2021-02-24 MinutesBOARD OF SUPERVISORS
MINUTES
FEBRUARY 24, 2021
Supervisors in Attendance:
Mr. James M. Holland, Chair
Mr. Christopher M. Winslow, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Kevin P. Carroll
Ms. Leslie A. T. Haley
Dr. Joseph P. Casey
County Administrator
Mr. Holland called the meeting to order at 1:00 p.m. He stated
due to COVID-19 and the occupancy limits of the Public Meeting
Room, citizens requesting to speak before the Board would be
given the opportunity to comment in person at the appropriate
time. He reviewed the protocols for facial coverings and
spatial distancing in accordance with Executive Orders 72 and
63.
1. APPROVAL OF MINUTES
On motion of Mr. Carroll, seconded by Ms. Haley, the Board of
Supervisors approved the minutes of January 6, 2021, and
January 27, 2021, as submitted.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
There were no requests to postpone agenda items, additions,
deletions or changes in the order of presentation at this time.
3. WORK SESSIONS
3.A. EVERYDAY EXCELLENCE - COURTS
Ms. Laura Griffin, Clerk of the Juvenile and Domestic Relations
District Court, introduced Ms. Jill Bryant, Judicial
Administrative Assistant, whose career with the county spans
17 years. She stated at the beginning of March 2020, the courts
were finishing up the installation of new technology to assist
litigants and attorneys with presenting evidence from their
cell phones or laptops. She discussed how the pandemic resulted
in the increased need for virtual hearings and how Ms. Bryant
willingly stepped in to learn the new technology, train others
on its proper use, and create training documentation. She
stated Ms. Bryant is still coordinating hundreds of remote
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hearings for the court. She then described Ms. Bryant's
initiative to coordinate and hold virtual driver's license
ceremonies for juveniles and stated Chesterfield County was
the first county in Virginia holding virtual licensing
ceremonies at that time. She stated Ms. Bryant is the
definition of essential, and she has automated, perfected, and
refined any task set before her. She thanked the Board and Dr.
Casey for the opportunity to share Ms. Bryant's example of
everyday excellence.
Ms. Haley noted the challenges of dealing with attorneys and
participants which has been exacerbated by the pandemic. She
stated Ms. Bryant is well-recognized, patient, and
professional.
Ms. Bryant expressed her appreciation for the kind words. She
stated she is blessed to work alongside such a great team of
dedicated public servants who proudly serve the citizens of
Chesterfield County and provide access to justice.
Mr. Holland thanked Ms. Bryant for her personification of
excellence and extended well wishes to her family.
Ms. Haley recognized The Honorable Chief Judge Vanessa Jones,
The Honorable Judge Jayne Pemberton, and Ms. Tricia Muller,
Administrator of Judicial Operations for the Circuit Court
Judges, who were present in support of Ms. Bryant. She
expressed appreciation to the Courts for ensuring matters are
heard and dealt with in a timely manner, especially during the
pandemic.
3.B. BUDGET UPDATE
Mr. Matt Harris, Deputy County Administrator, stated this marks
the beginning of the FY2022 budget process. He discussed
proposed increases to Utilities fees and stated there is an
item on the Board's Consent Agenda authorizing the
advertisement of such fees. He provided background on Schools
funding and a comparison of the general government budget
versus what is available in total for education. He stated
between FY2012 and FY2021, per -student spending increased 30.4
percent while per capita government spending increased 10.3
percent. He reviewed recent investment history and stated the
county is wrapping up the largest school bond referendum in
its history ($304 million) and preparing for another that is
likely to be as large or slightly larger. He further stated in
the fall of 2020 the county made the largest single investment
in school major maintenance in the county's history at nearly
$58 million. He stated Schools received federal Coronavirus
Aid, Relief, and Economic Security (CARES) Act funds of
approximately $28 million in the fall of 2020, and another $23
million is tentatively on the way. He further stated in
December 2020 the Board approved an $8 million bonus program
for Schools staff, and now approximately $17.4 million is in
place to fund the teacher decompression plan which would mark
the largest such investment in the county's teacher workforce.
Mr. Holland requested an accounting of budgeted versus actual
spending for the referendum projects. He then pointed out that
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under the decompression plan, the average pay increase is five
percent, and could be as much as 11 percent for teachers with
15 years, which has not happened to his knowledge in recent
county history.
Mr. Harris agreed this moment is a high-water mark for new
facilities, major maintenance, and investment in the workforce.
Ms. Haley clarified that while the Board is providing the
decompression money to Schools, it is ultimately up to Schools
to earmark and spend the money accordingly. She stated the
Board has every reason to believe Schools will spend the money
in that manner, but it is Schools' choice.
Mr. Harris concurred and stated the county has put the
resources in place which allow Schools to make that investment.
He then provided details of the funding methodology for Schools
which primarily consists of revenue from formula -driven state
Standards of Quality (SOQ); state sales tax; and county
transfer. He stated in FY2022 the recurring transfer to Schools
is slated to increase by $18.2 million to $329,744,300,
bringing the per -student amount to an estimated $5,414. He
noted the recurring transfer is a net amount, and the total
transfer including shared services is approximately
$336,201,800. He stated the general fund transfer to Schools
will increase by nearly six percent which represents 75 percent
of the revenue gains from the January increase in assessments
and is twice as large as the average increase over the last
five years.
In response to Mr. Holland's question relative to the transfer
increase, Mr. Harris stated residential real estate assessments
increased an average of 4.25 percent. He further stated the
money is available and what staff is trying to suggest is that
75 percent of the main source of funding for operations is
being dedicated to Schools. He then provided details of shared
services which include School Resource Officers, grounds
maintenance, procurement, accounting services, and other
services where most, if not all, of a county employee's day is
dedicated to serving the school division. He stated the amount
is calculated down to the exact person and that data is sent
to the school division in the fall so staff can plan. He further
stated the shared services agreement is adjusted every other
fiscal year, and FY2022 is an adjustment year. He provided data
of the total reduction in transfer and the total estimated
direct charges in FY2018, FY2020, and FY2022.
Mr. Holland stated a joint work session might be a good time
to share the history of what is being charged and the value
received.
Mr. Harris continued his discussion of shared services and
provided details of the FY2019 Cost Allocation Plan as prepared
by the county's vendor, Maximus. He stated the allocations to
Schools itemized in the Cost Allocation Plan are above and
beyond what is paid for in the $6.5 reduction in transfer for
shared services. He further stated according to Maximus, the
county is undercharging Schools for shared services by
approximately $1.6 million. He provided examples of shared
services which are not charged to Schools such as legal
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representation by the County Attorney's Office and debt
management and debt sales handled by Budget and Management. He
noted on some occasions there is a negative number in the Cost
Allocation Plan; in that instance, the surplus is held in
reserve for capital improvements. By way of example, he stated
a new bus garage is going to be built on the county complex at
zero cost to Schools. He further stated Schools is charged only
two-thirds of the cost of the School Resource Officer program
because the county gets some value from those personnel during
the summer months or during breaks. He discussed the state SOQ
formula and provided a breakdown of instructional positions
and their sources of funding, noting 3,421 positions are funded
jointly by the state and the county while 798 positions are
funded entirely by the county.
Mr. Holland stated the county recognizes the additional support
needed by teachers in classrooms to maintain the excellence
expected by citizens.
Mr. Winslow concurred and noted the importance of understanding
that the state does not fully fund its positions given to the
county in either education or public safety.
Mr. Holland suggested this information would be important to
share with the School Board.
Mr. Harris stated this is a message that needs to be presented
collectively by both the Board of Supervisors and the School
Board. He then provided a chart comparing Required Local Effort
dollars with Recurring Transfer Above Required Local Effort
dollars from FY2009 to FY2022.
Ms. Haley stated a decline in enrollment during the pandemic
could result in a decline in state and federal resources. She
inquired whether the federal and state governments have relied
on past census numbers in schools.
Mr. Harris stated there does appear to be a one-time hold -
harmless policy, but he did not believe it would come back in
the fall as enrollment tries to normalize.
Ms. Haley stated it is important to recognize actual enrollment
numbers and how spending will work its way out with
approximately 3,500 less students.
Mr. Harris stated monies to account for student growth have
not been included in the county's target to Schools for FY2022
with the understanding that it may take Schools a year or two
to get back to what the FY2021 budget was built upon. He then
provided the Board with details of Peer Benchmarking and APA
Reported Education Spending with Debt Service, noting
Chesterfield Spending Per Student Including Debt Service
equates to $10,868.
Mr. Winslow stated there are many metrics to evaluate the
success of an education system. He further stated the county
has done a good job of showing citizens the value of their tax
dollars, and this year's initiatives are also in that same
vein.
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Mr. Ingle stated as one of the largest school systems,
Chesterfield should have an economy of scale and use that to
leverage buying power to be more efficient than other
jurisdictions.
Mr. Holland noted the importance of looking at capital
construction and costs, because when debt service can be
lowered through borrowing, per -student costs can be lowered as
well. He stated there should be pre- and post -project reviews
f to avoid significant overruns and expensive projects.
lam+' Mr. Harris concluded his presentation by thanking Ms. Casey
Walker, Budget Analyst, for her everyday excellence and
encouraging Board members to reach out to either of them with
any questions.
Dr. Casey thanked Mr. Harris and expressed his reliance on Mr.
Harris' ability to give his perspective on the history and
trends including the 2007 recession. He stated future budget
discussions may need to occur in September at the beginning of
each budget cycle rather than in February at the end. He
discussed addressing the state on issues such as Compensation
Board funding for constitutional officers and out -of -
compliance inmates which cost the county over $3 million per
year. He stated the county provides $150 million more to the
school system than what is required and reducing funding to
the state's minimum standards is incomprehensible. He offered
to provide any statistics valuable to the public, employees,
and Schools leadership. He stated the $300 million school
improvement plan will make the previously discussed figures
higher on both an operational side and a debt service side for
new schools.
3.C. PLANNING COMMISSION ANNUAL UPDATE
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Ms. Gloria Freye, Chair of the Planning Commission, outlined
the speakers and topics for the 2020 Planning Commission Annual
Update. She discussed the impact of COVID-19 on Planning
Commission meetings and stated the implementation of the online
comment portal has given citizens the opportunity to provide
input on zoning cases and other agenda items without having to
appear in person, thereby expanding citizen participation. She
stated virtual community meetings have been very effective at
disseminating information to citizens. She provided details of
the newly formatted Staff Report which now contains hyperlinks
and bookmarks. She discussed the new Special Focus Area Plan,
which is smaller than a Special Area Plan and focuses on an
area experiencing development pressures. She stated the
Rockwood Special Focus Area Plan is the first of this type of
plan, and it will be coming to the Board in April. She
introduced Mr. Tommy Owens, Vice Chair of the Planning
Commission, to discuss the Planning Commission's work on
affordable housing and the 2020 Zoning Ordinance Amendments.
Mr. Owens stated in 2020 the Planning Commission directed staff
to begin working on an affordable housing strategy which is an
important comprehensive plan implementation project. He stated
the project will review tools available in Virginia that the
county can pursue to encourage the creation and preservation
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of safe, affordable, and quality housing for residents of all
ages and incomes. He reviewed the seven ordinance amendments
that were approved by the Board in 2020 and highlighted the
Route 1 Overlay Standards Ordinance which is part of the
strategy to implement the Northern Jefferson Davis Special Area
Plan. He then introduced Ms. Rachel Chieppa, Senior Planner,
to discuss the Midlothian Implementation Committee.
Ms. Chieppa provided a history of the Midlothian Implementation
Committee and reviewed the committee's efforts to identify j
projects and initiatives that will help bring the vision of
the Midlothian Community Special Area Plan to life. She stated
the focus of this effort has centered around the creation of
updated design standards for the community that will help
ensure high quality development and investment. She then
provided statistics of 2020 zoning applications approved by
the Board. She also provided statistics of the Planning
Commission's engagement with the community which included 11
Planning Commission public hearings; 9 Planning Commission
work sessions; and 51 community meetings.
Mr. Steve Haasch, Planning Manager, provided the Board with an
overview of the Planning Commission's 2021-2022 Work Program.
He stated the major project will be the modernization of the
Zoning Ordinance which is outdated and unable to guide
development in the 2111 century. He discussed other planned
updates to Industrial Zoning Districts; the Midlothian Special
Design District; and Multifamily/Townhouse Zoning Districts.
He provided details of new Small Lot (Single Family) Zoning
Districts and new Mixed Use Zoning Districts. He stated staff
will be studying the Special Exceptions Review process and
making recommendations for improvement. He then provided the
Board with an overview of upcoming Comprehensive Planning
Projects. He stated implementation of the Midlothian Special
Area Plan is ongoing, and the Rockwood Special Focus Area Plan
will be coming to the Board in April. He discussed the
Comprehensive Plan which needs to be modernized to remove
blocks to development. He stated the Genito Road/Route 288 area
in the Clover Hill District will be the second Special Focus
Area Plan to come to the Board in the next couple of months.
He provided details of other upcoming projects including the
Roseland Zoning Overlay; affordable housing strategy; Route
10/Chippenham Special Focus Area Plan; Western 360 Development
Strategy; and Meadowbrock Special Focus Area Plan.
Mr. Owens thanked the Board for the opportunity to provide an
update on the work of the Planning Commission and welcomed
questions.
Mr. Ingle suggested changing the term "affordable housing" to
"workforce housing" to eliminate any misunderstandings caused
by the term "affordable housing". With regard to the number of
zoning cases approved by the Board of Supervisors, he stated
it is important for citizens to get an accurate depiction of
the total number of cases vetted by the Planning Commission
and staff to counter the appearance that the Board always
passes what the developers want, when in reality only one in
four cases makes it to the Board for consideration.
Accordingly, he requested to see in next year's report the
total number of cases including the cases that stalled and
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where in the process they stalled. He stated the timeline for
completion of the Zoning Ordinance update is approximately 24
months and completion will not be dictated by politics. He
further stated the update is not being driven by the
development community, but rather the Board of Supervisors,
the Planning Commission, and the Planning Department due to
the large number of cases needing special exceptions.
Mr. Owens stated he is very excited about the Zoning Ordinance
update which will include illustrations to facilitate
comprehension.
Mr. Carroll stated updating the Zoning Ordinance is a common
practice all across the country. He pointed out the importance
of benchmarking with other comparable jurisdictions and
implementing best practices. He stated he looks forward to
receiving input from community members and sharing best
practices with them.
Mr. Winslow commended the Planning Commission and staff for
their professionalism and diligence. With regard to workforce
housing, he stated there are certain things the county can
control in the process to make it run more smoothly. By way of
example, he stated the Electronic Land Management (ELM) system
is coming online to facilitate quick answers to plan
submittals, thereby saving time and money. He further stated
there are major drivers to the cost of housing across America
which are out of the county's control such as the skyrocketing
price of lumber. He stated a number of years ago, the Board
cut in half the proffer amount which opened a wide variety of
housing to Chesterfield citizens that previously did not exist.
He further stated the concept of affordable housing is much
more complex, but the county can make the process as smooth as
possible for those who wish to invest in the county. He stated
when the majority of zoning requests are for Conditional Use
Planned Developments, that is the time to update the Zoning
Ordinance.
Ms. Haley stated the Zoning Ordinance update is not only for
new development but also for the citizens who live here. She
further stated the update will give the citizens much easier
access to the system that serves them.
Ms. Freye thanked the Board for their comments and suggestions.
She stated the current version of the Zoning Ordinance is not
helpful in trying to regulate land use, and it is way overdue
for a rewrite. She assured the Board the rewrite would go
through every step and phase for public engagement, it will
not be rushed, and it will be done correctly. She stated she
is honored to be a part of the team, and she commended the
Planning Commissioners, Mr. Andy Gillies, Director of
Planning, and Planning staff for all their hard work and
dedication in 2020. She then introduced Mr. John Coghill, Chair
of the Economic Development Authority (EDA), to discuss
Industrial Zoning.
Mr. Cogbill stated this is a wonderful opportunity for the
county to move forward. He asked the Board to move as quickly
as possible on the Industrial Zoning classification. He
reviewed the history of the Zoning Ordinance and noted it was
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created before the Internet and Global Satellite Positioning
came about in the 1990s. He stated the county needs to provide
certainty to the business community and the citizens. He
further stated he is impressed with all that staff has done
and will do in the future. He stated the county must have the
advanced manufacturing ability ready in order to bring the
highest paying jobs to the county.
Mr. Winslow thanked Mr. Cogbill for his comments and stated
the county wants to make certain it is being flexible to the
market. He further stated reevaluating the Zoning Ordinance
every decade or so should be on the Board's master calendar to
ensure the county is always on the forefront of change.
Ms. Haley stated businesses, both national and international,
are looking for places that are ready to go now. She further
stated in order to be ready now, the county needs amendments
to the Zoning Ordinance. She thanked Mr. Cogbill for his
comments and stated what the Board is sensing and hearing is
very much in line with how the EDA and staff are looking to
assist businesses as the county continues to elevate commercial
uses. She further stated commercial uses bring good job
opportunities for citizens, which is another core piece in
addition to education.
Mr. Coghill stated the EDA stands ready, willing and able to
do anything it can to move this process forward quickly and to
serve the county.
