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2009-02-25 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'N9 Meeting Date: February 25, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No #~OOQ01 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Cash Proffers 6. Chippenham Place (formerly Cloverleaf Mall) 7. Citizen Budget Advisory Committee 8. Citizen Satisfaction Survey 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Emergency Preparedness Steering Committee 12. Financial/Budget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. 2009 Legislative Program 18. Potential Legislation -Impact Fees/Cash Proffers 19. Magnolia Green 20. Meadowville Interchange 21. Midlothian Turnpike/Courthouse Road Streetscape Improvements 22. Minor League Baseball 23. Planning Fees 24. Postal Zip Codes 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Facilities Plan 27. RRPDC Large Jurisdiction Committee 28. RRPDC Transportation Funding Strategies Work Group 29. Private Sewer Treatment Facility 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. VDOT Subdivision Street Acceptance Requirements 33. Utilities Policies and Managed Growth 34. Watkins Centre 35. Website Redesign ®00072 Updated 1 /8/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Efficiency Studies -Fire Department and Fleet Management 4. Employee Health Benefits -Contract Renewal 5. 2007 Impact Fees for Roads 6. Multi-Cultural Commission (Quarterly Reports due to Board) 7. 2011 Redistricting Calendar/Process Report 8. Regional Workforce Investment Initiative 9. Southwest Corridor Water Line 10. Sports Tourism Program with Metropolitan Richmond Sportsbackers 11. Wireless Internet Access in County Facilities o~®~s ~o~ Updated 1/8/09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 5.A. Subject: Resolution Recognizing Mr. Gene Wells, Information Systems Technology Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Mr. Gene Wells will retire from the Information Systems Technology Department on March 1, 2009 after having provided over 30 years of service to the citizens of Chesterfield County. Preparers Barry Condrey Title: Chief Information Officer Attachments: ^ Yes ~ No # u~~~~~ RECOGNIZING MR. GENE WELLS UPON HIS RETIREMENT WHEREAS, Mr. Gene Wells will retire from the Chesterfield County Information Systems Technology Department on March 1, 2009 after providing 30 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Wells has faithfully served the county in the capacity of database administrator, technical services manager and senior database administrator for the Information Systems Technology Department; and WHEREAS, Mr. Wells has been instrumental in implementing some of the most technically challenging upgrades at Chesterfield County such as the Disk Operating System; and WHEREAS, Mr. Wells was recognized for developing standards for Job Control Language files and delivered quality service in the maintenance of Database 2 as well as the Structured Query Language server; and WHEREAS, Mr. Wells graduated from Chesterfield County's Quality System program and also completed many courses related to career/job preparation such as Database 2, Oracle Administration, Performance Management and many others, which enabled him to provide invaluable support for the In Focus project; and WHEREAS, Mr. Wells was an active member of the Quality Assurance Committee, the Richmond Database 2 Users Group, and served on the Technical Standards Review Committee; and WHEREAS, Mr. Wells' knowledge, guidance, ethical behavior and analytical abilities have helped to make the Information Systems Technology Department a recognized and respected resource; and WHEREAS, Mr. Wells has earned the admiration and respect of his peers and colleagues at Chesterfield County for his dedication, calm demeanor, enthusiasm, professionalism, and his ability to transition from old technology to emerging technology; and WHEREAS, Mr. Wells was selected as IST's 2008 Employee of the Year for his support of the In Focus project, community service involvement, and his many Christian acts of kindness; and WHEREAS, Mr. Wells will be remembered by his co-workers as a quiet, humble man who performed his job in a superior manner, never wanting to be noticed or recognized for his many accomplishments; and WHEREAS, Mr. wells has made many lasting contributions to his field of database administration and to the IST staff who will be forever grateful for his analytical abilities, pleasant personality and most importantly, his friendship; and NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 25th day of February, 2009, publicly recognizes Mr. Gene wells, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Wells, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. ~QQ~~J CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: February 25, 2009 Item Number: s.A. Subject: Work Session on the County Administrator's Proposed FY2010 Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the County Administrator's Proposed FY2010 Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2010 Budget. During today's work session the Social Services Board and the Human Services Division budgets will be reviewed. Budget work sessions will continue through March and a final work session is scheduled for April 15th. At the April work session, changes to the proposed financial plans will be reviewed prior to adoption. 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L A~ /~~1 ~ ~ O c ~ v~ ~ ~ '- _~ ~ }' -- ~ r ~ w i ~ `^ ^~ ^~ `V O ~ ~~ ~~ /• O ~ ~ O /1 ~ ~ ~/~~ W `~ ~~ V ^ ~ ~ ~ ~ ~ ~ L ~ ,_ _ ._ C ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ vv M '~ ~~ ti •vv0 ~~ CO ~ ~ ~ GO .-. ~ 00 ~~C~ ~ QOM C NCO ~,~~~ ~ ~~~ ~ ~ca°~ ~ RfOf,F} ,> L~~ ~ O~~g ~+ ~ ~ ~ V ~~ ~ Q O ~ ~ O ~ ~ ~ '~ O~~- N ~ ~~ ~ ~ ~ V ~ ~ ~ ~ ~ ~ ~'~ ~ L ~ O_ ~ ~ ^V ~ ~ ~ ~~ ~ c~ a~ o O V-V O L 3 C O C~~ O _-~ ~' O~ ~ ~ ~ O ~ ~ O ~ ~ ~HOLL ~F-~LL ~HCLL ._ ~ •- .p~ C~ J _ ~ ._ W ~ m . rn N (~QO~~® O M ,~_ i ~ _~ bap ~ ~ ~ ~ ~ ~ ~ •~o_~ .a~ ~ ~ _~,~~ ~ ~ ~ O O vi ooo~~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA February 25. 2009 item Subject: Page 1 of 4 Advertisement of Proposed Utility Rates for the Proposed FY2010 Budget County Administrator: Authorize advertisement of proposed utility rates and review of additional recommended fee adjustments included in the proposed FY2010 budget. Summary of Information: The Board established March 25, 2009 for public hearings on proposed tax rates, the Proposed FY2010 Budget, the Proposed FY2010-FY2015 Capital Improvement Program and the Proposed FY2010 Community Development Block Grant Program. The Board is also requested to advertise and hold a public hearing on changes in the Utilities fees as outlined below. This item requests authorization to advertise the necessary public hearing in accordance with the state code for proposed changes in the utility fees. Also included is information on other proposed fee changes that do not require an ordinance change but are also incorporated in the FY2010 Proposed Budget. Utilities Fee Changes: The Utilities Department's analysis of the FY2010 budget, capital replacement projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ~ Yes ^ No # oooosz CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (continued) Page 2 of 4 A wastewater commodity charge is proposed to increase by $0.06 per one hundred cubic feet (CCF) and is anticipated to generate an additional $720,000 in revenues. The water and wastewater bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $5.00 and is anticipated to generate an additional $3,226,000. These increases are needed to cover the cost of rendering water and wastewater utility services and funding capital replacement projects which will increase a typical bi-monthly bill to $88.02. The base charges for larger meters increases proportionately based on meter size. In addition, the department's analysis of costs for expansion projects and projections over the next ten years reflect a connection fee adjustment to cover capital costs. The connection fees for a 5/8" residential size meter are proposed to increase in water from $3,970 to $4,025 (generating an additional $151,000) and in wastewater from $2,725 to $3,140 (generating an additional $654,000). The connection fees for larger meters will increase proportionately based on meter size. As an enterprise fund fully supported by payments from users, the increases are necessary to offset operating cost increases such as electric costs and chemicals as well as the cost of purchased water (from the City of Richmond and the Appomattox River Water Authority), and payments for wastewater treatment (South Central Wastewater Authority). In addition, increases in capital projects to comply with the nutrient regulations for the Chesapeake Bay, pump station rehabilitation, new water tanks, new water lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities are all contributing to the need for the proposed increased rates and fees. The charges for a typical 5/8" residential size meter having an 18CCF combined water and wastewater bi-monthly bill will increased by approximately $6.08 ($3.04 monthly). Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than Henrico, Hanover, and Richmond. ~~0(~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (continued) Page 3 of 4 In addition, ancillary charges are increasing to cover the department's cost of providing the services. These charges include: • water line installation charge from $777 to $1,550 for a 5/8" line; charge will increase proportionately based on line size • meter set charge from $35 to $65 for a 5/8" meter; charge will increase proportionately based on meter size • companion meter installation from $375 to $420 • septage disposal from $25 per 1,00 gallons to $50 per 1,000 gallons • bacteriological testing from $23.50 to $35 Fee Adjustments Not Requiring A Public Hearing Parks and Recreation Department: The Parks and Recreation Department is recommending several fee adjustments in an effort to recover more of the actual cost of the programs being offered. Increases being requested in the Adult Sports League Programs (i.e. soccer, softball, basketball, and volley ball) will result in about an average $10 increase per person per sport. The increase will generate sufficient funding to cover the cost of offering these programs and will increases revenues by $81,000 in FY2010. There are approximately 11,000 participants. Increases in the Adult Outdoor Recreation Program fees (i.e. kayaking, rock climbing, sailing, etc.) will generate an estimated $15,500 and in the Adult Community Recreation Class fees (i.e. aerobics, dance classes, etc.) is estimated to generate an additional $17,000 in FY2010. Fee increases recommended in the Adult Outdoor and Community Recreation programs do not cover 100 of all costs associated with these programs. The cost increase to an individual would vary greatly depending on the type of activity. Other recommendations for fee increases include fees for game field preparation and rental fee costs incurred typically by athletic association sports (would generate an estimated $1,000) and fees for instructional classes and facility rentals (would generate an estimated $8,000). CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information (continued) Page 4 of 4 Implementation of a new fee for the Teen Summer Program is recommended to offset some of the costs associated with this program and is estimated to generate $8,000. For years this program has been offered for free and serves about 200 middle school age children operating at three locations. Additionally, an increase is being recommended in the Youth Summer Camp Program fee and is estimated to generate $7,000 in FY2010. The Summer Camp Program serves ages 6-12 years old and serves about 800 youth. Staff is also implementing minor increases in community building rental fees and picnic shelter rental fees. The community building fees were increased slightly in FY2009; the picnic shelter fees were adjusted two years ago. Most other fees have not seen an increase in five or more years. Sheriff and Jail: The Sheriff's Department is recommending increases in the Home Incarceration Program fee from $10 to $16 per participant, per day to cover 100 of the costs associated with this program and is anticipated to generate an additional $25,000. Also recommended is a fee increase from $10 to $16 per day for the work release program to allow program modification allowing more participants and will generate an additional $10,000. The $16 rate would be charged for those participants on work release that also require electronic monitoring. The funds would be used to purchase replacement electronic monitoring equipment. Those work release participants that do not require electronic monitoring would remain at the $10 level per day. The last time this fee was increased was in the FY2007 budget when it went from $8 to $10 per day for both programs. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 25, 2009 Item Number: 8.B.1. Subject: Appropriation of Juvenile Accountability Block Grant Funds from the Department of Criminal Justice Services County Administrator's Comments: County Administrator: Board Action Requested: Authorize Human Services Administration to receive $38,267 in Juvenile Accountability Block Grant funds from the Department of Criminal Justice Services and authorize an increase in appropriations by $38,267. Summary of Information: The Juvenile Accountability Block Grant is a federal block grant program designed to promote greater accountability in the juvenile justice system. In Virginia, the Department of Criminal Justice Services serves as the State's administrator of the program, and localities can apply for funding to address one or more specific program purpose areas. The Department of Criminal Justice services has allocated $38,267 in Juvenile Accountability Block Grant funds to Chesterfield County and the City of Colonial Heights. The county will provide $4,252 in local cash match for a total award of $42,519. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No # Q4OQ+36 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Funding from the Juvenile Accountability Block Grant will continue to be used to support a sex offender treatment program, with the stated goal of enhancing public safety through early identification, assessment and treatment services for juvenile sex offenders. Referrals to the program are made by the Juvenile and Domestic Relations Court. Sex offender services have been funded through this program since 2004. This is a continuation of funding for those services. This appropriation will support a CY2009 Work Plan for 25 participants and 1,000 hours of assessment, counseling and case management services. In CY2008, a total of 28 individuals participated in the program, receiving 1,484 hours of assessment, counseling and case management services. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests authorization from the Board of Supervisors for the acceptance and appropriation of funds awarded by the Department of Criminal Justice Services from its Juvenile Accountability Block Grant in the amount of $38,267. The grant period is from January 1, 2009 through December 31, 2009, and must be renewed annually. The grant requires a $4,252 local match. The local match has been identified from existing Virginia Juvenile Community Crime Control Act (VJCCCA) funds. No additional county funds will be necessary. Preparers Allan M. Carmody Title: Director, Budget and Management ®OOU~8 s_ ~~ .~ ~~ ~~'~'"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 25, 2009 Item Number: 8.B.2.a. Subject: Award Construction Contract to Shoosmith Construction Incorporated for Construction of the Emergency Vehicle Operations Course and Observation Tower at the Enon Public Safety Training Center County Administrator's Comments: County Administrator: u Authorize the County Administrator to execute a construction contract with Shoosmith Construction, Inc. in the amount of $3,767,000 for the construction of the emergency vehicle operations course at the Enon Public Safety Training Center. Summary of Information: Shoosmith Construction, Inc. was the lowest responsive and responsible bidder out of sixteen bids submitted for construction of the Emergency Vehicle Operations Course (EVOC) at the Enon Public Safety Training Center. This phase of the project consists of the elements required to provide a modern driver training environment for the Chesterfield County Police, Fire, and Sheriff's departments based on the development of detailed training objectives. The award of this contract includes construction of a 1.4 mile road course (EVOC) with various configurations designed to train operators of emergency service vehicles in a variety of simulated road and weather conditions. Also included is a centrally located observation and control tower, traffic signals, and a hard surface pad with an irrigation system to train drivers in controlling a vehicle in a skid. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # C~0®G3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA In the mid-1980's Chesterfield County realized the need for a new facility for the training of its public safety personnel. Part of the vision developed for the new facility was to build a pursuit driving course within a safe training environment for Police and Sheriff's officers to develop the skills necessary to control their vehicle when involved in a pursuit. Other elements planned for the Enon Training Center included the small arms training firing range, Fire Department burn buildings including one with gas fired simulations, an 85-foot tactical training and rappelling tower, and a combined support building for the three public safety agencies to share both classroom and maintenance space for vehicles to be used in training. The small arms range and the fire training areas have been completed (except for the gas fired exterior simulators), and are being used today. The facilities remaining to be built after the vehicle course include the combined support building and the tactical training tower that will be used for fire and rappelling training. Having no other option, the public safety departments have conducted training at Fort Pickett, Virginia. Those limited facilities were not designed for drivers training and are woefully inadequate. The problem has been compounded because the limited facilities at Fort Pickett have become increasingly difficult to schedule as the operational needs of the Army have reduced availability. The Chesterfield Police Department feels that the liabilities associated with pursuits have increased in recent years and that proper driver training facilities are a good investment and a high priority. The design team, including police driving instructional staff, toured a number of similar local, state and federal facilities, benchmarking training needs and solutions. This formed the basis for Chesterfield County to develop the requirements for this facility. ~000~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board of Supervisors award a construction contract to Shoosmith Construction Incorporated in the amount of $3,767,000 for the construction of an Emergency Vehicle Operations Course (EVOC) at the Public Safety Training Center at Enon. This is a multi-year project with multiple phases. Funding was appropriated with previous capital improvement programs. Funding is appropriated and is sufficient to award this construction contract and complete the project. Of the sixteen bids received, all were below the project construction budget. Construction should take approximately one year to complete. Operating budget impacts, expected to begin in FY2011, include annual utility costs and costs to maintain the driving surface. These new costs will be evaluated along with any potential reductions resulting from changes in police's training operations to determine a net impact on the operating fund. Any funding requests will be considered in the FY2011 budget process. Preparers Allan M. Carmody Ci00C191 Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: February 25, 2009 Item Number: 8.B.2.b. Subject: Award Construction Contract to G. V. Layne Contracting Incorporated for Construction of Underground Utility Infrastructure for Gas-Fired Training Props at the Enon Public Safety Training Center County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a construction contract with G. V. Layne Contracting, Inc. in the amount of $123,700 for the construction of underground utility infrastructure for gas-fired training simulation props at the Enon Public Safety Training Center. Summary of Information: G. V. Layne Contracting, Inc. was the lowest responsive and responsible bidder out of two bids submitted for construction of underground utility infrastructure for gas-fired training simulation props at the Enon Public Safety Training Center. The award of this contract includes construction of underground electrical conduit, wiring and connections, piping for both vaporized and liquid propane gas, and a liquid propane gas pump and valves. As the fire training phase of development at the Enon Public Safety Training Center was nearing completion, the exterior gas-fired simulation props from the existing training facility were inspected for possible re-use at the new facility. It was determined that these heavily-used props were not sound enough to be moved, nor were they fabricated to modern fire safety training standards. The gas-fired simulation props are used to simulate true-life fire experiences in a controlled environment. Once the specifications for the props were fully defined, we developed the scope for installing the piping infrastructure associated with this contract. Preparers Robert C. Kev Title: Director of General Services Attachments: ^ Yes ^ No # t~~OC1~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Construction of this underground utility infrastructure and subsequent installation of the gas-fired training props will complete the major components of the fire training phase of development at Enon as currently envisioned. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board of Supervisors award a construction contract to G. V. Layne Contracting, Inc. in the amount of $123,700 for the construction of underground utility infrastructure for gas-fired training simulation props at the Enon Public Safety Training Center. The Enon Public Safety Training Center project has a contingency budget that is sufficient to award this construction contract and complete this portion of the project. Preparers Allan M. Carmody Title: Director, Budget and Management l~~Ot1;9~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 25, 200q Item Number: 8.