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09-26-1973 Packet
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Ritz, AIP Director of Planning CONSULTANTS Ronald D. Wilson & Associates Landscape e Architects, Site Planners, Golf Course Architects Richmond, Virginia SEPTEMBER 1973 BOARD OF SUPERVISORS IRVIN G. HORNER, CHAIRMAN CLOVER HILL DISTRICT LEO MYERS, VICE CHAIRMAN BERMUDA DISTRICT f ?*� BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J. KREPELA MIDLOTHIAN DISTRICT 6' i7 E. MERLIN O'NEILL, SR. MATOACA DISTRICT C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA M. W. BURNETT EXECUTIVE SECRETARY October 16, 1973 L . McLeod Shoosmith Brothers, Inc. 11800 Lewis Road Chester, Virginia 23831 Re: Rockwood Park Dear Mr. Hce±aad: McLeod Please find attached a copy of the revised specifi- cations dated October 15, 1973 and bid documents. Please use these documents to resubmit your "base bid" and your "unit price bod." Your unit price bid should include an amount for square yards of topsoil, spreading, grading and seeding, square yards of skinned infield preparation, and cubic yards of classified excavation -undercutting. Please respond to us by Thursday morning if possible. Sincerely, Michael C. Ritz Director of Planning MCR.s Enc. cc: Mr. M. W. Burnett, County Administrator Mr. Ron Wilson ';ITtE PLANNING GOLF CCI_1iZS: l H(2 HITEECTLME l�� �'' C2�i`v .... � ADDENDUM MO. 1 ROCKV100D PARK Project no. 51-0098 GENERAL: A. The following revisions and clarifications are herewith made a part of the Drawings and Specifications and shall have precedence over the requirements therin where conflict occurs. B. All holders of Drawings and Specifications are requested to staple this Addendum securely to the inside front cover for easy reference and to post the changes noted herein in the body of the Specifications. Revisions to Drawings: A. Drainage Plan, Sheet 2 of 3. 1. Delete all 24" culvert pipe at road crossings and substitute 15" culvert pipe. 2. Delete all concrete headwalls (reference sheet 3 of 3 detail no. 2, 3.) 3. Delete all concrete spillways (reference sheet 1 of 3 detail no 00.) 4. Delete all concrete footings under all corregated metal pipe (reference sheet 3 of 3 detail no. 6, 7, 8.) C. Revisions to Bid Documents 1. A complete set of Bid Forms (in duplicate is included with this addendum. 2. The bid consists of a Base Bid and one Add Alternate Bid and Unit Price Bid for all work. .07 EAST CA`?Y STREET RICHMOND. VIRGINIA 23219 TELEPHONE (H04) 648-8909 ra MEMORANDUM September 19, 1973 TO: Potential Bidders - Rockwood Park Project No. 51-0098 FROM: Mr. Michael C. Ritz, Director of Planning MO. - SUBJECT: Addendum No. 2 (Results of Bidder's Conference on September 19, 1973) 1. On Plan Sheet 1 of 3 Site Development Layout and General Grading, the numbers enclosed in hexagons are proposed spot elevations to base 200 unless otherwise noted. 2. The Contractor shall assume that all earth moving shall occur on site. For purposes of this bid, any imbalance in cut and fill shall be handled as follows: (a) Excess will be disposed of on site as designated by County; (b) Borrow will be furnished to the limits of the site by the County. 3. The County will be responsible for obtaining the necessary burning permit and/or designating a suitable location on site for disposal of surplus cleared materials. 4. In the Base Bid submitted, the Contractor shall identify the quantities of materials and/or services which make up his Lump Sum Bid in addition to furnishing the Unit Price Bid. ROCKWOOD PARK CHESTERFIELD COUNTY, VIRGINIA INDEX TO SPECIFICATIONS Unit Title Pages Advertisements 2 Instructions for Bidders 4 Bid Form 8 Performance Bonds 12 Sample Contract 14 DIVISION 1 GENERAL REQUIREMENTS 20 DIVISION 2 SITE WORK 20 20 Section 2A Clearing of Site 22 2B Earthwork; clearing and grubbing Site Grading, Excavation and Backfill, Road Bed, Subgrading 2C Road Base; Shoulders, Aggregate 26 2D Site Drainaqe; Corrugated metal Pipe, 27 Endwails, Concrete, Rubble Gutters, Vee Gutters, Erosion Control 1 August 31, 1973 NOTICE TO BIDDERS Sealed proposals will be received by the Board of Supervisors of Chesterfield County, owner in the office of the Purchasing Agent, Chesterfield Court House, Virginia, September 25, 1973 at 2:00 P.M., Local Time Prevailing, and then publicly opened and read aloud for the following project: Descriptions: Rockwood Park, Project no. 510098 Site Preparation. This work consists of clearing, earthwork and site drainage of Park Areas to be used for Ball Fields, Parking, Drives, and similar uses. Plans and specifications are open to public inspection at the office of the Planning Director, Chesterfield County, Chesterfield Court House, Virginia, and the office of Ronald D. Wilson and Associates, 5 E. Cary Street, Richmond, Virginia after September 5, 1973. Pland and specifications may be obtained from the Planning Director, upon deposit of $20.00 each, such deposit to be refunded upon return of documents in good condition within ten (10) days after opening of bids. This project is being financially assisted by Federal and State funds, and relevent State and Federal requirements will apply. 4 Proposal guarantee either as a certified check or a bidder's bond in the amount of six percent of the total bid is required, j and shall be made payable to the Board of Supervisors, i Chesterfield County. Each bidder shall submit his bid in a sealed envelope and shall mace thereon the following notation: "Registered Contractor, Virginia Certificate No:' 1198 6 dated April 24, 1973 No bids may be. withdrawn for a period of thirty (30) days from date of bid opening. The Owner reserves the right to reject any or all bids, or waive all informalities, and to accept any 'or all items. of any bid. r t BOARD OF SUPERVISORS CHESTERFIELD COUNTY CHESTERFIELD COURT HOUSE, VIRGINIA M. W. BURNETT, COUNTY ADMINISTRATOR t K3 V INSTRUCTIONS FOR BIDDERS DATE AND PLACE OF BID OPENING. Pursuant to the "Notice to Bidders", , sealed proposals for performing the work will be received by: Director of General Services, Chesterfield County, Virginia. At the time and place set forth in the said notice, the pro- posals will be opened by the Owner and read aloud. The award of the Contract, if made, will be announced by the Owner as soon thereafter as is practicable. RESPONSIBILITIES. The bidder shall make a careful examination of the project site, shall familiarize himself with existing conditions, and shall satisfy himself as to the quantity and quality of materials and workmanship required. He shall care- fully and thoroughly examine the Plans and Specifications, Form of Proposal, Form of Contract, and Form of Performance Bond before submitting a Proposal. It is mutually agreed that the submission of a proposal shall be considered by the Owner as prima facia evidence that the Bidder has complied with these requirements. The competency and responsibility of the Bidder and his sub- contractors will be considered in making the award. The Owner reserves the right to waive any technical error, to accept any bid, and to reject any and/or all bids. FORA OF PROPOSAL. All proposals must be made on the blank Proposal form attached hereto. The bidder shall write in ink, both in words and in numerals, the Lump Sum Price for which he proposes to furnish all materials, plant, equipment, tools, sheeting or bracing, scaffolds and other facilities; and to perform all labor and services necessary or proper for the completion of the work in strict accordance with the true intent of the Plans and Contract Documents, and subject at all times to the approval of the Architect. Each bidder must correctly sign his proposal in longhand, giving the correct post office address of his firm. No interlineation, alteration or erasure will be accepted; no oral, telegraphic, or telephonic proposals, modifications, or interpretations will be considered. PROPOSAL GUARANTY. Each proposal must be accompanied by a bidder's bond or certified check for an amount not less than 6 percent (6%) of the total amount of the proposal offered, 4 as evidence of good faith and as a guaranty that, if awarded construction of the project, the Bidder will execute the Contract and furnish Performance Bond. If Bidder's Bond is offered as guaranty, the Bond must be on a form acceptable to the Owner, and made by a Surety Company qualified and authorized to do business in the State of Virginia and must be signed or countersigned be an agent who has filed with the Ovjner such papers as may be necessary to show himself qualified for the execution of such instruments. If a certified check is offered as guaranty, it shall be made payable to Board of Supervisors, Chesterfield County, Virginia. As soon as the proposal prices have been compared, the Owner will return the Bidder's Bonds or the certified checks accompanying such proposals as, in his judgement, would likely not be involved in making the award. All other proposal guaranties will he held until the Contract and Contract Bond have been executed, after which they will be released or returned to the respective bidders whose proposals they accompanied. DELIVERY OF PROPOSAL. Each proposal must be submitted sealed in an envelope and p ainly marked: ROCKWOOD PARK, PROJECT NO. 51-0098 SITE PREPARATION The name and the correct post office address of the Bidder shall be shown on the outside of the envelope. No proposal shall be considered which has not been received by the Owner prior to the above hour and date. If sent by mail preferably registered, the sealed proposal marked as described shall be enclosed in an additional envelope addressed to the Owner. CLARIFICATIONS. Any question arising during bidding period, submit to Ronald. D. Wilson and Associates, 5 E. Cary Street, Richmond, Virginia 23219, Telephone 649-7697. No oral instruction shall be a part of the clarification. An addendum shall be issued to clarify such questions raised. Iv!ITHDRAIMLS OF P-ROPOSALS. Any bidder upon his or his authorized representatives written request presented not later than the hour set for the opening thereof, will be given permission to withdraw his proposal. At the time of opening proposals, when such proposal is reached, it will be returned to him unread. REJECTION OF PROPOSALS. The Owner reserves the right to waive any technical error and to reject any and/or all proposals. Without limiting the generality of the foregoing, any proposal which is incomplete, obscure, or irregular may be rejected; any proposal having interlineation, erasures or corrections may be rejected; any proposal accompanied by an insufficient or irregular certified check or bidder's bond may be rejected. 5 Not more than one (1) proposal from any individual, firm partnership, or corporation, under the same or different names, shall be submitted. Reasonable grounds for believing that any bidder is interested in more than one proposal on the same project will cause the rejection of all proposals in which the bidder is interested. AblARD OF CONTRACT. The Contract, if awarded, will be to the lowest responsible bidder whose proposal complied with the requirements of the Owner. The Owner will either award the project or reject all proposals received within thirty (30) days after the formal opening of proposals. The acceptance of a proposal will be a notice in writing signed by the Owner, and no other act shall constitute the acceptance of a proposal. The acceptance of a proposal shall bind the successful Bidder to execute the contract and to deliver Performance Bond made by a Surety Company as herein before stipulated. The amount of the bond shall be not less than one Hundred percent (100) of the contract price of the work. TIME FOR EXECUTION OF CONTRACT. Any bidder whose proposal shall be accepted shall execute three (3) copies of the contract and furnish satisfactory performance Bond within ten (10) days after notice that the Contract has been awarded -to him. Failure to so execute the contract shall constitute a breach of the agreement effected by the acceptance of the Proposal. The damages to the Oviner for such breach will include loss from interference with his construction program and other items, the accurate amount of which it will be difficult or impossible to compute. The amount of the certified check or bidder's bond accompanying the Proposal of such bidder shall be retained by the Owner, not as a penalty, but as liquidated damages for such breach. In the event any bidder whose proposal shall be accepted shall fail or refuse to execute the Contract as herein before provided, the Owner may at his option determine that such bidder has abandoned the contract, and thereupon his proposal and the acceptance thereof shall be null and void, and the Owner shall be entitled to liquidated damages as above provided. The rights and obligations provided for in the contract shall become effective and binding upon the parties only with its formal execution by the Owner and the Contractor. Any work started or materials delivered prior to the execution of the contract shall be at the Contracto's risk. TIME L I111T TO CONiME`iCE AND COMPLETE ,,4ORK. The Contractor shall commence work within ten 10 calendar days after the date stipulated in the Notice to Proceed, given to him by the 1 Owner. He shall complete the work within the calendar day limit as set forth by hire in the Proposal. Penalty for failure to complete the work within the specified time shall be as stated in the Form of Proposal. PERMITS AND TESTING. The Owner shall provide all permits and materials testing as required for the orderly progress of the work. The limits of CONTRACTORS LIABILITY INSURANCE shall be as follows: PROPERTY DAMAGE LIABILITY, including claims due to automobiles shall be insured with Bodily Injury Liability. ALL LIABILITY INSURANCE required herein shall be Comprehensive General and Automobi e odily Injury and Property Damage policy or policies. This insurance shall be written for not less than the following limits of liability: Bodily Injury One person $100,000. each accident $300,000. Property Damage each accident $50,000. Aggregate $100,000. Workmans Compensation As required by law. 7 flit ,` t:,�.\>L \ JVl i1J i i VI Lf\i\iJ:ll f' i i �1,` 1, A L.a, 1J 6L W. BJTD FOR Nana of Project Rockwood P, r Location _East side of Courthouse Road, Chesterfield County, Va. Gentlemen: Pursuant to and in compliance with the advertisement for bids dated Rev,_.0-Dan _73_ 19____, and lnstru;:tions to Bidders and other documents related thereto, the undersigned, havinlf g familiarized — sel�es with the existing conditions on the site and the conditions under which the work is to be done, hereby proposes to furnish a:l labor, materials, equipment, and services to perform all specified work for the Site Improvement on the above named project in strict accordance with the Contract Documents and all addenda issued thereto at the p,ic`s set forth on the accompanying bid form sheets attached hereto. iy.CDCX If written notice of acceptance of this bid is mailed, telegraphed, or delivered to the undersigned within 30 _ days after the opening of bids, or at any time thereafter before this bid is withdrawn, the un- dersigned agrees to execute and deliver a contract in the, form specified and furnish the required bonds within 10 days after the prescribed forms are presented to him for signature. Security in the sum of Total Bid Price (s 398, 085.00 ) Dollars in the form of Bid Bond (6%) , is submitted herewith in accordance with the Instructions to Bidders. a corporation The bidder is aipa;hip and the name of every person interested in this bid is as follows: x96vxK C. L. McLeod. Vice President Notice of acceptance of this Bid shall be mailed to the undersigned at the following address: i Shoosm_ith ros.t Inc. By Title Vice President By — Title Address _ Phone No. _ 748-5823 T Rif) roRN1 ONE PAGE ASLA DOC. 8C )AN. 1965 PA6H t O The American Society of Landxr,1pe Architects, Inc, 2o(A K St., N.W. Wasbmgton, D.C. 2, AA BTD FORM--LUM1. P SUM BID Lump Sun, price -Three hundred ninety eight ($ 398,085.00_._-) Dollars thousand eighty five and no/100-- The above price includes completion of all the work called for under this Contract. All of the work shall be installed and ready for the use of the Owner within _ Xo hu d —ed f i fty 2g0calerdar days, weather permitting, after notice to proceed. It is understood that it is the Contractor's obligation to have thoroughly familiarized himself with the site, the conditions under which the work will be done, and the actual quantities required to complete the work in accordance with the intent of the plans and specifications and that the above stated lump sum price, as bid, covers the complete work as required. It is further un- derstood that prior to commencement of work, the Contractor shall furnish to the Owner for the purpose of adjusting the lump sum price in the event of additions, deletions or changes in the scope of the work, an itemized list of unit prices for the various parts of the work. The undersigned bidder proposes to begin the work not later than ten (10) days after the date specified in the Notice to proceed and to prosecute the work in such manner as to complete it within the calendar days as set forth above from the date specified in said notice, and in the event the said work is not completed within the time limit above stated, shall be liable and 'hereby agrees to pay the Owner as li uidated damages and not as a penalty the sum of twenty dollars �$20.00) per calendar day for each and every day that the said work remains inco„iplete after the expiration of the contract time'for completion. � 2 LUMP SUM AID ONE PAGE ASLA DOC. 5C-1 JAY. 1965 11A(i1: 1 ©The Arn:rican Society of Landscape Architects, lac. 2k'00 K St., N.W. wr.shington, D. C. 2CX46 ` �, I L Ni)SCAPL Ail i'LC i'S bC - 2 T ht i'�.�I:�.�;� ; w�.« . vE' i BID 1 Oi`-M — UNIT PRICE BID Total Bid Price -Three hundred ninety eight _($_ 398, 085.00Dollars t iousan eighty eve an no/100-- All of the work shall be installed ready for the Owner to use within two hundred fifty( 250 calendar days, weather perrutting, after notice to proceed. I is understood that the itemized quantities herein listed are to be used for the purpose of co -paring bids. Bid comparisons will be made on the basis that should work be added or deleted from the Lump Sum Price, such additions or deductions shall be made at the following unit prices. ITEM QUANTITY Jnciassified excavation per cu. yd. 