10-08-1986 Minutes ~ OF SUPEK~IHOP.~
October 8, 1986
Supervisors in Attendance: Staff in Attendance:
Mr. R. Garland Dodd, Chairman
Mr. Harry G. Daniel, Vice Chairman
Mr. G. ~. Applegate
Mrs. Joan Girone
Mr. Jesse J. Mayes
Mr. Richard L. Hedrick
County Administrator
Mr. Stanley R. Balderson~
Dir., Econ. Develop.
Mrs. Doris De. art,
Legislative Coord.
Mr. william A. Diggs,
Mr. Bradford S. Hantmer,
Asst. Co. Administrator
Mr. James Gillentine,
Ad, in., Nursing Home
Mr. Mike Golden~ Act.
Dir., Parks and
Recreation
Mr. Robert Hodder,
Building Official
Mr. William Howell, Dir.,
General Services
Mr. R. J. McCracken,
Transp. Directo~
Mr. Richard M. McElfish,
Mr. Robert Masdsn, Asst.
Co. Adm. for Human
Services
Mr. Jeffrey L. Mineks,
Asst. County Attorney
Mrs. Pauline Mitchell,
Dir., News/Info.
Services
Mr. Lane Ramsey, Dir.,
Budget & Accounting
Mr. Richard F. Sale, Asst.
Co. Adm. for Development
Mr. M. D. St~%h, Jr.,
Exec. Asst., Co. Adm.
Mr. David Welohons, Dir.,
Utilities Department
Mr. Frederick W. Willis,
Management
DINNER ~ETING WITH SCHOOL BOAP. D
Mr. Dodd called the meeting to order at 5:00 p.m. (EDST) at the
Half-Way House at which time the Board had dinner with members
of the School. Board.
The Board recessed to travel to th~ Courthouse for its regularly
scheduled meeting.
Reconvening:
Mr. Dodd called the regularly scheduled meeting to order at the
Courthouse at 7:15 p.m. (EDST).
2. INVOCATION
~r. Hedrlck introduced Reverend Henry E. Riley, Pastor of the
Beulah United Methodist Church~ who gave the invocation.
86-786
3. PI.EDGE OF ALLEGIANCE TO ~u~ FLAG OF Tn UNITED STATES OF
The Pledge of A~legiance
America was recited.
to the Flag of the United States of
4. APPROg-AL OF HIBuT~S
On motion of Mrs. Girone, ~eoonded by Mr. Daniel, the
approved the minutes of September 24, 1986, as amended.
Vote: Unanimous
5. CO~NTYADMINISTRATOR'S COMM~9~T$
Mr. Gillentine introduced Mrs. Susan Falen, recently employed as
Director of Nursing at the County Nursing Home, and outlined her
professional experiences. The Board welcomed Mrs. Falen to the
County.
Mr. ~edrick introduced Mr. William Diqqs, Director of the Real
~state Assessment Office, who presented the Board with a
citation of appreciation from the ~nternational AssOciation of
Assessing Officers for its assistance and support in allowing
him to serve as the President of the organization during 1986.
He also expressed his personal appreciation to the Board and
Administration for their support. Mr. Hedrick commended Mr.
Diggs on his outstanding performance as Prseident of the
International Association of Assemsing Officers, while at the
same ti~e discharging his duties as Director of the County
Assessor's Office.
6. BOA~D CO~4ITTEE
Mr. Daniel stated he attended the Highway Transportation
Conference in Lexington, Virginia, on October 6 and 7, at which
there was reinforcement that projects talked about in terms of
thirty (30) to forty (40) years from now and their completion,
with the passage of the funding bill by the special session,
would now be in the ten (10) to twelve and one-half (12-1/2)
year timeframe. He stated public hearings are to begin on
October 27, 1986, and the Board of Supervisors needs to
formalize what it feel~ the early projects shonld be and make
that statement through its representatives at the public
hearings. He stated those projects which are already
identified, either in the secondary plan or the primary plan and
are already designed, are the ones that will see immediate
action. He also stated there were quite a few statements made
about the "efficiency measures" that are going to be taken in
the Highway Department including management procedures, designs,
right-of-way acquisitions, etc. He stated Mrs. DeHart and Mr.
McCracken will submit a detailed report to the Board in the near
future.
Mr. Applegate commended the Fire Department and Police
Department for their response time and attested to the
efficiency of the recently implemented 911 Emergency System as
he recently suffered fire damage and loss to his home, which was
minLmal because of these effective measure~.
7. P~QUESTS TO ~OST~ONE ACTION, EMERGENC~ADDTTTONS OR CHANGES
IN TI~ 0~DEK OF PRESE~ATION
On motion of Mr. Applegate, seconded by Mrs. Gircne, the Board
deleted Item 12.E.7., Whiteplne Road Extension; added Item
12.E.8., Regional Port Study; added Item 12.G.4.h., Approval of
Water Contract for Installation of Water Lines for Old Dominion
Athletic Club; and adopted the agenda, as amended.
