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2009-03-11 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,. Meeting Date: March 11, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # p~0001 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Citizen Budget Advisory Committee 6. Citizen Satisfaction Survey 7. Countywide Comprehensive Plan 8. Efficiency Studies -Countywide 9. Emergency Preparedness Steering Committee 10. Federal Stimulus Package 11. Financial/Budget Issues 12. Fort Lee Expansion 13. In-Focus Implementation -Phase II (Payroll/HR) 14. Irrigation Policies/Demand Management for Water Use 15. Insurance Service Upgrade (ISO) for Fire Department 16. Magnolia Green 17. Meadowville Interchange 18. Midlothian Turnpike/Courthouse Road Streetscape Improvements 19. Minor League Baseball 20. Planning Fee Structure 21. Postal Zip Codes 22. Property Maintenance and Neighborhood Preservation (countywide) 23. Public Facilities Plan 24. RRPDC Large Jurisdiction Committee 25. RRPDC Transportation Funding Strategies Work Group 26. Private Sewer Treatment Facility 27. Stonebridge (formerly Cloverleaf Mall) 28. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 29. Upper Swift Creek Water Quality Ordinances 30. VDOT Subdivision Street Acceptance Requirements 31. Utilities Policies and Managed Growth 32. Watkins Centre 33. Website Redesign 00002 Updated 3/5/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. Efficiency Studies -Fire Department and Fleet Management 5. Employee Health Benefits -Contract Renewal 6. 2007 Impact Fees for Roads 7. 2009 Legislative Program 8. Potential Legislation -Impact Fees/Cash Proffers 9. Multi-Cultural Commission (Quarterly Reports due to Board) 10.2011 Redistricting Calendar/Process Report 11. Regional Workforce Investment Initiative 12. Southwest Corridor Water Line 13. Sports Tourism Program with Metropolitan Richmond Sportsbackers 14. Wireless Internet Access in County Facilities 000003 Updated 3/5/09 County Administrator's Report to Board of Supervisors March 11, 2009 1. Richmond Kicker -Poseidon Swim Club Project Update The 34.5 acre state-of--the-art sports complex with six athletic fields and full scale aquatics center has been named the Youth Sports Complex Ukrop Park in honor of the Ukrop family. The 50,000 square foot Poseidon Aquatics Complex has been delayed for approximately six months to allow for additional fundraising efforts. Rough grading is well underway for the athletic fields. Plans call for putting down the natural turf sod in a couple of weeks as weather permits and the schedule calls for completion of the soccer project in time for a June 2009 opening. The four natural turf and the two Sportexe artificial turf fields will all be lighted in the initial construction. Sports lighting work is underway now with most of the light pole foundations in place. 2. Accreditation for Chesterfield County's Purchasing Department The Purchasing Department has attained its recertification of the National Institute of Governmental Purchasing's (NIGP) Outstanding Agency Accreditation Achievement Award. This award formally recognizes excellence in public procurement. The Purchasing Department was required to respond to a detailed application that required substantial documentation and a demonstration of best practices. In awarding this recognition to Purchasing, NIGP's stated, "Many governmental agencies have attempted to achieve this Accreditation status - only to realize that their practices fall short of the required standards of performance. While the NIGP membership represents 2,600 governmental agencies throughout the United States and Canada, only 105 governments have attained this distinction. Clearly, Chesterfield County has joined an elite group of purchasing organizations that represent the highest standards of quality and efficiency in government!" 3. International Organization of Standazdization (ISO) 14001 registration Jay to call on Chief Eanes to help recognize the Department of General Services' Waste and Resource Recovery Division and the Department of Utilities' Falling Creek Wastewater Treatment teams for their exemplary environmental management system implementation. [Jay to come down to present plaque to WARR) The Waste and Resource Recovery Department is recognized for receiving the International Organization of Standardization (ISO) 14001 registration. They join the departments of Fleet Management, Pazks and Recreation and the Office of Environmental Management in this achievement. Chesterfield County is currently the only county in the United States to have departments that are ISO 14001 registered. The Falling Creek Wastewater Treatment Plant is recognized for receiving the Virginia Department of Environmental Quality's Exemplary Environmental Enterprise (E3) certification. Chief Eanes to call on Mr. Rick Weeks, Deputy Director of the Department of Environmental Quality, to make comments pertinent to the County's Environmental Management System and to present DEQ's Exemplary Environmental Enterprise (E3) certification to the Falling Creek WWTP team. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,~, AGENDA Meeting Date: March 11, 2009 Item Number: 5.A. Subject: Resolution Recognizing the Noteworthy Achievements of Dr. Eugene P. Trani County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren has requested that the Board of Supervisors adopt the attached resolution recognizing the noteworthy accomplishments of Dr. Eugene P. Trani who has announced his intention to retire from Virginia Commonwealth University effective July 1, 2009. Summary of Information: This resolution recognizes Dr. Eugene P. Trani, Ph.D., who has led Virginia Commonwealth University as its president since 1990, and has significantly broadened VCU's impact on the region and the state through his dynamic, effective and forward-thinking leadership. Preparers Donald J. Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No 000004 RECOGNIZING THE NOTEWORTHY ACHIEVEMENTS OF DR. EUGENE P. TRAM WHEREAS, Eugene P. Trani, Ph.D, is president of Virginia Commonwealth University in Richmond, Virginia; and WHEREAS, Dr. Trani became the fourth president of VCU in 1990; and WHEREAS, During Dr. Trani's tenure as president, VCU has significantly expanded its physical presence, as well as the important role of the university and its health system in the Richmond Metropolitan Area; and WHEREAS, VCU offers more than 205 undergraduate, graduate, professional, doctoral and post-graduate degree and certificate programs; and WHEREAS, more than 32,000 students and 17,000 faculty and staff comprise the VCU family; and WHEREAS, VCU currently enrolls more than 2,700 Chesterfield County residents in its undergraduate programs; and WHEREAS, Dr. Trani also created VCU's School of Engineering, in which a high percentage of the students are Chesterfield County residents; and WHEREAS, VCU's Business School, which Dr. Trani helped prosper and grow, also attracts many Chesterfield County residents; and WHEREAS; the VCU Health System provides a wide array of medical services, along with Central Virginia's only Level 1 Trauma Center; and WHEREAS, The Virginia BioTechnology Research Park is a thriving incubator for companies working in pharmaceutical development, medical diagnostics and devices, biomedical engineering, environmental biosciences, forensics and laboratory services; and WHEREAS, July 1, 2008 marked VCU's 40th anniversary; and WHEREAS, for nearly two decades, Dr. Trani has been a driving force in the continued viability and leadership role that. VCU has enjoyed in the region and the state; and WHEREAS, Dr. Trani has announced his intention to retire from VCU effective July 1, 2009. 00~0~5 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 11th day of March 2009, hereby publicly recognizes the noteworthy achievements of Dr. Eugene P. Trani, expresses its gratitude for his exemplary accomplishments for the region and the Commonwealth of Virginia, and extends best wishes to him for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Trani, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 '~° AGENDA Meeting Date: March 11, 2009 Item Number: 6.A. Subject: Work Session on the County Administrator's Proposed FY2010 Budget County Administrator's Comments: County Administrator: Hold a work session on the County Administrator's Proposed FY2010 Budget Summary of Information: This time has been set to continue work sessions on the County Administrator's Proposed FY2010 Budget. This work session will include a presentation on the County Administrator's overall Proposed FY2010 Budget, followed by recommendations of the Citizen's Budget Advisory Committee. A presentation from the School Superintendent is also scheduled for this date. Budget work sessions will continue on March 16th and additional work sessions are scheduled for March 25th and April 15. At the April 15th work session, changes to the proposed budget will be reviewed prior to adoption. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No #OOOQ07 h i O Q C .~ y y i O y ^~ .~ ^~ 0 0 O N O •L ,~ ca „ ~ ~ v ~ ~ U s v L c~ ._ c~ 0 m -~ O O '~"'' U _ ~ O L ~ ~ '- ~ ~ ~ ~~ ~ . a~ ~ V ca c~ V~ ~--+ .~ ^L, W w W 0 a~ z c~ ooooos W ••~ V, }+ ~I ~.i ~~ .~ .~ •^~ V, ^L W ~ ~ ~ U ~ ~ •- ~ ~ ~ O ~ O ~ •... 4) ._ ._ ~ - ._ ~ ~ ~ p ~+-- ._ ~ ~ ._ ~ ~ ~ _~ O ~~ .~ W ~~ ~W W v •~, U O ~ W }+ ~ ~• , U ~ ~ ~~ ~ ~ ~ ~ U ~ .~ ~ O ~ ~ +~ ~' t~ ~ U ~ ~ C~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V ~ O V ~ V ~ .~ ~ - U ~ C~ C~ C~ ~ ~ ~ O •..r - t~ ~_ ^^L,, W ~--+ 000009 N O O t V N 0 ~ L ~ ~ ~ ~ N ti V ~ Q ~ L L ~ ~ ~5•+ ~ ~ ~ ~ ~ ~ .~ V ~ .~ ~ ~~ ~ ~ ~ ~ '~ a ~ ~+ v ca ~ 'i ~.,r~=QQ ~ _ ~ ~ ~ ~ ~ V V ~ ~ ~ L L L ~ ~ L L L >_~~~~~ ~ ~ N 00 M r Q I I I I I ^~ L ~ ~ L _ ~ ~ .~ ~ ~ . ~- a~ ~ y- }+ O = ~~~ ~ ~ V ~ ~ _ ~o_ °~ . ~ .- N t%~ ~ 000010 0 0 0 N LL ^~ }+ ~ L .~ ~+ ~ ~~ ~ > ~ ~ _ ~L .~ ~ L ~ ~ ~+ ~+ ~~ a~ .~ ._ ~~ ~~ a~ o ~~ ~- ~ ~~ ~~ a~ ~ ~~ a~ _~ ~~ ~- _ ~ ~ L = L ~ Q. 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O O M ~O O O ~ O O O M ~ M ~ ~ O M` e1 O N ~ M ~ M ~ ~C M M ~ ~ ~ 00 ~ I~ 1.A rl M M 00 M I~ d' ^ r-1 M _ ~ .-. O ~ • t,A 01 L ~ ~ N ~ i N ~ ._ ~ ~ . ~ °' ~ ~ ~ = Vf ~ ~ ~ N O ._ L y V ~ ~ ~ ~ ~ ^~ ~ v ~ ~ v O ca L ~ ~ ~ ~ H .0 ~ O 0~ ~ - N cv ~, OC v c0 ~ - v O ~ c ~ ~ ~ O ~ O ~ ~ W ~ I- OC V Z Z _ - V 000032 W ~^^•• W N ~ ~ ~ ~ O ~~ ~ -- .~ ~ .~ ~ ~ U ~ O ~ . - }' C't~ ~ ~ - ~ .- ~ V ~+- C~ ~ - - ~ ~ ~ C~ ~ O ~ ~ ~_ U ~ ~ C~ ~ ~ ~ ~ _~ ~ O ~ ~ ~ L ~ ~ ~ ~ ~ ~ O ~ ~ ~~ ~ ~ Q ~ ~ L -F-~+ ~ ~ c~ c~ ~ ~ - ~ Q ~ ~ ~ O ~ O ~ ~ ~ +~ - ~ Cn ~ ~ ~ C~ C~ • - - C~ •- U C~ > ~ ~ C~ ~ L ~ ~- ~ ~ O - ~ ~ ~ ~ ~ O •~ ~ ~ O O ~ ~ ~ ~ +~ ~ -- ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ •- ~ ~_ ~ ~ ~+-- O ~~ L ~ L .O 000033 x m c ca t -~ O V W ~~ /~A)~ t~ i ^ ~\/`J .~ a~ V• .~ .~ _~ V ^ ~ ^ V C~ O c~ 0 m ^~ W L 0 L 3 ^ I • V ~U W O 0 ~~ O N Q O L (a N C O O U a~ C~ .~ c~ 000034 N C O ~i V d Q K W N (6 N N V V C~ a~ ~. ^~ W L }+ ~ - ~ O O ~ ~ ~ ~ ~ O ~ O ~ ~ U ~ ._ ._ ~ ~ ~ O p ~ V ~ - ~ ~ ~ ~c~o ~ ~ ~ ~ > ~ ~ .~ .~ ~ ~ ~ ~ ~ ~ o ~ ~ U L ~ - _ .~ 0 V• ^~ W N ._ V C~ .~ O .O L W C~ ._ O U c~ U O 3 .~ U O ~--+ 000035 Z U ~' om J p W ~ - o L.L N ~ ~ W ~ H ~ t/7 ~ W p 2 ~ U° a O~ N r- r- s V L S~ .y h L 3 A~ W m ^ ICI ~` W 1 w >~ O v' Zm ~~ T ~ N W LL ~L d ~ y O O a L O ' L ~ ~ ~ a ~ ~ _ ~ ~ ~ V ~ ~ ~ ~ ~ ~ ~ ' ~ ~ .~ ~ ~ ~ c~ v o OC ~ ~ s ~ ~ as c~ a o ~ = Q v ~ a~ a °r o a ~ ~ ~ ~ c~ ~ ~ o ~ ~ ~ ~ ~ ~ J ~ m m ~ a m a m . . 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I, II ~ U ~ ~ N ~ .U I' ~ ~ ~ O ~ ~ ', I, ~ ~ ~ ~ p ~ O ~ . ~ ~ ~~ ~ t~ ~ O U ~ ~ ~ - ~= ~ _ .~ ~ ~ ~ ~ ~ U N ~ ~ O O ~, N N +~ O O ~ . ~ (~ ~ ~ ~~ ' ' ~,,, Q O ~ U ~ O Z ~ i ~ ~ ~ ~ ,*.r ~ 4) ~ ~ ~ ~ C~ ~ ~ = O O U O O L U ~ ~ ~ ' - }, '~ cn O N N .- ~ U N ~ O ~ ~ N U J _ ~ ~ (6 ~ ~ O - ~ ~ ~ ~ O ~- O O ~ O HO , N ~ ~ ~ ~ ~ ~ N L- (~ U O ~ .-. ~ O F- O (~ • O O v w r r~ ~~ O ~ O ~ cn U U ~ Q v D O L cn ~ •- ca ~ ._ _ ~ cn ._ O Z ~ ~ - . cn o ~ m ~ O O O ~ ~ J ~ O ~ O c!~ cn ~ v ~ +~ N 7 L O .- .~.~ ~ (~ ~ O ~ ~ O ~ ~ O U ~ ~ . - cn O ._ ~ o O ~ n ~ o o L ^ ~iN ._ - ~ ~ ~ ~ cv U ~ ^ ~ ~ i, ~..L a ~~~ ~ 000058 N C~ J ~~ _ ~ ~ ~ W _~ O V ~ 0 > ~ 0 m~ O ~ o~ N ~ ~- O ~-~- (,~ Q~ ~--~ ._ ~ 4- ._ L ~ U ~ ~ ~ ~ ~ ~ O '~ ~ ~ ~ ~ ~ ~ O .~ ~ ~ ~ ~ ~~ ~ ~ `~o °~ o ~ . _ ~ c~ U .- }, ~~ ° ~ ° .~~ ~~ ~ ~~ o~ •~ ~ •- ~ ~ -~ o a~ ° ~ ~' }' ~ ~ o ._ 0 U ~ U .~ V ~ ~ ~ ~ ~ ~.~ O ~ O tn•- ~~ ~ ~ o ~ .~ ~ 0i- stn ~ U o Z o ~ ..~ ~ 000059 a J e cn 2 J V 2 w m ~ as om o~ N ~~ LL 2 ~ ~ ~ ~ ~ ,~ ~ Q ~ ~ ~ ~ •..~ L ~ (~ ~ ~ t6 U V) ~ ~ U ~ U ~ ~ ~ N I-- (~ ~ ~ I- ~ cn ~ Q ~ ~ ~ O -~ +~ ~ ~= ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N ~ ~ ~~ ~_ ~~~ ~ ~ ~ ~~~~ ~ ~ ~ ~- _ ~~ Q~~ ~ ~ L L U (~ 0 ~ °oL ~' c . • ~ ~ ~ ~ ~ ~ ~ ~ U ~ ~ N ~ U ~ ~ ~ O ~ U NL ~~~ O N ~ L N Q) ~ ~' (~ ~ ~--+ L • ~ 0 O L v ~ ~ ~ ~ ~ ~ ~ ~ cn O ~ ca . 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Q ~ D~ wm J o Qo U~ ~~ w~ ~ °' y Q ~ O ma O~ N ~ ~ U U ~ ~ a~ ~ ~ ~- ~ o a~ ~ ~ ~ .~ ° m o ~ ~~ ~ ° a ~ ~ U O ~ ~-; N ~ L ~ ~ ~' ~ ~ o ~ ~ ~ o U ~ o .~ ~ m ~ oo ~ ~. ~ ~ .-. O ~ o o ~ ~ p ~ ~ ~ ~ ~' ~_ a~ ~ o ~ ~ ~ o ~ ~ ~ ~ ~, oQ ~ ~ U ~ p C~ ~' ~ o ~ c~ i~ ° ~ ° °~ X O ~ ~ U ~ m = ~ ~ ~ .O ~ O O ~ O O O ~ ~ ~ ~ ~ ~> tai U ~ ~ U Q a. ~, ~ m ~ CO .V ~ ~ ~ ~ ~ ~ ~ M N M O M~ d- ~- ~ . C!~ ~ U O ^ OU0064 Citizens Budget Advisory Committee Report to the Chesterfield Board of Supervisors March 2009 Background: The Citizens Budget Advisory Committee (CBAC) was appointed by the Board of Supervisors in October 2008. The committee first met in November 2008 and was led by Director of Budget and Management, Allan Carmody with assistance from Budget Analyst Kelly Zeoli. Allan appropriately ran the CBAC in the first few meetings as we focused on developing an understanding of the County's budget process and how that process fits within the County's goals and objectives. After developing a base understanding, the committee agreed that we needed to begin to set the agenda and run the meetings to truly establish our independence. Recognizing that we only had about two months to address the 2010 budget we began meeting every two weeks. Given the brief time available to us, we focused on the remaining shortfall (General Fund) in the current budgeting process with particular attention to the proposed Capital Improvement Program and the proposed departmental cost reductions. CBAC: Gary Armstrong Sheryl Bailey Bob Bryant Dick Jacobs Brett Sheffield Committee Objectives: We discovered in our initial work that we have three primary objectives as a third-party, independent advisory committee. They are: 1) Business Approach: The individual background's of all of the committee members has allowed fora "business approach" in assessing existing processes and methodologies in handling the budget shortfall. 