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02-10-1988 MinutesSupervisors in Attendance: Mr. G. H. Applegate, Chairman Mr. M. B. Sullivan, Vice Chairman Mr. C. F. Currin, Jr. M~, Ha~y G. Danle~ Mr. Jesse J. Mayas Mr. Lane B. Ramsay County Administrator BOARD OF SUPER~/ISORS NI~u'r~S February 10, 1988 Staff in Attendance: Ms. Joan Dolezal, Clerk to the Board Chief Robert ~anes, Fire Department Mr. Bradford S. Hammer, Deputy Ce. Admin., Mental Health/Retard. Mr. Robert Masden, Deputy Ce. Admin., Mr. R. J. McCracken, Transp. Director Mr. Richard McElfish~ Dir. of Env. Eng. Mr. Steve Micas, Co. Attorney Mrs. Pauline Mitchell, Dir, of News/Info, Services Mr. Richard A. Munnally, Extension Agent Col. Joseph Pittman, Chief of Police Mr. william D. 9cole, Chief, Development Review, Plann. Dept. Mr. Richard Sale, Deputy Co. Admin., Development Mr. Jay Stegmaier, Dir. of Budget Mr. David Welchons, Dir. of Utilities Mr. Applegate called the meeting to order at 9:00 a.m. (EST) the Administration Building Conference Room (Room 502). 1. WORK SESSIONS 1.A. SUBDIVISION ORDINANCE REVISION' Mr. Ramsay stated the purpose of the work session was to provide the Board with an overview of the draft proposal revisions to the County Subdivision Ordinance. He introduced Mr. Sale who outlined the major aspects o~ the revised ordinance, highlighting those revisions considered to significantly reduce the time element required for processing and/or reviewing subdivision requests, appeal of administrative process, land divisions of five (5) acres or less or which has road frontage of less than 200 feet, renewal of tentative ptat~ extended to five (5) years, subdivider requirement for maintaining all public improvements and provide for snow removal until improvements accepted by ~tate or County, underground utilities, noise reduction measures, etc. After a brief discussion, the Soard generally agreed the proposal was well developed and directed staff to submit it, including a mechanism for notifying adjacent property owners of tentative approvals in a manner similar tc that for rezoninq requests, to the Planning Commission for their consideration and recommendation. 88-68 Reconvening: Nr. Ramsay stated the purpose of the work session was provide the Board with a summarization cf preliminary financial data on the 1989 budget and everviews of major departmental p~ogrammatlc and service level issues. He introduced Mr~ Stegmaier who presented an OVerview of budget objectives, the County financial structure, comparisons of the General Fund revenue and expenditures, source~ of new revenuer etc. Mr. Hammer, Chief Pitt_man, Chief Eanes, Mr. Sale and Mr. presented sunu~aries of the major programmatic and service level issues confronting their respective departmentn, identifying major accomplishments ~or 'fiscal years 1987 and 1988, the most critical needs, the F¥88-89 budget targa%s, o~rren= levels of service, unanticipated issues which impact maintaining and/or improving levels of ~erv~e~, funding for pesitions~ workload demands, etc. The Board expressed concerns relative to cost reduction~ for structure~ average localit~ sales ratios with ~pect to iDoreas~s Xn assessed values of proper=y, quality cursory inspec~ione by building in~pee%Ors, etc. The Board further requested information be provided relatlv~ to the Chester Landfill Geotuehnical study, comparison of parity in Ches'terfield County Police Department pay ~cales with that of surrounding jurisdictions, identlficat£on of specific non-funded items necessary to ~aintain levels of service~ listing of those mandats~ obstacles regerdin~ the County's ~uilding code requirements that could be addressed by the Board and forwarded to the Legislative Delegation for further action as it related to fire protection, overlay district or 0thor standards for landfill development, the utilization of facilities for potential location and/or co-location of libraries, consideration of reassessment of Board policy in addressing ~tat~ mandates when no State funding provided, etc. The Board recessed at 12~30 Noon Half-Way House Re$PauraDt for lunch. (EST) to travel to the ~r. Appleg~te called ~he work session to order at 2~30 p.m. (ES~). Mrs. Keri=sis expressed appreciation for opportunity to meet wi~_h the Soard of Supervisors to diseue~ the revised Capital Improvement Program, i~sue~ confronting ~chool system and address critical three (3) year needs. Dr. Carl Chapin presented an overview of the Capital Improvement~ Prog~3~ which included info~a~on xetative growth in ~he schoo~ system, enrollment projections, ~chool energy conservation and air conditioning, purchasm of future school sites, etc. Mr. Daniel stated he had supported previous school related issues and referendums; however, he expressed serious concerns relative to and addressed issues regarding recent political comments, increased funding needs, variable costs of existing budget, monetary settlement for previous School Superintendent, return of une~pended funds to County, the need for public support for future referendums, information being provided to the Board of Supervisors from the. school system prior to it being released to the press, etc. He stated if his constituency did not support the necessary finances he would return'the proposal to the School Board/School Administration. Mr. Currin suggested that through mutual cooperation the Boards work closely together to resolve those problems confronting the County for a better future for all. Mr. Sullivan stated he felt the citizens of the County deserve to have the benefit of both Boards' resources and suggested that such resources be distributed equitably, that a delicate balance be maintained for all persons, and that the Seards be sensitive and innovative with respect to all citizens' Mr. Applegate expressed concerns regarding the costs for implementing year round/double shifting programs and/or available alternatives, c~ntralized high school facilities in the central and/or northern portion cf the County, the 3 year versus the 6 year critical needs