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08-22-1973 Packet-.014 VIRG SN SA. At an adjoi.rned T-ieeting of the Board of Supervisors of Chestc=_rf field County, held at the Cour thause on August 22, 1973 a t 3- 00 P_ M v Present. Also Present. T-1r Srvin G e Horndr , Chairman P4r e 01 ivc:_r D - F2uc3y, , Comm e At ty Nir_ Lao Niyars, Vice -Chairman Nir eDorr is Dtason ,..ssteComm sAttye Mr. J�Ruff in Apper son D1re T _C�le 1 3 u r nett, Coe Administrator i:re Ae,J e Kre. pa la NIr_ G_ Ce )Manual ,«sst_ Co. Admire Nire EeP_arlin O•NTei11 r Mre Robte P,-F, tEr, Coe Enge Nire William Pros isa, Asste Co�Eng� Mre Tv..icl-iael Ritz, Coe Planner On motion of Mre Apperson, seconded by Nir - Myers , it is resolved that the mina tas oP Ju1y 23, 24 and 25 and a and 9, 1973, be and they hereby are appr ovede Ayers: Nxr- Hor ne.r, N:r� Myer ��, Tire Apper_.on and I.re Kr cpelae On motion o_E r-ire Ap person, seeon dad by T-_r e N�ycrea , it is resolved that the following watt=r contracts ba and tl-i c_ same= are Y-�erc=by approved= . 73- --DU I-<ocicdalE Road ?6800 00 W73-S SCD 360 est Shopping Centc_r 4, 664e00 Ayes. Nire Horner, Y-iro Myers, N:re :=.ppc�r son, NIr eKr apo la and Mr �O•Nai11e On motion oS£ DIr el-1ppar son, secondod by lam. r_ v0•N<�i 11, it is res olvEd that Sewer contract S73-SOD £or Bar<Nic7c Village:, Yhase SSS in the amount of S13 , 782 - 00 I— approved AyescNlra T�Iyars, Nt.re Apper son, Dire Krapela and 11-- O•Nci11e On motion oP Mr eKrape la, seconded by Tare :='.pperson, it is resolved that Contract S 70-32-1 be amended by add5_ng 'i>13 , 595 e SO due to the increase in the scope of the pro jact� Ayers_ D:re Myers, Direr Apper son, D:r vI<r apala and Nir sO•Nai 11e On motion of Nlro Krapela, sac<_ ndad by Ddrs i`PpE'r son, it is resolved that this 13oard rejects the one bid from the= Ti cl.ana Construction Company For installing sewers on the Upper 1 aping Cr ee3c� Ayes: NIr eNtyars, 1•ire Apper son, Nlr eKrcpela and Mre C•Nai 11_ On motion of Mr. Myers, seconded by Mr. Apperson, it is resolved that this Board rejects the bid from the 3-M Company on the construction of sewers near the Ling King Restaurant, Ayes: Mr. Horner, Mr. Myers, N�r. Apperson: Fir. Krepela and Nir.O'Neill. On motion of Nr.Myers, seconded by Mr. O'Neill, it is resolved that the application of Days Inn on the Bellwood lagoon and the new manufacturing plant to be located north of Kingsland Creek and east of Rt. 95, for sewer service at the Bellwood lagoon, be given approval. Ayes: Mr. Horner, Mr. Myers, Nir. Apperson, Mr.Krepela and Mr. O'Neill. On motion of I%ir. I,}yers, seconded by Mr.Apperson, it is resolved that permission be given for a connection for Clarence Perdue who lives on `;,Iells Street, next to the sewer system discharging to Old Town Creek lagoon. Ayes: Mr.Horner, Mr. Viyers, Mr. Apperson, Mr.Krepela and Mr.C'Neill. On motion of Mr. Apperson,seconded by Mr. Myers, it is resolved that on the request of the County Engineer, a sixty (60) day extension of time for Project 6511-28 be given to W.C.English, Inc.because of excessive rock in the area. Ayes: Mr. Iiorner, 111r, Myers, Ivir. Apperson? Mr.Krepela and Mr.O%Nei11. On motion of Mr.Krepela, seconded by Mr. Myers, it is resolved that the Chairman of this Board be authorized to sign an agreement with the Southern Railway System for the installation of a 271, sewer pipe crossing said Railway 5960 f t. south of Agile Post F-1299 the same being the County's Project S72-54CD-10. Ayes: Mr. Horner, Mr. hyers, Mr. Apperson, 1',Ir. I repela and Mr.O'Neill. Mr. William Prosise comes before the Board to give a report on roads in various subdivisions which have unfinished streets. Of the approximate twenty-five (25) letters sent to subdivisers who own roads in this category, all but four have responded promising to take care of the conditions before November 11 1973. Upon consideration whereof, and on motion of Nir.Krepela, seconded by Mr.0'Neill, it is resolved that all building and other permits o including Certificates of Occupancy be denied as of this date to Mr. Garland Ittner - Fernleaf; Nir. Luther Caudle -Genito. Estates and Rolling Hills; R. G. Martz - Hickory Hills and Dr. David Grandis - Newbury Town, and if compliance occurs then these restrictions hereby imposed are lifted. r U on further consideration of the problems of locating families on s reets not acceptable to the County, it is on motion of Mr. Krepela, seconded by Nir. Iviyers, resolved that permits of all types including Occupancy permits be denied to those delelopers after November 1,1973, if roads are not hard -surfaced to meet the (bunty's specifications and if said roads have occupied homes on same. However, building -2- permits may be issued on graveled roads with no occupied homes but no occupancy Permits will be issued until the road is improved to meet the County's specifications. Ayest Mr. Horner, Fir. Fyers, Fr. Krepela and Nir. O'Neill. Mr. Apperson abstains. Cn motion of 141r.Apperson,seconded by I,r.Nyers, it is resolved that the sewer connection to the Church of the Nazerene to the County's system be allowed at cost,to the Church. Ayes:Mr. Horner, mr. Myers, Mr. Apperson, P-ir. Krepela and Nir.O'Neill. There was presented a financial statement and audits of the RMA for the year ending June 30, 1973, which papers are filed with the minutes of this Board. On motion of Nr. Apperson,seconded by Mr.Krepela, it is resolved that this Board requests the Judge of the Circuit Court, the Honorable Ernest P. Gates to re -appoint as School Guards, with special Police powers, beginning September 1, 1973, the following persons; Margaret Davis Jean G. Lavene Anna Ni. Johnson Trances G. Coffey Ayes: Piro Myers, Mr, Apperson, Nir.Krepela and Nir. O'Neill. Mr.J.H.Rpgers, Chairman of the Christmas Program Committee, Comes before the Board requesting, the County to donate $200900 to this endeavor and generally described the progress of this program. On motion of Mr. Apperson,seconded by Mr. C'Neillt it is resolved that the sum of $200.00 be paid to the Christmas Program. Ayes: N.r.Plyers, Mr. Apperson, Mr. Krepela and Mr. O'Neill. On motion of Nir. Apperson,seconded by Mr.Krepelat it is resolved that this Board approves the request for a fireworks display at Dodd's Nobile Homes on Route -;T1 on August 28, 1973. Ayes: Mr. Myers, Mr. Apperson, Mr,Krepela and Mr. O'Neill. On motion of Mr. kppersontseconded by I�ir.Krepela, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: John L. Smith Personal Property tax $29.58 8418 Huntwood Ct. Richmond, Va. 23235 Insurance Co. of North America 1506 Willow Lawn Drive Auto license 10000 Richmond, 'Va. —3— M M Ayes: Mr. Myers, Mr. Apperson, mr. Krepela and Nir. O'Neill. On motion of Mr. Apperson,seconded by 1r.Krepela, it is resolved that the sum of $10.00 be paid to Raymond E. Taylor for the destruction by dogs of a 11hite lock Rooster, approximately 10 lbs. Ayes: Er. Myers, Mr. Apperson, Mr. Krepela and lir. O'Neill. On motion of Mr. Myers, seconded by P,r. Apperson, it is resolved that the sum of $120.00 be paid to Darrell Adkins for the destruction by dogs of 101 Rhode Island Red chickens, 7 months old. Ayes: Mr. Myers, 1 r. Apperson, Mr.Kr pela and Fir. O'Neill. On motion of Mr. Myers, seconded by 1ir.C'Neill, it is resolved that since the I-L,,hway Department has notified the County that there will be no Interchange on Rt.95 at Bellwood woad, that this Board now requests the Highway Department to construct a full Interchange at the intersection of 95 and Reymet Road, such Interchange to serve the present Reynolds Industrial plant and other concerns in the area, as well as the industrial acreage tributary to this Interchange involving an excess of 1000 acres. Ayes: Nir. Myers, Mr. 1pperson, 11r.Krepela and Mr. O'Neill. Cn motion of lir. Myers, seconded by 1-1r. C'Neill, it is resolved that this 1;o srd requests the Highway � Department to improve Willis Road at its intersection with Rt.95 vthen Rt.95 is widened, at the East to Burge ;,venue and Pams Avenue on the crest. Ayes: 1-,r. Myers, Mr. Apperson, lvIr.Kr.epela and 11'ir. O'Neill. It was cited thac the Thirteen Fourteen ',J. V.-ain Corporation had signed an agreement with the County saving the County harmless for not obtaining an easement to the Black Heath Subdivision in Tiidlothian District and said Corporation now requested the County to save the State Highway Department harmless so that roads in the Black heath Subdivision can be accepted by the Highway Department. Cn motion of k,1r.Krepela, seconded by T• r. Apperson, it is resolved that the Chairman and Clerk of this 113oard are authorized to sign this agreement with the Thirteen Fourteen `�. ikain Corporation and requests the Highway Department to accept the roads in the Black Heath Subdivision. Ayes: mr. Myers, 1,1r. Apperson, 1-ir.Krepela and Nr.O'Neill. There was read a suggested notice for parkin; tickets to be issued on County -owned property. It was generally agreed that tickets be prepared with the suggested wording. It was reported that on the 306,400 acres in the County of Chester- field, that only 57--acres were burned during the f iscal year,1972-73. -4- LM n Cn motion of Mr.Krepela, seconded by I11r.1-1yi3rs9 it is resolved that the County Engineer be requested to ascertain the cost of providing fire protection to the '•vatkins School on the Coalfield Road. Ayes: Mr. horner, I�'ir. I,iyers, hr. l-,,pper..;on, Ur. Krepela and ilir.O'Neill. On motion of Mr. Myers, seconded by P',r.hpperson, Be-: it Resolved by the Board of Supervisors of Chesterfield County that the application of the Robert E. Lee Post 2239, Veterans of Foreign 'Wars of the United States, for permission to conduct Bingo games and/or raffles, having been received by .the �-oard and duly considered, permission is hereby granted said a;._)plicant, the izobert E. Lee Post 2239, Veterans of Foreign gars of the United States to conduct Bingo games and/or raffles subject to the conditions as set forth in said permit. Ayes: Mr, Horner, Y-,Ir. Myers, Mr. Apperson and 'mr. i:repela. On motion of fir. Apperson, seconded by �lr. Flyers, 3e it Resolved by the Board of Supervisors of Chesterfield County that the application of the Chesterfield Fire Department No. 11 for permission to conduct Bingo games and/or raffles, having been received by the !�oard and duly considered, permission is hereby granted said applicant, the Chesterfield ire Department No. 11, to conduct Bingo games and/or raffles subject to the conditions as set forth in said permit. Ayes: Nir. Horner, F1r. I::yers, Nr. r-Epperson and i"r. Krepela. Cn motion of i it . ,kpper song seconded by itiir. . 1',5yer s , Be it Resolved by the Board of Supervisors that the application of the Chested ield County Fair Association for permission to conduct Bingo games and/or raffles, hE:ving been received by the Board and duly considered, permission is hereby granted said application, the Chesterfield County Fair Association, to conduct Bingo games and/or raffles subject to the conditions as set forth in said permit. eyes: Mr. Horner, P,ir. Myers, Mr. %pper.son and i°,r.Krepela. On motion of Mr. Byers, seconded by Mr. ;,ppc.rson, it is resolved that a Variance be awarded to Mr.R.H.Tucker for the construction of a hom:. on an unimproved road, running northwardly from the Happy Hill Road, on Map No. 132-6, Parcel 5, with the understanding that the County has no responsibility to construct or maintain this roadway. Ayes: I,,.r.Horn,.:.r, Er. Myers, Mr. 1pper,�on and I1,ir. Krepela. On motion of i-!'r. Horner, seconded by iir. Y=Epperson, it is resolved that a Variance be granted to Fir. �,,?alter B. Taylor for the construction of a dwelling on 3-acres of land, lying at the end of Rt.623, providing an easement be obtained for ingress and egress from the end of the present right-of-way to the property in -;uestion, and provided further, than the County has no obligation to construct or maintain a roadway to this parcel of land. Ayes: Mr.Horner, Mr. I-Iyer-,, Fair. Apperson and "ir. Krepela. -5- On motion of 1-ir.Horrner, seconded by ivir. Niyers, it is resolved that a Variance be granted to firs. Douglas E. Yeatts for the construction of a dwelling on Parcel 11, Tax t-iap 86 ((1)), with the understanding that the County has no responsibility in constructing or maintaining a roadway -to this parcel of land. Ayes: 'Nr. Horner, Mr. Niyers, i',..r. hpperson and Mr. Krepela. On motion of Mr. Myers, seconded by i-ir.J%pper: on, it is resolved that a Variance be granted to 1,Ir. John B. Howlett for the construction of a dwelling on Lot 1, Section B, of a proposed subdivision, with the understanding that the County vaill have no responsibility in the construction or maintenance of a road to this parcel of land. ..yes: 1-'ir. i-:orner, i-ir. Nyars, fir. ...pperson, 1�1r.Krepela and Ivir. O'Neill. On motion of 'PIr.O'Neill,seconded by i�ir.Myers, it is resolved that the Board of Supervisors of Chesterfield County gives its approval for the:• construction of a sewage tr-atment plant to serve the Beach Manor Subdivision, located on Prank's 3ranch, between State Rts. 628 and 630, in Matoaca District. Ayes: 11ir. Horner, I'Ir. Myers, I, r. ,lpperson, i:r.Kr; pela and 1�1.r.C'Neill. On motion of I�ir. Apperson,seconded by i•ir.lviyers, it is resolved that this Board authorizes the employment of nineteen (19) additional teachers in the School System, since: it appears that the number of pupils attending schools in September, 1973 c,iill be far more than anticipat-d. Ayes: i`ir.Horner, I°ir. Myers, Nr.hpperson, Mr.Krepela and 1ir.0'Neill, On motion of fir. ,,,pper on, seconded by Fir. Myer,,.,,, it is resolved that an Grdinance be advertised to estalish a method of extending the time of filing., Personal Propc_rty returns. Ryes: i'ir. Horner, i:r. Myers, Fir. mpperson, ivr.Krepela and Mr.O'Neill. WHEREAS, it is felt that the citizens of the County of Chesterfield should be given some consider,.tion in the development of the Nursing -iome as a project, and WHEREkS, the benefits of the County Nursing ' `.c:mc should be brought mor(.:: forcibly to the citizens of this County, NG':T, I'_i%R;�FG2 �, B., IT R ,SGLVr;D, on motion of •.:r. �-.pperson. s .