11-12-1986 Minutes BOARD O~
MI~u'r~S
Nove~Qber 12, 1988
Snpe~visors in Attendance: Staff in Attendance:
Mr. R. Garland Dodd, Chairman Mr. Stanley R. Balderson,
Mr. Harry G. Daniel, Vice Chairman Dir., Econ. Develop.
Mr. G. H. Applsgate Mrs. Doris DeEart,
Mrs. Joan Girone Legislative Coord.
Mr. Jesse J. Mayes Chief Robert Eanes, Fire
Department
Mr. Richard L. Eedriek Mr. Bradford S. Hammer,
County Administrator Asst. Co. Administrator
Mr. William Howell, Dir.,
General Services
Mr. R. J. M¢Craeken,
Transp. Director
Mr. Richard ~. ~cElfish,
Dir., Env. Eng.
Mr. John R. Marling,
Chief, Comp. Planning
Mr. Robert Masden, Asst.
Co. Adm. for Human
Mr. Jeffrey L. Mincks,
St. Asst. Co. Attorney
Mrs. Pauline Mitchell,
Dir., News/Info.
Services
Mr. William D. Peele, Act.
Dir., Planning
Mr. Lane Ramsey, Dir.,
Sudget ~ Accounting
Mr. Richard F. Sale, AsSt.
Ce. Adm. for Development
Mr. M, D. Stith, Jr.,
Dir., Parks & Rec.
Mr. Robert Wagenknecht,
Dir. of Libraries
Mr. David Welchons, Dir.,
Utilities Department
Mr. Frederick W. Willis,
Management
Mr. Dodd called the meeting to order at the Crosswinds Restau-
rant at the County Airport at 5:00 p.m. (EST).
On motion of Mr. Applegate, ~econded by Mr. Daniel, the Board
suspended the rules to add to existing Item 1., Dinner -
Executive Session, consultation with legal counsel concerning
Cullather versus the County of Chesterfield, pursuant to Section
2.1-344 (a) (6) of the Code of Virginia, 1950, as amended.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
went into Executive Session for consultation with legal counsel
concerning HMK versus the County of Chesterfield, et. al.,
Crawford versus Leake and Cullather versus the County of
Chesterfield, pursuant to Section 2.1-344 (a) (6) of the Code of
Virginia, 1950, as amended.
Vote: Unanimous
86-850
The Board recessed to travel to the Courthouse for 'its regularly
scheduled meeting.
Reccnvening:
Mr. Dodd called the regularly scheduled meeting to order at the
Courthouse at 7:10 p.m. (EST).
2. ~I~VOCATION
Mr. Bedrick introduced Reverend J. Keith Reynolds, Pastor of
Bellwood Baptist Church, who gave the invocation.
3. PLEDGE OFALLEGIANCETO 'r~FLAGOF T~I]NITED STATES OF
The Pledge of Allegiance to the Flag of the United States of
America was recited.
4. APPrOVAL OF MIN~r~S
On motion cf Mrs. Gircne, seconded by Mr. Applegete, the Board
approved the minutes of October 22, 1986, as amended.
Vote: Unanimous
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
approved the minutes of October 27, 1986, as submitted.
VOte: Unanimous
5. CO~NT~ADM~NIST~ATOR'S ~
Mr. Bedrick introduced and welcomed Mr. John Walters, a graduate
of Virginia Commonwealth University, who will be videotaping the
Board of Supervisors' meetings for Sterer Cable.
Mr. Masden introduced Ms. Alice Heffner, recently employed Youth
Services Coordinator, and outlined her educational and profes-
sional experience. The Board welcomed Ms. Heffner to the
County.
Mr. Masden recognized ~r. Dave Reeve, Director of the Juvenile
Detention Home, and his staff for the recent accomplishment of
attaining a perfect score on its Biennial Review inspection.
6. BOARD COI~l~"r~ REPORTS
Mr. Mayes stated he attended the ABIDC0 meeting at which Mr.
Charles Towne~ and he wsrs elected to serve as President and
First vice President, respectively, for that organization; he
attended the Crater Planning District Commission meeting at
which Mr. George Robinson and Mr. Charles Townss were elected
President and Vice President, respectively; and he attended the
Veteran'~ Day Memorial Service, sponsored by the South Chester-
field Ruritan Club and Chesterfield Historical Society, at which
he had the hOnOr of introducing the main speaker for the cere-
mony, Major General Charles ~. MoNair, Jr.
Mr. Daniel stated he attended the Virginia Association of
Counties (rACe) meeting in Hot Spring~, Virginia and represented
the Board at the Capital Region Airport Co~mission (CRAC)
meeting.
86-851
Mr. Applegate reported on the CRAC meeting stating inplanementa
for September increased 19-1/2 percent and air cargo increased
28 percent. He stated the Commission decided to participate, as
Dulles International and Norfolk Airports, in the World Travel
Market in London, England in an effort to attract touriem to the
United States.
MrS. Girone stated she attended the C & P Coat, unity Dinner et
the new Holiday Inn on Route 60; attended the reception at the
Courthouse for the Multi-Discipline Team; was interviewed by the
Richmond First Club; addressed the Hen kir/Midlothian Lions Club
at a dinner meeting; attended the ribbon cutting ceremony of the
Comfort Suites on Route 60; addressed the Brandermill Retirement
Group; attended the Virginia Department of Highways and Trans-
portation Allocation Hearing; addressed the Ben Air Business
Council luncheon; attended the YWCA Womens' Achievement Awards
Luncheon at the Marriott; chaired the Water Resources Task
Force, which is addressing the issue of minimum inetream flow;
and attended the Virginia Amsociation of Counties (VAC0) confer-
ence at The Homestead in Hot Springs, Virginia.
Mr. Dodd stated he attended the Virginia Department oi Highways
and Transportation Allocation Hearing and has been very active
in the Metropolitan Economic Development Council.
7. ~EQUESTS TO ~OSTPONK ~%CTION~ EMERGENC"X ADDITIONS OR C~ANGES
I~'Z~ORD~OF ~BENTATION
On motion of Mr. Daniel, seconded by ~r. Applegate, the Board
deferred indefinitely Item 12.A., Consider Concept and Approval
of Group ~ome for Youth; deferred Item 12.D., Contribution to
Metropolitan ~conomic Development Council, until Nove~er 26,
1986; deferred Items 9.A. and 9.B., ~earings of Citizens on
Unscheduled Matters or Claims, Mr. J~es ~. Clapp - Disciplinary
Action and Mr. Chester F. Smith - Off-Duty Emplo~ent, respec-
tively, un%il January 14, 1987; deleted Items 12.I.3.c.1. and
12.I.3.c.4., Consider Condemnation Proceedings against Mr. and
Mrs. ~arvey J. Lester - River Road Sewer Easement and Mr. and
Mrs. Robert L. Smiddy - Hylton ~ark Sewer Easement, respec-
tively; added Item 12.G.6., Application of the Hoard of Super-
visors to ~end Zoning Conditions on Case 85S162, on Property
Located at 400 Turner Road; added Item 12.K., Christmas Koliday
Schedule; and adopted the agenda, as amended.
8. ~EOL[~TIONS OF ~ECIAL K~CO~NITION
8.A. MR. ERIC C. LIN UPON HIS ATTAINING RANK OF EAGLE SCOUT
On motion of the Board, the following resolution was adopted:
WHEREAS, Eric C. Lin, eon of Mr. and Mrs. Leroy C. Lin of
3742 Harvette Drive, has attained the rank of Eagle Scout, which
is the highest rank awarded to a young man in the Boy Scouts of
America; and
WHEREAS, Eric has been a member of Team and Troop 826
sponsored by the Meadowbrook 2nd Ward of the Church of Jesus
Christ of Latter-Day Saints in Chesterfield County, Virginia
since 1980, has held several offices in the Team and Troop and
has been very active in the advancement of the younger Scouts;
and
WHEREAS, Eric was the first boy in the Team and Troop to
achieve the ran~ of Eagle Scout; and
WHEREAS, Eric is a senior at Meadowbrook High School, is
involved in student government, is a member of the National
Honor Society, is a three-year letter man on the School's
86-852
Varsity Soccer Team, and is a graduate of a national educational
program - The Presidential Classroom for Young Americans; and
WHEREAS, Growing through his experiences in Scouting,
learning the lessons of responsible citizenship and priding
himself on the great accomplishments of his County, Eric is
indeed a member of a new qeneration of prepared young citizene
of whom we can all be very proud.
NOW, TEEP~FORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby extends its congratulations to Eric
C. Lin and acknowledges the good fortune of the County tO have
such an outstanding young man as one of its citizens.