programs, relocatable versus modulan school facilities, unused school-owned properties be assessed for potential sale to assist with the school system's financial needs, etc. Mr. Mayes Etated the school system is one of the County's highest praised assets, expressed concerns for having to possibly raise taxes to accommodate a new influx of residents and suggested a mechanism be established whereby certain services for the County and the school ~ystem be combined to Mr. Ralph Westbay, Director of Finance, presented an overview of staff's proposal for the Operating budget for FY 89, highlighting estimated revenues and e~penditures for addressing issues of increased teacher salaries of 7.3%, increased salaries for other personnel of 6%, increased local funding target, increased State funding target, student growth pr0j~=tions, maintaining or improving current programs and ~ervic~s, increased debt service, etc. It was generally noted the County Administrator's proposed new revenue was far less than amounts necessary for identified needs, and the task before the Board would be a difficult one. There was further discussion a~ to when the School Board would approve and formally submit their budget to the Board of Supervisors. The Board recessed at 5:00 p.m. (EST) to travel to Magnolia Grange for a dinner meeting with the Community Services Board. Reconvening: 4. DINNER - CO. UNITY ~VTC~S ~OA~ Mr, Applegate called the meeting to order at 5=00 p.m. (EST), He introduced Reverend Malcolm Button who gave the invocation. 88~70 Introductions were mads of the members of the Co--unity Mrs. Mary Jo Lux, Chairman of the Community Servi0es Board~ presented a brief history of the Community Services Boar~, o~t~ining its tasks and responsibilities. Mr. Pe~er Ward, Mrs, Carrie Rogers and Mrs. Yvette Ridl~y presented dat~ relative programs and services, policies and finances and identified major i~sues which impact the Board's ability tO fulfill its mission. Mrs. Lux statud the Board felt its lobbying efforts at the G~neral A~sembly could possibly yield ~ubstantial benefits the upcoming budget year; however, if ~ot, the Board's ~fforts citizens of the County would be necessary. Mr. Applegate e~pressed appreciation for tho opportunity to meet wi~h =he Community Services Board and staff to discuss proposed bridget requirements and thanked those pre~enh for the dedicated, diligent efforts of all those involved in providing these services to the citizens of the Counhy. · he Board recessed to travel to th~ Courthouse for regularly scheduled meeting. Reconv~ning at 7:00 p.m.: 5. INVOCATIO~ Mr. Applsgate introduced Deputy 0. C. Graves, Serqeant-at-Arm~, who gave the ~nvocation. 6. PLEDGE OF A~LEGIANCE TO T~FLA~ OF 'r~U~NITED STATES OF The Pl~dg~ of All~giance to the Flag of the United States of America was reoited. 7. A~pROFA~ OF 7.A. JANUARY 2~, 1958 On motion of Mx. Mayas, seconded by Nr. sullivan, the Board approved the minute~ of January 25, 19~8, es submitted. 7.5. JANUARY 27t 1988 On motion ef Mr. Mayas, s~sonded by Mr. Currin, 'the approved the minutes of January 27, 1988, as amended. Vote: Unanimous Board Mr. Ramsay introduced Mr. To~y Joyce, President of the County Chapter, expressed appreciation for the B~ard's support C~o~ind Restaurant on March 26, 198~, to rais~ funds for ~%. Jude's 88-71 Mr. Ramsey introduced Mr. Richard Nunnally, Extension Agent, who announced that the ~xtension Service Office received a satellite dish receiver, videccassette recorder and monitor which were placed in the Hllman Services Building to provide access to satellite communication from Virginia Teoh, University of Virginia, Virginia Commonwealth University, and other various locutions throughout the county, thereby providing programming to citizens and staff. Mr. Nunnally added that the Keep Chesterfield Clean Corporation recently received the Local Government Award from the Keep Virginia Beautiful Commlttss for its Household ~a~ardeus Waste Disposal Day event, which event was the first of its kind in Virginia. Mr. Ramsey distributed maps of "The Plan for Chesterfield Summary" to the ~oard, which ~rovide an overview of the County's land use pattern and the direction of future development over the next twenty years. Mr. Daniel reported he attended the Virginia Association of Counties' (VACO) Executive Board meeting at which there was support for a resolution relative to the impacts on groundwater being used in determining Comprehensive Plans, retail sales tax option for local goverraments but added, however, there was support only for continuing dialogue regarding elements of the Chesapeake Buy Protection Act; attended the Metropolitan Economic Development Council (MEDC) Executive Committee meeting at whish there was discussion regarding the budget, funding for Chesterfield County, etc.; traveled with Mr. Applegate to Washington, D.C., to lobby for the Richmond Regional Planning Distrist Commission's (RRPDC) bid for the 1991 NARC conventiQn to be held in Richmond. Mr. ~ayes reported he attended the Crater Planning District Commission meeting at whish there was concern expressed regarding thi~ party housing development on the Fort Lee insfallation and whether or not such development may adversely impact local businesses or violate the free enterprise system. Mr. Sullivan reported he attended the Maymont Board of Director's meeting at which the primary topic was discussion regarding the use of the existing canal systems between Maymont Park and downtown Richmond. Mr. Currin reported he attended the Appomattox Basin Industrial Development Commission (ABIDCO) meeting at which concerns were also expressed regarding th~ third party housing development problem at Fort Lee. 10. REQUE$?$ ~O POS?PONE AC~ION~ E~ERG~CY ADDI?iON8 OR CHANGES IN '£~ ORDBR OF PP~SENTATION On motion of Mr. Currin, seconded by Mr. ~ulllvan, the Board deferred Item 15.