2) Citizen Perspective: The committee members are also residents of the County and allows for commentary as citizens as well. 3) Transparency: Our independent, third party status brings in another level of transparency to the public which will be increasingly important as this budget and future budgets come under close scrutiny. Budget Process Findings: The Biennial Financial Plan and the long-term Capital Improvement Plan was shared with us from the outset and in our first few meetings we discussed the County's budget processes and objectives. We determined the following: - The overall budget process and the County's financial policies appear well structured and appropriate and the leadership managing that process appears talented, dedicated, and operating with a sense of urgency during this period of declining revenue sources. - The budget process is tied to strong governance procedures and the Office of Budget and Management closely adheres to those procedures and designated timelines. - The County Administrator is well informed and significantly involved in the process. - Maintaining adherence to the financial policies, particularly the undesignated fund balance requirement of 7.5%, and debt service ratios for the next two years' budgeting will be very important given the uncertainty of future General Fund revenue sources. Capital Improvement Program Recommendations: In the process of assessing the CIP and looking for additional cost savings the CBAC requested a "tiered" CIP reflecting 1) essential projects needing immediate attention, 2) essential projects that could be delayed a year or two, and 3) projects that had no definite timeline and would have a minimal impact on service delivery. After review and discussion, the committee determined that there was an opportunity to save approximately $3 million in operating budget funds by reducing the proposed CIP by 10%. This savings would come through further delaying non-essential projects, eliminating some projects, and taking advantage of lower costs on projects being bid currently. The Budget and Management staff have been analyzing our recommendation and will report back to the committee. General Fund Budget Recommendations: The committee spent the better part of three meetings reviewing the FY 2010 Budget Expenditure Reduction Summary. It is important to note that committee members agreed that we are not appropriately equipped to definitively say whether certain services are needed or not and that we would not spend time assessing the value of certain departments at this time. We do recognize that there are likely new ways to approach providing traditional services and that more "business-like" approaches may be applicable for certain departments in upcoming years. With that said we would like to put forth the following recommendations: - Extend job vacancy for open positions for 30 to 90 days saving payroll dollars for positions turning over. In an analysis by the Budget Office it was estimated that approximately $480,000 could be saved annually by extending vacancy 30 days (under normal turnover conditions). - The committee would like to see "Return on Investment" analysis of new initiatives, outsourcing opportunities, and new CIP projects to understand the financial impacts to the County and the taxpayer. - Auditing of departments with a focus on processes and efficiency. It is possible the CBAC could have oversight with this process and its recommendations. - Focus additional budget reductions in the administrative budget areas (Management Services) that serve the internal staff versus cutting services that directly impact citizens (Human Services). - A concerted effort throughout the County administration to leverage technology and document cost savings attributed to the increased use of technology. Every County department should be urged to utilize technology based solutions to save on human resource costs, enhance revenue collection, while potentially improving citizen access to services. - Consider volunteer recruitment on a broader scale to aid in delivering County services or potentially "privatizing" certain services. - The committee also recommends that a much stronger partnership between the BOS and the School Board be established especially pertaining to budgeting. Summary: The committee recognized early on that many budget decisions can be very complex as you consider citizen impact, local verses outside revenue sources, mandated services, environmental regulations, etc. This is further complicated by the significant uncertainty surrounding nearly all revenue sources in future years. Fortunately, the County has positioned itself well for this economy, however, our committee considers this a critical time to prepare for more difficult financial times over the next several years. While the CBAC has learned much we, in many ways, have just begun to scratch the surface. Our first three months have focused on potentially affecting the 2010 budget process, but our future work will move into longer term processes and issues relative to the budget. There is much more to learn about the County's finances and much to learn about how this committee will affect the County's approach to budgeting going forward. We look forward to hearing more from the BOS concerning their expectations for our committee and any particular areas of concern where we can bring that "outside" viewpoint. Respectfully Submitted, Gary L. Armstrong Committee Chairman ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 7.A. Subject: Deferred Item - Set Date for Public Hearing to Consider Amending the County Code Relating to Crime Prevention Through Environmental Design County Administrator's Comments: County Administrator: Set April 15, 2009 as a public hearing date to consider amending Sections 19- 105, 19-111, 19-301, 19-508.3, 19-518 and 19-519 of the County Code Relating to Crime Prevention Through Environmental Design Summary of Information: At the January 14, 2009 Board of Supervisors meeting, staff was requested to make a presentation regarding proposed zoning ordinance additions related to Crime Prevention Through Environmental Design (OPTED). Staff will present information and photographic examples that demonstrate the need and value of OPTED amendments. The proposed ordinance amendments proactively address safety concerns by designing natural crime prevention measures into new development, thereby increasing safety, the perception of safety and the quality of life, but without adversely affecting budgets. The Planning Commission held their public hearing on the attached Crime Prevention Through Environmental Design (OPTED) zoning ordinance amendments on November 18, 2008. Following their public hearing, the Planning Commission, on a 4 - 1 vote, recommended approval of the ordinance amendments relating to OPTED. These amendments are attached. Preparers Kirk Turner Title: Director of Planning Attachments: ^ Yes ~ No # 000065 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of proposed Crime Prevention Through Environmental Design (OPTED) ordinance amendments (sections 19-105, 19-111, 19-301, 19-508.3, 19-518 and 19-519) The amendments include the following ordinance changes: • Define Crime Prevention Through Environmental Design (OPTED) • Require multiple windows on building end walls in R-TH and R-MF zoning districts. • Stipulate an evergreen shrub height limitation within 10' of building entrances in R-TH, R-MF, O, C and I zoning districts. • Create a minimum lighting standard of one foot-candle for parking areas, driveways and sidewalks in R-TH, R-MF, O, C and I zoning districts. • Specify consideration for the location of trees and light poles to minimize potential conflicts. ~0~~66 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 RELATING TO CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 of the Code o the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE III. DISTRICTS 000 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT 000 Sec. 19-105. Required conditions. The purpose and goal of the following conditions is to create developments that protect against overcrowding, undue density of population, obstruction of light and air and that are attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. The conditions specified in this section shall be met in the R-TH District, except as noted in section 19-106: 000 (r) Crime Prevention Through Environmental Design (OPTED) criteria: To increase opportunities for natural surveillance end units on multi-story groups or rows of townhouses shall have multi le windows er end side unless rohibited b building code regulations. 000 DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT 000 Sec. 19-111. Required conditions. The purpose and goal of the following conditions is to create a development which protects against overcrowding, undue density of population, obstruction of light and air, and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings should possess architectural variety but enhance an overall cohesive residential character. Character shall be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting. The conditions specified in this section shall be met in the R-MF District except as specified in section 19-112. 000 ~j,~ Crime Prevention Through Environmental Design (CPTED criteria• Unless prohibited by building code regulations buildings shall incorporate multiple windows on all sides in order to increase natural surveillance Evergreen shrubs and trees with mature growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* *Editor's note: The requirements specified in this division shall apply to all development within the county. In addition to these standards, there shall be additional standards which apply to residential, office, business and industrial development, as well as signs and access and internal circulation and other aspects of development as provided in this article. Subdivision I. General Provisions-Countywide Sec. 19-301. Definitions. 000 ARTICLE VI. DEFINITIONS* 000 Crime Prevention Through Environmental Design (CPTED): the use of design techniques intended to lead to a reduction in the fear and incidence of crime and an improvement in the quality of life. 000 Sec. 19-508.3. Exterior lighting. ~ With the exception of single family residential uses and arking areas for R-TH and R-MF zoned properties, all exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed five-tenths foot candle above background, measured at the lot line of any adjoining A, R, R-TH, MH or R-MF district. Except in village districts where light standards may be required to be compatible with unique architectural styles or developments having ornamental pedestrian style lighting, lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining A, R, R-TH, MH or R- MF district or public right-of--way. a~23:~ss~o. i 2 000068 Crime Prevention Through Environmental Design (CPTED) criteria• Developments within R-TH, R-MF, O C and I zoned properties shall illuminate all parking areas, driveways and sidewalks with a minimum maintained illumination level of 1.0 foot-candle~f/c) Afoot-candle output diagram calculated horizontal)~at grade shall be submitted for approval that specifies the light loss factor used to assure the 1 0 foot- candle level for the life of the project. R-TH liahtin~ plans shall be filed at time of tentative plat submission. R- MF, O, C and I lighting_plans shall be filed at time of site plan submission Lighting plans shall cover the entire site that is to be developed and shall include light fixture specifications, fixture mounting details and~~osed landscaping 000 Subdivision III. Landscaping 000 Secs. 19-518. Plant material specifications. 000 (c) Landscaping design: Generally, planting required by this subdivision should be in an irregular line and spaced at random, except where otherwise indicated in any applicable, officially adopted plans and guidelines for landscaping. Clustering of plants and tree species shall be required to provide a professionally acceptable composition and mix of vegetation. Decorative walls and fences may be integrated into any landscaping program. The use of such walls or fences, having a minimum height of three feet, may reduce the amount of required plant materials as determined at the time of site or schematic plan approval. Crime Prevention Through Environmental Design (CPTED) criteria• Evergreen shrubs and trees with mature growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 Sec. 19-519. Landscaping standards for surface parking areas. 000 (c) Design: ,~ Landscaped areas shall be reasonably dispersed, located so as to divide the expanse of paving. The county encourages the use of continuous planting islands wherever possible to minimize individual planting islands. Continuous planting islands shall be used to define entrance driveways, 2723:78870.1 3 000069 and within parking areas, walkways. No areas within the required setbacks shall be included as part of the required parking area or landscaping area. Landscaping in best management practice bio-retention islands located within parking areas shall count towards required parking lot landscaping. Crime Prevention Through Environmental Design (OPTED) criteria• For crime prevention and natural surveillance purposes and while accomplishing the standards of Sec. 19-519(a) parkin lg of lights and parking lot trees shall be designed and located to minimize conflicts between the two and maximize light output throughout the life of the rp o~ect. (2) That this ordinance shall become effective immediately upon adoption. 0000'70 2723:78870.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 8.A. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # 00007. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75°s of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: • At the intersection of Bluffside Drive and Conifer Road Cost to install streetlight: $688.10 (Design Cost: $245.52) Does not meet minimum criterion for vehicles per day • On Dalebrook Drive, in the vicinity of 7120/7200 Cost to install streetlight: $589.08 (Design Cost: $245.52) Does not meet minimum criteria for intersection nor vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000072 STREETLIGHT REQUEST Bermuda District Request Received: December 10, 2008 Estimate Received: February 18, 2009 Estimate Requested: December 10, 2008 Days Estimate Outstanding: 70 NAME OF REQUESTOR: Richard L. Dennis ADDRESS: 7001 Conifer Road Richmond, VA 23237 REQUESTED LOCATION: Intersection of Bluffside Drive and Conifer Road, on the existing pole Cost to install streetlight: $688.10 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "A streetlight at Conifer/Bluffside would provide much better safety for motorists to travel south on Conifer from, especially new residents from the Silverleaf community. The need for this light is to aid drivers to make proper decisions while negotiating a dangerous curve at this intersection. Cars failing to negotiate this intersection leave the road and end up in the roadside ditches or in residents' yards -three times in mine." 0000'73 Streetlight Request Map March 11, 2009 o~ ~~a O~J~,P ~~v~Fg~~~ ~R O~ ~~~ ~,~ ,rP ~O ~~ ~~~ G~ This map is a copyrighted product of N the Chestertield County GIS Office. Streetlight Legend existing light • requested light 4sa 240 0 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 480 Feet 0000'74 STREETLIGHT REQUEST Bermuda District Request Received: January 5, 2009 Estimate Received: February 18, 2009 NAME OF REQUESTOR ADDRESS: Robert Lee Jones 7200 Dalebrook Drive Richmond, VA 23237 REQUESTED LOCATION: Estimate Requested: January 5, 2009 Days Estimate Outstanding: 44 Dalebrook Drive, in the vicinity of 7120/7200, on the existing pole Cost to install streetlight: $589.08 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Requestor Comments: Not Qualified, location is not an intersection Not Qualified, less than 400 VPD Qualified "This is a dead end road with no lighting in a mostly wooded area. The lack of houses encourages night- time loitering and crime. One house is a vacant rental." 0000'75 Streetlight Request Map March 11, 2009 BLUFFSIDE DR N 3RD ST 0 U O m Q • ~ O Y O N 2ND ST m w J CD This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 480 240 0 480 Feet ~~00~6 ~~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.B.1.a. Subject: Recognizing March 2009, as "Purchasing Month" County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board adopt the attached resolution recognizing March 2009, as "Purchasing Month." Summary of Information: Purchasing associations throughout the world participate in Purchasing Month as recognition for the purchasing profession and its value to the economic conditions within all localities, states, and nations. Public purchasing requires: that ethical principles govern all conduct; a working knowledge of a wide range of goods and services; up-to-date knowledge of legalities and regulations; ability to communicate and skills to work with a diversity of users and vendors; and technical knowledge in areas such as purchasing methods, contracting, source selection, bidding, negotiation, evaluation methods, scheduling, and contract administration. It is requested that the Chesterfield County Board of Supervisors participate in supporting this recognition on a local basis. Preparers Michael J. Bacile Title: Director of Purchasing Attachments: ^ Yes ~ No # r 00001'; RECOGNIZING MARCH 2009, AS "PURCHASING MONTH" WHEREAS, the purchasing and materials management profession has a significant role in the quality, efficiency and profitability of business and government throughout the United States; and WHEREAS, the purchasing and materials management profession works for private and public, and profit and nonprofit organizations; and WHEREAS, in addition to the purchase of goods and services, the purchasing and materials management profession engages in or has direct responsibility for functions such as executing, implementing and administering contracts; developing forecast and procurement strategies; supervising and/or monitoring the flow and storage of materials; and developing working relations with suppliers and with other departments within the organization; and WHEREAS, the purchasing and materials management profession has tremendous influence on the economic conditions in the United States, with an accumulative purchasing power running into the billions of dollars; and WHEREAS, purchasing or procurement operations range from departments of one person to several thousand; and WHEREAS, governmental purchasing and other associations around the world are sponsoring activities and special events to further educate and inform the general public on the role of purchasing within business, industry and government. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby recognizes the month of March 2009, as "Purchasing Month" in Chesterfield County and encourages all citizens to join in commemorating this observance. ~U0~~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 8.B.1.b. Subject: Resolution Recognizing the Work of the State's Virginia Sesquicentennial (150t'' Anniversary) of the American Civil War Commission and Chesterfield County's Sesquicentennial Committee County Administrator's Comments: County Administrator: The Board of Supervisors is requested to adopt the attached resolution recognizing the commemoration of the Sesquicentennial of the American Civil War and the efforts extended by the state's Virginia Sesquicentennial of the American Civil War Commission and Chesterfield County's Sesquicentennial Committee. This recognition is required for a Virginia Tourism Corporation grant that the Chesterfield Sesquicentennial Committee is applying for in March. The grant, if awarded, would be used to redesign and print the Chesterfield County Civil War brochure, which identifies the county's sites and significant history. Summary of Information: In March 2006, the Virginia General Assembly created the Virginia Sesquicentennial of the American Civil War Commission. Virginia was the first state to establish a commission of this nature, which is fitting considering that Virginia has, by far, more Civil War sites than any other state, including nearly 400 battlefields, trails, historic homes and cemeteries linked by the Civil War trails program. The state commission was organized in order to prepare for, and commemorate, the sesquicentennial of Virginia's participation in the Civil War and tell the stories of the war from the perspectives of Union, Confederate and African-American and local individuals. The state commission charged each locality to form their own committee to plan for the state's commemoration by inventorying, preparing and highlighting the many rich historical resources each locality has to offer to its community and tourists. Preparers Rebecca T. Dickson Title: Deputy County Administrator Attachments: ^ Yes ~ No # 000079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A committee was formed in 2008, according to the state's specifications, and it has begun plans for Chesterfield County's involvement in this initiative. It is important to note that the county offers a broad range of opportunities to commemorate the Civil War including two National Park Service sites, Drewry's Bluff and Parker's Battery; twenty county-managed sites; collection of more than 4,000 artifacts and 15,000 books, manuscripts, photos and maps maintained at Castlewood by the Chesterfield Historical Society, and many miles of Lee's Retreat. Chesterfield County boasts an impressive Civil War inventory. It would be appropriate for the county to provide opportunities for students, residents and tourists to remember, revisit and learn from the events of the Civil War. The goal of this project is to commemorate the Sesquicentennial of the American Civil War through education and interpretative opportunities as well as to educate citizens and visitors about the vast history of Chesterfield County, ranging from the founding of the second permanent English settlement at Henricus in 1611, to the Civil War and beyond. Chesterfield County is rich with Civil War history and has much to offer to heritage travelers as well as county residents. This recognition is required for a Virginia Tourism Corporation grant that the Chesterfield Sesquicentennial Committee is applying for in March. The grant, if awarded, would be used to redesign and print the Chesterfield County Civil War brochure, which identifies the county's sites and significant history. 00~~80 RESOLUTION IN SUPPORT OF THE VIRGINIA SESQUICENTENNIAL OF THE AMERICAN CIVIL WAR COMMISSION WHEREAS, the Board of Supervisors of Chesterfield County, Virginia, is dedicated to the furtherance of economic development and tourism in Chesterfield County; and WHEREAS, the Virginia Sesquicentennial of the American Civil War Commission was created in 2006 by the General Assembly for the purpose of preparing for and commemorating the 150th anniversary of Virginia's participation in the American Civil War, from 2011-2015; and WHEREAS, the Commission has requested that each locality form a sesquicentennial committee to aid in planning for the commemoration period; and WHEREAS, Chesterfield County has answered the call of the state commission and formed a committee in 2008, according to the state's specifications, and was one of the first localities in Virginia to form a sesquicentennial committee; and WHEREAS, the sesquicentennial committee is actively planning and coordinating a broad range of activities, including educational activities, improvements to the county's Civil War sites, special events and other programs to commemorate this important anniversary; and WHEREAS, Chesterfield County has a wealth of sites and artifacts relating to our Civil War history, including two National Park Service sites, Drewry's Bluff and Parker's Battery; twenty county-managed sites; a collection of more than 4,000 artifacts and 15,000 books, manuscripts, photos and maps maintained at Castlewood by the Chesterfield Historical Society; and WHEREAS, Chesterfield County encompasses many miles of Lee's Retreat; and WHEREAS, since Chesterfield County boasts such an impressive Civil War inventory, it is appropriate that the county provide opportunities for students, residents and tourists to remember, revisit and learn from the events of the Civil War; and WHEREAS, the goal of the committee is to commemorate the Sesquicentennial of the American Civil War through educational and interpretative opportunities as well as to educate citizens and visitors about the vast history of Chesterfield County, ranging from the founding of the second permanent English settlement at Henricus in 1611 to the Civil War and beyond; and WHEREAS, the committee's approach is multi-faceted and will include many different objectives, including increasing heritage tourism through enhanced marketing and publicity; and increasing visitation at county sites and special events during the Civil War Sesquicentennial; and WHEREAS, a primary objective is to educate area residents about their rich history; and to educate area students about the significant role Chesterfield County has played in the development of our state and country; and WHEREAS, the committee also desires to raise awareness about Henricus Historical Park and its part in our local, state and national history through educational programs and a special event to commemorate the 400 years of history at the site in 2011; and WHEREAS, providing signage and legacy projects that will have a lasting impact for future generations; generating more interest in our historic and cultural resources to ensure that they are preserved; providing more accessible and better- Q0~081 interpreted sites; and creating and cultivating partnerships with the National Park Service, Richmond Metropolitan Convention and Visitors Bureau, Petersburg Area Regional Tourism and other organizations and foundations that promote heritage tourism are other significant objectives of the committee; and WHEREAS, the Board of Supervisors wishes to support this endeavor with the Commission to promote and commemorate this important historic milestone. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County, Virginia, this 11th day of March 2009, hereby declares its commitment to support the Virginia Sesquicentennial of the American Civil war Commission and its efforts to commemorate the 150th anniversary of Virginia's participation in the American Civil War, and recognizes and thanks all of the committee members for their important work to accomplish this important undertaking, now and through 2015. 000082 ~'~,, ~,~} CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.6.1.c. Subject: Resolution Recognizing The Reverend Dr. Joseph H. Goode on the Occasion of His 75th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution in recognition of the many contributions of The Reverend Dr. Joseph H. Goode. Summary of Information: The Reverend Dr. Joseph H. Goode, a Matoaca Magisterial District resident, celebrated his 75th birthday March 5, 2009, and has distinguished himself for many years in service to his community and the region. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # 000083 RECOGNIZING THE REVEREND DR. JOSEPH H. GOODE ON THE OCCASION OF HIS 75TH BIRTHDAY WHEREAS, The Reverend Dr. Joseph H. Goode is a resident of the Matoaca Magisterial District in Chesterfield County, Virginia; and WHEREAS, The Reverend Dr. Goode celebrated his 75th birthday on March 5, 2009; and WHEREAS, The Reverend Dr. Goode has devoted his time and talents over many years to numerous worthy causes in the county and the region; and WHEREAS, these have included the National Baptist Convention Corp., Inc. and the Bethany Baptist Association, of which he is now president; and WHEREAS, The Reverend Dr. Goode has been a member of the Chesterfield County Chapter of the NAACP and the United Churches of Dinwiddie; and WHEREAS, The Reverend Dr. Goode has been a member of the Prince Hall Masons Eureka Lodge Number 15 and the Chesterfield County Task Force on Substance Abuse; and WHEREAS, The Reverend Dr. Goode served as chairman of the Precinct to Elect Jesse J. Mayes to the Board of Supervisors of Chesterfield County; and WHEREAS, The Reverend Dr. Goode also is a past member of the Executive Board of the Lott Carey Foreign Mission and has served as a member of the Youth Service Commission; and WHEREAS, The Reverend Dr. Goode has accumulated many honors and awards in recognition of his exemplary community service, including a Certificate of Appreciation from the Petersburg Police Department and Certificates of Recognition from Southside Counseling and the Clinical Pastoral Service; and WHEREAS, The Reverend Dr. Goode was cited as "A Magnificent Man of Troas" from 1976-1980 and awarded a Certificate of Distinction; and WHEREAS, in all these many ways, The Reverend Dr. Goode has made Chesterfield County and this part of Central Virginia a better place through the many gifts of his caring for others. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors hereby congratulates the Reverent Dr. Joseph H. Goode on the occasion of his 75th birthday, thanks him for his many contributions, and extends best wishes for continued health and success. 000084 ,,., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 8.6.2. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Federal Emergency Management Agency and the Department of Homeland Security, FY2008 Assistance to Firefighters Grant Program County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department to receive and appropriate $136,752 in grant funds from the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), FY2008 Assistance to Firefighters Grant (AFG) program. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $136,752 in grant funds from the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), FY2008 Assistance to Firefighters Grant (AFG) program to help fund the purchase of 47 portable radios and associated equipment to enhance communication and safety for all emergency operations personnel operating on the scene of an emergency incident. The grant has a local match requirement of $34,187, which will be funded from the FY09 Revenue Recovery budget. Preparers Edward L. Senter Jr Attachments: ~ Yes Title: Fire Chief ^ No 0 O8~ ~~,a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board authorize the Fire and EMS Department to receive and appropriate grant funds from the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), FY2008 Assistance to Firefighters Grant (AFG) program in the amount of $136,752. The grant will be used to help fund the purchase of 47 portable radios and associated equipment to enhance communication and safety for all emergency operations personnel operating on the scene of an emergency incident. The grant has a local match requirement of $34,187, which will be funded from the FY09 Revenue Recovery budget. The Revenue Recovery program is a special revenue fund. It is funded with EMS passport subscriptions and financial reimbursements charged to private insurance companies, Medicare and Medicaid for the cost of providing medically necessary emergency ambulance transportation. Preparers Allan M. Carmody 000086 Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 -- AGENDA ~., Meeting Date: March 11, 2009 Item Number: 8.6.3. Subject: Transfer of District Improvement Funds to the Chesterfield County School Board for Post-Prom Celebrations County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $1,900 from the Bermuda District Improvement Fund, $2,900 from the Clover Hill District Improvement Fund $1,900 from the Dale District Improvement District Improvement Fund, and $2,400 Improvement Fund to the Chesterfield Cour alcohol-free post-prom celebrations subje~ below. Summary of Information: Fund, $2,900 from the Matoaca from the Midlothian District ty School Board for drug- and t to the conditions described Each Supervisor has requested the Board to transfer funds from their respective District Improvement Fund to the Chesterfield County School Board for drug- and alcohol-free post-prom celebrations at various local area high schools. The requested amounts from each fund are as follows: Bermuda: $1,000 for Thomas Dale High School, $500 for L.C. Bird High School, $200 for Chesterfield Community High School, $100 for the Maggie L. Walker Governor's School and $100 for the Appomattox Regional Governor's School Total: $1,900 Preparers Allan M. Carmody Title: Director, Budget and Management 0425:78149.1 Attachments: ^ Yes ~ No # 00008`7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Clover Hill: $1,000 for Monacan High School, $1,000 for Clover Hill High School, $500 for Cosby High School, $200 for Chesterfield Community High School, $100 for the Maggie L. Walker Governor's School and $100 for Appomattox Regional Governor's School Total: $2,900 Dale: $1,000 for Meadowbrook High School; 500 for L.C. Bird High School, $200 for Chesterfield Community High School, $100 for the Maggie L. Walker Governor's School and $100 for Appomattox Regional Governor's School Total: $1,900 Matoaca: $1,000 for Manchester High School, $1,000 for Matoaca High School, $500 for Cosby High School, $200 for the Chesterfield Community High School, $100 for the Maggie L. Walker Governor's School and $100 for Appomattox Regional Governor's School Total: $2,900 Midlothian: $1,000 for Midlothian High School, $1,000 for James River High School, $200 for the Chesterfield Community High School, $100 for the Maggie L. Walker Governor's School and $100 for Appomattox Regional Governor's School Total: $2,400 A portion of this request is from the Maggie L. Walker Governor's School, which is located in Richmond and includes 224 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. A portion of this request is from the Appomattox Regional Governor's School, which is located in Petersburg and includes 129 Chesterfield County students. Since the Governor's School is a regional public school facility and is legally independent of the Chesterfield County School Board, the School Board will have to take action to authorize the transfer of the total $500 payment to the Governor's School. Accordingly, if the Board of Supervisors approves the transfer of the funds to the School Board, the money cannot be given to the Governor's School unless the School Board also takes public action to approve the transfer to the Governor's School. ~~~~88 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA The remaining requests for funds originally came from each school's PTSA or Prom Committee. The County is not legally authorized to transfer funds to these organizations or committees. The County is authorized to transfer funds to the School Board but only if the transfer is contingent on the money being placed in capital projects or school operating accounts to be applied to appropriate school-funded post-prom activities. The school system must write checks directly to vendors who will be supplying goods or services to post-prom events and these goods and services must be purchased in accordance with the Virginia Public Procurement Act. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000089 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can conslder a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (perso~! or organizatio) making this funding request? ~,~]al'~"~~~C'.-~l(~ • ~~ ~ ~ ra 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach orgay izatJ~ s~~rec~~s~r~~es~ incorporation and/or bylaws to application. ~Y/ ~J 3. What is the amount of funding you are seeking? ~ l~ D 4. Describe in detail the fundin request and how the money, if approved, will be spent. ~ i.l.l o ~•~- v ~ a~oL. ~ rt,ze~ d-- ~^ 5. Is any County Depa~ent involved in the project, event or program for which you are seeking funds? n 63533.1 Page 1 000090 6. If this request for funding will not fully fund your activity or program, what other i duals or organizations will provide the ,remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No / Is the organization non-profit? Yes ~- No Is the organization tax-exempt? Yes / No 8. What is the address of th~licant making this funding request? 