Vote: Unanimous
Mr. Daniel presented the executed resolution to Mr. Lin and
congratulated him upon his achievement of this honor; he also
introduced Mr. Lin's mother, Mrs. Leroy C. Lin, who was present.
8.B. AMERICAN LEGION POST 284 - VIRGINIA STATE BASEBALL
CHAMPIONSHIP
On motion of the Board, the following resolution was adopted:
WHEREAS, outstanding bamehall playere from Thomas Dale High
School, Lloyd C. Bird High School, Matoaca High School and
Colonial Heights High School all played on Colonial Heights Post
284, American Legion Bas,ball Team; and
WHEREAS, the team wa~ led to the District I1 Championship
by Coach Jimmy Williamsnn of Chesterfield County; and
WHEREAS, they did further bring honor to Chesterfield
County by winning the 1986 State Championship in Lynchburg; and
WHEREAS, the team further advanced to the Mid-Atlantic
Regional Play-Offs, competing against the best teams of New
York, New Jersey, Maryland, Pennsylvania and Delaware.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby congratulates Colonial Heights Post
284, State Champions of 1986 and wishes them continued success.
Mr. Dodd presented the executed resolution to Mr. Jimmy William-
son, Coach of American Legion Post 284, and congratulated him
upon the team's achievement of this honor. He also recognized
Mr. Jerry Click, a member of American Legion Post 284 team and
his father, who were present.
10. DEFERRED ITEMS
10.1. APPOINTMENTS - DRUG ABUSE TASK FORCE
On motion of Mr. Mayes, seconded by Mr. Applegate, the Board
appointed the following persons to the Drug Abuse Task Force,
whose ~erms are effectively immediately and are at the pleasure
of the Board;
Mr. Richard W. Spikes, Jr.
Mr. Thomas Park
Mrs. Janlce Carlisle
Vote: Unanimous
Matoaca District
' Matoaca District
Clover ~ill District
86-853
It is noted that nominations for the Dale and Bermuda Districts
will be made at the NOvember 26, 1986, meeting.
10.2. APPOINTMENTS - CAMP BAKER
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
nominated Colonel Joseph J. Holicky, representing the Clover
Hill District, to serve on the Camp Baker Management Board,
whose formal appointment will be made November 26, 1986.
Vote: Unanimous
ll. P~BLIC ~EARINGS
i1.A. 86S-i14 - H. LOUIS BALAMONSKY AND WHITTEN REALTY, A
VIRGINIA G~N~RAL PARTN~RSHIP~ MIDLOTHIAN DISTRICT
86S114
In Midlothian Magisterial District, H. LOUIS SALAMONSKY AI{D
WHITT~N REALTY, A VIRGINIA GENeRaL PARTNERSHIP, requested
rezoning from Agricultural (A) to Eesidential-Multifamily (R-MF)
of 15.0 acres, and to Co~unlty Busine~ (B-2) of 15.0 acres,
plus Conditional Use Planned Development on a total of 30.0
acres fronting approximately 1,065 feet on the north line of
Midlothian Turnpike, approximately 1,000 feet east of Farnha~
Drive. Tax Map 16-6 (1) Parcel 7 and Tax Map 16-11 (1) Part of
Parcel 9 (Sheet 7).
Mr. Peele stated the Planning Commission recommended approval of
Community Business (B-2) with Conditional Use Planned Develop-
ment for a depth (500 feet) equal to the existing Community
Business (B-2) zoning to the east to permit an automobile
dealership and had staff prepare conditions similar to those
imposed on other area dealerships prior to the Board of Super-
visors' hearing of the request; and further, the Commission
recommended denial of the rezoning for the remaining portion of
the property from Agricultural (A) to Residential-Multi~amily
(R-MF) and Community Business (B-2).
Mr. Peele stated, subsequent to the Commission's recommendation
for this request, the applicants have requested that the 15
acres for Residential-Mnltifamily (B-MF) be withdrawn.
On motion of Mrs. Gircne, seconded by Mr. Daniel, the Board
accepted the applicants' request for withdrawal of the portion
of the request (15 acres) from Agricultural (A) fo
Residential-Multifamily (R-MF) rezoning.
Vote: Unanimous
Mr. Peele stated, at the October 22, 1986 Board meeting, the
Board deferred thi~ case at fha request of the applicants. He
stated the applicants have since been working to prepare a
zoning application with adjacent property owners. He stated the
applicants desire to proceed with the current application and
not amend it to include the surrounding land area. He stated,
as of this date, the applicants have submitted a separate zoning
application to include the Salamoneky property to the north and
other Agricultural (A) property to the west.
Mr. Jay Weinberg, representing the applicants, stated this
request is fur rezoning from Agricultural (A) to Co,unity
Business (B-2) of 15.0 acres with Conditional Use Planned
Development to permit uss and bulk exceptions for two proposed
automobile dealerships and two (2) freestanding signs. He
stated since the recommendation of the Planning Commission that
the subject parcel be zoned Community Business (H-2) for a depth
of approximately 500 feet from Route 60, the applicants have
86-854
conducted several meetings with staff, the owners of surrounding
properties, neighborhood representatives of Olde Coache Village,
residents of the Old Buckingham area and the District Supervisor
to discuss not only the most appropriate uses for the subject
parcel but also the most appropriate uses for the properties
which surround the subject parcel. Ee stated, based on the
input of all concerned parties, the applicants developed several
alternative land use plans for the surrounding properties and
afte~ additional meeting~, a con~ensus developed with respect to
the majority of the properties involved. He stated, based on
the information obtained from these meetings, the applicants
have submitted an application for rezoning of approximately an
additional forty (40) acres on the western and northern boun-
daries of the subject parcel. He stated that application
reflects the land use plan and buffer ar~as around which the
consensus has developed and he expressed his appreciation for
the cooperation, collective input and constructive suggestions
of the parties involved in these meetings. He stated the
applicants feel they have been responsive to staff's concerns
relative te this request and have complied, in most respects,
with the requests made of them. Be stated if the rezoning is
approved, the subject parcel will be developed subject to the
recommended conditions, all of which are agreeable to the
applicants with the exception of Condition 1 which the appli-
cants have requested be a~ended to accommodate commercial zoning
to a depth of 1,200 feet rather than 500 feet as recommended by
the Planning Commission.
With respect to Condition 13, Mr. Daniel questioned if modifi-
cation of the condition at the time of schematic review would
allow on~ (1) additional access to Rout~ 360 or Route 60. Mr.
Weinberg stated the condition should state that the one
additional access, if neoessaryt would be to Route 60, not Route
360.
Mr. Raymond Wilkerson stated he was not in opposition tO the
rezening; however, he would like to request a 100 foot buffer
along his property line.
Mr. Wesley Stigall, Jr. stated he did not oppose this request,
as he would like to have this project become a part of the
community. Be stated, however, he wished to ensure that the
Board me~nbers received copies of his letter reqarding this case
which reflected his desire to have all the property owners of
this area join together and present an acceptable progra~ for
the rezoning of the remaining land, with a planned development
beneficial and agreeable to all parties that would enhance the
value and desirability of the County, especially this ar~a and
its neighborhood.
Mr. Weinberg submitted an additional condition which would
address Mr. Wilkerson's concerns regarding the buffering of his
property. Mr. Wilkerson stated this condition is acceptable to
him.
In response to a question by Mr. Applegate, Mr. Weinberq stated
the map attached to Mr. Stigall's letter reflected the amended
zoning request which was to have been submitted, as agreed upon
by the involved parties; however, Mr. Stigall elected to exclude
his property from the request that has been submitted on the
adjacent property. Mrs. Girone stated Mr. Stigall'~ letter
reflects his desires for future planned development of the
remaining surrounding properties, not the current ~equest under
consideration.
Mrs. Girone expressed her appreciation for the applicants'
willingness to cooperate with all the area residents to develop
plans for this project which would be in the best interests of
the County and the future of the entire area.
Mr. Applegate asked, if the property on either side or directly
behind this site was not part of another zoning request, would
S6-855
Mrs. ~irone still consider this application to be proper. Mrs.
Girone stated she would. Mr. Applegate stated, even though a
new case has been filed this morning, the case could be with-
drawnn and he did not think the Board should rely on that.
Mrs. Girone stated she felt this request is appropriate for the
subject parcel; she stated the only issue on which she and staff
did not agree was the depth of the commercial development on
Route 60. She stated staff's opinion throughout has been that
only 500 feet of such development is appropriate: she stated she
felt that 1,000 feet on Route 60 is appropriate, provided that
it fit into the terrain and the given situation. She stated in
this case the applicants need 1,200 feet for this project and to
buffer it with office is appropriate.
