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01-08-1986 Minutes
January 8, 1986 R. Garlan~ Dodd, Chairman ~arry G. Daniel, vice Chairma~ Joan Girone Mr, Richard 5. H~drick County Ad/ninistrator Staff in Attendance: ~r. Stanley Balderson, Dir., Econ. Develop. ~-rs. Doris DeHart~ Le~islativ~ Coord. Mr. Phil He~ter, ~ir~ of Park~ & Rec. Mr. willia~ ~0well, Dir. of Ce~. Mrs. Mary Leu Lyle~ Internal Mr. Robert Ma~den~ Assr. Co. Admin. for Mr. Richard ~uElf~sh, D~r. of Env. ~. R. ~ MoCracken, Tran~p. Director F~r. Steve Micas, Co. ~rs, Pauline HitcheI1, Dir. of ~ews/!nfo. ~. Jeffrey Muzzy, fei Development Coordinator of Budget & Aoctg. Mr. ~. D. Stith, Jr., ~r. David Welchons, Dir. of Utilities ~ir. Frederick W. Dir. of ~uman of Planning .~ALL TO Hedri¢~ called the m~eting to order at the Cuurthousa at (EST). ~. ELEC~IO~ OF C~tAIRMANAND VICE C~AIRF~N ~ir. Hedrick ~tated the first or,er of business would b~ the ~ election of Chairman and the n0minutions would b~ taken and vote~ on in order of nomination. ~e stated the first nominee to obtai~ a majority of a£~irmative votes would b~ elected Chairman. ~_r. Appleqa~e nominated Mr. Dodd for Chai~n for 1986. The n~mination was mecon~ed by ~. Daniel, Mr, Maye~ made a mo~on to clo~e khe nominations. MT. Dhni~l seconded the ~tion. vote= Unanimous 86-001 C) ~r. Dodd Was declared Chairman by acclamation. Mr. Dedd eapzessed appreciation to the Board for the honor and trust bestowed upon him and stated he would work diligantly for Chesterfield County which he loves. Be stated he would hope that the County will go =hrouqh the next y=ar with a positive ~ outlook as it has done the last year and that the Board weu~d work together as they had done so ably under Mr. Apptegate's leadership. He stated the Chairman is no better or nO Worse th the entire Board, all have an equal vote and equal re~pon~ibilit~ with a lot of goal~ to accomplish. Mr. Dedd no~nated Mr. Daniel as Vice Chairman for 1~86. Mr. Mayas seconded the nomination. There w~re no oth~r nominations and Mr. Dedd eatlud fur the question. On motion of Mr. Daniel, S~conded by ~r. ~ayee, the Board suspended its rules and procedures to allow for additions to the agenda. On motion of Mr. Daniel~ seconded by Mr. Mayas, the Board added to Item ~7~ Executive Session, C0~ultation with Counsel Regarding HM~ vs. Walse~, ~t at., Cole ye. Board Of eupervi$ors~ and Robine ye. Myer; pursuant to Section 2.1-344 Ia) (6} of the Code of Virginia~ 1950, as amended~ and added a proposed Board Travel and District Expenditure Policy under Item %6. 3, A~OINTF~I{TS Rt. ~odrick stated =ho Board has had a policy that even though each Board r~ember is appointed to various co~is~ion~ and board~ for terms beyond a year, they would be reconsidered annually. Mr. Dodd stated he felt ~ach Board menb~r should SoDti~e servinl on the commissions or boards to which they were appointed. There was further discussion ragardlng some of the specific eur~issions and boards. It was generally agreed that since a list of committees and/or beards was not included in %he agenda ~acket, that this be deferred until the and of the meeting and that a list he prepared for discussion at that time. ADOPTION OF 1986 SC~DOLE FOR REGULAR MEETINGS On motion of Mr. Daniel, seconded by Mr. Mayas, the Board set th. second Wednesday of the month at 7:00 p.m. (with any necessary work sessions scheduled at 2~00 p.m,) and tho fourth W~dnesday 9~00 a.m. for regular meetings of the ~oard of Supervisors, except ~or December durinq which there wculd only be the meetlng on th= meeo~d Wednesday which would ~tart at 9:00 a.m. Vote: Unanimous 5. ADOPTION OF PROCEDt~RE~ FOR BOARD [~ETIN~$ IN 19~5 Mr. Hedrick stated there were two modifications to hh~ curr~nt procedures proposed for the 1986 Beard meetings. Mr. Micas B6-OD2 stated the first change insure~ that the procedures as ~stablishe~ apply to work se~slene (page 1) and the second is that when Z~las are suspended, it is the unanimous Wore of those members present as Opposed to a vote of five (page 7). Daniel moved approval of the two amemdments to the existing procedures. He stated if there are others to be approved that they be done so by a specific motion for a specific amendment. Mr, Applegate requested an amendment to include in Section 6, that the m~ting begin with a Pledge of Allegiance to the Flag the United ~tates of America as well as the invocation. Mr. Daniel accepted the amendment and moved approval of the three voting device installed and everyone vote at one time which is audio system should be reviewed as well. ~r. Daniel suggested requested in the past te revlaw the atectronicat mechanisms, the audio visuals, the recording system, etc. an~ he f~lt it seriously considered, tha~ i% allow for ab~tention~ and changes be given tO this issue as it woul~ p~even~ one Board ~amber from electronic voting system as well as improving the existing s0und Nr. Applegece inquired if =he Sergean~ at Arms is included in reviewa~ annually, the scard should sc indicate in it rules. It amending the ruler. ~rs. Girone stated that if appointments are wishes to resign or ~s asked to withdraw. Mr. Dodd stated he felt a review might be good hut that it i~ wXse ~o maintain continuity because good contacts and rapport that are necessary are develepe~. It was generally ~gres~ that the Doar~ would question if necessary. Mr. ~edrick stated this i~ue i~ his understanding that it will be for %hose appointments only discussion later this evening. On motion of Sr. Partial, seconded ~y sr. Applega~e, the Board procedures of the soard: 1. Page 1, Ya=agraph 1 -- TO insure =hat all rules a~ BoarS. 2. Page 2, Add Add~ticnal ~tem as (h) to include Pledge Of advance the numerical sequense accordingly, 4. Page 7, ~ection ~, to indicate a unanimous vote by S5-~03 6. READOPTION.O~,,POLIC¥ R~GARDING ~LATIONSHIP BETWEEN THE ~CO~r T~ ~LLI~SBU~ SC~L BO~ ~E~T~ING~ ~E T~ BO~ T~ ~ DISTRICT E~IT~ Mr. Hedrick stated the Board i$ requested to r~adopt and/or reaffi~ it~ policies reqarding the r~lationship between the Board of Sup~rvis0r$ and the County ~minlstrator, the Williamsburg Accord, the Wi!li~sburg ~chooi Board ~he Zoning ~olicy, the Brande~il! Star,ant and ado~tion of with all 4ua res9~c~ to th~ ~oard, ~h~ would like to state %hat her posieion on ~e ~onlng Policy remains the same as i.t ~id las~ ~. Mayas stated he felt the accords, agreements, etc. mede lest guidelines. District expenditure Policy which was added a: =he beginning of the meeting. ~. Mayas s~ated it did not. ~. Daniel Stated same ti~ and amended the motion to include adoption 0f the accepted the amendment. readopted the 901i~ies regarding th~ relationship b~tween the willi~sbu=g A~cord, the willi~s~urq school Board Understanding, Board Travel and District ~x~enditure Policy. (Copies of all ar~ filed wi~ the papers of this Board.} for action. 7. and 8. E~ECUTI~E SESSION ~ DINNER On motion e~ Mr. Applegate~ seconded b7 Mr. Mayas, the Board wan into ExecuSivu S~ssien at the Crosswin~ Restaurant for consultation with legal counsel r~gardinq l~gal matters pertaining to the Pc~kit~ Parkway Agreement, H.~.K. vs. Walsey e al., Robin~ v~. Myer a~d Col~ vs. Board Of Supervisors pursuant to Section 2.1-344 (a) (6) of the Code of Virginia, i958, as Vote: Unanimouu Reconvening: S~-004 Mr. Dodd introduced Reverend John H. G~eyson, Pastor of Church o Our Saviour, who gave the invosat~on. The Pledge of Allegiance to the Flag of the United States of America was recited. 10.A. DEC~ER 11.r....~9.$~ Q~ motio~ o~ Mrs. Girone, seconded by Mr. Applsgater the Board approved the minutes of December 18, 1985, as submitted, Vot~: Unanimous 11. COUNTY ADMINISTRATOR'$ COF~N,,,T8 MrS. Mitchell stated that chesterfield County was honored r~c~ntly by having a picture of ~he Qi~ Courthouse un the cover approximately I~,000 lawyers across the Commonwealth as well as ' other members of the legal profession outside of Virginia. She stated Ms. Cathy Kirvan, formerly with the Par~$ and Recreation Department, is the ~ditor and ~s. Jane CrosSr employee with the General Services Department, d~d the photography, she distributed a copy of the magazine and expressed apprsciatioD to Ms. Kirvan and Ms. Cress for assisting in publicizing the C0~nty Mr. Hedrick stated some o~ ~he empl0yee~ hav~ formed an Employee~ Photography Club and some of the employees are u~ing their akill~ to r~cord County events. 12. BOARD COM~/TTEE REPORTS F~rs. Girone invited the Board to Ben Air to meat with her at her "First Monday" meeting. ~he stated this will be th~ Ilth year of such meetings which are held on the filet Monday of each moat] at 8:00 p.m. at ~on Air Presbyterian Church for the first six she would be ~lad to schedule them on bmr agenda. Mrs. Girone st=ted the Committee oS the seard and rapresentative~ of th~ Planning Cc~ission who are ~iscusslng th~ ~etween the two groups an~ future planning efforts in the Count~ will be asking for a joint, general meeting in th~ near Mrs. Girone stated she and F!r. Applegate met with Contour in Richmond and discussed the future of tourism in the area and the will have a report later. ~rs. Girone ~ta%ed she went With several members of Lhe Board dinners for Mental Health/Mental Retardation and the John Co.unity College. She ~Lated she attended the ~ress confurence~ th~ M~d-Flight progr~. Sh~ stated she did tail her "First leaf burning in the County as she has dealt with this for of the citizens is in j~opardy, citizens in the Matoaca District and the Highway Dspsrtment on the 1st of' J~nuary and with tbe Advisory Council en bhe 6~h of January. He state~ some cf the citizens expressed their desire to be heard by thi~ Board on %~e Route 36 Grade Separation Droject. 