair its present or future development; The proximity of dwellings, churches, schools, parks or other places of public gatherings; The probable effect of the proposed use on the peace and enjoyment of people in their homes; The limitations of fire and rescue equipment and the means of access for fire and police protection; (5) The preservation of cultural and historical landmarks and trees; (6) The probable effect of noise, vibrations, and glare upon the uses of surrounding properties; The conservation of property values; and 1923:56830.2 2 5/9/02 2:31 PM 0002 5'! The contribution, if any, such proposed use would make toward the deterioration of the area and neighborhoods. If an application for conditional use for an adult business is denied and the applicant desires to appeal the denial, Chesterfield County will facilitate the applicant's obtaining prompt review of the decision from the Circuit Court of Chesterfield County. Unless the applicant a~rees to an extension, the County will file a responsive pleading within ten days of service upon the County of an appeal, will file a responsive brief within fifteen days of service of the applicant's brief and will agree to any reasonable expedited trial or hearing date. Sec. 19-227.1 Sale of adult merchandise. Businesses that offer after [date of adoption] that portion of adult merchandise which is intended for the sexual stimulation or titillation of patrons for sale or rent shall not permit entry to persons under age 18 or must segregate the adult merchandise from the other merchandise and structure the display of the adult merchandise to prevent examination, perusal, or viewing of such merchandise by juveniles. Sec. 19-301. Definitions. ooo For the purposes of this chapter, the following words and phrases shall have the following meanings: OOO Adult bookstore/videostore: An establishment having as a substantial or significant portion of its stock-in-trade books, magazines and other periodicals and/or videotapes, computer disks, CD-ROMs: DVD-ROMs, and virtual reality devices or any other similar media that are distinguished or characterized by their emphasis on matter depicting, describing or relating to "specified sexual activities", or "specified anatomical areas:" or are intended for the sexual stimulation or titillation of patrons. OOO Adult business: Adult bookstore/videostore, adult mini-motion picture theater, adult motion picture theater, adult store, a business providing adult entertainment or any other establishment. including without limitation any adult modelling studio, adult cocktail lounge or adult nightclub. that regularly emphasizes an interest in matter relating to specified sexual activities or specified anatomical areas or is intended for the sexual stimulation or titillation of patrons. 1923:56830.2 3 5/9/02 2:31 PM 00.02,52 000 Adult entertainment: Dancing, modeling or other live performances if the performers' performance is characterized by an emphasis on specified anatomical areas or specified sexual activities, or is intended for the sexual stimulation or titillation of patrons. Also includes the showing of films, motion pictures, video cassettes, slides, photographic reproductions, virtual reality devices, internet sites or files transmitted over the internet, or other media that are characterized by their emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas or is intended for the sexual stimulation or titillation of patrons. OOO Adult merchandise: Magazines, books, other periodicals, videotapes, movies, photographs, slides, CD-ROMs, DVD-ROMs, virtual reality devices or other similar media that are characterized by their emphasis on matter depicting, describing or relating to specific sexual activities or specified anatomical areas or are intended for the sexual stimulation or titillation of patrons. Also includes toys, novelties, instruments, devices or paraphernalia either designed as representations of human genital organs or female breasts, or designed or marketed primarily for use to stimulate human genital organs and lingerie or leather goods marketed or presented in a context to suggest their use for sadomasochistic practices. OOO Adult store: an establishment having adult merchandise as a substantial or significant portion of its stock-in-trade. 0OO Cocktail lounge: Any establishment which serves alcoholic beverages but has no more than one of the following components: live entertainment or dancing by the public. o00 Live entertainment: Entertainment provided by live artists including, but not limited to, musical performances, disk jockeys, public speaking, dramatic performances, dancers, modelling or comedy. ooo Nightclub: Any commercial establishment which serves alcoholic beverages and has live entertainment and dancing by the public. 