11-26-1986 MinutesNovember 26, 1986
Supervisors in Attendance:
Staff in Attendance:
Mr. R. Garland Dodd, Chairman
Mr. Harry G. Daniel, Vice Chairman
Mr. G. ~. Applegate
Mrs. Joan Girone
Mr. Jesse J. Mayes
Mr. Richard L. ~edrick
County Administrator
Mrs. Doris DeNart,
Legislative Coord.
Mr. Willia~ A. Diggs,
Dir., Ofc. of Real
Estate Assessment
Chief Robert Hanes,
Fire Department
Mr. Bradferd S. Ha/~mer,
Asst. Co. Admin.
Ms. Alice Heffner,
Youth Svcs. Coord.
Mr. Robert Hodder,
Building official
Mr. William ~owell,
Dir., Gen. Services
Mr. Robert Masden~
Asst. CO. Admin. for
Human Services
Mr. Richard McElfish,
Dir. of Env. Eng.
Mr. R. J. M¢Cracken,
Transp. Director
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Services
Mr. William D.
Acting Dir., Planning
Mr. Lane Ramsey, Dir.
of Budget & Acctg.
Mr. Richard Sale, Asst.
Co. Admin. for
Development
Mr. M. D. Stith, Jr.,
Dir. of Parks & Rec.
Mr. David Welchons,
Dir. of utilities
Mr. Frederick Willis,
Dir. of Human
Resources Management
Mr. E. Louis ~ammett,
Dir. of Internal
Audit
Mr. Dodd called the regularly scheduled meeting to order at the
Courthouse at 9:10 a.m. (EST).
1. INVOCATION
Mr. Hedrick introduced Deputy Sheriff O. C. Graves, Sergeant at
Arms, who gave the invocation.
2. P1.~-~GR OF ALLEGIANCE TO 'r~ FLAG OF T~U~ UNITED STA~S OF
The Pledge of Allegiance to the Flag of the United States of
America was recite~.
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3.
On motion of Mrs. Girone, seconded by Mr. Daniel, the
approved the minutes of November 12, 1986, as submitted.
Vote: Unanimous
Board
4. COUNTtrADMINIST~ATOR'S CO~4~TS
Mr. ~ammer introduced Mr. B. Lo~is Zammstt, recently employed
Director of Internal Audit, and outlined his educational and
professional experience. The Board welcomed Mr. Zammett to the
County.
Mr. Zammett briefly capsulized the various aspects of Internal
Audit functions.
5. BOA~DCO~94ITTEE I~PO~S
Mr. Applegate stated he attended the Capital Region Airport
Commission (CRAC) meeting at which it wac reported that
inplanements increased 14.3% for the month and continue to be at
13% annually; the Commission approved funding to begin the
engineerinq for construction of a new entrance road for the
Airport; the Ground Transportation System was addressed; plans
to bid the walk-up limousine service and the collective efforts
to derive a uniform taxicab ordinance were discussed. He added
the new entrance road would be at-grade because of the approach
in landing and takeoff. Mr. Daniel stated that once this road
is completed its access will be more than competitive with any
of the major airports in the country.
Mrs. Girone stated she represented %-he Board at the Extension
Service Advisory Ce~u~ittee meeting, at which there was discus-
sion of the successful citizen participation in the Hazardous
Waste Day event and that the County consider conducting this
event annually and funding it from the landfill budget; she
stated there was also discussion that the Extension Service
Office may assume the responsibility of maintaining a civic
association list since there is no centralized location within
the Courthouse that provides this service and these
organizations actively participate in many aspects of County
goverrument. She stated she represented the Board on the
Transportation Safety Commission, at which the maintenance
problems and budget allocations for Safety Town were discussed.
Mrs. Girone stated she attended the Richmond Regional Planning
District Commission (RRPDC) meeting, at which new goals and
objectives were approved and where the concept of having a
computer system which would retain the data for the economic
development of the entire region was discussed but there is
concern about a conflict with MEDC, a duplication to the RR9DC
of services and a major increase in the allocation. Mr. Daniel
stated that Henrico was divided on this issue, but the other
jurisdictions unanimously supported the change and the issue is
one of very deep concern to the rural counties in the
Commission. He stated these counties feel very strongly that
the Commission as such should go on record for moving in that
direction. He stated it is all going to come down to money and
ultimately how much money each of the governments are willing to
contribute to whatever the goals are or the specific programs
that meet those goals. There was additional discussion as to
the amount of square footage available, the overlap with M~DC, a
duplication cf data base services, etc. Mr. Daniel stated these
are details that have to be worked out; but the thrust of the
issue has come from many parts of the country where governments
collectively are pooling information and not RRPDCo
Mrs. Gircne stated she and Colonel Mayee attended the Virginia
86-878
State University Chesterfield Day and requested that the County
Administration assist the college next year and make the
occasion more of an event. She stated she attended the
dedication of the Providence Elementary School where Dr.
Sullins, in his speech, stated he is compiling a new list of
needs such as schools, etc. Mr. Daniel stated he felt the
School administration should let the Board and staff officially
know what is being planned, as he has heard some information
which concerns him. Mr. Dodd stated about he had recently
written a letter to the chairman of the School Board asking that
a list of capital needs be forwarded to the Board as soon as
possible.
