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2009-04-15 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA iwe Meeting Date: April 15, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 000001 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Citizen Budget Advisory Committee 6. Citizen Satisfaction Survey 7. Community Risk Analysis/Emergency Service Coverage 8. Cops Grants 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Federal Stimulus Package 12. Financial/Budget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. Magnolia Green 18. Meadowville Interchange 19. Midlothian Turnpike/Courthouse Road Streetscape Improvements 20. Minor League Baseball 21. North American Project 22. Planning Fee Structure 23. Postal Zip Codes 24. Property Maintenance and Neighborhood Preservation (countywide) 25. Public Facilities Plan 26. RRPDC Large Jurisdiction Committee 27. RRPDC Transportation Funding Strategies Work Group 28. Private Sewer Treatment Facility 29. Stonebridge (formerly Cloverleaf Mall) 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. Utilities Policies and Managed Growth 33. Watkins Centre 34. Website Redesign 35. Woolridge Road Reservoir Crossing Project Q~~0o2 Updated 3/19/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. Efficiency Studies -Fire Department and Fleet Management 5. Employee Health Benefits -Contract Renewal 6. 2007 Impact Fees for Roads 7. 2009 Legislative Program 8. Potential Legislation -Impact Fees/Cash Proffers 9. Multi-Cultural Commission (Quarterly Reports due to Board) 10.2011 Redistricting Calendar/Process Report 11. Regional Workforce Investment Initiative 12. Southwest Corridor Water Line 13. Sports Tourism Program with Metropolitan Richmond Sportsbackers 14. VDOT Subdivision Street Acceptance Requirements 15. Wireless Internet Access in County Facilities 000003 Updated 3/19/09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 5.A. Subiect: Recognizing the Week of April 19-25, 2009, as "Administrative Professionals Week" and April 22, 2009, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize the vital contribution of county administrative professionals and to proclaim the week of April 19-25, 2009, as "Administrative Professionals Week" and April 22, 2009, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP) will be present to receive resolutions. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ yes ~ No # 000004 RECOGNIZING APRIL 19-25, 2009, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions, and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, Administrative Professionals Week is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and WHEREAS, the theme of Administrative Professionals Week 2009 is "Excellence In Action" reflecting how today's career-minded administrative professionals are advancing their careers and the profession as a whole through excellence in their work and through improving their skills. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the week of April 19-25, 2009, as "Administrative Professionals Week," and Wednesday, April 22, 2009, as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~~D~~Jr CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,, Meeting Date: April 15, 2009 Item Number: 6.A. Subiect: Work Session on County Administrator's Proposed FY2010 Budget, the Proposed FY2010 Community Development Block Grant and HOME Investment Partnership Annual Plan, the Proposed FY2010-FY2015 Capital Improvement Program, and other ordinance changes County Administrator's Comments: County Administrator: Board Action ReQUeste~ Hold a final work session on the County Administrator's Proposed FY2010 Budget, the Proposed FY2010 Community Development Block Grant and HOME Investment Partnership Annual Plan, and the Proposed FY2010- FY2015 Capital Improvement Program as well as other ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as other ordinance changes. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparers Allan M. Carmody Attachments: Yes Title: Director, Budget and Management . No # 000006 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: April 15, 2009 Item Number: 7.A. Subject: Award a Consulting Contract to Renaissance Planning Group for Revisions to Chesterfield County's Comprehensive Plan County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a contract with the Renaissance Planning Group in the amount of $869,920 for revisions to Chesterfield County's comprehensive plan, and authorize the transfer and use of funds to cover the cost from reserves. At their February 12, 2009 meeting, the Board deferred action on this request for sixty days. Summary of Information: The Renaissance Planning Group was unanimously selected by the RFP Evaluation Committee as the firm most highly qualified to perform consulting services for Chesterfield County's comprehensive plan revision. The Evaluation Committee consisted of Planning and Transportation Department staff, School Board staff, and representatives from the Economic Development Authority and Committee on the Future. The committee's decision was based on the demonstrated ability of the Renaissance Planning Group (teamed with the Michael Baker Corporation, Herd Planning and Design, Economic Research Associates and Sharp & Company) to meet all services outlined in the RFP's Scope of Services. The Renaissance Group team's strengths included considerable Virginia planning experience; use of GIS based scenario planning tools; a strong citizen participation component; a strong environmental component and commitment to green infrastructure; efficient integration of land use, transportation and fiscal impact models; and inclusion of a marketing firm on consultant team. Preparers Kirkland A. Turner ^ No Title: Director of Planning Attachments: ~ Yes Ooooo~ CHESTERFIELD COUNTY `~~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA 1749 Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a contract with the Renaissance Planning Group in the amount of $869,920 for revisions to Chesterfield's Comprehensive Plan. The funds to cover the cost of the revision were approved on the year-end item requesting that the funds be reserved, carried forward and appropriated into FY2009. This item further requests that the Board approve the transfer and use of funds from reserves to cover the contract cost. It is anticipated that the plan revision will take approximately eighteen months to complete, beginning in May 2009. Expenditures are projected to occur over three fiscal years in the following amounts: FY2009 $100,000; FY2010 $600,000; and, FY2011 $169,920. Preparers Allan M. Carmody Title: Director, Budget and Management 00000 CHESTERFIELD COUNTY O BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2009 Item Number: 8.A.1. Subiect: Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comments: County Administrator: Adopt Attached Amendments to Section 18-22 and 18-27 of the County Code Relating to Department of Utilities Fee Changes Summary of Information: The Board of Supervisors held a public hearing on March 25, 2009 concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2010 budget, capital replacement projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. A wastewater commodity charge is proposed to increase by $0.06 per one hundred cubic feet (CCF) and is anticipated to generate an additional $720,000 in revenues. The water and wastewater bi-monthly base charges for a typical 5/8" residential size meter is proposed to increase by $5.00 and is anticipated to generate an additional $3,226,000. These increases are needed to cover the cost of rendering water and wastewater utility services and funding capital replacement projects which will increase a typical bi-monthly bill for a 5/8" residential size meter having an 18 CCF from $81.94 to $88.02. The base charges for larger meters increases proportionately based on meter size. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than Henrico, Hanover, and Richmond. In addition, the department's analysis of costs for expansion projects and projections over the next ten years reflect a connection fee adjustment to cover capital costs. The connection fees for a 5/8" residential size meter are proposed to increase in water from $3,970 to $4,025 (generating an additional $151,000) and in wastewater from $2,725 to $3,140 (generating an additional $654,000). The connection fees for larger meters will increase proportionately based on meter size. As an enterprise fund fully supported by payments from users, the increases are necessary to offset operating cost increases such as electric costs and chemicals as well as the cost of purchased water (from the City of Richmond and the Appomattox River Water Authority), and payments for wastewater treatment (South Central Wastewater Authority). In addition, increases in capital projects to comply with the nutrient regulations for the Chesapeake Bay, pump station rehabilitation, new water tanks, new water lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities are all contributing to the need for the proposed increased rates and fees. In addition, ancillary charges are increasing to cover the department's cost of providing the services. These charges include: • water line installation charge from $777 to $1,550 for a 5/8" line; charge will increase proportionately based on line size • meter set charge from $35 to $65 for a 5/8" meter; charge will increase proportionately based on meter size • companion meter installation from $375 to $420 • septage disposal from $25 per 1,00 gallons to $50 per 1,000 gallons • bacteriological testing from $23.50 to $35 The ordinance is attached. 000010 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO WATER AND SEWER CONNECTION FEES AND WATER AND SEWER USER FEES CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18-22 and 18-27 of the Code o the County of Chester reld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Customer Class Meter Number Capital Cost Recovery Charge Size of ERU's (inches) per Unit Water Wastewater (i) For a dwelling, single-family, 5/8 1.00 $ ~78:A9 ~-z?~5:{~ including townhouses,mobile homes 4,025.00 3,140.00 that are not located in a mobile home park,and individually metered multifamily dwelling units. (ii) For a dwelling, two-family (per unit) 5/8 1.00 3~8:~9 ~-S-AA 4,025.00 3,140.00 (iii) For mobile homes that are located in a 0.85 2,~0 ~3-SFr.-99 mobile home park and for master 3,421.00 2,669.00 metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer classes s/8 1.00 3;9~A:A9 X99 4,025.00 3,140.00 1 2.50 ~9~5:8A ~~99 10,063.00 7,850.00 1 1/z 5.00 g , ~ ~ ~~ c nn ~o 20,125.00 15,700.00 2 8.00 ~9:AA ~899:A8 32,200.00 25,120.00 000011 ososaoss2.i 3 16.00 6&99 499-A8 64,400.00 50,240.00 4 25.00 00 ~cn nn moo ~Q i ~c nn ~o 100,625.00 78,500.00 6 50.00 ~~}8389:A8 1Z~~~ 201,250.00 157,000.00 8 80.00 ~9A:A9 ~8;A8A-A9 322,000.00 251,200.00 10 115.00 ~ c~ ccn ng ~~ ~ i ~ ~~c nn ~~ 462,875.00 361,100.00 12 155.00 g~9:A9 ^''''~ 623,875.00 486,700.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). (c) The meter and water service line installation charge shall be: (1) For installing water service lines: Inches Charge 5/8 ~- 7~A8 1,550.00 1 ~A9 1,850.00 1 1 /2 '~~8 3,150.00 2 '~99 3,625.00 (2) For installing meters: Inches Charge 5/8 $-35:99 65.00 1 ~&A9 110.00 1 1/2 ~n 270.00 2 ~A9 370.00 (3) For installing residential outside use meters using existing service lines: $~A9 420.00. osos:gosga.i 2 000012 000 Sec. 18-27. Utility charges. Effective with bills issued on and after July 1, X885 2009, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of $-1~9 2.00 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of $3_:49 4.00. (2) Commodity cost charge. (i) Water: $1.24 per 100 cubic feet (Ccf). (ii) Wastewater: $~39 1.45 per 100 cubic feet (Ccf). (3) Capacity cost charge. Customer Class Meter Number Monthly Capacity Charge Size of ERU's (inches) per Unit Water Wastewater (i) Dwelling, single-family, including 5/8 1.00 x-449 ~8 townhouses and mobile homes that 5.20 10.60 are not located in a mobile home park (ii) Dwelling, two-family (per unit) 5/8 1.00 4.49 9-58 5.20 10.60 (iii) Mobile homes that are located in a 0.85 ~4 5-98 mobile home park and multiple-family 4.42 9.01 dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 4~8 9-58 3/4 5.20 10.60 1 2.50 X89 ~5 13.00 26.50 11/2 5.00 ~?88 458 26.00 s3.00 2 8.00 ~:~9 ~:-9A 41.60 84.80 3 16.00 X9:49 ' c 83.20 169.60 osos:sosaa.i 3 000013 4 25.00 ~A:89 X39 130.00 265.00 6 50.00 ~8-A9 4~~-A9 260.00 530.00 8 80.00 2c~ ~A:99 416.00 848.00 10 115.00 ~BFr.-A9 8 598.00 1,219.00 12 155.00 ~~9 ' ,^ 806.00 1,643.00 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the capacity cost charge in subsection (a)(3)(iv). (b) Ancillary charges. Type Charge (1) Portable water meter deposit $750.00 (2) Bacteriological test for new construction, x-59 35.00 per test (3) Meter testing charges: (i) 5/8-inch 30.00 (ii) 1-inch 30.00 (iii) 11/2-inch 40.00 (iv) 2-inch 40.00 (v) Meters that are larger than two inches will be charged the actual cost of the test (4) Temporary voluntary meter disconnection Customer cost charge plus fee capacity costs charge for each billing period of disconnection, plus service reconnection fee (5) Strong waste surcharge See section 18-107 (6) Septage dumping charge $~:A9 50.00 per 1,000 gallons 000 (2) That this ordinance shall become effective July 1, 2009. 000014 0505:80582.1 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~„ Meeting Date: April 15, 2009 Item Number: s.A.2. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2009 Summary of Information: The Board held a public hearing on March 25, 2009 concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2009 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. The ordinance is attached. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000015 AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD, REPEAL SECTIONS 9-216, 9-217, 9-218 AND 9-219 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, AND RENAME ARTICLE XV OF CHAPTER 9 BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2009, and ending on the thirty-fast day of December, 2009, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Virginia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. 00~~~ 0423:80717.1 1 (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. (2) That Sections 9-216, 9-217, 9-218, and 9-219 of the Code of the Countg_of Chester field, 1997, as amended, are repealed and Article XV of Chapter 9 is renamed as follows: ARTICLE XV. ENTERPRISE ZONES AND SUBZONES Q ~ nv ,. o o . Q ~ nn ,.~ „~~o~~oa .,.,i„o ~t,o..o,.~ ~.,~ n., ,,*~obn~~iiers;-be„+~o~~a~le~-at~e~ater~el3~ElcY:~--a}~d~li o ,.~ .,.. > > f b~~def~e~93~e de-e€~ . ~ $~-3~~a~-z--~ "`was .,aoa +~o +~~ ~t~.,~i i.o Q cn „ , e i nn nn „~+t,o „ oa .,.,i„o +t,o..o,.~ E ~e~les-e~~~e~e~eased--l~~e~e~-e~=or~eer-~T .;aoa ; o,.+;,,., Q i ~ ~ r~„ao „~~t,o ~,.,,~~., „~ rt,o~+o,.~:oia ~ o~Q ~aoa +~o *~., • >"' o , ~i.~ii ~o Q a~ ,, o o , ei nn nn ~~+t,o ., o oa .,.,i,.o .i,o..o,.~ f~~~~-ld-er-a}~e~i,. „ „~~ „~ de€r~ed-b~9~~ede-e€~~gn~~z-~~~J .,aoa +~,o ~.,v ~~.„ti i,o en ni . Q i nn nn „~+~o „ oa .,.,i„o .~,o..o„~ o ~ o 0 0 ~e)--9~rmete~=eh~c~es-~;~~e-e4e~rr-spe~elr~Qefine~~ ~'-~~ ~~irg~ia; -~-~ 8.'-~-~, n-r, '~~ -~e~de-ta~shal~he-~~z4 e~ei=e~-~~ nn~oi 0 oa ..,,~.,o ,~,o,.o,.~ 00001'7 0423:80717.1 2 r~ n„ , ,.,,,+,,,. <.ot,;,. io~ *,..,;io,.~ „a ~ ,,,;+,..,;io,.~ ° <,,;~i.., ,ot,;,,io . ,<t,. ,.~ i n nnn > > r.,~ nr . w.,..,e~e~ ---o~+~~ o..~<, „~ ~ ,,,,~.i:,, o 0 e~se p~e~ o ~ a „~ ~ ~ i,,,~~ ~ ° +„~ ~i ,.,,, ~.o n e i nn „ o ee o , Q i nn nn s-se ., o oa <,,,i„o +i.o..o„~ ~e ~ 000 ~QD~A 0423:80717.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: April 15, 2009 Item Number: 8.A.3. Subject: Adoption of the FY2010 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2010 Community Development Block Grant and the HOME Investment Partnerships Annual Plan Summary of Information: A public hearing was held on March 25, 2009 on the FY2010 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2010 recommendation for this program totals $1,707,500 which is comprised of $1,240,200 in new CDBG allotments and $467,300 in new HOME Investment Partnerships allocations and is based on FY2009 funding levels. The County's Annual Action Plan for FY2010 is required to be submitted to the U.S. Department of Housing and Urban Development (HUD) by May 15, 2009. The submission must follow a required public hearing by the Board of Supervisors (which was held on March 25, 2009). A citizen review committee has made recommendations to the County Administrator based on the FY2009 funding levels. To date the County has not been notified by HUD of an approved dollar amount for FY2010. Revisions to the plan, if necessary, will be brought back before the Board for consideration once the County has been officially notified of the FY2010 funding level. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No #000019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~» Meeting Date: April 15, 2009 Item Number: 8.A.4. Subject: Adoption of the FY2010-2015 Capital Improvement Program and Changes to the FY2009 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action ReQUested: Adopt the FY2010-2015 Capital Improvement Program with revisions and changes to the FY2009 Capital Improvement Program as presented. Summary of Information: The County Charter requires that the Capital Improvement Program be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted document. Staff will also be recommending changes to FY2009 capital projects that will be reviewed during the work session. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No 000020 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: April 15, Zoos Item Number: 8.A.5. Subiect: Adoption of the FY2010 Biennial Financial Plan County Administrator's Comments: County Administrator: Board Action Rectuested: Adopt the FY2010 Biennial Financial Plan with revisions as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted document. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000021 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: April 15, 2009 Item Number: 8.A.6. Subject: Adoption of a Resolution Appropriating Funds for Fiscal Year 2010 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached Appropriations Resolution for Fiscal Year 2010 Summary of Information: The County Charter requires passage of an appropriations resolution to authorize the expenditure of funds for FY2010. The attached appropriations resolution details and authorizes the expenditure of funds for FY2010. Any changes approved by the Board at the final work session will be incorporated into the resolution. The appropriations resolution allows for the withholding of $9 million in the local transfer for schools. This amount is allocated to the schools at intervals during the year contingent upon funds availability. This allows for flexibility to adjust the School appropriation should the need arise due to downturns in revenues. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 000022 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the percentage amount of relief for the different levels of vehicle values as follows: Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65 0 of tax relief. Personal use vehicles valued at $20,001 or more shall receive 65% of tax relief on the first $20,000 of value. All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage amount of tax relief in the PPTRA program is recommended to change from 60% in CY2008 to 65o in CY2009. This change will result in a lower average bill for most taxpayers. 00003 FY2010 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2010 FOR FISCAL PLANNING PURPOSES FOR THE OPERATING BUDGET AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2009 and ending on the thirtieth day of June 2010, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and to provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2009, and due December 5, 2009, be appropriated for FY2010. FY2010 General Fund Proposed Estimated Revenue: From Local Sources: General Property Taxes $365,777,600 Other Local Taxes 88,933,100 Licenses, Permits, Fees 4,773,900 Fines, Forfeitures and Uses of Money & Property 6,147,300 Service Charges 29,951,400 Miscellaneous and Recovered Costs 13,783,600 From Other Agencies: State and Federal $134,687,400 Other Financing Sources: Reserves $12,556,600 Transfer from County Grants Fund 690,900 Transfer from County Capital Projects 926,800 Transfer from Vehicle & Communications Maintenance Fund 11,800 Transfer from Water Operating Fund 2,455,100 Transfer from Wastewater Operating Fund 2,600 Anticipated Fund Balance 7/1/09 53,495,000 Total Revenues $714,193,100 Appropriations: General Government $48,760,000 Administration of Justice 8,259,300 Public Safety 139,161,700 Public Works 18,628,200 Health and Welfare 67,115,100 Parks, Rec., Cultural 20,413,300 Community Development 14,988,800 Debt Service 25,333,200 Operating Transfers 317,352,900 Reserves 685,600 Ending Fund Balance, 6/30/2010 53,495,000 Total General Fund: $714,193,100 *Plus encumbrances carried forward in all funds in an amount not to exceed $15 million, which will be reappropriated into the fiscal year beginning July 1, 2009. (See "Section 5") * 00004 FY2010 APPROPRIATIONS RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $237,800 State Aid, Comprehensive Services 4,500,000 State, Miscellaneous 150,000 Transfer from Social Services 445,200 Transfer from Schools 1,397,100 Transfer from General Fund 2,594,900 Use of Retained Earnings 175,000 Total Revenue $9,500,000 Appropriations: Operating Expenses 9 500 000 Total Appropriations $9,500,000 School Operating Fuud Estimated Revenue: Local Sources $22,508,100 State 242,587,250 Federal 53,602,700 Use of Reserve 4,233,300 Transfer from School Operating 649,150 Transfer from School Food Service 800,000 Transfer from General Fund: State Sales Tax 48,701,000 Local Taxes 238,239,000 Grounds Maintenance 2,161,000 Total General Fund $289,101,000 Beginning Fund Balance 1,000,000 Total Revenues, Transfers & Reserves $614,481,500 Appropriations: Instruction 410,493,073 Administration /Attendance & Health 19,644,928 Pupil Transportation 28,879,054 Operations & Maintenance 59,183,224 Technology 10,832,321 Debt Service 47,909,500 Food Service 20,550,000 Grounds Maintenance 2,161,000 Transfer and Reserve for School Capital Projects 14,828,400 Total Appropriations $614,481,500 School Capital Projects Fund Estimated Revenue.