~., Acceptance of Conveyance of School Board Property un~il February 24, 1988; added Item 15.E.5., Foreign ~usines~ Rscruitment/Marketing; added Item 15.N., Resolution Approving the Advance Refunding of Series 1985B Water and Sewer Revenue Bonds, to follow ~tem 15.E.5.; added Item ~xecutive Session to discuss personnel matters, pursuant to Section 2.1-344 (a) (1) of the Code of Virginia, 1950, as amended; and adopted the agenda, as amended. 88-72 Mr. ~ammer introduced Mr. J. Royall R0bertson, recognizing his outstanding contributions to the Museum Co~itt~e and the County. ae alan introduced family members and other members of the ~Uee~m Committee who were present. On motion of the Board, the following resolution was adopted~ WHEREAS, Mr. John Reyall Roher~son has served as a member of the Chesterfield County Museum Committee since its inception in t961; and %~4~REAS, During this twenty-six year period, ~r. Ro~ertcen distinctively ce~ved as its President for eight years and did falthfully carry out th~ duties o~ that office; and W-dEREA~, The Museum building, a facsimile o~ our first Courthouse, was constructed du~ing Mr. Rob~rtson~s term as President, thus bringing a dream to reality and removing valuable historic artifaet~ from the corridors of the Courthouse where they ws=e viewed Drier tn 1980; and ~%~EREAS, When a criei~ would arise in the Committee, Mr~ Robertson's calminq influence and wisdom would always prevail; and WHiR=AS, Mr. Rohertson has been ~oct generous with his financial and material re~ouro~s an~ ha~ given many hours of h~s time in developing tbs Muce~ and =erring as a volunteer guide. NOW, THEREFOPd~ BE 1T R~OLV~D, that the Chesterfield County Board Of Supervisors does hereby express its sincere appreciation to Mr. John Roysll Robert~on for his year~ of ~dieeted an~ ~aithful service to the citizens of Chesterfield while serving on the Chesterfield County ~useuA] co~ittee. Vote: Unanimou~ Mr~ applegate pre,outed the executed resolution to Mr. Robert~on and so, ended hLm for his outstanding s~rvlce and ll.B. NR. OLIN L. TAYLOR, MUSEUM COM~ITTEE ~r. Hammer introduced Mr. Olin L. Taylor, recognizing his outstanding contributions to the ~useum Cemmlttee and thc County. He al~o introduced family members and other member~ of the ~u~eu~ Committee who were present. On motion of the Board, the following resolution wac adopted: WHEREAS, Mr. Ol~n L. Taylor has serve~ as a membe~ of the Chesterfield County Museum Co~itt~e ~ince it~ inception in 1~1; and WHEREAS, During this twenty-six year peried~ Mr. Taylor distinctively served as its Secretary ~or ~hirteen years and did faithfully carry out the duties of that office; and WHEREAS, Mr. Taylor he~ been most gunerous by contributing artifacts of local interest, serving as a guide and by WHEREAS~ Mr. Taylor has given many hours of hi~ time in establishing and developing the ~ueeum, seeking its continual local, state and national recognition as an outstanding col!~otion u£ memorabilia. 88-73 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby express its sincere appreciation to Mr. Olin L. Taylor for his years of dedicated and faithful service to the citizens of Chesterfield while serving on the Chesterfield County ~usaum Committee. Vote: Unanimous Mr. Applegate presented the executed resolution to Mr. Taylor and commended him for his outstanding service and dedication to the County. ll.C. MR. NICHOLAS FUCCELLA, UPON RETIREMENT FROM MAGISTRATE'S OFFICE On motion of the Board, the following re~olution wa~ adopted: WHEREAS, Mr. Nicholas Fuccella retired from the Twelfth Judicial District as Chief Magistrate on February 1, 1988, having provided over twelve years of quality service to the citizens of Chesterfield County; and WEEREAS, Chesterfield County and the Board of Supervisors will miss Mr. Fuccella's diligent service; and Wt~EREAS, Mr. Fuooella joined Chesterfield County in September, 1975 as Dispatcher for the Police Department and became Chief Deputy for the Sheriff's Department in January, 1976 until June, 1977 when he became Chief Dispatcher. for the Police Department. In June, 1979 he became Magistrate for the Twelfth Judicial Circuit until September, 1981 when he was appointed Chief Magistrate; and WHEREAS, Mr. Fuccella's caring attitude toward people and concern for his fellowman is one of his strongest attributes. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Nicholas Fuccella and extends on behalf of it~ memher~ and the citizens of Chesterfield County their appreciation for his s~rviee to the County. AND, BE IT FURTHER R~SOLV~D, that a copy of this resolution be pre~ented to Mr. Fuccella and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanlmeu~ Mr. Applegate stated the executed resolution would be presented to Mr. Fuccella at a dinner in his honor. 12. ~F~ARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS There were no hearings of citizens on unscheduled matters or claims. 13. DEFER.P. ED ITemS 13.A. CHESTERFIELD COUNTY INDUSTRIAL DSV~LOPMENT AUTHORITY On motion O£ Mr. Currin, seconded by Mr. Sullivan, the Board suspended its rules to allow nomination/appointment simultaneously of Mr. John W. Waddill to serve on the Chesterfield County Industrial Development Authority. 88-74 On motion of Mr. ~urri~, seconded by Mr. Sullivan, the Board appointed Mr. John W. Waddill, representing the Bermuda Magisterial District, to serve on the Chesterfield County Industrial Development Authority, whose term is sf~ectlve immediately and will expiEe on June 30, 1999. Vets: Unanimous 13,B. CHESTERFIELD COMMUNITY SERUICE$ ~OAED On motion of Mr. Coffin, seconded by Mr. Hayes, the Board appointed Mr. Herbert T. Sink, representing the Bermuda District, tn serve on the Chesterfield Community S~rvieas Board, whose term is effective i~ediately and will expire December ~1, Vote: Unanimous 14. PU~LIC~NG$ 14.A. AW ORDINANC~ TO A~E~D THE COUNTY ~ECTIONE 21-142 THROUGH 21-146 RELATING TO AGRICULTURAL DISTRICTS Mr. Sale ~tat~d this date and time had besn a~vertised for public hearing to con~dder an ordinance t~ amend the County Co~e r~latln9 to Agricultural Districts. Mr. Jerry Jernigan generally supported the proposed ordinance, hewevar~ suggested that a thirty (30) day grace period be included. Mr. Irvin Horner staled he