86~787
8. I~OL~XON$ OF SPECL~L I~COGNX~XON
o MR. RICHARD ANDERSEN.~ GENERAL MANAGER OF THE RICHMOND
On motion of tbs Board, tbs following resolution was adopted:
WHeReAS Mr. Richard L. Andersen has been the General
Manager of the Richmond Braves Baseball Team, which is the ~3%A
Ball Club of the Atlanta Braves, ~inea 1980; and
W~EREAS Mr. Andersen was the catalyst who lad the
construction and completion of the stadium called "The Diamond"
which is truly a jewel in %he Richmond metropolitan area; and
WHER/~A$ as a result of these accomplishments and efficient
management abilities, Mr. Andersen was named "International
League Manager of the Year" in 1981 and 1985; and
W~ERRAS in 1985 Mr. Andersen was the recipient of the
"MacPhail Award," which is presented for the best business
operation in minor league baseball; and
WHeReAS Mr. Andersen was named "Man of the Year" by the
Richmond Jayoees as well as one o£ the "Men of the Year" by the
Virginia State Saycees; and
W~PJ~AS in 1986 the Richmond Braves won the %nternational
League Governor's Cup, setting a new attendance record fox "The
Diamond."
NOW, THEPd~FOP~E BE IT RESOLVED, that tbs Chesterfield County
Board of Supervisors hereby recognizes Mr. Richard L. Andersen
for his dedication and extraordinary service to our community
and wishes him continued success as the Vice President and
Special Assistant to the Vice President of Business Development
for the Pittsburgh Pirates Baseball Te~m in Pittsburgh,
Pennsylvania.
Vote: Unanimous
Mr. Dodd stated Mr. Andersen was not present, however, the
resolution would be forwarded to him.
9. ~a_~INGS OF CITIZENS ON ENSC'KRr~IIt.~ ~ATTRR~ OR CI~IF~
Mr. Hedrick introduced Mr. Robert $chreffler who presented a
plan of action relative to the traffic problems in Chester and
the ~astern area of the County. His suggested approach to
netwerk the end result included: 1) intereonnectiOn of al/ the
public school parking lots to Route 144 by using the dedicated
passageway behind the Middle School: 2) construction of Centre
Street/Railroad bed bypass not only to connect with Route 144,
but to Route 1 by connecting to, and extending Castlebury Drive
te meet it in the vicinity of Bennett Ford, where Route 288 is
planned to intersect; 3) starting at Exit 6-A begin construction
of Route 288 westwardly to meet with Reute 10 near Courthouse
Road, while usably completing this section of Route 288 as soon
as possible and start collecting tolls on it at 1-95 and leaving
Route 1 intersection at "grade level" until a more sophisticated
intersection become~ necessary and financing is available; and
4) start the three-lane Chester Road widening from Buckingham
Street to Parker Lane. Ne stated these actions, in his opinion,
will serve to provide a logical, viable highway network, lending
itself toward a solution of the local traffic congestion
problem, provide an immediate continuing source ef income
helping to defray some highway development project ses=s while
the remainder of Route 288 is being completed, and reduce future
86-788
highway expenses by incorporating the better aspects of existing
roads into the best possible future planning. He proposed that
a meeting with Commissioner Ray Pethtel, Mrs. vivian Watts,
Delegate Saunder$, Mr. McCracken, Mr. Brett and other interested
officials be arranged to seek transfer of the presently proposed
Route 288 Interchange area on Route 1 to the County £or use in a
future Chester bypass and to arrange a straight-line 298
connection to the existing Exit 6-A Interchange from the west.
Mr. Dodd expressed appreciation for Mr. Schreffler's interest
and innovative ideas regarding these problems. Mrs. Girone
stated Chesterfield's road funding allocation hearing is
scheduled for November 5, 1986. Mr. Mayes encouraged other
interested citizens, who take the same position as Mr.
Schreffler, to voice their concerns and desires regarding the
transportation needs in their particular areas.
lB. D~zRRED ITEMS
10.A. APPOINTMENT TO YOUTH SERVICES COMMISSION
On motion of Mr. Daniel, seconded by Mr. Appleqate, the Board
appointed Mr. Joe Cesario, representing the Dale District, to
the Youth Services Commission, whose term is effective
i~ediately and will expire June 30, 1989.
Vote: Unanimous
NOMINATION FOR YOUTH SERVICES COMMISSION
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
nominated Mrs. Max Gardner, representing the Clover Hill
District, and MS. Kimberly Willis, representing the Matoaca
District, to serve on the Youth Services Co--lesion, whose
formal appointments will be made October 22, 1986.
Vote: Unanimous
10.C. CAMP BAEER MANAGEMENT BOARD
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
nominated Dr. Humberto Gomez, representing ~he Clover Hill
District, to the Camp Baker Management Board, whose formal
appointment will be made October 22, 1986.
Vote: Unanimous
10.D, APPOInTMeNTS - ABIDCO
On motion of Mr. Daniel, seconded by Mrs, Girone, the Board
appointed Mr. Jesse J. Mayes, r~presenting the Board of
Supervisors, and Mr. C. F. Currin, Jr., representing the
business community, to senve on the Appomattox Basin Industrial
Development Corporation (ABIDCO), whose terms are effective
immediately and will expire October 1, 1987.
Vote: Unanimous
11. P~BLIC ~J~RI~S
o ORDINANCE TO AMEND THE COUNTY CODE RELATING TO BUILDING
AND RELATED PERMIT FEES
Mr. Hedriok stated this date and time had been scheduled ~or a
public hearing to consider adoption of an ordinance to amend the
Code of the County of Chesterfield by adding permit fees for
elevators, escalators, d~bwaiters and manlifts.
86-789
Mr. Bodder presented a brief summary of the ordinance.
No one came forward in opposition.