13. REQUESTS TO POSTPONE ACTIONr EMERGENCY ADnI~IONS OR CHANGES IN TH~ 0RDEROF PRESENTATION On motion oi ~. Dani~t, ~econded by ~. ~yes, the ~oa~d Itsm 18.A., Approval of Chartar of Cra~er ~lanninq District Co~ission and Authorization Of 0thor Actions for ChesterfleI~ County to B~come Part of Official ~ership as the next item business; Item 18.~.1., Acceptance of Funds from Virginia Water Project, to be heard after Item 18.A.; Added I~em I8.C.2, 9eques~ revi~ed Item 18.C. a~ Item I8.C.1. with 18.C. b~ing listed a~ ~arks an~ Recreation Items; added a Special ~solution Honoring c. K. Applegate under Item 14.; Added Item 18.H.8., ~blic ~earinq for Route 3~ Grad~ SPpara=ion; Added Item Virginia Co--unity Develo~an% Block ~rant Appropriations and for a bingo/raffle pe~L% for the Chester Moose LePta Vote: Unanimous 18. N~ BUSINESS 18.A. APPROV~ OF CH~TER OF C~TER PLA~IN~ D~TRICT AND AUT~©RIZATION OF OTHEE O~FICIAL ACTIONS FOR Mr~ Mu~zy Sta~ed that all cf the details for Chesterfield Connty~s official me~%bership in the Crater Planning District Commission have b~en completed. He stated this action wa~ taken in an effort to formalize the County's cemmunioation~ with the Tri-Cities a=ea and the General Assembly adopted legislation which allows Ch~sterfield ho bec0m~ a m~mber of two Planning District Commissions. H~ introduced Ms. Hilda Trains, Mayor of Hopewell and Chaik~an of the Crute~ Planning Cormmission, and Denny ~orris, ~xecu~ive Director of Crater Planning Commission and th~ Appomattox Basin Industrial Develop~K~ Corporation, who were pre~en~. ~e e~ressed appreciation to MS. T~aina and ~. ~orris for their support and cooperation toward attaining these goals. ~. Morris ~tated he looked fo~ard ~o the County's f0~ul participation with the Co~isslon and felt they will b~ ~1~ to compliment ~ny of the County'S 0~rrent efforts. He ~tres~ed importane~ ~nd go~l~ Of ~he C0~i$$i0n with regard to economic development and the c~ater Develo~unt COrporation (583 ~an ~rogram) which will be ~de available i~ediately ~o th~ County'~ business co--unity. He stated this is only on~ aspect which he fel~ would ba invaluable %o %hz County an~ its residents. He s%at~d in turn, th~ County's involvement with ~he Co~ission can only strengthan the area's efforts in many ~. Dodd welcom~d ~yor Tralaa and s=at~d the County appreciates it~ good neighbors to th~ east. Mayor Trains stated the Cra%er Planning District Co~ission, by ~nanim0us vote, vote~ to a~nd its Chu~tu~ to allow CheSterfield County's proposed m~ership. she stated they looked fo~a~d to th~ County's most valu~le participation as an important leader in th~ area's future a~ a very useful v~hicle to improve cO~uuicatlon~ within the Appomattox River ~a~in an~ the Central Virginia area. On motion of the Board, the Board approved the proposed chare~r and full me~ership in the Crater Pla~ing Dis=tlc% app~oD~iated $13~225 from the General F~nd Cohtingency and authorized the County A~inistrator to sign a contract forth %hes~ and oth~r pertinent details as related to full 86-0a6 me~ership in the Crater Planning District Co~ission. Vote~ Unanimous It is noted that nomination~ for appointment to the Crater Planning District Commission will be held at the January 22, i98 meeting. 18.B.t. ACCEPTS_BCE OF FUNDS FROM VIRGINIA WATER ~r. Zock introduced Mr. Lee Premier, Viue President of the Rich,%end Core, unity Action Program |RCAP), who is representing Virginia Water ~rcject. Me ~t~ted the Virgiaia Water Prejest the only such organization that provides money for low income fam/lie~ tO ~ake Connections to utility lines. ~e stated the County has begnn the e~t~nmion of utilities to the B~ande~s Bridge/Bradley Bridge area and through the help of RCAP hav~ determined those families who are inc0m~ eligible to participate and they are providing $3,900 as a oon=ribu=ion toward the water line connection fee. He stated through the Virginia Water Project they are also helping the individual home owners who are eligible to make a lateral linc extension to th~ ho~ in approximately the same amount of money which will be paid to the contractors ~xt~nding the lines. Mr. Frasier introduced Mr. John Chiles~ ~ecutlve Director, MS. Dorothy Hudgins, Asst. Director, who w~re also present. Be presented th~ check in the amount cf $3~900 to pay for water connections for !ow income familie~ in the Branders Bridge area. ~e stated this comes from the Virginia Water ~rojee~ whose goal is to bring safe, a~ordable water and sewer facilities to income rural Virginians. He s~ated h~ was pleased =o work wi=h the County staff and administration to offer thi~ opportunity to these individuals. Mr. Mayas accepted the check on beh~!f of County. He stated he felt RCA~ was involved because Of the extensive work of the County staff and he expressed appreciation to the ~taff, to RCAP and to the Virgini~ Water Project. On motion of Mr. Mayas, seconded by Mr. Applegate, the Board acuepted the check in the amount of $3,900.00 from the virginia Water Project for utility installation for iow income families involved in the Branders Bridge water project. Vote~ Unanimous Mr. Do~d recognized and welcemed Hey Scout Troop $22 from Bethia who were present observing the meeting for merit badge 14, RF~OLUTIONS O~ SPFCIAL R~COGNIT~ON On motion of ~r~. Girone, seconde0 by ~r. Daniel, the Board adopted th~ following resolution: WI~EBEAS, Th~ Honorable Geoffrey H. Applegate, Supervisor representing Clover ~ill District, served as Chairman of the Board of Supervisors in 1985, demonstrating leadership of the highest caliber? and WHEreAS, Mr. Applegate's dependabili=y, reliabilit~ and integrity have been recognized not only by the B0ard~ the Metropolitan co--unity as well through his ~¢tive involvement an~ Richmond Regional Planning Di~rict Co--lesion and the ~tropolitan Planning Organization; ~d ~EREAS, More ~peeifically, ~. Appleqate ha~ be~n involve~ in two of the largest and most successful r~glonal projects -- the Diamond and the Bio,end International Airport (Byrd Field] and currently serves as Secretary to the Capital ~eg~on Airport Commission ovar~a~ing %his pro~ect~ and W~RR~A$, Under Mr. ApRlepat~z Chairmanship, the County, one of the fastest growing localities in the state and nation, faced challenges and demands placed upon it and the Chesterfield the history of the County in the amount OX $54,300,Q00 for i~q~rovements tc schools, roads and highways, fire protection and parks and recreation ~acilitias, insurin~ the highest quality of ~if~; and and finan~in~ of th~ County's first Capital Improvement Program Board of supervisors does hereby recognize and applaud the untiring ~fforts and commitment to excellence displayed by its 195~ chairman, Geoffrey ~. Applegate, any measure of s~osess ~hat has been attained by the County for negative words and some of the challenges faced of M_r. Hedrick and his staff. He expressed appreciation to wife and family as well for their under,tending and support. Nr. R~dri~k ~ntrod~ed ~r. Dav±d Hippchen, Chairman of the Spiritual ~ssembly o~ the Dabs'is of Chesterfield County. Mr. Hippchen stated the United Nations have designated 1986 as the Year of ?eace and in keeping with this theme, the Spiritual Assembly of Bahs'is has issued a proclamation of peace to be issued to all the peoples of the world. Be stated this was presented to the President of the United StateS~ the Secretary General of the UDited Nations and ~embers cf the United states congress and Senate and state legislators will also be receiving a copy. Ee presented the ~oard wish a copy of "A Promise of Peace" and encouraged the Board to search for ways to s~ek peace in the community. The soa~d expressed appreufation for the booklet. 16. DEF~D 16.A. APPOINTMENTS 16.A.1. Y~U~ SERVICES COMMf$SION On mo%ion ~f Fir, Daniel, ~conded by Mr. ~pptegate, the hoard appointed Ms. Sarah G~egory to the Youth Services Commission representing ~ermg~a District whose term is effective immediatel Vote: Unanimous M~. Daniel ~%atad on ~he list for ~h~ COmmission, Mr. S~ Tarry Mu. Phillips Bursa is listed but has mov=d. H~ re~ested that Neadowbfook High School be race--ended. 16.A.~. ~OM2~JIqIT~ SERVICES BOARD On motion of Mr. Daniel, seconded by Mrs. GirOner the Board suspended its rules and regulations to allow no~inatio~ and { appointment of representatives to the Community Services Board f~r Clov~r ~ill and Dale Di~trictn to be accomplished ak the game Vote: Unanimous On motion of Mr. Daniel, secondad by Mr. Apple~ate, the Board formally accepted the resignation of ~dr. Harold B. Simmons from Community Services Board ann ~urthar appointed the following peopl~ to ~aid Board a~ follows{ ~r$. Carrie Reger$~ 12/31/88, Midlothisn Mr, Peter Ward, 12/31/87, Mfdlothian Mr. Stephen Martin, I2/31/~8, Bermuda ~tr. Roger ~aybeok~ 12/31/87~ Bel~uda ~r. James Drown, 11/31/~8, Clover Hill Dr. Ben Jet,apr t2/31/~6~ Dal~ I6.A.