was not necessarily in opposition to the proposed ordinance but did not a~ree with fhe requirement for 300 feet cf road frontage for lots ~ronting maser arterial unwise fashion. Ee added hs felt the public was not ~uffioiently aware of data regarding this proposal and suggested consideration be de~ssned for thirty (30} days. ~r. Shields Jett voice opposition to the proposed 300 foot width for lots fronting major arterial roads as he felt proposal is unfair to land owners and would depreciate t~eir property values. Mr. Daniel ~tatsd he felt the proposal appropriately addressed the co,lents received during the General Plan amendment and, if &depted, should include the $uggestad thirty (30) day grace period for recordation; however~ if the matter deferred for further discussion, he we~ld like to see ordinance effective as of the date Of adoption. M~. Hayes stated a great deal o£ time was expended on =ts General Plan amen~ment~ add he felt it was eppropria=s for adoption at this experienced in the County, he did not feel lend should developed so sparsely and added he felt consideration of the ordinance should be deferred for further study by ~hs Plannin~ Commission. ~r. Sullivan stated h~ also felt consideration of the ordinance should be deferred ~cr Xur~her ~tndy by the Planning Cont~is~ion+ Mr. Applegate stated the propose~ develepmenf~ however, expressed concerns regarding the proposed requirement for 300 feet of road frontage for lots fronting meier arterial roads, etc. ~e added he felt this should be deferred for further study and possibly included in the Subdivision Ordinance revinions. On motion of Mr. May~ ~eeoudod by ~r. Coffin, the Beard deferred consideration of an amendmen~ to the Agricultural 68-75 Zoning District standards until March 9, 1988, with the understanding that public input would be continued. 14~B. THE CONVEYANCE OF LOTS 7 AND 8, WINDSOR HILLS SUBDIVISION AT THE INTERSECTION O~ WILTON ROAD AND DEAN DRIVE ACROSS FROM HARROWGATE PARK Mr. Sale stated this date and t~ had been advertised for a public hearing to consider the conveyance of Lots 7 and 8, Windsor Hillm Subdivision at the intersection of Wilton Road and Doan Drive across from Earrowgata Park. No one came forward to speak in favor of or against the proposed conveyance. On motion of Mr. Mayes, seconded by Mr. Currin, the Board approved and authorized the County Administrator to execute any necessary documents to transfer two adjacent lot~ in Windsor Hills Subdivision owned by the County in exchange for a buffer strip owned by Mr. Fred Swearingen, which strip axtends the entire length of the eastern ~ide of Harrowgate Park. (A copy of the plat is filed with the papers of this Soard.) Vote: Unanimous NEW BUSINESS 15.A. RESOLUTION SUPPORTING APPLTCATION FOR FEDERAL FUNDS FOR BROADCASTING FACILITIES FOR PUBLIC RADIO SERVICES FOR THE RICHMOND AREA BY CENTRAL VIRGINIA EDUCATIONAL TELEVISION On motion of Mr. Daniel, seconded by Mr. Mayas, the Board adopted the following resolution: W~EPd~AS, WRFN Radio has offered Chesterfield residents and the Richmond area an outstanding arts-oriented public radio alternative; and WHEREAS, WRFK has provided many public broadcast services such as National Public Radio, all things considered and specialized commentaries on issue~ facing the con, unity and nation; and WHEREAS, WRFK has promoted an awareness of the performing arts in tho Richmond area; and WHEREAS, WRFK offers 'arts programming that is not available from commercial radio stations; and WHEREAS, WRFK's transmissions equipment and radio frequency have been sold by its owner, Union Theological Seminary; and WHEREAS, Central Virginia Education Television (CVET) i~ making an application for federal funds to acquire broadcasting equipment to operate a public radio station to replace WREK; and WHEREAS, the Virginia Voice Function of reading services for the visually impaired will be continued on frequency 88.9 FM; and WHEREAS, CVET has applied to the FCC and received authorization to use this frequency for the new public radio station; and WBEPJ~AS, the proposed broadcasting capabilities will expand public radio services in Chesterfield beyond the range of WRFK. 88-76 ~0~, T~R~F0~Jk, RE IT F~SOLVED, that the Che~terfinld Board of Supervisor~ ~tron~ly supports the application for federal funds by CVET to continue the operation of ~ubli¢ radio services for the citizens of Chesterfield and the Richmond Mr. Hammer introduced Mr. Roger Mclntosh, Vice President of Development for Central Virqini~ Education Television, who was present. t5.C. APPOINTMENTS 15.C.1. LOCA~ F2~ERGENCY PI~ANNt~O CO~E4ITTEE On motion o~ Mr. Coffin, seconded by Mr. Sullivan, the Board nominated Mr. Fred Eirshn~r, Sa~e~y officer of ICl ~aricas, to 15.C.2. BUILDING CODE APPEALS BOARD On motion of Mr. Sullivan, SecOnded by Mr. Cnrrin, th~ Boar~ nomina=ed the following ~eople to serve on the Building Code Appeals BOard, whose formal appoin%m~nt~ will be made on Fubruary 24, 19S~: Mr. A. W. Dunbar, Structural Enginaer 3 Years Mr. Michael W. Tart, Builder 3 Years Mr. G. Warren Vaughan, Architect 3 Year~ Vote: Unanimous 15.c.3. K~ C~$T~FIELD COUI~TY CLEA~ CORP01~ATI0~ On motion of Mr. Daniel, seconded by Mr. Noyes, n~minate~ the following people to' ~e~ve on Chesterfield County Clean Co~porotion, whose appointments will bs made on February 24~ 1988: Mr+ Warren Dieterich Midlothian District ~r~. ~arilyn Kim Bermuda ~istrict Mr. William Harris Mahoaca District Mrs. Alma Smith Dale District Mrs. Ann Belzba ClovEr Hill'District formal i~.D. COMMUNITY DEVELOPMENT ITEMS 15.D.1. STP~EET LIGHT REQUEST On motion of Mr. Mayer, ~ec0nded by Mr. Sullivan~ the Board approved cost approval onl~ for the in$~alia=ion of a street light at 4400 Treely Rood. Vets: Unanimous 88-77 15.D.2. SET DATE FOR PUBLIC HEARING TO CONSIDER RESOLUTION REQUESTING VIRGINIA DEPARTMENT OF TRANSPORTATION TO ~STRICT THROUGH TRUCK TRAFFIC ON EDENBERRY DRIVE AND FARN~AM DRIVE On motion of Mr. Sullivan, seconded by Mr. Mayes, the Board set the date of March 9, 1988, at 7:00 p.m., for a public hearing