'learing and grubbing per acre :routed rubble gutter l.f. ,oncrete flee -ditch l.f. I)" Aggregate Road Base s.yd. ,athway Constrcution (clearing, subgrade, and 4" base) l.f. .oncrete Endwall for 18t1 c.mp, ea. ,oncrate Endviall for 2411 c.mp. ea. 'ipe Culvert 12" l.f. )ipe Culvert 18" l.f. 'ipe Culvert 24" 1.`. Ape Culvert Spillway ea. classified excavation - undercutting per cubic yard Topsoil, spreading, grading & seeding Per sq. yd. - 1Xg xxkax YZNA Skinned infield preparation - per sq. yd. 3ackfill undercut area - per cubic yard 10 1.50 1 "000'.-00 ' ..15'.00 1.80 4.15 400.00 .500'.'00 .... 9.00 18.00 300.00 3.00 0.50 1.00 1.50 UNIT PRICE AID ONE PAGI? ASLA DOC. SC-2 JAN. 1965 PAGE: I o The American Society of Landscape Architects, Inc. 2WO K St., N.W. Washington, D.C. 2LX)06 e w 1� SHOOSMITH BROS.,INC. Contraclors "We Move the Earth" ROUTE I•CHESTER,VIRGINIA 23831 PHONE 748-5823 H. M. SHOOSMITH,JR., PRESIDENT E. K. S HOOSM ITH. VICE-PRESIDENT J. T. S HOOS M ITH, VICE-PRESIDENT C.L.MCLEOD,VICE- PRESIDENT MARVIN H. WILSON. SECRETARY D. D. BRENEMAN, TREASURER Quantities included in base bid on Rockwood Park Project Clearing = 33 acres Stripping = 74,074 cubic yards Cut and fill = 110,589 cubic yards Crushed stone = 18,880 tons Grouted rip rap gutter = 520 lin. ft. Pipe - 1511 = 696 lin. ft. Pipe - 2411 = 64 lin. ft. Siltation control Field surveying, engineering stake out. 2 little league ball diamonds. 0 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned Shoosmith Bros . , Inc., 11800 Lewis Road, Chester, Virginia 23831 as Principal, and St. Paul Fire & 1Vi�*ine Laurance Company as 'riurety, a,cknowrledge ourselves held and firmly bound into The County of Chesterfield , Virginia in the penal sum of Three Hundred Ninety E luht Thougand , Eighty Five and 00/100 ***** Dollars ($ 398,085.00 ) for the pay,,Mt of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns. THE COv7DITION OF THE FOREGOING OBLIGATION is such that whereas the said Shoosmith Bros., Inc. did on the 19th d ay o f October 1973 ,enter into a contract ,,,rith The County of Chesterfield Virginia for Project No. 51 009 8 , A project of the U . S . Bureau of Outdoor Recreation . 1 �+tarL East Side of Courthouse Road, Chesterfield County, Virginia which said contract is made a part of this Bond as fully and to the same effect as if the same had been set forth at length herein. NOW THEREFORE, the condition of this obligation is such that is the above bound Principal shall in all respects well and faithfully do and perform the things agreed by him to be done and performed according to the terms and conditions of said contract and his obligation thereunder, including the Notice to Bidders, Instructions to Bidders, Proposal, Plans, Specifications and Supplemental Specifications therein referred to and rnade a part thereof, and shall complete the said contract in accordance T;fith its terms and shall save the obliCee from all cost and charge that may accrue on account of the doing of the work specified for the payments .as they become due and shall pay all just claims for 1^bor tools, machinery, sll and materials furnishedby persons under or for the Durt)ose of carrying forward, performing or completing; of said contract, we assenting and a grerir�; that this undertaking; shall be for the benefit of any material man or labor having a just claim as well as for the obligee herein, and shall comply with all la%,is pertaining thereto, then this obligation shall be void, otherwise tile same shall remain in full force and effect. 12 *Awe Nwot Payment of all just claims hereinabove referred to shall also include all taxes due the United Stztes of Pu-iierica, the State of Virginia or any State Department, Bureau, or Political Subdivision thereof. The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the tens of ti.e Contract or to the work to be performed thereunder, or the Specifications accompanying the same shall in any wise effect its obli;a'�ions on this Bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the wort: or to the Specifications. IT IS HEREBY EXPRESSLY FURTHER UNDERSTOOD AND AGREED that this Bond is also given and made against defective material and workmanship in the said work covered by the said Contract, provided, however, that no suit, action, or proceeding, by reason of any defect whatever, shall be brought upon this Bond after one (1) ,year followinn the date of final acceptance of the completed project by the Owner. IN WITNESS WHEREOF, the sail Principal and the said Surety have caused this instrument to be executed in four original counterparts under seal, this the day of ATTEST: (SEAL) sheasmAth Rona (SEAL) Contractor Secretary by - i/� (SEAL) Vice President Title Witnesses for Surety Company (Sr ALSt. Pautrtv& COMPANY by (SEAL) Attorney -in -fact 13 CVOTf'tp i Ir7 ''� J ' 1 S t., 1 _ ', �'..._S PG_REEE,'- T, mado ^_..Ci en1. e--rE'.d into thILS 19th day o-f October, 1973 1 TT COti :l CF C� 7',7',j FjF, ,1 V7'R TT�'�T1'i, as oa—. ��J bet- a e n H ,- ` of ,. }_rs t part "here 1t e r C -J li od titre 0;,,ner) and Shoosmith -- � �iilc,i � Bros., Inc. as ar�'p y of the second part (ileraLnafter called t'n Con--ra.ctor) . "ESISET.• In consideration for ho mutual Covenants hereinafter stated:, the parties agree for themselves, their personal rep. resentatives, successors, assigns, as zo-ilo",s.: 1. The Contractcr premises and agrees: A. To furnish all m t-crials, equipment,, tools, skill, and labor of every description necessary or reasonably incidential to carrying forth and completing in a good, firm substantial and ��;ork- mar..? il�.e manner., in strict con.ormit,y with the true intent of the Plans :and Specifications entitled site preparation Rockwood Park 51-0098 (Oct. 15, prepaz'ed for the Director of Planning Chesterfield County, Cheste•rfield,1973) Virginia, which, with the Notice to Bidders, :Instructions to Bidders, Pro_)os^1, Specifications and Supplemental Specifications are her ebV made a pars hereof as fully and to the same effect as though they had been set forth at length herein. B. To commence work under this contract not later than ten (10) try- j days 1lo-viing the date 'co be spec if i cd in the writ te ! i•tC>t_c,-, to � Proceed" by the Director of Planning,, and to fully cor; plete all ;•rork y two hundred fifty ( 250 ) calendar days from and h�eraunc,�:r within in.cludin said date. C. If the said pork is not cnrnpleted within the times limit b7v� stated, t1m.p tin^ of the essence, the Contractor sh<<lL lia , 'y a,rr t0 -)ay file OnE?' . - ' ol� �lil fle2'Y y c C ?s i Kill dateu da'-''1 m. i Dollars. anti s a pe 1.:11ty the sta;,1 of -_',Ten v, o . y c rem. ns -n 1 f ter d,^ for c''-?.ch %'nu' cVE'.ry day that "t�i stll Z'i � i 1i1 tI .EVE ?iv t�10 Sri; r?"'G7 r7 Of tt1t� CO:ltr .Ct i j- 1C f�.y CC.11 1 c'.t: ?ri; �hTl S'.-1C1 Sf.i% Ci ,ts...� 1 L` " O Tractor n t o b- c1adacted from rnon} es due or t� become d�h this � ,t ,, � ---, ... r,^Ul,^,i:.� :�t�i �_`"�u�Y��s `-�- D. Te c ,,ply With '.ppl .c ,)_ �;:r - thc - of 1�iv ;; Couync-JLI in est:Lb ' � s;�in s - � _ 1' 71 L..'i' �r tltc� JLI. �; i.1Z .l,al Of C n 1ii�i I'll �; t, 7» `c,,-cn er J_T x 4 r; :l•ei t'J o tj U Q C, r -, ' s`ic ier L' i t�:1� 'C . shall ( Yl3'..j r•iiL '� 7 9 �L' S:3r ViC2S Ltirni U.: 1 S \ .,.e cint:�.tJi��la-o L d 1� c ^ilv.^,Ji u y i ','he t�.C_���, J L,A st�_n . -r' or rerraIations. y `f E. During, the performance of this contract, the,contractor further agrees as follows: 1. The contractor will not discriminate against any employee or applicant for employment because of race, creed, color or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. Such action shall include, but not be limited to, the tment ��ring: employment, upgrading, demotion, transfer; recruitment or recruitmen advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. 2. The contractor will, in all solicitations or advertise- ments for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, or national origin. 3. The contractor will send to each labor union or represen- tative or workers with which he has a. collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or worker's repre- sentative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 2431 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for.. employment. 4. The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor (41CFR,Part 60). 5. The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of in- vestigation to ascertain compliance with such rules, regulations, and orders. 6. li1 the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligi- ble for further Government contracts in accordance with procedures autho- rized in Executive Order No. 11246 of September 2431 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of Septembor 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherv,14 se provided by law. 7. The contractor will include the provisions of Paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 o-f September 21i, 1965, so that such provisions Zarin be binding upon each subnontrctor or vendor. The contractor will take such action with respect to any ct as subcontract or purchase order as the contracting �gctionsency afor inoncompli- a means of enforcing; such provisions, including sanctio. ance: Provided, however, that in the eventthe contractor becomes 15 _� F'J ,l. '�f .. l,l .i 1 l '�l L 1 i.J 1J 4:.L C i :... i ..' �{ �•i 1. LI . � J .l 1. 1 �_� i. n •i •�. L. r= it ��. 1. '.Ji l 'v 1 i..�. C 11 �.' c- on by the con ter , ,1i `-1, ^ J4le t I c l Y"' �'C�:.i lL 1.tl :; LIVii lwlit: 4:: <.c- lt SL L nU L1:�ttQ St^C2S t0 enter into O suchC1 —vCQFint0pO�iG L23td Stat the int. 2. 1h% 0. na. Tl,. (`it41st.'S c_1....4 agrees TO )�.,y the Oontr,'.1ctCi' fC)r :iZd t'.Orri ',-Then hl'n COii;pl�' t � u i1 :ions of these Contract D:_ cumont, Elie ntract c CC�i' t 4 3 T'Ti tl Chr Provisions �,; •,, ^s ,et forth in said Pr(-)po: al amounting to three hundred ninety-eight thousand eighty-five & no/loo Dollars( 398,085.00),sub -1ect to additions a.nd c!eDduct ion; provided therein, for the authorized .'rrrk corlplete in place ._nd accepted by the Director of Planning or his a.uthnrized repre-- senta`'�iVes. P'ont:>ly payments shall be made to the Contrgci:or as the i';Ork pro{,resses for value of work perfnrmed and/or material purchased less 10 reta?nape, and a final o'a- ;Trzent �Tit:�in thirty (30) days after satis- r factor;; completion_ of the process and satisfactory evidence furnished that all bills for labor and matati.al used in project have been paid, 3. It is further understood and agreed between the.parties'hereto as folio is : A. The said work is to be done in accordance with i the laws of tho St -ate of Virginia to the entire satisfaction of the Owner, subject at all times to the inspection and approval of the Director of P 1 a n n i.ng. B. The decision of the Director of Planning upon any question connected Frith the execution rat this agreement or any failure or delay in the prosecution of the jTor1c by said Contractor shall be final and conclusive. CIf at any time after the executions (;f this Contract and the n��r ter ance Bond, the G?Tn�'r shall de :m the Surety or Sureties then upon se sa.ic bond to be unsatisf,�ctory, nr if any re--ason Said bond shall ce, to bc� adequate security f,n� ti;e perforTrance of the :•Tork, the Contractor, sha.l, at his expense, e7ithin f�_�fe (5) d :,,,rs af'L e}' receipt iof written nritic�` to do sc, furnish an a.dditi�na.1 bond or bonds in such fort? and u:;^;^u;1� ^_I,d !vZth Such sur��tJ' (Dr sureties as shall be S-).tisfnctr) "y to the G„her. In such evert no surt'r:�= p .% ~ent to t}ic Contractor s'rta11 be �) be due under this Contract unt�_1 such nei1T r?r addition^1 slii;� ^ra security for the faithful perorma �'or rna.nnc:r and f;,, �,=_t_! sfacL,ory to the Owner. coT,'pliar?co �.!ith the Copeland D. The said is 1,o be in of act 8 U , S . C . 87�I) as supplement eel in De par -ment r ulations (29C7P4, Part 3) . I�?tJ_' T7, tilr' COS_ tr.:tller The v of ri„ ^ jta'G .'.> l�il': iyr� C Ti_y :;, Clti ' ii_i� .L Uii . V Ci 9 _ n ,�i Ctt:' �� ;;.,1�i1��;,,j zF�lc r.-4;^)2'C�?"1.,. 1d Cou.- i y 1)1' all l �_ -7 L ^ 1 t „L'.. d��cUi,..i 4• P^p�:.li- :iii:, aCGt:� uC) c..n,l 'U'�•_ > _ 1 ` v '1 ' Ut21 l c ,..i.i r L'! on, 0.XC _ pt1"triS uhi COi1tr Ct iS �C�. 16 m Im e,_.y and all char��e orders s^:all be in for any 1 n:I a t� un' l 1- r�''+ �Y',. �a c•i-c.n 1Ii cost. unit t 1,i1. nc--es o lihe� ' Vly.'.•Uy Cw nc. ,. a l,r a„l\lustl.: v..i 1n Cl. i�l� �L t.a 17 -. li k, -'e ' C7 �r c 1- g. _ �:'1Cc.:, � J.GliliG'\A %),y �L:C.'i C�1'?nt,,� or -der s"Iall b2 SE'i% fOZ'")h therein. G. Construction s'1all comply ;ri`h all fl'ederal, State,and . •.�ni17��1CVJ� ye`7Ly and Jcn aOns __d County lc,.s �o��.`r IN WITNESS 4HErREOF, said parties have hereunto set their rands and affixed their seals, the day and year first above written. ATTEST: SIGNED, SEALED AND EXECUTED FOR THE COT'WY OF CHEST' _E , VIRGINIA. tt , Burnett , Cleric BY Irvin G. Hornel Chairman, Board of Supervisors SIGNED, SEALED AND EXECUTED FOR THE CONTRACTOR APPROVED A3 T9 FO M T SKOOSMITH BROS . INC. j A9At COMMONWEALTH ATTORNEY BY 17 SAi,iPLE rORPi , OF BOND TO BE USED FOR SUB -CONTRACTS IN ACCORDANCE GJITr1 VIRGINI.n CODE 19501 TITLE 11, CHAPTER 4 SECTIOIN 23, AS A',iENDED LABOR & r."IATERIAL PAYn'iENT BOND i0 1 ALL MEN BY THESE PRESENTS: (tore insert the name & address or legal title of the Sub -Contractor) principal hereinafter called Sub -Contractor and here insert the title as Surety, hereinafter called Surety, are held and firmly of Surety pound unto here insert the name and address or legal title of contractor as Obligee, hereinafter called Contractor for the use and benefit of claimants as hereinbelow defined in the amount of Dollars - ($ ), (here insert a sum equal to one-half of the contract price) for the payment whereof Sub -contractor and surety bind themselves, their .!eirs, executors, administrators,.successors and assigns, jointly and severally firmly by these presents. WHEREAS, Sub -contractor has by written agreement dated entered into a contract with Contractor for which contract is by reference thereto hereby expressly made a part of this :)ond and is hereinafter referred to as the Sub -contractor. .•101 THEREFORE, THE CONDITIOTi OF THIS OBLIGATION is such that if the Sub- contractor shall promptly make payments to all claimants as hereinafter defined for all labor and material used or reasonably required for use in t-he performance of the subcontract, then this obli ;at oi� shall be void; otherwise it shall remain in full force and effect, subject, however, to the following conditions: 1. A claimant is defined as one who has and fulfills, a contract which is directly with the Sub -contractor for performing labor and furnishing materials in the prosecution of the work provided for in the Subcontract. NO 2. The Subcontractor and Surety hereby jointly and severally agree with the contractor that every claimant shall be paid in full either by the Subcontractor or Surety in accordance with the terms of the claimant's aL� reement tivith the Subcontractor; provided, however, that the aggregate liability of the surety to all such claimants shall in no event exceed the amount of this bond. Every claimant shall have a direct right'of action against the Subcontractor and the Surety for the amount of his claim. 4. No suit or action shall be commenced hereunder by any claimant. (a) Unless within the time prescribed by Section 11-20 and 11-23 of the Code of Virginia. (b) Other than in a Virginia court of competent jurisdiction in and for the County or other political subdivision of the Commonwealth in which the. project, or any part thereof, is situated, or in the United States District for the district in which the project, or any part thereof is situated, and not elsewhere. 5. The Surety agrees that no change, extension of time, alterations, addition, omission or other modification of the terms of either the Subcontract or the contract between the Contractor and Owner, or both or in the work to be performed, or in the specifications or plans, shall in anywise effect its obligation hereunder, and it does hereby waive notice of any such changes, extensions of time, alter- ations, additions, omissions, and other modifications. Signed and sealed this day of A.D. 1973. IN THE PRESENCE OF: C0ULTTERS1G:.-ED : resident Virginia Agent (SEAL) Subcontractor (SEAL) Name of Surety By Attorney -in -fact 19 Attach Power of Attcrne,y for Executing, Officer Revised Specifications October 15, 1973 DIVISION 1 GENERAL REQUIREMENTS 1.A SUMMARY OF THE WORK: The work under these specifications consists of furnishing all plant, labor equipment, tools and materials and performing all work required for certain facilities in the Rockwood Park recreational area of Chesterfield County, Virginia. 1.A.1 The work includes the furnishing of all labor and materials and performing all work for the complete project as described on the Drawings and Specifications. 1.A.2 The owner shall make the final decisions as to the neces- sity, appropriateness, satisfactoriness, and completeness of all work performed under this Contract. The owner's representative for these decisions shall be the Director of Planning. He shall be advised in these decisions by the Architect but will be responsible for the final decisions. DIVISION 2 SITE WORK 2.A CLEARING OF SITE: This item consists of clearing all lands to be graded and/or paved within the limits designated on the drawings; also areas required for drainage ditches, for all pipe lines, underground utility lines, and all structures included under the contract, all as called for on the drawings; and the disposal of all spoil material resulting from clearing and grubbing by burning or otherwise as specified or directed. Placing material on adjacent private property, with or without the consent of the Owners, will not be considered a satisfactory method of disposal. 2.A.l.a The surface of the ground of all designated areas shall be cleared of all trees, down timber, snags, brush and other vegetation and rubbish. A Shear blade may be used for clearing. 2.A.l.b Acreas to be cleared shall be staked on the ground by the Contractor and approved by the Architect before clearing operations are begun. 20 2.Al.c Trees and other growth outside the actual limits of construction under the contract shall be preserved as part of the landscape treatment of the completed work and shall be protected from damage by the Contractor during construction operations. Such individual trees as the Architect may designate within the areas staked for clearing shall be left standing and uninjured. 