~. APP~A~ ~ PUrSUAnT TO VIR$INIA ~T-0~F D~BT COLLECTION ACT On motion cf Mrs. Girone, seconded by ~lr. Applsgate, th~ Board appointed ~tr. Sam Was=, ~. James ~arris an~ ~s, ~ary L. ~yle to the Appeals Panel ~ursuant to the Vir~iuia Set-Off ~ebt Collection Act whose terms are effective immediately and are at the plca~are of th~ Bo~rd. Uot~ Unani~ou~ I6.B. RECONSIDERATION OF REQUEST FOR PUBLIC SEWER SERVICE IN CHESTNUT HILLS, SECTIONS A & B Mr, welchons stated as a result of a petition, the ~oard authorize( staff to survey Chestnut Hills~ sections A & B to aecertain how many residents would connect to public sewer sez-zise i~ made available. He stated only 52% of the ~esidents signed a~d re=urnad the contracts. He stated the ~oard deferred this matter at its November 13~ 1985 meeting and staff reanalyzed the: petition and a portion of the area did qualify under the 70% rule. On motion of Mr. Applegate, seconded by ~lrs. Girone, thei Ro~rd a~ther±zed the Utility Department to design and constrnct sewer lines to the thirty (38) reaidents as outlined on Exhibit B and transferred $250,000 from 5P-5835-900R (CIP Sower Extension~) to ~P-5838-602E and further staff is authorized to saneel the remainder of the contracts o~ the surveyed area d~e poor response an4 that the ~ontraet$ be voi~e~ an~ returne0 to th~ property vote: ~nknimous 17. ~UBLIC £EARINGS 17.A. ORDINANCE RELATIVE TO CONDITIONAL USES FOR PUBLIC AND PRIVATE UTILITY USES ~ses for p~b!ic and private utility uses. Mr. Zeek stated / like to make in that d~cimi0n ~k±ng proc~ wi~h r~gard to th~ ~6-009 r process for ~pprova% of pipellna expansions or relocations. He stated the Planning Corm~ission ha~ done mo which is the o~dlnan~ propomed. ~e Stated th~ thrust of this ordinance would be to require most public utilities to Obtain a Conditional Use from the Board e£ Supervisors. There was no one present to discuss the matteE. On motion of Mr. Denlel~ seconded by Mr. Mayes, the Board :he following 0rdlnance: AN ORDINANCE TO A~END THE CODE OF THE COUNTY 0P CBESTERFISLD 21-81, 21-150 and 2t-151 RELATING TO BE IT ORDAINED by %he Board Of Supervisors of County: (1) Tkat Section 21-80 of the Cod~ of the County o£ m ed as follows: Sec. 21-~0. Same -- conditional Use~. Th~ foli~ing us~s may be allowed by conditional use subjec~ (p) Public and private utility uses, so ioag as they require a utructure~ to include all wutur; s=wer~ solid waste disposal, electric, gas, co~unications, and natural gas, liq- uified petroleum ~as {LPG) and p~troluum products transmission~ qro~nd. The followinq utility uses shell be 9ermftt~d obtaininq a conditional use~ (1) p~llc water and ~ewer line~ and appurtenances; (2} service lines to individual users, (3) located in ease~nts ~n public roads, or fn p~lic roads. [2) That Section 21-81 of th~ Code of th~ County of Chesterfield, virginia, 1978 as amended, is amended and reenaGte, as roll.s: Sec. 21-81. Same -- S~ecial exceptions. (3) Tkat Section 21-I5O of the Qud~ of ~he County o~ Chesterfield{ Virginia, 1978 as amended, i~ ~ended and reenacte, as foll~s: Sac. 21-1SO. Same--Con~{tiona] uses. The followln9 uses ~y bs allowed by conditional use in the O District, subject to the provisions of Section 21-94: re~ire a st~cture, to include all water, ~ewe~ solid waste disposml, electric, gas, uo~unications, and natural gas, Ii.i- fled pet~01e~ gas (LPG} and petroleum p~oducts transmissien faci!i~ieg~ in additioD~ natural gas, liquifi~d p~trol~ gas, 86-010 ground. The following utility uses shall be permitted without obtaining a conditional USe: Il) ~ublic water and sewer lines and appurtenances; (2) service lines to andividual users, (3) cables, wires or pipes above ox below ground when ~uch uses are located in easements on public roads, or in public roads. (4) That Section 21-151 cf the Code of the County of Chesterfield, Virginia, 1978 as ~i~ended, is amended and reenacte~ ar follows: Sec. 21-1~1. Same--Special e~c~tions. Th~ following uses are allowed by special exception in the District, subject to the p~ovlsions of section 21-15: {a) Reserved. 17.B. TECh/~IC~tL AME~D~i~T TO TEE ~STERN AREA PLAN Mr. ~edriok stated this date and time had been established for a, public hearing to consider a technical amendment to the amen~,~nt to th~ Eastern Area Plan which was a~op=ed by the Bo~r( on~ and one-~al% years ago. ~e ~tated it is a clarification of the transportation legend which omitted the description 0f ~he right of way w~th which i$ important as it determines in the development prOcemS the extent ~o which we encourage setbacks right o~ %~ay dedioation~ mo that w~ may hav~ the appropriate amount of land ~o provide for fut~r~ road widenings. He stated ~h~re is no change i~ rooo~nded locations for roads, no ahang~ th~ County initiating a study %o d~t~rmlne the appropriate ~ay connect ~ute 288 which inter~ect~ with 1-95 on the w~% %O ~9~ on the ~ast. ~e stated ~taff is in the process 0f dete~ining the be~t way to address both the transportation and land use concerns of an additional arterial that would be a limited acces~ facility b~tween 1-95 and 295 that would conneGt those two fauitltlss. ~r. Davi~ Sauers co,ended ~taff on their work in %hi~ effort. He stated there is a proposed project that is going to oome and appropriate transportation to allow this urea %o d~velop fully and s~art thinking of a thixd corridor in ~atoaca District. residential zoning by Mr. ~son. ~ stated the Planning staff 30 days and they did so and wilt readdress the matte~ on January 2I~ 1986. He ~tated ~taff also asked the consultants to look at the feasible practicality of that extension or the most feasible staff ~ld b~ reGo~ending to the Co~ission tha~ they pass it to go adjacent to it. ~. Dodd stated that he he, ed this would Mrs. Girone inquired if this were the "old fish hook" design. route adopted when the Board adopted the Eastern Area Plan. He stated this issue comes to the floor as a suggestion from a consultant who is working on the central Area that it may be a need to connect 288 to the east and that the planned river crossing where the old study resolved it would be, the Chippenham/Laburnum connector, may be insu~flcient and that we may want to study that f~rther. ~e stated that recoauaendatio~ is in the Central Area Plan and has not yet come to the Board of S~pervi~OTS. ~e stated in the meantime there is a zoning case which thu Planning Commissio~ has noted the prior recommendation o~ the consultant in a separate area and has suggested waiting t, give it additional study ~o determine whether residential development is appropriate and if indeed the road is going to come through there, ae stated this is the reason for the mini study and hopefully the answer will he clear as to whether it is needed and if it is not, then we will ask the Board to defer it until we get more clarity as to how to appropriately make the connector between 95 and 295. ~4re. Girone inquired if the etudy were accomplished and if it were determined that the road should can protect that corridor and that would bring a new problem ~drick stated this would be a guide in ~m~is~ing ~he staff in negotiating with the property owner or potential develope~ when th~ proper~y ~c~es forward f0~ development. ~r. Daniel state~ he was remiss in no~ mentioning to the Beard that his Oo~po~tion has a rather large manufacturing site in this area. He stated all previous votes that wars cast, were done in terms of general applicability and not site specific zoning consi~erntlnns ~or his company. ~e stated according to applicability and he wanted this noted for the record. Mr. Mica~ specific impast on the existing Philip Morris site and ~r. Daniel's vote on this general plan amendment would Constitute a decision of general applicability and would not fall nnder the Virginia Conflict o~ Interest Act. On motion of ~r, Dodd, seconded by Mr. Applegate, tho Board approved the technioai revision of the transportation facility 17.C. RESTRICTION OF THROUGH TRUCK TRAFFIC O~ POCOS~OCK BLVD. Mr. ~edrick stated this date and time had been advertised for a pu~llc hearing te consider the restriution o£ through truck traffic on Poceshock Boulevard. Mr. McCrack~n stated this item was initiate~ by a petition and staff has reviewed the matter an~ to discuss the matter. W~P~AS, the Chesterfield County ~oard of Supervisors has received requests from citizens to restriot through truck traffi~ on Poceshcck Boulevard (Route 733) between Eull Street Road (Route 360) and ~lkhardt Road (Route 663) by any truck or truck ~©W THEREFORe, BE IT P~ESOLVED, that the Board of Supsi~vlsors rec/uests the Virginia D~partment of ~ighways and Transportation to restrict through truck traffic on Poc0shook Boulevard from Hull Street Road to Etkhardt Road. VOte: Unanimous Mr. Daniel stated there are several of these restrictiens being considered by VDH&T and he would lik~ to have a status report on those roads in his District. 18. NEW BUSINESS 18.B. BUDGET ITEMS 18.B.1. ECONOMIC DEVELOPMENT Mr. Ramsay stated the ~conomic Development Department had requested additional fun~in~ in the a~ount of $21O~6QO for the operation of that department as outlined in the attached m~morendum. Mr. Daniel state~ the Economic Development Committe~ has r~com~ended approval and the expenditure iS desig~e~ se that funds can be recovered, Mr. Applegate inquired what impact this would have on next year's budget. Mr. ~edrick s~ated he though~ the b~lk of the money was for consulting ~e~vices to assist the County in site identification, in ~eve!oping an inventory, developing marketing and strategies and would be a one time expenditure. Mr. Bal~erscn stated that was correct with the balance for additional personnel. ~e ~tat~d that the total amendment fo= thi~ year and next would be apDroximately Mr. ~edrlck stated the next phase of operation would be discusse( during th~ 1986-87 budget deliberations. Mrs. Girene stated the Committee is pleased with Mr. Balderson and hi~ program. Mr. ~ayes requested that the southern area of the County net be forgotten. Mr. Balderson stated the sou%h~r~ end cf the County is a valuable resource to Chesterfleld's total economic health. On motion of Mrs. G~rone, seconded by Mr. Daniel~ the Beard ~pproved a transfer of $~10,600 from the General Fund Balance to =conom~c Development Department. Vote: Unanimou~ Mr. Masden stated all of the studies in the human service area texl~]~ of the problems they face and their clients, transportatioi ha~ been the number one problem. Ee stated the ~ize of the County and its centralized service~ require travel of long distances, the location of the speuialized backup services at or other United Way services in Richmond, and the lack of transportation alternatives cause ma~or hardships. He stated th( prop0zal as Submitted will not solve all the problems but has been worked out with public and private sector ag~nciau and is u good start, ae commended the