to consider a through truck traffic prohibition on Bdenberry Drive and Farr~ham Drive. Vote: Unanimous 15.D.3. NOMINATIO~ OF FOU~ HISTORIC PROPERTIES FOR CONSIDERATION FOR LANDMARK DESIGNATION On motion of Mr. Daniel, seconded by Mr. Mayes, the Board nominated and forwarded to the Planning Commission and the Preservation Committee consideration of the Chesterfield Courthouse of 1917, the Chesterfield County Jail of 1894, the Chesterfield County Clerk's Office of 1828 and the Chesterfield County Clerk's Office of 1889 for designation as Chesterfield County landmarks and/or landmark sites, in accordance with Article XXIII of the Zoning Ordinance. Vote: Unanimous 15.E. CONSENT ITEMS 15.E.1. STATE ROAD ACCEPTA/~CE This day the County Environmental Engineer, in accordance with directions from this Board made report in writing upon his examination of West Providence Road Extension, Clover Hill District. Upon consideration whereof, and on motion of Mr. Sullivan, seconded by Mr. Currin, it is resolved that West Providence Road ~xtension, Clover Bill District, be and it hereby is established as a public road. And be it further resolved~ that the Virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, West Providence Road Extension, beginning at existing West Providence Road, State Route 678, and going westerly 0.24 mile to end in a dead end. This request is inclusive of the adjacent slope, sight distance and d~signated Virginia Department of Transportation drainage easements. This road serves adjacent parcels. And be it further resolved, that the Board Of Supervisors guarantees to the Virginia Department of Transportation a 70' right-of-way for this road. This section of West Providence Road Extension is recorded as follows: Plat Book 31, Pages 79 & 80, July 26, 1975. Deed Book 1301, Page 349, February 13, 1978. Vote: Unanimous This day the County Environmental ~ngineer, in accordance with directions from this Board, made report in writing upon his examination of Eenbow Road, Snowhill Road, Copperglow Road and ~enbnw Court in Brighton Green West, Midlothian District. 88-78 Upon consideration whereof, and on motion o£ Mr. Sullivan, ~econded by Mr. Currin, it is resolved that Benbow Road, Snowhill Road, Copperglow Road and ~anbow Court in Brigh~on Green West, Midlothlan District, be and they hereby are And be it further resolved, that the Virqinia Depar~ent of Transportation, bo and it h~reby is requested to take into the aacondary System, Banbow Road, beginning at existing ~enbew Read, State Route ~071, and going northerly 0.08 mile to the intersection with snowhill Road~ then continuing 0.07 ~ile to the infer~eotion with Benbow Court, then eontlnuing 0.05 mile to end in a cul-de-sac: snowhiI1 Road, bsqinning at the interssction with Benbow Road and going westerly 0.06 mile to the inter~sction with COpperglOw Road, then continuing westerly 0.05 mi!e, then turning and goin~ northerly 0.13 mite to end in a c~l-d¢-sac; Copperglow Road, southerly 0.04 mile to end at a dead end; and Benbow Court, be~innin~ at the intersection with Banbow Road and ~ninq northerly 0.03 mile to end in a cul-da-~ae~ distance and designated Virginia D~par~nt of These roads serve 55 lots. And be it further resolved, that th~ Board of Bnperviaers guarantees to ~he Virglnia Department o~ Transportation a ~' right-of-way for a~l of the~e roads. This section o~ Brighton Green West is recorded as follows: Pla~ Book 50, Pages 86 & 87, September 12, 1985. 15.E.2. APPROVAL OF A$8~GNMENT OF D~VELOPER'S REFUND CON~RAC~ On mo%ion of ~. Sullivan, seconded by Mr. curtis, the Board approved and authorized ~he COUnt~ Administrator to execute an agreement for the Assignmen~ of Drainags Improvement ReDa%es, in the amount of approximately $76~006, from Hugumnot ~lace Associates, a Virginia Partnership, to Creatar ~ank, which monies are to be paid from monies collected as the remaining properties in ~he Route 60/147 Drainage D~tr~t are developed. (A copy of said agreement is filed with the papers of this Board.) Vote: Unanimous 15.E.3. ~%~SOLUTION REQUZSTIN~ THE ~E~ERAL ASSEMBLY TO INCP~A$~ FUNDS ALLOCATED FOR A~QUA~ ~4AIN~ENANCE OF EXISTING MENTAL HEALTH/MENTAL RETARDATIO~/SUBST~CE ABUSE S~RVICES On motion of Mr. Sullivan, seconded b~ Mr. Currin~ the Board adopted the following r~solution~ WH~k~A~, over ~he past several years, the Ce~m0nwealth o~ Virqinia ha~ transferred many services {or person~ wikh ~ntal ~tate institutions %0 conformities; and W~EREAS, the cost o~ maintaining tho~e services in Chesterfiel4 County and a~oss the Commonwealth has insr~ed · iqnificantly due to higher costs for insurance, facilities and 88-79 ~alaries required to recruit and retain qualified staff; and W~R~AS, the methods used by the State Department cf Planning and Budget to determine the funding provided to localities for adequate maintenance of existing services $llbstantially underestimates the needed funds; and WI~EREAS, the Governor's budget does not provide an 8% maintenance which will require that Chesterfield County absorb at least' $62,400 above FY89 County target estimates; and WHEREAS, this situation has required localities to bear an increasingly larger share of the burden of maintaining these services. NOW, TH~R~FORE, BE IT P~SOLVED, that the Chesterfield County Board of Supervisors respectfully requests the General Assembly to increase funds allocated for maintenance of existing community mental health, mental retardation and substance abuse services in the FY 88-89 Biennium in order to provide an eight percent (8%) maintenance increase in each year of the Biennium; and ~ IT FURTHER RESOLVED, that the State Department of Planning and Budget be instructed to modify its method of determining the annual maintenance in~fease so that this situation will not continually recur in future years. 