On motion of Mrs. Girone, seconded by Mr. Daniel,
adopted the following ordinance:
the Board
AN ORDINANCE TO AMEND THE CODE 0P THE COUNTY OF
CHESTERFIELD, 1978, AS ~/~ND~D, BY AMENDING SECTION
R=LATING TO BUILDING A~D RELATED PERMIT FEES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
That Section 6-4 of the Code of the County of Chesterfield,
1978, as amended, is amended and reenacted a~ iollows:
Section 6-4. Permit fees.
Annual Certificate of Cc~pliance for Elevators, Escalators,
Duafowaiters and Manlifts:
Such fees shall be as follows and shall be payable to the
County on or before December 31st of each year for the following
year. Th~ fee shall include the cost of the application for a
permit.
Passenger elsvators, ten dollars ............... $10.00
Freight elevators, ten dollars .................. $10.00
Du~nbwaiters, ten dollars ....................... $10.00
Manlifts, ten dollars .......................... $10.00
Escalators (per floor), ten dollars ............ $10.00
Note: If the initial certificate of compliance is issued on or
after January 1 and on or before June 30, the fee is on,-half
the a~ount shown. If the initial certificate is issued on or
after July 1, there is no charge for the initial certificate
which will expire December 31 of the year in which the
certificate is imsued.
This Ordinance shall be in full force from and after its
passage as provided by law.
Vote: Unanimous
12. N~W BUSINESS
12.A. PURCHASE OF AIRPORT REFUELING TRUCKS
Mr. HOwell stated staff is requesting authority to purchase two
(2) refueling trucks for the Airport to replace the two (2) 1972
model refueling trucks. He stated replacement of these items has
been addressed in previous bndqets; however, it has remained
unfunded. He stated the downtime being experienced is adversely
affecting the ability to refuel aircraft. He stated an auction
has been scheduled by a company that lost a £ederal government
refueling contract and this event presents a rats opportunity to
purchase the trucks at a fraction of their new cost. Be stated
it is anticipated that these trucks may be purchased for
approximately $20,000 to $30,000 each. He stated it would be
beneficial to the County to take advantage of this opportunity
and avoid the higher cost for new ecfaipment in next year' s
budget. Be stated the purchase would be financed under the
Master Lease Agreement for a period of five {5) years, with the
debt service payments to be covered within the Airport budget,
and any ~hortfall to be addressed in year-end adjustments.
Mrs. Girone inquired if these trucks would be paid for in one
year. Mr. Bowell stated, if the purchase of the trucks were
financed under the Master Lease Agreement, payment would be
86-790
over a five (5) year period. Mrs. Girone inqUired about other
items financed under the Master Lease Agreements and cautioned
the Board that the transactions to finance purchases through
lease/purchase agreements is incurring long-term debt without a
vote of the public, that thsca occasions are increasing and that
the Board should utilize this method sparingly.
Mr. Dodd stated the way to prevent incurring such debts is for
the Board ~o vote "no" on the items as they are presented:
however, if the County is in need of the refueling trucks this
opportunity provides for the purchase of two trucks for the
price of one. Mrs. Girone stated she agreed; however, she
questioned why, when the budget is presented yearly, it was not
known that ths trucks needed replacing. Mr. Daniel stated it
was explained that this need had been identified in the proposed
budget, however, it was one of those items left out and not
funded. He stated if the need for the trucks exists then the
Board probably should deplete the Contingency Fund and remove
the lease/purchase problem. He stated the Board cannot
anticipate all the future needs and the Contingency Fund is
provided to take advantage of situations that present
themselves.
Mr. Applegate stated, if the Board is attempting to attract
industry to the County and additional aircraft to the Airport,
proper equipment to service and refuel customers is necessary.
He stated the expenditures could be absorbed in the budget
already approved for the Airport, which would net incur a
long~term debt or cause any additional tax impact. He suggested
that the purchase bs £inanced through lease/purchase with
payments spread over a five (5) year period, as the equipment
would most likely last £or ten (10) years.
Mr. Daniel recommended that the trucks be purchased on a cash
basis.
Mrs. Girone stated she felt it is a good business decision
purchase these trucks at these prices but the trucks should be
paid for now, not by paying for them over a five (5) year period
at 6.5% rate of interest.
Mr. Mayas stated he felt the quality service should continue
and supported paying cash.
There was considerable discussion as to the possible funding for
payment of the vehicles, the amount of interest, the savings,
the interest on funds now invested, etc.
Mr. Applegate questioned if the lease/purchase can be paid off
at any time. Mr. Ramsay stated that normally there is a small
penalty for paying off early; however, th~ Airport is an
enterprise fund and this purchase will be paid from the revenues
of ~hat system.
On motion cf Mr. Daniel, seconded by Mrs. Girone, the Board
authorized the County Administrator to bid no more than $30,000
per truck and that the money be taken out of surplus if
necescary, or the Reserve Fund, if needed, to pay the upfront
cash price for the trucks and avoid the debt.
Mr. Applegate questioned what impact using money from the
surplus fund will have on reducing the County below the 5%
reserve. Mr. Ramsay stated the County is at about 4.8% at the
present time.
Mr. Bedrick stated that, although $60,000 out of $7 million is
only a fraction, use of the funds would reduce the surplus fund
balance and could affect the bond rating evaluations of the
County. He stated the Airport is an enterprise fund and the
County tries as much as possible to reduce the subsidy from the
General Fund to the enterprise fund and have it operate on a
self-sustaining basis. Be stated replacement of these trucks
86-791
would have required a substantial subsidy from the General Fund
and the Board has previously adopted a policy not to subsidize
that fund any more than necessary. He stated the County does
invest its funds and, from a business viewpoint, financially it
equals out. He stated reducing the General Fund balance could
have a negative impact on the bond rating and cost money when
bonds are issued.
