2009-05-27 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: May 27, 2009 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for April 15 and 29, 2009
2.County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
A. Recognizing Ms. Kathryn Helen Geranious
for Her Dedicated Service to the Friends
of the Chesterfield County Public Library. . . 4
B. Recognizing Deputy First Class John A.
Stuckey, Sheriff’s Office, Upon His
Retirement . . . . . . . . . . . . . . . . . . 7
C. Recognizing Business Award Winners
1. Super Radiator Coils, the 2009
Innovation Impact Award Winner and
Chesterfield County’s 2009 Business
of the Year. . . . . . . . . . . . . . . . 9
2. Bank of Virginia, the 2009 Community
Impact Award Winner. . . . . . . . . . . . 11
3. ACAC Fitness and Wellness Center, the
2009 Employee Impact Award Winner. . . . . 13
D. Recognizing Ms. Rebecca T. Dickson for
Her Service to Chesterfield County . . . . . . 15
6. Work Sessions
Board of Supervisors
Agenda
May 27, 2009
Page 2
PAGE
7. Deferred Items
A. Adoption of the FY2010 Community Development
Block Grant Program and the HOME Investment
Partnership Annual Plan. . . . . . . . . . . . . . . . 18
B. Adoption of County Procedure for the Debarment
of Vendors and Contractors . . . . . . . . . . . . . . 20
C. Amend the County’s Appropriations Resolution
and Transfer the Undesignated Capital
Improvement Appropriation for FY2010 to
the School Capital Improvement Fund. . . . . . . . . . 26
8. New Business
A. Appointments
1. Community Services Board . . . . . . . . . . . . . 27
2. Camp Baker Management Board. . . . . . . . . . . . 29
3. Economic Development Authority . . . . . . . . . . 31
4. Comprehensive Plan Steering Committee. . . . . . . 32
5. Citizen’s Recycling Advisory Committee . . . . . . 33
B. Streetlight Installation Cost Approvals. . . . . . . . 34
C. Consent Items
1. Award of Contract for Professional
Occupational Medicine Services to
CompassMD, PLC, for Comprehensive
Physicals for Career Firefighters . . . . . . . . 41
2. Adoption of Resolutions
a. Recognizing Firefighter Mark A.
Bennett, Fire and Emergency Medical
Services Department, Upon His
Retirement. . . . . . . . . . . . . . . . . . 44
b. Recognizing Firefighter Kenneth W.
Henley, Fire and Emergency Medical
Services Department, Upon His
Retirement. . . . . . . . . . . . . . . . . . 46
c. Recognizing Mr. Daniel S. Gaskill,
Utilities Department, Upon His
Retirement. . . . . . . . . . . . . . . . . . 48
th
d. Recognizing the 25 Anniversary of
Virginia EMS Med-Flight I . . . . . . . . . . 50
Board of Supervisors
Agenda
May 27, 2009
Page 3
PAGE
8.C. Consent Items(Continued)
3. Set Dates for Public Hearings
a. To Consider Granting an Option
Agreement to Courthouse 3, LLC to
Purchase Approximately Six Acres of
Property Located on Reycan Road in
the Chesterfield County Industrial
Airpark and Authorize Sale of the
Property if the Option is Exercised. . . . . . . 53
b.To Consider Proposed Adjustments to
Planning Department Conditional Use Fees . . . . 56
c.To Consider the FY2010 Secondary Road
Improvement Budget . . . . . . . . . . . . . . . 60
4. Appropriation of Road Cash Proffers and
Authorization to Proceed with the Design,
Environmental Permitting, Right-of-Way
Acquisition, Construction Advertisement,
and Award of a Construction Contract for
the Beulah Road (Irongate Drive to
Summerleaf Drive) Project. . . . . . . . . . . . . . 64
5. Award of Contract to J H Martin and Sons
for Phase B Site Improvements for the
Carver Heights Sanitary Landfill . . . . . . . . . . 69
6. Designation of Right of Way for Harrowgate
Road . . . . . . . . . . . . . . . . . . . . . . . . 72
7. Establishment of Chesterfield County
Comprehensive Plan Steering Committee. . . . . . . . 75
8.State Road Acceptance. . . . . . . . . . . . . . . . 77
9.Award of Construction Contracts
a.For the Courthouse Road Spot
Improvement Project. . . . . . . . . . . . . . . 81
b.For the Otterdale Road Bridge
Replacement Project. . . . . . . . . . . . . . . 86
c. To A. D. Whittaker Construction
Incorporated for the Construction of
the Addition and Renovations to the
Health and Social Services Building. . . . . . . 91
10. Adoption of Policy Regarding Non-County
Wastewater Treatment Facilities. . . . . . . . . . . 94
Board of Supervisors
Agenda
May 27, 2009
Page 4
PAGE
8.C. Consent Items(Continued)
11. Approval of an Amended and Restated Purchase
Agreement with North American Properties-
Atlanta, LTD for the Sale of Approximately
Fifty-Seven Acres of County-Owned Land
Located at the Intersection of Ironbridge
Road and Courthouse Road . . . . . . . . . . . . . . 105
12. Requests to Quitclaim
a. A Portion of a Variable Width Water
Easement Across the Property of Zaremba
Metropolitan Midlothian, LLC . . . . . . . . . . 109
b. A Portion of a Variable Width Storm
Water Management System/Best Management
Practice Easement Across the Property
of The Phoenix, L.P. . . . . . . . . . . . . . . 112
13. Approval of Change Orders
a. For the Sunnybrook Pump Station Relief
Sewer Project. . . . . . . . . . . . . . . . . . 115
b. For the Falling Creek Waste Water Pump
Station Upgrades . . . . . . . . . . . . . . . . 117
c. To Raymond Key Commercial Contracting
for the Removal and Replacement of
Unsuitable Soils at the Addition and
Renovation Project to the Chesterfield
County Courts Building . . . . . . . . . . . . . 119
14. Conveyance of Easement to Virginia Electric
and Power Company to provide service to the
New Sunnybrook Pump Station. . . . . . . . . . . . . 121
15. Requests for Permission
a. From Patricia H. Ankiel for an Existing
and Proposed Deck to Encroach Within a
Sixteen-Foot Sewer Easement Across Lot
20, Greenham, Section 2. . . . . . . . . . . . . 124
b. From Bethia United Methodist Church for
an Existing Sign to Encroach Within County
Right of Way Along Winterpock Road . . . . . . . 127
c. From Misael Martinez for a Proposed Fence
to Encroach Within an Eight-Foot Easement
Across Lot 21, Block B, Ravensdale
Subdivision. . . . . . . . . . . . . . . . . . . 130
Board of Supervisors
Agenda
May 27, 2009
Page 5
PAGE
8.C. Consent Items(Continued)
15. Requests for Permission (Continued)
d. From Stoney Glen South Associates,
Incorporated for Existing Playground
Equipment and an Existing Wooden Fence
to Encroach Within a Variable Width
Storm Water Management System/Best
Management Practice Easement and a
Twenty-Foot Drainage Easement Across Open
Space in Stoney Glen South, Section 6. . . . . . 133
e. Wouter H. VanGumster and Ester M.