~ .2.c. Subject: Award of Construction Contract for County Project #06-0381, Falling Creek Waste Water Treatment Plant Nutrient Compliance County Administrator's Comments: County Administrator: Board Action Requested. The Board of Supervisors is requested to award the construction contract to T.A. Sheets Mechanical Contractors, Inc. in the amount of $19,769,866.56, and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of nutrient compliance equipment and systems including a fine screens building and methanol facilities along with associated civil, structural, piping, and electrical work at the Falling Creek Wastewater Treatment Plant. Staff received five (5) bids for the full scope of the project ranging from $19,769,866.56 to $20,975,000.00. The lowest bid, in the amount of $19,769,866.56, was submitted by T.A. Sheets Mechanical Contractors, Inc. The County's engineering consultant, Malcolm Pirnie, has evaluated the bids and recommends award of the contract to the low bidder. Funds for this project are available in the current CIP. District: Bermuda Preparers George B. Haves Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # (~4OU~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Board of Supervisors is requested to award the construction contract to T.A. Sheets Mechanical Contractors, Inc. in the amount of $19,769,866.56, and authorize the County Administrator to execute the necessary documents. This construction contract award came in under budget, which frees up funding that may be applied to other nutrient removal projects at the wastewater treatment plants. Over $31 million has been spent on other nutrient removal projects at both county wastewater treatment plants to date, with $118 million budgeted overall for the projects. Preparers Allan Carmody Title: Director, Budget and Management Q000~`~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.~.3. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance Summary of Information: Midlothian: Little Tomahawk Station Tarrington, Section 6 Preparers Richard M McElfish Attachments: ^ Yes ~ No OOOU97 Title: Director, Environmental Enctineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -LITTLE TOMAHAWK STATION DISTRICT MIDLOTHIAN MEETING DATE: February 25, 2009 ROADS FOR CONSIDERATION: LITTLE HAWK CT LITTLE HAWK DR LITTLE HAWK PL WALLINGHAM DR WALLINGHAM LOOP Vicinity Map: LITTLE TOMAHAWK STATION OLD OTTERDAL rr-- z ALpENGgT ~ D ~ Produced By CheeteAleld County GIS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - TARRINGTON, SECTION 6 DISTRICT: MIDLOTHIAN MEETING DATE: February 25, 2009 ROADS FOR CONSIDERATION: EDMONTON DR ELLERTON CT ELLERTON DR ELLERTON TER WELBY DR Vicinity Map: TARRINGTON, SECTION 6 TER ~~~cF s F p~ R c~~ CT S y~'~Fi ~ Ro F~ ~vo~ v ~v ~S, P~duced By Chesterfield County GIS VVo~+.1.7 „.o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.,~.4.a. Subject: Request to Quitclaim a Twenty-Five Foot Storm Water Management/Best Management Practice Access Easement Across the Property of Fridleys Welding Service, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 25' SWM/BMP access easement across the property of Fridleys Welding Services, Inc. Summary of Information: Fridleys Welding Service, Inc. has requested the quitclaim of a 25' SWM/BMP access easement across its property as shown on the attached plat. Environmental Engineering has reviewed this request. A new SWM/BMP access easement will be dedicated. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~-40104 VICINITY SKETCH Regaest to Quitclaim a Twenty Fire Foot Storm Water Management Best Management Practice Access Easement Across the Property of Fridleys tillelding Service, Inc. C ,rR D V DR L 1 V~ S~ ~ 1 R D A AV $~ H S RD K EW D 3 E P R VE LE PARK BLVD y p~~ ~ ,~ D `+~ ' ~' fi SWMlP Access to be Qultclalmed ~ ~ ~~Y ~ d ~~ b l p x.10 ~- ~ x ~~ •l G' 4~9 `r'' ~ '~ ~SR~ pW ~ p ~ ~, 40 ~ ~~y `~~ 49 ~R9 ~~~"~ ~oo~ G 49 ~'~ 0~y~ 9~ ~~~ ~g~ S'~ N Chesterfield County Department of Utilities W - E S t kcl egwk tlibb7 tlet 900K :i 7 2 7 PacE 7 4 OWNER: FRIDLEYS WELDING SEREV~ES, INC. OWNER: FRIDLEYS WELDING SEREVICES, INC. 7716 JEFFERSON DAMS HWY PIN No. 791-677-4379 i~40 83 08 2936 PG 969 791-677-4284 2 -~ ZONE C-3 DB 3072 PG 229 PIN No. 791-677-3297 OWNER; FRIDLEYS WELDING SEREVICES, iNC. 791-677-4695 PIN No. 791-677-4189 791-677-3392 DB 3079 PG 668 OWNER: FRIOIEYS WELDNrG SEREVICES, INC. 0 36967PG 396-4189 TAR STREET DB ~ 5 OC PG N 444 (50' R/W) (ST. RTE. 1476) 7709 TAW ST. 3677745.534 300.00• 5' OEDICATI PIN No. 791-678-3608 11 91292. ROp/F N 1 r57'07' W -~ STRIP ROp/F I I- I --~ ~-- I--~- I I ~I 1 N1~2'37'07'IW I I I N r57.0 W ll I I w 75~ I I I I i 75.00' I I I I 367 ~~f~--islrsT rE I I I I ll 11 1334.39 36779 .137 41 42 43 r 30 I 31 ~ 23~ S M~B ACES P 1 EMENT 11791 5.175 s~ M/B~IIP I ~ ` ' I , N EASEMENT ~ ~ l 0 240 f iCS, i i I I N 1418 ACS 0 ~ o ^~ ~ N ~ . . ~ ~~ y ~ 32 33 34 I 35 ` 36 137 I 38 I 39 1 40 W ~ I I ~ ~ ~ ~ I I I I I I I Y9 N ~ ~ n 18 17 16 15 14 13. 12 11 10~ 7 ni 9 8 `~ O i ~~ a 3 n io :~ I I 1 I 'g l I 3 I ~ ~ ~ o - I~ I I I ~ 'r? I I ZO 119 s N "' Z I I~ I I I I o a I I y h l i I 78025. 91 H I 20' DICA N STRIP 11 91507. 61 1 I I I I I I L2 L3 N r57'06'W I 1 - - - - .~, I I - - I 751 0' 51 ZS '07'E _ ROD/F ~ I 25 I J 150.00• TO F-S1r57'07'E 300.00' R00 /F Cp~~S Rp, 11791577.083 3678098.983 11791490.351 LINE TABLE JEFFERSON DAMS HIGHRAY L1 N7T02'S3'W 20.00' U.S. ROUTE 1 &301 l2 N1rS7'OYW 25.00' (VAR WIDTH R/W) l3 S1rST0TE 25.00' L4 N7T02'S3"E 25.00' L5 s7TO2'S3"w 2o.ao' So 2s o so 100 GRAPHIC SCALE: 1" = 50' ~~ ~lT a° PLAT SHORING A 25' SRI[/BMP ACCESS ~ ~~; EASI~[ENT AND A Sl-1I/BII[ EASEMENT ~ ACROSS THE PROPE1iTY OF FRIDLEYS ~ t 11..11 REEDING SERVICE, INC. LOCATED ~ IN THE BERMUDA DISTRICT, CHESTERFIELD ~'~~osulrl~° COUNTY, VIRGINIA REV.: >I1-o2-s9 SCALE t' = 50' REV.: 10-27-99 !,~E/IEr Ifi:~1,rGW d' .~LSS'G~41~' DATE: 8-5-99 4221 BONNIE BANK ROAD JN 23250 ~' ' 33'234 FILE: CJM-2378D 804-271-8038 Q~~~_~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.B.4.b. Subject: Request to Quitclaim a Sixteen-Foot Drainage and Utility Easement Across the Property of Viridis Development Corporation County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage and utility easement across the property of Viridis Development Corporation Summary of Information: Viridis Development has requested the quitclaim of a 16' drainage and utility easement across its property as shown on the attached plat. A new drainage easement will be dedicated. Environmental Engineering, Utilities and Comcast Cablevision have reviewed this request. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # UOO~_~3 VICINITY SKETCH Request to Quitclaim a Sixtcen Foot Drainage and Utility Easement Across the Property of Yiridis Derelopmcnt Corporation O ;,L` } ~~ ~Q REpUEST Ta ~l:lIT~LA1 PN ~41~ DRAINAGE ~ Ull LITY ". EASEI~AENT ~~ L t x! N Chesterfield County Department of Utilities W ~. E $ 1 hcl eq~ar pbb7 fret 0007.04 THIS SURVEY WAS THIS PLAT DOES NOT BOUNDARY INFORMATION PERFORMED REPRESENT A FROM A PLAT BY WITHOUT BENEFIT OF A FIELD RUN SURVEY. BROOKS & BARYON TITLE BINDER. "FOREST ACRES SEC. C" EASEMENTS MAY EXIST JUNE 30, 1959 THAT ARE NOT SHOWN. P.B. 11, PG. 57 ao Q- - z N 150 VIRIDIS DEVELOPMENT CORP PARCELS 746699883000000 D.B.8326 PG.631 9965 STROUD LN VIRIDIS DEVELOPMENT CORP PARCEL# 747699034000000 D.B.8326 PG.631 9963 STROUD LN 16' DRAINAGE AND UTILITY EASEMENT (TO BE VACATED) a93.7s' 2531 SQ. FT. N: 3698821.734 N 84.56'32" E 1' N: 3698807.632 E: 11747156.018 .~ -~ 32" E E:11746996.647 ~ '~ 10 ~. --~- r --. - - a' -- ~' '"'f -" o I I of o f 0`r' ; ; ~ u,-O1~ G~ ~ VARIABLE WIDTH S WER ~ I u~ 3 F y I ~ ~'~ ~ ^ pG ~~" r wD' ~ N o '~ ~u~~ O p ~ZO a EASEMENT DB 1706, PG 1205 I I : I ~ w ~ ~ . I Sri I z¢ a ~~~ MM ~ ~~~ j 13 ~ IN I . ~I ~~~ ° dy t~ Z M o v ~ ~ VIRIDIS DEVELOPMENT CORP I PAR 747698087200 °o I I J m ~ D_ Z 7 000 CELS I I ~ a D.B.8326 PG.631 I z I 901 VICKILEE ROAD I I PLAT SHOWING THE VACATION OF A 16' DRAINAGE AND UTILITY EASEMENT, BLOCK J, SECTION C FOREST ACRES CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA j ~.~p.LTH O~+ EFFECTIVE DATE: MARCH 18 1883 FLOOD ZONE C - PANEL N0: 510035 4028 8 D ~ r ' ~ ' ° I~~' ~ ~ ~ 2-/7.09 ~ 7 „" KOONTZ-BRYANT, P.C. -` ~ JEFFREY S LAVELLE SITE DEVELOPMEM SOLUTIONS . a I Lic. No. 277 ~ 1703 N. PARHAM ROAD. SutTE 100 RICHMOND, VIRC3INIA 23229 ~ ~~ ~ (804)740.9200 (804)740.7338 Fax ~, kbpC~kppnbbryenLcom DATE: 1/14/09 SCALE: 1" = 30' CHKD BY: JSL DRAWN BY: TLM 6147- VACATI ONPLAT-DRAINAGE&U TI U TY. D WG ~~0~. ~S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8,~,.5.a. Subiect: Acceptance of Parcels of Land Along Jefferson Davis Highway and Taw Street from Fridleys Welding Service, Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of six parcels of land containing a total of 0.087 acres along Jefferson Davis Highway and Taw Street from Fridleys Welding Service, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # t~OO?-0~ VICI N ITY S KETCH Acceptance of Parcels of Land 'long Jefferson Daris Highway and Taw Street from Fridleys Mlelding service, Inc. C FR O V DR L l A V~ ~~ ~ 1 R D A AV H S RD K EW D 3 P R VE LE PARK BLVD p pp~ ~ .~ 4 ~h 7, r ? ~Q fl.0~ 8 AC~e Decd G ~~ FtD cn ~ ~~ ~- ~ ~` Q.~169 Acre Det~c~tlon ~~ l q X10 ~ ~ s ~ff~~~ ~ ~ aR~~~t ~ ~ a ~~ ~~ ~ 94~5L~ ~~ ~`~~ a ~ 4p ~` ~ ~ ~~g~ p~ ~ 9 ~ ~~ ~~~ 49 ~~9 g~~'~aa o°v G ~gb ~~~ ST N Chesterfield County Department of Utilities W ~ -E S 1 hcl egrak 66bbT tet Q0010'~ s b ~~~~ n O ag ~, o, 00 _. O1 uv ~s ~ ~ H ~ N ~ Z~ P ~ ~"~+~"~g• ~~ V~ a uk~ ~ ~ ~ V ~ 7 e ~ ~ ti u v ° s OV ~i ` ~ U pJ v ~ ~°_ ~ . ~~ vI O ~ ~ ~ ~b ti~ ,~ ~ ~ ~~ ~Ry ~a ~~~ ~ ~ a ~ ~ e a ~ i . ui y, V ~~. ~O gVV ~ '°~~ ~O '~ ~N S7r02'S.Y ?A00'- s,sw s.Aa• A s7ro?•u• ?aon•- P ~~g ~~ ~~ 577.0? 5.1' ?aoc•~ ~~ C ~3 w ~n p 3 ^ ?92.3?' N77'01'S.YE _ ~~ ~ nz a `~' ~ ~ ~ LlB1I00D AV1s~1VUS "_'~ ~ ~$ e~ nso n~ ~!~ w u:: u ,O~ O1U O+ O+ ~V ~ 4 coM~'° EASEMENT PLAT GENE WATSON & °RAWNex.s osoe NNr.kk. ~ O"' PUT SHOM7NG B PARCELS CONTAINING A TOTAL ASSOCIATES. P.C. pNEfMED ,aB IA. 1 # 0~. = OF 0.086 ACRE TO BE DEDICATED TO THE COUNTY Lond Surveyors °'e'e' T~rnadrw ,+ OF CHESTERFIELD, AND VARIOUS EASEMENTS u.~E ,~ Nr, e~ ~ +° ACROSS THE PROPERTY OF FRIDLEY WELDING •221 eoulrEekffrc Koko /•.~. e711 ~• SERVICE, INC. IN THE BERMUDA DISTRICT OF ,z7vwc~n~zszJa fHre L~r ~nsEo ~~ CHESTERFIELD COUNTY, VIRGINU f1I.: eo+-zli-Jwf oec. 22, zoos v• IuO~ ~ ~~ uv ~ V~ r.l ` °'+' + ;a ?673?' S77'0?'3.TW , u w ~O ?+.00' Bbrk z?9 577'0?"J.7'W 791-677-IJ79-00'!)00 ~ w 7776 Js1lerson Dora llighray Loh 17`dJ?.3J. k B 577'0?"JJ•W J0.00'~ 15 SMY/BYP _ - 0 g ~ J717t uu u~ frMM 's Sorer, klt. OveO Book J072, /bor Tz9 P ~-JQ pp~ I 'V N7r0?'3J'E a'r2~ 8~i 2 d8 `I ' yg 791-677-128+-00000 ~ • 771? JM/aron Dm+s Mpkroy ~ vg d ~ ` d 4 ^~ i~ Cats IS,Ie,J+,J3, Block B . c ~4 s4 ""~~ I ~ ~ I ~ :; yy V rf>s.od• s77ro?'sJ'w- ` ~ I " N ~ 1 C ~a 8 ~ V Ro i~c.~ I 77' ' ~ N~ ~~ N 0?3J f ~~ N ki ~~,I~y~ 4 4g a ~` „IZ . N77'0?,,.jJ•E ' m ~rX ~ Rw ~ 1 v I 1 N ~ fn ~ys Ntrl~~nq Saner, Me. ~ ~ J079, l+bw 66d d $'~ I C~~ I p ~ ~ 7708 Jensrsan DoN's Ngn~y $^ 0 g c, ~i4 Lotr iJ, f1,Je,J7, Bk,ck B ~ ~ a I ~y v nay Nypk~p w ~ f~ p y ~ FBt X93 '~ '~~+ ~ ? ~` s d ~, 1 r - 0 0 00 l) Mgo°rq• 77t Jr/hnon A ~ ~$~ g~a 1 ~ I~ ~ y~ ~ /z Blbek B , ~ ~ ~ '~``d ~ 2 8 H ~ A ~ rJ 3.OC s77G? w-~ 8`~ Iss.o B• r ; i ~ N77'D?l .rE s7ro w s ~ ~ypirq f>~8ook 179, fk~pi ~ 791-677-JZ97- ~~ vA -/J0.00' N770z'SJ•E $~'! ~ ,qZ N 77/7 Tor Slnrf Loh 9,10.