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2021-04-07 Agenda PacketCHESTERFIELD COUNTY CHESTERFIELD, VIRGINIA 23832 AGENDA April 7, 2021 BOARD OF SUPERVISORS   JAMES M. HOLLAND CHAIR DALE DISTRICT CHRISTOPHER M. WINSLOW VICE­CHAIR CLOVER HILL DISTRICT JIM A. INGLE BERMUDA DISTRICT KEVIN P. CARROLL MATOACA DISTRICT LESLIE A.T. HALEY MIDLOTHIAN DISTRICT JOSEPH P. CASEY, Ph.D. COUNTY ADMINISTRATOR 6:00 p.m. Evening Session ­ Public Meeting Room    1.Invocation      The Honorable Chris Winslow, Clover Hill District Supervisor    2.Pledge of Allegiance      Deputy County Administrator Matt Harris    3.Approval of Minutes     4.County Administration Update     5.Board Member Reports     6.New Business      A.Consent Items       1.Set a Public Hearing to Consider an Amendment to the Code of the County of  Chesterfield Related To Serving and Consuming Alcoholic Beverages on County  Property      B.Resolution of Support for the Submission of Local Projects to be Considered for Federal  Community Projects Funding     7.Budget Items       A.Adoption of the FY2022 Budget, FY2022­2026 Capital Improvement Plan (CIP), FY2022  Appropriations Resolution, and the FY2022 Community Development Block Grant and the  HOME Investment Partnership Annual Plan      B.Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real  Estate and Personal Property      C.Adoption of Ordinance Amendments Relating to the Department of Utilities' Fee Changes     Page 1 of 25 Chesterfield County Board of Supervisors Meeting April 7, 2021  D.Request to Appropriate $10.0 Million for the Future Facility Land Acquisition Capital  Improvement Plan (CIP) Project in FY2021     8.Fifteen­Minute Citizen Comment Period on Unscheduled Matters     9.Adjournment      A.Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors     Page 2 of 25 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-23 RELATING TO DRINKING ALCOHOLIC BEVERAGES, OR TENDERING SAME TO ANOTHER, IN A COUNTY PARK OR AT OTHER FACILITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1)That Section 14-23 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-23. - Drinking alcoholic beverages, or tendering same to another, in a county park or at other county facilities. (a)No person shall possess opened alcoholic beverage containers or drink an alcoholic beverage or tender a drink of an alcoholic beverage to another in a county park or on county property, including property used for a park or a school, except as permitted by subsection (b) below. (b)After obtaining a valid banquet an appropriate license issued by the state department of alcoholic beverage control, alcoholic beverages may be served and consumed at an event on county property pursuant to the terms of a special permit approved and issued by the county administrator or his designee. This subsection shall not apply to property used for a school. (c)No person shall possess opened alcoholic beverage containers on any county property used for a school or on any street, road, or highway located in the county. (d)Violation of this section shall constitute a class 4 misdemeanor. (2)That this ordinance shall become effective immediately upon adoption. 0637:119143.1 Page 3 of 25 WHEREAS, the opportunity exists for Chesterfield County to submit projects for consideration for federal Community Project Funding for federal fiscal year 2022; and WHEREAS, the following local projects are positioned as prime candidates for federal Community Project Funding consideration: the Beulah Community Center, the Ettrick Train Station, the Interstate 95 and Willis Road Interchange Improvement, and the Otterdale Road Drainage Improvements; and WHEREAS, the Beulah Community Center project addresses the County's "Thriving Communities" Strategic Plan Goal, is a valued revitalization project that demonstrates commitment to investing in an older neighborhood, increases the amount of indoor and outdoor recreational space available to the local community, and establishes the Parks and Recreation Department headquarters to increase the Department's immediate community presence; and WHEREAS, the Ettrick Train Station Renovation (Bessie Lane Reconstruction Project) is a partnership between the County, State, and Amtrak to renovate and expand the Ettrick train station and surrounding vicinity to continue its stature as a critical hub for the Ettrick area, the value of which has garnered longstanding public support from both the Board of Supervisors and Congressman A. Donald McEachin, 4th District (per a resolution passed by the Board of Supervisors dated June 27, 2018, and two letters from Congressman McEachin on May 16, 2017 and July 18, 2018) as a primary transportation resource for the nearly 200,000 local residents, students, visitors, and employees to Ettrick, Virginia State University, and Fort Lee, and as a key revitalization component of the “Ettrick-VSU Special Area Plan” of the Chesterfield County Comprehensive Plan; and WHEREAS, the Interstate 95 and Willis Road Interchange Improvement project is a joint local and state initiative to provide community access that is critical to drawing investment, creating jobs, and spurring revitalization in the northern U.S. Route 1 corridor in accordance with the Northern