15.E.4. ~ESOLUTION REQUESTING THE GENERAL ASSEMBLY TO PROVIDE FUNDS TO MEET MANDATED SOCIAL SERVICE PROGRAMS IN T~E 1989-90 BIENNIUI~ On motion of Mr. Sullivan, ~econded by Mr. Currin, the Board adopted the following resolution: WHEREAS, the Title XX Social Services Block Grant allocation has been frozen since 1984, while mandated services have continued to rise; and WHEREAS, these mandated services involve children in foster care, day care for ADC children, home-based services for the elderly and disabled, and child protective services; and WSER~AS, the FY89 allocation for these services will not cover direct service costs by some $30,000 and purchase of services by some $300,000 to serve the same number Cf clients currently being served; and WHEREAS, the Board of Supervisors of Chesterfield County and the City Council of the City of Colonial Heights have provided funds to meet reductions in federal and state funds; and WHEREAS, these local governing bodies cannot and should not continue to make up the loss in federal and state dollars for services mandated by federal and state programs; and WHeReAS, without greater resources the local Boards of Social Services may have to drastically reduce service levels. NOWr THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors respectfully requests the Virginia General Assembly to provide adequate funds for mandated social services in the 1989~90 Biennium; and BE IT FURTHER RESOLVED, that administrative reimbursement to local Social Service Departments be maintained at 80% to cover normal administrative and operating expenditures; and 88-80 that the state's 8hare of Aid to Dependent Children/Emergency Assistance be appropriated. Vets: Unanimous 15.R.5. FOREIGN BU$INBSS REC~UITNENT/MARKETING On motion of Mr. Sullivan, ~econded by Mr. Currin, the Board appropriated $19,000 from the Industrial Rark Reserve Fund to the Economic Development Department Operating ~udg~t for foreign business recruir_~en=/marketing. Vo~e: Unanimous 15.~. R~SOLUTION APPROVING THE ADVANCE REFUNDING OF SERIES 1985B WATER AND SE~R REVENUE BONDS On motion of Mr. S~tlivan, seconded by ~r. Cur~int the Board adopted the following reso~u%ion~ RESOLUTION CF THE BOARD OF SUP~RVT$0R~ OF TH~ COUNTY OF CHESTEftVIELD, VIRGINIA, APPROVING THE ADVAi~CE REFOlqDIN~ OF A ~ORTI©~ OR ASL O~ TR~ COUNTY'S WATER AND SEWER REVENUE BONDS, SERIES 19S5B, AND AUTHORIZING THE COUNTY ADMINISTRATOR AND OT~RR COUNTY OFFICIALS TO SEE~ ~E APPROVAL OF TRE STATE COUNCIL ON LOCAL DEBT TO APPROVE t950, AS AMENDED, AND TBB "~U~ZLI~ES FOR THE APPROVAL ADOPTED BY THE STAT~ COUNCIL ON LOCAL DEBT T~EREUNDER W~DREAS, [he Board of Supervisors of the County of Chesterfield, Virginia, has determined that it would be were i~sue~ and a~e c~rrently outstanding in the aggregate principal amount of $61,160,000 (the "I985B Bonds"); W~EREA$/ On April 22, 19S7, this Board adopted a Council on Local Da~t {the ~'State Council'~J ko pre,ant a refunding bonds for the purpoee of refunding the 1985B Bonds; WSEREAS, on April 22, 1987, the State Council adopted a 1996 to 2001, both inclusive, 200] and 2010, pruvided the: such refunding bendm were mold with 120 daye of the adoption uf such resolution; and WHEREAS, the Boa~d had detarminsd that it would be the i~uanse of the refunding boad~ for :ha purpome cf SECTION 1. A~preval OS Advance Refunding Of Series 1985B advance refunding of a portion or &Il of the Series 1985B County Administrator and ether appropriate offid£~ of the County are hereby authorized an~ directed to present a plan of refunding with respect to the 19~5B Bonds to the State Council 88-81 and to seek the approval of the State Council of the issuance of refunding bonds pursuant to ~ection 15.1m193 of the Code of Virginia, 1950, as amended, as a Type A refunding meeting the criteria of Part II.A of the "Guidelines for the Approval of Refunding Eonds by the State Council on Local Debt*' adopted by the State Council on Local Debt on July 16, 1985. SECTION 3. Effectiveness of Resolution. This resolution shall take effect upon its adoption. Vote: Unanimous 15.F. UTILITIES DEPARTMENT ITEMS 15.F.1. PUBLIC HEARINGS 15.F.l.a. CONVEYANCE OF A PARCEL OF LAND IN A LAND TRADE FOR TEE ETTRICK PUMPING STATION Mr. Sale stated this date and time had been advertised for a public hearing to consider the conveyance of a parcel of land · n an exchange involving the rehabilitation of the Ettrick Sewage Pumping Station. NO one came £orward to speak in favor of or aqainet the matter. On motion of Mr. Mayes, seconded by Mr. Sullivan, the Board approved and authorized the Chairman of the Board and the County Administrator to execute the necessary deed for a land exchange between Mr. Joshua G. Greenwood and Mrs, Ingrid M. Greenwood and the County o£ Chesterfield for their interest in parcel 3 and an easement over ~arc~l 4 on property located south of Main Street and n~rth of the Appomattox River in the Ma~oaca District in exchange for the conveyance ef parcel 1 located south of Main Street and north of the Appomattox River in the Mataoca District, which is currently owned by the County. (A copy of the plat is filed with the papers of this Board.) Vote: Unanimous 15.F.l.b. ORDINANCE TO VACATE A PORTION Or AN EIGHT FOOT EASEMENT WITHIN LOT 60, ELOCK ~r SECTION 2~ BIDDEN VALLEY ESTATESSUEDIVISION Mr. Sale stated thie date and time had been advertised for a public hearing to consider an ordinance to Vacate a portion of an 8' easement within Lot 60, Block E, Section 2, Hidden valley Estates Subdivision. No one came forward to speak in favor of or against the proposed conveyance. On motion of Mr. Currin, Seconded by Mr. Sullivan, the ~oard adopted the following ordinance: AN ORDINANCE to v~cate an 8 foot easement within Lot 60, Block E, Section 2, Hidden Valley Estates Subdivision, Sermuda Magisterial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County in Plat Book 17 at Pages 37 and 38. W~EREAS, Yale and Rita Brandt petitioned the Board of Supervisors of Chesterfield County, Virginia to vacate a portion of an 8 foot easement within Lot 60, Block E, Section 2, Hidden Valley Estates Subdivision, Bermuda ~agisterial District, Chesterfield County, Virginia more particularly shown on a plat of record in the Clerk's Office of the Circuit Court 88-82 of said County in Plat ~oek 17, Pages 37 