2009-02-25 MinutesBOARD OF SUPERVISORS
MINUTES
February 25, 2009
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Supervisors in Attendance:
Mr. Arthur S. Warren, Chairman
Mr. Daniel A. Gecker, Vice Chrm.
Ms. Dorothy Jaeckle
Mr. James "Jim" Holland
Ms. Marleen K. Durfee
Mr. James J. L. Stegmaier
County Administrator
Staff in Attendance:
Mr. Jim Banks, Asst.
Dir., Transportation
Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny, Dean,
Chesterfield University
Ms. Debbie Burcham, Exec.
Dir., Community Services
Board
Mr. Joe Campbell, Dir.,
Juvenile Detention Home
Mr. Alan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Ms. Marilyn Cole, Asst.
County Administrator
Mr. Barry Condrey, Chief
Information Officer
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Will Davis, Dir.,
Economic Development
Ms. Rebecca Dickson, Dep.
County Administrator,
Human Services
Colonel Thierry Dupuis,
Police Department
Ms. Karla Gerner, Dir.,
Human Resource Mgmt.
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Russell Harris, Mgr.
of Community Development
Services
Mr. William E. Johnson,
Dep. County Administrator,
Management Services
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Ms. Debbie Leidheiser,
Senior Advocate,
Human Services
Mr. Michael Likins, Dir.,
Cooperative Extension
Mr. Mike Mabe, Director,
Libraries
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Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Steven L. Micas,
County Attorney
Dr. William Nelson, Dir.,
Health Department
Chief Edward Senter,
Fire Department
Ms. Sarah Snead, Dir.,
Social Services
Mr. M. D. Stith, Jr.,
Deputy County Admin.,
Community Development
Mr. Kirk Turner, Dir.,
Planning
Mr. Warren called the regularly scheduled meeting to order at
3:06 p.m.
1. APPROVAL OF MINUTES
1.A. FEBRUARY 10, 2009 MEETING WITH REPRESENTATIVES OF
BON SECOURS SAINT FRANCIS MEDICAL CENTER
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the minutes of the February 10, 2009, meeting with
representatives of Bon Secours Saint Frances Medical Center,
as amended.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
1.B. FEBRUARY 12, 2009 REGULAR MEETING
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
approved the minutes of the February 12, 2009, regular
meeting, as amended.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
Mr. Stegmaier stated eight public meetings have been held on
the proposed zip code changes and two more are scheduled. He
further stated the majority of the feedback from the citizens
has been positive. He stated the proposed changes would
still need to be presented to the Post Office.
Mr. Stegmaier stated staff has started the process of meeting
with the community regarding the county's budget.
Mr. Stegmaier provided an update on Westchester Commons
(Watkins Centre), Stonebridge (former Cloverleaf Mall), and
the Capital Regional Collaborative.
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Mr. Holland requested an update on the Poseidon Swimming
Complex at the next Board meeting.
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LEGISLATIVE UPDATE
Ms. Curtin stated this is the last week of the General
Assembly session and provided an update on some of the bills.
She further stated the General Assembly is still waiting for
the release of the state budget. She stated the state
revenues came in worse than forecasted for January.
In response to Ms. Durfee's question, Ms. Curtin stated the
RMA bill was defeated on the floor of the Senate. She
further stated a more favorable substitute bill to
alternative on-site septic systems will pass.
3. BOARD MEMBER REPORTS
Mr. Holland stated in an effort to assist in the improvement
and sustainability of older neighborhoods, he felt it is
necessary to step up the county's zoning code enforcement
efforts. He further stated he understood the Planning
Department's code enforcement efforts are complaint driven,
however, he requested when zoning code complaints are
investigated, that the immediate surrounding area also be
checked for code compliance, particularly those dealing with
recreational vehicles and boats. He requested the Planning
Department to coordinate with the License Inspector's office
to make sure all personal property taxes are being collected.
He stated he recognized that the Board included funding for a
property maintenance program to include pro-active code
enforcement in the proposed budget and was very interested in
the opportunities it presents.
Mr. Gecker indicated that maintenance code enforcement was
also included along with zoning enforcement in the new
property maintenance program.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Ms. Durfee, seconded by Mr. Gecker, the Board
replaced Item 8.B.8., Set Date for Public Hearing to Consider
the Restriction of Through Truck Traffic on Ruffin Mill Road
from Ashton Park Drive to Ramblewood Road, and added Item
10.A., Closed Session Pursuant to Section 2.2-3711(A)(7),
Code of Virginia, 1950, as amended, for Consultation with
Legal Counsel Regarding Specific Legal Matters Requiring the
Provision of Legal Advice with Respect to the Application of
"Guidance" by The Chesapeake Bay Local Assistance Board on
the Chesapeake Bay Preservation Act.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: .None.
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5. RESOLUTIONS
5.A. RECOGNIZING MR. GENE WELLS, INFORMATION SYSTEMS
TECHNOLOGY DEPARTMENT, UPON HIS RETIREMENT
Mr. Barry Condrey introduced Mr. Gene Wells, who was present
to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mr. Gene Wells will retire from the
Chesterfield County Information Systems Technology Department
on March 1, 2009 after providing 30 years of quality service
to the citizens of Chesterfield County; and
WHEREAS, Mr. Wells has faithfully served the county in
the capacity of database administrator, technical services
manager and senior database administrator for the Information
Systems Technology Department; and
WHEREAS, Mr. Wells has been instrumental in implementing
some of the most technically challenging upgrades at
Chesterfield County such as the Disk Operating System; and
WHEREAS, Mr. Wells was recognized for developing
standards for Job Control Language files and delivered
quality service in the maintenance of Database 2 as well as
the Structured Query Language server; and
WHEREAS, Mr. Wells graduated from Chesterfield County's
Quality System program and also completed many courses
related to career/job preparation such as Database 2, Oracle
Administration, Performance Management and many others, which
enabled him to provide invaluable support for the In Focus
project; and
WHEREAS, Mr. Wells was an active member of the Quality
Assurance Committee, the Richmond Database 2 Users Group, and
served on the Technical Standards Review Committee; and
WHEREAS, Mr. Wells' knowledge, guidance, ethical
behavior and analytical abilities have helped to make the
Information Systems Technology Department a recognized and
respected resource; and
WHEREAS, Mr. Wells has earned the admiration and respect
of his peers and colleagues at Chesterfield County for his
dedication, calm demeanor, enthusiasm, professionalism, and
his ability to transition from old technology to emerging
technology; and
WHEREAS, Mr. Wells was selected as IST's 2008 Employee
of the Year for his support of the In Focus project,
community service involvement, and his many Christian acts of
kindness; and
WHEREAS, Mr. Wells will be remembered by his co-workers
as a quiet, humble man who performed his job in a superior
manner, never wanting to be noticed or recognized for his
many accomplishments; and
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WHEREAS, Mr. Wells has made many lasting contributions
to his field of database administration and to the IST staff
who will be forever grateful for his analytical abilities,
pleasant personality and most importantly, his friendship.
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NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
County Board of Supervisors, this 25th day of February 2009,
publicly recognizes Mr. Gene Wells, and extends on behalf of
its members and the citizens of Chesterfield County,
appreciation for his service to the county, congratulations
upon his retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Wells, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Holland presented the executed resolution to Mr. Wells
and expressed appreciation for his dedication to Chesterfield
County.
Mr. Stegmaier presented the acrylic statue and watch to Mr.
Wells and expressed appreciation for his service to
Chesterfield County.
Mr. Wells expressed appreciation for the recognition and
opportunity to have worked for Chesterfield County.
