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11-23-1988 Minutes
BOARD OF 23, 1988 Mr. G. H. Applsgate, Chairman ~r. M. B. Sullivan, Vice Chairman Mr, C. F. Currln, Jr. Mr. Harry G, Daniel Lane Co~ty Administrator Assr. to Co. Admin. Mr. William Davenport Conu~onwsalth's Atty. Mrs. Doris DeHart; Asst. Co. Admin., Legit. Svcs. and Intergovern. Affairs Ms. Joan Dolezal, Clerk to the Board Chief Robert Eane~, Fire Dsparg-ment Mr. Bradford S. Eammef, Deputy Co. Admin., Management Servic~ Mr. Robmrt Mcdder, Building Official Mr. william H. Howell, Dir. of ~lanmlng Dir. of Accounting Deputy Cc. Admin., Human Services Mr. R. J. McCraeken, Mr. Richard MsElfish, Mr, ~t~ve Micas, Co. Service~ chief Of Police Dir. of utilities Mr. Frederick Willis, Dir. of Human ~r. Sullivan called th~ meeting to orde~ a{ 9:05 a.m. th~ absence of ~h~ Chairman, 1. INVOCATION ~r. Sullivan introduced Reveren~ Hilbert H. Dom, Grace Lutheran Church, who gav~ the invocation. 8~-872 {ECT) in Pastor of ~HXCA Mr. John Gunther, President of the Pearl Harbor Survivors Association, led the Pledge of Allegianc~ to the Flag of th~ United Stat~s of Amsrlca. 3. APPROVALOF It was generally agreed to defer approval of %he minutea of November 9, t988, until the full Hoard waa present. 4. COU~TY/%DMINIST~ATOK'~ C0~dMENT$ There were no County Administrator's comments at this time. Mr. Daniel stated he attended the Virqinia Association of Counties {VACO) me,flag and pta=ed xelative material in the Board Reader ~ile. Mr. Maye~ stated he attended the Education Commi%%~ of the Information Management Council wkich is in the process of organizing. Nr. C~rrin ~tat~d he felt th~ Virginia Association of Counties meeting (VAC0) was beneficial to those attending and that m~mb~ ju~iadie~ion~ ~h0uld conduct more frequent joint meetings to discuss mutual concerns. Mr. Sullivan stated hs also felt such meetings would be beneficial as ~any of the areas share tbs same problems and opportunities. He stated, as actiYs in ongoing discussions r~gardlng regional water problems. 6. I~QUEST$ TO ~OST~UNE ACTION, EM~]~GENC¥ ADDITIO.N.8 ,OR CF~%NGES IN x~ ORDER OF PP~SENTATION On motion of Mr. Currin~ ~econded by Mr. ~ayes, =he Hoard added Ite~ 7.C., Resolution Recognizing Veterans of F~eign ~aru, Contributions; moved Item ll.A., Pretrial Services Pilot Program (Pretrial Rolea~o Program), to bu heard i~sdia%~ly after Item 7.; and adopted the agen~a~ as ~ended. Ayes: Mr. 8ulliv~, Nr. Coffin, Mr. Daniel and M~. Mayss. Absent: Mr. Applegate. 7. ~ESOLUTIONS AND SPECIAL RECOGNITIONS 7.A. DBCLARING DECEMBER 7, 1988 AS "PEA~%L HARBOR DAY" On motion of ~r. Daniel, seconded by Wt. ~ayaa~ the Board adopted the followiug resolution: W~R~AS, December 7, 1988, will mark the 47th anniversary of thm i~£amous attack on Pearl Harbors and WHeReAS, This anniversary is a fitting occasion to re~mber those who lost their lives and ~u~taiR~d injurle~ during that unprovoked at=ack; and WKEtAEAS, The Pearl Harbor Survivors Association ia dedicated by National Charter to ~ssure tha~ this an~ future gen~rationa never forqet the lessen of D~cember 7, 1941, that 88-973 America must never aqain find itself unprepared against foreign County Board of Supervisors declares the seventh day of Ay~s: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mr. Mayas. 7.B.E.I. DUPONT DE NEMOURS & CO.~ INC. FOR S90N~ORSSIP OF TM~ t989 WINTER LECTUR~ SERIES On motion of Mr. Mayas, seconded hy Mr. Curr~n, the Board adopted the following ~esolution: WHEREAS, ThE Chesterfield County P~rks and Recreation Department functions to positively effect the quality of life in Chesterfield County; and WRER~A~, The provision of Uae Winter Lecture Series represents an important means of achieving this function: and WHEREAS, The five speakers in the Lecture series present exciting contributions to the understanding of Nature and the spirit of Adventure. NOW, THEP~EFORE ~E ~T ~d~SOLV~D, that the Chesterfield County Beard of Superviser~ does hereby reeegnise E. I. DU~o~t du Nemours & Co., Inc. for its generous sponsorship of the 1989 Win~ar Lecture Defies. Ayes: ~r. ~u!livan, ~r. Currin, Nr. 'Danfel an~ Mr. Mayas. Absent: ~r. Applegate. Mr. Sulli%&n pre,eared the ~xecuted rsuelution to Mr. Mike Wall, Manager of Health and Environmental Affairs~ E, I. DuPont for $8~000 for it~ ~ponsor~hip for the 1989 Winter Lecture Ser/~s. It wa~ g~nerally agreed to accept the ~,000 and increase rev~n~es ~nd expenditures in the amount o~ $8,000 to the Parks Be~uda District regarding the removal of hazardous waste 7,C. RECOgnIZING VETERANS OF FOREIGN WARS,PO~T 2239 AND LADIE~ AUXTLIARY POR T~TR G~N~ROT~ CONTRIBUTIONS On motion of Mr. Mayas, seconded by ~r. Sullivan, the Board a~pted thm following resolution: WHEREAS, The Veterans of Foreign Ware and the Ladies Auxiliary is a non-profit group whose obj~ctlves include being an active civic unit constantly ~triving for the betterment of commuDity, State and Nation an~ to exercise and ~each the responsibility as well as the benefits of citizenship and democracy; and 88-874 WHEREAS, Thomas Dale, Matoaca and Bird High ~choc!s in Chesterfield County have received flags and scholarahips from the Organization; other schools located in soutkern Chesterfield County have received classroom, auditorium and exterior flags; and WNEP~AS, The Organization provides drug a~use programs, books and social activities for the residents at Hunter McGuire Veterans Administration Medical Center, provides Christ~las gift~ to all regident~ in the Lucy Corr Nu~ing Home, provides fifty filled stockings for ~he Salvation Army at Christmas, provides funds for both boy and girl scout troops, as w~lt as many other human service activities; and WHEREAS, The Organization has b~n concerned with the drug abuse p~oblem throughout the Nation and especially in Chesterfield County; aed W~E~EA$, The Organization has purchased an~ donated a the DA~E ~og~am to a~sist in ~ettsr ~duca~inq the youn~ people ~f today of the danger and harmful affects of the use of drugs. NOW, THEREFORE BE IT R~SOL~D, that th~ County Board of ~upervlsors does hereby expre~ ~ineefe gratitud~ and appreciation to the V~teran~ of ~orelgn Wars, Po~ 2239 and the Ladies Auxiliary for their interest in the w~Ifare and ~ell being of our children by contributing this equipment for use by the participants in the DARE Progr~. AND BE IT FURTHER RESOLED, that the hoard do~ h~r~by co--end the Veteran~ of ~oreign W~S, ~ost 2239 and th~ Ladies lass fortunate and to instill a sense of pride of Country ali Americans. Ayes: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mr. Mayas. Absent: Nr. Applegate. Mr. Charles Webb, President of Veteran~ of Foreign Wars, ~ost MS. Nelli~ Wall~ Youth ~e~icanism Activities Chairman, who Marvin Starnes with a %etccorder for um~ by the ~olice Depart- ment and participant8 in the DARE Program. ll.A. PP~ETRIAL SERVICES PILOT PROGR~24 (PRETRIAL RELEAM~ PROGRAM) ~r. william Davenport presented a brief overview of and submitted information relative to the proposed Pretrial Services Pilot Program (Pretrial Ee!aa~e Pre,ram); e~pleined ~ligibility criteria; etc. After a brief discussion, it was on motion of Mr, Curxin, seconded by Nr. Daniel, resolved that the Board accept the Pretrial Services Pilot Program Grant funding in th~ amount cf approximately $12O,QQQ per year; however, for FY89~ a total of $90,000 i~ expected to he received from the Department of Corrections for the ~alance of this f~scal y~ar, with the $90,000 to be appropriated for F~$9: and approved one investigator and one part-time secretary positions to the Co~o~weelth Attorney's office and two pretrial case managers and one part-time secretary po~itiens to the Community Diversion office to impI~ment the program. (It is noted nc County funds are required to implement this pregr~.) Ayes: Mr. Sullivan,.Mr. currin, Mr. Daniel and Mr..Mayes. Absent: Nr. Applegate. S8-875 HEARINGS OF CZTIZI1~S ON UNSCm~'~U'L~D ~%~'~'~4~ 0R C~A~ Mr, Daniel ~. ~mith, Chairman of the Citizens for chesterfis%d Students, addres~e~ the Board regarding the funding of the school projects that were included in the School Bond Referendum and i~dicated the group's continued ~upport of efforts toward pursuing full funding and cempletien of ail the proposed projects within the next four (4) years. ISSUANC~ OF R~VENUE BONDS ................... Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinanc~ to establish the Route 10 Sewer Assees~ent District; however, the owners of property in the proposed assessment area plan to ~inance the improve- ~e~ts themselves and do n0~ wish to pursue the a~uess~e~t distriut. ~r. Currin disclosed to the Board that he, along with others, owns some of the land involved, declared a conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and excused himself from the m~e~ing. There ~as discussion relative to written doC%u~enta%ion of the citizens' decision to withdraw the request~ disposition of the matter since it was a legally advertised public hearing; etc. Zr. Georqe A. Beadles, Jr. expressed concerns relative to area water problems, that all wastewater treatment facilities be operated publicly and not privately, etc. On motion of Mr. Daniel, seconded by Mr. Mayer, the Board accepted the citizens~ request and withdrew consideration of an ordinance to establish the Route 10 S~wer Assessment District. (It is understood that if the property owners in the proposed assistance~ they may resubmit their request.) Ayes: Mr. Sullivan, Mr. Daniel and Mr. Mayas. ~s~nt: ~r. Applega~= and ~r. Currin. ~r. Curzin returned t~ the ~eeting. 9.B. POLICY FOR FUnDInG WATER AND 8EWER LI~ES TO EXISTING Mr. Daniel expressed concerns relative to the necessity for establishing assessments distriete for ~mall ~ubdivieions; that existing subdivisions with water and sewer problems eheuld bs addressed individually and on a case-by-case basis: that funding for futura problems had not been a~ressed adequately; and .stated he was uncomfortable ~ith making a determination ~n this matter at this time. ~r. Applegate arrived a~ the meeting. Discussion, comments and questions =nsued ralativ~ to the impact of the co~t to individual citizens if assessment 88'876 districts were implemented; the necessity for publi= wa~er and sswer facilities for existing an~ future subdivisions: the current Board policy relative to septic/drainfield systems; legal ramffications of requiring mandatory wat~r/s~wer connections; the burden of expense for providing public facilities being borne by new growth rather than th~ existing users; Board responsibility for maintaining the health, safety and welfare of the citizens of the County; etc. Mr. Currin made a motion, seconded by Mr. Sullivan, for adoption of the policy for the extension of water and/er sewer service ho existing subdivision~ not presently incorporated in the approved Utility Capital Improvement Rrogram to be financed through aus~ssment districts, development ~is~ric~s Or a combination cf the two. The Board being polled, %he vo=s was as follows: Mr. Daniel: Nay. Mr. Mayes: Nay~ as h~ felt the vital issues had net been ~r. Sullivan: Aye. Mr. Applegate: Nay, as he expressed r~servations relative to placing liens against private property. Mr. Daniel rsquested that staff provide an estimate of the costs of the existing policy versus the new policy for connections per lot in subdivisions and data relative to the impact of the propose~ ordinance if districts ware implemented; legal ramifisationa of requiring mandatory water and sewer conn~otion~ ~cr all subdivisions be inwesti~at~d; and requested staff prepare another series e~ recommendations for discussion for funding water and sewer lines to existln~ subdivisions. Mr. Mayas stated be felt the developer, homeowner and Connty should share the expens~ and that a comparative cost of septic systems versus public tower ihStallation should be st~dled. investigated relative to providing public water and sewer facilities rather than implementing a~sessmont districts which plate liens against individual property owners. 