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03-12-1986 MinutesBOARD OF SUPERVISORS ~axeh 12, ~upervisors in Attendance: 'Hr. R0 Garland Dc~d, Chairman ~r. Barry G. Daniel, Vice Chairman ~4rs. Jeaa Gi~one Mr. ~e~se J. Mayos Mr. Richerd L. ~e~rick County Administrator Staff in Nrs. Doris D~Hart, M~. Bradford S. Asst. Co. Admin. ~r. Phli Hester, Dir. of Parks & Rec. I, ir. Robe~ Building Official Mr. William Pit. of Gen. Services Mr. Robert Masd~n, Dir. of Env. Eng. Attorney M~g~ Pauline Mitchell, Dir. of Naws/Info. Mr. Jeffrey Muzzy, VPI/SU Extension Agt, of Budget & A~ctg, Mr. Jay Stegmaiar, Chief Budget Officer Mr. M. D. Stith, Jr,, ~. David Mr. Prederick W. willis, of Planning Mr. Dodd called %he ~esting ~o order at the Courthouse in 502 at 2:00 p.m. IEST). Mr. ~edrick stated the Boar~ had been provided a COpy of fha proposed 1986-~7 budget whish included, for =he first t~me, project~ons which carr~ into th~ next fiscal year. H~ stated this w~uld include total dollar~ allocated, total dollars available and total dollars available for allocation as well as what staff felt were obIigatlo~$ on a broad categorical basis, ~e stated this wa9 accomplished because it was felt that this year's budg~ neede~ %0 be reviewed from the concept of the current fiscal year as well as the effect on the subsequent fiscal year. Ha stated there was a Budget Committee (Mr. Applegate and Mrs. Givens) who worked with staff in putting the budget together by reviewing the items generally without getting iBto the details. NLrs. Giron~ stated ~h~ did net feel the Committee ac~nalty worked On the budget but was given the opportunity to review the proposal. Mr. Applegate stated the Committee was given the proposal end the opportunity to ask questions. ~rs. Girone stated that Mr. Medrlck indicated that staff used the money available for allocation which to her would mean, given the present tax rate, staff has calculated what money will be available and based the budget on that. She ~tated that the individual sheets r~garding information about the individual departments and the projections ~how an increase that amounts to 9%. ~. M~drick ~tated that staff compared the allocation, with the requested expenditures which did not balance and reviewed variou~ $~eDa~ie$ on how they could be balanced. He stated some entailed increasing revenues in order not to reduce expenditures, Be stated th~ proposed budge% provides for a ~¢ tax rate inurease on real property which will generate $4,200~000 which will go to reserv~ for debt. ~e stated that the staff basically built the budget around the 11 objectives the Board has indicated it wanted met. Me stated ~wo of those objectives were in competition with each other--maintaining service levels to insure ~ high quality of service and maintaining the current tax structure. ~e stated to ~aintain Service levels, taxes would have to be increased or to maintain the tax structure, service levels would have to be decreased. He stated this budget reflects maintaining the service levels but also re~lects a ta~ rate increase to accompllsh that. Ee stated it was staff's feeling %hat in the case o~ growth, even with the recommended increaee~ that= are areas such as law enforcement which ~y have a red~ction iu services. He stated the race--ended budget giver a 9.4% incr~as~ be approximately $11,5Q0,00Q-$12~000,000 additional revenue increase would help prevent a larger ta~ increase next year of ba~md on the bon~ i~ues and on the mandated increase by the be cov~re~ through a ta~ increase or a reduction in ~ervices, Bc ~a~ed if the ~oard decides to gO With the mandate for teachers' budqet is ~ adequa~. ~. Applega~e stated the ~ud~e~ Co~ittee m~t on ~wo separate budMmt and because o~ constraints in place with advertising the p~lic hearings, etc., th~ Co~itt~e authorlz~ ~%aff ~o $1.03. H~ ~at~d there w~r~ a lot Of it,s requested that were talked to each supervisor to let him knew what was bein~ pro~ose~ Board me, ers were leaving the CountF, the School budget neede~ to be approved by May 1, 1986, etc. He ztated he was not prepared to make a ze=o~endaticn on the proposed budge~ at this re,outed. Mr. Dodd acknowledged the scheduling problems. Mr. loss of revenue sharing fund~, the requirements of the Fair Labor ~. ~msey stated the Board adopted several objectlv~ last year to ~e followed in preparing the budget which he reviewed. Mr. ~yes stated the Board adopted another objective which indicated tha~ "any increase in services, eec. would be equitably 86-189 distributed over the entire County" whfch was not listed as #12. Mr. Ramsay reviewed the external i~$ue$ and factors in the 1986-87 budget. Mr. Stegmaier reviewed the fund balance end expenditure %orals, and the 19~6-~? increase in estimated revenues, fee~, and general fund expenditures, When requested, employees in detail. Mr. St~gmaier reviewed the County and School debt, the sources of new funding in the proposed budget including the 5¢ increase and tbs use of new funding. The Board discussed the fact that the Dublic wem told that there w~uld be tax increase i£ the bonds were approved, Mrs. Circus indicated she felt the budget was presented in a confu~ing manner and would have preferred the staff b~giu with the additional Sll,000,000-$12,000,0Q0, indicating what Could be obtained tho~e funds and work from that point. There was diecusslon as to ho~ co,ts could be cut at the general COunty level and Mr. Hedrick indicated for the pest several years, staff has used every manaqement tool to improve the County's operations and COs efficiency. There wa~ di$0ussion regarding the reserves and Mr. Mayas wes assured the reserve f~ads for the Matoaca District grade separa=ion project were included. ~z. Dani~t stated he felt a two year budget should be prepared as the Board needs know which direction it will be taking. M=, Dedd indicate= h~ with rmgard nu dolla~ ~ere was further ~cus~on in~0 v~rious aspects of the budges. benefits. ~DC, other contributions being madR and ihs Parks and Recreation budget. concern for adequate fir9 and police pro=action and public safety in general. discussed his concern for the need for equit~lc distribution of March 19 March 26 April I5 May 1 - Public ~eoring on Tax Rate, Budg~f and ~se of Revenue Sharinq Tunds - Consider Ta~ Rate - Reed to Know Ta~ Rate for Rilling Purposes - School Budget Adopted ~ir. Daniel requested that a two year fiscal plan be put together for Board consideration. Mr. ~edrick stated staff would do the best they could within th~ time available. 5ir. Mayas stated he felt it important that the ~card be kept informed as the b~dget prue=s5 proceeds =ach year either through the Budget committee er staff. 