1923:56830.2 4 5/9/022:31 PM 000243 000 Specified sexual activities: Human genitals in a state of sexual stimulation or arousal; acts or simulation of human masturbation, sexual intercourse or sodomy; and/or fondling or other erotic touching of human genitals, pubic region, buttock or female breast. OOO (2) That this ordinance shall become effective immediately upon adoption. 1923:56830.2 5 5/9/02 2:31 PM 00024,4 An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill, Please pay from invoice) P, O, Box 85333 Richmond, Virginia 232934)001 (804) 649~6000 CHF~STRIIFIRI ,D Date Code Description Ad Size Total Cost TAKR NC)TfCETAKR NOTfCR THAT THF, IqC~ARD (3 2.00 x 26 00 ~15 7~ ATTACH Media General Operations, lnc, Publisher of THE FIICHg/ION D TIMES-DISPATCH This is to certify that the attached TAKF, NOTI[CF, TAK~ NOTTCf was published ~y Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on the following dates: 05/08/2002 05/15/2002 The first insertion being given .... SWorn to and subscribed before CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 3 Meetin~l Date: Ma}/22, 2002 Item Number: 16.D. Subject: Hold Public Hearing to Consider the Appropriation of Water and Sewer Revenue Refunding Bonds, Series 2002 and Related Costs of Issuance County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the appropriation of up to $11,000,000 of Water and Sewer Revenue Refunding Bonds, Series 2002 and related costs of issuance. Summary of Information: On April 24, 2002 staff requested authorization to set a public hearing for the purpose of appropriating up to $10,000,000 associated with the refunding of utility bonds. Since then, staff has received updated information related to the bond sale necessitating a request to increase the appropriation. Today's public hearing was advertised at an amount up to $11,000,000. Staff is proposing the Board approve the amended appropriation amount after the public hearing. The Board also authorized the sale of Utility revenue refunding bonds to refund a portion of the county's Water and Sewer Revenue Refunding Bonds, Series 1992 at its April 24, 2002 meeting. Director of Utilities ~Yes Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Meetin~l Date: Ma~/22, 2002 Item Number: Summary of Information (cont.): Competitive bids for the sale of the bonds were received today, May 22, 2002. Your Board package includes a separate item requesting the approval of the award of the bonds. 000246 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meetina Date: Mav 22_ 21~02 Number Budget and Management Comments: This item requests the Board of Supervisors to hold a public hearing for the appropriation of funds associated with the sale of Chesterfield County Water and Sewer Revenue Refunding Bonds. Estimated sources and uses of funds are as follows: Sources: Bond Proceeds/Accrued Interest/ Premium Debt Service/ Debt Service Reserve Funds Total $ 8,659,260 1,693,930 $10,353,190 Uses: Refunding Escrow Deposits Debt Service Reserves/ Accrued Interest Delivery Expenses Total $ 9,314,670 858,765 179,755 $10,353,190 Note these figures are subject to change in accordance with the terms of the Notice of Sale and based on market conditions and the actual bid received for the sale of the bonds. Title: Director, Budget & Manaqement 000247 An Affiliate of Media Genera~ Advertising Affidavit (This is not a bill. Please pay from invoice) P. O. Box 85333 Richmond, Virginia 232934)001 (804) 649-6000 ~F) 'g© ARD OF SI 7PER vLqOR,q CHF, STRRFIFJ,D VA 73832-0040 ~Account Num 220806 05/15/200? [Date Code Description Ad Size Total C~s~st I 121 TAKRNOTICRTAK'RN()TICETHATTHRROARDO 200 x 18.00 179 84 ATTACH HERE Media General Operations, Publisher of THE RICHMOND TIMES-D~SPATCH This is to certify that the attached TAKE NoTICETAKF, NOTIC[ was published by Richmond Newspapers, Inc. in the C~y of RiChmond, State of virginia, on the following dates: 05/15/2002 The first insertion being given .... o5/15/2(m9 Sworn to and subscribed before Notary Public State of Virginia i~lRyof Richmond y Commission expires Supervisor ........... ~ IS A '~ASE PAY FR 61CE ~-~You - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: May 22, 2002 Item Number: 16.E. Subject: Public Hearing to Consider Amending County Policy Regarding Criminal Background Checks For Coaches of Co-sponsored Groups County Administrator's Comments: Board Action Requested: Consider amendments to County policy regarding criminal background checks for coaches of co-sponsored groups. Summary of Information: On August 22, 2001 the Board adopted a policy requiring criminal background checks on coaches of County co-sponsored youth athletic leagues. The policy has a list of "barrier" crimes that are absolute bars to coaching. Mrs. Humphrey has requested that a public hearing be held to consider amending the policy to: (i) allow people to coach who have been convicted of a barrier crime if the