2.A.l.d Existing trees designated to remain in place shall be protected against unnecessary cutting, breaking or skinning of roots, skinning and bruising of bark, smothering of trees by stockpiling construction materials or excavated materials within drip line, excess foot or vehicular traffic, or parking of vehicles within drip line. 2.A.l.e (Deleted) 2.A.l.f The contractor shall provide protection for roots over 12" diameter that are cut during construction operations. Coat the cut faces with an emulsified asphalt, or other acceptable coating, especially formulated for horticultural use on cut or damaged plant tissues. Provide earth cover within 24 hours. 2.A.l.g The contractor shall remove or repair all damaged trees at this expense to the satisfaction of the owner. 2.A.l.h The Contractor shall not use a bulldozer or other equip- ment to push, drag or carry downed trees, brush, stumps or other large items being cleared or grubbed in such manner as to break, scrape, or otherwise damage trees or other plants which are to remain, either within or beyond the limits of work. 2.A.l.i When so required, trees shall be felled toward the center of the area being cleared to prevent damage to trees which are to be left standing. When necessary to prvent injury to structures, or other trees or property, or to minimize danger to traffic, trees shall be cut in sections from the top downward. 2.A.l.j All stumps and roots remaining twelve (12) inches below original ground surface which will not provide adequate bearing strength for the proposed use over the stumps and roots, shall be grubbed to an adequate depth and filled with adequate fill material, properly compacted in layers, to provide adequate bearing strength. 2.A.l.k All combustible cleared and grubbed material may be disposed of by burning at the site of the work as approved by the Architect or it may be disposed of off the site provided it is not placed without special written permission on public or private property. The Contractor shall be responsible for compliance with all Federal, State and local laws and regulations pertaining to the building and maintenance of fires. At no time shall a fire be unattended and the Contractor will be held re- sponsible for any damages resulting from fire. Piles for burning shall be either in the center of the area or in adjacent open 21 M M spaces where no damage to trees or other vegetation will occur. Non-combustible material shall be disposed of off the site as provided above unless otherwise specifically directed by the Architect. 2.A.1.1 Payment: Clearing acceptably performed will be paid for at the lump sum price bid for the item of work which price shall constitute full payment for furnishing all labor, equip- ment and materials for all clearing required for construction of the project. The Contract price shall also include the disposition of cleared materials. 2.B EARTHWORK shall consist of all excavation and grading required for the performance of the contract, except excavation for mechanical, electrical, and storm drainage which shall be included in work by others. It shall include stripping and stockpiling topsoil; excavating, disposal of excess grading material, and furnishing borrow, grading, drainage ditches, gutters, footing trenches, shoulders and intersections, and slope rounding; backfilling with suitable material, as speci- fied; excavating slide material, if any; preparing subgrade; and disposing of all excavated material in fills or embankments; all in conformity with the lines, grades and dimensions indi- cated on the drawings, specified or directed. (No allowance will be made for any materials excavated beyond or below established lines and grades unless ordered by the Architect) Removal of material resulting from slides due to the fault or negligence of the Contractor shall be at the Contractor's expense, as will the removal of materials made unsuitable as a result of improper drainage or other operations of the Contractor. 2.B.1 CLEARING operations and stripping of topsoil shall be completed before commencement of regular grading operations. 2.B.l.a All areas to be graded and/or paved, and all areas on which structures or pipe lines or other items included in this contract are to be constructed, shall be stripped of topsoil. 2.B.l.b (Deleted) 2.B.1.c Topsoil shall be stripped to the depth required, but not less than 12 inches deep under areas to be paved or under structures. It shall be transported and deposited in storage piles at the locations where directed by the Architect. Topsoil shall be kept separated from other excavated materials and shall be be kept free of roots and other undesirable material. 2.B.2 SITE GRADING 2.B.2.a All excavation shall be considered unclassified, regardless of the nature of the material excavated unless otherwise established for herein. 22 2.B.2.b All suitable excavated material shall be used as far as practicable in the formation of embankment, subgrade, shoulders, slopes, bedding and backfill for structures, and for other pur- poses as shown on the plans or directed. During progress of excavation, excavated material deemed suitable for placing in the roadbed or for topping or finishing or other special purpose shall be saved and used later for these purposes as required. Excess material from grading operations shall be placed in dis- posal area where shown on the drawing and as required by the Architect. 2.B.2.c All embankment or fill outside of structure foundations, shall be placed in approximately horizontal layers not exceeding 8 inches in loose depth; fill materials inside structure founda- tions shall be placed in 6 inch layers in loose depth. Each layer shall be compacted uniformly to at least 95 percent of maximum density obtained at optimum moisture content as deter- mined by AASHO Standard Method T-99. Layers shall be moistened or dried as directed if necessary to obtain the specified compaction. 2.B.2.d The Contractor shall be responsible for the stability of all embankment placed under the Contract until final accep- tance of the work, and shall replace at his own expense any portions which have become displaced due to carelessness or negligence on his part or to damage resulting from natural causes, such as storms, and not attributable, in the opinion of the Architect, to unavoidable movements of the ground upon which embankment is made. 2.B.2.e Ditches and gutters shall be cut accurately to the cross -sections and grades indicated by the drawings. Excessive ditch or gutter excavation shall be backfilled to grade with suitable material thoroughly compacted as directed. 2.B.2.f All roots, stumps and other foreign matter in the slides and bottoms of ditches and gutters shall be cut to conform to the slope, grade and shape indicated. The Contractor shall maintain and keep open and free from leaves, sticks or other debris all ditches and gutters dug by him until final acceptance of the work, including repair of any damage caused by erosion. 2.B.2.g All earth slopes shall be finished to reasonably smooth and uniform surfaces without any noticeable break. 2.B.3 (Deleted) 2.B.4 THE ROADBED shall be maintained in such condition that it will be well drained at all times. Side ditches or gutters emptying from cuts to embankments or otherwise shall be so con- structed as to avoid damage to embankments by erosion. 23 2.B.5 THE SUBGRADE for all new pavement, curbs and gutters, shall be compacted uniformly at least 95 percent of maximum density at optimum moisture content to a depth of six (6) inches below the surface of the subgrade. If necessary to obtain optimum moisture content, subgrade shall be moistened or dried by use of plows, discs, or other such equipment. 2.B.5.a When soft or otherwise unsuitable material is en- countered in the subgrade, it shall be excavated as required and replaced with suitable material. Where soft subgrade is due to failure of the Contractor to maintain adequate drainage, or to any other fault or neglect of the Contractor, such excavating and replacement shall be done at his expense. Payment for removing and replacement of materials shall be made at the unit price bid for "Classified Excavation." 2.B.5.b After the surface of the subgrade has been properly shaped, and before any sub -base or base material has been placed thereon, the subgrade and a portion of the berm for a distance of at least 18 inches outside the pavement limits shall be com- pacted uniformly at least 95 percent of maximum density at optimum moisture content. Where forms are required such com- paction shall be performed before setting them. 2.B.6 Any excess of spoil material from grading operations under this Contract shall be disposed of in the area shown on the drawing and as specified. 2.B.7 MEASUREMENT AND PAYMENT 2.B.7.a Classified and Unclassified Excavation. The unit prices for "Classified and Unclassified Excavation" listed in the unit price schedule are given for the purpose of canvassing bids. The Owner does not guarantee that a precise quantity of material may be required. The Contractor shall excavate, haul, and place the necessary excavation, including disposal and placement of any excess material at designated areas, at the lump sum price he bids for the work. Classified excavation where necessary and required by the Owner shall be paid for in accordance with the unit price bid. 2.B.7.b (Deleted) 2.0 ROAD BASE. This item consists of crushed aggregate base course for roads, including any necessary item to complete the work as specified, and in accordance with the plans. 2.C.1 The State of Virginia Department of Highways Road and Bridge Specifications, 1970 Edition, shall govern work under this section. The above specifications are hereby incorporated into these specifications to the extent indicated by the reference thereto, and which are referred to hereinafter as "Virginia Spec." If any conflict exists between the "Virginia Spec." and these specifications, these specifications shall govern. 24 2.C.2 SHOULDERS: Shoulders vation time of preparation of will be constructed under exca- the subgrade and in proper sequence with placement of the base course. 2.C.3 CRUSHED AGGREGATE BASE COURSE ROADS shall consist of all compacted aggregate base required for the completion of the contract constructed on the previously prepared subgrade; all in accordance with these specifications and in conformity with the lines, grades and cross sections shown on the drawings. 2.C.3.a Base course materials and construction methods with the following modifications shall be in accordance with the applicable provisions of the "Virginia Spec." Section 309, "Aggregate Base". The thickness of the base course after compaction shall be as shown on the drawings. 2.C.3.b When finished, depth of base is 4 inches. 2.C.3.c If necessary to add water it will not be paid for separately, but shall be considered a subsidiary obligation of the Contractor for which full payment is made in the payments for Crushed Aggregate Base Course. 2.C.3.d (Deleted) 2.C.4 MEASUREMENT AND PAYMENT 2.C.4.a The Contractor shall provide "Crushed Aggregate Base Course - four inch" at the lump sum price he bids for the work. Payment shall constitute full compensation for furnishing and placing all materials, for rolling, choking and bonding, for reconditioning and finishing of subgrade, shoulders and gutters and for all labor, equipment, tools and incidentals necessary to complete the item. Preparation of subgrade and construction of shoulders is included in and will be paid for under "Unclassified Excavation". 2.D SITE DRAINAGE. This item consists of furnishing and placing all corrugated metal pipe and the construction of endwalls, including all excavation and backfill, all in accordance with the details shown on the drawings. 2.D.1 The drawings indicate the approximate location and extent of the ditches, pipes, drains, and similar items. In addition to the provisions specified therein, the Contractor shall, in consultation with the Architect on the site, establish and stake the exact lines of the required drainage features in locations where they will best serve their intended purpose. 2.D.2 CORRUGATED METAL PIPE shall be corrugated metal conform- ing to Federal Specifications QQ-C-806a (1) "Culverts & Under - drains, Corrugated Iron or Steel Zinc -Coated", Type 1, Class 2, and furnished with galvanized connecting bands. Pipe 21 inches or less in diameter shall be 16 gauge. Pipe over 21 inches in 25 diameter shall be 14 gauge. The pipe and connecting bands shall be bituminous coated inside and outside in accordance with the standard of the manufacturer. 2.D.3 ENDWALLS shall be constructed of concrete and constructed at the locations and to the dimensions and details shown on the drawings and in compliance with the Virginia Department of Highways Road Designs & Standards, Latest Revision. 2.D.4 CONCRETE shall be transit mixed and shall be of such mix and cement -water ratio as will develop a minimum ultimate 28 day compressive strength of 3,000 lbs per square inch, and shall be normal weight. Concrete exposed to the weather shall be air entrained with 5% admix air entraining agent. 2.D.5 EXCAVATION for pipe, gutters and endwalls shall be made to such lines and dimensions as are necessary for laying pipe to uniform gradient and at alignment as shown on the drawings. Excavation for inlets and endwalls shall be finished off level so structures will be constructed on firm undisturbed foundations with inverts of pipes at elevations shown on drawings. Sections of pipe shall be jointed with standard coupling bands. Ends of pipe shall be firmly embedded in endwalls and inlets. 2.D.6 BACKFILL around and over pipe, inlets, endwalls and culvert drains shall be placed in layers not exceeding 6 inches in loose depth. Sufficient fill shall be placed and compacted over pipe to preclude damage by construction operations. Any damage to pipe due to the Contractor's operations shall be repaired by him at his expense. 2.D.7 RUBBLE GUTTERS shall be constructed of rip -rap stone at the locations and to the dimensions and details shown on the drawings. 2.D.8 VEE GUTTER shall be constructed at the location and to the dimensions and details shown on the drawings. Pitch of side walls may vary according to the specific site conditions when instructed by the Architect. 2.D.9 EROSION CONTROL MEASURES The Contractor shall be respon- sible for complying with all Federal, State, and local regulations governing erosion control and sedimentation to the satisfaction of the governing agencies and the Architect. 2.D.9.a All work required to accomplish the required site drainage and erosion control measures shall be paid for under the lump sum bid price. 2.D.10 MEASUREMENT AND PAYMENT The Contractor shall provide at the lump sum price all pipe drain, gutters and culverts. The unit price bid shall include all additions or deletions to lump sum quantities. 26 2 . D .11 TIME OF COMPLETION 2.D.1l.a Final grading and seeding of two (2) little league baseball diamonds and four (4) inches of gravel on accessory parking and access drives shall be completed prior to May 1, 1974. 2.D.1l.b All parking areas and driveways shall be complete and ready for paving by September 1, 1974. 2.D.1l.c The sites for the concession stand and maintenance/ restroom buildings shall be completed by June 1, 1974. 2.D.1l.d The baseball and softball diamonds, other than the two diamonds completed under 2.D.1l.a above shall be completed by September 1, 1974. 2.E. SPECIAL CONSTRUCTION 2.E.1 It is the intent of the Owner to construct two baseball fields in the locations designated on the Master Plan. 2.E.l.a The work shall be assigned to a competent contractor to provide for topsoil spreading, fine grading, placement of special soils for a skinned infield, seeding and other preparations to construct a playing field complete in every respect, even though all items required for such are not necessarily mentioned. 2.E.2 Subgrade Preparation 2.E.2.a If subgrade is placed and has been compacted beyond limits which allows normal percolation, this contractor shall scarify as necessary to provide a transition layer with topsoil to be placed. 2.E.3 TOPSOILING. A six (6) inch layer of topsoil shall be placed over all areas to be seeded and compacted to a resilient playing surface. It shall be free of any depressions or high spots which would hold water or interfere with the intended use. 2.E.3.a All topsoil shall be clean of all roots, clods, stone and other similar debris. 2.E.4. Skinned infield shall be constructed of 6" deep sand -clay mixture. Composition shall be 75% clay and 25% sand (by volume). 2.E.4.a Clay and sand shall be uniformly mixed and spread to an even grade. Line between edge of seeded area and skinned infield shall be clean and true. 27 2.E.5 FINISH GRADING AND SEEDING 2.E.5.a All areas to be seeded shall be "trued -up" with a flat drag. . 2.E.5.b Seed shall be clean fresh Kentucky - 31 Fescue bearing a guaranteed analysis acceptable to the Architect. 2.E.5.c Seed shall be evenly spread by mechanical means at a rate of six (6) pounds per 1000 sq. ft. 2.E.5.d Fertilizer shall analyse 20-10-10 and shall be applied at a rate of 15 pounds per 1000 sq. ft. 2.E.5.e Lime shall be applied at rate which will bring the soil pH to a level of 6.5 to 7.0. An allowance of 30 pounds per 1000 sq. ft. is to be made for bid purposes. 2.E.5.f After completing the applications of seed and soil add mixtures, rake lightly and topdress with a 1/2" layer of fine grade peat. 2.E.6 MEASUREMENT AND PAYMENT: All ballfields shall be paid for on a lump sum basis according to the price bid. Adjustments shall be made according to a unit cost breakdown submitted to the Archi- tect prior to beginning work. Unit prices shall include cost per square yard for topsoil spreading, grading and seeding; cost per square yard of skinned infield preparation. IN L r SCALE 1 1_. �. i � n 29 VIRGI.NIA: At an adjourned, meet -ink of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 26, 1973 at 2:00 P.M. vJIHEr'EAS, on September 25, 1973 a public hearing was held on the improvement of Kingsland Road, Rt, 611, Project 0611- 157,C-501, and WHEREAS, there was considerable opposition to widening f and realignment in certain areas by thcsc. persons directly affected by encroachment of the road, and 6dHr:ct`�A�, the function of the roadway is that of carrying local traffic generated by those who live in the area and are affected by the change; and sH�:�ZEr.S, there are safety features in the project that are -worthy of consideration, BE IT R'�:.