• Bond Proceeds $32,598,000 Transfer from Cash Proffer Fund 2,160,700 State Technology Fund 1,851,500 School CIP reserve 14,828,400 Total Revenue and Transfers $51,438,600 OOOU?S FY2010 APPROPRIATIONS RESOLUTION Appropriations: School Capital Projects $51,438,600 Total Appropriations $51,438,600 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,586,900 State 1,099,700 Total Revenues, Transfers and Reserves $3,686,600 Appropriations Education $3,686,600 Total Appropriations $3,686,600 Countv Grants Fund: Estimated Revenue: From Other Governments $9,862,000 From the General Fund 2,832,300 Total Revenue $12,694,300 Appropriations: Adult Drug Court Grant (Commonwealth's Attorney) $743,900 Community Corrections Services: Domestic Violence Resource Center 98,900 Domestic Violence Victim Advocate (V-STOP) 50,900 Dual Treatment Track (SAMHSA) 30,000 Options 74,000 Pretrial 470,400 Post Trial 1,843,400 Community Development Block Grant 1,707,500 Community Services Board Part C Grant 732,600 Domestic Violence Prosecutor 98,900 Families First 524,500 Fire & EMS Revenue Recovery 3,740,000 Juvenile Drug Court Grant 486,000 Litter Grant 26,000 Police -Domestic Violence Coordinator 45,000 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 480,400 VJCCCA 1,458,700 Total Appropriations $12,694,300 Countv CIP Fund Estimated Revenue: Lease/Purchase Proceeds $3,252,000 General Obligation Bonds 19,289,200 Transfer from General Fund 13,937,400 Cash Proffers 2,863,100 Grants 250,000 Other /Interest Earnings 12,530,000 Total Revenue $52,121,700 000026 FY2010 APPROPRIATIONS RESOLUTION Appropriations: County Capital Projects $49,761,000 Transfer to School Capital Projects Fund 2,160,700 Transfer to the General Fund 200,000 Total County CIP Funds $52,121,700 Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges 17,335,600 Radio Shop Charges 2,212,200 Total Revenue $19,547,800 Appropriations: Fleet Management Operations 17,335,600 Radio Shop Operations 2,212,200 Addition to Retained Earnings $19,547,800 Capital Proiects Management Fund Estimated Revenue: Reimbursement for Services $859,300 Total Revenue $859,300 Appropriations: Construction Management Operations $859,300 Total Appropriations $859,300 Risk Management Fund Estimated Revenue: Operating Revenues $7,845,100 Beginning Retained Earnings 4,762,400 Total Revenue $12,607,500 Appropriations: Risk Management Operations $7,895,100 Ending Retained Earnings 4,712,400 Total Appropriations $12,607,500 Airport Fund Estimated Revenue: Federal Grant $427,500 State Grant 13,500 Operating Revenue 707,800 Transfer from General fund 84,000 Total Revenue $1,232,800 Appropriations: Airport Operations $782,800 Airport Capital Improvements 450,000 Total Appropriations $1,232,800 ~0~~2~ FY2010 APPROPRIATIONS RESOLUTION Utilities Funds Estimated Revenue: Service Charges $64,890,000 Capital Cost Recovery Charges 13,118,000 Hydrant/Fire Protection 2,452,600 Other Revenue 11,165,200 Anticipated Future Revenue 44,431,300 Total Revenue $136,057,100 Appropriations: Operations $57,605,000 Debt Service 17,873,500 Capital Improvement Projects 58,126,000 Payment in Lieu of Taxes 2,452,600 Total Appropriations $136,057,100 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unap propriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance of one appropriation category to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2009 shall be an amendment to the adopted budget and shall be reappropriated to the 2009-2010 fiscal year to the same department and account for which they were encumbered in the previous year. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction reserve for capital projects; reserves for county and school future capital projects; other reserves; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Sec. 6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. 000028 FY2010 APPROPRIATIONS RESOLUTION The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. 000029 FY2010 APPROPRIATIONS RESOLUTION Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization reserve shall be maintained as per guidelines outlined below: a) The minimum annual contribution to the reserve will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the reserve will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization reserve if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school fund as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2009, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65%tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. 000030 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'Af Meeting Date: April 15, 2009 Item Number: 8.6.1. Subject: Nomination and Appointment to Virginia's Gateway Region Board County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board suspend the rules and simultaneously nominate and appoint Ms. Dorothy Jaeckle to serve on Virginia's Gateway Region Board. Summary of Information: The purpose of Virginia's Gateway Region Board is to assist the Counties of Prince George, Dinwiddie and Chesterfield and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to enhance the economic development opportunities for participating communities within the Virginia's Gateway Region service area. Mr. Holland is the Board's current representative on Virginia's Gateway Region Board. His term expires September 30, 2009. Mr. Holland has decided not to complete his term, and Ms. Jaeckle has agreed to fill the unexpired term of Mr. Holland. Board members concur with the appointment. Preparers Will Davis, Jr. Title: Director. Economic Development Attachments: ^ Yes ^ No 000031 -- ii i ~xs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2009 Item Number: 8.C. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Clover Hill District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No #000032 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. CLOVER HILL DISTRICT: • At the entrance to the Harbour Ridge subdivision At the intersection of Harbour Pointe Road and Harbour Ridge Road Cost to install streetlight: $4,973.67 (Design Cost: $850.00) Meets minimum criteria • At the entrance to the Providence subdivision At the intersection of Providence Ridge Road and Reams Road, on the existing pole Cost to install streetlight: $79.67 (Design Cost: $250.00) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000033 STREETLIGHT REQUEST Clover Hill District Request Received: November 21, 2006 Estimate Received: March 4, 2009 Estimate Requested: November 21, 2006 Days Estimate Outstanding: 838 NAME OF REQUESTOR: Jane Pritz ADDRESS: Community Manager Brandermill Community Association 3001 East Boundary Terrace Midlothian, Virginia 23112 REQUESTED LOCATION: Intersection of Harbour Pointe Road and Harbour Ridge Road Cost to install streetlight: $4,973.67 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Staff Comment: Staff notes that Ms. Pritz requested this light in response to a request from, and on behalf of, the residents of the Harbour Ridge subdivision. This request has the support of the Brandermill Community Association. 000034 Streetlight Request Map April 15, 2009 0 W O O m Q 2 i ~b ;~"~` ,~ NARB~URppINTE RD O i /~~eo / O~ • ~ P~~ This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ~J N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 130 65 0 130 Feet cls 000035 STREETLIGHT REQUEST Clover Hill District Request Received: February 16, 2009 Estimate Received: March 23, 2009 Estimate Requested: February 16, 2009 Days Estimate Outstanding: 35 NAME OF REQUESTOR: Norman DeLong ADDRESS: Providence Homeowners Association 1219 Providence Knoll Drive Richmond, VA 23236 REQUESTED LOCATION: Providence Ridge Road and Reams Road, on the existing pole Cost to install streetlight: $79.67 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "The Providence subdivision is about five years old and has 174 homes. This is the only entrance and exit for our subdivision." 000036 Streetlight Request Map April 15, 2009 ~ KNO~~~R o ~O -'ROV I DENCE < Ftic~R/o cF~R z o~ F o `ys 0 Q- ~~ o~' ~~ ~o Q ~O4 o~~ of tic ~~'Oc Fc T R~~ S,Q O O ~'~-~~`~RO o~~~~ ~~ UP This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. • requested light 275 137.5 0 275 Feet GIS V~~~a)~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~xs Meeting Date: April 15, 2009 Item Number: 8.D.1. Subiect: Resolution Recognizing the Twentieth Graduation of the Chesterfield County Police Department Citizens' Academy County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff is requesting that the Board adopt the attached resolution recognizing the 20t'' graduation of the Chesterfield County Police Department Citizens' Academy. The resolution will be presented at the April 21St graduation ceremony of the Citizens' Academy. Preparers Colonel Thierry G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police #000038 RECOGNIZING THE GRADUATION OF THE 20TH CHESTERFIELD COUNTY POLICE DEPARTMENT CITIZENS' ACADEMY WHEREAS, the mission of the Chesterfield County Police Department is to provide a professional and unbiased response to the needs of the community, and it is the department's goal to establish a partnership with the citizens in achieving a "First Choice Community through excellence in public service"; and WHEREAS, in keeping with its mission statement to establish a community partnership, the Chesterfield County Police Department developed the Citizens' Academy so that citizens could gain a thorough understanding of police practices and procedures and enhance communications between the police department and the community; and WHEREAS, in September of 1999 the first Citizens' Academy was established and in December of that same year, graduated 21 participants; and WHEREAS, since that time, the Citizens' Academy has graduated 544 participants; and WHEREAS, the Chesterfield County Police Department partnered with the senior community and established the first Senior Citizens' Academy in 2005 and since that time graduated 4 classes and 88 participants; and WHEREAS, the Chesterfield County Police Department, through a partnership with SAFE (Substance Abuse Free Environment), developed and implemented the first Teen Academy and since that time has graduated 3 classes and 61 area high school teens; and WHEREAS, the Citizens' Academy graduates have formed the Chesterfield County Police Department Citizens' Academy Alumni Association, which currently has a membership that exceeds 250; and WHEREAS, effective community partnership programs such as the Citizens' Academy excel because of relationships among law enforcement, civic groups and individuals which instill pride and ownership in their community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the implementation and success of the Chesterfield County Police Department Citizens' Academy program and urges all citizens to invest in their community by participating in this program to partner with law enforcement to make Chesterfield County a safer, stronger, more caring community. 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: April 15, 2009 Item Number: 8.D.~;, Subiect: Transfer a Total of $1,275 ($255 each) From the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Chesterfield County Police Department to Support the TRIAD Program County Administrator's Comments: County Administrator: Ord Action Rec Transfer a total of $1,275 ($255 each) from the Dale, Matoaca, Clover Hill, Midlothian and Bermuda District Improvement Funds to the Police Department to support the TRIAD Program. Summary of Information: Each Supervisor has requested the Board to transfer $255 from their respective District Improvement Funds to the Police Department to support the TRIAD program. The TRIAD program was established by the Police Department, the Fire Department and the Sheriff's Department to support crime awareness and reduction programs for senior citizens in the County. The funds will be used to 1) print and distribute various educational flyers, brochures and newsletters, 2) purchase program supplies, and 3) assist in the cost of the annual TRIAD Senior Day program. The Board is legally authorized to use public funds for a public safety program that is conducted by County departments and is available generally to all elderly citizens of the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan Carmody Title: Director, Budget & Management 0425:80835.1 Attachments: ^ Yes ~ No # 000040 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request 1. What is the name of the applicant (person or organization) making this funding request? 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) of life and reduce crime against senior citizens. 3. What is the amount of funding you are seeking? Chesterfield TRIAD To enhance the qualify 51,275 4. Describe in detail the funding request and how the money, if approved, will be spent. Funding will be spent on educational brochures for TRIAD programs, printing of various flyers, mailing costs to publicize TRIAD events, purchasing of File of Life cards, Senior Day rental of church, video, sound, entertainment and refreshments. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield County Sheriffs Department, Senior Advocate's office, Police Department, Fire and EMS Department, Parks and Recreation Department, Victim Witness. 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 00004. Page 2 senior groups, vendor booths. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ Is the organization non-profit? Yes Is the organization tax-exempt? Yes ^ Corporate sponsors, No No ^ No 8. What is the address of the applicant making this funding request? Chesterfield TRIAD, Senior Advocate's office, P. O. Box 520, Chesterfield, VA 23832 9. What is the telephone number; fax number, e-mail address of the applicant? Debbie Leidheiser, Vice-Chairman, Chesterfield TRIAD, Senior Advocate, Phone: 768-7878, Fax: 748-7915, email: leidheiserd~chesterfield.gov. Signature of applicant If you are signing on behalf of an organization you must be the president, vice-president, chainmanldirector or vice-chairman of the organization. . I1k6Q~lJ Signature Vice-Chainman, Chesterfield Triad Title (if signing on behalf of an organization) Debbie Leidheiser March 16, 2009 Printed Name 000042 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA INS Meeting Date: April 15, 2009 Item Number: 8.D.3. Subject: Request for a Music/Entertainment Festival Permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays Throughout May 2009 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a request for a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays throughout May 2009. Summary of Information: Chesterfield Berry Farm proposes to conduct outdoor music during the May strawberry season on the lawns of the Chesterfield Berry Farm which is located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be held on Saturdays and Sundays from April 25 through May 31, 2009. A Strawberry Festival is planned for May 2 and 3, 2009 to promote pick your own strawberries. The Berry Farm opens at 10:00 a.m. Music will begin at 11:00 a.m. and end at 4:00 p.m., with all other activities ending at 6:00 p.m. The bands for the series have not been contracted for at this time. It is anticipated that approximately 3000 people will attend the Festival events. Preparers Steven L. Micas Title: County Attorney 0505:81023.1 Attachments: ^ Yes ~ No # 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Chesterfield Berry Farm is both the applicant and event promoter. The Berry Farm is currently seeking sponsors to help defray the costs of the event . All net proceeds from the music series will go to the Berry Farm. The Berry Farm will assume full financial responsibility for the Festival and music series. The Berry Farm will make food, water, and soft drinks available for purchase during festival hours. Portolets remain on the location throughout the May season and are serviced twice a week by Nes services. The Berry Farm maintains appropriate clean-up and trash disposal. There is ample parking, and off-duty police officers will assist with parking, crowd control and other security needs. Emergency medical and fire department officials are aware of the event and will be available to render service. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Additionally, staff notes that the Berry Farm has safely conducted similar festivals for each of the past four years. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:81023.1 000044 ~~ March 15, 2009 Stylian P. Parthemos Chesterfield County Administration Building, Room 503 P.O. Box 40 Chesterfield, Va 23832-0040 Dear Mr. Parthemos, Thank you for your time in regarding our application for a music and festival permit. Chesterfield Berry Farm, located at 20501 Skinquarter Rd., Moseley, Virginia, is both the applicant and event promoter. We will receive all net proceeds from our music and festival events. We plan to have family oriented outdoor music during our strawberry season on the lawns of Chesterfield Berry Farm which is located at 26002 Pear Orchard Rd. Moseley, Virginia. The music will be held on Saturdays and Sundays from Apri125, 2009 thru May 31, 2009. We also plan to have a Strawberry Festival on May 2 and 3, 2009. The Strawberry Festival and music series is to help promote our pick your own strawberries. Chesterfield Berry Farm opens at 10:00am with music beginning at 11:OOam. Music will end at 4:OOpm and all other activities will end at 6:OOpm. Chesterfield Berry Farm is assuming full financial responsibility for the Festival and music series. We are currently seeking corporate sponsors to help offset some of our major costs. We are currently in the process of acquiring a band for our Strawberry Festival Weekend. Nick's Karaoke will be playing music all other weekends. We anticipate having 3000 people on the farm during the Festival hours. We have existing portolets at Chesterfield Berry Farm and they will remain there throughout our Strawberry season. They are serviced twice a week by Nes services. Chesterfield Berry Farm currently has clean-up and trash disposal. We have dumpsters located on the farm and Tranium picks up the trash twice a week. Lodging will not be a necessity for our Festivals. Chesterfield Berry Farm has facilities where food, water, and soft drinks will be available for purchase during hours of operation. We are alerting the Manchester Rescue Squad and Clover Hill Fire department of our event's dates and times. We will work with our security officers in the event of an emergency to notify the proper emergency medical personnel. ~00~45 Adequate parking will be available in the Chesterfield Berry Farm pazking lot with any overflow pazking in our fields next to pazking area. Outdoor lighting will not be used during our events as our events occur during day hours. Music both live and taped will be played in such a manner that the sound will not be a nuisance to adjacent property owners. Heavy evergreen buffers are already in place between Chesterfield Berry Farm property and adjacent property owners. All sound issues are under direct control of Shannon Mangnuson (General Retail Manager) with Chesterfield Berry Farm. We have an agreement in place with the Chesterfield County Police Department to employ off-duty police officers who will assist our staff with parking, crowd control and all other security components of our Festival and music series. Chesterfield Berry Farm carries a general $2 million liability insurance policy to insure against injury or damage. Statements authorizing Chesterfield County principals to enter the property during our music series or Festival are attached herewith. Our application fee is attached. I trust that the above information is adequate to meet the county's requirements for approval of our Entertainment Festival permit. Please call with any questions or concerns. Thank you for your assistance. Sincerely, ., Shannon Mangnuson General Retail Manager 000045 March 15, 2009 Chesterfield Berry Farm authorizes Chesterfield County principals to enter the property before or during our Strawberry season. Aaron Goo e Pres'dent Betty B. oode ' Property owner (~~~~~"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~r~e Meeting Date: April 15, 2009 Item Number: 8.D.4. Subiect: Request by the Central Virginia Firefighters and Arson Investigators Association for a Permit to Stage a Fireworks Training Exercise at the Chesterfield County Fairgrounds on May 13, 2009 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is Virginia Firefighters and fireworks training exercise 2009. Summary of Information: requested to approve a permit for the Central Arson Investigators Association to stage a at the Chesterfield County Fairgrounds on May 13, The Central Virginia Firefighters and Arson Investigators Association will be conducting a regional training session at the Chesterfield Fairgrounds on May 13, 2009. The Association includes Fire Marshals from Chesterfield, Henrico, Richmond, Hanover, Caroline, and other localities as far east and south as Surry and Sussex. The proposed training session includes both classroom training and a demonstration of how various types and sizes of fireworks explode, react and fall when they are shot off, in order to assist the fire officials who are Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 0505:81044.1 No 000048 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA being trained in establishing appropriate safety measures for actual fireworks displays. Since the training requires actual fireworks to be shot off as part of the training, the Association must obtain a fireworks permit from the Board in order to comply with the Virginia Statewide Fire Prevention Code. The fireworks will be shot from the same location at the Fairgrounds that is used for the County's annual July 4 celebration, and they will be shot by the same company, Dominion Fireworks. However, since this is a training exercise rather than a fireworks show, many fewer fireworks will actually be shot. Dominion has for many years performed fireworks displays in the County and is well known for its experience, professionalism and safety. Dominion has obtained a liability insurance policy in the amount of $2,000,000 which covers both itself and the County. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. 0505:81044.1 000049 • •~• ~ ~~ ~ • VY I AA ~ 003/004 App~Lcadun for Fire~-orks ~;.pvy (Print or Tie All Infarmatloa) Date pf Agpiication G 00 Event Nye: ~i ~ t~ /` , iA~ !) q Hate: 3 O Time o~F Fireworits: /~iy T 3 ~/`7 ,Rain Date: Event Loc~io~as: c c s fP~ ~i ~/~ Fii'C' ~ai~t ~n Ger1 ~!` Shooting SiteJDisplsy 8por~sozing Person in charge of event: o ~ C ~- ~a~~ (~~ map} ce~~i, / I~i9. an /~SoN w. G-, I3~.t~ l ~ a n, o m/~. ~ Q re Ff I ~r /~i/`C M4'1 ~ss~ ~v/o/'~ S s/~a /'s of~~ Mailing aadress: ~? d. ~~x `3 oiS-- city: ~~ r ~ s I /~ ~;p; 3 yos~ work Phone: D 3. ~ ?' Hvme Phone: . Person Coordinating Firewerks: ~/ . , G '"C3 ~ _ ~ ~ a f \.`}" (for the spo~pr) .' Making Address: b b d/~`' City: ~ 1'` r` State ~/~ Zip: ~~ ~Q.S'' work Phone: ~ 733,6 7~ome Phi: Company Responsible for shooting o KL ~ ~ 01t ~' f ` ~ w O r k S,~it C . Mailing Address: 4 n'1 ~ Ct S CY.. p t/ ~ Ci~+: State ~ Zip: work Phoac: Home Pbvne: Shooters Name; atl~cls ~ii•~ ~i~~r~e ~s iiyy~S ~igcl~o/'S ~;hendo~hoeJFirework~sApp ~ o ~ Q$ ~ .~ 03/21/2809 06:38 8847~a14928 Pct el~e1 ®40410x4 No6~ q~ES'CERFIEI~D FI1~ !. Atmch a $st e~ os br uaod fa t~ Y „~ i :.~ ~- Ate a ~Y of ~o od~ic~p~ of it~,m~ .~--_ ,~~~lls 3- ~~draw;ug~~.~:~ ~' B~oaid~'~r ~ cAu sbePir. ood ~ s.~q,- ~,;,~,A at ~.~.~, ~- ~ ~: ~~~ A.O. ~mc 4d X14 vA 2~a ~~, ~ ~' l ~D~' wt's 8a~eope,~ w '~`_~ ~~ $ Co~-Ateorr~ey ~~oe~+daf ~~ -9 ~~ /-~ Evart ~v~ 000051 ACORD,~ CERTIFICATE OF LIABILITY INSURANCE DA1~ (MMIDOIyyYy) ~OOtfCER Phone; 440-248-4'Tli 3 7 2009 Fax: 440-2a8-S406 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Britton-Gallagher acid ,A.esociates, Inc. ONLY AND CONFERS NO RIGHTS UPON TME CERTIFICATE 6240 S4M Center Rd. FIOLDEER THIS CER77FICAT6 DOES NOT AMEND. EYrENn n~ Cleveland off 44139 ALTER Tits nnvrn...~ .___ __ _ MISURED Dominion Fireworks, Inc. P. 0_ Bvx 3015 Petersburg VA 23805 INSURERS AFFORDING COVERAGE INSURER B: D: NWIO # ' POY,ICIS$ OF INSURANCE LI&TSD BBLON FTAVS 8$SN ISSt1FD TO '~]$ INSURED NAMED ABOVE FOR THE POLICY PERIOD INAICATID, 'WITFLSTADIDING ANY RBQUIRSMEN'J`, TERM OR CONDITION OF ANy CONTRACT OR OTfa~R D TIFTCAT$ MAY BS ISSUED OR MAY PERTAIN, THIS IN3UR(#NCg RFFO1sDSD HX THS $OLICIfi~D $CRI$F,p~gg$~ IS $BUBJSCT TO ALL TBS MS, SACLUSIONS AND CONDITIONS OF SUC~I POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE 8&EN REDUCED aY PAID CLAIMS. PaucYNUMeER Po~cY ro YextolitA ~~'~~' 43922667 ~~ 6/23/2008 6/23/2009 EACH OCCURRENCE s 00 COMMERCIAL GENERAL LIA91LrYY D CLAIMS MADE Q OCCyR ~"~~ ~ = 000 MEO EXP (A,;ry tlne 5 ~~ PERSONAL &/1DV INJURY s 7 n n n n n ., i i AENtAGGREf3ATELIMITAPPLIE3PER: I'-~ ~ i roucY ~O' Loc ~°MOB~~~ CA93839566 X :ANYAUTO ~! ALLOWNEDAUTOS _ ;SCHEDULEOALROS ~' HiREDAUT03 ;~(~ NON-0wNEDAUTOS i Q~ARAGE LIABILRY ~' AM' AUTO 6/23/2008 16/23/2009 ~MB~FNED~; INOLEUMIT (SPODILY INJURY person) s2,0_ e_ oiDOa $1,000,D00 S C >:?tCess/uMSrtFUa GIAaILITY EAU7 0 7 74 9 X . OccuR ~ CZAIMB MADE Dl;OUCTI3LE RETENTION S N'~RID:RS COMPENEATIDN AND ~PLOYERS' LIABILRY ANY ~ROPRIETOR/PARTNERIEXECIlTNE O-rFICERA~1;~.~eER EXCLUDED9 ~ye9p tle6CriDe under S"E~IAL PROV~310N3 Dolan OTHER ~~LY INJUf=Y (Paacgtlanq PROPERTY DAMAGE (PKBOddArd) OTHERTHgN AUTOONLY: 6/23/2008 6/23/2009 EACNOCCUR EACH ACCIDENT El.. S S S S s a p--~_ 54.dnn nnn DESGRIPIION OFOPERAT(pNS f LOCAT10N6 /VEHICLES / EXCLU$IpNSADDEO BY ENDORSEMENT I e~CIAL PROV181oNe 1$te: May 1, 2009 Addit¢OtLaI Tneured: #1 ChesCerfield County, VA all employees ,ocation: Chesterfield #2 Central Virginia Fire Fighters and Are01i Investigttore ASSN 'ire Training Cer1LeT 'hesterfleld, VA Ck>.esterfield k'ire & EMS Fire and z,ife Safety DlVisicn 9800 Goverment Conker Parkway Cheecex'field vA 23832 25 SHOULD ADty OF TH8 A80VS DSSCRIHSD POLICIES BS CANCSLI~y'D SSFORB THS EXPIRATION DAT$ TgggEOp~ ~g ISSf7ING INSURER WILL ENDEAVOR TO MAIL 80 D.A.YS WRITrNN NO'fxCB TO Tim CERTIFICATE HOLDER NAMED TO TH8 LEFT, l3UT FAILURE TO DO SO Sl:IALL IMPOS>d NO OHLI(3ATION pR LIABILITX OF ANY lCSND UPON THE INSURER, ITS nGSNTS OR RFpRESSNTATIVLS. AUT)'gq®111PRE8ENTATINE 1 ~0~052 CHESTERFIELD COUNTY _~'' BOARD OF SUPERVISORS ~~ AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.~,S~, Subiect: Acceptance of Parcels of Land Within Magnolia Green County Administrator's Comments: County Administrator: Accept the conveyance of three parcels of land within Magnolia Green from Magnolia Green Development, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff recommends that the Board accept the conveyance of three parcels of land containing a total of 47.553 acres fora school, park, library and other public facilities from Magnolia Green Development, LLC. The dedication of these sites is a zoning requirement for the Magnolia Green Development. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000053 VICINITY SKETCH Acceptance of Parcels of Land within Magnolia Green N Chesterfield County L)epartment of Utilities W i E S I Iwl eq~aY 1,SU0 Ret 000054 G _ •'Y' ~' _ B@ a J Q ~' `;~~ ~ , 8~~ ~ o ~ i~ ~ ~ ~ ~3 ~ / ~' > ~ ~ ~`' ~~1w m ~ ~ ~v .~~~ x ~~ ~~4 ~ Q a ~ ~~@ ~ ~~ ~ ~h~~ ~~ ~~~ ~ s ~ ~e ~?~ ~ ~ • ~ yVl ~~SH OYN ~. ~ V ~! ' V ~~ ~ ~ ~~ .~ s ~ ~~~~~ ~~ ~' ~° ~ ~~ $~~a~ 8$~~~ ~~ ~t~"~, , ~ ~~~~~ _ ,o ,_~.~ :$1~1 a~~a~~~~~~: ,~ J . iI _ t , ~~~~ ~~~~ Y I ~ Q ~~ ~- 1 '~I ~ v e • i ' ~ 4 ~e ~~ o, I ~:~ ~ ~ I } ~ COQ ~ i„ T ~:_ a~ ~ ~ ~~ T . Vj V~ ~ ~ CS ~ ~ ~1 ~~i vi 1 /1 "~~` p ~I Vii" ,- _ _ - i; `, >• !2 X02 i ~j 4 iz W ~~_~~ zn~ IC- p ,`~ ~ yy~~~31 pp \ Gwr s~~ z~= ~ I ~GSl4 ~ 41 v~u ~_ ` ~_ ~ '_ ~ I~~ C~ ~j ~F VV I ie J ~• < o a ~ i I~t ~ ~ Z I~:~~ dui ~ ~ " ~ ~ yI p ~ ~ _ ~~ ~~ _A - ~ o@;~~ ~~ ~ _ _ ~ ~F~~~~~g lie $$QQ~ 000055 i \ ,r ,~~ ...I2 T i2 J \ C :J 'I~ ~i~i1~-a~6B Q~N Zi .-~ c`:, ~: -. ~ ..~ ~ :i z c '' ~ 4yj z ~" ~ V ` ~~ ~~ oa ~ ~ ' ~, ~ J ~~~ a J O ~ ~O ~~ O ~~ 8\~ ^~ ~ ~~ ~ ~ fK: \,\~ 2'V ~ ~ 8 ~ h ~ ~` Z~•~ ~ ,~ ~ , ti sois~mr ~ `~ ~S ,; e ~~ `;~ ~R~~• GMAT N e ~ ~~ ~ ~ ~~a ~ ~~_~~~ ~ ~~ ~ ~_ ~ ~ ~ ~ ~ ~~~~3 a ; ~ ~ ~ ~~ ~ ~ ~~ ~~~~ ~ ~ a ~ ~ ~~ ~ ~ti~~~ ~ ~~~4~ ~~ ~~~~~a~ ~ ~i ~~ ~~ i~~eaa~aa~fa~~r:~3~~ ~OOnS~ ~A ,• W c{1 'Y s ~ ~~~~ .SiC- _ .. ~ iii a 75 v; a ` i ~j~ c~ ra \~ w'~ ~ ~~ t 1' tJ J 0 ~ ~ ~Q J:~ .<.~ ®~ ~I -ILA Y'1 _ Q,Y `~ H ~I rl Q ~~ ~ xi .-=7~c~~za `s uuy ,\ ; W a U ; Q5~~ ~ ^i U • ~ ~ -> ~ a~ ~ ~ " e ea~ a --:~ , ~_., ~~ ® a ,~~~ ~°~ /1 p .K iWAG1N1' .K,iWAUlN1' ~ n ~ 6~~~~b ~~~ti~~~ ~ a ~~- ~~~ ,~/• ~~~ ~~~6~ ~ ~ ~~ 9888W8 " e ~ ti~tnr rn ~ V V V V 4 V X4$30 ~ ~• ~~ a V~ ~ ~ fi I; ~ ' B ~4 it V ~~~ ' ~, ~~~ ~ ~ ~ $ ~~ ~v~",Kd ~ ~ III ~~' 1! usau~rgo $~ ~ : is I •__ s __i ~ ~ va Vh M1~ a•' .~' ~~y I ~ \ ~ ~ ~' ~~ ~ ~~ ~~ i ~jOTM~ a a.~ ~ ~~a ~ ~~i~ ~ ~ ~~ ~ ~ ~ ~~a~~~~ ~ ~ e ~~,~go ~~ ~~a ~ ~ o~eaao~~ea~aa~~~ ~~ ~~oos~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA 1718 Meeting Date: April 15, 2009 Item Number: 8.D.6. Subject: Authorize the Receipt and Appropriation of Grant Funds from the 2008 State Homeland Security Program Grant (SHSP) County Administrator's Comments: County Administrator: Board Action Rec Authorize the Fire and Emergency Medical Services Department to receive and appropriate $100,000 in grant funds from the 2008 State Homeland Security Program Grant (SHSP). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $100,000 in grant funds from the 2008 State Homeland Security Program Grant (SHSP). These funds are restricted to the purchasing of Heavy Tactical Rescue (HTR) equipment, exercises and training. They are to be used for the purchase, upgrade and sustainment of HTR teams. The Division 1-Regional Technical Rescue Team, comprised of personnel and equipment resources from Chesterfield County Fire and Emergency Medical Services and Henrico County Division of Fire will use the funds to train personnel, purchase personal protective equipment and other technical rescue equipment for the Division 1 - Regional Technical Rescue Team. The purchase of this valuable, life saving equipment is necessary to support the state Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE) program for training and response, and on site management for public safety and security. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ~ Yes ^ No # 000058 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Chesterfield County Fire and Emergency Medical Services will be responsible for the documentation and process for following the SHSP grant guidelines and requirements. Matching funds are not required by the receiving agency. OOOOS9 .~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~H, AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board authorize the acceptance and appropriation of $100,000 in grant funds from the 2008 State Homeland Security Program Grant (SHSP). These funds are restricted to the purchasing of Heavy Tactical Rescue (HTR) equipment, exercises and training. They are to be used for the purchase, upgrade and sustainment of HTR teams. The funds will be used to train personnel, purchase personal protective equipment and other technical rescue equipment for the Division 1 - Regional Technical Rescue Team. Matching funds are not required by the receiving agency. Preparers Allan M. Carmody Title: Director, Budget and Management 000060 _ ~_ ~,.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.7.a. Subiect: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 10818 Lunswood Road County Administrator's Comments: County Administrator: Board Grant Mary W. Cole permission to install a private sewer service within a private easement, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Mary W. Cole has requested permission to install a private sewer service within a private easement to serve property at 10818 Lunswood Road. This request has been reviewed by the Utilities Department and Environmental Engineering. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 00061 VICINITY SKETCH Request Permission to Install a Prirate Sewer Service lA~ithin a Prirate Easement to Serve Property at i~iii Lunswood Road Kq B ~ H ~ ti ~- $VRY R REQUEST PERMISSION TO INSTALL A PRNATE WATER SERVICE M a~ 2 0 ~ H <i -r C M POIt~~ D y0 O ~ ~Q~ i 0 0 ~~ti o~ ~. 2 C9 ice N Chesterfield County Department of Utilities w ~- E S I Irol eq~ax 1.16b7 !et ~oo~~~ ~ 7.13' ~ +~0 S82''/p''511~ Zy 1 ~' i• 8s eo ~~ 1~' ~O~,Qg~ 1 0 40 80 E 11,781,0232,'! 1 1 Scale 1 " = 40' 1 1, z 1,1 TARN-~ L1C 'b G;flAIV 7B~D-65t-7505-OOOCO ~ 1 1+ 08073 PG•904 PI~fB{ PIC77-78 1 1~0 /3850 Ai,C/Y~OY./A COVF pRCLE t ,~1 N 4' 1w Nbr. MfdM S71A//b61/P 1 11 D.B.79tS21 1 ~1 ~~ ,~ TASGIOA~/Rt7W LLC ~ GP1N 781-653--193-0'0000 a~7n1 ~sos P~r1n ~9s #3e~av ~+avoc~t ~ a~rac£ P~1P10.S~D 8' Sw/TARY SEMER T (~1r~T~ ~1 ~' ~Q ~ / / ~_ ~.-~~' ~_ ~ ~w / / 1s' s~rARr .sue ~avr ~av~+c> L7/Rb£ TABLE C(A?VF R4A7/S T,4hGEM Q'IORO gQTA c1 3~sB' l,~so' 18.44' sfrio'~ow 3x58' u;~s'~3' L7 1601' 14~3.SO' a01' S58'11'1Bw l~av' 623:32' C3 124.02' >4,£50' 66.18' S1~S'0614w 120.20' 49'31'11' ~~~ytH Op' Pt ~c ,~ 8. Mark B. Beall No. 1613 L/NE TA60!E Lo+~n/ ;37'18 .ZJ' LZ NSr2?'42~" 16.Ob' 13 S32'37'18~' 2D.45' 1, ~~~ ~~.q9~3 ~ C/RCLE (EXT'D) 03/23/2009 ` M'I1F TH/S PLAT lS CaN/PKEZ r 03/18/2009 Oq` fR~/ ~~, ~ ~~ ~ ~~ svR~'E'~ G10A/P/LED PLAT SKOW/NG 8' SAN/TARY SEWLR~E s ~ NorACL E9.SE7NE7VT (PRNATF) TWO 16' SAN?ARY D/A~TE:03/18/2009 /~~~~~/(yam/~/~~/~)~~pp/y~~~//'~£ SCALE:1 =40' ~L/J ~F TI7r7VV/~~/l{VI~OR/LiVfy L.LII AND .~1~ M INC. JOB NO: C0600046.D0 REV: 03/23/2009 BERMUL~1 DISTR/CT CHE57ENfTELO COUNTY, VIRG/N(A ~' ~ • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS• nen.a<anNO ~orowleow 601 Y Rwd • 8~/M 100 • RlaMnentl, VYgkIM 29298• Plgn~ (6W) 7N~0671 . Fax (604) 7W-~63S MIN11n.b01i0I.CC 1 , 4.78' 1 / 00063 ix~ - CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.7.b. Subiect: Request Permission for a Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 57, Rountrey, Section 1 County Administrator's Comments: County Administrator: Grant Cleveland Lamison and Martha P. Lamison permission for a fence to encroach within a 16' drainage easement across Lot 57, Rountrey, Section 1, subject to the execution of a license agreement. Summary of Information: Cleveland Lamison and Martha P. Lamison have requested permission for a fence to encroach within a 16' drainage easement across Lot 57, Rountrey, Section 1. This request has been reviewed by Environmental Engineering and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # oooos~ VICINITY SKETCH Request Permission for a Fence to Encroach lAlithin a Sixteen Foot Drainage Easement Across Lot 37, Rountrey, Section 1 N Chesterfield County Department of Utilities w ~- E $ 1 I~cl egraK 116b7 tlet 000065 ~ ~ ~ XX - FENCE ~ ` y ` v ~ Zt~ o,~ \ ~ AREA TO BE Z01~S~I~j~' u'a, ~~ g~ ° ~ . LICENSED ~~ \ ~ ~ , 8l l6 ~> ~ W ~ V O C ~ ~ C N 1 ~.. ~~ / ++ 4J t ~ 41 ''~ ~ O Gry~ +r~~ `~ ~ ~ ~ ~ 4 ~ t M.9Z,LS p9S // 1 ~ ~ ~ $ (~ of A u~ i~~ M ~ ~ ca T ~ f -" ~ `~~ U / 4;0~% "~ o ~ of ~,~, ~ Cleveland Lamison ~~ ~~ •g zl. Martha P. Lamison ~ . ~ \ ~~~ . •g 3737 Wivenhall Dr. a ~h ,~/ DB. 8542 PG. 730 a ~~. ~ PIN: 719688524900000 ; icy ~~ /~ ~ \ o~ r' ~~ ~- ti ./ ^// ~ ~ ~ ~' aw ~ .996`l ~ l ~ / 1~^~ , .8C6~` ~'~~ p :9~O~S' ~ ~ ~C ~ ~ ~ ~~. ~ ' ~~ ~~~ / 1 ~ w~ /~ rw p00a66 .~ ii _ ~~i ,no CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.7.c. Subject: Request Permission to Use an Existing Private Sewer Service Within a Private Easement Serving Property at 21740 Beverley Street County Administrator's Comments: County Administrator: Board Action Requested: Grant U. Annette Richardson permission to use an existing private sewer service within a private easement, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: U. Annette Richardson has requested permission to use an existing private sewer service within a private easement serving property at 21740 Beverley Street. This request has been reviewed by the Utilities Department and Environmental Engineering. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No X0006'7 VICINITY SKETCH Request Approval for use of an Existing Private Sewer Service Within a Prirate Easement Serving Property at 21740 Beverley Street N Chesterfield County Department of Utilities w ~- E s 1 Ocl eq~ak ~I6b7 tet OVO~V~ g1VERVIEI/ PARK ~~~` rr ~ 00~ J~ .O~^ ~~ `~~, Kati ~P Q- "RIVERVI W PARK" BL CK B LOT 27 LOT26 0.376 AC. 0.485 AC. W ~~ W~ Q O 21740 BEVERLEY ST U. ANNETTE RICHARDSON 785607492600000 D.B. 8302 PG. 855 ~p~ i 21738 BEVERLEY ST g D. HUGHES BUILDERS, LLC 785607433400000 ;~ D.B. 8386 PG. 900 z m w co N <V N 00 (IH \ VARIABLE WIDTH r SEWER ESMT. \`(/ (PRIVATE) 70.0' S 04°49'06" W 75.00' S 04'49'06" W 100.00' PI(~ ~ 50.0' BEVERLEY STREET (5a' RIV1t) PLAT SHOWING A VARIABLE WIDTH PRIVATE SEWER EASEMENT ACROSS THE PROPERTY BELONGING TO D. HUGHES BUILDERS, LLC MATOACA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA INFORMATION ON PLAT BASED ON BOUNDARY SURVEY OF LOT 27, BLOCK B, PLAN OF "RIVERVIEW PARfC' DATED APRIL 4, 2008 F.BK 553, PG. 35 AND lOT 26, BLOCK B, PLAN OF "RNERVIEW PARK" DATED JULY 15, 2008 F.BK 559 PG. 79 5.0' 0 20. ao' so' ~ ~ i i SCALE I"=40' CHESTERFIELD COUNTY, VIRGINIA UTILITIES DEPARTMENT IIATC. Z ^lA rf lll~fl C/~AI ~. ,u_~ ni O O ~ -~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~~ ~~_;~.• AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.8.a. Subiect: Request to Quitclaim a Portion of a Twenty-Foot Sewer Easement Across the Property of Currin and Associates, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement across the property of Currin & Associates, LLC. Summary of Information: Currin & Associates, LLC has requested approval to vacate a portion of a 20' sewer easement across its property for the development of Chalkley Place. New easements will be dedicated. The Utilities Department has reviewed the request. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0000'70 VICINITY SKETCH Request to Quitclaim a Portion of a Twen#y Foo# Sewer Easement Across the Property of Currin b Associates, LLC O ~ ~ ~~Rr ~' ~ c ~ ~7 U ~y ~ ~ ~ T ~ o ~ c ~~ ~ ~ PD~N~ D Q Portion of 2~' Ssw~ a~,`' ~ Easement to be 4t~tctaimed ~~~ ~ s~ 0 !R $R!D ~ g~z ~ ~C~L a~ f. ~ ~2 ~~ x o U s A~ r~r~Q~FT S~ONEQA~H E g~0 ~~ x ,~ ~p~N pR A~ti~~ fl~ CAR EtG H~5 z ~/ ~~ a a ~ ~ ~ rn d ao m r N Chesterfield County Department of Utilities W ~~ E S t hcl egrak 666bi Ret 0000'71 i I I I I 4 MM I o ~~ I I a ~ ~ ,,~ D ' ~ C\\ /~i ~~ ~ r o S ~ ,~ ~' rX- I~ `~ s I 'ti L _ ~ - I t / .~ ~ ~ . ~~ N I ~ ,~<~, ~ «~,. / ~ t b / j `! ~ c ~./ .~ ., / ~j ~' r ' 4 ~ / ~ ~ ~--~ _ Y ~ ~~ ' ~, ~ ~u; ~~ ' ~ ~' .~ . ~ ~ ~ iC.~ ~~ ~. r '~. saepts•rs`wuzsr• ~ ' .ra ro ~ ' r ~ - - - - raz ro• ~ ~~ ~ '~z T / ~. i r ~ ~ ~~ .~ a °: ~ \\ /, ~~ ~ ~ ~~~ 8 ~/ ,~ ' ~ ~~ ~ ~ r a ~ • r n ~ ~~~~ ~e~ ~ ~ a / ~ a• ~ f ~~ o~ / ~ ~Q~ /~ ~'~~i ~~~~ ~~ o ,~ ~'/ ~ $ ~ ~/ a ~ i ;~'~ ~ / a l ~ l I ~~ - _ _ - - - - - _ ~ ~ A~~ ~ _~ ~ ~~ H EST 610YaKER 6aULEf64P0 A ~~ R~ e~ ~ ~ ~o ~a K ~ • ~ ' ~, • ~ ~ ~ ~~a ~~ ~ ~ ~ ~~ T'.! gO Ib (e r~ ~ ~ O ~~' ~ i ~~yy sly ~~ ~~ 6 ~~ + Il og ~ ~ ~ O '1 ~ ~ ~ ~ ~ 8 ~ ~ ~ ~ ¢ ; 999 8 ~ apuncm prA7s~uMwGA PgRAGW oI~A 91D' SiNEiP EA,47l7V1 )a7 ~ 111017EA A II6M1~ 1~7/I S~11E1P FAS'fiEilll. NIO A !1' ~NEIP ~,vr ~v 61E QIELMG11fD €~~Ss ~~~ ~ 4~ E ~ 3~ ~ o ~~1f+ ~~i ~~ ! ~ [~~g ~ ~~ ~~ 3E ~ ~ F ~~ ~ ~ ~. ~ ~ g $ IF ~ ~ ~ ~~~ ~ .~~ {~ ~~ ~~ e I A r /I r 11 ~ rl r I I r I I r / 1 r ~ I r I ;; ,;,~ ~~ ; AI r rl / .I o~ ~ ~r ~% ~l ~+ ~ ~l y`1 0 0 0~ 2 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS ~~~ ,rig AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.8.b. Subject: Request to Quitclaim a Twenty-Foot Sewer Easement Across the Property of Ironbridge Road Properties, LLC County Administrator's Comments: County Administrator: Board Action Requested'' Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 20' sewer easement across the property of Ironbridge Road Properties, LLC. Summary of Information: Ironbridge Road Properties, LLC has requested approval to vacate a 20' sewer easement across its property as shown on the attached plat. A new sewer easement will be dedicated. The Utilities Department has reviewed the request. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0000'3 VICINITY SKETCH Request to quitclaim a Twenty Foot Sewer Easement Across the Property of Ironbridge Road Properties, LLC ~ ~ $~RY ~' ~ c ~ ~~ U -lrr ~ l ~ T '; ~ C C ~~ ~ a 20' Sewer Easement ~~~ i~ to be Qutcldmed m ~9 ~~~ rr~ $~r~ ~~ x ~~ x Ironbridge Rd U ~ ~ pTH ~~Ir~G~FT S~D~~~A~1~ EgTO ~p ~ R BEN 4R pRb~N DR CAR ~lC,Hl'S z j ~~ n a ~ ~ ~ rn O ao rn N Chesterfield County Department of Utilities W -~~ E S I hcl eq~ax 666b7 tet 0®O® I ~ A I ~ 1 ~1 j 1 ~1 ~ I /I ~ I ~ 1 ~ N I ~ 1 r $ I ~ 1 I o ~ I ~ 1 n ° j A~ ~ N ~~ i~/, I ~~ ~i ~ ,~ Y ~ I I ~ ~/ i~ ~ ~ ~~ ~~i~. ~•. O S ~ ~ ! fib rX ~ rl ~' ~~ :~~ L -i- =1 ~ ,~ ~~-~;,~~ ~ . ~ / Y;, / ~' ~~~~, ' ~ / i r a ~ / ~ ~ ~ ~~ y / ~• ~/ ~~ r 4 / / Y / ~ ,L ~~ a ~ R ~~~~ ~ . ~~~ ~~~ ,, .~, `~`~_ siaysf'relr e.TZSY~~ t~ u $~ / -~- ~ ,~ /,,~~ ~.~ - iM J~ ~ '~! ~/ ~~~((( ~/ `1~ ~~ ~ - \` / ,' .