�conded by 1,1r. Nyer-1, it is resolved that any citizen of thy: County of Chesterfield residing in the County Nursing Home and on a private pay status will receive a 10 reduction in the monthly charges. Ayes: 1_r.Horner, I-r. Myers, Mr. i-Epperson, Mr.Krepela and Nr. O'Neill. IM M M .n of Mr. Apperson, seconded by i,-!r. Krepela, it is resolved that Jean Prideaux from the Garland Heights area be appointed to the"Horizon 200011 Committee. Ayes: Mr. Horner, Mr. Myers, Nir. Apperson, FX. Krepela and ' r.G'Neill. C'n motion of i�ir. Apperson, seconded by Mr. O'Neill, it is resolved that the Purchasing Agent be authorized to sell a surplus sink to the Dale Ruritan Club for $35.00. Ayes: Nir. Horner, i,'ir. Myer , Mr. Apperson, mr.Krepela and Mr.C'Neill. On motion of P!x. Apperson, seconded by Mr. P.-yers, it is resolved that the County Administrator be authorized to negotiate a contract with William Noseley, Architect, for plans on a riental Health building of approximately 6,000 square feet. Ayes: Mr.Horner, P•r. h,yers, I,r. Apperson, Mr. Krepela and Mr.O'Neill. On motion of Mr. Ntyers, seconded by Mr. Apperson, it is resolved that the salary of Mr. Jake Mast, Administr.atorChesterfield County Nursing Home, be increased 5% on September 11 1973. Ayes: Nir, Horner, Dir. Myers, N;r. Apperson, Mr.Krepela and Mr.C'Neill. on motion of Fir. Flyers, seconded by ivlr. Apperson, it is resolved that the County Planner and County Administrator draw up with Wilson AsSOC. a contract for preliminary plans for the Rockwood Park and the Chairman and Clerk are authorized to sign a contract for the employment of this firm. ti.yes: 111r.Horner, Mr. Myers, Lr.Apper3onpmr.Krepela and Ptr.C'Neill. On motion of Nir. Apperson,seconded by Mr. N yers, it is resolved that the bills for t..r. i,,urland and iir. Gravatt In the Consolidation Case, be paid. Ayes: Mr. Horner, Mr. 11.yers, Mr. Apperson, Mr.Krepela and Pir. O'Neill. There arose considerable discussion on the methods of developing the concession stands at the Rockland Park and the operation of said concessions. On motion of Nir. Nyers, seconded by Mr. Apperson, it is resolved that Messrs. Mason, Rudy, Ritz and Burnett be requested to prepare a detailed contract with the Chesterfield Ball Club to present to this Board. Ayes: Nir. Horner, Hir. Myers, Mr. Apperson and Mr. C'Neill. Mr. Krepela abstains. The Board recesses for dinner at 6:00 P.N:. -7- COUNTY OF CHESTERFIELD (Fc r Intracounty Correspondence) TO: Board of Supervisors DATE: August 7, 1973 FROM: Mr. Will -Lam A. P rosise, Jr., Engineering Department SUBJECT: Construction of County Roads and Drainage Structures I have had our inspectors compile a report on the status of subdivision roads =n the County. The list of subdivisions may not be complete due to an oversight, but I feel enough subdivisions are listed to give a picture of what is happening in the County. Subdivision roads and drainage structures have become a problem in the Cour_ty because the trend in development is to build and occupy homes before the roads and drainage structures are completed. The Engineering Department receives numerous calls every week concerning roads not being bu -lt or drainage ditches, etc. not functioning because they have not been built and people have been living with the problem for months. The developers do not have a time limit on constructing roads and drainage structures, therefore we have no control over when the work is done. The current County Codes and Policies relating to subdivision roads and drainage structures are as follows: Section 14-10 Chesterfield County Code No permit for the erection, moving or conversion of any building shall be issued unless the street, highway or road adjoining the land on which such building is to be erected, moved or converted is: (1) A part of the State highway system, primary or secondary; or, (2) such street, highway or road has been suitably improved to the satisfaction of the Board of Supervisors as adequate to provide a satisfactory means of ingress and egress for the public. . Board Minutes, December 27, 1972 WHEREAS, there appears to be several contractors who have failed to bring subdivision roads to State specifications before moving people into homes facing said roads; and t Board of Supervisors Page 2 August 7, 1973 WHEREAS, the County has received considerable complaints concerning the bad roads in -certain areas; and NOW, THE'-'7.EFORE, BE IT RESOLVED, on motion of Mr. Apperson, seconded by Mr. O'llk-eill, that the Building Inspector be authorized and directed to withold the issuance of Occupancy Permits on all dwellings which front on roads which have not been hard surfaced and approved by the County. I suggest that the County take the following action: 1. Initiate a policy whereby: (a) No building permits shall be issued until the base material has been placed on the streets. (b) No occupancy permits issued until the roads have been hard surfaced and approved by the County Engineering Department. 2. All subdivisions having people living on streets not hard surfaced and not approved by the County shal' have the streets hard surfaced and drainage structures completed by November 1, 1973. If the work is not done by that date, no further building permits shall be issued in the subdivision until the work is done. (Note: I do not think the November 1, 1973 date is unreasonable because if the developer is planning to do the work this year, it will have already been scheduled to be competed pri,,or to this date.) WAPJr/bd cc: Mr. R. A. Painter m ►m RICHMOND METROPOLITAN AUTHORITY FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION YEAR ENDED JUNE 30, 1973 with REPORT OF CERTIFIED PUBLIC ACCOUNTANTS M M CONTENTS Report of certified public accountants Financial statements Balance sheet Statement of changes in fund balances Statement of revenues and operating expenses Notes to financial statements Supplementary information Schedule Statement of cash receipts and disbursements 1 Investments held by Trustee %r r.1 M M ARTHUR YOUNG & COMPANY The Board of Directors Richmond Metropolitan Authority 801 E. MAIN STREET POST OFFICE BOX 3-B RICHMOND, VIRGINIA 23206 We have examined the accompanying balance sheet of Richmond Metropolitan Authority at June 30, 1973 and the related statements of revenues and operating expenses and changes in fund balances for the year then ended. Our examination was made in accordance with generally accepted auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the statements mentioned above present fairly the financial position of Richmond Metropolitan Authority at June 30, 1973 and its revenues and operating expenses and the changes in its fund balances for the year then ended, in conformity with generally accepted accounting principles applied on a basis con- sistent with that of the preceding year. In making our examination we obtained no knowledge that the Authority failed to comply with any of the terms, covenants or con- ditions contained in the Trust Agreement. However, it should be understood that our examination was not directed primarily toward obtaining such knowledge. Our examination has been made primarily for the purpose of ex- pressing an opinion on the financial statements, taken as a whole. The accompanying supplementary information, although not considered necessary for a fair presentation of financial position or results of operations, is presented for supplementary analysis purposes. It has been subjected to the tests and other auditing procedures applied in the examination of the financial statements mentioned above and, in our opinion, is fairly stated in all respects material in relation to the financial statements taken as a whole. (�& _. - Z810�4101'7 August 3, 1973 Y K, 10 m O d� Of o O OD N GO M u . 4 r4 0 m a .4 vt .. 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W 0 +i N 1 1 O N 1 1 1 N GD O O C) Iz•I ti a a l q 00 ++ w tot, m m eq tar x a 0 .. m v s � 1 n o .� 1 1 ► .r U Ir 0 N CD M O M M 0 0 > Oz a F I NW O i[ 'O•I LO9 U �7I1 w K 94 °G a a w° s o 1 to I co 1 1 I m °► 01 o h n n aE0 •e d 4- 0 N N N 0 w K I I �O I I 1 R++i+ tto LI O N N M M C N V V q ++ V N cq N N H d K w rh N Ip M m rI > IV O Om04 4r N G) u 0 O m 0A N a 4+ a u ,r 4) a a7 O H 4 q 90 d 041 a h ti Wp D4))0 Na0 a N +t a > tl N V i+ •.I N •• 44 N U 0 O $4 r. c r01 q-H y Fw Ul iIw 41 14 ' 0 0$IMNIA AM a)m O ed A 4J0FFCd E Aa V UOd Uq qp,�q v U A •y0 F N d hqi M 15 RICHMOND METROPOLITAN AUTHORITY STATEMENT OF REVENUES AND OPERATING EXPENSES For the year ended June 30, 1973 REVENUE FUND Revenues: Tolls Tags Other Operating expenses: Operations: Salaries and employee benefits Maintenance Equipment rental Other Administrative: Administrative fees--RMA Insurance Other Total operating expenses $ 142,505 7,942 39,410 26,826 Other income: Interest Excess of revenues over operating expenses NOTE: 32,000 10,172 3,455 $ 615,034 50,145 2,400 216,683 45, 627 During the year the Bridge Revenue Fund was merged into the Expressway Revenue Fund. This statement represents the combined results of operations of both funds for the current year. See accompanying notes. $ 667,579 310 483�9 1,055 $ 406,324 0 M RICHMOND METROPOLITAN AUTHORITY %W NOTES TO FINANCIAL STATEMENTS June 30, 1973 1. Accounting policies The accounts of the Authority are maintained on an accrual basis of accounting. Investments are stated at cost adjusted for amortization of discount or premium over the time remaining to maturity. Cost of equipment is charged to construction costs at the time of purchase. No depreciation is recognized on the assets of the Authority. 2. Organization The Authority was created in 1966 by Act of the Assembly of the Commonwealth of Virginia. It is governed by a Board of Directors consisting of eleven members, six of whom are ap- pointed by the Mayor of the City of Richmond, with the approval of the City Council, two each by the Boards of Supervisors of Henrico and Chesterfield Counties, and one ex-officio member appointed by the State Highway Commissioner. The organization- al meeting of its first Board of Directors was held on July 15, 1966. The Authority is responsible for construction of a toll expressway system to serve the Richmond metropolitan area. Expenditures made by the Authority for the expressway prior to placing it in service will be capitalized as cost of the project. 3. Accumulated construction costs Accumulated construction costs, net of interest earned, sales of property and other credits, at June 30, 1973 follow: Amount Rights -of -way, etc. $16,108,781 Engineering 6,566,276 Construction contracts 19,509,321 General and administrative, etc. 11,195,860 $53,380,238 4. Due to City of Richmond Construction Fund - The Authority is obligated to repay the City of Richmond $2,050,000 without interest, from proceeds of future issuance of another series of bonds. This represents RICHMOND METROPOLITAN AUTHORITY NOTES TO FINANCIAL STATEMENTS June 30, 1973 (Continued) $216,383 of preliminary expenditures made by the City for survey, engineering studies, etc. and $1,833,617 advanced to the Author- ity by the City. The Authority has issued $81,150 in subordinate notes to the City of Richmond in compliance with terms of a contract adopted May 11, 1970. The Authority shall issue subordinate notes equal to the value of all easements, permits, licenses or other interests in land conveyed by the City to the Authority for use by the Authority,as part of the project. The notes bear interest at the rate of 4.53% per annum and are payable January 15, 2021. The contract provides for the prepayment of the notes subject to certain requirements, prior to maturity. Subordinate Note Fund - During the year the Authority issued $4,604,000 in subordinate notes to the City of Richmond in com- pliance with terms of a contract adopted May 11, 1970, requiring the City to deposit with the trustee an amount equal to the maximum annual debt service on the currently outstanding 1971 Bonds. The Authority is required to issue subordinate notes at such times and in such amounts as the City makes in payments to the Expressway Bond Reserve Fund. The notes bear interest at the rate of 4.57% per annum and are payable January 19, 2023. The contract provides for the prepayment of the notes, subject to certain requirements, prior to maturity. 5. Bonds payable Revenue bonds in a principal amount of $51,300,000 were issued under the terms of a trust agreement dated December 30, 1970. These Bonds bear interest at the rate of 7% per annum and mature January 15, 2013. The trust agreement provides for the redemption of the Bonds by use of sinking fund installments, in principal amounts ranging from $40,000 in 1987 to $4,095,000 in 2013. The Authority also has the option to redeem the Bonds at any time commencing in January 1981 at prices ranging from 104% in 1981 to 100% in 2006 and thereafter. Expressway revenue refunding bonds in a principal amount of $52,220,000 were issued under the terms of a trust agreement dated February 15, 1973. These Bonds bear interest at the rate of 5.4% per annum and mature January 15, 2013. The trust agree- ment provides for the redemption of the Bonds by use of sinking Wi RICHMOND METROPOLITAN AUTHORITY NOTES TO FINANCIAL STATEMENTS June 30, 1973 (Continued) fund installments, in principal amounts ranging from $100,000 in 1982 to $3,495,000 in 2013. The Authority also has the option to redeem the Bonds at any time commencing in January 1983 at prices ranging from 1021% in 1983 to 100% in 1996 and thereafter. The Bonds were issued in order to retire the 1971 Series Bonds on January 15, 1981 which will be the first call date of the 1971 Bonds. 6. Assets held by trustee Construction Fund - Under the terms of a trust agreement certain o the proceeds of the 1971 Series Bonds (see Note 5) were deposited with the trustee to be held until requested by the Authority for payment of expressway construction costs. The proceeds held by the trustee at June 30, 1973 amounted to $1,914,864 consisting of $1,796,710 in investments and $118,154 on deposit in a savings account. In M SUPPLEMENTARY INFORMATION n 4 In M '�J Of N N N 00 1 �n 1 1 1 1 1 O .