Mr. Applegate expressed concern that the property located to the
east will be landlocked if it were not included in the appli-
cants' newly submitted application. ~r. Weinberg stated one of
%he proffered conditions of the other application requires that
the applicants provide access to that property.
On motion of Mrs. ~irone, seconded by Mr. Daniel, the Board
approved this request, subject to the following conditions:
1. The following conditions notwithstanding, the plan prepared
by Clower and Associates, dated June 18, 1986, shall be
considered the Master Plan for a depth of 1,200 feet from
Midlothian Turnpike. (BS)
2. Public sewer shall be used. (U)
3. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the impact
this project will have on the site and the surrounding
area. The developer shall submit a construction plan to
Environmental Bngineering providing for on- and off-site
drainage facilities. This plan shall be approved by the
Environmental Engineering Department, and all necessary
easements shall be obtained prior to any vegetative distur-
bance. The approved off-site plan may have to be imple-
mented prior to clearing.
4. If retention/detention is employed, prior to the release of
any building permits or recordation of right of way and/or
sllbdivision plats, ownership and maintenance of the basins
shall be established as the responsibility of private
entities. An indemnification agreement shall be submitted
to the Environmental Bnglneerlng Department to save the
County harmless of vectors, maintenance, and replacement
responsibilities, etc. Upon completion of construction of
the detention/retention facility, it shall be certified by
a professional engineer. (EE)
5. If retention/detention is employed, maximum permissible
release rates shall be such that the design/allowable
capacity of the existing facilities downstream shall not be
e×oeeded and the recorded 100 year backwate~ and/or flood-
plain shall not be increazed. (BE)
6. Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drainage
shall be designed so as not to interfere with pedestrian
traffic. (~)
7. A one hundred (100) foot buffer shall be maintained adja-
cent to Parcel 11 on Tax Map 16-6 and Parcel 10 on Tax Map
16-t0. This buffer shall consist of existing vegetation
supplemented with additional vegetation where necessary to
affect property screening.
A seventy-five (75) foot buffer ~hall be maintained along
the northern boundary. The seventy-five (75) foot buffer
shall consist of existing vegetation, supplemented with
additional vegetation where necessary to affect proper
screening and, also, a fence shall be installed within the
buffer. Specifically, an eight (8) foot high solid board
fence shall be installed within the buffer area.
A twenty-five (25) foot buffer shall be maintained along
all other property lines adjacent to Agricultural (A)
zoning. This buffer shall be landscaped such that uses are
screened from view of adjacent Agricultural (A) properties.
Utilities shall be permitted in buffers, provided they run
generally perpendicular through the buffer. At the time of
schematic plan review, the Commission may modify the 25
foot and 75 foot buffer requirements if adjacent property
has been zoned and/or developed for a nonresidential use.
Also, the storage area ~er wrecked vehicles and vehicles
awaiting repair shall be screened from view of all adjacent
properties and public roads. A conceptual plan depicting
these requirements shall be submitted to the Planning
Co~mfssion foe approval in conjunction with schematic plan
review. Prier to any clearing or grading, the buffers
shall be flagged and the Planning Uepartment shall be cOn-
tacted to inspect the buffers. Within ninety (90) days of
rough clearing or grading, detailed plans depicting these
requirements shall be submitted to the Planning Department
for approval.
8. That portion of the property located within two hundred
(200) feet of the houses on property presently owned by Mr.
and Mrs. Ray Wilkerson (Parcel 11 of Tax Map 16-6 and
Parcel 10 of Tax Map 16-10) shall remain in a natural state
(except for improvements relating to roadway construction)
until such time as the aforesaid houses are devoted to a
use other than single family residences. (BS)
9. All buildings and parking areas shall be set back a minimum
cf fifty (50) feet from Route 60, unless modified by the
Planning Commission at the time of schematic plan review.
The Commission may reduce this setback if, upon review of
detailed plans, they determine that the spirit and intent
of the fifty (50) foot setback can be met in a lesser
width. Within the setbacks along internal roads and Route
60, ornamental tree~ and ~hrubs shall be planted. Also,
landscaping shall be installed within parking areas so as
to break up the expanse of parking. A conceptual
scaping plan depicting this requirement shall be submitted
to the Planning Commission for approval in conjunction with
schematic plan review. A detailed landscaping plan depict-
ing this retirement shall be submitted to the Planning
Department for approval within ninety {90) days of rough
clearing or grading. (P)
10. There shall be no outdoor speaker or paging systems. (P)
11. Outdoor lighting ~hall be low level and positioned so as
not to project light into adjacent Agricultural (A) pro-
perties. (P)
12. In conjunction with schematic plan review, render-
ings/elevations shall be submitted to the Planning Commis-
sion for approval in conjunction with schematic plan
review. All buildings shall be compatible in materials,
color, and style. Building facades visible to public roads
shall employ decorative masonry and/or glass.
13. Additional pavement and curb and gutter shall be installed
along Route 60 for the entire property frontage. (T)
14. Access to this property shall be limited to one (1)
entrance/exit. This access shall align with the existing
crossover. This condition may be modified at the time of
86-857
schematic plan review to allow one additional access to
Rou~e 60. (T)
(NOTE: Prior to obtaining site plan or building permit
approval, schematic plans must be submitted to the Planning
Commission for approval.~
15. The access into the property shall be designed and oon-
structed as a public road. The public road shall also
designed and constructed to accommodate future access into
surrounding properties.
16. The developer shall be responsible for modifications to the
existing crossover to aocommodate an adequate left-turn
lane. (T)
17. In conjunction with the first schematic plan submission, a
road plan shall be ~ubmitted to the Planning Commission for
approval. This plan shall show right of way, typical
section and points of access.
18. The developer shall be responsible for its pro rata share
of the cost of signalization at the intersection of Route
60 and the public road, if warranted. The pro rata share
shall be based on the estimated amount of traffic to be
generated from maximum development of the property utiliz-
ing such intersection as determined by the Transportation
Department. (T)
(NOTE: Prior to obtaining final site plan approval or
building permits, schematic plans must be submitted to the
Planning Co~u~ission for approval.)
Vote: Unanimous
Mrs. Girone pointed out that approval of this request
establishes the presence of a third automobile dealership along
Route 60 that is owned by a resident of the Midlothian District.
ll.B. PUBLIC HEARING AND APPROV~-L OF R~SOLUTION FOR EXEMPTION
FROM P~AL ~STATE AND PERSONAL PROPERTY TAXES FOR THE
DOMINION CHAPTER OF THE NATIONAL RAILWAY HISTORICAL
SOCIETY
Mr. Nedrick stated this date and time had been advertised for a
public hearing to consider approval of a resolution supporting
an exemption from real estate and personal property taxes for
the Old Dominion Chapter of the National Railway Historical
Society.
Mr. Mc!ntyre, President of the Old Dominion Chapter of the
National Railway Historical Society, voiced support for the
resolution.
There was no opposition present.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
adopted the following resolution:
WHEP~AS, the Old Dominion Chapter o~ the National Railway
Historical Society ("01d Dominion") was formed in 1957 to
promote public interest in the history of railroads and to
preserve materials related thereto; and
WHEREAS, in furtherance of these goal~, 01d Dominion has
operated over 150 railroad passenger excursions for the public
in the past 29 years; and
WHEREAS, Old Dominion has amassed a substantial collection
of railroad passenger cars dating from the 1920's which are
stored and maintained in its yard located in western Chester-
field County for these excursions; and
WHEREAS, Old Dominion permits certain other railway organi-
zations to use its passenger cars for similar excursions; and
WHEREAS, the proceeds from such excursions are a principal
source of income for Old Dominion to support its passenger car
restoration program and to enable it to continue to provide
railroad excursions for the greater Richmond area; and
WHEREAS, the provisions of Section 30-19.04(B) of the Code
of Virginia, 1950, as amended, have been examined and considered
by the Board of Supervisors of Chesterfield County at a public
hearing; and
WHEREAS, the Board of Supervisors of Chesterfield County
endorses and supports the bill presently before the General
Assembly of Virginia to grant Old Dominion exemption from real
and personal property taxes on its property located in Chester-
field County.
NOW, THEREFORE, BE IT RESOLVED, that the Hoard of Super-
visors of Chesterfield County requests the Chesterfield Delega-
tion to the General Assembly to support the efforts of the 01d
Dominion Chapter of the National Railway Historical Society in
attaining its goal of tax exempt status.