Mrs. Girone stated she felt the issue is incurring debt fer
future Soards and a bond referendum is ne~eesary for the County
to incur long-term debt. She stated lease/purchase is a way
around the bond referendum and the Board has done this for three
{3) buildings (one at $18 million, one at $6 million and one at
$13 million), the radios ($700,000), the leaf collection
($165,0001 and the Data Processing equipment ($700,000).
Mr. Applegate stated tbs figures are distorted because, in the
budget, the Beard looked at the debt service for the radio
system and the three buildings. He stated the only additional
item on which additional debt has been incurred was the
additional $5.5 million for the Courts Building. He stated the
financing cf the leaf pickup equipment and the additional money
for the Courts Building would be the only issues which could be
comparable to the decision on the purchase of the refueling
trucks.
Mr. Hedrick stated a project that is handled through
lease/purchase, includes a non-appropriation clause that is
renewed on aa annual basis and each year the Board has to vote
to appropriate the funds to cover the cost of that debt, so it
is not actually incurring long-term debt although conceptually
there is a moral aspect that it, in effect, incurs long-term
debt.
Mrs. Girone stated the total amount, thus far, of the
lease/purchase agreements is $38.5 million. Mr. Daniel stated
$30 million in projects were supported for literary loans over
the years that never went to the public for their approval. Mr.
Applegate stated the Board has recently been advised that the
School Board desires another meeting to discuss their CIP and if
avenues for seeking additional funds are needed then the Board
should begin looking at some more bonding for schools, because
the County needs to retain the best possible rating it can as
euch needs will require millions of dollar~.
Mrs. Girene s=ated she just wanted to caution the Board that it
is spending money and some future Board is going to have to
realize that, in the future, when it works on the budget, that a
certain amount of it has been co~itted by this Board.
Mr. M&yes stated he understood, however, the issue is the
continuation of the quality of service at the Airport and
to deny obtaining these trucks will adversely affect its
operation, which will affect competition in attempting to
develop the Airport. He crated if this Board passes On to a
future Board an obligation in this area, it also passes on to
that Board the best quality of services at the Airport. Mr.
Mayes offered a substitute motion.
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
approved and authorized the County Administrator to bid up to
$30,000 each for two (2) trucks at the October 15, 1986,
auction in Montgomery, Alabama; finance the purchase under the
Master Lease Agreement over a period of five (5) years; and
cover the debt service payments within the Airport budget, with
any shortfall to be addressed in year-end adjustments.
86-792
Mr. Daniel withdrew his original motion.
There was considerable discussion regarding the cost of
financing the trucks versus paying cash, as well as interest
earned on funds already invested and drawing intereet, etc.
A vote on the motion was as follows:
Ayes: Mr. Dodd, Mr. Daniel, Mr. Applegate and Mr. Mayes.
Nays: Mrs. Girone, as she felt the better part of wisdom for
managing the taxpayers money is accountability at the
time. She requested that an additional report be added
to the Board packet outlining lease/purchase agreement
obligations.
SET PUBLIC HEARING DATE FOR RESOLUTION SUPPORTING TAX
EXEMPTION FOR OLD DOMINION CHAPTER OF TEE NATIONAL
~AI~WA¥ HISTORICAL SOCIETY
~r. Stith stated the 01d Dominion Chapter of the National
Railway Historical Society came before the Board last year
requesting a tax exemption for real property; however, the
Railroad Association desired to include all their property, both
real and personal~ therefore, the request has been amended to
delete the wording "real estate" and include the wording
"property."
On motion of Mr. Daniel, seconded by Mr. Appleqate, the Board
set November 12, 1986, at 7:00 p.m., for a public hearing to
consider a resolution supporting real estate and personal
property fax exemption for the Old Dominion Chapter of the
National Railway Historical Society.
Vote: Unanimous
12.C. CHANGE ORDER FOR CONSTRUCTION OF ROBIOUS ~OCCER COMPLEX
On motion of Mrs. Girone, seconded by ~r. Applegate, th~ Roard
approved change order number one for the amount of $37,750 to T
and ~ Construction Company for the Robious Soccer Complex, for th
construction of a third ~cccer field; and transferred $34,500
from the Greenfield Athletic Complex project to the Robious
Athletic Complex project. It is noted that staff has advised
that the ~occer people have been COntacted and are in agreement
wlfh this action.
Vote: UnanLmous
12.D. APPOINTMENTS
12.D.1. MUSEUM CO~/~ITT~ A~POINTMENT
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
accepted Mr. Irby Brown's resignation from the Museum Committee,
effective April 26, 1986; and further the Roard nominated Hr.
Preston Holmes, representing Clover Hill District, to serve On
the Museum Coramittee, whose formal appointment will be made on
October 22, 1986.
Vote: Unanimous
12.D.2. DRUG A~U$= TASK FORCE
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
nominated the following per~ons to serve on the Drug Abuse Task
Force, whose formal appointments will be made on October 22,
1986:
Bermuda District
Mr. Charles Keen
86-793
Midlothian District
Mrs. Judy Pember
Mr. Dennis M. ~tone
Clover ~ill District
Mr. Michael MacNeilly (Even though he resides in the Midlothian
District)
Mr. Applegate statmd there is a Task Force, the Chesterfield
Action Council, certified by the Community Intervention, Inc. cf
Minnestoa and sponsored by GRIP, with whom he has discussed the
subject of using the Chesterfield Action Council as th~ nucleus
for the Drug Ab~se Task Force and adding the names as nominated
by each supervisor to that particular group, which would then in
turn form the Chesterfield County Task Force to deal with the
problem. He stated the Council would act on the Board's
recommendation at its next board meeting. He stated Mrs.