6. WORK SESSIONS
6.A. THE COUNTY ADMINISTRATOR'S PROPOSED FY2010 BUDGET
INCLUDING PRESENTATIONS FROM THE HUMAN SERVICES
DIVISION AND THE SOCIAL SERVICES BOARD
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HUMAN SERVICES DIVISION
Ms. Dickson began the presentation by indicating that the
work session would be to review the Human Services Division
FY10 Budget. She then played a video providing an overview
of the various Human Services Division and its programs,
services and initiatives. She then reviewed examples of how
Human Service departments are .Good Stewards of the Public
Trust including examples from Adult Drug Court, Court
Services Unit, Comprehensive Services, Community Corrections,
Social Services and Libraries. She further provided details
of how the Human Services Departments return investment to
the community and participate in initiatives that leverage
resources including community partners and volunteer hours.
She reviewed numerous accomplishments and initiatives in
Human Service Departments. She reviewed the overall
composition of the Division's expenditures. She stated that
the overall Human Services proposed reductions and revenue
enhancements for FY10 totaled $3.4 million and represented a
7% decrease in local funding. She reviewed the proposed
reductions by category including program/service level
adjustments, efficiency and productivity adjustments and
.possible revenue generating proposals. Program and service
level ,adjustments were presented in the areas of Mental
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Health, Adult and Juvenile Drug Courts, Juvenile Detention
Home, Comprehensive Services, Libraries and Parks and
Recreation. Efficiency and productivity adjustments were
presented in the areas of Mental Health, Social Services,
Health, and various other departments within the division.
She stated that efficiency and productivity savings included
eliminating positions, holding positions vacant, freezing
travel and capital expenditures and other items. Revenue
generating proposals for programs in Parks and Recreation
were presented including increases in Adult Sports, Adult
Community and Outdoor Recreation Programs, summer camp and
teen camp programs. She concluded her presentation by
indicating that additional information was included in her
presentation including details on challenges for the Division
and the Division's focus for the future.
In response to Ms. Jaeckle's question, Ms. Dickson stated
that Parks and Recreation does already contract for mowing
services at about 33 sites around the County and that usually
these sites tend to be the ones in more remote locations of
the County.
Ms. Jaeckle suggested that perhaps Parks and Recreation could
look at a pilot program whereby mowing of the school grounds
is done by the individual school. Mr. Warren noted that
grounds maintenance some years ago was handled by the Schools
but this effort was turned over to the County Parks and
Recreation Department and that the quality of the maintenance
has improved. Ms. Dickson indicated that staff would take
another look at this approach.
In response to Ms. Durfee's question, Ms. Dickson stated
Habitat for Humanity is one of the regional partners for
leveraging services. She further stated the recommendation
for Magnolia Grange and the museum is to no longer staff the
facilities for 30 hours a week, but continue to be available
for appointments and field trips.
In response to Ms. Jaeckle's question, Ms. Dickson stated
Magnolia Grange has approximately 3,000 visitors a year and
the museum has approximately 1,500 visitors a year.
Ms. Jaeckle inquired about the number of visitors at Magnolia
Grange and the county museum, other than school groups.
In response to Ms. Durfee's question, Ms. Dickson stated the
fees for summer camps have not been adjusted over the last
several years. She further stated the increased fees would
offset indirect costs incurred for adult programs and teen
camps.
Ms. Durfee expressed appreciation to Ms. Dickson for the
detailed presentation and cost saving efforts.
In response to Mr. Holland's question, Ms. Dickson stated for
infant and toddler speech therapy, the earlier the
intervention is given the better the results. She stated the
county is waiting to see what happens with the state budget
in regards to the drug courts. She further stated staff has
not analyzed the number of organizations that use the public
meeting rooms that would be impacted by a reduction in
library operation hours.
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In response to Ms. Durfee's question, Ms. Dickson stated the
libraries have heavy usage in the morning hours, and some
years ago began opening at 10:00 rather. than 9:00 and we
still get comments from citizens desiring earlier hours.
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In response to Ms. Jaeckle's question, Ms. Dickson stated the
public meeting rooms in most of the libraries are structured
to have a separate entrance from the library. She further
stated policy states an employee is to be at the library
until everyone has left the facility so staff is still
needed.
SOCIAL SERVICES BOARD
Ms. Dickson introduced Ms. Liz Welchons-Petrigala, Chair of
the Social Services Board.
Ms. Welchons-Petrigala expressed appreciation to the Board
for their hard work and dedication. She introduced members
of the Social Services Board, who were present at the
meeting. She then introduced Ms. Sarah Snead to begin the
Social Services presentation.
Ms. Snead expressed appreciation to the Board for their
support . She provided information regarding the Adult and
Child Protective Services Investigations; Foster Care and
Adoption services; Temporary Assistance for Needy Families;
Virginia Initiative for Employment not Welfare; Child Care;
Food Stamp Program; Medicaid; Energy Assistance Programs; and
the Housing Choice Voucher Program. She further provided
details on the success of the Integrated Intake Program. She
stated citizens have donated 2,775 hours of their time to
volunteer and 37 churches have assisted the Social Services
Department in a variety of projects. She provided various
highlights of the community partnerships with the Social
Services Department. She discussed agency challenges,
including the impact of current economy, increased number of
citizens in crisis; potential loss of revenue; ability to
maintain quality assurance and compliance.
In response to Ms. Jaeckle's question, Ms. Snead stated the
Federal and State funding for the Social Services Department
was $20 million with $5 million of these funds being local,
mosst of which is the required local match.
Mr. Holland expressed appreciation for the presentation. He
stated the county is in challenging times and needs to look
at ways to better deliver services and coordinate needs. He
also asked whether or not undocumented individuals could
receive Social Services benefits.
In response to Mr. Holland's question, Ms. Snead stated that
to be eligible for benefit programs, applicants must have
documentation proving citizenship.
In response to Ms. Durfee's question, Ms. Snead stated
Chesterfield County is comparable to Prince William with the
number of participants in their programs.
Ms. Durfee requested benchmark data relative to increased
requests for TANF and other resources.
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Ms. Jaeckle stated the administrative costs of the state
mandated programs have not been increased and these are the
programs which require general fund funding.
Mr. Stegmaier expressed appreciation to the Social Services
Department staff and Ms. Dickson for their hard work to get
the services to a point they are more sustainable.