9.C. APPOINTMENTS 9.C.t. HISTORIC PRESEkPAT%0~ On motion of ~r. ~ayes, seconded by Mr. Currin~ the Board appointed Mu. Donna Schneider to serve o~ the Chesterfield county Historic Preservation Committee~ whose term is effective immediately and will expire March 11, t990. Vote: Unanimou~ appointed Mr. Jack Mewe to serve on the John Tyler Community College Local 5card, representing Chesterfield county, who~ term i~ effective January 1, 1989 %o Decembu~ 31, I992. Vot~: Unanimous 9.C.3. SOLID WASTE ADVISORY Mr. ~er stated that at it~ N~Vember 9, 1988 meeting, the Board defmrrmd considera~ion of ~ee~tabl~$hing the Solid Waste Mr. Mayes sta~ed he f~lt ~he Solid Waste Advisory Board would be beneficial to the C~un~y as its members would be responsible for collectin~ relevant info--erich p~rt~ining to 9olicieu =t all governmental level~ concerning the safe disposal, manage- ment, transportation and control of solid waste in the County and make reconu~endations to the County Administrator and Board of Supervisors, etd. Mr. Mayes made a motion to reestablish the Solid Waste Advisory Board effective imme~iately. There was na second. Mr. Ap~legate stated the motion failed for lack of a second~ Mr. Mayea stated he felt failure to reestablish the Solid Waste Advisory Board to assist the County in resolving its problems with ~he disposition of solid waste is a disservice to the citizens. 10.A. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD~ 1978~ AS AMENDED, BY A~ENDING SECTION 5-26(d) AND ADDING M~CTTON$ 5-26(f) AND 5-26(9) RELATING TO ~IES CONTROL ~D ~BID AMI~LS Mr. M~c~m stated ~ ~ate and tim~ had b~en a~verti~ed for a public h~arin~ %o conmidmr adoption of an ordinance to ~end the County Cede relating to rabies control and rabid annals whiuh hm~ b~en sdopted on an e~ergency basis on October 12, I988. proposed ordinance. On motion of Mr. Sullivan, ~conded by Mr. Currin, the Board adopted ~he following ordinance: County: amended, is a~ended by ~ending Section 5-2~(d} and ad~ing O o O {d) Any dog or oat exposed to rabies threugh a bite, or thro=gh saliva or central ne~ous system tissue, in a fresh open wound or mucous m~brane by an animal believed to be afflicted with rabi~ shall be destroyed ~edia~ely or confined in a pound~ k~nnel or en~Io~ure approved by the county health departmeh~ for a period not to exceed six {6) mon~hs, at the expense of 'the owner, a~ a cost of one dolla~ ($1.00) per rabies through saliva or central nervous ~ystem tissue, in a Zresh open wound or mucou~ membrane has proof of a valid rabies vaccination, th~ dog or cat shall be ravaccina%ed and 0onfined (f) when any animal, other than u ~og or cat, ~xposes a person to rabies throuqh a bite, or through saliva of e~ntral nervous system tissue, in a fresh open wound or m~cous membrane, that animal shall bs confined at th% discretion of a local health director in a manner approved by the health ~epar~ent or humanely euthanized and its head sent to %k~ state 0onsolidated laboratory for evaluation. (g) ~en any animal, other than · dog or cut, i~ exposed tu rabie~ through a bite, or ~hrouqh saliva or G~ntral nervo~s system tissue, ~n a fresh open wound or muCOUS membrane, by an animal believed to be afflicted with rahi~r that newly exposed animal shall b6 confined at the discretion of a local health director in a manner approved by the health department or humanely e~thanized. 10.D. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF C~ESTERFIELO, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 21-77,7 {~) b. ND (2) AELATI~G TO STRUCTUP.AL SETBACKS FROM THE FLOOD PLAIN Mr. Sale stated this date and time had been ~ch~duleO for a public hoe=lng ~o consider an ordinance to amend the County Code relating to structural s~tback~ f~om the flood plain. Mr. Daniel stated he had received letter~ from r~sid~nt$ of ~a$cn woods $~b~ivision and ex,reseed concern es to how adoption of this ordinance would impact th~m. Mr. G~orgs A. Beadles, Jr. expressed concern tha~ =his ordinance was only a temporary measure to add~e~ ~tback requirements of the hundred year flood plei~ a~d tha~ consideration shonl~ ~e given to adoption of ~tri~ter standards such as those implemented by th~ F~eral government. On motion of Mr. SullivaD, seconded by Mr. Ce/tin, the Board adopted th~ followfnq ordinance~ ~E IT ORDAINEb by the Soard of Supervisors u~ Chesterfield County that the Code of ~he County of Chesterfield, Virginia, 197S, aS amende~, is amended by amending and re-enacting Sections 21-77.7(e) and {ql (~) Ail new construction of habltable residential structures on ~aruels on record as of March 16, 1983, which are at l~ast ninety-five p~rcent inundated by the base flOOd and Outaide e£ a subdivision within zones AI-16 and unnumbered A twelve inohe~ above the base flood and uause no increaze in the bas~ flood ~levation. {g) Ail new construction and substantial improvements of residential structures, within ~ and C zonms on t~e county'8 FIRM, shall have a minimum ~iecr level of twelve inches above the base flood elevation, adjacent to the nearest A ZOne~ and be set back at least 'twenty feet horizontal dls~anc~ from t_ha outermost boundary cf the base flood. Vote: Unanimous TO C©h~VE~ A 10,000 SQUAE~ FOOT PARCEL AT TRE DUFORD ROAD FIRE STATION SITE ~0 CONTEL CELLULAR OF RICHMOND, INC. Mr. Micas stated f~is date and tim~ had been advertised for a public hearing Co consider the conveyance of a 10,O09 square foot parcel at the ~uford Road Fir~ Station site to Contel Cellular of Richmond, Inc. NO one came forward to speak in favor of or againmt the mat~er. 88-879 on motion of Mr. Sullivan, seuonded by ~r. Coffin, the Board authorized ~he conveyance of a 10,000 square foot parcel to Contel Cellular of Richmond, Inc, for the amount of $3~,000 at tho Buford Road Fire Station site subject to certain specified conditions and with the understapding that the tower be ~nsta!!e~ withi~ six (8) months of ~aid ~ale; Contel agrees to previd= the Cdunty with tower space for its communication needs~ the County must approve all subleases; upon discontinuance of the use by Contel~ th~ County ~ay rspurchas~ the sits at the original purchase pries; and the parcel is subject to a right of first refusal held by the original grantor to the Count~. (A copy Of the Real Estate Purcha~ Contract is filed with the papers of this Board.) 18.D. T~E APPROPRIATION OP $t,088¢000 OF ~C~OCL LEA~ PROC~D~ FOR SCN00L CAPITAL EQuIPmEnT PURCHASES ~rJ St~gm~ier sta~ad this date and time had been advertised for a public hearing to con~ide~ the appropriation of $1,080,000 of School Lease/Purchase proceeds for School capital equipment purchases. No one cam~ forward to speak in ~avor of or against the matter. Mr. Daniel stated he ~elt that this matter had ~ot been appropriatel~ addressed and was uncomfortable voting at this time. lease/purchase financing~ the ramifications of ueinq the establish a policy for appropriating such funding wiehin the ~ntering into lease/purchase agreements wi{hour prior approval process; however, if this reques~ were not approved, funding On motion of ~r. Sullivan, seconded by Mr. Currin, the Board appropriated $1,088,Q00 in School Lease Punchas~ proceeds by the followi~q categories and expenditures for the acquisition of school capital equipment {14 copiers, 24 vehicles and 20 busesl; Instruction Transportation Operation and Maintenance $116,I00; $716,500; $232,0~8; 15,408. {It im noted thc lease/purchase ~ebt service wa~ appropriated in the School Operating Fu~d for FY89.] Ay~: Mr. Applegate, Mr. Sullivan, Mr. Currin and Mr. Mayes. Abstention~ Mr. Daniel, aS he felt thio matter had not been handled appropriately by the School Board. 88-880 10.E. TO CONSIDER CONVEYANCE OF 7.2 ACRE PARCEL IN AIRPORT IKDUSTKIAL PARK TO C~ILDR~$S KLEIN PROPERTIES, INC. A~D TO AMEND RESTRICTIVE COVENANTS TO DELET~ F~AXIMU~ BUILDING SET~AC~ Nr. Sale stated this date and time had besn advertised for a public hea~inq to oen~ide~ the COnVeyance of a 7.2 acre parcel of land at the Airport Industrial Park to Childress Klein Properties, Inc. No one came forward to speak in favor of or against tho matter. 0b ~0tion of ~r. Daniel, s~0nded by ~r. Mayss, the Board approved th~ conveyance of a 7.2 acre parcel, located on the east line of Whitepine Road adjacent to WATS Partnership' and Styles L. Bartley, in the amount of $55~000 . par ucre~ to Childress Klein Properties, Inc. and amended the Ches=erfield Airport Industrial Park restrictive covenants to del=to the Vo~ UnanimoD$ 10.F. TO CONSIDER CONVEYANCE OF LEASE OF THE AIRPORT TO THE VIRGINIA CULINARY GROUP, LTD. ~r. Mica~ stated this date and time had been advertised .for a public hearing to consider the lea~e of the Airport Restaurant facility tn the Virginia Culinary Group, Ltd. Kc cna came ~e~ard ~e speak in favor ef or against the matter. On motion of Mr. Sullivan, s~oonded by 'Mr. D&niel~ the Board approved a lease of the Airport Restaurant facility, for five-year term with an option to renew the lease for an additional five years, to the Virginia Culinary Group, Ltd. add authorize~ the County Administrator to execute ~aid agreement, with the understanding %hat the tease will not include the basement of the Terminal ~uilding which will be retained by tko County to be used for other fuDctlons and subject to the following termn~ 1. The Virginia Culinary Group, Ltd. will make lease payments %o the County in the following annual amounts of $14,000 for Year 1; $18,000 for Year 2; $18,000 fo~ Year ~18,~00 f~r Year 4~ and $~4,000 for Year ~, with payments beinq made on a monthly basis; and in addition, the Virginia Culinary Group, Ltd. will pay the County 4% of its annual gross receipts between $350,000 and $500,000 and 5% of gross receipts over ~ermit the Vlrgiaia Culinary Grou~, Ltd. to purchase =he existing restaurant equipment over a five-year p~ri0d; 3, Permit the County to terminat~ thc leas~ with five days no,ice if =he restaurant operation becomes unacceptable; 4. Require tk~ Virginia Culinary Group, Ltd. to provide catering services to banquets and private parties which are held at the Airport; ~. Require the Virginia Culinary Group, Ltd. to maintain detailed financial records and to annually provide audited financial statsment~ to the County~ and 6. Restrict the Virginia Culinary Group's, Ltd. ability to assign the lease to another r~$taura~ operator or to cRange the Virginia Culinary Group's~ Ltd. restaurant Vote~ URanimau~ 88-$81 10.S. AN ORDINANCE TO AMEND TEE CODE OF THE COUNTY OF CHESTERFIELD, 1978r AS AMENDE~%..E~ A~ENDING AND REENACTING SECTION 20-23 RELATING TO EFFECTIVE DATE OF SEEVICE CHARGE ~r. Micas seated ~is date and time had been advermised for a public hearing to consider an ordinance ~%r~ending the County Coda relating to the effective date cf service charges for water and wast~Water service. No one came forward to speak in favor of Or against the proposed ordinance. There was dise~Bsion relative to service charges; connection fs~e~ m0nthly cost of maintaining the system~ the rate Mr. Maye~ stated he felt that it was unfair ~o charg~ citi~en~ fox eervic~ prior to the ac=ua! use o~ the public facility. On motion of ~r. Sullivan, ~sconded by Mr. Ceftin, the Board adopted th~ following ordinance on a permanent basis: AN Oi~)INANCE TO i~MEN~ %'~ ~DE O~ '~'~ COO~fX OF C~S~IE~ 1979, ~ ~, BY ~IH~ ~ ~E~CTING ~ECTION 20-23 1) Section 20-23 of the Code of ~e Count~ of ~e~K~i, ld, SeC. 20-23. Effective Date of Service Charge. The s~rvice charges for water and wa~tewater shall appl~ to all s~rv~c~ r~ndered after =he effective date of thi~ Ayes: Mr. Applegate~ Mr. Sullivan, Mr. Currln add Mr. Daniel. Nays: Mr, Mayes, 11. NEW BUS~NESS ll.B. CONSENT ITEMS STATE ROAD ACCEPTANC~ This day the County Environmental Engineer, in accordance with directions fro~ this Board, made report in writing upon his examination of Sylvania Place~ Sylvania Court, Roland View Drive and Lalo6de Drive in Millcreek, Sections 2 and 3, and a portion of S~lv~nia Rloek$ D & ~ Matoa~a Dist~io~. Qpon consideration whereof, and on motion of Mr. Daniel, seconded by Mr. Mayes/ it is resolved t~at S~Ivania Place, sylvania court, Roland view Drive and Lalonde Drive in Millcreek, Sections 2 and 3, and a portion of Sylvania Blocks D and ~, Mstoaca Dis=riot, be un~ they hereby ar~ established as public roads. And be it further resolved, that the Virginia Department ef ~ransportatio~, be and it hereby is requested to take ~nto the Secondary System, Sylvania Place~ beginning at the intersection wi~h Sylvania Road, State Reu~e 1140, and goin~ easterly 0.07 mile to the inter~ection with SylYania Court~ then continuiDg easterly 0.11 mile to end at the intersection with Roland View Drive; Sylvania Court, beginning at the imtereecti0n with Sylvania Place and going northerly 0.06 ~ile to end in a cul-de-sac; Roland View Drive, beginning at the intersection 88-882 m with Sylvania Plaoe and going northerly Q.11 milo to end in a cul-de-sac. Again Roland View Drive, beginning at th~ intersection with Sylvania ~lace and ~ein~ southeasterly 0.16 mile to th~ intersection with Lalonde Drive, th~n ~ODtlnulag southerly Q.02 mile to end in a temporary turnaround; and Lalonde Drive, beginning at %he in%~r~ootion with RQland View Drive and going westeriy 0.01 mile to tie into e×i~ting Lalonde Drive, State Route 3456. This r~que~t i~ in~lu~iv~ o£ the adjacent slope, ~igh~ ~is~an~s and designated Virginia Dep~rtment of Transportation drainaqm Those roads metre 54 %ets. ~Dd bo it further ~solved, that ~he Beard of Supervisors quarantees to the Virqinia Department of Transportation a 50' right-of-way for all of ~hess roads except Sylvania Court which a~ a 40' right-of-wa~. These mections of Millcxeek and Sylvania Blocks D & E are recorded as follows: Section 2. Plat Book ~0, Paqe ~4, August 29, 1985. Section 3. Plat Book ~3, Page 54~ July 11, 19~6. Sylvania Blocks D & E. Plat Book t0, Page 34, June 7, 1957. Vote: Unanimous This da~ the County Environmental ~ngln~r, in accordance with directions from this Board, mad~ r~port in writing upon his South, Section B~ Clover Hill District. Upon oon~ideration wheree~ and on motion of ~r. Daniel, seconded by Nr. Mayes, it is reEo~ved that ~orel0ok Dxive and Morelcck Court in Brookfield South, Section B, Clover ~ill Di~triot, ho and they hereby erg e~abllshed as public roads. And be it further r0golv0d, ~a~ %he Virginia Department of Transportation, b~ and it h~eby ia requested to take into the Secondary System, ~or~look Drive, beginning a% existing Morelcek Drive~ State Route 2662, and going southerly 0+09 mile %o ~nd ~t th~ interseotio~ with Morelosk Court; and More!oak Court~ beginning at the intersection with Morelock Drive and goimg westerly 0.04 mile to end in a sul-~o-suC$ Again, Morelock Court, beginning at the intersection with Moretock Drive and going easterly 0.04 mile to end in a cul-de-sac. This r=quest is inclusive of the adjacent elope, sight di~tanc~ and designated Virginia Department of Transportation ~ralnage right-of-way for all of these roads. Section B. Plat BOO~ 52, Page 58, April 4, 1986, Vote: Unanimous This day the County Environmental Engin0or, in aooor~ance wi~h directions from this Board, made report in writing upon his examination of Carbon Hill ~laoe in sriaz~ood Section 3, Midlothian District. Upon consideration whereof, and on motion of ~r. Daniel, ~eound~d by Rt. Mayas, it is reselvad that Carbon Bill Place in Briarwood Section 3, Midlothia~ District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Transportation, be and ~t hereby is requested to take into Secondary System, Ca~bon Rill Place, b~qinning at the intersection w~th exi~=iug carbon Hill Dziv~, State Route 1227, and going southarly 0.05 mile to end in a cul-de-sac. This request is'inclusive of the adjacent slop~, ~ight and dssignat~ virginia Department of Transportation drainage These roads serve 4 lots. And be it further resolved, that the Board of Supervi~or~ guaran=ees =o the Virqinia Department cf Transportation a right-of-way for thi~ road. This sectien of Briarwood is r~cor~e~ as follows: S~ction 3, Plat Book ~4, Page 4i, Septei~ber 17, ll.B.2. REQUEST TO I~CLUDE CITY OF HOPEWELL I~ EXISTING RECIPROCAL A~P~RM~NT ~0R 9URP0SE OF ~F0~CE~E~T OF LAWS D~SIG~D TO CONTROL/PRO~iBIT USE OR SALE O? CONTROLLED DRUGS On motion o~ ~r. Daniel, seconded by Mr. Mayas, the Board approved and anthor~ed the Chairman of th~ Board to execut~ any documents adding the City of Hopewell to the Reciprocal Agreement betwsen the Cities of Ret~rsburg, Colonial Heights and the Counties af Cheatar£1etd, Dinwidd~c and Pr~noe Gearga for the purport of e~fo~o~ment ~ laws designed to control/ prohibit the use or sale of controlled dru~. {A Copy of the R~oiprooal Agreement is filed with the papers of thi~ Board.) Vob~: Unanimous 11.B.3. S=T nAT= FOR PUBLIC H~ARING TO CONSIDMR CONVEYANCE OF L~A~ ©F ~AL PROPERTY AT GOY~ PARK FOR aP=RATION OF FOOD CONCESSIONS On motion of Mr. Daniel, seconded by Mr. Mayas, the Board set the dat,'of December 14, 19~8 at 9:00 ~.m. for ~ public hearing to consider fhu~conveyance of a 16ass of real property at Goyne ~ark for the OperatiOn of ~ ~oed concession. Vote: Unanimous ll.B.4. P~QUESTS FOR BING0//~AF~LE PEP~IT$ On motion of Mr. Daniel, ~conded by Mr. approved requests for bingo/raffle permits or,anita%ions for the calendar year 1959~ Manchester Athletic Association Optimist Club of Bermuda Beach C~unity Grange st =dward~EpiDhany school ~aye~, the Board to the following Bingo/Raffle ~ingo/Raf fle ~ingo Bingo/Raffle i ll.B.5. PORT ~ALT~ALL SEOPPINC CENTER ~0~4 WATER MANAGEM=~T SYSTEM AGP~EEMENT On motion of Mr. Danial~ seconded by MM. Mayss, the Board approved and authorized the County Administrator to execute a maintenance agreement for a Sto~m Water Management System with the developer of the Port Wal~hall shopping Center, a copy nf which agreement is filed with the paper~ o~ thi~ Roard. Vote: Unanimous 11.B.6. COR$1D~R ABANDONMENT OF SECTIONS OF OLD ~UNDRED ROAD On motion uf Nr. Danfei~ seconded by Mr. Mayes~ the Board adoptsd the following re~olution~ W~EREAS, a portion of Old R~ndr~d Road, Route 652, Relocated Coalfield Road, Route 754, to Powhite Parkway, Route 76, has been altered and a n~w road constructed and approved by the 5tats Highway Con,missioner, as indicate~ on the attached sketch dated November 9, 1985, which new road will serve ths same citizens as the road ~ altered. NOW, THEREFORE, BE IT ~BOLVED, that portico o~ Old ~undr~d Road, Route ~52, f~om Relocated Coalfield Road, Route 754, to 0.29 northwemt of Relocated Coalfield ROad, Route 754, a total ~istanoe of 0.29 mile be and the same hereby is abandoned as a public road pursuant to Section 33.1-155 of the Code Qf virginia of 1950, as amended. AND FURTHER R~SOLVRD, tha~ portion of Old Hundred Road, Route 552, from Powhite Parkway, Route 76, %o 0.08 mile southeast of Powhfte Parkway, Ro~ts 76, a rural distann~ of 0.08 mile be and the ~ame hereby is abandoned as a public road pursuant tO ~sction ~.1-1~ of the Code of Virginia of 1950, as ~ended. 11.~.8. OAKLAWI~ STREET RURAL ADDITION PROJECT On motion of Mr. Daniel, seconded by Mr. Mayer, the Board adopted the ~ollowing resolution: WHEREAS, the County has provided revenue sharing funds for the 0aklawn $trset rural addition prcjent; and WHEREAS, this projsct has now been completed; and signal and additional turning lanes wer~ p~ovidea at th~ Virginia Department of Transports=ion to transfer $77~0~0 in matched ravine= sharing funds from th~ Raffia ~itl Koad industrial access project =o the Kingsdale Road/Route 1 the Department of Transportation to transfer $29,0~0 from th~ completed Oaklawn Strsst rural additio~ project ~o the Kingsdale Road/acute 1 intersection improvement project. Department to proceed with th~ construction of the Kingsdal~ improvements as soon as possible. ll.B.~. LAKE GENITO RESERVOIR RESOLUTION On motion of Mr. Daniel, seconded by Mr. May~ the Roard adopted the following resolution: W~EP~A$, the Lake ~enlto reservoir project i~ important to the fntur~ of Chesterfield County; and W~ER~A$~ actual d~velepment o~ the rm~ervoir will require years of diligent and continuous effort to conduct the ~ce~ary ~nqi~e~ring, Obtain needed permi%~, defin~ ©p~rat±ng procedures, and resolve issues related to final orqanization&l structure; end WHEREAS, the multi-jurisdictional comities working on the Lake Genito project has recommended commencement of negetlatioDs with the Appomattox River Water Authority (ARWA) tc determine tho feasibility and proSa~le t~rm~ of enlar~in~ NOW, THEODORE BE IT ~SOLVED, ~hat ~he Chesterfield enlargement o~ the ARWA in o~der %0 undertake the Lake Genito 11.B.7. AGI I~DU~TRIAL ACCESS PROJECT Mr. Currin disclosed to the Board that although he is not p~rEonally affected~ he owns property in th~ Ruffin Mill Road area which could ~ir~ctly benefit from this request if a~proved, declared a conflict pursuant to ~he Virginia Comprehensive Conflict of Interest Act and excused himself from Mr. Daniel ~tat~d he wlshsd the record to reflect that while on the European economic development trip in England, he had not discussed any issues per~iD~nt to bends, business arrangements, ets., during meetings with AGI~ Limited to influence their duel=ion tO locate in ~he County and indicated' he felt he had no conflict of interest r~gardinq this matter. On motion of Mr. Daniel; seconded by ~r. ~ayes; %he ~oard authorized the County Administrator to ~xecute an agreement between Chesterfi~ld County and thc Virginia Department of Transportation, with ~und~ in the amount of $25,000 to be ~xp%nded from the Industrial/Recreational Acees~ Road Fund, for the construction of the AGI Industrial Access Road Project. (It is noted a copy of Raid agreement is filed with the paper~ of this Board.) Ayes: Mr. Applegate, Mr. Sullivan, Mr. Daniel and Mr. Mayes. Absent: Mr. Currin. Mr. Curzin returned te the meeting. ll.B.t0. APPROVAL OF TH~ COUNTY'S 1989 LEGISLATIVE PROGRAM AND ~ET DAT~ FOR PUBLIC NEARING G0 CONSIDH~AMENDM~TS TO THE COUNTY CHARTER Mr. Micas stated information was distributed to th~ Board for consideration for approval of %he 1989 Legislative ~rogram and to identify proposed ~mendr~ent~ to th~ COunty Charter which requires advertisea~ent for a public hearinq. ~r. Mayes indicated tk~ C~arter chan~e regarding the appointment of School Board me,bors was not included in ~he package. Mr. ~icas stated it was his understanding that during discussions at a work session relative te the proposed 1989 Legislative ~regram, several items were deleted from the agenda, one of which was amendment of the Charter language regarding the procedure Xor nominating/appointing ~chool Board has denied his regu~ :o include ~endment of the language in the section of the County Charter r~qarding nominations/ appoinnments of ~chool Board members. Mr. Applegaee indicated the Legislative Program had not yet bee~ form~ily approved by There was a brief discussion r~lative to inclusion of ~egional gas sales tax on th~ Legi~la~ivm ~ackage agenda; issues to be discussed; etc. On motion of Mr. Sullivan, ~econded by Mr. Cut,in, the Board ~% the ~at~ uf December I4, 198~ at 9:00 a.m. for a public hearing to consider, proposed amen~en%s to the' County Charter and deferred consideration of the proposed 1989 Legislative Program until that dat~ as Ayes: Mr. Applegate, Mr. Sullivan, M~. Currin and Mr. Daniel. Nays: Mr. ~aye~, a~ the ~oar6 h~ not provided hi~ with a clear answer rela%iv~ to his r~est concerning School ll.C. AB~OINT~NT$ I1.C.1. CO~4U~ITY ~ERVICEE BOARD On mo~ion of Mr. Currin, seconded by Mr. Sullivan, the Board nominafed N~. Charles E. Jackson~ r~presen~ing ~he Bermuda Distriut, ~o ~erve un the Community Service~ Board who~ formal appein~ent will be made at the Dece~er 14, 19~$ meeting. VOte: Unanimous Mr. Currin expressed appreciation for Mr. ~rbert Sink's past service and introduced Mr. Jackson, who wa~ present~ 11.C.2. PERSONNEL APPEALS BOARD On motion of Mr. A~pl~gate, Seconded by Mr. Daniel, the 'Board nominated ~r. John Cogbill to serve on the Ber~onnel Appeals Beard~ who~e formal a~pointment will be made at the December 14, 1988 mee=ing. Vote: Unanimous 88-S87 ll.D. COK~UNITY D~VELOPMENT ITEMS ll.D.t. AG~EMENT WITN RICHMOND R~GIONAL PLANNING DISTRICT COMMISSION FOR NIDLOTEIAN TURNPIKE PUBLIC TRANSPORTAT~Q~ STUDY On motion of Mr. App!agate, seconded by Mr. Sullivan, the Board ~u~horized the County Administrator to execute an agreement be=we~n tho Kickmond Regional Ptsnnihg District Commission and Chesterfield County for pa~$ through Q~A an~ Statu Transit Funds for the Midlothiao Public Transportation Study for the Midlothian Turnpik~ ~r~a from Chipponham ~arkway to Huguenot Road to evaluate the ~emand, cost, benefits and feasibility of public transportation services; and directed that a specific operational plan be de~eluped to ensure completion of the preject. It is anticipated that the s~y will cost approximatel~ $25,00Q, CC which 80% will be p~ovided from Federal funds, 10% will be provided from State funds and 10% will be provided from County funds, the County appropriation being $2,~00. (It is noted a copy of the agreement is filed with papar~ of thi~ Board.) Vote: Unanimoum 11.D.2. AUTKORIEATION TO EX~CUT~ CONTRACT WIT~ VIRGINIA DEPARTMENT OF ~0USING AND COMMUNITY DEVELOPM~NT FOR A COF~4U~ITY DEVEL0~MENT BLOC~ GRANT A~D S~T DATE FOR PUBLIC HEARING TO APPROPRIATE ~RANT FUNDS On motion o~ Mr. Currin, seconded by Mr. Mayas, the Board the Virqinia Department of ~cu~ing and Com~unity for a Virginia Community Develcpmmnt Block Grant, in the of $598,200, to rehabilitate housing in the Bellwood neighborhood along ~cute 1/301; extended an existing contract with the Virginia Hou~in~ Development Authority who will act on the County's behalf in loan closing and loan ~ervioinq for the ho~i~g rehabili~ati0~ COnducted under the Bellwcod program; and set the date of January ll, 1989 at 7:00 p.m. for a public hearing to appropriate the Grant funds. 11,~. UTILITIES D~ARTM~NT ITEMS ll.E.1. PUBLIC NEARING TO CONSIDER TNE COh~JEYANCE OF RIGHT-OF-WAY ALONG ROUTE 10 TO THE VIRGINIA DEPARTMENT Mr. Sale stated this date and time had been advertised for a ~ublic h~aring to consider th~ conveyance of right-of-way to the Virginia Department uf Transpertation for roa~ improvements along Route 10. NO one c~m~ forward to speak in ia~o~ of or against th~ matter. On ~oti0h cf Mr. Coffin, seconded by Mr. Sullivan, the Board approve~ ~he conveyance of a 20' right-of=way along Route 10 dedicated to the County by th~ Village Shoppin~ Center Subdivision to the virginia Department of Transportation and authorized the Chairm~n of th~ Board an4 County Admi~iS~rator to ~x~cu~e the necessary option and deed. (A copy of tho plat is filo~ with ~he papers of this Board.) Vote~ Unanimou~ PERMISSION TO INSTALL POLES AND CABLES ~XISTIEG 20 FOOT ALLEY IN VILLA~ SROPPiNG CENTER SUBDIVISION On motion of Mr. Sullivan, seconded by Mr. Mayest the Board approved a request for a license agreement between Virgiflia Electric and Power Company and Chesterfield County fo~ the installation of poles and cables within the existing 20' allay in Village Shopping Center Subdivision, which is for a relocation in sonjunction with the Route 10 Project through Chester. (A copy of the plat i~ filed with the paper~ of this Board.] AGREEMENT FOE VACATION AND REDEDICATIOW OF SEWER EASEMENT ACROSS PROPERTY OK R©~E~T LEE ELLIS On motion of Mr. sullivan, ascended by ~r. Mayas, the Board approved ~he vacation and rededication of an existing s~w~r easement across the property of Mr. Robert Lee Ellis in order to correct an error in a previously recorded plat and authorized the Chairman of the Board and County Administrator to execute the n~ce~ary easement agreement, (A copy of the plat is filed with the papers o~ this Board.) Vets: Unanimous ll.E.2.c. AWARD OF CONTPJ~CT P0~ COU~T~OUSE ROAD WATER LINE FROM SBAWONDASEE TO REYCA~ ROAD ©n me,ion of Mr. Sutlivan~ seconded by Mr. Mayes~ the Board awarded Contract W87-172C for tb~ ~ons~ructi©n of a 12" water line along Courthouse Road from Shawondasaa Road to Reycan Road to H. Bamner Gay and Company, The., ia the amount oS $129,~05, to provide service to residents along Courthouse Road and authorized the County kdmini~trator to execute any necessary documents. (It is noted that this project is funded in the currently approved C~pltal Improvements Program.) ll.E.2.d. AWARD OF CONTRACT kOR MUSKET DRIVE AND YOUNG MANOR DRIVE WATER LINE On motion of Mr. Sullivan, seconded by Mr. Mayes~ the Board lin~ along Young ~anor Drive and 6" watsr line along Musket Drive ~o W. T,'Mil~m and Sons, in the amount o~ $~5,383,1~, to ll.B.2.a. CONVEYANCE OF OVER/~EAD AND UNDERGROUND EASEMENTS TO VIRGINIA ELECTRIC AND POWER CQMP~i~Y On motion of Mr. Sullivan, seconded by Mr. Mayas, the Board approved a~ authorized the Chairman of the Eoa~d and the County A~ministrator to ~xecute the conveyance of overhead and underground easements to Virginia Electris and Power Company to install buried cable and overhead ins%a!ta~ion for service to the new Court]louse Complex. (Copies of the plat~ are filed with the papexs of this Seard.] 88-889 Vote: Unanimous ~l.~.~.f. APPROVAL Or C~ANG~ ORDER ROAD AREA PUMPING STATION Mr. Currin disclosed to the Board that although he i~ not p~r$on~lly affected, he OWnS property in th~ Rnffin Mill Road area which could directly benefit from this request if Virginia Comprehensive Conflict of Interest Ac~ and excused himself from the meeting. On motion of ar. Sullivan, seconded by M~. Mayes, the Board approved and authorized the County Administrator to e~ecut~ Chan~e Order Number 3 for the Ruffin Mill Road Area Pumping Station, in an amount not to exceed $50,700, and t~&n~ferred $19,54~ from the completed chegtnut Hills Project (~P583~-602E} to 5P-583~-~OTM to ¢ompl~t~ th~ fundinq for this project. (It im noted the remainin~ $31,157 was previously appropriated when th~ p~oj~¢t wa~ orginatly approved+) Ayes: M~. ~pplegate, ~r. Sullivan, Hr. Daniel and Mr. Mayes. Ab~entt Mr. Coffin. Mr, Currin returned to th~ meeting. ~1.~.3. R~POETS Mr. Sale ~ressntsd the Board with = r~port on ~h~ ~v~loper water and sewer contracts executed by the County Administrator. 11.~. REPORTS Mr. R~msey 9resente~ the Board with a status report on the General Fund Contingency Aoeou~t~ General F=~d Balance, Road Re~erve Funds, District Road and Street Light Punds, Lease Purchas~ and Publfc ~earing Schedule. ~s. Ramsey stated the Virginia D~partm~nt of Transportation formally notified the County of the acceptance o2 the following roads into the Stats Secondary System: ADDITIONS LENGTH WILLOW~uR~T - ~ECT!ON D Route 3292 (Myra Drive) - From 0.02 mile South Rou~e $290 to ~eu~h uul-~e-$ao 0.02 Mi. SUMMERTREE Route 3293 |Summ~rtree Drive) - FrOm 0.03 mile south Rou~e 3294 to ~oute 32~7 0.02 Mi. Route 3287 (Yellowlssf Drive) - From Route641 to 0.02 mile East Route 3293 0.22 Mi. ROUt~ 32~ (Y~llowleaf Court) - From Route 3287 %o West cul-de-sac 0.06 Mi. SUNBURY - PHAS~ II ~oet~ 3014 (Plum Court} - From ~06~ to cul-de-sac 0.04 SLEEPY HOLLOW mile North Route 4122 0.39 Route 4121 (Raven Winq Court) - From Route 4120 %o cul-de-sac 0.O~ ~i. ADDITIONS LENGTH Route 4122 (Escada D~ive) - From Route 4120 to 0.1~ mile East Route 4120 O.%O ml. HILLTOP FARM~ - S~CTION C Route 3583 (Hilltop Field Drive) - From Route 3582 to 0.I9 mile Southeast Route 3582 0.I9 Mi. SUN~YBR00K - $~CTION 9 Route 2795 (Ssrata Lane) - from 0.88 mile East Koute 2796 to '0~16 mile ~ast Route 2796 0,0S Mi. After a brief discussion, it was on motion of Mr. Mayer, seconded by ~r. Currin, resolved tha= the Boar~ approve the minutes of November 9, 1988, as amended. Vote: Unanimous Mr. Sullivan requested the rule~ be ~u~pended to reconfirm previously adopted re~olutions as Mr. Applegate was absent at the onset e~ the meetln~. On motion of Mr. Sullivan, ~aconded by ~r. Currin, the Board suspended its rule~ to ~ecoDflrm previously adopted resolu- tions. On motion of the Board, the followinq resolutions were reconfirmed and adopt~d~ 7.A, D~C~RIN¢ DRCB~R 7, 19~ AS "PZAP~L HAI~BOR P~MBRANC~ DAY" "0~ ~ohion ~f ~. D~niel~ seconded by ~r. Mayas, the Board ~dopt~ ~he £o!%owing resolution: WHEREAS, December 7, 198~, will mark the 4?th anniversary o~ the infamous attack on Pearl Harbor; and remember those who lost their lives and ~u~tsined injurie~ during that unprovoked attack; and W~EREAS, The Pearl Harbor Survivors As$osiation is dedicated ~y ~aticnal Charter to assure ghat thi~ and future gener~tiou$ never for~e~ the lesson of December 7, 1941, ~hat America must never aqa±n find itself unprepare~ against foreign aggressors. NOW, T~HREFORE BE IT ~0LVRD, that th~ Chester~ie~ County Board of S~pervisor~ declares the say=nth day of December, one thousand nin~ huDdred and eighty-eight, as ~Pearl Harbor Remembrance Day" throuqhouf th~ County.'~ 7.H.E. I. DUPONT DE NEMOUR~ & CO., INC. FOR S~O~$ORSHI9 OF TEE 1889 WINTER L~CTU~%E SERI~S "On motion of Mr. Mayas, ssconde~ by Mr. adopted the following resolution: Cu~rin, the Board 88-891 WHEP~EAS~ The Chesterfield County Parks and Recreation Department functions to po~itlvely effect the quality of llfe in Chesterfield County; and WHEREAS, The provision of the Winter Lectur~ ~erles represents an important means of achieving %his function; and WHEREAS, The five speakers in the Lecture series preeent exciting contributions to the understanding of Nature and the Spirit of A~ven~ure. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors deed h~r~by recognize ~. I. Dup0n~ de Nemours & Co., Inc. for its gensrou~ ~pohsor~hip of the 1989 Winter Lectur~ Series.'