Jefferson Davis Special Area Plan, developed in concert with local civic organizations and citizens to prompt the creation of a "new downtown" to serve as the center of community activity and vibrancy in this area; and WHEREAS, the Otterdale Road Drainage Improvements are critical to alleviate the significant flooding that routinely occurs during heavy rainstorms at the crossings along this road and poses risks to life and safety, traps residents in their homes, Page 4 of 25 impedes the flow of goods and services in the area, impacts the road network limiting growth potential, and generally affects the quality of life and structural integrity of existing infrastructure in the area; and WHEREAS, local funding has been identified for these projects and is available to serve as match to any federal funding allocations; and WHEREAS, certain projects have also secured supplemental state and/or private financial support as evidence of their broader regional impact, and WHEREAS, the projects listed have all been determined to be of significant need, have citizen support, and have been thoroughly programmed to provide great value at the most effective cost. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby endorses and supports the following projects for submission to and consideration by the County’s Congressional delegation and subsequent Congressional Appropriations Subcommittees for federal Community Project Funding for federal fiscal year 2022: the Beulah Community Center, the Ettrick Train Station, the Interstate 95 and Willis Road Interchange Improvement, and the Otterdale Road Drainage Improvements. Page 5 of 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 7, 2021 Item Number: 7.A. Subject: Adoption of the FY2022 Budget, FY2022-2026 Capital Improvement Plan (CIP), FY2022 Appropriations Resolution, and the FY2022 Community Development Block Grant and the HOME Investment Partnership Annual Plan Board Action Requested: Adopt the FY2022 Budget, Adopt the FY2022-2026 CIP, FY2022 Appropriations Resolution, and the FY2022 Community Development Block Grant and the HOME Investment Partnership Annual Plan with changes as approved. Summary of Information: The County Charter requires that the budget, inclusive of the CIP, be adopted by May 1 and that an appropriations resolution be adopted to authorize the expenditure of funds. In addition, the County's Community Development Block Grant and HOME Investment Partnership Annual Plan for FY2022 is required to be submitted to the U.S. Department of Housing and Urban Development (HUD) by August 16, 2021. CDBG and HOME allocations are based on the final award notification from HUD. Public hearings were held on each of the aforementioned items on March 24, 2021. Any additional changes requested by the Board during this session will be incorporated into the FY2022 budget upon adoption. Attachments: 1.FY22 Adopted Appropriations Resolution Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 6 of 25 FY2022 Appropriations Resolution BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: Sec. 1 FY2022 Adopted General Fund Estimated Revenue Local Sources General Property Taxes 530,634,500           Other Local Taxes 132,549,900           Permits and Fees 9,154,500              Fines and Forfeitures 1,254,200              Charges for Services 15,188,900            Use of Money and Property 4,362,500              Recovered Costs and Miscellaneous 5,883,900              Other Agencies Federal Aid 10,128,500            State Aid 75,345,100            Other Financing Sources Use of Reserves 19,625,000            Transfer from Mental Health Fund 326,600                  Transfer from Special Revenue Fund 2,591,900              Estimated Revenue Total 807,045,500          Appropriations Administration of Justice 10,815,100            Community Development 20,301,600            General Government 54,249,800            Health and Welfare 42,035,200            Parks, Recreation, and Cultural 25,409,100            Public Safety 207,288,900           Public Works 23,019,300            Non‐departmental 25,972,700            Debt Service 29,872,800            Operating Transfers 367,563,600           Assignments 517,400                  Appropriations Total 807,045,500          RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2022 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA That for the fiscal year beginning on the first day of July 2021 and ending on the thirtieth day of June 2022, the following sections shall be adopted: The following designated funds and accounts shall be appropriated from the designated estimated revenues for operations and to provide a capital improvement program for the County. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2021, and due December 5, 2021, be appropriated for FY2022. These appropriations will be made with revenues projected with a $0.95 real estate tax rate for Page 7 of 25 FY2022 Adopted Airport Fund Estimated Revenue Local Sources Charges for Services 61,800 Use of Money and Property 799,800 Recovered Costs and Miscellaneous 33,800 Other Agencies State Aid 469,400 Federal Aid 4,224,500              Other Financing Sources Transfer from County Reserve for CIP 215,000 Transfer from General Fund 162,000 Estimated Revenue Total 5,966,300              Appropriations Public Works Personnel 248,400 Operating 551,400 Debt Service 257,600 Capital Projects 4,908,900              Appropriations Total 5,966,300              Capital Projects Fund Estimated Revenue Local Sources Other Local Taxes 20,569,600            Other Agencies State Aid 5,000,000              Other Financing Sources Transfer from County Reserve for CIP 23,120,000            Transfer from County Proffers 6,000,000              Debt Proceeds 23,400,000            Estimated Revenue Total 78,089,600            Appropriations Operating Transfers Transfer to Capital Projects from Cash Proffers 3,000,000              Capital Projects Fund Capital Projects 75,089,600            Appropriations Total 78,089,600            Fleet and Radio Shop Fund Estimated Revenue Local Sources Charges for Services 1,084,900              Use of Money and Property 185,400 Recovered Costs and Miscellaneous 20,057,700            Estimated Revenue Total 21,328,000            Appropriations Fleet Management 19,318,800            Radio Shop 2,009,200              Appropriations Total 21,328,000            1 Page 8 of 25 FY2022 Adopted Children's Services Fund Estimated Revenue Local Sources Reimbursement from Colonial Heights 555,300 Other Agencies State Aid 10,507,200            Other Financing Sources Transfer from General Fund 1,816,900              Transfer from School Operations Fund 5,143,200              Use of Reserves 2,500,000 Estimated Revenue Total 20,522,600            Appropriations Health and Welfare Personnel 3,200 Operating 18,019,400            Use of Reserves 2,500,000              Appropriations Total 20,522,600            Grants Fund Estimated Revenue Local Sources Charges for Services 8,970,700              Recovered Costs and Miscellaneous 95,800 Other Agencies State Aid 2,731,900              Federal Aid 4,234,200              Other Financing Sources Transfer from General Fund 1,588,900              Transfer from Mental Health Fund 384,200 Transfer from Social Services 4,500 Estimated Revenue Total 18,010,200            Appropriations Adult Drug Court 714,100 Child Advocacy Center 340,700 Community Development Block Grant and Home 2,117,600              Domestic Violence Prosecutor 110,700 Domestic Violence Victim Advocate Grants 63,300 Families First Grant 582,200 Juvenile Detention Grant ‐ USDA 68,100 Juvenile Drug Court 285,100 Part C ‐ Infant and Toddler Connection Grant 2,260,100              Police Grants 1,261,800              Revenue Recovery 8,095,200              Technology Trust Fund 303,000 Victim Witness Assistance 873,200 Virginia Juvenile Community Crime Control Act (VJCCCA)935,100 Appropriations Total 18,010,200            2 Page 9 of 25 FY2022 Adopted Healthcare Fund Estimated Revenue Local Sources Charges for Services 148,799,200           Estimated Revenue Total 148,799,200          Appropriations Healthcare Contributions Operating 148,799,200           Appropriations Total 148,799,200          Mental Health Support Services Fund Estimated Revenue Local Sources Charges for Services 26,558,000            Recovered Costs and Miscellaneous 11,900                    Other Agencies State Aid 5,077,100              Federal Aid 888,800                  Other Financing Sources Transfer from General Fund 13,255,500            Estimated Revenue Total 45,791,300            Appropriations Health and Welfare Personnel 36,739,400            Operating 8,329,100              Capital Outlay 12,000                    Transfers Out 710,800                  Appropriations Total 45,791,300            Risk Management Fund Estimated Revenue Local Sources Recovered Costs and Miscellaneous 10,353,100            Estimated Revenue Total 10,353,100            Appropriations General Government Personnel 1,853,600              Operating 8,499,500              Appropriations Total 10,353,100            School Operating Fund Estimated Revenue Local Sources Permits and Fees 7,122,800              Other Agencies State Aid 453,144,000           Federal Aid 283,000                  Other Financing Sources Use of Reserves 1,000,000              Recurring Baseline 317,744,300           One‐time Operating 15,000,000            Page 10 of 25 FY2022 Adopted Estimated Revenue Total 794,294,100          Appropriations Use of Reserves 10,469,100            Debt Service 60,906,800            Food Service 28,277,600            Administration / Attendance and Health 24,670,400            Instruction 508,762,200           Operations and Maintenance 66,383,900            Pupil Transportation 41,077,300            Technology 20,327,900            Grants 33,418,900            Appropriations Total 794,294,100          Appomattox Governor's School Estimated Revenue Local Sources Permits and Fees 2,439,500              Other Agencies State Aid 2,000,000              Estimated Revenue Total 4,439,500              Appropriations Appomattox Governor's School Operating 4,439,500              Appropriations Total 4,439,500              School Capital Improvements Estimated Revenue Other Financing Sources Use of Reserves 9,719,100              Debt Proceeds 8,000,000              Estimated Revenue Total 17,719,100            Appropriations