Mrs. Girone stated she attended the Business Council breakfast
meeting at Johnston-Willis Hospital a% which Mr. Hedrick was the
speaker regarding the budget process; she and Mr. Applegate met
with some of the Brandermill leaders regarding the criteria for
that sewer project; attended the meeting of the J~es River
Basin Co~mlttee of the Chesapeake Bay Commission at which there
was discussion of future legislation concerning run eff~
farmers, and very strict rules and regulations that it is
expected will eventually affect the developers and the land
clearing operation in the County and Environmental ~ngineering;
attended the Communi=y Services Board Dinner and commended the
staff participation in the program; is successfully working with
the Comfort Suites people and Commissioner Howlette of the
Transportation Board regarding the zoning that is coming behind
that project (Cardinal Office Park) regarding access to the
Powhite which is a major issue for Chesterfield (access to
limited access roads); and attended Virginia Power Reception in
Midlothian for the new facility.
Mr. Mayes stated he attended the Chesterfield County Community
Services Board meeting and praised the group for a fine
presentation; represented the Board at a meeting of concerned
citizens at which the issue of clean water in the County and
State was discussed and expressed a desire that Board members
attend such meetings, as there is a problem which will have to
be addressed; attended a meeting of concerned citizens, staff
and developers regarding the Glebe Points Subdivision rezoning,
at which a compromise was reached regarding the lot ~izes and
other development issues; attended a meeting with ~r. Hammer and
Mr. Ramsay concerning the development of a formula for the
equitable distribution of resources for which a list of
priorities in the Matoaea District will be provided shortly; and
he and Mrs. Girene attended the Virginia State University
Chesterfield County Day and stated the University is in
Chesterfield and all should be more concerned with their
activities.
Mr. Dani%l stated he attended several of the same meetings as
other members of the Board (i.e., the Capital Region Airport
Co~i~sion, Richmond Regional Planning District Commission,
Virginia Power, etc.); represented the Chairman at a dinner for
the Crime Solvers Program, a program from which the County has
derived tremendous benefit and is a tremendous asset to the
region; and represented the County at the Chamber of Commerce
reception for the grand opening of the Convention Center.
Mr. Daniel suggested the Board recognize those men~bers of
Chesterfield County who participate in the Crime Solvers Program
with an appropriate resolution for the tremendous job they
perform. Mr. Dodd stated the Crime Solvers and Community Watch
Programs have been most effective throuqhout the County and
deserve recognition.
Mr. Dodd stated he had been out of town for a ~hort period of
time; however, he did attend a meeting with staff, Mr. Bedrick
and the Business Council regarding development and planning at
which there was discussion concerning how best to get good
quality plans and make things flow as smooth as possible ~or the
County. He stated he felt involvement with the Business
86-B79
Council is positive, as it is a check and balance on County
operations and provides good feedback. He stated he would hope
that ~teff would continue to relate to the Business Council in
this manner.
Mr. Hedrick commented that the news media was recognized at the
Crime Solvers Program dinner, as their support and a~sistanee
with the program has been most beneficial,
R~Q~3ESTS TO POST~ONE ACTION, E~I~ICY A~DITIONB O1~ C~%NGE$
IN T~ ORDER OF P~ESENTATION
On motion of Mr. Daniel, seconded by Mr. Applegate, the Board
moved Item ll.A., Presentation from City of Richmond Mr.
William Leidinger, to the first item on the agenda; added Item
ll.N., Executive Session pursuant to Section 2.1-344 (a) (6) of
the Code of Virginia, 1950, as amended for consultation with
legal counsel pertaining to H__~ versus the Board ~f ~u~so~s
and consultation with counsel and staff regarding an
environmental matter; deferred Item 9.D., Chesterfield's
Contribution to the Metropolitan ~conomic Development Council,
until 2:00 p.m. on the agenda; added Item ll.J.l.b., Extension
of Water Service from Route 10 to Bdenshire Subdivision, and
changed Item ll.J.l., Public Hearing to Consider an Ordinance to
Va0ate an 8 Foot Basement Across Lot 2~ Block B, Country Home
Estates, ~eetion 1 to ll.J.l.a.; and adopted the agenda, as
amended.
ll.A. PReSeNTATION FROM THE CITY OF RICHMOND - MR. WILLIAM
L~IDINGER
Mr. William Leidinger, a me.er of the Richmond City Council,
expressed his appreciation for the opportunity to say "thank
you" to the Board of Supervisors for the many initiatives for
which they have been responsible, as well az their direct,
constructive and sincere involvement with their counterparts in
Renrico, Hanover and Richmond in various projects throughout the
region. ~e stated some endeavors have met with success and some
have not, however, efforts are continuing toward the success of
projects that wilt directly benefit the people who deserve the
benefit of their collective efforts the citizens of the
metropolitan ares. He stated the City has recently made its
contribution, as requested, of $50,000 to allow the City and
County together to pursu~ the study of a regional port facility
to determine what that facility may be in the future. He stated
as an expression of confidence toward future cooperative
endeavors ha wished to present the Board with a contribution o~
$25,000 from the City of Richmond to assist with the
development, maintenance and promotion of ~enricus Park, a
park which addresses both City and County ancestry and history.