12. N~W~$IN~SS
12.B. DONATION OF CHESTERFIELD COUNTY, EARLY ARCHITECTURE AND
~IBTORIC B~TEB BOOKS TO THE CHESTERFIELD HISTORICAL
SOCIETY
~r. Wagenkn¢cht stated the County supported the sale of Jeffrey
0'Dell's book, Chesterfield County, Early Architecture and
Historic Sites, through displays an all libraries and the
Treasurer's office and through flyers in utility bills. He
stated, at the present time, approximately 836 of the 3,000
copies printed remain unsold and storage o£ the remaining books
has caused space problems in the 01d County Jail, which is not
suitable for long term storage of books. He suggested that 65
copies of the book be given to the Information 0ffiee and the
Library System for replacement of existing copies and for new
facilities as built and that the remainder left unsold as of
November 16 be donated to the Chest~rfleld Historical Society,
which will take whatever steps necessary to get the remaining
copies out of storage and into the hands of historically minded
citizens.
Mr. Daniel suggested that a survey be conducted of the County
school libraries and two or three copies of the bQOk be made
available to each library.
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
approved the donation of Jeffrey O'Dell's book, Chesterfield
County~ Early Architecture and Historic Sites, to the Infor-
mation Office (25 copies} and the Library Systems (4O copies)
for replacement of existing copies when they wear out and for
new facilities ae built; that a survey be conducted of the
County school libraries and that two or three copies of the book
be made available to each library; and further that the remain-
der of the copies be donated to the Chesterfield County
Historical Society.
Vote: Unanimous
86-859
Mrs. Arline McGuire, President o~ the Chesterfield ~istorical
Society, expressed appreciation to the Board ier the opportunity
to sell copies of Mr. O'Dell's book and stated the funds genera-
ted would be most beneficial to the Society.
12.C. AWARD OF CONTRACT FOR kRCRITECTURAL SERVICES FOR
ROBIOUS, COURTHOUSE AND DALE FIRE STATIONS
Mr. ~owell Stated in 1985 the citizens of Chesterfield County
approved a bond project totaling $4,300,000 for the design,
construction and equipping of three fire stations two new
stations, one in Midlothian District and one in Dele District,
and one to replace the existing station at Cogbill Road and
Route 10. ~e stated a selection panel, with representatives of
the Fire, Purchasing and Construction Management, has concluded
an extensive selection process for an architect to design the
stations and requests that the Board approve the concept of
award of the desiqn contract to one architect and the construc-
tion contract to one construction company.
Mrs. Girone expressed concern that staf~ recommended the use of
only one contracto~, as such actions have previously resulted in
buildings not being built in a timely fashion and the delaying
of entire projects.
Mr. Rivers explained etaff's strategy is to employ one architect
to design all three stations, a firm which has the resources to
manaqe three large projects eimultaneously. Be stated the idea
to utilize one architectural firm to design all thre~ stations
evolved from the economies of scale that could ~e achieved from
similarities in the basic structure, functional design in the
fire station apparatus ~ays, as well as the fact that economies
of ecale could be derived from the standpoint that a single
construction contractor could manage a series of sequential
subcontractors working from site to site that would result in a
lower overall construction cost.
Mr. Mayes questioned if the County has a prototype or design
model for fire stations. Mr. Rivers stated there is not a
design model per se; however, the County has several successful
fire stations which are very functional. Mr. Mayas questioned
if future fire stations will require separate designs.
Mr. Hedrick stated the fundamental design and layout of the
stations will be similar; however, staff feels there should be
distinguishing features in the exterior architectural design
that reflect the character of the conununity in which the station
is located.
Mr. Mayas stated he has a problem with the economies of scale
concept where the bottom line is public safety, where a unique
design is required each time a fire station is developed.
Mrs. Girone also agreed and stated she felt a prototype should
be established.
Chief Eanes stated whenever possible staf~ attempts to standar-
dize equipment, buildings, etc., which has saved money in
operational and training expense and economy of purchase. He
stated, however, that factors such as volunteers versus paid
staff, land eisa, equipment size, terrain, etc., also need to be
considered to make each station as functional as possible. He
stated, when these =tree stations are built, the County should
have a different variety of fire stations to the point that an
architect can utilize a computer aided designing drafting mode
so that the County will have something close to a prototype fire
station tc suit its needs.
Mr. Daniel stated the site on Ironbridge Road for the iuture
Dale $~a~i0n was donated to the County by Mr. Wil Carnes who has
86-860
always come to the assistance of the County whenever there is a
need. He stated he would like the Board's support to recognize
Mr. Carnes for his many contributions, that a resolution be
prepared to honor him which could be preeented at a future
meeting and that a plaque be displayed in an appropriate
location at the station recognizing Mr. Carnes' donation of the
site for this particular fire station.
Mr. Daniel voiced concern that fire stations were voted on in
November~ 1985 and the completion schedule is January and
August, 1989. He stated he hoped the future policy of the
Administration would be that when capital projects are presented
to the public the details are worked out in advance so the
public does not have to wait such long periods of time to see
the results of that particular bond.
On motion of Mr. Mayas, seconded by Mrs. Girone, the Board
autheri=ed the County Administrator to enter into a contract
with Wiley & Wilson, Architects, for the design of the Robious,
Courthouse and Dale Fire Stations at a fixed fee including
expenses of $213,080.
Mrs. Girone expressed concerns regarding the projected schedule
of 12, 17 and 22 months, respectively, for the completion of the
three stations, with completion Of the stations to be at 6-month
intervals. Mr. Daniel stated he has assurances from tho admin-
istration that whatever can be done will be done during the
bidding process to reduce the timing schedule and stay within
budget constraints. Mr. Applegate suggested it would be bene-
ficial when soliciting bids that comparative schedules also be
requested to determine which is more cost effective.
Mr. Dodd stated he concurred with Mr. Daniel that it would
appear four years is a long time to complete the buildings; but
he applauded staff for its proposal to save money using one
firm, as the County is trying to get the best dollar for th~
taxpayer.
Vote: Unanimous
Chief Eanes expressed his appreciation for the Eoard's support
and for the assistance of Mr. Kowell and Mr. Rivers with this
matter.
12.E. COLONIAL HEIGHTS REIMBURSEMENT FOR LOCAL SHARE OF ADMIN-
ISTRATIVE C05T8 FOR SOCIAL SERVICES
On motion of Mrs. Girone, seconded by Mr. Mayas, the Board
approved and authorized the Department of ~ocial ~ervices to
reduce, by $15,000 £er the current fiscal year, Colonial
Heights' local share Of administrative costs for social
services, which reflects more appropriately their local share.
It is noted no replacement funds are being requested at this
time in anticipation that this sum can be absorbed within the
current budget and, if not, an appropriation request will be
included in the year end adjustments.
Vote; Unanimous
12.F. CONSIDER ORDINANCE ON E~RQENCY SASIS TO AMEND SECTION
20.1-3D:01 RELATING TO MANDATORY WATER CONNECTION IN
CARVER MIDDLE SCHOOL AREA AND SET PUBLIC HEARING
Mr. Mincks stated staff is requesting the Board consider an
ordinance, on an emergency basis, to amend Section 20.1-30:01
relating to mandatory water connections in the Carver Middle
School area. He stated this ordinance would impose a specific
86-861
area of the County to be designated as a mandatory connection
area and that the area described in the ordinance is located in
the area which may be affected by groundwater contamination
which may be emanating item the Landfill.
Mr. Mayes inquired what would be the administrative procedure
for situations for those oitisens who live immediately adjacent
to this designated mandatory connection area and may be impacted
by this problem.
Mr. Mincks stated, if such situations w~re to arise wherein it
is determined that the affected area is larger than the area
specified in the ordinance, then the ordinance eould be amended
to include the additional area.
Mr. Mammer stated the specific area designated as the mandatory
connection area covers sufiicient acreage in terms of what staff
felt the direction of the water table indicated. ~e stated,
once the hydrological study is completed, staff will know more
in detail what types of alternative abatement measures can be
taken, which could include expansion of the designated connec-
tion area~ if necessary.
Mr. Mayes stated he has received some complaints that citizens
are not receiving answers from the County regarding this issue.
Mr. Eedrick stated there is nO intent by the County to withhold
information; however, at this point in time, several departments
are involved in coordinating this matter and are working as
diligently and expeditiously as possible to get pertinent data
and formal procedures established, which will be transmitted to
the Board for conveyance to their constituency.
On motion of Mr. Mayes, seconded by Mr. Daniel, the Eoard
adopted the following ordinance, on an emergency basis, and set
December 10, 1986, at 7:00 p.m., for a public hearing:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CMESTEP~FtELDt 1978~ AS AMENDED, BY ADDING SECTION 20-1.30:01
RELATING TO Ni~NDATORY WATER CON/g~CTtON~
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Chapter 20-1 of the Code of the County of Chest~r-
field, Virginia is amended and reenacted by adding the following
section:
Sec. 20-1.30:01. Mandatory Water Connections in Certain Areas.