Education Capital Projects 17,719,100            Appropriations Total 17,719,100            Wastewater Fund Estimated Revenue Local Sources Permits and Fees 6,400                      Charges for Services 66,917,200            Use of Money and Property 622,200                  Recovered Costs and Miscellaneous 44,200                    Estimated Revenue Total 67,590,000            Appropriations Utility Services Personnel 11,410,100            Page 11 of 25 FY2022 Adopted Operating 17,955,500            Capital Outlay 581,000 Debt Service 3,476,400              Capital Projects 33,530,000            Use of Reserves 637,000 Appropriations Total 67,590,000            Water Fund Estimated Revenue Local Sources Permits and Fees 700 Charges for Services 72,357,700            Use of Money and Property 439,500 Recovered Costs and Miscellaneous 1,966,600              Estimated Revenue Total 74,764,500            Appropriations Utility Services Personnel 13,793,300            Operating 27,973,500            Capital Outlay 710,300 Debt Service 3,530,900              Capital Projects 27,150,000            Use of Reserves 1,606,500              Appropriations Total 74,764,500            Utilities Capital Projects Estimated Revenue Other Financing Sources Transfer from Wastewater Fund 33,530,000            Transfer from Water Fund 27,150,000            Estimated Revenue Total 60,680,000            Appropriations Utility Services Capital Projects 60,680,000            Appropriations Total 60,680,000            Notes: 1) An additional $4,358,400 in county project savings is already appropriated in the capital project fund that will be reallocated for new projects. 2) An additional $227,300 in the Community Development Block Grant is already appropriated in the grant fund that will be used for newly identified programming. Page 12 of 25         Sec. 2   Subsequent to the appropriations outlined in section 1, the Board of Supervisors may make additional appropriations  if there is an unencumbered and unappropriated sum sufficient to appropriate.    Sec. 3  The County Administrator may increase appropriations for non‐budgeted revenue that may occur during the fiscal year  as follows: insurance recoveries of any amount received for damage to any County property, including vehicles, for  which County funds have been expended; refunds or reimbursements, in any amount, made to the County for which  the County has expended funds directly related to that refund or reimbursement; and other revenue not to exceed  $50,000.       Budget Change Requests are required when transferring funds between appropriation categories and capital projects,  when  appropriating  revenue  and  expenditures,  or  when  using  a  reserve.  Approval  levels  below  the  County  Administrator’s $50,000 threshold are delegated at the following increments: $0‐10,000 Budget and Management  Analyst, $10,001‐20,000 Budget and Management Director, $20,001‐50,000 County Administrator. Any budget change  request above $50,000 will be taken to the Board of Supervisors for approval.     Sec. 4  The County Administrator – in concert with the Board of Supervisors – may make available the general fund transfer  to schools and make appropriations in the school operating fund, contingent upon availability of funds and other  circumstances, based on the following schedule: $4 million on December 15, $4 million on February 15, and $4 million  on May 15.    Sec. 5  The County Administrator may, as provided herein, authorize the transfer of any unencumbered balance or portion  thereof from one classification of expenditure to another within the same department or appropriation category.  Unless otherwise provided below, the County Administrator may transfer up to $50,000 from the unencumbered  appropriated balance and prior year end carry forward assignments  from one appropriation category (including  assigned fund balance) to another appropriation category or between capital projects. No more than one transfer may  be made for the same item unless the total amount to be transferred for the item does not exceed $50,000.      The School Board or School Superintendent may make revenue and expenditure transfers among school appropriations  categories or between capital projects during the fiscal year with approval delegated, in aggregate, in the following  increments: $0‐50,000 Superintendent, $50,001‐499,999 School Board, $500,000+ Board of Supervisors.     Sec. 6  The County Administrator may approve transfers among County and Utility funds to enable the capital projects or  grants to be accounted for correctly as long as funding sources are consistent and total appropriation is not increased.  The County Administrator is authorized to reallocate funding sources for capital projects, cash proffers, and debt  service payments. Upon completion of a capital project or grant program, staff is authorized to close out the project  and transfer any remaining balances to the original funding source and appropriate outside revenue up to the amount  received. Savings in projects initiated as part of a major maintenance program are authorized to be transferred by staff  to the corresponding major maintenance account for future improvements and staff is authorized to transfer remaining  balances from completed projects within the same CIP category to enable future reallocation. Staff is authorized to  reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to  newly approved programs based on adoption by the Board of Supervisors. If outside contributions or external revenues  do not materialize at the level budgeted, staff may reduce revenue and expenditure appropriations to the level  received.       