~ ~~ ~ ~. ' - ~~ ~~ ~ a ~ ~ ~~ / ,C ~~ uy ~. ~ ` ~ a• ~ s` ~` ~ °~ ~~ ~ ~~ ~~ v +~ / ~ aD ~~ MI _, ~~ YIRN9CE N707f1 R/W ~ ~ ~ Q~ w T'.T 10 ~ ~~~~ p ~ Il ~~ + ~~ '' ~ ~~ ~ " ~ ~ ~ ~ $ ~ QgIfILED /YAT SiA711/N" A PpPl1pV QUA PO' R~~~! q~~i ~~~`7A ;<~r; ~~ ! ~" ~ ~ ¢ S><NER EA~VI R7 6f 111G7FD- A IIUp1~E ~ `4~ ~e ~ ~~~1~ ~ i~ ~ ~~ v ~ ~ ~ s dIF71NRRADI ea,sr~ ~ ~ ~~ ~~ ~ ~ a~rs,r~astD crorav,r. Naicl,w ~~ r-~ ° / ~ ~i ~+ ~ ~~ ~`i oooo~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: April 15, 2009 Item Number: 8.D.9. Subiect: Appropriation and Transfer of Additional Funds and Authorization to Award a Construction Contract for the Branders Bridge Road (Stoney Glen) Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate $114,330 in road cash proffers from Traffic Shed 18 and transfer $184,247 from the completed Centre Street and Marobrith Road projects; and to authorize the award of a construction contract to K.P. Glass Construction. Summary of Information: On May 23, 2007, the Board appropriated $100,000 in road cash proffers and authorized staff to proceed with the Branders Bridge Road (Stoney Glen) project. On May 28, 2008, the Board appropriated an additional $917,000 in road cash proffers and authorized staff to award a construction contract to the lowest responsible bidder. This project was approved to improve the existing road conditions. Currently, this section of Branders Bridge Road has a narrow pavement width, no shoulders, under sized drainage structure and poor vertical and horizontal alignment. (Continued on next page) Preparers R.J.McCracken Title: Director of Transportation Attachments: ^ Yes ^ No # 0000'76 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) To take advantage of competitive pricing in the current market, the project was advertised February 23, 2009, with the understanding that additional funding may need to be identified in order to award a contract. Because bids were expected to exceed previously approved funding, the project was broken into two sections for bidding: a base bid of approximately 1,540 feet of road construction and an alternate bid of approximately 900 feet of additional road construction. Construction bids have been received and are lower than the engineer's estimates. However, additional funding is required to complete both the base bid and alternate. Fifteen bids for the project were received on March 24, 2009. The low bidder is K.P. Glass Construction with a base bid of $736,135 and alternate bid of $156,595 for a total bid of $892,730. The base bid is approximately 350 lower than our engineer's base estimate, and the alternate bid is approximately 200 lower than our engineer's alternate estimate. Staff is of the opinion that re-advertising the project will not result in a significantly lower bid and will delay the construction. Staff recommends the Board appropriate an additional $114,330 in road cash proffers from Traffic Shed 18, and transfer $99,657 from the completed Centre Street reconstruction project, and $84,590 from the completed Marobrith Road paving project so that both the base and alternate bids can be awarded. Recommendation: Staff recommends the Board: 1) Appropriate $114,330 in road cash proffers from Traffic Shed 18, transfer $99,657 from the completed Centre Street reconstruction project, and $84,590 from the completed Marobrith Road paving project to the Branders Bridge Road (Stoney Glen) project; and 2) Authorize the County Administrator to award a construction contract to K.P. Glass Construction ($736,135 base and $156,595 alternate for $892,730 total). District: Bermuda ~o~~"~~ CHESTERFIELD COUNTY '~ BOARD OF SUPERVISORS Page 3 of 3 AGENDA 179 Budget and Management Comments: This item requests that the Board transfer and appropriate additional funds and authorize staff to award a construction contract for the Branders Bridge Road (Stoney Glen) Project. The current appropriation for this project is $1,017,000 funded with road cash proffers. There is sufficient funding totaling $184,247 to transfer from the completed Centre Street and Marobrith Road projects and $114,330 to appropriate in road cash proffers. Upon approval of this item the project will have a total appropriation of $1,315,577, which is sufficient to complete this project. Preparers Allan M. Carmody Title: Director, Budget and Management 0000'78 BRANDERS BRIDGE ROAD (STONEY GLEN) RECONSTRUCTION UPDATED PROJECT BUDGET ESTIMATED COST Prelimina En ineerin $86,720 Ri ht-of-wa $20,000 Utilit Ad'ustments $40,998 Wetland & Stream Miti ation $124,105 Construction $892,730 Construction Contin enc $89,274 Construction Administration and Ins ection $61,750 Total $1,315,577 FUNDING SOURCE AND DATE AMOUNT Appropriation Road Cash Proffers (Traffic Shed 18) $100,000 5/23/07 Appropriation Road Cash Proffers (Traffic Shed 18) $917,000 5/28/08 Proposed transfers from completed Centre Street & $184,247 Marobrith Road ro'ects -Pendin 4/15/09 Proposed appropriation from Road Cash Proffer $114,330 Traffic Shed 18 -Pendin 4/15/09 Total $1,315,577 BIDS CONTRACTOR BASE BID ALTERNATE BID TOTAL BID K.P. Glass $736,135.00 $156,595.00 $ 892,730.00 J.E. Liesfeld $770,000.00 $147,000.00 $ 917,000.00 Branscome Richmond $776,793.00 $169,949.00 $ 946,742.00 J.H. Martin $872,663.00 $143,236.00 $1,015,899.00 Ke Constructors $916,420.00 $191,000.00 $1,107,420.00 42 Contractin $996,400.00 $198,500.00 $1,194,900.00 Curtis Contractin $1,033,000.00 $233,540.00 $1,266,540.00 Simons Haulin $1,073,613.80 $177,111.00 $1,250,724.80 Branch Hi hwa s $1,081,024.00 $134,103.00 $1,215,127.00 Geor a Nice & Sons $1,125,575.00 $75,735.00 $1,201,310.00 Hen S Branscome $1,171,272.00 $191,223.00 $1,362,495.00 Richard L Crowder $1,217,635.00 $262,925.00 $1,480,560.00 R.R. Sni es $1,389,364.00 $303,330.00 $1,692,694.00 J.L. Kent & Sons $1,613,949.00 $500,692.00 $2,114,641.00 Henderson, Inc. $1,977,706.00 $369,100.00 $2,346,806.00 000®`79 BRANDERS BRIDGE ROAD RECONSTRUCTION PROJECT o~p y,9pAY ti~ Rp ~o QQ~ ~~~ P B~tSE B!D PiLTERfVATE BID S7'GNEI(-GLEN SOUTH D Z v m N 700LEY W v c~ m v N W E S 3/30/09 00~08~ ~xo r CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 8.D.10. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Adoption of resolutions for referenced state road acceptance Summary of Information: Bermuda: Harrowgate Meadows Section 2 Clover HIII: Clover Hill Industrial Park, Phase I Matoaca: The Sanctuary at Watermill Section A Midlothian: Berkley Village Section A at Charter Colony Stewart Village Section A at Charter Colony Charter Park Drive Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No 000081 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - HARROWGATE MEADOWS SECTION 2 DISTRICT: BERMUDA MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: CALVINGATE TER HARROW DR PARKGATE DR Vicinity Map: HARROWGATE MEADOWS SECTION 2 HARRO 1NG~'~E GPLv -o EADOW LN ~~ ~~M 1'P n o m ~ o ~ ~ -~ Produced By Chestertleld County GIS 000082 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Clover Hill Industrial Park Phase I DISTRICT CLOVER HILL MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: DEERGROVE RD DEERHILL LN DEERHILL RD DEERLEAF CT DEERLEAF WAY Vicinity Map: Clover Hill Industrial Park Phase I ~~P~ cT DE~R~ ~~~0 ~~ O G~ Qp ~ 129 r ~ ~,~~ '4'O ~~ ~Efi-i ~~~o z a < ~O ~ ~~~ ~~ O~ t'roauceo By cnestertleltl county GIs 000083 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -THE SANCTUARY AT WATERMILL, SECTION A DISTRICT: MATOACA MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: GRAEME HALL CIR SEABIRD DR WING HAVEN PL Vicinity Map: THE SANCTUARY AT WATERMILL, SECTION A ~~ ~,/ 1.ti- ~~ ~~ ~~ /!r ~~ ~~ `~ 'C~~ ~~ 000084 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - BERKLEY VILLAGE SECTION A AT CHARTER COLONY DISTRICT MIDLOTHIAN MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: CHARTER WALK CT CHARTER WALKLN CHARTER WALK PL CHARTERS BLUFF PL CHARTERS BLUFF TRL Vicinity Map: BERKLEY VILLAGE SECTION A AT CHARTER COLONY G OR ~ti PL CT ~ ABRAHAM O ~ ~ ~ S yA z O T O~' p~ R PARK D `SO ~ ~_ ~ ~ ~~Fy ~~ D ~ 2 Produced By Cheeterteld County GIS ooO~L7o.! TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - STEWART VILLAGE SECTION A AT CHARTER COLONY DISTRICT: MIDLOTHIAN MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: COLONY FOREST CT COLONY FOREST DR COLONY FOREST PL COLONY OAK LN Vicinity Map: STEWART VILLAGE SECTION A AT CHARTER COLONY ~.. A~ 2 U W Produced By Chesterlleld County GIS 0 O O Y VS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Charter Park Drive DISTRICT: MIDLOTHIAN MEETING DATE: April 15, 2009 ROADS FOR CONSIDERATION: CHARTER PARK DRIVE Vicinity Map: Charter Park Drive ~ ~ 4 T Z V O O r A` ~~~ y G ~Q'v ,~~ ~ i m ~ ~ c~R ~ ~ 2 ~ 1 ~O ~~ V j~C 3 -9C 2 ~~ Produced By Chesterneld County dS 0 0 0 ® x • e~y~l i ~ ~ ~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2009 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: rd The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 06-0036 Project Name: Sign Crafters - Murray Olds Drive Developer: Isenberg Properties, LLC Contractor: Shoosmith Construction, Incorporated Contract Amount: Water Improvements - $3,625.00 Wastewater Improvements - $4,925.00 District: Midlothian Preparer:_ William O. Wright Attachments: ~ Yes ^ No #ooo0s8 Title: Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0213 Project Name: Chesterfield Nursing and Rehabilitation Center 3. Developer: Smith/Packet Med-Com, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $75,972.00 Wastewater Improvements - (Private) District: Bermuda Contract Number: 08-0261 Project Name: Alstom Blade Facility Developer: Alstom Power, Incorporated Contractor: Contract Amount: Wastewater Improvements - $11,183.00 District: Bermuda ~~~0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: April 15, 2009 Item Number: 9.8. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 000090 CHESTERFIELD COUNTY GENERAL FUND BALANCE April 15, 2009 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance $53,495,000 11/19/08 FY2008 Results of Operations (net of reserves) 17,209,495 $70,704,545 11/19/08 Designation for use in FY2010 (17,209,495) $53,495,000 11/19/08 FY2010 Projected Undesignated Fund Balance $53,495,000 000091 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 04/15/2009 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 24,522,998 4/11/2007 FY2008 Capital Projects (19,581,000) 4,941,998 10/10/2007 Fire Logistics Facility, Phase II (150,000) 4,791,998 2/13/2008 Web streaming hardware, software, services and support (72,240) 4,719,758 6/25/2008 Return funding from Circuit/General District 117,430 4,837,188 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 QO~~~~ wo -- ~ C i., 01 ri ~ .--i Q~ ~O ~ N ~ ~ a Q^ ~ ~ ~ ~ ~ O ~ "' b ~ b~4 .-~ bl4 Es4 ~ b5 ~ ~ 69 69 ~ O ~ ~ C "LS ~ ~ ~ ~ 0 O 6 9 ~ M ~" b4 ~ 69 b4 69 ~ ~-+ ~ f!4 h~1 ~ rl A z ' A c o o ~ o0 00 , ~ ~ . ~, 64 69 69 69 W N ~ W ~ ~ ai ^" ' a ~ ~ ~ o 0 0 0 0 0 0 0 E„ c ~, 0 0 0 0 0 0 y ~ ~i" ~ ~ ~ ~ ~ ~ ~ 69 69 64 69 69 69 ~ i, A ~ ~. ~ G> oo N ~ ~ N ~--~ ~ V M ~ i. N [~ N ~ M i, ~ ~ N N ~ a V .--~ ^O ~„~ ~ 3 v ~ x 7 ~' ~ ~ c ' y A a ~ ~. ~ ~ ~ A ~ U A ~ ~ U O~O~D93 Prepared by Accounting Department March 31, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,475,000 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $124,992,200 Outstanding Date Balance Ends 03/31/2009 11/19 $8,855,000 11 /21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/09 16,475,000 12/17 1,236,887 12/ 10 179,901 11 /24 11,405,000 11/24 9,545,000 11/27 21,050,000 97.956.788 Approved Amount (3~JO~J~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA ,~, Meeting Date: April 15, 2009 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No 00095 0 O of y rn O w O rn O rn O rn O rn O rn O rn ~ ~ N ~ O N N N N '' N N N O N ~ S: [r A N N N N N N N N ~' p O ~'O O ~ O O O O O O O ~ O ^+ ~ rn Q ~ ~ I 4 ' O o ? w 0 .. q r o o 'o 0 0 0 0 0 a o 00 .~ ~ O NO O N o N O N O N o N O N O N ~ N ~. ly ~p N O ~ I C V~ v v ~ v v v v v v e ~ M C1 ~ CZ ~ 0 ~ O O O O O O O O O ~ ~ ~ ~ d ~ i ~ ,~ ~ " Z O4 O O O O O O O O O O I .°Ci' ~ ~ S O O O O I O O O i ' O ~ ti `'~ Q ~ ~ ,h ` h ~ ? 4 ~~ ' ~ a v ~ ~ I v v v ~ O o C ~ .bo ~ ~ '~ A N tl ~ ~ y '~ ~ i - I I y ~ ~ O ~ n M I I ,°~ v ~ I 2 C O N n I, ii rn ~ `~ y U y ~' -p l1J p- I n N H J N lV0 'p N 'C Q ~~ U ~ ~ p i ~ ~ p V V i ~ ~ CS ~ H H ~ rn t y m U H H ~ ~ ~ O O •y ~ C ~ ~ O1 01 O ~ n n ~', ~ o so ~ n M n M n y [., [~ ~ _ ~ _ ~ Y y ,~^n N n M n ~ ~ O Q ~ Q~ ~ D ~ a ~ _ ~ ~ ~ ~ p ~ ~, ~ ~ r z, ~ - ~ z h SZ, L~' i ~ m ~ m '~ o ; Y o J ~ lC H m H i O v O o , ~ +~., o o d ~ W ~ d ~ d ~ i c c ', C M O brp o~ a as a o ~ o a o ~ c m ~ a` ~ a ~ ° ~ ~ ~" O °' ~ l ~ ~ J ~ i, z ~ ~ ~ ~ ~ ~ ~ ~ r ~ ~ ~ ~ ~ m ~ ~ o ~ U O Q 41 O LL H o LL l 0 H 0 LL l 0 H ~ l 6 LI. 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Subject: Resolution Recognizing Miss Chesterfield 2009 Scholarship Pageant Winners County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee has requested that the Board of Supervisors adopt the attached resolutions recognizing Miss Chesterfield 2009 Scholarship Pageant winners. Summary of Information: The resolutions recognize Miss Stephanie Connelly, Miss Chesterfield 2009; Miss Vishaka Ravishankar, Miss Chesterfield's Outstanding Teen 2009; Miss Carson Kirk, Miss Chesterfield's Outstanding Preteen 2009; Miss Sydney Carmony, Little Miss Chesterfield 2009; and Miss Nicole Gery, Miss Chesterfield's 2009 Princess. The Miss Chesterfield Scholarship Pageant is affiliated with the Miss America system, an open system in which young ladies who are residents of Virginia may compete. The 2009 Miss Chesterfield Pageant winners will represent Chesterfield County in the Miss Virginia Pageant, an affiliate state preliminary of the Miss America Organization. Preparers Donald J. Kappel Attachments: ^ Yes ~ No Title: Director. Public Affairs oool~Jz RECOGNIZING THE 2009 MISS CHESTERFIELD, STEPHANIE CONNELLY WHEREAS, the 2009 Miss Chesterfield Pageant was conducted on Saturday, January 10, 2009 at Cosby High School; and WHEREAS, the pageant is part of the Miss America System, and the Miss Virginia Pageant, an affiliate state preliminary, both part of an open system that allows Virginia residents or full-time students enrolled in Virginia schools to compete at any local pageant, and which recognizes outstanding young women in our communities; and WHEREAS, Miss Stephanie Connelly was selected as 2009 Miss Chesterfield; and WHEREAS, Miss Connelly is a 21-year-old Junior at Virginia Tech, double majoring in Sociology and Political Science, with a minor in Leadership and Social Change; and WHEREAS, Miss Connelly excels in academics, and has exhibited strong leadership qualities; and WHEREAS, among her many activities, Miss Connelly is the program leader for a YMCA after-school tutoring program for 4th and 5th-grade students; and WHEREAS, Miss Connelly also is the program leader for the YMCA's Buddy Program, which pairs a volunteer mentor with a college-aged individual with an intellectual disability; and WHEREAS, Miss Connelly also mentors 7th-grade girls on issues such as self-confidence and peer pressure through her involvement with the AWARE program at the Women's Center of Virginia Tech; and WHEREAS, Miss Connelly is an officer in the Best Buddies program at Virginia Tech, where she mentors an individual with Down Syndrome; and WHEREAS, Miss Connelly will be working with the Make-A-Wish Foundation and the Children's Miracle Network this semester; and WHEREAS, Miss Connelly exemplifies her personal platform, "Make Your Mark: Get Involved, Today!" through her many community-service activities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the exemplary achievements of Miss Stephanie Connelly, congratulates her on being named Miss Chesterfield 2009, extends best wishes for continued success in her academic pursuits, and is proud to have her represent Chesterfield County, Virginia, as she continues with her higher education. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Connelly, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00003 RECOGNIZING THE MISS CHESTERFIELD PAGEANT'S OUTSTANDING TEEN 2009, MISS VISHAKA RAVISHANKAR WHEREAS, the 2009 Miss Chesterfield Pageant was conducted on Saturday, January 10, 2009 at Cosby High School; and WHEREAS, the pageant is part of the Miss America System, and the Miss Virginia Pageant, an affiliate state preliminary, both part of an open system that allows Virginia residents or full-time students enrolled in Virginia schools to compete at any local pageant, and which recognizes outstanding young women in our communities; and WHEREAS, Miss Vishaka Ravishankar is Miss Chesterfield's Outstanding Teen 2009; and WHEREAS, Miss Ravishankar is a 16-year-old Junior at Thomas Jefferson High School for Science and Technology in Northern Virginia; and WHEREAS, she is vice president of the Indian Culture Club at her school, as well as co-president of the Spanish Club; and WHEREAS, Miss Ravishankar is a member of the National Honor Society and the Varsity Dance Team; and and WHEREAS, she has chosen as her platform the issue of Global Literacy, WHEREAS, she serves as a positive role model to her peers each day; and WHEREAS, Miss Ravishankar aspires to become a pediatrician; and WHEREAS, Miss Ravishankar is an outstanding representative of Virginia youths and brings credit to Chesterfield County, Virginia by virtue of her title as Miss Chesterfield's Outstanding Teen 2009. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the exemplary achievements of Miss Vishaka Ravishankar, congratulates her on being named Miss Chesterfield's Outstanding Teen 2009, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Ravishankar, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. RECOGNIZING THE MISS CHESTERFIELD PAGEANT'S 2009 OUTSTANDING PRETEEN, MISS CARSON KIRK WHEREAS, the 2009 Miss Chesterfield Pageant was conducted on Saturday, January 10, 2009 at Cosby High School; and WHEREAS, the pageant is part of the Miss America System, and the Miss Virginia Pageant, an affiliate state preliminary, both part of an open system that allows Virginia residents or full-time students enrolled in Virginia schools to compete at any local pageant, and which recognizes outstanding young women in our communities; and WHEREAS, Miss Carson Kirk is Miss Chesterfield's Outstanding Preteen 2009; and WHEREAS, Miss Kirk is a sixth-grade honor-roll student at Tomahawk Creek Middle School; and WHEREAS, she serves on the school's Student Council; and WHEREAS, Miss Kirk enjoys volunteering and tap dancing in her spare time; and WHEREAS, Miss Kirk is a member of the petite company at Spotlight Studio of Dance; and WHEREAS, she has volunteered more than 300 hours of her time to assist local organizations including the Girl Scouts, the Cosby High School PTA, Children's Miracle Network, St. Jude's Hospital and others; and WHEREAS, Miss Kirk is currently starting her own charity, "Make Room in Your Heart," to raise money for redecorating bedrooms of young people with cancer; and WHEREAS, Miss Kirk also is the reigning 2008 Miss Virginia American Preteen; and WHEREAS, she will represent Chesterfield County at the Miss Virginia Outstanding Preteen Pageant in Roanoke this June. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the exemplary achievements of Miss Carson Kirk, congratulates her on being named Miss Chesterfield's Outstanding Preteen 2009, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Kirk, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q~O~.~JS RECOGNIZING LITTLE MISS CHESTERFIELD 2009, MISS SYDNEY ELIZABETH CARMONY WHEREAS, the 2009 Miss Chesterfield Pageant was conducted on Saturday, January 10, 2009 at Cosby High School; and WHEREAS, the pageant is part of the Miss America System, and the Miss Virginia Pageant, an affiliate state preliminary, both part of an open system that allows Virginia residents or full-time students enrolled in Virginia schools to compete at any local pageant, and which recognizes outstanding young women in our communities; and WHEREAS, Miss Sydney Elizabeth Carmony has been selected as Little Miss Chesterfield 2009; and WHEREAS, Miss Carmony is a third-grade student at Enon Elementary School; and WHEREAS, she has achieved Academic Honors and received an Advanced Reading Award; and WHEREAS, Miss Carmony enjoys volunteering and has received the Terrific Kids Award for Volunteerism; and WHEREAS, she was selected for the Kid of the Month - Caring for Others Award; and WHEREAS, Miss Carmony also earned the Gold Presidential Service Volunteer Award for donating 100 hours of service; and WHEREAS, Miss Carmony aspires to be a professional dancer and teacher, and was a Day of Dance 2007 Entertainer; and WHEREAS, she also has provided volunteer community service in support of the Annual Relay for Life, the CMN Royal Ball, Making Cards for Children and the "Hats off For Cancer" hat drive for pediatric cancer patients; and WHEREAS, Miss Carmony's platform is her Syd's Stuffed Animal Friends for Pediatric Cancer Patients effort. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the exemplary achievements of Miss Sydney Elizabeth Carmony, congratulates her on being named Little Miss Chesterfield 2009, and extends best wishes for continued success in her academic pursuits. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Carmony, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q 0 ~ ~~6 RECOGNIZING MISS CHESTERFIELD PRINCESS 2009, NICOLE ANN GERY WHEREAS, the 2009 Miss Chesterfield Pageant was conducted on Saturday, January 10, 2009 at Cosby High School; and WHEREAS, the pageant recognizes outstanding, talented young women in our communities; and WHEREAS, Miss Nicole Ann Gery was selected as 2009's Miss Chesterfield Princess; and WHEREAS, Miss Gery is a six-year-old first-grader at Jackson Davis Elementary School in Richmond, Virginia; and WHEREAS, Miss Gery enjoys dance, swimming, ice-skating and gymnastics in addition to participating in pageants; and WHEREAS, Miss Gery's grandparents are Anne and Gilbert Weeks, who have lived in Chesterfield County most of their lives; and WHEREAS, Miss Gery visits her grandparents in Chesterfield County each week; and WHEREAS, Miss Gery already exhibits poise and self-confidence that are advanced for someone her age; and WHEREAS, participation in the athletic, academic and social activities in which she is interested is helping Miss Gery to develop as an individual who will have the tools she needs to succeed in whatever endeavors she chooses to pursue; and WHEREAS, Miss Gery exemplifies the type of young lady of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes the exemplary achievements of Miss Nicole Ann Gery, congratulates her on being named Miss Chesterfield Princess 2009, extends best wishes for continued success in her academic, athletic and pageant pursuits, and is proud to have her bear the title of Miss Chesterfield Princess 2009. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Miss Gery, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Qo~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ;~, Meeting Date: April 15, 2009 Item Number: 14.B. Subject: Resolution Recognizing Mr. Matthew Sloan Weinstock, Mr. Jake Samuel Upson, Mr. Michael Scott Milano, Mr. Matthew Hunter Johnson, Mr. Richard Bradley Amos and Mr. Alan Keith Nowlin, Jr. Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Matthew Sloan Weinstock and Mr. Jake Samuel Upson, both of Troop 1810, sponsored by the Church of the Epiphany; Mr. Michael Scott Milano and Mr. Matthew Hunter Johnson, both of Troop 2877, sponsored by Chester Presbyterian Church; Mr. Richard Bradley Amos, Troop 178, sponsored by Ivey Memorial United Methodist Church; and Mr. Alan Keith Nowlin, Jr., Venture Crew 2831, sponsored by Woodlake United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 000118 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Matthew Sloan Weinstock and Mr. Jake Samuel Upson, both of Troop 1810, sponsored by the Church of the Epiphany, Mr. Michael Scott Milano and Mr. Matthew Hunter Johnson, both of Troop 2877, sponsored by Chester Presbyterian Church, Mr. Richard Bradley Amos, Troop 178, sponsored by Ivey Memorial United Methodist Church, and Mr. Alan Keith Nowlin, Jr., Venture Crew 2831, sponsored by Woodlake United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for roles as leaders in society, Matthew, Jake, Michael, Hunter, Richard and Alan have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, hereby extends its congratulations to Mr. Matthew Sloan Weinstock, Mr. Jake Samuel Upson, Mr. Michael Scott Milano, Mr. Matthew Hunter Johnson, Mr. Richard Bradley Amos and Mr. Alan Keith Nowlin, Jr. and acknowledges the good fortune of the county to have such outstanding young men as its citizens. 000109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: April 15, 2009 Item Number: 14.C. Subject: Resolution Recognizing April 21-25, 2009, as "Chesterfield County Classics Week" County Administrator's Comments: County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: Mr. Warren has requested that the Board adopt the attached resolution recognizing April 21-25, 2009, as "Chesterfield County Classics Week." Every year, the National Junior Classical League (NJCL), one of the largest youth organizations in the world, sponsors what is known as "National Classics Week," recognizing the impact Classical culture has left on modern society through educational ventures, publicity activities, and community service. The Junior Classical League chapter at Midlothian High School and the Midlothian High School Latin Club celebrates the Classics' impact on modern society, helping to develop and grow the community through nursing home visits, delivering Roman pumpkins to hospitals, and teaching Latin to local elementary school students. Mr. Bryan Kauder, First Vice-President of the Virginia Junior Classical League and the Midlothian High School Latin Club, will be present to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000110 WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 19 schools that offer courses in the Classics, comprising 1789 Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long-time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, Chesterfield County Classics Week is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 15th day of April 2009, publicly recognizes April 21-25, 2009, as "Chesterfield County Classics week," and calls this observance to the attention of its citizens. 00011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 __ AGENDA 1'A9 Meeting Date: April 15, 2009 Item Number: 16.A. Subject: Public Hearing to Amend Sections 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 of the Code of the County of Chesterfield Relating to Crime Prevention Through Environmental Design County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the proposed code amendments after a public hearing. Summary of Information: The Planning Commission held a public hearing on the Crime Prevention Through Environmental Design (OPTED) zoning ordinance amendments on November 18, 2008. Following that public hearing, the Planning Commission, on a 4-1 vote, recommended approval of the ordinance amendments relating to OPTED. These amendments are attached. Subsequently, Chief Dupuis, Kirk Turner, and Jim Eicher met with each of the Board members to present and discuss the proposed OPTED ordinance amendments. These amendments were presented to the development community at a quarterly development meeting. Those in attendance did not express any concern with the proposed changes. Several participants indicated that the standards included items that they normally would provide anyway. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ^ No # OOO~.:L2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The Police Department strives to develop and apply strategic, cost-effective crime prevention strategies to maximize citizen safety. The proposed ordinance amendments proactively address safety concerns by designing natural crime prevention measures into new development, thereby increasing safety, the perception of safety and the quality of life without adversely affecting development construction costs. Summary of proposed Crime Prevention Through Environmental Design (CPTED) ordinance amendments (sections 19-105, 19-111, 19-301, 19-508.3, 19-518 and 19-519) • Define Crime Prevention Through Environmental Design (CPTED) • Require multiple windows on building end walls in R-TH and R-MF zoning districts. • Stipulate an evergreen shrub height limitation within 10' of building entrances in R-TH, R-MF, O, C and I zoning districts. • Create a minimum lighting standard of one foot-candle for parking areas, driveways and sidewalks in R-TH, R-MF, O, C and I zoning districts. • Specify consideration for the location of trees and light poles to minimize potential conflicts. 000~.'~3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 RELATING TO CRIME PREVENTION THROUGH ENVIRONMENTAL DESIGN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-105, 19-111, 19-301, 19-508.3, 19-518, and 19-519 of the Code of'the Count~o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE III. DISTRICTS 000 DIVISION 11. R-TH RESIDENTIAL-TOWNHOUSE DISTRICT 000 Sec. 19-105. Required conditions. The purpose and goal of the following conditions is to create developments that protect against overcrowding, undue density of population, obstruction of light and air and that are attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Townhouse buildings should possess architectural variety but enhance an overall cohesive residential character. Character should be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied rooflines or other appurtenances such as lighting fixtures and/or planting. Townhouse rows of more than six units shall be clustered and employ sufficient variety of setbacks between units to avoid monotonous facades and bulky masses. The conditions specified in this section shall be met in the R-TH District, except as noted in section 19-106: 000 (r) Crime Prevention Through Environmental Design (OPTED) criteria: To increase opportunities for natural surveillance, end units on multi-story groups or rows of townhouses shall have multiple windows per end) side unless prohibited by building code regulations. 000 DIVISION 12. R-MF MULTIFAMILY RESIDENTIAL DISTRICT 000 Sec. 19-111. Required conditions. The purpose and goal of the following conditions is to create a development which protects against overcrowding, undue density of population, obstruction of light and air, and which is attractive, convenient and harmonious. To this end, buildings should be designed to impart harmonious proportions and to avoid monotonous facades or large bulky masses. Buildings should possess architectural variety but enhance an overall cohesive residential a~a3:~ss~o.i 1 0001:4 character. Character shall be achieved through the creative use of design elements such as balconies and/or terraces, articulation of doors and windows, sculptural or textural relief of facades, architectural ornamentation, varied roof lines or other appurtenances such as lighting fixtures and/or planting. The conditions specified in this section shall be met in the R-MF District except as specified in section 19-112. 000 Crime Prevention Through Environmental Design (CPTED) criteria: ~1,~ Unless prohibited by building code regulations, buildings shall incorporate multiple windows on all sides in order to increase natural surveillance. Evergreen shrubs and trees with mature growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* *Editor's note: The requirements specified in this division shall apply to all development within the county. In addition to these standards, there shall be additional standards which apply to residential, office, business and industrial development, as well as signs and access and internal circulation and other aspects of development as provided in this article. Subdivision I. General Provisions-Countywide Sec. 19-301. Definitions. 000 ARTICLE VI. DEFINITIONS* 000 Crime Prevention Through Environmental Design (CPTED): the use of design techniques intended to lead to a reduction in the fear and incidence of crime and an improvement in the quality of life. 000 Sec. 19-508.3. Exterior lighting. ~ With the exception of single family residential uses and parking areas for R-TH and R-MF zoned properties, all exterior lights shall be arranged and installed so that the direct or reflected illumination does not exceed five-tenths foot candle above background, measured at the lot line of any adjoining A, R, R-TH, MH or R-MF district. Except in village districts where light standards may be required to be compatible with unique architectural styles or developments having ornamental pedestrian style lighting, lighting standards shall be of a directional type capable of shielding the light source from direct view from any adjoining A, R, R-TH, MH or R- MF district or public right-of--way. ~©0~~~ 2723:78870.1 2 ~b,~ Crime Prevention Through Environmental Design (CPTED) criteria: Developments within R-TH, R-MF, O, C and I zoned p~erties shall illuminate all parking areas, driveways and sidewalks with a minimum maintained illumination level of 1.0 foot-candle (f/c). Afoot-candle output diagram calculated horizontally at grade shall be submitted for approval that specifies the light loss factor used to assure the 1.0 foot- candle level for the life of the~roject. R-TH lighting_plans shall be filed at time of tentative plat submission. R- MF, O, C and I lighting_plans shall be filed at time of site plan submission. Lighting_plans shall cover the entire site that is to be developed and shall include light fixture specifications, fixture mounting details and proposed landscaping 000 Subdivision III. Landscaping 000 Secs. 19-518. Plant material specifications. 000 (c) Landscaping design: Generally, planting required by this subdivision should be in an irregular line and spaced at random, except where otherwise indicated in any applicable, officially adopted plans and guidelines for landscaping. Clustering of plants and tree species shall be required to provide a professionally acceptable composition and mix of vegetation. Decorative walls and fences may be integrated into any landscaping program. The use of such walls or fences, having a minimum height of three feet, may reduce the amount of required plant materials as determined at the time of site or schematic plan approval. Crime Prevention Through Environmental Design (CPTED) Criteria: Evergreen shrubs and trees with mature growth habits greater than three feet in height shall not be planted within a 10 foot radius of any common or individual building entrance or exit. 000 Sec. 19-519. Landscaping standards for surface parking areas. 000 (c) Design: Landscaped areas shall be reasonably dispersed, located so as to divide the expanse of paving. The county encourages the use of continuous planting islands wherever possible to minimize individual planting islands. Continuous planting islands shall be used to define entrance driveways, D~OZa.s 2723:78870.1 and within parking areas, walkways. No areas within the required setbacks shall be included as part of the required parking area or landscaping area. Landscaping in best management practice bio-retention islands located within parking areas shall count towards required parking lot landscaping. Crime Prevention Through Environmental Design (OPTED) criteria: For crime prevention and natural surveillance purposes, and while accomplishing the standards of Sec. 19-519(a), parkin lg of lights and parking lot trees shall be designed and located to minimize conflicts between the two and maximize li hg t output throughout the life of the rp o]ect. (2) That this ordinance shall become effective immediately upon adoption. 0001'7 2723:78870.1 ~ ~ - _ - ~ ~ .~ ~ ,, ~ ~ ~ _..~~~~~~ Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231. l3 • Phone: (8O4) 545-7500 • Fax: (804) 744-3269 • Email: news@chestertieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: CPTED 4-1, 8 1 col x 5.16 in. $225.00 Board of Supervisors The Observer, Inc. . _ 'r~s>lrcn'x~ ~ ~ ~ ~ Publisher of of adr CHESTERFIELD OBSERVER `°• ""` nO1° s ~ h~ ~. paste ~ ~ ~ This is to certif that the attached le al notice was ublished b Y g P Y . ~, + ~ ~ ;.. 7 Chesterfield Observer in the county of Chesterfield, state of Virginia, on ~` ¢`~~~ a"''~ `~~ ' t' ~ the following date(s): 04/01/2009 & 04/08/2009 ><~ ~~~:. isl-sig. s Sworn to and subscribed before me this ~ day of ao~ ,i~r ~~~" ,.~~'ia~~ ... ~ , 2009. ;`A Dopy ot~~~ ~l~ is the h t e J . :)dm7dia~-{~a5eld~~:£or public ~~ - _ ~ . egal Affiant es T, Grooms Jr., Notary Public z~~, ~t >I~ ~~ GP~pLnneti at 318-8693. between 13~,hoa~s d8i30 a:~l. to ~~~ My commission expires: February 29, 2012 Y~ ,.' R..,:. -~,e> ~ ~` brt~ ' ~ Commission LD. 7182093 . IEyl~~+e'dl~~(t neeti~ ~,,~~`'~1AS:..JR •~~y ~ ~.•''iN Nt' '•• ~j , 1, s v: ~~~ M~;yp' w ,.~. .. Z : ~' '~ ~~'; Q y~~ •:'0~ vet': -~. 4 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. .,.. Meetina Date: Subiect: 15. 2009 Page 1 of 2 Item Number: 16.6. Public Hearing to Consider a Resolution Authorizing and Providing for the Issuance, Sale and Delivery of Utility Water and Sewer Revenue Bonds, Series 2009 County Administrator's Comments: County Administrator: Boa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Hold a public hearing to consider the adoption of a resolution which 1) authorizes and provides for the issuance, sale and delivery of up to a maximum aggregate principal amount not to exceed $50,000,000 of Utility Water and Sewer Revenue Bonds, Series 2009, and 2) declares the official intent of the County (within the meaning of Federal regulations) to reimburse itself from the proceeds of the utility revenue bonds for expenditures made with respect to the projects prior to the issuance and receipt of the proceeds. Summary of Information: On July 24, 1985 the Board of Supervisors adopted a master water and sewer revenue bond resolution to finance water and sewer infrastructure, to be totally supported by revenues of both the water and sewer system. The Utilities Department's capital improvement program (CIP) includes major projects for water and wastewater to address regulations and system infrastructure needs. The department began construction upgrades to its wastewater treatment plants in FY2008 to address the Department of Environmental Quality's (DEQ) regulations to reduce nutrient loading to the Chesapeake Bay and its tributaries. Funding needs for this project, in conjunction with other projects in the Utilities CIP, occurs over the next Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No # 0001~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) few years and goes beyond the department's cash flow capabilities during this short time period. The department anticipates selling approximately $50 million in bonds during the FY2009 budget period to provide funding for the wastewater plant upgrades to meet the DEQ effective date of January 1, 2011. Projected revenues based on growth, inflation factors, and the impact of future rate increases will be sufficient to cover debt service expenses. The Board is requested to hold a public hearing to consider the adoption of the attached bond resolution to authorize the issuance, sale and delivery of a not to exceed principal aggregate amount of $50,000,000 in Utility Water and Sewer Revenue Bonds, Series 2009. Additionally, the resolution also officially declares the intent of the County (within the meaning of Federal regulations) to reimburse itself from the proceeds of the utility revenue bonds for expenditures made with respect to the projects prior to the issuance and receipt of the proceeds. The official intent allows the county to allocate bond proceeds to prior expenses, up to 60 days, under Treasury Regulations and will make it easier to meet the spend-down requirements of the Internal Revenue Code. Projected Sources and Uses of the funds are as follows (actual sources and uses to be determined on date of sale): Sources: Bond Proceeds Par Amount $46,690,000 Premiums 2,550,500 Total Sources $49,240,500 Uses: Waste Water Treatment Plant Upgrades $49,205,000 Debt Service Reserve 3,652,000 Delivery Expenses 383,500 Total Uses $49,240,500 00019 COUNTY OF CHESTERFIELD, VIRGINIA NINTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $50,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS, SERIES 2009, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO ADOPTED APRIL 15, 2009 0®0~.~~ 559091.4 031578 RES COUNTY OF CHESTERFIELD, VIRGINIA NINTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $50,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS, SERIES 2009, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO WHEREAS, on July 24, 1985, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), duly adopted a resolution, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF" (hereinafter referred to as the "Bond Resolution"), as amended and supplemented, authorizing the issuance of the "County of Chesterfield, Virginia, Water and Sewer Revenue Bonds" (hereinafter referred to as the "Bonds"); and WHEREAS, the Board has determined that it is advisable for the County to authorize the issuance, sale and delivery of an issue of Bonds to be issued under and pursuant to the Bond Resolution in the aggregate principal amount of not to exceed $50,000,000 to be designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Bonds, Series 2009" (hereinafter defined as the "2009 Bonds") to finance a portion of the Costs of Construction of the 2009 Expansion (as hereinafter defined); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: ARTICLE I DEFINITIONS SECTION 1.1. Definitions. Unless the context shall clearly indicate some other meaning, all the words and terms used in this Ninth Supplemental Bond Resolution which are defined in Article I of the Bond Resolution shall, for the purposes of this Ninth Supplemental Bond Resolution, have the respective meanings given to them in the Bond Resolution. Unless the context shall clearly indicate some other meaning, the following terms shall, for all purposes of the Bond Resolution and of any certificate, resolution or other instrument amendatory thereof or supplemental thereto (including for all purposes of this Ninth Supplemental Bond Resolution) and for all purposes of any opinion or instrument or other 0001x1 559091.4 0315'78 RES document therein mentioned, have the following meanings, with the following definitions to be equally applicable to both the singular and plural forms of such terms and vice versa: "Bond Resolution" shall mean the resolution duly adopted by the Board on July 24, 1985, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF". "1986 Code" shall mean the Internal Revenue Code of 1986 and the regulations promulgated by the United States Department of the Treasury thereunder from time to time. "Ninth Supplemental Bond Resolution" shall mean this Ninth Supplemental Bond Resolution. "Trustee" shall mean The Bank of New York Mellon Trust Company, N.A., Richmond, Virginia, as Trustee under the Bond Resolution. "2009 Bonds" shall mean the Bonds authorized by this Ninth Supplemental Bond Resolution and issued under the Bond Resolution and this Ninth Supplemental Bond Resolution at any time Outstanding. "2009 Expansion" shall mean the extensions, additions and capital improvements to, and the renewal and replacement of capital assets of, and the purchasing and installation of new equipment for, the System a portion of the Costs of Construction of which shall be financed from the proceeds of the 2009 Bonds, including, without limitation, upgrades to and expansions of wastewater treatment plants, tanks, pump stations, water lines and related facilities to expand the System. Unless the context shall clearly indicate otherwise or otherwise require (i) all references in this Ninth Supplemental Bond Resolution to the Bond Resolution (without specifying in such references any particular article, section or subsection of the Bond Resolution) shall be to the Bond Resolution as supplemented and amended, (ii) all references by number in this Ninth Supplemental Bond Resolution to a particular article or section of the Bond Resolution shall be to the article, section or subsection of that number of the Bond Resolution, and if such article, section or subsection shall have been supplemented or amended, to such article, section or subsection as so supplemented or amended and (iii) all references by number in this Ninth Supplemental Bond Resolution to a particular article, section or subsection of the Ninth Supplemental Bond Resolution shall be only to the article, section or subsection of that number of this Ninth Supplemental Bond Resolution. Whenever used in this Ninth Supplemental Bond Resolution, the words "herein", "hereinbefore", "hereinafter", "hereof', "hereunder" and other words of similar import, refer to this Ninth Supplemental Bond Resolution only and to this Ninth Supplemental Bond Resolution as a whole and not to any particular article, section or subdivision hereof, and the words "therein", "thereinbefore", "thereof', "thereunder" and other words of similar import, refer to the Bond Resolution as a whole and not to any particular article, section or subdivision thereof. 