(a) All existing structures in the mandatory connection
~s dafined by subsection (cl herein, which obtain their
supply from wells, whether in actual use or not, shall
(90) days of
connect to the public water system within ninety
the effective date of this ordinance.
(b) All structures under construction or for which a
building permit is obtained after November 12, 1986, shall
connect to the County water system.
(c} For the purposes of this section only, the mandatory
connection area shall be described as follows:
Beginning at the southern corner of the Chesterfield County
Chester Landfill at its point of intersection with Bradley's
Bridge Road; thence westwardly to the southwest corner cf said
landfill; thence northwardly along the western property line of
said landfill to the northwest corner of said landfill; thence
eastwardly along the property line of said landfill to its
intersection with the 50' right of way; thence northwardly along
said right of way to its intersection with Carver Heights Drive
86-862
(Rte. 708); thence eastwardly along Carver Heights Drive to its
intersection with the western property line of the Carver Hems
Sites subdivision; thence northwardly along ~aid subdivision
property llne to its intersection with Iron ~ridge Road; thense
eastwardly along the southern right of way of Iron Bridge Read
to its intersection with the eastern property line of Tax Map
114-16 Parcel 4; thence southwardly along the said eastern
boundary to the southeastern corner of the same property; thence
westwardly along the southern property line of said property to
its intersection with the western property line of Tax Map
114-16 Parcel 1; thence southwardly along said property line of
Tax Map 114-16 Parcel 1 to its point of intersection with W.
Hundred Road; thence eastwardly along the southern right of way
of W. Hundred Road to its point of intersection with the north~
east corner of Tax Map 114-16 Parcel 7; thence in a southeast
direction along the boundaries of Tax Map 114-16 Parcel 7 to its
terminus at the southeast =0rne~ Of said property; then continu-
ing southwardly alonq the eastern property line of Tax Map
114-16 Parcel 14 and continuing southwardly along the eastern
property line of Tax Map 131-4 Parcel 58 to its paint of termi-
nus at the southeast boundary of Tax Map 131-4 Parcel 58; thence
westwardly along the southern property line of Tax Map 131-4
Parcel 58 to its intersection with Branders Bridge Road; thence
southwardly along the eastern right of way of Branders Bridge
Road to its point of intersection with the V~PCO Right of Way,
as shown on Tax Maps 131-4 131-8; thence southwardly along the
western line of said right of way to its intersection with the
southeast corner of Tax Map 131-8 Parcel 4; thence westwardly
along the southern property line of said parcel to its terminus
at the eastern property line of Tax Map 131-7(1) Parcel 21;
thence northwardly along said eastern line to its point of
intersection with Bradley's Bridge Road; thence westwardly along
the southern right of way of Bradley's Bridge Road to its point
Of intersection with the southern corner of the Chesterfield
County Landfill, the point of beginning.
(2) This section shall become effective upon passage.
12.G. COMMUNITY DEVELOPMENT ITEMS
I2.G.1. WHITEPINE ROAD EXTENSION
Mr. Daniel stated he felt that due to the uncertainties relating
to the construction oi Route 288, the County must be in a
position to either extend Whltepine Road or bridge Reycan Road
over Route 288. Mr. Applegate stated the estimated cost of
bridging Reycan Road over Route 288 is approximately $1.3
million and questioned the source of the money for such a
project.
Mr. Daniel stated several sources of revenue are being investi-
gated; however, the issue being addressed at this time is only
the design for the options available. Ne stated it is necessary
to complete the designm so that firm cost e~timates can be
developed prior to the Board making a final decision on the
alternatives.
Mr. MeCracken stated the design should be completed prior to
determining whether or not right of way acquisition is
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
appropriated $75,000 from the Industrial Park Reserve Account
for th~ design of the whitepine Extension ~rom the Airport
Industrial Park to Belmont Road and the bridging of Reycan Road
over Route 288; authorized ths County Administrator to take all
steps necessary to proceed with the design of the project; and
instructed staff to present the Board with a construction
recommendation.
86-863
Mr. McCracken stated it would not be safe to construct Reycan
Road as an at-grade intersection with Route 258. Mr. Applegate
inquired if a bridge would be necessary at Route 10 and Route
288. Mr. McCracken stated an interchange is anticipated for
this site, depending upon the funding and bidding. Mrs. Girone
stated that at-grade intersections are major problems and are no
longer cost effective Or efficient.
12.G.2. R~SOLUTION REQUESTING RECONSIDERATION OF POLICY ON
~IGRT AND SOUND HARRIERS
Mr. Applegate ~tated when the Virginia Department of Mighways
and Transportation approved the Powhite Parkway, sight and soend
barriers were included; however, in negotiations with VDH&T to
get the project started the $4.5 million designated for sight
and sound improvements was forfeited. He stated there continues
to be a critical need for highway sight and sound barriers and
the subject resolution is requesting that VDN&T consider
barriers on all projects when warranted.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
adopted the following resolution:
WHEREAS, an efficient transportation system is essential to
the economic well being and prosperity of Chesterfield County;
and
WHEREAS, the Governor's Commission ou Transportation in the
Twenty-First Century has identified critical transportation
improvements needed in Chesterfield County to insure this
prosperity; and
WHEREAS, these improvements include the construction and
reconstruction of highways through highly urbanized areas of
Chestertield County; and
WHEREAS, the construction of these highways will impact
adjoining neighborhoods; and
WHEREAS, the Virginia Department of Highways and Transpor-
tation's current policy is not to construct sight and sound
barriers on non-federal aid projects; and
WHEREAS, the Board of Supervisors has approved a highway
improvement priority list which includes sight and sound
barriers on Powhite Parkway, Route 288, Chippenham Parkway, and
other roads where warranted.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors requests the Virginia Department of
Highways and Transportation to construct sight and sound
barriers on all highway construction projects where warranted.
BE IT FURTHER ~LESOLVED, that the Highway Co~mission, the
Governor's Commission on Transportation in the Twenty-First
Century and the Chesterfield County Legislative Delegation a~e
requested to consider development of a new sight and ~ound
barrier policy as part of the second phase of its study.
Mr. Mayes stated he felt these two very important items should
not be separated from other environmental considerations for
building highways.
Mrs. Girone and Mr. Applegate stated this resolution does not
separate sight and sound barriers from the other environmental
aspects that are considered when a highway is constructed;
rather, it is attempting to include these items.
86-864
Mr. Daniel inquired if a condition of zoning can be imposed to
require that sight and sound barriers be constructed for future
subdivisions that are to be located On properties along major
corridors so that taxpayers will not have to hear the cost.
Mr. Mincks stated that such a condition of zoning could be
imposed if it could be established that the need for the sight
and sound barriers was generated 100% by the development.
Mr. Mayas made a substitute motion that this request be deferred
for thirty days so additional in£0~mation can bo obtained on how
to present it. The motion was no% seconded. The vote on the
motion for deferral was as follows:
Ayes: Mr. Mayas.
Nays: Mr. Dodd, Mr. Applegate and Mrs. Girone.
Abstention: Mr. Daniel.
Mr. Appleqate repeated his original motion as follows:
On motion of Mr. Applegate, seconded by Mrs. Girone, the Hoard
adopted the following resolution:
WHEREAS~ an efficient transportation system is essential to
the economic well being and prosperity of Chesterfield County;
and
WHEREAS, the Governor's Commission on Transportation in the
Twenty-First Century has identified critical transportation
improvements needed in Chesterfield County to insure this
prosperity; and
W~EILEAS, these improvement~ include the construction and
reconstruction o£ highways through highly u~bani~ed areas of
Chesterfield County; and
WHEREAS, the construction of these highways will impact
adjoining neighborhoods; and
WHEREAS, the Virginia Department of Highways and Transpor-
tation's current policy is not to construct sight and sound
harriers on non-federal aid projects; and
W~EPd~AS, the Hoard of S~pe~visors has approved a highway
improvement priority list which includes eight and sound
barriers on Powhite Parkway, Route 288, Chippenham Parkway, and
other roads where warranted.
NOW, THEReFORe, SE IT P~SOLVED, that the Chesterfield
County Board of Supervisors requests the Virginia Department of
Highways and Transportation to construct sight and sound
barriers on all highway construction projects where warranted.
BE IT FURTHER R~$OLVED, that the Highway Commission, the
Governor's Commission on Transportation in the Twenty-First
Century and the Chesterfield County Legislative Delegation are
requested to consider development of a new sight and sound
barrier policy as part of the second phase of its study.