•1 O N N 'Ode N N 1 1 I 1 Q p Op 1 1 vN c0 O IA W - 1 to 1 1 1 1 1 1 0 n N N N I M I I I I O N n It 00 n N O N V� N to to ON 11 1 1 1 00 I I O a 1 IMh 1 tOt�O VDT n000O M I 100 0 1 1 1 0I to n w o 00 0 v I l l l( l l l I i l l l I O 1 O O N v N m Imf M - N 00 M N 1 I Go W I 1 1001 u0, � N cq t0 V N ' VaP 1 I Ili N O N d' N M0 O. to 0i 0 LO N ch 1 T ao N I w I 1 n .-.to rn CP O N n l to t rn N 11 1 00 t I O O to 1 aLO'u°0icm v .r n eMm co N N O aj O t0 m N r-. 00 v n C9 M DO to I I O 1 I 0 to N cn .••I n n 00 Do o a � I I I 1 1 1 jo I l O l I O O cN r. N cQ N N N N 1N ►+ 00 00 N IN 1 1 1 1 1 I N N I M 1 tO OI 01 v M m 0P o •-+ n ao 1-1 M Col N M N N N !~9 mM:Qq G a m O c dwc mmaw C 0O ++4-O m Q kvI F�m D•.Ok 0*4 M k N 6m++ 0 m 1- dlz CC�tcD n ++C)Q ON= MmedH T ed O ed Of m > 7 ++ ++ 41 41 N .. bl m In •.. t 11 C) Q O +. O m m u L C ++ ++ U >*+UU co 1. 41 - AQ cd ed tl 8 C)u00 O PC q+.. z•O 14 m m M W Q U O a 0. M ,C c c 'CI C) OOON ••kQ O TI V.. Q to P4 d 7 tl k k" (a C) O m ++ 0) •• C) N 00 cd 1•4 O tl 0 C w w •I ++ ,+1 tl M ++ N i. 4J A 0 A C) O m q ED++ tl m a d) m 2 ,•I ,r M -- OH m m++ d) C) C) 13++ 7 6 d $4 +. e1J O u 00 k 4) a> >w 4)+. &.++w - .+ a s 0, i+ to vi+1 m �M 1. m 01++ m 10 N m 4O 1 0. 0 u 0.mr-4 4) C N F. L. M CI c d U rl m m++ 9.41 d +4 r..-I ++ Tf U u m A 0 C) c> cd C C M 0 k •.I ++ ++ 10 m O C C) C) m k++ A O C F. ++ to 0+4 C C) N M F�aaxEo Mg�►•E-0 a A a O PMa A 1*0 Schedule 2 W9 on RICHMOND METROPOLITAN AUTHORITY INVESTMENTS HELD BY TRUSTEE June 30, 1973 Description Construction fund: Certificate of deposit -- United Virginia Bank/ State Planters U. S. Treasury bills Bond fund interest account: Certificate of deposit -- First and Merchants National Bank U. S. Treasury bills Reserve fund: Certificate of deposit -- First and Merchants National Bank Certificate of deposit -- First and Merchants National Bank Certificate of deposit -- Bank of Virginia Certificate of deposit -- Bank of Virginia Face Interest Amount Maturity Rate $ 300,000 7-16-73 7.83% 1 500 000 7-12-73 6.55% 11800,000 $ 39881 7-12 -73 5 . % 240,000 7-12-73 6.55% T---243?881 $ 110,000 7-10-73 6.28% 200,000 7-10-73 5.5% 1,795,500 7-10-73 6.17% 2,812,000 7-10-73 6.54% 4,9 72500 Cost Basis $ 300,000 1,496,709 ,796,709 $ 3,881 239,518 V----243,399 $ 110,000 200,000 19795,500 2,812,000 4,917,500 Proceeds fund: Federal National Mortgage Association bond $5,667,229 1-15-81 5.4748% $ 5,667,229 Federal National Mortgage Association bond 53,352,000 1-15-81 3.5747% 45,647,177 5920199229 $51p314,4R Refunding bond fund interest account: U. S. Treasury bills $ 465,000 7-12-73 6.55% $ 464,089 ``r 0 At 7:00 P.M. the Ordinance on Tax Relief for the Elderly was read and discussed. There were two persons in attendance at this timeeting concerning this matter. After much discussion of the merits of increasing the aid to the elderly, the problems (f bracketing the relief and the resulting qualifications when incomes are not stat:d correctly, it is on motion of i<r. O'Neill,seconded by 1,1.r. Apperson, resolved that the following Grdinance be adopted: AN ORDINANCE to amend and reordain Chapter 11, article I, of the Code of the County of Chesterfield, Virginia, by adding thereto new sections, Sections ll-11a4 through 11-11.6, providing for exemption from real estate taxation by certain elderly persons, owning their homes, and further providing a schedule of exemptions to persons qualifying and the procedure to be followed for claiming such exemptions. BE IT C'`RDAINED BY THE BOARD OF SUPLR J1. ORS OF CHE,`.)T RFIELD C(UNTY, VIRGINIA: That Chapter 11, Arf icle I, of the Code of the County of Chesterfield, Virginia, jDe and it is hereby amended by adding thereto new sections to be known and designated as Section 11-11.4,Section 11;11.5 and Section 11-11.6, to be read as follows: Se__.ction 11-11.4. Exemption from real estate taxation by certain _. elderly persons. For the calendar year commencing January,1974, and norwithstanding any other provision of this chapter, any real estate subject to taxation under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole dwelling of a person or persons not less than sixty-five years of age; subject to the following restrictions and conditions: 1. That the total combined income during the immediately preceding calendar year from all sources of the owners of the dwelling living therein including the excess over fifteen hundred dollars of each of the owner's relatives living in the dwelling does not exceed seventy- five hundred dollars. 2. That the net combined financial worth, including equitable interests, as of the thirty-first day o December of the immediately preceding calendar year, of the owners, and of the spouse of any owner, excluding the value of the dwelling and one acre of land upon which it is situated does not exceed twenty thousand dollars. Section 11-11.5_, Schedule of exemptions permitted. When the total combined income from all sources and the net combined financial worth of the person or persons qualifying does not exceed the limits prescribed in Section 11-11.4 the amount of exemption from real estate taxation shall be in accoda.nce with the following schedule: Income 0 through$7500 ffm Percent_ac�e yof Exemption 100% Section 11-11.6.� Procedure for claiming exemption 1. The person or persons claiming such exemption shall file annually with the Commissioner of the Revenue of the County, on forms to be supplied by the County, an affidavit setting setting forth the names of the relat:.d persons occupying such real ettate, the total combined net worth, including equitable interest, and the combined income from all sources of the person or persons seeking to qualify. The Commissioner of the Revenue shall also make such further inquiry of persons seeking such exemption, requiring answers under oath, as may be reasonably necessary, including production of certified tax returns, to determine qualificationtherefor. Stitch affidavit shall be filed not later than the first day of Narch of each year. 2. Such exemption may be granted for any year following the date: that the head of the household occupying such dwelling and owning title or partial title thereto reaches the age of sixty-five years. Changes in respect to income, financial worth, ownership of property or other factors occurring during the taxable year for which the affidavit is filed and having the effect of exceeding or violating the limitations and conditions provided herein shall nullify any exemption for the then current taxable year and the taxable year immediately following. Ayes: Mr.Horner, r-ir.l•lyers, Mr. Apperson, Iv.r.Krepela and ilr.0'Neill. On motion of iir. Apperson, seconded by Hr.C'Neill, it is resolved that this Board approves the agreement of the Council on Dry Pbuse Control, initiating and establishing a Strike Force, with the provision that the southern end of the County be aided in same way by the Strike Force of the Crater Oistri.ct since the need for Drug Abuse Control exists in the southern part of the County also. Ayes: Mr.Horner, Ir. Flyers, Mr.Apperson,Mr.Krepela and P,1r.0'Neill. On motion of Mr.Myers, seconded by I,Ir.O'Neill, it is resolved that the County Administrator seek a status report from the School Administration on the construction of the Vocational School in the vicinity of the Courthouse. Ayes: Mr.Horner, Fir. Myers, Mr. Apperson,F'ir.Krepela and Mr.0'Neill. Mr. Apperson states that due to the obvious policy of not approving multi -family projects in the County, that perha_:;s we should formally adopt a moratorium policy to save the cost of developing plans and presentation for multi -family projects by developers and after some discussion, Mr. Apperson makes the following motion which is seconded by lair. Kr`pela: Be it Resolved, that a moratorium be declared on multi -family zoning. In the discussion of this motion it was pointed out that the only way a moratorium could be formally declared would be to amend the zoning ordinance, a step which would require the Planning Commission's consideration and formal advertising for a public hearing. Upon consideration whereof, 1,1r. Apperson ..arid I1r.Krepela agreed to withdraw the present motion and Mr. Apperson again presents the following resolution which is seconded by Fir.Krepela: -9- Be it Resolved, that the Commonwealth's Attorney be requested to draw an appropriate ordinance which would declare a moratorium of suitable time on multi -family and Townhouse zoning in the County. Upon further consideration, Mr.Myers offers a substitute motion, which was seconded by Ivir.O'Neill: Be it resolved, to exclude the districts of Matoaca and Bermuda from any moratorium of multi -family construction. After much discussion of this matter, a vote was taken on the substitute motion: Ayes: Mr. Myers and Tyr. O'Neill Nays: Mr. Horner, P-ir. Apperson and Nir.Krepela. A vote taken on the original motion: Ayes: Mr.Horner, Mr. Apperson and Mr.Krepela Nays: Mr. Myers and Mr. O'Neill on motion of k-x. Apperson,seconded by Mr. Krepela, it is resolved that the Fall recreational Program presented by Carl Wise be and it hereby is approved. Ayes. Mr.11orner, Mr. Myers, Mr. Apper—,;on, Nr.Krepela and 1,-ir.0'Neill. The Chairman presented aletter from Mr.Henry Howell thanking the Board for the opportunity to meet and discuss problems facing Chesterfield County. Letters from the following persons were also presented: 1. Mrs. Elsie Elmore, President, League of Women's Voters, congratulating the County for building the Juvenile Detention Home. 2. Mrs. teary "Lou Wiley - Thanking the Board for not passing certain apartment and Townhouse zoning. Gn motion of Nir.Krepela, seconded by Mr.Apperson, it is resolved that the County Administrator thank Governor Godwin for meeting with the Board to discuss the vital issues presently affecting the County citizens. Ayes: Mr.Horner, Mr. Myers, Mr. Apperson, Mr.Krepela and NIr.O'Neill. Mr.Horner gives a brief discussion of the 3-C Study and its ramifications. On motion of Mr.Krepela, seconded by IX .Apperson, it is resolved that this Board adjourn at 9:45 p.m. to 5:00 P.M. on August 30, 1973. -10- i F Mr. J. R. Sowers C. Porter Vaughan �p 17 P. 0. Box4474 Sowers Realty, Inc. +D' d l �v..�� 3312 W. Cary Street 220 Belt BtA k Richmond, Virginia Richmond, Virginia 23224 . I D �Jb� A Mr. Garland Ittner �" v Longest & Wells LA��iQ, Dominion Construction 4231 W. Hundred Road /'Tl 1214 Westover Hills Blvd. Chester, Virginia 23831 F910.4 I& Richmond, Virginia 23225 � L & P Land Corp. Mr. Luther Caudle P. 0. Box 549 �.µ C & B Corp. Chester, Virginia 23831 f 11 S. Providence Road pap Richmond, Virginia 23235 Mr. Harold Taylor reel Rt. 15, Hollyberry Drive ffjj6A Mr. J. R. Henshaw Richmond, Virginia 23234 Kq Cardinal Realty 3Dw ty Industries 8811 Midlothian Pike Real Midlothian, Virginia 23113 2512 W. Cary Street •d' I MM ��" - Richmond, Virginia 23220 Ll0!`'�iartin & Welton, Builders 1311 Hybla Road Mr. Luther Caudle - Genito Estates, B Richmond, Virginia 23235 &CAIWO 7 Rudolph Construction Co. '�� %4VOR4. S. Pinchbeck, Inc. 168 E. Belt Blvd. 1�� i '�4�►p�'E 142 Belt Blvd. Richmond, Virginia 23224�,Lq Richmond, Virginia®� 1 • y g j James River Realtors � Mr. G. T. Simmons 4900 Agusta Avenue M. G. Investments Richmond, Virginia 2900 Hungary Springs Road Richmond, Virginia 23228 Mr. W. S. Carnes Cu, 5700A Hopkins Road i«s �( Richmond, Virginia 23234 Mr. Latne Jenkins �►if"�t-� " 6019 Iron Bridge Road Z hmond, Virginia ' 23234 Newberry Corp. �. ,� µ, 3000 Allandale Drive �,.L- o- ' C Richmond, Virginia 23224 t tr Mr. G. E. Miles i pbt�G P. 0. Box 381 Squ ^� s antis Capital, Ins/ Chester, Virginia 23831 41 . 1545 E.'Cory Street Mr. Jack Turansky - Beav^ erwood, Sec. Rich5pid, Virginia 23219 7301 Stuart Station Richmond, Virginia, 23221 I y 1�(J,x9 Mr. R. G. Martz 1706 E. Washington Street + Petersburg, Virginia 23803 TA1,0 J Oops 1_ 3o.y3 Virginia 23834 Swearingen Realty 1001 Boulevard Colonial Heights, Mr. Samuel E. Barker . Barker Construction Co. .� 53411 Boulevard 11-0 1 Colonial Heights, Virginia 23832 Wildwood Estates ? Mr. Ballard Crooker 2101 Ermavedo Drive Richmond, Virginia RICHMOND METROPOLITAN AUTHORITY 9 1 5 MUTUAL BUILDING • RICHMOND,VIRGINIA 2 3 2 19 TELEPHONE 649-8494 Honorable M. W. Burnett, Executive Secretary County of Chesterfield Chesterfield, Virginia Dear Mr. Burnett: August 21, 1973 We are pleased to enclose a copy of the Audit Report prepared by our certified public accountants, Arthur Young & Company. The report covers the year ended June 30, 1973 and sets forth the financial position of the Authority at that date. Your continued support of the Authority is appreciated. Sincerely, THE RICHMOND METROPOLITAN AUTHORITY Charles A. Taylor, C� airman M M EXHIBIT A-1 RICHMOND METROPOLITAN AUTHORITY CONSTRUCTION COSTS MONTH OF JUNE AND ACCUMULATED THROUGH JUNE 30, 1973 UNAUDITED TOTAL JUNE TO DATE Roadway Protection Devices $ 9,966. $ 13,837. Toll Collection Facilities 323. 511,950. Other Construction Items 4,255. 374,261. Right of Way 1,248. 15,717,470. Engineering 19,166. 6,053,357. Maintenance & Office Equipment 21,948. General Administration 8,148. 464,907. Legal Services (15,394.) 254,721. Right of Way Administration 90,878. Advertising & Publicity 8,946. Financial 2,746. 8,669,319. Construction in Process 146,706. 18,973,870. 177,164. 51,155,464. Preliminary Expense - City of Richmond , — 216,383. Total Construction Costs - Schedule 1 177,164. 51 371,847. M CHEDULE 1 RICHMOND METROPOLITAN AUTHORITY SCHEDULE OF CONSTRUCTION COSTS THROUGH JUNE 30, 1973 Unaudited TOTAL ROADWAY PROTECTIVE DEVICES JUNE TO DATE Lighting $ $ 482. Signs & Markings 110. Traffic Signals 9,966. 13,245. $ 9,966. $ 13,837. TOLL COLLECTION FACILITIES Toll Booths $ $ 82,313. Toll Collection Equipment 46,437. Utility Buildings & Canopies 377,469. Toll Plaza Utilities 3,949. Utility Bldg. Furniture & Fixtures 323. 1,782. $ 323. $ 511,950. OTHER CONSTRUCTION ITEMS Borings $ $ 190,139. Liquidated Damages (7,150.) Utility Relocations 75,617. Maintenance of Traffic & Detours 20,293. Miscellaneous & Force Account Work 4,255. 95,362. $ 4,255. $ 374,261. RIGHT OF WAY Appraisals, Negotiations & Legal $ 1,298. $ 560,920. Appraisals, Negotiations - Condemnations 1,645. Title Search & Abstracting 437. 