�GLVE'D, on motion of I'x.Appersoh,, seconded by Mr. T%yers, that this 3oard recommends that the improvements at the intersection of Rt.611 with Rt.6371 Hopkins Road, the improv.:ments at tt,,e intersection of Rt. 611 with Rt. 145, Chester Road, and signal lights at both truck:., of the Seaboard Coast Line Railroad be installed. And Be it Further Kesoived, that the widening and realignment of Rt.611, Kingsland Road,be deleted from the project* tiyes: ir. Horner, t,r. :`•iyers, iir. :%pperson and Mr. Krepela. . Copy: Teste county Administrator 'err✓ � Present: Mr. Irvin G.Horner, Chairman Mr. Leo Myers, Vice -Chairman Mr. Muffin Apperson Mr. A.J.Krepela Mr, E. Eerlin O'Neill VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chester- field County, held at the Courthouse on neptember 26, 1973 at 2:00 P.M. Also Present: Nr. norris Nason, Asst. Comm.Atty. Nir. L.W.Durnett, County administrator Mr.C.G.K anuel, Asst. Co. Admin. Ir. Robt. A. Painters Co. Eng. Mr. David w,.Ielchons,: sst. Co. Eng. Nr. ',,,m. Prosise, Asst, Co.Eng. Mr. _:ichael Ritz, Co. Planner On motion of Pr. Apperson,seconded by Mr. Myers, it is resolved that the minutes of August 30 and September 12, 1973, be and they hereby are approved. Ayes: Mr. Horner, Lr. Myers, Mr. Apperson, &r.Krepela dnd Mr.O►Neill. On motion of Mr.O'Neill,seconded by Mr.Myers, it is resolved that the following water contracts be and they hereby are approved: W73-60CDU Fitzhugh ,.venue $ 500.00 W73-64CD usury 7,989;60 W73-67D Stonehenge,Section i4F" 8,162.00 Ayes: Mr.Horner, Mr. Myers, Mr. Apper ion and Mr.O'Neill. On motion of hr. Apperson,seconded by Mr.O'Neill, it is resolved that the following sewer contracts be and they hereby are approved: 573-53D Salisbury,Section H $972764.00 S73-52D Settlers Landing,Scction "B" 12,235.30 S73-9D Belfair Townhouses 251,539.20 S73-56D Brighton Green,Sect. 13 19,934.20 S73-55CD Scottingham,Sect."F" 577960,70 On motion of Mr. Krepela, seconded by Mr. Apperson, it is resolved that contract S72-54CD9 for the installation of sewers along Falling Creek, near Stonehenge, be awarded to the S.O.Jennings "-onstruction Corporation, who submitted the low bid of $359,057.00. Ayes: Mr. Horner, Mr. D.-yers, Mr. Apperson, Mr.Krepela and F.r.O'Neill. On motion of Mr.Krepela, seconded by M.r.lIyers, it is resolved that the following water Service Line Policy be and it hereby is adopted: The developer shall have water service lines, meter yokes and meter boxes installed to all new subdivision streets after the road is constructed to sub -grade and prior to the base course being placed. The developer shall pay $60.00 for each connection at the time application is made for the service lines. When ',.the meter is applied for, an additional charge of .140.00 shall be made. 'then required, sewers shall be installed prior to the inst�..11ation of water mains and service lines. Ayes: Mr. Horner, Nor. Pryers, Nr. Apperson, Mr.Krepela and Mr.O'Neill. N1r. tvilliam Prosise comes before the Board to explain the engineering and problems concerning the drainage on Gardnergs Branch and states that the entire project will cost �`)133t000.00. ivir. Apperson cites some of the history concerning this project and states that he wishes now to proceed with two parts of this program which would cost approximately $440000.00. kx. Krepela raises the question as to how this work will be financed and it was generally concluded that after the bids are received that financing will be decided at that time. Upon consideration whereof, and on motion of k4r., Apperson, seconded by Mr. Myers, it is resolved that I�ir. Prince be authorized to seek bids on-,ections 4 and 5 of this project according to plans submitted to the Board of Supervisors. Ayes; Mr. Horner, Nir. Myers, Mr. -pperson and Nir.O'Neill. Nay: Mr. Krepela.. . On motion of 11,1r. kppersontseconded by Pir.Krepela, it is resolved that this Board grants a Variance to Mr. and I�Xs. Davis for the construction of a dwelling on a 50-ft. right-of-way to be dedicated, leading southward y from Kingsland Road as shown on a p1;�t filed with the papers of this Board, with the firm understanding that the County has no responsibility to construct or maintain said right-of-way and the said 50-f t. right-of-way wtll be dedicated by Mr. Clark, father of Mrs. Davis. Ayes: Mr. Horner, iir. N.yers, Ur. Apperson, Mr.Krepela and Mr.04Neill. On motion of i,ir. O'Neill,seconded by Mr. Apperson, it is resolved that a Variance be granted to Mr. and Firs. Brown for the construction of a dwelling on a portion of parcel 90-1 of Tax liap 179, with the understanding that a 50-ft. road be dedicated to Rt.669 and with the firm understanding that the County will have no responsibility to -2- construct nor maintain said 50-ft. right-of-way. Ayes: Mr.Horner, 1,.r. �yers, i-ir. Apperson, Mr.Krepela and Nir.O'Neill. On motion of I:r. i-•pperson,seconded by i\r. Myers, it is resolved that a Variance be granted to Mr. and Mrs. ,4illiam N. Andrews for the construction of ca dwelling on a portion of Parcel 45, on Tax Map 1107 provided a 50-f t. road is dedicated to R t.655 with the firm under- standing that the County has no responsibility to construct or maintain said 50-ft right-of-way. Ayes: Mr.Horner, i'ir.Nlyers, I_r. Apperson, Mr.Krepela and Mr. O'Neill. On motion of i-ir - I-;orner, ; seconded by 1°r .Krepela, it is resolved that the request for a Variance for i,,arshall T. ',ihitman, 970 W. Providence Road, be and it hereby is denied. Ayes: Fir.Horner, lira Myers, Iir. Apperson, iI-,ir.Krepela and i,ir.0'Neill. I:ir. Ritz, County Planner, presents to the Board bids for the constructio of a portion of the Lockwood Park and indice.ted that Shoosmith taros. was the apparent low bidder; however, certain items in the bid could be deleted and certain other i ems should be added in order to arrange for the completion of as many ball diamonds as possible by next spring. Upon consideration whereof, and on motion of Mr. Myers, seconded by Mr. Krepela, it is resolveLl-at the bids for grading and clearing and other work be awarded to Shoosm th Bros. and that a Committee of C.G.P-ianuel, iv.,ichael Ritz and be appointed to negotiatec: faith the Shoosmith firm with respect to constructing as many ball diamonds and parking facilities as possible by next spring. Ayes: Mr. Horner, Mr. A,Iyers, Mr. Apperson, Mr.Krepela and hr.O'Neill. On motion of Mr. Apperson, seconded by I�ir. Krepela, it is resolved that the proposed changes in zoning of approximately 25 parcels be submitted to -the Planriing Commission for review and recommendations. Ayes: Mr.Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr.O'Neill. On motion of Kira Oc eil seconded by I�.r. Apperson, it is resolved that the County Pla:zne�_ be authorized to review the r°Iatoaca Rescue Squad site plans without charge. Ayes: Mr, Horner, Mr. iiyers, Nir. Apperson,Mr.Krepela and NIr.O'Neill. On motion of �ir. Apperson, seconded by f,(r.K.-I.pela, it is resolved that the Count," Adminfistrator be authorized to sign the statements presented by the `later Control Board concerning the changes in certification for 8 lagoons in the County. Ayes: Mir. Horner, fir. Myers, 1%r. Apperson, Mr.Krepela and Nir.O' `leill. Cn motion of Mr. Apperson, seconded by Mr. Myers, it is resolved that the following Ordinance be and it hereby is adopted: -3- AN CRDIN_.NCE to amend and reordain Chapter 11, Article 1, Section 11-11.3 of -the Code of the County of Chesterfield,virginia, by providing for payment of tangible personal property taxes, when returns therefor shall be made, and further providing for penalties for late filing and late payments, interest on delincuent taxes and allowinc for extensions of time within which to file such returns. BE Ii' ORDAINED 3Y THE BOm.RD CF SUPERVISGRS 02 CHESTL]IRFIELD CGUNTY, VIRGINIIi: 1. That Chapter 11, article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia be amended to read as follows: SECTION 11-11.3 Payment of Personal Property Taxes, for the calendar year 19739 and each calendar year thereafter the tangible personal property tax levied on personal property situated in the County shall be due and payable on June fifth of each calendar year. Any person failing to pay any such taxes on or before the due date, shall incur a penalty thereon of five per centum which shall be added to the amount of taxes due from such taxpayer which, when collected by the treasurer, shell be accounted for in his settlements. All returns of tangible personal property and machinery and tools subject to taxation shall be filed by every person liable for the tax with the Office of the Commissioner of Revenue, on forms furnished by it, on or before March first of each calendar year. Any per, -;on failing to file such return on or before the due date shall incur a penalty thereon of five percentum whidch shall be added to the am(:unt of taxes or levies due from such taxpayer, which when collectedby the treasurer, shall be accounted for in his settle- ments. Neither of such penalties shall exceed ten percentum of the tax assesable or due on such property or the sum of two dollars, whichever shall be greater, and the assessment of such penalty shall not be deemed a defense to any criminal prosecution for failing to make the return of tax.).ble property as required by law or this ordinance. In addition to the penalties provided herein, any such taxes that remain unpaid on January i`irst of the year next following that for which such taxes are assessed, shall be delinquent and interest thereon of six percentum commencing on July one of the year next following that which such taxes are assessed shall be added to the amount of taxes or levies due from such taxpayer, which, when collected by the treasurer, shall be accounted for in his settlement. An extension of time for the filing of tangible personal property returns may be granted by the Commission of the Revenue upon receipt of a written request from the taxpayer. The taxpayer must submit this request for an extension of time before March lst, and must state the reason for the request for an extension of the filing date. Upon receipt of such request, " the Commissioner of the Revenue shall grant or refuse the re guest, and shall notify the taxpayer accordingly. Any extension of the filing date shall be for a fixed number of days not to exceed, in any event, 60 days. -4- Moo ky9ss Mr. :corner, �r- Myers, iir. Apperson, I'.ir�.Krepela and P'1r.O'Neill. On motion of i,1r.Krepela, seconded by Mr. Apper,. on, it is resolved that Rt.711 west of Rt. 147 be officially named Robious Road. Ayes: Mr. Horn r, Pir. I�iyers, I,.,r. rppe(.-son, Mr.Krepela and Dir.O'Neill. On motion o:C i';r. O'Neill,seccnded by Lr. Apperson, it is resolved that the �_ounty Administrator explore the feelings o,_ various Rescue Squads in -the :-_ounty as to the free gifts of water and sewer service. Ayes:Mr. 7).orner, Pr. Myers, Mr. Apperson, i-r.Krepela and P,'ir.O'Neill. On motion of ivir. Apperson, seconded by Mir. iiyers, it is resolved that the Chief of the Fire Departm;-,,nt be authorized to install up to 3 gas tanks at various fire houses to safeguard the supply of gasoline during any emery racy. t,yes: I-�r. Horner, Mr. Myers, i,'.r. and i`ir. Krepela. The following roads have been officially accepted into the State Secondary System of roads: Lakewood F i:Irms Subdivis ion, Section ,_iB'?_ Ivywood Road - Beginning at its intersection with Buxton Court Q 05 mile nouthwardly to a cul-de-sac, thence 0.09 mi�e south from its intersection with Buxton Court to a cul-de-sac 0.14 Mi. Buxton Drive - Beginning at its intersection with Ivywood Road 0.04 mile west to State maintenance 0.04 Buxton Court - Beginning at its intersection with Ivywood Road eastwardly 0.06 miles, thence southwardly 0.12 miles to a cut -de sac 0.18 " Parkwood Subdivision, Sections I and _II Trayway Drive -- From existing State maintenance southwardly 0.18 miles to its intersection with Queen Scot Road 0.18 " Trayway Court - Beginning at its intersection with Trayway Drive 0.05 mile easterly tb a cul-de-sac 0.05 Scot _Drive_- Beginning at its intersection with Trayway Drive westerly 0.07 mile to its intersection with Elmart Road and from its intersection with Trayway Drive easterly 0.11 mile to a cul-de-sac 0.18 " Elmar_t_Road _- from the existing State maintenance southwardly V. mile �to its intersection with Queen Scot Drive, thence 0.03 mile to a dead end 0.13 " Ayes: i,ir. Horner, I,ir. Myers, Mrs Apperson, ivir.Krepela and Mr. O'Neill. -5- WHEREAS on September 25, 1973 a ppublic hearingg was held on the improvement of Kingsland Road, Rt.611, Project 0611-157-C-501, and WHEREAS, there was considerable opposition to widening and re --alignment in certain areas by those parsons directly affected by encroachment of the road; and WHEREAS, the function of the roadway is that of carrying local traffic generated by those who live in the area and are affected by the change; and vilIEPEAS, there are safety features in the project that are worthy of consideration; NOtf4T, TH1_kZF011'I; BE IT RESOLVED, on motion of 1'ir. Apperson, seconded by 111r. Myers that this Board recommends that the improve- ments at the intersection of Rt. 611 faith Rt.637, Hopkins Road, the improvements at the intersection o': Rt. 611 with P.t.145,Chester Road, and signal lights at both tracks of the Seaboard Coast Line Railroad be installed. And Be it Further Resolved, thj.t the widening and realignment of Rt. 611, Kingsland Road, be deleted from the project. Ayes: Ivir. Horner, 11ir. Myers, Mr. Apperson and Mr.Krepela. There was a brief discussion concerninc; the construction of Rts.76 and 288. On motion of Dir.Krepela, seconded by kir.Apperson, it is resolved that the sum of $100.00 be paid to Mrs. Marjorie 3erry for the destruction of four (4) pigs. Ayes: Mr. Myers,, ,1,ir. r,-pperson and Vir_ . Krepela. On motion of 1-r. Apperson,seconded by Mr.Krepela, it is resolved that $100.00 be awarded to Sam Gdhtitt for the destruction of one (1) Black Angus calf killed by dogs. Ayes: i!ir. Myers, 1°ir. Apperson and Mr. Krepela. On motion of Nr. Epperson, seconded by 1,1r.Krepcla7 the following resolution is adopted: BE IT RESOLVED by the Board of Supervisors of. Chesterfield County that the application of The Chester Civic Association for permission to conduct Bingo games and/or raffles, having been received by the Board and duly considered, permission is hereby granted said applicant,The Chester Civic Association, to conduct Bingo games and/or raffles subject to the conditions as set forth in said permit. Ayes: Fr. Horner, fir. Myers, Mr. Apperson and iir.Krepela. On motion of Nr. Apperson,seconded by Mr.Myers, it is resolved that -6- this Board requests the Judge of Circuit Court, the Honorcble Ernest P. Gates to appoint Johnny ecil Sparks as a Police Officer for the County of Chesterfield, beginning October 15, 1973. Ayes: Fr. I-orner, fir. Myers, I,_r. Apperson and fir. Krepela. On motion of i-.,r. O'Neill, seconded by P-:r. i�iydrs, it is resolved that the County 1,dministrator be authorized to seek bids on the construction of the entrance structure at Rt. 10 and the Airport. ryes: 1`r, Horner, Mr. ilyers, i,;r. Apperson, i`ir. Krepela and D,r.01Neill. On motion of Ivir.Kre-pela, seconded by iir.Myers, it is resolved that bids be obtained on the Terminal Building at the County Airport at soon as pland are available. Ayes: Fir. Horner, iir. 114yers, I,_r. Apperson, Nir.Krepela and i`ir.O'Neill, On motion of 1,Lr. hpperson,sc conded by 1�1r.O'Neill, it is resolved that the Police Department's budget for 1973-74 be increased in the General Fund as follows: (1) Increase expense account 11-061-310.2 Radio Equipment Grant by $127000.00. (2) Increase revenue account 11-000-618,3 Police Grant by $9,000.00. It is understood that the $3,000.00 additional will come from the appropriated surplus of the County's General Fund. ,Ayes: N,r. Horner, I°ir. i_yers, I,.r. Epperson, i\,ir. Krepela and Iir.O'Neill. On motion of i�ir. Apperson, seconded by 1,tr. N.yersit is resolved that $15,6967624.00 be appropriated for the: quarttz:r *ending December 31, 1973 as follows: Fund Dumber -� �~ Name Amount �- 11 ?eneral Fund $4, 392,247 12 Revenue Sharing Fund 192,630 1051725 13 Library 14 Law Library 11000 15 Roads 0 16 Airport Fund 451,470 17 County Gar ,ge 45,732 21 t ielf are Fund 324,810 22 Nur:_sing Home 195055 41 School Operating 6,443,636 48 Bon money -Schools 26,568 60 Water Revenue 379,750 61 vdater Operaing 2479156 62 Water Debt 146,810 `63 t,Jater Impr.,Repl.& Ext. 6041650 64 Water Construction 50,000 -7- IL ;appropriations coNV nued 66 Meter Installation $4431750 69 Lttrick Sanitary District 91190 70 Sewer Revenue 2849000 71 Sewer Operating 1469830 72 Sewer Debt 227,775 73 Sewer Impr.,Repl.& Ext. 11381,440 $15,696.624 Ayes: P:r. Horner, Mr. Myers, k1r. pperson,Mr.Krepela and Mr.O'Neill. On motion of F.,r. O'Neill,seconded by rIr. Apperson, it is resolved that this Board requests the Highway Department to widen Lakeview Road, Rt.626, from th,7 City limits of Colonial Heights to vloodpecker Road and that the engineering and funding be accomplished as sson as possible. Ayes: Mr. Horncr, i,.r. Myers, I"ir. hpperson, Pir. Krepela and Mr.O'Neill. On motion of i'ir. !�pperson,seconded by LVir.Krepela, it is resolved that the following resolution be and it hereby is approved:and adopted, eff:�ctive October 1, 1973, for all County Departments and any County office or agency receiving all or part of its funding from the General Fund of the County: 1. Annual Leave - hnnual leave allowances shall be provided rfor each completed month of service at the rate of one ,corking dajr:_for employees with less than five full years of service, one and a quarter daysfor employees with more than five but less than ten full years of service, and one and a half days for employees with ten or more full years of service. Annual leave allowances may be accumulat:d not to exceed at the date of separation -or at the end of any calendar year twenty-four working days for employees with less than five years of service, thirty working days for employees with five but less than ten years of service, and thirty-six working days for employees with ten or more full years of service. 