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04-18-1988 MinutesMr. G. H. Applegate, Chairman Mr. M. B. Sullivan, Vice Chairman Mr. ~arry 0. Daniel Mr. Lane B. Ramsay County Adminietrator Legislative Coord. Clerk to the Board Chief Robert Manes, Nr. Bradford S, Hammer, Deputy CO. A~mim., MS. Alice Reffner, Youth 8vcs. Contd. Mr. Robert Redder, Building Official Mr, William H. Mental Health/Retard. Mr. Robert Masden, D~puty Co. Admin., Mr. Richard McElfish, Dir. of Env. Eng. Mr. Steve Micas, Co. Attorney Dir. of News/Info. Services Col. Joseph Pittman, chief el Police Mr. Richard Sale, Depu=y Co. Admin., Ms. Jean Smith, Dir. of Mr, Jay Stegmaier, Dir. of B~dqe~ Mr. M. D. stith, Jr., Dr. Robert Wagenknecht~ Dir. of Libraries Dir. of Utilities Mr. Frederick Willis, Dir. uf Mr. Applegate called the meetin~ ~o order at 3:45 p.m. in Room 205 at ~idlothian Bigh School, Rt. Micas stated the purpose of the meeting was for th~ ~oard tc presented to the Virginia Transportation Commission's public hearing relating to the location of Route 288. Be stated revised copy of the ztatem~nt wa~ distributed to ~he Board andz if approved, would supersede the decision rendered on said item durin~ the April 13~ 198~ Board cerporation that may be affected by the censtructisn of Route 288; however, as of this time, the Commonwealth Attorney had not responded to hie request as to whether or not a conflict of fait h~ should not participate in the discuuuionfpresentation, declared a potential conflict e~ interest pursuant to the Virqinia CoMprehensive Conflict cf Interest Act, and s×cused himsel~ item the meeting. After lengthy discussion, it wa~ on motion of Mr. Daniel, seconded by Mr. Cnrrin, resolved to Approve the amended Route 288 Publiu Hearing Statement. (A copy of said statement is filed with the papers of this Board.) Ayes= Mr. Sullivan, Mr~ CUrrin~ Mr. Daniel and Mr. Absent: ~r. Applegate. Mr. Applegate returned to the meeting. 2. ~S TO ATt~DVIRGI~A DEPArTMenT OP T~u%N~O~ATiON PUBLIC HEAR/~ ~GARDI~G~OUT~ The Hoar~ rsceese~ at 4:18 p.m. te at,end the Virginia Department of Transportation public hearing on the proposed locations for Route 288. Mr. Applegate called the meetinq to order at 5:20 p.m. in the Administration Building Conference Room (Room 502) at the Courthouse C~plex for dinner and a scheduled work ~eesien on the Capital Improvement Program. He stated it was necessary to s~spend t~e rUleS to udd an item to the agenda regarding tax and fee changes fo~ tho 198~ budget. 7. SET PUBLIC ~aRING DATES FOR TAX AND F~E C~AN~ES FOR 1988 B~DGET On motion of ~r. ~ullivan, seconded by Mr. Currin~ the Board suspended the rules to set the public bearing dates for tax and fe~ changes for the 19~8 budget. On motion of ~r. Sullivan, seconded by Mr. Ceftin, the Soard set the followinq dates for public hearing on th~ following tax and ~ee changes~ Utility Taxes Bad Check Charges soil and Erosion Control Rearing Date May Il, 1988 ~ay ~1, 1988 May 25, 1988 ~ay 2~, 1988 July 27, First Advertisement Date April 28, 198~ April 20~ 1988 May Il, 1988 ~ay I1, 1988 July.13, 1988 Mr. Daniel noted he would be away from the County on May 11~ 1988 and requested items scheduled for consideration on May be resche~ule~ to May ~, 1988. Mr. Sullivan withdrew his Af~ez a brief discussion, it was on motion oi Mr. Sullivan, meconded by Mr. Ceftin, resolved to set the following dates public hea~ing on the following tax and fee changes~ 88-271 Utility Taxes Business ~icens~ Tax False Alarms Bad Check Charges Soil and ~rosion ContrDt Fees Vote: Unanimous Public Hearing Date May 25, 1988 May 2~, 1988 May 25, 1988 May 25, 1988 July 27, 1988 Fir~ May 11, 1988 May 11, 1988 May 11, 1988 May ll, 1988 July I3, 1988 Mr. Ste~aie~ presented a 5rimf overview of the Capit~l Improvement Progra~ and outlined actions that would have FY99-93 CtP p~io~ihie$ with identifying County fnndin~ l~vel~, Mr. Daniel clarified ~at, if %he Board worm t0 adopt the proposed Capital Impzov~m~n% Progr~ today, it would be only obligate the Board tO SOil bonds, go to referendum, Discussion, ~estions, co~ents ensued relative to re~ision of 'the DAior~ty of the project list, air condition/energy conser~ ration measure~ for various ~chool~, total sum of money needed by the School eye=em tO continue l~vel~ of servic~, wording of a referendum specifying th% use of monies for schools and/or sohool project~, the red--ended 5 cent scenario for =ax increase versns O-cent, 7-~en~ an~ ~-cent ~cenarlos and dollars generated ~rom such scenarios, utilizing Contingency fnn~ to ~uppl~ment ~ehool n~dn, conversion of Manchester High SchooT t~ a middle ~chool facility, construction of a central- ~r. D~niel ~n4ica~ed he had received a letter from the Palling Creek P.T.A. reflecting the level of frustration being ~xperienced in that area regarding the condition of the ing older County schools and ~nbmitted it as part o~ the Al=er further discussion, Mr. Daniel made a motion to adopt pcopo~d School Cmpit~l ImproVmm~n% P~Oqr~m, in mcc~cdanc% provisions of the Couney Chartmr and. for planning purposes, in the ~ount of $24 million per year for five (5) years. There Mr. AppI~gate mtatmd the motion failed for lack of a Second. There was further discussion relative to the total dollars that tion to the u~e of contingency fund~, public co~ents relative to the need for a new high school, otc. ~x. Daniel made a motion to adopt the proposed School Capital Improvement Program, in accordance with provision~ of the ~21.5 million per year for five (5) years. Mr. Mayes expressed concerns that %here was no delineation to how the funds would be ~pent. Mr. Appteqate ~tated the public had made strong co~ent~ to %he Board at the CIP public hearing r~lativu t0 the need ~ur a new high s=hool; S~hool Administration had not been received and ~tated he was h~itant to t~ke action without that information. He ~tated 8B-272 would prefer to remain withia T~hs 5-cent Scenario. withdrew his motion. Hr. Daniel submitted a motion to adopt the proposed School Capital !mpro~ment Program, in accordance with provisions of the County Charted-and' fo~ planning purpos~m,' in tbs amount of $19 million per year for five ~) years. Mr. Mayas reiterated his concerns as tc how the money woul~ be spent, equitable distribution of funds, etc. Mr. Daniel expressed concerns relative to fundin~ for air condition/energy eon~e~ation measures and stated he did not feel proper discus- sion, eto., had been discussed relative to the need for a new High school; however, action by the ~oard was necessary today to meet required deadlines. A~ter further discussion, it was On motion of Mr. Daniel, Capital Impro~e~en~ Program, in accordance with provieion~ of the ~o~nty Charter and for planning purposes, i~ the amounts $22 million for FY89, $22 million for FYgO, $23.4 million for FTgl, $21.4 million for F¥92, and $27.2 mi41ion for FY93. (It is noted the above total~ include $3 million per y~ar for FT19Bg-~0 and $4 million for FY1991 from the Contingency Fund.) Vote: Unanimous 3.B. GE~ERAI C00NT~ CAPZTJtL IMPROVEMENT PROGRA~ ~r. S~=~aiex presenasd a brief overview of the General County Capital Improvement Program, outlined ac%ions tha~ would have to occur during the CIP process, pre~nted a revi~ed li~t of CIP priorities with identifying County funding levels, etc. Discuusion~ quustion~, cements ensued relativ~ reprioritizing the project list, air condition/energy ration measures for various ~chools, total ~ of mopey specifying ~e use of monies for ~0h0015 an~/o~ school There wa~ further discussion x~lative to xevisin~ Pha~ the General County Capital Improvement Pro,ram by in funding for ~wift Creek Access, extension and upgrade of Lucy Corr Drive; Warehouse expansion and construction of the ~ental ~eolth/Mental Retardation/Substance Abuse facility and adding the Enon Library and Matoaca W~t Library facilities+ On motion of Mr. Sullivan, ascended by Mr. Daniel, the Board ~dopted the General County Capital 'Improvement Proqr~r ~ended, with the reco~n~e~ ad~ition~ and deletions. O~ ~otion O~ Mr. Daniel, seconded by Mr. Sullivant th~ Board submitted. The Hoard 'recessed to travel to Matoaca Middle school Auditorium for a public hearing to tee%ire candidate~ for Matoaca District School ~oard 88-273 S~OOL considered for appointment to the School Board from the Matoaca Magisterial District and to accep~ public cogent regarding =he q~alifications of those ~r. Mayes