174,007. Court Costs 16,873. Moving Costs 212,853. Relocation Services 28,665. Protection of Property 1,270. 76,920. Cost of Land - Direct Purchases 16,338,064. Cost of Land - Temporary Easements 12,267. Sale of Land to Commonwealth of Va. (1,907,778.) Cost of Land - Condemnations 172,671. Demolition 592,761. Sale of Property (353,438.) Rental of Property (1,757.) (210,922.) Real Estate Taxes 1,962. $ 1,248. $15,717,470. ENGINEERING General Consultant $ 22,936. $ 5,567,141. Aerial Surveys 110,872. Contract Advertising .9,966. Continued M -2- SCHEDULE 1 RIGHT OF WAY (Continued) Traffic Engineering Technical Inspections - Construction Miscellaneous Engineering MAINTENANCE & OFFICE EQUIPMENT *Office Equipment Automotive Equipment GENERAL ADMINISTRATION Personal Service - Employees Personal Services - Others Social Security Taxes Employers Contribution - Retirement Employers Contribution - Life Insurance Disability Insurance Hospitalization Insurance Advertisements Telephone & Telegraph Postage Freight, Express & Cartage Printing & Binding Photographic & Blueprints Repairs & Maintenance - Equipment Travel Expenses - Employees Travel Expenses - Others Highway Construction Supplies Automotive Maintenance - Materials & Supplies Motor Fuels & Lubricants Educational, Medical, Scientific Supplies Administrative Materials & Supplies Insurance & Surety Bonds Rental of Building & Equipment Other Charges & Obligations Interest Earned Administrative Credits LEGAL Legal Services RIGHT OF WAY ADMINISTRATION Personal Services - Employees Personal Services - Others Social Security Taxes Continued $ (4,094.) $ 269,754. 324. 90,399. 5,225. $ 19,166. $ 6,053,357. $ $ 12,398. 9,550. 21,948. $ 8,275. $ 340,867. 250. 32,289. 251. 9,443. 172. 8,425. 24. 926. 8,435. 436. 11158. 1,653. 216. 16,391. 3,383. 28. 99. 3,295. 32. 20,105. 2,012. (4,575.) 21,507. 851. 206. 795. 1,580. 2. 15. 4,903. 5,000. 77,631. 843. 55,699. 10. 12,195. (54,172.) (2,900.) (104,700.) $ 8,148. $ 464,907. $(15,394.) $ 254,721. $ $ 63,531. 2,279. 2,936. M SCHEDULE 1 -3- RIGHT OF WAY ADMINISTRATION (Continued Employers Contribution - Retirement $ $ 1,208. Employers Contribution - Life Insurance 135. Postage 1,114. Printing & Binding 286, Photographic & Blueprints 8,793. Administrative Materials & Supplies 2,168. Insurance & Surety Bonds 165. Rental of Building & Equipment 7,136. Other Charges & Obligations 1,127. $ $ 90,878. ADVERTISING; & PUBLICITY Advertisements $ $ 2,608. Public Relation Advisors 6,331. Photographic & Blueprints 7, $ 8,946. FINANCIAL Bond Discount $ $ 1,018,305. Interest Expense 10,359,025. Financial Advisor (2,700.) 78,465. Bond Counsel 56,673. Trustee Fees 23,027. Paying Agents Fees 2,736. Printing 15,473. 74,769. Auditing (1,600.) 17,181. Interest Earned (8,427.) (3,154,704.) Transfers to Other Funds 300,000. Transfers from Other Funds (106,158.) $ 24746. 8,669,319. CONSTRUCTION IN PROGRESS Contract C-2 $(41,970.) $ 7,950,746. Contract C-3 4,727,194. Contract C-4 78,002. 5,791,420. Contract SL-1 393,836. Contract BB-2 110, 674, � 110. 674 146,706. 18,973,870. PRELIMINARY EXPENSE - CITY OF RICHMOND 216,383. $177,164. $51,371,847. M EXHIBIT B RICHMOND METROPOLITAN AUTHORITY STATEMENT OF FINANCIAL CONDITION REVENUE FUND SECTION ONE AND BOULEVARD BRIDGE JUNE 30, 1973 UNAUDITED REVENUE ASSETS FUND Cash $122,889. Investments: Overhead Account - C.D. 75,000. Maintenance Account - C.D. 50,000. Prepaid Insurance 34,860. TOTAL ASSETS 282,749. LIABILITIES Accounts Payable $ 7,001. Accrued Payroll Taxes 8,772. Deferred Income - Tags 30,884. Fund Balance - Schedule 3 236,092. TOTAL LIABILITIES $282,749. 0M n EXHIBIT B-1 RICHMOND METROPOLITAN AUTHORITY SECTION ONE & BOULEVARD BRIDGE REVENUE AND OPERATING EXPENSES MONTH OF JUNE & TWELVE MONTHS ENDED JUNE 30, 1973 REVENUE Boulevard Bridge Tolls Collected Tags & Passes Monthly Contracts Miscellaneous Income Bridge Revenues Powhite Parkway - Tolls Collected GROSS REVENUES EXPENSES - ALL FACILITIES Administrative Toll Accounting & Audit Toll Collection Highway Lighting Traffic Control Maintenance Roadways Grounds & Buildings Other TOTAL EXPENSES - SCHEDULE 2 JUNE $45,397. 5, 147. 250. 50,794. 47,926. $98,720. $ 4,832. 835. 24,971. 341. 1,749. (1, 097• ) 5,933. 37,943. Unaudited TOTAL TO DATE $402,621. 50,145. 2,400. 455, 166. 212,413. $667,579. $ 45,627. 7,167. 187,338 . 2,018. 2,892. 4,619- 1,751. 5,933. 257,345. NET REVENUE $60,777. $410,234. M M RICHMOND METROPOLITAN AUTHORITY OPERATING EXPENSES TWELVE MONTHS ENDED JUNE 30, 1973 UNAUDITED TOTAL ADMINISTRATIVE JME TO D31TE Stationery & Supplies $ $ 42. Postage Miscellaneous Expenses 41. Rent Insurance 1,133. 10,172. Telephone Administrative Charge 2,900. 32,000. Publicity & Public Relations _ 799. 3,372. $ 4,832. $ 454627. TOLL ACCOUNTING & AUDIT Stationery, Printing & Supplies $ 10. $ 10. Money Handling Services 825. _ 7,157. 835. $ 74167. TOLL COLLECTION Personal Services - Employees $17,218. $124,317. Social Security Taxes 1,006. 7,148. Employer Contribution - State Retirement 179. 894. Employer Contribution - Insurance 83. 496. Uniforms & Personal Supplies 874. 4,687. Stationery, Printing & Supplies 860. Telephone & Telegraph 106. 1,070. Heat, Light & Power 143• 2,082. Office Equipment Building Supplies 259. Miscellaneous Expenses 10. 3,406. Rental of Automatic Toll Equipment 5,274. 39,410. Materials & Supplies 29. Parts & Supplies 603. Rent - Toll Plaza 1,347. Motor Vehicle Operation & Maintenance 78. 730. $24,971. $187,338. HIGHWAY LIGHTING Power $ 341. $ 1,808. Materials & Supplies 159. Contractual Services 51. $ 341. $ 2,018. Continued m m SCHEDULE 2 -2- TRAFFIC CONTROL Miscellaneous MAINTENANCE ROADWAY Miscellaneous Expenses Materials & Supplies Contractural Services GROUNDS & BUILDINGS Miscellaneous Materials & Supplies Contractual Services OTHER Trustee TOTAL TO EXHIBIT B-1 $ 1,749.. $ 21892. 64. 99. (1,161.) 4,520. §1, 097_) $ 4,619. $ $ 22. 45. 379. 1,684. $ _379. $ 12751. $ 5,933. $ 51933. 37, 94 3. 257 34 5. M M SCHEDULE 3 RICHMOND METROPOLITAN AUTHORITY REVENUE FUND BALANCE JUNE 30, 1973 UNAUDITED REVENUE FUND *Fund Balance - July 1 $142,858. Net Revenue to Date Exhibit B-1 410,234. $553,092. LESS: Transfers To Bond Interest Account 242,000. **Construction Fund from Earnings 75,000. Prior to Jan. 1, 1973 _ FUND BALANCE - EXHIBIT B $ 2 3 6 , 0 92 . * Includes investment of $125,000 previously shown under "Revenue Fund" on Bond Fund Balance Sheet, being part of proceeds of 1971 Bonds, for working capital. ** For painting, steel and deck repairs on Boulevard Bridge to supplement amount provided in bond sale. m m T H H H M > H ao O � xW H H rt: W W M z`�`' RC . cn HEQ a�u oozMo a� v El H f] Rw N04 U W HR M .-1 O N N b C: N O U1 d' C: U) h $4 :1 0) N O U1 ate"' 41 41 oli N C7 Ln S-I O N N U � H V} O Ln O It N M N b a1ib Ntqt C: N C: M dp m 0 Ln Ln a sn O C;O O O O O O N C,411 fV din Ln 0) M 00 d' 00 .-4 LnLn N d' d' Lri Ln M l a a� N [-1 w° N >1 �b � A r-+ N O 1 rd M ro m -�1 N N • 0 0 N �••m°a°aa)a,ao, w H E A N RC N .N 1 I m� a�i cn4J-� U)� U)wrw� 0 P H N > O O O O O O O N N N N N N Ln Ln 99 0 0) Ln Ln MM t` t` N N d' d' Ln Ui tnIn rnrn � r-1 Ln Ln w N a ro oa N bb C: r. 09 m o d' it O M M N Ln 1� Ol M 00 •-I M Ln 01 U) to � 4J .rq .,-I $4 �4 4J� 4-)4J 4J N U � 0 r-4� rtS > D 4 O O N H w w m m EXHIBIT C-1 RICHMOND METROPOLITAN AUTHORITY REVENUE REFUNDING BONDS, SERIES OF 1973 CASH RECEIPTS AND DISBURSEMENTS THROUGH JUNE 30, 1973 UNAUDITED Bond Proceeds Interest Reserve Receipts Fun, d _ Account Acco,.;nt Proceeds of Bond Sale $52,220,000. $ $ Accrued Interest to Date of Sale 462,147. Transfers from Bond Proceeds Fund 462,147. 189,935. 52,682,147_ $462,147. $189,935. Disbursements Bond Discount $ 835,520. $ $ Investments Purchased 51,194,545. 455,888. Expenses of Sale, Transferred to Reserve Account 189,935. Accrued Interest, Transferred to Interest Account 462,147. Expenses of Sale - To Date 182,067. Trustee's Annual Fee _ 4_271_ $52,682,147, 4$ 55,888. $186j338. Balances $� n n EXHIBIT D RICHMOND METROPOLITAN AUTHORITY SUBORDINATE NOTE FUND BALANCE SHEET JUNE 30, 1973 Unaudited ASSETS Contribution from City of Richmond to Reserve Fund $4,604,000. LIABILITIES Subordinate Notes - Due 1-19-23 @ 4.57% l46604,000. m EXHIBIT E ASSETS Cash RICHMOND METROPOLITAN AUTHORITY PARHAM EXPRESS BUS FUND BALANCE SHEET June 30, 1973 Unaudited LIABILITIES Fund Balance 18, 991. $18, 991. EXHIBIT E-1 RICHMOND METROPOLITAN AUTHORITY PARHAM EXPRESS BUS FUND CASH RECEIPTS 4 DISBURSEMENTS THROUGH JUNE 30, 1973 Unaudited RECEIPTS Cash Contributions by: City of Richmond $ 9,500. County of Henricp 9,500. $19,000.. DISBURSEMENTS Stationery, Printing & Supplies $ 9. Balance 18 991. m m RICHMOND METROPOLITAN AUTHORITY INVESTMENTS June 30, 1973 UNAUDITED CONSTRUCTION FUND Rate of. Description Rate Maturity Cost C. D. - UVB/State Planters 7-15-73 $ 300,000. U.S. Treas. Bills 7-12-73 994,723. U.S. Treas. Bills 7-12-73 497,879. 1,792,602. Savings A/C - F & M __ 118,155_ 1,910,757. REVENUE FUND Maintenance Account C. D. - Metropolitan National Bk. 5.0 7-15-73 $ 50,000. Overhead Account C. D. - UVB/State Planters 7-15-73 75,,000. $125 000. CONSTRUCTION REVOLVING ACCOUNT C. D. - F & M 6.75 8-13-73 $ 100,000. REPAIR AND CONTINGENCY FUND C. D. - UVB/State Planters 5.0 9-15-73 $ 95,000. C. D. - Consolidated Bank & Tr. 5.0 9-19-73 50,000. C. D. - Bank of Virginia 5.525 9-22-73 100,000. 245,000. RESERVE FUND C. D. - F & M 6.28 7-10-73 $ 110,000. C. D. - F & M 5.50 7-10-73 200,000 C. D. - Bank of Virginia 6.17 7-10-73 1,795,500. C. D. - Bank of Virginia 6.54 1-10-74 2„812,000. $4,917,500. 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E. P. GILL CHIEF OF POLICE In E. T. SMITE{ CAPTAIN OF DETECTIVES W. E. MARTIN CAPTAIN OF POLICE C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA► POLICE D E P A R T M ENT August 2, 1973 Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia Gentlemen: I would like to recommend the re -appointments of Margaret Davis, Jean G. Lavene, Anna M. Johnson and Frances G. Coffey as school guards with special police powers beginning September 1, 1973. Respectfully submitted, Colonel E. P. Gill Chief of Police EPG/jc t:'- � n COLONEL E. P. GILL CHIEF OF POLICE M E. T. SMITH CAPTAIN OF DETECTIVES W. E. MARTIN CAPTAIN OF POLICE C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA POLICE D EPARTM ENT August 2, 1973 Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia Gentlemen: I would like to recommend the re -appointments of Margaret Davis, Jean G. Lavene, Anna M. Johnson and Frances G. Coffey as school guards with special police powers beginning September 1, 1973. Respectfully submitted, Colonel E. P. Gill Chief of Police EPG/jc TO: Chief of Poli ca. sue -oU R. B. Augustine Insurance Agency INCORPORATED Alfbmw 4 Inama+ mee and Surety Bondi 302 Mutual Building Phone 648-2863 SUBJECT Bonds for School Guards P. O. Box 1478 Richmond, Virginia 23212 DATE July 13, 1973 MESSAGE Bonds for the following School Guards will e,mi.•a nn a„ >At 30- 1923 _ Margaret C. Davis Anna M_ Johnsen Jean Olwtis Iavene Frances G. Coffey The Abmm information iss givean you at vnnr re roast in order that the Board of Supsmd—SArs My make their appointments for the coming School year. We trust you will allow us to handle these bonds for the account of Chesterfield en„nty. Thanking you for past favors, we are, Yours very j1ruly, 0 R. B. AUGUSTIM INS. AGENCY, INC. BY SIGNED C O U NTH'" OF CH ESTRFI E L D BRIAN M. SLAYDEN SUPERVISOR TELEPHONE 74B-1498 D O G WARDEN DEPARTMENT CHESTERFI ELD , VIRGINIA August 14, 1973 On the 14th of August I investigated the claim of Mrs. Raymond Taylor of 234 Wadsworth Rd. Mrs. Taylor stated that she had brought the chicken from a Mr. Stanley of Ashland, Virginia for a price of ten dollars. She also stated that she didnot remember his first name so I havenot been able to contact him for verification to this fact. Upon talking to the owner of Pocosham Hatcheries, he stated knowing Mr. Stanley and that he did toatse show chickens and game birds. He also stated that a price of ten dollars was more than fair for this type chicken; because most of the time they cost between $25.00 and $50.00 apiece. Several other chickens of this type were also injuried but were not killed. Included is some pictures of the dead chicken and the pen. Re spe ct!'>I lly Herndon Supervisor VESTOCK AND POULTRY CLAI14 INVESTIGATION REPORT n DATE I, Warden 0�,�on this date investigated the claim of M �. �a c-e <<4 :tip_ 4 address %,26 drum o -d . for o �� e-� 4 s 0. a /6. no. Description (kind, age, weight which occurred on _ uG�,, 19?3„in Chesterfield County. I estimate value of $ /, a5' each, total value $,_/2,� 2S Authority c5o u sa Cdo � . / 6 a 9 u tjAsk Z,,.a -A, lyfl I (-40, did not) witness the actual (killing of the animals claimed. The guilty (dogpldogs) GoM, have not) been (caughtolkilled) and are described as follows: /1A,<AQW n Damage was done in the following manner: r oT a,, 1 s Q rG , .r 0 .—.cl L' rin 4 kA C�L mxat-,-4., i7 a.rJ 4-A-r-0 J` c1r✓+. cs t ` ili 4 C k-e1 l S lA7 As a result of maiming, of the total claimed above were d!iroyed by the owner, or by.-,,, me $t. the owner's request. FchUowing are wits taws: writ i I have investigated this claim as thoroughly as possible. I (have, ) viewed the remains of the animals claimed. I= -(leave, viewed the area where said ac}imals were attacked along with, other physical evidence and questioned available witnesses. Respectfully, a �J9,P LIVESTOCK AND POULTRY CLAIM INVESTIGATION REPORT DATE%ur,� I, Warden 1f r.'�'ti"Dn., on this date investigated the claim of M iRs )in 4 address d3-� Q-/ . c .,•, ,�,.. � U I � r4 c" �, Q for c�Jr.� 4*(" no. Description (kind, age, weight) which occurred on i6t �'i� 19 2;- in Chesterfield County. I estimate value of $ 16, "E' each, total value $ 1d° °` . Authority I000sLrn a c11e.,r14 9�A.3 truce- �.� I (SQ, did not) witness the actual (killing) of the animals claimed. The guilty (dog, Aa&w) (fig, have not) been (caughter killed) and are described as follows: w .�4a c,.