Mr. Warren stated the Board is aware of the current situation
in the county and that Virginia is a little more blessed than
others in terms of the impact of the economy on citizens.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. ADVERTISEMENT OF PROPOSED UTILITY RATES FOR THE
PROPOSED FY2010 BUDGET
Mr. Carmody stated this item is to request the authorization
for advertisement of proposed utility rates for the proposed
FY2010 budget and hold a public hearing on changes in the
Utilities fees on March 25, 2009.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
authorized advertisement of proposed utility rates and review
of additional recommended fee adjustments included in the
proposed FY2010 budget and set a public hearing on March 25,
2009, at 6:30 p.m. on changes in the Utilities fees.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B. CONSENT ITEMS
On motion of Mr. Warren, seconded by Mr. Gecker, the Board
removed Item 8.B.2.a., Award Construction Contract to
Shoosmith Construction Incorporated for Construction of the
Emergency Vehicle Operations Course and Observation Tower at
the Enon Public Safety Training Center, from the Consent
Agenda for public comment.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.1. APPROPRIATION OF JUVENILE ACCOUNTABILITY BLOCK GRANT
FUNDS FROM THE DEPARTMENT OF CRIMINAL JUSTICE
SERVICES
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized Human Services Administration to receive $38,267
in Juvenile Accountability Block Grant funds from the
Department of Criminal Justice Services and authorized an
increase in appropriations by $38,267.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.B.2. AWARD OF CONSTRUCTION CONTRACTS
8.B.2.b. TO G. V. LAYNE CONTRACTING INCORPORATED FOR
CONSTRUCTION OF UNDERGROUND UTILITY INFRASTRUCTURE
FOR GAS-FIRED TRAINING PROPS AT THE ENON PUBLIC
SAFETY TRAINING CENTER
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a construction
contract with G. V. Layne Contracting, Inc. in the amount of
$123,700 for the construction of underground utility
infrastructure for gas-fired training simulation props at the
Enon Public Safety Training Center.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.2.c. TO T.A. SHEETS MECHANICAL CONTRACTORS, INCORPORATED
FOR THE FALLING CREEK WASTE WATER TREATMENT PLANT
NUTRIENT COMPLIANCE PROJECT
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On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a construction
contract with T.A. Sheets Mechanical Contractors, Inc., in
the amount of $19,769,866.56 for the Falling Creek Waste
Water Treatment Plant Nutrient Compliance Project and
authorized the County Administrator to execute the necessary
documents.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.3. STATE ROAD ACCEPTANCE
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
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Project: Little Tomahawk Station
Type Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia X33.1-229
Street Name and/or Route
• Wallingham Drive, State Route Number 1057
From: 0.14 miles north of Aldengate Rd., (Rt. 1054)
To: Wallingham Loop, (Rt. 7309), a distance of: 0.02 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 50
• Wallingham Loop, State Route Number 7309
From: Wallingham Dr., (Rt. 1057)
To: Wallingham Dr., (Rt. 1057), a distance of: 0.06 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 30.5
• Wallingham Drive, State Route Number 1057
From: Wallingham Loop, (Rt. 7309)
To: Wallingham Loop, (Rt. 7309), a distance of: 0.01 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 50
• Wallingham Drive, State Route Number 1057
From: Wallingham Loop, (Rt. 7309)
To: Little Hawk Dr., (Rt. 7306), a distance of: 0.12 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 40
• Little Hawk Place, State Route Number 7308
From: Little Hawk Dr., (Rt. 7308)
To: Cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 40
• Little Hawk Drive, State Route Number 7306
From: Little Hawk P1., (Rt. 7308)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 40
• Little Hawk Drive, State Route Number 7306
From: Little Hawk P1., (Rt. 7308)
To: Little Hawk Ct,. (Rt. 7307), a distance of: 0.07 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 50
• Little Hawk Court, State Route Number 7307
From: Little Hawk Dr., (R. 7306)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 40
• Little Hawk Drive, State Route Number 7306
From: Little Hawk Ct., (Rt. 7307)
To: Otterdale Rd,. (Rt. 667), a distance of: 0.10 miles.
Recordation Reference: Pb. 168, Pg. 64
Right of Way width (feet) = 50
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And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Tarriagton Sectioa 6
Type Change to the Secondary System of State
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• Edmonton Drive, State Route Number 7364
From: Ashwell Dr., (Rt. 5843)
To: Welby Dr., (Rt. 7102), a distance of: 0.15 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 60
• Welby Drive, State Route Number 7102
From: Edmonton Dr., (Rt. 7364)
To: Temp EOM, a distance of: 0.05 miles.
Recordation Reference: Pb 162 Pg 33
Right of way width (feet) = 60
Addition
• Edmonton Drive, State Route Number 7364
From: Welby Dr., (Rt. 7102)
To: Ellerton Dr., (Rt. 7365), a distance of: 0.13 miles. Recordation
Reference: Pb 162 Pg 33
Right of Way width (feet) = 44
• Ellerton Drive, State Route Number 7365
From: Edmonton Dr., (Rt. 7364)
To: Cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 40
• Ellerton Drive, State Route Number 7365
From: Edmonton Dr., (Rt. 7364)
To: Ellerton Ct., (Rt. 7366), a distance of: 0.07 miles.
Recordation Reference: Pb 162 Pg 33
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Right of Way width (feet) = 40
• Ellertoa Court, State Route Number 7366
From: Ellerton Dr., (Rt. 7365)
To: Cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 40
• Ellerton Drive, State Route Number 7365
From: Ellerton Ct., (Rt. 7366)
To: Ellerton Tr., (Rt. 7367), a distance of: 0.11 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 40
• Ellertoa Terrace, State Route Number 7367
From: Ellerton Dr., (Rt. 7365)
To: Cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 40
• Ellertoa Terrace, State Route Number 7367
From: Ellerton Dr., (Rt. 7365)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb 162 Pg 33
Right of Way width (feet) = 40
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.4. REQUESTS TO QUITCLAIM
8.B.4.a. A TWENTY-FIVE FOOT STORM WATER MANAGEMENT/BEST
MANAGEMENT PRACTICE ACCESS EASEMENT ACROSS THE
PROPERTY OF FRIDLEYS WELDING SERVICE, INCORPORATED
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacate a
25-foot SWM/BMP access easement across the property of
Fridleys Welding Services, Incorporated. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.4.b. A SIXTEEN-FOOT DRAINAGE AND UTILITY EASEMENT ACROSS
THE PROPERTY OF VIRIDIS DEVELOPMENT CORPORATION
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute a quitclaim deed to vacation
a 16-foot drainage and utility easement across the property
of Viridis Development Corporation. (It is noted a copy of
the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.5. ACCEPTANCE OF PARCELS OF LAND
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8.B.5.a. ALONG JEFFERSON DAVIS HIGHWAY AND TAW STREET FROM
FRIDLEYS WELDING SERVICE, INCORPORATED
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On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of six parcels of land containing a
total of 0.087 acres along Jefferson Davis Highway and Taw
Street from Fridleys Welding Service, Incorporated and
authorized the County Administrator to execute the. deed. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.5.b. ALONG GENITO ROAD FROM LINWOOD SMITH, JACOB LEE
SMITH, MARGIE SMITH MILLER AND CLARENCE E. SMITH
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.023
acres along Genito Road from Linwood Smith, Jacob Lee Smith,
Margie Smith Miller and Clarence E. Smith, and authorized the
County Administrator to execute the deed. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.6. CONVEYANCE OF EASEMENT TO VIRGINIA ELECTRIC AND POWER
COMPANY FOR THE RELOCATION OF A POLE ONTO THE
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HARROWGATE ELEMENTARY SCHOOL PROPERTY AS PART OF THE
HARROWGATE ROAD WIDENING PROJECT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an easement agreement with
Virginia Electric and Power Company for the relocation of a
pole onto the Harrowgate Elementary School Property as part
of the Harrowgate Road Widening Project . ('It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.7. REQUESTS FOR PERMISSION
8.B.7.a. FROM RATHERMAN INVESTMENTS, INCORPORATED TO INSTALL
A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT
TO SERVE PROPERTY ON POLO PLACE
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved the request for permission from Katherman
Investments, Inc. to install a private sewer service within a
private easement and authorized the County Administrator to
execute the sewer connection agreement. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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02/25/09
8.B.7.b. FROM PMF, L.L.C. FOR THREE FOUNTAINS TO ENCROACH
WITHIN A VARIABLE WIDTH STORM WATER MANAGEMENT/BEST
MANAGEMENT PRACTICE EASEMENT ACROSS OPEN SPACE D
AND E IN THE SANCTUARY AT WATERMILL, SECTION A
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved the request for permission from PMF, L.L.C. for
three fountains to encroach within a variable width SWM/BMP
easement across Open Space D and E in The Sanctuary At
Watermill, Section A, subject to the execution of a license
agreement. (It is noted copies of the plat are filed with the
papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.8. SET DATE FOR PUBLIC HEARING TO CONSIDER THE
RESTRICTION OF THROUGH TRUCK TRAFFIC ON RUFFIN MILL
ROAD FROM ASHTON PARK DRIVE TO RAMBLEWOOD ROAD
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
set the public hearing date of March 11, 2009, at 6:30 p.m.