Governor restores his or her political disabilities; and (ii) limit barrier crimes involving juveniles to only those crimes involving sexual or physical misconduct. Preparer: , L. ~ Attachments: Title: 0614(22):57096.1 · 02;A8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Currently, an individual is automatically disqualified from coaching if he has been convicted of any crime, felony or misdemeanor, against the person or property of a minor. Under this category, the County has disqualified individuals from coaching when the individuals did not place at risk the safety or well-being of children they were coaching. For example, an individual was disqualified because he was convicted 18 years ago at the age of 18 for buying beer for a 17 year old friend. Another individual was disqualified because he was convicted of cursing his 16 year old daughter's boyfriend during a domestic dispute. Under the proposed amendment these types of cases would be considered for disqualification as a coach on a case by case basis because they do not involve sexual or physical misconduct. 000249 BACKGROUND CHECK POLICY FOR CHESTERFIELD COUNTY PARKS AND RECREATION CO-SPONSORED YOUTH ORGANIZATIONS II. Purpose The purpose of this policy is to require background checks on all organizational officers and/or directors, instructors, coaches and assistant coaches of Chesterfield County Parks and Recreation co-sponsored youth organizations in order to preserve the safety and well-being of children served by such organizations. Co-sponsored organizations shall not permit individuals to work with children if they have demonstrated past conduct incompatible with service to or care of children. Implementation The County's Parks and Recreation Department shall assist co-sponsored organizations in implementing and administering this policy. The County may revoke a co-sponsorship agreement for any organization which violates this policy. Bo Each co-sponsored organization shall be responsible for submitting a completed Release form (See attachment A) to the County for every organizational officer and/or director, instructor, coach or assistant coach. Failure to complete the Release shall disqualify the individual from participation. All individuals must provide truthful, correct and complete information on the Release. Failure to do so may result in disqualification. The County's Human Resource Management Department ("HRM") shall process each Release received from a co-sponsored organization in order to receive information from the Central Criminal Record Exchange ("CCRE") maintained by the State Police; the Sex Offender and Crimes Against Minors Registry from State Police; and the Court Access Information System ("CAIS") maintained by the Virginia Supreme Court. Do HRM shall forward to the Parks and Recreation Department the names of all individuals who have had their background investigation completed and who are eligible for participation with a co-sponsored organization. Individuals may begin participating prior to the completion of a background investigation so long as they have completed a Release and filed it with the Parks and Recreation Department. It shall be the responsibility of each co-sponsored organization, however, to prohibit an individual from participating if the individual is later found to be ineligible under this policy. F. Once an individual has been found eligible to participate in one co-sponsored youth 0614(05)(23):49913.5 4/22/02 10:31 AM O00950 III. activity, the individual's name shall be placed on an list of individuals eligible for all co-sponsored activities. The list shall be maintained by the Parks and Recreation Department. Individuals on the approved list shall not be subject to further investigation, except the County shall conduct random checks annually on 20% of all individuals who have previously been determined to be eligible and wish to maintain their name on the approved list. Barrier Crimes: mo No individual shall be permitted to participate in a co-sponsored youth organization if the results of the background check show that the person has ever been convicted of any of the following crimes as set out in Title 18.2 of the Code of Virginia as may be amended or equivalent offenses in another state: 1. Crimes Against People g. h. i. j. murder and manslaughter (§ 18.2-30 et seq.) malicious wounding by mob (§ 18.2-41) abduction (§9 18.2-47A, -48) felony assault and bodily wounding (9 18.2-51 et seq.) robbery (9 18.2-58) carjacking (9 18.2-58.1) extortion and other threats (§9 18.2-59, -60) sexual assault (9 18.2-61 et seq.) felony stalking (9 18.2-60.3) any other felonies against the person as defined by the Code of Virginia convictions of any attempts or conspiracies to commit any of the aforesaid crimes 2. Crimes Against Property ao felony arson (§ 18.2-77 et seq.) burglary (9 18.2-89 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes 3. Crimes Involving Health and Safety felony violation relating to the possession or distribution of drugs within five (5) years (§ 18.2-247 et seq.) drive-by shooting (§ 18.2-286.1) use of machine gun in a crime of violence (9 18.2-289) aggressive use of machine gun (9 18.2-290) 0614(05)(23):49913.5 4/22/02 10:31 AM 2 000251 eo use of sawed off shot gun in crime of violence (9 18.2-300A) felonious discharge of firearms within or at occupied dwellings (9 18.2-279) convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Involving Morals and Decency ko failing to secure medical attention for injured child (9 18.2-314) pandering (9 18.2-355) crimes against nature involving children (9 18.2-361) taking indecent liberties with children (99 18.2-370, -370.1) abuse and neglect of children (9 18.2-371.1) obscenity offenses (9 18.2-374.1) possession of child pornography or electronic facilitation of pornography (99 18.2-374.1:1, -374.3) incest (9 18.2-366) abuse and neglect of incapacitated adults (9 18.2-369) employing or permitting a minor to assist in an act constituting an obscenity offense (9 18.2-372 et seq.) convictions of any attempts or conspiracies to commit any of the aforesaid crimes Crimes Against Minors Any conviction for a crime against the person or propcrty of a minor, felony or misdemeanor, inclusive of the crimes set forth above, which involves sexual or physicat misconduct. Restoration of Rights A barrier crime shall be treated as a crime under IV.A. if the individual who has been convicted of the barrier crime has received an executive order from IV. the Governor restoring his or her political disabilities. All Other Crimes A° All pending charges for barrier crimes (except crimes against minors) and convictions for other crimes revealed through a background check shall be reviewed on a case by case basis to determine if the individual poses a safety risk to the children involved in the program. No individual may be found ineligible because of pending charges, except for barrier crimes. However, an individual may ultimately be found ineligible if the previously pending charge results in a conviction which indicates that the individual poses a safety risk to children. Any pending charges, 0614(05)(23):49913.5 4/22/02 10:31 AM 000 5 felony or misdemeanor, against minors, shall render the individual ineligible unless or until such charges are subsequently dismissed or the individual is found not guilty. All cases under this Section IV shall be considered anonymously by a standing committee comprised of a representative of HRM, County Parks and Recreation, County Police, County Attorney's Office, and County Mental Health. ("Committee"). If upon review of the record the Committee determines that the individual is eligible to participate, the individual's name shall be forwarded to Parks and Recreation as provided in Section II.D. Do If upon review of the record, the Committee determines that an individual should be disqualified from participating, the individual will be contacted directly by HRM, advised of the Committee's concerns and be given an opportunity to withdraw from consideration or provide evidence of any mitigating circumstances prior to a final decision being made by the Committee concerning the individual's eligibility to participate. Among factors that the Committee may consider in deciding whether an individual should be permitted to participate or coach, the Committee may consider the nature and character of the past conduct; the length of time since the offending conduct; rehabilitation of the individual, if applicable; and how such conduct affects the integrity of the program. F. The Committee's decision to disqualify an individual must be a majority vote. V. Confidentiality All persons receiving background information regarding an individual shall maintain the confidentiality of such information in accordance with applicable law. HRM shall destroy all criminal background information after a final decision has been made regarding the eligibility of an individual to participate with a co-sponsored youth organization. 