� ire �. �s',��► ALL'" Damage was was done in the following manner: 1� a ro�'� E-A p � Ca u�0i� c Y1 `c &oa 4 4 ; 1 e d 4 Jy 12r c t`- rt % l lx r ; e C� As a result of maiming, , . of the total claimed above were destroyed by the owner, or by me at the owner's request. Following are witnesses: I have investigated t IL6 claim as tborosghly as possible. I (have, viewed the remains of the animals claimed. I (have, hem) viewed the area where said animals were attacked along with other physical evidence and I (Have, -fit'}' questioned available witnesses. Respectfully, M COMMONWEALTH OF VIRGINIA DEPARTMENT OF HIGHWAYS im �l s $40" 1, "n a►+�i 090 t�.*Ma YIMft am test Iwo L As WOUF911110" gift 68W ldk*W Is 20 As "Ibm" mid um"ss wo I. ""s", ' li Ots am 00 4"vkMi wat"s 0 0 "m i ��gnu sawom his low liver # " 4"I'd all wwom as st"mostlo 0 ke M x, Mr. Md"I C. mu w s • knat'l* 1t" t. 1011weld Need wesses ke Awwagleaftly 440 tat f0a Willis M aw WM! ate► at ia11 tW* "To fat bloom go ��al�It a� of Ow p i�1ati i�au1tift "Obld We sn"Oterec Fw as rawn 61"d am* war t � rs rest #IMr AWN a a�i tlas Of right a!' Apr r a � 1�r r�r a� 0411w�i rE ■at be �1� � ftl !t "mid at be to bat Burt of tba u"Oli" polle to aft as fabomdow is this 10s 140. VOW tral # UMUSM OW Owl" aqbw THIS AGREEMENT, made this .5�7 4 day of 1972 by and between The 1314 West Main Corporation (hereinaf ter referred to as "Developer"), and the County of Chester- field, Virginia,(hereinafter referred to as the "County"). W I T N E S S E T H• That Whereas, the County is experiencing rapid urbanization;and Whereas, urbanization creates a demand for residential and commercial subdivisions of property; and Whereas, the orderly development of land enhances the safety, health and welfare of the community at large; and Whereas, the County has required the dedication and recordation of certain drainage easements within a particular development herein- after named, the plat of which is dated May-4 ,19 72 , which plat is hereby incorporated by reference into and made a part of this Agreement; and Whereas, these easements do not intersect or connect with a natural watercourse; and Whereas, The Developer and the County recognize that it is to the benefit and need of the community that such easements do intersect with a natural watercourse; and Whereas, the Commonwealth of Virginia, Department of Highways, has adopted as a requirement for the acceptance of new roads of new subdivisions into the secondary system of highways that there shall be provided a continuous drainage easement from a proposed drainage facility to an intersection with a natural watercourse; and Whereas, both the Developer and the County acknowledge that this standard is desirable to assure safe thoroughfare for the traveling public. Now, Therefore, for and in consideration of the mutual covenants hereinafter stipulated to be kept and performed, it is agreed between the parties hereto as follows: 1. The County will obtain now or at such future time as it may become necessary, in the opinion of the County, an adequate M drainage easement from those points within the subdivision de- signated as: Black Heath Subdivision, Midlothian District; Intersection of Sott'thern Railroad & property line between lots 4 & 5, Sec. A; " " " " " " " " 10 & 11, Sec. A; " 13 & 14, Sec. A; " lot 16, Sec. A and the property of U. Johnson. at which points drainage exists at the subdivision boundaries to a point which intersects with a natural watercourse. 2. The Developer will: A. Pay all the costs of acquisition of such drainage easements as may become necessary for the County to acquire in connection with the subdivision set forth above. B. Save and hold harmless the County of and from any and all claims, loss or expense for taking and/or damaging property from any and all landowners who are adversely affected by such drainage notwithstanding any such acquisition as may be required under paragraph "A" above; however, when such acquisition has been fully constructed to County and Highway spezifications and accepted this obligat on shall terminate and be null and void. Co Provide the legal defense of the County, at its cost, if any such claim or claims are made. D. Reimburse the Commonwealth of Virginia,Department of Highways, for repairs to roadways damaged as a result of a lack of an adequate drainage easement to an approved watercourse as determined by the County. 3. Sp(:cial Provisions: In itnt _7s Whereof, the County of Chesterfield has caused this agreement to be executed pursuant to resolution duly adopted by the Board of Supervisors on the day of 19 73 , by Ir _z G. Horner, Chairman, and attested to by the County. Seal affixed by M.W.Burnett, Clerk, all in accordance with the said reso:ution which is in full force and effect; rind the developer has caused its name to be hereunto signed by its President and its Seal hereunto affixed and attested by its Secretary, pursuant to resolution duly adopted by its Board of Directors, a copy of which resolution is attached hereto and is in full force and effect. COUNTY OF CHESTERFIELD, VIRGINIA By Attest: r Attest-: resident, The 1314 WEST MAIN CORPORATION Secretary, The 13 4 WEST M CORPORATION ST_�-�TE OF VIRGINIA COUNTY/CITY OF to -wit: The foregoing instrument was acknowledged before me this day of 19737 by IRVIN G. 1iCRNLR and M. W. BURNE'TT, Chairman and Clerk, respectively. Given under my hand this day of 1973. My commission expires: Notary Public M M NO. LICENSE NO. N O T I C E TIME DATE The Board of Supervisors requests your cooperation in keeping the parking congestion at the Courthouse at a minimum. We ask that when you come to the Courthouse you not park your vehicle: (1) In any area where there are no parking signs (21 For any longer period of time than is necessary to complete your business at the Courthouse or for longer than you are directed by official signs or markers. (3) In a manner which will impede traffic flow in the Courthouse complex; i.e. parallel parking in areas marked for 45° parking. (4) In any roadway or interior passageway within the Courthouse complex. This Notice is issued in lieu of a formal traffic summons in the hope that the traffic in the 8ourthouse area can be handled as smoothly as possible. Copies of these Notices are kept on file at the Courthouse, however, repeated violation will result in official action. BOARD OF SUPERVISORS M M NO. LICENSE NO. TIME "DATE N 0 T I C E The Board of Supervisors has determined that no County vehicle should be parked in this parking space. This should have been communicated to you by the head of your Department. Please refrain from parking here in the future. A copy of this warning has been filed in the Office of the County Administrator. BOARD OF SUPERVISORS COUNTY OF CHESTERFIELDIVIRGINIA VIRGINIA DIVISION OF FORESTRY Box 3758. UNITMO e[ STATION CNANLOTI=VMZ^ Vim. 8290E FioR■ 29 8174 re- (iesterfield County Officers Gentlemen: THIS IS NOT AN INVOICE RG'N1A- August 20, 1973 The purpose of this letter is to submit to you a summary of fiscal matters, expended under Section 10-46 of the Code, between your County and the Virginia Division of Forestry for the fiscal year beginning July 1, 1972 and ending ,Tune 30, 1973. The summary, according to our records, is as follows: Total land area of county ................ privately -owned forest area in county.... Maximum amount legally chargeable to county at rate of U per acre of forest land........ ....................$ 2,132.00 charged to county for forest fire sup- pression, pr evention & detection ....... $ 2,132.00 Amount of legally available county funds not used......... .............$ .00 306,400 acres 213,200 acres Amount of State funds spent in county, including proportional part of district administrative cost ........... $ 31,030.11 During the fiscal year the forest fire record was as follows: Number of fires reported by forest wardens............ 9 Number of acres burned over ........................... 57 J„ > R BUG 1973`,; eiV �� Qom► igz St Should there be any questions concerning this report, please communicate with me. Please refer to our letter of April 15, 1968 in which you were advised of the forest land area based on the 1966 Federal -State Forest Survey. This is the forest acreage basis on which the current U per acre total is deter- mined. very truly yours, 6 y �, / i Lyc�r k;' `'_— Wallace F. Custard State Forester cc: G. W. Augsburger H. F. Hancock Petera*of gnrrign Pars of t[te Pni# ,Statrs _ (' DEPARTMENT OF VIRGINIA ROBERT E. LEE POST 2239, •COLONIAL HEIGHTS Meets 1st and 3rd Thursday 8 P. M. at Post Home, No. 1 Highway Quartermaster Clarence C . Gwaltney Commander ,li 11 i am B. Miles_ Adjutant Marvin S. Watkins COLONIAL HEIGHTS, VA. Au?us t 17, 1973 TO: Chesterfield County Board of Supervisors Chesterfield Courthouse Chesterfield, Va. SUBJECT: Permit Authorizing Bingo Games 1. Attached hereto find cony of the minutes of the Robert E. Lee Post 2239, Veterans of Foreign Wars, meeting held on Au-ust 8, 1973 at the Post Home. Please note that the Post Membership formally approved the sponsorship of Bingo Games at the Post Home one (1).night each week or as set by the Post. 2. The membership of Post 2239, Veterans'of Foreign flars, respectfully request the Chesterfield County Board of Sunervisorsl approval of Bingo Games as required by law and the issuance of the necessary permit. FOR THE POST CO1,111ANDER attd Marvin S. Watkins Post Adjutant VETERANS OF FOT!EI7\T ;1AR , OF TIE U1, ITED STATES DE-DARTML-TT 6F VIRG A R 'FiT E. LEE POST 2239 COL04L HEI73HTS Minutes of Robert E. Lee Post 2239 Veterans of Foreign Wars of the United States called meeting held on August 8, 1973 at the Post ?come for the specific purpose of the membership formally approving the sponsorship of Bingo Games and the approval of transferring all monies now in the Post Savings account to the Post General 'Fund account in order that the needed equipment can be purchased to operate a Bingo Game. The membership was duly notified of the called meeting by written communication.. Post Commander William B. Miles called the meeting to order at 8:15 p.m. The Officer of The Day satisfied himself all present were entitled to remain. Colors saluted followed with an opening prayer by Chaplain Donald Deems. Commander Miles briefed the membership retarding the purpose of the called meeting and stated the two (2) iterns of business to be transacted. Building Committee Chairman Tviartin Cole was called upon to advise the membership of the status of completion of the new addition and so stated that the building was complete and ready for the sponsoring of Post Activities. Comrade Donald Deems moved t'-iat the Post sponsor a Tame of Binr"o one (1) niTht each i%reek or as otherwise set b7r the Post, a letter is to be -ore- -oared for the Chesterfield Counter Board of Supervisors so stating- that the Post membershin has annroved the nlavin^- of Bin^;o witn cony of the meeting minutes forrarded to the Chesterfield County Board of Supervisors- ---Totion seconded by Comrade Charles ':1. Martin and ADOPTED It was moved by Comrade Donald C. Day that all monies now in the Post Savings account be withdrawn and transferred to the Post General Fund account for the purpose of purchasing Bingo equipment and related im- -orovements---1-1-otion seconded by Comrade Roland H. Fisher and ADOPTED. There being no further business, the called meeti was closed in due form at 9:15 P. m. SIG1TFD pia yin Y4t .ins .�st Adjutant n APPLICATION FOR BINGO AND/Ok RAFFLE PERMIT The undersigned applicant, pursuant to the provisions of Section 18.1-316 of the 1950 Code of Virginia, as amended, hereby petitions the Board of Supervisors of Chesterfield County for a one-year permit to conduct Bingo games and/or raffles. 1. The applicant, in support of this petition, says that it is a proper organization to conduct such Bingo games and/or raffles because (state here the kind of organization requesting said permit) 2. An authenticated copy of a resolution of the Board of Directors or other governing body of said organization requesting said permit is attached hereto, together with supporting evidence that said organization is an organization permitted to conduct said Bingo games and/or raffles under Section 18.1-316 of the 1950 Code of Virginia, as amended. 3. The applicant further states that it has read all of the conditions which will be a part of said permit and agrees to comply therewith. APPLI ANT By I STATE OF VIRGINIA COUNTY of CHESTERFIELD, to -wit: Subscribed and sworn to before me this day of , 1973 My commission expires: Notary Public 0 M APPLICATION FOR BINGO AND/OR RAFFLE PERMIT The undersigned applicant, pursuant to the provisions of Section 18.1-316 of the 1950 Code of Virginia, as amended, hereby petitions the Board of Supervisors of Chesterfield County for a one-year permit to conduct Bingo games and/or raffles. 1. The applicant, in support of this petition, says that it is a proper organization to conduct such Bingo games and/or raffles because (state here the kind of organization requesting said permit) Chesterfield Volunteer Fire Department No.11 2. An authenticated copy of a resolution of the Board of Directors or other governing body of said organization requesting said permit is attached hereto, together with supporting evidence that said organization is an organization permitted to conduct said Bingo games and/or raffles under Section 18.1-316 of the 1950 Code of Virginia, as amended. 