Red Cross, United Way, City of Richmond, Hanover and Henrico Counties, the Capital Area Agency on Aging, etc. He stated the recommends%ion is that continue to serve Richmond and ~enr~co which is all they can handle and that the Red Cross provide the transportation in Chesterfield and try to serve ~anover C0unt~ as well. ~e stated they hoped one day all of the segments will eventually come together as one transportation system, Me stated this will take a tremendOuS burden off of the ~axpayers and we will realize numerous contribution~ f~om the Red Cross~ th~ United Way and other private sector contributors will qo a long way in that regard. ~r. Lester ~ilt, Manager of R~d Cross, introduced ~s. Yvette ! Rid!ay, Vice Chairman of their Chapter, ~rs. Agnes Cain, Chairma of the Transportation Co~ittee, and two staff members, MS. Tinker. Ee stated this effort is important and Cas~ effective through p~blic sad private, voluntary non-profit interests. He stated thi~ will be an element of personnel involvement with one another and can and will prove effective in the community. Be co,ended the Beard for taking unique action which will prov~ to be a partnership to giving service particularly to the elderly and handicapped people in a rural environment which cannot be dune any other way without enormous sums of money. He pledged to provide good service to the clients. Mr. Dodd stated the Board agrees with vol~nteerism and ~ncour~ge~ it across the County. Mr. ~ill ~tated the United Way staff is at a re,rea= an~ c~ld not be present tonight but they are totally Committed to the program and not only with their feelings but financially as and without their help this could not have been accomplished. Mrs. Girene expressed appreciation to ~r. Masd~n, MS. Jean $~ith and otb=rs who have pursued this matter to a successful conclusion. On motion of Mrs. Girone, seconded by NLr. Mayas, the Board authorized the County Administrator to transfer the balance of the fu~dS~ $66~400~ appropriat=d for Specialized Transportation ~o the Red cross, as a donation, for the purpose of providing essential transportation to our eI~erly and handicapped citizen~ to the ex~ent that resources available will permit; and further that the County Administrator he authorized to cooperate in thin endeaver wkem~ it is in the mutual benefit of the County and private sector entities providing such servic~ not limited to, the sharing of vehicles~ training of drivers, ~tc. provided that %ran~portation ueeds heretofore providedb~ the County are continuer at essential levels. Vote~ Unanimous 18.c.1. BIDS FOR IRON BRIDGE pA/LK LIGHTS On motion of Mr. Daniel, seconded b~ ~r. Applegate, the Board: 1. Approved the low bid of $83,246 from Structural Csntra=tors Ltd.; and 2. Authorlsed the County Administrator to si~ all necessary documents for this contra=t, 3. Appropriated $83,300 from the 198~ Bond fundg to fha Iron Bridge Park project. Vote: Unanimous Mr~ Daniel inquired if th~ completion ~ate of May 6 could be change4 to April 15. ~r. ~ester stated it could not be changed b~t it will be reedy fo~ the opening of Pony S~ason on that particular £ielh. ~r. ~anial requested that notified of this action. 18.C. 2. REQUEST FOR FDNDS FOR GI~S BASKetBALL LEAGUE Mr. ~edrick sta~ed the County has received a request for funding a new program fur 9ir!~ back,thai!. ~r. Hester stated the Chesterfield Youth Ba~ket~ball Le&g~e ha~ requested funding for al girls basketball league as there are $00~ girls interested in basketball league and when registration was held~ the respsns~ the current budget for this program. Be stated the costs would On motion of F~s. Girone, seconded by Mr. Apptegate~ the BO~rd ~pprsp~iate~ $10,250 from the Contingency Fund to the Parks Recreation Department for the initiation Q£ a girls' basketball Vo[e~ Unanim0~ 18.D. REQUEST TO REDUCE STOP~R CA~L~$ PERFORMANCE BOND Mr. Micas stated that under th~ County's Cable Television Ordinance, Storer is required to provide the County with a performanc~ beDd a~riDq good performance. Ne stated upon the ability to reduce the bond from $100,000 to $50,000. He initial franchise area, Storor new provides service to approximately 90% of the 80,000 homes in the initial franchise area all of which is in excess of the original franchise t aqreement and storer has installed 985.3 miles of cable which As 90% of the initial franchise area, He stated staff is o~ the ~ ~ir. MacEeill~ was present in the audience. $50,060 which is based on satlsfa=tcry meeting requirements Of the ordinance that such a reduction is in order. 18.E, APPOINTMENTS TO CO~k~UNITY CORRECTIONS DZESOURCES EOARD OD motio~ cf ~r~. Giron~ S~Conded by Nkr. Mayes, the ~oard nominated ~r. Gary F. Johnson and Ms. ~andra L. Otarkey as regula~ me~rs and ~r. D~ane Watson a~ an alter~ate for the Community Corrections Resourse~ Board with formal ap~o~ntmsnt at the January 22, 1986 meeting. Mr. Daniel statsd ~r. Watson is an employee of PhXlip Morris but there is no ~ireet empl0yse/omploysr relationship whereby one ~ght derXve an advantage or d~sedvantage fro~ thi~ app0iDt_m~t. ~s. Eirone expressed a special appreciation to Mr. Watson for his service which has been since the inception o~ the program. Vote~ Unanimous The Board recognized Mr. Watson who was present at the ~eeting. 18.F. CONSENT ITEMS 18.F.1. REQUESTS FOR BINGO/RAfFLE PE~/4IT~ On motion of ~r. Daniel, seconded by Mr. Applegate, the Board approve~ the ~cllowinq requests ~er hinqo and/er raffle pel-mlts for calendar year 1986 ~rom St. Augustine's Church, Manchester Richmond Lodge NO. 699 Loyal order of MOO~e end the Chester Lodge NO. 1980 LOyal Order of Moose. ! Vote~ Unanimous 18.F.2. REQUEST FOR BINGO/RAFFLE PERMIT FROM VETERANS OF FORE!G WARS, ROBERT E. LEE POST 2239 On motion of Mr. Daniel, sesonded by Mr. Applsgate, tbs Board approved the request from the Veterans of Pereign Wars, Robert Lee ~ost 2239, £or calendar year 1986 subject to the following conditionS: 86-015 1. The V~ must maintain a separate account for bingo and raffle proceede from their general fund for menie~ r~ceived generation of receipts and disbursements. 2. My use of bingo proceeds must be paid directly Out of the 4. The VFW must retain ell receipts to verify expenditures. 5. The approximatel~ $3,000 which was erroneously deposited into the VFW's building fund account must be depo$ite~ into revoke the per,nit. ~8.F.~. eTAT~ R0~D ACC~PTANC~ 9his day the County ~nv~ronmental ~n~ineer, in accordance with direcfions from this Board, made report in writing ~pon his examination of Suttevant Drive and wellesley Drive in Nash Grove Section A, Matoaee District. Upon consideration whereof, and on mot%©n of by Mr. Applegate, it is resolved that Buttevant Drive and Wellesley Drive in N~Sh Gxove~ Section A, Mateaca District, be and they hereby are established a~ public roads, And be it further resclved~ that the Virqinia Department of Highways and Transportation, be and it hereby is reques=ed to take into the Secondary System, Buttevant D~ive~ b~ginning at inter~ectien with Nash aced, State Rou~e 636, an~ running westerly 0.09 mile to the intersection with Welle~ley Drive, then continuing westerly 0.2~ mile %Q en~ in a temporary turnaround; and Wellesley Drive, beginning at the iDtersection with Buttevan Drive and running northerly 0.06 mile to end in a temporary turnaround. Again Wellesley Drive, beginning at the intersectlc~ ~ith Buttevant Drive and running southerly 0,06 mile to e~d in a cul-de-sac. This request is inclusive of the ad~ace~t slope, site distance and designated Virginia Department of Highways drainage The developer has defaulted on his responsibility to construct the reads and the County had to eomptete the construction. Therefore, we are requesting that the bond and maintenance fee b~ waived. Also, by virtue Of this road providing a public s~rvice, it may be added to the system as an addition under eeotion 33.1-229 of the Code of Virginia. And be it further resolved, that the Board ~f Supervisors guarantees to the Virginia Department of ~ighways a right-of-way for Euttevant Drive and a 60TM right-ur-way for Wellesley Drive. This Section of Na~h Grove is recorded as folluwsf Section A. Plat Book 35, P~es 13 and 14, Januar~ 24, 1979. Vote: Unanimous Thi~ day the County Environmental Engineer, in accorda~e~ with diruc%ions from this ~oard, m~de ~eport in w~i%ing upon hi~ ~amination Of Oakhill Lane in Roblnwoo~, Section 5, Dale District. Upon ccnsldeIation whereof, and on motion of Mr. Daniel, seconded by Mr~ Apple~ate~ it is resolved t-hat Oakhill Lane in Roblnwood, Section 5, Dale District, be and it hereby is established as a publi~ road. And be it further resolved, that the Virginia Department of Highways and Tran~portation~ be a~d it hereby iu ragu~ted to take into the S%ccndary ~s~em, 0akhill Lane, beginning at the intersection with Robinwood Drive, State ~ute 2888, and r~nni~g northerly 0.08 milo to end in a temporary turnaronnd. This request is inulusivs of the adjacent slope, ~ite distance and designated Virginia Depart~nt of Highways drainage This road serves 7 lots. And be it further re~olv~d, that the Board of Supervisor~ g~arantees to the Virginia Department Qf ~ighways a 50' right-of-way for this road. This section of Roblnwoed is recorded ae fellows: Section 5. Plat BOOk 37~ Page 75, ~ovamber 20, I9~0. This day the County Snvironmental Engineer, in accordance with direction~ from this Be~r~ made r~port in writing upon his examination of Virginia Pin~ Court in Chesterfield Airport Industrial Park, Dale District. Upon consideration whereof~ and on motlun of ~r. Daniel, seconded by ~r. Ap9legate, it is rsqu~sted that Virginia Pine Court in Chesterfield Airport Industrial ~ark, Dale District, and ~t hereby ~ o~tablished as a public road. And be it further resolved, that the Virginia Department of