Mr. Dodd stated it has been a pleasure to have the City and
County develop their rapport and respect for the past few years.
He stated the Regional Airport has been successful, due to their
collective efforts, and he looked forward to great results from
the port study as well, as it holds a great potential for the
people of the entire area.
The Board ~apressed their appreciation for the contribution.
7. ~MOL~IO~S OF
On motion of the Board, the following resolution was adopted:
WHBRBAS, the Beard of Supervisors recognizes the need to
encourage the healthy and positive development of Chesterfield
County youth; and
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WEBREAS, the Board of Supervisors appointed a Youth
Services Commission to serve as an advocate for youth and to
encourage measures to promote the quality of life for our young
people; and
WHEREAS, the Board of Supervisors, on behalf of the Youth
Services Commission and the youth ef Chesterfield County,
established an Office on Youth to promote planning and
coordination of community efforts to help and encourage young
people; and
WHEREAS, the Board of Supervisors acknowledges the efforts
of the Youth Services Commission and the Optimist Club of James
River to stimulate constructive activities for Chesterfield
youth; and
WHEREAS, the youth of Chesterfield County have mede
significant contributions to the residents and community of
Chesterfield; and
WHEREAS, community awareness of youth accomplishments and
youth issues is essential in enhancing the development of
Chesterfield youth.
NOW, THEREFORE, BE IT Pd~SOLVBD, that the Board of
Supervisors proclaims December 1 - December 5, 1986 Cheeterfield
County Youth Week and that this designation is hereby called to
the attentlen of all citizens.
BE IT EURT~A R~$OLV~D, that the firs~ week in December
each year will be declared Chesterfield County Youth Week during
which activities to recognize the contribution of County youth
and to focus public attention on issues affecting young people
will be held.
Vote: Unanimous
Mr. Dodd presented the executed resolution to Ms. Alice Heffner,
Youth Services Coordinator, and stated the Board looked forward
to a sustaining and successful relationship for the youth of the
County.
8. ~EAR_TNGS OF CITIZENS O~ ENS~u~vULED HATTK~S OR ~
Mr. Hedrick stated there were no hearings of citizens scheduled
at this time.
9.A. NEW POSITIONS ~OR THE ASSESSOR, LICENSE INSPECTOR AND
COMMISSIONER OF REVENUE
Mr. Eammer stated recent increases in workloads, resulting from
commercial and residential growth since adoption of the FY
1986-87 budget, have caused staff to request the addition of
four appraisers in the A~essor's Office, one deputy inspector
in the License Inspector's Office and one auditor/assessor in
the Commissioner of Revenue's Office. Ee stated funding for
these positions will come from additional revenues generated in
business license, personal property and real estate tax
revenues. Re stated this item was deferred from the October 22,
1986 meeting in order to provide the Beard with additional
information on the revenue impact.
Mr. Daniel stated stafffs report documented the revenue that
would be realized from the addition of these positions and the
cost and the revenue that is lost more than offsets the costs.
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board
approved the addition of new positions (four [4] apprai~er~ for
the Assessor's Office, one [1] deputy inspector ~or the License
86-881
Inspector's Office and one [1] auditor/assessor for the
Commissione~ of Revenue's Office) and related costs and
appropriated $167,800 in additional revenue to £und these
po~itions, which funding will be generated from real e~tate
(current and delinquent), personal property and business license
taxes, as follows: (a) business license by $40,000, (b) vehicle
license by $35,000, (¢) personal property by $67,400, and (d)
real estate by $250,000; and further the Board approved thc
expenditure to fund the positions cited in the paper for
$33,000., $15,400. and $119,400., respectively~ against the
1986-87 budget.
9.B. UTILITY ~XT~NSION/ECONOMIC DEVELOPMENT
Mr. Sale presented a brief explanation of the proposed
guidelines for operationalizing Sections 20-1.31(o) and
20-1.44(c) of the Code regarding the provision cf utility
extensions for economic development. ~e stated Chapter 20 of
the County Code recognizes that it is in the interest of County
residents that County government actively encourage economic
development in order to provide both an expanding job
opportunity base as well as a tax base relying increasingly on
industrial property rather than residential property. He stated
one means by which economic development could be more strongly
encouraged would be through the County's financial participation
in the extension cf ~ewer and/or water lines designed to serve
industrial users. He stated staff's proposal is that th~ County
annually include in it~ Capital Improvement Program an amount
from the General Fund to be used to extend sewer and/or water
lines to service potential industrial users under certain
conditions, those conditions being as follows:
1. The project developer agrees to match the County
contribution on a three-dollar County:one dollar developer
ratio;
2. The estimated increased property tax revenue above tax
revenue that would be received if the property developed
low density residentially will of£set the County's cost of
utility extension within three (3) years of issuance of a
Certificate of Occupancy;
3. The project developer agrees to po~t a performance bond to
repay County costs for utility extension if the proposed
industrial development does not occur as p~opo~ed within
two (2) years and resultant tan revenue does not occur
within three (3) years of issuance of Certificate of
Occupancy; and
4. The eligible economic development users include all uses
permitted in the M-i, M-2 and M-3 zoning districts except
mobile homes and professional offices.