Mr. Holland thanked Mr. Cogbill for his remarks and his service
on the EDA.
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3.D. UPDATE ON FINANCIAL AND CAPITAL PLANNING RESOURCES
Ms. Natalie Spillman, Marketing and Engagement Strategist,
provided the Board with an update on Financial and Capital
Planning Resources. She stated over the last several years
staff has focused on expanding the reach of communicating key
financial information to the community. She reviewed current
products such as the Budget -In -Brief and the Key Financial
Indicators Quarterly Report published by Budget and
Management; the Monthly Investment Report published by the
Treasurer; and the Procurement Annual Report published by
Procurement. She stated Internal Audit is looking into updating
its annual report, and Real Estate Assessments is looking into
providing a new annual report. She provided details of the
newest complement to the portfolio, the Popular Annual
Financial Report (PAPA), which is designed to be easily
accessible and easily understood by the general public. She
stated this past June the first Schools Historical Enrollment
Trends dashboard was published on the Community Facilities and
Infrastructure website. She further stated the information on
that website also includes updates about capital planning,
projects that are underway, and bond referendums. She reviewed
the Demand Indicators Report which leverages the inputs from
the Community Demand Model as well as reporting on the results
of the Student Generation Model. She then provided a live
demonstration of the Demand Indicators Report. While reviewing
the Student Generational Model Insights, she noted several
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schools that are forecasted to see significant growth pressures
in the next five years and that these are the areas which
should be considered as planning the next slate of capital
projects. She stated the next steps for StratIS include
studying Fire and EMS programs and services and helping to
build a model through the Community Demand Model platform with
StratIS and reengaging Catapult resources. She further stated
all parties involved have worked hard to develop a resource
that gives better insights into the county's key community data
and offers transparency.
Ms. Haley stated the new system provides real information that
can be used as predictors. She expressed her pleasure with the
transparency of the system and the fact that citizens can
utilize it. She congratulated staff who worked to put the
system together.
Mr. Ingle stated the information to evaluate cases is
transformative.
3.8. PROPOSED FY2022-2026 COUNTY CAPITAL IMPROVEMENT PROGRAM
Mr. Holland stated the PAFR is a succinct version of the
Comprehensive Annual Financial Report (CAPP) and expressed his
hope that the report would be available at county libraries to
citizens without Internet access.
Mr. Harris stated despite the referendum being pushed out
tentatively to November 2021, the Capital Improvement Program
(CIP) has been very active. He introduced Mr. Clay Bowles,
Director of General Services, to provide the Board with an
update on capital projects in progress.
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Mr. Bowles provided details of active new construction and
major renovations including the Beulah Recreation Center/Parks
and Recreation Headquarters; Fire Station 5; and replacement
Fleet and Radio Shop facilities. He reviewed new construction
projects which are in earlier stages of development such as
the Pet Adoption Center/Animal Services Facilities; Midlothian
Library; Fire Station 8; Falling Creek Police Station; and
Courthouse Vehicle Sally Port. He stated there has been
continued strong progress in the area of major maintenance,
and the FY2022-FY2026 CIP includes several large HVAC projects
and many others in several categories such as security and
safety related projects and implementing an enhanced level of
major maintenance at the Airport. He further stated minimum
standards of care language has been added to the Facilities
Management Policy to ensure consistent day-to-day standards
for maintenance as well as major maintenance programs and to
ensure facilities not maintained by General Services are also
working toward a strong standard. He stated this level of
effort continues to stretch the Capital Projects and Buildings
and Grounds teams thin, but resources are proposed in the
FY2022 budget to ensure the investments in major maintenance
are completed and the facilities are cared for over the long
haul. He discussed completed major maintenance projects,
noting HVAC replacements are still a large portion of the
project portfolio and represent a significant portion of the
completed projects and expenditures. He provided details of
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active major maintenance projects such as HVAC replacements at
the Airport terminal, IST building, and Rockwood Nature Center;
roof replacements at the Eanes-Pittman building, the one-story
building on the county complex, and Virginia State Police
hangar at the Airport. He stated General Services is working
concurrently with the radio replacement team to perform carpet,
painting, and window replacement projects at the Emergency
Communications Center. He further stated the generator serving
the Lane B. Ramsey Administration Building is being replaced
which will significantly improve emergency power coverage. He
stated the Enon Police Training facilities are also slated for
two large projects this summer to resurface the driver training
course and make improvements to the firearms range floor,
overhead roof structure, and baffles. He further stated there
is another aggressive slate of projects planned for FY2022
including design of several HVAC projects (Community
Development building; county jail; and Lane B. Ramsey Building
cooling tower replacement) and Airport projects (hangar roof
and door replacements; exterior painting). He provided details
of Security and Fire/Life Safety projects which will replace
maintenance -intensive older infrastructure, enhance safety and
security for employees, and reduce energy consumption and the
resulting cost. He reviewed projects at Chester Library that
will simultaneously address several major maintenance needs.
He thanked the Board for its ongoing support.
Mr. Harris stated the Board will see resources in the proposed
Operating Budget related to the execution of General Services'
aggressive slate of projects. He provided the Board with a
summary of general government funding sources for the CIP,
noting nearly three quarters of the CIP is funded with cash.
He discussed the Board's 2.5 percent major maintenance
investment policy, which was introduced in FY2018 and achieved
in FY2020, and provided a chart showing major maintenance
funding between FY2013 and FY2022. He provided details of the
enhanced transportation program and FY2022 project highlights.
Mr. Winslow stated the establishment of the Central Virginia
Transportation Authority (CVTA) has had a huge impact for
infrastructure. He inquired if there is funding from Smart
Scale included in the transportation program.
Mr. Harris stated the breakdown shown gives a sense of what
the county is able to do without other outside opportunities.
Mr. Winslow stated the county has been through several rounds
of Smart Scale funding and the nature of transportation funding
is changing annually. He expressed his gratitude to staff for
staying on top of the changes and suggested the county be more
involved in lobbying at the Commonwealth Transportation Board
(CTB).
Mr. Holland stated the CVTA is a gamechanger for the region
and the citizens are the beneficiaries. He acknowledged Mr.
Carroll's role on the CVTA on behalf of the county.
Mr. Harris then provided an update on several environmental
initiatives. He discussed the Total Maximum Daily Load (TMDL)
program put in place approximately five years ago and stated
the county remains in compliance with its state Department of
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Environmental Quality (DEQ) stormwater permit. He further
stated there is a decade remaining on the Chesapeake Bay/TMDL
plan, but the county is meeting all of its compliance targets.
He stated there is no upward pressure on the mandated fee,
either now or in future projections. He further stated Falling
Creek dredging remains the centerpiece of the TMDL program. He
stated the county is monitoring the broader regulatory
environment with the change in the federal administration. He
reviewed the projected figures for stormwater major
maintenance for FY2022-FY2026. He provided the Board with
before and after photographs of the Pocoshock Creek
restoration. He then transitioned to a discussion of steady
progress being made at the Airport. He stated the county is in
full compliance with its financial policy requiring investment
in major maintenance equivalent to at least the amount of
personal property taxes yielded from aircraft stored at the
Airport, or approximately $215,000 to $220,000 per year. He
further stated funding to execute the runway extension project
will be in place by FY2026 and another major project is apron
reconstruction/maintenance. Next, he discussed the need to
maintain the county's technology portfolio and plan for
technology debt. He stated the Technology CIP will be
highlighted by the study and replacement of the county's
central financial system (ERP modernization) to begin in
FY2022. He further stated the taxation management system is
likely to be the next major system replacement after ERP. He
stated the Technology CIP continues to dedicate $450,000
annually to lagging asset replacement, and staff will continue
to look for opportunities to increase funding for an
infrastructure refresh.
At Mr. Holland's request, Mr. Harris explained the ERP
(Enterprise Resource Planning) system. He described it as the
organization -wide financial system that does payroll, accounts
payable, budgeting, and any other core financial activities.
He stated the technology has changed tremendously since the
current system was installed in 2008, and it will be nearly
twenty years old by the time it is replaced. Continuing with
his presentation, he stated the FY2022 plan includes a proposal
for $23.4 million in non -General Obligation borrowing. He
further stated the package would include funding to finish
Beulah community center and grounds; River City Sportsplex turf
replacement; general road improvements; and completion of the
budget for the Matoaca Fire Station. He stated this borrowing
would allow the county to finish open projects and maintain
capital plan momentum from recent years. He reviewed the
county's Policy Framework and Debt Capacity. He provided the
Board with a draft referendum overview totaling $150,200,000.
He provided details of potential project candidates across
libraries, parks, fire stations, police stations, and roads,
and he noted the need to acquire land before it is needed.
Mr. Holland stated it is prudent to acquire land before it is
needed to avoid added costs incurred by project delays.
Mr. Harris rounded out his presentation with a discussion of
Schools' CIP. He stated Schools understands the need to stay
within the $300 million framework spread out over seven years.
He further stated the project lineup has good overlap with Ms.
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Spillman's StratIS demonstration in that A.M. Davis is included
and new schools are contemplated in the western Route 360 area.
Mr. Winslow suggested upsizing the A.M. Davis project may need
to be considered keeping in mind the StratIS program
projections.
Mr. Carroll concurred and shared his concern that the new
Moseley school will already be at capacity when it comes
online. He stated new schools need to be big enough so there j
will not be a need for trailers as soon as they are opened. He ,rf
further stated StratIS will help the Board show the need to
plan and build accordingly.
Ms. Haley stated the School Board may need to look at
redistricting. She further stated she will continue to be vocal
about continuing to build new schools while some existing
schools are only at 70 to 80 percent capacity, and, based upon
projections, will still be sitting in low capacity areas. She
stated the School Board needs to come to an alignment on the
appropriate size or enrollment number. She acknowledged the
collaboration between Schools and county staff to stay within
the county's debt capacity.
3.F. COMMUNITY DEVELOPMENT CONSENT AGENDA OVERVIEW
Mr. Jesse Smith, Deputy County Administrator, gave a brief
overview of several agenda items on the Board's Consent Agenda.
In response to Mr. Winslow's question relative to the
completion date of the Lucks Lane road widening project, Mr.
Smith stated the anticipated completion date is in the May 2021
timeframe.
Mr. Holland suggested researching whether citizens need the
GRTC transit system to assist with obtaining services at the
county complex.
3.G. LEGISLATIVE UPDATE
Ms. Mary Ann Curtin, Director of Intergovernmental Relations,
provided the Board with an update on the 2021 General Assembly
Special Session. She stated it is difficult to know the results
of many controversial items because they are still in
conference committees. She further stated the county's bill is
in a conference committee because the Senate added language
related to a Centers for Disease Control and Prevention (CDC)
grant to fund that particular project. She stated if there is
a vote on the state budget on February 27, the General Assembly
would anticipate adjourning on March 1 so the legislation can
be effective July 1 in accordance with the Constitution. She
further stated the reconvened session is slated for April 7.
In response to Mr. Holland's question relative to funding for
education, Ms. Curtin stated while both the Senate and the
House of Delegates include money for K-12 education, the
versions are different, and she could not speculate on the
outcome. She further stated both have salary increases, funding
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for SOps, and no loss of funding due to drops in enrollment,
but the final dollar amounts will not be known until after the
state budget is adopted on Saturday.
4. REPORTS
4.A. PLANNING COMMISSION ANNUAL REPORT
The Board accepted the Planning Commission Annual Report,
4.B. DISTRICT IMPROVEMENT FUNDS (DIF) MONTHLY REPORT
The Board accepted the Monthly Report on District Improvement
Funds.
5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Karl Leonard addressed the Board relative to the setting
of a privately funded monument on the county complex honoring
those who died while serving the Sheriff's Office.
6. CLOSED SESSION
6.A. CLOSED SESSION PURSUANT TO S 2.2-3711(A)(19), CODE
OF VIRGINIA, 1950, AS AMENDED, FOR DISCUSSION
OF INFORMATION AND PLANS TO PROTECT PUBLIC
SAFETY INCLUDING VULNERABILITY ASSESSMENTS OF THE
COUNTY AND SECURITY PLANS AND MEASURES FOR THE
COUNTY AND SURROUNDING JURISDICTIONS AND ENTITIES;
ALL SUCH DISCUSSIONS, PLANS, ASSESSMENTS, MEASURES,
AND INFORMATION ARE SUBJECT TO THE EXCLUSION
IN SUBDIVISION 14 OF CODE OF VIRGINIA 5 2.2-3705.2,
AND DISCUSSION OF SUCH PLANS, ASSESSMENTS, MEASURES,
AND INFORMATION IN AN OPEN MEETING WOULD JEOPARDIZE
THE SAFETY OF PERSONS IN THE COUNTY AND THE REGION
AND THE SECURITY OF FACILITIES, BUILDINGS, STRUCTURES,
INFORMATION, TECHNOLOGY SYSTEMS, AND/OR SOFTWARE
PROGRAMS IN THE COUNTY AND IN THE REGION
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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On motion of Ms. Haley, seconded by Mr. Ingle, the Board went
into closed session pursuant to $ 2.2-3711(a)(19), Code of
Virginia, 1950, as amended, for discussion of information and
plans to protect public safety including vulnerability
assessments of the county and security plans and measures for
the county and surrounding jurisdictions and entities; all such
discussions, plans, assessments, measures, and information are
subject to the exclusion in subdivision 14 of Code of Virginia
g 2.2-3705.2, and discussion of such plans, assessments,
measures, and information in an open meeting would jeopardize
the safety of persons in the county and the region and the
security of facilities, buildings, structures, information,
technology systems, and/or software programs in the county and
in the region.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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Reconvening:
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and j
WHEREAS, the Virginia Freedom of Information Act effective
July 1, 1989 provides for certification that such Closed
Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of Information
Act were discussed in Closed Session to which this
certification applies, and ii) only such business matters were
identified in the motion by which the Closed Session was
convened were heard, discussed or considered by the Board. No
member dissents from this certification.
Mr.
Holland:
Aye.
Mr.
Winslow:
Aye.
Mr.
Ingle:
Aye.
Mr.
Carroll:
Aye.
Ms.
Haley:
Aye.
Mr. Holland stated due to COVID-19 and the occupancy limits of
the Public Meeting Room, citizens requesting to speak before
the Board would be given the opportunity to comment in person
at the appropriate time. He reviewed the protocols for facial
coverings and spatial distancing in accordance with Executive
Orders 72 and 63. He stated all Board members have received
copies of citizen comments posted to the online portal. (It is
noted citizen comments received through the online portal are
attached as Attachment A.)
8. INVOCATION
The Honorable Kevin Carroll, Matoaca District Supervisor, gave
the invocation.
9. PLEDGE OF ALLEGIANCE
Mr. Matt Harris, Deputy County Administrator, led the Pledge
of Allegiance to the Flag of the United States of America.
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10. COUNTY ADMINISTRATION UPDATE
10.A. COVID UPDATE
Dr. Casey introduced Dr. James Worsley, Deputy County
Administrator, to provide the Board with a general overview of
the county's ongoing role in the dissemination of the COVID-19
vaccine.
Dr. Worsley emphasized that Chesterfield County is the county
government, while the Chesterfield Health District (CHD) is
comprised of Chesterfield County, Powhatan County, and the City
of Colonial Heights. He provided details of a Memorandum of
Understanding (MOU) which provides the county with legal
authority to partner with the Virginia Department of Health
(VDH). He stated a key aspect of the partnership is the secure
sharing of the state's COVID-19 vaccination registration data
with the county's Information Systems Technology (IST)
department. He further stated a goal of the partnership is to
ensure vaccine doses are not wasted at the local level. He
discussed a recent visit by state and federal officials to
observe an appointment -only vaccine clinic at the county
fairgrounds. He stated this visit was an opportunity for the
county and the CHD to express needs to state officials. He
further stated he attended a meeting along with Mr. Holland
and Dr. Casey to share concerns with the government leaders of
Powhatan County and the City of Colonial Heights. He stated
those leaders praised the Board of Supervisors for taking the
lead to write a letter to the Governor, and they took away
ideas such as utilizing public libraries to register citizens
for Vaccinate Virginia. He provided details of a Facebook Live
event with Dr. Alexander Samuel, Director of the CHD, and he
provided statistics of engagements with event participants. He
discussed the Chesterfield County Public Library staff's role
in assisting customers with completion of Vaccinate Virginia
online registration forms. He stated anytime emails are
received about the COVID-19 vaccine, county staff responds
directly instead of forwarding to the CHD. He introduced Dr.
Samuel to provide further information relative to vaccine
operations and deaths in the CHD.
Dr. Samuel provided details of the allocation of vaccines to
the CHD. He stated the CHD has been receiving 4,525 does per
week since January 18, 2021, and the current allocation is
fifty percent to vulnerable seniors (age 75 and older, and age
65 and older with underlying health conditions), and fifty
percent to Phase lb essential workers (fire/police/hazmat;
corrections/homeless shelter workers; and childcare/PreK-12
teachers and staff). He stated he is hopeful that within the
next few weeks access to the vaccine can be expanded by adding
more eligible populations. He noted vaccines are still being
offered to individuals in Phase la (healthcare personnel), but
demand from that group has significantly decreased over time.