and 38, made by LaPrada Bros., Civil Engin®~rs and ~urvsyors dated S~ptember I969o The portion of the easement petitioned to be vacated is more fully described as follows: An 8 feet easement within Lot 60, Ridden Valley ~statea Subdivision, the location cf which ix more fully shown, cross-hatched on a plat made by R. Carreuth, C.L.S~ dated April 9, 1971, a copy of which is attached hereto and made a part of this O~dinanse. W~EREAS, notice has been given pursuant to Section 15.1-431 of the Code of virqinia, 1950, a~ amended, by advertising; and w~REAB, no public necessity exists Ior the continuance ef the portion of the easement sought to bi vacated. NON THEP~FORE, BE IT OEDAI~ED BY TH~ BOARD OF SUPERVISORS OF CHESTeRFIeLD COUNTY, VIRGINIA~ That pursuant to Section 15.1-45~(b} of th~ Code of Vir~£nia, t950, as amended, the aforesaid portion of easement be and is hereby vacated. ~his Ordinance shall ~e in full ~orce and ~ffeet in accordance with Section I5.t-482(b} of the Code of Virginia, 19~O, as amended, and a certified .copy of ~h-fs Ordinan~e~ together with the plat attached hereto, shall be recorded no sooner than thirty days hereafter in the Clerk's Office of th~ Circuit Court of Chesterfield County, Virginia pursuan~ Section 15.1-~85 of the Code of ~irqin%%, 1950, as ~ended. 9he e~ct of this Ordinance p~rsuant to Seotion 15.1-483 is to de~troy the force and eifect of the recording of the per%ion of the plat vacated. This Ordinance shall vea~ fee simple title of the portion of the easement hereby vacated in the property owner of the lot within ~idden Valley Estates Subdivision free and cl~a~ Of any rights of public use. Ac~ordingly~ this Ordinance shall bs indexed in the of the County of CheSterfield, as grantor, and Yals M. Brandt and Rite L. ~randt, or their successors in title, as grantees. Vote~ Unanimous 15.F.l.c. ORDINANCE TO VACATE PORTIONS CE VARiABL~ WIDTM PERMANENT SEWER ZAS=~=NTS AND VARIABLE WIDTH CONSTRUCTION EASEF~ENTS LYING ALONG TN~ SOUTHERN SIDE OE SWIFT CREEK RESERVOIR WITHIN VARIOUS SUBDIVISIONS Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinance to vaoat~ portions of tempor~zy construction easements lying along the ~oHther~ side Treatment ~lant, and the eastern llne of ~he Harbour Points Pump Station. No one came forward to speak in favnr of or against the proposed ordinance. On motion of Mr. Appl~gate, SeeeDded by Mr. Sullivan, the ~oard adopted the following ordinaries= AN ORDINANCE to vacate portions of variable width temporary construction easements lying along the southern sid~ ~f the Swift Crash Reservoir between the Swift Creek Water Treatment Rlant, and the eastern line of the Harbour Points P~p Station, 88~83 Clover Hill Magisterial Dietrict, Chesterfield County, Virginia. WHEP~AS, By easement agreement dated July 2, 1975, from Brandermill, a Virginia Partnership and Joint Venture, by Sea Pines of Virginia, Inc., a Joint Venturer, a certain sewer easement and cer=ain temporary construction easements were conveyed to the County and recorded January 9, 1976, in the Clerk's office of the Circuit Court of Chesterfield County in Deed Book 1182, Page 844, and subsequently by easement agreement dated August 14, 1979, from Brandermill, a Virginia General Partnership, another certain sewer easement and certain temporary construction easements were conveyed to the County and recorded September 27, 1979, in the a~oresaid Clerk's Office in Deed Book 1425, Page 781; and WHEREAS, it is the desire of the County to vacate portions of the variable width permanent sewer easements and variable width temporary construction easements, which are more fully described as follows: Variable width permanent sewer easements and variable width temporary construction easements in Clover Hill Magisterial District, Chesterfield County, Virginia as shown on plats thereof duly recorded in the Clerk's Office of the Circuit Court of Chesterfield County, as follows: Across Lots 4-8, and open space, within Harbour Hill, in Plat Book 43, Pages 72, 73; the open space, within Harbour Nill, a resubdivieion of lots 2 and 3, in Plat Book 57, Page 31; the open space, within Promontory Pointe, in Plat Book 40, Pages 44, 45; Lots 6-8, 14-16, and open space~ within Rockport Landing, Section 2, in Plat Book' 34, Pages 81, 82; Lot 5, and open space, within Rockport Landing, Lot 5, and a reeubdivieion of Let 4, in Plat Book 35, Page 4. WHEREAS, notice has been given pursuant to section 15.1-431 of the Code of Virginia, 1950, as amended, by advertising; and WHEREAS, no public necessity exists for the continuance of the portions of the easements sought to be vacated except as hereinafter outlined, NOW THEReFORe, B~ IT ORDAINED BY TEE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: Pursuant to section 15.1~482(b) of the Code of Virginia, 1950, as amended, the aforesaid portions of variable width permanent sewer easements and variable width temporary construction easements be and are hereby vacated. This ordinance shall be in full force and effect in accordance with section 15.1-482(b) of the Code of Virginia, 1950, as amended; and a certified copy of this ordinance shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court cf Chesterfield County, Virginia pursuant to section 15.1-485 of the Code of Virginia., 1950, as amended. The effect of this ordinance pursuant to section 15.1-483 is to destroy the force and effect of the recording of the portions of the plats vacated. This ordinance shall vest fee simple title of the easements hereby vacated in the respective owners of the lots and open spaces within the aforementioned subdivisions free and clear of any right of public use. However, the grantees hereby eonvey Unto the County and the County hereby reserves permanent sewer easements show~ on the attached plat. 88-84 Accordingly, this ordinance shall be indexed in the names of the Count~ of Che~terfleld, a~ granto~, and C~A~LES ARNOLD and EARBARA A. ARMCLD, (husband and wife)~ HAROLD E. BRANDERMIL~r A Virqinia General Partnership, 5~NDE~ILL CO,UNITY ASSOCIATION, INC., A Virginia non-stock ROBERT A. CARY and LINDA P. CARY, (husband and wife), HAROLD ~TFIELD a~d CHARLOTTE H. ~ATFIELD, (husband and wife), ~Y JUST and LOIS ANN JUST, (husband and wi~e), RILEY J~ES M. MESS~R and NANCY L. MESSMER, ~husband and wife), WILBUR H. PETER, III and J~IS L~ P~T~R, (bu~ban~ add wi~), ROBERT E. W~KINS and LINDA B. W~KINS, {husband and wife), 1B.F.2. RIGHT-OF-WAY ITEMS l~.F.2.a. AGREEMENT WIT~ VIRGINIA DE~ART~T 0F TRAN$?0ETATION tt.F.2.a.1. 