The School Superintendent is authorized to reallocate funding sources for capital projects as long as funding sources  are consistent and total appropriation is not increased. Upon completion of a capital project or grant program, staff is  authorized to close out the project and transfer any remaining balances to the original funding source or the Reserve  for Future Projects. Savings in projects initiated as part of a  major maintenance  or food services program are authorized  to be transferred to the corresponding major maintenance or food services account for future improvements. If outside  contributions or external revenues do not materialize at the level budgeted, staff may reduce revenue and expenditure  appropriations to the level received.              Page 13 of 25         Sec. 7  The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and  assignments of fund balance in any amount for supplemental retirement, Workers’ Compensation, healthcare, career  development plans, part‐time salaries, and other compensation‐related costs—to include salary supplements for  constitutional officers [in support of their performance of duties as defined in a separate signed agreement with the  County], as well as for transfers to departments to cover energy/fuel costs, and funds received from asset forfeitures  for allowable expenditures. Within the healthcare fund, the County Administrator is authorized to appropriate use of  reserves,  interest  earnings,  and additional  employee  or  employer  contributions  in  any  amount  to  pay  claims,  deductibles, settlements, and any costs associated with healthcare.    Sec. 8  All outstanding encumbrances, both operating and capital, in all County funds up to $150 million, at June 30, 2021 shall  be an amendment to the adopted budget and shall be reappropriated to the next fiscal year to the same department  for which they were assigned in the previous year. At the close of the fiscal year, all unassigned appropriations lapse  for budget items other than: those contained in life‐to‐date funds, budgeted transfers to life‐to‐date funds; other use  of restricted, committed, or assigned fund balances; District Improvement Funds; asset forfeiture funds; grant funds;  construction assignments; assignments for County and School reserves for future capital improvements; donations  received for specific purposes; tax revenues received for special assessment districts and interest earnings thereon;  Fire and Emergency Medical Services apparatus and equipment funding; Police Department funding for replacement  vehicles; Sheriff Department funding for replacement vehicles and equipment; General Services vehicle and equipment  funding; Parks and Recreation vehicle and equipment funding; Economic Development incentive funds; and refunds  for off‐site and oversized water and wastewater facilities.      Sec. 9  Any funds specifically budgeted to add to an assignment of fund balance shall be automatically assigned during the  year end audit process. All excess revenues and unspent appropriations in the telecommunications program are  authorized to be automatically assigned for future telecommunications upgrades. All excess revenues in the BPOL  program are authorized to be reserved for future transportation or economic development initiatives. All revenues  from the increased vehicle registration fee received in excess of those budgeted for the state revenue sharing program  shall be authorized to be reserved for future transportation improvements. Any revenues received from the sale of real  property to satisfy delinquent taxes are authorized to be reserved at year end. Staff is authorized to transfer and  appropriate up to $937,000 from results at year end into the Stormwater Fund for TMDL related expenses. All excess  transient occupancy taxes and VDOT reimbursements received in the General Fund are authorized to be reserved at  the end of each fiscal year. All Utilities Department Rate Stabilization Reserve funds are authorized to be reserved at  the end of each fiscal year. All funds generated from real estate taxes as a result of the Summit development shall be  authorized to be reserved for transportation improvements within the traffic shed in which the development is located,  or any traffic shed which would provide relief to that shed. All funds generated from real estate taxes as a result of the  Carvana development shall be authorized to be reserved for transportation improvements within the traffic shed in  which the development is located, or any traffic shed which would provide relief to that shed.     Sec. 10  The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for  which the funds were established. In no case shall the expenditure exceed the available balance in the fund.    