+0.11, Bbck B ~8 4\ N6 ~ V g' y F Bf01t _ 9 Srnxro .1.46 v~ 0 ''~ ~ ~p ~ s N Q c ~ ~ ~ o ~ ~ u . 'O~ ~+~ u 791-87d-J70J -0 000 77/J for Sfnef $ 1?+J Bbek B ~'~~ Cofs 7 8 ~g ~~ ~ ~~ !rte W , . $ 4S O1 ~. v ~ 2s' SonNay Sr.rr s7ro g forernenf A4 /370, PG I+++ P - ~ - --- F/ghy i Srncr. Nc. ~ g acrd BiockJ +. p u - --- - ^-- w $ 0 ~ 00 7709 ToJi~fnrt Luc s ++ Brock B s770z"1Yw s.oo•- 6 ~ ~ ,~"'~, F Y NYMnq Smxr, krc. Qrrd Book Joe+, p~ 3z9 M' ~ uN'~ f ~ g a $~ !~ 79,_d7d_J70J-OOOOID 770.5 Tor Sfrr.f I +7 Bbek B LaM J +8 u ~ ~~8 g $~E v , , , , I ~ 1 w s7rorsl•w aoo• - ~' fn'~y's MWM'nngg Senior, Mc. And Book J98+, Poor S?9 7 +/ D000 7 g g 9/-8 B-J d-O 7701 Tar Sfnrf N7702 Lofr 1,?,+~+9, fibc* B 5TE N77 p?7J' ?873Z' 3.00' - ? e ~Q~~ ~Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.,~.5.b. Subiect: Acceptance of a Parcel of Land Along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.023 acres along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.023 acres along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith. This dedication is for improvements to Genito Road in conjunction with the development of Genito Road Industrial Park. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~OOa.09 VICINITY SKETCH Acceptance of a Parcel of Land along Genito Road from Linwood Smith, Jacob Lee Smith, Margie Smith Miller and Clarence E. Smith 1~ A1C 1~A ~ ~ ~y P~ g~AVER 1 R~~ Px r RD ~ ~ F ~ ~~'Yl~.o~ to a ~ ~ ~ u~ 0 ~4 ~ G ~:G~3 + Qe~t:~tkxt 4~ F ~~~ ~~~Q q ~ a 0 ~~ ~~~. ~~~~ Q~ ~, ~~ ~ ~ ~~ ~ ~~ v N Chesterfield County Department of Utilities w e S I hcl egrak666b7 tlet ~'JO~ ~~ R/W 3795-972 4003-9465 G E N I T O R O A D vDOT CENTERLINE PER VIRGINIA ROUTE # 6 0 4 PROD. 604-020-158, SHT. C-501. l - R=2995.40' PARCEL A - L=166.96' N 3687617.71 ~ 3'11'37" A PORTION OF E 11737337.44 CHD.=166.94' GPIN X737-687-3752 CHD. BNG.=S62'08'36"E 0.023 AC. N 3687539.71 ExIST. R/w E 11737485.04 - _ __ ., DB 3705 PT. 286 ~ - -~ _ _ _ _ ~~ PROPOSED R --------- _ ---- r's R=3001.40' ~ \ L-164.18' 3'08'03" ~ CHD.=164.16' CHD. BNG.=N62'11'02"W 12501 GENI70 RD. GPIN X737-687-1924 DEERHILL PROPERTIES, LLC DB 7813 PG. 421 IMPROVEMENTS NOT SHOWN ~ 12419 GEN1T0 RD. \ GPIN X737-687-3752 LINWOOD SMITH \ JACOB LEE SMITH MARGIE SMITH MILLER do CLARENCE E. SMITH ~ DB 3048 PG. 426 w o VAR. WIDTH BELL ATUWTIC ESM'.T o & TEMP. CONSTRUCTION ESM'T HWY PLAT BOOK 21, PG. 66 I 12413 GENITO RD. I GPIN X737-687-4811 GENITO ROAD ASSOCIATES, LLC & ALAN R. DELFORN, TR. D8 7669 PG. 247 I I y 9 ~ s~ ~9~ . ~,~~ o~ '?. c^ n ~' ~F$~o THIS PLAT IS &1SE0 ON A FlELO SURVEY PERFORMED BY BRUCE ROBERTSON LAND SURVEYING, P.C. ON MARCH 15, 2007, AND IS CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. O f ~ r -;yTH Oj~ J, ~~' ~x, ~ BRUCE D. ROBERT30N a N0. 1971 1 "=50' ~ .' 0 50' 100' CO. PFiOd. 04-0479 CO. SRE O~BPR0343 PLAT SHOWING A 0.023 ACRE PARCEL OF LAND TO BE DEDICATED ON THE SOUTH LINE OF GENITO ROAD, ROUTE 604 CLOVER HILL DISTRICT, CHESTERFIELD COUNTY, VIRGINIA Date: 10 15 08 Scale: 1 "=50' Bruce Robertson Land Surveyting, P. CReV' 2/io 08 P.O. Hoa 35311 Richmond, Virginia Phone/Faz (804)930-2901 JN 0671 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.~3~6. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of a pole onto the Harrowgate Elementary School Property as part of the Harrowgate Road Widening Project. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the relocation of a pole onto the Harrowgate Elementary School property as part of the Harrowgate Road Widening Project. This request has been reviewed by the Utilities Department, School Administration and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000142 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company N Chesterfield County f)epartment of Utilities W E S 1 bcl eq~ak 800het V~JU~.~~ N/F JORDON N/F WALL Exist. R/W c x.• W ~C p ~2 r a ~o r•-•-•-•-•-•-•-•-•-•-•-•Q - - ~ ~ HARROWGATE ROAD ~•~• 375 ~- - TO THE C/L OF HARROW DRIVE (ROUTE 1176) y 3 0' 4 15501 HARROWGATE ROAD xist. R/W I I ~ 8~ II --~- ~ 11' exist N/F ROSE ~~Waterline COUNTY OF CHESTERFIELD I i GPIN: 795636666500000 i HARROWGATE ELEMENTARY Plat to Accompany Right-of-Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as NOT TO SCALE Domini n Vir inia Power OH/UG 18 rIC PETERSBURG Legend is n -owns ip- oroug oun y- i a e BERMUDA CHESTERFIELD VA -------Location of Boundary Lines of Right-of-Way ice a um r --~_Indicates Property Line is Right-of-Woy CENTRAL 00-08-0360 Boundary s ~ma a um er Grid Number 7053051 M0138 Page 5 of 5 Dote: 07/28/2008 By: C TAYLOR ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8.6.7.a. Subject: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 11301 Polo Place County Administrator's Comments: County Administrator: Board Action Requested: Grant Katherman Investments, Inc. permission to install a private sewer service within a private easement and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Katherman Investments, Inc. has requested permission to install a private sewer service within a private easement to serve property at 11301 Polo Place. This request has been reviewed by the county's Site Plan Team. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000125 VICINITY SKETCH Request Permission to Install a Primate Sewer Ser~ricc lAlithin a Prirate Easement to Serre Property at 1131 Polo Place Pd O y ~ ~ ~ REQUESTPEI~iAIS510NTO ~ INSTALL A PRNATE SEWER V ~~ ~~ O GJ~~~ ~ Nv ~y P~- ~p 1- R ~ ~ CO ~ O 2 ~ W b SRO N Chesterfield County Department of Utilities w i- E s t hcl egrak ue57 t?et 000~'.D.6 NOTE: THIS PUT WAS PERFORMED WRHOUT THE BENEFR OF A TTfLE REPORT AND IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY SUCH. NOT ALL EASEMENTS AND NO IMPR04EMENTS SHOWN. THIS PUT DOES NOT REPRESENT A CURRENT FIELD SURVEY. AOLO PUCE VARL~BLE N70TH ROW D.B: 2235, P~ 1218 Roots /5751 ' KATHERMAN INVESTMENTS, INC. GPIN: 742-716-2113'-00000 D.B. 5569, PG. 181 No. 11301 POLO PLACE 0.844 ACRE ,v ;, G~. 16' PRNAT)< SEWER ~' ~ J N 716044.85 I __ __~_~~_ _JI L4 S69 28'05'W 111.12T - T - - - - - - - ( N 3715959.42 16' PRNATE' SEWER I E 11742191.64 E3M7 I O.B. 5277, PiG 291 I f6' SEWER I E3M7 I D.B. 2112, I PG. 1291 I 16' SEWER ESM7~ ~ g W Q ~g ~ W M) U ~~~~~ O N ._ p ^ O ,jam I O N tm o ~o ~N ~ 16' SEWER ESM7 D.B. 979, PG. 421 D.B. 5277, PG. 291 MEDALIST PROPERTIES 4, LLC, TALLEY HOLDINGS, LLC, do EWOT PROPERTIES il, LLC. GPIN: 742-715-3191-00000 D.B. 6736, PG. 389 No. 11307 POLO PLACE 1.382 ACRE x ~~ x ,,~ VIA a~~ v~o. VW^N 5 N O ~~0] n ~a~ O CURVE rABLE CURVJ< LENGTH R40/US TANGENT DEZTA CHORD BEAR/NC CHORD D/ST Cf 16.78' 8.44' 14 4725' N2928'21 ~ 16.73' C2 23.27' 11.78' ?0'30'53' N1149'121~ 23.15' -~------ 397.88' TO THE I UN£ TABLE ' L/NE BEAR/NG LENGTH L 1 N20'31 '54'W 19.55 HUGUENOT R~GL4D ROUTE No. 147 ~AR~4BLE W1'OTH ROW NOJE• TH/S PLAT /S COMP/LED FROM PLATS OF RECORD. '! H 07 ~ f,~" Yak ~ . i~ ~°, Mark B. Beall ~ Lic. No.1613 40 0 40 NUARY 08, 2009 ~ L? N69• 16.00 e L3 31'541 19.55 L4 2 ' w lsoe Scale 1 " = 40' PLAT SHOWING A 16' PRNATE SEWER DATE: 01/0'8/09 EASEMENT CROSSING THE LAND OF SCALE: 1 = 40' MEDALIST PROPERTIES 4, LLC ET AL JOB NO: 00300131.00 MIDLATHIAN DISTRICT ~' /~ CHESTERFlELD COUNTY, VIRGINIA OMG.• MCT • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS• ~ 6a71 cny view Drava Swu zoo • MWlomian, VUylnla 29113 • Phan (604) 764-0571 • Fan (804) 784.20.76 AND INO. wa-~cDrM+o lorowwow www.b6lzw.cc :\02003\00300131 Kathermon Beligrade\SURVEY 00300131\dwq\C 0300131E2.dwq ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 8..~.7.b. Subject: Request Permission for Three Fountains to Encroach Within a Variable Width Storm Water Management/Best Management Practice Easement Across Open Space D and E in The Sanctuary At Watermill, Section A County Administrator's Comments: County Administrator: Grant PMF, L.L.C., permission for three fountains to encroach within a variable width SWM/BMP easement across Open Space D and E in The Sanctuary At Watermill, Section A, subject to the execution of a license agreement. Summary of Information: PMF, L.L.C. has requested permission for three fountains to encroach within a variable width SWM/BMP easement across Open Space D and E in The Sanctuary At Watermill, Section A. The request has been reviewed and approved by Environmental Engineering and the fountains will not affect the function of the BMP. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®001_'x. 8 VICINITY SKETCH Request Permission for Three Fountains to Encroach lAlithin a Variable lAlidth Storm 1lllater ManagemcntlBest Management Practice Easement Across open Space D and E in The Sanctuary At 1RIa#ermill, Section A r REQUEST PEF2MISSi4f~1`FQR TVVO ~L?UNTAtt~S. ~Z~ RE~iJEST PERMISSION FOR A FE)U(FJTAIN N Chesterfield County Department of Utilities w E s I UCI lq~ak 116bT t!et OSIU.~L.~J -o g ~ ~~ ~ ,n o ~ ~ ~~ Q ~ ~ ~ R ~ y~1 ~ ° y~ J ~ .~ a a .~ ~~~ ~ 8 Z'iQ ~ a ~ ~ h ~g ~ ~ ~~~~ ~ ~g~~ ~ ~ Q W ~ ~ W - < ~ ~ m $gs z~~=~ 8~m~ ~ ~(/~ i • ~ ~' ~~ a ~~ ~ ~~ ..S sN'~s+~ trwir~ asmtr~.sr~ ~~ tai i ~ ~~. - _ -~_- ~ I .~ . - •\ .art ~ ~~~. ~ ~` ~ d ~ ~ 1 i ~ / p~' 1 ~ / y t~ 1'~ ~YY" ~ o~ ZY19 \ ~'i `ay '~ o I i ~i 268' ~ / !, m ~ \ i~ ~_ i ~ i r` , - 1- - ~ , •... ,~• - • 1OL il' r7 - .If-fY5' 1 ~ \ - _ _\ ~ to : o• $ ~ ~ ~ / / :~ vs ~ ~ e frsnul h _ ~ + o ~ ~ ~ ~ ~~ 1 7.s' 1 ."tip ~ ~~ N ~ ~ ~ oD ~ ~ ~ § ~ ~+ !cam 1~~L ~ L_ _ \ of 9 ~; ~ , '.D17 1ACaI1'~Y3 Cl1 6 ~ ~ ~ 1!`7 ° td Li n •~ ~ on ZF7 !f7 ~ ~i • L • ' . 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Lh~1 \e' ,CIS''.. y, ~rJ` t,~ Oj'8 (p. ~ ~Vr .o- f rR-~°~ -~ ~z\ ~ s~rn ~Q ' . , r~ 37:1~l1/J 771M~3,//Y3i2lJ `~ ~ ~ 9l ~tf~ 61. ~~~ ,. ~~''• b M SY ~ ~ ~~~ ~~ ~~ x°~ N~ t< ~~ jj. -_ - ~ a ,tr'L t AI.M.lY'.LYN ~ c~ ~~ g y 'AIlMIO 1V1N3110a1Af13 s.~ ~m~m 0 !0 1N3H1aVd30 YR1paV~ r7 ao saaoo 3M1 raai Horssuta3e H3tLarM ~ ~ ~~ 'o ~g v oo - vaa ~ D 1lIDHllh1 Q3Btlf115q 38 QL lON SONV1L3A1 '~~ m ~~ (eeeq a) TVNOLLOIOSRNa' VWMJlBA !0 H1T9MNOY6'10:1 i ao sa33HaN3 do sdaao uvav sn .• d~ ~ '• $ ~ vda 3Hl ~~, o° 8 «. ., .. ~ NIHIYA 031gO1 ~ Ol 3af110na15 ON '31Y15 7YalI1VN 511 M NM13a of v371Y Nouvnx3sHOO ~ ~~ S•IV~S ~IHdV2IJ : ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: February 25, 2009 Item Number: 8.B.8. Subiect: Set a Public Hearing Date to Consider the Restriction of Through Truck Traffic on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set March 11, 2009, as a public hearing date to consider the restriction of through truck traffic on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road. Summary of Information: The Virginia Department of Transportation (VDOT) received a request from a resident to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Ruffin Mill Road (Route 746) from Ashton Park Drive to Ramblewood Road (Route 617). The recommended alternate route is Ruffin Mill Road (Route 746), Woods Edge Road (Route 620), Interstate 95, West Hundred Road (Route 10), and Enon Church Road (Route 746). VDOT has indicated support for the requested restriction, and that the process should be initiated by the County. Preparers R.J.McCracken Title: Director of Transportation Agen699 Attachments: ^ Yes ^ No ## CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) VDOT has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. In addition, a requested restriction must meet either of the last two criteria, in that: 3) the roadway is residential in nature; or 4) the roadway must be functionally classified as either a local or collector road. VDOT has made a preliminary review of this request, and has determined that this section of Ruffin Mill Road appears to meet the first two criteria, in that: 1) the alternate route appears to be fairly reasonable; and that 2) truck traffic is not compatible with the affected area and that this section of Ruffin Mill Road appears not to be engineered for through truck traffic. VDOT's preliminary review also determined that the requested restriction meets the fourth criteria, in that Ruffin Mill Road is classified as an Urban Collector. Staff recommends approval of the restriction. Recommendation: Staff recommends that the Board set March 11, 2009, as a public hearing date to consider a through truck traffic restriction on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road, and authorize the advertisement for that hearing. District: Bermuda G00~_.