86~t90 Mr. Daniel requested a list of reduction~ if the 5¢ tax rate ware not approved. Mrs. ~icone stated she would like the budget prepared to indicate living within its means and the options available on the $12,000r000 in s~ditional revenue. Mr. requested a per capita cost for the budget. ~r. Mayas requested that staff add the 1Rth objective that tho resources wenld be dintributed equitably throughout the County. Ee alluded to the lack cf paid firemen in ~atoaca and Mr. Dod~ stated that Enen al~o does not have paid firemen, etc. but all ar~as of the County are adequately covered with backup stations am well. In response to Mr. Mayas' ques%ion~ oth~r Boa~d indicated that the resources were distributed eqult~bly and ~here was discussion regarding the exact verbiage if a 12th cbjecb~ve were to De included. It was generally agree~ staff should prepare verbiage for adding ehi~ item to tke list of objectives. Mr. Daniel indlcatsd he felt all citizens should have the same equal epportunity for services. Nfr. Appleqate ~ated that as fa~= as the County is qrowing, perhaps special assessment districts should ba entablishcd for school~, sewe~ ~ud W~ter, etc. whereby the user pay~ ~he I~ ~as gsn~rally agreed that the budget would involve additional work in t~e future and it was ~greed that 2:00 p.m. On March 19, !986 would be sat for another work ee~ion with the public hearing ~cheduled for 7:00 p.m. that evening. On motion of ~Lr. Daniel, seconded by Mrs. Girone, ~he ~oard suzpended i~s rules and procedures to add an Executive 2. and 13.K. D~ AND EXECUTiV~ SESSION On motion of ~. Daniel, seconded by ~rs. Girone, the Board went into Executive S%s~ien foe dinne~ to discuss p~rsonn~l ~atters at the Airport Manager's Con£erence Room at the County Airl0ort pursuant to Section 2.1-344 (a} (1) o~ the Code cf Virginia, I9~0, as amended. Vote: Unanimous Reconveninq: Mrs. Girone re0ognized and welcomed students f~om Midlothi~n Hiqk School, class of Fir. Wilkins, as well as members of Boy Sco~t Troup 890 from Eran~ermii1 who were present to observe the 3. INVOCATION Mr. Hedrick introduced Reverend Nail Nheeler, Pastor of Chester Christian Church, who gave the invocation. ~_. ~_~D.~E .OF ~I~L~NCE TO THE FLAG OF THE UNITED STATES OF AMERICA The Pledge of Allegiance to the Flag of the United ~=ates of America was recited. 5. APPROVAL 0~ MINUTES W_r. Micas stated for clariflca=ion that when the ~oard made the motion for the Executive S~saiOn that it also included the suspension of the rules, ~he Eoard indicated the motion should On motion 02 Firs. Girone, seconded by ~r. Applegate, the Beard approved the minutes of ~bruary 26, i986, as amended. ~6-19I Ayeo: Mr. Dodd, Mr~ Applegate, Mrs. Girone and Mr. Mayas. Abstention: Mr. Daniel because he did hot have time to read the minutes due to their being sent out later than u~ual. ~r. Masden introduced Dr. Robert Stroube, recently employed Director of tho Health Department for the Chesterfield, Powkatan and colonial Hulgk%s District. He briefly outlined hi~ look~ fc~ard t0 worRing with the Board and to addressing th~ Stro~e %o the County, Mr, Masden stated {he Kidloth~an Coal ~ines wore the first in the nation and there wa~ a great deal of activity. Ee stated the State hau received a grant through a federal proqram to identify all the mine openings ~hot etitl exist and do all that is necessary to reduce the hazards that relate to the mines. He the stats Dapartmen~ of Minee, Min~rals and Energy. Mr. Williams Stated the coal miner on the County seal is significant in that it indicates what an impor=ant role coal mining played in the County. He stated the Abandoned Land Mine program wa~ formed in 1~77 by passage of a federal ac= which also included funding which is accumulated from a tax On ¢c~1 for the reclai~ation of abandoned coal mines. He briefly described the pr0gra~s; Stated they identified five sh~ft~ in the Midlo~hian area as a priority "1" which pose an eminent harm to the citizens; presented a map locating the mine ehafCs~ indicated there is evidence that people are frequentinq the areas which alu dangerous; they are negotiating with an engineering firm to seal the shafts which could be done by fillinq~ by using Concrete cones covered by sell or by ~eel beams and concrete slab cups which would be covered by soil depending cn the si~e of the shaft; etc. He stated they hoped %o go ~o hid in the fall un the project. Mrs. Girone inquired about the possible historical preservation of the~e site(s) and possibly making it an educational site for the children and ~aybe a toBri~t attraction. Mr. Williams stated th=re are restrictions because of the funding and they have indicated that extra money cannot be spent %o preserve historical sit~s but they have not restricted them from designing the project sc that they don't affe=t tho~e areas. ~e stated he felt there are some areas which can be preserved without inouT~ing additional cost. Mrs. ~iron~ inquired if Mr. williams could help identi~y site(s) which miqht he worthy of preserving. Mr, William~ stated they coul~ share their information with the Board but he ~elt the Murphey and Grove site~ might be worthy as ther~ ar~ buildiog~ on the sites and their vintage is t92Q. Mrs. ~irone ~tated ~he wouI~ work through Mr. Masden regarding this matter as she represents the area and is very concerned with whe= is happening. 7. BOARD COML[I.TTEE REPORTS The Board indicated they did not have any formal reports to make at this time. 8. F~UESTS TO POSTPON~ ACTION~ EMERC~NCY AD~%~%ONS OK ~2~N~ES IN ~'~ 0~DEROF PP~SENTATION On motion of Mr. Daniel~ seconded by Mrs. Girone~ the Board added Item t3.D.3,, Donation to VlrgiDia ~arm Management Tour; added requests for bingo/raffia per, its from Clover ~ill Sports, Ina, and Falling Creek Elementary P,T.A. under existing 13.D.2.; a~ded 86-192 Item 13.F.2., Appointment to the Transports%ion Safety Committee added Item 13.F.3., Appointment tQ the Chesterfield County Supplemental ~etireme~t Board of Trustees; and a~op~ed the ~gend~ Mr. Bedrick noted a revised Item 13.5.9~ New Bridge Over Appomattox River and Railroad Tracks from ch~st=r£1eld Avenue to Petershnrq, had been distributed. 9. P~ESOLUTIONZ OF SPECIAL ~COGNiTION ~r. ~edrick stated ~here were nc r~solutiens of special claims. 11. DEFERRED ITEMS Mr. He,rick stated there wer~ no'deferred items ts be considered. 