Highway~ and Transportation, be and it hereby is requested to take into the secondary SySte~ Virginiu Pin~ Court, beginning the interse~tlon with ~Tnitepins Road, State Routs 701, and 0.21 mile southwesterly to a cul-de-sac. This request is inclusive of the adjacent 21ope, sit~ distance and designated Virginia Department of Highways drainage This road serves the adjacent commercial property. This road was constructed with County Qf Chesterfield funds, and therefore we are requesting that the maintenance fee and bond be Also by virtue of this road providing a publlu service, it may ad,ed te the system az an addition under Section 33.1-229 cf the] 86-0t7 Code of Virginia. A~d be if further resolved, that the ~eard of Supervisors guarantees to the Virginia Department of Hi~hway~ a 70' right- of-way for this road. Virginia Pine Court is recorded a~ Plat BOOk 33, Pag~ 47, ~arch 2g, 1979, Vots~ Unanimous This day the County Environmental ~ngineer, in accordance with directions from this ~oard, made report in writing upon his examination of Newbys Court in ~olly Ridge, Section 6, Clover ~ill District. Upon consideration whereof, and on motion of Mr. Daniel, seconded by Nr. Applegate, it is ~esolved that ~ewbys Court ia ~olly Ridge, Section 6, Clover Hill District, be and it hereby i~ ~stablish~d ~S a public road. And b~ it further received, that the Virginia Depar~men= 0£ ~ighway~ and Tran~portation~ bo and it hereby is requested to take into the Secondary System, ~ewbys Court, beqinning at the intersection with Newby~ Bridge Road~ State Route 649, and going 0.10 mile southeasterly ~c a cul-de-sac. This request is inclusive 0f the adjacent steps, site distance and designated Virginia Department of Highways drainage easement~ This road serves 16 lots. And be it further resolved, that the Board Qf Supervisors guarantees to the ¥~rqinia Department of ~ighways e 40' right-of-way for this read. This section of ~olty Ridge is records4 as follows: Section 6, Pla~ Dock DS, Page 94, June 23, tgSl. Vote: Unanimous This day thc County Environmental Bngineer~ in accordance with directions from this Board, made report in wri=ing upon his examination of Buenos Trail Read, Conestoga Place, Long Tom Lane Long TOm Court a~d Boo,es Trail Cou~t in Cabin Creek, Sections C-1 and C-2, Clover ~ill District. Upon consideration whereof, and on motion o~ Mr. DanieS~ seconded b~ Mr. Apptegate, it is resolved that Boone~ Trail Road Conestoga Place, Long Tom Lane, Long TOm Court and ~QQnes Trail Court in Cabin Creek, Sectiena C-1 and C-2, Cl~ver ~itl District be an~ they hereby a~e es~ablishe4 as public ruad~. And be it further resolved, that the Virginia Deparhment of ~ighways and Transportation, be and it hereby is requested to take iDto the Secondary System, Beones Trail Ruud, beginning where State Maintenance ends, Bootes Trail Road, State Route 224~, and going 0.08 mile northwesterly to the intermec~ion with Conestoga Place, and then continuing 0.05 mile southwesterly to the intur~ectiun with Lung Tom Lane, and then continuing mil~ westerly to the intersection with ~oones Trail Court, and then continuing 0.03 mile southwesterly to tie into proposed Buenos Trail Road~ future section of Fernbrook subdivision; Conestoga Place, b~ginning at the intersection with B0ones Trail Road and going 0.15 mile southeasterly to a cul-de-sac; Long Tom i Lane, beginning at the intersection with Bootes Trail Road and going 0.0g mile southerly to the intersection with Long TOm Court, and then oontinuing 0.07 mile southerly tQa temporary turnaround; Long Tom Court, b~ginn~ng at the intersection with Long Wom Lane and going U.Q6 mile southwesterly to,a and Boones Trail Court, beginning ak the interseetzcn wzth Trail Road and going 0.04 mile to a cul-de-sac. This request is inclusive of the adjacent slope, sits distance and designated Virginia Department of Mighways drainage easement!. These roads serve 68 lots. And be it further resolved, that the Board ~f guarantees to the Virginia Department of ~i~hway~ rl~ht~ef-way ~or Boones Trail Road, a 50 rx~ht-of-way Tom Lane, and a ~0' right-of-way fo~ the remaining roads ~a thes~ sections. These section~ of Cabin Creek are recorded as follows: Section C-1. Plat Book 43~ Page 90, Heptenfoer 7; 1983. Section C-~. Plat ~ook 4~, Page 40, August 1, 1984. t8.F.4. SET DATE FOR MODEL COUNTY GOVERNMENT DAY On motion of Mr. Daniel, seconded by Mr. Apple~ate~ the Board the date of April 30, 19~6 as ~odel County Government Day. 18.G. HIGh'WAY ENGINEER N~. Giron~ ~ated the citizens are pleased with the intersectior of Route 1~7 and Robious e~cept at night and during the rain. She stated she understands there are street lights to be installed On thi~ project. ~r. Morrison th~ Department has heard similar statements and they are looking to sea if the road qualifies for a street light and if it dc¢~ not they ~ill look into ins=alling safety raised pavement markers that light up at night. MrS. Girone Stated she would like those ~arkers as ~hey are really n~eded =here and this was =he first intersection for that safety experimental project but street lights are also needed. ~rs. Girone stated on Coalfield Road between the Library and the entrance et Queensmill whers the pc~r 1~n9~ cross Coalfield there is a very bad curve. She stated the devel0Der of Bve~gru¢ may be realigning Coalfield and citizens are e0neerned ~1~ would like the ~ighway Department to oonsider straightening out that curve a~ much as possible as there was a very serious accident there within the last year as well as continuing problems. 5tr. Morrison state4 the County will be working on the ~ix Year ~lan soon and that could b= an item to be addressed. ~rs. Girone requested that this be included in the Six Year Plan. Mr. Applegate stated a large water line i~ going under that road at that juncture. Y. rs. Girone stated that while the road is torn u this might be a good time and proposed using her reven~e ~hari~g funds. Mr. Morrisnn stated they wo~ld look into this matter. ~rs. Girone stat~d sh~ met with ~tr. Isbel months ago regarding the timing of lights on ~utu 60 and the Highway Depart~nt di~ Penney'~ who wa~ v~ry cunc~rned, ~pecially at Chris.as, that , cars could not ~t the ~11 because of the timing of the ligh%~} she stated th%re is need to extend the %im~ fur vehicles exlting~ S6~019 of tbs traffic. Mrs. Girone stated that the same thing happens in the morning when commuters ar~ traveling ints the City they have to stop at the Mall and wait to allow traffic into the Mat1 and there is no traffic at 7:90 a.m. ~Lr. Morriscn ~tated he would look into the matter, see what the previous study indicated and if there may he a need for another study. Mr, Mayas stated hs was still confused with the Highway Engineer attending the meeting~ when Mr. McCracken is the official staff person. Mrs. Girone stated that the Highway Department has a policy that requires or requests the ~ighway Engineer to appear before the governing body to hear the concerns. Sh~ stated he goes to Powhatan and com~s to Chesterfield. Mr. Daniel stated he too felt Mr. Merrison's time could be better ~ent than comln¢ to a q~e~tion add answer s~$sion with the Board. He stated if there were an agenda item that needed his e×p~rtise, he could be present, ~lrs. Girene stated that she enjoys him being present and since roads present th~ largest problem in the County, she felt this was a small thing tO ask of the man responsible for building and maintaining them. Mr. Daniel stated ha calls Mr. Morrlsou on a regular basis as issues arise during the week. Mr, Mayas stated he felt there are many problems the County has and %hey should be eoor~inated by someone and priorities established and he felt Mr. McCracksn should be that person. same up with a clear policy. Mrs, Girene thanked Mr, Morri~en for a good job. Mr. Daniel expressed appreciation to Mr, Norrison for tbs q~iuk re~ponse fo~ the traffic light at the inter~eoti0n at Beulah and Hopkins. Mr. Applegatm excused himnelf from the meeting. 18.H. COMMUNITY DEVELOPMENT ITEMS 18.B.2. STREET LIGHT INSTALLATION COST APPROUALS approved the installation costs for the following strust lights District Street Light Funds as well as $2,~37.00 appropriate~ from the Matoaca District 3¢ Road Funds: 1. BTaebrcok Drive and Braebrook Court, 2. Vern~tta Lane and =dwin Lane, ~1,077.00 3. Vernetta Lane and Serene Lane, 4. Glenlivet Drive and Glenlivet Court, $903.00 Shir~ Oak Drive and Gl~nliv~ Drive, Perthwoo~ Lane and Perthshire Drive, 7. Shire Oak Drive and Per~hwoo~ ~ane, 8. Braebrook Drive a~ Branders Bridge P~ad, $1,021.00 lights in Midlcthian District be approved with funds to be expended from the Midiothian District Street Light Fund~: 1. Old B~ekingham Road and b~idge at Falling Creek, $174.00 Mrs. Girone inquired why the lights were so expensive in Matoaca District. ~r. McElfish stated the cost of materials and labor ri~ing. Mr. McElfimh stated the average installation of any ~tree~ light in th~ County is $690.00. for Dale District. Mr. AppIegate returned to the meeting. 