2 0001~~ 559091.4 031578 RES ARTICLE II AUTHORIZATION OF ISSUANCE AND APPROVAL OF SALE OF 2009 BONDS SECTION 2.1. Authorization of Issuance of 2009 Bonds. (a) For the purposes of providing funds (i) for the deposit into the Debt Service Reserve Fund held by the Trustee of the amount specified in Section 2.6(a) of this Ninth Supplemental Bond Resolution and (ii) for deposit to the Construction Fund held by the Treasurer for credit to the Construction Account of a portion of the Costs of Construction of the 2009 Expansion of the amount specified in Section 2.6(b) of this Ninth Supplemental Bond Resolution, there are hereby authorized to be issued, and shall be issued, under and secured by the Bond Resolution, including this Ninth Supplemental Bond Resolution, an issue of Bonds in the aggregate principal amount of not to exceed $50,000,000, to be designated as the "County of Chesterfield, Virginia, Water and Sewer Revenue Bonds, Series 2009" (herein defined and referred to as the "2009 Bonds"). (b) The 2009 Bonds shall be dated the date of their delivery, shall be issued in fully registered form, shall be in the denomination of $5,000 or any integral multiple thereof and shall be numbered or lettered, or both, as shall be determined by the Trustee, which numbers or letters shall have the letter "R" prefixed thereto. The 2009 Bonds shall mature and become due and payable on such date or dates not exceeding forty (40) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator, and shall bear interest from their date at the rates per annum determined by the County Administrator, payable on November 1, 2009 and semiannually on each May 1 and November 1 thereafter. (c) Subject to the provisions of Section 2.3 hereof, principal of each 2009 Bond shall be payable to the registered owner thereof at the principal office of the Trustee upon presentation and surrender of such 2009 Bond. Subject to the provisions of Section 2.3 hereof, interest on each 2009 Bond shall be paid by the Trustee as Paying Agent for the 2009 Bonds to the registered owner thereof as shown on the books of registry maintained by the Trustee as Registrar for the 2009 Bonds, as of the close of business on the fifteenth (15th) day of the calendar month next preceding each interest payment date, by check or draft mailed to such registered owner or, upon the request of the registered owner of more than $1,000,000 principal amount of the 2009 Bonds, by wire transfer. (d) Subject to the provisions of Section 2.3 hereof, the 2009 Bonds shall be exchangeable for other 2009 Bonds in fully registered form, all as provided in Section 3.3 of the Bond Resolution. The 2009 Bonds may contain such variations, omissions and insertions as are incidental to such differences in their numbers, denominations and forms. (e) The Trustee is hereby appointed as the Registrar and the Paying Agent for the 2009 Bonds. SECTION 2.2. Redemption of 2009 Bonds. (a) Subject to the provisions of Section 2.5 hereof, the 2009 Bonds shall be subject to optional and mandatory redemption prior _ 3 _ OJO~?3 559091.4 031578 RES to their stated maturities upon such terms and conditions as shall be determined by the County Administrator. (b) (i) Notice of the redemption of any 2009 Bonds shall be given in accordance with the provisions of Section 6.5 of the Bond Resolution. (ii) If less than all the 2009 Bonds of a maturity are to be redeemed, the Bonds of such maturity to be redeemed shall be selected as provided in Section 6.4 of the Bond Resolution. (iii) Any redemption of 2009 Bonds shall have the effect as is provided in Section 6.6 of the Bond Resolution. SECTION 2.3. Execution and Form of 2009 Bonds; Book-Entry Only System. (a) The 2009 Bonds shall be executed and authenticated in the manner and with the effect set forth in Section 3.10 of the Bond Resolution. (b) The 2009 Bonds shall be issuable in the form, denominations and maturities and with the interest rates specified in, or determined in accordance with the provisions of, Section 2.1 of this Ninth Supplemental Bond Resolution. (c) CUSIP identification numbers shall be printed on the 2009 Bonds, but such numbers shall not be deemed to be a part of the 2009 Bonds or a part of the contract evidenced thereby and no liability shall hereafter attach to the County or any of the officers or agents thereof because of or on account of such CUSIP identification numbers. (d) The 2009 Bonds shall be issued, upon initial issuance, in fully registered form and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), as registered owner of the 2009 Bonds, and immobilized in the custody of DTC. One fully registered 2009 Bond for the principal amount of each maturity shall be registered to Cede & Co. Beneficial owners of 2009 Bonds shall not receive physical delivery of 2009 Bonds. Individual purchases of 2009 Bonds may be made in book-entry form only in principal amounts of $5,000 and integral multiples thereof. Principal and interest payments on the 2009 Bonds shall be made by wire transfer to DTC or its nominee as registered owner of such 2009 Bonds on the applicable payment date. Transfers of principal and interest payments and redemption proceeds to the participants of DTC, which include securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations (the "Participants") shall be the responsibility of DTC. Transfers of principal and interest payments and redemption proceeds to beneficial owners of the 2009 Bonds by the Participants is the responsibility of the Participants and other nominees of such beneficial owners. The Trustee shall notify DTC of any notice required to be given pursuant to the Bond Resolution, as supplemented by this Ninth Supplemental Bond Resolution, not less than fifteen (15) calendar days prior to the date upon which such notice is required to be given; provided that the failure to provide such notice to DTC shall not invalidate any action taken or notice given by the Trustee hereunder. -4- 00014 559091.4 031578 RES Transfers of ownership interests in the 2009 Bonds shall be made by DTC and its Participants, acting as nominees of the beneficial owners of the 2009 Bonds, in accordance with rules specified by DTC and its Participants. The Trustee makes no assurances that DTC, its Participants or other nominees of the beneficial owners of the 2009 Bonds shall act in accordance with such rules or on a timely basis. (e) Replacement 2009 Bonds (the "Replacement 2009 Bonds") shall be issued directly to beneficial owners of 2009 Bonds rather than to DTC, or its nominee, but only in the event that: (i) DTC determines not to continue to act as securities depository for the 2009 Bonds; or (ii) The Trustee has advised DTC of its determination that DTC is incapable of discharging its duties; or (iii) The Trustee has determined that it is in the best interest of the beneficial owners of the 2009 Bonds not to continue the book-entry system of transfer. Upon occurrence of the events described in clause (i) or (ii) above the Trustee shall attempt to locate another qualified securities depository. If the Trustee fails to locate another qualified securities depository to replace DTC, the Trustee shall execute and deliver Replacement 2009 Bonds substantially in the form set forth in Exhibit A attached hereto to the Participants. In the event the Trustee makes the determination noted in clause (ii) or (iii) above (the Trustee undertakes no obligation to make any investigation to determine the occurrence of any events that would permit the Trustee to make any such determination) and has made provisions to notify the beneficial owners of 2009 Bonds by mailing an appropriate notice to DTC, the Trustee shall execute and deliver Replacement 2009 Bonds substantially in the form set forth in Exhibit A attached hereto to any Participants making a request for such Replacement 2009 Bonds. The Trustee shall be entitled to rely on the records provided by DTC as to the Participants entitled to receive Replacement 2009 Bonds. Principal of and interest on the Replacement 2009 Bonds shall be payable as provided in Section 2.1(c) hereof, and such Replacement 2009 Bonds will be transferable and exchangeable in accordance with Sections 3.3 through 3.6, inclusive, of the Bond Resolution. (f) The 2009 Bonds shall be in substantially the form set forth in Exhibit A attached hereto. SECTION 2.4. Preparation and Distribution of Preliminary Official Statement and Preparation. Execution and Delivery of Official Statement• Preliminary Official Statement "Deemed Final" for Purposes of Rule 15c2-12 of the Securities and Exchange Commission. (a) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare and distribute or disseminate, or cause to be prepared and distributed or disseminated, to prospective purchasers of the 2009 Bonds a Preliminary Official Statement relating to the 2009 Bonds (the "Preliminary Official Statement"). All actions taken by the officials, employees, agents and attorneys of the County with respect to the 559091.4 031578 RES preparation and distribution or dissemination of such Preliminary Official Statement prior to the date hereof are hereby approved, ratified and confirmed. (b) The County Administrator and other appropriate officials and employees of the County are hereby authorized and directed to prepare, or to cause to be prepared, an Official Statement relating to the 2009 Bonds (the "Official Statement"), such Official Statement to be in substantially the form of the Preliminary Official Statement with the completion therein of the information with respect to the maturities of and the interest rates to be borne by the 2009 Bonds as specified by the successful bidder for the 2009 Bonds and other definitive details of the 2009 Bonds determined upon the sale of the 2009 Bonds to the successful bidder therefor. (c) The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the 2009 Bonds the Official Statement relating to the 2009 Bonds in accordance with the provisions of the Detailed Notice of Sale relating to the 2009 Bonds. (d) The Preliminary Official Statement shall be "deemed final" as of its date for purposes of Rule 15c2-12 promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act of 1934 ("Rule 15c2-12") except for the omission of certain information permitted to be omitted by Rule 15c2-12. The County Administrator is hereby authorized to execute and deliver to the representative of the purchasers of the 2009 Bonds a certificate dated the date of the Preliminary Official Statement stating that the Preliminary Official Statement is "deemed final" as of its date by the County for purposes of Rule 15c2-12. SECTION 2.5. Sale of 2009 Bonds. (a) There is hereby delegated to the County Administrator authority, without further action by the Board, to sell the 2009 Bonds authorized for issuance under this Ninth Supplemental Bond Resolution in accordance with the provisions hereof at competitive sale at not less than 99% of the principal amount thereof and on such other terms and conditions as shall be provided in the Detailed Notice of Sale relating to the 2009 Bonds. The County Administrator is hereby authorized to cause to be published and distributed a Detailed Notice of Sale relating to the 2009 Bonds in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Detailed Notice of Sale relating to the 2009 Bonds in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized to cause a Summary Notice of Sale of the 2009 Bonds in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hereby further authorized to cause to be prepared and distributed a Detailed Notice of Sale relating to the 2009 Bonds. (b) The County Administrator is hereby authorized to receive bids for the purchase of the 2009 Bonds and, without further action by the Board, to accept the bid offering to purchase the 2009 Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such bid is accompanied by a surety bond meeting the conditions specified in the Detailed Notice of Sale relating to the 2009 Bonds and is otherwise in conformity with such Detailed Notice of Sale, (ii) the true interest cost to the County as specified in such bid is not in excess of six percent (6.00%) - 6 - ~D0~~6 559091.4 031578 RES and (iii) the premium payable upon the redemption of the 2009 Bonds shall not exceed two percent (2.00%). (c) The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the 2009 Bonds one or more certificates in the forms provided for in the Official Statement relating to the 2009 Bonds. SECTION 2.6. Application of Proceeds of 2009 Bonds. The proceeds of sale of the 2009 Bonds received by the County, together with other available moneys of the County, shall be applied as follows: (a) an amount, less other available moneys in the Debt Service Reserve Fund, equal to the Debt Service Reserve Requirement for the 2009 Bonds shall be deposited with the Trustee in the Debt Service Reserve Fund in accordance with the provisions of the Bond Resolution and Section 2.10 of this Ninth Supplemental Bond Resolution; and (b) the balance of the proceeds of the 2009 Bonds shall be deposited into the Construction Fund held by the Treasurer for credit to the Construction Account therein. SECTION 2.7. Investment of Funds and Accounts Under the Bond Resolution. In accordance with Section 5.11(c)(ii) of the Bond Resolution, it is hereby provided that all income or interest earned and gains realized in excess of losses suffered by a Fund or Account held by the Trustee or the Treasurer under the Bond Resolution and allocable to the 2009 Bonds due to the investment thereof shall be deposited into the Rebate Fund to the extent required to enable the County to comply with the arbitrage rebate requirements of the 1986 Code and, after any such deposit into the Rebate Fund, into the Revenue Fund as Revenues of the System. SECTION 2.8. Conditions Precedent to Delivery of 2009 Bonds. In compliance with the conditions precedent to the delivery of the 2009 Bonds prescribed in Section 2.4 of the Bond Resolution, the 2009 Bonds shall be delivered only upon receipt by the Trustee of: (a) a copy of this Ninth Supplemental Bond Resolution authorizing the 2009 Bonds, certified by the Clerk of the Board or an Authorized Officer of the County, by which or pursuant to which the terms of the 2009 Bonds are specified, which Ninth Supplemental Bond Resolution contains findings and determinations of the Board that no default exists in the payment of the principal of or interest and premium, if any, on any Bond, and that all mandatory redemptions, if any, of Bonds required to have been made under the terms the Bond Resolution or any Supplemental Resolution shall have been made; (b) a Bond Counsel's Opinion to the effect that (i) this Ninth Supplemental Bond Resolution has been duly and lawfully adopted and is in full force and effect, (ii) the Bond Resolution has been duly and lawfully adopted by the County and is valid and binding upon, and enforceable against, the County (except to the extent that the enforceability thereof may be subject to judicial discretion, to the exercise of the sovereign police powers of the Commonwealth of Virginia and the constitutional powers of the United States of America and to valid bankruptcy, insolvency, reorganization, moratorium and other laws affecting the relief of debtors), (iii) the Bond Resolution creates the valid pledge which it purports to create of the - 7 - D~o~.r~~ 559091.4 031578 RES Revenues and of moneys and securities on deposit in any of the Funds established under the hereunder and thereunder subject to the application thereof to the purposes and on the conditions permitted by the Bond Resolution and (iv) upon the execution and delivery thereof, the 2009 Bonds will have been duly and validly authorized and issued in accordance with the Bond Resolution; (c) a written order as to the delivery of the 2009 Bonds and the application of the 2009 Bond proceeds, signed by an Authorized Officer of the County; and (d) a Certificate of the Director of Budget and Management that the 2009 Bonds are issued in compliance with the provisions of Section 7.11(c) of the Bond Resolution, which Certificate shall be accompanied by an Accountant's Certificate confirming the calculations set forth in such Certificate of the Director of Budget and Management with respect to the amounts of Revenues, Operating Expenses, Debt Service and Debt Service/Additional Bonds. SECTION 2.9. Covenant as to Compliance with 1986 Code. The County hereby covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the 1986 Code applicable to the 2009 Bonds throughout the term of the 2009 Bonds. SECTION 2.10. Creation of 2009 Debt Service Reserve Account in Debt Service Reserve Fund. There is hereby created and established in the Debt Service Reserve Fund held by the Trustee an account designated as the "2009 Debt Service Reserve Account". From the proceeds of the 2009 Bonds required to be deposited into the Debt Service Reserve Fund pursuant to Section 2.6(a) hereof and other available moneys in the Debt Service Reserve Fund, there shall be credited to the 2009 Debt Service Reserve Account an amount equal to the Debt Service Reserve Requirement for the 2009 Bonds, the same being an amount equal to the lesser of (i) ten percent (10%) of the proceeds of the 2009 Bonds and (ii) the maximum amount payable in any current or future Fiscal Year for the payment of Debt Service on the 2009 Bonds; provided that in no event shall the proceeds of the 2009 Bonds required to be so deposited into the 2009 Debt Service Reserve Account be in excess of the amount permitted under the provisions of the 1986 Code. The 2009 Debt Service Reserve Account shall be available only to pay Debt Service on the 2009 Bonds. SECTION 2.11. Authorization of Execution and Delivery of Continuing Disclosure Agreement; Covenant with Bondholders. The County Administrator is hereby authorized and directed to execute and deliver to the Trustee a Continuing Disclosure Agreement with respect to the 2009 Bonds in the form set forth as an appendix to the Official Statement, together with such changes as shall be approved by the County Administrator, upon the advice of counsel (including the County Attorney and Bond Counsel), such approval to be conclusively evidenced by his execution thereof. The County covenants with the holders from time to time of the 2009 Bonds that it will, and hereby authorizes the appropriate officers and employees of the County to take all action necessary or appropriate to, comply with and carry out all of the provisions of the Continuing Disclosure Agreement, as the same may be amended from time to time. Notwithstanding any other provision of the Bond Resolution, failure of the County or the Trustee to perform in accordance with the Continuing Disclosure Agreement shall not constitute - 8 - 0001.