12, PUBLIC 12.A. APPROPRIATION GE FUND8 FOB C/~PITAL IMPROVEMENT PROGRAM BLT. H~driek ~tated thi~ d~te and time had been advertfsed for a public hearing to consider an a~endment to the Capital Improvement Program. Mr. Ramsey stated there have been several flnaDci~g$ for the Capital Improvement Program, primarily the bond issue that was held in November and sold in December and the lease purchase for the Human Services, Data Processing and Courts buildings. He stated ~he Beard i~ requested to appropriate tho proceeds from those financings to the projects to which they apply. Ther~ wa~ no one preuent to discuss this matter. Mr. Daniel stated he realized that th~ State law rsquire~ that a public hearing be h~ld tc formally appropriate the funds but r~qlleBted =hat in =he future, this be done at the tim~ cf the bond sale with one motion to cover all in an effort to Save ~ime. ~r. Micas stated that could Ds accomplished. Mr. Hedrick Stated he would like to look into this matter as even though legally it could be done, administratively there could be problem~. On motion of Mrs. Girone, seconded b~ M~. Apptegat~ the Board approved ~he followiDg a~end~nen~ to the Capital Improvement I. Leas~ Purchase Projects b. Park8 p~ojects ($$3,000 previously appropriated) d. sehoot~ ($5,000,~90 previously appropriated) e. Non-project cost~ Total Additional Appropriation $ 22,2~7,700 22,000',000 2~916,700 4,300,000 27,000,000 115,300 6,000~00~ $84~619,708 (A copy of the detail i~ filed with the paper~ of this Board.} Vote: Un&ni~e~ 86-193 12.B, AM~MENT TO WATEE AND SEWER DEBT SERVICE BUDGET Mr. Hedriok stated this date and time had been advertised for a public hearing to consider amendments ko tbs waker and sewer debt service budget for fiscal year 1985-86. Mr. Welchon$ stated this amendment was necessary to increase the de~t ssrvi~s to the amount necessary to cover the debt on the bonds sold last year. ·here was nc one present to discuss this matter. On motion of Mrs. ~irone, seconded by Mr. Daniel, the Board inCreaSed the 1985-86 debt service budget in the water utility from $$13,~34 to $1,317,449 and in the sewer utility from $2,205~600 to $4,82L,046. (A copy Qf the detail is file~ with the papers of this Board.) Vets: Unanimous Mr. Daniel again requested that thes~ finanei&l matters be handled during the time of bend sale if all the administrative problems can be worked out. Mr. ~edrick stated this date and time had be~n advertised to stated this is the ordlnanca increasing limits for the tax ADplegate s~a~ed the ordinance as he proposcd~ increased the OF T~F COUNTY OF CHESTEP~IELD, 1978, AS AMENDED BB IT O~DAIN~D by the Beard of Supurvisors of Chesterfield County: (1) That Sections $-1~ and 8-1~ of the Code cf the County follows: ~sc. 8-15. Restrictions and conditions. dwelling and up to one acre of land upon ~hich it is situated subjec~ to real estate taxation under this chaptur may be than sixty-five years of age or a person who is ~eterm~ned to be hereunder subject t~ the following restrictions and conditions: {a} That tho total combined income during the preceding living therein does not exceed fifteen thousand one hundred dollars ($15,108.80); provided~ that tho first four thousand dollars ($4,0~0.00) of income of each relative, other than spouse, of the owner, who is liviDg in the ~welling ~hall not bo (b) That the net colebined financial worth, including interest, as of December 31 of the i~unedlately presmding calendar 86-194 ~he value of thc dwelting~ end one acre of land upon which it is dollars Sec. 8-16. Schedule of exemptions permitted. combined financial worth Of the persons qualifying docs not exceed the limits prescribed in ~e~tion $-15, the amount of exemption ~rom with tho following schedule: 8 through $11,300 $11,301 through $12w980 $12,901 through $15~100 Percentage of Exemption 9O% 25% 12.D. L~$E OF ~RO~ERTY AT GOYNE PARK FOR CONCESSIONS ~r. Medriek ~tated this date ~nd time h~d been advertised for a ~ublio hearing to consider the conveyance of a lea~u of real property a= Goyne ~ark to epera=e food concessions by the chester change in the lease which provided for an increase to 12% from 10~ of a return to the County due to increased utility costs, etc. associated with th~ buildings. ~e stated the athletiu association haE agreed. Mr. D0dd inquired if this 12% would ba applied throughout the County. bit. Nester stated that would be On motion of Mr. Dedd, seconded by Mrs, Gi~one, the Board approved and authorized tho County Administrator to e×ec~te any necessary lease documents for the chester Sports Boosters to operate food concemsions at Goyne Park which lease ie from Jan=ary l, 1~8~ - December 31, 1988. CREATION OF SELF-INSU~{ANCE FUND COVERING PROFESSIONAL L!~J~!LITY to cover any liability through a self-insurance ~und which also provides for other administrative matters relet~ng to this form o~ coverage. He stated, even though the Board would be voting on coverage for itself, it was his oDinion that this would not be conflict of interest. Zr, Harm~er ~tat~d the Board would be transferring $400~00 ~rovide the initial fund equity to make the funds solvent and provide £unds ~hould a los~ coeur. ~r. Applegate inquired if thi~ would apply toward the $3,000,OOG which i~ the goal of the ~etablishment of the fund. ~r. ~ammer stated that was correct. Mr. Micas stated this is not the final r~sponse to the insurance situation and staff will be returning wlt~h another item in the On motion o~ ~. ~ayus; s~conded by ~r. Applegate, the 86-195 WH3E3AS, the County has a mixture of insurance coverages in which insurers cover some risks and the County self-insures against some risk~; and WHEREAS, the County's third-party public officials' liability coverage expired Qn P~bruary 28, 1985 and sunnet be renewed and, furthermOre~ certain other insurance coverages arm no longer practically available from commercial insurance carriers due to restrictive insurance market cOndi%ionm; and $~I{ER~A$, the Utilitie~ Department currently maintains a coverage cf the type formerly provided by the County's third- p~rty publi= offici~l~' liability coverage. ROW, TEEP~FOP~, B~ IT ~d~$0LVED Ceunty~ County officials and em~loyMes arising out of the exercise of professional r~sponsibilitiem and authority by 2) the sslf-in~urance fund mhaI1 al~o provide professional in all other ~e~p~cts, i$ identical to and replaces the coverage which was provided by the public officia%~' liability policy which expired on February 28~ 1986 (For~ o~ficials and employees arising out of ~he exercise of pro- f~$sional responsibilities or authority by the County, County official~ or employee~ ~hall be provided by the County Attorney's Offic~ 4) the Board of Supervisors hereby transfers $2Q0,QOQ ~rom the G~nerul Fund Re~e~u for S=lf-Inuurance and $200,800 from the School ~eratin~ Fund Reserve ~o~ Self-Insurance, which.tr~sfers shall c6nstitute the i~it~al funding ~or ~dltlona%ty, r~co~erias from ~egal ac%ion~ and settlements 5) it im hereby recognized that the a~inistration shall meeting of the Board of supervisors which shall s~lf-insurauc~ eoverag~ wi~h respect to any claims apalnst subjeot p~ third-party li~ifity coverage: and 6) it shall be ~e policy of %he County that ali County officials, employees an~ agencies shall c~pazats fully Vote: Unanimous 13.