2. Sick L_cave- ,pick leave credits shall be provided at the rate _o_f one and one quarter working days for each completed calendar month of service.. Sick leave allowancws may be used for authorized absences as follows: An illness or imjury incapacitating the employee to perform his duties; exposure to a contagious disease such that presence on duty would jeopardize the health of fellow workers or the public; illness or death in the immediate family requiring the attendance of the employee. The I�immediate family" shall be interpreted to include only, the employee's parents, wife; husband, children, borther, sister and any other relative living in the household of the employee. The period of absence which may be charged against sick leave in this application may not exceed -8- �w `"d three calendar days for an illness of one causd, for an injury or 'for a death, and may not exceed a total of six calendar days within a calendar year; appointment for examination and treatment related to health when such appointment cannot reasonably be scheduled during non -work hours. No sick leave shall be allowed following cessation of work because of pregnancy. Ayes: 1 r. Horner, i;r. I\ yers, 1,ir.Apperson7 Mr.Krepela and Ilir.0'Neill. On motion of i�ir. Krepela, seconded by hlr.O'Neill, it is resolved that this Board approves the request of the Commissioner of the Revenue in funding its share of the proposed increase from $768.00 to a900.00 per itionth for I.r. W.H.Wingfield, provided the State will approve its proportionate share. Ayes: lir. E,orner, 11Ir. Myers, 1+1r. Apperson, Mr.Krepela and Mr.O'Neill. On motion of I-ir.Krepela, seconded by Nr.Myers, it is resolved that the heatiri.g,, system at the Dog Pound be improved at a cost of approxim�tcly :�1050.00 and the Treasurer is hereby authorized to transfer $1050.00 from the unappropriated surplus of the General Fund to 11-120-215. Ayes: TJr. Horner, Lr. Myers, 10 r. Apperson, Ivir.Krepela and 1�Ir.0'Neill. On motion of. i\a:r. Apperson, seconded by Pr. P-,yers, it is resolved that the Treasurer be authorized to borrow a sum not to exceed $2,000,000 until avails of December 5, 1973 are realized. Ayes: P;r. Horn._r, 1.1r. 1•tyers, 1�ir. Apperson, Nr.Krepela and Mr.01I,deill. On motion of ir. ,�pperson,seconded by Nr.Krepela, it is resolved that the fencing of Safety Cillage be awarded to the Berrall-Jasper Fence Company, who submitted the low bid of $7,375.00. Ayes: Vir. Horner, iir. I\,,yers, 1�ir.r�pperson, mir.Krepela and Mr.O'Neill. On motion of Mr.O'Neill,seconded by 11,r. Apperson, it is resolved that the resolution passed ,, Aaqus. _2, 1973 approving the construction of a sewage treatment package plant in :he subdivision of Beach t,.,anor, be and it hereby is rescinded. Ayes: 1,i.r. Horner, Mr. Myers, mr. Apperson, itr.Krepela and Mr.O'Neill. On motion of r,ir. iviyers, seconded by Mr.1Apperson, it is resolved that this Board approves the plan presented by the County ildministrator for the financing of the construction of a drainage system which will include the construction of an Industrial %-access road, leading from [Willis Road southwardly along Burge avenue to the Preston Trucking Company, with the amount of County contribution being a maximum of $25,000 which drainage system will alleviate the nc>cessity of improving drainage structures in Bellwood kanor. Ayes: 1,11r. Horner, Mr. Myers, Mr. Apperson, Mr. Krepela and Mr.O'Neill. -9- The Chairman appoints Mr. Apperson, Mr. 1�,ianuel and Mr. Burnett as a Committee to select a site for the collection of abandoned vehicles. On motion of 1r. Myers, seconded by Ivir. O'Neill, it is resolved that the following ordinance be introduced for passage: AN ORDINANCE to amend Chapter 6 of the Code of the County of Chesterfield, Virginia, by adding thereto a new Article, Article }iI providing for disposition of abandoned motor vehicles, and new sections, Sections 6-228 through 6-234; Section 6-228 providing for definition of certain words; Section 6-228 providing for the County to take custody of abandoned motor vehicles and employ personnel or contract for such service; Section 6-230 providing for giving of notice to registered owner; Section 60r3l providing for sale of abandoned vehicle and disposition of proceeds; Section 6-232 providing for taking vehicles abandoned in garages; Section 6-233 providing for disposition of inoperable abandoned vehicles and Section 6-234 providing for surrender of certificate of title when vehicle to be demolished and records to be kept, by demolisher. Ayes: Mr. 1 orner, Tir. Myers, Mir. Apperson, Nir.KrC_pela and 11 r.0'Neill. On motion of Mr. Apperson,seconded by Flr.Myers7 it is resolved that Mr.Prosise be authorized to spend up to $300.00 of 3(� Road Fund money from Dale District for improving drainage conditions on Cascade Street, immediately west of Chippenham Parkway. Ayes: I4ir. Horner, Mr. Myers, mr. Apperson, Mr.Krepela and Fr.O'Neill. Cn motion of Mr.Kr�72pela, seconded by Nr.Myers, it is resolved that this So--Ard go into Executive Session to discuss a matter of litigation. Ayes: i_:r. 1 owner, Mr. iliyers, Nr. Apperson, Ivir Krepela and Mr.O'Neill. Reconvening: On motion of Mr. Myers, seconded by 1�:r.Apperson, it is resolved that Lt.John Simmons, Safety Director, be authorized to seek the employment of a secretary for his office. Ayes: NIr.Horner, 1,'�r. V�yers, t r . t,,pperson, NIr.Kr`pela and Mr.O'Neill. WHEREA., the traffic conditions on Rt.60 have increased at peak periods to a point where the movement of traffic is extremely slow and hazardous, and WHEREAS, there appears nothing in the, immediate future to alleviate the traffic conditions on Rt.607 near Chppenham Parkway,and +,vHERLAS, the County has provided at this intersection the rights -of -way for a cloverleaf interchange on its side of Chppenham Parkway,and WHEREAS, it appears that the construction of a cloverleaf at this point would be of great value in the control of traffic, -10- N9W1THER6FOF,1E1 BE IT RESCLVLD, that this Board of Supervisors strongly suggests to the Highway Department that steps be taken immediately to construct a cloverleaf interchange at the intersection of Rts. 60 and 150. Ayes: Mr. Horner, IvIr.Myers, Mr. Apperson,Nr.Krepela and Mr.O'Neill. WHEREAS, the traffic on Rts.60 and 360 has grown in anordinate manner, far beyond the expectations of Highway officials; and WHEREAS, the building program of the County would guarantee that the increase in traffic will continue at an even greater degree; and WHEREAS, good planning, even at this late date, would demand that rights -of -way be purchased and plans be perfected for the widening of Rts. 60 and 360; NUil, THEREFC'RE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County requests the Highway Department to begin immediately to plan for the widening of Rts.60 and 360, the purchase of the necessary rights -of -way and the funding of said construction. and further. to notify the Chief Planning Director of any necessary rights -of -way that must be acquired for the widening of said roads, so that the County may aid in the acquisition thereof. Ayes: Nr. Horner, I,ir. Myers, I-:r. Apperson, Mr.Krepela and 1,� r.0'Neill. On motion of I� r. i-.pperson, seconded by T-Ir.0' Neill, it is resolved that this Board adjourns at 7:30 P.M. to October 10, 1973 at 9:00 A.M. Ayes: 1NIr. Horner, Fr. I,yers, Mr. Apperson,Dir.Krepela and Mr.O'Neill. -11- M 0 ENGINEERING AND UTILITIES DEPARTMENT COUNTY OF CHESTERFIELD AGENDA FOR THE MEETING OF THE BOARD OF SUPERVISORS SEPTEMBER 26, 1973 I. Approval of water contracts: W73-60CDU Fitzhugh Avenue $500.00 W73-64CD Bury 7,989.60 W73-67D Stonehenge, Section "F" 8,162.00 II. Review letter of September 19, 1973 from Robert L. Williamson concerning water line extension on Coalfield Road to Watkins Elementary School. III. Determine water and sewer fees for the following: 1. Addition to Nursing Home 2. Airport buildings IV. Approval of sewer contracts: S73-53D Salisbury, Section H $97,764.00 S73-52D Settlers Landing, Section "B 12,235.30 S73-9D Belfair Townhouses 251,539.20 S73-56D Brighton Green, Section 13 19,934.20 S73-55CD Scottingham, Section "F" 57,960.70 V. Award of Sewer Contract S72-54CD9, Falling Creek Stonehenge to Buckingham Road, to S. 0. Jennings Construction Corporation in the amount of $359,057.00 excluding rock. VI. Consideration of petition dated September 7, 1973 from residents of Rudyard Road and Kipling Court in Marlboro Subdivision. VII. Review letter of September 13, 1973 from Eugene T. Jensen concerning the lifting of the moratorium on sewer connections in the Richmond area. VIII. Request from Surreywood Corporation for refunds from off -site improvements in Surreywood, Section "E". IX. Review Gardner's Branch proposed drainage project. X. Resolution officially naming Route 711, Robious Road west of 147. XI. Miscellaneous Robert A.Painter County Engineer September 21, 1973 —T— —r - PLAN OFILE-- ---_-----��--- - - I l I t 11 Ij . F7 3 I i CA I I -,_ I1 il!III 'I 'I � :\�• �, � �� l I+l, �I II k K /\ x. u I �. 1 I- I(��'� _ ". ems/ —I I! Ili', �� I I ill'i '� •« � ?' r :Y' 'I j I!'I fili X \ \ - { i I I, I �. 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I —__ I �..1 I I � it �_ i r!4='r ..r!il � � �I I I �'1. — _ _-� —�--- 1 — I � � i\1 1 � I � � -- r- -- I - - --1 � � �- ,--- i - I i � i ___ ` � I � I + I i III I i � I � l I � I .. �, 11 � � 1 I i � I I � l - - - I -- �-- ,.___ - I I _ .. i. _ l - i �, �� � i �. � �� � I � I i i � � �' ��n�;�- �I � �I� i�_ y � � �_ �__._.�._ '� __rI �. .�_._� _.;- - �� �� ,. .� I �, t � � I ------- �-- --- - I---- -__-_ _ __j _ . ,_ � i �. I . _� _1_ .,.. j C- �. . _ . r, _ , ..__ _ � - t (_ �� I I � i � � �� ' ( I ,, y - � --- __ _r - ---- � I N I I . __L__.__�_------y---, — - -� - --- �- — - -- - - - �— 1 -r I -- _. _ _ ---F---- - ,. ---- 0 .r. h h od lool 5 ST! S 3 0 E 9P9 0 co % c R E S QL D-A V I '4 3. 0 C" e 3 SO iL N.S7 S4- 300y/ C LKE R E AO.t 104 ri `` A L - v,ED. LLI1 _ _ re aii) n MEMORANDUM September 14, 1973 TO: M. W. Burnett, County Administrator FROM: M. C. Ritz, Director of Planning SUBJECT: Request for Variance, Mr. & Mrs. Byron A. Brown, Tax Map Sec. 179 (1) Portion of Parcel 90-1 In Matoaca Magisterial District, Mr. & Mrs. Byron A. Brown request a variance to build a dwelling unit on a portion of a parcel of land with no public road frontage. This property is adjacent to the Union Grove Elementary School. It is presently zoned Agricultural (A) as is all adjacent property. Neither public sewer nor public water is available to the subject property. The Health Department has indicated that the land is suitable for septic tank and well. Staff recommends that should the variance be granted a fifty (50) right-of-way be dedicated to the County from Church Roadwthe subject parcel. Also this road easement should align with Little Road. Applicant should understand that the County will be under no obligation to build the road or maintain this easement. I o C1� F o � m r s w 0 x ` r c� � l J V ! / •^1 tt m 70 m m Nr 0 n 0 C z V\ m t A m r N e A 7 A N m \\ A w A A m m m m ti m N mr V Ap. • i �o , A ` 2 � Road u s� r w m � 'n EJ'� _ 10 o N m P M In MEMORANDUM September 14, 1973, TO: M. W. Burnett, County Administrator FROM: M. C. Ritz, Director of Planning�� SUBJECT: Request for Variance, Mr. & Mrs. William N. Andrews Tax Map Sec. 110 (1) Portion of Parcel 445 In the Dale Magisterial District, Mr. & Mrs. William N. Andrews request a variance to build a dwelling unit on a parcel whichYas no public road frontage. The Andrews were deeded this two acre parcel from Mrs. Inez Strange. A fifty (50) foot right- of-way has also been allocated to the Andrews for their use. The real estate agent indicates that Mrs. Strange will dedicate the right-of-way to the County. The Health Department has indicated that the site is suit- able for septic tank and well usage. Public water and public sewer are not available to the property. Staff recommends that should the variance be granted that the fifty (50) foot right-of-way as shown on the plat be dedicated to the County as a public easement. Applicant should be made aware that the County will be under no obligation to build the road or maintain the easement. Also staff recommends that the variance should be granted subject to the removal of a junk vehicle now on the property. 4J�1�171�9� ti SEP 19 73 R�CEIVE� ' C0 OFI iV; TELEPHONE 320-1245 IVERSIFIiE® 4 1TES r'M't.f INC. MODULAR & LAND DEVELOPMENT HOUSING. MULTI -FAMILY. COMMERCIAL — P. O. BOX 3297 RICHMOND. VIRGINIA 23235 September 11, 1973 Board of Supervisors Chesterfield, Virginia Dear Sirs: We would like to acquire a variance to the building ordiance to build a home on an unimproved road off of Route 655 in Chesterfield County for Mr. and Mrs. William N. Andrews. This road is fifty (50) feet wide and has been allocated to the Andrews for thair use as access to the two (2) acres of land which Mrs. .nez Strange gave to them. The road will be a graveled driveway type of road and will only be used for Mr. and Mrs. Andrews. If the Board so desires Pairs. Strange will dedicate the road to the County but she does not have any intentions of building the road up to state level for their maintenance. The road will only be used as a driveway for all intensive purposes. Enclosed is a copy of the tax map as well as a survey on the property. The health Department has inspected the soil and finds it suitable for a septic tan:c and drainage field. Your help in this matter will be greatly appreciated as the Andrews have sold their mobile home and will need to move as soon as possible. Sincerely yo s, Bob Schrum BS:deh D i) Y PIE / I I jn � 1_iTlf nnI� I J�F I A D A I Ci,y` i �tl� e N 111 �m w Q RM MEMORANDUM August 23, 1973 TO: M. W. Burnett, County Administrator FROM: "fir. Michael C. Ritz, Director of Planning/Vi&q--/ SUBJECT: Request for Variance, Mr. Marshall T. Whitman Tax Map Sec. 39-5 (2) Lot 7A, Wagstaff Circle Ih the Clover Hill Magisterial District, Mr. Marshall T. Whitman, 970 W. Providence Road, Richmond, Virginia, Telephone Number 276-7447 requests a Variance to build a dwelling on a parcel of land which has no public road frontage. This property is zoned Agricultural (A) as is all adjacent property. Public water is available in this area, but no sewer. It is noted that Mr. Whitman owns Lot 7 which lies between Lot 7A and W. Providence Road. This lot and adjacent properties are occupied as described on the attached tax map. I th Va iance is g nt d, we r co end t at t be i the c ndition that the appl nt dedica a 50 fo wide r eas en to the unt,y fr m Lot A to ovid nee oad 11WJim Water Homes INC. August 7, 1973 RE: Marshall T. Uhi.tman n 7915 W. Broad Street P. O. Box 25213 Phone 703-270-6011 RICHMOND, VIRGINIA 23260 In Midlothian District, Marshall T. Vdtsan requests a varUnoe from Subdivision ordianoe and issuance or one Realth and Building permits on a parcel of land having .93 acre. Located on Providence Road 311 miles from Route #60 and better known as Lot P, Map 394 (2) 2 parcel 5. Property has access to public water. *t A (A IIl I ;;T ;- i ; - ; - _- ; 1 ' r I 7 o C � r o _ o po- aoo w r roc 0 0 $ o g o 0 0 8 0 -- � s - - --. _ .1 _ _ M � + � i I ; I I• � � � � I i � i d00-� `.� r <) lv g o 8 � a o og o g o 0 ,a 1 i { 42 j cu NCL b E C N L.. Cl •ar C O. c i .0 •� J C , v n.c E +J C I ! { I u EO G Q v ro .4J y +a d al O1 v- V. r i! 6! 6! r� ••• r- y VI w 1 I I O rtl O 0) L W _O C > U m .0 C� 4J S. CAS L. .A 0 N Q. y C L L. O Cn ^ +� 'C O Cl' U 7 N � N 0 r-• f r• ^ _ _ N N _ b L ^, v a d ar In '° t L teS•. mV ctW C1 W a)7tw 4J i to a>> 41 IA r0 •f'• 4J L.� 3 b L 00 S. mr U U t� C=J m t I too d d v a n In MEMORANDUM September 26, 1973 TO: Board of Supervisors and County Administrator FROM: Michael C. Ritz, Director of Planning & Mr. Carl Wise SUBJECT: Rockwood Park Clearing and Grading Bids We would like to submit the following facts to you for your use in analyzing the bids submitted for clearing and grad- ing at Rockwood Park. The scope of this project has changed significantly from the time our original State and Federal application was made in the fall of 1972 to this date: 1. Instead of 200 parkin; spaces the plan now shows 678 parking spaces. 2. Instead of one -tenth of a mile of roadway the plan now shows eight -tenths of a mile. 3. Instead of five baseball and/or softball fields the new plan shows seven. 4. Instead of two tennis courts the plan now shows nine. 5. Instead of merely clearing and planting the areas for active use (tennis and baseball), the contract now includes clearing and rough grading to within six inches of final grade. 6. All earth moving of any consequence is being done under this contract for the future develop- ment of this park. 7. The original concept of this park did not include any drainage structures because there was"not to be any initial construction of active use facilities but the present contract shows several drainage structures underneath roads and parking lot driveways. 8. All roads and parking lots as a result of this contract will be ready for paving. 9. This contract includes about two miles of a pathway throughout the passive areas of the park which will be a gravel pathway for use of maintenance vehicles, foot traffic and bicycles. 10. The increase in the kinds and capacities of facilities has caused some of the facilities to be crowded together which has increase the earth work necessary. 11. At this time Carl and I find the anticipated realistic budget for this park to be as follows: Acquisition of Land $3T59000 Clearing & Grading 450000 Other Facilities! 35tt-SIM Lights for 7 diamonds 1059000 Painting, fenc- ing & lights for 9 tennis courts 95000 Bleachers for 7 diamonds 14,000 Backstops for 7 diamonds 79000 Maintenance and restroom building 24,000 Paving (285,000 sq. ft.) 70000 Fencing of 7 diamonds 7,000 Concession stand (600 sq. ft. at $30.00 sq. ft.) 18,000 Picnic facili- ties 10.000 350,000 12. Anticipated income for this park includes: State Aid ¢1230275 Federal laid 246,550 Chesterfield Baseball Club 70,000..-- Recreation Dept. budget (173-174) 218s000 Recreation Dept. budget (174-175) 2509000 Revenue sharing 267,175 350,000 $ls175,000 $1914?5,000 COUNTY OF CHESTERFIELD Intracounty Correspondence DATE: September 17, 1973 TO: Board of Supervisors Mr. M. W. Burnett, County Administrator /� FROM: Mr. Michael C. Ritz, Director of Planning`Vot- SUBJECT: Rezoning of Twenty-five or More Parcels The attached sketches of proposed corrections to our Zoning Maps have been reviewed individually by the Supervisor involved. Would you please refer these zoning map corrections to the County Planning Commission for their review and recom- mendation. 1 �' '1 ,� _, i i F I r f r 1 1 �' r' i, ,,,' �' ,. , ``�.,! P `��: -- �-��-q,. E �ti �� � � ' 4' �� � i qq f �. 1 i � rf � j 3,. 1 �„ . � � � 1 ,, -�_,_.. i i � s' a �, f� r ,; _. r: fi ,� .. ; Jp 29 x, 7, }� r O � y 1► dA -� M oil t ✓ i r _ s y Iwo 4_ _.