He discussed the approaches to vaccinating senior populations
and essential workers. He stated senior populations are invited
to access -controlled Points of Dispensing (POD) events, and
there have been 18 events to date with an average of 405 people
per event. He further stated the primary POD is the county
fairgrounds, and a POD has been operated by a community partner
in Powhatan County for the last two weeks. He stated a small
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but growing POD is providing vaccines to elderly African
American community members, and the CHD is looking for other
opportunities to reach out to specific populations known to
have much poorer outcomes due to COVID-19 infection. He
provided details of another approach to vaccinating seniors by
utilizing pharmacies and medical care providers who are willing
to vaccinate on behalf of the CHD. He expressed his gratitude
for Chesterfield Fire and EMS which has vaccinated many
essential workers and Phase lb childcare and PreK-12 private
schools. He provided details of new resources to sign up for
the vaccine which include the state call center (1 -877 -VAX -IN -
VA or 1-877-829-4682) and the state pre -registration website
(Vaccinate.Virginia.gov). He discussed the challenges of
second -dose clinics which were exacerbated by recent severe
weather events. He stated there is an allowance provided by
the vaccine manufacturers and affirmed by the CDC which extends
the time between the first and second doses of both the Moderns
and Pfizer vaccines to 42 days, or six weeks, without
compromising the safety or effectiveness of either vaccine. He
further stated while the state has promised fixes to the
registration software very soon, the CHD is exploring other
very viable options for repair as well. He stated he
anticipates the shared- registration - link challenge will be
solved soon, and second -dose appointments will be scheduled
before individuals leave the vaccination site after receiving
their first dose. He addressed a recent spike in COVID-19
deaths in the CHD which he attributed to a delay in reporting.
He stated most of the 40 reported deaths occurred between
January 27, 2021, and February 15, 2021, which corresponds to
a high point in the CHD's case numbers. He further stated these
data dumps occur from time to time and the CHD has no control
of them. He stated he believes there was a delay in reporting
these deaths because the state's VDH vital statistics team was
only able to gain access to the 2021 death certificate data
late last week. He further stated the data is initially sent
to the CDC for review and appropriate coding by cause, and it
is a statewide issue regarding the way the data was reported.
He stated the CHD is not unique in seeing a large number of
deaths recorded during this same time frame.
In response to Mr. Winslow's question relative to appointments
canceled due to inclement weather, Dr. Samuel explained the
process for rescheduling those appointments and assured Mr.
Winslow that those individuals would be contacted directly.
In response to Mr. Ingle's question relative to CVS and Walmart
pharmacies following state registration, Dr. Samuel stated CVS
is receiving federally allocated doses and using its own
registration system, but Walmart is using names provided by
the CHD.
In response to Mr. Ingle's question relative to individuals
signing up for the vaccine in multiple systems, Dr. Samuel
stated that issue would be managed at the state level. He
further stated the data pertaining to vaccinated individuals
is provided to the CHD by the Virginia Immunization Information
System (VIIS). He stated vaccinated individuals would be
flagged and then cross-referenced with individuals on the pre-
registered list. He further stated those who have not been
vaccinated will remain on the list.
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In response to Mr. Ingle's question relative to individuals
receiving the vaccine through Veterans Affairs (VA), Dr. Samuel
stated it was his understanding that the VA registration system
was separate from the state registration system, and he did
not know if the VA system was tied into the state system.
In response to Mr. Ingle's question relative to how individuals
who pre -registered are prioritized, Dr. Samuel stated
individuals are prioritized by their time of sign-up and
kw whether they fit the eligibility requirements (age 75 and
older, and age 65 and older with underlying health conditions).
In response to Mr. Carroll's question relative to concerns
about the delay in administering second doses, Dr. Samuel
stated there will not be a delay that should concern
individuals regarding the effectiveness of the vaccine. He
further stated those individuals will be vaccinated within the
span of 42 days from receipt of the first dose. He apologized
for the frustrations caused by the current scheduling system
but stated those individuals will be contacted by staff members
of the CHD.
In response to Ms. Haley's question relative to utilizing all
of the weekly doses received, Dr. Samuel assured Ms. Haley that
the CHD is working with its provider partnership network to
reduce the load on the PODS, and there is no risk of losing
future doses as a result of having to reschedule appointments
due to inclement weather.
In response to Ms. Haley's question, Dr. Samuel confirmed all
doses are being utilized.
In response to Mr. Winslow's question relative to when vaccine
supply is going to increase, Dr. Samuel stated he expects to
see increases in supply relatively soon. He further stated the
state should be getting an increase in allocation very soon
which will be reflected in district doses. He stated the CHD
will be working very closely with the county to plan for that.
In response to Mr. Carroll's question relative to the process
for local doctors to become partners, Dr. Samuel stated his
staff will reach out to providers utilizing a state list. He
further stated the primary criteria is requesting the partners
use the state's pre -registration list to honor those
individuals who have already signed up. He stated currently
there are 10 to 12 partners who are faithful to the process,
and that number is growing.
In response to Mr. Ingle's question relative to the anticipated
Mr. Carroll suggested a modification to the registration system
to include a drop-down list of the doctors partnering with the
CHD so individuals can select their primary care physician.
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time frame to
vaccinate everyone
currently on
the list, Dr.
Samuel stated
based on his estimation
of 60,000
people on the
list and the
current allocation,
it would take
three to four
months. He further
stated he is
optimistic that that weekly
allocation of
doses will increase.
Mr. Carroll suggested a modification to the registration system
to include a drop-down list of the doctors partnering with the
CHD so individuals can select their primary care physician.
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Mr. Holland reemphasized that there is a 42 -day allowance
between administration of the first and second doses per CDC
and state guidelines, to which Dr. Samuel concurred.
In response to Mr. Holland's question relative to expanding
vaccines to the Phase lc population, Dr. Samuel stated he is
looking at the data to be able to make those projections. He
expressed his hope that in the next couple of weeks the CHD
could start entering broader categories of essential workers.
In response to Mr. Holland's question relative to Powhatan
County and the City of Colonial Heights, Dr. Samuel confirmed
he is working closely with those jurisdictions as well.
Chesterfield Fire and EMS (CFEMS) Chief Loy Senter provided
the Board with an update on the county's internal vaccination
efforts as well as an outward -facing snapshot of where the
county stands in the vaccination of citizens. He discussed the
ongoing operational collaboration between CFEMS and the CHD.
He stated the CFEMS POD is assisting with other priority Phase
lb populations which include private schools and daycares and
bed bound residents. He provided details of increased Health
District support such as scouting and assessing POD sites;
enhanced command, planning, and logistics at the main POD site;
and expanded planning and analysis support. He provided
statistics of workforce vaccination totals for county
government, Chesterfield County Public Schools, Virginia State
Police, Virginia Department of Emergency Management, and
volunteers. He discussed charts illustrating (1) aggregated
doses administered by federal, state, and local partners and
(2) estimated community vaccination goals among localities with
populations of 200,000 or more. He stated if vaccine supply
increases, he believes the county will see these numbers
increase in the coming weeks and months.
Mr. Ingle stated the charts indicate Chesterfield is among the
top localities reaching the vaccine administration goal which
is contrary to community sentiment that the county is lagging
behind.
Chief Senter stated coverage of big events such as those at
Richmond International Raceway (RIR) draw greater media
attention. He further stated this is not a one -size -fits -all
approach, and the county's efforts are in many cases
decentralized which results in smaller events but increased
participation.
10.E. ICE STORM UPDATE
Dr. Casey recognized Mr. James Beazley with Dominion Energy
who was present in the audience. He thanked Dominion Energy
for their service to not only their own customers but also
other power companies. He introduced Ms. Jess Robison,
Emergency Management Coordinator for CFEMS, to provide the
Board with an update on the recent ice storms.
Ms. Robison stated a series of weather events started on
February 12, 2021, and affected residents for over a week. She
described these weather events which resulted in the worst ice
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storm in two decades. She provided details of the impacts which
included many downed trees, hazardous conditions, and
widespread power outages. She stated Emergency Management
declared a local state of emergency which the Board would
affirm on the Consent Agenda. She described the response of
many county departments to manage incidents, disseminate
information, and render assistance to residents. She stated
recovery efforts have commenced, and costs for both storms are
being tracked individually. She reminded residents of portable
generator safety tips and encouraged them to sign up to receive
local alerts. She expressed her gratitude for all county
departments who worked long hours to ensure the needs of
residents were being addressed through both storms.
Mr. Carroll described some of the storms' impacts to the
Matoaca District and shared that, sadly, one older gentleman
had passed away after trying to power his generator. He
commended county employees for their efforts to assist
residents. He stated one resident, Ricky Poole, was posting
videos via Facebook so residents would know where the power
trucks were working. He further stated River City Electric
Company came in to assist with power restoration.
Mr. Winslow highly praised Ms. Robison for the presentation
and for her hard work. He stated she is dedicated to her craft,
and the county has been lucky to have her through the pandemic,
the 700 -year flood, and whatever else may come in the future.
A
11. BOARD MEMBER REPORTS
Mr. Holland announced he attended the 32nd Annual Black History
Month event at Virginia State University. He stated there have
been many virtual events throughout the month, and he commended
Libraries, and particularly Ms. Jennifer Shepley, for the
outstanding programming. He encouraged everyone to learn one
new fact about Black History and share it with someone else.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
There were no Resolutions and Special Recognitions at this
time.
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Mr. Holland stated Ms.
Robison's presentation was thorough and
excellent and thanked her
for
making a difference in the lives
of citizens.
Mr. Carroll thanked Dr.
Casey
for frequent updates during the
storms which helped
Board
members communicate with the
community.
A
11. BOARD MEMBER REPORTS
Mr. Holland announced he attended the 32nd Annual Black History
Month event at Virginia State University. He stated there have
been many virtual events throughout the month, and he commended
Libraries, and particularly Ms. Jennifer Shepley, for the
outstanding programming. He encouraged everyone to learn one
new fact about Black History and share it with someone else.
12. RESOLUTIONS AND SPECIAL RECOGNITIONS
There were no Resolutions and Special Recognitions at this
time.
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13. NEW BUSINESS
13.A. APPOINTMENTS
13.A.1. CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
nominated and reappointed Mr. Andrew MCEnhimer, representing
the Dale District, to serve on the Chesterfield County Airport
Advisory Board, whose term is effective on May 23, 2021, and
will expire on May 22, 2024.
And, further, the Board nominated and appointed Ms. Daphne
Berkowitz, representing the Midlothian District, to serve on
the Chesterfield County Airport Advisory Board, whose term is
effective February 25, 2021, and will expire on February 24,
2024.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.2. CHESTERFIELD COMMUNITY SERVICES BOARD
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
nominated and appointed Ms. Tiffany Marks (Bermuda District)
to serve as an at -large representative on the Chesterfield
Community Services Board, whose term is effective on March 1,
2021, and will expire on December 31, 2023.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.A.3. COMMITTEE ON THE FUTURE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
nominated and appointed Mr. Jesse Baez, representing the Clover
Hill District, to serve on the Committee on the Future, whose
term is effective immediately and at the pleasure of the Board.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8. CONSENT ITEMS
13.B.1. ADOPTION OF RESOLUTIONS
13.B.1.a. RESOLUTION SUPPORTING CONSTRUCTION OF THE ASHLAKE
TRAILS APARTMENTS AT 14500 ASHBROOK PARKWAY, USING
LOW INCOME HOUSING TAX CREDITS ISSUED BY VIRGINIA
HOUSING UNDER THEIR REVITALIZATION AREA
DESIGNATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
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County of Chesterfield, Virginia, desires to designate the area
described on Exhibit A attached hereto as a revitalization
area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above -referenced development is located on an area in
need of revitalization in the County of Chesterfield, Virginia.
The revitalization area is blighted, deteriorated, deteriorating
or, if not rehabilitated, likely to deteriorate by reason that
the buildings, improvements or other facilities in such area are
subject to one or more of the following conditions: dilapidation;
obsolescence; overcrowding; inadequate ventilation, light or
sanitation; excessive land coverage; deleterious land use; or
faulty or inadequate design, quality or condition; and private
enterprise and investment are not reasonably expected, without
assistance, to produce the construction or rehabilitation of
decent, safe and sanitary housing and supporting facilities that
will meet the needs of low and moderate income persons and
families in such area and will induce other persons and families
to live within such area and thereby create a desirable economic
mix of residents in such area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to
Section 36-55.30:2.A of the Code of Virginia of 1950, as amended,
13.B.1.b. RESOLUTION SUPPORTING CONSTRUCTION OF THE COLBROOX
APARTMENTS AT 13916 AND 13920 JEFFERSON DAVIS
HIGHWAY, USING LOW INCOME HOUSING TAX CREDITS
ISSUED BY VIRGINIA HOUSING UNDER THEIR
REVITALIZATION AREA DESIGNATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
County of Chesterfield, Virginia, desires to designate the area
described on Exhibit A attached hereto as a revitalization
area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above -referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such
area will benefit the county but such area lacks the housing
needed to induce manufacturing, industrial, commercial,
governmental, educational, entertainment, community development,
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2/24/2021
the
area is hereby designated as
a revitalization area.
Adopted by the Board of
Supervisors
of the County of
Chesterfield,
Virginia, on the
24th day of
February 2021.
(It
is noted a copy of Exhibit
A is filed
with the papers of
this
Board.)
Ayes:
Holland, Winslow, Ingle,
Carroll and
Haley.
Nays:
None.
13.B.1.b. RESOLUTION SUPPORTING CONSTRUCTION OF THE COLBROOX
APARTMENTS AT 13916 AND 13920 JEFFERSON DAVIS
HIGHWAY, USING LOW INCOME HOUSING TAX CREDITS
ISSUED BY VIRGINIA HOUSING UNDER THEIR
REVITALIZATION AREA DESIGNATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the
County of Chesterfield, Virginia, desires to designate the area
described on Exhibit A attached hereto as a revitalization
area:
NOW, THEREFORE, BE IT HEREBY DETERMINED as follows:
The above -referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such
area will benefit the county but such area lacks the housing
needed to induce manufacturing, industrial, commercial,
governmental, educational, entertainment, community development,
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2/24/2021
healthcare or nonprofit enterprises or undertakings to locate or
remain in such area; and private enterprise and investment are
not reasonably expected, without assistance, to produce the
construction or rehabilitation of decent, safe and sanitary
housing and supporting facilities that will meet the needs of
low and moderate income persons and families in such area and
will induce other persons and families to live within such area
and thereby create a desirable economic mix of residents in such
area.
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to
Section 36-55.30:2.A of the Code of Virginia of 1950, as amended,
the area is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the 24th day of February 2021.
(It is noted a copy of Exhibit A is filed with the papers of
this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.1.c. RESOLUTION SUPPORTING CONSTRUCTION OF THE HORNER
APARTMENTS AT 3901 STIGALL DRIVE, USING LOW INCOME
HOUSING TAX CREDITS ISSUED BY VIRGINIA HOUSING
UNDER THEIR REVITALIZATION AREA DESIGNATION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, PURSUANT TO Section 36-55.30:2.A of the Code of
Virginia of 1950, as amended, the Board of Supervisors of the 3
County of Chesterfield, Virginia, desires to designate the area •/
described on Exhibit A attached hereto as a revitalization
area:
NOW. THEREFORE. BE IT HEREBY DETERMINED as follows:
The above -referenced development is located in a
Revitalization Area in the County of Chesterfield, Virginia. The
industrial, commercial or other economic development of such
area will benefit the county but such area lacks the housing
needed to induce manufacturing, industrial, commercial,
governmental, educational, entertainment, community development,
healthcare or nonprofit enterprises or undertakings to locate or
remain in such area; and private enterprise and investment are
not reasonably expected, without assistance, to produce the
construction or rehabilitation of decent, safe and sanitary
housing and supporting facilities that will meet the needs of
low and moderate income persons and families in such area and
will induce other persons and families to live within such area
and thereby create a desirable economic mix of residents in such
area. f
NOW, THEREFORE, BE IT HEREBY RESOLVED that pursuant to V
Section 36-55.30:2.A of the Code of Virginia of 1950, as amended,
the area is hereby designated as a revitalization area.
Adopted by the Board of Supervisors of the County of
Chesterfield, Virginia, on the 24th day of February 2021.
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2/24/2021
(It is noted a copy of Exhibit A is filed with the papers of
this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.1.d. RESOLUTION CONFIRMING THE DECLARATION OF THE
EXISTENCE OF A LOCAL EMERGENCY IN CHESTERFIELD
COUNTY AS A RESULT OF AN ICE STORM
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, a threat to life and property exists due to an
ice storm which produced an excessive accumulation of ice in
Chesterfield County that created widespread and prolonged
power outages to residents and businesses; and
WHEREAS, pursuant to the authority granted by § 44-
146.21(A) of the Code of Virginia, Dr. Joseph P. Casey, County
Administrator, as Director of Emergency Management for the
County of Chesterfield, Virginia, declared the existence of a
local emergency at 0800 on February 13, 2021 in order to
provide preparedness, response, recovery and other activities
to protect life, property, and operations threatened by the
effects of excessive ice accumulation; and
WHEREAS, the ice storm created significant impacts on the
County, including reduced public safety services, healthcare
services, and county resources; and
WHEREAS, the effects of the ice storm constitute a
LW disaster as described in § 44-146.16 of the Code of Virginia;
and
WHEREAS, in accordance with the local emergency
declaration and § 44-146.21 of the Code of Virginia, the
County's Emergency Operations Plan was activated and all
furnishing of aid and assistance thereunder was authorized,
and the County Administrator, as the Director of Emergency
Management, is authorized by this Board to undertake all
further necessary actions authorized by § 44-146.21(C) of the
Code of Virginia.