~. PUBLIC ATTITUDE STUDY Fir. Masden stated t~l~p~ene surveys a~s important in an effort to keep pelicymakers aware of what the constih~ent~ feel~ ~eeially in an area where the population has doubled in the last ten years, He stated the county is working ~ith the Survey Laboratory at virginia CemmonweaI=h University {vcu) regarding a 86-196 public attitude study and the questions will involve hew the public feels about the adequacy and respon$1veness of currant services, =he perception of ma~0r issues facing the County such as transportation, growtk management, education, re£usa management, etc. Ee introduced Dr. Ralph Bambrlck of VCU. Df. ~am~rick stated th~ ~urvey would last appreximately 12-15 ninutas, they would be happy to review the questions with the Beard prier to the survey and they should have the results by June~ 1986. 5tr. kpplegate stated during the budget ~e~iOn there was discussien regarding the contingency fund and this is an example of how it is bain§ used. Es stated this projec= was begun several months ago and he felt it should c~ntlnue, however the Board needs to decide on what its "wants" and "needs" are. Mrs. Girone agreed that all the Board members indicated an inter,st in the s~rVey and it is ni=e an~ weuld be helpful, however, in the future the Beard shoul~ sort out what is not a necessity as next year will be a tough badget year. On motion of Mrs. Gir0ne, s~eonded by ~r. Daniel, the Board appropriated $20,630 ~rom Board Continguncy ~or the Citlz~n Survey as eutlined in the Board paper and authorized the county Administrator to execute the necessary agreements in a¢cordanc~ with the ~utuaI ~uppcrr Agreemen~ between ohestemfield County an Virginia Co~uonweathh University. Vote: Unanimous 1S.C. TF~PO~AR¥ ~Ot~qOWING DY TH~ TReASUReR IN ANTZ~IPATION OF TAX R~CEI~TS On motion of Mrs. Girone, seconded by Mr. Daniel, ~he Board authorized the County Treasurer to negotiate ~hort-term loans not to e×c~cd $$,000~000 in accordance with Sectien 15.1-545 of the Code of Virginia, as ~/~ended, and the rate of interest a~ determined i~ in compliance with Suc~ion ~.1-32~ of the Code ef Virginia, as amended. It i~ noted that loans would be negotiated Vets: Unanimous ~r. ~edrick stated that in the pas% we have not had to u~e all cf the borrowing authorization a~d~ hopefully~ wu would not this 13.D. CONSENT ITEMS 13.D.1. RIGHT OF WAY TO VIRGINIA POWER FOR IRON BRIDG~ PARK On motion of ~r. Daniel, m~conded by Mrs. ~irone, the Board approved and authorized the County Ad~i~ist£utor tc ex,cute any necessary documents granting virginia ~ewer an easement a!eng the south side of the main road and parking lot in Iron Bridge Park for the DurDose of installing e!e¢~rieal sarvlce to the athlet~s fields and th~ security lights. l~.D02. KEQUBSTE FOR BINGO/RAFFLE PEP4~S On motion ef Mr. Daniel, seconded by Mrs. Girone~ the Board approve~ requests far binge end/or raffle permits from Chesterfield County Advisory Council, Clover Hill Sports, Inc. and the Falling Creak Elementary ~.T.A. for calendar year 1986. Vote: Unanimous DONATION TO VIRGINIA FA~24 MANAGEMENT TOUR On motion of Mr. Daniel~ seconded by Mrs. Circus, the Board 86-197 appropriated $2,000 from the Board Contingency Fund for the l~S6 Farm ~anagement Tour. Voter Unanimou~ 13.E. GRANT CONSIDERATIONS 13.E.1. AI~ORT TAXI,{AY P~PAIR On motion of Mrs, Circus, ~ocond~d by Mr. Applegaee, %he Board authorized the County Administrator to execute any necessary documents accepting a $10,000 grant from the State Department Of Aviation and ap~opriate~ a total of $20~000 for use in taxiway repairs with ~he $10,000 matching funds %o come from the Industrial Park Reeerve Account. 13.E.2. AIRPORT PROMOTION GRAi~T On motien o~ Mr. Daniel, seconded by ~/r. Mayas, the Board accepting a $5,000 grant from the State Department of Aviation and appropriated the funds for us~ in the Airpor= promotion program. Vote: Unanimous p~blications and local adveruisinq through the air trade journalS. CHESAPEAKE HA~ YOUTN CONSERVATION COR~S PROGRAM Mr. Heater s~ated in 1984 the Virginia Chesapeake Bay Initiative Pfogra~ was ~tarted by the General Asse~!y to ~mploy youth to work in conservation programs which would be beneficial to the waters and environment of th~ Chesapeake B~y. Re stated in 1986 the area wes expanded and Chesterfield is now included and the County can apply for ~ gr~u~t through this progra~ for wkloh thu=e are no matching £unds required. On motion of Mr. Dedd~ seconded by Mrs. Girone, the Board adopted the followimg resolution: W~RREAS, th~ Department of Conservation and ~ist0ric Resources, Division of ~arks and ~ecreati0n~ ha~ established a Ch~gape~ke Bey Youth CoDG~rva~ion CorDs (YCC) Gran~ Program; and ~E~h~, =he area of the state eligible far Chezapeake sa~ YCC F~ds include the County of Chesterfield; and ~EREAS, Point of Rocks Park contains the ~0 acre Ashton Creek Marsh which flows into the Appomattox River which joins the James River which empties into the Chesapeake Bay. NOW THEREFORE ~E IT RESOLIFED that Chesterfield County Board of Supervisors approve~ allowing the Parks and Recreation Department to apply for a Chesapeake Bay Youth Conservation Grant o~ $t4,608.0G to employ youth during the sum~er of 1986 for th~ purpose of ¢omp!eting a marsh boardwalk ~nd observation =ewer on Vote: Unanimous 13.E.4. NETROPOLITAN RICHMOND PRIVATE I~DU~TNY COUNCIL Cn motion of ~r. Daniel~ seconded by ~r. Applegate, ~he Beard approved and authorized the County A~k~inlstrator to accept on behalf of the County $8~777 ffrom tko ~etropoli%an Richmond Private Industry Council for 1986 whleh will provide s%u~z~er jobs for five youth and will involve various aspect~ of park work and Vote: Unanimous On motion of Nr. Dodd~ seconded by Mr. Daniel~ the Board nominated Mrs. Jean Copeland to tko John ~yIer Community College Robert Bryant. It is nosed that formal appointment wilt be e0n~ide~ed at the March 26, 1986 meetinq. Vote: Unanimous 13.F.2. BIGHWAY SAFETY COMMISSION On motion cf Mrs. Girone, sesan~e~ by ~r. Daniel, the Board appointed ~r. Bruce Wingo to the Highway Safety C©~issiun whose te~ ~ effective i~ed~ately and is at the pleasure of the 13.F.3. SUPPLEMENTAL RETIP~EMENT SYSTEM BOARD OF TRUSTEES On motion of ~r. Daniel, seconded by Mr. Applegate~ the Beard appointed Mr. ~ra~£ord S. Hammer and M_r. Frederick W. Willis ~o the Chesterfield County Supplemental Retirement System Board of Trustees whose terms are effective immediately. Vote: Unanimous 13.G, ~IGHWA¥ ENGINEER Mr. Morrisen, Resident Engineer with the Highway D~partment, informed ~irs. Girone that Robindale ~ead ia on the resurfacin~ ~r. Dodd expressed apprsciatlon to ]~2~. Morrlson ~or attending th~ meeting but grated he will be handling road ma~tor~ through the staff. gr. Mayes ~ta%e6 tha~ he has ~de several statements lately reqarding the Highway Department in general with reqard to ether matters and he clarified that %hey were n0~ direc=ed a% Mr. ~rrison or ~. To~y Rsynolds. ~rs. Girone requested that