Mr. Hedrick stated the concept is that there would be an escrow
fund established and considered annually, at budget time, in
which a certain amount of money would be set aside from the
General Fund to reimburse Utilities and would be used by the
Economic Development Program for these projects; however, it is
not recommended nor anticipated that the revenue from those
individual projects would ilcw back into the escrow fund - that
money, whatever revenue was derived as a result of the benefits
of the program, would simply go into the General Fund and be
considered as a part of all the resources available for
allocation.
Mrs. Girone questioned why the entire issue cannot be handled
from within the Utility budget, with a certain portion set aside
each year fc~ these types of projects. Mr. aedrick stated that
is a policy decision for the Board's consideration. There was
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some discussion of escrow funds, this being a mechanism for
attracting economic development tkat would have a quick payback
over a reasonabls psrlod of time, etc.
Mr. Mayes stated he felt a work ~esslon on this issue would be
most beneficial. Mrs. Girone stated the felt another work
session is necessary to discuss the $3:$1 developer ratio and
other aspects of this issue and suggested dsfs~ral until the
January 14, 1987 meeting.
After further discussion of an acceptable date and time for the
work session, it was on motion of Mr. Daniel, seconded by Mr.
Mayes, resolved that this matter be deferred until December 10,
1986, at which time a date and time for a work session would be
scheduled.
9.C. APPOINTMENTS
9.C.1. CAMP RAKER MANAGEMENT BOARD
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
appointed Colonel Joseph J. Holicky, representing the Clover
Eill District, to the C~mp Baker Management Board, whose term is
effective in~ediately and will expire on May 30, 1988.
Vets: Unanimous
9.C.2. DRUG ABUSE TASK FORCE
Mr. Dodd and Mr. Daniel stated nominations for the Bermuda and
Dale Districts, respectively, will be made at a future date.
10.
e
PUBLIC HEARING TO CONSIDER A~ ORDINANCE AMENDING THE CODE
OF TEE COUNTY OF CHESTERFIELD, 1978, AS A~ENDED, BY ADDING
SECTION 6-1.1, RELATING TO INSTALLATION OF FIRE SUPPRES-
SION SYSTEMS
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider an Ordinance to amend and rssnaet the
Code of Chesterfield by adding Section 6-1.1 requiring that fire
~uppreE~ion ~yEtems be in,tailed and maintained in full operat-
ing condition in certain buildings. Mr. Hodder explained said
buildings ars defined as those classified in the Virginia
Uniform Statewid~ Building Code as Use Groups B, R-1 and R-2,
which are fifty (50) feet or more in height.
No one came forward to speak in favor of or against the matter.
On motion of Mrs. Girone, seconded by Mr. Applegate, the Board
adopted the fOllOwing ordinance:
AN ORDINANCE TO A~END THE CODE OF THE COUNTY OF CMESTERPIELD,
1978, AS AMENEEE~ BY ADDING SECTION 6-1.1, ILELATING TO
INETALLATION dP FIRE SUPPRESSION SYSTEMS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Chapter 6 of the Code of the County of
Chesterfield, Virginia is amended and reenacted by adding the
following section:
Sec. 6-1.1 Fire suppression systems in certain buildings.
In all buildings of Use Groups B, R-1 and R-2 as defined by
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the Virginia Uniform 8tatewide Building Code, which are fifty
feet or more in height, fire suppression systems shall be
installed in accordance with the Virginia Uniform Statewide
Building Code and maintained in full operating condition;
provided, however, that this section shall apply enly to
buildings for which building permits are applied for after the
effective date of this ordinance.
(b) Pursuant to Section 15.1-37.3:7 of the Code of
~, 1950, as amended, this section shall expire on June
30, 1988.
(2) This ordinance shall be effective on January 1, 1987.
Vote: Unanimous
ll. NEW BUSINESS
ii.B. SEC DATE FOR WORK SESSION WITS LEGISLATIVE DELEGATION
TO DISCUSS 1987 LEGISLATIV~ PROGR~.M
Mr. Daniel stated legislation should be considered that
discusses growth counties such as Chesterfield that have a
tremendous amount of money which is in Capital Improvements for
Education and that this be considered in the reporting of
expenditures per pupil. He stated the million~ of dollars that
Chesterfield County contribute~ is not considered in the cost
per pupil but is paid by every taxpaye~ and getting such a
statement into the funding formula is important. He stated a
bill that requires the reportin~ of expenditures per pupil,
including all expenditures, should be introduced because the
cost of building a school should be included in the cost per
pupil data.
Mr. Applegate requested that legislation be introduced that
would distinguish between sanitary landfills and debri~
landfills (stump dumps) as the County is confronted with a
situation because of its growth in that the contractore now have
no place to take the debris when they clear residential lots and
the State does not make a distinction between such landfills at
this time.
The Board set December 10, 1986, at 5:00 p.m., as the date for a
dinner meeting at Magnolia Grange with the Chesterfield County
Legislative Delegation to di~cus~ the 1987 legislative proqram,
and that the discussions include a request to consider a
mechanism for growth Counties which have a tremendous amount of
money in Capital Improvements for Education, with a change in
the reporting mechanism of expenditures per pupil, and establish
a distinction between sanitary landfills and debris landfills.