~~ 559091.4 031578 RES a default or an Event of Default, and the rights and remedies provided by the Bond Resolution upon the occurrence of a default or an Event of Default shall not apply to any such failure, but the Continuing Disclosure Agreement may be enforced only as provided therein. SECTION 2.12. Amendment of Definition of "Investment Securities" in Section 1.1 of the Bond Resolution. (a) Subject to the provisions of subsections (b) and (c) of this Section 2.12, the definition of the term "Investment Securities" in Section 1.1 of the Bond Resolution shall be amended such that, as so amended, such definition shall read in its entirety as follows: "`Investment Securities"' means and includes any of the following obligations, to the extent the same are at the time legal for investment of funds of the County under applicable law: (i) direct obligations of or obligations guaranteed by the United States of America; (ii) any bond or note of the Federal National Mortgage Association or the Federal Home Loan Banks; bonds, debentures and similar obligations of Federal Land Banks, Federal Intermediate Credit Banks or Banks for Cooperatives, issued pursuant to Acts of Congress; and obligations issued by the United States Postal Service when the principal thereof and interest thereon is guaranteed by the government of the United States of America; (iii) direct and general full faith and credit obligations of the Commonwealth of Virginia; (iv) unlimited tax direct and general obligations of any political unit of the Commonwealth of Virginia, to the payment of which the full faith and credit of such political unit is pledged; provided that at the time of purchase such obligations are rated in either of the two highest rating categories by a nationally recognized bond rating agency; (v) investments in a money market fund rated "AAAm" or "AAAm-G" or better by Standard & Poor's Ratings Services, including those administered by the Trustee, and investing exclusively in obligations or securities specified in clauses (i), (ii) (iii) and (iv) above; (vi) repurchase agreements for such obligations specified in clauses (i), (ii), (iii) and (iv) above, subject to the limitations set forth below; (vii) time deposits or certificates of deposit with banks, trust companies or national banking associations which are members of the Federal Reserve System and have a net capital and surplus of at least $25,000,000 (which may include the Trustee or any Depositary) fully secured as to principal by obligations described in clauses (i), (ii), (iii) and (iv) above; (viii) savings accounts, time deposits or certificates of deposit in any savings and loan association under the supervision of the Commonwealth of Virginia or the Federal Government; provided such accounts and deposits are fully insured by the Federal Savings and Loan Insurance Corporation or any successor federal agency; 00019 -9- 559091.4 031578 RES (ix) commercial paper, with a maturity of two hundred seventy (270) days or less, of issuing corporations organized under the laws of the United States, or of any state thereof, including paper issued by banks and bank holding companies, rated by Moody's Investors Service within its ratings of Prime 1 or Prime 2, or by Standard & Poor's Ratings Services, within its ratings of A-1 or A-2, or by Fitch Ratings within its ratings of F-1 or F-2, or by their corporate successors; (x) investments through the Commonwealth of Virginia State Non-Arbitrage Program established pursuant to the Government Non-Arbitrage Investment Act, Title 2.2, Chapter 47, Sections 2.2-4700 through 2.2-4705, of the Code of Virginia, 1950, or any successor statute, as the same may amended from time to time; and (xi) any legal investments authorized for political subdivisions of the Commonwealth for the investment of sinking funds and for other public funds under Title 2.2, Chapter 45 (`INVESTMENT of PuaLlc FUNDS AcT"), of the Code of Virginia, 1950, or any successor statute, as the same may be amended from time to time. A repurchase agreement pursuant to clause (vi) above may be made with any bank as principal, including the Trustee or an affiliate of the Trustee, within or without the Commonwealth of Virginia having a combined capital, surplus and undivided profits of not less than $25,000,000 and acceptable to the Trustee; provided the bank is obligated to repurchase within one year. Such repurchase agreement shall be considered a purchase of such securities even if title and/or possession of such securities is not transferred to the Trustee so long as (i) the repurchase obligation of the bank is collateralized by the securities themselves, (ii) the securities have on each day the repurchase agreement is in effect a fair market value equal to at least 100% of the amount of the repurchase obligation of the bank, (iii) the securities are held by a third party and segregated from securities owned generally by the bank, (iv) a perfected security interest under the Uniform Commercial Code of the applicable state or book-entry procedures prescribed by federal law or regulations in such securities is created for the benefit of the Trustee and (v) if the repurchase agreement is with the bank serving as Trustee or any related party, the third party holding such securities holds them as agent for the benefit of the Holders of the Bonds rather than as agent for the bank serving as Trustee or any other party." (b) By their acceptance of the 2009 Bonds, the initial Holders of the 2009 Bonds, on behalf of the initial Holders of the 2009 Bonds and their successors and assigns, shall be deemed to have irrevocably consented to the amendment of the definition of the term "Investment Securities" set forth in subsection (a) of this Section 2.12. (c) The amendment of the definition of the term "Investment Securities" set forth in subsection (a) of this Section 2.12 shall be effective, in accordance with Section 9.2 of the Bond Resolution, at such time as such amendment shall have been consented to by the Holders of at least two-thirds in principal amount of the Bonds Outstanding, including the 2009 Bonds and any Series of Bonds issued subsequent to the issuance of the 2009 Bonds. - to - 04®~3~ 559091.4 031578 RES ARTICLE III MISCELLANEOUS SECTION 3.1. Ninth Supplemental Bond Resolution is a "Supplemental Resolution" Under the Bond Resolution; 2009 Bonds Are "Bonds" Under the Bond Resolution. (a) This Ninth Supplemental Bond Resolution is adopted pursuant to Section 2.4 and Article VIII of the Bond Resolution. This Ninth Supplemental Bond Resolution (1) supplements the Bond Resolution, (2) is hereby found, determined and declared to constitute and to be a "Supplemental Resolution" within the meaning of the quoted words as defined and used in the Bond Resolution and (3) is adopted pursuant to and under the authority of the Bond Resolution. (b) The 2009 Bonds are hereby found, determined and declared to constitute and to be "Bonds" within the meaning of the quoted words as defined and used in the Bond Resolution. The 2009 Bonds shall be entitled to the benefits, security and protection of the Bond Resolution, equally and proportionately with any other Bonds heretofore or hereafter issued thereunder; shall be payable from the Revenues on a parity with all Bonds heretofore or hereafter issued under the Bond Resolution; shall rank pari passu with all Bonds heretofore or hereafter issued under the Bond Resolution; and shall be equally and ratably secured with all Bonds heretofore or hereafter issued under the Bond Resolution by a prior and paramount lien and charge on the Revenues, without priority or distinction by reason of series, number, date, date of sale, date of issuance, date of execution and authentication or date of delivery; all as is more fully set forth in the Bond Resolution. It is hereby further found, determined and declared that no default exists in the payment of the principal of or interest and premium, if any, on any Bond issued under the Bond Resolution and that all mandatory redemptions, if any, of Bonds required to have been made under the terms of the Bond Resolution or any Supplemental Resolution have been made. SECTION 3.2. Authorization of Reimbursement of Expenditures in Advance of Issuance and Receipt of Proceeds of 2009 Bonds. The Board hereby authorizes the County to make expenditures on the 2009 Expansion in advance of the issuance and receipt of the proceeds of the 2009 Bonds and to reimburse such expenditures from the proceeds of the 2009 Bonds. The adoption of this resolution shall be considered as an "official intent" within the meaning of Section 1.150-2 of the Treasury Regulations promulgated by the Internal Revenue Service under Section 103 of the 1986 Code. SECTION 3.3. Filing of this Ninth Supplemental Bond Resolution with Circuit Court. The County Attorney be and hereby is authorized and directed to file a copy of this Ninth Supplemental Bond Resolution, certified by the Clerk of the Board to be a true and correct copy thereof, with the Circuit Court of the County of Chesterfield, Virginia, in accordance with the provisions of Section 15.2-2607 of the Code of Virginia, 1950. SECTION 3.4. Effect of Article and Section Headings and Table of Contents. The headings or titles of articles and sections hereof, and any table of contents appended hereto or copies hereof, shall be for convenience of reference only and shall not affect the meaning or construction, interpretation or effect of this Ninth Supplemental Bond Resolution. - 11 - 00~~~~ 559091.4 031578 RES SECTION 3.5. Effectiveness of This Ninth Supplemental Bond Resolution. This Ninth Supplemental Bond Resolution shall be effective from and after the adoption hereof by the Board. ~0~1~i2 -12- 559091.4 031578 RES EXHIBIT A (FORM OF BOND) REGISTERED No. R- INTEREST RATE: UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD WATER AND SEWER REVENUE BOND, SERIES 2009 MATURITY DATE: NOVEMBER 1, REGISTERED HOLDER: CEDE & CO. PRINCIPAL SUM: REGISTERED DATE OF BOND: CUSIP NO.: _, 2009 166409 DOLLARS The County of Chesterfield (hereinafter referred to as the "County"),apolitical subdivision of the Commonwealth of Virginia, for value received, hereby acknowledges itself indebted and hereby promises to pay to the Registered Holder (named above), or registered assigns, but solely from the Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on the Maturity Date (specified above), the Principal Sum (specified above), and to pay interest on such Principal Sum, but solely from such Revenues and moneys pledged to the payment hereof hereinafter specified and not otherwise, on November 1, 2009 and semiannually on May 1 and November 1 of each year thereafter (each such date is hereinafter referred to as an "interest payment date"), from the date hereof or from the interest payment date next preceding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such following interest payment date, such interest to be paid until the maturity hereof at the Interest Rate (specified above) per annum, by check or draft mailed (or, upon the request of the Registered Holder of more than $1,000,000 principal amount of the Bonds of the Series of Bonds of which this Bond is one, by wire transfer) by the Registrar hereinafter mentioned to the Registered Holder in whose name this Bond is registered upon the books of registry of the County kept by the Registrar as of the close of business on the fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date at the address of the Registered Holder hereof as it appears on such books of registry. A-1 00033 559091.4 031578 RES The principal of this Bond are payable on presentation and surrender hereof at the principal office of The Bank of New York Mellon Trust Company, N.A, as Registrar, in Richmond, Virginia. Both principal of and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment thereof is legal tender for public and private debts. This Bond is one of a duly authorized Series of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($ ) of like date, denomination and tenor herewith except for number, interest rate and maturity provisions, and is issued under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Public Finance Act of 1991), a resolution duly adopted on July 24, 1985 by the Board of Supervisors of the County, entitled "RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AUTHORIZING THE ISSUANCE OF WATER AND SEWER REVENUE BONDS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND PROVIDING FOR THE SECURITY OF THE HOLDERS THEREOF", as heretofore supplemented and amended (the "Master Water and Sewer Revenue Bond Resolution"), and a resolution duly adopted by such Board on April 15, 2009, entitled "NINTH SUPPLEMENTAL BOND RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF NOT TO EXCEED $50,000,000 AGGREGATE PRINCIPAL AMOUNT OF WATER AND SEWER REVENUE BONDS, SERIES 2009, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO" (the "Ninth Supplemental Bond Resolution" and, collectively with the Master Water and Sewer Revenue Bond Resolution, the "Bond Resolution"). The Bonds are issued to finance the costs of extensions, additions and capital improvements to, and renewal and replacement of capital assets of, or purchasing and installing new equipment for the County's water and sewer system (the "System") of the County. The Bonds and the interest thereon are payable solely from, and secured equally and ratably with other bonds which may have heretofore been issued or may hereafter be issued on a parity therewith under the Bond Resolution outstanding from time to time solely by a lien and charge on, the Revenues (as defined in the Bond Resolution) derived from the operation of the System, subject to the prior payment from such Revenues of the Operating Expenses of the System, and from moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment thereof. The Bond Resolution provides that the bonds issued thereunder shall not be deemed to constitute full faith and credit general obligations of the County for which there is a right to compel the exercise of the ad valorem taxing power of the County. Reference is hereby made to the Bond Resolution, to all of the provisions of which any Registered Holder of this Bond by his acceptance hereof hereby assents, for definitions of terms; the description of and the nature and extent of the security for the bonds issued under the Bond Resolution, including this Bond; the description of the System; the description of the Revenues and the moneys held in the funds and accounts created and established under the Bond Resolution pledged to the payment of the interest on and principal of A-2 ~~o~.a~~ 559091.4 031578 RES the bonds issued under the Bond Resolution, including this Bond; the nature and extent and manner of enforcement of the pledge; the covenants of the County as to the fixing, establishing, maintaining and revising of rates and charges for the provision and sale of water and sewer services of the System; the covenants of the County as to the collection, deposit and application of the Revenues of the System; the conditions upon which other bonds may hereafter be issued under the Bond Resolution payable on a parity with this Bond from the Revenues of the System and equally and ratably secured herewith; the rights, duties and obligations of the County; the provisions discharging the Bond Resolution as to this Bond and the lien and pledge of this Bond on the Revenues of the System if there shall have been deposited in accordance with the provisions of the Bond Resolution on or before the maturity hereof moneys sufficient to pay the principal hereof and the interest hereon to the maturity date hereof, or certain specified securities maturing at such times and in such amounts which, together with the earnings thereon, would be sufficient for such payment, or a combination of both such moneys and securities; and for the other terms and provisions of the Bond Resolution. By their acceptance of the Bonds of the Series of which this Bond is one, the initial Registered Holders of such Bonds, on behalf of the initial Registered Holders of such Bonds and their successors and assigns, shall be deemed to have irrevocably consented to the amendment of the definition of the term "Investment Securities" set forth in Section 2.12(a) of the Ninth Supplemental Bond Resolution. The Bonds of the Series of which this Bond is one maturing on or before November 1, 20_ are not subject to redemption prior to their stated maturities. The Bonds of the Series of which this Bond is one (or portions thereof in installments of $5,000) maturing on November 1, 20 and thereafter, are subject to redemption prior to their stated maturities, at the option of the County, from moneys on deposit in the Redemption Fund created and established by the Bond Resolution or from other available moneys of the County, on and after November 1, 20_, as a whole at any time, or in part from time to time on any interest payment date in such order as the County may determine, at the respective redemption prices (expressed as a percentage of the principal amount to be redeemed) set forth below if such redemption is made from any moneys other than moneys required to be paid as Sinking fund Payments, together with the interest accrued on such principal amount to the date fixed for redemption: Period During Which Redeemed (Both Dates Inclusive) Redemption Price November 1, 20_ through October 31, 20_ November 1, 20 and thereafter The Bonds of the Series of which this Bond is one (or portions thereof in installments of $5,000) maturing on November 1, 20_ are subject to mandatory sinking fund redemption from Sinking Fund Payments made in accordance with the provisions of the Bond Resolution (hereinafter mentioned) and to payment at maturity on November 1 in each of the A-3 Q~o~~S 559091.4 031578 RES years and in the principal amounts set forth below, at a redemption price equal to the principal amount redeemed, together with the interest accrued on such principal amount to the date fixed for redemption: Year Principal Amount If this Bond is redeemable and shall be called for redemption, notice of the redemption hereof shall be mailed not less than thirty (30) days prior to the date fixed for redemption to the Registered Holder of this Bond at such Registered Holder's address as shown on the books of registry of the County kept by the Registrar. When notice of redemption of this Bond (or of the portions hereof in installments of $5,000 to be redeemed) shall have been given as hereinabove set forth, this Bond (or the portions hereof to be redeemed) shall become due and payable on the date so specified for such redemption at a price equal to the principal amount hereof and the redemption premium, if any, hereon, together with the interest accrued hereon to such date, and whenever payment of such redemption price shall have been duly made or provided for, interest on this Bond (or on the portions hereof so redeemed) shall cease to accrue from and after the date so specified for its redemption. Subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, this Bond may be exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds of other authorized principal amounts and of the Series of which this Bond is one. This Bond is transferable by the Registered Holder hereof, in person or by his attorney duly authorized in writing, at the principal office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the Series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of authorized denominations and of the same aggregate principal amount of the Series of which this Bond is one will be issued to the transferee in exchange herefor. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by an authorized signator of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the Series of which it is one, have happened, do exist and have been performed in regular and due time, form and manner as required by law, and that the Bonds of the Series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. A-4 Qflo1.~~ 559091.4 031578 RES IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be signed by the Chairman and the Clerk of such Board, by their manual or facsimile signatures, and the seal of the County to be impressed or imprinted hereon, and this Bond to be dated the date first above written. [SEAL] Clerk of the Board of Supervisors Chairman of the Board of Supervisors CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned proceedings. THE BANK OF NEW YORK MELLON TRUST COMPANY, N.A., as Registrar By: Authorized Signature Dated: A-5 00013'7 559091.4 031578 RES ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) unto (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature(s) Guaranteed NOTICE: Signature(s) must be guaranteed by an Eligible Guarantor Institution such as a Commercial Bank, Trust Company, Securities Broker Dealer, Credit Union or Savings Association which is a member of a medallion program approved by The Securities Transfer Association, Inc. (Signature(s) of Registered Owner) NOTICE: The signature above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, without alteration, enlargement or any change whatsoever. 559091.4 031578 RES -~ ,. tl ~ ~ ~~s~ll~~c Your Communit News er Since 1995 ~. Y PaP P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Bond Resolution 4-l, 8 1 col x 5.71 in. $244.63 Board of Supervisors The Observer, Inc. .N01'ICrs ~ i~APSY 6'ii~T pai-- 1'rLea~os-r~be~did Publisher of 1b.2-2606.E aEtbe kl~, ~y tLe Bored of af~ ... .a~' c~not~d..~~ ire 'j~'S. CHESTERFIELD OBSERVER ~_ "~"`' ~"""" This is to certif that the attached le al notice was y », , , y g published b Chesterfield Observer in the county of Chesterfield, state of Virginia, on ~~~~ ~ ~~~ <# the following date(s): 04/01/2009 & 04/08/2009 ~ a>il Cc~,ea~ ,~r- taand Sewa~)Re~e Sao .~ amoomt afina ~o . sD` ~` l °~ T ~ Sworn to and subscribed before me this / day of ufatapdt a and.ia- ~;.: ~e w.kr t+~ ~' ~ , 2009. 7'he _ Jbc ',are lavked tc> ,~ and M_ "!~"`~ Legal Affiant Jame rooms Jr., Not Public oafi~eia:tb4 .. t~Qwit~f~e~card .,r ±a,~ffie itamty~ IRoom 504,: ~ ~r "O°'n"Q'O°° '~°-`` My commission expires: February 29, 2012 ~~e;< ~atol~r~. v~tla :} ~~ .~'lE:~,..: Commission LD. 7182093 - ~i ~ ~ i+p p~~- r~ '~ - ~!. €~c • at 1 Z48- ~-_- - -- `~,~~~~t~~~ i tq~~r.~,~,,. ,•~' S ~R '~%, O • ~ 1 • d+•..•/ $csi~~~ ~~Of.M ~}mss THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY " _-.``r, ~ ' - BOARD OF SUPERVISORS ~'-- AGENDA ~w Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 16.C. Subject: PUBLIC HEARING: To Consider the Abandonment of Portions of State Avenue, State Route 698 County Administrator's Comments: County Administrator: Adopt the attached resolution to abandon portions of State Avenue, State Route 698. Summary of Information: On March 11, 2009, the Board authorized the posting and publishing of notices to abandon portions of State Avenue, State Route 698. This abandonment is for the development of Rivermont Multi-Family and Commercial Area and Rivermont Station Subdivision. This request has been reviewed by county staff and the Virginia Department of Transportation. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000139 VICINITY SKETCH Public Hearing: To Consider the Abandonment of Portions of State Avenue, State F~oute 698 ~~ ~Q ~~ ~~ ~1V~R THEE D~ / ,~ ~~ IVER ~ WA K AVE RD T~ ~ R ~ ~ ~ ~ ~ ~ ~~ ~ ~ Portions of S#ate Avenue, St~#e Route 6~8, to be Abandoned, t~,06 Miles ~. ~~~ AVM ~ CA~~ a ~'o\ G~ F 'o p,V EN `~` ____ BLVp ~~~ ~g~c .~ .~,, N.~1 ~~ C~ ~L C~ ~~ ~'o ~o ti~ ~2 Rid ~~ \~~, I~<v ~r -J Chesterfield County Right of Way Office ~ ~~ ~E March27,2OO9 s I hd a qua k 333.33 Re t 000140 Changes in Secondary System of State Highways; State Avenue, State Route 698, Chesterfield County, Virginia C 0 .