~3 Ruffin Mill Road Through Truck Traffic Restriction Proposed Restricted Route Proposed Alternate Route Rote 10 H~~dred Road Old Bermud a~ s h o N 06 w v~ y ~'a ~ 36~ ~ e,~ D °o m ~0 0 D~ °'o Oe Church R y ~ oa a? ~~ a 0 N ~\~ ~. ~ .c G ~a pshto~ park Or'Ve ~n M~~~R °ad Q V ~- ~'z CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 25, 2009 Item Number: 8.x..9. Subiect: Request for a Permit to Stage a Fireworks Display at the Sunday Park Peninsula of Brandermill on July 4, 2009 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2009. Summary of Information: The Brandermill Community Association ("BCA") has requested permission from the Board to stage a fireworks display at the Sunday Park Peninsula at Brandermill on July 4, 2009 at dusk, with a rain date of July 5th BCA has retained W. G. Bulifant, II, of Dominion Fireworks, to discharge the fireworks. Mr. Bulifant is an experienced, capable fireworks discharger who has conducted numerous similar displays at Brandermill and elsewhere in the County. The BCA has submitted evidence of a fireworks liability insurance policy in the amount of $2,000,000. The Fire Marshal's Office has reviewed the request and has indicated that the proposed display meets all applicable Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 0505(00):80699.1 ^ No ooosz5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA criteria under the Fire Prevention Code. In the ten years that Brandermill has conducted this fireworks display, no safety or fire responses have been required by the fireworks activity. The Fire Marshal and the Director of Utilities have also determined that fireworks displays such as the one proposed by BCA do not have an adverse environmental effect on Swift Creek Reservoir. 0505:80699.1 ~fJo~-1CsV ,~ , ~ - ~ Fire & FMS ~ ~ }~ ~.~ Fire & life 5a.£ety Division ~ ,~ : ~ ,, ~•:.. ~~,. ~80t7 Goy>~mui~~~r_ renter. I'arb-w-~v-P.Q. Box 40- Chestotfield, VA 23832 P~~.~~;: ($~; -~~'~7426 -Pax: (8041 7G8-87GG - IA.temet_ ches~r!•'Seld.gi~v ~?tnxris ~'i. ~~..... , . ~itL' 3r'la~~F^;;~ :application. fvr• Fireworks bisplay General .information ~~6~0~~~ FEB - q 2009 COUNTY ATTORNEI^S OFFICE ~;:; ~~„r d ~reworl:s permit shall be made in writing to the Chesterfield 1?ire and :. „ _ ti.... ~ •; ,. sil ision at 1eas~t 60 days in advance of the date of the display or discharge. . , =..r *v ~ ~`he :t:'.•-~ ~~:1 County 3os*d of Supervi~rs must approve fireworks - ~ .;. .~.~,~~ :. ~~;r save 3~~et or ~.~~eed to meet the #'ollowirzg resCri.etions: _ :,~3~~~t?'x'+ N~h±?=F;j ~~,s~.rranGe r.Prti~cate of $1,000.000.00 must be secured; `::,::z to the apprr~~~ai of the C,~unty Attorney. The County shall be named in ;~ ' ; -' : ~n to the ins?.axe:d on the certificate or proof of insurance. "a"s:;t. ~~i~;charge site must be pre-approved by the Chesterfield County Pire Marshal r :~.,~;~ appa~iszteel atis~s`:ant. This visit should be coordinated with the shooter if r-rs~.:::,i~~.'tG atld c,~nd.acted prior to submitting the permit application to the Board of ~:1a,; ~~:7sors. =~,dli~~, ,~~~,rz~,, ~3ischartre, girl. activities rela#ed to the fzreYVOr~s must p::, .~ ~ ~:~ he TVir~i:~a `~tntewide P?re Prevention Code and related sttuzclards, ?u; ;,meson in charge of the event, based on prior approval, is responsible for: ~, Caordir~tsi~ aiid/ar pm~-iding adequate #"ire protection for the display %~rraxiging t,liptopriate swcurity and cm~w'd control for discharge and display arias :. I't~iicittg tt~,; ~'.~.llout area. afier the display for the purpose of lr~r:a~ing uilexplocled shells. The area is to be searched and renclere-d safe before :~llowimg f,~ai~lic access. "'°~; ~: s~>rson in claw ~° of the event is responsible for. the timely completion of all ;;6~~,;-~~ .pork., site ~~a~FS, show coordinatiozt, etc., to ensure the display ~nrill occux ~~~t:~w;at delays o~• ~~~uZCellation. _s. , ~ ~,o~,lFirev~~o~ks.=~~pp .,-;~:x~g a Filt:~ LHaFCiJ ~ommuuiry thzough exceIlence in public s~~vice b9iZ9 _-~~%i:,. 3cJ':~ Q~3I~~315~'-I~ 8ZEibT9tb98 oooa_~~ L9~9T 6902/LZ/Z9 ~xpplicatia~ ~i>s• .~'ire~cvorks DisplR;~ t~'~t ar Type A!! Ynformatian) - 'r, ~ ,,, _ $1?di~~p~lt ~ I~...~E _ _~ J U l~_ _ . __ ._ Tate: _~'~-__4~JU.lt~ 1}-.~= - / ~e~o~ ., ....:~, o~r~ s : . I ~J <DU 5----~--- Rain Date: 5~'JLI~S', ?,d l~ ----~-_-__ ~__ q ,:- ~ ; ts:__~~C~1L?4 7~A~~~,__g?p~1.^1 D~.~Y1. 11~.___._.~. --~--- t,.. ~;~: ; - _ ~t ~isp~&~' area. S l,1,~.1~4~ ~.~~ II~SU~I-~l ,----- tinclude map) _~ ~°:~ria~tiol~.:_BP~N ll~l.. 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C~ • N C/l Y ~I 1 ,~ lJ~l- _-- - `~:^~slFrPV~01'~Sr'i.pp Q~0~2~ b0/~0 3~~:-+ 3~I_i Q~3I32i31S3H~ 8Z6bT5Lb08 L0~9I E00Z/LZ/L0 CERTIFICATE OF ~Q~ LIABILITY INSURANCE Dill/` , PRODUCER (440)248-4711 FAX (440)248-5406 THIS CERTIFICATE {S t83UED A8 A MATTER OF iNFORMA ONLY AND CONFERS NO RK3HT3 UPON THE CERTIFICATE ~i tton-Gallagher and Associates , Inc . HOLDER. THi3 CERTIFICATE DOES NOT AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLiC~8 BELOW. #0 SOM Center Rd. _ I Cleveland, OH 44139 INSURERS AFFORDING COVERAGE NAIC 8 NSUREO Dom n on renwr s, Inc. INSURERA: Lexington Insurance Co INSUaERa Granite State Insurance Co. 23809 669 Flank Road Petersburg, VA 23805-6000 INSURER C: Axis Surplus Ins Co~any INSURER a. INSURER E THE P~ICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED 70 THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDINt3 ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY ~ ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO Alt THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. N ~~ TY~ ~ It/3URANCE POLICY NUA16lR GENERAL LueaITY 7410017 06/23/2007 06/23/2008 EAC~I occuRRENCE s 1000 00 lAMAG TO s 50 00 X COMMERCUIL GENERAL LIABILITY AIED EXP (AM~P~) $ ClJ13L4 A1ADE Q OCCUR I PERSONAL ak AOV INJURY S 1 000 OO A GEN'L AGQREGATE ppLli~~lfT APPLIES PER:' POLK:M X JECT l~ AUTOMOBE.E UABILTTY X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS B X HY~DAUTOS X NoN-owN~oAUros G~A-IRAGE LIASIUTY 1 ANY AUTO C ExCESSAJMSREIU UABE.ITY X ~ occuR ~ c-~+~3 L+A°E pEOUCTIBI.E RETENTION S WORKERS COh1PEN3ATlON AND EMPLOYERS' l1AWUTY OFF~ERIMEMBER EXCLUOED7 UTT~ 456 707 pOCW3(ONS ADDED BY lay Date: jury ~, cvv. tion: Branderm111 Lake tional InsuredCs): Chesterfield County, VA. Brandermill Community Association 3001 Boundary Terrace Midlethian, VA 23112 ACORD 2S (2Q01l08) GENERAL AGGREIiATE S 2 000 OO PRODUCTS • COMPlOP ALiG s 2 ,000,. _ COI~ASINED SINGLE LIMIT S (6 a~ad) BODILY INJURY S iPar pMSOn) BODILY INJURY S (Persodd«x) PROPERTY DAMAGE S IP~a+n AUTO ONLY • EA AC(~DEtiT S OTHER THAN EA ACC S AUTO ONLY: AtiO S EACH OCCURRENCE S AGGREGATE S s s S EL. EACH ACCIDENT S E.L. DL4iA3E • EA EMP S E.L. DISEASE - POLICY l1AYT S ;Ili I SHOULD ANY OF THE ABOVE tEO POLICIES BE CANCElLEO BEFORE THE EKPIRATbN DATE THEREOF, THE ISSUING INSURER NULL ENOlAVOR TO AA/Ul Q_ DAYS WRITTEN NOT10E TO THE CERTIFICATE HOLDER NAMED TO THE LET, BUT FAILURE TO AWL SUCH NOTICE SHALL IMPOSE ND OSLKiATKNt OR IUIBiUTY OF ANY KIND UPON THE INSURER, RS AGENTS OR REPIlESlNTATRILS. JIUTfiDR1iED REPRESENTATNE Jean B. Kearney S-ACORD CORPORATION 1988 /~ e : z;1i3~ ref E.r~. t"v ;Tics fo be uses in the display ~"'. - :;.:;:;'~ ,~ cQp~v of ti~~ ~~~tificate oi' ins~.zxance /;~. -. t..,. ~:~:'~. a site dra~x~in~ noting discharge site, spectator viewing area, parking and . - s ~ r:~~rbv struetzi ;~s ~;a,< .-. ~; ot~. have arty e~tkesty.4ns, cali the Fire and i`,ife Safely Divisioiz at 748-1~2s_ ~.:•~:~~;~.; a~::nlication t~; :. ,;: ~; k~ficld Fire fl°~ss~ttnent -g ~~ i_ ire Safet ~~ pp ., ,. ,. /.v~1 __o A liG~s~t~ s Print 1~~me: -~ ,, ::;,; ;,,y y; x.' ~-tXfi#+kN~'~M eit ~c##iLi..i-t~L'at ~k Y~~M ~k N~~x.Y~FLRk~k ~k ~F M~'kM*tii##lC:k:k ~R ~Y$:k*i~3##~k#~N ~R ~k ~K ~f#~2E~k ~k ~k N~:N ~h tofFde rise only) =_t;, suite!: ~; =cxr ~ispla~~ tj~:ling County Atto~7iey anal t3oard of S~.zpeNis:~rs ~+~praval. S ~iut;~a .e -___ ___.____ ~~ 2 ~t, ~ ~ / ~ / /i/' date: '~~~ :~ ~~ °tita;ive: Date: - ------ d:i,.9~_ _-_~i1O~l~1reW~IlCS~]?~? 00030 b8/b(~ ~~:;'~-_ 3?~I.~ Q~3I~~1~1~~1-!~ 8Z6bZ5Lb08 ~9~9Z 60i~Z/LZ/i0 DOMINION FIREWORKS 2008 FIREWORKS IlWENTORY BRANDERMILL COMMUNITY ASSOCIATION 200 3" SHELLS 100 4" SHELLS 60 5" SHELLS 32 6" SHELLS 5001.5" SHELLS 200 3"SHELLS FOR FINALE 10 4" SHELLS FOR FINALE 9 6" SHELLS FOR FINALE DURATION 12-15 MINUTES ~-~~1_~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: February 25, 2009 Item Number: 8.8.10. Subject: Amendment to Risk Management Plan Regarding Coverage for Punitive Damages County Administrator's Comments: County Administrator: ` Board Action Rectuested: Adopt the attached amendment to the Risk Management Plan Summary of Information: For many years, county and school employees that are sued have been covered for any claims by a County-funded Risk Management Fund. The Plan covers losses arising out of employee negligence or misconduct, but "punitive" damages are only covered with the concurrence of the Board of Supervisors. Punitive damages would only be awarded in those rare instances where an employee's conduct was not just negligent or mistaken, but was so bad as to "shock the conscience." The Fund has never made a payment for punitive damages. Lawyers suing county or school employees now routinely include claims for punitive damages even when the facts do not support such a claim. In light of this 20-year history, Staff is recommending that the Plan be amended to provide that punitive damages will be automatically covered by the Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 0505(00):80719.2(71168.3) No 000132 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Plan unless the Board determines that coverage would be contrary to the County's lawful responsibilities. This amendment would require the County Attorney to notify each Board member when a claim for punitive damages is made and, if no member asks that the Board take action to deny punitive damages coverage, the Fund would then automatically cover any punitive damage loss for that claim. 