11.~, ~IRE DEPARTMENT ITEMS
ll.C.1. VOLUNTEER INSURANCE COVERAGE
Chief Eanes stated the purpose of this request i~ to increase
benefits to the Volunteer Firefighter Insurance Program by:
Adding $250.00 weekly indemnity for disability due to heart and
circulatory malfunctions;
Increasing medical limit coverage for heart and circulatory
malfunctions from $15,000.00 to $30,000.00;
Adding $5,000.00 coverage for cosmetic plastic surgery in
addition to the present medical coverage of $50,000.00.
Mrs. Girone expressed concerns regardinq the amount for the loss
86-884
of life coverage and disability income coverage as being
inadequate. Chief Eanes stated the amount of $30,000 is the
coverage for ~he County's policy and is in addition to $50,000
Federal insurance and $10,000 State insurance that would be
awarded in %he event a volunteer firefigbter should lose his
life while combating a fire or handling an emergency situation.
With respect to the disability income coverage, Chief Eanes
stated the $250 weekly indemnity for disability due to heart and
circulatory malfunctions is very reasonable and further pointed
out that some of the volunteer fire companies, as a rider to
this partlcnlar policy, have added additional benefits to the
program.
Mrs. Girone stated the Board approved a coverage update several
months ago and questioned the effective date. Mr. Hedrlck
stated this is for renewal and will go into e££ect ima~ediately.
Ee stated these are the rates that are being quoted by the
insurance carrier at the present time; however, there are no
quaranteee as to what the rates will be next year. 5e stated
there has been a six month delay since the time the Board
initially considered this issue because the coverage, at that
time, was not co~ercially available; however, a carrier has now
been found.
On motion of Mr. Appl~gate, seconded by Mrs. Giron~, the Board
approved the increase in the Volunteer Insurance Coverage
Program for the Fire Department, which costs will be absorbed by
the existing Fire Department budget and approved the following
changes:
1. Added $250.00 weekly indemnity for disability due to heart
and circulatory malfunctions. Annual costs: $2,900.00;
2. Increased medical limit coverage for heart and circulatory
malfunctione from $15,000.00 to $30,00G.00 due to increased
costs of Intensive Care Units. Annual costs: $400.00; and
3. Added $5,000.00 coverage for cosmetic plastic surgery in
addition to the present medical coverage of $50,000.00.
This could be required in a severe burn case. Annual
costs: $800.00.
Vote: Unanimous
11.C.2. PAVING OF PARKING LOT AT ENON VOLUNTeeR FIR~
DEPARTMENT
Mr. Dodd intreduced ~r. David Bauer who spoke in support of
paving the parking lot at Enon Volunteer Fire DepartJ~ent. Ne
stated the ~non Volunteer Fire Department is the the center of
the core,unity as it serves as t~he focal point for elections,
civic and other association meetings, etc., and the paving of
the entire lot, rather than a portion, would be an asset to the
community.
On motion of Mr. Dodd, seconded by Mr. Mayas, the Board approved
the paving of the parking lot at Company %6, Enon Volunteer Fire
Department and appropriated $5,500 from the Bermuda District
Three Cent Road Funds and $5,500 from the General Fund
Contingency Account for said paving. It is noted $11,000 had
been previously appropriated for paving of half of the lot
which would serve the Department.
Vot~: Unanimous
Chief Eanes expressed his appreciation for Mr. Sauer's and Mr.
Bryant's support and stated that the Enon Volunteer Fire
Department is the center of civic activity in the Enon community
and is the busies and one of the most well managed all-volunteer
fire companies in the Connty.
86-885
ll.D. AD0~T ORDINANCES ON EMERGENCY BASIS AND SET PUBLIC HEAR-
ING DATES
ll.D.1. AMENDING SECTIONS 20-1.30 AND 20-1.35 R~LATING TO RE-
QUIREMENT FOR MANDATORY CONNECTION TO TEE COUNTY WATER
AND SEWER SYSTEMS
Mr. Micas stated the Board adopted revisions to the water and
sewer ordinances whereby mandatory connections were required
where a structure was located within 500 feet of a public water
or sewen line; however, staff has encountered numerous
situations where the requirements cause economic hardships
which outweigh any ~ene£it to the 0ve~all utilities system. He
stated under the Uniform Statewide Building Code and the prior
utilities ordinance, all structures within 200 feet of a public
water or sewer system must connect and the purpose of this
request is to amend the ordinance to comply with said
requirement.
On motion of Mr. Daniel, seconded by Mr. Applegate, the Board
adopted the following ordinance, on an emergency basis, and set
January 14, 1987, at 7:00 p.m., for a public hearing:
AN ORDINANCE TO AMEND ON AN EMERGENCY BASIS THE CODE OF
THE COUNTY OP C~E2TE~IELD, 1978, AS A~ENDED, BY AMENDING
SECTIONS 20-1.30 AND 20-1.35, RELATING TO COUNTY
WATER AND SEWER SYSTEM
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County;
(1) That Chapter 20 of the Code of the County of
Chesterfisld, Virginia is amended and reenacted by amending the
following sections:
Sec. 20-1.30 Required use of county water system.