Kerit~i~ will advise him, after the conclusion of the School
Board meeting, who the liaison will be and has also expressed an
interest.
Mr. Daniel and Mr. Mayes stated they would forego nominations at
this time.
12.E. COMMUNITY DEVELOPb[ENT ITEMS
12.E.1. REQUEST TO REPAIR A PORTION OF ~INDBERG DR~V~ AT
HARROWGATE ROAD
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
adopted the followin~ resolution:
WHEREAS, the Boa~d of Supervisors of Chesterfield County
has received a request to repair Lindberg Drive at its
intersection with Harrowgate Road.
NOW, THEREFORE, BE IT RESOSVED, that the Board hereby
requests the Virginia Department of Eighways and Transportation
to repair this ~ection of roadway on an accounts receivable
basis, not to exceed $1,000 and that $1,000 from the Matoaca
District 3 Cent Road Funds be appropriated for this project.
Vote: Unanimous
Mrs. Girone questioned if a safety problem on Jahnke Road
from a driveway can be handled through expenditure of 3 Cent
Road Funds. Mr. McCracken stated such a problem could be
handled through the expenditure of 3 Cent Road Fund~, but the
Lindberg Drive repair was to an unimproved road.
12.E.2. TRAFFIC SIGNAL STUDY AT BUFORD ROAD AND ROCKAWAY ROAD
On motion of ~rs. ~irone, seconded by Mr. Applegate, t_he Board
adopted the following resolution:
WHEREAS, tke chesterfield County Board of Supervisors has
received requests from citizens to install a traffic signal at
the intersection of Buford Road and Reckaway Road.
NOW, TR~REFOEE~ BE IT RESOLVED, that the Virginia
Department of Highway~ and Transportation is requested to
perform a traffic signal study at this intersection and install
a signal if warranted.
vote: Unanimous
86-794
12.E.3. P~$OLUTION SU~0R~ING ~H~ WIDENING OF TSE ROUTE 10
BRID~E OVeR TBE APPOMATTOX RIVER
Mr. Dedd stated he felt the Board should support th~ resolution
regarding the widening of the Route 10 Bridge over the
Appumattox River, with the condition that all sources of funds
for the project should be from the City's u~ban construction
funds.
On motion of Hr. Dodd, seconded by Mr. Daniel, the Board adopted
the following resolution:
WHEREAS, the Tri-Cities Area Year 2000 Thoroughfare Plan
has identified the need to four lane the Route 10 Appomattox
River Bridge between Chesterfield County and the City of
Eopewell; and
WHEREAS, th~ widening of the Appomattox River Bridge will
reduce congestion along Route 10 and promote economic
development in Chesterfield and Bopewell; and
W~EP~AS, the Soard has adopted a priority list of highway
improvement projects for Chesterfield County which must be given
consideration; and
WHEP~EAS, citizens of both Chesterfield County and the City
of Hopewell will be served by the widening of the bridge; and
WHEPd~A$, all sources of funding for this project should be
from the City's urban construction funds.
NOW, THEREFORE, BE IT RESOLVED, that the Board
Supervisors of Chesterfield County supports the concept of four
laning the Route 10 Appomattox River Bridge.
Mr. Mayes inquired if the proposal for the Chesterfield Avenue
bridge over the Appomattox River and railroad track fall into
this same category. Mr. ~cCracken stated it would and it would
be necessary for the City of Petersburg to establish that
project as a priority.
Vote: Unanimous
12.E.4. STREET LIGHT INSTALLATION COST APPROVAL
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
the street light installation cost for the intersection of North
Enon Church Road and Mount Blanco Road, in the amount of
$174.00, which funds are to be expended from the Hermuda
District Street Light Funds.
Mrs. Girone expressed concern that i~ takes four and five
months, or even longer, for the installation of street lights
and suggested that the Board request Mr. Hedrick to become
involved in attempting to expedite the installation of these
lights. Mr. McElfish stated the installation of street lights
is a low priority activity for Virginia Power. Mr. Daniel
stated the delay is with V~PCO, not staff. Mr, McElflsh stated
his department is working in conjunction with Data Processing in
an effort to expedite information regarding the status of each
street light.
86-795
2.
3.
4.
5.
6.
District;
7. Intersection of
District;
8. Intersection of
District;
9. Intersection of
District;
10. Intersection of
Hill District;
ll. Intersection of
Hill District;
12. ~ntersection of
District;
13. Intersection of
District;
14. Intersection of
Hill District;
15. Intersection of
Hill District;
16. Intersestion of
District;
17. Intersection of
District;
18. Intersection of
District; and
19. Intersection of
District.
Vote: Unanimous
12.E.5. STREET LIGHT REQUESTS
There was general discussion of the prioritizing of the street
light requests, cost estimates, etc. Mr. McElfish stated when
street light request lists exceed three items, citizens in the
affected area are asked to prioritize the list as to what they
consider the most needed and which ones they wish to have
installed first. Mr. Appl~gate and Mrs. Girone stated they
would like the cost to install street lights for the
intersections listed for their districts and requested that
estimates on the installations be brought bask to the Board for
consideration. Mr. ~ayes inquired as to the status of a request
for street light installation on Temple Avenue. Mr. ~cElfish
stated he would investigate the matter and contaot Mr. Mayes.