~ 0 ~u~ Abandon State Avenue State Route 698 A B 0.03 Miles B~C 0.03 Miles Information provided by VDOT, Chesterfield Residency, d F~a~~oa Gs~, ~~ ~ ~~ $331 FLoa~d ~ aGKaeccy A N o ~'~ a co ~~ co ~~ ~c9 February 20, 2009 ~ 2p~1"(~ ~, venue t~ P Ga~e~o~ N Chesterfield County Right ofWay Office w ; .' ~.E February 20, 2DD9 s ~ Irol a qua k ~19A8 4e t 00014. CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held in the Public Meeting Room at the Chesterfield Administration Building on April 15, 2009, at 6:30 p.m. Resolution and Order WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting portions of State Avenue, State Route 698, to be abandoned from the Secondary System of State Highways; and WHEREAS, pursuant to a resolution of this Board, dated March 11, 2009, the required notices of the County's intention to abandon portions of State Avenue, State Route 698, from its intersection with Hackberry Road, State Route 833, to approximately 0.03 miles north of Hackberry Road, State Route 833, to the CSX Railroad, identified as segment A-B on the attached sketch, and then continuing from the intersection of State Avenue, State Route 698, and the CSX Railroad, to approximately 0.03 miles north of the CSX Railroad to its current end, identified as segment B-Con the attached sketch, have been given in that: on March 12, 2009, a notice was posted in at least three places along State Avenue, State Route 698, north of Hackberry Road, State Route 833, and south of the CSX Railroad, segment A-B, and a notice was posted in at least three places along State Avenue, State Route 698, north of the CSX Railroad, segment B-C; and on April 1, 2009, and Apri18, 2009, a notice was published in the Chesterfield Observer having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on March 17, 2009, notice was sent to the Commonwealth Transportation Commissioner; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of the sections of State Avenue, State Route 698, segments A-B and B-C, a total distance of 0.06 miles, since they serve no public necessity and are no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons the above described sections of State Avenue, State Route 698, and removes them from the Secondary System of State Highways, pursuant to Section 33.1-151, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors herby reaffirms its Resolution and Order of February 27, 1991 abandoning State Avenue, State Route 698 from Point C on the attached sketch to the east line of I-295 in its entirety. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency Administrator for the Virginia Department of Transportation. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request that the Commonwealth Transportation Commissioner certify, in writing, that the portion of State Avenue lying north of Hackberry Road, State Route 833, and south of the CSX Railroad, segment A- B, hereby abandoned is no longer deemed necessary for uses of the Secondary System of State Highways pursuant to Section 33.1-154 of the Code of Virginia, 1950, as amended. Certified By: 000~.4ti Janice Blakley, Clerk to the Board of Supervisors .~ .. . _ Your ('nn;rrrunin' .\'r•n a~wprr Sinr r• 149; ~~~~e~ _ CQ. ISoa I b I A. Mid lothian. Virginia ? i l t 3 • f'honc: i%IN I tdS•7Sf%1 • F.rx: (2ttll i'J•i ~ i2(><J • Finail: nrwq¢ `bester liolJoM.rr, cr.carn • Intrnx L ~°xw.cl.e.It rh~9J:>Gan re:om ADVERTISING AFFIDAVIT Client Description ~_. _ Ad. Size ~ C'ost (per issue) Chesterteld County LN:State A~~e 4-l. 8 1 col x 3.96 in. Kight of VUay S200.U0 The Observer, lnc. Publisher of C'IIES'I'ERFIELD OBSERVER r~u~Narice This is to certify that the attached Icgal notice was published by ~~~ ~,~y,,t~.,~p,,,~ ~,~ Chestcrrcld Observer in the county of Chesterfield, state of Virginia, on '0°"''~"~~~~~ ~re~io~ tYe Pu~Me~et~- the following date(s): 04/01/2009 & 0410$/2009 trns aLlutfeeiddConatxYistdn~ abaAdon t ~SVte ereawe, State Roooe 69tt, a dYwoeottt06 mite. Swarm to and subscribed before me this da_y of __ _.. iaforoWionrgprd~g~t6e ahan- al b r E f oommt oA ao t o~ Way O - ~ iA (~arafidd ~ vuginta, and ~r 1 , ?U09, may he e~nmlAed by all hnarated parties _ __ _ t~ecweeA ~ tmm: of &3o a.m. aAa s:oo da ~ ~" hdd atm : y' r.~y a~- b ~t a ~ e acce >~ to ew,~pL~,~neh ais- P~ ~T~y~~,4AE OA th! a~CO f l f'd ~ ~ ~ /~/~~{ (~ ~~~/ f U7`'"O [ l O lF+wF.n7 O~ #! I x L '~/ Legal Affiant Ja s T, Grooms Jr., Notary Public »tZOe.'tidaaeaoeedf~ taeepeatrr ~- vioes toe the daf mmt mtYy the t'hech to My commission expires: February 29, 2012 the t3oard Ao titer than ~ to zoo9. Commission LU. 7182093 ~~~,,,,,,,~~~~ ~~'' ', ~ WI R ,.~ ~, O ss, y~ n''j.i ~7 `: W~ ~ i Vii' --- ''--,,.. yr' r~ ,.~~' TIIIS IS NOT A BILL. PLEASE PAY FROl1 INVOICE. THANK YOU. ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 16.D. Subiect: PUBLIC HEARING: Ordinance to Vacate an Eighty-Foot Unimproved Right of Way Known as Grindall Parkway Within Grindall Creek Park, Section B, Plan of Rearrangement of Lots In Blocks B, C, D, and E County Administrator's Comments: County Administrator: Adopt an ordinance to vacate an 80' unimproved right of way known as Grindall Parkway within Grindall Creek Park, Section B, Plan of Rearrangement of Lots in Blocks B, C, D, and E. Summary of Information: Ruth H. Wright has submitted an application requesting the vacation of an 80' unimproved right of way known as Grindall Parkway within Grindall Creek Park, Section B, Plan of Rearrangement of Lots in Blocks B, C, D, and E. There is no need for this right of way. Title to the right of way will vest in the adjoining property owners upon adoption. Water easement will be retained within the area of the vacated right of way. This request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000143 VICINITY SKETCH PUBLIC HEARING: Qrdinance to Vacate an Eighty Foot Unimproved Right of Way known as Grindall Parkway within Grindall Creek Park, Section B Plan of Rearrangement of Lots In Blocks B, C, D, and E PUBUC HEARING: ORDINANCETO: VACATE AN SD' lJNIMPROYED RNVKNOWN AS GRINDALC PARKWAY ~P ~ ~ ~ ~ M ~ K ~ ~ C ~ ~ ~ v rn N Chesterfield County Department of Utilities w -e s I Oct eq~ak ~16fi7 stet 0®0144 006 ' 0645 05 480 oos ~I 220~80~ ,~ P 005 \ 9726 4806 006 0319 4808 007 0511 4810 ' 009 1335 481 010 1630 481; ~~ 011 1925 7896921925 WRIGHT RUTH H 4815 ORIOLE AV D8:1582 PG:644 P~~'P 1 4413 4919 7896922612 BRINKLEYADRIAN B 4901 ORIOLE AV DB:2028 PG:238 AREA TO BE VACATED WATER EASEMENT WILL BE RETAINED 008 26 2907 oos 0905 490 4903 oos coos 4900 Q $Q5 009 'A/ 3202 1299 Q 490 004 010 4902 ~ 3597 2704 012 ~L 490" 1693 4904 ~ nnnINGTON AVE 220'0 oos 3890 4909 000145 ~. ~. F , i ~ ~, _d ~, er. Yiwr Cr+m:nrmt{t A'c+t:+rnryh•r Sirrr- 7HO{ I'.(). Box Iti1b. \1idhNhian. Vugmia.3113 • Phoax: (1tlFtt i:(_;~! • Fax: I:Sflti 7+t-i?ttr) • F.m~ul: ncw~sLiAchc~icrticid,rh~mtr.c,tm • Imcmrr •r~~u~.~h~.,crtirldob.cn~er~ar» ADVERTISING AFFIDAVIT Client Description Ad Sipe Cost trier issuel Chesterfield County LN:Grindall Creek ~-1, ~ I col x 2,92 in. Right of 1~Vay 5175.t?0 The Observer, Inc. TAKE P1o11C~ 'mat on Apra 15, zoos. r 6e3t: gm. or as soon thereafter as may be Heard. the Board orstrper.isor of Gbeali:read couatT at iu r[gtdu a~ ter Pttblie btirt- ~, ~tt~rh'd'li-c~~,rltein~t;rit nd~B Cmdc ttirlc,~ B, PhM of Rev rao~aeat of t~ota m Bbdet B, G A aodE, by John H. Nogeq daUed 1+t1Y I, 1950, rtCOldrd t~wt 14, 1950, in the CkrKi OB'wA Circuit Court. Chaterfidd tbeu~ Virginia, G- Plat Book9, ~2. Inca~naaoo ,,~-ward aai- twtce k on fik In the Wa1• oErt« ~ >R~ ara racy he mmiaed t,yy ~ at~re~a partka 1>N preen the~hoouur~oNk90 am. utd 5:00 pm:. ~hprir~-h~i~dd~ Public faciNtY de. to be aooardtle to perwnanith dis- abititkr. Perraos with quacaons on the ~~ of thm c>Ktwy ar ne+ed far trasoor6ie aooon~oJatimtr shoaid con- tact Janice B. Btaklelo C][rtc to the Board. at :~tt-1200. Persons needing interpreeer aer• vice for the dra~must rwtifr the C7rtk to the Board no later than April 10, 2009. Publisher of CHiFSTFRFIF,I.D OBSF.RVF.R This is to certify that the attache(i legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 04/0I/2009 & 04/08/2009 Sworn to and subscribed before me this ~ day of Legal Affiant Ja s T, Grooms Jr., Notary• Public ivly commission expires: February 29, 2012 Commission 1.D. 7182093 ,,,,~r~~r~~r rr,,,,/'' • p • ZN DF •~ .Ji Q' :' ~' .~ (~ ; w aa, ^, `; ~ r'~ 'R~.° s:~ THIS IS \`OT A BILL. PC.EASF. PAY FROlv1 INVOICE. TNAIVK VOU. ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 16.E. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of an Eighteen-Foot Unimproved Right of Way Known as Cross Street Within Revised, A Map of Property of E.A. Hartley and Brothers Incorporated and Augustus Wright Estate County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a portion of an 18' unimproved right of way known as Snead Street within Revised, A Map of Property of E.A. Hartley & Bros. Inc. & Augustus Wright Estate. Summary of Information: Richard W. Fitzke has submitted an application requesting the vacation of a portion of a 18' unimproved right of way known as Cross Street within Revised, A Map of Property of E.A. Hartley & Bros. Inc. & Augustus Wright Estate. There is no need for this right of way. Title to the right of way will vest in the adjoining property owners upon adoption. Necessary easement will be retained. This request has been reviewed and approved by county staff and Comcast Cablevision. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No 000146 Title: Real Property Manager VICINITY SKETCH PUBLIC HEARING: Ordinance to Yacate a Portion of an Eighteen Foot Unimproved Right of Wad known as Cross Street within Revised A Map of Property of E.A. Hartlex ~ Bros. Inc. a Augustus Wright Estate ti t K~~N A~~ G S~ ~ PUBLIG NEARING: ORDINAh1GETO VAGATEA PORTIQN QF AN 18' UNIMPROVED R/'WKNOWNAS .GRASS STREET CROS STR T ~~~~ ~~~ ~~ N Chesterfield County Department of Utilities ~' W ^~-E S t uc1 egeaK ~Ofeet 00014'7 i ,s' a g v. ~ ~ fyl;, `~ a D ar CRO S$ STR6eT ~ °t•.+ f,.. o ' , ?O B~ vACAreD ff T (~ z zs ~ ~ N/ pJ3 + y ns -.,~ +r ~ ~ b ^ Z ~ '7/H/ A ' ~ ~ n ~ - RESERVED ws "'q ~ ~ e ~, N M • ~ t ww / ~ ,O~~n9 A Sgl`~ '..,ty 8n 20' ' .^ {p _ :~ _. O N N r7 eo.i a <s ~ ?-- m ~ vi 9 76 .~~.~. ~ ~? ~~ f i / i N 9 - t IY e7 ° ~ p , ~ ~ P ~ wS ^ .a 5 ,ste • .., V g ,. ' Pte, T g o~n Y 7<r i' ~ ~ N ^fNlTn°! ti ~ ° ~ ~ O! sN ` ~ ` 1` ' n y .IY .. i ~ ~ a' ~ E ~ i. c. a u - J' a:'jO < ~ N 1J ° <Nes 4Jt J7 . Q j D m {D w, z 7• ~ ~ ~ ~ ~ ' 81 //fit Q ~ ~ gb ~y m y - ~ ~ ~~3 ~N 1,~ ~ ~ ° V ~ ~ O 4i //4. .~,J \~~ C , i ' ~ IOM' ~ . ~ ~ ~" ~ w rso ~ ~,~ ~ , L a s~ a y c ~~=~ p .g =~ ~~'" C yea ~ 4 ~ ° ^a~ ~n ~ W 1 ~ - se m' A V .N a ~M \\' g ~ o ~ p a ~;~ ~ ~~ ~ `~ eJ ~ ~~ 1~ ~I t+ - 't1 ~ ~ ~ w •70f ~ ~ /J w ~ is• ae O + R ~ J ; I~ ~ A, ~ -~ 3 ti n ~ ~ ~ ~, ~ ~ /Jt.7 m ~ „ J/! 771 Cn7~,: l/ ~n ; ~. r. ~ A n ~ G NESTED F/EL O i s /r.J •. ;,' •• ~.,. ~ ; ; A GOON Ty, 1/A ~ - - , . NANK ~` ~ EANFS L 1 ° a Y ~ ° •Ne,,o- 4 ' ~ ~ w 4-/4-377 SG•ALE/ voo - .s-zr/94~ 4 / w .N~. W N a'~ .;ti s Svc s ~. i y1 , i . ° /J/. S /ot 7:.. ; CLOO~ELDER~S~f~/SLE,2, ~ ~ iH.s' S7o*' .~~AM/NM -' ~ ~ y y 6NG/p5 ~ , N ~ - s ~ ~ ~ w W - ~ ~~° a ~ a /-~OPEyyELL V A. , . w -- ou `: `~ to J o ° W " m ~y'bE tr 4 ~ •NIJ'3 /JO. ~ 97Att v:in .y~ N cif 0 V m V pN ~n ~ W ~^ ~ C ~ ~'• l3/1' Z V O ~ sic a " 4 ~ fN6l•lf! + . ry N w ~ O __"-----_._._ .. _. ~ ..,o , ° iez !/. /sat - /ttt. /u.. n ~ ,f ." a _:~;, i ~ ~ .~~,~ 4::" ~ tr ate, g V ~ / ,9~x ~ F//,E4 ~fu rxr' I.I.BI /f~~ C. e.s~rinr ~N Lbw ti Chr~,-:cld. \~:J(inia. - f-- ~ ~ iOrJ N1J ~J. `~ n.o 3ON h ~^' ~ f .,~.~ fJ enr 2 E ' h ~ ~'. 1 8[ CIO j P-52 fOS P57 ~~• 2 - P i84- ~or6: s.-o.7s a ~ G.~ CcY~e,-s 00014$ b£ Pi.!rr (~uu!n:urrn':~'ru~.i~nrprr .tiirur~ lyys PQ. Rux 1618, 4tiJlulhian. ~ir~inia ?i l I? • Phtma^ (%(F31 j4j-9ji)ll • F:u' 1~) 714-?~Cfl • Ernail: ncw.(raclx.!c r~i+sJob~rrvrr.nnn + Inico+cC a•wm cheacrlirlduhcrocr coal ADVERTISING AFFIDAVIT Client Description Ad Sizc Cost (per issue) Chesterfield County LN:Cross Street 4-l. 8 1 col s 3.93 in. Kight of Gray 5200.00 The Observer, Inc. Publisher of TAKF. Nt'7IT(;E Tbat nr! Rpril 15.2009. u 6e30 ~ or u moan ehereaRer~ the Board wiU cartsider the folborri~~'ta' ante 6or ~+'( CtRDII3ANCE to traaoe aar unipt- c~~a s~ °r A Map cf >~ry a( B.A- Hart4y L~ Bro. Inc ~ ~ Wrtght Aatate. lry pod- °Od t~& ~. ~ r'ecaaded~Sep(e~er s+. 29s2, m the a«~ otba. ctrcnH P~Bo~s. ~ 39~n Virginia, to h+~ormation regarding ~ p~ ~;. " ~~- , a~ ~aad may twan the havs of &30 a.m. atnd 5K0o pun., ~ ~ de- he aaceatibte to ~eraoarad4- the aoces~M ~ the 6c~tyq ~ for iactBar'0t should cao- Btaktey.I:7edttptheBaud, u ~+e-i~oo. r«~oo,e Aeea~ ~p,~,r,~ riw far the darmuA nogl'r tAe C]erJt to the Board no later thao Aprlt 10.2009. CHESTERFIELD OBSERVER This is to ctrl-fy that the attached legal notice .vas published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 04/01!2009 & 04/08/2009 Sworn to and subscribed before me this ~ day of ___. ~r , X009. ~~ ~~~~ Legal Af6ant yy eonunission expires: hebniary 29, 2UI2 Commission LD. 7182093 Grooms 1r., Notary Public • ~7a ~ °i.v ~:n . ea ~ ~~~rrrr„~'Ox```. THIS IS NOT A BILL. PI,F.ASF. PAY FR41~1 II\VO[CF. THA1K YOU. ,~ ~i,'u CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 15, 2009 Item Number: 16.F. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Sixteen-Foot Drainage and Utility Easement Across Lot 13, Block J, Forest Acres, Section C County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a portion of a 16' drainage and utility easement across Lot 13, Block J, Forest Acres, Section C. Summary of Information: Viridis Development Corporation has submitted an application requesting the vacation of a portion of a 16' drainage and utility easement across Lot 15, Block J, Forest Acres, Section C. This request has been reviewed by Utilities, Environmental Engineering and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000149 VICINITY SKETCH PUBLIC HEARING: ordinance to Vacate a Portion of a Sixteen Foot Drainage and Utility Easement Across Lot 13, Block J, Forest Acres, Section C N Chesterfield County Department of Utilities W i ~' E S I Irct egrax ~I6b7 Ret 000150 THIS SURVEY WAS THIS PLAT DOES NOT BOUNDARY INFORMATION PERFORMED REPRESENT A FROM A PLAT BY WITHOUT BENEFIT OF A FIELD RUN SURVEY. BROOKS & BARTON TITLE BINDER. "FOREST ACRES SEC. C" EASEMENTS MAY EXIST JUNE 30, 1959 THAT ARE NOT SHOWN. P.B. 11, PG. 57 LINE BEARING DISTANCE L1 N 13'26'23" W 16.17' L2 S 00'20' 13" E 16.05' VIRIDIS DEVELOPMENT CORP ~ PARCELS 746699883000000 D.B.8326 PG.631 °a 9965 STROUD LN z VIRIDIS DEVELOPMENT CORP PARCELS 747699034000000 D.8.832fi PG.631 9963 STROUD LN 16' DRAINAGE AND UTIIITY 8A81g1~iT (TO BE VACATED) N: 3698819.61 493 76, 2145 SQ. FT. E: 11747132.03 N 84 56'32" E 150.91' N: 3698807.632 ^ E E: 11746996.6477 " E 159.99' ,~ N 84 6 32 N 84'5 ~ -~ 10 ~..~ .~ ~"' r 11 ~ - --~~ N a' _~_ _~_~ r _ ~- { ~ ^ I ~" 8S 8 '5 ~ 3j~y -132.23' I Ion ~I t- ur O ~ ~ 14i z n 0 ~ ~ ; ~ =o U VARIABLE W10TH S WER i 13 ^ 1 w ~ `~ peA. c~~ : r r ~~ ~ EASEMENT I : ~ I ~ w ~ a oG N O ~ jZ DB 1706, PG 1205 I I '? vi I z a a ~o ~~ ~ ~a~r` 13 i to ~{ ~`.'~ ~o a rn N ~}~ ~ O ViRIDIS DEVELOPMENT CORP I loo I ~ >~ a Z~ ~ Z~ PARCELS 747698087200000 I 1 I~ -= a D.B.8326 PG.631 I Z I 901 VICKILEE ROAD I N iOpD O 5 PLAT SHOWING THE VACATION OF A PORTION OF A 16' DRAINAGE AND UTILITY EASEMENT, BLOCK J, SECTION C FOREST ACRES CLOVER HILL DISTRICT * CHESTERFIELD COUNTY, VIRGINIA ~. sLTH n ~. c, rm 7n~n~ a ii un~,SiRee~39 Bde29 B f'~ 3•~/-09 ~~ ,~~~ KOONTZ-BRYANT, P.C. ]EFFREY S. LAVELIE a ~~ ~ J ,~ 1703 N. PARHAM ROAD, SUITE 700 RIC}IMOND, VIRGINIA23Y18 (804)740.9200 (804)740-7378 Fax h6pc~koontrbryaM.oom °o 1 n w f ]L ~~,$[jRVE~// DATE: 1/14/09 SCALE: 1" = 30' '""~~~~~" CHKD BY: JSL DRAWN BY: TLM p ~ ~ 90 6147-VACATiONPLAT-DRAINAGEdcUTILITY.DWG 000~5~ .y . ~ .,, ,. ~.. i ~{[ 16~e Ybui C~umrnunile:\'e'a.~J+aricr Sirt'r l~S 1!U. Noz IRIM1, Midlahian,~irgiiria I,il 1; • Phana: i%1U1 $d$-7jfX1 • Fna (Rilti 71.t-i2b~ • fm;ui: rx•H,(r`„ttn+icrli¢IJotncnru-um • Intcnxl: u•u u,ilx arrticldut+.enrr.u~ai ADVERTISING AFFIDAVIT Client Description Ad Sizc Cost {Leer issue) C'hcstcrficld County L\T_Forest Acres 4-I, 8 1 col x 3.(i in. 5191.88 Right of V4'ay 'I'hc Obscrvcr, lnc. Publisher of re~staarl'yca CHESTERFIELD OBSERVF,R ~tw on nprrt !s, 2009, m 6e30 gro• ~ as ~ "~a~~ ~` This is to certify that the attached legal notice was published by ~~~~ Chesterfield Observer in the county of Chesterfield, state of Virginia, on ;~ ~o:<der !hc ~ cor the follvw'ing date(s): 04/01/2009 &04/0812009 a~o nn~r~t~ce so a.ao~ v porao~ or a 16' and vRf)lh easemem aaosa lot 13~], Poitpt Acres, 5edioar C s ~~ ~ ,dahyikBarsoa.asud Sworn to and ubscribed before me this ___ ~ day of )~. 9n the~f~edts ol&e, ~'~ok could. __ c]r'wer6eltt ~ Vfr~, to Pias t)ooic , 2009. 11lator~ utw~n ~ Drat- _._..__._.- __._ ~'_ oa~oe is on tt~` m ~ ~otaca __ _ _. ~ c~,terreta ~~p aad ~ he esamined by u tateresadand be~ %~ / / U~2~ rr~ the hours a[8:3o a.m. s~oo ~.. '/'~(rrK,it/ way r ~- __ _ __ ____ sipsedtohe.ooasiblemperson:wtthas• Legal Affiattt Jam ,Grooms ,Tr., Notary Public wish on i~ t~',oc~~ quay ~ for maiomEi{e acmesmodssions should can• racr>seioe B. li~akle~ t']eric w she l;oand. at ~~a-l~o.Aeeseessueedi~;aeeatr- My commission expires: Febntary 29, 2012 aces to the deeE mm she Cktilc o0 tuello~aootrerd~sta2oo9. Commission I.D. 7182093 (S E t~,~ ~ ~.,,,,,•r~~~ OJM N..Qf;4 Jy: tt . oro 3 ft s ~ 'yam ° y ! ~-~ ,~ THIS I5 NOT A BILL. PLF.ASF. PAY FRO141 INVOICE. THANK YO[;. `~5 ~ _ ,~ ix~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 15, 2009 Item Number: 16.G. Subject: Public Hearing to Consider the Exercise of Eminent Domain for a Temporary Construction Easement and Permanent Drainage Easement for the Otterdale Road Bridge Replacement Project County Administrator's Comments: County Administrator: Hold a public hearing and authorize the exercise of eminent domain for a temporary construction easement and permanent drainage easement for the Otterdale Road Bridge Replacement Project, including the filing of certificates of deposit, so that construction may begin prior to the commencement of eminent domain proceedings. Summary of Information: On December 17, 2008, the Board authorized staff to proceed with the acquisition of right-of-way for the Otterdale Road Bridge Replacement Project. The Board also authorized the advertisement of an eminent domain public hearing, if needed. Settlements have been reached with four of the five landowners impacted by the project. (Continued on next page) Preparers R.J. McCracken Agen709 Attachments: ^ Yes Title: Director of Transportation No # 000152 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) The parcel located at 4401 Otterdale Road, GPIN 7126851201, is owned by J.K. Dowdy and B.S. Creel, III. The county needs to acquire 0.032 acre in temporary construction easement and 0.003 acre in permanent drainage easement from these owners. The county's consultant appraised the acquisition at $475.00 with no damages. The county's right-of-way consultant has obtained signatures from one of the two owners of this property. The documents were delivered to the other property owner's attorney on March 18, 2009. The consultant has repeatedly called the attorney to check on the status of the signatures, but has not been able to get the documents signed to date. No counter offer has been made at this time. Staff has notified the owners of the eminent domain request before the Board. If the county proceeds with the eminent domain, certificates of deposit will be filed with the court which will immediately entitle the county to enter and use the easements prior to the commencement and conclusion of eminent domain proceedings in court. The county will then be obligated to purchase the easements from the landowners. Sufficient funds are available in the budget to pay the anticipated condemnation costs. Staff will continue to attempt to negotiate a settlement with the owners after certificates are filed, and pursuant to the certificates, each owner, upon request, will be paid the amounts which the county's appraisals reflect they are owed. The project will be advertised for construction bids after certificates are filed. Recommendation: Staff recommends the Board authorize the exercise of eminent domain on J.K. Dowdy and B.S. Creel, III, parcel identified as 4401 Otterdale Road, GPIN 7126851201 for the acquisition of a temporary construction easement and permanent drainage easement for the Otterdale Road Bridge Replacement Project. District: Matoaca 000153 ~tterdale Road Bridge Replacement Bruige. over Otterdale Branch Duval 0001~~ NAQ 93 1~. r~ ~~. a4.~ ,ate ' y' ~p •t,i.,~ , ., ~f r1 ~ ~ r ~~ ' ~ ' ~ ~ V k ~ ~ wi., ~,9 i ~ ~ ~. a R~ ~ ~, ,~ f ~ I ., _ ,' ,, '^~ ~~~ ~,~ ~ .~,. t ~ .. ` rt t l i ~. ,~ T y~ +~ li ti .. ~+~ l+ ~ ~-~ A11 ~ i X ~ p •f~ 3 rn~ C7tiq{A b n T _ m~ , ~ ~ ~ ~o1~~mz rn~+~7 m;~ . n N A ti ~ ~ - , " S - ~ y r T ~ 9 yL 2 ~~ ~ ~ +'\ A i [ ~ L ~~`t `~ l • S ~ t ~~Q~DZ~~ ?~ ~ ~ ~~ $~G~n7orD S ; !' ~ ..r f~v , ~ "' " oG1~a0 pppp ----{{ ~ rn ~ ~ 1 ~ ~ ~ '~, r z ~. ' ~ ~ 1. ~G~"1 y=~ 3~ te' .. Nw"' n i : ~ rnor~ ~~~p c ~,. ~ ~ ~ ~ ~ N ~~;um~~ ~ . ~m 0~ ~ y i e Y ~ : -.Q ~ = ~~i~ o~~i, T I M M O N 5 G RCS U P ••':°"~+ ~'~"~'.~~ p.~~ ,=-~ . •• ~......~ ...r1.. Y1 •.,....~. . 000155 __- ri ~ ~ t ~~~~ ~ Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 231. l3 • Phone: (804) i45-7500 • Fax: (804) 7.14-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Otterdale Bridge RD 4- Board of Supervisors 8 1 col x 3.94 in. $200.00 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER me aot~e ~ .. deaom ~ ~r_tthe - ~,a~ ~ e rtroject fao.. PAY ~ ~o :z r ~ - ~ , cooed ~y~~r This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 04/8/2009 (~' Sworn to and subscribed before me this ` day of l~ / , 2009. ~~~~~ Legal Affiant J T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 ,~•~ -•~, _, U~ •Z~ of •~'O~js ~ as ~_ rca`~h`'rM~'a s ,:~ ~ ~ti Sa "sr~°~,Wow `':~.. •. ' .• ~ i ~.. ~h... ..•~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~Hv Meeting Date: April 15, 2009 Item Number: 18. II Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 29, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0001~~