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12-15-1986 MinutesBOARD OF SUPERVISORS December 15, 1986 Supervisors in Attendance: Mr. R. Garland Dodd, Chairman Mr. Harry G. Daniel, Vice Chairman Mr. G. H. Applegate Mrs. Joan Girone Mr. Jesse J. Mayes Mr. Richard h. Hedrick County Administrator Staff in Attendance: Mr. Stanley Balderson, Dir., Soon. Develop. Chief Robert Eanes, Fire Department Mr. Bradford S. Asst. Co. Admin. Mr. Robert Masden, ASSr. CO. Admin. for Human ~ervices Mr. R. J. McCracken, Transp. Director Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Mr. Lane Ramsey, Dir. of Budget & Acctg. Mr. Richard Sale, Asst. Co. Admin. for Development Mr. David Welchons, Dir. of Utilities Mr. Dodd called the meeting to order at 10:00 a.m. (EST). Mr. Hedrick requested that an Executive Session be held to discuss personnel matters regarding replacement of the Executive Director of one of the agencies that the Cou_~ty supports. Be stated he also understood ~he Board would like to recess to attend Dr. Richard~on's f~neral at 10:30~ a..m. and reconvene at approximately 11:45 a.m. 1. WORK SF~-~IO}{ ON UTILIT~ Ek'Z'~SI~/ECONO~IC DEVELOPMENT Mr. Sale reviewed the proposed policy for utilities extension for economic development when there is a tangible benefit to the County. He submitted and explained guidelines which would outline what the benefit would be in such instances. Mr. Hedriek stated this policy would be an interim measure until such time as a long range plan could be developed which would allow Chesterfield to be more competitive with ether jurisdictions. There was discussion regarding t!rpes of development which would occur, the changing economy, the advance in the office park scenario, when and where this policy should be implemented, who should initiate development and proposals whereby this policy could be applied, the co,t-benefit ratio and timeframe recovery, speculation, construction and competition with the Chesterfield County Industrial Park, funding sources, the need to attract industry which might otherwise not locate in the County except for ~he implementation of this policy, etc. After considerable discussion, the Board generally agreed that 86-964 prior to agreement on implementation of policy, a public hearing ~hould be held on February 11, 1987, at 7:00 p.m., to receive public input. 2. WORK SESSION - FEASIBILITY STUDY AND DEMONSTRATION ~RO.TECT FOR P~BLIC TRANS~3~ATION The Board was presented with a report on the feasibility study and demonstration project for public transportation and expressed appreciation to staff. It wa~ requested that staff also consider the Jefferson Davis Highway area. The Board recessed at 10:35 a.m. for several members to attend a funeral. 5. CO~RACT FOR DUTC~ ~AP FIRE STATION SEWER Mr. Dodd disclosed to the Board that the sewer contract for the Dutck Gap Fire Station would serve property which he owned, declared a conflict of interest pursuant to the Virginia Conflict of Interest Act and excused himeelf from the meeting. On motion of Mr. Applegate, seconded by Mr. Mayes, the Board awarded and authorized the County Administrator to execute any necessary documents for contract S86-1330 for the Dutch Gap Fire Station Sewer Extension to Fred W. Barnes Construction Company, I~c., in the amount of $54,975.00, which provides for a depth to provide service to Dodd's Mobile Home, Inc., which company has agreed to pay the additional cost of $9,735.00 for said modification; and further, the Board transferred $21,300.00 to the project from the Fire Department Maintenance budget and appropriated $9,735.00 in additional revenues to the project. It is noted that $35,000.00 was previously appropriated to the project. Ayes: Mr. Daniel, Mr. Applegate, Mrs. Girone and Mr. Mayes. Absent: Mr. Dodd. Mr. Dodd returned to the meeting. 6. RP~LrEST FOR P~EZONING o 86$107 CARDINAL PARK ASS0CIATESr INC., A GENERAL PARTNER- SHIP~ MIDLOT~IAN DISTRICT 86S107 In Midlothian Magisterial District, CARDINAL PARK ASSOCIATES, A GE/~RAL PARTNERSHIP, requested rezoning from Agricultural (A), General Business (B-3), and Light Industrial (~-1) to Office Business (0) plus Conditional Use Planned Development to permit use and bulk exceptions on a 35.0 acre parcel fronting approximately 690 feet on the north line of Midlothian Turnpike across from Wadsworth Drive. Tax Map 28-2 (1) Part of Parcels 2, 3, and ~5 (Sheet 8). Mr. Peele stated the Planning Commission recommended approval of the request, subjee~ ~o certain conditions, and since that time the applicant had requested amendments. He stated this was acceptable to staff, subject to certain conditions. Mr. Otis Brown, representing the applicant, ~tated the conditions as recommended by staff were acceptable. 86-965 There was ne opposition present. M~s. ~irone expressed appreciation to the staff and developer for working together on this matter. On motion of Mrs. ~irone, seconded by Mr. Daniel, the Board approved this request, subject to the following conditions: 1. The following conditions notwithstanding, the plan prepared by ~iggins & Associates, dated November 19, 1986, and the Textual ~tatement as amended by the letter dated November 25, 19S6, shall be considered the Master Plan. (P) 2. ~ublic sewer shall be used. 3. Prior to any schematic plan approval, a hydraulic analysis of the existing fifteen (15) inch trunk sewer line shall be performed. ~his analysis shall include the anticipated waste water flows from the proposed development. (U) 4. The developer shall be responsible for improving any existing, or constructing any new, facilities necessary to provide sewage capacity for the