0614(05)(23) :49913.5 4/22/02 10:31 AM 000 58 An Affiliate of Media Genera) Advertising Affidavit (This is riot a bill. Please pay from invoice) P. O, Box 85333 Richmond, Virginia 232934:)001 (804) 649-6000 220806 05115t20C)2 Date Code Description Ad Size Tot ~h5/~5/2002 121 TAKER 'qOTICF. TAKER NOTICER THAT THEE BOARD O 2D0 x 23_00 45648 ATTACH Media General Operations, Inc. PubLisher of THE FIICHlVllON D TiMES-DiSPATCH This is to cerU~ that the attached TAKER N(3TICF, TAKR N©TI'CI: was Published by Richmond Newspapers, inc. in the CRy of Richmond, State of Virginia, on the following Jates: 05/08/2002 05/15/2002 The first insertion being given .... o5/o8/?o02 sworn to and SUbSCribed ~fore HERE CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: Subject: Ma~/22, 2002 Item Number: 16.F. Hold a Public Hearing to Revise FY02 School Capital Improvement Appropriations County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to hold a public hearing to increase estimated revenue and appropriations in the School Capital Improvements fund in the amount of $2,629,593. Summary of Information: This item was deferred from April 24, 2002 Board of Supervisors meeting. The bond referendum, overwhelmingly approved on November 5, 1996, yielded $174,799,000 for new schools, renovations, and technology and will benefit every school in the county. In addition, $31,310,000 was committed over this six-year period from the CIP Reserve. Projects approved in the bond referendum with current appropriations are included in the following CIP analysis. An increase to estimated revenues is needed from the following sources: an additional transfer of $25,000 from the Reserve for School Capital Improvements; a transfer of $1,777,686 from the Governor's Technology Grant; and a transfer of $812,700 from School Food Service funds. In addition, there is a need to increase estimated interest earnings and increase the transfer to School Operating appropriation by $14,207 to cover the arbitrage rebate on the 1997 GO bonds. The total increase to the School CIP will be $2,629,593. Preparer: ~~ d.D. Attachments: ~ Yes No Title: Superintendent # 0002!~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 5 Evaluation/&nalysis CURRENT STATUS Attachment A-1 is a financial schedule delineating the current status (as of January 31, 2002) of the School CIP projects. This schedule includes the beginning budget by project including the appropriation for the January 2002 bond sale, the current budget including changes by project this year, and the revised needs budget resulting in a surplus or deficit. The schedule also provides the project status (new, open, complete, to be closed June 30, 2001, or delayed) for the current period. The current status reported for this quarter is as of January 31 and reflects a balanced program. Recommended revisions for year-end are discussed below and are included in Attachment A-2. II. RECOMMENDED REVISIONS New Matoaoa High School - Additional funds are needed to cover the final costs identified for technology at this location. This school is the Technology Specialty Center for the School system and there is a need to purchase additional computers for this purpose. A transfer of $1,374,263 of State construction funds from the Chesterfield Technical Center project will bring the total budget for the New Matoaca High School to $48,588,801 and will provide the needed funds to complete this project. Bailey Bridge Middle School Renovations - Miscellaneous costs including building permits, advertising and construction management costs require an additional appropriation to this project of $25,000. The balance in the School Reserve for Capital Improvements account is $56,286.76 and use of $25,000 would leave a balance of $31,286.76 in this account. Clover Hill High Renovations - School Board staff has determined there is a need to study potential renovations to Clover Hill High School; however, it is in the best interest of the school system to conduct a feasibility study prior to making any decisions. The estimated cost of this study is $35,000 and Reserve for School Capital Improvements can be transferred from the Thomas Dale Renovation project to cover these costs. Meadowbrook High Renovations - Additional funds are required due to technology needs identified for this project. A transfer of $724,274 of CIP Reserve funds from Thomas Dale as well as $157,226 of State construction funds from the Chesterfield Technical Center project will provide the funds needed to complete this project. 000255 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 5 Thomas Dale High Renovations - This project is close to completion and a portion of the available funds ($759,274) need to be transferred to the Meadowbrook High project to cover additional costs associated with technology ($724,274) and to the Clover Hill High Renovation project for a feasibility study ($35,000). Monacan High Specialty Center - This project is complete and has been closed out at June 30, 2001. There is a balance of proffered funds in the amount of $335,253 available in this project and these funds need to be transferred to the Monacan High Field House project at this time. Monacan High Field House - Proffered funds of $335,253 are currently available in the Monacan High Specialty Center completed project. These funds along with the transfer of $417,686 of proffered funds from the James River Governor's Technology project will provide the majority of the funding needed for this new project. Chesterfield