On motion oi Mrs. Girone, seconded by Mr. Daniel, the Board
approved the installation of street lights at the following
locations with funds to be expended from the District Street
Light Funds as indicated, except for Midlothian and Clover Hill
Districts which estimates are to be brought hack to the Board
for consideration:
Intersection of Loren Avenue and Enon Church Road, Bermuda
District;
Intersection of Black Oak Road and Salem Church Road, Dale
District;
Intersection of Southport and North Pinetta Drive,
Midlothian District;
Intersection of Redington Drive and North Pinetta Drive,
Midlothian District;
Intersection of Bruoewood D~ive and North Pinetta Drive,
Midlothian District;
Intersection of Dakins Drive and Vickilee Road, Clover Hill
Dakins Drive and Adkins Road, Clover Hill
Ronaldton Road and Adkins Road, Clover Hill
Dakins Driv~ and Arkay Drive, Clover Hill
Fransill Road and Cherylann Road, Clover
Vickiles Road and Ronaldton Road, Clover
Kayvee Road and Francill Road, Clover Hill
Kayvee Road and Vickilee Road, Clover Hill
Cherylann Road and Vickilee Road, Clover
Ronaldton Road and Francill Road, Clover
Wycliff Road and Vickilee Road, Clover Hill
Wycliff Road and Francill Road, Clover Hill
Arkay Drive and Wycliff Road, Clover Hill
Wycliff Road and Adklns Road, Clover Hill
12.E.6. CONTRACTS FOR CONSTRUCTION AND MATERIALS FOR ~HABE III
OF ROUTE 60/147 D~AINAGE DISTRICT
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
appropriated $10,000 from the Route 60/147 Drainage District
reserve account and authorized the purchase of an easement from
Mr. Harry J, Rolton; authorized the County Administrator to
86-796
award a purchase order for materials, in th~ amount of
$65,519.20, to Concrete Pipe for the Route 60/147 Drainage
District Phase III construction; authorized the County
Administrator to award a construction contract, in the amount of
$288,004, to Roanoke Construction for Phase III construction;
and appropriated $377,923.20 for Phase III construction with
funds to be expended as follows:
CATEGORY
Funds Available
Matrob Commitment
Bolton Easement
Materials (Concrete Pipe)
Construction (Roanoke)
Contingency (5% Const.)
Total
REVENUES
$ 316,534.57
61,385.63
$ 377,923.20
EXPENDITURES
10,000.00
65,519.20
288,004.00
14.400.00
$ 377,923.20
12.E.8. REGIONAL PORT STUDY
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
authorized that the necessary documents be drafted and approved
the allocation of $50,000 from the Donation Fund to the James
River Port Study Task Force, or a dispersing entity created to
facilitate this effort, subject to participation on an equal
basis by the City of Richmond and Nenrico County, to fund the
efforts of the Task Force in determining what, if any, economic
development advantage lies in improving deepwater port
facilities in the region.
12.F. CONSENT ITEMS
12.F.1. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Aberdare Drive, Fenestra Circle, Ladue Court,
~yth Place and Chipping Drive in Salem Woods, Section ~, Dale
District.
Upon consideration whereof, and on motion of Mr. Mayes, seconded
by Mrs. Girone, it is resolved that Aberdare Drive, Fenestra
Circle, Ladue Court, Hyth Place and Chipping Drive in Salem
Woods, Section E, Dale District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Aberdare Drive, beginning at the
intersection with Salem Church Road, State Route 642, and going
0.04 mile easterly to the intersection with Fenestra Circle,
then continuing 0.06 mile easterly to the intersection with
Ladue Court, then continuing 0.06 mile easterly to the
intersection with Hyth Place, then continuing 0.06 mile easterly
to the intersection with Chipping Drive; Fenestra Circle,
beginning at the intersection with Aberdare Drive and g~ing 0.06
mile northerly to a cul-de-sac; Ladus Court, beginning at the
inter~ection with Aberdare Drive and going 0.06 mil~ northerly
to a cul-de-sac; Hyth Place, beginning at the intersection with
Aberdare Drive and going 0.05 mile northerly to a cul-de-sac;
and Chipping Drive, beginning at the intersection with Aberdare
86-797
Drive and going 0.07 mile northerly to a temporary turnaround.
This request is inclusive of the adjacent slope, site distance
and designated Vi~ginla Department of Highways drainage
These roads serve 37 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a
right-of-way for all of these roads.
This section of Salem Woods is recorded as follows:
Section E. Plat Book 44, Pages 65 & 66, November 30, 1983.
Vote: Unanimous
12.P.2. AGREEMENT WITH RICHMOND SYMPHONY
On motion of Mr. ~ayes, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute any
necessary documents to enter into an agreement with the Richmond
Symphony, in the amount of $25,000, for performances to he given
at various County Schools, which funds are included in the
1986-87 Budget.
Vote: Unanimous
12.F.3. AGP~EEMENT WITH CARPENTER CEnTeR
On motion Of Mr. Hayes, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute any
necessary documents to anter into an agreement with the
Carpenter Center for Performing Arts (formerly the Virginia
Center ~or Performing Arts), in the amount of $30,000, for
student attendance at said performances as part cf their school
curriculum, which funds are included in the 1986-87 Budget.