to consider the restriction of through truck traffic on
Ruffin Mill Road from Ashton Park Drive to Ramblewood Road.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.9. REQUEST FOR A PERMIT TO STAGE A FIREWORKS DISPLAY AT
THE SUNDAY PARR PENINSULA OF BRANDERMILL ON
JULY 4, 2009
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a permit to stage a fireworks display at the Sunday
Park Peninsula of Brandermill on July 4, 2009, with a rain
date of July 5, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.B.10. AMENDMENT TO RISK MANAGEMENT PLAN REGARDING COVERAGE
FOR PUNITIVE DAMAGES
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted an amendment to the Risk Management Plan regarding
coverage for punitive damages. (It is noted a copy of the
Risk Management Plan Amendment is filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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The following item was pulled from the Consent Agenda for
public comment:
8.B.2.a. TO SHOOSMITH CONSTRUCTION INCORPORATED FOR
CONSTRUCTION OF THE EMERGENCY VEHICLE OPERATIONS
COURSE AND OBSERVATION TOWER AT THE ENON PUBLIC
SAFETY TRAINING CENTER
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Ms. Jessica Sears, widow of Colonial Heights Police Officer
James Sears, who was fatally injured during a police chase,
urged the Board to approve the contract for the Emergency
Vehicle Operations Course. She stated the police officers
need the best training if they are going to be engaged in
high speed situations.
Ms. Jaeckle inquired whether the training course was a
regional initiative.
Mr. Holland expressed appreciation to -Ms. Sears for her
comments.
Ms. Durfee expressed appreciation to Ms. Sears for her
comments. She stated it is .critical to make public safety a
priority and to support projects like this one.
Mr. Warren stated Chief Senter has agreed to look into
regional cooperation with other localities.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a construction
contract with Shoosmith Construction, Inc. in the amount of
$3,767,000 for the construction of the emergency vehicle
operations course at the Enon Public Safety Training Center.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
9. REPORTS
9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS
AND LEASE PURCHASES
B. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
accepted the following reports: a Report of Status of
General Fund Balance, Reserve for Future Capital Projects,
District Improvements Funds, and Lease Purchases and a Report
on Roads Accepted into the-State Secondary System.
And, further, the following roads were accepted into the
State Secondary System:
ADDITION
BAYHILL POINTE 17
(Effective 01/22/2009)
Bailey Oak Drive (Route 5953) - From Bailey Oak
Place (Route 7302) to cul-de-sac
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LENGTH
0.06 Mi.
02/25/09
Bailey Oak Drive (Route 5953) - From 0.03 mile
south of Bailey Oak Court (Route 5954) to
Bailey Oak Place (Route 7302) 0.05 Mi.
Bailey Oak Place (Route 7302) - From Bailey Oak
Drive (Route 5953) to cul-de-sac 0.05 Mi.
BAYHILL POINTE 18
(Effective 01/26/2009)
Penny Bridge Court (Route 7301) - From Penny
Bridge Drive (Route 5115) to cul-de-sac 0.10 Mi.
Penny Bridge Drive (Route 5115) - From Penny Bridge
Mews (Route 7300) to 0.06 mile east of
Penny Bridge Mews (Route 7300) 0.06 Mi.
Penny Bridge Drive (Route 5115) - From 0.02 mile
east of Buffalo Springs Drive (Route 5109) to
Penny Bridge Mews (Route 7300) 0.07 Mi.
Penny Bridge Mews (Route 7300) - From Penny Bridge
Drive (Route 5115) to cul-de-sac 0.04 Mi.
CENTRE STREET
(Effective 01/15/2009)
ABANDONMENT
Centre Street (Link A-B-C) (Route 1513) - From West
Hundred Road (Route 10)(Point A) to 0.15 mile west
of West Hundred Road (Route 10)(Point C) -0.14 Mi.
ADDITION
Centre Street (Link A-B-D)(Route 1513) - From West
Hundred Road (Route 10)(Point A) to 0.04 mile
south of Fountain Square Plaza (Point D) 0.14 Mi.
FOX CREEK CROSSING PHASE 2
(Effective 01/30/2009)
Foxcreek Crossing (Route 7297) - From 0.27 mile
south of Woolridge Road (Route 668) to Walkers
Chase (Route 7317) 0.16 Mi.
Foxcreek Crossing (Route 7297) - From Foxcreek Forest
Drive (Route 7320) to 0.03 mile south of Foxcreek
Forest Drive (Route 7320) 0.03 Mi.
Foxcreek Crossing (Route 7297) - From 0.03 mile south
of Foxcreek Forest Drive (Route 7320) to temporary
end of maintenance 0.10 Mi
Foxcreek Crossing (Route 7297) - From Hancock
Quarter Lane (Route 7318) to 0.18 mile south
of Hancock Quarter Lane (Route 7318) 0.18 Mi.
Foxcreek Crossing (Route 7297) - From 0.18 mile
south of Hancock Quarter Lane (Route 7318) to
Foxcreek Forest Drive (Route 7320) 0.03 Mi.
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Foxcreek Forest Drive (Route 7320) - From Foxcreek
Crossing (Route 7297) to temporary end
of maintenance 0.01 Mi.
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Hancock Quarter Lane (Route 7318) - From Foxcreek
Crossing (Route 7297) to temporary end
of maintenance 0.01 Mi.
Primrose Tarry Drive (Route 7319) - From Foxcreek
Crossing (Route 7297) to temporary
end of maintenance 0.01 Mi.
Walkers Chase (Route 7317) - From Foxcreek Crossing
(Route 7317) to temporary end of maintenance 0.01 Mi.
WALKERS CHASE SECTION 1
(Effective 01/30/2009)
Heathcliff Court (Route 7322) - From Lilting
Branch Way (Route 7321) to cul-de-sac 0.02 Mi.
Lilting Branch Way (Route 7321) - From Heathcliff
Court (Route 7322) to Red Setter Lane (Route 7323) 0.10 Mi.
Lilting Branch Way (Route 7321) - From Walkers
Chase (Route 7317) to cul-de-sac 0.09 Mi.
Lilting Branch Way (Route 7321) - From Walkers
Chase (Route 7317) to Heathcliff Court
(Route 7322) 0.07 Mi.
Red Setter Lane (Route 7323) - From Lilting Branch
Way (Route 7321) to temporary end of maintenance 0.03 Mi.
Red Setter Lane (Route 7323) - From Lilting
Branch Way (Route 7321) to temporary end
of maintenance 0.04 Mi.
Walkers Chase (Route 7317) - From Lilting Branch
Way (Route 7321) to cul-de-sac 0.04 Mi.
Walkers Chase (Route 7317) - From 0.03 mile east
of Foxcreek Crossing (Route 7297) to 0.06
mile east of Foxcreek Crossing (Route 7297) 0.03 Mi.
Walkers Chase (Route 7317) - From 0.01 mile east of
Foxcreek Crossing (Route 7297) to 0.03 mile east
of Foxcreek Crossing (Route 7297) 0.02 Mi.
WELLINGTON FARMS, E
(Effective 01/30/2009)
Chippoke Court (Route 7331) - From Chippoke Road
(Route 7329) to cul-de-sac 0.04 Mi.