NOW, THEREFORE, BE IT RESOLVED by the Chesterfield County
Board of Supervisors at its public meeting held this 24th day
of February,
1) that the act of the County Administrator, as the
Director of Emergency Management, in declaring a
local emergency is hereby consented to and
confirmed, as are all actions set forth above which
have been and will be taken pursuant to that
declaration;
2) that all actions, powers, functions, and duties of
the Director of Emergency Management and the
emergency management organization have been and
shall be those prescribed by State law and the
ordinances, resolutions, and approved plans of the
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County of Chesterfield so as to mitigate the effects
of said emergency; and
3) that once all emergency actions pursuant to the
declaration of a local emergency have been taken, as
determined by the Director of Emergency Management,
the declared emergency shall be ended without
further action of this Board of Supervisors.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2. REAL PROPERTY REQUESTS
13.B.2.a.
ACCEPTANCE OF
PARCELS
OF LAND
13.B.2.a.1.
ACCEPTANCE
OF THREE
PARCELS
OF LAND
ADJACENT
TO
BRANDERMILL PARKWAY AND CHARTER COLONY PARKWAY
FROM RP2B, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of three parcels of land containing a
total of 1.230 acres adjacent to Brandermill Parkway and
Charter Colony Parkway from RP2B, LLC and authorized the County
Administrator to execute the deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.a.2. ACCEPTANCE OF A PARCEL OF LAND ADJACENT TO LE
GORDON DRIVE FROM MIDLO-LEGORDON, LLC
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted the conveyance of a parcel of land containing 0.056
acres adjacent to Le Gordon Drive from Midlo-Legordon, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.b. CONVEYANCE OF EASEMENTS
13.B.2.b.1. DESIGNATION OF RIGHT OF WAY FOR THE MCRAE ROAD
AND ROCKAWAY ROAD PEDESTRIAN IMPROVEMENTS
PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
designated a parcel of land containing 3,865 square feet as
right of way for the McRae Road and Rockaway Road Pedestrian
Improvements Project. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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13.B.2.b.2. CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC
AND POWER COMPANY
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an agreement with Virginia
Electric and Power Company for a 15 -foot underground easement
for service to the new Johnson Creek Pump Station. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.2.b.3. TO CONSIDER MAINTENANCE AGREEMENT WITH CHESTER
OWNER, LLC AND DESIGNATION OF ACCESS, DRAINAGE,
LANDSCAPING, SWM/BMP, SEWER, SLOPE AND TEMPORARY
ACCESS EASEMENTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Chairman of the Board and the County
Administrator to execute a Maintenance Agreement with Chester
Owner, LLC, and designate access, drainage, landscaping,
SWM/BMP, sewer, slope and temporary access easements for The
Station at Chester Village. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
(
13.B.2.c.
REQUESTS
FOR PERMISSION
13.B.2.c.1.
REQUEST
PERMISSION TO
DRIVE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
granted Carrie E. Coyner, Successor Trustee of The Goodrich
River Trust, permission to install a private sewer force main
within a private easement to serve a portion of the property
at 1600 Ashton Park Drive and authorized the County
Administrator to execute the sewer connection agreement. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.3. APPROPRIATION OF FUNDS AND AWARD OF CONSTRUCTION
CONTRACT FOR PROJECT #ADMN2100218, WINTERPOCK ROAD
(ROUTE 360 - ROYAL BIREDALE PARKWAY) WIDENING
lel/ PROJECT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board took
the following actions for the Winterpock Road (Route 360 -
Royal Birkdale Parkway) Widening Project:
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I . Appropriated $23,312, $791,582 and $32,774 from cash
proffer sheds 11, 12, and 16, respectively;
2. Appropriated $652,332 from the General Road Improvement
Account; and
3. Authorized the Director of Procurement to award a
construction contract to Branscome, Inc. and to execute
all necessary change orders up to the full amount budgeted
for the project. J
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.4. ACCEPTANCE AND APPROPRIATION OF $351,666 FOR FY2021
DCJS FUNDING FOR LOCAL POLICE DEPARTMENTS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
accepted and appropriated FY2021 Funding for Local Police
Departments award, in the amount of $351,666, from the Virginia
Department of Criminal Justice Services to promote the
recruitment and retention of the most qualified local police
department sworn personnel and support the costs associated
with criminal justice reform.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.5. APPROPRIATION OF FUNDS AND AUTHORIZATION TO PROCEED
WITH TRANSPORTATION PROJECTS AND STUDIES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board took
the following actions relating to transportation projects and
studies:
1. Appropriated $6,535,800 in anticipated Virginia
Department of Transportation (VDOT) reimbursements as
follows:
a. Courthouse Road (Courts Complex Road - Route 10)
Trail - $440,000
b. Route 1 (Dwight Avenue - Gettings Lane) - $460,000
C. Route 1 at Marina Drive HAWK Pedestrian Signal -
$380,800
d. Early Settlers Road (Robious Road - Hospital/Park)
Sidewalk - $1,170,000
e. Meadowdale Boulevard (Dalebrook Drive - Beulah Road)
Bike and Pedestrian Improvements - $3,660,000
f. Route 60, Village of Midlothian, Corridor Study -
$125,000
g. Route 360 (Mockingbird Lane/Harbour Pointe Parkway
- Winterpock Road) Superstreet Study - $300,000
2. Appropriated $783,140 in anticipated Virginia Department
of Rail and Public Transportation (VDRPT) reimbursements
as follows:
h. Route 1 (Food Lion - John Tyler Community College)
Transit Demonstration - $728,140
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2/24/2021
13.8.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF
$10,595,714.80 IN FEDERAL EMERGENCY RENTAL
ASSISTANCE (ERA) FUNDING FROM THE DEPARTMENT
OF TREASURY FOR USE BY THE COUNTY TO SUPPORT
COSTS ASSOCIATED WITH EMERGENCY RENT AND UTILITY
RELIEF ASSISTANCE AND HOMELESSNESS PREVENTION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the receipt and appropriation of $10,595,714.80 in
ERA funding for the county to support costs associated with
emergency rent and utility assistance and homelessness
prevention.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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2/24/2021
i. Route 60 (Chippenham Parkway - Wal-Mart Way) Local
Transit Service Study - $55,000
3.
Transferred $557,235 in matching funds from the General
Road Improvement Account as follows:
a. Courthouse Road (Courts Complex Road - Route 10)
Trail - $110,000
b. Route 1 (Dwight Avenue - Settings Lane) - $115,000
C. Route 1 at Marina Drive HAWK Pedestrian Signal -
$95,200
d. -g. No matching funds required.
Noma
h. Route 1 (Food Lion - John Tyler Community College)
Transit Demonstration - $182,035
i. Route 60 (Chippenham Parkway - Wal-Mart Way) Local
Transit Service Study - $55,000
4.
Authorized the County Administrator to enter into the
customary VDOT/VDRPT/County agreements/contracts,
permits/mitigation agreements and surety agreements,
acceptable to the County Attorney; and
5.
Authorized the County Administrator to proceed with the
design and right-of-way acquisitions, including
advertisement of eminent domain public hearings if
necessary and to accept the conveyance of right-of-way
and easements that are acquired; and
6.
Authorized the Chairman of the Board of Supervisors and
County Administrator to execute easement agreements for
relocation of utilities; and
7.
Authorized the Procurement Director to proceed with the
advertisements of construction contracts for the
projects.
Ayes:
Holland, Winslow, Ingle, Carroll and Haley.
Nays:
None.
13.8.6. AUTHORIZE THE RECEIPT AND APPROPRIATION OF
$10,595,714.80 IN FEDERAL EMERGENCY RENTAL
ASSISTANCE (ERA) FUNDING FROM THE DEPARTMENT
OF TREASURY FOR USE BY THE COUNTY TO SUPPORT
COSTS ASSOCIATED WITH EMERGENCY RENT AND UTILITY
RELIEF ASSISTANCE AND HOMELESSNESS PREVENTION
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the receipt and appropriation of $10,595,714.80 in
ERA funding for the county to support costs associated with
emergency rent and utility assistance and homelessness
prevention.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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2/24/2021
13.8.7. AWARD OF CONSTRUCTION CONTRACT FOR PROJECT IFB
#ADMN21000105, ECOFF AVENUE (IVY -WOOD ROAD TO REN
DRIVE) MINOR WIDENING AND APPROPRIATION OF FUNDS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Director of Procurement to award a construction
contract to Blakemore Construction Corporation in the amount
of $3,978,300, appropriate $330,862 from the Utilities
Department Water Betterment Funds, and execute all necessary
change orders, up to the full amount budgeted, for the Ecoff
Avenue Minor Widening project.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.8. AWARD ANNUAL CONTRACTS FOR PROFESSIONAL
AND CONSTRUCTION INSPECTION SERVICES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the Procurement Director to execute contracts for
professional services for engineering and construction
inspection for road construction and related projects with the
following firms:
• A. Morton Thomas and Associates, Inc.
• ATCS, PLC
• Dewberry Engineers, Inc.
• Johnson, Mirmiran and Thompson, Inc.
• Kimley-Horn and Associates, Inc.
• McCormick Taylor, Inc.
• Pennoni Associates, Inc.
• Quinn Consulting Services, Inc.
• Reynolds, Smith and Hills, Inc.
• Rinker Design Associates, P.C.
• Rummel, Klepper & Kahl, LLP
• Stantec Consulting Services, Inc.
• Timmons Group, Inc.
• NXL Construction Company
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.9. SET PUBLIC HEARING FOR MARCH 10 & 24, 2021
13.B.9.a. TO AUTHORIZE ADVERTISEMENT OF 2021 CALENDAR
YEAR TAX RATES AND OTHER REQUIRED LEGAL NOTICES
AND PUBLIC HEARINGS RELATED TO THE PROPOSED FY2022
BUDGET
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
authorized the advertisement of a public hearing on March 24,
2021, to consider 2021 calendar year tax rates and other
required legal notices and public hearings related to the
proposed FY2022 budget.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21-76
2/24/2021
13.B.9.b. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR
THE GREENLEIGH BUS TURNAROUND AND PULLOUT
On motion of Mr. Winslow, seconded by Ms. Haley, the Board set
the date of March 10, 2021, for a public hearing to consider
the exercise of eminent domain for the Greenleigh Bus
Turnaround and Pullout project.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.B.9.c. TO AUTHORIZE ADVERTISEMENT OF PROPOSED
ORDINANCE CHANGES FOR THE FY2022
WATER AND WASTEWATER UTILITY RATES
On motion of Mr. Winslow, seconded by Ms. Haley, the Board set
the date of March 24, 2021, and authorized advertisement of
that date for a public hearing to consider proposed ordinance
changes for the FY2022 Water and Wastewater Utility Rates.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.10. ACCEPTANCE OF STATE ROADS
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
` Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
2
of State
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: ¢33.2-705, 33.2-334
Street Name and/or Route Number
21-77
2/24/2021
. Claimont Mill Drive, State Route Number 8085
From: Berkley Mill Drive, (Route8249)
To: 0.07 miles south to existing Claimont Mill Drive, (Route
8085), a distance of 0.07 miles
Recordation Reference: Plat Book 239, Page 77
Right of Way width (feet) = 50
Claimont Mill Drive, State Route Number 8085
From: Berkley Mill Drive, (Route 8249)
To: 0.02 miles north to the end of maintenance, a distance j
of 0.02 miles •/
Recordation Reference: Plat Book 239, Page 77
Right of Way width (feet) = 50
Berkley Mill Drive, State Route Number 8249
From: 0.03 miles east of Iron River Drive, (Route 7952)
To: Claimont Mill Drive, (Route 8085), a distance of 0.01
miles
Recordation Reference: Plat Book 239, Page 77
Right of Way width (feet) = 50
• Berkley Mill Drive, State Route Number 8249
From: Claimont Mill Drive, (Route 8085)
To: The end of maintenance, a distance of 0.03 miles.
Recordation Reference: Plat Book 239, Page 77
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the street
meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Iron Mill Section 5 j
Type Change to the Secondary System miles of State Highways: r/
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
21-78
2/24/2021
• Berkley Mill Drive, State Route Number 8249
From: 0.03 miles east of Claimont Mill Drive, (Route 8085)
To: The cul-de-sac, a distance of 0.11 miles
Recordation Reference: Plat Book 253, Page 68
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: ¢33.2-705, 33.2-334
Street Name and/or Route Number
• Kirkhill Drive, State Route Number 8260
From: Kingston Avenue, (Route 4841)
To: Prestonfield Drive, (Route 8261), a distance of 0.05
miles
Recordation Reference: Plat Book 265, Page 22
Right of way width (feet) = 47
• Prestonfield Drive, State Route Number 8261
From: Kirkhill Drive, (Route 8260)
To: The cul-de-sac, a distance of 0.06 miles
Recordation Reference: Plat Book 265, Page 22
Right of Way width (feet) = 47
Prestonfield Drive, State Route Number 8261
From: Kirkhill Drive, (Route 8260)
To: The temporary cul-de-sac, a distance of 0.07 miles
Recordation Reference: Plat Book 265, Page 22
Right of Way width (feet) = 47
And, further, the Board adopted the following resolution:
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2/24/2021
WHEREAS, the street described below is shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the street
meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
ige Town Homes
,stem miles of State Hi
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Josephine Lane, State Route Number 8264
From: Lee Street, (Route 1504)
To: The end -of -maintenance, a distance of 0.06 miles
Recordation Reference: Plat Book 266, Page 65
Right of Way width (feet) = 44
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
21-80
2/24/2021
Project/Subdivision: Bexley Meadows
Type Change to the Secondary System miles of State Hi hway
Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
• Elkview Drive, State Route Number 3826
From: 0.06 miles north of Llama Lane, (Route 3823)
To: Elkview Court, (Route 8266), a distance of 0.08 miles
Recordation Reference: Plat Book 270, Page 18
Right of Way width (feet) = 50
• Elkview Drive, State Route Number 3826
From: Elkview Court, (Route 8266)
To: The cul-de-sac, a distance of 0.12 miles
Recordation Reference: Plat Book 270, Page 18
Right of Way width (feet) = 50
• Elkview Court, State Route Number 8266
From: Elkview Drive, (Route 3826)
To: The cul-de-sac, a distance of 0.04 miles
Recordation Reference: Plat Book 270, Page 18
Right of Way width (feet) = 50
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on a plat
recorded in the Clerk's Office of the Circuit Court of
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Bayhill Pointe Section 21
/
Type _Chan_ge to the Secondary System miles of State Highwa
kV Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
21-81
2/24/2021
Chesterfield
County; and
WHEREAS,
the Resident Engineer
for the Virginia
Department of
Transportation has advised
this Board the streets
meet the requirements
established by the Subdivision Street
Requirements
of the Virginia Department
of Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia,
and the Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Bayhill Pointe Section 21
/
Type _Chan_ge to the Secondary System miles of State Highwa
kV Addition
Reason for Change: New Subdivision Street
Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334
Street Name and/or Route Number
21-81
2/24/2021
• Sugar Hill Drive, State Route Number 5593
From: 0.08 miles southeast of Bailey Creek Road, (Route
7088)
To: Sugar Hill Place, (Route 8262), a distance of 0.05 miles
Recordation Reference: Plat Book 246, Page 45
Right of Way width (feet) = 44
• Sugar Hill Drive, State Route Number 5593
From: Sugar Hill Place, (Route 8262)
To: The cul-de-sac, a distance of 0.05 miles
Recordation Reference: Plat Book 246, Page 45
Right of Way width (feet) = 44
• Sugar Park Terrace, State Route Number 8263
From: Sugar Hill Drive, (Route 5593)
To: The cul-de-sac, a distance of 0.04 miles
Recordation Reference: Plat Book 246, Page 45
Right of Way width (feet) = 40
• Sugar Hill Place, State Route Number 8262
From: Sugar Hill Drive, (Route 5593)
To: The cul-de-sac, a distance of 0.10 miles
Recordation Reference: Plat Book 246, Page 45
Right of Way width (feet) = 40
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
13.8.11. STREET NAME CHANGE
On motion of Mr. Winslow, seconded by Ms. Haley, the Board
approved the renaming of Saville Chase Place in Hallsley,
Section 24, to Saville Chase Trail. The Tax ID's for the three
affected parcels are: 709700591000000 (1324 Saville Chase
Place), 709700602100000 (1318 Saville Chase Place), and
709700741600000 (1319 Saville Chase Place).
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
15. DEFERRED ITEMS
There were no Deferred Items at this time.