Vote: Unanimous
12.F.4. AGREEMENT WITH PETERSBURG SYMPHONY
Mr. Mayes stated the Petersburg Symphony is an area symphony as
the conductor and the orchestra were originated in Chesterfield
County. He requested the Board consider increasing the funding
based on the needs comparatively.
On motion of Mr. Hayes, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute any
necessary documents to enter into an agreement with the
Petersburg Symphony, in the amount of $10,000, for performances
to be given at various County schools, with $5,000 funding to be
expended from the 1986-87 Budget and $5,000 to be expended from
the General Fund Contingency Account.
Vote: Unanimous
12.G. UTILITIES DEPARTMENT ITEMS
12.G.1. PUBLIC HEARING TO CONSIDER ORDINANCE VACATING
RIGET-OF-WAY WITHIN VILLAGE OF CHESTER
Mr. Welchons stated this date and time had been advertised for a
public hearing to consider an ordinance to vacate a portion o~ a
50' right of way known as stebbins Street within the Village of
Chester.
86-798
No one came forward to address the matter.
There was nc opposition present.
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
adopted the following ordinance:
AN ORDINANCE to vacate a 50 foot right of way within the
Village of Chester, Bermuda Magisterial District, Chesterfield
County, Virginia, as shown on a plat thereof duly recorded in
the Clerk's Office of the Circuit Court of Chesterfield County
in Deed Book 41, at page 693.
wHEREAS, Robert D. Schlottman and Shirley Schlottman have
petitioned the Board of Supervisors of Chesterfield Ccnnty,
Virginia to vacate a 50 foot right of way within the Village of
Chester, Bermuda Magisterial District, Chesterfield County,
Virginia more partiaularly shown on a plat of record in the
Clerk's Office of the Circuit Court of said County in Deed Bock
41, page 693, made by J. B. LaP,adc, dated 1854. The right of
way petitioned to be vacated is more fully described as follows:
A 50 foot right of way within the Village of Chester, the
location of which is more fully shown, shaded in red on a plat,
a copy of which is attached hereto and made a part of this
ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-431
of tke Code of virginia, 1950, as amended, by advertising; and
WI~Pd~AS, no public necessity exists for the continuance of
the right of way sought to be vacated except as hereinafter
outlined.
NOW THEt%EFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
O~ CM~STR~FIELD COUNTY, V~RGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as amended, the aforesaid right of way be and~-~
hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.1-482(b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of the
Circuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
is to destroy the force and effect of the recording of the
portion of the plat vacated. This ordinance shall vest fee
simple title to the centerline of the right of way hereby
vacated in the property owners of the abutting lots free and
clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield, as grantor, and Robert D.
Schlottman and Shirley Schlottman, husband and wife; and Robert
M. Hatchett and Ulla T. Hatchett, husband and wife; er their
successor~ in title, as grantees.
Vote: Unanimous
12.G.2. CLARIFICATION OF BOARD ACTION APPROVING WATER LINE
EXTENSION ALONG OLD STAG~ ROAD
Mr. Mincks stated on August 13, 1986, the Board allocated
$37,500 from the general fund to complete the funding of a water
line extension along Old Stage Road, however, staff failed to
specifically request the Board to make the findings required by
86-799
Section 28-1.31 (d) of the new utilities ordinance which became
effective March 31~ 1986. He stated the general rule is that
the entire cost of extending water mains must be paid for by the
developer. He stated Section 20-1.31 (d) provides an exception
under which the County may partially or wholly fund an extension
which will promote economic development, therefore, for the
exception to apply, the Board must approve the recommended
exceptions.
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
applied the following exceptions to the Old Stage Road water
line extension approval:
1. Based on the statement from the Department of Economic
Development and the Planning Department, the water line
extension will result in tangible and definable economic
growth. The sale of one property for development is
contingent on the availability cf water service;
2. The extension will not serve residential growth as the
property is zoned industrial. Only sparse industrial
develoI~m%nt will occur unless th~ public water supply is
available; and
3. The property owners have been unable to finance the
water line extension without County participation. The size
and shape of the parcels make it impractical for the
property owners to finance the project without County
participation.
Vote: Unanimous
12.G.3. CONDONATION ~ROCE~DINGS
I2.G.3.a. SEWER EASEMENT FOR THE IRONBRIDGE DEVELOPMENT FROM
ERNEST P. WEBB
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
authorised the County Attorney to institute condemnation
proceedings against the following property owner if the amount
as set opposite his name is not accepted. And be it further
resolved that the County Administrator notify said property
owner by registered mail on October 9, 1986, of the County's
intention to enter upon and take the property which is to be the
subject of said condemnation proceedings. This action is on an
emergency basis and the County intends to exercise immediate
right of entry pursuant to Section 15.1-238.1 of the Code of
virginia.
Ernest P. Webb Ironbridg~ Development $858.00
Vote: Unanimous
12.G.3.b. WATER EASEMENT FOR WOODS EDGE ROAD WATER EXTENSION
FROM HEIRS OF LAURA GRANT
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board
authorized the County Attorney to institute condemnation
proceedings against the following property owners i~ the amount
as set opposite their names is not accepted. And be it further
resolved that the County Administrator notify said property
owners by registered mail On October 9, 1986, of the County's
intention to enter upon and take the property which is to be the
subject of said condemnation proceedings. This action is on an
emergency basis and the County intends to exercise immediate
right of entry pursuant to Section 15.1-238.1 of the Code of
Virginia.