~ 7.C. RECOGNIZING VETERANS CE FOREZG~ WARS,POST 2239 AND LADIES AUXILIARY FOR THEIR GENEROUS CONTRIBUTIONS adopted the following resole=ion: WHeReAS, The Veterans cf Foreign Wars and the Ladies Auxiliary is a non-p~efit group whose objectives include being an active civic unit constantly striving ~or the bettexT~ent corm~uni%y, State and Nation and to ~xerci~e and ~each the WKER~AS, Thomas Dale, Matoaca and Bird Eigh Schools in Chesterfield County have received flags and scholarships from thm Organization; other mehoel~ located in ~outh~rn Chesterfield County have received classroom, auditorium and exterior flagm; and W~R~, The 0rganiz~ion provides drug abuse programs, books and ~ocial activities for th~ re~ideut~ at Mu~ter McGuire V~Cerans Ad~ini$~ratlon Medical C~nter, pruvld~ Christmas gi~t~ to all residentm in the L~cy COSt ~ing provides fifty filled stockings for th~ salvation A~y Christ~a~, provid~ f~d~ for both boy and girl scout troops, a= w~ll as many other h~an s~rvice activities; and ~AS. The Qrganization has been concerned wi~ the drug abuse p~oblem throughout the Nation and empeciall.y in Chesterfield county; and WHE~S, The Organize:ion ha~ purchased and donated a of today of the danger and ha~ful ~ff~ctn of the u~Q of druqn. County Hoard of Supervi~or~ doe~ hereby ~xpre~ ~incere Post 2239 and the Ladies Auxiliary for thei~ inte~t in welfare and w~ll b~ing of OUr children by cuDtribu%isg equipment for use by the partieiDants in the DA~ A~ BE IT FURTRER ~SOLVED, that the Board does hereby con,end ~he Veterans of Foreign Wars, Post 2239 and the Ladies A~iliary for their ov%rall efforts tu improve life for t~s for~una=e and to instill a sense of pride of country in Vote: Unanimous ll.G. WORK ~S$ION - FINANCIAL PROJECTIONS the amount of debt to be issued per Pineal ~ears 1989~93, adjus~ents aDd;or available options for issuing debt to me~t protection of the County's exi~inq bond rating~ the bond debt over fiv~ (5) yea~s versus four (4) ysars: the impact of exceeding recommended bond li/~its; the percentage of total debt as it relates ~o school ~rojects; adjustments to the project/f~nding schedule to accommodate the incurred deb~ e six (6) or seven (7} percent tax increase. 11.~. LUNCH The Beard recessed at Restaurant fe~ 1Bnch. 12=00 Noon to travel to Belle Italia ll.I. REQUESTS FOR MOBIL~ ~0~S In ~atoeoa ~gis~eriai PistricU, AGNES CO~ requested r~ne~al of Mobile Ho~e Permit ~3SR08S to park a mobile ho~e on property fronting the southwest line of Meridian Avenns, approximately 110 f~et northwest of Center Street, and better known as Meridian Avenue. Tax ~ap t49-1~ (3) Ivey TraGt, Block B~ Lot 14 (Sheet 41). The first permit was issued Septembe~ 4, with the n¢ighhorhoo~ at the present time because of current rsnewal of an existing mobile home ~nd it has been at this location $1nee ~96~, $~f would recommend approval, ~ubject appreved Case 88SR0231 for ~even (7) years, subject to the 1. The applicant shall he the owner an~ occupant u~ the mebile home. 2. No lot or parael ma~ be rented or leased for use as a rental property. Only one (1) mobile home shall be permitted %o be parke~ on an individual let or parcel. 3. The minimum la~ size, yard setbacks, required frent yard, and other zoninq requirements of the applicable zQning district shall be complied with, except that no mobile home shall he lo~a~ed closer than 20 feet to any existing 88-~3 4. No additional permanent-type living space may be added onto a mobile home. All mobile homss shall be skirted but shall net be placed on a permanent foundation. 5. Where public (Countyl water and/or sewer are availabtut $. Upon being granted a Mobile E~me Permit, the applicant shall then 'obtain the necessary permits from the office of the Building Official. This shall be done prior to installation or relocation of the mobile Any violation of the above conditions shall be grcund~ for rs¥ooa=iun of the Nubile Home Permit. Vote: Unanimous 88SR0261 In Bermuda Magisterial District, ~TP~T~TA A. ~ORDAN r~queste~ renewal of Mobile Home Permit @35R175 to park a mobile hc~e on preper~y ~ronting the southwest line of ~eaumont Road, at South General Boulevard~ and better known as 10002 Beaumont Avenno. Tax Map S1-!6 (~) Central Park, Block 7, Lots 19 through 22 ISheet 23}. The first permit wa~ issued on October 13, 1976. Mr. Jacobsen stated staff recommended approval of Case $8SR0261, subject to ~srtaln staada:d conditions. ~s. Batricia Jordan stated the recommended conditions were acceptable. There was no opposition present. On motion of Mr. Currin, seconded by ~r. Sullivan, the Board approved Case '~SR02~i f~r ~even (?} yearn, ~ubject to the following standard ccnditlon~: I. The applicant mhall b~ the owner and occupant of th~ mobile home. 2. NO lot or parcel may be rented or leased for use as a mobile home site, nor shall any mobile home be used for rental property. Only one (1) mobile home shall be permitted to be parked on an individual lot or parcel. 3. The minimum lot size, yard setbacks, required front yard, and other -zoning requirnment~ of the applicable zoning district mhall be complied wi~h, except that no mobile home shall b~ located closer than 20 feet to any existing residence. 4. ~o a~ditional permanent-type living space may be added onto a mobile home. All mobile homes shall be skirted shall no= be placed on a permanent foundation. ~. Whsre pubi~o (County) water and/or sewer are availabis, thsy ~hall be u~ed. Upon being gra~te4 a Mobil~ ~ P~it, the applicant shall then obtain the necessary permits from the o~ioe the ~uilding Offioiai. This ~halI be 4one prior to the installation or relocation of the mobile ho~e. Vote: Unanimous m m In Bermuda Magisterial District, T-N-T EXPlOreS MART reguested a Mobile Home Permit to park a mobil~ hems On prsperty fronting the east line of Jefferson Davis ~ighway, at Myron Avenue, and better known as 7933 Jefferson b~vis Highway. Tax Ma~ 67-12 (4) Bellweod Addition, Block D, Lot 1 (Sheet 23). Mr. Jacobson stated staff recommended approval of Case 88SN02~2, subject to certain standard conditions. Mr. Charles Taylor statsd the. recommended conditions were aeoepPable. There was no opposition present. Gn motion o~ ~r. Currin, seconded by Mr. Sullivan, the Board approved Ca~ ~$N026~ fur sev~n (7) years, subject to the following standard condihions: 1. The applicant shall be the owner and occupant.of th~ mobile home. 2. No lot or parcel may be rented or leased for use as a mobile home ~ite, n~r shall any mobile home be used for rental property. 0nly. one (t) mobile home shall be permitted to be parked on an individual lot or parc~l~ 3. The minimum lot si~e, yard setbacks, ~equir~d fro~t yar~, and other zoning requirement~ o~ the applicable zoning district shall be complied with~ except that no mobile home ~hall be located closer than 20 feet to any existinq 4. No additional pe~man~nt-type living space 'may be added onto a mobil~ home. All mobile homes shall be ~kifte~ but shall not b~ placed on e permanent foundation. 5. Wher~ public (County) water and/or sewer are available, 6. Upon bsinq granted a Mobile Home Permit, the applicant shall then obtain the necessary permits from the Office of the Building Off~ciai. This shall be done prior to the inseallation er relocation of the mobile home. 7. Any violation of the above conditions shall he grounas for revocation of the Mobil~ Home Permit. opposition present. 1I.~. R~QUE~TS F0A ~Z0~ING 88HP0198 Landmark designation fur CH~$~ ~ILL. Located in Bermuda Magisterial District on property fronting ths nor=h line o~ Swineford Road at the intersection of Westwood Street_ Ta~ ~ap 67~3 (1) Parcel 25 (Sheet 23). ~r. Jacobson stated the Planning Co, lesion and Preservation Committee tach--ended approval of Lan~a~k Designation for Chester ~ill, based on th~ fellowlng fizzings: 1. This is a di~t~nguishe~ ~uilding of high a:chi~ectural This designation will ¢a~su no significant adverse effect on the future development of the County. 88-895 On motion of Mr. Cn~in, Seconded by Mr. Daniel, the Hoard approved historic landmark designation for Chester Rill, CheSter Hill Located in Bermnda Magisterial District on property fronting the north line of Owinef6rd Road at the swineford Road, Tax Map 67-3 (1) Parcel 25 Vote: Unan£mou~ in Midl~thian Magisterial District, CONTEL requested Conditional U~e Planned Development to permit a 198 foot tower plus bulk (setback) ~zoeptions in a convenience Business (B-l) Dimtrict. This request lies on a 0.2 acre parcel fronting approximately 40 feet on the west line of ~uford Road, approx~/~a%ely 50D feet north of Midlothian Turnpike. Tax Map ~-1~ (1) Part of Parcel 16 (Sheet Mr. Jacobsen s~ated the applicant requested a sixty (60) day deferral to allow time to resolve negotiations on an alternate site for the Dro~o~ed tower. Mr. Jay Weinberg wes present representing the applicant. There was no opposition to the de~rral. On motion of ~r. Sullivan, seconded by Mr. Currin, the board deferred Case 88SN~063 until January 25, 1989. CORPORATION requested Conditional Us~ to permit un outdoor recreational ~acili%y in Resi~enti=i Ia-12) aha ~esid~ntial {R-I5) Districts. This request lles on a ].5 acre parcel front- in9 approximately 269 ~set on the east line of Oak River Drive, approximately 1,138 feet south of River Ro~d. T~x Map 179-14 oak Hill E~taee~, Blo~k B, Lot 7 and Ta~ Map 179-1~ (1) Pa~ of Parcel 5 [Sheet ~r. Jacobsen stated ~ ~lanning C~iss~on r~co~und=d approval of Case 88SN0078. 88SN0193 In Clover Hill Magisterial District, CL~K S. ~F~%N requested amendment tea proffered condition to permit reduction of a rea/ yard ~etback: in a Residential IR-15) D~str~ct on a 8.6 acre ~arcel front{hq approximately 193 fe~t on %he east line of Saint Regis ~rive, approximately ~81 feet ~outh of Stemwell Boulevard. Tax Map 39-9 (7) Be×loy West, Section l, Block A, Lot 8 Mr. Jacobsen stated the Planning Commission race--ended approval of Case 88SN~193. 88-896 Thuru was no opposition present. approved an amendment to proffered condition i of Case 83Sl14 to permit a fifty-eight {$8) foot rear yard ~e~baek+. In Clover Hill Magisterial District, DEI~%R~A P~OPERTIES~ INC. AND THE S~4~RFORD DEVElOPMenT G~0U~ r~quested rezoning from Agricult~ral {A] to R~siden%ial (R-12). A ~ingl~ f~ily 150.1 acre parcel fronting approximately 3,358 feet on the east Ot%erdale Road. Tax Map 60 {1) Parcel 14 and Par% of Parcel 2 (Shee~ !9). ~r. Jacobsen sta~d ~]e Planninq Co~is~i0n approval of Ca~e 8~SN0199~ subject to a single condition and acceptance of a single proffered condition. race, ended condition wa~ acceptable. There was no opposition There was a brief discussion relative to th~ policy for providing public utilities for kh~ subject ~it~, On motion of Mr. Appleqate, s~eond~d by ~r. Sullivan, th~ Roard A fifty (50) foot buffer Btrip, exclusive o~ easement~ and required yards, shall be established and adjacent to Woolridge Road {Route 677}. Th~ area of this buffer strip ~hall ~ith~r b~ left in its aa~ural state, if sufficient vegetation exi~%~ to p~ovide adequate screen- ing, or b~ planted ~ud/or b~rmed in accordance with a land,cape plan approved b~ the Planning D~par~en%, if sufflcien~ veget~tlon ~oes not exist ~o provide adequate recordation of any plat, %he days!spur shall flag this implementation of %he landscape plan, if such plan required. Except for approved public road access(es), no access shall be permitted ~hruugh this buffer strip. This any final ch~ck and reuordatio~ plats. The Planning plan Ox t=ntativu subdivision review. co~dltlon: m~n= ~h~l be on~ hundred and sixty-five ~165). Vets: Unanimous 88SN0200 In Dale Magisterial District, JO~ E. DODS~N requested rezoning from Agricultural (A) to Eeeidential (R-9). A single family residential subdivision is planned..This request lies On acre parcel lying approximately 250 feat off the east line of Salem Church Read scut/% of Beulah Road, also lying approxi~ m&tety 400 feet off the south line of Belfield Road. Tax Map 66-14 (1} Parcel 6 (Sheet 88-897 Mr. Jacobean stated the Planning Con,mission recommended approval of Case 88S~0200. no opposition present. It wax generally aqreed to h~er the 88SN0196 In Clover Eill Magisterial District, J. EVE~ JOHNSON re- quested rmzoning from Agricultural (A) to Office Business An office use is planned. This request lies on an 8.5 acre parcel fronting appre×~mat~ly 730 feet on th~ north line of Hull Street Road, approximately 750 feet west of Hicks and fronting approximately 500 feet on the south lin~ of Lockhart Road, approximately 300 feet west of ~fc~s Road. Tax Map 39-11 (1) Parcels 91 and 92 and Tax Map 39-15 (1) Parcels 6, 25, and 26 (Sheet 14). M~. Jacobean ~tated the Planning Commission recommended approval of Case $8S~0196, subject to ¢~rtain conditions and acceptance ef proffered conditions. Mr. Stephen Martin, representing the applicant, stated the recommended conditi0~s were acceptable. There wa~ opposition p~e~ent. There was a brief discussion relative to this request being in compliance with the overlay District standards, On motion o~ ~x. Applegate, sPco~d~d by Mr. Daniel, the Board approved Case 88SN0196, sub3ect %o the following conditions: I. A twenty-five (25) foot buffer shall be maintained along east and we~t (Tax Map 39-11 (1) Parcel 9Q and T~ Map 39-15 (1) Parcel 5). E~st~ng vegetation wiak~n buffers shall be retained where possible and shall be supplemented with land~caping ~o a~ to provide year-round screening of the view of parking areas frum ar~a r~i- dcnce~. This buffer shall be provided with a readil~ than landscaping, f~ncing, irrigation, and utilities that run generally perpendicular through thes~ buffers, there shall be no facilities located in th~ bnff~r~. A concep- tual landscaping plan shall be submitt=d ~o ~e Planning D~par~ment for approval i~ conjunction with ~ite plan review. A ~etailed landscaping 91an shall be submitted the ~lanning Department for r=view and approval within detai~ed plan shall includ~ the g~neral location of exist- veqetation and fencing, and sectlona through the buffer that depict how screening of the site fr~ area will b~ accomplished. Thi~ buffer may be modified a~ such time that adjacent property i~ zened and/or develoDe4 a similar use. 2. A forty (40} foot buffer shall De maintained along the northern property boundar~ ~djacent tO Loekhardt Road {i.