0505(00):80719.2(71168.3) ~-4®1.33 RISK MANAGEMENT PLAN INTRODUCTION The purpose of this document is to explain the type of losses for which the County will provide financial indemnification and to minimize the long term cost of accidental losses while providing sufficient financial protection to attract and retain employees. This Plan is a management guide. It is not a contract between the County and any person, employee or entity, nor does it create any third party beneficiaries. This Plan creates no vested rights or property interests in anyone except as required by Statute and may be amended at any time by the Board of Supervisors. 0505:71168.3 1 Rev. 2/ 12/09 ~ (~ ~, ~,~ THE FUND AND ITS MANAGEMENT SECTION 1. DEPARTMENT OF RISK MANAGEMENT 1.1 Risk Manager The Risk Manager shall be appointed by the County Administrator and shall administer the Risk Management Internal Service Fund. 1.2 Risk Information System The Department of Risk Management shall develop and administer an information system to provide for timely and accurate recording and handling of losses, claims, insurance premium costs, other risk related costs and to collect all information needed to reassess the County's exposure to loss, its loss-bearing capacity, and its available financial resources. SECTION 2. RISK RETENTION 2.1 The County shall indemnify against risks when required by applicable law to do so or when it is in the best interest of the County to do so, taking into account whether such risks: (a) occur with a predictable frequency and in a predictable amount, (b) will not individually or collectively have a significant impact on the County's fiscal position, or (c) cannot be wholly or partially commercially insured by a third-party at a reasonable long-term cost. 2.2. The Risk Manager shall to the extent that it is practicable, procure commercial third party insurance to insure against all losses which are not provided for pursuant to Section 2.1. An endorsement shall be sought, on all commercial third- party insurance policies, appointing the County Attorney as defense counsel to defend any and all claims covered by commercial third-party insurance. 2.3 Coverage under this Plan also extends to risks of the Chesterfield County School Board provided the School Board continues to contribute to the Risk Management Internal Service Fund in accordance with paragraph 4.2 of this Plan. All terms and condition of this Plan shall apply to School Board risks. 0505:71168.3 2 Rev. 2/12/09 ~ ~ ~ a ~~ SECTION 3. ADMINISTRATION OF RISK MANAGEMENT INTERNAL SERVICE FUND 3.1 Generally The Department of Risk Management shall be responsible for administering this Risk Management Plan. 3.2 Claims Procedures The Department of Risk Management shall administratively handle claims made against the County including claims for workers' compensation. The Risk Manager shall develop and implement comprehensive claims procedures. The County may contract, subject to the provisions of the Virginia Public Procurement Act, with third parties for the provision of claims services. 3.3 Claims Adjustment -Authority Level The Risk Management Department will provide claims administration services through its own staff or through the services of an independent third party claims administration organization. The Risk Management Department will have authority to adjust claims when it is in the best interest of the County for the Risk Management Department to do so. Generally, but not in all cases, it is in the best interest of the County for the Risk Management Department to adjust claims which do not exceed $10,000.00 so long as the adjustment of such claim involves no policy or management implications. For claims from $10,000 to $50,000 the Risk Manager will obtain approval of the County Administrator or his designee prior to adjusting the claim. If any claim involves policy or management issues, the claim will only be adjusted in conjunction with the County Attorney and when necessary, the County Administrator. The Risk Management Department shall not adjust any claim when the County Attorney is aware of the claim and believes that administrative adjustment is contrary to the legal or management interests of the County. Claims in excess of $50,000 shall be adjusted by the County Attorney in consultation with the Risk Manager and, when the County Attorney believes that policy considerations require it, with the County Administrator. Staff shall brief the Board of Supervisors before adjusting claims when Staff determines that policy or management implication make it in the best interest of the County to do so. For purposes of this paragraph "claims" does not include workers compensation claims. 3.4 Regular Meetings Between Risk Manager and County Attorney The Risk Manager and County Attorney, and appropriate members of their respective staffs, shall meet at least four times a year, and more frequently when necessary to review, discuss and analyze the status of all claims involving policy or management implications and all claims that are in litigation, and to review, discuss and analyze the claims experience and overall financial posture of the 0505:71168.3 Rev. 2/12/09 3 l~(J~~ ~~ County's Risk Management Plan. The Risk Manager will provide the County Administrator with a monthly summary of all claims paid from the Fund. 3.5 Loss Prevention The Risk Management Department will provide loss prevention services through its own staff. The Risk Management Department may also supplement the loss prevention services provided by its staff with the services of an independent loss prevention organization in accordance with the Virginia Public Procurement Act. 3.6 Reserves The Risk Management Internal Service Fund shall establish financial reserves up to the limit of any retention of any excess policies. A contingency reserve shall be maintained within the Fund for catastrophic losses. 3.7 Workers' Compensation Workers' Compensation obligations for self-insurance taxes, and purchase of excess insurance shall be paid by the Risk Management Internal Service Fund. There shall also be established and maintained a reserve to offset-fund long term workers compensation obligations. Any long-term workers' compensation obligations so specifically funded shall be segregated within the Risk Management Internal Service Fund and used exclusively for workers' compensation payments. Long-term workers' obligations funded by either the County or School Board shall remain segregated from each other and not utilized to pay the obligations of the other. The assets will be reserved but not actually applied to any such long term, workers compensation claim until fiscal year 2016. No workers' compensation obligations shall be paid by the Risk Management Internal Service Fund except pursuant to this paragraph. All other workers' compensation claims shall be paid by the Department of the employee claimant. Any participating Department may transfer funds to cover specific claims through the Risk Management Fund. SECTION 4. MANAGEMENT OF FUNDS 4.1 Expenditures All authorized and approved payments of covered losses under this Risk Management Plan and all premiums for commercial third-party insurance shall be paid from the Risk Management Internal Service Fund. Additionally, all costs and expenses of operating and administering the Fund and the Department of Risk Management shall be paid from the Fund. 4.2 Department Cost Allocations 0505:71168.3 4 Rev.2/12/09 ~~~a ~r~ The Risk Manager shall allocate shares of the Risk Management Internal Service Fund that include all commercial third-party insurance premiums, all administrative costs of the operation of the Risk Management Internal Service Fund, and all costs of operation of the Department of Risk Management to each contributor to the Risk Management Fund. Such allocations are subject to approval by the County Administrator. Upon written request, information shall be provided by the Risk Manager on the method used in determining the allocations. In addition, each contributor shall pay into the Risk Management Internal Service Fund the share allocated to that contributor by the Risk Manager and approved by the County Administrator of the total amount deemed necessary by the Risk Manager and the Board of Supervisors to maintain reserves in the Risk Management Internal Service Fund. Reserves in the Fund shall be actuarially determined by the Risk Manager and shall be sufficient to provide for: (a) the payment of all covered losses under the Risk Management Plan, (b) for the payment of all premiums for commercial third-party insurance purchased by the County, (c) the payment of all costs of administration of the Risk Management Internal Service Fund, and (d) all costs of the administration and operation of the Department of Risk Management. 4.3 Investment Income All income generated by the investment of the monies in the Risk Management Internal Service Fund shall be added to the Fund. 4.4 Recoveries Any amounts recovered on a claim, suit or action by any covered individual recovered through subrogation, indemnification, insurance, or otherwise up to the amount of any covered loss for which the Risk Management Internal Service Fund is liable or which has been covered by the Fund shall be immediately paid into the Fund. INDEMNIFICATION AND DEFENSE SECTION 5. SCOPE OF INDEMNIFICATION 5.1 Generally In accordance with Section 2 of this Plan, the County shall indemnify against personal injury or property damage losses arising from actions or inactions taken or not taken by or on behalf of the County or its related agencies in such amounts as the County shall approve, after it is determined that: (a) Indemnifying against such losses would have a beneficial effect on the County's ability to employ and retain qualified employees, or 0505:71168.3 Rev. 2/ 12/09 5 ~~~~_a~~ (b) Indemnifying against such losses would otherwise further the County's lawful responsibilities without detrimentally affecting the County's responsibilities as apolitical subdivision of the Commonwealth of Virginia. In the event the County chooses to limit indemnification, it shall notify the employee of such limitation in a reasonable time following receipt of the claim. 5.2 Pronert~amage "Property damage" shall not include loss resulting from normal aging of equipment, buildings or other property. Payments from the Fund shall be "replacement cost" or fair market value at the time of the loss, subject to any deductible provided for within the management of the Fund. 5.3 Excess Coverage In no event shall the County indemnify the amount of any liability or loss for which there is any insurance in effect which covers such loss or which would have covered such loss except for the existence of this Risk Management Plan. 5.4 Coverage for Motor Vehicles The County has obtained a certificate of self-insurance covering all losses arising out of the ownership, maintenance, use or operation of all motor vehicles owned by the County and School Board. Pursuant to this certificate of self-insurance, the County shall cover all losses for which it is statutorily required to provide coverage under the provisions of Title 22.1, Title 38.2 and Title 46.2 Code of Virginia, 1950, as amended. Uninsured/underinsured motorist coverage and medical payment coverage shall only be provided in the minimum amounts required by law. 5.5 Drugs or Alcohol The Fund shall not provide indemnification for liability resulting from actions or inactions while under the influence of alcohol or illegal drugs or the abuse of legal drugs. 