Ayes: Mr. Dodd, Mr. Daniel, Mr. Applegate and Mrs. Girone.
Abstention: Mr. Mayes.
12.G.3. STREET LIGHT INSTALLATION COST APPROVAL
On motion of Mr. Applsgate, seconded by Mr. Daniel, the Board
approved the street light installation cost for the intersection
of Clearlake Road and N. Vickilee Road, in the amount of
$1,246.00, which funds are to be expended from the Clover Hill
District Stxeet Light Fund.
Vote: Unanimous
S6-865
12.G.4. AGREEMENT FOR STOPu~ WATER MANAGEMENT SYSTEM FOR "THE
ARBORETUM"
On motion of Mr. Applegate, seconded by Mr. Daniel, the Hoard
approved and authorized the County Administrator to execute the
Storm Water Management System Maintenance Agreement with
Southgate Associates, a Texas General Partnership, the developer
of "The Arboretum", as approved by the County Attorney's Office.
Vote: Unanimous
(Copies of the Agre~J~ent are filed with the papers of this
12.C.$. RESOLUTION REGARDING BA~ ON SALE AND USE OF HIGH PHOS-
PHATE LAUNDRY DETERGENTS
On motion of the Board, the following resolution was adopted:
WHEREAS, the Board of Supervisors of Chesterfield County is
extremely concerned about the pollution and degradation of the
Chesapeake Hay and its many estuaries; and
WHEREAS, the Board of Supervisors of Chesterfield County is
sensitive of the need to maintain the high quality of the waters
of the chesapeake Bay and its estuaries for the economic health
of the region and continued enjoyment of pre~ent and future
generations; and
W~EREAS, the Board of Supervisors of Chesterfield County
has previously embarked on a rigorou~ water quality management
program; and
~THEREAS, the Board of Supervisore of Chesterfield County
wishes to further express its concern over regional issues
affecting water quality; and
WHEREAS, the Board of Supervisors of Chesterfield County
recognizes that phosphate detergent~ are a major contributor to
the pollution of our water resources.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Super-
visors of Che~terfleld County, amid ri~ing concern over the
potential regional economic and social impact due to pollution
of the Chesapeake Bay and its estuaries, calls upon the General
Assembly of the Commonwealth of Virginia to enact legislation
establishing a ban on the sale and use of laundry detergents
containing more than 0.5 percent phosphorous.
In response to a question by Mr. Mayes, Mr. Marling and Mrm.
Ci~one ~tated there have been several meetings held on this
issue. Mrs. Girone stated many consumers can now obtain a
variety of phosphate free detergents. She stated ~or Chester-
field County the ban would have an i~ediate impact as it would
immediately improve the quality of the water in the James River,
reduce the sludge at the treatment plants and reduce the cost of
chemicals at the treatment plants, which would ultimately reduce
the enormous expenditures for upgrading treatment plant~ to take
out the phosphates.
Mr. Mayes stated he felt the problem is whether or not the issue
of overall refuse and waste will be addressed rather than just
one minute portion of the problem.
Mr. Daniel etated other local governments are paseinq sLmilar
resolutions and are enconraging State legislators to ban high
phosphate laundry detergent use at the State level. He stated
such action will be a tremendous contribution toward aiding in
tho effort to clean up the rivers.
86-866
12.G.6. EMERGENCY ITEM - APPLICATION OF THE BOARD OF SUPER-
VISORS TO AMEND ZONING CONDITIONS ON CASE 85S162, OF
PROPERTY LOCATED AT 400 TURNER ROAD
Mr. Applegate r~quested that the Board paper regarding the
application of thc Board of Supervisors to amend the zoning
condition~ on Case 85S162 be amended to include the following
information in the last sentence of the first paragraph:
"Although the Board approved some of the requests, the
dedication requirement remained unchanged, as the applicant had
agreed to the dedication in 1984 and since such Board action,
the Virginia Department of Highways and Transportation is in the
process of purchasing the right of way". He further suggested
that the word "matter" replace the word "condition" in the first
sentence of the s~cond paragraph of the same Board paper.
On motion of Mr. Applegate, s~¢ended by Mrs. Girone, the Board
directed the Planning Department to file a rezoning application,
relative to Case 85S162, to amend the condition requiring that
forty-five (45) £~et irom the center line of Turner Road be
dedicated for futura road improvements and to double advertise
the hearlng$ b~fore the Planning Commission and the Board of
Supervisors.
Vote: Unanimous
12.H. CONSENT ITEMS
12.N.1. REQUESTS FOR BINGO/RAFFLE PERMITS
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved the requests for bingo/raffle permits for the following
organlza~ions for the calendar years as indicated:
ORGANIZATION
St. Ann's Pastoral Council
Virginia Power Employee/Retiree
Volunteer Team
St. Augustine Parish
The American Legion,
~idlothian Post 186, Inc.
La Societe Des 40 Homes
Et 8 Chevaux voiture 1530
St. Edward-Epiphany School
Mid-Cities Civic Assoc., Inc.
TYPE YEAR
Raffle 1986
Raffle 1986
Raffle 1987
Bingo 1987
Bingo & 1987
Raffle
Bingo & 1987
Raffle
Bingo 1987
12.H.2. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Celia Crescent, Princess Margaret Place and
Lakent Lane in Runnymeade, Section "B" and a portion cf Section
"A", Clover Hill District.
Upon consideration whereof, and On motion of Mrs. Girone,
seconded by Mr. Mayes, it is r~solved that Celia Crescent,
Princess Margaret Place and Laksnt Lane in Runnymeade, Section
"~" and a portion of Section "A", Clover Hill District, be and
they hereby are established as public roads.
86-867
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Cella Crescent, beginning at the
intersection with Dakins Drive, State Route 688, and Saint Joan
Avenue, State Route 3310, and going southerly 0.08 mile to the
intersection with Princess Margaret Place, then continuing
southerly 0.06 mile to the intersection with Lakent Lane, then
continuing southerly 0.07 mile to tie into existing Celia
Crescent, State Route 3313; Princess Margaret Place, beginning
at the intersection with Princess Margaret Court, State Route
1816, and going easterly 0.10 mile to the intersection with
Celia Crescent, then continuinq easterly 0.05 mile to a
cul-de-sac; and Lakent Lane, beginning at the intersection with
Celia Crescent and going easterly 0.06 mile to tie into existing
Lakent Lane, State Route 3314.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage easeL
ments.
These roads serve 30 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
These sections of Runnymeade are recorded as follows:
Section "A". Plat Book 20, Pages 73, 74, 75 & 76, June 18,
1973.
Section "B". Plat Book 33, Paqes 41 & 42, March 14, 1979.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Malcott Drive and Malcott Court in ~illenwood,
Dale District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Mayas, it is resolved that Malcott Drive and
Malcott Court in ~illenwood, Dale District, be and they hereby
a~s ~stablished as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Malcott Drive, beginning at the
intersection with Shiloh Drive, State Route 750, and running
easterly 0.06 mile to the intersection with Malcott Court; and
Malcott Court, beginning at the intereection with Malcott Drive
and runninq northerly 0.07 mile to end in a cul-de-sac. Again
Maleott Court, beginning at the intersection with Mal¢ott Drive
and running southerly 0.04 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage ease-
ments.
These roads serve 35 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
Hillenwood is recorded as follows:
Plat Book 48, Page 5, December 6, 1984.
Vote: Unanimous
86-868
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination o~ Upwood Road, Genlou Road and Gention Road in a
portion of Great Oaks, Section 2 and Oakbrook, Sections 1 and 2,
Matoaca District.
Upon consideration whereof, and on motion of Mrs. Girone,
eecended by Mr. Mayas, it is resolved that Upwood Road, Genlou
Road and Gention Road in a portion of Great Oaks, Section 2 and
Oakbrook, Sections 1 and 2, Matoaca District, be and they hereby
are established as public roads.
And be it further resolved, that the Virginia Department e£
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Upwood Read, beginning at the
intersection with Rollingway Road, State Route 2790, and going
easterly 0.07 mile to the intersection with Genlou Road; Genlou
Road, beginning at the intersection with Upwood Road and going
northerly 0.07 mile to tie into existing Genl0u Road, State
Route 3097. Again Genlou Road, beginning at the intersection
with Upwood Road and going southerly 0.05 mile to the inter-
section with Gention Road, then continuing southerly 0.15 mile
to a cul-de-sac; and Gention Road, beginning at the intersection
with Genlou Road and going northeasterly 0.06 mile to existing
Gention Road, State Route 3095.
This recp~est is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage ease-
ments.
These roads serve 36 lots.