Chippoke Place (Route 7330) - From Chippoke Road
(Route 7329) to cul-de-sac 0.15 Mi.
Chippoke Road (Route 7329) - From Chippoke Place
(Route 7330) to Chippoke Court (Route 7331) 0.08 Mi.
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02/25/09
Chippoke Road (Route 7329) - From Chippoke Court
(Route 7331) to cul-de-sac 0.23 Mi.
Chippoke Road (Route 7329) - From Wellington Cross
Way (Route 7328) to Chippoke Place (Route 7330) 0.08 Mi.
Chippoke Road (Route 7329) - From Wellington Cross
Way (Route 7328) to temporary end of maintenance 0.01 Mi.
Wellington Cross Way (Route 7328) - From Chippoke
Road (Route 7329) to temporary end of maintenance 0.01 Mi.
Wellington Cross Way (Route 7328) - From
Wellington Farms Drive (Route 5352) to Chippoke
Road (Route 7329) 0.09 Mi.
WINTERFIELD STATION 2
(Effective 01/15/2009)
Rigney Drive (Route 7269) - From 0.06 mile
east of West Winterfield Road (Route 7268)
to cul-de-sac 0.10 Mi.
WOODS AT SUMMERFORD D
(Effective 01/08/2009)
Lady Anne Lane (Route 7305) - From Orchid Drive
(Route 5837) to Prince James Drive (Route 5833) 0.08 Mi.
Lady Anne Lane (Route 7305) - From Prince James Drive
(Route 5833) to temporary end of maintenance 0.01 Mi.
Prince James Drive (Route 5833) - From Prince
James Turn (Route 7303) to Prince James
Mews (Route 7304) 0.04 Mi.
Prince James Drive (Route 5833) - From 0.03 mile
east of Prince James Terrace (Route 5836) to Prince
James Turn (Route 7303) 0.03 Mi.
Prince James Drive (Route 5833) - From Prince
James Mews (Route 7304) to Lady Anne Lane
(Route 7305) 0.11 Mi.
Prince James Drive (Route 5833) - From Lady Anne
Lane (Route 7305) to cul-de-sac 0.09 Mi.
Prince James Mews (Route 7304) - From Prince James
Drive (Route 5833) to cul-de-sac 0.04 Mi.
Prince James Turn (Route 7303) - From Prince
James Drive (Route 5833) to cul-de-sac 0.05 Mi.
WOODS AT SUMMERFORD E
(Effective 01/13/2009)
Lady Anne Lane (Route 7305) - From 0.01 mile
east of Prince James Drive (Route 5833) to Sir
Britton Drive (Route 7313) 0.05 Mi.
Sir Britton Court (Route 7314) - From Sir Britton
Drive (Route 7313) to cul-de-sac 0.10 Mi.
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Sir Britton Drive (Route 7313) - From Lady Anne
Lane (Route 7305) to cul-de-sac
Sir Britton Drive (Route 7313) - From Lady Anne
Lane (Route 7305) to Sir Britton Court
(Route 7314)
Sir Britton Drive (Route 7313) - From Sir
Britton Court (Route 7314) to Sir Britton
Mews (Route 7315)
Sir Britton Drive (Route 7313) - From Sir
Britton Mews (Route 7315) to cul-de-sac
Sir Britton Mews (Route 7315) - From Sir Britton
Drive (Route 7313) to cul-de-sac
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
0.03 Mi.
0.11 Mi.
0.14 Mi.
0.03 Mi.
0.02 Mi.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
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There were no speakers at this time.
10.A. CLOSED SESSION PURSUANT TO SECTION 2.2-3711(A)(7),
CODE OF VIRGINIA, 1950, AS AMENDED, FOR CONSULTATION
WITH LEGAL COUNSEL REGARDING SPECIFIC LEGAL MATTERS
REQUIRING THE PROVISION OF LEGAL ADVICE WITH RESPECT
TO THE APPLICATION OF "GUIDANCE" BY THE CHESAPEAKE
BAY LOCAL ASSISTANCE BOARD ON THE CHESAPEAKE BAY
PRESERVATION ACT
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
went into Closed Session Pursuant to Section 2.2-3711(A)(7),
Code of Virginia, 1950, as amended, for consultation with
legal counsel regarding specific legal matters requiring the
provision of legal advice with respect to the application of
"guidance" by The Chesapeake Bay Local Assistance Board on
the Chesapeake Bay Preservation Act.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Reconvening:
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Board of Supervisors has this day adjourned
into Closed Session in accordance with a formal vote of the
Board and in accordance with the provisions of the Virginia
Freedom of Information Act; and
WHEREAS, the Virginia Freedom of Information Act
effective July 1, 1989 provides for certification that such
Closed Session was conducted in conformity with law.
NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors
does hereby certify that to the best of each member's
knowledge, i) only public business matters lawfully exempted
from open meeting requirements under the Freedom of
Information Act were discussed in the Closed Session to which
09-108
02/25/09
this certification applies, and ii) only such public business
matters as were identified in the Motion by which the Closed
Session was convened were heard, discussed, or considered by
the Board. No member dissents from this certification.
The Board being polled, the vote was as follows:
Ms. Jaeckle: Aye.
Mr. Gecker: Aye.
Mr. Warren: Aye.
Ms. Durfee: Aye.
Mr. Holland: Aye.
11. DINNER
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
recessed to the Lane B. Ramsey Administration Building, Room
502, for dinner with the Social Services Board.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
12. INVOCATION
Deputy County Administrator William Johnson gave the
invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Ms. Stephanie Faulkner, Gold Award Recipient, led the Pledge
of Allegiance to the Flag of the United States of America.
14. RESOLUTIONS
14.A. RECOGNIZING MS. SARAH CATHERINE LILLY, NORTH
CHESTERFIELD'S JUNIOR MISS 2009 AND MS. EMILY
CHRISTINE BLAKE, EAST CHESTERFIELD'S JUNIOR MISS 2009
Mr. Kappel introduced Ms. Sarah Catherine Lilly, North
Chesterfield's Junior Miss 2009 and Ms. Emily Christine
Blake, East Chesterfield's Junior Miss 2009, who were present
to receive their resolutions.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, the Junior Miss Scholarship Program provides
college scholarships to outstanding young women; and
WHEREAS, while in high school, these young women must
have excelled in academics; been active in extracurricular
activities that serve the community; must have strived to be
physically fit; and must have developed a performing talent;
and
WHEREAS, the Capital Region's Junior Miss Scholarship
Program was held at Cosby High School on Sunday, September
21, 2008; and
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WHEREAS, Ms. Sarah Catherine Lilly, of Cosby High
School, has been named North Chesterfield's Junior Miss; and
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WHEREAS, Ms. Lilly earned a $1,500 scholarship for being
selected as North Chesterfield's Junior Miss, plus an
additional $600 for placing in the top two among the
contestants in Scholastic Talent and Self-Expression; and
WHEREAS, Ms. Lilly also was 1st Runner Up and Scholastic
Runner Up in Virginia's Junior Miss Program; and
WHEREAS, among her many high school accomplishments, Ms.