Sec. 11  In accordance with the requirements set forth in Section 58.1‐3524(C)(2) and Section 58.1‐3912(E) of the Code of  Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E  (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated  within the County, shall receive personal property tax relief in the following manner:     a)  Personal use vehicles valued at $1,500 or less will be eligible for 100% tax relief;    b)  Personal use vehicles valued at $1,501 to $20,000 will be eligible for 46% tax relief;    c)  Personal use vehicles valued at $20,001 or more shall receive 46% tax relief on the first $20,000 of value;     d)  All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor  homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in  Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal  property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA  relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for  tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for  reimbursement of the state share of such bill have become unavailable, whichever occurs first.     e)   Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of  tax owed. Interest shall be computed at the rate provided in Section 9‐51 of the County code from the original due  date of the tax.  Page 14 of 25           Sec. 12  The County Administrator is authorized to assign position numbers from the Board approved unallocated pool to a  specific department as long as there is sufficient funding appropriated to cover the personnel costs. No new full‐time  position numbers can be created without Board of Supervisor approval.       Sec. 13       The County Administrator, on behalf of the Board of Supervisors, will ensure that the payment amounts for                            defined benefit pension plans for each liability is funded and paid annually. The County Administrator is                        authorized to withhold and adjust general fund contributions to other funds to make pension plan payments for                        the respective funds if not paid on the policy established timeline as applicable.        Page 15 of 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 7, 2021 Item Number: 7.B. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2021 Summary of Information: The Board held a public hearing on March 24, 2021 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2021 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $0.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped; $0.96 for vehicle trailers and semi-trailers with a gross weight for 10,000 pounds or more; and $0.24 for computer equipment and peripherals used in data centers. The only change from calendar year 2020 on the proposed schedule is the increase in the $10 gross receipts threshold for the business professional occupancy (BPOL) tax from $300,000 to $400,000. The ordinance is attached. Attachments: 1.Ordinance to Establish the Annual Tax Levy on Various Classes - 2021 Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 16 of 25 0623:114106.1 1 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1)That for the year beginning on the first day of January, 2021, and ending on the thirty-first day of December, 2021, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a)Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b)On tracts of land, lots or improvements thereon and on mobile homes in the Powhite Parkway-Charter Colony Parkway Interchange Service District the tax shall be the tax provided in Sec. 1 (a) plus $0.05 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a)On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b)On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c)On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d)On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e)On motor vehicles which use clean special fuels as defined in Section 46.2- 749.3 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. Page 17 of 25 0623:114106.1 2 (f)On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g)On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.01 on every $100 of the assessed value thereof. (h)On computer equipment and peripherals used in a data center as defined by Section 58.1-3506(A)(43) of the Code of Virginia, 1950, as amended, the tax shall be $0.24 on every $100 of assessed value thereof. Sec. 3. Public Service Corporation Property. (a)On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b)The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. Page 18 of 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 7, 2021 Item Number: 7.C. Subject: Adoption of Ordinance Amendments Relating to the Department of Utilities' Fee Changes Board Action Requested: Adopt attached amendments to Sections 18-22 and 18-27 of the County Code Relating to Department of Utilities' fee changes Summary of Information: The Board of Supervisors held a public hearing on March 24, 2021 concerning the proposed changes to Utilities fees. The Utilities Department’s analysis of the FY2022 budget, capital replacement and maintenance projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating and capital expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects for rehabilitation