Ij
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16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE
FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES
WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND
THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES
NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC
OPPOSITION WILL BE HEARD AT SECTION 18
19SN0554
In Bermuda Magisterial District, Virginia Electric and Power
Company d/b/a Dominion Energy requests amendment of
conditional use (Case 15SN0647) relative to modified exhibits,
construction and phasing, operation, and public facilities
impacts of a management facility for fossil fuel combustion
products and amendment of zoning district map in a Heavy
Industrial (I-3) District on 838.6 acres, fronting the north,
south and east lines of Coxendale and Old Stage Roads. Density
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Industrial use. Tax IDs 802-655-4390, 805-662-7764, 805-
666-2525, 806-662-8465, 806-664-8063, 808-661-2255, and 811-
660-3332.
Ms. Sara Hall presented a summary of Case 19SN0554. She stated
staff received no comments for the case, and the Planning
Commission recommended approval subject to the proffered
conditions in the staff report.
Mr. Brennen Keene, representing the applicant, accepted the
■/ conditions.
k/ In response to Mr. Ingle's question relative to fly ash that
may get on the road, Mr. Spencer Adkins, Director of Generation
Projects with Dominion Energy, stated water trucks and cleaning
crews will make sure the roads are kept clean and safe for the
public.
In response to Mr. Ingle's question relative to fly ash washing
down the road into the swamp, Mr. Adkins stated Dominion will
ensure runoff is contained. He stated Dominion has experience
containing runoff in other projects in the same area, and
Dominion is well-equipped to handle that issue.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Ingle, seconded by Ms. Haley, the Board
approved Case 19SN0554 and accepted the following proffered
conditions:
Virginia Electric and Power Company (the "Owner") in this
zoning case, pursuant to §15.2-2298 of the Code of Virginia
(1950 as amended) and the Zoning Ordinance of Chesterfield
County, for itself and its successors or assigns, proffers that
the development of the property known as Chesterfield County
Tax Identification Numbers 802-665-4390, 805-662-7764, 805-
666-2525, 806-662-8465, 806-664-8063, 808-661-2255, and 811-
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660-3332 (the "Property") under consideration will be developed
according to the following conditions if, and only if, the
zoning amendment is granted. In the event the request is
denied or approved with conditions not agreed to by the Owner,
the proffers shall immediately be null and void and of no
further force or effect.
With the approval of this request, Proffers 2A, 2E, 4, 5A, 5B,
6B, and Exhibits A and B of Case ISSN0647 shall be amended as
outlined below. All other conditions of Case 15SN0647 shall
remain in force and effect.
The Owner hereby amends Exhibits A and B of Case lSSN0647 as
follows:
Exhibit A - The plan titled "Chesterfield Power Station"
prepared by AECOM, dated September 2020, revised December 2020.
Exhibit B - The plan titled "Facility Phasing Plan, Dominion
Chesterfield Power Station," prepared by AECOM, dated
12/4/2020.
The Owner hereby amends Proffer 2.A. of Case 15SN0647 as
follows:
1. Construction and Phasing of FFCP Facility.
The FFCP management facility (the "Management Facility"),
generally shown on Exhibit A as "proposed FFCP limits of
disturbance" shall be developed as an industrial waste
disposal facility, subject to DEQ regulations.
Notwithstanding the general nature of the "proposed FFCP
limits of disturbance" shown on Exhibit A, the actual area
of disturbance for the Management Facility (exclusive of
the "Haul Road" as described in Proffer 4) shall not
exceed ninety-two (92) acres. That portion of the
Management Facility area to the east of the Proctor's
Creek bridge is for leachate storage. The exact location
for the leachate storage shall be based on Part A DEQ
Solid Waste Permit 4609 and shall be delineated at the
time of site plan approval. (P and EE)
The Owner hereby amends Proffer 2.E. of Case lSSN0647 as
follows:
2. Stockpiling of soil or other materials (the "Stockpiles")
shall be permitted as part of the construction of the
Phases and/or activities related to the Excavation Areas.
The Stockpiles shall be subject to the following
limitations during the development of Phases 1, 2 and 3,
only:
i. The toe of the Stockpiles shall be located a minimum
of three hundred (300) feet south of the "James River
Industrial Park" (defined as Tax IDs 803 669-0332,
800-668-1000, and 800-668-7710) during development
of Phases 1, 2 and 3.
ii. The height of the Stockpiles shall not exceed an
elevation of 180 feet AMSL where adjacent to the
James River Industrial Park. (P and EE)
The Owner hereby amends Proffer 4 of Case 15SN0647 as follows:
3. FFCP Handling. The Owner shall transport all FFCPs from
the "Fly Ash Handling System," the "Bottom Ash Handling
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System" (collectively the "Handling Systems"), and the
"Beneficial Use Area" located on the north side of
Coxendale Road, and the "Low Volume Wastewater Treatment
Area" and the "Centralized Source Water Treatment System"
(which includes the effluent lines) (collectively the
"Treatment Area") , and the "Upper and Lower Ash Ponds"
(the "Ash Ponds") located on the south side of Coxendale
Road, all in the general locations shown on Exhibit A.
FFCPs to be disposed in the Management Facility from the
Handling Systems shall be hauled to the Management
lam✓ Facility on the private road shown in the general location
on Exhibit A as the "haul road" ( "Haul Road") . FFCPs
removed from the Beneficial Use Area, the Ash Ponds, and
the Treatment Area shall be ported from those areas on
that portion of Coxendale Road and Henricus Park Road from
the entrances to the Beneficial Use Area, the Ash Ponds,
and the Treatment Area to the Haul Road. The Haul Road
shall be paved with asphalt, concrete, or other hard -
surface material, but no curb and gutter shall be
required. (GS and P)
The Owner hereby amends Proffer 5 of Case 15SN0647 as follows:
4. Public Facility Mitigation.
A. To assist in mitigating impacts on Coxendale Road
and Henricus Park Road (so long as the identified
portions of Coxendale Road and Henricus Park Road
remain public roads) during the period of hauling
materials (the "Hauling Operations") for
construction of the Management Facility and the Pond
Closure, the Owner shall:
i. To assist in mitigating impacts on Coxendale
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Road and Henricus Park Road (collectively the
kw
"Public Roads") located between the Haul Road's
intersection with Old Stage Road/Coxendale Road
to the Pond Closure access. Prior to any
Hauling Operations that use the Public Roads, a
construction management plan for the
maintenance and repair of the Public Roads and
a traffic management plan, designed to mitigate
impacts on park use from Hauling Operations,
shall be approved by the Virginia Department of
Transportation (VDOT) and the County that may
include, but shall not be limited to:
(a) Traffic control methods, to include lane
closures, flagging procedures, directional
and informational signage, signalization,
timing of Hauling Operations, and
designated access points for deliveries
and employee access.
(b) Road monitoring and policing on the Public
Roads, to include cleaning of debris (such
as mud) and repairing (such as structural
failures and pot -holes) that occur due to
Hauling Operations.
ii. Within three (3) months of the completion of
the Hauling Operations, the Owner shall notify
VDOT and Chesterfield County Department of
Transportation (CDOT), in writing, of the
completion of the Hauling Operations and shall
make any needed repairs to that portion of the
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The Owner hereby amends Proffer 6.B. of Case 15SN0647 as
follows:
5. Fugitive Dust Management.
Regardless of the requirements contained in any state or
federal permits related to dust management for the
Management Facility, no more than forty (40) acres of the
working area where FFCPs are placed in the Management
Facility shall be open at any one time. Material placed
in the working area will be "tracked in" daily with a
bulldozer or similar earth moving equipment. Once the
material reaches the appropriate moisture content for
compaction, that material will be compacted with a
mechanical roller. (GS & P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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Public Roads referenced in S.A. above within
twelve (12) months after such repairs are
determined necessary by VDOT. The repairs may
include a 1.5-2.0 inch asphalt overlay if
necessary to return the Public Road to their
pre -Haul Operations condition.
iii.
The Owner shall be responsible for executing
the approved construction management plan as
required by VDOT.
B. Parking
Area.
i.
Upon completion of the project to remove the
FFCPs from the Upper Ash Pond, the Owner shall
provide a gravel parking lot (the "Gravel Lot")
located on Tax ID 811-660-3332 ("Parcel 3332")
adjacent to Henricus Historical Park
("Henricus") generally in the area currently
used as parking overflow and to the same
capacity for Henricus events. The Gravel Lot
shall be subject to the following:
(a)
The current use of the Gravel Lot area may
continue as a grassed parking area until the
removal of the FFCPs from the Ash Ponds begins.
(b)
During the removal of the FFCPs from the Ash
Ponds, no parking shall be allowed on the Gravel
Lot.
(c)
Following the completion of the FFCP removal,
the Owner shall remove all equipment, and, if
necessary, regrade and provide gravel for the
Gravel Lot and the Owner shall provide
dedication of an easement to the County over
the Gravel Lot.
ii.
Dedication of an easement to the County over
]
that part of Parcel 3332 adjacent to the parking
•/
lot referenced above and where the County fire
suppression pump house for Henricus is located
(not to exceed 1.2 acres) . (P, CDOT, P&R, BM
and VDOT)
The Owner hereby amends Proffer 6.B. of Case 15SN0647 as
follows:
5. Fugitive Dust Management.
Regardless of the requirements contained in any state or
federal permits related to dust management for the
Management Facility, no more than forty (40) acres of the
working area where FFCPs are placed in the Management
Facility shall be open at any one time. Material placed
in the working area will be "tracked in" daily with a
bulldozer or similar earth moving equipment. Once the
material reaches the appropriate moisture content for
compaction, that material will be compacted with a
mechanical roller. (GS & P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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20SN0564
In Midlothian Magisterial District, Brandywine Operating
Partnership, LP (project commonly known as Gateway Apartments)
requests rezoning from Corporate Office (0-2) District to
Multifamily Residential (R -MF) District with conditional use
planned development to permit exceptions to ordinance
requirements, and development standards, and amendment of
zoning district map on 10.4 acres fronting the west line of
Gateway Centre Parkway approximately 800 feet north of
Midlothian Turnpike. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Light industrial use.
Tax ID 757-706-2173.
Ms. Hall presented a summary of Case 20SN0564. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the proffered conditions in
the staff report.
Mr. Jeff Geiger, representing the applicant, accepted the
conditions.
In response to Mr. Jeff Mincks' question, Mr. Geiger stated he
believes the proffered conditions are reasonable under state
law.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
approved Case 20SN0564 and accepted the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County, for
themselves and their successors or assigns, proffer that the
property under consideration (the "Property") will be developed
according to the following proffers if, and only if, the
rezoning request submitted herewith is granted with only those
conditions agreed to by the owner and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owner and applicant, the proffers shall immediately
be null and void and of no further force or effect.
These Proffered Conditions include two (2) Exhibits attached
hereto:
Exhibit A: Zoning Exhibit - Gateway Apartment Homes,
Midlothian District, Chesterfield County, Virginia, dated
April 15, 2020, revised October 26, 2020, prepared by Townes
Site Engineering ("Conceptual Plan").
Exhibit B: Apartment Prototype, Boyd Homes, Exterior
Elevations, dated July 16, 2020, prepared by Retnauer Baynes
Associates, LLC ("Elevation").
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1. Master Plan. The Textual Statement dated January 19, 2021
shall be considered the "Master Plan".
2. Conceptual Site Plan. The site shall be developed as
generally depicted on the Conceptual Plan. The layout on
the Conceptual Plan is conceptual in nature and may vary
based on the final site plan depending on the final soil
studies, grading, parking lot design, building
footprints, retaining wall locations and other
engineering reason or as otherwise approved by the
Planning Commission at the time of plans review.
3. Utilities. The public water and wastewater systems shall
be used.
4. Wastewater Capacity. The owner of the Property shall
perform a hydraulic analysis of the County's adjacent
wastewater pipes to verify adequate capacity exists prior
to site plan approval. Any capacity related improvements
required to support the demands of this project shall be
reflected on the site plan and will be the responsibility
of the owner of the Property.
5. Erosion Sediment Controls.
a. Super Silt Fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control in locations where
standard silt fence would have been required.
b. Sediment traps and basins sized at least 25% larger
than the minimum Virginia Erosion and Sediment
Control Handbook's standard shall be provided,
unless otherwise approved by the Department of
Environmental Engineering at the time of plans
review.
C. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in
the locations shown on plans approved by
Environmental Engineering at the time of plans
review.
6. Stormwater Runoff. No storm water runoff from roads,
buildings, and parking lots shall be directed toward the
existing stream along the northeast property line,
provided, sheet flow from managed turf shall be permitted.
7. Basin Capacity. The maximum permissible release rates on
the existing and/or new stormwater basin(s) shall be based
on the capacity of the existing downstream receiving
channel. The recorded 100 year backwater and/or
floodplain shall not be increased.
8. Modification
to Existing Dam.
At the time of plans
review, if it
is determined that
the existing downstream
IJ
dam, located
at 500 Gateway
Centre Parkway, GPIN
7567076434, may
need to be modified, the owner of the
Property shall submit a dam
break analysis to the
Department of
Environmental Engineering.
This analysis
shall show
that no on-site
buildings or existing
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downstream homes will be impacted in the event of a dam
failure. Any required modifications shall be shown on
the site plan, and shall be constructed by the owner of
the Property at the expense of the owner of the Property.
9. Pedestrian Path. The owner of the property will erect
signs at both end of the pedestrian path encouraging use
of the path. The owner of the property will pursue
acceptance by the office park's property owner's
association of an easement over the pedestrian path so
(W the pedestrian path becomes part of the common area of
the office park.
10. Trash Enclosure. Solid waste storage areas, not including
convenience containers, shall be screened from view of
adjacent property and roads at ground level by an
enclosure constructed on three sides with comparable
materials to, and designed to be compatible with, the
building that the solid waste storage area serves.
11. Lighting. The direct or reflected illumination of
exterior lights shall not exceed 0.5 foot candles above
background, measured at the property line of GPIN
7577076404 that is shared with lots within the Bon Air
Hills Subdivision (as of the time of rezoning approval).
Lighting standards shall be of a directional type capable
of shielding the light source from direct view from the
lots in Bon Air Hills Subdivision that are adjacent to
the Gateway Centre Office Park (as of the time of rezoning
approval).
12. Access. There shall be no direct vehicular access to or
from the Property to or from the internal streets of Bon
Air Hills Subdivision, including onto Mayflower Drive.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
20SN0600
In Clover Hill Magisterial District, Douglas R. and Susan S.
Sowers request amendment of zoning approval (Cases 03SN0288
and 13SN0529) relative to the master plan, uses, and
development standards and amendment of zoning district map in
a Community Business (C-3) District on 113 acres fronting in
two places for a total of 1,770 feet on the south line of Old
Hundred Road, east of Otterdale Road, also fronting in two
places for a total of 740 feet on the east line of Otterdale
Road, south of Old Hundred Road, and fronting for a total of
1,060 feet on the east and west sides of woolridge Road, south
of its intersection with Old Hundred Road. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
(r' Community Mixed use and Suburban Residential I use (maximum of
2.0 dwellings per acre). Tax ID 717-696-8834.
Ms. Hall presented a summary of Case 20SN0600. She stated staff
received no comments on the case, and the Planning Commission
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recommended approval subject to the conditions in the staff
report.
Mr. Jeff Geiger, representing the applicant, accepted the
conditions and stated he believes they are reasonable under
state law.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
approved Case 20SN0600 and accepted the following proffered
conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County, for
themselves and their successors or assigns, proffer that the
property under consideration (the "Property") will be developed
according to the following proffers if, and only if, the
rezoning request submitted herewith is granted with only those
conditions agreed to by the owners and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owners and applicant, the proffers shall immediately
be null and void and of no further force or effect.
Case No. 03SN0288
The Applicant amends Proffered Condition 1 of Case No. 03SN0288
to read as follows:
1. Master Plan. The Amended and Restated Textual Statement
dated December 29, 2020, and the conceptual plan prepared
by citedesign, dated November 2020 entitled "Rountrey -
Cottage Glen Site, Chesterfield County, Virginia," shall
be considered the Master Plan. (P)
The Applicant amends Proffered Condition 10 of Case No.
03SN0288 to read as follows:
2. Access. Direct access from the Property to Woolridge Road
Extended shall be limited to one (1) full service entrance
and one (1) right -in, right -out entrance, as generally
shown on the Master Plan. Direct access from the Property
to Old Hundred Road shall be limited to one (1) full
service entrance and one (1) right -in, right -out entrance,
as generally shown on the Master Plan. Prior to any site
plan or tentative subdivision plan approval, whichever
occurs first, the applicant or their assignee shall submit
to CDOT, and receive CDOT's approval of, a plan for access
to the Property from Woolridge Road Extended, Old Hundred
Road, Otterdale and the Site Road. Access to the Property
shall conform to the approved access plan. (P, T)
The Applicant deletes Proffered Condition 5 of Case No.
03SN0288 in its entirety.
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The Applicant deletes Proffered Condition 6 of Case No.
03SN0288 in its entirety.
Case No. 13SN0529
The Applicant amends Proffered Condition 1 of Case No. 13SN0529
by replacing it with the following:
3. Road Cash Proffer. With initial development, the owner
or his/her assignee shall complete the construction of a
four (4) lane divided facility for Woolridge Road Extended
(Proffered Condition 2.a. of Case 13SN0529) in addition
to off-site road improvements described in Proffered
Conditions 2.c. and 2.f. of Case 13SN0529. These off-
site road improvements are valued at $4,386,090 and will
exceed the estimated road cash proffer amount that would
have been paid from the residential development on this
Property ($4,343,384) but for this credit amount.