18.K,3. STREET LIGET F~EQUESTS On motion of Mr. Daniel, seconded by Mrs. Girone the Hoard approved the ~n~tatlation of street lights at the following locations with fund~ tO be e~Fpen~e~ from the District Street Light Funds as indica%e~: ~ermuda 2. Intersection of Condrey Ridge Driv~ and Academy Drive~ Clowr 3. InterSection of Vauxhall I%oad and VauxhalI Court, Dale Intersection of Midlothian Turnpik~ and Ott~rdsle ~ad, Midlothia~ 5. Intersection of Kentfurd Road amd W. ~riqstock, Midlothian Vote: Unanimous Er~. Gir~ne r~purted that ~hers w~re three street lights out on Airport Drive ~d one at ~e intersection of Dovershire and 147. THE PROVISION OF CU~ AND ~UTT~ On motion of ~s. Qirone, seconded by ~. Applegate, the Board set the date of February 12, 1986 at 7:00 p.m. for a hearing to consider an ordinance relating to the provision of curb ~d gu~ter. Vote: Unanimous 18.H.5. RESTRICTION OF THROUGH TRUC~ TRAFFIC O~ MMOEET~E DRIVD NLr. ~cCraoken stated that =he Doard had adopted a resolution requesting that the Highway Department restrict through ~ruck traffic on Smoketree Drive. He stated =he Department staff has completed a study and indicated they will not recommend appSoval of the restriction to the Highway Com~issioa. Re recommended that the Board adopt a resolution requesting the Department to continue with the p~btie hearing process. Mr. ~uss eulley, President of smoketree subdivision, state4 Ehat this ~roblem has existed fo~ several year~ and through his urgin~ the D~partme~t studied =he area. Ee state~ they are soncerned that when the construction of ~ergraen fncreases agaiD that tru~k traffic will again increase. He stated the Department indicatedI that the reason they were turning down the req~e~ tO re,trier thr0~gh tr~ck fra~fle was because Lucks Lane from Courthouse to Spiroa wan too dangerous for truck traffic as it is only 1R ft. wide and through the subdivision the streets are 24 ft. wide3 He stated the ~econd r~a~on wa~ that there has been ne reported accidents in Smoketree because of the through truck ~raffic. Eel ~tated the trucks pass by the playground sad h= did no~ feel tha~ the Department should wait until there ia a statistic until they| will decide On this mat~er in a ~avorable light. He stated that! should address that problem as w~ll. Mr. Daniel inquired if do both. Mr. Applegate stated Lucks Lane is probably one of the 86-021 them the additional right of way. Mr. Gulley sta~ed %here are 1,700 vehicles per day through the the back entrance of Smokstre~ and there are only 550 home~. He stated everyone is afraid of using Lucks Lane so theF travel through the development. Mr. construction vehicles need ~o get in and the solution is to improve the ~ucks Lane. M_rs. Girone stated on Smoketree Drive there i~ a church~ a recreational association, two schools and playground. Mr. kpple~ate ~n~u~r~d if Lucks Lane were addressed in the Six Year Plan. Mr. ~cCracken stated th~ $~aff was inlmediate improvements~ On mo~ion Of ~he Beard, the fellewing ~asolution was adepted: W~k$, on D~ce~er 12, 1984, the Beard of Supervisors of Che~te~fiel~ County requested the Virginia Dependent of Eighway~ and Transportation to restric= through truck traffic on ~uketre~ Drive; and ~EREA$~ ~H&T has c~pleted a traffic study ~or this ~H&T %O proceed with the restriction of through t~ck traffic Vote: Unanimous 18.~.6. TUR~R ROAD WIDENING PROJECT ~ROM aOUT= 60 TO ROUTE Mr. McOrp=ken s%~d that in May, 1955 the Board adopted a resolution requestinq VD~T to widen Turner Road to four lan~s fr~m Route ~0 to Route ~60. ~e ~ta~d VDH&~ agreed with the ! Board's recommendation and indicated that project would be advertised i~ ~he SpriDg, 1957. ~e $~ated staff understands thi advertising date may be delayed by as much as a y~ar due to righ~ o£ way aoquisifien, redesign, etc. Mt. Daniel stated he felt ~ore detailed information and reasoning should b= submitted. Mr. Applogate stated originally =hey wore going to acquire the same amount of right o~ way. On motion cf the Board, the following resolution was adopted~ W~RR~ the Board cf S~pervisors of Chesterfield County reguested the Virqinia Department of Highways and Transportation to widen Turner Road to four lanes from Route 60 %o Rout~ and WHEREAS, the Highway Board ha~ a~p~oved the concept of widening T~rner Road %0 fo~r l~Jle~; ~n~ WHE~AS, ~&T has advised ~he County t~t the Turner Roa~ project ~uld be advertised in the Spring of 1987. NOW, THE~FORE, B~ IT ~SOLVED, that the Board of Supe~sors of Chesterfield County hereby requests the Virqinia Depar~ent of Highways and Transportation %o t~ke any add all steps necessa~ to m~et the sprin~, i987 advertisement date for the Turne~ Road p~ojec%. ~.H.7. VIRGINIA CO~L~ITY D~VELOPMENT BLOCK GRANT APPROPRIA~IO AND SATISFACTION OF FEDERAL AND ~TAT~ REQUI~I~NTS Mr. Zook stated tho Virginia Corm~unlty Development Block Grant reoeived by the County in the amount of $400~0~ has been S6-~22 increased to $700,000. ~dr. Hadrick commended Mr+ Zook and Mrs. Grasewicz for their diligence and pers~¥erance with this On motion o~ Mr. Dodd, seconded by Mr. D~niel, the Beard appropriated tho $790,000 virginia Co~ununity Development Block Grant as follows: $ 58,100 for kdminlstratlon Costs 362,000 for ~oualng Rehabilitation 176,900 for Water Line Extension 100,000 for Neighborhood Park And further the Board adopted the ~eotion 3 Plan for Community Improvement Grant Funds, a copy of which is filed wi~h the of this Board. Vote: Unanlmeus Mr. zook stated Virginia Sta~e University gave invaluable assistance as well and the stair will be preparing a resolution of the area residents should be accomplished add concern rcgardlng the r¢i~bursument procedures. Mr. Hedrick stated this program is one of %he progf~m~ that will be affacte~ by the ~edarel reductions end the fund~ ~a~ not be available in ~ubsequent years. 18.H.8. ~0UTB 36 G~ADE SEPA~ATIO~ PROJECT IN ETTRICK area of the proposed Route ~6 grade separation project in Ettric} an~ although previously it was of general applicability he could participate, but since it is becoming more specific, he a potential conflict of interest pursuant to the Virginia Comprehensive Conflict o~ tnter~st Act and ~xc~ed hlm~elf from the meeting. Mr. Mayas stated that he felt every effort ha~ been made by the Supervisor Of M~toaea District ~d the A~vi~ory Council to support this pro,eot, although he personally felt there wa~ a better way them what was originally agreed upon. He stated th~ majority of the pe0pl~ wanted the grade separation at the earliest practical date, he wont along with it but since that time, there have been groups of business people and citizens who have e~pre~ed concerns about this project an~ would like to be heard by this ~oard before the ~ighway Department finalizes the plans. HO stated he requested that this paper be prepared so th~ Board could consider a date for a public hearing to consider thi~ On motion of ~r. ~ayas, seconded by ~r. Appl~gate, the Board the date of February I2, 1986 at 7:00 p.m. to hold a public hearing to consider the ~eute 36 Grade Separation project in Ettrick. Mr. Applegate stated he felt this had been discussed on a number of occasi0n~ and inquired if the Board were going co begin the process again and spend additional money. Mr. Mayas stated the soncern~ Of th~ people hav~ not b~n heard on the proposal as it was presented. ~e stated ha made it known at that time that he had conserns as well as others but he went along ~ith the majority of the people but there are other elements which he fel~ should be heard. He stated the peoplu who are paying the bill have not been heard. ~!r. Applega~e inquired what woul~ prohibit the people who were in fa~or of the proposal from requesting another haariag. Mr. ~ayes stated he felt the ~uard should make ih~ decision at the one and onl~ hearing that is to be scheduled. ~ir. Applegate stated the ~oard ha~ made a decision already. Mr. ~ayes stated ~he Board made a decision ~ proceed with ~evelopment o~ the plan and he now feels there is sufficient seriousness of the questions raised to warrant a hearing. Mr. Daniel inquired iff the purpose of the public hearing was ~o ~con~ide~ all of the previous decisions of tbs Board. ~r. Maya.~ stated the purpose of the hearing would be to l~sten to the people that have concern~ He ~t~ted the ~oard is responsible for spending the money ~or this project not the Highway bepart~nent and the Department's hearing will be dlf£erent. Mr. Applegate inquired if f~nds had already been upent. ~r. MoCrasken stated apgreximately $20~,000 has been spent at this time fcs the design of the overpass with the total appropriation being $315,000. Mrs. ~irone inquired if the~e were new ideas or concerns. Mr. ~ayes stated he understood the $31§,~0 was allocated ~o e~plore four plans with two alignments and two ~epa~ations. He stated the money spent, h~ would a~s~e, was those four considerations. He stated the consideration that was! accepted Fas one of tho~ four considerations. Mrs. ~iron~ stated she understood that it was basically re~clved as to what wa~ needed and now a new group has come up and wants to change ~t. Mr. Maye~ stated this is the same qroup who ha~ reconzidere~ the matter. ~r. Daniel stated at the public hearing, nhe Board will hear vie~ points o~ overpass vs. underpass and be asked to make a decision. hearing there will be ~ b~si~ for a final recommendation on how hearing, the ~card decides to proceed as planned the County wilt~ cost additional funds. Mr. Hedrick stated the ~ighway Department bas this project on their schedule and they have indicated that if the COunty stOpS at this point, the project will have ts be possibility of it being delayed substantially beyond the ~irone inquired if the people who want tO be heard are ~he vi~s of one opinion. Mr. Mayas stated the re~idents have an objectior to the col-de-sating of Cbesterfleld Avenue. ~r. Daniel stated serious consideration. Me stated if a public hearing is held, i~ ~ople who have objections should be hoard and he did no% f~l the pr0jeet would be st0pp~d unless there is sufficient evidence to stop it which the Boa~d would not kgow unless th~ people 8re h~ard. ~r. Applegate stated the Cowry had spent $200,000! on the pro3ect and if it i~ changmd, i~ will comt ad~Ztional fun~s. ~cCracken stated the $31~,000 has been sp~n~ for the one ~r. Mayas stated the four desiqns were included. ~. McCracken stated the ~our preliminary schemes were reviewed by the Board, one ~H&T is working on today. Mr. Applegaee stated after the design, there will not be ~oney to build the project az thiz will be 25% of what was allocated. ~. ~ayem stated he felt the peopl~ ~ho~ld b~ h~ard. ~. Daniel stated he felt it would b~ proper for the citizens who are concerned to address he Board another would b~ ma~e after hearing the people. Mr. Mayas always willing =o listen to the citizens, she stated 0n a project of =his magni=ude in any co~uni=y no one will have unanimity of ali the citi~en~. She stated that ~f that is what Supezvi~or~ bays to indicate what they feel is thc best judgment~ She stated she did not know if they have reached that point. Mayes stated he did not know if that point had been reached or not because he was not in agreement in the first place but he went along with it because it was the desire of the ~jority of the people. He stated if they wa~t to change their mind he woul, like to listen. Mrs. Girone stated that evidently Mr. Mayes has heard them but once the Board agrees to hear themt the Board unless the Board hears th~ people, then the Board will have to assume the responsibility of going ahead with the project to which there is acute opposition and inquired if the Board wishes the Deople and want to change the pla~s. Mr. Daniel stated that matters cad claims rather tha~ setting the tab!