5-2. W . c~ ~- . a. a.38o3 9. What is the telephone number, fax number, e-mail address of the applicant? X04 - ~a~. - ~aoo ~~ - ~a~ ~ oao ~ ~~o~nev ~QN'AS.>Liz.~l+a..US Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. ~ (~igrtdt~fe Title (if signing on behalf of an organization) i~,QX'ub ~- Pri ted Name ~-~~~oq Date 63533.1 Page 2 000091 £0'd ig6 ~OOHOS HJIH 0 0 DO:ST 6002-ii-H3d DISTRICT IMPRQVEMENT FUNDS APPLICATION This application must be complotod and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds such as District Improvement Funds, to private persons or organizations and these rsstrlctlons may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (en3on or o nization making this funding request? n't rselccn r --~twn Len~- 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach ° ~anization's most recent arddes of incorporation and/or bylaws to application. _!~Lf~rndf~'de ~~ bl ~ ~ .5~k.anf for ~t risl~ ~~ 3. What is the amount of funding you are seeking? ~ f ODO. 00 4. Describe in detail the funding request and how the money, if approved. will be spent. WQ ~ n~rnd ~ soehd use ~s-nds on our ~v n'ior- /~Sen for ~ro rv~ ~ -e rn,~(ou Cl ]7.1 ~ ~ 1~~ of a }~,(I ~ar the Darn . 5. Is any County Department invdved in the project, event or program for which you are seeking funds? .Uo 63533.1 Page 1 000092 b0/£0'd TLL989Lb08 HO I H WWQ~ Q~3I d2131S3H0 90:ST 6002-ii-83d b6'd b0 ' d 1t~101 6. 7. ~6 ~OOH~S HJIH ~ ~ SO:Si 6002-ti-83d If this nrquest for funding will not fully fund your activity or program, what other i; dividuals_ or organizations will provide the rernafnder of the funding? ~fo ra~sr nannies ~nr ~r'oM ~ ~tranaf ,na9~~eS 4YI( be o~Ilt~fe~l ~ `f'ief S~t~es . ~~Sfric~f (rn~re,re,~,exf ~n.~~ ~,~r! alfeurai~e the c o~ pe r rude ~t . -'~'la -~~ of ou r s'E+~den~s ~a rn e ~f~ ec.ctl ont ~ en j(~ de riJe~d hor-+es, If a~plicant is an organization, answer the following: ~/A Is the organization a corporation? Yes No Is the organization non-profit? Yes No Is the organization tax~acempt? Yes No 8. What is the address of the a plicant making this funding request? o ~r riders ~, ' e d (~~ke~~FQ~ ~~ a3sr3l 9. Wha~t.A~ Qis they~tele~7phone number, fax number, e-mail address of the applicant? i ~_V1~L' ~U ~- /~O~~I~~ 8~~ - te8 -1ni71 Pmn'~~ : dr,c.~n_IQK~@~ sn ~. net Signature of applicant. !t' ~-ou are signing on behalf of an organlzatlon you must be the president, vice-president, chairmanJdirector or vice rrm n of organ) Signature sow Title (if signing on half of an organization) ~~~ ni. Printed Name D to 63533.1 Page 2 000093 b0/b0'd SLi989Gb08 H~JIH WWQ~ Q~3Id2131S31~ 90:Si 6002-it-S3d Feb 04 09 04:58p DISTRICT IMPROVEMENT FUNDS APPLICATION p.3 This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the Warne of the applicant (person or organization) making this funding request? C ~ d /Pr ~ l ~ }-~ 'S ~~ 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. P leap ~ s ~ r,,,-L~c::~l~.~- ~>~ .~~ ~ ~ ~ 3. What is the amount of funding you are seeking? '~ jr~ ~ ~ . C~} ~ 4. Describe in detail the funding request and how the money, if a proved, will be spent. ~~e,cr.5 c ~c c ~.'~'~' •~.e !~ .Q~ ~' t---- 5. Is any County Department involved in the project, event ar program for which you are seeking funds? Q~ ~,~. ~ ~.j4~A ,S{,~ie~ -~ d 63533.1 Page 7 000094 FEB-04-2009 12 29 93i P.83 Feb 04 09 04:58p p.4 6. ff this request for funding wiN not fully fund your activity or program, what other individuals or organizations will/ provide the remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No y,,~~ is the organization non-profit? Yes ,~ No Is the organization tax~xempt? Yes `/ ^ No 8. W~~hat is the address of /'+ the applica~n/t making this funding request? 11(y,'~-~w~Q D h 12 ~~-r 1n•~-c_,~-r~ ~,, lt•('~ `.~ ~~~._. /~ . C-.1 aal_4.~_~i~~ ~., GAS cSA-vim t 9. What is the telephone number, fax number, a-mail address of the applicant? ~o~ .39 2- SR~~ ~~c t..~ r~o ~c~~ ~ ®co rvt Ca s`~ • n e'~f` Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice~hairman of the organization. Signature U Ti a (if signing on behalf of an organization) ~u`7-tom ~ ,a a .., r'l~:. ~ r ~n ~ rdC Printed Name ~--~~-09 bate 63533.1 Pagc 2 0~~~95 FEB-04-2009 1229 94i P. 04 ''~'f FeE. 9. 2069 11:54AM SPORTS SUPPLEMENT SOUTH No. 1261 F. 3 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding ar that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant person or organization) making this funding request? ~o.sb~ ~~ C ~ ~~ ~.. n ~,` ~ ~ ~- Pr-A.,~ S lr r~c•~. '~ e-C~ -- 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent ~ amides of incorporation and/or bylaws to application. ""C ~ -~,r,~~ ~~ e~n ,,,,P^~ r~ v ~ o ~~ C~ ~ o~ S1~~Cti 3. What is the amount of funding you are seeking? ~ 000 .~ 4. Describe in detail the funding request and how the money, if approved, will be spent. ~ 1n~ _r-~n tQrt~.. ~ _ ~ - l1 1~ ~ „ _c 1 ~ t--, mss ~s~ t..~~`~1n -}-1~ r s~s-~ ~ t, ~~ rw-rr~ .Z F 5. Is any County Department involved in the project, event or program for which you are seeking funds? '(l y 83533.1 Page ~ 000096 FEB-09-2009 1205 804 378 0351 96i P.03 Fpb. 9. 20D9 11:55AM SPORTS SUPPLEMENT SOUTH 6. No. 1261 F. 4 S~ 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes ~s Is the organization bx-exempt? Yes `. No ~ No No 8. What is the address of the applicant making this funding request? S~c3q~ C~t~ ~~n\1 2~ 9. What is the telephone number, fax number, e-mail address of the applicant? ~G-~t .~'1~ ~ 0 3 S 1 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature 63533.1 ~O~`~ ~t' G M C~J - C~h C~.r~ Title (If signing on behalf of an organization) Printed Na ~ - Lam- ~~ Date Page 2 00009'7 FEB-09-2009 12=05 804 378 0351 96i P.04 If this request for funding will not fully fund your activity or program, what other individuals or organizations wilt provide the remainder of the funding? r 02!09!2009 13:14 FAX 8046484475 AGINCOURT.CAPITAL.MGMT DISTRICT IMPROVEMENT FUNDS /1PP~ ~ 002/010 Thia appllwitlon must bs cornpieted and signed before the County can consider a request far funding with District Improvoment Funds. Complsting and signing this form dorRS not msAn that you will recehre funding or that the County can legally consider your request. Virginia law places substantial re:trictions on the authority ~ tho County to give public f~nds~ such as Dtstrlct Improvement Funds to private parsons or organisations and these restrictions may preclude the County's Board of Supervisors from even eonsidectng your cequer3t. 1 What is the name of t request? '~ct~me~ applicant (person or organization) making this ~ ~f e d 1~ : n h ~ir4tixi.1 17.,c •~- '~.r.. ~,n A~ 2, ff an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation andlorbylawstoapplication. _"(he ~i~'~ciSe ~~ ou/ c~,~gan;2q~~~,n 3. 4. 5 What is the amount of funding you are seeking? ,~ ~ nOn o ° Is any County Department involved in the projec.~, everli,pr program for which you ar>v seeking funds? ~_ , _ W ~ d~ lA ~ 0_l.~Y t'SauYriP b~~~ ce r as ~y~ off' ~~u,ri 63533.1 Pegs 1 000098 . FEB-09-2099 ~2~41 8046484475 97i P.02 ftec o-E- +he ~~~t . Describe in detail the funding request and how the money, if approved, wiN be ~~r 02!09/2009 13:14 FAX 8046464475 AGINCOURT.CAPITAL.MGMT ~ 003/010 6. ff firs request for funding will not fully fund your activity or program. what other individuals or prganlzations will provide the remainder of the funding? ~ '~ ~' ~ e Q~- ~ oc1 an a rnn ~ 1~nn -~o X01 i e"~ ~ ~u~'1r~c 7. if applicants an organisation, answer the following: Is tha organisation a corporation? Yes No ____~~_ - ._. ..... I~organizabort-norfpr~ofit4- - - - - Yes ~ Nb - - ~ - Is the organaation tax~ocempt? Yes ~_~~ No 8. What is the address of th~,e appCn~r>t making this funding request? mom. ~'~-~ yo F a~~i yrtie ~C c~c c~ ('(1~ cj 1 d ~ lei a n ~ ~l f~ c~3113 9. What is the telep/T.honeA{number, fax number, e-mail address of the applicant? Ka ~-/- 37 4 - ~S~Z Signature of applicant,. ff you die signing on 6ahaff of an organization you must be the president, vice-ptesialent, chairman/dir~ector or viee~chpirman of ths.ors~anfSif~r.. S19nal~ure Title ([i signing on behalf of en organisation) ~11M (1~La~rv~ r_ ~~ 1 Printed Nams 2/!~ /09 Date e.~ Page 2 000099 FEB-09-2009 12 41 8046484475 97'i P.03 `. DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the nam of the, applicant erson or organizatio~n,~ making this fundi request? ~~~' -~[~ _~a~ ~e~-~a-P P~A_~__~n~~;,r~~ - 2. tf an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recentL a-rticles of incorporation and/or bylaws to application. ~(' .R1:~, ~ ~P~7'SA - '~J ono-n~~'~n -~ . 3. What is the amount of funding you are seeking? ~~1,~~ t~ 4. Describe in detail a funding req spent. Qit~2. ~-boo and how t e money, if approv ,will be -, 5. Is any County Department involved in the project, event or program for which you are seeking funds? N D r. _~. ... _..... ~ 1 ~~~ _ .•_ ~ t,i . ... ~') 63533.1 Page ~ FEB " 9 ~ .~~~ .: 4 000100 6. If this request for funding will not fully fund your activity or program, what other individuals or or anizations will provide the remainder of the funding? a~.d! sue, ~' ~ 7. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exen-~pi? Yes Yes / Yes No ~_ No No 8. What 's the address of the applicant making this funding request? . ~3 ~ 9. What is the telephone number, fax number, e-mail address of the applicant? - ~ a r,'s~ G ~.arn eQ~'. n.~~' Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairmaNdirector or vice-chairman of the organization. s Signature ' Title (if signing on behalf of an organization) S Printed N me ~-~'-09 Date 63533.1 Page 2 000101 £0~d iL6 80S22L9 BZ:bi 6002-0i-S3d DISTRICT IMPROYEtVENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Nnprovement Funds. Completing and signing this form does not mean that you will receive funding or that ttw County can legally consider your request Yr~inia law places substantial resaictions on the autfioriq- of the Courrty >bo give public funds, such as District Improvement l=unds. to private persons or organizations and these restrlctilons may pn9clud® the County's Board of Supervisors from even considering your n-quest 1. What is tl~~g8(1'yef Of request? ~P_~ rP . 2. (Pe~~ L ~+ funding 3. What is the amount of funding you are seeking? ~ ~~n , O Q 4. iJescri tail the f ndin naq d the money if ,will spent. ~ e ~' cr, ~~ v /'n%~i r1e~'r~j~CrP~vl'S~ a iyJ,M/ ~r~l~i k/,e, `iCt+:~e. ha S D{~ f,~ a 1 ~~~n7l~,hs ~a.?~' We- have a. S~n~ar pa1~H,~w v IS ~~ c[_ 5. Is arty ~oun`~y L3epa nt rnv~oNved in the project, event or Pm9~ t~or Mfiich you are h ^"i~e seeking funds? n ~~'O4r Po,~,ga~ ~~- 63533.1 p~ 1 000102 E0 3JGd 3Jt71I~13H 80SZZL9 0£~bi 600Z/0i/Z0 If an organization is the applicant, what is the nature and purpose of the organization? (rAfso attach organization's most n:oent articles of incorporation b0'd 6. 7. 8. ~~ 80SZZL9 82:Di 6002-0Z-H3~ ff this request for funding will not fully fund your attivdy or program. what ocher u~~duals or aniza ' wtl provide tre ind+er f the fundin ~ If applicant is an organization, answer the following: Is the organizadion a corporation? Is the organisation nor~pnofit? Rs the organiza~on tax exempt? Yes Yes Yes No ~~ No No What is the address of the applicant malting this funding request? l r. ` l~ r. _ ~ eh l41 Leh t/A ~~OdO 9. What is the telephone number, fax number, e-mail address of the applicant? ~I~.~ ,~, 3~0- 21~ R t-ax - ~`7a~ a o .~ h he. ~„ ~ SCh~t ^,q ypu r~ rfl Y the M pnreident, vice-president chainnanldlractor or eh~A•~~ Jn ~ vice~hairman of the organhcation. QW' ~°Gu~ ~ osf P r° "~' ~~:~~ ~- y ~r 5 ~ au Gah Signature 1~ ~ Qn, ~s Y s5 , It WQS r ~ Itl® (if a~gning on treliatf of an organiation) ` ~' are r Q ~ ~°,u~ 5 ~~p p , ~~~~,;o~ ~ Printed Name 5- fuse" 01'0-~ ~~t ,~ 1 `~a~~_ /!> D S~" l~ r` ~ a~ ,~ "J'~ Date ~ ~~ ~ ~ U ~ Pace z F• 000103 Signature of applicant. If you are signing on s~ 0 behalf of an o anization ou must be b0 39Gd 38ti1I213H 80SZZL9 0£ ~Di 600Z/0i/Z0 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or or anization) ma 'ng this funding request? ~ C D ~ T~ 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach or anization' most recent articles of incorporation and/or bylaws to application. ~p S~- ~irb m ~ ~e~ f -' 3. What is the amount of funding you are seeking? ~ n ~(7 • O O 4. Describe in detail the funding ragas t and ho the money, if ap roved, will be spent. ~ r ~~ .~ ~fi ~'1 5. Is any County Department involved in the project, event or program for which you are seeking funds? Opp 63533.1 Page 1 000104 6. If this request for funding will not fully fund your activity or program, what other indi iduals or organizations will provide the remainder of the funding? 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No Is the organization nonprofit? Yes '~ No Is the organization tax-exempt? Yes ~ No 8. What is, the address of the applicant making this funding request? ~benr~~alnnSy~ '-~~ 1 S ~~ ~~~- leis ~ l.a ~~ yU4'd ~ ~ ~ h ia~. l/ct • ~3 ~ 1 / ~, 9. What is the telephone number, fax number, a-mail address of the applicant? t+- ~3~1:353 3 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice~hairman of the organization. ~~ u.t-a ~ r~1 Signature Title (if signing on behalf of an organization) Printed Name a )3)c~ gate 63533.1 Page 2 000105 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the appli nt (person or organization) making this funding request? ~ S c - arQf1 Hahn 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most r t articles of incorporation and/or bylaws to application. '~1r5 A - ~~ rim -~ . 1_ ~ .~ ~. {~'~ td~ ~ Cl5 G ~1'i rngK -l-o -1-h~e t r .from ~es-}~1 v ~-i-I es 3. What is the amount of funding you are seeking? ~ ~ _ 000. ~~ 4. Describe in detail the funding request annd ~rnnr the money, if ap roved, will be spent. ~O ~~ ~~ ~~~~~ n~1 , M t 1 S- C' ~~et'~l~1 S . ~. 5. Is any County Department involved in the project, event or program for which you are seeking funds? ~ n •, FEB - 3 2009 63533.1 Page 1 ~ 000106 6. !f this request for funding wiB not fully fund your activity or program, what other individuals _ or organizations will provide the remainder of the fundino? ~U.S 1 ~PSS 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No ~_ Is the organization non-profit? Yes _~~ No Is the organization tax-exempt? Yes ~_ No 8. at the dress o th licant making this funding request? i ~I'1 0o L.a ~ ~ ~ ~~i-~r-~~ 3 9. Whit, is the, t hone number, fax number, e-mail address of the applicant? V~ ~ $ - - 63533.1 Signature of applicant. ff you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Sigria~lire Title {if signing on behalf of an organization ~c~re -~ ~Q~ ~ Printed Name ala~~ Date Page 2 00010'7 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the request? 2 2. If an organization is the organization? (Also attach and/or bylaws to application, A r ~-; c. le. ~ : Pu ~~ 3. 4. or organization) making this funding applicant, what is the nature and purpose of the organization's most recent articles of incorporation What is the amount of funding you are seeking? ~ I O[~U~ C~C~ Describe in detail the funding request and how the money, if snent_ I h P_ M(711e~ I~P~C1 U PS~1_L~ W l ~, be us F be ~moiivn~ Re_f~reshrne.~l+s . ehfer^-lainme-~f . ~e cor'a~fio~ G~~ suyoi'~ ~~.. 5. Is any County Department involved in the project, event or progra~ fqr which you are seeking funds? ll~e Wi r ( clSe the ~~(' ~ ~ C_A ~ + e r•i~Q rind ~ ~vol r2.S~u~'ce. .~-Fi C~('. 63533.1 Page 1 000108 6. If this request for funding will not fully fund your acctivity or program, what other individuals or organizations will provide the remainder of the funding? -I n~~; •n.s •m ~ornmu>7i ~-T btastnfs~~~-f-h ~ ~TSA his aP ~- ~`~ e'~-- Sales and oa~e~~ dc~nu~l-;~,n.`~ 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes / No Is the organization non-profit? Yes ~- No Is the organization tax-exempt? Yes ~- No 8. What is the address of the applicant Me,ndawhr,~k N;uh':~~i PrsA q~ ~ 6.II Rya R i C dnd , l~i rai n iU ~23a3~ ~}en~yon ;" Sh ~1 i a PI ~ ctsc~n making this funding request? ~~12.~iG ~I e~c5un ~S pr~S~'C~e.n~- 1~8K ~~ y~Cx~ ~lonzn p~~v~~ R~~-hrnoNd, 1~i~yin~G ~3a~~ 9. What is the telephone number, fax number, e-mail address of the applicant? She It_a Pl e.asun~~~s Ro~f~ ~~7~ - 9s9 t~ Shel.vPleasan~5[~~ uol• LAM LCreiTh~n ~'-uc~.s. _c1u C~41~onn Cr~9h~n, I r~.cc~.~~er) Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signature Titls (ff signing on behalf of an organization) _~j1'~ ~1 i c^ ~l~uSc~ ~-FS Printed Name Date 63533.1 Page 2 40010 ~: DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the Counly to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the request? Mid ~oYf~ ia~ or organization) making this funding 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. -~-~ ~ ro v ~ c~ n ~1 t c~h o i -fir c e , d ru o free. eve~~ ~oi~Ov~irLC ~h sPn~or~ P 'Th S ~s she ~, ~g2~-~°~ c h pr ar-id c~c_~~4 nr.~~n ~ znf ton ~Ii ~ A (cans G/er1't5 QA'1 d QC'if1 U r ~'! CS 'For' ~ ~ ~5~+-ucl ~~ 6~' Mid /oY~i /a.n /~~ Shoo (. 