Mr. MO/~i~On Contact Mr. Phil Sa~er, ~nager of J. C, Penney at c~overleaf Mall, regarding the traffic light timing on Route 6~ which is being reviewed by the Highway Depar~ent. She requested that reflector~ be installed on ~oute sprinq and reflectors will be included ~or Route 147 and he will try to have ~t portion co~leted first. COMMUNITY DEVELOPStENT ITEMS ADJUST~iENT TO BUILDING INSPECTION FY 85~6 BUDGET ~r. Muzz~ stated due tc the COunty's Continued rapid grO~Wah and construction activity, beyond what staff estimated, s~aff recoramends an adjustment to the building inspection budget as 86-199 well as some organisatien~l improvements. Ee stated with the ~ncressed activity, there are also increased revenues from th~ building in~pect~ons fees. He stated this year the adjustments that are being requested as welt as the funding for the entire department will be covered by revenues generated under the existing fee structure. ~e Stated an 8% fee adpustment next year will then continue tO fund the entir~ Operation. Fr. Dodd questioned the space necessary. Mr. Muzsy stated the space situation is included in this requesu. ~r. Daniel inquired if this were taken into consideration in the proposed budget. Mr. Hedrick stated it was with an $% iacruase in ~ees. Mr. Daniel Hedrick stated tha~ wou~d have to be approved separately as it is part of the County ordinance. Mr. Muzzy stated he discussed ~his with ~r. Leipertz of the Richmond ~omebuitders Association and he is aware cf what is proposed. Mr. Daniel stated that he would like the intent of the Beard to reflect that it is anticipated that an 8% increase will be approved for next year. Mr. Dodd in,ired if the $183,00~ would be replaced. Mr. ~uzzy stated this is money that is beyQnd anticipated revenues that have be~n generated because of the extra activity and will cover equipment as well as personnel. Xr. Daniel inquired when the Board votes fo~ the budget, are the fees already included. Mr. Muizy stated that these £eas will be handled separately by ordinance and wilt be done so prior to July l, 1986. On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved the proposed organizational changes and appropriated $183,000 from the General Fund Balance for the Building Inspection Department, a cody o~ the detail is filed with the papers of this Board, and further indicated that it is the Board~s intention that the funds that will be required to de this in 1988-87 wonld he don~ se with the appropriate fe~ adjustments subsequent to ~he public hearing. Mr. Mussy recognized Mr. Hodder, Mr. Sheeran and Mr, Crenin who assiste~ in the development of this plan. 13.H.2. STREET LIGHT INSTALLATION COST APPROVAL On motion Of Mr. Daniel, seconded by Mr. Mayas, the Bo~rd approved the installation cost for a s~reet light at the intersection of Swan Driv~ and Belmont Road in th~ amount oi $182.00 with said funds to be expended from the Dale District ~treet Light Funds. STREET LIGHT REQUESTS On motion of ~r. Deniel~ seconded b~ Mr. Dodd~ the Board approved the installation of street lights at the following locations with funds to be expended from the District S~reet Lights as indicated: 1. Interseu=ion of Enos Church Road and E. Hundred Road, Bermuda Intersection of Okuma Drive and Koyota Drive, Bermuda Intersection of Saldala Drive and D~anw~od F~ad, Dale 4. 4400 Beulah Read - two lights, Dale 5. Intersection of Turner ~oad and ~ayvi~w Drive - County to Qn motion of Mr. Applegate~ seconded by Mr. Daniel, the Board r~nam~d We~t Road, in %he vicinity of Newbys ~ridge Road, tc Dortonway Drive. 13.~.5. CHEETEP~FIELD ME~_DCWM SHOPPING CENTER STORM WATER ~/~AG~MENT SYSTEM approved and auahorlzed the County Administrator to execute the ~aintenance Agreement £or ~tormwater management with the developer of Chesterfield Meadows Shopping Center, subject to approval by the County Attorney's Office. SET PUBLIC HEARING DATE FOR SECONDARY ROAD SIX YEA/I PLAN On motion of Mr. Daniel, seconded by Mr. Mayas, the Board sst the date of April 23, 1986 at 9:00 a.m. for a public hearing to consider the S~condary P~ad Six Year Plan. It was indicated that a work session on this ~atter should be held. Vote: Unanimous 13.E.7. 19S5-86 Pd~VENUE SHARING FUNDS adopted %he following resolution: WHEREAS, Section 33.1-75.1 of the Code of Virginia states that "'the State Highway and Transportation Co~issien shall make an equivalent matching allocation to any County for designations by the governing body of up to 25% or $500,Q00 whiuhever is greater, of fund~ received by it during the current fiecal yea~ pursuant ~o "The State and Local Fiscal ~ssis~anoe Act of !972"; W~EREAS~ the Virginia Department of Righways and Transportation has informed Chesterfield County that $425,889 can be matched for fiscal year 1~85-86; and W~REA$, the Chesterfield County Board o~ Supervisors ha~ ~reviously appropriated and received a match of a portion of these funds; and WT{EEEAS, the Virginia Department of Righways ~nd Transportation has informed the County that it will net match the $133,000 previously designated ~or the Route 3~ grade separation project in Httrick. ROW, THEP~EFOP~E, BE IT RESOLVED that the CheSterfield County Board of Supervisors designates from its revenue sharing funds the following amount~ to b~ matched by the State: $133,000 ~ ROUt9 10 widening project in Chester. The match of these funds ~as previously requested for the Route 36 grad~ separation project. $58,597 - Widening of Courthouse Road (Route 653) from Route 60 to approximately the entrance of Rockwood Park. $58,597 - Realignment of Hopkins Road {Route 637) at Inca Drive {Route 2440). $55,597 - Dlant mix overlay of ~iver Road (Route ~02) and 86-20I Kickory Road [Route 628). $1S,597 - Supplemental allocation to the ~outklake Boulevard Extension project. Vote: Unanimous On motion of Mr. Applegate, seconded by Mr. Daniel, the Board adoptod the following WBEREAS, the ~oard of supervisors has previously designated revenue sharing funds for the reconstruction o~ the Providence/Eisks/Rea~s aced intersectinn; and W~EEEAS, the Board de~ires that construction of this project Virginia Department of ~iqhways and Transportation to i~mmediat~Iy begin the ~ight-of-w~y acquisition for the Providenc~/H~cka/Reams ~ad intersection project within the limit of funds previously ~t~hed. Vote: Unanimous ~s. ~irone requested tha~ ~h~ a~inis~rm~ion include revenue sha~in~ match fo~ ~oad~ in n~xt year's budpet as she f~lt Soard could not afford tO miss any opp0rtuni~y Eoz additional funds. She stated she did not kn~ what could be substituted for ~evenue sharing since f~di.g had ~e~n reduced but she would like an idea of what could be generated %o do s~ethln9 si~lar. Mr~ Daniel stated ~e ~elt the County should provide for the m~imum mmount the 5tale will allow. 13.B.