The Applicant amends Proffered Condition 5 of Case No. 13SN0529
to read as follows:
4. Development Standards for the Townhomes Land Bay.
Development of townhomes in the Townhomes Land Bay shall
be in accordance with the standards set forth below and
shall generally conform with any one or more of the
following: (i) the architectural appearance on the
elevations attached hereto as Exhibit A, (ii) the
architectural appearance of dwelling units constructed
within the community commonly known as Rountrey or (iii)
another architectural appearance approved by the Planning
Commission at the time of plans review and approval or
subsequent thereto upon request by the owner of the
property. Garages may be rear or front loaded,
notwithstanding what is shown on Exhibit A.
a. Roof materials shall have a minimum thirty (30) year
warranty or lifespan.
b. There shall be a minimum vertical height of eighteen
(18) inches (as measured from the top of the subfloor
for the first floor where the first floor is the
first floor above the basement if there is a
basement) of brick, brick veneer, stone, stone
veneer, or parged and painted cinder block above
grade utilized on slab -on -grade foundations on all
front and side elevations to present the appearance
of a crawl space.
C. Primary exterior siding materials (exclusive of
windows, dormers, gables, doors, trim, soffit and
fascia) shall be brick, stone, cultured stone, stone
veneer, fiber cement siding, engineered wood,
stained wood, horizontal lap siding, or other
comparable material approved at the time of plans
review or a combination of the foregoing [sic].
Cedar shake siding is allowed. Other materials may
be used for parapets, cornices, surrounds, trim,
architectural decorations, and design elements. In
addition, parged and painted cinder block may be used
21-91
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only with the modern architectural appearance shown
on Exhibit A so long as (i) it does not exceed
eighteen (18) inches in height as measured from the
top of the subfloor for the first floor (the first
floor is the first floor above the basement if there
is a basement) , (ii) it is applied with a smooth
finish, and (iii) it is painted with a breathable
paint. For clarity, dryvit/stucco shall be
prohibited. lr
Additional siding requirements: J
i. A variety of facing materials shall be used on
the front facade of any building. A minimum of
two facing materials shall be used on the front
facade of any unit.
ii. Buildings with the same front elevation shall
not be permitted side-by-side to create
diversity and interest along the streetscapes.
d. Concrete or asphalt driveways shall be required. This
may include pavers as well as stamped concrete
driveways. Gravel driveways shall not be permitted.
e. [Intentionally Omitted.]
f. Dwelling units facing the two (2) spine streets shown
on the Master Plan shall not have front -loaded
garages. The visual impacts of garage doors on
dwellings facing other public streets shall be
minimized through the use of architectural
fenestration and/or orientation. Flat panel garage
doors shall be allowed only when each panel contains
window inserts or has a "wood look" finish.
g. A minimum of a three (3) foot wide concrete front
walk shall be provided to the front entrance of each
dwelling unit, to connect to drives, sidewalks or
street.
h. Heating, Ventilation and Air Conditioning (HVAC)
units and any permanent exterior generators shall
initially be screened from view of public roads by
landscaping or low maintenance material, as approved
by the Planning Department.
i. Street trees shall be planted along each side of
streets at no more than forty (40) feet apart, to
include entrance roads from public roads into the
development. If existing trees are maintained, and
are located along the sides of the streets, they may
be counted toward this requirement. In the event of
conflicts with utilities, sightlines and driveway
areas, the required spacing shall be increased.
j. Sidewalks shall be provided on both sides of the
public streets. The treatment and location of these
sidewalks shall be approved by the Planning
Department at the time of site plan review.
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k. Foundation planting beds shall be required along the
entire front facade of buildings which face streets,
excluding access to porches, patios, and garages,
and shall contain a minimum of fifty (50) percent
evergreen material and have one shrub per three
linear feet of foundation planting bed. Stone may
be used between driveways.
1. Street lights shall be provided along both sides of
all internal public streets, except where there is a
conflict with street trees, utilities, sightlines,
and driveway areas, in accordance with a lighting
plan to be submitted and approved at the time of
plans review. Street light poles shall not exceed
twenty (20) feet in height. (P)
The Applicant amends Proffered Condition 6 of Case No. 13SN0529
to read as follows:
5. Development Standards for 2/2s Land Bay. Development of
residential buildings in the 2/2s Land Bay shall be in
accordance with the standards set forth below and shall
generally conform with any one or more of the following:
(i) the architectural appearance on the elevations
attached hereto as Exhibit B, (ii) the architectural
appearance of dwelling units constructed within the
community commonly known as Rountrey or (iii) another
architectural appearance approved by the Planning
Commission at the time of plans review and approval or
subsequent thereto upon request by the owner of the
property. Garages may be rear or front loaded,
notwithstanding what is shown on Exhibit B.
a. Roof materials shall have a minimum thirty (30) year
warranty or lifespan.
b. There shall be a minimum vertical height of eighteen
(16) inches (as measured from the top of the subfloor
for the first floor where the first floor is the
first floor above the basement if there is a
basement) of brick, brick veneer, stone, stone
veneer, or parged and painted cinder block above
grade utilized on slab -on -grade foundations on all
front and side elevations to present the appearance
of a crawl space.
C. Primary exterior siding materials (exclusive of
windows, dormers, gables, doors, trim, soffit and
fascia) shall be brick, stone, cultured stone, stone
veneer, fiber cement siding, engineered wood,
stained wood, horizontal lap siding, or other
comparable material approved at the time of plans
review or a combination of the foregoing (sic].
Cedar shake siding is allowed. Other materials may
be used for parapets, cornices, surrounds, trim,
architectural decorations, and design elements. In
addition, parged and painted cinder block may be used
with the modern architectural appearance shown on
Exhibit A so long as (i) it does not exceed eighteen
(18) inches in height as measured from the top of
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2/24/2021
the subfloor for the first floor (the first floor is
the first floor above the basement if there is a
basement), (ii) it is applied with a smooth finish,
and (iii) it is painted with a breathable paint. For
clarity, dryvit/stucco shall be prohibited.
Additional siding requirements
i. A variety of facing materials shall be used on
the front fagade of any building. A minimum of
two facing materials shall be used on the front
fagade of any unit.
ii. Buildings with the same front elevation shall
not be permitted side-by-side to create
diversity and interest along the streetscapes.
d. Concrete or asphalt driveways shall be required. This
may include pavers as well as stamped concrete
driveways. Gravel driveways shall not be permitted.
e. Dwelling units facing the two (2) spine streets shown
on the Master Plan shall not have front -loaded
garages. The visual impacts of garage doors on
dwellings facing other public streets shall be
minimized through the use of architectural
fenestration and/or orientation. Flat panel garage
doors shall be allowed only when each panel contains
window inserts or has a "wood look" finish.
f. A minimum of a three (3) foot wide concrete front
walk shall be provided to the front entrance of each
dwelling unit, to connect to drives, sidewalks or
street.
g. Heating, Ventilation and Air Conditioning (HVAC)
units and any permanent exterior generators shall
initially be screened from view of public roads by
landscaping or low maintenance material, as approved
by the Planning Department.
h. Street trees shall be planted along each side of
streets at no more than forty (40) feet apart, to
include entrance roads from public roads into the
development. If existing trees are maintained, and
are located along the sides of the streets, they may
be counted toward this requirement. In the event of
conflicts with utilities, sightlines and driveway
areas, the required spacing shall be increased.
i. Sidewalks shall be provided on both sides of the
streets. The treatment and location of these
sidewalks shall be approved by the Planning
Department at the time of site plan review.
j. Foundation planting beds shall be required along the
entire front fagade of buildings which face streets,
excluding access to porches, patios, and garages,
and shall contain a minimum of fifty (50) percent
evergreen material and have one shrub per three
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linear feet of foundation planting bed. Stone may
be used between driveways.
k. Street lights shall be provided along both sides of
all internal public roads, except where there is a
conflict with street trees, utilities, sightlines,
and driveway areas, in accordance with a lighting
plan to be submitted and approved at the time of
plans review. Street light poles shall not exceed
( twenty (20) feet in height. (P)
(v The Applicant amends Proffered Condition 7 of Case No. 13SN0529
to read as follows:
6. Development Standards for Multi -Family Land Bay.
Development of the Property for multi -family uses where
Multi -Family (R -MF) uses are permitted shall be subject
to the following development standards. Buildings
constructed within the Multi -Family Land Bay shall have a
consistent architectural treatment with other buildings
constructed in the Multi -Family Land Bay. Within the
Multi -Family Land Bay, architectural treatment of
buildings, including materials, color and style, shall be
compatible. Compatibility is achieved through the use of
similar materials, architectural styles, and colors.
a. Roof materials shall have a minimum thirty (30) year
warranty or lifespan.
b. Primary exterior siding materials (exclusive of
windows, dormers, gables, doors, trim, soffit and
fascia) shall be brick, stone, cultured stone, stone
kw veneer, fiber cement siding, engineered wood,
stained wood, dryvit/stucco, horizontal lap siding,
or other comparable material approved at the time of
plans review or a combination of the forgoing. Cedar
shake siding is allowed. Other materials may be used
for parapets, cornices, surrounds, trim,
architectural decorations, and design elements. For
clarity, parged and painted cinder block shall not
be used.
Additional siding requirements:
i. A variety of facing materials shall be used on
the front facade of any building. A minimum of
two facing materials shall be used on any the
front facade of any building.
ii. Buildings with the same color palette,
percentages of siding materials, and
landscaping on the front elevation shall not be
permitted side-by-side to create diversity and
4` interest along the streetscapes.
aw C. Foundation planting beds shall be required along the
entire front facade of buildings which face public
streets, excluding access to porches, patios, and
garages, and shall contain a minimum of fifty (50)
percent evergreen material and have one shrub per
three linear feet of foundation planting bed.
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2/24/2021
d. Street trees shall be planted along each side of the
street no more than forty (40) feet apart, to include
entrance roads from public roads into the
development. If existing trees are maintained, and
are located along the sides of the streets, they may
be counted toward this requirement. In the event of
conflicts with utilities, sightlines and driveway
areas, the required spacing shall be increased.
e. Sidewalks shall be provided on both sides of the
public streets. The treatment and location of these
sidewalks shall be approved by the Planning
Department at the time of site plan review.
f. The total number of any three bedroom apartment units
shall not exceed ten percent (10%) of the total
number of apartment units. (P)
In addition, the following Proffered Conditions are added to
the Proffered Conditions set forth in Case 13SNO529:
7. Architectural Standards for the Commercial Land Bay.
Buildings constructed in the Commercial Land Bay shall be
constructed in accordance with the following standards:
a. Buildings in the Commercial Land Bay shall be
constructed in general conformance with the
architectural appearance of the commercial buildings
constructed in the commercial component of the mixed-
use project commonly known as Greengate, located in
Henrico County, Virginia, which commercial component
j
is located within the exterior boundaries of the
Henrico County tax parcel identified as GPIN 732-
764-5751 as of the time of the approval of this
zoning amendment request (the "Architectural
Appearance Requirement"). Exhibit D included
herewith includes illustrative pictures of this
architectural appearance, but the ultimate
architecture selected for the Commercial Land Bay
need not match the materials and architectural detail
shown in these illustrative pictures. Retail users
shall be permitted to use compatible prototypical
buildings and their corporate identification
architectural elements in the design of their
building or space without being required to modify
or add architectural features on the prototypical
buildings in order to achieve compatibility with the
Architectural Appearance Requirement. Prior to the
first site plan approval for this land bay, a written
graphic description of exterior materials, colors,
and architectural style to be used with the buildings
in the Commercial Land Bay shall be submitted for
approval of compatibility with the Architectural
Appearance Requirement. For the purposes of this
paragraph, the owner or a user shall achieve
compatibility through the use of similar materials,
colors and at least two (2) similar architectural
features. In the event staff approval cannot be
obtained, the approval of compatibility with the
21-96
2/24/2021
Architectural Appearance Requirement shall be
submitted to the Planning Commission for approval.
In addition, if the owner would like to use a
different Architectural Appearance Requirement, then
the owner may request and the Planning Commission
shall approve at the time of plans review.
b. The exposed portion of the side exterior wall
surfaces of any building (excluding rooftop
/ screening materials for mechanical equipment) shall
\`/ be similar to the exposed portions of the front
facades of such building in architectural treatment
and materials. No building shall be covered with or
have exposed to view any painted or unfinished
concrete block, or industrial -grade metal, unless
otherwise specifically approved at the time of plans
review by the Planning Director.
9. Environmental Engineering.
a. Super Silt Fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control in locations where
standard silt fence would have been required.
b. Sediment traps and basins sized at least 25%; larger
than the minimum Virginia Erosion and Sediment
Control Handbook's standard shall be provided.
C. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in
the locations shown on plans approved by
21-97
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C. Any building shall have exposed exterior walls (above
finished grade and exclusive of trim) of brick, brick
veneer, glass, dryvit or other simulated stucco
(E.I.F.S.), stone, stone veneer, split face block,
cementitious siding, composite -type siding,
engineered wood (e.g. LP Smartside), architectural -
grade metal panels, insulated panels, textured
concrete tilt -up panels, tile, concrete tile, or a
combination of any of the foregoing, unless different
materials are specifically approved at the time of
plans review by the Planning Director. Roof materials
shall have a minimum thirty (30) year warranty or
lifespan. (P)
(/
♦r
8. Medhurst Road. Medhurst Road shall be designed in
accordance with that certain "Parking Plan Insert"
included in the plan entitled "Medhurst Road Parking and
Street Tree Exhibit" prepared by E. D. Lewis & Associates
P.C. dated June 23, 2020 attached as Exhibit C. The ten
foot (10') wide sidewalk shown along the eastern side of
Medhurst Road shall be provided from Woolridge Road to
Medhurst Road's intersection with Ringcroft Road. A
similar ten foot (10') wide sidewalk shall be provided on
the southern side of Ringcroft Road from its intersection
with Medhurst Road to the intersection with Otterdale
Road. (P)
9. Environmental Engineering.
a. Super Silt Fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control in locations where
standard silt fence would have been required.
b. Sediment traps and basins sized at least 25%; larger
than the minimum Virginia Erosion and Sediment
Control Handbook's standard shall be provided.
C. Anionic PAM, Flexible Growth Medium and/or a County -
approved equivalent shall be applied to denuded areas
during construction and at final stabilization in
the locations shown on plans approved by
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Environmental Engineering at the time of plans
review. (EE)
10. Dwelling Units. The number of apartments units shall
not exceed 500 units. The total number of residential
units shall not exceed 862 units. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
J
21SN0504
In Clover Hill Magisterial District, EWN Investments, Inc.
(project commonly known as Hancock Station) requests amendment
of zoning approval (Case 07SN0372) relative to the Master Plan,
uses, transportation improvements and modify development
standards, and amendment of zoning district map in a Community
Business (C-3) District on 7.0 acres at the northeast quadrant
of Hull Street Road and Duckridge Boulevard. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Community Business use. Tax ID 722-671-1285.
Ms. Hall presented a summary of Case 21SN0504. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the conditions and attachments
in the staff report.
Mr. Jim Theobald, representing the
applicant,
agreed with
the
recommendations in the staff report
and stated
he believes
the
proffered conditions are reasonable
under state
law.
i
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
approved Case 21SN0504 and accepted the following proffered
conditions:
The property owners and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950 as
amended) and the Zoning Ordinance of Chesterfield County, for
themselves and their successors or assigns, proffer that the
property under consideration (the "Property") will be developed
according to the following proffers if, and only if, the
rezoning request submitted herewith is granted with only those
conditions agreed to by the owners and applicant. In the event
this request is denied or approved with conditions not agreed
to by the owners and applicant, the proffers shall immediately
be null and void and of no further force or effect.
Case No. 07SN00372
The Applicant amends Proffered Condition 1 of Case No.
07SN00372 to read as follows:
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2/24/2021
1. Master Plan. The Textual Statement dated November 3,
2020, shall be the Master Plan. In addition, the property
shall be developed in general conformance with the
schematic master plan filed herewith entitled "Hancock
Station Master Plan" dated November 2, 2020 and prepared
by sekivsolutions (the "Master Plan").
The Applicant amends Proffered Condition 2 of Case No.
07SNO0372 to read as follows:
2. Elevation. The Property shall be developed in general
conformance with the elevations filed herewith entitled
"Hancock Station Building D Conceptual Design" and
prepared by Bignell Watkins Hasser (the "Elevation").
The Applicant amends Proffered Condition 3 of Case No.
07SNO0372 to read as follows:
3. Public Water and Wastewater. The public water and
wastewater systems shall be utilized.
The Applicant amends Proffered Condition 5 (w) of Case No.
07SNO0372 to read as follows:
4. Prohibited Uses
Freestanding fast-food restaurants with drive-
through windows, not to exclude, however, fast -
casual restaurants such as, but not limited to,
Panera Bread, Chipotle, and McAlister's Deli,
restaurants with dedicated parking for the pickup of
carry -out food, nor restaurants whose primary
business is the sale of specialty coffees or other
non-alcoholic beverages or pastry. The Director of
Planning shall determine if a restaurant is fast food
or fast casual pursuant to the above.