VanGumster for an Existing Fence to
Encroach Within an Eight-Foot Drainage
Easement and an Eight-Foot Easement
Across Lot 61, Tanner Village, Section
A at Charter Colony. . . . . . . . . . . . . . . 136
16. Acceptance of Parcels of Land
a. Along Turner Road from CMC Investment
Properties, LLC. . . . . . . . . . . . . . . . . 139
b. Along Genito Road from Alan R. Delforn,
Trustee and Genito Properties, LLC . . . . . . . 142
c. Along Genito Road from Alan R. Delforn,
Trustee and Genito Associates, LLC . . . . . . . 145
d. Along West Hundred Road from Charles P.
Phelps and Sandra L. Ulloa . . . . . . . . . . . 148
17. Transfer of District Improvement Funds
a. From the Dale District Improvement
Fund to the Chesterfield County School
Board to Purchase Turning Point Student
Response System with Cameras for Lloyd
C. Bird High School. . . . . . . . . . . . . . . 151
b. From the Bermuda District to the Parks
and Recreation Department to Pay Publicity,
Rental and Staffing Costs for the August 22,
th
2009 Celebration of the 100 Anniversary
of Bensley Village, the First Planned
Subdivision in Chesterfield County . . . . . . . 154
Board of Supervisors
Agenda
May 27, 2009
Page 6
PAGE
8.C. Consent Items(Continued)
18. Request for Permit to Stage a Fireworks
Display at the Chesterfield County Fairgrounds
on July 4, 2009 . . . . . . . . . . . . . . . . . . 157
19.Approval of Recommendation to Sell General
Obligation Bonds for Capital Projects . . . . . . . 158
9. Reports
A. Report on Developer Water and Sewer Contracts . . . . 160
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases . . . . . . . . . . . . . . 163
C. Report on Roads Accepted into the State Secondary
System. . . . . . . . . . . . . . . . . . . . . . . . 168
D. Report of Planning Commission Substantial Accord
Determination for Wilton Development Corporation
(Case 09PD0275) to Permit a Public Road . . . . . . . 170
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
12. Invocation
Reverend Jerome Hancock, Senior Pastor, Southside Church of the
Nazarene
13. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Michael Milano
14. Resolutions
A. Recognizing the Outstanding Public Service
of Delegate Franklin P. Hall. . . . . . . . . . . . . 177
B. Recognizing Philip Morris Park 500 and The
Sustainability Park as Winners of the 2009
Governor’s Environmental Excellence Awards
at the Environment Virginia 2009 Symposium . . . . . 179
Board of Supervisors
Agenda
May 27, 2009
Page 7
PAGE
14. Resolutions (Continued)
C. Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout . . . . . . . . . . . . . . . . . . . . 181
1. Mr. Michael Scott Milano, Dale District
2. Mr. Robert Joseph Newsome, Midlothian District
3. Mr. Stephen Kyle Parker, Midlothian District
4. Mr. Daniel Harmaty Morton, Midlothian District
D. Recognizing Miss Loren Chaney Bostic Upon
Attaining the Gold Award . . . . . . . . . . . . . . . 183
15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
16. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 18
A. 09SN0159 Virginia State University Booster Club,
Matoaca District
B. 09SN0160 Virginia State University Booster Club,
Matoaca District
C. 09SN0162 Donald R. McCabe, Sr. and Bobbie S. McCabe,
Bermuda District
D. 09SN0164 Chesterfield County Board of Supervisors,
Midlothian District
E. 09SN0165 Scott and Kim Price, Matoaca District
F. 09SN0168 John P. Kirwan, Jr. and Becky H. Kirwan,
Matoaca District
G. 09SN0173 Cheryl Parrish, Midlothian District
H. 09SN0175 Chesterfield County Utilities Department,
Midlothian District
H. 09SN0194 AFF of Chester LLC, Bermuda District
Board of Supervisors
Agenda
May 27, 2009
Page 8
PAGE
17. Public Hearings
A. To Consider Appropriation of Up to $30,000,000
in Payment to the Escrow Agent for the Refunding
of Series 1998B, Series 1999A and Series 1999B
General Obligation Bonds and Closing Costs,
and Adopt a Resolution Authorizing the Refunding . . . 185
18. Remaining Manufactured Home Permits and Zoning Requests
19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
20. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 200