3. The applicant further states that it has read all of the conditions which will be a part of said permit and agrees to comply therewith. APPLICANT By eith W. ouse Vice -President STATE OF VIRGINIA COUNTY of CHESTERFIELD, to -wit: Subscribed and sworn to before me this 2,1! day of , 1973 My commission expires: Not Public M n APPLICATION FOR BINGO AND/OR RAFFLE PERMIT The undersigned applicant, pursuant to the provisions of Section 18.1-316 of the 1950 Code of Virginia, as amended, hereby petitions the Board of Supervisors of Chesterfield County for a one-year permit to conduct Bingo games and/or raffles. to The applicant, in support of this petition, says that it is a proper organization to conduct such Bingo games and/or raffles becau e (state ere the kind of organization uest'ng said perm't� / S e soles 2. An authenticated copy of a resolution of the Board of Directors or other governing body of said organization requesting said permit is attached hereto, together with supporting evidence that said organization is an organization permitted to conduct said Bingo games and/or raffles u'dex Section 18.1-316 of the 1950 Code of Virginia, as amended. Q jqGCe-jJ'� 3. The applicant further states that it has read all of the conditions which will be a part of said permit and agrees to comply therewith. AP i STATE OF VIRGINIA COUNTY of CHESTERFIELD, to -wit: Subscribed and sworn to before me this ,fS day of ,`Z�""a", 197 My commission expires:�� r Nota u 1ic a 1%r 0 MEMORANDUM DATE: August 3, 1973 TO: Mr. M. W. Burnett, County Administrator FROM: Michael C. Ritz, Planning Director SUBJECT: Variance Request for Mr. R. H. Tucker, Tax Map Sec. 132-6 (1) parcel 5 Mr. Reese H. Tucker 13161 Happy Hill Road, Chester, Virginia, Telephone No. 748-69710 requests a variance to build a second dwelling on a parcel of lend. If the variance is granted, Mr. Tucker will build a dwelling for his daughter to live in, and some time in the future, deed to her the house and 5+ acres. There is no water or sewer available in this area. The Realth Department reports the land is suitable for installation of a subsurface drainfield. The applicant states that if the variance is granted, his daughter will use an existing 10 ft. wide road easement for access to Happy Hill Road (Rt. 619). This road easement is recorded in D.B. 364, Page 237; D.B. 7079 Page 80 & 83; D.B. 763, Page 237; and D.B. 848, Page 456. This parcel and adjacent properties are occupied as described on the attached tax map. If this variance is approved, we recommend that a 50 ft. wide road easement be dedicated to the County. This dedication would be with the understanding that the County will not maintain or improve this road until it is brought up to State standards by others. encl. r I— z D 0 U 0 J LLI lL Ir- Ld H (n 11J U (i'7 F 21GINEE?RING E,?j,` T-T L . NO. _21:_12U 1 HEALTH DEPT. R I D T E Z;DT P. V.fPUBLIC WATET":,_ DATE 7,EC'D-- Di1TE _:�EVD Pn, T F THE UNDERSIC!" ED (J,_11.iTE:Z HE-2,,,rBY . TES ! R 11, PETMAIT T` 3-UZIr L.�j LD LCCORDING T�` THE FOLLGIIJING SpFC3:-v7CATICJS LJJ,4D z'.` "" LG'_!EES TO COMPLETE T1,11S T,,IOIU' IN TIT%_1 Y BUILDI14G CrQE L"ID ALL HER FTJLL CCiF0!;i;d-iITY `71TH TI-12 CHEST Eul IE LD 'C�_,U_ �4. I CULLTICNS GGVE.7dJ!';.,TG SUCH 1,1011K INCL'_J_D1'0uG THE PROPER aERtI_.` 0:0 ALL DA144'GES TO SIDEIJALKS _T--EET-S, LLLEYS, SFUE2,S, GAS TRAINS, WATER WJ1.11'r-I. AIND ELECT3_1,C IOSTALLA,TIGNS TAI-111CH 'RESULT FROii THIS 1,71--laX. DATE Au_ gust. 17. 1973, TO THE OFFICE OF THE BUILDING INSPECT"_'17 Richpi,ond Va. lj'`11101 BUILDE',, Richmond, Va. ,Ii_a _Waj_te r _H=e6j -DD'i?,ESS y P 11,�,11 E _jjj.Q1, . _ _2ZQ=kQll__ DIST.__Rer 6013E_____11Su_B1_-1)iV. -- SEC . LCCATIC.N(ST. Ga 693 Rpnch Ed- CHAR. OF SOIL_ LPP"'OVED ROAD '� a OF STC111ES CO- S RE NZ TYPE - OF 0 T. SD. x LCCESSOaY C L ALTE!Uff IONS— LDD IT 10fl ETHER DE SCRIBE WClKl Story Residence i-V,TEaI1-.,L: F0'LF1qWiTIGH__R1k_ Tj,(jLLS._Maq0ni_te RC0FI!-V3 _AaRhajt_sjLjxgle 1�CCFPITCH �119 TY-PE CT' HEAT I!,,11,3.�.e.�tXiL_jjjj ELECT ?JC!T'11r YES x)V0. D11.T1,NSIG'HS: 1,1111,TH OF FTIGNT -1 _3wDE'_,?TH__zv _._HGT.__BED7,'%'X-.1, 3 No BATHS 1 D1S1171!_ASKE77__Xg& __:AUTO. DISP0SLL0 WELT. SHALLOW _.DEEP PUBLIC SYSTTE-erl — CTHE,-,,) Y" AGOWa-Ijer B. P, Taylor, Sr. SET Bt=: FROj'-TT -LEFT 65 "T T OT SIJ`E� 30" _3_A_C.a SE1,-TE24.GE DISPGSI-L: S)EPTIc- TA,1611, XXX PUBLIC SYSTEM D'RY C'�-,,,13ET =1310LATIGN DATE BY EGTIIIYTED COST "I*F TG BE DC`�TE $ 1 3_0n -nn BUILDINS FEF` -. (-<>cIudJ.rkoelect and ILSETI-'I FEE COPIES Z_;-P PLI-J.17 S7:1ECIFICATjr, S H7S L .1. l-,k"If, In GT MUST ACCa�dFiAJY T APPLICA- T r,_1 . -P L �_ :JVILL SHG41-T TIONI C-NE SET GF Y--7111`11 SIU-4LL BE RETA4JIUITED 121 THIS OFF ICE T"f,T:` SUPPLY LCCi,`T,'!1,T BUILDV4C LOCATIC-_�.f. Ak;lv.!�, t,HD PCIIIIT OF "i- OF C-iXTIJE.' GIF tXPL1,0bJT 2 Z9Z3 EA] la V,c e-1 P� O 3.80 Ac�4S �- �lo�� -1►11 D�5vY�G} S�a�Q 1loo A p -ti I Zb,1973 G\ Aj i I S4-ak� CZY. d o ' C, a'l ti Z N 6� N v ..p 3.0o A�Yes O LP _0 00 T 0 \Alo,\ V2r' a. Tca Ch i N .o I 0, m Z 2.9.83 S a' w F �15k r- C�112.st"CY�Id'-�01 C LL Vt4 L�1 Vc. Coe TNJ r Z NI- 0 AW MEMORANDUM DATE: 23 July 1973 TO: Mr. M. W. Burnett, County Administrator FROM: Michael C. Ritz, Planning Director V,hV SUBJECT: Request for Variance, Mrk. Douglas E. Yates, Tax Map Sec. 86 (1) Part of Parcel 11 In the Clover Hill Magisterial District, :fir. D. E. Yates, 5138 W. Belmont Road, requests a variance to build a dwelling on a parcel of land which has no public road frontage. Parcel 11 is presently owned by Viola M. Markham, et al. If the request is granted, 15+ acre will be conveyed to Mrs. Yates who plans to build a dwelling on the new parcel sometime in the near future. There is no public water or sewer in this area. This parcel lies 0.2 miles north of Pear Orchard Read (Rt. 665). This parcel and the adjacent properties are occupied as described on the attached tax map. If this variance is approved, we recommend that a 50 ft. wide road easement for ingress and egress to Rt. 665 be dedicated to the County. This dedication would be with the understanding that the County will not maintain or improve this road until it is brought up to state standards by others. 1440 TELEPHONE 746.0539 748.0200 ROBERT K. CARTER CONSULTING ENGINEER seven JyA0... 54i ty--J� ix .�trtcle. C irt[e Virginia 23111 August 16, 1973 Mr. Mel Burnett County Administrator County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Burnett: In accordance with the latest requirement by the State Health Department for preliminary approval of sewage treatment systems, I request the County's approval to locate a sewage treatment plant to serve the proposed Beach Manor Subdivision. The plant would be of 20,000 gallon capacity and would be located on Frank's Branch between State Route 630 and State Route 628 in the Matoaca District. As you know, the County's approval of such a location is required prior to review by both the local health department as well as the State Health Department. Your prompt attention to this matter will be appreciated. Sin erely, Robert K. Carter, P.E. Consulting Engineer RKC : j dv W m f'!o cJ If b ,zJ r—e 1 r�,�,� oil 42-��" p 00 COUNTY OF CHESTERFIELD OFFICE OF THE COMMISSIONER OF THE REVENUE CHESTERFIELD, VIRGINIA 23832 H. B. WALKER COMMISSIONER August 16, 1973 Mr. M. W. Burnett Executive Secretary Board of Supervisors Chesterfield, Virginia Dear Mr. Burnett: In our meeting with several C.P.A.'s on July 16, 1973, the late filing penalty on Tangible Personal Property was discussed at great length. From our discussion we are of the opinion that Chapter 11, Article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia should be amended as per enclosed copies of the Ordinance. The only change to the Ordinance is the last paragraph with regards to the granting of an Extension of Time for the filing of Tangible Personal Property Returns. I hereby request that the enclosed Amended Ordinance be placed on the agenda for consideration by the Board of Supervisors. Your consideration on the above request will be greatly appreciated. Very truly yours, HBW/w '� ,'�i�`'?✓Z C.- cam' �-� �- � Enc: H. B. Walker Commissioner of the Revenue l� v �San 9 C ,6� M AN ORDINANCE to amend and reordain Chapter 11, Article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia, by providing for payment of tangible personal property taxes, when returns therefor shall be made, and further providing for penalties for late filing and late payments, interest on delinquent taxes and allowing for extensions of time within which to file such returns. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. That Chapter 11, Article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia, be amended to read as follows: SECTION 11-11.3 Payment of Personal Property Taxes. For the calendar year 1973, and each calendar year thereafter the tangible personal property tax levied on personal property situated in the county shall be due and payable on June fifth of each calendar year. Any person failing to pay any such taxes on or before the due date shall incur a penalty thereon of five per centum which shall be added to the amount of taxes due from such taxpayer which, when collected by the treasurer, shall be accounted for in his settlements. All returns of tangible personal property and machinery and tools subject to taxation shall be filed by every person liable for the tax with the Office of the Commissioner of Revenue, on forms furnished by it, on or before March first of each calendar year. Any person failing to file such return on.or before the due date shall incur a penalty thereon of five percentum which shall be added to the amount of taxes or levies due from such taxpayer, which when collected by the treasurer, shall be accounted for in his settlements. Neither of such penalties shall exceed ten percentum of the tax assessable or due on such property or the sum of two dollars, whichever shall be greater, and the assessment of such penalty shall not be deemed a defense to any criminal prosecution for failing to make the return of taxable property as required by law or this ordinance. In addition to the penalties provided herein, any such taxes that remain unpaid on January first of the year next following that for which such taxes are assessed, shall be delinquent and interest thereon of six percentum commencing on July one of the year next following that which such taxes are assessed shall be added to the amount of taxes or levies due from such taxpayer, which, when collected by the treasurer, shall be accounted for in his settlements. An extension of time for the filing of tangible personal property returns may be granted by the Commissioner of the Revenue upon receipt of a written request from the taxpayer. The taxpayer must submit this request for an extension of time before March lst, and must state the reason for the request for an extension of the filing date. Upon receipt of such request, the Commissioner of the Revenue shall grant or refuse the request, and shall notify the taxpayer accordingly. Any extension of the filing date shall be for a fixed number of days not to exceed, in any event, 60 days. 'T., /,,. M.., � i,`tKe GlOfld�cn IL WOW 3, ?so 4, �880 /D, 34C 8 l o, 8oqC M of ehrstrrfl ,,� ctt S Jam, �• u lt MACK T. DANIELS U O CLERK G Oliver D. Rudy . COMMONWEALTH ATTORNEY CIRCUIT COURT CH E S T E R F I E L D, VIRGINIA August 20, 1973 Mr. M. W. Burnett Executive Secretary County of Chesterfield Chesterfield, Virginia 23832 Dear Mel: ERNEST P. GATES JUDGE DAVID MEADE WHITE JUDGE 41& Somehow Mr. Kurland's last statement to Chesterfield County got misplaced. Our share of this bill is one-third and it ought to be paid as soon as possible. Very truly yours, liv r D, Rudy Commonwealth's Attorney bhg Enclosure n M J. S F. GAR G RAVATT ATTORNEY AT LAW l05 EA5T ELM STREET BLACK5TONE, VIRGINIA 23824 (703) 292-3239 August 9, 1973 g %00'1 f gjn�J� �� ► �?,\ CV AUG if 07,9 Mr. M. W. Burnett County Executive K= „ v Chesterfield, Virginia;. Dear Mel: Enclosed herewith is statement for my services rendered in the school consolidation suits from December 31, 1971 to June 1, 1973. Attached thereto is a summary statement of the work and time required and expenses involved. The statement does not take into consideration the time spent in traveling nor the many hours, some in the dead of night, that the problems involved in this case have occupied my whole attention. I realize, of course, that the statement is substantial, however, it is but a part of what comparable time would have produced in the general practice in my office. I want to express my deep appreciation of the support which was given the attorneys in this case by every public official, members of the Board of Supervisors and School Board, and every citizen of Chesterfield who was at any time called upon to help us. It is a gratification to me that I had the privilege of partici- pating in the case which I believe to be one of the most important decisions made in my lifetime. I shall, of course, continue to undertake, along with other .attorneys involved, to cope with any further problems which may arise as a result of the Petition for Rehearing. With warm regards to each person to whose attention this letter comes. Very truly yours, J. dg*aravatt JSG/tsk cc: Mr. Irving G. Horner Mr. Robert F. Kelley Mr. Clarence E. Curtis Mr. Oliver D. Rudy M en STATEMENT Time estimated from diary, not including travel time - 1500 hours 1. Preparation of motion for stay and supporting memorandum and argument of motion in District Court. 2. Preparation of motion for stay, supporting documents and legal memorandum in Fourth Circuit and appearance before Chief Judge. 3. Preparation of brief in Court of Appeals, Fourth Circuit and various conferences with P. B. Kurland and appearance. 4. Preparation of brief in Supreme Court of United States and various conferences in Washington and appearance in Supreme Court. $50, 000.00 Expenses: Diary shows 97 trips from Blackstone to Chesterfield and Richmond and Washington, D. C. - estimated mileage 1400 @ $. 15........................... $2, 100.00 Estimated parking @ $2.00 per day...... 150.00 Hotel and meals ....................... 324.86 Telephone.... ........................ 105.72 2,680.58 Total Attorney's fee and expenses $52, 680.58 m RICHMOND NEWSPAPERS, INC. Publisher W THE RICHMOND TIMES -DISPATCH Richmond, Va ............ 4/15/73............ This is to certify that the attached.... •LO'F 10t'i 6....... was published in The Richmond Times -Dispatch, a newspaper published in the City of Richmond, State of Virginia. ........................................................................... ............. $,/$/73 The first insertion being given ............................... ........................ Sworn to and subscribed before me this p,J 11973 ............. ..... ......... ....... Nott4ry Public 4ENCER�Nt Stateof Virginia, City of Richmond. MGR., B':'s °ASS QFF1 .................... My commission expires 2/ 2 5/ 7 7 TITLE ..;I- 1, 4 r \J M AN ORDINANCE to amend and reordain Chapter 11, Article I, of the Code of the County of Chesterfield, Virginia, by adding thereto nel sections, Sections 11-11.4 through 11-11.6, providing for exemptiol from real estate taxation by certain elderly persons, owning their homes, and further providing a schedule of exemptions to persons qualifying and the procedure to be followed for claiming such exemptions. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: That Chapter 11, Article I, of the Code of the County of Chester- field, Virginia, be and it is hereby amended by adding thereto new sections to be known and designated as Section 11-11.4, Section 11-11.5 and Section 11-11.6 to be read as follows: Section 11-11.4. Exemption from real estate,taxation by certain elderly persons. For the calendar year commencing January, 1974, and notwith- standing any other provision of this chapter, any real estate, subject to taxation under this chapter may be temporarily exempted from such tax when any such property is owned by and occupied as the sole dwelling of a person or persons not less than sixty-five years of age; subject to the following restrictions and conditions; 1. That the total combined income during the immediately preceding calendar year from all sources of the owners of the dwelling living therein and the excess over fifteen hundred doll of --,,each of the owner's relatives living in the dwelling does,not exceed seventy-five hundred dollars. 2. That the net combined financial worth, including equitable interests, as of the tirty-first day of December of the immediatel, preceding calendary year, of the owners, and of the spouse of any owner, excluding the value of the dwelling and one acre of land up( which it is situated does not exceed twenty thousand dollars. Section 11-11.5. Schedule of exemptions permitted. When the total combined income from all sources and the net combined financial worth of the person or persons qualifying does not exceed the limits prescribed iri�ecti-- on -n=11 44--the amount of exemption from real estate taxation shall be in accordance with the following schedule: Income Percentage of Exemption' 2500 or less 0% 2501 to 3200 0%--------- 3201 to 3900 -- 40% 3901 to 4600 30% 4601 to 5300 20% 5301 to 6000 10% Section 11-11.6. Procedure for claiming exemption. 1. The person or persons claiming such exemption shall file annually with the Commissioner of Revenue of the County, on forms to be supplied by the County, an affidavit setting forth the names of the related persons occupying such real estate, the total com- bined net worth, including -equitable -interest, and the combined income from all sources of the person or persons seeking to qualify. The Commissioner of Revenue shall also make such further inquiry of persons seeking such exemption, requiring answers under oath, as may be reasonably necessary, including production of certified tax returns, to determine qualify,*i_nn-*herefor Such affidavit shall be filed not_ later -thane a first day of May of each year. i i 5 2. Such exemption may be granted--fur—any--year following the date that the head of the household occupying such dwe-11ing and owning title or partial title thereto reaches the age of sixty- five years. Changes in respect to income, financial worth, ownership of property or other factors occuring during the taxable year for which the affidavit is filed and having the effect of exceeding or violating the limitations and conditions provided herein shall nullify any exemption for --the then current.taxable year and the taxable year immediately following. Aw COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA July 31, 1973 Richmond Times -Dispatch 333 E. Grace Street Richmond, Virginia Gentlemen: Please have published in the Times -Dispatch O only the attached Ordinance to -amend and reordain Chapter 119 Article I, of the Code of the County of Chesterfield, on August 8 and 15, 1973. Please bill the County of Chesterfield for this advertisement. Very truly yours, M.W. Burnett MWB:w County Administrator Enclosure n M TAKE NOTICE that the Board of Supervisors of Chesterfield County, Virginia, shall at its regular meeting on the 22nd day of August, 1973 at 7:00 P.M. consider the adoption of the following ordinance: AN ORDINANCL to amend and reordain Chapter 11, Article I, of the Code of the County of Chesterfield, Virginia, by adding thereto new sections, sections 11-11.4 through 11-11.6, providing for exemption from real estate taxation by certain elderly persons, owning their homes, and further providing a schedule of exemptions to persons qualifying and the procedure to be followed for claiming such exemptionsg at a meeting of the Board of Supervisors to be held at the Meeting Room of the Board at Chesterfield Courthouse, Virginia, on the 22nd day of August, 1973 at 7:00 P.M. The complete text of the above described ordinance is on file in the office of the County Administrator of the Board of Supervisors of Chesterfield County, Virginia. All persons favoring or opposing the adoption of this ordinance are invited to attend this meeting. BOARD OF SUPERVISORS COUNTY OF CHESTERFIELD By ..urn e County Administrator An Affiliate of Media General 333 East Grace Street Richmond, Virginia 23219 (804) 649-6000 n Emn Richmond Newspapersjnc. H. W. Richardson Classified Advertising Manager August 39, 1973 County of Chesterfield Chesterfield, Virginia Attention: M. W. Burnett Dear Mr. Burnett: We acknowledge receipt of your letter of July 31 enclosing a Meetings Coming Events Notice for publication. This notice will appear in the Times Dispatch on August 8 and 15, 1973. *Your attention is directed to the terms of our acceptance which are printed on this stationery. Please notify us of any errors or omissions which you wish corrected. Invoice and Certificate of Publication willbe forwarded. Sincerely, 1 - e, J1" Henry Richardson HWRIss (=I *The Richmond Times -Dispatch and The Richmond News leader are not responsible for typographical errors or errors in pub- lication except to the extent of the cost of the first insertion. No liability will arise through the omission for any cause of any ad or legal notice. You are cautioned to check the papers to ascertain if your ad or legal notice is published on the proper dates and in the proper form. z-n aila� COUNCIL ON DRUG ABUSE CONTROL August 15, 1973 Mr. M. W. Burnett County Administrator Chesterfield County Chesterfield, Virginia 23832 Dear Mr. Burnett: M SUITE 810, 7th & FRANKLIN BUILDING 701 E. FRANKLIN STREET RICHMOND, VIRGINIA 23219 JOHN R. HOLLON DIRECTOR Please consider this a follow-up note to my letter of July 3rd with which I forwarded a copy of the preliminary drug abuse control plan, and to our subsequent conversations concerning it. 644.6110 - 648-0188 AUG 197 CEIV 3p OF J As I mentioned in our telephone conversation, all of the data we have available at this time indicates that the drug abuse prevention functions being provided now are fragmentary, non -responsive to local government and often one program is at cross-purposes with another. We therefore recommended that the local jurisdictions use CODAC as something like a purchasing agent to get the drug abuse programs work- ing together, get new and needed programs started, and finally that each local government purchase the services they want or need through CODAC. The reasons for this were derived from considerations of program quality and overall program costs, i.e., it would be less expensive overall to hire competent staff and use them efficiently than to hire less competent staff and use them not so efficiently. As I recall, you mentioned that you could consider some such, but that you could not recommend in favor of this if Chesterfield County were to pay more than its fair share. I have therefore prepared a draft proposal to amend the CODAC Compact to 1972, which would do the following: 1) Under "Powers of the Board", such an amendment would clearly state that CODAC is empowered to implement, coordinate and otherwise manage drug abuse prevention functions, Mr. M. W*urnett Page 2 August 15, 1973 M 2) Under "Purpose", the amendment would limit the above to only those activities which have prior approval by the governing body of the jurisdiction(s) to be served. 3) Under "Operating Expenses; the amendment would divide the CODAC budget into two parts and provide that each jurisdiction assumesonly its fair share of the local costs involved. I enclose a copy of this draft proposal for your study. And, I would greatly appreciate your response to this idea. At this time, I have no in- tention of requesting that the Board of Supervisors consider such a proposal unless you would be in favor of it or something like it. I look forward to speaking with you at your convenience. JRHibjc Enclosure Personal rds, fohn R. hbllon' Director - CODAC Vi r-Mr r "Fin, esoluti n k + Concurring R.. To Amend The Council On Drug Abuse Control Compact of 1972 WHEREAS, the incidence of drug abuse has been well documented in our community and attained high priority among this area's social concerns; and WHEREAS, the efforts of the Council On Drug Abuse Cont.~ol (CODAC), as established by joint resolutions of the City of Rirlimond, the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent and Powhatan (CODAC Compact of 1972), are praiseworthy in surveying and analzying the nature and extejit of the local drug abuse problem, and in planning programs of drug abuse control; and WHEREAS, the language of the CODAC Compact of 1972 is unclear as to the intent of the powers to be jointly exercised by CODAC; I NOW THEREFORE, BE IT RESOLVED, that the City of Richmond, subject to the adoption of concurring -- resolutions by the Counties of Charles City, Chesterfield, Goochland, Hanover, Henrico, New Kent and Powhatan consents to the following amendment of the CODAC Compact of 1972: Section 2. Board of Directors b. Powers of the Board A new item 5. to read: "To promote, develop, establish, implement, coordir-a to and manage unified programs and activities to accomplish the objectives of the foregoing." -.2 - A new item 7. to read: M "To survey, analyze, plan, develop, estabiish, implement, coordinate and manage programs, services, institutions or facilities for the study, care, treatment, rehabilitation, and aftercare of persons involved in the use of narcotics and dangerous drugs. rt Section 3. Purpose A new section to read: `�:'=Fo ra `"e , ill Val "It shal l be the expressed purpose of CODAC to strengthen � 'AW/1 P local governments and other quasi - or non -governmental agencies or groups in combating the drug problem by providing those planning, coordinative and management activities to assure a unified and concerted program within Planning District 15. However, urider no circumstances shall CODAC develop, implement or otherwise manage any program within the boundaries of any local participating jurisdiction without the prior approval of the governing body for that participating jurisdiction." Section 4. Financing & Budget b. Operating Expenses A new section to read: "The Board shall be responsible for the annual preparation of a two-part operating budget, and shall submit its approved proposal to the governing bodies of the participants not later than January 1 of each year. -3- . The CODAC operating budget shall consist of two parts: Part ona shall be the budget for surveying and analyzing the nature and extent of the drug ubuse probler;s among all participating jurisdictions; local support for these activities shall be computed on a per capita contribution. Part two shall be the budget for provision of comprehensive prevention - treatment and rehabilitation services to persons in-- vorved in the use of nalGolils and dangerous drugs, local support for these activities shall be computed per jurisdiction based on the actual or anticipated proportional utilization of these services by residents of each participating jurisdiction. Upon receipt of notice of appropriations by the participating jurisdictions, the Board shall make such adjustments in the approved budget as may be necessary. The operating budget, and the appropriations, shall take into account and give credit for goods and services furnished in kind �y a participating jurisdiction, at such fair value to CODAC, as may be mutually agreed upon." MrVw- "I T I OL 'ta 00DA COUNCIL ON DRUG ABUSE CONTROL August 7, 1973 SUITE 810, 7th & FRANKLIN BUILDING 701 E. FRANKLIN STREET RICHMOND, VIRGINIA 23219 JOHN R. HOLLON DIRECTOR Mr. William Leidinger, City Manager, City of Richmond Mr. M. W. Burnett, Executive Secretary, County of Chesterfield ✓ Mr. E. A. Beck, County Manager, County of Henrico Mr. Robert A. Goodloe, County Administrator, County of Hanover Mr. Conard B. Maddox, Jr., City Attorney, City of Richmond Mr, Oliver Rudy, Commonwealth Attorney, County of Chesterfield Mr. William Broaddus, County Attorney, County of Henrico Mr. A. J. Ellis, County Attorney, County of Hanover Gentlemen: 644-6110 - 648-0188 Anticipating a working session yesterday, Mr. William Broaddus prepared an expanded and clarified proposal for the needed inter -local governmental agree- ment regarding the establishment, administration, and reponsibilities of a Regional Narcotics Strike Force, I enclose a copy of his proposal for your study. There are no substantial differences between the proposal forwarded with Mr. Rilee's letter of July 3rd, and that offered b/ Mr. Broaddus. But, there are differences, in that this newer version states; that the Chief Law Enforcement Officer for each local jurisdiction is clearly authorized to designate the officer of his force who shall serve on the Strike Force; that the Governing Unit is in charge of and shall be informed of the Strike Force's activities; and that the participants are aware of and agree to the waiver and indemnification requirements of Section 15.1 - 131 of the Code of Virginia (1950), as amended. Since this office has not yet received the signed copies of the prior proposal, assume that changes will be considered. If this revised version of the agreement meets with your approval, I will hand carry an original for all the appropriate signatures next Tuesday, August 14, 1973. So that, unless further revisions are recommended, we can call a meeting of the newly empowered Governing Unit during the week of the 19th. t Memorandum Page 2 August 7, 1973 will call your office sometime Friday, August 10th, to learn whether or not the enclosed proposal is acceptable. JRH:bic cc: The Hon. Thomas J. Bliley The Hon. Anthony P. Mehfoud The Hon. Irvin G. Horner The Hon. W . T. West Mr. Jack M. Fulton Col. W. J. Hedrick Col. Frank S. Du) ing Col. D. P. Gill Sheriff J. B. Vaughan Y, Sincerely, s 1 REGIONAL NARCOTICS LAW ENFORCEMENT INTERGOVERNMENTAL AGENCY This compact agreement is made this day of 1973, as a joint exercise of powers according to statute, among the following parties: The City of Richmond and the Counties of Henrico, Hanover, Chesterfield and Goochland. WITNESSETH: 1. Duration - This agreement shall be for one year and shall be renewable automatically from year to year unless ninety (90) days written ` notice is given to all parties hereto prior to July 1 of any year by any one or more parties hereto. 