3. What is the amount of funding you are seeking? '~ ~, DOo 4. Describe in detail the funding request and how the money, ff approved, will be spent. ~undt.na ~s reQUest~er(~ c~(efrav c~ cts Qf mod u.~d errt~r-F ~nmenf -for ctn a_II -niohf ~~~~ Y~hat ~!l~ws ~hP S'~r,idr Pram 5. Is any County Department invobed in the project, event or program for which you are seeking funds? /1/O 63533.1 Page 1 000110 .~ ~. ~, 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder ~ f the funding? LOCaI ~~f~ ro~fior~4 4nd high ~ChooL 40.l~n .S ~e~na L~sked to ProviG{ ~c~ngt~ionS . 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No ~ Is the organization nor}profrt? Yes / No Is the organization tax-exempt? Yes / No 8. What is the address of the applicant making this funding request? /ylid loth i@n 1-1~ 4 h Seho~r PTSA _ 4n ~ Chary-~er Mont. Pk w v Midlo~hi~n V~ 2310 9. What is the telephone number, fax number, e-mail address of the applicant? go~i- 3`79-240 -M~dlo~-hictn N i~~ School . ~ARCNflm~1u~T ~ In~NDSPR~NG. Com - ~ud~ -~1rch~b~-«' PTS~4 Pos+ i°rbm tr'or~Q~role ponat~on Ga~-m i1~e C f~a-cr Signature of applicant. If you are signing on behalf of an organization you must be the president vice-president, chairman/director or vice-chairmman of t_he organization. ~1.~c~C~.,- Wl i Signl~re 63533.1 ~TSA Fbst Pram Corr~or'afe 17ona+~on ~omm;l~ee C}~;r Title (if signing on behalf of an organization) _--• ~J u D~ ~ RC NRm8~4u~T Printed Name t 1 ~ 1210 Date Page 2 000111 ....., DISTRICT IMPROVEMENT FUNDS aPPUCAnoN FEB ' 6 2009 This application must be completed and signed before, the County. can, . __~ consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? /s'lOr/~e PTS~! PosT PRoM eoMM lTf'EE 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. ~°~ ~ ~~~ T~.4 CI-E~- STL9c~/7' rr5 SD Cl,~'ION Pa~M ~~s ~~ WEt..~~~ D1= '~~ Voc./7?-- ,4N0 Pfb2-r-t C ~ PATES l nJ VAAJ oVS ACT I V ~ TI Es T~ TN'E ~ E~/GFr T ~ F Tl-t~ ~'Cl-~Oo1.-- Cf~Mn y~+/! T ~/ 3. What is the amount of funding you are seeking? ~ I ~o ~- urn 4. Describe in detail the funding request and how the money, if approved, will be spent. 'iris ~u+~s ,A-2E ut~ -rv S~vPpoQT Rte/ A~~t~oL FEE, NLUG-~ FR~.,.~~-T~i~ . ~.r ~•~ -rr' S~Eiy`'fs Di_~21 NG .~4 I-~rGN Q I SK ~VE/-/t' TN~~ ~o r-r A-.~'~.~ r~ Y ~~n~'~s r s P~eo y ~>~ ~. ~.~ n c ~ c R o n~r'~C' / i GE O!1 n c~Q-,4/`t D ~ '~'f'6 1 /~ . ~ . r '• o F ~ v r.~~rr o N RN•~ T~-f~ 1/f~. s -rR'r~ poi.. i cE , 5. Is any County Department involved in the project, event or program for which you are seeking funds? /LSD 63533.1 Page 1 ~0~11~ 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Pi~/vTS ffi~ CA/'?/`? t/n/t T ~ Do~/~4TIONS i4Nl~ ~y~~is r G 6V~iv`r'S. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No Is the organization non-profit? Yes =~ No Is the organization tax-exempt? Yes No 8. What is the address of the applicant making this funding request? r2 l Ci-~-/~-tub VII z3 23 6 9. What is the telephone number, fax number, e-mail address of the applicant? gtXl- 3 ~9 -?~o~ ~~ f=.~x~ Signature of applicant. ff you are signing on behalf of an organization you must be the president, vice-president, chairmanldirector or vice-chairman of the o/rlganization. Signature CO-CI-~~R ~ODST-~/1gM CoMrt/?T~-MoNae,4./ Title (if signing on behalf of an organization) PTSA s ~sa~r ~. H ~ ~~v Printed Name 2./3 ~v ~ Date 63533.1 Page 2 000113 DISTRICT IMPROVEMENT FUNDS APPLJCATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or drat the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organlzatlons and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or or anization) making this funding request? ~E`BOIZd N !.~/E,v~O~y : ~'J~IE~ ~PoK CffA//1Kp~V '~OM~.S ~Z~[E ~l l6N ,~CHOdL ~1~ 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent artiGes of incorporation andlor bylaws to application. 'TU ' B,f/,c16 /~lfo C,LO,~ ~PEL~D~ 7ME DOME A.U/~ -ENE ~.r+i~~ . -1 sal '~Fle~.~ ADD ~~~ t~,41/ LcaP~RTF /riJ~EL L l b Eltfc. c~. /U 7H~ E/~vC~ o~ of CNi 1~~er~y A~1~ UDcll~l , 3. What is the amount of funding you are seeking? w ~dDO 4. Describe in detail the funding request and how the money, if approved, will be spent. THE FUN~D~ G.~oyl,~ 'BE V•~ ~ .~r~~ill ~~~~~~ ~~ av /,vc~-> vE 7 .~1ay ~u Uib~r AyE,~P ,~koN 5. Is any County DepartmQ~ t involved in the project, event or program for which you are seeking funds? //~V/ 83533.1 Page 1 000114 6. 7. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 6il~D~ ll.~/G L CONE FiP•t'N 7/~i~.EXJY ~'' ~fbd/E R T/-IV dI f .TC~~> .J~fL~S . ~~UCEC'I~.S F,~iN Fi~GG ~f1,eD ~1.~ /~it,~D If appiicant is an organization, answer the following: Is the organization a corporation? Yes Is the organization non-profit? Yes ~~~~~~ Is the organization tax-exempt? Yes No No No 8. What is the address of the applicant making this funding request? _ /~eia r~N j~~ ~r~ C~/E5>Gx?, ~A o2383~ 9. What is the telephone number, fax number, e-mail address of the applicant? ~A~ Soil - 7~ 8 - b~~~ ~o >No~l1~ l"~4CE Ni6N ~u~ooc ~f.~I •~,uE ~to~ -3l ~-µ9l 9 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. Signat`u~r}e 7'~'Zi7Y1 Title (if signing on behalf of an organization) Printed Name 9, zoos Date 63533.1 Page 2 000115 -- ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.6.4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance Summary of Information: Bermuda: Rivington Drive Matoaca: Brandy Oaks Section 10 Hancocks Quarter at Foxcreek Preparers Richard M McElfish Title: Director, Environmental Engineerinq Attachments: ^ Yes ~ No 000116 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Rivington Drive DISTRICT BERMUDA MEETING DATE: March 11, 2009 ROADS FOR CONSIDERATION: RIVINGTON DRIVE Vicinity Map: Rivington Drive D Z R~~jNG ~ TpNO R ~G 2 a w Produced By Chssterfleld County GIS 00011'7 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -BRANDY OAKS, SECTION 10 DISTRICT: MATOACA MEETING DATE: March 11, 2009 ROADS FOR CONSIDERATION: BEACHCREST CT BEACHCREST PL BEACHCREST RD BEACHCREST TER Vicinity Map: BRANDY OAKS, SECTION 10 HAVERIDGE DR R~ GG~LINGTON ~ HENSLE~ pq0 ~~C ~~ O ~ 'A oOp~A F Q. ~s ~~ S MDVNTGASTLE RD Q~ A, Produced By CheateAleld County GIS 000118 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HANCOCKS QUARTER AT FOXCREEK DISTRICT: MATOACA MEETING DATE: March 11, 2009 ROADS FOR CONSIDERATION: EPAULET CT FRIESIAN TER HANCOCKS QUARTER LN STILE GATE TER Vicinity Map: HANCOCKS QUARTER AT FOXCREEK _X z 6 E Produced By Chseterfleld County d3 000119 ~~ ,,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.8.5. Subject: Set a Public Hearing to Consider the Abandonment of Portions of State Avenue, State Route 698 County Administrator's Comments: County Administrator: Board Action Requested` Adopt the attached resolution to set a public hearing; post and publish notices; and notify the Commonwealth Transportation Commissioner of the County's intention to consider the abandonment of portions of State Avenue, State Route 698. Summary of Information: Rivermont Development Co., LLC has requested the abandonment of portions of State Avenue, State Route 698, for the development of Rivermont Multi-Family and Commercial Area and Rivermont Station Subdivision. The Board of Supervisors is requested to adopt the attached resolution to set a public hearing for April 15, 2009, at 6:30 p.m.; to post and publish notices; and notify the Commonwealth Transportation Commissioner of the County's intention to consider the abandonment of the portions of State Avenue, State Route 698, shown on the attached plat. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OOOi20 VICINITY SKETCH Set a Public Hearing to Consider the Abandonment of Portions of State Avenue, State Route 698 ~ ~~ N ~~U ~Q ~~ >,~ ~ 'QO RIVER TREE DR G~ .p C~j,, 'o IVER ~ tiJVA K AVE P`~ ElV Fz~ ~` TF a~ BL V~ R v ~ !~ ~ ~ ~ a ~w ~~ ~` ~~~ R ~ ~~ ~ ~L ~ P y ~ ~ ~ Por~aRS c~ State Avenue, ;~' ~~ ,~ ~ ~ ~ ~ ~ S"~e t~out~ f~8, t~ be ~ '~ A~~arred, a.OS M~I~s ~~ ~ ~ c~,~~~ ~~ ~ a o ~' ~ N Chesterfield County Right of Way Office w ;~ E February 2D, 2009 s I Irol eq~at 333J3 Ret 000121 Changes in Secondary System of State Highways; State Avenue, State Route 698, Chesterfield County, Virginia C d o ~a~coa • ~ GSX B 31 d l~tt~ 83 ~a Fz aG,~peccy A ~ Abandon State Avenue State Route 698 A B 0.03 Miles B~G 0.03 Miles Information provided by VDOT, Chesterfield Residency, ~ ~'~ .o co ~G ~~ co ~~ February 20, 2009 ~ 2~1~~ e~ue l~ P~ Ga~econ N Chesterfield County Right of Way Office w ;- E Februarp 20,2009 s I Ocl a qua k 21988 4e t 000122 TiI~E RVhl:RU01VT CURIE LfNGGrri RADwlS DELTA G~ORD T c~ow,saavr cOt. uc Cr • aa~ eirasraesaooooD a Drat era3 ~ X01 ca r cry rna~ cw~ tEMCnr e~A~wc .. ..--'- ~ 47. ACl~ pP I-&~ ~ PARG~i 1D 6E Y1IGIED ravT ate 75S? ~ aea GRAPHIC SCALE ~ (n~ rear s snet~ ~ 6o rL I~ C8X TR4.NJ4PORTATION ,~~~~ !~ ~oao~ooacoo) . ~,..... a r4 AGI4E aR 4Zr2 • sat Fr. ?ARL~Z ro 61E' YACAfED MYFRAffp11T DEVFLOFMfOYT CQ, LLC GPNk dl/8~7BQJ900000 D.$ 8153 Fa 701 CO. PROD . OB-0388 CO. SlTE',~ 07PR0171 CLFA a ~ MATr1£ IL JAt~IUSON C?AVh E71Q~7fl76000000 0:8. 198'1. P~ 14I3 PAQCEL 2 LEGFsND ~~ .... °•: =TRACT 3 ~G'~EFRY ROAD y (BO ~ R/1r) ~~ 0 ~ PLAT ~ o~ ` O.Z5 ACRES OF STA7E ,~ AYEN!!E TO BE VACATED BEIPMCIDA DISTRICT ' ChESTERf?FLD 40UIVT1' VIRGINIA ScA~ .1• . sa auausr u Pooe Townes arre aNaitrsaru~ 9850 LaRl RaN~ SWTS E'ID! - - PflQIIE+1804)~ FtBW~87 -2590 - PARCEL l Rrle~uoNrr oa 7'J6z ~ 980 0003.23 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on March 11, 2009, at 3:00 p.m. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon portions of State Avenue, State Route 698. Pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a regular meeting to be held on April 15, 2009, at 6:30 p.m. it will consider a Resolution and Order to abandon portions of State Avenue, State Route 698, a distance of 0.06 miles, since they serve no public necessity and are no longer necessary as a part of the secondary system of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commonwealth Transportation Commissioner thereof. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon portions of State Avenue, State Route 698. Certified By: Janice Blakley Clerk to the Board of Supervisors 000124 ~~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.B.s.a. Subject: Acceptance of Parcels of Land Along Winterpock Road and Beach Road from Bethia United Methodist Church County Administrator's Comments: County Administrator: Board Action Reauestbd: Accept the conveyance of three parcels of land containing a total of 0.6412 acres along Winterpock Road and Beach Road from Bethia United Methodist Church and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000125 VICI N ITY S KETCH Acceptance of Parcels of Land along winterpock Road and Beach Road from Bethia United Methodist Church ~. 0 a 0.4268 Acre Dedi 0:1017 Acre Dad)catian 0.1127-Acre [MdFcation ~~k N Chesterfield County Department of Utilities 1M i ' E S I hcl eq~ah 666b7 !et 00012 / 1 1 I ~__ II ~~~~ 11 ~~~~~ ~~~ ~, _ _ 1 .~QSSy ,I a(itl~~~. s~p~ ~~_ / _ V P f~ Y \ Y m20A O ~~ ~ _ 1 l ~~ ,~- ~$ '~ j,~ ~p~~~~'q~ ~~ SSZa 1 3~zei '~1 I ~I 1 ~~ ~s.0 ~ Y I Iliwu ~ 1 I /~~r. ; ~ ~ ~ 1 ~ I 1 ~y ~ ~ I ~~' ,` ;,~ r '~ 1 / r ~~~~ I Y a , I ~~ ~~e~~~ 9 Cs 1 ~ ~~ I ;I 4J ~~ ; ~~~ I I ~~ ;iv 1 ~ / I ~i ]6 I ~ ~ y I, I I ~ '. s< ~~~~ 1 ~~ ( 1 ~1 I', ~ Q a P I ~ I ~ I ~~ ~ , g 1 I° I~ ~' I C el ~ ~ 1 I ' ~ r1 1 1 y I 1 0ll ~ a~ 1 I Y ! 41 Y3 ~~ ~ '" I I 1 1 a~ " I I a~ ~ ~ w~.~ ~i i I I / dl 1 ~~~~ ~ A i ~~~~ ~I ~ ~, N- ~, ~ ~~ 1 ;' s. I ~~ ~„ ~ ~ ~ I Po 1 ~1 ~~~~ .~ : w3~ I .~ 'sue ,• ~m ..y9' I O? ~ ~ S~~ Iwo ' I lP%ra ... .~j~ ~~ P i N ~ r' ~ I °' ~ ~ n s ~Y:'~ ~ ~ ~ m 1 op ~~ V `(~ E ~`~/ / , 1 ~ 6c/,~,/ /' a (v 7~' _~'4~6 Pa'~ / i = e ,p~~L ~ ~ ~ ~ ~ ~ I t~ ~~~ ~ PLAT SFIOWING A TOTAL OF 0.6412 ~ e Draper Aden Associates ACRES TO BE DEDICATED FROM Elgllradsy • 9v~ . Bwwbnla~aUrlSnvran i: 2 F f R BETHIA UNITED METHODIST CHURCH raro~w orerwcT, c.c courtr, vrgwu w- wrw,w ~wlr.r«.~rr~ a.r..l.,.u.rr wl...aw 000127 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.B.6.b. Subiect: Acceptance of a Parcel of Land for Port Walthall Court from Sabra Dipping Company, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.140 acres for Port Walthall Court from Sabra Dipping Company, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.140 acres as shown on the attached plat from Sabra Dipping Company, LLC. This dedication is for construction of a permanent cul-de-sac on Port Walthall Court. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No 000128 Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land for Port lAlalthall Court from Sabra Dipping Company, LLC O p~S L UFF1N poRT RC T~,,A~~ D~ ~- R q ~ ~4 ! ~~R o ~ a 'x.140 Aus Dedlc~tion 2 ~ ~ roG~ Qa sra N4c b N Chesterfield County Department of Utilities W E S I I~cl egraK 666b7 4et 000129 ~ ~ ~~ 4 s- ~,`~ ~~ ~~y~a °~ $>~ ~~ a ~ ~ ~i ~. a ~, ,, ~\+ '' '' 'i / ~i A~ ~ ~y ~ A ~ f '~~ y~4~~ a~~~ ~ 6 ' 9L~~a~ os~ ~ ~/ ~ ~` i N ,,~ ,_. o `~ ~ L : ` cJ_ _ `~ ~\ ~ 1 _, ... ~ S ~ ~ ~~ ~ ~ II : ~~ ~ i ~Q~ X11 i ~ ~ ~~~ i ~ , ~ 8 i i ~ i i ~ r i ~ ~~ ~ ~ ~ i Y ~ ~ / `y / 1 q ~ ~ ~ 4 ~ ~ ~~. ~~~ b / ~OpN y I C~~ .~ ~, ~r~~~ ~~ ~ i l! ~ it ~~ i i i ee i i i ~ / / ~~ 4~~~~ Cp I ~ ~~ ~ {{{111 ~ ~ 7S ~p ~ ~ ~ ~/ ~r u ~~ .3! ~~ ~~~ ~~4L~°1 r ~~~~$~~ c~xm our sr~ ao~e ~ ro aE ~ FS F a F tFe ~ a R o ~ ~ ~ ~ ~ ~ ~ acrnrueu awns ro a~a~~n ro n~ ~~a ~(( ~ ' ~~. ~~ i3 m ~ O ~ , p ~ ~ c~aunra-a~a Mow en' ~wwr ~ ~~5~ ~$~ ~ ~ ~~p ~ ~ a ~ ~ 3 a ~o ~miovr ro ~ w~oum ~~ ~ i~~t e6~ F ~~ag ~ ~ I i.. 8 a~ ctiaor, row a 000130 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.8.7. Subiect: Designation of Right of Way for Coalfield Road County Administrator's Comments: County Administrator: Designate right of way for Coalfield Road and authorize the County Administrator to execute the declaration. Summary of Information: As a condition of site plan approval for The Millworks at the Green Phase I, it is necessary that two parcels of county property containing a total of 0.052 acres be designated as public right of way. This request has been reviewed by the School Board, Libraries and the Site Plan Team. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No #00131 VICINITY SKETCH Designation of Right of lA~ay for Coalfield Road s Rp 2. SY AMQ E IL GE 3 VI GE RI DR 4. A R 5. VILLAGE L 6. VILLAGE VIEW D 7. ENCLAVE CREEK LN B'~~VE HILL RD T 9 1. CHA ER R p 2. CHA UFF PL QOEX4 Acrs Dealc~t~on 3. CHA ER WA j 9 11 ~ 4. GHAR _ 5. WES ~D VILLAGE s = 6. WESTW GE ~~ 7. WESTW~~D VIL GE LN ~ 8. WATERSTdNE DR a ~ 9. GRESGENT GRN 10. ENCLAVE DR X11. CRESCENT PARK R ~ _ ., ~~fT~A~rrr ~ ~P Q,~ ~~C ~~v s~ ~sfi -`t' Q~ ~ Q V~ ~~ ~~ ~~ O ~ ~ ~ o 0.048 Aoki Uadi cotton GRoV~~{ N Chesterfield County Department of Utilities W ~E S I hcl eq~akfi66b7 Ret pU0132 N0. Delta R=(/t) L=(ff T=(!tJ Chd=(/t) Chd Brg C9 1T57'41" 517.22' 162.14' 81.74' 161.48' N03'37'04 E C10 1 T38 06" 526.49' 162.05' 81.67' 161.41 ' 503'27'161!' COUNTY OF CHESTERFIELD GPIN 129-P05 35617-00000 DB 2025, 9• r= ~ ~ ~~~,.,.... N84'3 10 -' I o 9. )' N84:77 /p E I ~" ~ W ~ ~ ~ o 't c°^ ~; 0 3 i ^ ~ COUNTY OF CHESTERFI ~L~000 65- 2 GPIN 728-704 ^ ~ `° ~ •~ ~ ~ a ~ ~ a 2 0 DB 1409, . P9• 521 Coalfield Rd. a~ ~ ~ w `^^~ 3~QN o o m o ~~ as ~ _° 9.27' DECLARATION STRIP ° ~ ~ ^ ~ 0.048 Ac. I ~~ I~ o v~ ~ N=37045.43 9.74, ^W ~4.38j0 N84'38'10"E~ E-11728485 1 C & P Easement Ex 1002 Pg 597 MIOLOGREEN, LLC 00000 704-9939- DB / ~ ~ ~ p Easement GPIN 728- DB 11456 Pg 384 pB 8022, Pg.• 604 ~~ , , p~ ' E Waterline Easement x 25' 1675 bhp ~~ •' pB 1731 P9 B 3252 Pg 646 "~ ~~ p 1hDc ~ bh ~~' o~ GRAPHIC SCALE ~~ OP ~ r Q ~~~ ~~ ~ ~ ~ 60' 0 30' 60' 120' ' " ~~~, 1 ,0~ = 60 SCALE: 1 °P v ~ N. WOOLR1DGo6 w'~tn~~TATE RTE 664 PLAT SHOWING A 0.048 ACRE PARCEL OF LAND LOCATED IN THE MIDLOTHIAN DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA FEBRUARY 5 2009 SCALE.• 1 "=60' Dd Consul ' Bnsineen • Land Suneyoro k P-amera a o E'D E1rI~S & ASSOCIATE P.C ~~ z~, JN 21609 Safe Plan No. 09PR0109 Co. Proj. No. 08-0225 .L' Lic. No. 2374 2-5-oQ 0013 n 0 I~ ~ I I xist 15' Water Easemen om oo~ ~ °Q, ~ g I a o,-~- ~x~st. 10' Water Easement TRIP ~ ^' ~' ~' ~' ' DECLARATION S -9 o~w~ ?I-+ ° a~ ~`° `= z ,27 I 0.004 Ac. COUNTY OF CHE~~ ~RE~000 5- ~ , `° `° "„ ~ ~ ~ -+~ ~ ~ GPIN 129-70 DB 2025. Pg. 356 ~ ~ o o N N_ 96.93 DB 776, P9. 281 ~ 501 CoolNeld Rd. 9p~' NO52~S0~, 19.03' 5057250E " N=3104756 B E~ N84'31' 10 =1172849.49 I 9.27' S8¢J7~p COUNTY OF CHESTERFIELD 7 1 65-00000 ~~ GPIN 728-704- 220 I ,~, ^ DB 1409, Pg. 1`~~ ~~ ~~ 1~ _~ ~\~~~ GpP p-04'1016 CH=191.51 CH N. WOOLRIDGE ROAD STATE RTE 664 Variable Width R/W GRAPHIC SCALE 60' 0 30' 60' 120' SCALE: 1" = 60' PLAT SHO WING A 0.004 ACRE PARCEL OF LAND LOCATED IN THE MIDLOTHIAN DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA FEBRUARY 5, 2009 SCALE.• 1 "=60" D C l ' E i • t d S k Ph ~ ~~ omu n` neen ~'D' E11I~ & en unc~oro nners ASSOCIATE P.C If JN 21609 Site Plon No. 09PR0109 Co. Proj. No. OS-0225 ~.