5.6 Punitive Dama es rev}deb h~v u~vPr that th ~ a ~ c •*~, +i, ,. , '~~T~TnT~9~ a A a - $ElP`]~i~ '~ ~ + i ~r oz c x ft t9rr rv~- c } f}~ -f Rlan Fil1'1Pi1 dn ina l,a ~ ..+1, +t, ~ ~- ~ ~ r t ~...~z~a ~ e,a~~ l~l. F~7' ~ resPe~l3il~t ~~--~-a 0505:71168.3 6 Rev. 2/ 12/09 QQO~w3~ In any case in which punitive damages are sought in a lawsuit filed against any person or entity covered under this Plan the County Attorney shall promptly notify each member of the Board of Supervisors The County Attorney's notification shall also include his opinion as to whether it would further the County's lawful responsibilities as a political subdivision of the Commonwealth of Virginia to provide indemnification against an award of punitive damages Anv Board member may request the Board of Supervisors to determine that punitive damages not be covered for that claim However unless the Board makes such a determination unitive dama es shall be covered b the Fund. 5.7 No Waiver of Sovereign Immunity Nothing contained in this Plan shall be construed to abrogate or waive any defense of sovereign immunity, official immunity, governmental immunity or any other defense available to the County, its officers, employees or volunteers. SECTION 6. ADMINISTRATION OF CLAIMS 6.1 Reporting of Claims• Written Notice Upon the happening of any occurrence which may be covered by the County's insurance or Risk Management Internal Service Fund, written notice containing the identity of the person seeking indemnification under this Plan, information regarding the time, place, and circumstances of the occurrence, and the names and addresses of (1) all injured persons, (2) the owner of any damaged property, and (3) all witnesses whose identity is known or can be reasonably determined shall be given as soon as practicable by the person seeking indemnification under this Plan to the Risk Manager. Any person seeking indemnification under this Plan and who is no longer employed by or otherwise providing service to the County shall also provide the Risk Manager with his or her name, address and work and home telephone numbers and shall further be required to update information on how he or she can be contacted by the Risk Manager when necessary. 6.2 Reporting of Claims; Service of Process If a claim is made or an action is brought against a person as a result of any occurrence which may be subject to indemnification under the County's insurance or Risk Management Internal Service Fund, that person shall immediately notify the County Attorney in writing and shall immediately forward to the County Attorney every demand, notice, summons, or other process received by the covered person or his representative. 6.3 Cooperation 0505:71168.3 7 Rev. 2/12/09 ~~,®~ ~~ All persons seeking indemnification under the Risk Management Plan shall cooperate with the County and, upon the County's request, assist in making settlements, in the conduct of lawsuits, and in enforcing any right of contribution, subrogation, indemnification, or any other claim which the County or the covered person may have against any other person who may be liable to any covered person. That person shall attend hearings, depositions, trials and other proceedings and shall assist in securing and giving evidence and obtaining the attendance of witnesses. No such person shall make any payment, assume any obligation or incur any expense, without prior approval by the County Attorney. Such action without County Attorney approval shall void any indemnification under this Plan relating to the occurrence. No person may disapprove a proposed settlement of a suit, action, or claim against him if the County Attorney determines that such disapproval is contrary to the legal or management interests of the County or its officers, employees or volunteers. In the event an employee has the option to disapprove a settlement and disapproves such proposed settlement, any indemnification afforded under this Plan shall be void for the occurrence for which the settlement was disapproved. 6.4 Failure to Give Notice or Coo ep rate The County shall not provide indemnification for any person with respect to any loss for which that person fails to comply with all provisions of Sections 6.1, 6.2 and 6.3 of this Risk Management Plan. 6.5 Defense of Claims The County Attorney shall represent all persons or entities with respect to any claim or causes of action arising from the conduct of such individuals or entities in the discharge of their duties on behalf of the County. 6.6 Conflict of Interest In the event of (1) a real or potential conflict of interest involving the County Attorney's representation of the County or related entity or any individual under this Plan, on any claim, lawsuit or combination of claims or lawsuits, or (2) any other ethical consideration, which might impede effective representation and legal defense by the County Attorney, the County Attorney is authorized to retain outside or additional counsel, to represent any such persons or entities who shall in his opinion require such counsel. The Risk Management Internal Service Fund shall bear the cost of such counsel. 6.7 Authority to Hire Experts 0505:71168.3 g Rev. 2/ 12/09 u Q 0 After consulting with each other, the Risk Manager and County Attorney are authorized to retain experts to assist in the investigation, valuation, or settlement of claims, and to testify at the trial of such claims against persons and entities provided indemnification under the Risk Management Plan. The costs and expenses of such experts shall be borne by the Risk Management Internal Service Fund. 0505:71168.3 g Rev. 2/12/09 ~ Q Q ~ ~ 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA ,~, Meeting Date: February 25, 2009 Item Number: s.A. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 00014 CHESTERFIELD COUNTY GENERAL FUND BALANCE February 25, 2009 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance $53,495,000 11/19/08 FY2008 Results of Operations (net of reserves) 17,209,495 $70,704,545 11/19/08 Designation for use in FY2010 (17,209,495) $53,495,000 11/19/08 FY2010 Projected Undesignated Fund Balance $53,495,000 a~®a-~4 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 02/12/2009 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 24,522,998 4/11/2007 FY2008 Capital Projects (19,581,000) 4,941,998 10/10/2007. Fire Logistics Facility, Phase II (150,000) 4,791,998 2/13/2008 Web streaming hardware, software, services and support (72,240) 4,719,758 6/25/2008 Return funding from Circuit/General District 117,430 4,837,188 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 t~40~ 45 wo - ~ ;,~ C `O '~ ~ ~ M C ~ O N ~ ~ ~ ~ ~ a '~ ~--i 01 ~ M p 'Z 3 ~ N b 9 b~f? 0 ~ bA :: y„ ~ ~ ~ ~ O ^C ~ ~ ~ ~ ~ p y g 6 4 6 4 6 R 6 9 6 9 rr ~ N N A z ~" ~A z ~ o ~ ~ ~ N W p v~ O [ N in '-. ~? N 17 ~+ 64 69 69 69 W vj ~ ~ N ~+ 0 a ~ ~ .c ~ ° ° ° ° ° ° ° F, , o ° o o o o o o • ~ ~ ~ 4 ~ E" ~ O 6 4 5 6 4 64 64 64 i r ~r A ~ y ~ ~ ; O 0 N tF ,--~ N y O ~ ~ r o0 ~y "'~ M [~ t/'~ ~ i ~ N ~ N dM' M ~ ~ N ~ ~o c~ a U ~ .--~ N N l~ b v ... +~.~ A ~ ~ ~ ~ ~ ., x ~, > U y A u Ce ~ ~ ~ ~ +~ .° ~ ~' A ~j ~~~~_~6 Prepared by Accounting Department January 31, 2009 Date B~ 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16 100 000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,475,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $124 992 200 Outstanding Date Balance Ends O 1 /31 /2009 11/19 $8,855,000 11/21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/09 16,475,000 12/17 1,236,887 12/10 179,901 11/24 11,405,000 11/24 9,545,000 11/27 21,050.000 Approved Amount ~~o~- ~~ Meeting Date: Feb Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 9.B. 2009 Roads Accepted into the State Secondary System County Administrator's Comments• County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers _ Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board No #0001}$ rn 00 •~, of rn 00 rn ~ ° O 00 ° o ° ° °' I ° °' N ~ ~ ~ ~~ N N N N N O N _N N M O y O ~ N N I~ N f0 N fD N (O N O "~ .N A O O I O p ~ ° ° o ~ I o j 0 o W I .. °' o' Q ~ ~ ° ° ° ° °o o° ° ° ° ° I ° 0 N O V~ N N N o N o N N N N C ~ ~ O ~ ~ ~ ~ ~ N O ~ , ~ O oa r ~ N g' O U O O ~ ~V `'~ ti ~ '\I O ~n O N ~ ~ ~ I~ O~ v ^~ cl I °~ ~ aC ~ 3 3 ~ Q ~ V ~ y N ~ ~' ~ m i m ~ ~ C C ~$ ~ °' " c a C l a 0 CS d ti U m ~ U ~ y O I O ~ U l6 ~ '~ y N i F- ~, y ~ -O ~ O N ~ d ~ ~ ~ 'Q ~ 7 (O O t0 ~ ~ U `~ I U c o ~ U ~ H - o c+~ y ~ ~ b o m i ~ ~ ~ a ~ V ~' O ' ~ j ~ a , ~ m m rn d rn ~ ~. w ~ N~ O m` Q`p i o m` I ~" O ~ ,r ~ •~ N m ~ ~ •~ M ° ~ c a m c ~ E ~ ~ bhp ~ `~ d ~ ~ ~ E ~ • °~' m S E A E y o a ~ i •~ o m~ a j ~ E I ~ ~ ~ Y ~ D o ~ li D o a o ~ LL i ~ lL m e ~ LL m ~ LL ;O LL ~ L ~ .. .. ' ~ m .. m I Z 'O Q~ ~ ~ CS ~ Ol ti ^ W ' p ~ d i d ' 0 ~ ~ GO c ~ C ~ C ~ G ~ i. 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C I c .. ~ ~ A r~ ~ !~ m i m m I ~ ~ ~ C C ~ ~ CS ~ C J H fA H N H N H I N (A H fA H O of e h ~ y 0? ~ ~ ~ O n ~ ^ M M _M M f`7 M M_ ~ ~ Lr O ai 'p a o O p ~ n (h ^ M ^ l O = ~Q ~ h ~ ~ Of _ ~i y ~ ZS ~ ~ ,~ ~ u ~o V O A '~ ~ ~ d ~ ~ ~ o, 0~0~.56 Meeting Date: Febru Subject: 2009 Page 1 of 1 Item Number: 1 Resolution Recognizing Ms. Sarah Catherine Lilly, North Chesterfield's Junior Miss 2009 and Ms. Emily Christine Blake, East Chesterfield's Junior Miss 2009 County Administrator's Comments: County Administrator: Board Action Re4uested: Ms. Durfee has requested that the Board of Supervisors adopt the attached resolutions recognizing Ms. Sarah Catherine Lilly and Ms. Emily Christine Blake for their noteworthy achievement in this year's Junior Miss Program. Summary of Information: The resolutions recognize Ms. Lilly and Ms. Blake for their outstanding scholastic achievements and for the exemplary manner in which they have represented Chesterfield County's young residents and served their community. Preparers Donald J. Kappel Title:Director. Public Affairs Attachments: ^ Yes ~ No ~~03~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA RECOGNIZING MS. SARAH CATHERINE LILLY, NORTH CHESTERFIELD'S JUNIOR MISS 2009 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have strived to be physically fit; and must have developed a performing talent; and WHEREAS, the Capital Region's Junior Miss Scholarship Program was held at Cosby High School on Sunday, September 21, 2008; and WHEREAS, Ms. Sarah Catherine Lilly, of Cosby High School, has been named North Chesterfield's Junior Miss; and WHEREAS, Ms. Lilly earned a $1,500 scholarship for being selected as North Chesterfield's Junior Miss, plus an additional $600 for placing in the top two among the contestants in Scholastic Talent and Self- Expression; and WHEREAS, Ms. Lilly also was lst Runner Up and Scholastic Runner Up in Virginia's Junior Miss Program; and WHEREAS, among her many high school accomplishments, Ms. Lilly was president of the National Beta Club, a member of the National Honor Society, Treasurer of the Mu Alpha Theta Honor Society, was a Gold-rating state-level violin soloist, ranked second in her class, and had perfect attendance in grades 9 through 11, among many other achievements; and WHEREAS, Ms. Lilly volunteered at the Brandermill Woods Retirement facility, mentored violin at Maymont and Swift Creek Middle schools, organized shipments of school supplies to Iraqi children, and provided other volunteer service in her community; and WHEREAS, Ms. Lilly's goal is to attend William and Mary, Virginia Tech, James Madison University or the University of Virginia, with special interest in English/Math and Secondary Education; and WHEREAS, Ms. Lilly is an outstanding representative of Chesterfield County youth. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of February 2009, publicly recognizes the exemplary achievements of Ms. Sarah Catherine Lilly, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Lilly and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. oooa..s~ RECOGNIZING MS. EMILY CHRISTINE BLAKE, EAST CHESTERFIELD'S JUNIOR MISS 2009 WHEREAS, the Junior Miss Scholarship Program provides college scholarships to outstanding young women; and WHEREAS, while in high school, these young women must have excelled in academics; been active in extracurricular activities that serve the community; must have strived to be physically fit; and must have developed a performing talent; and WHEREAS, the Capital Region's Junior Miss Scholarship Program was held at Cosby High School on Sunday, September 21, 2008; and WHEREAS, Ms. Emily Christine Blake, of Cosby High School, has been named East Chesterfield's Junior Miss; and WHEREAS, Ms. Blake earned a $1,500 scholarship for being selected as East Chesterfield's Junior Miss, plus an additional $200 for placing in the top two among the contestants in interview; and WHEREAS, Ms. Blake also was the Spirit of Junior Miss winner, fitness runner up and self-expression runner up in Virginia's Junior Miss Program; and WHEREAS, among her many high school accomplishments, Ms. Blake was SCA vice president, was a National Honor Society member, was chosen to attend the National Youth Leadership Conference, was a Girl Scout Gold Award recipient, served as dance captain of Cosby High School's Mixed Show Choir, was a member of the Beta Club and earned the Chesterfield County Community Service Award, among many other achievements; and WHEREAS, Ms. Blake volunteered her time in her community in the James River Annual Cleanup, volunteered at Clover Hill Elementary School, collected items for a battered women's shelter, and performed ongoing church work-camp assistance, among other activities; and WHEREAS, Ms. Blake's goal is to attend William and Mary, where she accepted an early admittance decision, and to pursue a career in child/criminal psychology; and WHEREAS, Ms. Blake is an outstanding representative of Chesterfield County's young residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of February 2009, publicly recognizes the exemplary achievements of Ms. Emily Christine Blake, wishes her continued success in her academic pursuits, and is proud to have her represent Chesterfield County public schools as she continues with her higher education. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Blake and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 1.~4j't~~..S~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 14.B. Subject: Resolution Recognizing Ms. Emily Christine Blake and Ms. Stephanie Elizabeth Faulkner, Both of Troop 767, Upon Attaining the Gold Award County Administrator's Comments• County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Ms. Emily Christine Blake and Ms. Stephanie Elizabeth Faulkner, both of Troop 767, upon attaining the Gold Award. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 000160 WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls, which was founded by Juliette Gordon Low in 1912 to promote citizenship training and personal development; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Gold Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, Ms. Emily Christine Blake and Ms. Stephanie Elizabeth Faulkner, both of Troop 767, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Emily and Stephanie are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of February 2009, publicly recognizes Ms. Emily Christine Blake and Ms. Stephanie Elizabeth Faulkner, extends congratulations on their attainment of the Gold Award and acknowledges the good fortune of the county to have such outstanding young women as its citizens. ~~~~~~ February 25, 2009 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. John Remmers 2. ~ ~ ~ ~ 1 c f-~i4-~L C~o R so ~ 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: February 25, 2009 Item Number: 17.A. Subject: Public Hearing to Consider Amending the Public Facilities Plan County Administrator's Comments: County Administrator: Hold a Public Hearing to review and consider an amendment to the adopted Public Facilities Plan relative to the Fleet Management section on February 25, 2009. Summary of Information: On January 14, 2009, the Board of Supervisors motioned to set a public hearing to amend the Public Facilities Plan by bringing forward the Fleet Management section of the draft amendment (6/17/08 version) only. On July 30, 2008, the Board of Supervisors deferred action on this request until the January 14, 2009 meeting. At a Planning Commission meeting on June 17, 2008, the Planning Commission recommended approval of the proposed Public Facilities Plan (revised 6/17/08). This document will amend the Public Facilities Plan that was adopted by the Board of Supervisors in April 2004. This amendment, once adopted, guides future decisions regarding the provision of Fleet Management facilities. The county's Fleet Management Division, under the Department of General Services, is responsible for maintaining and servicing the county's vehicle fleet. All other components of the Public Facilities Plan (2004) will remain as previously adopted. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # p-UOa_~2 THE PLAN FOR CHESTERFIELD DRAFT The Public Facilities Plan (1/14/09) The Public Facilities Plan (Proposed) A proposed amendment to the current Public Facilities Plan (adopted in 2004). Status of This Proposed Amendment The Chesterfield County Planning Department, in conjunction with various other county departments, is updating the comprehensive plan element that provides for and supports the county's provision of certain public infrastructure. This amendment spans the county's entire geography. The update process for this amendment began in July of 2006. Version: Proposed plan amendment as recommended by county staff and the Planning Commission as of June 17, 2008. On January 14, 2009, the Chesterfield County Board of Supervisors instructed staff to bring forward only the Fleet Management Section of the Draft Plan. This document reflects the Board's instruction. This is a proposed amendment to the county's current Public Facilities Plan, adopted by the Chesterfield County Board of Supervisors on April 14, 2004 and amended on June 22, 2005. Anticipated Additional Plan Review Steps: • Board of Supervisors public hearing(s) before final disposition For more information on the status of the proposed Public Facilities Plan, see the Planning Department website at www.chestelfield.nov/clan or contact project manager Steven Haasch at haaschsCc~chesterfleld.aov or (804) 796-7192. Note: This section will be removed from the plan upon adoption 00163 THE PLAN FOR CHESTERFIELD DRAFT The Public Facilities Plan (1/14/09) Fleet Management The mission of this division is to provide safe and reliable vehicles and equipment to its customers through inspections, scheduled services, maintenance and repair services in the most effective and efficient manner possible while complying with OSHA and EPA regulations. The division has drafted along-term plan for the replacement of its aging facilities. The current fleet consists of 2,500 vehicles with an anticipated increase of 24 percent in the general county and 19 percent in the school fleet through 2020. The plan calls for a consolidated central shop facility that will provide the majority of the fleet maintenance and repair work for the county, along with two satellite facilities located in strategic locations throughout the county. Both types of sites should accommodate maintenance and fueling needs for the county's fleet. Level of Service Information • Fleet maintenance and fueling sites should be within a 10 to 15 minute drive time of a majority of customers. Site Selection Criteria Central Facility • Approximately 20 usable acres, away from existing or planned residential areas Satellite Facilities • Approximately 5 usable acres, away from existing or planned residential areas General Criteria The proposed maintenance/fuel sites should have the following characteristics: • Drive-through maintenance bays for vehicles up to and including, fire department aerial trucks • Above ground fuel storage tanks with capacity to store 10,000 gallons of unleaded and 10,000 gallons of diesel fuel (ideally there will be space for a third tank for an alternative fuel) • Bays for mobile vehicular and hand-held radio and mobile data device communications repair support • Access to county water and sewer, and communications access (computer, etc.) • Located close to major arterial road(s) • Sufficient land area to accommodate a vehicle wash facility • Adequate two-way vehicle access and traffic pattern to site for all county vehicles • Sufficient parking for staff, road-call vehicles and vehicles awaiting repair services • Security fencing and lighting for entire site Facility Recommendations/Timing A. Central Fleet Facility -near the government center complex in the vicinity of Route 288 and Route 10. This facility is needed to replace the aging Consolidated Shops located on the county complex, and account for on-going growth of the fleet in the 2014-2025 timeframe. B. Northwest Fleet Satellite Facility - in the vicinity of the Route 288 corridor, north of Route 360, and in the vicinity of Powhite Parkway. This facility is needed as soon as possible (2009-10) to relieve pressure on fleet operations from growth of the county fleet. C. Southeast Fleet Satellite Facility - in the vicinity of Route 10 and I-295. This facility is needed to provide for long-term growth projected in the 2023-2026 timeframe. 2 (~Q®,_~~ M 0 ~. a U ,U Q a F- J W w H N w U O Z g W 2 • y ;~ ~ ~. • ~ ~ • y '~ W a m ~ ~ ~ ~ J ~~ _ a ,~ Q a .. c~ ,.. (~ ~ ' ~$ _ ., ~~p `o o Z \ eau ~Sw w~a m 4~r C7 c ~ ~ ~ roc ~y ~. a. 8 c 1' m a c°> a ~s ~$~ f v ° .b' V C~~0~.~5 ti;; r~ Yom- Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chestertieldobserveccom • Internet: www.chesterfieldobscrver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN: Public Facilites 2-11, 18 1/lOP + 1 in. Board of Supervisors $295.83 The Observer, Inc. . ,_, " _ Publisher of '>~ ` ~ ,r~o ~ CHESTERFIELD OBSERVER ~' ~: "^ -~~ ' ~ ~ ~ ` ~ ~, "~ This is to certify that the attached legal notice was published by ~_, _ _ " Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 02/11/2009 & 02/18/2009 is m ~!,in ~ .'~,'`~ md'd~e Cis`l~~eo t~e~. ~ ut, Igor tl`~e l~aso®s ~~.;. Sworn to and subscribed before me this ~~Qr , 2009. l ~ /, ~~ l ~ Legal Affiant day of J mes T, Grooms Jr., otary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL ~~ ••.....~ q1 '~. ~:~ ExtIRES o:c- = ~ %" 03-29-Tt ''''' ~0 ~ -~; :• : s: ~~i12093 •' i. y ~: ~``._ •_ .e..~..~ _..V o~~ ARY ~N~~...~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: February 25, 2009 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: l.,' Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 11, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ~ Yes Title: Clerk to the Board ^ No # 00166