2. Purpose - The Richmond Regional Planning District Commission and the Council for Drug Abuse Control (CODAC) have determined that a need for regional cooperation exists to control the trafficking in controlled drug substances. To further this cooperation, a "narcotics strike force" composed of law enforcement officers from the local governments of the parties to this contract shall be established to investigate, infiltrate and gather information on the groups and individuals responsible for the illegal obtaining and selling of narcotics and dangerous drugs. 1 M 3. Organization - The City of Richmond and the Counties of Henrico and Chesterfield will each assign one officer from the law enforcement agency of each entity to serve for one year on the force. This shall obligate each entity to supply service of one man year in case the person first assigned is removed for any reason and another appointed to the strike force in his place. The Counties of Goochland and Hanover will together supply one officer for the strike force and, accordingly, will be obligated to supply service of one man year. The officer assigned by any entity shall be removed at the request of the officer in charge of the strike force. Upon the request of the Governing Unit,- a participating governmental 4 entity may assign additional persons to the strike force. The decision to assign additional persons will be vested in the chief law enforcement officer of the locality. At all times the selection of officers to serve on the strike force will be ,. vested solely in the chief law enforcement officer of the local governmental entity which will furnish the officer. 4. Governing Unit-- The chief law enforcement officer of each local government shall be appointed by said local governments to meet as a group to implement and carry out the purpose and intent of this agreement within ten (10) days after it becomes operative. The Governing Unit will serve as the policy making body for the strike force. The Governing Unit will select one officer from those assigned to the strike force to serve as officer in charge of the strike force. The officer in charge will be accountable to the Governing Unit and will serve at the pleasure of the Governing Unit. M M 5. The Officer in Charge - The officer in charge will make regular reports to the Governing Unit concerning the activities of the strike force and its individual officers. ' Upon request, the officer in charge will also inform any member of the Governing Unit of the activities of the strike force and its individual officers in addition to the whereabouts of any particular officer. ' The officer in charge shall seek to insure that all races, insofar as desirable, are represented on the strike force. 6. Individual Officers - Each officer appointed to the strike force shall be a legally sworn peace officer. Each officer appointed to the strike force will have the power of arrest in localities contiguous to the locality in which he or she is deputized. Whenever possible and practical, an officer will exercise such power only after first advising the chief law enforcement officer of the locality in which the arrest is to be made and only when a representative of the law enforcement agency of the locality in which the arrest is to be made is present and personally directs the arrest. The failure of an officer to act as set forth above, shall not invalidate any arrest. 7. Equipment and Property - Each officer appointed to such strike force will be provided with necessary equipment, authorization, and insurance by the appointing authority. - Such equipment shall include, at a minimum and without limitation, all regular police equipment. It is understood by all parties hereto that the funds for equipment, clerical space, office space and vehicles will be secured from an authorization grant from DJCP as mentioned in section eight (8). M M In the event this agreement and compact is terminated as provided in a section 1, payment and/or credit for the furnishing and use of real property owned by a participant shall be adjusted ratably to the date of termination. All property shall be scheduled and valued by or at the direction of the Governing Unit and distributed in -kind to the participants as nearly as is feasible in the same proportion as they contributed to acquiring it. 8. Grant Application - An Action Grant application to the Virginia Division of Justice and Crime Prevention (hereinafter referred to as DJCP) will be developed to attempt to secure money for investigative expenses, and for any additional equipment over and above the contents of the 15th Regional Planning Commission Equipment Pool, to which pool the Force will also have access. A letter agreement to this effect is attached hereto and incorporated herein. Application for such grant will be submitted by any party or agency mutually agreed upon by the Governing Unit. The application must be approved by the Governing Unit prior to its submission to DJCP. 9. Financing and Budget - The parties shall designate a chief financial officer from one of the participants to act as its fiscal agent. The parties shall provide for the manner in which and by whom disbursements may be authorized, provided, that it shall ensure that the disbursement authorization system of the fiscal agent is employed. The financial officer and each officer handling sums of money shall be bonded in an amount determined by the Governing Unit. Liabilities for insurance and bonding and liabilities incurred as cash or in kind match required for federal funding will accrue to the individual localities on a prorata basis. No locality will be liable for another's share of such obligations. M M 10. Operating Expenses-- The Governing Unit shall be responsible for the annual preparation of an operating budget, and shall submit its approved proposal to the governing bodies of the participants not later than January 1 of each year. Upon receipt of notice of appropriation by the participants, the Governing Unit shall make such adjustments in the proposed budget as may be necessary. The operating budget, and the appropriations, shall take into account and give credit for goods and services furnished in kind by a participant. 11. Waiver and Indemnification - Each of the parties to this agreement agree, pursuant to the requirements of Section 15. 1-131 of the Code of Virginia (1950), as amended: (a) To waive any and all claims against all the other parties to this agreement which may arise out of their activities outside their respective jurisdictions under this agreement except as provided elsewhere in this compact; 0 (b) To indemnify and save harmless the other parties to this agreement from all claims by third parties for property damage or personal injury which may arise out of the activities of the other parties to this agreement outside their respective jurisdictions. The agreement in this paragraph shall only,be operative against third parties and shall not affect the obligations of each party hereto vis-a-vis each other party hereto to satisfy its liabilitie s . (c) The agreements in this compact and in particular paragraph (b) of section eleven (11) shall not be construed as a waiver of any immunity which the parties enjoy against third parties as provided in Section 15. 1-131 of the Code of Virginia. M M 12. Consideration'- The parties hereto, in consideration for fulfilling the obligations imposed herein, shall receive the information gathered by the strike force for use by their individual law enforcement agencies and will receive the benefits of joint efforts to prohibit the illegal sale of controlled drugs. While the Counties of New Kent, Charles City and Powhatan are not parties hereto, relevant information relating to criminal activities affecting those counties will be disseminated to the chief law enforcement officer of each of those counties. The parties hereto recognize that the need for obtaining information relative to organized crime is essential. The strike force will gather such , information as it becomes available and will disseminate any information of this nature obtained by it to the chief law enforcement officer of any locality affected thereby. 13. Authority - The governing- bodies of all parties to this agreement must pass the appropriate authorizing legislation before executing this agreement. Copies of such legislation are attached hereto and made a part hereof. 14. The Effective Date - This agreement shall be the entire agreement among the parties hereto and shall be effective upon signing by the respective authorized officials of the parties hereto. m IN WITNESS WHEREOF, the properly authorized persons have signed for the parties hereto effective all as of the date first above written. 11 ",#, 424W., /--1 e��C r/ZOQ d7 A-1cf/ 4c, , f GCt�tJ� d-,f%f a• 4rtQ/ ` L 11,1,97-5 ;1411 COX44tiu� 6 14�1 lip pill A4 OF 646 4PIP4--, -4. L e2�6 v` r //,, /97.3 M LEAGUE OF WOMEN VOTERS OF THE RICHMOND AREA, VIRGINIA, INC. RICHMOND, VIRGINIA Mr. Irvin G. Horner., Chairman Board of Supervisors Chesterfield, Virginia 23832 Dear Mr. Horner: August 5 r 1973 The League has noted the honor accorded Chesterfield for the third successive year by they National Association of County Offia3als. Ww are especially interested in metropolitan correctional systems and facilities and have pride in such local progressive attitudes. !lease extend our congratulations to Judge D. W. Murphey mhose interest is sponsoring foresighted programs -,which the Board of Supervisors obviously supports. Sincerely, (Mrs.) Elsie S. Elmore, president '111W too •:s COMMONWEALTH OF VIRGINIA LIEUTENANT GOVERNOR'S OFFICE RICHMOND HENRY E. HOWELL,JR. LIEUTENANT GOVERNOR August 8, 1973 Mr. Irving Horner, Chairman Mr. Leo Myers, Vice -Chairman Mr. J. Ruffin Apperson, Dale District Mr. Aldrich J. Krepela, Midlothian District Mr. E. Merlin O'Neill, Sr., Natoaca District Mr. M.W. Burnett, Executive Secretary Chesterfield Board of Supervisors Chesterfield Courthouse Chesterfield, Virginia Gentlemen: I am taking the liberty of writing this letter to Mr. Horner, your Chairman, and asking him to share this communication with each of you. I want to thank you for allowing me the opportunity to meet with you and to discuss some of the vital issues and problems facing the residents of Chesterfield County. I am grateful for this open forum and dialogue and look forward to future meetings with each of you. We discussed some very major and important issues in your community and in my capacity as Lieutenant Governor, I will be pursuing what State Government can be doing to work with the County of Chesterfield to help solve some of these problems. Thank you again for taking time from your busy schedules to confer with me and if in the future you need to talk further with me, please do not hesitate to contact me through my office in Norfolk. Sincerely, Henry Howe 1 HH:ef BOARD OF SUPERVISORS IRVIN G. HORNER, CHAIRMAN CLOVER HILL DISTRICT LEO MYERS, VICE CHAIRMAN BERMUDA DISTRICT BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J. KREPELA MIDLOTHIAN DISTRICT E. MERLIN O'NEILL, SR. MATOACA DISTRICT COUNTY OF CHESTERFIELD. CHESTERFIELD, VIRGINIA M. W. BURNETT EXECUTIVE SECRETARY August 22, 1973 The Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia Attention: Mr. M. W. Burnett, Executive Secretary PROPOSED WINTER RECREATION PROGRAM We would like to have a place available where county residents, adult male, adult female, and students, could go at least once a week for a recreation period during the winter months. Our winter program this past year drew more than 32,000 participants. The gymnasiums will be open from 7 p.m. until 10 p.m. on Monday nights for adult males only, under the supervision of a recreation instructor for basketball, volleyball, exercises and gymnastics. A request will be placed with the School Board for the schools with gymnasiums, representing every area in the county. On Wednesday nights from 7 p.m. until 10 p.m. the above services will be open for adult women. Only the places where we have the requests will be open to women. This will be for a period of five months, (two weeks longer than last year) starting on November 12th and ending in mid -April. Saturday mornings, 9:00 a.m. until 1:00 p.m. will be open to students only with the activities available and under the supervision of a recreation instructor. About three of the schools will have dates for the Southside Churches Basketball League (men and women) and a custodian will be furnished by the Recreation Department. M -2- The compensation of recreation instructors will be $10.00 for the three hour period on Monday and the same for Wednesday. A $12.00 salary for the four hour Saturday period will be paid. The salaries for the entire period will be about $7,000.00. Estimated cost for custodian and use of facilities from the School Board, includin church league will be approximately $10,000.00. A total cost of 117000.00 for keeping the gymnasium facilities available for a five month period. Sincerely, Carl W. 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