of pump stations, new and replacement water tanks, new and replacement water and wastewater lines, investments in older neighborhoods to replace water and wastewater lines, the County’s contractual share of Richmond water plant projects, as well as maintaining the integrity of the County’s water and wastewater facilities. The additional revenues are required to meet the projected longer term operating and capital costs. This rate setting approach supports a financial plan to manage current and projected capital expenses and is prudent financial management necessary to maintain the triple AAA bond rating. The changes in utility rates are displayed below. Fee: Rate: Customer cost charges $5.08/month Water commodity cost charge $2.25/CCF Water capacity cost charge $7.95/ERU/month Wastewater commodity cost charge $2.32/CCF Wastewater capacity cost charge $14.15/ERU/month A net total increase of $3.1 million in revenues is anticipated from the change in the unit rate of the commodity charges and the water capacity charge ($2.5 million in commodity charges and $600,000 in the water capacity charge). The customer and wastewater capacity charges are unchanged from FY2021. A typical residential combined water and wastewater charge will increase $1.50 per month, from $57.67 to $59.17, or 2.6%, based Page 19 of 25 on consumption of 7 CCFs (one CCF is 100 cubic feet or 748 gallons of water). Utility Connection Fees – There are no proposed fee changes for the water and wastewater capital cost recovery charge portion of connection fees. Meter Charge - The meter charge for a residential five-eighth inch meter will increase by $120, from $80 to $200, due to installation of new advanced metering system meters. Larger meter sizes will increase as well. Companion Meter Charge – The installation of a residential companion meter for irrigation usage will increase from by $120, from $500 to $620. This is due to installation of new advanced metering system meters. The ordinance is attached. Attachments: 1.Utilities Ordinance Amendments Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 20 of 25 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1)That Sections 18-22 and 18-27 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 18-22. - Connection fees. o o o (c)  The meter and water service line installation charge shall be: o o o (2)  For installing meters: Inches Charge 5/8 $80.00 200.00 1 130.00 240.00 1½ 320.00 460.00 2 420.00 600.00 (3)  For installing residential outside use meters using existing service lines: $500.00 620.00. o o o Sec. 18-27. - Utility charges. Effective with bills issued on and after July 1, 201921, the consumer shall pay charges for utility service in accordance with the following schedules: (a)  Monthly service charges. The monthly service charge shall be: (1)  Customer cost charge. A customer cost charge of $2.54 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $5.08. (2)  Commodity cost charge. (i)  Water: $2.15 2.25 per 100 cubic feet (Ccf). (ii)  Wastewater: $2.25 2.32 per 100 cubic feet (Ccf). Page 21 of 25 (3)  Capacity cost charge. Monthly Capacity Charge Customer Class Meter Size (inches) Number of ERUs per Unit Water Wastewater (i) Dwelling, single-family, including townhouses and manufactured homes that are not located in a manufactured home park 5/8 1.00 $7.64 7.95 $14.15 (ii) Dwelling, two-family (per unit) 5/8 1.00 7.64 7.95 14.15 (iii) Manufactured homes that are located in a manufactured home park and multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) 0.85 6.49 6.76 12.03 (iv) All other customer classes 5/8 and ¾ 1.00 7.64 7.95 14.15 1 2.50 19.10 19.88 35.38 1½ 5.00 38.20 39.75 70.75 2 8.00 61.12 63.60 113.20 3 16.00 122.24 127.20 226.40 4 25.00 191.00 198.75 353.75 6 50.00 382.00 397.50 707.50 8 80.00 611.20 636.00 1,132.00 10 115.00 878.60 914.25 1,627.25 Page 22 of 25 12 155.00 1,184.20 1,232.25 2,193.25 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). o o o (2)That this ordinance shall become effective July 1, 2021. Page 23 of 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 7, 2021 Item Number: 7.D. Subject: Request to Appropriate $10.0 Million for the Future Facility Land Acquisition Capital Improvement Plan (CIP) Project in FY2021 Board Action Requested: Authorize the transfer and appropriation of $10.0 million from County reserves to the Future Facility Land Acquisition CIP project in FY2021. Summary of Information: This request is for authorization to transfer $10.0 million from reserves and appropriate that funding within the CIP in the Future Facility Land Acquisition project in FY2021. This funding was originally planned for the FY2022 Proposed Capital Improvement Plan; however, this request is to move forward with appropriating those dollars in FY2021 to take advantage of site acquisition opportunities between now and the end of FY2021. Attachments: None Preparer:Gerard Durkin, Acting Budget Director Approved By: Page 24 of 25 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: April 7, 2021 Item Number: 9.A. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 28, 2021 at 2:00 p.m. in the Public Meeting Room. Attachments: None Preparer:Sara Hall, Clerk to the Board of Supervisors Approved By: Page 25 of 25