Lilly was president of the National Beta Club, a member of
the National Honor Society, Treasurer of the Mu Alpha Theta
Honor Society, was a Gold-rating state-level violin soloist,
ranked second in her class, and had perfect attendance in
grades 9 through 11, among many other achievements; and
WHEREAS, Ms. Lilly volunteered at the Brandermill Woods
Retirement .facility, mentored violin at Maymont and Swift
Creek Middle schools, organized shipments of school supplies
to Iraqi children, and provided other volunteer service in
her community; and
WHEREAS, Ms. Lilly's goal is to attend William and Mary,
Virginia Tech, James Madison University or the University of
Virginia, with special interest in English/Math and Secondary
Education; and
WHEREAS, Ms. Lilly is an outstanding representative of
Chesterfield County youth.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of February 2009,
publicly recognizes the exemplary achievements of Ms. Sarah
Catherine Lilly, wishes her continued success in her academic
pursuits, and is proud to have her represent Chesterfield
County public schools as she continues with her higher
education.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Lilly and that this resolution
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
And, further, the Board adopted the following resolution:
WHEREAS, the Junior Miss Scholarship Program provides
college scholarships to outstanding young women; and
WHEREAS, while in high school, these young women must
have excelled in academics; been active in extracurricular
activities that serve the community; must have strived to be
physically fit; and must have developed a performing talent;
and
WHEREAS, the Capital Region's Junior Miss Scholarship
Program was held at Cosby High School on Sunday, September
21, 2008; and
WHEREAS, Ms. Emily Christine Blake, of Cosby High
School, has been named East Chesterfield's Junior Miss; and
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02/25/09
WHEREAS, Ms. Blake earned a $1,500 scholarship for being
selected as East Chesterfield's Junior Miss, plus an
additional $200 for placing in the top two among the
contestants in interview; and
WHEREAS, Ms. Blake also was the Spirit of Junior Miss
winner, fitness runner up and self-expression runner up in
Virginia's Junior Miss Program; and
WHEREAS, among her many high school accomplishments, Ms.
Blake was SCA vice president, was a National Honor Society
member, was chosen to attend the National Youth Leadership
Conference, was a Girl Scout Gold Award recipient, served as
dance captain of Cosby High School's. Mixed Show Choir, was a
member of the Beta Club and earned the Chesterfield County
Community Service Award, among many other achievements; and
WHEREAS, Ms. Blake volunteered her time in her community
in the James River Annual Cleanup, volunteered at Clover Hill
Elementary School, collected items for a battered women's
shelter, and performed ongoing church work-camp assistance,
among other activities; and
WHEREAS, Ms. Blake's goal is to attend William and Mary,.
where she .accepted an early admittance decision, and to
pursue a career in child/criminal psychology; and
WHEREAS, Ms. Blake is an outstanding representative of
Chesterfield County's young residents.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of February 2009,
publicly recognizes the exemplary achievements of Ms. Emily
Christine Blake, wishes her continued success in her academic
pursuits, and is proud to have her represent Chesterfield
County public schools as she continues with her higher
education.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Durfee presented the executed resolutions to Ms. Lilly
and Ms. Blake, and congratulated them on their achievements.
Ms. Lilly and Ms. Blake expressed appreciation for the
recognition.
14.B. RECOGNIZING GIRL SCOUTS UPON ATTAINING THE GOLD AWARD
14.B.1. MS. EMILY CHRISTINE BLAKE, MATOACA DISTRICT
14.B.2. MS. STEPHANIE ELIZABETH FAULKNER, MATOACA DISTRICT
Mr. Kappel introduced Ms. Emily Christine Blake and Ms.
Stephanie Elizabeth Faulkner, who were present to receive
their resolutions.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, the Girl Scouts of the United States of America
is an organization serving over 2.7 million girls, which was
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02/25/09
founded by Juliette Gordon Low in 1912 to promote citizenship
training and personal development; and
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WHEREAS, the Gold Award is the highest achievement award
in Girl Scouting and symbolizes outstanding accomplishments
in the areas of leadership, community service, career
planning, and personal development; and
WHEREAS, the Girl Scout Gold Award can only be earned by
girls aged 14-18 or in grades 9-12 and is received by less
than six percent of those individuals entering the Girl
Scouting movement; and
WHEREAS, after earning three interest project patches,
earning the Girl Scout Gold Leadership Award, the Girl Scout
Gold Career Award, and the Girl Scout Gold 4Bs Challenge
Award, and designing and implementing a Girl Scout Gold Award
project, Ms. Emily Christine Blake and Ms. Stephanie
Elizabeth Faulkner, both of Troop 767, have accomplished
these high standards and have been honored with the Girl
Scouts of America Gold Award by the Girl Scout Commonwealth
Council of Virginia, Incorporated; and
WHEREAS, growing through their experiences in Girl
Scouting, learning the lessons of responsible citizenship,
and priding themselves on the great accomplishments of their
country, Emily and Stephanie are indeed members of a new
generation of prepared young citizens of whom we can all be
very proud.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 25th day of February 2009,
publicly recognizes Ms. Emily Christine Blake and Ms.
Stephanie Elizabeth Faulkner, extends congratulations on
their attainment of the Gold Award and acknowledges the good
fortune of the county to have such outstanding young women as
its citizens.
Ayes: .Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Durfee presented the executed resolutions and badges to
Ms. Blake and Ms. Faulkner and congratulated them on their
accomplishments.
Ms. Blake and Ms. Faulkner presented details of their Gold
Award projects and expressed appreciation to their parents
for their support.
15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. John Remmers addressed the Board regarding the possible
closure of the temporary satellite location of a Police
Station along the Hull Street Corridor.
Mr. Michael Corson addressed the Board relative to the School
Board's budget. He suggested establishing an additional fee
for parents to help retain the teachers in Chesterfield
County.
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02/25/09
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING
ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE
APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL
BE HEARD AT SECTION 18
08SN0105
In Clover Hill Magisterial District, STYLECRAFT HOMES
DEVELOPMENT CORP. requests rezoning and amendment of zoning
district map from Neighborhood Business (C-2) and Community
Business (C-3) to Community Business (C-3) with Conditional
Use to permit multifamily and townhouse uses on 15.5 acres
plus Conditional Use Planned Development to permit exceptions
to Ordinance requirements on the entire 20.6 acres fronting
approximately 740 feet on the south line of Midlothian
Turnpike approximately 150 feet west of Tuxford Road. The
density of such amendment will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for general commercial
and light industrial uses. Tax ID 751-706-3789.
Mr. Turner presented a summary of Case 08SN0105 and indicated
the applicant is requesting the Board remand the request to
the Planning Commission.
Mr. Warren stated there was not support for the remand
request on the Board.
Mr. Turner stated if there was not support for the remand
request, the applicant would withdraw the request.
Mr. Larry Horton, the applicant's representative, withdrew
Case 08SN0105.
nocun~~~
In Bermuda Magisterial District, EDWARD AND GAYE MADISON
request renewal of Manufactured Home Permit 02SR0104 and
amendment of zoning district map to permit a temporary
manufactured home in a Residential (R-7) District on 0.5 acre
known as 7811 Pioneer Street. The density of such amendment
is approximately 2 units per acre. The Comprehensive Plan
suggests the property is appropriate for residential use of
2.51 - 4.0 units per acre. Tax ID 789-677-2015.
Mr. Turner presented a summary of Case 09SN0155 and indicated
staff recommended approval subject to the conditions.
Ms. Gaye Madison, the applicant, accepted the staff's
recommendation.
Mr. Warren called for public comment.
There being no one to address this request, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved Case 09SN0155 subject to the following conditions:
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1. The applicants shall be the owners and occupants of the
manufactured home. (P)
2. Manufactured home permit shall be granted for a period
not to exceed seven (7) years from date of approval. (P)
3. No additional permanent-type living space may be added
onto this manufactured home. This manufactured home
shall be skirted but shall not be placed on a permanent
foundation. (P)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0120
In Matoaca Magisterial District, DWAL DEVELOPMENT requests
rezoning and amendment of zoning district map from
Agricultural (A) to Residential (R-88) on 2.9 acres fronting
approximately 150 feet on the west line of Rowlett Road
approximately 410 feet north of Baretta Lane. Residential use
of up to 0.50 units per acre is permitted in a Residential
(R-88) District. The Comprehensive Plan suggests the property
is appropriate for residential use of 1-5 acre lots; suited
to R-88 zoning. Tax ID 760-629-3608.