And be it further resolved, that the Hoard of supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
This section of Great Oaks is recorded as follows:
Section 2. Plat Rook 34, Pages 43 & 44, August 28, 1979.
These sections of Oakbrook are recorded as follows:
Section 1. Plat Book 43, Page 57, July 25, 1983.
Section 2. Plat Rook 47, Page 40, September 26, 1984.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Hoard, made report in writing upon his
examination of Crumpland Road, Robbia Road, Christina Road,
Christina Way and Christina Court in Huntwood, Matoaea District.
Upon consideration whereof, and on motion of Mrs, Girone,
seconded by Mr. Mayes~ it is resolved that Crumpland Road,
Robbia Road and Christina Road, Christina Way and Christina
Court in Huntwood, Matoaoa District, be and they hereby are
established as public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Crumpland Road, beginning at the
end of existing Crumpland Road, State Route 3182, and running
northeasterly 0.20 mile to the intersection with Robbia Road;
Robbia Road, beginning at the intersection with Crumpland Road
and running northerly 0.04 mile to end in a cul-de-sac. Again
Robbia Road, beginning at the intersection with Crumpland Road
and running southerly 0.22 mile to the intersection with
Christina Road; Christina Road, beginning at the intersection
with Robbia Road and running southwesterly 0.06 mile to end in a
temporary turnaround. Again Christina Road, beginning at the
intersection with Robbie Road and running northerly 0.13 mile to
86-869
the intersection with Christina Way, then continuing northerly
0.17 mile to the intersection with Christina Court, then contin-
uing northerly 0.07 mile to end in a cul-de-sac; Christina Way,
beginning at the intersection with Christina Road and running
easterly 0.05 mile to end in a cul-de-sac; and Christina Court,
beginning at the intersection with Christina Road and running
westerly 0.05 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of ~ighways drainage ease-
ments.
These roads serve 50 lot~.
And be it further resolved, tha~ the Board of Supervisors
guarantees to the virginia Department of Highways a 50'
right-of-way for all these roads.
Buntwood is recorded as follows;
Plat Book 48, Pages 14, 15 & 16, December 11, 1984.
Crumpland Road is recorded as fellows:
Deed Sock 1320, Page 723, Recorded June 5, 1978.
Deed Book 1688, Page 1558, Recorded January 3, 1985.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon hi~
examination of Lalonde Drive and Lalonde Place in Millcreek,
Section 1 and a portion of Ivey Acree, Matoeoa District.
Upon consideration whereof, and On motion of Mrs. Girene,
seconded by Mr. Mayes, it is resolved that Lalonde Drive and
Lalonde Place in Millcreek, Section 1 and a portion of Ivey
Acres, Matoaca District, be and they hereby are e~tabli~hed aE
public roads.
And be it further resolved, that the Virginia Department of
Highways and Transportation~ be and it hereby is requested to
take into the Secondary System, Lalonde Drive, beginning at the
intersection with Gary Avenue, State Route 1155, and running
northeasterly 0.06 mile to the intersection with Lalonde Place,
then continuing northeasterly 0.07 mile to tie into proposed
Lalonde Drive, Millcreek, Section 2; and Lalonde Place, begin-
ning at the intersection with Lalonde Drive and running south-
easterly 0.04 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage ease-
The~e roads serve 15 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for Lalonde Drive and a 40' right-of-way for
Lalonde Place.
This section of Millcreek is recorded as follow~:
Section 1. Plat Book 45, Page 25, March 6, 1984.
Ivey Acres is recorded as follows:
Plat Book 28, Page 17, February 11, 1977.
86-870
This day the County Envlror~ental Engineering, in accordance
with directions from this Board, made report in writing upon his
examination of Shirlton Road, Shirlton Court, Paigewood Road and
Paigewood Court in Queensmill, Section E-2, Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. ~ayes, it is resolved that Shirlton Road,
Shirlton Court, Palgewood Road and Paigewood Court in
Queensmill, section s-2, Midlothian District, be and they hereby
are established as public roads.
And be it further resolved, that the Virginia Department
~ighways and Transportation, be and it hereby is requested to
take into the Secondary System, Shirlton Road, beginning where
State Maintenance ends, Shirlton Road, State Route number
unasmigned, and going 0.19 mile northerly to the intersection
with Shirlton Court, then continuing 0.08 mile northeasterly to
the intersection with Paigewood Road, then continuing 0.12 mile
northeasterly to a cul-de-sac; Shirlton Court, beginning at the
intersection with Shirlton Road and going 8.05 mile westerly to
a cul-de-sac; Paigewood Road, beginning at the intersection with
Shirlton Road and going 0.07 mile southeasterly to the inter-
section with Raigewood Court, then continuing 0.06 mile easterly
to tie into existing Paigewood Road, State Route number un-
assigned; and Paigewood Court, beginning at the intersection
with Paigewood Road and going 0.05 mile southwesterly to a
cul-de-sac.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Righways drainage ease-
These roads serve 48 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 50'
right-of-way for all of these roads.
This section of Queensmill is recorded as follows:
Section E-2. Plat Book 46, Pages 16 & 17, June 15, 1984.
Vote: Unanimous
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Sycamore Square Drive in Sycamore Mews,
Midlothian District.
Upon consideration whereof, and on motion of Mrs. Girone,
seconded by Mr. Mayes, it is resolved that Sycamore Square Drive
in Sycamore Mews, Midlothian District, be and it hereby is
established as a public road.
And be it further resolved, that the Virginia Department of
Highways and Transportation, be and it hereby is requested to
take into the Secondary System, Sycamore Square Drive, beginning
at the intersection with Westfleld Road, State Route 1002, and
going 0.08 mile northerly, then turns and continues 0.19 mile
easterly to its terminus.
This request is inclusive of the adjacent slope, site distance
and designated Virginia Department of Highways drainage ease-
Thi~ road serves 69 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Virginia Department of Highways a 60'
right-of-way for this road.
86-871
Sycamore Square Drive is recorded as follows:
Deed Book 1427, ~ages 193-198, October 2, 1979.
Vote: Unanimous
12.N. CHKISTMAS HOLIDAY SCEEDULE
~r. Willis stated the Board has, in the pa~t, granted additional
holidays over the recommended/approved schedule, in conjunction
with the State holiday schedule. ~e stated the Commonwealth has
elected to give State employees Priday, December 26, 1988 and
~anuary 2, 1987, which would be in addition to the County's
current holiday schedule.
The Board indicated it felt that, when the holiday schedule is
established, consideration of the days on which speeific holi-
days occur should be reviewed carefully.
Mr. Willis stated %he 1987 Holiday schedule will be presented
for the Board's consideration at its November 26, 1986 meeting
and that it would be reviewed carefully.
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved two additional holidays, Friday, December 26, 1986 and
Friday, January 2, 1987, which holidays are in addition to the
current holiday schedule.
Mr. Daniel stated he has always strongly supported appropriate
holidays for County staff; however, he expressed concern for
amending the schedule at this time.
Vote: Unanimous
12.I. UTILITY I~EM~
12.I.1. PUBLIC HEARING TO CONSIDER VACATION OF A 16 FOOT
DRAINAGE BASEMENT WITNIN FIDDLERS RIDGE SUHDIVI$IQN
Mr. Welchons stated this date and time had ~een scheduled for a
public hearing to consider an ordinance to vacate a 16' drainage
easement within Fiddlers Ridge Subdivision.
There was no opposition present.
On motion of Mr. Applsgate, seconded by Mrs. Girone, the Board
adopted the following ordinance:
AN ORDINANCE to vacate a 16 foot drainage easement within
~iddlers Ridge Subdivision, Clover ~ilt Magisterial District,
Chesterfield County, Virginia, as shown on a plat thereof duly
recorded in the Clerk's Office of the Circuit Court of Chester-
field County in Plat Book 51, at page 4.
WHEREAS, Investors Woodlake Development Corporation peti-
tioned the Board of Supervisors of Chesterfield County, Virginia
to vacate a 16 foot drainage easement within Fiddlers Ridge
Subdivision, Clover Hill Magisterial District, Chesterfield
County, Virginia more particularly shown on a plat of record in
the Clerk's Office of the Circuit Court of said County in Plat
Book 51, pa~e 4, made by J. N. Timmons & Associates dated August
7, 1985. ~he drainage easement petitioned to be vacated is more
fully described as follows:
A 16 foot drainage easement within Fiddlers Ridge Subdivi-
sion, the location of which is more fully shown, shaded in red
on a plat made by J. K. Timmons & Associates, dated September 3,
1986, a copy of which is attached hereto and made a part of this
ordinance.