Any individual structure for which a building permit has
been obtained after the effective date of this ordinance and
which iS within two hundred (200} feet cf a water line shall
connect to the county water system.
Sec. 20-1.35 Required use of county sewer system.
Any individual structure for which a building permit has
been obtained after the effective date of this ordinance and
which is within two hundred (200) feet of a gravity sewer line
shall connect to the county sewer system.
Vote: Unanimous
ll.D.2. A~NDING SECTION 8-19.1 RELATING TO LATE FILING OF
ANNUAL P~VALIDATION FOPJ42 UNDER TEE SPECIAL TAX
ASSESSMENT PROGPJ%M
Mr. Micas stated the current ordinance on the land use tax
program requires that property owners must revalidate their land
use applications annually and such forms must be filed with the
assessor no later than November 1 of each tax year; however,
there have been instances in which landowners have been unable
to meet the filing deadline. He stated the proposed ordinance
amendment would permit these owners to submit revalidation form
by December 5, 1986, upon payment of a late fee, and avoid a
fair market value assessment for the tax year.
Mr. Daniel stated he would support the matter as long as it
pertained to revalidation applications only. Mr. Mayss
expressed concern that property owners may not receive
notification through the mail in a timely manner and stated he
felt the County should be responsible for notifying participants
86-886
in the program by certified letter. Mr. Diggs stated there is
nO requirement for the County to notify property owners by mail
and such notification is a courtesy extended to them by the
County. Mr. Daniel stated he did not feel the County should be
responsible for notifying citizens by certified mail regarding
this matter as it would set a precedent for other situations.
On motion of Mr. Applegate, ~econded by Mr. Daniel, the Board
adopted the following ordinance, on an emergency basis, and set
January 14, 1987, at 7:00 p.m., for a public hearing:
AN 0RDINANC~ TO A~ND SECTION 8-19.1 OF TS~ COD~ OF TB~ COUNTy
O~ C~FST~R~IRLD, VIRGINIA, 1978, AS AMeNDeD, PFR~ITTING TBE
LATE FILING OP ANNUAL P~EVALIDATION FORMS AS PART OF TB=
SPECIAL LA_ND USE PROGRAM AND PROVIDING FOR A LATE FILING FEE
BE IT O~DAINED by the Board of Supervisors of the County of
Chesterfield, Virginia:
(1) That the Code of the County of Chesterfield, 1978, as
amended, is amended by amending %he following section:
Sec. 8-19.1. Same - Annual Revalidation.
In addition to any other obligations imposed by law, every
owner of property, for which an application has been approved
under this article, shall revalidate such application annually,
on forms provided by the county assessor. Completed
revalidation forms shall be filed with the office of the county
assessor no later than November 1 of each year; provided,
however, that a revalidation form may be filed after November 1
but no later than December 5 of each tax year upon the payment
of a late-filing fee of twenty-five dollars. Failure to
revalidate an application as provided in this section will
invalidate the application and will cause the real property
described in such application to be assessed at its fair market
value for the following tax year and for subsequent tax years
unless all owners of such real property shall submit and have
approved a new application in accordance with the provisions of
this article.
(2) This ordinance is adopted on an emergency basis and
shall take effect i~ediately, subject to the holding of a
public hearing in accordance with state law.
Vote: Unanimous
ll.E. AMENDMENT TO "NO BURNING" ZONE
Mr. Dodd stated the leaves have not fallen this season as
expected, it has been wet and consequently, citizens have been
unable to burn the leaves as permitted under the current
ordinance. He recommended that consideration be given to
chanping the dates oi the permitted burning period in the
current ordinance from Novembe~ I - December 1 to November 15 -
December 15 for future year~ in an effort to remedy this
problem. He stated he has received complaints from his
constituents that the leaves cannot be raked when they have not
fallen from the frees and he stated since this situation has
occurred two years concurrently he feels a change is necessary.
Mr. Daniel stated he felt the handicapped should also be
included in the ordinance under the same provisions as the
elderly.
On motion of Mrs. Girone, seconded by Mr. Dodd, the ~oard
approved an amendment to the County Leaf Burning Policy to
include Carriage Hill Subdivision, to the west of Coalfield
Road, in the "No Burning" area of the County as defined in the
Beard minutes of September 24, 1986; and further instructed
ztaff to prepare an amendment to the current ordinance to change
the dates for leaf burning from November 1 December 1 to
86-887
November 15 - December 15 for future years and to include the
handicapped under the same provisions as the elderly.
Vote: Unanimous
ll.F. PAP. KS AND RECREATION ITEMS
ll.F.1. SET DATE FOR PUBLIC HEARING TO CONSIDER LEASE OF REAL
PROPERTY AT BIRD ATHLETIC COMPLEX FOR OPERATION OF
FOOD CONCESSIONS
On motion of Mr. Daniel, seconded by Mr. Mayes, the Board set
January 14, 1987, at 7:00 p.m., for a public hearing to consider
lease of real property at Bird Athletic Complex for operation of
food concessions.
ll.F.2. A~PROVILL OF BIDS FOR MULTIPLE PARK PROJECTS
On motion of Mr. Applegate, seconded by Mr. Mayes, the Board
approved the ~ollowi~g Iow bids for improvements at County park
sites as listed below, which bids were within the budget
allocated in the Parks Improvement Bond funding:
Bensley Park-Phase I
Davis Soccer Complex
Ettrick Park Softball Field
Iron Bridge Park Baseball
Fields
Athletic Lighting for
Ettrick & %ton Bridge
Parks
John Marshall, Inc.