Mr. Turner presented a summary of Case 09SN0120 and indicated
the Planning Commission recommended approval and acceptance
of the proffered conditions.
Ms. Kristen Keatley, the applicant's representative, accepted
the recommendation.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
approved Case 09SN0120 and accepted the following proffered
conditions:
1. There shall not be any residential units permitted on
such property. (P)
2. Tree Preservation and Entrance Landscaping Areas shall
be as shown on the plan prepared by Balzer and
Associates, Inc., last revised 12-05-08 (Exhibit A). All
such areas shall be located in common open space and in
accordance with the following requirements:
A. Tree Preservation Areas. A fifteen (15) foot tree
preservation strip, exclusive of setbacks, shall be
maintained around the perimeter of the property
except where adjacent to Tax ID 758-628-6726. An
additional tree preservation area shall be
maintained in that area shown on Exhibit A noted as
"Tree Preservation Area". Utility easements and
public roads shall be permitted to cross these
areas in a perpendicular fashion. Any healthy trees
that are six (6) inches in caliper or greater shall
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be retained within these areas except where removal
is necessary to accommodate the improvements
permitted herein. This condition shall not
preclude the removal of vegetation from the tree
preservation area that is unhealthy, dying or
diseased. Any cleared areas of 100 square feet or
greater shall be planted with species which will
minimize the impact of the Subdivision road on
adjacent properties. The exact design and species
shall be approved by the Planning Department at
time of Subdivision construction plan review
provided, however; that adjacent to Tax ID 760-629-
5200 a row of evergreen trees shall be planted so
as to provide a visual separation and screen of
vehicular traffic on the Subdivision street from
the adjacent parcel. The evergreen trees shall be
a minimum of five (5) feet in height at time of
planting. If the adjacent property owner of Tax ID
760-629-5200 desires drainage improvements within
the tree preservation strip, tree retention and/or
additional plantings in that area necessary to
accommodate the drainage improvements shall not be
required.
B. Entrance Landscaping Area. Entrance landscaping
shall be provided in the area shown on Exhibit A
noted as "Entrance Landscaping Area". Both sides
of the Subdivision street shall be landscaped
within twenty (20) feet of the edge of pavement for
a distance approximately 200 feet from Rowlett
Road. The landscaping. shall be installed and/or
bonded for prior to recordation of any lots. At a
minimum, the "Entrance Landscaping" shall include
large deciduous trees having a minimum caliper of
two and one half inches at time of planting, spaced
an average of fifty (50) feet on center and
evergreen trees having a minimum height of five (5)
feet at time of planting spaced an average of
fifteen (15) feet on center. (P)
3. Except for timbering approved by the Virginia State
Department of Forestry for the purpose of removing dead
or diseased trees, there shall be no timbering on the
Property until a land disturbance permit has been
obtained from the Environmental Engineering Department
and the approved devices installed. (EE)
4. To provide for future looping of the public water system
and facilitate future development, extension of an eight
(8) inch water line from the terminus of the line in
Whispering Winds Subdivision through to the right-of-way
of Rowlett Road with a pipe sized to the requirements of
the Water and Wastewater Facilities Plan. (U)
5. Direct vehicular access from the property to Rowlett
Road shall be limited to one (1) public road. The exact
location of this access shall be approved by the
Transportation Department. (T)
6. Prior to recordation of the initial subdivision plat, or
within sixty (60) days of a written request by the
Transportation Department, whichever occurs first,
thirty-five (35) feet of right-of-way on the west side
of Rowlett Road, measured from the centerline of that
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part of Rowlett Road immediately adjacent to the
property, shall be dedicated, free and unrestricted, to
and for the benefit of Chesterfield County. (T)
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7. To provide an adequate roadway system with initial
development, the developer shall be responsible for
relocation of the ditch to provide an adequate shoulder
along the west side of Rowlett Road for the entire
property frontage along Rowlett Road. The developer
shall dedicate to Chesterfield County, free and
unrestricted, any additional right-of-way (or easements)
required for this improvement. (T)
8. The existing small suppressed man made pond located on
the subject property shall be filled. (EE)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0136
In Bermuda Magisterial District, EOR, LLC requests rezoning
and amendment of zoning district map from Agricultural (A) to
General Industrial (I-2) on 5.3 acres lying approximately 900
feet south of the Carver Heights Drive and South Chalkley
Road intersection. The density of such amendment will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
residential use of 1-5 acre lots; suited to R-88 zoning. Tax
IDs 779-650-4856 and 5029.
Mr. Turner presented a summary of Case 09SN0136 and indicated
the Planning Commission recommended approval.
Mr. Jack Wilson, the applicant's representative, accepted the
recommendation.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved Case 09SN0136.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0138
In Midlothian Magisterial District, DREAMLAND PROPERTIES, LLC
requests rezoning and amendment of zoning district map from
Agricultural (A) to Corporate Office (O-2) on 1 acre known as
1601 Huguenot Road. The density of such amendment will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
regional mixed use. Tax ID 739-712-7320.
Mr. Turner presented a summary of Case 09SN0138 and indicated
the Planning Commission recommended approval and acceptance
of the proffered conditions.
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Mr. Brian Spittle, the applicant's representative, accepted
the recommendation.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved Case 09SN0138 and accepted the following proffered
conditions:
1. Any new building shall have a colonial
architectural style compatible with the colonial
architectural style that predominates along the
Huguenot Road corridor. The exact architectural
style and materials shall be approved at the time
of site plan review. (P)
2. If direct vehicular access is prove
Road, prior to the issuance of
permits, additional pavement shall
along Huguenot Road to provide an
turn lane, as determined by the
Department, at the approved access.
ded to Huguenot
any occupancy
be constructed
adequate right
Transportation
(T)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
095N0142
In Dale Magisterial District, AMINA MZARI & FAOUZI HANAFI
request Conditional Use and amendment of zoning district map
to permit a family daycare home in a Residential (R-9)
District on .7 acre known as 8425 Sherwood Forest Drive. The
density of such amendment will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for residential use of
2.51-4.0 dwelling units per acre. Tax ID 785-672-4798.
Mr. Turner presented a summary of Case 09SN0142 and indicated
the Planning Commission recommended approval subject to the
conditions.
Mr. Hanafi and Ms. Mzari stated the recommendation was
acceptable.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved Case 09SN0142 subject to the following conditions:
1. This Conditional Use shall be granted to and for, Amina
Mzari and Faouzi Hanafi, exclusively, and shall not be
transferable nor run with the land. (P)
2. There shall be no exterior additions or alterations to
the existing structure to accommodate this use. (P)
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3. There shall be no signs permitted to identify this use.
(P)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0143
In Bermuda Magisterial District, AERC RIVER FOREST, LLC AND
AERC VIRGINIA DEVELOPMENT COMPANY, LLC request amendment to
Conditional Use Planned Development (Cases 89SN0110 and
07SN0299) and amendment of zoning district map relative to
density in Residential Townhouse (R-TH) and Multifamily
Residential (R-MF) Districts on 33.3 acres fronting
approximately 870 feet on the south line of Branders Creek
Drive approximately 700 feet south of Iron Bridge Road. The
density of such amendment will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for mixed use corridor
and community mixed use uses. Tax IDs 777-651-0396 and 777-
652-6715.