(~- ~ ~t LES S. GITTIN( Lic. No. 2374 z-coq ~ 0 ~~ suR~~ 3 „~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.8.8. Subject: Conveyance of an Easement to Southside Electric Cooperative County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Southside Electric Cooperative for underground cable to provide service to the cell tower site at Lake Chesdin Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Southside Electric Cooperative for underground cable to provide service to the cell tower site at Lake Chesdin Park. This request has been reviewed by the Parks and Recreation Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OOOi~s VICINITY SKETCH Conveyance of an Easement to Southside Electric Cooperative v ~~ ~~ CC~~1~rf ~YANC E C~ F ~~ ~SEMENT ~~`~Q ~~ ~G N Chesterfield County Department of Utilities w - E s 1 Iwl a qra k . 50 fie f 000136 SOUTHSIDE ELECTRIC COOPERATIVE Exhibit A ~_ ~ ~ ~ ~ . a l 8~ --- _L-'"~ ~_ .., _ ~ ~~ I '1 . ~ ~ I 1 i ~%` ~I ~~ IE~ ~~-t ~ \.,~ ~~~ ~~~ i eg`-8~ L '__.. i ~s~ .~ I, ~~I j ~,, ~~ ~~ ~~~ ~-~ r ~~~~g~ ~ a,. ~ a ~r6 ~: ~ i~iY~ C I '~~~~ ~ ~ ~ ~~~~~ a ~~! ~~E~ ~~~~I~ ~ ~ ~$ ~w~~~{ q~lE;~~ ~~ ~~ ~~ ~ ~ __ ~ r- _ ~ _ --- ' ~ . ~' _ _ ~ ~ '• - • ... • ,~ - 4 IEI; r~~'~~'-~/ ` .~ ~ ~ ~~ „, ,~,, ~.~ ~~ , ~~ ~~ aaaaaeagQs~ee]eg~~~~~ ~illls~~®a ~~~ ee ^ tlpg~gp ~~~~~~vg~~~~`6~~ ~{'{7 i ~ ~R b ~ ~ ~ ~ i; o ~ ~ ~ ~ , ~ . ~~ ' I4I6I '~ ~ ~ x$11 ; ' ~ a~i~l~t:~i;~.l ~o~t I ~. ~., ~ 9 3 ~ ; ~~e v~N~~ $ ~ ~ ! I I Isl its i 6t~; .. ~ ifi;i:'~~S:aA ~~ ,:°.~ i - - ~' ~~ 20' UNDERGROUND EASEMENT 40' OVERHEAD EASEMENT QOQ1a3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 8.B.9. Subject: Request Permission to Install a Private Water Service Within a Private Easement to Serve Property at 3822 Old Gun Road West County Administrator's Comments: County Administrator: Boa Grant David W. Miller and Kathleen C. Miller permission to install a private water service within a private easement, subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: David W. Miller and Kathleen C. Miller have requested permission to install a private water service within a private easement to serve property at 3822 Old Gun Road West. This request has been reviewed by the Utilities Department and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No #o0013L5 VICINITY SKETCH Request Permission to Install a Primate Water Service Within a Primate Easement to Serve Property at 3122 Dld Gun Road West REQUEST PERMISSION T4 INSTALL A PR11fATE WATER SERVICE BELL ASE OLD [. ~vN °F r W 4~ p~~a~ ONO c, o~ /j W i r ~ f r ~~ ~ O ~ J~ °FF o N~ o N Chesterfield County Department of Utilities W E 5 1 Ilcl a qla k 504 he t pU0139 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: March 11, 2009 Item Number: 9.A. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 000140 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 11, 2009 BOARD MEETING DATE DESCRIPTION 07/01/08 FY2009 Beginning Budgeted Balance 11/19/08 FY2008 Results of Operations (net of reserves) 11/19/08 Designation for use in FY2010 11/19/08 FY2010 Projected Undesignated Fund Balance AMOUNT BALANCE $53,495,000 17,209,495 $70,704,545 (17,209,495) $53,495,000 $53,495,000 000141 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 03/11/2009 Board Meeting Date Description Amount FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 4/11/2007 FY2008 Capital Projects (19,581,000) 10/10/2007 Fire Logistics Facility, Phase II (150,000) 2/13/2008 Web streaming hardware, software, services and support (72,240) 6/25/2008 Return funding from Circuit/General District 117,430 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) Balance 24,522,998 4,941,998 4,791,998 4,719,758 4,837,188 22,647,488 5,855,088 000142 A z w z W ~ ~y O iG O W N ~--i a '~ a ~ ~ U F A oA ~ O to ~" a V ^C ~ ~ ... ~ ~ ~ A eC O ^O G~ Q r.+ ~ .--i ~--i M ~~ ~ A v~ O r.., D ~ W ~ 0 0 o ~, ~ `~ sir O s. d ~. ~, ~ ~ O i. ,O it a U ~I u .. s, y .n A ~ ~ ~ ~ M ~ ~ ~ ~ ~ ~ N ~ ~ O Vi ~ O FA N bH bl4 bl4 Ef3 ~ O O ~ O O 60R?- Q ~ O~ ~--~ C~ ~ ~+ N M N N 69 64 69 69 6R ~ ~ ~ O N N M ~--~ oo N ~ 00 ~ ~ 69 l N yi •--~ _ 6R 69 69 6R ° ° ° ° ° ° o o o o o o ~ ~ ~ ~ ~ ~ 00 00 00 00 00 M .--i 6R 69 69 6R 69 69 00 N ~ ~--~ N ~--~ M l~ ~ '~' ~ ~ ~ M ~ N l ~ N ~ M ~ ~ N N ~ r., i .~ ~ .. x U A ~ ~ ~ ;; ~ 3 U 000143 Prepared by Accounting Department February 28, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,475,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 124.992.200 Outstanding Date Balance Ends 02/28/2009 11/19 $8,855,000 11/21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/09 16,475,000 12/17 1,236,887 12/10 179,901 11/24 11,405,000 11/24 9,545,000 11/27 21,050,000 97.956.788 Approved Amount 000144 March 11, 2009 Speaker's List Afternoon Session 1. Mr. Geor e Beadles 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: March 11, 2009 Item Number: 14.A. Subiect: Resolution Recognizing Mr. Sean Ray Cahoon, Troop 2806, Sponsored by Woodlake United Methodist Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Sean Ray Cahoon, Troop 2806, upon attaining the rank of Eagle Scout. Mr. Cahoon will be present at the meeting, accompanied by members of his family, to accept his resolution. He is a resident of the Clover Hill District. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000145 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Sean Ray Cahoon, Troop 2806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Sean has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED of Supervisors, this 11th day of congratulations to Mr. Sean Ray fortune of the county to have such its citizens. that the Chesterfield County Board March 2009, hereby extends its Cahoon and acknowledges the good an outstanding young man as one of 000146 March 11, 2009 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Freddy Boisseau 2. Mr. William Brooks 3. Ms. Sheila Gillem 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. My name is William Brooks I reside at 7848 Senate St. in the Bermuda district. I have lived in Chesterfield County for 28 years. I have never been before this board before and I hope this is my one and only time to be here. On 3/3/09 I was informed I was in violation of zoning ordinance section 19-95 for having 3 dogs. After speaking with Ms Jessica Crews of the Chesterfield County Zoning Administration office Ms Crews Stated that this ordinance is only enforced after her department receives a citizen or neighbor complaint. The identity of the person that complained was not directly disclosed to me. (SEE PICTURE) I live on a corner lot with one neighbor adjacent to my property to the west that I am very good friends with, we share a fence line and a love for dogs. The next closest residence is a rental duplex with some buffering to my north. Ms Crews said the only option I had was to get rid of one of my dogs or spend $1,200 for an exception or an appeal. I am retired and do not have the income to file for an exception. I have three dogs that I love like they were my children. One is 14 years old and is showing her age but she still enjoys her life, One is 8 and the other is 7. I did not know about this ordinance. I do not intend to keep three dogs after the oldest one passes on. I ask you to please grant me a temporarily exception to this ordinance or grandfather my residence in until my oldest dog passes away. Or change the ordinance to 3 dogs. Please do not force me to have her put to sleep before it's her time to go or force me to move out of the County. Thank you so much for your consideration on this matter. My name is Shelia Gillen William Brook's daughter. Every time my family and I visit my father when we go to leave he jokes with us "which one of these dogs do you want to take with you" We are pretty sure he is not serious because every time he visits our home after being there for an hour he is worried about his dogs getting fed on time, making sure they're OK and of course that they are tucked away in bed by 7:OOp.m. These dogs mean a lot to my father and he even fixed up the enclosed porch on the side of the house with heat, air conditioning and a ceiling fan. This porch is where the dogs are crated and spend the night. They live high on the hog! It is also connected to the fenced in portion of the yard so they can come and go in and out of the house. The dogs are not aggressive, they never run loose and only bark at strangers. They are always current on there rabies, other vaccines and dog licenses. My father is adamant about keeping the dogs waste cleaned out of the yard and disposed of properly. He does this not only for sanitary reasons but also for his grandkids that love to play in the back yard. My dad is a tough man with a big heart. When he called me in tears and told me he was going to have to put Lucy to sleep or face a $1,000 monthly fine from the County. Please consider this exception to this ordinance until Lucy has passed on. She is 14 years old and does not have much time left. We have always had three dogs and knew nothing of this law. When my dad called me in tears and told me he was going to have to put Lucy to sleep or face a $1,000 monthly fine from the county, it broke my heart to hear him so sad. Please do not make my father get rid of our beloved Lucy. Thank you for your time. '~`° Chesterfield County Notice of __ s Planning Department Zoning Violation ~~~x~~ Zoning Administration March 3, 2009 William and Diane Brooks 7848 Senate Street Richmond, VA 23237 Case Number: 09PE3398 An inspection was made of your property at 7848 Senate Street and it was observed to be in violation of the Chesterfield County Zoning Ordinance section 19-95 that addresses permitted uses on Residential (R-7) zoned property. The zoning ordinance states that a private kennel is a place where three or more dogs, more than four months old, are kept for private use. Specifically, you may correct this violation by: • Reduce the number of dogs on the property over four months of age to two or less. • Obtaining a Special Exception from the Board of Zoning Appeals. The fee for this request is $1000. If you would like to pursue a Special Exception please contact me so I can assist you with the application process. We request that you voluntarily reduce the number of dogs to two or make application for a Special Exception no later than April 1, 2009. Our goal is to work with you to obtain voluntary compliance. If we are unsuccessful in obtaining compliance, we may refer this matter to the General District Court for resolution. The penalty for this violation is a misdemeanor conviction and a fine of not less than $10 and not more than $1,000 and not less than $10 and not more than $1,000 for each 30 days the condition remains unabated thereafter. An appeal may be made to the Board of Zoning Appeals within 30 days from the date on this notice. The fee for this appeal is $1,200. This notice shall be unappealable if not appealed within 30 days. s ca Crews e Compliance Officer Inquiries related to this notice may be made: • Phone: (804) 748-1537 • E-mail: crews]@chesterfield.gov • Fax: (804) 717-6295 • Writing or in person (by appt.): 9800 Government Center Parkway, Chesterfield, VA 23832 Providing a FIRST CHOICE community through excellence in public service o~~d ~~,~a° ~~D~~ ~~~~ c ~a.~. ~ ~ ~• a ~~~ ~. ~~~~ d ~ ~ o ~ ~. ° u ~° ~ a c~u a ~, ~ ~. o a 5 ~~~ ~o ~:~~ ~ ~ ~ ~. ~' ~~~~ ~ ~ ~ ~ CD o xo ~ ~ o o C7 • c ~ ~ ~ ~~n~ ~.~oa ~ ~ ~'~° ~,~.y a.~ ~ ~~ ~. ~~ 0 0 a~ boy ~' ~ a ~~ cu ~. ~ o ~n 0~0 C~ ~D ~D n ~' D a C N W N W J ~d ~~ o. ~ ~~ ~~ c~ n .~ 0 '-n ,.... ~D D n O ~. A~ d D ~D O O ~ T 7. ~~ ~t til. m :(j BWOyy9h~J a ., ~~ __._-- D816~Ni00I(I C V !~ V A O a C ~' c yL r 1S $~°~ m w N t7 ~ 4 r ~ ~ ~ ~ . ~ ~ e~~ ~ a ~ a ~,~' rh'~~ y _> ~ne0 ~ ~ ~~ ~ '. NN; srn'~ ~ 3 ~'h ~ ANN 1 ~ ~ ~ a '° ~ ~ ~ I~ • ~ r 9 P 4 ' ~ ~ ~ y 1~/ ~ / /1 r ~ ~~ N O C7 ~ ~ CD r +rcola~y Qv~~ sSCc~,t.( Ladies and Gentlemen of the Board, I have been slowly growing in my understanding of how our Government currently works and I am speaking tonight to express a concern about an issue that has come to my attention, during my studies. I recently became aware of certain items that have been proposed in the 2009 Federal budget that involve Chesterfield County, and were requested by our House Representative Randy Forbes. Now I am not claiming that these budget items are things which the county does not need. Most if not all of them are needed by the county. What I have an issue with is the process that was used to acquire funding for these items. The process that was used allows us to pass our responsibility for the cost of these items on to others, who gain no direct benefit from the items in question. Also by using this process, the debate about the relative merit of these items is not being discussed in an open forum, from what I can see. I find both of these facts to be very troubling. Now I know a lot of the arguments for doing things this way. For example some would say that everybody does it, well that maybe true, but it does not necessarily make it right. It may even be the case that some of these items are needed because of unfunded mandates from Congress. Well every individual and business in this county has to take money out of their pockets to pay for mandates from Congress, I do not see why the county can not do the same. Also some would say that we do not have the money. To this I say we then need to find the money. First by cutting out luxuries, if there are any, from the County budget. Once we have done that, if it is necessary, then we will have to raise taxes. I realize that raising taxes is just as unpopular with the citizens of this county as cutting the budget. I do not want to see my taxes raised. But I believe the main reason that most people feel this way, is because they have seen politicians in the past spend their money unwisely and in a wasteful manner. Unfortunately this makes the job of convincing the citizen about the justification of any needed tax increase very hard. But your job as Supervisors is to make the hard decisions when necessary. By the way, I have the list of the specific items that I am talking about with me if you would like them for your review or to enter in the record. Thank you. Item ;Projected Cost 'Chesterfield County Community Corrections Dual Treatment Track I $356,934 Citizen Information Security Awareness Training I, $71,000 Communication Towers Infrastructure Security Enhancement '~, $600,000 Emergency Communication Center (ECC) Perimeter Security $250,000 ~- --- 'Secure Web Portal i $115,000' Technology Upgrades and Operational Enhancements Projects ~~ $1,087,000 Chesterfield Aviation Museum/Science Education Center $1,000,OOOJ I-295/Meadowville Interchange !~ $20,000,000 Route 10 Widening from Route 10 to Ware Bottom Spring Road ~I $10,000,000 TOTAL PROJECTED COST ~i $33,479,934 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 17.A. Subject: Public Hearing to Consider Amending Section 17-73 of the Subdivision Ordinance as it Relates to State Acceptance of Subdivision Roads County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to amend Section 17-73 of the Subdivision Ordinance. Summary of Information: The Planning Commission held a public hearing on January 20, 2009 to consider the attached proposed amendment that allows the Director of Environmental Engineering to grant an extension to the two years currently required to have the roads taken into the State secondary system. The current ordinance (Section 17-73) requires streets to be accepted into the State system not more than two years after the date of plat recordation for any subdivision section. Due to recent declines in residential building, developers are not able to have their subdivisions accepted into the State system within the required two-year time frame. Preparers Richard M. McElfish Attachments: Yes Title: Director, Environmental Engineering No 000147 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (cont'd.) Staff proposes an ordinance amendment to allow the Director of Environmental Engineering, through a documented process, to grant an extension based on justification received from the developer. Permitting an administrative extension allows the developers/builders to continue to receive additional building permits after the two-year time limit has expired. Without having the ability to grant exceptions, no more building permits can be approved and the roads would never qualify for State acceptance. Additional building permits would allow the developer to comply with VDOT's requirement of three occupied homes per street. The Planning Commission added an appeal process of the Director's decision to the Planning Commission. The Planning Commission voted 5-0 to recommend adoption to the Board of Supervisors. Staff Recommendations: Staff recommends that the Board of Supervisors amend the ordinance. Districts: Countywide . 