§. ROUTE 3~ GRADE SEPARATION PROJECT Mr. Dodd disclosed tO the Board that he owns property in the ares of the Route 36 grade separation project, declared a conflict of in,crest pursuant to the Virginia Comprehensive conflict of Interest Act and excused himself from th~ meeting. 5lt. MsCracken s~ated the ~ighway Department is at a point in the project development for the Route 36 grade separation where a decision must be made as to whether i= should be a two or four lane pro,eot. He scaled the County also needs to advise th= Righw~y Department if we wan= to keep open the option of fedoral funds on the project. Be stated to dute~ approximately $2,600,000 has been committed for the project and additional funding will hu necessary to construct either two or four lanes. Be stated if the project ia designed for four lanes and a decision is made later to build only two, there will be additional desiqn costs incurred. ~e stated sta~ recommends the ~ighway Department design the four lane project and k~p open the federal a~d option. Nlr. Mayes stated this is an increase from $2,600,000 to $4,100,000 for the four lane option and the Highway Department has reco~u~eaded the change. Mr. McCracken stated that was correct. Yr. Mayes inquired if this izcroase u£ over $500,000 would require a public hearing. Mr. Micas ~tated a public ~earing would ba nocessary. M~. Mayo~ requested that a public hearing be held prior Lo proceeding with the project. Mr. Daniel staled if we were talking about raising funds to this magnitude, there would hav~ to be a public h~aring and the board would not have a choice hut the issue of appropriating funds is not being considered today. He stated the only decision today would be if the Board wanted to have the design approved for fou~ lanes and if not, the project will just proceed within ~xisting approvals. Mr. Mayes mOved~ based On staff's reoommendation~ that the Board hold a public hearing on the Route 3~ grade separation project 86-202 before any more funds are appropriated. Mr. Daniel inquired if funds are necessary if the Board doe~ not opt for the four lane project. Mr. Bedrick stated the Board will hav~ ko appropriate fund~ e~ce i% decides to proceed with the construction of the project, authorize the Highway Department to procee~ and then a public heaxiug would Be necessary. ~r. Daniel stated that the public bearing issue new being considered was not part cf the reco~sndatlon and inquired if weeks would cause a delay. He stated he would rather it be deferred to understand all that is ~nvolvod, what each option would mean to the project, public hearing possibilities~ etc. 5~r. Mayas stated all that information would be hea=d during the ~ublic hearing and he felt that the Board is denying the people of ~ateaca their views on the spending of aa additional $1,500~000 on a projece which they have Stated they did not want ~e stated he did not feel it fair that the Board not hear their ~Lr. Mayas moved that a public hearing be held April 9, I986 7~00 p.m. on the Route 3~ grade ~epara~ion project in Ettrick ba~ed on the increased scope of t5~ project to four lan~a which ~ilI involve an additional appropriation oS ~r. App!egate inqu~re~ how much money i~ available for this project. Mr. ~cCracken stated ~ere was approximately that ha~ been set aside for the project. ~. Appleqate inquired where the additional $600,000 was coming from to build the two lane road, neverthele~ the four lane road. He stated ~he county could not b~ild %h~ road if there w~re ~o fu~$ available, ars. meeting ~he Board considered an6 did not approve an ~derpamm bmcause it was mor~ expensive and would rmsutt in possibly a y~ar or more delay. ~. Daniel inquired what th~ staff r~co~ending with this Board paper. Mr. McCrack~n stated staff is recommending that the Board advise the Highway DepuC~nt t~ p~oeued with a four lane design and keep open the option of federal funds. ~. Daniel in,ired th~ Beard would harm ko appropriat~ any f~Dds. Mr. Daniel ~tated if this were approved, there would not be a for additi0nal f~nd~ because of that acti0~. Er. McCracken stated that if the Board approued the four lane design ~d then read=ed i~ to two, there wo~ld be app~0Ki~ely $60,000 additional cost to redesign thc project for tWO lanes because the brid~e structure would be a complete redesign to narrow it as about where the money would come from for the two la~=~ u~ is Mr. Applega=e. Mrs. ~irone s~a=ed %he ~oard will have to decide ~unding for the two lanes, the four lane design, but this also is an improvement on the overpa~ and will not make the project stated the Board is bo~d by law %o hold a p~lic hearing. ~caS $~atsd that until th~ Board i$ ready ~o appropriate funds a public h~aring. Mr. Mayas stated the motion indicates the Board i$ r~co~nding the d~$ign of ~ iour lane road which cost $4,100,000. ~. Daniel stated the Board paper requests the Board advise the ~ighway Department to design a four lane overpass and federal fun~ing. Mr. Mayas stated h~ fel~ it wa~ committing the this action would not appropriat~ fund~ but only au~horiz~ County Administrmtor to advise VDH&T that the Board wants a dez~qn Xor a four lane road rather than t~. Mr. ~ayes stated that would require additional funding. ~s. Girone stated that $6-203 the people who will be affected the opportunity t~ address the Beard. Mrs. Girene indicated the Beard heard their concerns ar the February 12, 1986 maet~ng. Mr. Mares stated that was not a public hearing. Mr. Daniel stated that letters and petitions were received whether it was a public hearing or not. Ne stated the Soard choose net to change its direction at that time and based their decision on the cost of construction and the delays that would be inv01¥ed. He stated this paper would suggest that the County Administrator advise the Nighway Department to design a Sour lane over, ass and SO~ th~m to pursue federal funding for until additional funding could be found. He stated the money is not available to pay for this project o~ four lanes. He stated Hedriek stated that if federal funds axe no% found, then will be an additional cost e~ approximately $60,000 to redesign ~r. Mayes stated he requested a public h~aring for the Bouts gr~d~ ~eparation, the Board he~rd the citizen~ usder unscheduled of $500,000 is appropriated for a prcjest, t~ere must be a public need to hold a public hearing is if the federal government decides to fund the four lane project and if the project cost iu~rea~e$ by $~00,000 which is Dot knOwn ~t this time. the area. Mr. ~ayee stated he felt =he ~oard should hear the public during a public hearing, Mr. Applegate ~tatud if the Board proceeds with the resommendation by staff there will be e the design is completed. ~r. ~cCrasken stated that was correct. Mr. Applegate suggested that this public hearing be held according te normal preuedureS and schedules. There was no second to ~. Mayes motion and Mr. Danlul declared de~err~d consideration of the Route 3~ ~rad= separation pr~ect until ~rch 26, 1986. Ayes: Mr. Daniel, ~r. ~e~ and Mrs. Girone. 