86~872
WHEREAS, notice has been given pursuant to Section 15.1-431
of the Code of Virginia, 1950, as amended, by advertising; and
WHEREAS, no public necessity exists for the continuance of
the drainage easement sought to be vacated.
NOW TtEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF CUESTERFIELD COUNTY, vIRGINIA:
That pursuant to Section 15.1-482(b) of the Code of
Virginia, 1950, as a~ended, the aforesaid drainage eaDement be
and is hereby vacated.
This 0rdinanee Dhall be in full force and effect in accor-
dance with Section 15.1-482(b) of the Code of Virginia, 1950, as
amended, and a certified copy of this Ordinance, together with
the plat attached hereto shall be recorded no sooner than thirty
daye hereafter in the Clerk's Office of the Circuit Court cf
Chesteriield, Virginia purDuant to Section 15.1-485 of the Code
of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483
iD to destroy the force and effect of the recording of the
portion of the plat vacated. This ordinance shall vest fee
simple title of the entire width of the drainage easement hereby
vacated in the property ownerD of the open space within Riddlers
Ridge Subdivision free and clear of any rights of public use.
Accordingly, this Ordinance shall be indexed in the names
of the County of Chesterfield, as grantor, and Investors
Woodlake Development Corporation or successors in title,, a~
grantee.
12.I.2. REQUEST FROM RESIDENTS ALONG ALBERTA ROAD FOR PUBLIC
WATER SERVICE
On motion of Mr. Mayes, seconded by Mrs. Girone, the Board
approved and authorized the deDign and construction of the water
line en Alberta Road to serve the seven (7) residents that
signed contracts to connect to public water due to the contami-
nated wells in the area, the eetimated cost of which is approxi-
mately $30,000. This project will be part of the 1986-1987
Capital Improvement Budget funded from "Extensions to Exieting
Development".
12.I.3. RIGHT OF WAY ITEMS
12.I.3.a. CONSIDER OFFER TO PURCHASE SUR3?LUS COUNTY PROPERTY-
31&1/4 ACRES EAST OF IRON BRIDGE ROAD
On motion of Mr. MayeD, seconded by ~rs. Girone, the Board
declared a 31 1/4 acre parcel of land owned by the County, east
of Iron Bridge Aced near Chalkley Road,, to be surplus and set
the date of December 10, 1986 at 7:00 p.m., for a public hearing
to consider the sale of said property.
Vote: Unanimous
12.I.3,b. DEED OF DEDICATION ALONG RANDOLPH ROAD FROM MR. AND
MRS. RICHARD E. COLLIER
On motion of Mr. Applegate, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to execute the
necessary deed and, on behalf of the County, accept the con-
86-873
veyance of a 5' strip Of land along Randolph Road from Richard
E. and Sarah H. Collier.
Vote: Unanimous
12.I.3.c. CONSIDER CONDEMNATION PROC~DINGS
12.I.3,e.2. MR. AND ~RS. CRAB, ES A. BAILEY - DREWRY~S BLUFF
ROAD WATER EASEMENT
On motion O£ Mr. Dodd, seconded by Mrs. Girone, the Board
authorized the County Attorney to institute condemnation pro-
ceedings against the followin~ property owners if bhe amount as
~et opposite their names is not accepted. And be it furtker
resolved that the Connty Administrator notify said property
owners by registered mail on November 13, 1986, of the County's
intention to enter upon and take the property which is to be the
subject of said condemnation proceedings. Thi~ action is on an
emergency basis and the Connty intends to exercise immediate
right of entry pursuant to Section 15.1-238.1 of the Code of
virginia.
Charles A. and Drewry's Bluff Road $1,710.00
Karen G. Hailey
Vote: Unanimous
12.I.3.c.3. MR. AND MRS. THOMAS F. BECK - DREWR¥'S BLUFF ROAD
WATER EASEMENT
On motion of Mr. Dodd, seconded by ~rs. Girone, the Board
authorized the County Attorney to institute condemnation pro-
ceedings against the following property owners if the amount as
set opposite their names is not accepted. And be it further
resolved that the County Administrator notify said property
owners by registered mail on November 13, I986, of the County's
intention to enter upon and take the property which is to be the
subject of said condemnation proceedings. This action is on an
emergency basis and the Connty intends to exercise ii,mediate
right of entry pursuant to Section 15.1-238.1 of the Code of
Virginia.
Thomas F. and Drewry's Bluff Road $1,467.00
Josephine F. Beck
Vote: Unanimous
12.I.4. CONSENT ITEMS
12.I.4.a. CONTRACT FOR DUPONT SQUARE AND SHERBOURI~E HEIGHTS
WATER LINES
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents awarding contract W86-17C for replacement of
water lines in Dupont Square and contract W86-19C for replace-
ment of water lines in Sherbourne Heights to T.P.K. ~xcavating
Company, Inc., in the amount of $160,952.35, which funds were
appropriated under the 1985-1986 Capital Improvement Budget.
12,I~.b. CONTRACT FOR WATER LINE INSTALLATION FOR ARBORETUM
,On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following water contract:
86-874
Water Contract Number W86-207CD, Arboretum
Developer: Sout.hgate Assooiates
Contraotor: Richard L. Crowder Construction, Inc.
Total Contract Cost: $141,315.00
Total EetLmated County Cost:
Cash Refund $ 13,379.50
Estimated Developer Cost: ~127,935,50
12.I.4.c. CONTRACT FOR SEWER EXTENSION PeR 4622 AND 4700 RIVER
ROAD
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents awarding contract S86-89C/7(8)689E for the
construction of sewer lines to serve 4622 and 4700 River Road to
the Iow bidder, I.P.K. Excavating, Company, Inc., in the amount
of $13,000.62, which funds were previously appropriated.
Vote: Unanimous
12.I.4.d. CONTRACT FOR WOODLA-TCE TRUNK SEWER, PHASE IV
On motion of Mrs. Girone, seconded by Mr. Mayes~ the Board
approved and a~thori~ed the County Administrator to execute any
necessary documents for the following sewer contract:
Sewer Contract Number S$6-15SCD/7(8)6FSM, Woodlake Trunk Sewer ~
Phase IV
Developer: Investors Weedlake Development Co.
Contractor: R.M.C. Contractors, Inc.
Total Contract Cost: $85,340.00
Total Estimated County Cost: $ 8~703.40
(Refund through Connection Fees)
Estimated Developer Cost: $76,636.60
Nlunber of Connections: 4
Code: 5N-2511-997
Vote: Unanimous
12.I.4.e. CONTRACT FOR FERGUSON ENTERPRISES, INC., t~ESEARCS
ROAD SEWER EXTENSION
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved and authorized the County Administrator to execute any
necessary documents for the following sewer contract:
Sewer Contract Number S86-144CD/7(S)6E49, Ferguson Enterprises,
Inc. Property - Research Road Sewer Extension
Developer: Ferguson Enterprises, Inc.
Contractor: Lyttle Utilities, Inc.
Total Contract Cost:
Total Estimated County Cost:
(Refund through Connection Fees)
(Cash Refund}
E~timated Developer Cost:
Number of Connections: 5
Code:
$32,361.50
$ 5,750.00
$12~526.00
$18,276.00
$14,085.50
5N-2511-997 - Refund through Connection Fees
5P-5724-8009 - Cash Refunds
Vote: Unan~ous
12.I.5. Pd~PORTS
Mr. Welchons presented the Board with a report on the developer
water and sewer contracts executed by the County Administrator.
86-875
12.J. REPORTS
Mr. Hedriek presented the Board with status reports on the
Destruction of Bonds and Coupons, the General Fund Contingency,
General Fund Balance, Road Reserve Funds, District Road and
Street Light Funds and Schedule of Capitalized Lease Purchases.
Discussion ensued regarding the analysis of the information
provided in the Schedule of Capitalized Lease Purchases, monthly
reports of budget expenditures, etc. It was generally agreed
that a~ditional information as to what the commitments are for
lease purchase items, including the total cost of the buildings
and equipment, how much is on lease purchase, the original
costs, how much is added on, otc., as well as information on
literary loans should be included. Mr. Applegate asked if it
would be possible for the Board %o have, .at the last meeting of
each month, a printout showing the status of where each depart-
ment is, by category as to what was budgeted, etc., with regard
to revenues and expenditures. ~r. Sedrick stated quarterly
reports seem to be more functional end provide a more accurate
picture of the £inaneial status. There was further discussion
as to how and what information should be provided.
13. ADJOU~%~NT
On motion of Mr, Dodd, seconded by Mr. Daniel, the Board ad-
journed at 9:15 p.m. until 9:00 a.m. on November 26, 1986.
Vote: Unanimous
County Administrator
R. Garland Dodd
Chalr~%an
86-876