~., thi~ is the re,sired building and parking see- back alonq Lockh~rdt R~ad). Existing vegetation withi~ ~his buffer shall be retained where pomsible and shall be ~nppl~ment%d ~ith landscaping ~o as to provide year- round screening of the view of parking areas from area residents. This buffer ahall be provided with a readil~ available source of water for irrigation purpomes. Other than landscaping, fencing, one (1) freestanding ~iqn~ irrigation and utilitie~ that run generally perpendiuular through this buffer, there shall be nO facilities located in the buffer. A cOnCeptual landscaping plan depicting this requirement shall be submitted to the Planning De- part,eDt for ~pprcval in conjunction with cite plan review. A detailed landscaping plan ~hall he submitted to the Planning Departmsnt for review and approval within thirty (30) days of rough clearing and grading. The detailed plan shall include the general location of e~isting vegetation fo be retained, the locatio~ proposed vegetation and fencing, and sectionc through the buffer that depict how ~creeninq of the site from area residences and Lockhardt Road will be accomplished. (CPC) And further, the Board accepted the following proffered condition~: ]. The developer shall conform to Corridor Overlay District standards and the Northern Area Land Use and Transporta- tion Plan. 2. Building design and q=ality will be of an architectural style compatible with existing and surrounding area devel- opment trends (exampl~ Roukwood Office ~ark on Route 36o] . 3. Hours of operation shall be limited to the hours ef 6:00 · .m. un~il 9:00 p.m. 4. Pxic= to t~he site plan review by the Ceunty, the d~veloper will meet with and present architectural renderingn access plans to residents adjoining ~e Loekhar~t Read and a representative appoineed by the Bexle¥ and Lyndale Acres Clvls Azso=iatien respsctively for their r~view co~m~ent~ and ree~endations. The applicant will not provide an access road to ~oad. Vote: Unanimous 88SN0065 In Matoaca ~agisterial ~istrict, ~S ~. CO~4~ requested rezoning from Agricultural {A) te Residential (R-15). A single family residential subdivision is planned. This requsst lies on a 132.0 acrs parcel lying at the northern terminus of Rockyrun Road, and northeast Of th~ intexsaction of Glebs Point and Bradlsy Bridge Roads. Tax Map t31-~5 (1) Parcel 1 (sheet ~0>. Mr, Jacobsen $~a't~ t~qe ~lannlng Commission recommended denial of Case ~8SN0055~ however, Since that time, staff has received prolfer~d conditions which appear ~o have satisfied most core, unity oo~cer~s a~d which wo~ld ~equire thc project to be developed .similar to au R-88 zoned project. Mr. Currin di~clo$e~ te tbs ~card that, when this request ~a~ presented to the Board in Septe~er, 1988, he declared a conflict of interest bscause bis company had cn~mitted contractc on property adjacent to the proposed site~ however, Conflict of int~r~st and could hear the ca~. Mr. James Cole stated presented a brief summary of the proposed request and indicated he wa9 a~reeable to R-88 zoning but ne%dad the exceptions as outlined in hla proffers. He ~tated be' ha~ negotiated with area residsnts and they were in aqreement with the except~on~ as presented. ~r. Michael Ro~, a re~idsnt Qf Gl~be ~oint Subdivision, voiced suppert for the proposed requemf as outlined i~ the addendum 88-899 wi~h the exception that they felt the applicant should be granted t~e exceptions he requested, stated area ~esidentS had negotiated with the applicant for wAat they felt were reasonable concessions, indicated area residents want to see the adjacent 1,800 Acres designated as R-88, ~o stub roads into Glebe Point connectinq to the adjacent 1,800 acres and ne planned commercial development. Mr. Jerry Jernigan, a member of the Matoaca District Citizens Advisory Committee, stated he felt Mr. Cole's reqne~ faf R-88 with exceptions would be appropriate. Ms. Kay Robert$on, a Glebe Point resident, voiced support for R-88 zoniBg with exoeption~ as Such zoning would be consistent with existing sections of the subdivision and would provide for consistency Of ~uture development. No one came forward %0 ~peak against the proposed request. Mr+ Mayas stated he had reservations regarding this request and ~elt ~he County should revise ~ts policy relative to approval of residential rezoning for future subdivisions that provide both public water and sewer. Discussions, questions and comments ensued relative to the County's ~xisting policy regarding septic ayst~ usage; th~ developer's proffered conditions beinq adequate to provide quality development; density; etc. Mr. Daniel stated he did not intend to vote for approval of any future residential subdivision rezoninga if they did not have public water and sewer due to his concerns for the health, safety and welfare ieeues relating to the long-term impact of continuing to rezone without public facilities and, therefore, could not support thio request as submitted. Mr. Mayas stated he did not feel the current sewer system policy is not in the best interest o~ the County, and he woul~ not support uny requests for future residential rezonings if there ware no provisions ~or public water and sewer. Mr. Mayas ma~e a motion, seconded by Mr. Daniel, to deny Case 88SN0055. Mr. Daniel stated he had previously indicated he could not support any future residential subdivision rezoning requests that did no= have provisions for public sewer and had requested that staff bring forward a draft ordinance relative to modify- ing the existing sewer poliuy. Ayes: Mr. Daniel and Mr. Mayas. Nays: Mr. Applegate~ Mr~ Sullivan and M~. Curtis. ~r. Mayea ~ade a motion to remand Case 8~SNQO55 to the Planning Commission for further r~view to determine a method to encourage developers to ~in~ a mechanism for ~inancing public sawer ~or subdivisions. There was no second. After a brief discussion, Mr. Mayas withdrew his motion to remand Case 88SN0055 to the Planning Commission and made a motion, ~econded by ~r. Daniel, to defer C~$e ~85~0055 until January 25, 1989, in order to determine innovative methods cf providing public sewer for subdivisions. Discussion, questions and oo~ents ensued relative to the length of time required to design end construct a ~runk line and treatment plant to provide sewer facilities for ~he subject site~ the distance Of existing sawer facilities ~rom the subject site, etc, 88-900 m Daniel and Mr. Maye$. Applegate, mr. $~llivan and Mr. Currin. Mr. Sullivan made a marion, seconded by Mr. Ourrin~ to approve Residential (R~88) with Conditional Use Planned Development, subject to ~he following conditions: In conjunction with the approval of this reque~t~ the following exceptions shall be 9ranted to the requirements of Section 21-77.20 of the Zoning Ordinance~ a. Side yard. Ea~ lot shall have two (2] side yards, each having a width of no% lees ~han twenty-five {25) feet.. - b. Corner si~e ~, Each corner side yard shall not be lass than fifty-five ($5) f~t~ except that a corner lot back to hack with another corner lot sha~l have a corner yard not less than thirty (30) feet. 2. The maxim%lm number of lots shall not exceed sixty-flv~ (65). 3, ~h~ applXcant or developer shall notify the Glebe Point ceordinator thirty (3~) daye prior to any publi~ hearing for subdivision plan approval. (SOS) And further, the foar~ accepted the followln~ proffered conditions: 1. Restrictive covenants equivalent to Glebe covenance. (Bee) 2. 2000 square feet minimum heated living a~ea. Afte~ f~rthe~ discussion, Mr. Daniel re~aea~ed ~hat staff provid~ tk~ Board, prior to consldera~ion of the next series of chung~d from ~uclidian zoning to Conditional Uss Planned Development at the Board level without being Sent back to th~ Mr. Daniel made a substitute motion, ~ecoa~ed by Mr. Mayes, to approve Residential (R-Be) with Conditional Us~ Planned De~elopmeDt, subject to th~ following eondi{ions: 1. In conjunction with the approval of this request, the fallowing exceptions shall be granted to th~ requirements of Section ~1-77,~0 of the Zoning 0rdinence: a. Side yard. Each lot shall here two (2) side yards, each having a width of not le~s than twenty-five 125) feet. b. Corner ~ide yard. Each corner side yard shall not be~ lees than fifty-five (55) feet~ exaapt that a corner lot beck to Desk with another corner lot shall have a corner yard not than ~hirty (30] ~ect. The maximum number of lots shall, not exceed $i×~y-five (65). (BOS~ 3. The applicant er developer shall notify the Gleb~ Point coordinator thirty (30) days prior to any public hearin~ for ~ubdivislon plan approval. 4. Public sewer ~hall be utilized in this project. 88-901 And further, the Board accepted the following proffered con~itione~ I, Rsstrictive covenants equivalent to Glebe Point West 2, 200Q square feet minimum heated living area. Ayes= Mr. Daniel and Mr. Nays: Mr, Applegater Mr. Sullivan and Mr. Currin. Mr. Sullivan restated his motion, seconded by Mr, Cnrrin, to approv= Residential (R-88) wi~h Conditional Use Planned Development, ~ubject to the, following oonditiens~ In conjunction with the ~DDroval of this request, the following ~xception$ shall b~ granted to the requirements ef Section'21-77.20 o~ the Zon~nq Ordinance: s. ~,ide ~ard. Each lot ehall have two (2) yards, each having e width of not less twenty-five (25} feet. b, CeTne~ side ~ard. Each corner side yard shall no% be less than fifty-five (55) feet; except that a corner tot back to back with another corner lot shall have a corner yard nQt less than thirty (30) feet, (BOM) 2. The maximum number cf lots ~hall net exceed sixty-five (6S). 3. The applicant or developer shall notify the Glebe Point cOOrdinator thirty (30) days prior to any public hearing for ~ubdiviaion pla~ approval. A~d further, the Board accepted the following proffered conditions: covenants. (BOS} 2. 