development (U) The developer shall provide an accurate a~count of the d~ainage situation showing existing drainage and ths impact this project will have on the site and the surrounding area. The developer shall submit a construction plan to Environmental Engineering providing for on- and off-site drainage facilities. This plan shall be approved hy Environmental Engineering an~ all necessary easements shall be obtained prior to any vegetative disturbance. If any public roads are to be constructed, these plans shall also be approved by VDB&T. The approved off-site plan may have to be implemented prior to clearing. (EE) P~ior to the release of any building permits or recordation of right of way and/ar subdivision plats, ownership and maintenance o~ the pond(s) shall be established as the responsibility of private entities. An indemnification agreement shall be submitted to the Environmental ~ngineering Department to save the County harmless of vectors, maintenance, and replacement responsibilities, otc. Upon completion of construction of the detention facility, it shall be certified by a professional engineer. (Er) Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. Drainage shall be designed so as not to interfere with pedestri- an traffic. (Er) Maxim~r~ permissible release rates on the retention/deten- tion/lake basin shall be based on the capacity of the existing facilities downstream. The recorded 100 year backwater and/or floodplain shall not be increased. (EE) Dams shall be built at an elevation such that on-site buildings or existing homes downstream would not be jeop- ardized, should the dam fail. A dam fail,re analysis shall be performed and submitted to Environmental Engineering. (EE) Prior to erection of any signs, a conceptual sign package shall be su~itted to the Planning Commission for approval. The Planning CoK~ission may modify the sign restrictions of the office Business (o) District to the extent that sign proliferation is not encouraged and that the sign program is uniform. (p) gurface parking areas shall be landscaped sO as to divide and break up the expanse of pavement. Parking areas shall 11. 86-966 13. 14. 15. 16. have at least ten (10) square feet of interior landscaping for each space. Each landscaped area shall contain a minimum 100 square feet and shall have a minimum dimension o~ at least ten (10) feet. The total number of trees shall not be less than one (~) for each 200 square feet, or fraction thereof, of required interior landscaped area. The remaining area shall be landscaped with ShruBs, ground cover or other authorized landscaping material, Landscaped areas shall be located so as to divide and break up the expanse of paving. The area designated as required setbacks shall not be calculated as required landscaped area. Conceptual plans depicting this requirement shall be submitted to the Planning Co~mission approval in conjunction with schematic plan review, Detailed plans shall be submitted to the Planning Department for approval within ninety (90) days of clearing and rough grading. (P) A fifty (50) ~oet buffer shall be maintained adjacent to residentially zoned property. With the exception of public utilities which run generally perpendicular through the buffer and any access to adjacent residential property, there shall be no facilities permitted in the buffer. Public utilities and retention/detention facilities may be located within and generally parallel in the buffer provided the Planning Commission determines that the remaining width of the buffer is s~ffioient to provide appropriate screening. The buffer shall consist of features which are sufficient to adequately screen driveways and parking areas from the adjacent residential property. A conceptual landscaping plan depicting this requirement shall be submitted to the Planning Commission ~or approval in conjunction with schematic plan review. The width of the buffer may be modified by the Planning Commission at the time of schematic plan review if detailed plans prove that screening can be effectively accomplished in a lesser width. A detailed landscaping plan depicting this quirement shall be submitted to the Planning Department approval within ninety (90) days o~ clearing and rough grading. (P) Exterior lighting shall be designed sc as not to project light into adjacent residential properties. A detailed lighting plan shall be submitted to the Planning Department for approval in conjunction with final site plan review. (~) All building mechanical equipment shall be screened from view of public roads and adjacent properties outside of the project. (P) Prior to the issuance of occupancy permits, the £ollowing improvements shall he accomplished: a. the third through-lane and curb and gutter along westbound Route 60, east of the site road/Route 60 intersection; b. an exclusive right-turn lane and curb and gut%er along westbound Route 60; and c. dual left-turn lanes and curb and gutter along eastbound Route 60. (T) Prior to the release cf any occupancy permits, the proposed access road shall be constructed as a six (6) lane typical section with curb and gutter, as recommended in the. applicant's traffic impact study. This road may then taper, as approved by the Transportation Department, to adequate typical section to facilitate anticipated traffic volumes. In conjunction with the first schematic plan review, an access plan, to this proposed road, shall be 86-967 22. Vote: submitted to and approved by the Transportation Department. (T) 17. The developer shall be responsible for one-half of the cost of signal installation, if warranted, at the Route 60/Wadsworth