~ for ~ they can sche6ule this at ~y time they lik~, present petitions unscheduled matters or claims and the ~oard can take ~. Daniel ma~e a substi%~%~ motion, ~econded by ~s. G~ron~, that the citizens who wish to be h~ard on ~he Route ~ Grad~ s~paration project in Ettrick schedule thyselves %o appear before should be involved in this issue. ~. Mayas stated he wanted th Ayes: ~, Daniel, Mr. ~pplegate and Nfs. handled as ke feels tat Board is evading its r~ponsibility. ~sunt: ~. Dodd. Mr. Daniel rejected ~he County Administrator Goordina~e Nr. Dodd returned to the meeting. I8.I. UTILITIES DEPARTMENT ITFI~S I8.I.1. PUBLIC HEARINGS I~.I.l.a. CONVEYANCE OF RIGHT OF WAY TO COMMONWEALTH OF Mr. Hedri~k ~tatad this date and time had been advertised ~or a publ~c hearing =o consider %he conveyance of ~igkt of way to the Commonwealth of Vi~glnia for th~ construction of Powhite Parkway There was no one present to discuss the mat~er. On motion of Nfs. glrone, seconded by Mr. A~plegate, the Board Tr&nsgortation for the County to oonvey to the Commonwealth thre (3} parcels of land for the construction of Powhite Parkway whic are Parcel A (leos=sd just off of North Pinetta Drive) for the purchase price of $575.00 which is the purchase price paid for 86-025 the parcel by the County; Parcel B and Parcel C at no cost (located off of Jahnke Road), a copy of the maps are filed with the papers of this Board and further the County Administrator is: authorized to execute the necessary option and deed for the conveyance of the property. It is noted that the cost to relocat~ County utilities located on these parcels will be paid by the project. Vote: Unanimous l$.I.l.b. COAS;EYANCE OF PARCELS CF LAND ADJACENT TO NORTH PROVIDENCE ROAD Mr. Hedrick stated this date and time had been scheduled for a public hearing to consider the conveyance of e×cess parcels of land adjacent to North Providence Road. There was no one presen' to discuss the matter. On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved the conveyance of excess parcels of land adjacent to North Providence Road and authorized the Chairman of the Board and the County Administrator to execute the necessary quitclaim deeds. (A map of the area is filed with the papers of this Doard.) Vot~: Unanimous 18.I.l.c. ORDINANCE TO VACATE RIGHT OF WAY IN BUPOPJ) ESTATES Mr. Bedrick stated this date and time had been scheduled for a public hearing to consider an ordinance to vacate a 50 ft. right of way within Buferd Estates. There was nc one present to discuss the matter. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board adopted the following ordinance: AN ORDINANCE to vacate a 50 foot right cf way within Buford Estates, Midlothian Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 23, at pages 77 and 78. WHEP~AS, Harvey F. Crocker, Jr., and Victoria J. Crocker have petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a 50 foot right of way within Buford Estates Midlothian Magisterial District, Chesterfield County, Virginia more particularly shown on a plat cf r~cord in the Clerk's Offi, cf the Circuit Court of said County in Plat Book 23, pages 77 an, 78, made by J. K. Timmons and Associates, Incorporated, dated January 23, 1975. The right of way petitioned to be vacated is more fully described as follows~ A 50 foot right of way within Buford Estates, the location of which is more fully shown, shaded in red on a plat made, by J. K. Timmons and Associates, Incorporated, dated Januar~ 23, 1975, a copy of which is attached hereto and made a part of this ordinance. WHEREAS, notice has been given pursuant to Section of the Code of Virginia, 1950, as amended, by advertising; and WHEREAS, no public necessity exists for the continuance of the right of way sought to be vacated except as hereinafter outlined. NOW THEREFOREt BE IT O~DAIN~D BY TH~ BOARD OF SUPERVISORS O~ CHESTERFIELD COUNTY, VIRGINIA: 86-026 That pursuant to Section 15.1-482(b} of the Code of Virginia, 1950, as amended, the aforesaid right of way be and is hereby vacated. The grantees hereby convey unto the County and the County hereby reserves a 20 foot water easement and a 8 foot utility easement as shown on th~ attached plat. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia, 1950, as amended, and a certified copy of this Ordinance, together with the plat attached hereto shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield, Virginia pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this Ordinance pursuant to Section 15.1-453 i~ to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title to the centerline of the right of way hereby vacated in the property owners of the abutting lots free and clear o£ any right~ of public use. Accordingly, this Ordinance shall be indexed in the names od the County of Chesterfield, as grantor, and Harvey F. Crocker, Jr., and Victoria J. Crocker, husband and wife; and James L. Jones and Pat O'Eare Jones, husband and wife; or their ~uocessors in title, as grantee. Vote: Unanimous Mr. Applegate disclosed to the Board that his real estate compan~ was involved in the sale of property in tho next Board item, declared a potential conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and excused himself from the meeting. 18.I.2. S~WER CONTR~CT FOR UPPER MICHAUX CREEK On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute any necessary documents for the following sewer contract: Sewer Contract Number S85-144CD/7(8)tE4M, Upper Michaux Creek Trunk Sewer Developer: Sommerville Development Corporation Contractor: RMC Contractors, Incorporated Total Contract Cost: $I12,0~0.00 Total Estimated County Cost: 15,086.50 (Refund through cenneetlon fees) Estimated Developer Cost= $ 96,993.50 Nun%bet of Connections: 1 Code: 5N-2511-997 Ayes: Mr. Dedd, Mr. Daniel, Mrs. Girone and Mr. Mayes. Absent: Mr. Applegate. Mr. Applegate returned to the meeting. 18.I.3. SET PUBLIC HEARING DATES 18.I.3.a. SALE OF SURPLUS WELL LOT IN ARROWHEAD SUBDIVISION On motion off Mr. Applegate, seconded by Mrs. Girone, the Board set the date of February 12, 1986 at 7:00 p.m. for a public hearing to consider the sale of a surplus well let in Arrowhead Subdivision. Vote: Unanimous 86-027 18.I.3.b. ESTABLISH WATERLINE ASSESSMENT AND SEWERLINE SPECIAL DEVELOPMENT DISTRICTS On motion of Mr. Girone, seconded by Mr. Daniel, the Board set the date of February 12, 1986 at 7:00 p.m. to establish a waterline special assessment district and a sewe~line developmen~ district east of 1-95 along Ruffin Mill Road. Mr. Dodd requested that e clause be included that if a private home is in a district which has been used for a personal residence that it could be exempt or there be a delay in paying the fee and if the property is sold that they would have to pay this fee plus interest which would help prevent liens from being placed on property owners homes who are and plan to continue livinq there. Mr. Micas stated in the sewer district, the property owner will not pay until it is developed. He stated th( waterline district, every abutting property owner must pay part of the assessment and what staff will attempt to do if it is the Board's pleasure, is look at a method of apportionment which considers the nature of the use. Mr. Dodd stated he felt there may be some long term, elderly residents who plan to continue to llve there. Mrs. Girone stated she had a similar situation e×ist with the Route 147/60 drainage district and two lots in the Stonehenge Subdivison were assessed just as the Total Store, Friendly's Ice Cream, etc. Mr. Micas stated staff will look issues involving the nature of the use. He added further that numbers and boundaries presented to the Board are preliminary only and there will be some changes to those. Vote: Unanimous Mr. Dodd stated he felt this may be one of the mechanisms for th County to be competitive in some of the industrial areas. Mr. Eedrlck commended Mr. Micas and Mr. Mus~y for their efforts in this regard. 