W.E. Duke & Sons
John Marshall, Inc.
John Marshall, Inc.
$ 265,197.
177,732.
68,9S2.
231,272.
John Marshall, Inc. 117,000.
ll.G. APPOINT~NT$ - pERSONNEL APPEALS BOARD
On motion of Mr. Dodd, seconded by Mr. Applegate, the Board
nominated Mr. Robert Allen to serve on the Personnel Appeals
Board, whose formal appointment will be made on December 10,
1986.
Vote: Unanimous
ll.H. CONSENT ITEMS
ll.H.1. 1987 HOLIDAY SCHEDULE
On motion of Mr. Appleqate, seconded by Mr. Daniel, the Board
approved and authorized the following holidays for County
government employees durinq 1987:
Holiday Date
New Year's Day January 1, I987
Day After New Year's Day Janua=y 2, 1987
Lee-Jeekcon/Martin Luther King, Jr. Day January 19, 1987
Washington's Birthday February 16, 1987
Memorial Day May 25, 1987
Independence Day July 3, 1987
Labor Day September 7, 1987
Columbus Day October 12, 1987
Veteran~ Day November 11, 1987
Thanksgiving Day November 26, 1987
Day after Thanksgiving Day November 27, 1987
Christmas Eve December 24, 1987
Christmas Day December 25, 1987
86-888
ll.E.2. STATE ROAD ACCEPTANCE
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Belvoir Road, Surry Road and Surry Circle in
Carrisbrook, Bermuda District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Daniel, it is resolved that Belvoir Road, Surry
Road and Surry Circle in Carrlsbrook, Bermuda District, be and
they hereby are established as public reads.
And be it further resolved, that the Department of
tion, be and it hereby is requested to take into the Secondary
System, Belvoir Road, beginning at the intersection with Min~ela
Drive, State Route 3530, and running northerly 0.39 mile to the
intersection with Surry Road, then continuing northerly 0.03
mile to end in a cul-de-sac; Surry Road, beqinning at the
intersection with Belvoir Road and running easterly 0.10 mile to
the intersection with Surry Circle, then continuing easterly
0.04 mile to tie into proposed Surry Road, Chi~chase, Section
and Surry Circle, beginning at the intersection with Surry Read
and running southerly 0.07 mile to end in a cul-de-sac.
This request is inclusive of the adjacent slope, site distance
and designated Department of Transportation drainage easements.
These roads ~erve 65 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Department of Transportation a 50'
right-of-way for all of these roads.
Carrlsbrook is recorded as follows:
Plat Book 45, Pages 70 & 71, April 26, 1984.
This day the County ~nvironmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Eagle Point Road, Mineola Drive, Chagford Drive,
Crofton Road, Drayton Road and Surry Road in Chipchase, Sections
A and B, Bermuda District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Daniel, it is resolved that ~agle Point Road,
Mineoln Drive, Chagford Drive, Crofton Road, Drayton Road and
Surry Road in Chipchase, Sections A and B, Bermuda District, be
and they hereby are established as public ro~d~.
And be it further resolved, that the Department of Transporta-
tion, be and it hereby is requested to take into the Secondary
System, Eagle Point Road, beginning at the end of existing Eagle
Point Road, State Route 3280, and running northerly 0.03 mile to
the intersection with Chagford Drive, then continuing northerly
0.08 mile, then changing direction and continuing westerly 0.08
mile to the intersection with Crofton Road. This road then
becomes Mineola Drive. Mineola Drive, beginning at the inter-
section with Crofton Road and going westerly 0.04 mile to tie
into existing Mineola Drive, State Route 3530; Chagford Drive,
beginning at the intersection with Eagle Point Road and running
westerly 0.03 mile to tie into proposed Chagford Drive, Mineola,
Section C; Crofton goad, beginning at the intersection with
Eagle Point Road and running northerly 0.09 mile to the inter-
section with Drayton Road, then continuing northerly 0.01 mile
to tie into proposed Crofton Road, Chipohase, Section C; Drayton
Road, beginning at the intersection with Crofton Road and
86-889
running northerly 0.03 mile to the intersection with Surry Road;
and Surry Road, beginning at the intersection with Drayton Road
and running westerly 0.04 mile to tie into proposed Surry Road
in Carrisbrook subdivision. Again, Surry Road, beginning at the
intersection with Drayton Road and running easterly 0.03 mile to
ti~ into proposed Surry Road, Chipchase, Section C.
This r~quest is inclusive of the adjacent elope, site distance
and designated Department of Transportation drainage easements.
These roads ser~e 60 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Department of Transportation a 50'
right-of-way for all of these roads.
These sections of Chipchase are recorded as ~ollows:
Section A. Blat Book 45, Pages 66 & 67, April 24, 1984.
SectiOn B. Plat Book 47, Page 13, August 24, 1984.