Stated this is an historic Occasion for the thc County and =he Matoaca District in that it is the first appoik~ent %o th= School Board in accordance wi~h provisions Mr. Appteqate outlined th~ criteria requi~d for tho~ individual~ ~eking th~ appoln~ent an~ requested any candidat~ wishing ~o be consider~ to sign in as~ they woul~ Dr. Ssorqe R. Partin focally de01ared himself a candidate for the Matoaca Distri¢t S=hool Boar~ ~or the perio~ of J~ly 1, 1988 throuqh June 30~ 1992. He Outlined ~is educational backgroun4, qualifi=a~ions and experience and presented Board with copies of his res~e. MS. Marie Ragsdale, Ms. Noreen Stoker, Mr. Arlick Brockwelt, Ms. Dorothy ~utler, ~r. J. ~oyal Robertson an~ Mr. ~at Wa~espack voice~ support for reappointment of D~. George R. D~trict as ~hey felt he is dependable~ honest~ re~ponsive~ helpful, sin~r~ and is dedicated to the e~ucational profession. Dr. W. Clinton Pettus formally declared himself a candidate for the Matoaca Distric~ School Board position fur th~ period of July 1, 1988 through June 30, 1992. ~e outlined his educational background, qualifications an~ experience pre~ent~d the Board with copies of his resume. M~. Li~da Batiste, Mr. Bruce E~ Fleming, M~. Yvette B. Ridley, McClellan voiced support for ~he appoin~en% of Dr, W. Clinton Peteus %0 ~h~ Ch~erfleld County School Board for the Matoaca District a~ they felt hi~ =reOenti~I~ =learly reveal him to De well-prepared to len~ a unique service to the citizenry of the County, Chat h~ is ~u enlightened, =on=erned parent with demonstrated interest in the educational welfare of young p~opl~, an~ that his ~ucatlonal background, ~xperience and 9oll~rd presented ~he Board wi~h a petition %rom concerned citizens and parents of the Matoaca District indicating support for DZ. Pettum' appulntm~u~ =o the School ~oard. ~=S. Jean P. Copelan~ ~ormally declared h~rs~lf a candidat~ the ~atoacm Distric~ School 9oard position for the period of July l, 1988 through Jun~ 30, 1992. She ontline~ her educational background, qualifications an~ experience and Hs. Agne~ Johnson, M~. Brenda Austin, MS. Johnnie H~phre~, HarOl~ J. Beavers, Jr., and Ssnato~ Robert Russell voiced support for the appoin~en~ of Mrs. Jean P. Copeland to the Chesterfield County School Domrd for the Matoaca District they felt her ability'to work wit~ the public on a personal and profe~sional basis, knowledge of the full expanse of the ~atoaca Magisterial District citizens and ~chool~, first-hand knowledge and experienc~ in the public school sysa~, ability 88-274 to develop and oversee the implementation of budgets, ability to listen to public opinion and determine facts from emotion, and her sin=ere commitment te educational exaellence qualify her as the best candidate. A question and answer session followed the presentation of the candidates and public comments. Mr. Applogat~ road for the r~cord letters from Ms. Mary Jo Lux, Chairman of the Community Services Board, and the Children's Home of Virginia, ~aptist, ina., indicating support for Dr. There were no further candidates to a~nounce. On motion of Mr. Daniel, seconded by Mr. Coffin, th~ Board closed the Dublio hearinq. Vote: Unanimous There was discussion/clarification regarding the qualifications of residency in the District for ~$. Copeland. Mr. Micas indicated that prior to appolnt~ent any applioan~ must actually live and have qualified to vote in a precinct in the Maboaea District. He stated that Mrs. Copeland would meet those qualification requirement~ if the Board does n~t make tho School Board appointment prior to May 1, 1988. It was generally agreed to eot the date of May 25~ 19~, a~ the date of nomination and June 8, ~988, as the date of confirmation £o~ the appointment of the Matoaca District ~chool ~oard representative. Dr. Boone expressed concern aS tO =he residency requirements and suggested that the Attorney G~neral's Offic~ be requested to render an opinion on the matter, Mr. Applegate stated the County Attorney had rendered an opinion that the residency criteria o~ Ms. Cepeland had been met; however, he felt the candidate would take the necessary steps to ~n~ure hot qualifications. adjourned until April 27, 1988, at 9~00 a.m. 88-275