2008 square ~eet minimum heated living area. Ayes= Mr. Applegate~ Mr, Sullivan and Mr. Currin. Nays~ Mr. Daniel and Mr. Mayas. Poink WeSt (BOS) 88~N0200 In Dale Magisterial District, JO~ E. DODBON requested rezoning from Agricultural (A) to Remidential (R-9). A sing!a family residential subdivision is planned. This request lies on a acrs parcel lying approximately 250 feet off the east line of Salem Church Road south of Beulah Road, al~o lying approxi- mately 400 feet off the south line of Belfield Road. Ta~ Map 66-14 (1) Parcel 6 (Sheet Mr. Jacobsen ~tated tho Planning C~i~sJon recommended approval of Ca~e Mr. John D0d~o~ stated th~ r¢ccK~n~atiou was acceptable. There was no opposition present. On motion of ~r. Daniel, seconded by ~r. Mayas, the Board approved Ca~e Vote: Unanimous 88-902 m 87~160 In Midlot~ian Magisterial District, W~TT~ Bl~Oa'~9~ requested r~zoning f~om Agricultural (A) to Office Busine~ (O) and C~unity Business {B-2) with Conditional Use ~lanned Davelop- Business (B-2); fr~ CO,unity Business (~-2) ~O 0~flue ~nsiness {O) wish ~endment t0 Conditional U~e Planned Develop- ments (CaS~ 86Sl14 and 87S010] on thi~ trac~ and on mn existing ~ract zoned Co,unity B~in~ss {B-2~; and from Agricultural (A) to Residential (R-t~). Three {3) dealerships are planned and part of the property ig %o be incorporated into 01de Coach Village. This request lies on a 23..6 acre parcel ~ronting approximately 1,100 f~et on the north line of Midlokhian Turnpike, approximately 1,000 feet east of Fa~nh~ Drive. Tax Map 16-11 {1) Parcels 1, 3, 4, 5, 6, 7, and o~ Requests I through VII~ subjec~ ho certain conditionm but rec~nd~d d~nial of Re,est VII for exceptions tc the Special Sign District r~q~ir~ents to permit ~hres freestanding signs three (3) individual automobile dealerships, each 0n~ ru~iring it~ own company identification sign~ however, if the Board wer~ to see fit %o approve the request including the uxc=ption for three (3) f~ea~tanding signs, the applicant would be Mr. Joe ~oisinean, reprm~nti~g the 01de Coach village Civic Association, voiced support for the proposed r~quest. There was no opposition There was discussion r~lati~e to uses of and access to adjaoent properties, =he maximum ~ign area permitted~ th= loop road, ~rovisions for public water/sewer facilities, etc. 0n motioa of Mr. Sullivan, m~conded by Mr. C~rrin, the approvmd Case ~7S%60, ~ubject to the following conditions: 1. Tha following conditions notwithstanding, the plan pre- 2. A twenty {20) foot b~ffer ~hall be maintained along the northern boundary a~jacent to pro~o~ed w~goneer way. Th~ twenty (20) foot buffer ~hall be planted with a double row of evergreen tree~ having an ~ni~ial height of six (6) feet to affect property ~C~eening. A twenty-five (25) foot buffer shall be maintained along al! property lines adjacent to Office Business (0) zoning; a fifty (50) foot buffer shall be maintained along all property llne~ a~jacent to Agricultural (A) sorting; and a fifty (50) foot buffer ~hall be maintained adja=ent recur4ed lots within 01d Coach Village Subdivision. With the exception of utilities, which run generally dicular through =he~ buffers, landscaping, irrigation, and a f~nce, there shall b~ nO o~her facilities or other improvements 9~rmitted within theue buffers. A solid board fence, of sufficient height to screen the view ~h~ automobile dealerships and parking areas from lots in Old Coach Village and adjacen~ properties, shall be stalled, where Dosslble, along the southern and western edq~ of the~e buffers. ' Whexm topographic conditions prevent the fence from providing ~ff~etive screening, property boundaries, Existing vegetation within ~ese 88-903 bnffere shall be retained and supplemented with land- scaping, so as to provide year-round screening of th= f0nce, as well as dealerships and parking areas. These barfers shall be provided with a readily available source of water for irrigation purposes. At the time of schematic plan review, a conceptual landscaping plan shall be submitt0d for epprovai. A detailed landscaping plan shall be submitted to the Planning Department for review and approval within thirty (30) days of rough cleaIing and grading. The detailed landscaping plan shall include the general location of existing vegetation to b~ retained, the location of prOpOs=d vegetation and fences, and sections through the buffer that d~pict how screening of uses f~em adjacent properties will be accomplished. At the time of schematic plan review, T-he Commission may modify these buffers, except th~ buffer along Wagoneer Way, requirements if adjacent ~roparty has been zoned and/or developed for a nonresidential use. {CPC) 3. The storaqe area fo~ wrecked vehicles shall be screened ~=om view of all a~jacant properties and public roads. A conceptual plan depicting these requirements shall be ~ub~itted to the Planning Cermnission for approval in conjunction with schematic plan review. Detailed depioting these requirements shall be submitted to the Planning · Department for approval in conjunction wi~h final site plan review. 4. ~ublic water shall be used. A twelve'(12) inch water main shell be extended along Whitt~n Parkway, as shown on the plan prepared by J.K. Timmons and Associates, P.C., dated July ~, 19~7. 5. Public sewer shall be used. Public sewer shall be e~tended in aCCOrdance with "Optional Location 1" au depicted on the plan prepared by J.K. Timmens and Assoei&tes~ P.C., dated July 2, 1987, or as otherwise directed by %he Department of Utilities. (U] 6. The developer shall prsvide an accurate account of the drainage ~ituation showing existing drainage an~ the impact this project will have on the site and the sur- rounding area. The dev~lop~ shall submit a construction plan ~c Environmental Engineering p~oviding for on- and off-site drainage facilities. This plan shall be approved by the Environmental Engineering Department~ and all necessary easem~n~ shell be obtained prior to any vegetative disturbance. The approved off-site plan may have to be implemented prior to clearing. 7. If retention/detention is employed, prior to the release of any building par~it~ or recordation of right of way ~Dd/or subdivision plats, ownership and maintenance of the basins shall be established as the responsibility of private entities. An indemnification agrasmmnt shall be submitted to the Environmental ~ngineering Department to placement responsibilities, etc. Upon completion of censtruction of the detention/retention facility, it shall be certified by a professional engineer. (EE) 8. If retention/detention ig employed, maximum p~rmi~gible release rates shall be such that the design/allowable capacity of the existing facilities downstream shall and/or floodplain shall not be increased. 9. Concrete curb and gutter shall be installed around perimeter cf ~tl drive,aye and parking areas. Drainage shall ba d~igned so as not to interfere with pedestri- an traffic. 10, All buildings and parking areas shall be set back a mini- mtt~ of fifty (5~) feet from Route 60, unless modified the Planning Commission st the time o9 schematic plan review. The Commission may reduce this setback if, upon review of detailed plans, they determine that the spirit and intent of the fifty (50) foot setback Can be met in a lesser width. Within the setbacks along internal roads and Route 60, ornamental trees and shrubs shall be plant- ad. A~aQ, laadscaping shall be installed within parking areas se a~ to b~eak up the expanse of parking. A concep- tual landscaping plan depicting thi~ requirement shall be submitted to the Planning Commission for approval in con- junction with schematic plan review. A detailed scaping pi~D depicting this requirement shall be submitted to the Planning Department for approval within ninety days of rough clearing or grading. 12. All exterior lights shall be arranged and installed so that the direct e~ ~efl~cted illumination does not exceed 0.5 fuot candles above background, measured at the lot line of any adjoining r~idential or agrlcultural parcel. Lighting standards shall be of a directional-type capable of shielding the light source from direct view from adjoining residential er agricultural parcel or public right of way. 13. In conjnnction with ~ohema~ie plan review, render- ings/elevations shall b~ submitted to the Planning Commis- sion for upproval. ~11 buildings shall bo compatible in materials, color, and style. Building facades ~isible to public road~ ~hall employ decorative masonry and/or gla~s, e~cs~t that service shops may employ facades similar to Dick Strauss Ford, Chesterfield Dodge, and Murray Oldsmobile. I4. Additional pavement and curb and gutter shall be installed along Rout~ 60 for the entir~ property frontage. 15. Access shall be l~ited to two (21 entrance/~xlts. The location of these acce~ee~ ~hall be approved by the Trans- portation Oepar~4usnt. One (1) additional access to ROut8 60 may be approved by the Planning Co~isslon at the time of schematic plan approval provlde~ ~ro~er spacing, in- ternal circulation, and shored access with the adjoiuiug proper~y to t~e east is achieved. The westerm~ost access into the property shall be designed and constructed aea public road. The public ro~d shall also be designed au~ constructed tc accommodate f~ture access into surrounding properties. (T) 17. The developer shall be responsible ior modifications to l~ft-turn lane. 18. In con]unction with the first sehematle plan submission, a for approval. This plan shall Show right of way, typical 19. The ~=velo~er shall be responsible fcc it~ pro rata share 60 an~ the public road, if warranted. The pro rata share shall be based on =he estimated at, cunt Of traffic to be Dspar~ment. |T) 20. Each dealership depictmd on the Mamter Plan shall be permitted one (1) f~eestanding sign for ~ite identity. 88-906 Each sign shall have a maximum height of thirteen feet and a meximu~ area of One hundred square feet. Except as noted herein, all signs shall comply with "Spe- cial Sign District" requirements for freestanding signs. (NOTES: a) Frier to e~ta£ning final site plan approval or building permits, schematic plans must ~e submitted to ths Planning C~mi~slen for approval. Conditions 6 through 14 and 16 through 19 are similar to conditions previously imposed on rheas portion~ of the property previously zoned Ccmmanity Busines~ with Conditional Use ~lanned Develot~ant (i.e., Whitten Realty, Case ~f$114].) Vote: Unanimous In Midlethian ~agisterial District, c~ W, )~AR~IN, D.D.S., P.e. requested rezoning from Residential (R-15} to Office Business (0) on a 2.0 .acre parcel frcntinq approximately 750 feet on the south line of West ~uguenet Read, approximately 380 feet east of Cranbeck aced. Iax ~ap 9-9 (1] Part cf Parcel 2 (Sheet ~r. Jacobsen ~tat~d th~ Plannlnq Commission recommended approval cf Case 885NUUT~ subject to a ~ingle condition and acceptanc~ of ~he proffered condi~ion~ except proffered Mr. William Herd, representing the applicant, stated the small size and narrow configuration of the subject property render~ it unsuitable for residential use; how=var, the requested office (o) zonihg, with the proffered conditions, would provide a suitable transition between Huguenot Road an~ existing develop an office complex of high quality and compatibility with existing development. ~s. Frances ~eadows voi~d' opp0$i~ion to the prepesed request as she felt it would depreciate the Value of adjacent area properties, provide for the expansion of commercial deYelepm~nt further along Muguenot Road and asked that the Board deny the rsquest. Mr. Sullivan made a motion, seconded by Mr. Cur=in, fo approve Case 88S~0Q79, subject to the following conditi0n~ A fifty (50) foe~ burlier sh~ll be maintained along tbs eastern property boundary adjacent te raslaentlally zoned prQpe~ty. This buffer sha%~ ~ ~xclusive of the twenty (20) foot d~aieaqe easemsnt depicted on the applicant's plan. gxisting vegetatios within thig buffer shall be retained where possible and ~hall be supplemented with landscaping ss as to provide year-rouDd screening of the vi~ of parking areas f~m area residents. This buffer shall be irrigated, other than l~p~$caping, fencing, irrigation, access as afprOved by the Planning and Trans- portation Departments, and utilities that run generally perpendicular through thi~ buffer, there Shall he ne facilities located in the buffer. A detailed landscaping plan shall be submit%ad to tho Planning Department for review and approval within ~hirty (30) days of rough clearing and grading. The detailed plan shall include the ~eneral location o£ existing vegetation ~o ba ~etained, the !ocmtien of proposed vegetation and fencing, and sections through the buffsr that depict how screening of 8S-906 And further, the Board accepted the following proffered 1, Within the fifty (50) foot ~etback along Huguenot Road, landscaping shall be installed in accordance with Corridor Overlay District Standards, Perimeter Landscaplng C. Corridor Overlay Dimtrict landscaping ~tanda~ds for the A six (~} foot high ~olid board fence shall be constructed along the southern property line adjacent to the railroad property for a muffiei~n~ distance to screen the parking ty level aq~al to~ or bett~r than, the Huguenot ~lace NO building shall exceed 9,000 squar~ fe~t nor shall be higher than one story. There shall be no more than two buildinqs on the parcel. . , 6. Signs shall comply with the Co,rigor 0vexlay District s=andard~ for Offio~ Business (0) zoning. 