This day th~ County ~nvironmental ~ngineer, in accordance with
directions from this Board, made report in writing upon his
examination of Speeks Drive, Speeks Court, Reginald Court and
Dumaine Drive in William Gwlrnn Estates, Section E, Clover Bill
District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Daniel, it is resolved that Speeks Drive, Specks
Court, Reginald Court and Dumaine Drive in William Gwynn
Estates, Section E, Clover Rill District, be and they hereby are
established as public roads.
And be it further resolved, that the Department of Transporta-
tion, be and it hereby is requested to take into the Secondary
System, Speeks Drive, beginning where State Maintenance ends,
Speeks Drive, State Route 3036, and going 0.03 mile northwester-
ly to the intersection with Specks Court, then continuing 0.13
mile northerly to the intersection with Dumaine Drive, then
continuing 0.05 mile northerly to tie into proposed Specks
Drive; Specks Court, beginning at the intersection with Specks
Drive and going 0.06 m~le southwesterly to the intersection with
Reginald Court, then continuing 0.06 mile southwesterly to a
cul-de-sac; Reginald Court, beginning at the intersection with
Specks Court and going 0.03 mile northwesterly to a cul-de-sac;
and Dumaine Drive, beginning at the intersection with Speeks
Court and going 0.03 mile westerly to tie into existing Dumaine
Drive, State Route 2606.
This request is inclusive of the adjacent slope, site distance
and designated Department of Transportation drainage easements.
These reads serve 37 lots.
And be it further resolved, that the Board of Supervisors
guarantees to the Department of Transportation a 50'
right-of-way for all of these roads except Sp~eke Drive, which
has a variable 50' to 70' right-of-way.
This section of William Gwynn ~states is recorded as follows:
Section E. Plat Book 42, Page 35, January 26, 1983.
Vote: Unanimous
This day the County ~nvironmental ~ngineer, in accordance with
directions from this Board, made report in writing upon his
86-890
examination of Nott Lane and Husting Road in Conrthouse Woodsr
Section 1, Dale District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by Mr. Daniel, it is resolved that Nott Lane and
Hosting Road in Courthouse Woods, Section 1, Dale District, be
and they hereby ere established as public road~.
And be it further resolved, that the Department of Transporta-
tion, be and it hereby is requested to take into th~ S~condary
System, Nott Lane, beginning at the intersection with Husting
Road and running northerly 0.13 mile to end in a cul-de-sac.
Again, Nott Lane, beginning at the intersection with Husting
Road and running southerly 0.02 mile to end in a dead end; and
Masting Road, beginning at the intersection with Nott Lane and
running westerly 0.02 mile to tie into existing Nott Lane, State
Route 3154. Again, Husting Lane, beginning at the intersection
with Nott Lane and running easterly 0.03 mile to end in a dead
end.
This request is inclusive of the adjacent slope, site distance
and designated Department of Transportatio~ drainage easements.
These roads serve 22 lots.
And be it further resolved, that the Roard of Supervisors
guarantees to the Department of Transportation a 50'
right-of-way for all of these roads.
This section of Courthouse Woods is recorded as follows:
Section 1. Plat Book 46, Page 96, August 6, 1984.
This day the County Environmental Engineer, in accordance with
directions from this Board, made report in writing upon his
examination of Green Cedar Lane, Emery Oak Lane, ~iels Read,
Alms Lane and Aims Court in Treemont, Section C, Dale District.
Upon consideration whereof, and on motion of Mr. Applegate,
seconded by FLr. Daniel, it is resolved, that Green Cedar Lane,
Emery Oak Lane, Piels Road, Alms Lane and Alms Court in Tree-
merit, Section C, Dale District~ be and they hereby are estab-
lished as public roads.
And be it further resolved, that the Department of Transporta-
tion, be and it hereby is requested to take into the Secondary
System, Green Cedar Lane, beginning at the end of existing State
Maintained Green Cedar Laner State Route 2868, and running
easterly 0.03 mile to the intersection with Emery Oak Lane, then
continuing easterly 0.07 mile to the intersection with Piels
Road, then continuing easterly 0.10 mile to the intersection
with Alms Lane, then continuing easterly 0.04 mile as Falconway
Lane to tie into existing Faleonway Lane, State Route 2880;
Emery Oak Lane; beginning at the intersection with Green Cedar
Lane and running northerly 0.05 mile to end in a cul-de-sac.
Again, Emery Oak Lane, beginning at the intersection with Green
Cedar Lane and running southerly 0.11 mile to tie into existing
State Maintained Emery Oak Lane, State Route 3073; Piels Road,
beginning at the intersection with Green Cedar Lane and running
northerly 0.10 mile to end in a temporary turnaround. Again,
Piels Road, beginning at the intersection with Green Cedar Lane
and running southerly 0.05 mile to end in a oul-de-sac; Alms
Lane, beginning at the intersection with Green Cedar Lane and
running northerly 0.07 mile to the intersection with Alms Court,
then continuing northeasterly 0.08 mile to tie into existing
Rtate Maintained Alms Lane, State Route number not assigned yet;
and Alms Court, beginning at the intersection with Alms Lane and
running westerly 0.03 mile to end in a cul-de-sac.
86-891