The Applicant amends Proffered Condition 6 of Case No.
07SNO0372 to read as follows:
5. Building Height. No building constructed on the Property
shall exceed two stories in height. No building shall
exceed 40' in height.
The Applicant amends Proffered Condition 7 of Case No.
07SNO0372 to read as follows:
6. Maximum Square Footage. Buildings on the Property shall
not exceed 51,000 gross square feet in the aggregate.
The Applicant amends Proffered Condition 8 of Case No.
07SNO0372 to read as follows:
7. Fence. A decorative wooden fence a minimum of six (6)
feet in height shall be provided along a portion of the
rear property line as shown on the Master Plan, which
fence shall be stained dark gray. Shrubs growing to a
mature height of three (3) to six (6) feet in height shall
be maintained in landscaped areas between the fence and
hardscape areas as shown on the Master Plan.
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2/24/2021
The Applicant amends Proffered Condition 12 of Case No.
07SNO0372 to read as follows:
S. Access. Direct vehicular access to Route 360 shall be
limited to one (1) entrance/exit located towards the
western property line. The exact location of this access
shall be approved by the Transportation Department.
The Applicant amends Proffered Condition 13 of Case No. ]
07SNO0372 to read as follows: J
9. Transportation. Prior to any issuance of certificate of
occupancy, the developer shall be responsible for the
following:
a. construction of additional pavement along the
westbound lanes of Route 360 at the approved access
to provide a separate right turn lane;
b. a ten (10) foot wide pedestrian/bikeway path shall
be provided along Route 360 within the Route 360
right-of-way; and
C. dedication to Chesterfield County, free and
unrestricted, any additional right-of-way (or
easements) required for the improvements identified
above.
The Applicant deletes Proffered Condition 14 of Case No.
07SNO0372 ["Finished Floor Elevation. Finished floor
elevations shall not exceed 1961." -Ed.] in its entirety.
The Applicant amends Proffered Condition 15 of Case No.
07SNO0372 to read as follows: Ij
10. Exterior Materials. Any building shall have exposed
exterior walls of brick, split face textured block, (as
an accent material and not a primary facade material),
EIFS,(as an accent material and not a primary facade
material), textured "brick -like" concrete panels, or
cementitious (i.e. "Hardiplank") siding or a combination
of the foregoing. Smooth concrete block, painted or
otherwise, shall be prohibited.
The Applicant amends Proffered Condition 16 (b. i) and all of
(c) of Case No. 07SNO0372 to read as follows:
11. b. Resource Protection Area ("RPA") Enhancements.
i. The RPA on Tax ID 722-672-2431 located on the
portion of that parcel between the Swift Creek
Reservoir and the northwest property line of the
Property shall be planted with the initial phase
of development according to the planting
standards outlined in the Chesterfield County
Environmental Engineering Resource Manual
reforestation guidelines.
C. Stormwater Management/Quality.
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2/24/2021
i. Should stormwater quantity and quality measures
not be achievable on-site through approved DEQ
practices, then stormwater from the subject
Property may also be discharged into the
existing stormwater management facility located
to the north and placed in a County easement.
The developer shall then expand the existing
stormwater management facility located to the
north as required to meet the overall
stormwater requirements generated by the
subject Property. If expansion of the
stormwater management facility is required, the
developer shall then upgrade or replace the
existing basin principal outlet structure with
a traditional riser and trash rack anti -vortex
device.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0517
In Matoaca Magisterial District, HP Cottage Court Inc. requests
rezoning from Community Business (C-3) to Residential
Multifamily (R -MF) and conditional use planned development to
permit exceptions to ordinance requirements and development
standards and amendment of zoning district map in a Commercial
Business (C-3) District on 5.8 acres fronting 450 feet along
the north line of Hampton Park Drive beginning 125 feet west
of Hampton Meadows Lane. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Community Business.
Tax ID 711-668-8446.
Ms. Hall presented a summary of Case 21SN0517. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the proffered conditions in
the staff report.
Mr. Andy Scherzer, representing the applicant, stated he
believes the proffered conditions are reasonable under state
law.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Ingle, the Board
approved Case 21SN0S17 and accepted the following proffered
conditions:
1. Master Plan. The Master Plan for the Property shall
consist of the following, which are made a part of these
proffered conditions by this reference thereto, and shall
be considered the Master Plan: (P)
a. The Textual Statement last revised January 8, 2021.
21-101
2/24/2021
b. The site shall be developed in general conformance
with either Schematic Design Option 1 as depicted in
Exhibit A, last revised September 15, 2020, Schematic
Design Option 2 as depicted in Exhibit B, last
revised September 15, 2020, or a combination of the
two schematic designs. Development of the Property
shall generally conform to either Conceptual Plan,
with respect to the general layout of roads and lots,
and the general location of alleys, courtyards, open
space, and setbacks. Requested adjustments to either j
Conceptual Plan may be approved at the time of plans ,�/
review, provided such adjustments substantially
retain the relationship between lots, roads, open
space, and setbacks. If adjustments are deemed to be
significant, the final version of the Conceptual Plan
shall be presented to the Planning Commission for
final approval.
2. Utilities. (U)
a. Public water and wastewater systems shall be used.
b. The on-site extension of a public wastewater line to
serve this development shall be designed to provide
a future service to GPIN's 711-668-3980 and 711-669-
8204. Public wastewater easements shall be dedicated
to the property line for both properties to
facilitate future wastewater service.
3. Access. (T, P)
a. Direct vehicular access from the Property to Hampton
Park Drive shall be limited to one (1) access. The
exact location of the accesses shall be approved by
the Transportation Department.
b. There shall be no direct vehicular access or private
road connection from the Property to Hull Street Road
(Route 360).
4. Transportation Improvements. In conjunction with initial
development of the property, construction of left and
right turn lanes along Hampton Park Drive at the approved
access shall be completed, as determined by the
Transportation Department, with the exact design and
length of the improvements approved by the Transportation
Department. The owner/developer shall dedicate to
Chesterfield County, free and unrestricted, any
additional right-of-way (or easements) required for the
improvements identified above. (T)
S. Road Cash Proffer. (B)
a. The applicant, sub -divider, or assignee(s) shall pay
$5,640 for each residential dwelling unit to the
County of Chesterfield for road improvements within
the service district for the property.
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2/24/2021
b. Each payment shall be made prior to the issuance of
a certificate of occupancy for a dwelling unit.
Should Chesterfield County impose impact fees at any
time during the life of the development that are
applicable to the property, the amount paid in cash
proffers shall be in lieu of or credited toward, but
not in addition to, any impact fees, in a manner
determined by the County.
t
C. At the option of the Transportation Department, cash
V proffer payments may be reduced for the cost of road
improvements provided by the applicant, sub -divider,
or assignee(s), as determined by the Transportation
Department.
6. Environmental Standards. The following environmental
standards shall be provided. The Department of
Environmental Engineering shall approve the exact design
and implementation of these standards. (EE)
a. Super silt fence, or an alternative as approved by
the Department of Environmental Engineering, shall
be provided as a perimeter control.
b. Sediment traps and basins sized at least 25% larger
than the minimum Virginia Erosion and Sediment
Control Handbook's standard.
c. Application of Anionic PAM to denuded areas during
construction and final stabilization.
kw 7. Post Development Discharge Rates. The maximum post -
development discharge rate for the 100 -year storm shall
be based on the maximum capacity of the existing
facilities downstream, and the established 100 -year
backwater and/or floodplain shall not be increased. On-
site detention of the post -development 100 -year discharge
rate to below the pre -development 100 -year discharge rate
may be provided to satisfy this requirement. (EE)
8. Drainage. No impervious areas shall flow through the
adjacent property to the west, identified as Tax ID 711-
668-3936. (EE)
9. Condominium. The Property shall be required to be
subjected to the provisions of Chapter 4.2 of Title 55 of
the Code of Virginia of 1950, as amended. (P)
a. The condominium declaration and its exhibits shall
identify and provide the private, internal roadways
shown on the Conceptual Plans (Exhibit A and Exhibit
B) as common element, which shall be the
responsibility of the condominium association to
maintain.
b. The condominium declaration shall identify the areas
designated as "Courtyard" on the Conceptual Plans
(Exhibit A and Exhibit B) as common element, which
shall also be the responsibility of the condominium
21-103
2/24/2021
association to maintain. The common elements within
the Courtyards shall be designed to include
pedestrian scale amenities, such as, but not limited
to decorative paving units, benches, landscaped
areas, pathways, and other pedestrian elements to
facilitate gatherings.
10. Dwelling Size. The dwelling units shall have a minimum
gross floor area of 800 square feet. (P) 3
11. Project Design Elements. (P) V
a. Sidewalks. Sidewalks shall be provided along both
sides of private roads.
b. Driveway. Where provided, driveways shall be brushed
concrete, stamped concrete, exposed aggregate
concrete, decorative pavers, or asphalt. Gravel
driveways shall not be permitted.
C. Street Trees. Street [sic] trees shall generally be
installed or preserved and maintained along both
sides of the main internal private road, except where
there is a conflict with utilities, sightlines, and
driveway areas.
d. Mailboxes. Individual lot mailboxes, or cluster
mailboxes, and supporting posts shall be of a
consistent design and color throughout the
development. The boxes and posts shall be made of
low maintenance material, as approved by the planning `
department at the time of plan review. J
12. Dwelling Unit Architecture and Materials. (P)
a. Conceptual Elevations: Unless significant deviations
are approved by the Planning Commission during plans
review, development of the dwelling units shall be
similar in style as shown in the Conceptual
Elevations dated August 5, 2020.
b. Siding Materials: Acceptable siding materials
include brick, stone, masonry, fiber cement siding
(such as HardiPlank, HardieShingle, and HardieTrim),
or engineered wood siding (such as LP SmartSiding).
Dutch lap, plywood and metal siding are not
permitted.
C. Slab Construction: If the dwelling unit is
constructed on a slab, brick or stone shall be
employed around the base of the front and sides of
the dwelling unit a minimum eight (8) inches above
grade as to give the appearance of a foundation.
d. Roof Material: Roofing material shall be standing
seam metal or a thirty (30) year architectural
dimensional shingles with algae protection.
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2/24/2021
e. Heating, Ventilation and Air Conditioning (HVAC)
Units and Whole House Generators: Units shall
initially be screened from view by landscaping or
low maintenance material.
13. Recreational Amenities. The areas designated as
"Courtyard" on the Conceptual Plans (Exhibit A and Exhibit
B) shall act as pocket parks and include hardscape,
softscape, and other amenities that accommodate and
facilitate pedestrian friendly gatherings. Hardscape
elements may include, but not limited to, decorative
paving units, benches, pathways, water features, up
lighting, bird feeders [sic] and [sic] bike racks.
Softscape elements may include, but not limited to,
bushes, trees, perennials, annuals, potting bed(s),
community garden, grass, flower boxes and [sic] walking
paths. (P)
14. Maintenance of Building Exteriors and Common Areas. The
condominium association shall be responsible for the
maintenance of common areas including the recreational
amenities and landscaping (common area and land unit
yard), and the periodic power washing of the exterior of
all dwellings. (P)
15. Density. The maximum density shall not exceed seven (7)
units per acre. (P)
16. Land Unit Standards. Each land unit shall have an area
not less than 1,500 square feet and a lot width of not
less than thirty (30) feet. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0521
In Midlothian Magisterial District, Coalfield Reserve LLC,
Felecia F. Diggs, Keith E. Diggs and Jeanne L. Stigall (project
commonly known as Coalfield Reserve apartments) request
rezoning from Corporate Office (O-2), Light Industrial (I-1)
and Agricultural (A) Districts to Multifamily Residential (R-
21-105
2/24/2021
f. Front Porches/Covered Stoops. Each dwelling unit
shall have either a front porch or a minimum 4' x 4'
covered stoop. All front entry stoops and front
porches shall be constructed with continuous masonry
foundation wall or on 12" x 12" masonry piers, with
brick or stone veneer. Extended front porches shall
be a minimum of four (4) feet deep. Space between
piers under porches shall be enclosed with framed
lattice panels. Handrails and railings shall be
finished painted wood, vinyl rails or metal rail
systems with vertical pickets or swan balusters.
Pickets shall be supported on top and bottom rails
that span between columns.
13. Recreational Amenities. The areas designated as
"Courtyard" on the Conceptual Plans (Exhibit A and Exhibit
B) shall act as pocket parks and include hardscape,
softscape, and other amenities that accommodate and
facilitate pedestrian friendly gatherings. Hardscape
elements may include, but not limited to, decorative
paving units, benches, pathways, water features, up
lighting, bird feeders [sic] and [sic] bike racks.
Softscape elements may include, but not limited to,
bushes, trees, perennials, annuals, potting bed(s),
community garden, grass, flower boxes and [sic] walking
paths. (P)
14. Maintenance of Building Exteriors and Common Areas. The
condominium association shall be responsible for the
maintenance of common areas including the recreational
amenities and landscaping (common area and land unit
yard), and the periodic power washing of the exterior of
all dwellings. (P)
15. Density. The maximum density shall not exceed seven (7)
units per acre. (P)
16. Land Unit Standards. Each land unit shall have an area
not less than 1,500 square feet and a lot width of not
less than thirty (30) feet. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0521
In Midlothian Magisterial District, Coalfield Reserve LLC,
Felecia F. Diggs, Keith E. Diggs and Jeanne L. Stigall (project
commonly known as Coalfield Reserve apartments) request
rezoning from Corporate Office (O-2), Light Industrial (I-1)
and Agricultural (A) Districts to Multifamily Residential (R-
21-105
2/24/2021
MF) District and conditional use planned development to permit
exceptions to ordinance requirements and development
standards, and amendment of zoning district map on 26.3 acres
located 1400 feet along the north line of Walmart Way and 1,800
feet along the south line of Old Buckingham Road. Density will
be controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
High Density Residential and Community Business. Tax IDs 734-
709-7749; 735-709-0665 and 2282; 735-710-0007, 3809 and 7711;
736-709-1371; and 736-710-0625.
Ms. Hall presented a summary of Case 21SN0521. She stated one
citizen comment was received through the online portal
requesting sidewalks along Old Buckingham Road. She further
stated the Planning Commission recommended approval subject to
the proffered conditions in the staff report.
Mr. Jeff Geiger, representing the applicant, accepted the
conditions and stated the applicant believes the proffered
conditions are reasonable under state law.
In response to Ms. Haley's question relative to sidewalks along
Old Buckingham Road, Mr. Geiger stated the project does not
connect to Old Buckingham Road, and the project was
intentionally designed to preserve frontage along Old
Buckingham Road. He further stated all the development will be
focused toward Walmart Way.
Mr. Holland called for public comment.
There being
no one to speak
to the issue,
the
public
hearing
was closed.
J
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
approved Case 21SN0521 and accepted the following proffered
conditions:
The property owner and applicant in this rezoning case,
pursuant to Section 15.2-2298 of the Code of Virginia (1950,
as amended) and the Zoning Ordinance of Chesterfield County,
for themselves and their successors or assigns, proffer that
the property under consideration (the "Property") will be
developed according to the following proffers if, and only if,
the rezoning request submitted herewith is granted with only
those conditions agreed to by the owner and applicant. In the
event this request is denied or approved with conditions not
agreed to by the owner and applicant, the proffers shall
immediately be null and void and of no further force or effect.
These Proffered Conditions include four (4) Exhibits attached
hereto:
Exhibit A: Coalfield Reserve / Midlothian, VA - Concept Plan
5, dated December 2, 2020, prepared by Housing Studio
("Conceptual Plan").
Exhibit B: Coalfield Reserve / Midlothian, VA - Building 1
Conceptual Elevation, Building 4 Conceptual Elevation, and the
Clubhouse Front Elevation, all dated December 2, 2020, prepared
by Housing Studio ("Elevations").
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2/24/2021
Exhibit C: Coalfield Reserve Streetscape Section A and
Coalfield Reserve Streetscape Section B (together, the
"Streetscape Plans").
Exhibit D: Conceptual Plan modified to show Tracts A, B and C
for the improvements to Walmart Way.