� - ._-- �� �, .._ . I r fro. I r ' " -... ,.. ,, k r' S , ...... ,.,-. �.., ,. —� '� - _� -"1 ` � � .. �`z;, �., . _�. j . ,, � i- fj �1 �� � � � °r '. � ,� 1 ,�'- ? - � � %a �� i ,, 7 t�' + __ i � r � i t �,_ i r+ k 4 4 � �,1 � i ��..... - .: _ wy C .t t t 4 � 1� q r i I`� � 1 , k. ', F ..-' f � _ ., t ,. E � � . � �. �" � � � .. �.... ,,, r .. `, � �� _ <,. � ,. _..... � f _..---------�r....�.._ ' ' � � ' � � � .. _.._..'..,......, f � .... i � f ., v . _ i � 1 � � � � j�' �t �"� .. { + "� ,. : . { . — ' } , � , �.- i � � / .% ' � ,Mc I '�� :.' .. ., i � �. �" ,-. „r. 1, t r �f `4 `1 .. � _� _. .. �., � .. ..w . .� � . . _.� `... ' ,, - � ,. �1+ � f , r � EKE NOTICE that the Board of ipervisors of Chesterfield aunty, Virginia, shall at its gular meeting on the 26th dayy September, 1973, at 4:00 P.M. resider the adoption of the flowing ordinance: J ORDINANCE to amend and ordain Chapter 11, Article 1, fiction 11-11.3 of the Code of County of Chesterfield_ Of - tor�g,til0 personal propeertrtyy taxes, when returns therefor' shall be made, and further providing lfor ate penalties for late filing and payments, interest on delinquent taxes and allowing for extension of time within which to file such returns. At a meeting of . the _ Board of at 4:00 P.M.- omplete text of the above bed ordinance is on file in office of the County 4trator of the Board of visors of Chesterfield yVirginia. bona favorino or 0000sinc are RICHMOND NEWSPAPERS, INC. Publisher of THE RICHMOND TIMES -DISPATCH Richmond, Va....... Se;pt._ j. I973..... This is to certify that the attached.....Le......ga...l .... ........Notice ................... was published in The Richmond Times -Dispatch, a newspaper published in the City of Richmond, State of Virginia. ............................................................... Sept 12,..19 �..1973........ The first insertion being given................Se t• ..12 - Sworn o u cr bed be ore me s... k-ar 1 - Notary Public CORNELL State of Virginia, City of Richmond: M RTIN My commission expires 2 / 2 5 / 7 7 SUPERVISOR ACC'TS. RED. TITLE 141W COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA September 7, 1973` Richmond Times -Dispatch 333 E. Grace Street xichmond, Virginia Gentlemen: D Please have published in the Times -Dispatch only the attached Ordinance(Chapter 119 Article 1, Section 11-11.3 of the Code of the County of Chesterfield), on September 12 and 19, 1973. Please bill the County of Che::terfield for this advertisement. Very truly yours, M.W.Burnett MWB:w County ;administrator Enclosure TAKE NOTICE that the Board of Supervisors of Chesterfield County, Virginia, shall at its regular meeting on the 26th day of September, 1973 at 4:00 P.m* consider the adoption of the following ordinance: AN OrDINiI.NCE to amend and reordain Chapter 11, article I, :section 11.11.3 of the Code of the County of Chesterfield, 4irginia, by providing for payment of tangible personal property taxes, when returns t ,,_ea: efor shall be made, and further providing for penalties for l::,te filing and late payments, interest on delinc,,uent taxes and all(,wing for extenLiion of time within which to file such returns. At a meeting of the Board of Supervisors to be ,eld at the Meeting "zoom of the Board at Chesterfield Courthousc,Virginia, on the 26th day of Septenber, 1973 at 4:00 P.N.. The complete text of the above described ordinance is on file in the office of the County administrator of the Board of Supervisors of Chesterfield County, 4irginia. All persons favoring or opposing the adoption of this ordinance are invited to attend this meeting. BOARD CF SUPEi-VISOLS CCUNTY OF CH ; `,TLIRFIELD By N.W.Burne , Clerk AN ORDINANCE to amend and reordain Chapter_ 11, Article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia, by providing for payment of tangible personal property taxes, when returns therefor shall be made, and further providing for penalties for late filing and late payments, interest on delinquent taxes and allowing for extensions of time within which to file such returns. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. That Chapter 11, Article 1, Section 11-11.3 of the Code of the County of Chesterfield, Virginia, be amended to read as follows: SECTION 11-11.3 Payment of Personal Property Taxes. For the calendar year 1973, and each calendar year thereafter the tangible personal property tax levied on personal property situated in the county shall be due and payable on June fifth of each calendar year. Any person failing to pay any such taxes on or before the due date shall incur a penalty thereon of five per centum which shall be added to the amount of taxes due from such taxpayer which, when collected by the treasurer, shall be accounted for in his settlements. All returns of tangible personal property and machinery and tools subject to taxation shall be filed by every person liable for the tax with the Office of the Commissioner of Revenue, on forms furnished by it, on or before March first of each calendar year. Any person failing to file such return on or before the due date shall incur a penalty thereon of five percentum which shall be added to the amount of taxes or levies due from such taxpayer, which when collected by the treasurer, shall be accounted for in his settlements. Neither of such penalties shall exceed ten percentum of the tax assessable or due on such property or the sum of two dollars, whichever shall be greater, and the assessment of such penalty shall not be deemed a defense to any criminal prosecution for failing to make the return of taxable property as required by law or this ordinance. In addition to the penalties provided herein, any such taxes that remain unpaid on January first of the year next following that for which such taxes are assessed, shall be delinquent and interest thereon of six percentum commencing on July one of the year next following that which such taxes are assessed shall be added to the amount of taxes or levies due from such taxpayer, which, when collected by the treasurer, shall be accounted for in his settlements. An extension of time for the filing of tangible personal property returns may be granted by the Commissioner of the Revenue upon receipt of a written request from the taxpayer. The taxpayer must submit this request for an extension of time before March lst, and must state the reason for the request for an extension of the filing date. Upon receipt of such request, the Commissioner of the Revenue shall grant or refuse the request, and shall notify the taxpayer accordingly. Any extension of the filing date shall be for a fixed number of days not to exceed, in any event, 60 days. COUNTY OF CHESTERFIELD ENGINEERING DEPARTMENT STREET NAME CHANGE RECOMMENDATION TO: Board of Supervisors: It is recommended that State Route 711 officially be named Robious Road from Route 147 west to the Powhatan County line. Date Recommended By Approved By n BOARD OF SUPERVISORS IRVIN G. HORNER. CHAIRMAN CLOVER HILL DISTRICT LEO MYERS, VICE CHAIRMAN BERMUDA DISTRICT n BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J. KREPELA MIDLOTHIAN DISTRICT E. MERLIN O'NEILL, SR. MATOACA DISTRICT COUNTY OF CH E S T E R F I E L D CHESTERFIELD, VIRGINIA M. W. BURNETT EXECUTIVE SECRETARY September 14, 1973 Mr. M.W. Burnett County Administrator County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Burnett, During the District Chiefs meeting of September 12, 1973 it came to our attention that many of the stations are having a very difficult time in obtaining gasoline for the operation of their fire apparatus. I would like permission to have three (3) underground gasoline storage tanks installed as soon as possible so that we can at least have some reserve supply on hand on hand and three points from which gasoline could be dispersed to the remainder of the fire stations. Thank you for your interest in this matter. Sincerely, Robe t L. Eanes Chief of Department CHESTERFIELD FIRE DEPARTMENT RLE : j rb cc: District Chiefs Association Purchasing Department J _ .-,NWEALT 1- GO DOUGLAS B. FUGATE, COMMISSIONER MORRILL M. CROWE, RICHMOND, VA. LE ROY EAKIN, JR., MCLEAN, VA. HORACE'G. FRALIN, ROANOKE, VA. THOMAS R. GLASS, LYNCHBURG, VA. LEONARD R. HALL, BRISTOL, VA. DOUGLAS G. JANNEY, FREDERICKSBURG, VA. ROBERT S: LANDES, STAUNTON, VA. WILLIAM T. ROOS, YORKTOWN, VA. OF Ahn, A' DEPARTMENT OF HIGHWAYS 1221 EAST BROAD STREET RICHMOND, VA. 23219 SEP1973 September 21, 1973 RECEIVED L BOARD OF S'tlPM' ".D� ;A MEMO COtlN1Y Board of Supervisors of Chesterfield County Chesterfield, Virginia 23832 Gentlemen: JOHN E. HARWOOD, DEPUTY COMMISSIONER & CHIEF ENGINEER W. S. G. BRITTON, DIRECTOR OF ADMINISTRATION A. K. HUNSBERGER, DIRECTOR OF ENGINEERING H. GORDON BLUNDON, DIRECTOR OF PROGRAMMING AND PLANNING J. M. WRAY, JR., DIRECTOR OF OPERATIONS IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County As requested in resolution by your Board on August 30, 1973, the following additions to the Secondary System of Chesterfield County are hereby approved, effective July 1, 1973. ADDITION LAKEWOOD FARMS SUBDIVISION SECTION "B" Ivywood Road - Beginning at its intersection with Buxton Court 0.05 Mile northwardly to a cul-de- sac, thence 0.09 mile south from its intersection with Buxton Court to a cul-de-sac. Buxton Drive - Beginning at its intersection with Ivywood Road 0.04 Mile west to state maintenance Cam. 11-t- Buxton Hris-- Beginning at its intersection with Ivywood Road eastwardly 0.06 miles, thence southwardly 0.12 miles to a cul-de-sac. Copies: Mr, A. S. Mattox Mr. J. P. Mills, Jr. Mr. C. A. Palmer Mr. L. R. Treat, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. ncerely, LENGTH 0.14 Mi. 0.04 Mi.--' 0.18 Mi. "r. . Harwood, Deputy Commissioner A HIGHWAY IS AS SAFE AS THE USER MAKES IT =a DOUGLAS B. FUGATE, COMMISSIONER MORRILL M. CROWE, RICHMOND, VA. LE ROY EAKIN, JR., McLEAN, VA. HORACEG. FRALIN, ROANOKE, VA. THOMAS R. GLASS, LYNCHBURG, VA. LEONARD R. HALL, BRISTOL, VA. DOUGLAS G. JANNEY, FREDERICKSBURG, VA. ROBERTS ' OBERTS: LANDES, STAUNTON, VA. WILLIAM T. ROOS, YORKTOWN, VA. SEP 1973 BIRECEIVED OF WIM CNES1FIfl911ry :Iv TW DEPARTMENT OF HIGHWAYS 1221 EAST BROAD STREET RICHMOND, VA. 23219 September 21, 1973 Board of Supervisors of Chesterfield County Chesterfield, Virginia 23832 Gentlemen: JOHN E. HARWOOD, DEPUTY COMMISSIONER & CHIEF ENGINEER W. S. G. BRITTON, DIRECTOR OF ADMINISTRATION A. K. HUNSBERGER, DIRECTOR OF ENGINEERING H. GORDON BLUNDON, DIRECTOR OF PROGRAMMING AND PLANNING J. M. WRAY, JR., DIRECTOR OF OPERATIONS IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County As requested in resolution by your Board on August 30, 1973, the following additions to the Secondary System of Chesterfield County are hereby approved, effective July 1, 1973. ADDITION LENGTH PARKWOOD SUBDIVISION, SECTIONS I and II Trayway Drive - From existing state maintenance southerly 0.18 mile to its intersection with Queen Scot Road. 0.18 Mi. Trayway Court - Beginning at its intersection with Tray - way Drive 0.05 mile easterly to a cul-de-sac. 0.05 Mi. Scot Drive - Beginning at its intersection with Trayway Drive westerly 0.07 mile to its intersection with Elmart Road and from its intersection with Trayway Drive easterly 0.11 mile to a cul-de-sac. 0.18 Mi. t, Elmart Road - From the existing state maintenance southerly 0.10 mile to its intersection with Queen Scot Drive, thence 0.03 mile to a dead end. 0.13 Mi. Sincerely, E. Harwood, Deputy Commissioner Copies: Messrs. A. S. Mattox, J. P. Mills, Jr., C. A. Palmer, L. R. Treat, Jr., L. H. Dawson, Jr., and E. L. Covington, Jr. A HIGHWAY IS AS SAFE AS THE USER MAKES IT 14fe4-� *AW sue- H :VESTOCK AND POULTRY CLAD INVESTIGATION REPORT DATE /-Z;- I, Warden A]:.. z�r�[a;Jon this date investigated the claim of M k5 ° _ !3 �r-�rl_ address /Yyq e ,� ry ci- C,(zs JIA for LVQ r,- cL sZ 0-3 no. Description (kind, age, weight which occurred on c s n? 19_23in Chesterfield County. I estimate value of $ ;).5� each, total value $ A) go. ° 0 Authority_VLArcka.set .Li`aYry ! ZC�.'-�11,�haiy=", I (*W, did not) witness the actual (killing of the animals claimed. The guilty (doggidogs) 0aw, have not) been (caughtgikilled) and are described as follows: (da eA6ti) Damage was done done in the following manner: � ps i As a result of maiming, -) of the total claimed above were destroyed by the owner, or by me at the owner's request. Following are witnesses: I have investigated this claim as thoroughly as possible. I (have, viewed the remains of the animals claimed. I (have, l ' viewed the area where said animals were attacked along with other physical evidence and I (have, -j questioned available witnesses. `L P Respectfully, �F(��e i VESTOCK AND POULTRY CLAIM( INVESTIGATION REPORT DATE X I, Warden Al. c✓ `_on this date investigated the claim of M R . S,gl-o address -/lp 67 for ac� C_al Q no, Description (kind, age, weigh which occurred on s�?�, la 1973 in Chesterfield County. I estimate valueS,0 of $ 0 /col-"each,n/total value $ &-. —%o•'a Authority 54-(� t c� ` U rs ►� e �4C,�C5)a44M-e4 o4- 19Sri Gai I (, did not) witness the actual (killing of the animals claimed. The guilty (dog, da"s) (lwe, have not) been (caughty killed) and are described as follows: B % a c rc I e,r ►v S- h PP LA Q__ Damage was done in the following manner: CcL 1,�,Ct c nA As a result of maiming, Dof the total claimed above were destroyed by the owner, or by me at the owner's request. Following are witnesses: I have investigated this claim as thoroughly as possible. I (have, hM sue) viewed the remains of the animals claimed. I (have, viewed the area where said animals were attacked along, with other physical evidence and I (have, t ) questioned available witnesses. Respectfully, APPLICATION FOR BINGO AND/OR RAFFLE PERMIT The uLdersigned applicant, pursuant to the provisions of Secti6_i 18.:.-316 of the 1950 Code of Virginia, as amended, hereby petitions the Board of Supervisors of Chesterfield County for a one-year permit to conduct Bingo games and/or raffles. 1. The applicant, in support of this petition, says that it is a proper organization to conduct su:h Bingo games and/or raffles because (state here the kind of organization requesting said permit) Chester Civic Association wishing to conduct Bingo Games to benefit the Community 2. An authenticated copy of a resolution of the Board of Directors or other governing body of said organization requesting said permit is attached hereto, together with supporting evidence that said organization is an organization permitted to conduct said Bingo games and/or raffles under Section 18.1-316 of the 1950 Code of Virginia, as amended. 3. The applicant further states that it has read all of the conditions which will be a part of said permit and agrees to comply therewith. APPLICANT CHESTER CI.IC ASSOCIATION Byu - .�,.�.✓ STATE OF VIRGINIA COUNTY of CHESTERFIELD, to -wit: Subscribed and sworn to before me this da of 19 7.? l y "�•---- ` My commission expires: 6'ay. td; _, � J' Notary Public CC__ CEP 19,73 T_ �'HfSTf tjf�'f'r��p�s w THE CHESTER CIVIC ASSOCIATION 11625 Boyd Road Chester, Virginia 23831 September 12, 1973 To Whom It May Concern: I hereby certify that the Chester Civic Association has been in existance more than two years and was organized for the purpose of benefiting the Community, Emmett L. Harper, Chairman Chester Civic Association M n THE CHESTCIVIC ASSOCIATION 11625 Boyd Load Chester, Va. 23831 September 5, 1973 To Whom it may concern We hereby certify that the following resolution was passed at the regular Board Meeting of the Chester Civic Association on August 22, 1973 at the Chester Community Center, eleven members presents Be it resolved that Mr. Reginald Morris and at least one other member of the board of the Chester Civic Association will secure a permit for the operation of Dingo from the Chesterfield County Board of Supervisors. i!E n Chester Civic Association VIC S" CiPF T� P COLONEL E. P. GILL CHIEF OF POLICE In E. T. SMITH CAPTAIN OF DETECTIVES W. E. MARTIN CAPTAIN OF POLICE C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA POLICE D E P A R T M ENT September 20, 1973 Honorable Board of Supervisors County of Chesterfield Chesterfield, Virginia Dear Gentlemen: I wish to recommend Johnny Cecil Sparks as a police officer for the County of Chesterfield. Respectfully, /'�" ''rj— Colonel E. P. Gill Chief of Police EPG/jc n COLONEL E. P. GILL CHIEF OF POLICE M E. T. SMITH CAPTAIN OF DETECTIVES W. E. MARTIN CAPTAIN OF POLICE C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA POLICE D E P A R T M ENT September 20, 1973 Mr. M. W. Burnett County Administrator Chesterfield, Virginia Dear Sir: I wish to recommend Johnny Cecil Sparks for a patrolman. He is 21 years old, 5'10, 185 lbs. and resides at 5700 Jessup Road. Mr. Sparks is presently employed as a dispatcher with Virginia State Police and has held this position for approximately one year, and in addition, has completed one and half years of study at Southwest Virginia Community College, taking courses in Police Science. He has been thoroughly investigated and we find he has a good record. I would appreciate it if you would get approval of this at the September 26, Board meeting, so that he might report to work on October 16, 1973. This will fill an existing vacancy. Respectfully submitted, Colonel E. P. Gill Chief of Police EPG/jc M M COST ESTIMATE CHESTERFIELD AIRPORT- INDUSTRIAL PARK Entrance Gates: Concrete pedestal: 7.25 C.Y. @ $150= $1087.00 Pearl White Brick ( supply ) 11, 000 @ $92/1000= 1012 .00 Brick Installation - 13-3/4 days @ $90/day= 1238.00 Colonial Gray brick ( supply ) 5,000 @ $85/1000= 425.00 Brick Installation - 6-1/2 days @ $90/day= 563.00 Electrical - ( flood lighting )= 1000.00 Gold Anodized aluminum letters - ( supply and install )= 1500.00 Buckingham Sheet Slate - 2 @ $500= 1000.00 Gold Anodized County Seal - 2 @ $400= 800.00 Grade and Seed plus shrubs= 900.00 8" Conc. block - 190 block @ 30 Ea. = 57.00 Installation 2/3 day @ $ 90/day= 60.00 Total $9632.00 + 17% Overhead, Profit and Contingency 1637.00 Grand Total $11,269.00 Interior Signs: Supply Sheet Slate ( 2.5' x 5' x 2" ) @ $125= $250.00 Install slate - lump sum @ $100 Ea.= 200.00 Supply and install 5" anodized aluminum letters= 450.00 Concrete pedestal - supply and install @ $150/C.Y.