13.H.9. NEW BRIDGE OVER APPOMATTOX RIVER AND RAILROA/) TRACKS ~RO~ CHESTEP~IELD AVENUE TO PETERSBURG ~rs. Girone inquired hew the eens=ructisn o£ a new bri~qe over the Appomattox River and railroad tracks from Chesterfield Avenue to Petersburg fits into th~ Board~s roa~ priorities. Mr. Mayes s~ated th~ Board agreed to consider this project when he agreed to proceed with the Route 288 project. ~e stated it is #5 on the list o~ road projects. Mr. naniel i~quired if it would be appropriate to include this project in the Matoaoa Land Use and Transportation ?lan which i~ proceeding through the review process and could address its connection to either 1-95/I-85~ to the Powhite/Ro~ha 288 corridor, etc. ~e state~ this might provide the desperately needed westerly transportation route that is alway~ being discussed. 5ir. Mayas stated this resolution simply asks that the County join with Petersburg to consider opening up a route south to I-9~/I-$~ to study tSe £easibility of such a project. Mr. Applegat~ inquired about the ce~t ~r respen~ibili=y ef the County. ~r. McCracken stated ~hls will allow staff to ascertain if there would be a cost, etc. before proceeding. Mr. Dodd stated he did not feel the southern end cf the COUnty will prosper or grow until it has access to an inter,tats highway. ~e ~t~ted he would support an access to an interstate highway but he felt it would be hard to justify goin~ into the western part of Petersburg without Petessb~rg tying i~to a toll road with a four lane road. Mr. ~ayes stated there is a need for a thoroughfare to open up the southern end of the County. Mrs. Girons stated that the bridg~ over the Appometto~ may not be the appropriate place and the laud use plan might be the best vehicle to d~t~rm~ne wher~ s~¢h a enough along, ~s~ thi~ re~olutlo~ is simply asking the staff to look et this, not build the brid~e. Mr. Daniel stated the plan ~ould be the best way to review this because it could address the river crossin~ tying into the major interstates~ what the goal~ Gf the route would be to open up that part of t~e County £cr hlqh quality commercial development, etc. Mr. Dedd Stated the resolution indicates Petersbur~ is interested in a bridge from extension to a major interstate, ~e stated he felt that that distributed carrieu tho route through to 1-95 or 1-85 to open up Daniel stated the western route of Route 288 was discussed prior to this Board a~d even though the County did not totally agree with the de~i~ion it supported because it was in the best interest of the entirs area. Mr, Applegate suggested that the proposed resolution include the results of the feasibility study coming bask to the Board for considgra~ion. After further discussion, it was on motion of seconded by ~r. Maye$~ re~olved that the following resolution be adopted: $~{EREA$, bhe City Council of the City of Petsxsburg has adopted a resolution expressing interest in determining the feasibility of a 5ighway project that would include the construction of a new bridq~ over the AppomattOx River and railroad tracks from Ettrick to Petersburg; and WHEREAS, such a pzojeet is expected to con.est southern portions oi Chasturfield County to Rcutu 1-95/I-85 south and th~ northern portion of Petersburg thus promoting economic development. NOW, TNEREFORE, B~ tT RESOLV~D that the Chesterfield County Board of Supervisors supports the effort to determine the feasibili~y of such a project. ~b B~ IT ~URT~R RESOLVED, that consult with city of Petersburg staff to determine funding options an~ methodologie$ for aecempl£shing a feasibility study. ~ot~: t3.H.10. SET PUBLIC HEARING TO CONSIDER ORDINANCE RELATIVE TO BONDING OF PUBLIC I~PAOVE~NTS AND ISSUANCE OF BUILDING PERMITS ~r. Applegate stated two m~mbers of the Board would not be present at the meeting on April 9, 1986 and he had a potential business trip whioA would necessitate him leaving in ~he evening. Ke inquired if ~he Board meeting could begin at 9,00 a.m. rather than 7:00 p.m. It was agreeable with other men. ers of the Board and Mr. ~edrick requested that staff b~ given ~ime to re~iew the pre~iou~ advertising, 86-205 t3.H.12. SET PUBLIC EEAR!N~ DATE FOR BeN AIR PLAN Hr. rook eta:ed the public hearing date for the Ben Air Plan would also have to be adjusted to me~t tho 9:00 a.m, schedule rather than the 7:00 p.m. ti~. Mrs. Girone stated ~he wo~ld like the BOa Air Blah public hearing held at night to acco~edate her constituents and if this date were cha~ged~ it would also mean ~he de£erral of a zoning ease which is waiting on the outcome of the Ben Air Plan. It was generally agreed to defer these matters until later to deform/ne what ether hearings might be scheduled an~ what other arrsngement~ could be made. 13.H.11. CONTRACTS FOR HUMAN SERVICES BUILDING AND DATA PROCESSING BUILDING On motion of Mr. Daniel, seconded by Mr. Applegate, the Board: 1. Awarded to Kenbridge Construction the contract to construct the Human Services ~uildinq; 2. Awarded to Baker Construction the contract to construct the Data Processing Building; and 3. Authorized the County Administration to seek bid~, select the lowest responsible bidder and enter into contracts associated with the utilities, furnishings, oo~str~o~ion and occupancy of these buildings to the extent that these contracts do not ~sus~ buildings to exceed budgeted ~mount~, plus contingency. Vet~: Unanimous CONTRACT FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS On motion of ~r. Dodd~ seconded by Mr, Baniel~ the Board authorized the County Administrator to execute a con~ract with the Virginia Department of Housing an~ Community Development for the Community Developmen~ Block Grant and to enter into e0ntfacts/agreements with other agencies or organizati0n~ related to the implementation Qf the Community Development ~iock Grant program. Vote: Unanimous 13.I. UTILITIES 13.I.1. R~QUEST FOR ~UBLIC SEWER S~RVICE 13.I. 1. a. R~SIDENTS ALONG POCOSHOCK BOULEVARD On motion of Mr. Applegate, seconded by Mr. Daniel, Board authorized the Utilitie~ Department to design linus to the two (2} residents as outlined in Exhibit B (2516 and ]500 Pocoshack ~oulevard) an~ that $1~,000.00 be transferred ~rom 5P-5835-900R (CIP Sewer Bxten$iens) to 5P-5535-629E. Vote: Unanimous 13.I.l.b. ~RQPERT¥ OWNER IN LAKE EILLS COURT tha~ the con,rests be voided and returned to the property owners. . Daniel requested that the utilities bepar~ment write a let=erI 86-206 CONSENT ITEMS CONTRACT FOR LOCH BOX P~MITTA~CE SERVICE E0E UTILITY BILL PAYF~/~T$ On ~otio~ Of Mr. Daniel, seconded by Mr. ~ayes, the Boar~ approved a contract with Central Fidelity Bank, Inc. to Furnish lock box remittance service for utility bill payments