1. Master Plan. The Textual Statement dated December 29,
2020 shall be considered the Master Plan. (P)
2. Conceptual Plan. The site shall be developed in general
conformance with the layout depicted on the Conceptual
Plan. The layout on the Conceptual Plan is conceptual in
nature and may vary based on the final site plan depending
on the final soil studies, grading, RPA lines, parking
lot design, building footprints, retaining wall
locations, other engineering reasons or as otherwise
approved by the Planning Commission at the time of plans
review. In addition, the clubhouse, pool and amenity area
shown on the Conceptual Plan may be relocated into and/or
adjacent to a multifamily building, and Buildings 1 and 2
and the area around them, including parking areas and
clubhouse/pool area, may be modified to accommodate this
adjustment of the clubhouse, pool and amenity area. (P)
3. Access. There shall be no direct vehicular access from
the Property to Old Buckingham Road. (T)
4. Buffer. The development shall include a single fifty foot
(50') wide buffer along the Property's eastern property
line adjacent to GPIN 7367103031. (P)
5. Utilities. The public water and wastewater systems shall
be used. (U)
6. Dedication. Prior to any site plan approval or within
sixty (60) days after a written request by the
Transportation Department, whichever occurs first,
thirty-five (35) feet of right of way on the south side
of Old Buckingham Road, as measured from the centerline
of that part of Old Buckingham Road immediately adjacent
to the Property, shall be dedicated free and unrestricted
to and for the benefit of Chesterfield County. (T)
7. Walmart Way Improvement. Prior to issuance of an
occupancy permit within each of the three tracts, Tracts
A (Buildings 1 and 2), B (Building 3 ) or C (Buildings 4,
5 and 6), as identified on Exhibit D, the entire section
of the proposed Walmart way within that specific tract
shall be dedicated and constructed to VDOT standards, as
determined by the Transportation Department. Walmart Way
shall be improved in general conformance with the Exhibit
C (Streetscape Plans). The Streetscape Plans are
conceptual in nature and may vary based on the final site
plan depending on engineering reasons or as otherwise
approved by the Planning Commission at the time of site
plan review. The portions of Walmart Way constructed by
the owner of the Property shall be submitted for
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acceptance by VDOT into the state secondary road system
for maintenance. (BI, T)
8. Stormwater. The maximum post -development discharge rate
for the 100 -year storm shall be based on the maximum
capacity of the existing facilities downstream, and shall
not increase the recorded and /or established 100 -year
backwater and /or floodplain. On -Site detention of the
post -development 100 -year discharge rate to below the pre -
development 100 -year discharge rate may be provided to j
satisfy this requirement. (EE) J
9. Geotechnical Report. A geotechnical report prepared by a
consultant who has had previous mining/geotechnical
experience in reclamation of mine shafts shall be
submitted to the Environmental Engineering Department
prior to or in conjunction with any site plan submission.
Upon review by Environmental Engineering, or its designee,
the report may either be accepted or revisions requested
and, if revisions are requested, the report shall be
resubmitted in the same manner for review and acceptance
by Environmental Engineering, or its designee. All
development on the Property shall comply with the
recommendations of the accepted report. Prior to final
site plan approval, the developer shall submit to
Environmental Engineering evidence of compliance with the
recommendation of the geotechnical report. (EE)
10. Building 6 Down Spouts. The down spouts located on
Building 6 shall tie into a main storm pipe so they do
not release water that will sheet flow down the hill
behind Building 6. (EE) J
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0522
In Midlothian Magisterial District, S & S Properties, L.C.
request an amendment of zoning approval (Case 02SN0131)
relative to age restriction and amendment of zoning district
map in a Residential (R-25) District on 2.2 acres known as
13125, 13119, 13113, 13118, 13112, 13107, 13101, 13100, and
13124 Rodington Court. Density will be controlled by zoning
conditions or ordinance standards. The Comprehensive Plan
suggests the property is appropriate for Low Density
Residential use (maximum of 1.0 dwellings per acre). Tax IDs
732-723-5184, 5882, 6580, 6699, 7297, 7379, 8280, 8788 and 732-
724-6001.
Ms. Hall presented a summary of Case 21SN0522. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the one proffered condition in
the staff report.
Mr. William Shewmake, representing the applicant, stated the
applicant is in agreement with the staff report and believes
the proffered condition is eminently reasonable under state
law.
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Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
approved Case 21SN0522 and accepted the following proffered
condition:
(,r The Applicant in this case, pursuant to Section 15.2-2298 of
the Code of Virginia (1950 as amended) and the Zoning Ordinance
of Chesterfield County, proffers that the properties known as
Chesterfield County Tax Identification Numbers 732-723-5184,
5882, 6580, 6699, 7297, 7379, 8260, 6788 and 732-724-6001 ("the
Properties") will be used according to the following
condition(s) if, and only if, the request submitted herewith
is granted with only those conditions agreed to by the
Applicant. In the event this request is denied or approved
with conditions not agreed to by the owner and Applicant, the
proffer shall immediately be null and void and of no further
force or effect.
With approval of Case 21SN0522, Textual Statement Paragraph
B.2.c of Case 02SN0131 restricting occupancy of dwelling units
to "housing for older persons" within Parcel A-1 is hereby
deleted as it relates to the Properties, as reflected on the
Textual Statement dated January 8, 2021 and attached hereto.
All other conditions of 02SN0131, as amended, shall remain in
effect.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0530
In Midlothian Magisterial District, Kirk Lee Nelson requests
a conditional use to permit a second dwelling and amendment of
zoning district map in a Residential (R-25) District on 0.8
acre located at 13420 Ellerton Terrace. Density will be
controlled by zoning conditions or ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
Low Density Residential use (maximum of 1.0 dwellings per
acre). Tax ID 730-724-9674.
Ms. Hall presented a summary of Case 21SN0530. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the conditions in the staff
report.
Mr. Harold Ellis stated the applicant was not present due to
concerns about COVID-19, but he does agree with the conditions
and believes they are reasonable and fair under state law.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
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On motion of Ms. Haley, seconded by Mr. Carroll, the Board
approved Case 21SN0530 subject to the following conditions:
1. The proposed second dwelling unit shall be developed
within the existing finished basement, and no exterior
construction shall occur which results in an expansion of
the existing building footprint or increase in square
footage to the existing dwelling. (P)
2. Occupancy of the second dwelling unit shall be limited
to: the occupants of the principal dwelling unit,
individuals related to them by blood, marriage, adoption
or guardianship, foster children, guests and any domestic
servants. (P)
3. For the purpose of providing record notice, within thirty
(30) days of approval of this request, a deed restriction
shall be recorded setting forth the limitation in
Condition 2. The deed book and page number of such
restriction and a copy of the restriction as recorded
shall be submitted to the Planning Department. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
21SN0539
In Bermuda Magisterial District, Dan McCarthy/Bon Secours
Mercy Health requests conditional use planned development to
permit a second monument sign and ordinance exceptions and
amendment of zoning district map in a Community Business (C-
3) District on 6.0 acres located on the east line of Jefferson y
Davis Highway, 850 feet south of Perdue Springs Drive. Density r./1
will be controlled by zoning conditions or ordinance standards.
The Comprehensive Plan suggests the property is appropriate
for Community Mixed use. Tax IDs 798-657-0830, Part of 3703
and 5756. and 799-656 Part of 1488.
Ms. Hall presented a summary of Case 21SN0539. She stated staff
received no comments on the case, and the Planning Commission
recommended approval subject to the one proffered condition
and attachment in the staff report.
Mr. Greg Nelson, representing the applicant, accepted the
conditions and stated he believes the conditions are
reasonable.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of
Mr. Ingle, seconded by Mr.
Winslow,
the Board
approved Case
21SN0539 and accepted the
following
proffered
condition:
i
Master Plan. The Textual Statement dated January 12, 2021
shall be the Master Plan. (P)
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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17. PUBLIC HEARINGS
17.A. TO AMEND SECTION 9-25 OF THE COUNTY CODE TO ADJUST
THE COUNTY'S TAX RELIEF THRESHOLDS TO ACCOMMODATE
THE CY2020 SOCIAL SECURITY ADMINISTRATION COST OF
LIVING ADJUSTMENT
Ms. Andrea Peeks, Acting Intergovernmental Relations
Administrator, stated this date and time has been advertised
for a public hearing for the Board to consider amending Section
9-25 of the County Code to adjust the county's tax relief
thresholds to accommodate the CY2020 Social Security
Administration cost of living adjustment. She stated the
advertised increase was $28,500.00, but the Board is permitted
to go higher. She further stated an increase to $31,500.00
would more than cover all cost of living increases since 2014.
She stated an increase to $31,500.00 would cost the county
approximately $300,000.00.
Mr. Ingle made a motion to increase the upper limit of Income
Category (i) (100 Percent Exemption) to $31,500.00 and the
lower limit of Income Category (ii) (60 Percent Exemption) to
$31,501.00. Mr. Carroll seconded the motion.
Discussion ensued relative to the details of Mr. Ingle's
motion.
Mr. Mincks stated the Board usually cannot change a tax
ordinance after it has been advertised, but the Board can make
this change since it will result in a lesser tax consequence.
Mr. Holland called for a vote on Mr. Ingle's motion, seconded
by Mr. Carroll, to adopt the following ordinance, as amended:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 9-25 RELATING TO
SCHEDULE OF EXEMPTIONS PERMITTED
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 9-25 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 9-25 - Schedule of Exemption$ Permitted
The amount of exemption from real estate taxation under this
section shall be determined in accordance with the following
schedule:
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P0300-1
rS" 00-1 A Q 1 *���
(iii) $39,001.00 through $52,000.00 35
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
17.B. TO CONSIDER AMENDMENTS TO CHAPTER 12 OF THE COUNTY
CODE REGARDING SETBACK REQUIREMENTS FOR PRIVATE WELLS
Mr. Mincks stated this date and time has been advertised for
a public hearing for the Board to consider amendments to
Chapter 12 of the County Code regarding setback requirements
for private wells. He explained the changes to the setback
requirements and the elimination of the setback requirement
for pools. He stated there is an exception process available
through the Health Department.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Mr. Carroll, seconded by Mr. Winslow, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
RE-ENACTING SECTION 12-53 RELATING TO PRIVATE WELLS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 12-53 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
CHAPTER 12 - HEALTH AND SANITATION
C�
ARTICLE IV. PRIVATE WELLS
Sec. 12-53. Private well regulations.
1. Residential subdivision. If required by the health
department, a hydrologic study for a proposed residential
subdivision shall be conducted which provides a scientific
determination of the quality and quantity of potable water
in the underlying aquifer under both normal and drought
conditions.
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2. Building permit. For lots to be developed with private
wells, developed springs, or cisterns, the building
official shall not issue a building permit until after
the health department has approved the location, facility
and water completion report. The building permit shall
state any restrictions or qualifications of the health
department approval.
` 3. No portion of a private well or water line serving a
E`+ private well shall be located on another lot or parcel of
property unless such portion is located within a recorded
easement.
4. Setbacks. Wells installed after June 22, 2016 shall be
set back from features located both onsite and offsite as
outlined in table 1. Further, any feature shown in Table
1 constructed after June 22, 2016 shall be set back from
wells the distances as outlined in table 1. However, a
replacement well may encroach into the setbacks shown in
table 1 provided the encroachment is no further into the
required setbacks than the existing well. The health
department may grant exceptions to these setback
requirements based upon unique circumstances such as, but
not limited to, environmental constraints, topography, or
other physical features, provided that such exceptions
shall not result in noncompliance with state regulations.
Table 1. Minimum Setback Requirements
Setback (feet)
Feature
Class III C
Class III A
or IV
or B
Private
Private
Well
Well
Accessory structure with soil based
50
50
termite treatment
Accessory structure without soil
10
10
based termite treatment
Building foundation with soil based
50
50
termite treatment
Building foundation without soil
10
10
based termite treatment
Drainfield or reserve area
100
50
Onsite sewage system
50
50
(except drainfield or disposal area)
Property line
50
25
Utility lines, in ground
10
10
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Table 1. Minimum Setback Requirements
Setback (feet)
Feature
Class III C
Class III A
or IV
or B
Private
Private
Well
Well
Other Contaminant sources*
100
50
* The term '-other contaminant sources" includes, but is not
limited to, underground storage tanks, animal containment
areas and hog lots.
C�
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
17.C. TO CONSIDER A LEASE FOR THE BASEBALL FACILITY AT
JAMES RIVER HIGH SCHOOL
Mr. Scott Zaremba, Deputy County Administrator, stated this
date and time has been advertised for a public hearing for the
Board to consider a lease for the baseball facility at James
River High School to Rapids Baseball, Inc. (RBI). He further
stated the facility was constructed by RBI approximately a
decade ago, and RBI has maintained it since then. He stated it
is the only use of public land by a private entity who is not
under a lease, and this Board action will create a five-year
lease with RBI.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
authorized the County Administrator to approve a lease for the
baseball facility at James River High School to Rapids
Baseball, Inc.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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17.D. TO CONSIDER CODE AMENDMENT RELATIVE TO WRITTEN
DETERMINATIONS AFFECTING RESIDENTIAL WELLS
(21PS0101)
Mr. Ray Cash, Zoning Administrator, stated this date and time
has been advertised for a public hearing for the Board to
consider amending Section 19.1-5 of the County Code relative
to written determinations affecting residential wells. He
reviewed the requirements of the current ordinance. He stated
the proposed amendments are a state mandated change which
kw requires that a locality provide a copy of a written decision
or determination to adjacent property owners where such
decision or determination affects the ability of the adjacent
owner to meet state requirements for residential drinking water
well storage capacity and yield.
Mr. Holland called for public comment.
There being no one to speak to the issue, the public hearing
was closed.
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND
REENACTING SECTION 19.1-5 OF THE ZONING ORDINANCE RELATIVE
TO WRITTEN DETERMINATIONS AFFECTING RESIDENTIAL WELLS
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(I) That Section 19.1-5 of the Code of the County ofChesterTeld. 1997, as amended, is
amended and re-enacted, to read as follows:
The director of planning shall provide a written response to a person who has filed a
request in writing for a decision or determination on zoning matters within the scope
of his authority. The response shall be provided within 90 days of the date of the
request, unless the requestor agrees to a longer time period. In addition, where the
written decision or determination could impair the ability of an adjacent property
owner to satisfy minimum storage capacity and yield requirements for a residential
drinking well under the Code of Virginia Sec. 32.1-176.4 or other regulation
thereunder, a copy of the written response shall also be provided to the affected
adjacent property owner _When the applicant is not the owner or the property owner's
agent subject to the written decision or determination, the planning department shall
provide written notice within 10 days of the receipt of the request to the owner of the
property at the owner's last known address as shown by the department of real estate
assessments.
A written decision, determination or order shall include: a statement informing the
recipient of the right to appeal the decision, determination or order within 30 days to
the board of zoning appeals in accordance with this chapter; the appeal fee; location
of information regarding the filing of an appeal; and a statement that the decision,
determination or order is unappealable if not appealed within 30 days after the date
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of the written decision, determination, or order. The appeal period shall not commence
until this statement is given.
In addition, for a written order only, the appeal period shall not commence until the
order is sent by registered mail or certified to, or posted at the usual place of abode
of, either the property owner at the address shown by the department of real estate
assessments, or the address of the registered agent shown in the records of the Clerk
of the State Corporation Commission.
(2) That this ordinance shall become effective immediately upon adoption. J
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS
There were no remaining manufactured home permits and zoning
requests.
19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
20. ADJOURNMENT
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
adjourned at 7:39 p.m. until March 10, 2021, at 12:00 p.m. for
a work session to be held in the Public Meeting Room.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
:James M. Holland
.'Chairman
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2/24/2021
Attachment A
Board of Supervisors Meeting February 24, 2021
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
last Name
District
Category
Comments
2/19/2021
Marian
Howard
Clover Hill
Unscheduled
Why is it that
Matters
chesterfield county
have not had any mass
vaccinations? Also,
news reports that there
are no vaccines
available for the citizens
of chesterfield, only
specific groups, why?
Marian Howard
Henrico County and the
City of Richmond have
already started
vaccination their
citizens. Some are
waiting for their second
doses. Why don't we
have the same
priveledge.
2/22/2021
Carl
Schwendema
Midlothian
21SN0521—
The Chesterfield Board
n
Coalfield
of Supervisors needs to
Reserve LLC,
ask the Developer of
Felecia F.
the Coalfield Reserve
Diggs, Keith E.
Apartments to include
Diggs and
building a new sidewalk
Jeanne L.
or bike path along Old
Stigall
Buckingham Road along
the pack of the
property. The builder
would be able to afford
this in that 330
apartment units times
$1,200 30 days rent
would be $396,000 for
the amount of rent this
complex would take in
30 days based off a
average of $900 to
$1500 rent for every 30
days.
Chesterfield also needs
to use the road impact
proffers from this
project or the property
taxes from this new
apartment complex to
extend a new sidewalk
along Buckingham Road
to the Food Lion by Old
Buckingham and US
Route 60. They also
need to build a sidewalk
towards the
Chesterfield Mall
sidewalk system to link
that sidewalk system
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Attachment A
Board of Supervisors Meeting February 24, 2021
Citizen Comments on Unscheduled Matters and Public Hearings
Comment
Date
First Name
Last Name
District
Category
Comments
into the Village of
Midlothian.
2/22/2021
Carl
Schwendema
Midlothian
Unscheduled
Chesterfield County
n
Matters
needs to add funding in
their Proposed
FY2022-- 2026 County
Capital Improvement
Program to fund the
construction of the
county's top 50
proposed sections of
new sidewalks across
the county.
Chesterfield County
should also make it
official that they will
build new sidewalks
when they go to widen
more of Woolridge and
Watermill Parkway to
four lanes.
They should look at
building a bike path
parallel to the proposed
Powhite Parkway
extension. The bike
path could be grade
separated by using box
culverts to run though
the interchanges that
meet up with the
parkway. They also
need to include
sidewalk and box
culvert pedestrian
crossings off the new
proposed interchanges
of the Powhite Parkway.
Currently Interstate 66
in Northern Virginia has
a bike path follow it and
it's very heavily used by
pedestrians and bikes.
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