= 150.00 Grade & Seed plus shrubs - lump sum = 400.00 Total + 17% Overhead, Profit and Contingency Grand Total Total of the combined estimates on both the entrance gates and the interior signs: $1450.00 246.00 $1696.00 $11,269.00 1,696.00 $12,965.00 M BOARD OF SUPERVISORS IRVIN G. HORNER, CHAIRMAN CLOVER HILL DISTRICT LEO MYERS. VICE CHAIRMAN BERMUDA DISTRICT BOARD OF SUPERVISORS J. RUFFIN APPERSON DALE DISTRICT ALDRICH J.KREPELA MIDLOTHIAN DISTRICT E. MERLIN O'NEILL, SR. MATOACA DISTRICT COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA M. W. BURNETT EXECUTIVE SECRETARY September 21, 1973 TO: Mr. M. W. Burnett FROM: James R. Condrey J�<W SUBJECT: Changes in 73-74 Budget A $12,000.00 police radio equipment grant has been approved by the Division of Justice and Crime Prevention, and a check for $9,000.00 has been received. The County's share of this grant will be $3,000.00 Please ask the Board of Supervisors to increase the Police Departments 73-74 budget in the General Fund as follows: �j(1) Increase expense account 11-061-310.2 Radio Equipment Grant by $12,000.00 (2) Increase revenue account 11-000-618.3 Police Grant by $9,000.00 J RC : jwm COUNTY OF CHESTERFIELD Chesterfield, Virginia TO: FROM: SUBJECT: September 20, 1973 M. W. Burnett J. R. Condrey Appropriations for October, November, December 1973. Please ask the Supervisors on September 26 to appropriate funds amounting to $15,696,624 for the quarter ending December 31, 1973 as follows: Fund Number Name Amount 11 General Fund $ 4,392,247 12 Revenue Sharing Fund 192,630 13 Library 105,725 14 Law Library 1,000 15 Roads 0 16 Airport Fund 45,470 17 County Garage 45,732 21 Welfare Fund 324,810 22 Nursing Home 195,455 41 School Operating 6,443,636 48 Bond Money - Schools 26,568 60 Water Revenue 379,750 61 Water Operating 247,156 62 Water Debt 146,810 63 Water Impr., Repl., & Ext 604,650 64 Water Construction 50,000 66 Meter Installation 443,750 69 Ettrick Sanitary District 9,190 70 Sewer Revenue 284,000 71 Sewer Operating 148,830 72 Sewer Debt 227,775 73 Sewer Impr., Repl., & Ext. 1,381,440 GRAND TOTAL: $15,696,624 A detailed listing by funds and functions is attached for filing in the Board papers. JRC:jwm M L"n COUNTY OF CHESTERFIELD Central Accounting Department Appropriations for the Quarter of Oct. - Dec., 1973 73-74 Apprn. Apprn. Unappr. Planned Oct. -Dec. Budget 1973 Y T D Balance 11-011 Bd. of Supervisors 36,448 9,112 18,224 18,224 11-012 Exec. Secretary 63,582 15,900 31,800 31,782 11-014 Gen. Services 68,373 17,100 34,200 34,173 11-015 Data Processing 269,686 67,425 134,850 134,836 11-016 Central Acctg. 104,794 26,200 52,400 52,394 11-021 Comm. of Revenue 142,267 35,920 71,840 70,427 11-022 Assessor 104,167 26,050 52,100 52,067 11-023 License Insp. 31,016 7,760 15,520 15,496 11-031 Treasurer 162,274 40,570 81,140 81,134 11-032 Delinq. Taxes 6,740 1,685 3,370 3,370 11-033 License Tags 22,475 5,620 11,240 11,235 11-040 Clerk Cir. Court 27,150 6,790 13,580 13,570 11-050 Circuit Court 52,748 12,300 28,145 24,603 11-052 County Court 33,306 5,890 11,780 21,526 11-053 Comm. Attorney 70,685 17,670 35,340 35,345 11-054 Probation 80,206 0 20,050 60,156 11-061 Police 1,010,946 252,740 505,480 505,466 11-062 Sheriff 90,764 22,690 45,380 45,384 11-063 Jail 236,820 59,200 118,400 118,420 11-064 Juv. Det. Home 173,103 42,150 84,300 88,803 11-071 Fire Protection 703,939 175,985 351,970 351,969 11-072 Fire Prevention 35,967 8,990 17,980 17,987 11-073 Fire Training 26,795 6,700 13,400 13,395 11-074 Civil Defense 1,850 460 920 930 11-085 Hospitalization 10,000 2,500 5,000 5,000 11-086 Special Gifts 2,000 500 1,000 1,000 11-088 Lunacy Comm. 5,000 1,250 2,500 2,500 11-091 Coroners 1,000 250 500 500 11-092 Health Dept. 259,313 64,830 129,660 129,653 11-093 Mental Health 110,000 27,500 55,000 55,000 11-101 County Engineer 119,478 29,870 59,740 59,738 11-102 Bldg. Inspector 100,534 25,140 50,280 50,254 11-103 Sanitation 189,147 47,290 94,580 94,567 11-104 Planning 118,340 29,585 59,170 59,170 11-106 Drainage 245,588 61,400 122,800 122,788 11-107 Street Signs 12,314 3,080 6,160 6,154 11-111 Extension Service 17,670 4,420 8,840 8,830 11-113 County Fair 500 125 250 250 11-120 Dog Wardens 53,578 13,400 26,800 26,778 11-130 Elections 58,510 14,630 29,260 29,250 11-140 Bldgs. & Grounds 277,168 69,290 138,580 138,588 11-150 Street Lighting 15,000 3,750 7,500 7,500 11-187 Recreation 336,879 84,220 168,440 168,439 11-189 Misc. Functions 535,068 254,220 267,600 267,468 11-190 Employment Grant 50,000 12,500 25,000 25,000 11-500 Capital Outlay 515,000 128,750 257,500 257,500 Totals -Before Transfers 6,588,188 1,743,407 3,269,569 3,318,619 73-74 Apprn Apprn. Unappr. .Planned Oct,- c . Budget 1973 Y T D Balance 11-700 Transfer to: Library 375,000 93,750 187,500 187,500 Roads 30,000 7,500 15,000 15,000 Airport 10,000 2,500 5,000 5,000 Welfare 18.0,,334 _ 45,090 90,180 90,154 Schools 13,600,000 2,500,000 5,000,000 8,600,000 Totals - General Fund 20_,78.3,522 4,3921247 8,567,249 12,216,273 12-500 Revenue Share 770,516 192,630 385,260 385,256 13-185 Library, 422,900 105,725 211,450 211,450 14-157 Law Library 4,000 1,000 2,000 2,000 15-161 Roads 35,000 0 31,250 3,750 16-162 Airport Admin. 28,702 7,175 14,350 14,352 16-163 Maint. Operations 22,292 5,570 11,140 11,152 16-164 Fuel Operations 47,033 11,760 23,520 23,513 16-165 Avionies 21,964 5,490 10,980 10,984 16-166 Restaurant 32,572 8,145 16,290 16,282 16-167 Bldg. & Ground Ma. 10,253 2,560 5,120 5,133 16-168 Unassigned 19,065 4,770 9,540 9,525 Totals - Airport 181,881 45,470__ 90,940 90,941 17-171 County Garage 182,928 45,732 91,464 91,464 21-080 Bd. of Welfare 3,200 800 1,600 1,600 21-081 Welfare Adms. 415,655 103,910 207,820 207,835 21-083 Pub. Assistance 883,880 220,100 440,200 443,680 Totals - Welfare Fund 1,302,735 324, 8.10 _ _ _ _ 649, 620 653,11 22-191 N. Home Adms. 89,222 22,300 44,600 44,622 22-192 Patient Care 327,528 81,880 163,760 163,768 22-193 Ancillary Ssrvice 62,479 15,620 31,240 31,239 22-194 Dietary 110,879 27,720 55,440 55,439 22-195 Laundry 18,055 4,515 9,030 9,025 22-196 Housekeeping 38,481 9,620 19,240 19,241 22-197 Plant 45,577 _ 11,390 22,780 22,797 22-199 Unassigned 89,617 22,4-10 -- 44,820 44,797 Totals - Nursing Home 781,838 195,455 390,910 390,928 41-411 School Adms. 345,345 84,950 169,900 175,445 41-421 Instruction 12,899,991 3,400,000 4,902,850 7,997,141 41-423 Other Instr. 1,649,941 412,480 824,960 824,981 41-425 Att. & Health 56,434 14,110 28,220 28,214 41-430 Elem. Summer Sch. 49,000 0 49,000 0 41-431 Sec. Summer School 49,500 0 49,500 0 41-432 Adult Ed. 62,840 15,710 31,420 31,420 41-433 Teachers Corps. 107,165 26,790 53,580 53,585 41-434 Title I Winter 131,873 32,970 65,940 65,933 41-435 Punch 92,381 27,500 36,740 55,641 41-437 Driver Ed. 75,000 18,750 37,500 37,500 73-74 Apprn. Apprn. Unappr. ' Planned Oct.-i. Budget 1973 Y T D Balance 41-438 IWE 36,008 10,700 14,300 21,708 41-439 Title III 249,321 62,330 124,660 124,661 41-444 Title I Summer 13,500 0 13,500 0 41-451 Transportation 997,961 249,990 499,480 498,481 41-461 Cafeteria 1,532,316 455,100 608,331 923,985 41-471 Operation Plt. 1,572,044 393,010 786,020 786,024 41-472 Maintenance 772,559 193,140 386,280 386,279 41-490 Fixed Charges 472,962 118,240 236,480 236,482 41-500 Capital Outlay 95,700 23,925 47,850 47,850 41-600 Debt Service_ 3,615_,764 903,941 1,807,882 1,807,882 Totals - School Oper. 24,877,605 6,443,636 10,774,393 14,103,212 48-500 Bond Money Schools 106,272 26,568 53,136 53,136 60-700 Water Revenue 1,519,000 379,750 759,500 759,500 61-210 Water Operating_ 988,625 247,156 494,312 494,313 62-220 Water Debt 587,243 146,810 293,620 293,623 63-230 Water Impr. Repl. & Ext. 2,418,590 604,650 1,209,300 1,209,290 64-240 Water Const. 200,000 50,000 100,000 100,000 66-260 Water Meter Installation 1,775,000 443,750 887,500 887,500 69-201 Ettrick San. District 36,757 9,190 18,380 18,377 70-700 Sewer Revenue 1,136,000 284,000 568,000 568,000 71-310 72-320 73-330 Sewer Operating 595,310 148,830 297,660 297,650 Sewer Debt. 909,100 227,775 455,550 453,550 Sewer Impr. Repl., & Ext. 5,525,756 1,381,440 2,762 880 2,762,876 GRAND TOTALS 65,140,578 15,696,624 29,094,374 36,046,204 COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE September 24, 1973 TO: Mr. M. W. Burnett FROM: J. R. Condre tv SUBJECT: Annual Leave and Sick Leave Policies Please ask the Supervisors on September 26 to approve the following resolution: On motion of Mr. , seconded by Mr. it is resolved that the following resolution be and it hereby is adopted, effective October 1, 1973, for all County departments and any County office or agency receiving all or part of its funding from the General Fund of the County: 1. Annual Leave - Annual leave allowances shall be provided for each completed month of service at the rate of one working day for employees with less than five full years of service, one and a quarter days for employees with more than five but less than ten full years of service, and one and a half days for employees with ten or more full years of service. Annual leave allowances may be accumulated not to exceed at the date of separation or at the end of any calendar year twenty-four working days for employees with less than five years of service, thirty working days for employees with five but less than ten years of service, and thirty-six working days for employees with ten or more full years of service. 2. Sick Leave - Sick leave credits shall be provided at the rate of one and one quarter working days for each completed calendar month of service. Sick leave allowances may be used for authorized absences as follows: An illness or injury incapacitating the employee to perform his duties; Exposure to a contagious disease such that presence on duty would jeopardize the health of fellow workers or the public; Illness M u Mr. M. W. Burnett Page 2 September 24, 1973 or death in the immediate family requiring the attendance of the employee. The "immediate family" shall be interpreted to include only: the employee's parents, wife, husband, children, brother, sister and any other relative living in the household of the employee. The period of absence which may be charged against sick leave in this application may not exceed three calendar days for an illness of one cause, for an injury or for a death, and may not exceed a total of six calendar days within a calendar year; Appointment for examination and treatment related to health when such appointment cannot reasonably be scheduled during non -work hours. No sick leave shall be allowed following cessation of work because of pregnancy. JRC:gc M COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE July 18, 1973 TO: Mr. M. W. Burnett FROM: J. R. Condrey k (% SUBJECT: Work Rules I compiled the data included in the attached report because we are having a hassle with Mrs. Knoop and the Library Board over vacation pay to terminated employees. Mrs. Coleman was employed by the Library on June 20, 1972 and terminated on April 15, 1973. Mrs. Knoop wanted us to pay for nine (9) days vacation which I took exception to because it conflicted with the County's policy. According to Skitch Rudy we must pay the vacation but I do not plan to approve the payment until the Supervisors authorize me to do so. I do not believe it is fair for regular County employees to be penalized by having to follow a conservative vacation policy and to have only 30 minutes for lunch while other County employees employed by State -related offices and agencies, or by those County departments supervised by special boards enjoy the benefits of more liberal policies. I recommend the Supervisors adopt a vacation and sick leave allowance policy similar to the State plan and to let County employees have one hour for lunch. The data related to vacations, etc. are included in the attached report. JRC:lga M M COUNTY OF CHESTERFIELD INTRACQUNTY CORRESPONDENCE July 18, 1973 TO: Mr. M. W. Burnett FROM: J. R. Condrey kc'- SUBJECT: Vacation and ick Leave Allowances I am sending you the following: 1. A comparison of vacation policies followed by the State, Henrico, Richmond, County - General, School - Non -Professional, School - Professional, Library - Non -Professional, and Library - Professional. 2. A comparison of sick leave policies for the same municipalities or agencies. 3. A suggested annual leave policy and a suggested sick leave policy for Supervisors to adopt for County employees with the recommendation that all County boards and agencies adopt these policies. The suggested policies are the same as those for the State. We need to update our vacation and sick leave policies because the comparison shows that County employees are not receiving equality when compared to other municipalities and county agencies. A clerk employed by Central Accounting would receive six (6) days vacation after one year of service, whereas a clerk employed by the Library would receive twelve (12) days of vacation after one year of service. If the clerk employed by Central Accounting terminated employment after eleven (11) months of service, we would not pay any accrued vacation but the Library clerk would be paidfor eleven (11) days of vacation. Under our present vacation and sick leave policies, a clerk could be employed by Central Accounting and her sister could be employed by a certain Constitutional Officer. The sisters would have to abide by the following rules: Hours of Work Lunch Allowance Actual Hours of Work Each Day Vacation - After One Year Annual Sick Leave C.A. 8:30-5:00 1/2 hour 8 6 days 12 days C.O. 8:30-5:00 1 hour 7 1/2 12 days 15 days The School Board Central Office personnel also work a 7 1/2 hour day because their hours are 8:00-4:30 with one hour for lunch. I will be glad to discuss this with you and the Supervisors. JRC : lga ro K (D ro a K (D J Ul J W o > Nrnw11 O �F, Di Hi-3�-3H �' 0mo rt 0G)F-0 'b O Fh PV�Xe' Fj (DD F�lnk 0 (D HH H O O 0 0 W ZI 0 (D (D (D (D K O Fl. 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O W N F" 1 0 Z Id O H �d t-' FCC o I 0 roman F,d n O ci N I-' Fil 0 O W N w tri O H (n r+ FC rn i H 0 r z t-1 C) 0 H p rn w Z W cm: N Fd f-3 F-< O FC I hi ~dry x1H0 ObyC� u) F- r-7 O F, W N t-' Cli H FI C!� � H 0 r M M COUNTY OF CHESTERFIELD SUGGESTED ANNUAL LEAVE POLICY Prepared by Central Accounting ANNUAL LEAVE - Annual leave allowances shall be provided for each completed month of service at the rate of one working day for employees with less than five full years of service, one and a quarter days for employees with more than five but less than ten full years of service, and one and a half days for employees with ten or more full years of service. Annual leave allowances may be accumulated not to exceed at the date of separation or at the end of any calendar year twenty-four working days for employees with less than five years of service, thirty working days for employees with five but less than ten years of service, and thirty six working days for employees with ten or more full years of service, Prepared 7/17/73 ft COUNTY OF CHESTERFIELD SUGGESTED SICK LEAVE POLICY Prepared by Central Accounting SICK LEAVE - Sick leave credits shall be provided at the rate of one and one quarter working days for each completed calendar month of service. Sick leave allowances may be used for autho- rized absences as follows: An illness or injury incapacitating the employee to perform his duties; Exposure to a contagious disease such that presence on duty would jeopardize the health of fellow workers or the public; Illness or death in the immediate family requiring the attendance of the employee. The "immediate family" shall be interpreted to include only: the employee's parents, wife, husband, children, brother, sister and any other relative living in the house- hold of the employee. The period of absence which may be charged against sick leave in this application may not exceed three -calendar days for an illness of one cause, for an injury or for a death, and may not exceed a total of six calendar days within a calendar year; Appointment for examination and treatment related to health when such appointment cannot reasonably be scheduled during non -work hours. No sick leave shall be allowed following cessation of work because of pregnancy. Prepared 7/17/73 M En H. B. WALKER COMMISSIONER COUNTY OF CHESTERFIELD OFFICE OF THE COMMISSIONER OF THE REVENUE CHESTERFIELD, VIRGINIA 23832 September 24, 1973 Mr. M. W. Burnett Executive Secretary Board of Supervisors Chesterfield, Virginia Dear Mr. Burnett: SEP 1973 ` RECEIVEDWM ,. ��saacadNn► � � I hereby request a change in the salary status of W. H. Wingfield from $768.00 per month to $900.00 per month. With the ever increasing work load under Tangible Personal Property, the State and County Business Licenses, the additional requirements on State Income returns and the many other office procedures, makes it necessary that very close controls are maintained on these operations. I have assigned this duty to Mr. Wingfield, and am confident he will carry it out to the fullest. I will appreciate your consideration on the above request, and if granted, would become effective as of October 1, 1973. Very truly yours, C- ee; A H. B. Walker Commissioner of the Revenue n COLONEL E. P. GILL CHIEF OF POLICE n E. T. SMITH CAPTAIN OF DETECTIVES W. E. MARTIN CAPTAIN OF POLICE COUNTY OF CH ESTERF'tELD CHESTERFIELD, VIRGINIA Colonel E. P. Gill Chief of Police Chesterfield, Virginia Dear Sir: POLICE DEPARTM ENT September 25, 1973 Re: Dog Warden Department Repair Furnace The present hot water heating system at the pound is completely out of order as the combustion chamber is worn away to the point it is dangerous to operate according to Herb, Maintenance man for building and grounds. This furnace must operate year round to furnish needed hot water and heat. The present system heats the office and toilet with no problem, but is totally inadequate for the main pound area. The pipes in the pound are fastened to the wall approximately eight feet off floor and simply radiate the heat. Small dogs and especially puppies die during extremely cold weather, and are high susceptible to kennel cough etc. due to the problem of no heat. Since the furnace has to be repaired anyway, I would recommend that the entire system be renovated with the installation of two blowers suspended from the ceiling that can be run off the existing hot water system. Mr. James Chapman has assured the pound that this will solve the problem and has furnished Mr. Woodfin of General Services with a price of $ l,o So for a complete job. Since there is no money in the budget for this unplanned emergency, I would recommend that this request be presented to the Board of Supervisors in the form of a request for a special appropriation to meet this need. I have dis- cussed this with Jack Manuel and this is his recommendation. I have not re- commended the installation of the blowers previously even though we have needed them as I was erroneously led to believe that this was not possible to do; that we would have to scrap the present system and install a completely new heating system at a projected cost of some $2,500 plus. fi e�r+ a MTC/jc Respectfully, r/ Detective gt. Mason Special Assistant to T. Chal kl ey Chief of Police %W *10 COUNTY OF CHESTERFIELD OEO. W. MOORE, JR. TREASURER OFFICE OF THE TREASURER CHESTERFIELD, VIRGINIA September 25, 1973 Mr, M. W. Burnett, County Administrator County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Burnett: Cash balances of the General County and School Operating funds are not sufficient to pay operating expenses for the month of September and second half of 1973 real estate taxes will not be due until December 5, 1973. I respectfully request that the treasurer be authorized to negotiate a short term loan in accordance with Sec. 15.1-545 and 15.1-546 of the Code of Virginia not to exceed $2,000,000. Very tru yours, Geo. W, Moore, Jr. Treasurer GWM/mcg 05 .c 62 J, 0 M, C Js£z uTuTaaTA `XToJaoh ZZZVT XOU •0 'd I uOT STATQ 0Jua3 auOTOXD i uoi-.raodao0 TaagS Sfl ! 