Heirs of Laura Grant Woods Edge Road $90.00
86-800
Vote: Unanimous
12.G.4. CONSENT ITEMS
12.G.4.a. CANCELLATION OF BAN ON WATERING LAWNS AND GARDENS
Fir. Welchons stated staff hag been monitoring the overall water
usage very closely and is of the opinion that the water ban can
be cancelled effective October 8, 1986. Be stated the new
storage facilities should be completed and operational by next
spring and there should not be a water storage shortage.
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
cancelled the ban On watering lawns and gardens, effective
October 8, 1986.
Vote: Unanimous
12.G.4.b, DEED OF DEDICATION ALONG OLD BUCKINGHAM ROAD FROM
D & M PARTNERSHIP
On motion of Mr. Dcdd, seconded by Mr. Daniel, the Board
approved and a~thorized the County Administrator, on behalf of
the County, to execute a deed of dedication accepting the
conveyance of a 20' strip of land along Old Buckingham Road from
D & M Partnership. (A copy of the plat is filed with the papers
of this ~oard.)
Vote: Unanimous
12.G.4.c. WATER CONTRACT FOR VALENCIA AND BARKERIDGE ROADS
On motion of Mr. Dodd, ~econded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents awarding contract No. W86-3CB for the
installation of water lines on Valencia and Barkbridge Roads to
T & E. Construction Co., Inc., in the a~ount of $139,000 and
transferred $32,000 from 5B-5835-545N to 5H-5835-603R. It is
noted a portion of the funds for this project were appropriated
in the 1986-87 Capital Improvement Budget and this project will
connect the Airport Pump Station to Route 360, the area new
served by Swift C~eek Reservoir and provide a second feed for
the area.
Vote: Unanimous
WATER CONTRACTS FOR SWINBFORD ROAD AND DREWR¥'$
BLUFF ROAD
On motion of Mr. Dodd, seconded by Mr. Daniel, the ~oard
approved and authorized the County Administrator to execute any
necessary documents awarding contract number W86-15C for
replacement o£ water lines on Swineford Road and contract number
W86-18C for replacement of water lines on Drewrys Bluff Road to
the low bidder T & E Construction CC., Inc., in the amount of
$125,112, which funds for these projects were appropriated under
the 1985-86 Capital Improvement Budget.
Vote: Unanimous
12.G.4.e.
SEWER CONTRACT FOR CHESTNUT HILLS,..~CTION A AND
PORTION OF SECTION B
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents to award Contract Number S86-2C/7(8)602E ior
the construction of sewer lines to serve a portion of Chestnut
86~801
Hills, Section A, and a portion of Section B, in the amount of
$230,896.00, to the iow bidder, T & E Construction CO., Inc.;
and further the Board approved an additional appropriation in
the amount of $50,000, which provides for 20% contingency, to be
transferred from the 1986-87 sewer extensions fund 5P-5835-900R
to 5P-5835-602E, It is noted that $250,000 was previously
appropriated for this project.
12.G.4.f. SEWER CONTRACT FOR MAYFAIR ESTATES, SECTION D AND
PORTION OF SECTION B
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
Sewer Contract Number S86-142CD/7(8)6E2M, Mayfair Estates,
Section D and a Portion of Section B.
Developer; Irvin G. Hornet
Contractor: Piedmont Construction Co., Inc.
Total Contract Cost: $78,147.50
Total Estimated County Cost: $ 282.50
(Refund through Connection Fees)
Estimated Developer Cost: $77,865.00
Number of Connections: 37
Code: 5N-2511-997
Vote: Unanimous
12.G.4.g. SEWER CONTRACT FOR IRONBRIDGE D~V~LOPMENT
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved and authorized the County ~dminlstrator tO execute any
necessary documents for the following sewsr contract:
Sewer Contract Number $86-83CD/7(8)6839, Ironbridge Development,
Oiislte Sewers.
Developer: Ironbridge Development Company
Contractor: R. L. Crowder Construction, Inc.
Total Contract Cost: $655,301.12
Total E~timated County Cost:
(Cash Refund) $ 65,619.57
(Refund through Connection Fees) $285,577.18
$351,196,75
E~timated Developer Cost; $304~104.37
Number of Connections: 0
(Refund from future sections)
Code: 5N-2511-997 (Refund through Connection Fees)
5~-5724-8009 (Cash Refund)
12.G.4.h. WATER CONTRACT FOR INSTALLATION OF WATER LINES FOR
OLD DOMINION ATHLETIC CLUB
On motion of Mr. Dodd, seconded by Mr. Daniel, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following water contract:
Water Contract Ne. W86-190CD, Old Dominion Athletic Club
Developer~ Dynamic Associates, A Virqinia General
Partnership
Contractor: Stamis E. Lyttle Co., Inc.
Total Contract Cost: $29,583.50
86-802
Total Estimated County Cost: $ 5,425.65
(Cash Refund)
Estimated Developer Cost: $24,157.85
No. of Connections: 0
Code: Transfer from 5H-5724-2009 to 5H-5724-6K09
Vote: Unanimous
12.G.5. REPORTS
Mr. Welchons presented the Board with a report on the developer
water and sewer contracts executed by the County Administrator.
12.0. REPORTS
Mr. Hedrick presented the Board with status reports on the
G~n~ral Fund Contingency Account, General Fund Balance, Road
Reserve Funds and District Road and Street Light Funds,
13. ADJO~
On motion of Mrs. Girene, seconded by Mr. Applegate~ the Bea~d
adjourned at 9:15 p.m. until 9:00 a.m. on October 22, 1996.
~idhA~ L. Redriok
County Administrator
86-803