Drive Relocated/site road intersection. (T) Prier to schematic plan approval, a plan for additional access to this development shall be approved by the Trans- portation Department. This additional access shall be incorporated into the development of this site. (T) 19. In conjunction with the approval of this request, a one (1) feet exception to the ten (10) ~oot parking space width requirement shall be granted for parking spaces which are located within parking decks, provided that required handicapped parking spaces Shall be a minimum of 12.5 feet in width. Landscaping shall be accomplished around the perimeters of parking decks similar to landscaping around the perimeters of o£floe buildings. Conceptual plans depicting this requirement shall be submit%ed to the Planning Commission for approval in conjunction with schematic plan review. Detailed plans shall be submitted to the Planning Department for approval within ninety days of clearing and rough grading. 20. In conjunction with the approval of this request, a 0.5 foot exception to the ten [10) foot parking space width requirement shall be granted for a maximum of 90% of parking ,spaces not located in parking decks. The remaining 10% of the surface parking spaces, which shall be included in the first 10% of the required number of parking spaces for each building and, the required handicapped parkin9 spaces shall be located closest to the building, These spaces shall be re- served for visitor pa:king only. (Note: Required handicapped parking spaces shall be a minimum of 12.5 feet in width.) 21. In conjunction with the approval of this request, the following use exceptions shall be permitted: a) Membership club and restaurant with meeting ~ facilities; b) Outdoor recreational facilities including tennis courts, jogging and exercise trails, and outdoor gathering area; c) Food facilities (cafeterias) for us~ by employees; d) Health and wellness facilities; e) Nature trails and natural preserves; f) Restaurants, when located within office buildings. (P) Public roads shall have a minimum right of way of sixty (60) feet. (T) Unanimous 4. P~SOLUTIC~ REquESTING ~INANCIAL ARRTRTaNCE FOR COUN'T¥ Mr. Hammer explained the request of the Sheriff for additional personnel and facilities at the County Jail. There was considerable discussion regarding what the County will commit to, in terms of funding, if or if not the State does not find an additional $100,800; whether or not modular facilities would be acceptable/secure; the relocation of the Magistrates' Office; the need ~or an entirely new facility; architects to design facilities; etc. It was generally agreed this matter should be 86-968 deferred until the Sheriff could he present to discuss the matter. 5. o DRUG 3~BUSE TASK FORCE It was generally agreed that the nominations to the Drug Abuse Task Pores for the Dale District would be made at the January 14, 1987, meeting. Mr. Daniel excused himself from ~he meeting due to a previous commitment. 8. ~x~IVE SESSION On motion of Mr. Applegate, seconded by Mrs. Girone, the Board amended its agenda to include an Executive Session and further the Eoard went into said Executive Session to discuss personnel matters, pursuant to Section 2.1-344 (a) (1) of the Code of Virginia, 1950, as amended. Ayes: Mr. Dodd, Mr. Applegate, Firs. Girene and Mr. Mayes. Absent: Mr, Daniel. Reconvening: 4. I{~SOLOTION REgUESTING FINANCIAL A~SISTANcE FOR COURTY JATL Sheriff Wingo was present and explained his need for additional personnel and facilities. He answered questions in detail regarding the jail, modifications to th~ jail, the use of trailers, etc. On motion of Mrs. Girone, seconded by Mr. Mayes, the Board adopted the following resolution: WHEREAS, Chesterfield county is planning an addition to public use and administrative facilities at the jail; and WHEREAS, Chesterfield County wishes to relieve overcrowding in the jail lobby; and W~EREAS, the current location of the booking function is to be removed from the Courthouse due to security problems; and WHEREAS, the need for additional breathalyzer and intake space is needed; and WT{EREAS, the estimated cost of the ~aeilit¥ is $260,000 of which $100,000 will be requested from the State Department of Corrections. ~OW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests funding of $100,000 from the State Department of Corrections in the upcoming biennial budget. Ayes: Mr. Dodd, Mr. Applegate, ~rs. Girone and Mr. Mayes. Absent: Mr. Daniel. On motion cf Mrs. Girone, seconded by Mr. Mayes, the Board adopte~ the following resolution: WHEREAS, the Chesterfield County Jail has a Department of Corrections rated capacity of 120 and a JLARC rated capacity ct 135; and WHEREAS, the jail population is averaging 180 ir~ates with population peaks in excess of 200 inmates; and WHEREAS, the overcrowing create critical staffing and security problems wi~h deputies responsible for as many as 50-60 inmates; and WHEREAS, proper staffing of the jail is a priority concern of Chesterfield County; and WHEREAS, the Sheriff has requested that the Board of Supervisors add six additional jail deputy positions. NOW, THEREFORE, BE IT RESOLVED, that. the Heard of Supervisor~ hereby requests Compensation Board ~unding for six additional jail deputy positions in the ct~rrent and future ~iscal years. Ayes: Mr. Dodd, Mr. Applegate, M~S. Girone and Mr. Mayes. Absent: Mr. Daniel. On motion o~ Mrs. Girone, seconded by Mr. Applegate, the Hoard adjourned to 4:00 p.m. on January 14, 1987. Ayes: Mr. Dodd, Mr. Applegate, ~4rs. Girone and Mr. Mayes. Absent: Mr. Daniel. Richakd'L% Hedriek Cotk~ty Administrator R. ~a'~land Chairman