7. aedicat offica space shall be l~ited to 8,000 ~qua~e fe~t of gross floor space. (NOTE: Prior to obtaining a building permit, site 91ans must be submitte~ =o :he ~lanning Department for review and approval.} There was discussion relativ~ to the irrigation of bu~ers, if proximity of the subject pr0p~rty, the approval oi this'request toward Queenspark Subdivision, the mixing of comme~clal Opinions regarding this request, etc. Aye$~ Mr. Applegate, Mr. Sullivan, Mr. Currin and Mr. Daniel. InMatoaca Magisterial District, GREENB~RG TNC. r~q~ested rezoning from Agricultural (A) to General Business (B-3( On a 13.5 acre parcel fronting approximately 850 foe~ on the east line e~ Wi~t~rpock Road, approximately 500 feet south of Hull Street Road. Tax Map 75-6 (1) Part Parcel 2 (sheet aooeD%ance of only proffera~ condition ~a". ~r. =~war~ willey, Jr., representing the applicant, stated Planning Commission. When asked, ~r. Wfltey stated public water and sewer would provided. On motion of Mr. Mayes, seconded by Mr. Daniel, the Board approved Case 88SN0092; s~hjeet to the following conditions: 1. A fifty (50) foot buffer shall be maintained along the southern property boundary and a thirty {3~) foot buffer shall be maintained along the eastern property boundary where adjacent to Agricultural {A) zoning. Where possi- ble, existing vegetation within the buffer shall be re- taiasd and supplemented with landscaping, so as to provide year-round screening of the view of buildings and parking areas from adjacent property to the south and east. This buffer shall be provided with a rsadily available source of water for irrigation purposes. Other than landscaping, fencing, irrigation, public roads and driveways, as proved by the Planning and Transportation Departments, and utilities that run generally perpendicular th=ouch this buffer, there shall be no facilitie~ located in the buf- fer. At the rims of site plan review, for any site which abuts the buffer, a conceptual lan~oaping plan shall he submi~tsd for approval. A detailed landscaping D!an shall be ~uhmitted to the Plan~ing Department for review and approval within thirty (~0} da~s of rough clsaring and grading. The detailud landscaping plan shall include the general location of existing vegetation to he retained~ the location oi prOpuued vugetation and and sections through the buffer that ~epict how screening of us=s from adjacent properties will be accomplished. These buffers may be modified at such time that adjacent property is zoned and/or developed for a similar use. 2. The setbacks along Winterpock Road shall be maintained as a b~ffer. Ail existing healthy vegetation eight inches in caliper or greater shall be retained. Cleared areas within these setbacks 200 square fee~ or greater shall be planted with a mixture of trees and ~hru~. De~ailea landscaping plans depicting this requirement ~hall be submitted for approval in conjunc- tion with site plan review. Improvements within these buffers, to include driveways, utilities, fences, or other features, ~hall be approved by th~ Planning And further, the Board acceptsd t_he following condition: a. That if the rescuing is granted, the undersigned applicant agrees to a use restriction that wouI~ not p~rmit the USes as shown on E~hibit A ettashpd hereto. I. The ~ollowing B-3 uses are excluded ~rom this request: 1. Auction sales or salvage barns. 2. outdoor advertising signs 3. Boat 4. ~uilding ma~erial sales yar~, not including that provides for a building material sales use or display yard in combination with hardware and/or appllancs sales is allowed. 5. Cocktail lounges, dining halls, nightclubs. 88-908 7. Display houses or "shell~' houses but not within twenty feet cf any ~ide lot line nor within ;:twenty feet of each other. Drive-in establishments, except for one bank er savings and loan institution. Expo~i~ioo building Or center, stadium, arena. 10. Farm implements and machinery 'sales, service rental and repair. 11. Fe~d, sued, fuel and ice sales. 13. Nobile home, modular home, motor hcme and travel trailer sales new and used. I4. Motor vehicle sale~, ~ervic~ and ~epaif I5. Monument sales. Public garages. 17. Public utility service buildings, including ~acilitiee ~or construction or rep&ir, or ~or the service or storage of utility materials or equipment. tennis, raeketbaI1, o~ hamdbalI facilities. 19. Tire recapping and vulcanizing. Truck terminals. 21. Utility trailer and truck rental. 22. Veterinary hospital and boarding kennels 23. Mass transportation (t/23/74). Freight forwarding, packing an~ crating services {1/23/74). 25. Wholesale trade (1/23/74). 26. Commercial automobile 'parkinq. 27. Motor vehicle waeh {d/28/S6) (11/27/72) & t9-1; The following ~-2 uses are excluded ~rem the request: 1. Automobile rental. 2. Automobile service station. Co~unisation studios a~ stet~ons. 4. Fraternal, philanthropic & charitable B8-909 8. Laboratories. 9. One mobile home for an owner or ~operator of a business b~ing conducted on the premises. 10. Milk distributing stations. Occult sclences~ such as palm readerg~ astrologers, fortune tel]ers~ tea leaf ~eader~ 13. ~awn and second hand sto~es. 14, Radio and television broadcasting ~tudios and offices. 15. Taxidermy. 16. Telephone exchanges. 18. Voter±nary clinics. notify the Winterpoek Ares Civic Association through r~vi~w of the applicant's site plan. IV. Ail improvements shall be of compatible architec:ura! design and appearance. Reconvening: RETIREMENT TRUST requested rezoninq from Ccmmuni~y Business (B-~) to G~n~ral Business (M-~). A commercial ¢ompl¢× is planned. This ~equest lies On a 3.7 acre parcel appro~ima~ely 200 fee~ ~n the west line of Grove Road, approx- imately 640 feet south cf Midlothian Turnpike, and mately 226 fe~t on both s~des Of ~unray Old~ Drive, approxi- mately 640 feet mouth of Midlothian Turnpikm, Ta~ Map 16-12 Mr. Jacobsen stated the Plann~n~ Co~mission Mr. Dan Wilkins~ representinq the applicant, stated the race.ended condition was acceptable. There was no opposition On motion of Mr. Sullivan, seconded by Mr. Currin, the Board approved Case Vote: Unanimous In Xatoaca Magisterial Dietrict, NAS~ ~OAD/~OODP~CKER ROAD ~UST requested rezoning from Agricultural (A) to Community Businsss (B-2) on forty-two (42) acres end Re~i4ential (~-25) on 2,441 acres, plus Conditional Use to permit an outdoor single f~ily rssi~entlal, c~ercial, and recreational facilities is planned. Thi~ r~quem% lies on a 2,483 parcel fronting approximately 13,000 feet on th~ north line of Woodpecke~ Road, also fronting in two (2~ plac~ fo~ a total of approximately 11,000 feet o~ the eau% line of ~a~h Road, and looat~d in the northeast quadrant of the intersection of the~e road~. Tax Map 112-1l (1} ~arcel~ i ~hzough 1I; T~ Map 112-16 (1; Parcels 1 through 16; Tax Map 113 (1) Parc~l~ 55 and 16; Tax Map 11~-9 (1) Parcsls ~, 4, an~ 5; Tax Map 129-4 Parcels t through 8; Tax Zap 129-12 (1) Parcsls i through Tax Map 130 (1) Parcels 2, 7, and ~; Ta~ ~a~ 130-9 (1) Parcels 1 through 57 -Tax Map 130-13 (1) ParceLs i ~rough 97 Tax Map 130-14 (1} Parcels 1 through 13; an~ Tax MaD 146-3 (1) Parcels 1 through 20 (She~ts 30, 31, 39, and 40). ~r. Currin disclosed to the Board that he does not own any a.~zocia%ion with %h~ individuals initiating thi~ application has burn advised by the Co~onwsalkh Attorney's Office that he may have a conflict of interest; therefore, he d~clared a Dot~ntial conflict of interest pur~ant to the Virginia Comprehensiv~ Conflict of Ine~r~s~ Act end excused himself from the meeting. Mr. Jacobsen stated the Planning Cotillion approval of Ca~e 88SN0148, subject to certai~ conditions and acceptance of proffered conditions. Mr. Oliver Rudy, representing the applican%~, ~ta~ed that~ in view of earlier testimony of the Board r~g~r~ing provisions for public water and ~ewer facilities for futur~ ~divlslons, his client feel~ that it would b~ in his best interest ~o explore %he ~p~ct/ramiflcatlons of providing ~u~h facilities for the Beadles, Jr. =tared he felt citisens who w~re present regarding this case should be pe~tted an opportunity to pre~nt available alternatives that may affect Mr. Danist's and ~ayas' decisions regarding provi~ions of public water and s~w~r facilitie~ for all ~ubdivisions. When asked approximately 50 persons stood ~o indicate opposi- On motio~ of Mr. sullivan, s~uond~d by ~. Daniel, the B~ard def=rred consideration of Case 88SN8148 until Febrnar~ 8~ at 7:00 Ayes: Mr. ADDlegate, MT. Sullivan, Mr. Daniel and Mr. Absent: ~r. Currin. Mr. Currin returned to th~ meeting. ~r. Mayes co--ended ~r. Rudy on hi~ presentation and thanked tho~e residents ~ho were present for their interest and participation regarding this case. Petitions containing signatures cf aDDroxima=ely thirty-three people in opposition to the proposed request for submitted for the re=ord. I1.G. WORK SESSION - FINANCIAL PROJECTIONS Mr. Stegmaier presented the Board with further information and charts indicating Options 1 and 2 which represan~ad ~he amount of debt which e0nld bu issued within a debt service to sxpendlturu ratio limit of 11% (ap%ion I) and the amount that could be issued under a staff proposal that would exceed that limit in only one (1) year (Option 2); the project cash flow; ntt funding for school projects for Fi~eat Years General Fund projects for 1989-91; amount of debt with a seven (?} cent tax increase and debt i~sued in accordance with the approved Capital Improvement Proqram prior to the referendtt~ There was forths= discussion relative to the possible delay of some school projects; the impact o9 exceedinq and/or not exceeding tha 10% debt service as the rs¢Oym~nded p~rcpntage of ratio may affect the County's existing bond ra%ing~ etc. On mo=ion of Mr. Applagate, seconded by Mr. Daniel, the Soard forwarded rcco~t~ended Option 2 and a seven (7) cent real estate tax increase to th~ financial advisors for a written opinion so 14, 1988 and ~hat the school Board be notified ~c prepare a li~ting of projects including a phasing plan as soon as possible to be forwarded ~c th~ ~oard. On motion of Mr. Mayas, seconded by Mr. Daniel, the Board a~journed at 5:20 p.m. (EST) until 8=00 a.m. on Dece~ber 2, 198~. Vote: Unanimous