1-295 AND ENO~ CHURC~ ROAD On m~tion of Mr~ Ceftin, seconded by ~r. Applegare, the Board ~pp~ov~4 and autho~ize~ ~he County Administrator %0 ax~¢ute an agreement~ subject to approval of the County Attorney, with ths Virginia D~partment of Transportation (~roject ~umber 0095-020-101-G305) for ~he relocation of ~at~r lin~ a% the intersmution of 1-295 and Enon Church Road. (I~ is noted ~Jls Virginia Department of Transportation i~ responsible for 100% of the COSt of .the water facility a~justments..) VQte: Unanimous On motion of Mr. Currin, ssconded by gr. Appl~gate, thm Board approved a~d authorized the County Administrator to e~ecate an agreement, subject to approval of the County Attorney, with %he Virginia Department of Transportation (Project Nru~ber 067~-0~0-174, 0504) for the relocation of water lines at the intersection~ o~ Providence.Road, Bicks Road end Ream~ Read. (It i~ noted the Virginia Departmenf o£ Transportation is responsible for 100% of the cost of th~ water facility Mr. Applegate disclosed to the Board ~hat he is an employee of Brendermill Woods~ Ltd., declared a potential conflict of interest with respeu= =o Item tt.F.i.b., Aeseptance of Deed Of pursuant tc th~ Virginia Comprehensive Conflict of In=ernst Act It.F.2.b. ACCEPTANCE OF DEEDS OF DEDICATION I5.F.2.~.1. TURNER ROAD, BELMONT ROAD AND CLAIRTON. ROAD FROM SILVER COWVEN!ENCE CENTERS On motion of Mr. Daniel, s~conded by Mr. Currin~ the Board approved and authorized tbs County Administrator to e×ecute the necessary d~d accepting, on behalf of the County, the conveyance of a 10~ ~trlp of land along Turner Road, a 10' ~trip of land along Belmont Road, and a ~' strip cf land along Clairton Road from Silver Convenience Centers, A Virginia 00-05 General Partnership. (A copy of the plat is filed with papers of this Board.) Ayes: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mr. Mayes. Absent: Mr. Applegate. 15.F.2.b.2. OLD HUNDRED ROAD PROM BP~%NDEPJ4ILL WOODS~ LTD. the On motion of Mr. Daniel, seconded by Mr. Currin, the Hoard approved and authorized the County Administrator to execute the necessary deed acoepting, on behalf of the County, the conveyance of a 60' strip of land along Old Hundred Road from Brandermill Woods, Ltd. (A copy of the plat is filed with the papers of this Hoard.) Ayes: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mr. Mayes. Absent: Mr. Applegate. 15.F.2.b.3. TWINRIDGE LANE FROM RICHMOND RETIREMENT RESIDENCE LIMITED PARTNERSHIP On motion of Mr. Daniel, seconded by Mr. Currin, the Board approved and authorized the County Administrator to execute the necessary deed accepting, on behalf of the County, the conveyance oi a variable width ~trip of land along Twinridge Lane from Richmond Retirement Residence. (A copy of the plat is filed with the papers of this Board.) Ayes: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mrl Mayes. Absent: Mr. Applegate. 15.¥.2.b.4. ~ANCHWAY ROAD FROM CHESTERFIELD COMMERCE CENTER, LTD. On motion of Mr. Daniel, seconded by Mr. Currin, the Board approved and authorized the County Administrator to execute the necessary deed accepting, on behalf of the County, the conveyance of a 15' strip of land along Brancbway Road from Chesterfield Commerce Center, LTD., A Virginia General Partnership. (A copy of the plat is filed with the papers of this Board.) Ayes: Mr. Sullivan, Mr. Currin, Mr. Daniel and Mr. Mayes. Absent: Mr. Applegate. Mr. Applegate returned to the meeting. 15.F.2.c. REQUEST FOR PERMISSION TO INSTALL A GAS MAIN IN AIRFIELD DRIVE On motion of Mr. Daniel, seconded by Mr. Mayesr the Board approved a~d autherized Commonwealth Gas Services, Inc, to install a 4" gas main within the right of way of Airfield Drive to serve the terminal building and hangers, subject to the execution of a license agreement and with the understanding that Commonwealth Gas Services will be required to relocate the main at its expense if it interferes with County Utilities or future road construction. {A copy ef the plat is filed with the papers of this Board.) 88-86 15.F.2.d. VACATION OF PORTIORS OE VARIABLE WIDTH PERMANENT S~N~R EAS~NENT~ AND ~ARIA~LE WIDTH TEMPORARy CONSTRUCTION EASEMENTS LYING ALONG THE SOUTHERN SID~ OF THE SWIFT CREEK RBSERVOIR On motion of Mr. Applegate, seconded by Mr. Sullivan, the Bnar~ approved and authorized the Chairman of the ~oard and the County A~/~inistrater to execute a Quitclaim Deed to vacate portio~ of Va~iabl~ widtk permanent sewer ea~ment~ an~ variable width construe=ion easements lying along the southern side of the Swift Creek ReserVoir between the Swift Creek Water Treatment Plant, and [he eastern line of the Harbour Points Pump Station. {A copy of the plat is filed with %h~ papers of this Board.) Vote: Unanimous 15.F.3. REPORTS Mr. Sale presented the Board with a r~port on the developer water and sewer contracts executed by the County Administrator. Mr. Ramsay presented the Board wish a status report on the General Fund Cont±nqency Account, General Fund Balance, Road Reserve Funds, District Road and Street Light Fun~s, Lease Purchases, School Literary Loan~ and the School Eo~rd Agenda, as well as information updating ~he status of a Re~olu~ion add~es~ing th~ Quality of Groundwater and Failing Wells and Sspt±c Systems in Chesterfisl~ County. 15.I. EXECUTIVE SESSION On motion of Mr. Daniel, seconded by Mr. Sullivan, the Board pursuant to Section 2.1-~4 (a) (1) of the ~de of Virginia, 1950, as amen~e~. On motio~ of Mr. Daniel, zeccnd~d by Nr. Mayes, the Board adjourned at 9:00 p.m. (~ST) until 7:30 a.m. on February 11, 198S~ at the COmmOnWealth Park Hotel. L~ne H. Ramsey County Admlnistrate~