Mr. Turner presented a summary of Case 09SN0143 and indicated
the Planning Commission recommended approval and acceptance
of the proffered conditions.
Mr. John Easter, the applicant's representative, stated the
Planning Commission's recommendation was acceptable.
Mr. Warren called for public comment.
There being no one to address this request, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved Case 09SN0143 and accepted the following proffered
conditions:
The applicants in this amendment to the conditions of zoning
Case 89SN0110 and Case 07SN0299, pursuant to Section 15.2-
2298 of the Code of Virginia (1950) (as amended) and the
Zoning Ordinance of Chesterfield County, for themselves and
their successors or assigns (the "applicant"), proffer that
the property under consideration (the "property") will be
developed according to the following proffers if, and only
if, the rezoning request submitted herewith- is granted with
only those conditions agreed to by the applicant. In the
event this request is denied or approved with conditions not
agreed to by the applicant, the proffers shall immediately be
null and void and of no further force or effect:
1. Maximum Number of Units. The maximum number of dwelling
units permitted on the Property shall not exceed 300.
(P)
(Note: This condition supersedes Proffered Condition 7
of Case 89SN0110 relative to limitation on number of
dwelling units affecting Tax ID 777-652-6715, and
Textual Statement Item 2 of Case 07SN0299 relative to
adherence to Residential Multifamily (R-MF) densities
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under the Zoning Ordinance affecting Tax ID 777-651-
0396 . )
2. Transportation Improvements. Prior to the earlier of
(a) issuance of a building permit for any dwelling unit
on the Property beyond a cumulative total of 240 units
or (b) recordation of the initial subdivision plat
establishing lots within the Townhouse Property subject
to Case 07SN0299, the developer shall pay $170,000 to
Chesterfield County to be applied to the cost to
construct an extension of or improvements to Carver
Heights Drive, or for other road improvements within the
Property' s traffic shed as defined in the County' s cash
proffer policy. (T)
(Note: This condition supersedes Proffered Condition 4
of Case 89SN0110, Proffered Condition 3 of Case
07SN0299, and Proffered Condition 3 of Case 06SN0196, as
they relate to transportation improvements required in
connection with development of the Property.)
3. Cash Proffer.
specified in
subdivider, o
the County
improvements
Property:
In addition to the transportation payment
Proffered Condition 2, the applicant,
r assignee(s) shall pay the following to
of Chesterfield for infrastructure
within the service district for the
a. Prior to the issuance of a building permit for each
dwelling unit, the applicant, subdivider, or
assignee(s) shall pay to the County of Chesterfield
the following amounts for infrastructure
improvements within the service district for the
Property:
i) If payment is made prior to July 1, 2009
$18,080.00 per dwelling unit; or
ii) If payment is made after June 30, 2009 the
amount approved by the Board of Supervisors
not to exceed $18,080 per dwelling unit and
adjusted upward by any increase in the
Marshall and Swift Building Cost Index between
July 1, 2008, and July 1 of the fiscal year in
which the payment is made.
b. Cash proffer payments shall be spent for the
purposes proffered or as otherwise permitted by
law.
c. Should Chesterfield County impose impact fees or
other fees for infrastructure improvements at any
time during the life of the development of the
property, the amount paid in cash proffers shall be
in lieu of or credited toward, but not be in
addition to, any such impact or other
infrastructure fees, in a manner determined by the
County. (B&M)
(Note: This condition supersedes Proffered Condition 9
of Case 06SN0196, which was incorporated by Proffered
Condition 2 of Case 07SN0299).
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4. Timbering. Except for timbering approved by the
Virginia State Department of Forestry for the purpose of
removing dead or diseased trees, there shall be no
timbering on the property until a land disturbance
permit has been obtained from the Environmental
Engineering Department and the approved devices have
been installed. (EE)
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Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0153
In Bermuda Magisterial District, CHESTERFIELD COUNTY BOARD OF
SUPERVISORS proposes Conditional Use Planned Development and
amendment of zoning district map to permit a height exception
for a church steeple in a Residential (R-7) District on 4
acres located in the northeast quadrant of West Hundred and
Osborne Roads. The density of such amendment will be
controlled by zoning conditions or Ordinance standards.- The
Comprehensive Plan suggests the property is appropriate for
office/residential mixed use and residential use of 2.5
dwellings per acre or less. Tax IDs 793-656-7618 and 8532;
and 794-656-0123 and 0200.
Mr. Turner presented a summary of Case 09SN0153 and indicated
the Planning Commission recommended approval subject to the
condition.
Mr. Brennan Keene, an elder at Chester Presbyterian Church
and attorney, expressed appreciation for the Board's
consideration of the request.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved Case 09SN0153 subject to the following condition:
With. the approval of this request, a thirty (30) foot
exception shall be granted to the maximum fifty (50)
foot height limitation for church steeples. (P)
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Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
17. PUBLIC HEARINGS
17.A. TO CONSIDER AN AMENDMENT TO THE PUBLIC FACILITIES
PLAN RELATIVE TO THE FLEET MANAGEMENT SECTION
Mr. Steven Haasch presented a summary of the proposed
amendment to the Fleet Management section of the Public
Facilities Plan.
Ms. Jaeckle stated she is interested in the possible
outsourcing of fleet maintenance services as a way to improve
customer service. She referenced the Mercury Report, which
the Board has not discussed. She inquired whether or not a
deferral would affect the plans of the county.
Mr. Stegmaier stated the amendment to the Public Facilities
Plan does not commit the Board to move forward on this or on
any other facility. He further stated that outsourcing fleet
maintenance is difficult to do due to the public procurement
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process and the function and size of the county's vehicle
fleet.
Ms. Jaeckle stated she understood certain types of equipment,
such as, fire apparatus needs specialized equipment to work
on, but not all of the vehicles in the fleet need that type
of equipment.
Mr. Stegmaier stated if a county business was to perform the
work on the fleet, they would have to give up other business
to allow the time needed to perform the tasks needed.
In response to Ms. Durfee's concerns, Mr. Key stated the
proposed facilities were focused in the parts of the county
in which growth has already occurred. He further stated to
cover the Matoaca District, a fourth facility would need to
be placed in that area of the county.
Ms. Durfee inquired about a breakdown of where the buses are
located in the county.
Mr. Carmody stated funding for the facilities is in the
FY2012 and FY2013 CIP.
Mr. Holland expressed concerns relative to the locations of
the facilities and stated the Plan needed to be reviewed
more.
Discussion ensued regarding the ultimate goals for the Fleet
Management facilities and what work still needs to be done.
In response to Mr. Warren's question, Mr. Stegmaier stated to
outsource the fleet maintenance services the facilities would
have to be upgraded. He further stated outsourcing services
is a long term issue.
Mr. Gecker stated approving this Plan is not an expenditure
of funds and when a site is found it will be brought back
before the Board. He further stated he would support a 30-
day deferral.
Mr. Holland stated this item needs to be acted upon so as not
to cause any further issues with the Plan.
Ms. Durfee stated she would like to leave options open and
requested information as to the location of the majority of
customers of fleet maintenance. She further stated she does
not want to lock the county into an area that is
unreasonable.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
approved the amendment to the Public Facilities Plan relative
to the Fleet Management Section, as further modified by
staff, and directed staff to review outsourcing of fleet
maintenance services.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
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20. ADJOURNMENT
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On motion of Mr. Holland, seconded by Mr. Warren, the Board
adjourned at 7:47 p.m. to March 11, 2009 at 3:00 p.m. in the
Public Meeting Room.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
a es J. Stegm ier
C my Administrator
Arthur S. Warren
Chairman
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