Technical Center -The FY02 State construction funds in the amount of $1,531,489 were budgeted in this project; however, this project has been placed on hold and these funds are needed to provide funding needs at the New Matoaca High project as well as the Meadowbrook High Renovations project. Governor's Technology Projects include James River High, Midlothian High, Monacan High, and Chesterfield Community High. The James River High project needs increased funding of $110,000 to cover needs at this location. In addition, proffered funds of $417,686 need to be transferred to cover needs at the Monacan High Field House project and technology funds are needed in the James River project to replace the proffered funds. Midlothian High, Monacan High and Chesterfield Community High technology projects need to be funded to provide the capability of on-line testing at these locations. The estimated cost for these projects is $500,000 each for Midlothian and Monacan and $250,000 for Chesterfield Community High. Total technology needs described here of $1,777,686 are available in the Governor's Technology Initiative grants; therefore, the funds need to be transferred from the School Grants Fund to these projects. Food Service Projects - A total of $812,700 is needed in the School CIP fund for various School Food Service projects. School Food Services has identified the need to transfer funds of $524,700 from the Federal Food Service Fund to the School CIP Fund. Funds are available within the current Federal Food Service Fund to cover the needs described in the chart below. 0002;36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of .5 Location Grange Hall Elementary Bellwood Elementary Bon Air Elementary J. A. Chalkley Elementary Crestwood Elementary C. E. Curtis Elementary A. M. Davis Elementary F. C. Elementary W. W. Gordon Elementary Harrowgate Elementary J. G. Hening Elementary J. B. Watkins Elementary Manchester Middle Project Kitchen Renovation Walk-in freezer Estimated Cost $425,000 67,500 Walk-in freezer 28,600 Kitchen Renovation (140,000) Walk-in freezer Walk-in freezer Walk-in freezer Walk-in freezer Walk-in freezer Walk-in freezer 26,000 34,700 35,100 30,100 33,300 32,100 Kitchen Renovations (165,000) Walk-in freezer Walk-in freezer Dining Room (architect) 34,800 33,500 Midlothian Middle Walk-in freezer 31,500 Robious Middle Dining Room (additional) 7,500 Salem Middle 10,000 $524,700 Total Non-Federal project The non-federal Food Service fund needs to transfer $288,000 to cover high school food service capital projects. Funds are available within the current Federal Food Service appropriation to cover the needs described here. Location Project Estimated Cost L. C. Bird High James River High Clover Hill High Thomas Dale High Total Federal Food Service Dining Room Renovation Dining Room Renovations Dining Room Renovations Dining Room Renovations $(132,000) 55,000 215,000 150,000 $288,000 Arbitrage Rebate on 1997 General Obligation (GO) bonds - Chesterfield has received the arbitrage rebate calculation on the 1997 GO bonds. The School Board's hares is $77,258. There is $63,051 of appropriation available to cover a portion of this; however, an additional appropriation of $14,207 is needed to cover the full calculation. III. IMPACT OF THE RECOMMENDED REVISIONS Attachment A-3 reflects the revised status of the current CIP projects following approval of the revisions requested above. All projects are balanced if funding and appropriation revisions are approved as requested in this memorandum. 000257 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 5 of 5 Meetino Date: Mav 22. 2002 Number Budget and Management Comments: This School Board request is to hold a public hearing to consider the increase in school capital projects totaling $2,629,593. This item was deferred from the April 24, 2002 Board of Supervisors meeting. The majority of this funding ($2,615,386) is a transfer from current available sources as described in the detail of the agenda item. However, technically this action does create an increase in the school capital projects budget; and therefore, will require an additional appropriation for record keeping purposes. Also requested is an appropriation of $14,207 in 1997 bond interest earnings in order to cover a required arbitrage rebate payment in the amount of $77,258. Preparer: ~/-&~ ~-" ~ [c/(--~ ~ Title: Director, Budget & Manaqement Rebecca T. Dickson CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meetin~l Date: May22, 2002 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Coun~ Administrator's Comments: County Administrator: Board Action Re~.uested: Summary of Information: Motion of adjournment and notice of next scheduled meeting to be held on June 26, 2002 at 3:00 p.m. PreDarer: /'~'----~, c~ Lisa H. Elko Attachments: [-~] Yes Title: No Clerk to the DQ~T~