18.I.4. CONDEMNATION PROCEEDINGS 1s.I.4.a. CARROL A. AND DAVID ROBERSON i RIVER ROAD On motion of Mr. Mayes, seconded by Mr. Applegate, the Board refused the counteroffer in the amount oi $5,000 and authorized the County Attorney to institute condemnation proceedings agains~ the following property owners if the amount as set opposite their names is not accepted. And be it further r=$olved that the County Administrator notify said property ewncr~ by registered mail on January 9, 1986 of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. This action is on an emergency basis and the County intends to exercise immediate right o~ entry pursuant to Section 15.1-238.1 of the Code of Virginia. Carrel A. and David D. Roberson $1608.00 Water Easement - River Road Vote: Unanimous 18.I.4.b. SEWER EASEMENTS ALONG TURNER ROAD Mr. Daniel inquired if all of the people had sufficient Opportunity to sign the easement agreements. Mr. Welchons state~ staff has made offers by letter and if the people do not respond~ it is taken as a refusal. Mr. Daniel indicated that it would be helpful if staff established a policy whereby ~here would be personal contact with those who do not return their letters. On motion of Mr. Daniel~ seconded by Mr. Applegate, the Beard authorized the County Attorney to institute condemnation proceedings against the following property owners if the amount as set opposite their name is not accepted. And be it further resolved that the County Administrator notify said property owners by registered mail on January 9, 1986 of the County's 86-028 intention to enter upon and take the property which is to be the subject of said condemnation proceedings. This action i~ on an emergency basis and the County intends to exercise immediate right ct entry pursuant to Section 15.1-23~.1 of the Code of Virginia. 884-39C/3 $256.00 S$4-39C/4 $835.00 884-39C/5,6 $587.00 $$4-39C/8 $450.00 Vote: Unanimous Robert C. and Ola H. Mitchell HOUSton P. and Zona C. Willis John D. Combs, et al. Thomas H. and vivian G. Rash, Jr. 18.I.4.c. SEWER CASemENT ALON0 TURNER ROAD On motion of Mr. Daniel, seconded by ~r. Applegate, the Board . denied the counteroffer in the amount of $3,000.00 and authorized the CeuntyAttorney to institute condemnation proceedings agains~ the following property owners if the amount as set opposite thei~ names is not accepted. A~d be it further resolved that the County Administrator notify said property owners by registered mail on January 9, 1986 of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. This action is on an emergency basis and the County intends to exercise immediate right of entry pursuant to Section 15.1-238.1 of the Code of Virginia. S84-39C/2 Robert H. and Carrie M. Belcher $1,788.00 Vote: Unanimous 18.I.5. CONSENT ITEMS Mr. Applegate disclosed to the Board that his real estate compan~ was involved with the sale of property involved in the next two Board items, declared a potential conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and excused himself from the meeting. t8.I.5.a. WATER CONTRACT FOR SOMMERVILLE On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved and authorized the County Administrator to execute any necessary documents for the following water contract and further the Board transferred $14,437.50 from 5H-5724-2009 to 5H-5724-6279 and appropriated $17,164.20 from 5D surplus to 5H-5724-6279= Water Contract Number W86-27CD, $ommerville Developer: Sommerville Development Corporation Contractor: 1~4C Contractors, Incorporated Total Contract Cost: $176,320.00 Total Estimated County Cost: 35,000.00 (Cash Refund) Estimated Developer Cost: ~ Nu~ber of Connections: 1 Ayes: Mr. Dodd, Mr. Daniel, ~rs. Girone and Mr. Mayes. Absent: Mr. Applegate. 18.I.5.i. DEED OF DEDICATION ALONG NORT~EP~ LINE OF ROUTE 60 On motion of Mrs. Girone, seconded by ~r. Daniel, tho Board approved and authorized the County Administrator to execute any necessary documents, accepting on behalf of the County, a deed o~ dedication from Thomas S. Winston, III, and Michael T. Bart, Trustees, for the right of way to serve Sommerville Development and the Vepco property on Mi~lothian Turnpike across from Otterdale Road. 86-029 AyeS: Mr. Dodd, Mr. Daniel, Mrs. Girone and Mr. Mayes. Absent: Mr. Applegate. Mr. Applegate returned to the meeting. 18.T.5.b. CONTRACT FOR RIVER ROAD/BRIGHT OAKS WATER LINE On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to e×ecute any necessary documents for the contract for River Eoad/Eright Oaks water line for R. R. Snipes Constructlcn Company, Incorporated, in the amount of $430,590.00 based on u~ing ductile iron pipe an. further the Board appropriated $98,500.00 from Bond Surplus to 5H-5835-505N for contingencies and materials to be furnished by the County. It is noted there has been a prior appropriation in the amount of $400,000.00 in the Capital Improvemen~ Budget. Vote: Unanimous 18.I.5.c. WATER CONTRACT FOR MYRON AVENUE AND PARKDALE On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute any necessary documents for Contract W85-62C (Myron Avenue) and Contract W84-36B (Parkdale Road) for const~otion of water lines to O. D. D~noanson and Sons, Incorporated, in the amounts of $23,100.25 and $34,609.65 respectively, based on P.V.C. pipe for a total contract of $57,109.90 and further that $6,800 be appropriated from Water Surplu~ to 5H-5835-562H for construction and contingencies for Contract W85-62C (prior appropriations in the amount of $20,000.00 when this project was approved) and further that $22,000.00 be appropriated from Bond Surplus to 5H~5835-436N for construction and contingencies due to the requirement imposed by the Virginia Department of Highways for Contract W84-36B (previously $30,000.00 was included in the CIP for this project.) Vote: Unanimous 18.I.5.d. EXTENSION OF TIME ON REFUNDS - SOUTHRIDGE SUBDIVISION On motion of Mrs. Girone, seconded by Mr. Mayes~ the Board approved the request for extension of time on refunds for Water Contract WS1-7CD for Sonthridge Subdivision from Seuthridge Limited Partnership until December 11, 1986 which is a One year 18.I.5.e. PERMIT FOR INGRESS AND EGRESS TO SHOP STREET On motion of Mrs. Girone, seconded by Mr. Mayes, the Board granted permission to Gloria and Howard Charity for ingress and egress across County property to Shop Street and authorized the Chairman of the Board and the County Administrator to execute th~ necessary permit. Vote: Unanimous 18.I.5.f. VACATION AND REDEDICATION OF EASEMENT ALONG CATT~RICE On motion Of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the Chairman and County Administrator to execute any necessary documents for the vacation and re-dedication of a 16' Sewer Basement across the Property of Horace E. Scott and Anne G. Scott along Catterick. 86-030 18.I.5.g. QUITCLAIM DEED AND RIGHT OF WAY ALONG OAK LAWN STREET On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to execute a quitclaim deed accepting on behalf of the County a variable widtl right of way designate~ as Oak Lawn Street and a drainage/utilit easement. 18.I.5.h. DEED OF DEDICATION FROM JOE S. AND MARYLENE R. POPE On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved and authorized the County Administrator to accept on behalf of the County the conveyance of a 20' strip of land along Church Road from Joe S. Pope and Marylene R. Pope. 18.I.5.~. DEED OF DEDICATION FROM FREDERICK H, AND JUDY ASHTON On motion of Mrs. Girone, seconded by Mr. Hayes, the Board approved and authorized the County Administrator to accept on behalf of the County the eonvenyance of a 20 ft. right of way from Frederick H. and Judy B. Ashton along River Road. Vote: Unanimous 18.I,6. REPORTS ~r. Welchons presented the Board with a list of developer water and sewer contracts executed by the County Administrator. 18.J. REPORTS Fir. Hedrick presented the Board with a status report on the General Fund Contingency, the General Fund Balance, th~ Road Reserve Funds, the District Road and Street Light Funds. Mr. Applegate inquired if the purchase contract for Trinity Methodist Church which is listed on the status reports was successful. Mr. Hedrick ~tated that it was. ¥~. Hedrick presented the Board with a report on Hazardous Waste Disposal Day. He stated that there was an initial estimate of $25,000 for this program and now a vendor has been located who will work with the County for approximately $11,000-$15,000. 18.K. HAZARDOUS WASTE DISPOSAL DAY On motion of Mrs. Girone, seconded by Mr. Daniel, the Board suspended its rules and procedures to allow for consideration of a Hazardous Waste Disposal Day. Vote: Unanimous Mr. Masden stated the Keep Chesterfield Clean Corporation had requested the Doard approve and financially support the County's first Hazardous Waste Disposal Day. He briefly explained that homeowners would bring hazardous waste products to the Manche~te High School parking lot on May 17, 1986 from 9:00 a.m. to 3~00 p.m. for disposal by a qualified private contractor. 86-031 On motion of Mrs. Girone, seconded by Mr. Mayes, the Board Bet May 17, 1986 as Hazardous Waste Disposal Day and appropriated $15,000 from the General Fund Contingency with any excess funds to revert back to the account. Vote: Unanimous Mr. Daniel inquired who would be responsible for any liability. ~r. Hedrick staked that the County will be responsible but insurance costs are included in the fund~ appropriated. 3. APPOIMTMENTS Mr. Hedrick stated the question of committees and Board appointments, etc. was deferred. Mr. Dodd suggested that this bt discussed at the next m~stfng. Mr. Bedrick stated direction t( staff for the past two years was that the Board wanted to reconsider Board memberships on various committees on an annual ba~i~. Mrs. Girone inquired if thi~ would include those · appointments with designated terms. Mr. Applegate suggested tha~ the unspecified terms be specified and then the appointments would come up as required. Mr. Hedrick stated staff will assume that committees will stand unless they are brought up by Beard members and unless they are for specified terms expiring and assume that is the guidelines for future. ~r. Dodd stated the Board has received a report from Mr. McCracken with regard to schedules for Route 288 and requested that it be forwarded to the legislative delegation. 11. ADJOU~4~ENT On motion of Mr. Daniel, seconded by Mr. Applega=e, the Beard adjourned at 10:00 p.m. until 9:00 a.m. on January 22, 1986. Vote: Unanimous Richard L. Hedrick County Administrator R. Garland Dodd Chairman 86-032