and authcrize~ the County A~ministrator to execute the contract ~uSject to approval by th~ County Attorney. t3.I.2.b. AGREEMENT WITH VDH&T FOR ADJUSTS~ENTS TO UTILITIES FOR POW~t!TE PARKWAY FROM RXI$~NG ~AKKWA× TO SOUTR OE ROUTE 60 on motion of Mr. Daniel, seconded by Mr. Mayas, the Board approved an agreement with the Virginia Departmen~ of High~ay~ and Transportation for adjustment of utilitims on the Powhite Parkway; Project TR00-020-101, C501,C505,C507 from tho end of existing Powhite Parkway to south of Route 60 and further behalf of the County subject to approval of the Co~n%y Attorney and approved funding for water from 5D Surplus to 5H-5835-655M of $100,00~.00, W86-55C, and for sewer from S~-SR~-pO1R Contingency to 5P-5835-568M of $6O,D0O.0O, 885-68CD. 13.I.2.e. A~REHM~ET WITK V~H&T FOR ADJUST~ENTS TO UTILITIES FOR POW~iTE PARKWAY FROM ROUTE 76 TO ROUT~ 3~ On motion of Mr. Daniel, se¢onde~ by ~lr. Nayes, the Board ~pproved en agreement with th~ Virqin~a Department o~ Highways and Transportation for adjus~_ment of utilities on the Powhite Parkway; Project TR08-020-101~C504 from 0.257 miles south interstate proposed Routu 76 ~o 0.096 miles south interstate Route 360 and further the County Admlnist~ator was authorized to approval of th= COunty Attorney. Vote: Unanimous 13.I.2.d. AGREEMENT WITH VDH&T FOR ADJUSTMENTS TO UTILITIES FOR POWI{ITE PARIfWAY FROM ROUTE 60 TO ~0UT$ 255 On motion of Mr. Daniel, ~econded by Mx. ~ayes~ the Board approved an eqreement with the Virqinia Departmunt of Highways an~ Transportation for ~djust~mcnt of utilities on the Powhi~e Parkway; Project TR00-020-181,C502 f~o~ wu~t of Route 60 to 0.40 miles east of Route 288 and further that the County Adminis=rator was authorized to execut~ this agreement on behalf of the County subject to approval of tko County Attorney and approved fundin~ ~er the sanitary sewer lines from 5P-SS35-90tR ContingenCy to 5P-583~-606S of $75,000.00; S86-06CD. Vote: Unanimous 13.i.2.e. WATER CONTRACT FOR WEST RRANCR SUBDIviSION, wOOULAKE Wa~er Contrac~ ~umber W~$-184CD, West Branch Subdivision, Developer: Contreetor~ Total Contract Cost~ Total Estimated County Cost: Esti~atud Devalopur Cost: Code: 5E-2511-997 Unanimous Investors Woodlake Development Corporation R/~C Cent~CtOr~ Incorporated $26,303.00 881.~1 (R~fund through Connection Fees) $25,421.49 WATER CONTRACT FOR CHINABERRY B©ULEVAI~D, TRE BOULDERS On motion of Mr. Daniel, seconded by Mr. Mayas, th~ Board approved ~nd authcriz~ the County Administrator to execute any Water Contract Number W86-58CD, Chinaberry Boulevard Bevele~ar: Sigma Development, Contractor: Lyttle Utilities, Total Contract Coat: $54,699.95 Total Estimated County Cost~ ~,291.~5 {Cash Refund) Nunfoer of Connectionst 0 And further the Board approDriated from 5B surplus, $9,125.00 to 5~-~724-6589; this includes a 10% contingency. 13.I.2.~. ACCOUNTING C~iANGE FOR CLOV~R HILL WATER TAM~ ~ROJECT On motion of ~r. Daniel, seconded hy Mr. Mayas, approve~ the accounting change for Water Project W35-3Bl Clover HflI Tank and rescinded its motion of November 27, transferring $1~0,~00.08 frnm 5H-5835-700R (Contingency] and appropriatinq $342,000.00 from the BOn~ Fun~ (~) from 55 Bond Proceeds to 5H-5835-503N, for thi~ project. vote: Unanimous 13.I.2.h. WATER CONTRACT FOR RUFPIN ~ILL ROAD approve~ and autho=ized the County Ad~inlstratnr to execute any necessary documents awarding COntraCt W86-iCB to O. D. Dunceneon & SONS, ~ncorporate4, for construction of the water l~n~ on Buffin Mill Road in th~ amount of $319~019.75. It is noted that f~nds have been previously appropriated. 13.I.2.i. SEWER CONTRACT FOR BOWL AMERICA On motion cf Mr. Daniel, seconded by Mr. ~ayes, the Bour~ approved and authorized the County A~ministratox to execute any necessary documents for the following sewer contrast: Sewer Con~ra~t Number S~6-~OCD/7{~)630~, B~w1 America, P~ut~ 36~; Onsite and Offsite Sewer Extension Developer: ~cwl A~erica. !nco/perated Contractor: Bookman Construction Company, Incorporated To=al Contract Coat: $47,039.00 Total ~%imaeed Con.ay Co~t: 27,~0~z~9 {Refund through Conned=ion Fees} Estimated Developer Cost: Numbur of Connections: Code: 5N-2511-997 Vote: Unanimous 819,830.00 13.I.2.j. DEED OF DEDICATION ALONG OLD HUNDRED ROAD On motion of ~_r. Daniel, seconded by Mr. Mayas, the Board approved and authorized the County Administrator to execute any necessaxy docum~nt~ accepting on behalf of the County conveyance of a 30' strip cf land along Old Hundred Road from Vote: Unanimous 15.I.2.k, CONTRACT FOR WORK ON UFR~R SWIFT CREEK TRANSPORT on motion af Mr. Daniol~ seconded by Mr. Mayas, the Board necessary document~ for the firm of HDR Infrastructure, SyStem" in the a~ount of $89,308.00. It is noted that funds were previously appropriated in the 198~-86 Capital Improvement Pro~raun. Vote: Unanimous 13.I.3. R~PORT$ Mr. Welchons presented the Board with a list of developer water 13.J. REPORTS Mr. H~drick presented ~he BoMrd with a status report of the General Fund Contingency Account, the G~neraI F~nd Balance, the Road ~eserve Funds and the ~istrict Road and Street Light Funds. Mr. Hedrick mtated the County had been formally notified that the roa~s in the following subdivision~ had been officially accepted into the State Secondary System, effective as indicated: Length Everqreen Hills Subdivision, Sections A & B (2-21-86) Route 889 (C&r~l ~nne Road) - From Route ~8~ to a west cul-de-sac. ~.27 mi. Beckenham subdivision, Seotion B (2-25-86] Rou~e t242 (Inchcape Road) - From Route 1243 to 0.05 mile southea~ of Route 1243, 0.05 mi. Morningside Woods, Section II (2-26-S6) Ronte ~097 (Genlou Road) - From 0.06 mile west of Route 309S to Q.O4 mile south of Genlou Circle. Q,1S mi. north cul-de-sac. 0.0~ mi. Route 3541 (Genlou Circle} - From Route 3097 to a northwest cul-de-sac. 0.03 mi. 86-209 Reconv~ning: Mr. Hedr~ck introduced MS. Joyce Ferbee and M~. Tracy Womack~ student in~erns at Virginia State University, who will be working in the Planning Department. The Board welcomed the students to the County. 13.H.lQ. SET PUBLIC HEARING TO CONSIDER ORDINANCE RELATIVE TO BONDI~G 0P PUBLIC tMPROVE~4/~TS AND ISSUANCE OF BUILDING PER~ITS On motion of Mrs, Girone, s~conded by ~. Applega~e, ~he Doard set the date of April 9, 1986 at 7~00 p.m, for a Dubtic hearinq to consider an ordinancs relative to bonding 0£ public improvamenca and issuance of building p~rmit~. Vote: unanimous SET PUSLIC ~EAAZNG DATE FOR BON AIR PLAi~ On motion of ~tr~. Cirone, meconded by Mr. Daniel, =he ~oard set the date of April 9, 1986 at 7:00 p.m. for a public hearing to co~sider the Bon Air Plan. 1~. ADJOURNmEnT On motion of ~r, Daniel, ~econded by F~r. Applegate, the ~oard a~journed at 9:30 p.m. until 2~00 p.m. on March 19~ 1986 for a work se~$1¢n On the budget. Vote: Unanimous County Administrato~ R. ga~---3.and Chairman