000148 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-73 OF THE SUBDIVISION ORDINANCE RELATING TO ACCEPTANCE OF SUBDIVISION STREETS INTO THE STATE SYSTEM OF MAINTENANCE, SURETY REQUIREMENTS AND EXCEPTIONS RELATING THERETO BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 17-73 of the Code of the Count~of Chester reld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 17-73. Installation of improvements and bonding. (a) Prior to record plat approval, after all other required approvals are obtained, all improvements shown on the approved construction plans shall be completed to the satisfaction of the directors of environmental engineering and utilities, at the expense of the subdivider. In lieu of actual completion of the required improvements, the subdivider may record a plat by furnishing to the director of environmental engineering surety in the form approved by the county attorney's office consisting of: (1) A certified check; (2) Cash escrow; (3) A surety bond; or (4) A bank's letter of credit. The amount of the surety shall be sufficient to cover the costs and guarantee the installation and completion of all required improvements. The surety amount shall be approved by the director of environmental engineering based upon unit prices for new construction in the county. The surety may also include a reasonable allowance for estimated administrative costs, inflation and potential damage to existing streets or utilities which shall not exceed 25 percent of the estimated construction costs. If the subdivider proceeds by this method, the subdivider shall install and complete the required improvements to the satisfaction of the director of environmental engineering subject to the following conditions: (1) The streets shall be accepted into the state system not more than two years after the date of plat recordation. (2) No more than 60 percent of the building permits in any recorded section of a residential or residential townhouse subdivision shall be issued until the paving requirements in that section have been completed. 000149 1925:80323.1 (3) Except as provided in subsection (4) below, no more than 90 percent of the building permits in any section of a residential or residential townhouse subdivision shall be issued until the streets have been constructed to state standards and accepted into the state system as applicable. (4) A subdivider that initially provides surety in an amount equal to 125 percent of the cost of all the improvements shown on the approved construction plans shall be eligible to have 100 percent of the building permits in a residential or residential townhouse subdivision released prior to the streets having been completed and accepted into the state system. In addition, the subdivider must waive, by contract, its right to partial releases of the surety as provided under subsection (b) of this section and Code of Virginia, § 15.2-2241; instead, the subdivider will be entitled to only one partial release of not more that 40 percent of its surety available once 90 percent of the building permits in any section have been issued. (5) An extension may be approved by the director of environmental engineering to conditions one and three. The person requesting an extension may appeal the director's decision to the Planning Commission which shall render a decision won the appeal within two months after the date of the Commission's first hearing on the matter unless the requester consents to action beyond such time or withdraws his appeal. (b) Surety reductions, as approved by the director of environmental engineering may be made in a cumulative amount of not more than 90 percent of the total cost of satisfactorily completed required improvements. Surety reductions based upon the percentage of improvements completed may not occur before the completion of at least 30 percent of the improvements. The director of environmental engineering shall not execute more than three surety reductions in any 12-month period per bonded subdivision section. Upon final completion and acceptance of said improvements in residential or residential townhouse subdivisions with streets, the release of any remaining surety shall be subject to the requirements of section 17-74. For the purpose of final release, the term "acceptance" shall be defined as the date of the meeting of the county's board of supervisors (board), at which the board is formally advised of the street acceptance by VDOT and assignment of the state route number(s). Upon final completion and acceptance of said improvements in residential townhouse subdivisions, the release of any remaining surety shall be subject to requirements of section 17- 74. For the purpose of final release the term "acceptance" shall be the date of the written notice to the subdivider of the completion of the required improvements to the satisfaction of the director of environmental engineering. (2) That this ordinance shall become effective immediately upon adoption. 000150 1925:80323.1 2 s' -- 1 _ _~r.: ~ ~' - r a Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23l I ~ • Phone: (S(14) j45-75(H) • Fax: (A(}4) 744-326) • F.,mail: news(o~chestertieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors xoTlc>?; aE C>b~~Cod v' ~ a~a i><;-~-=ac• ago ~. tie >~~>. I~ri Road. C~aiddBai~~ ~ hdid aad pne~ept ~ views.ooooaniao~ Mcsdts>,eoetoss>yeadcoie6ftbecovmf of 1947, Brit amended: h7 ameodi~ Sacttan 1T-?9 of the 5oa ocdlaanoe tod.~ng m ..coepmnoe of abdt~ean iGieets iatio the :fste system of s~eq_rie-ma thene0q: zbr a~insooe a>l~ra.te ~ ~,.s1_ tt- tie sad giwide sn ,.R A caP7 cf 9ie ameadunmot is an'fik in the C7et~~B t~leo~cds f~&ee (13,oosn ~ at ` the Admen • ~`~ . ~ _. ~~ a.m. sou ~.m. aE eacL raegdar buaneaa day. ~ deaged, pkme conmct Ma 8iclut+ -1ri1cEl5sh• Director of Bnvhtiotd~tal at 7~&-loss, betsrcea the horns at'8:30 a.t6'Ou S:A6 pm. The hearing is ham! at a p~Gt be aoeeaeiblr to pecaotr ~>~~ >~ ~ ~~ oz .me need ~ atrom~aat~ ~a at 748-1200._. Yeisaos ~6 inOerpreter ser.ices:£tx t1~e dt~af must rioti[y the clerk to the lioatd no later than Prday, March 6, LN: Road Acceptance 2-25, 1/10 - .5 in. $237.50 3-4 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/25/09 & 3/4/2009 Sworn to an~dj~subscribed before me this day of - ~'/' 1~/' ~~' ~ , 2009. Legal Affiant My commission expires: February 29, 2012 Commission I.D. 7182093 T, Grooms Jr., Notary -~~~ i~ of ~" '^ s F- ~ m ~ ~ ~ti ~: 4 to . 5 ln~ ,~~d ~ yy~Q`;' 1 .• ~ spy ~ -•...... T r` ti,,~ a~ Nod ,r, ~»~IrHfit~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. 17Y9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 17.6. Subject: Public Hearing to Consider Amendments to Penalty and Appeal Period for Violation Persons in Single Family Dwellings the Zoning Ordinance Relating to the s Regarding the Number of Unrelated County Administrator's Comments: County Administrator: Board Action Requested: Amend the Zoning Ordinance after public hearing. Summary of Information: Single family dwellings are a permitted use in all of the county's residential zoning districts and they can be occupied by a family or also by up to four unrelated persons. The 2008 General Assembly passed two different bills that impact zoning violations arising out of the number of unrelated persons living in a single family dwelling. The changes affect the possible penalty for these violations and the time period to file an appeal from the notices of violation. The zoning ordinance currently contains a maximum penalty for these violations of $2,000 with subsequent violations punishable by a fine of up to $2,500. The first proposed amendment is to increase the maximum allowable penalty to $5,000 with a maximum fine of $7,500 for subsequent violations. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning 2723:80774.1(79356.1) ^ No #000151 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The second proposed amendment relates to the notices of violation sent by code compliance inspectors when a violation is discovered. Currently, any notice of violation can be appealed to the Board of Zoning Appeals for 30 days after it is issued. The new state law allows the appeal period to be reduced from 30 days to 10 days for notices of violation for the number of unrelated persons occupying single family dwellings. Notices of violation for other zoning violations are not affected. The Planning Commission held a public hearing on these two proposed amendments on January 20, 2009. The Commission recommended approval of the proposed amendment to increase the maximum fines, but did not recommend approval of the proposed amendment to decrease the appeal period. 000152 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-5 AND 19-19.1 RELATING TO THE FINES AND APPEAL PERIOD FOR VIOLATIONS OF THE ORDINANCE REGARDING THE NUMBER OF UNRELATED PERSONS IN ASINGLE-FAMILY RESIDENTIAL DWELLING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5 and 19-19.1 of the Code of the CountLof Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-5. Enforcement. 000 (b) Penalties for violation; right of entry. 000 (3) b. For violations under (b)(2) above, if the violation is uncorrected at the time of conviction, the court shall order the violator to abate or remedy the violation in compliance with the zoning ordinance within a time period established by the court. Failure to abate the violation within the specified time period shall be punishable by a fine of up to ~ $5,000.00 and any such failure during any succeeding ten-day period shall constitute a separate misdemeanor offense for each ten-day period, punishable by a fine of up to $7,500.00. 000 Sec. 19-19.1. Administrative decisions and appeals to the board of zoning appeals. 000 (b) Any written notice of a zoning violation or a written order, decision or determination of the director of planning on zoning matters within the scope of his authority dated on or after July 1, 1993, with the exception of a written notice of a zoning violation reaardin~ the number of unrelated persons in asingle-family residential dwelling, shall include a statement informing the recipient that he may have a right to appeal the notice of a zoning violation or the written order, decision or determination within 30 days in accordance with this section and that the item shall be final and unappealable if not appealed within 30 days after the date of issuance. Any written notice of a zoning violation or a written order decision or determination of the director of planning pertaining to violation of an ordinance re arding the number of unrelated persons in asingle-family residential dwelling shall include a statement informing the recipient that he may have a ri ht to a eal the notice of a zonin violation or the written order, decision or determination within 10 days in accordance with this section and that the item shall be final and unappealable if not appealed within 10 days after the date of issuance (2) That this ordinance shall become effective immediately upon adoption. 2723:79356.1 0015`3 1 ~~, ~ r - ~ i Yow- Community Newspaper Since 1995 P.O. Box 1.616, Midlothian, Virginia 23113 • Phone: (804) j45-7500 • Fax:18O<S) 744-3269 • F.mail: news@chesterfieldobserveccom • Internet: www.chesterficldobxrver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors ~ux4rr~ LN: Unrelated Persons 2-25, 1/10 - 1 in. 3-4 The Observer, Inc. Publisher of .~~~~.~• ~`lticlet•>a tLe (fie ritia.; ,l0o~e spec ~'-1~.i~~~eppear atad P Views . - tbe. ~ .f >4~n. ~~ tamenae~ ~s~iea ><+-s ~>~ Zoe b ioci~e maziir~m >~~~>ot -~- ~a~~ r~~xo timrte a~ipei~ealfoe,aE•lialltMtn tdatv~e ~~r - - ~.~ tea, ~ Cleft 1o i5e Boren Oia (Foaot 56~ at ~: caa c~.rg-,~ 'e~tlon botwpee' ~r Ire.as a~ >sSo a.m.ao~5:00 cfetidir~r6ariiotsa dq. ff ioforarlioo- fs -defied. oo>rtact)l~~~me+~Di bf mni~ ~t 7~3-190. betwlem the ~oa~rs ~:3o am..m sae > z>se -ieaiog - is )rdd >At . ~u 13e ~iet~e b P ~iitie.n a >~ ~>D tue Boma. ;t 741~12t1o- >~ ~+6 ~ioeE iec titE raa~t sou4 tie G9erh totLaBor~i m iWr ira)tlrfiyc Marcli 6, ~: CHESTERFIELD OBSERVER $225.00 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 2/25/09 & 3/4/2009 Sworn to~aMnd subscribed before me this I~ , 2009. day of Legal Affiant J s T, Grooms Jr., Notary ublic My commission expires: February 29, 2012 Commission I.D. 7182093 y~ (SEAL) . ~~~~~~u~~~~ia~, s~ ,,...... ~ ~,, ;o i ~ •r pZ-2l-'R t 'r ~ ' •TMt0~3 s ,'~~rOT', R Y • Pr~~ ~~`~ h... THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: March 11, 2009 Item Number: 17.C. Subject: Public Hearing to Consider the Restriction of Through Truck Traffic on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road County Administrator's Comments: County Administrator: Board Action Requested: A public hearing is scheduled for this date to consider the restriction of through truck traffic on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road. Summary of Information: The Virginia Department of Transportation (VDOT) received a request from a resident to restrict any through truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, from using Ruffin Mill Road (Route 746) from Ashton Park Drive to Ramblewood Road (Route 617). The recommended alternate route is Ruffin Mill Road (Route 746), Woods Edge Road (Route 620), Interstate 95, West Hundred Road (Route 10), and Enon Church Road (Route 746). VDOT has indicated support for the requested restriction, and that the process should be initiated by the County. Preparers R.J.McCracken Title: Director of Transportation Agen706 Attachments: ^ Yes ^ No # 000154 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) VDOT has four criteria it considers when a restriction is requested. A requested restriction must meet the first two criteria, in that: 1) a reasonable alternate route is provided; and 2) the character or frequency of truck traffic on the route proposed for restriction is not compatible with the affected area. In addition, a requested restriction must meet either of the last two criteria, in that: 3) the roadway is residential in nature; or 4) the roadway must be functionally classified as either a local or collector road. VDOT has made a preliminary review of this request, and has determined that truck traffic on this section of Ruffin Mill Road is not compatible with the affected area and that this section of Ruffin Mill Road appears not to be engineered for through truck traffic. VDOT's preliminary review also determined that Ruffin Mill Road is classified by VDOT as an Urban Collector. Staff recommends approval of the restriction. Recommendation: If the Board wishes to pursue this request, the attached resolution requesting the Virginia Department of Transportation to restrict through truck traffic on Ruffin Mill Road from Ashton Park Drive to Ramblewood Road should be adopted. District: Bermuda 000155 Ruffin Mill Road Through Truck Traffic Restriction Proposed Restricted Route Proposed Alternate Route Route 10 N~~dred Road Old Berm~d a~ o N °'o ~~3 ~ b~P ~o a °a 2°~ 'A a°~ o°'o on Church R ~ 0 ~ O ,~ ~ a 0 N ~\~ y .c G ~ Ashton park ~r~ve RHO MibRo ay 000156 WHEREAS, the Chesterfield County Board of Supervisors received a request to restrict any through truck or truck and trailer or semi-trailer combination except pickup or panel trucks from using Ruffin Mill Road (Route 746) from Ashton Park Drive to Ramblewood Road (Route 617); and WHEREAS, the recommended alternate route is Ruffin Mill Road (Route 746), Woods Edge Road (Route 620), Interstate 95, West Hundred Road (Route 10), and Enon Church Road (Route 746); and WHEREAS, Chesterfield County will use its good offices for enforcement of the proposed restriction; and WHEREAS, the Board has conducted a public hearing on the restriction. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to restrict through truck traffic on Ruffin Mill Road (Route 746) from Ashton Park Drive to Ramblewood Road (Route 617 ) 00015'7 <` • ,+ ~ * _ ~ Your Comrnunity Newspaper Sint e 1995 PO. Box 1616, Midlothian, Virginia 231 I3 • Phone: (ROA) 545-75(x) • Fax: (8O4) 7~l4-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Ruffin Mill Rd 3-4 1/10 - .5 in. Board of Supervisors $237.50 ~' taolioe tL.c tie smud o~~~ • of . (6dd, • Gp+mty, vuginit , at ~- ~ - .. ~- ~ -ri; 2009:-~ ..31~p~o ~a~p > ~~`'~~~ ~O and Lon .+[~tariietd. Pubis, ~ ~Oid a Pow 1 Pecnaa..~e~oed may +ippmr aad~esent tl~ viieMra tQ ms3id<re ~e tr~sc6o~ of ~t a~ and tu~d1Q ~ir,:~ ~ ooc. rs 1~ 1~"~pailioate ?~. woais H6i~ ( lel, artrf~s -, c]gaotrhitwdt~Ir 746). E A.asp per~oisd sLernaee r~eis ~, >StCi~1~1E~,~rl~&q~Lr~(fL~oeri 5Q4 ~., .,~ eotaaiosdon bsttween the bars of &30 a.ao. ff s~0 pm. d~ .~ _ r aaf ~: "a~ ~: artlllioa at ~+YI-#$9~' `>~+raes ~e bona +s~~qA r>r,~r ~;3~ 1 tlhtooo~h, ~+rt ~~~~~~ Lolr.~rnorbie . oauts~t BLitk3K Clerk to tihebyu~l, at 746-1166-Pa*rosM serviop fbr Wedesfmt~ut b~ti~e 8o~mii~iY~ Fiii1~, ~ 6,: 200. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/4/2009 Sworn to and subscribed before me this ~ day of ~ 1~/~~'~'/ , 2009. Legal Affiant J T, Grooms Jr., Not ublic My commission expires: February 29, 2012 Commission I.D. 7182093 '+ S ~e ~ : a ~.,~• 0 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ~~ ,,., . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: March 11, 2009 Item Number: 17.D. Subject: Public Hearing to Consider the Exercise of Eminent Domain for the Acquisition of Right-of-Way and Easements for the Woolridge Road Widening Project Across Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing and authorize the exercise of eminent domain for the acquisition of right-of-way and easements for the Woolridge Road Widening Project Across Swift Creek Reservoir, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On December 17, 2008, the Board authorized staff to proceed with the acquisition of right-of-way and easements for the Woolridge Road Widening Project Across Swift Creek Reservoir. The Board also authorized the advertisement of an eminent domain public hearing, if needed. A settlement has been reached with two of the ten landowners impacted by the project. Rights of entry, authorizing the county to enter upon the owner's property while negotiations continue, have been obtained from three owners. (Continued on next page) Preparers R. J. McCracken Agen705 Attachments: ^ Yes Title: Director, Transportation Department No 000158 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Staff has been unable to reach agreement with five owners. A table summarizing the right-of-way acquisition for each of these owners is attached. Also attached are plats showing the proposed acquisitions from these owners. Staff has notified the owners of the eminent domain request before the Board. 1. The parcel located at 15451 Genito Road, GPIN 7166834476, is owned by Patsy Ryland Jewett, Roy Karl Durnwirth, Jr. & Susan A. Durnwirth, Janet Shaw Fisher Coleman, Trustee u/a Curtis L. Coleman Trust, Anne Louise Coleman, Laura MacMillan Coleman Proctor, Karen Emmett Coleman, Elizabeth Mae Coleman James, Janette Shaw McGeachy Coleman, Heron Pointe Neighborhood, LLC, a VA limited liability company. The county needs to acquire 0.870 acre in fee right-of-way, and 0.370 acre in permanent easements from these owners. The county's consultant appraised the acquisition at $3,310.00 and no damages. An offer, based on the appraisal was made to Patsy Ryland Jewett (57% ownership) on February 13, 2009. Offer letters were mailed February 26, 2009, to the other owners for whom addresses could be found, but several other owners reside outside the Commonwealth and have not been located despite reasonable diligence to do so. No counter offer has been received from any landowner. 2. The parcel located at 14801 Genito Road, GPIN 7186858949, is owned by Bracey, LLC. The county needs to acquire 0.565 acre in fee right-of-way, 0.19 acre in utility easements, and 0.410 acre in permanent easement from this owner. The county's consultant appraised the acquisition at $64,755.00 and no damages. An offer, based on the appraisal was made to Barry C. Hodge (General Counsel) on February 13, 2009. We have received no response to the offer. 3. The parcel owned by Robert B. Reynolds and Constance G. Reynolds has no address or GPIN number. The county needs to acquire 0.16 acre in fee right- of-way and 0.02 acre in permanent easements from this owner. The county's consultant appraised the acquisition at $745.00 and no damages. Several calls were made in order to set up a time to discuss the offer amount. There were no responses to those requests. Mr. Reynolds has since made contact with the county's consultant and notified them that they had been out of town. An offer, based on the appraisal was made to Mr. and Mrs. Reynolds on February 24, 2009. No counter offer has been made at this time. 4. The parcel located at 4600 Woolridge Road, GPIN 7186838777, is owned by Robert Reynolds and J.J. Jewett. The county needs to acquire 0.21 acre in fee right-of-way and 0.38 acre in permanent easements from these owners. The county's consultant appraised the acquisition at $1,680.00 and no damages. The consultant made an offer, based on the appraisal, to Ms. Jewett on February 27, 2009. Several unsuccessful calls were made to Mr. Reynolds. Mr. Reynolds has since made contact with the county's consultant and notified them they had been out of town. An offer, based on the appraisal was made to Mr. Reynolds on February 24, 2009. No counter offer has been made at this time. 000159 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA 5. The parcel located at 14729 Genito Road, GPIN 7196851957, is owned by Mary Susan Via, Acie Cecil Via, Jr. and Linda Jo Royster, heirs at law of Acie Cecil Via, deceased. The county needs to acquire 0.009 acre in fee right- of-way and 0.064 acre in permanent easements from these owners. The county's consultant appraised the acquisition at $3,045.00 and no damages. Several calls were made to Mary Susan Via in order set up a time to discuss the offer. There were no responses to those calls. The offer was mailed via certified mail on February 6, 2009 and received February 7, 2009, by Ms. Via. No counter offer has been made at this time. If the county proceeds with eminent domain, certificates of deposit will be filed with the court which will immediately entitle the county to enter and use the right-of-way and easements prior to the commencement and conclusion of eminent domain proceedings in court. The county will then be obligated to purchase the right-of-way from the landowners. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to attempt to negotiate a settlement with the owners after certificates are filed, and pursuant to the certificates, each owner, upon request, will be paid the amounts which the county's appraisals reflect they are owed. The Corps of Engineers and Department of Environmental Quality permits have not yet been issued for the project. Staff expects the permits to be issued prior to the projected notice to proceed date of March 23, 2009. Construction cannot occur until permits are issued. Recommendation: Staff recommends the Board authorize the exercise of eminent domain on the following parcels for the acquisition of right-of-way necessary for the Woolridge Road Crossing the Reservoir project: 1) J.J. Jewett et al, parcel identified as 15451 Genito Road, GPIN 7166834476; 2) Bracey, LLC, parcel identified as 14801 Genito Road, GPIN 7186858949; 3) Robert B. Reynolds and Constance G. Reynolds, no address or GPIN; 4) Robert B. Reynolds and J.J. Jewett, parcel identified as 4600 Woolridge Road, GPIN 7186838777. 5) Mary Susan Via, Acie Cecil Via, Jr. and Linda Jo Royster, heirs at law of Acie Cecil Via, deceased, parcel identified as 14729 Genito Road, GPIN 7196851957. 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Box 1616, Midlothian, Virginia 231. l3 • Phone: (8(}41 i45-7SOU • Fax: (804) 744-3269 • Email: news@chesterfieldohserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Woolridge Xing 3-4 1/10 - 1 in. $225.00 Board of Supervisors The Observer, Inc. - y Publisher of TakenoticdmatthesoacdafSupeciaora°f CHESTERFIELD OBSERVER add Caoot~ at a regtilar aied mestias an 1~~ 11, 2009, at &30 pm: ~ tibr Cq®lF Pofiiic 8' ~ ~ ~ This is to certify that the attached legal notice was published by Bu0diag.Rt Ioandlai8oad.~sfidd, ~~ wiII haida paiblic he~cing where Chesterfield Observer in the county of Chesterfield, state of Virginia, on ~ ~~""~ ~t the following date(s): 3/4/2009 'II-e e~erciae of emiae~ domain Eor the /, ~~ Pmt construction .'permanent /„ ataina~e easements and ntdity Sworn to and subscribed before me this day of for the Woolridge 1&~d"~dmin6 >t~roj~t ~/% auoss Swig , ,~ei.virr .ag+vss ~' '~1 _ac-lSl62 saki.' Bald, PST: , 2009. ?166>~34474, _ _ Rord.. PINe ?I86638777; - t~29l~o~d, `-PIN: ~,' ats~~ 14eraeed: on th!a:~reat aide ~fa~~ pad ao+rth aE ~~ Tli7? sd taaNt ef. •FIN: 71#M~3; .. _ .. if t:~art~ .>ia aeiiied. please Legal Affiant J es T, Grooms Jr., Notary ublic iefwo.ate 7+~-~'l.a~tatwe't~ the ~.~~~~ My commission expires: February 29, 2012 'Ihe hearing is Zie3d at a pahlit tube~aaeai~letot Commission LD. 7182093 ~- on +ite aaolss~8itf ~~ ae arxd (SEAL) ITaaerl. x. 7~E-1~00~. P~ ' .~`~ •~ . .... ~Qpr ~~eii ~~ •~. ~ ~. 6,'009. s ~ ~ ~ E7lt~ a $ 4n : ~'' z „t ~ ~, x-27-~ ~ : ~ ,;~ s ~ l~1~t09 ~~ ~•: ~; ~ . •.....••• ~ r ~~~''y~ TA ~R Y ~vJ~~~.•~` THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. • Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Freddy Boisseau 2. Mr. William Brooks 3. Ms. Sheila Gillem March 11, 2009 4. ~iz~n-i a~u 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. r Judy D Stoneman 5420 Karma Road, Chester 748-4834 - ki54207 _cs.com If you have lived in Chesterfield County for the last 20 years you understand the school board has a history of "wanting what they want when they want it without accountability or being challenged based on need. We are constantly reminded it's all about "their money" The people could would not risk not even those holding the approval of their budget demands could risk being scorned by the administration' screams of "the poor children" and how we would deprive them of an education, if we questioned the school board or the administration on the out of control spending. We have documented millions of dollars that have been misused In our last election the situation warranted that we make major changes or consider selling our homes - because our local government was NOT representing the needs of the people. We made the decision to do something about the waste and out of control spending - we elected a new board of supervisors (but made the decision to hold on to you Mr. Warren) who we believed we could trust, leaders of character and integrity. We chose wisely, Your commitment and especially your communication and involvement with the citizens has resulted in changes that has restore faith in our ability to overcome even the present state of economy. I am speaking for citizens ,organizational groups, educators, senior citizens and veterans( 20% population of veterans), For too, too long the lack of accountability and the out of control spending has been allowed because of the rick of being scorned by the school board and the administration with their screams of "children first", must keep all the teachers, (good or bad). Who was going to risk scaring a child for life by questioning the school boards accountability to the taxpayer. What do we need from you? We need for you not to allow the tactics that are being used to once again give the school board what they want when they want it with no accountability. This week I attended a budget rally, at the request of a teacher, and was not surprise by what I witnessed. The theme, to pressure the parents and teachers to contact the supervisors with specific instruction on how to get the BOS to give the school board and the Supt what they want -desperate people do desperate. as they have done in the past. It did not stop at the motivional speaker, the chairman and the Supt were part of the push Some of the parents and teachers afterwards were insulted at the instructions especially after giving specific instructions, the Chairman stated, but its not them against us, we are working with the supervisors. Maybe I'm become a little more selfish with my time maybe it's the age, but politics can some time just not as patience I speak on behave of various groups and I asked that all though we are not scheduling motivational rallies to convince people to force our supervises to fold under the pressure of the school administration, we are here - we elected you to enforce change, to clean up the out of control spending, the misuse and blatant abuse of taxes because of a lack of the lack of management skills. Some of the areas that have been suggested for review by the board: A Academic Deans & Administrative Asst: (not needed or justified) on a quirk Dr Cannaday created these positions to use some extra money rather than turning it back to the state. In talking with academic deans & Admin Asst, they echo the same conclusion, They are glorified baby sitters because there are no consequences at the top for bad behavior. Administrators fear parents will call the school board, the supt or their elected members of the general assembly. With 4 layers of discipline personnel what does another layer achieve?. For the record: We have lot excellent administrators and deans to Hopewell, Petersburg, Henrico etc., a Car allowances - c. Return of the funds that were never turned (see attached list) d. Eliminating teacher who are not performing. (greater damage to students education) e. Eliminate administrators who show low performance rather than transferring them to adult ed or central office. f. Require that there be technical classes to address the massive demand of students the unemployed. People need trades, special skills now to survive. g. Kathy Kitchen stated she was going to retire h. A complete reorganization and evaluation of the adult education The number one priority is not "More Money", its discipline, Teachers are expected to be disrespected, called names, and their behavior is so bad there is no teaching -including the children who are there to learn I have a notebook filled with examples of what is taken place behind the doors of our schools. Teachers are told to deal with it and they also understand quickly what happens behind the walls of the school stays in school To you the Board of Supervisors, I can only stress to you, regardless to how many misled and unformed parents that you receive insisting that you give the School Administration what they want, most of the teachers, parents, and communities through-out Chesterfield are line up beside you. Desperate people do desperate things and the control that the School board and the school administration have enjoyed for almost 20 year will be difficult for them to let go of. Thank you for dedication. __ DID YOU KNOW THAT- OUR CHESTERFIELD OFFICIALS .. . D_ _ id not consider Drice when they awarded the contract to build Cosby High School? OUR officials paid $6 MILLION more than the lowest offer and never explained why. Paid almost $38.000/acre for land to build Cosby High? They also bought 6.644 acres of land they did not need or use for $252,000 that Chesterfield's Environmental Engineering Department warned them against purchasing. (A developer paid $5937 per acre for part of that land in 2004,rthe same year Chesterfield bought it.) Paid almost $1 MILLION chargeable to Genito-High School by March 2004 even though the Board. of Supervisors had never authorized building a high school on that site? (Of course, the Board of Supervisors later authorized building a school there.} Paid $85.263/acre ($5.8 min in 2005 for land in a potentially valuable commercial area to build the Genito High School? (1992-2004 assessment: $1.6 mil: 2005 assessment: $2.6 mil) Do not reuse designs for high schools such as Matoaca, but pay millions again and again for very sim~7ar high school designs? Never collected the $486.035 that should have been-credited to the county oa the Cosby High contract? An independent auditor verified this amount. 'I'bis was a double payment for design work. Dr: Cannaday said the county would get a credit, but then changed his mind. The Board of Supervisors decided not to pursue the collection. The county's explanation will not standup to examination by informed citizens, especially the taxpayers footing the bill. Paid $118.000 oer acre for land to band the Centerpointe Middle School ? That amounts to $173,000 per usable acre because they paid for Land the developer could not use in his. plans. It does not help that other land was donated.: Recently awarded a contract to baiId Centerpointe Middle School in a Iocation they cannot justify and never formally evaluated? Officials stopped the required evaluation process before it was started. There is no explanation available to justify that site over other potential sites.. It w~11 cost untold extra dollars in transportation. The school is clearly in the wrong place to serve the students in the western part of the county who need it most. Who benefited from this irresponsible decision? Relocate administrators/ofFicials-who do not work out, assigg them less responsible jobs and continue to pay them their previous salaries? Are paying $90,000 a year to the Adult Continniag Education Program Administrator-- almost twice the salary of three previous Administrators? Gave $9000 car allowances to selected school personnel paid more than $10(1,00[! a year? Cannot identify the high-level official who actually contracted for the $18,000 flight Lane Ramsey took in December 2005? What "First Choice" community does not track officials authorizing $20,000 contracts? THESE ARE EXAMPLES THAT SHOW WHY YOUR REAL ESTATE TAXES ARE SO ffiGH AND ARE LILLY HEADED FOR DOUBLE DIGIT INCREASES IN JAN 2007. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~. Meeting Date: March 11, 2009 Item Number: 20. Subiect• Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on March 16, 2009 for a work session at 4 p.m. in the Public Meeting Room regarding the Comprehensive Plan, followed by dinner with Community Services Board members at 5:00 p.m. in Room 502 and budget presentations at 6:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0'00168