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Ol a i rZ-r 0 a GI, O cd ¢ rd� O 1 m M e LjnaJ ( ca 4 &t O 1e Dv- a l e •a e t A /2 7, 73G SY a /e c3o O d o -- 9, 73 c 1 Z 7, 7.3 C COST ESTIMATE - BELLEWOOD INDUST#AL ROAD ROAD CONSTRUCTION Clear and grub - 1.3 Ac. @ $1800 = 2340 Topsoil and Seed - 0.40 Ac. @ $ 800 = 320 Cut - 2300 C.Y. @ $1 - 2300 6" Select Subbase - 6100 S.Y. @ $1 = 6100 5" Aggregate base - 6100 S.Y. @ $1 = 6100 Prime Coat - 1520 Gal. @ $0.15 = 228. S-4 Surface - 6100 S . Y. @ $1.40 = 8540 Curb & Gutter - 3492 L.F. @ $4.00 = 13,968 Driveway Entrance - 1 Ea. @ $ 300 = 300 Total 40,196 + 10% 4,020 Grand Total $ 44 , 216 DRAINAGE ITEMS IN ROAD 24" Table 4 Pipe 215' @ $ 8.15 = 1752 27" Class III Pipe 140' @ $13.00 = 1820 42" 11 " ( 6-8') 482' @ $25 = 12,050 42" 1# 11 11 8-101) 420' @ $ 27 = 11,340 42" 11 10-12') 237' @ $29 6873 42" 11 if if (12-141) 196' @ $31 = 6076 DI-3B - 2. Ea. @ $800 = 1600 DI-4C - 1 Ea. @ $800 = 800 MH - 2A - 23V. F. @ $ 75 = 1726 ES-1- 42" - 1 Ea. @ $200 = 200 15" Pipe Table 4 - 38' @ $5 - 190 DI-3A - 1 Ea. @ $500 = 500 Total $ 44 , 92 7 + 10% 4,493 Grand Total $ 49 , 420 CHANNEL CONSTRUCTION Clear & Grub - 1.6 Ac. @ $1800 = $2880 Earthwork - 8700 C.Y. @ $1.00 = 8700 Clear & Grub Waste Area 1.4 Ac. @ $1800 = 2500 Concrete Paving - 1320 S.Y. @ $10 = 13,200 Topsoil & Seed - 2.7 Ac. @ $800 = 2160 Erosion Control Stone 105 S.Y. @ $15 = 1575 Total $ 31, 000 + 1073 3,100.. Grand Total $ 34 ,100 Total All Construction $12 7 , 73 6 U 3 1406 Giltspur Road Richmond, Virginia 23233 March 26, 1973 Mr. Melvin W. Burnett, Manager Chesterfield County Chesterfield, Virginia 23832 Dear Mr. Burnett: This will serve to confirm our telephone conversation of today in which I requested in behalf of John H. Ingram and myself individually the County of Chesterfield move to acquire by condemna- tion the property of J. Louis Reynolds involved in the easement requirements as set forth in a drainage design of J. K. Timmons & Associates regarding our property located south of Willis Road and adjoining Interstate 95 to the east. Mr. Ingram and Mr. Cross will be responsible to the extent necessary to the County of Chesterfield with respect to the cost of obtaining the requisite drainage easement by condemnation. cy truly yours, It 0'0,m� Wilbur R. Cross WRC :lk cc: Mr. John H. Ingram Mr. Grigsby C. Ferneyhough MAR 1973 (.� RECEIVED Bus OF SAP ISORS . ��fsr�iacCUM �C Y J. K. T 1 M i� L� -`.I N S 'Lf A S S 0 C I T -4 S ENGINEERS* SUR'4 EyoRS • PLANNER: 1314 WEST MAIN STREEY . RICHMOND. VIRGINIA 23220 • (703) 353-6687 J. K. TIMMONS J. H. HENSON W. R. KLUGE R. E. HOLLAND C. R. WARREN Mr. Wilbur Cross c/o Central National Bank 219 E. Broad Street Richmond, Virginia July 31, 1972 Re: Property adjacent to Bellewood Manor Subdivisi Chesterfield County, a.;> Dear Mr. Cross, In accordance with your ree;�st, we have reviewed the road puns prepared by Moore, Hardee & Carruth Associates, Encineers & Surveyors. Through Mr. George Robertson of that firm I understand that Mr. Carruth has agreed to allow such a review and to coopera.e in ary .ay possib- Our estimate of the proba)7e cost of construction of the i-cems shove on Carruth' s plans is as fol 1 c,,,:s, : Curb & gutter - 3400' @ $3.50 Road Surface - 3.1 S.Y./FT @ 1.30 = 4.04 x 1489 = Asphalt base - 3.1 S.Y./FT C 2.00 = 6.20 x 1489 = Stone base - 3.1 S.,Y./ FT @ 1.35 = 4.20 x .1489 = Grading - 1489' @ $ 2:20 _ $12,000 $ 6,000 $ 9,250 $ 6,250 $ 3,260 s 4 5 EW - 10 Endwall - 1 @ $500 = $ 500 EW - 7 Endwall - 1 @ $1500 _ $ 11500 1628' - 58" x 36" smooth flow arch @ $32 = $52,000 JB-1 -1 Each @ $2500 = $ 2,500 PG - 5 paved ditch - 325' @ $7 = $ 2,275 JB - 1 - 1 Each @ $1200 = $ 1,200 Encase 2S6 Sanitary Sewer - L.S. @ $100 = $100 D1 - 4C -� 2 @ $1200 - = 2400 TOTAL = 99,235 + 10% Contingency = 9,924 Grand Total $109,159 Say $110,000 Of this total, the cost of the road, plus curb and gutter, is $40,000. This leaves approximately $70,000 for drainage structures and piping. By reason of making a revision in both pipe sizes and location we believe that we can cut the drainage total to $59,000. It may also be possible to reduce the road cost by $4500 if a different pavement cross section is adopted. To effect this latter change would require the benefit of soil borings with CBR tests to verify that an alternate pavement section would be acceptable to V. D. H. Assuming that V. D. H. would agree to all of our proposed revisions, the total sav ings that would emerge would be around $15,000. Thus, the cost of developing the entrance road, within the present drainage patterns, would be $95,000. The accompanying sketch is a compilation of various maps of the general area. We have acquired the Richmond -Petersburg Turnpike Authority's road plans which show their existing drainage piping in this vicinity. On the basis of these plans we conclude that the area contributions that were considered on our plans for the "Willis Townhouse Apartments" was in error. The areas as shown on Carruth's drawings are correct. Carruth's basic approach to meeting these drainage contributions (based on commercial zoning) is' appropriate to the situation presented. Howev er, it is our feeling that the general drainage development scheme in this locale can be immeasurably improved by development of a new con- cept (deviating from that imposed by Nature). This concept would involve direction of the upstream drainage pattern away from Bellewood Manor and towards the Adley Trucking Co. property. The present drainage course would involve a great deal of expense to the County, to V. D. H., to Preston Trucking Co., and to Mr. Ingram and yourself if allowed to remain in its Nature -dictated course. 3 Man is continually will benefit man. drainage pattern is parties concerned. battling with Nature to It is our feeling that entirely in order and obtain a detente a revision of the warranted by the that existing gains to all The accompanying map shows the possible monetary gain that will ensue from revising Nature's drainage pattern. By instituting a 30' wide drainage ditch along the west line of your property, thus directing drainage away from Bellewood Manor and towards Adley Trucking Co., the net savings to all parties involved (V. D. H. the County and your- self) would be around $100,000. The net savings in your own on -site drainage improvements would be $33,000 ($70,000 - $37,000). It is our belief that the general drainage picture would be vastly improved if the revision as shown on the accompanying sketch is adopted. Such adoption would require the approval of the County Drainage Engineer and V. D. H. To date, no attempt has been made to contact those two govern- mental bodies to ascertain their position in the matter. However, since the County stands to gain some $34,000 and the State some $33,000 by such adoption it would seem that they would be amenable to discussion of the matter. Effectation of the drainage revisions as indicated will involve the acquisition of easements from Preston Trucking Co., Adley Trucking Co., J. Louis Reynolds and Russell Howell. It would seem that.acquisition of these easements by the County would be requisite, in view of the general benefit to all parties concerned. If you deem it in order, we will pursue the matter further with the County Drainage Engineer and V. D. H. to get their view points on the general situation. As I have mentioned to you previously, this is a very critical area as related to drainage. It would appear that the County has a primary responsibility to direct the developing drainage pattern. In our viewpoint, the method shown on the accompanying plan will be the most beneficial to all parties concerned. JH:sw t. cc: Mr. William Prosise County Drainage Engineer Chesterfield County Chesterfield, Virginia Moore, Hardee & Curruth Assoc. 7101 Jefferson Davis Highway Richmond, Virginia Sincerely, J � K. Timmons & Associates John H. Henson AN ORDINANCE to ammend Chapter 6 of the Code of the County of Chesterfield, Virginia, by adding thereto a new Article, Article XI providing for disposition of abandoned motor vehicles, and new sections, Sections 6-228 through 6-234; Section 6-228 providing for definitions of certain words; Section 6-229 pro- viding for the County to take custody of abandoned motor vehicles and employ personnel or contract for such service; Section 6-230 providing for giving of notice to registered owner; Section 6-231 providing for sale of abandoned vehicle and disposition of proceeds; Section 6-232 providing for taking vehicles abandoned in garages; Section 6-233 providing for disposition of inoperable abandoned vehicles and Section 6-234 providing for surrender of certificate of title when vehicle to be demolished and records to be kept by demolisher. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: That Chapter 6 of the Code of the County of Chesterfield, Virginia, be amended and reordained by adding thereto a new Article, Article XI, and new Sections, Section 6-228 through 6-234, to read as follows: ARTICLE XI - Abandoned Motor Vehicles Section 6-228 - Definitions 1. "County" means County of Chesterfield 2. "Division" means Division of Motor Vehicles 3. "Abandoned motor vehicle" means a motor vehicle, trailer, or semitrailer or part thereof that: (a) Is inoperable and is left unattended on public property for more than forty-eight hours, or (b) Has remained illegally on public property for a period of more than forty-eight hours, or (c) Has remained on private property without the consent of the owner or person in control of the property for more than forty-eight hours. 4. "Demolisher" means any person, firm or corporation whose business is to convert a motor vehicle, trailer or semitrailer into processed scrap or scrap metal or otherwise to wreck, or dismantle such vehicles. Section 6-229 - County may take custody The county may take custody of any abandoned motor vehicle and employ its own personnel, equipment and facilities for such M M purpose or employ independent contractors for the purpose of removing, preserving and storing abandoned motor vehicles. Section 6-230 - Notice to be given owner (a) When any motor vehicle is taken into custody the county shall notify, within fifteen days thereof, by registered or certified mail, return receipt requested, the owner of record of the motor vehicle and all persons having security interests therein of record, that the vehicle has been taken into custody. The notice shall describe the year, make, model and serial number of the abandoned motor vehicle, set forth the location of the facility where the motor vehicle is being held, inform the owner and any persons having security interests of their right to reclaim the motor vehicle within three weeks after the date of the notice, upon payment of all towing, preservation and storage charges resulting from placing the vehicle in custody, and state that the failure of the owner or persons having security interests to exercise their right to reclaim the vehicle within the time provided shall be deemed a waiver by the owner and all persons having security interests, of all right, title and interest in the vehicle, and consent to the sale of the abandoned motor vehicle at a public auction. (b) If records of the Division contain no address for the owner or no address of any person shown by such records to have a security interest, or if the identity and addresses of the owner and all persons having security interests cannot be determined with reasonable certainty, notice by publication once in a news- paper of general circulation in the area where the motor vehicle was abandoned shall be sufficient to meet all requirements of notice pursuant to this chapter as to any person who cannot be notified pursuant to the provisions of paragraph (a) of this section. Such notice by publication may contain multiple listings of abandoned motor vehicles. Any such notice shall be within the time requirements prescribed for notice by mail and shall have the same contents required for a notice by mail. (c) abandoned accordance The consequences and the fact of failure motor vehicle shall be with and pursuant to as set forth in a this section. to reclaim an notice given'in Section 6-231 - Sale of vehicle; disposition of proceeds If an abandoned motor vehicle has not been reclaimed as provided for in Section 6-230, the County, or its authorized agent, shall notwithstanding the provisions of Section 46.1- 88 of the Code of Virginia, as amended, sell the abandoned motor vehicle at public auction. The purchaser of the motor vehicle shall take title to the motor vehicle free and clear of all liens and claims of ownership of others, shall receive a sales receipt at the auction and shall be entitled to, upon application therefor pursuant to Section 46.1-68 of the Code of Virginia, as amended, a certificate of title and registration card therefor. The sales receipt at such a sale shall be sufficient title only for purposes of transferring the vehicle to a demolisher for demolition, wrecking or dismantling, and, in such case, no further titling of the vehicle shall be necessary. From the proceeds of the sale of an abandoned motor vehicle, the County, or its authorized agent, shall reimburse itself for the expenses of the auction, the cost of towing, preserving and storing the vehicle which resulted from placing the abandoned motor vehicle in custody, and all notice and publi- cation costs incurred pursuant to Section 6-230. Any remainder from the proceeds of a sale shall be held for the owner of the abandoned motor vehicle or any person having security interests therein, as their interests may appear, for ninety days, and then shall be deposited into the treasury of the County wherein such abandoned motor vehicle was abandoned. Section 6-232 - Vehicles abandoned in garages Any motor vehicle, trailer, semitrailer or part thereof left for more than ten days in a garage operated for commercial purposes after notice by registered or certified mail, return receipt requested, to the owner to pick up the vehicle, or for more than ten days after the period when, pursuant to contract, the vehicle was to remain on the premises, shall be deemed an abandoned motor vehicle, and may be reported by the garagekeeper to the County. All abandoned motor vehicles left in garages may be taken into custody by the County in accordance with Section 6-229 and shall be subject to the notice and sale provisions contained in Sections 6-230 and 6-231; provided that if such vehicle is reclaimed in accordance with Section 6-230, the person reclaiming such vehicle shall, in addition to the other charges required to be paid, pay the charges of the garagekeeper, if any; provided further, that if such vehicle is sold pursuant to Section 6-231, the garagekeeper's charges, if any, shall be paid from, and to the extent of, the excess of the proceeds of sale after paying the expenses of the' auction, the costs of towing, preserving and storing such vehicle which resulted from placing such vehicle in custody and all notice and publication costs incurred pursuant to Section 6-230. Except as otherwise provided in this chapter, nothing herein shall be construed to limit or restrict any rights conferred upon any person under Sections 43-52 through 43-36 of the Code of Virginia, as amended. For the purposes of this section, "garagekeeper' means any operator of a parking place, motor vehicle storage facility, or establishment for the servicing, repair or maintenance of motor vehicles. Section 6-233 - Disposition of inoperable abandoned vehicles Notwithstanding any other provisions of this chapter, or the provisions of Section 46.1-88 of the Code of Virginia, as amended, any motor vehicle, trailer, semitrailer or part thereof which is inoperable and which, by virtue of its condition, cannot be feasibly restored to operable condition, may be disposed of to a demolisher, without the title and without the notification procedures, by the person, firm, corporation, or Political subdivision on whose property or in whose possession such motor vehicle, trailer, or semitrailer is found. The demolisher, upon taking custody of such vehicle, trailer, or semitrailer shall notify the Division of Motor Vehicles, on forms and in the manner prescribed by the Commissioner and, notwith- standing any other provision of law, no other report or notice shall be required in such instance. Section 6-234 - Surrender of title certificate; records required By emo isomer (a) Any demolisher who purchases or otherwise acquires a motor vehicle for purposes of wrecking, dismantling or demolition shall not be required to obtain a certificate of title for such motor vehicle in his own name. After the motor vehicle has been demolished, processed, or changed so that it physically is no longer a motor vehicle, the demolisher shall surrender to the Division for cancellation the certificate of title or sales receipt therefor. The Division shall issue such forms, rules and regulations governing the surrender of sales receipts and certificates of title as are appropriate. (b) A demolisher shall keep an accurate and complete record of all motor vehicles purchased or received by him in the course of his business. These records shall contain the name and address of the person whom each such motor vehicle was purchased or received and the date when such purchases or receipts occurred. 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