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04-13-77 PacketPresent: Mr. E. Merlin M=s. Joan Girona, Vice-C:hai rrnar Mr. J- Ruffin Apperson M27. C. T-- is oRrnari Mr. Garland Dodd M Lr-�1 , =nter:Lrn - Coaxnty Acini *+-: strator V=RGINIA: At a regular meeting o£ the Board o£ Supervisors of Chesterfield County, held at the Courthouse ori April 3-3. 1977 at 9': 00 a.m. Also Presort : Mr. Stan Balderson, Chief, DeveXc,Pn t: lte,:L cs Mrs. Susan H. Heatherly, Secretary Mr_ E7.r,337 Hodge, Dir. cxE Data Procesa3,r;g Mr_ Dw-Lv a ICJxn%+le, Asst. Co. Attorney Mr_ Richard McE1£ish, F�Yvi.rormes-ital Engr. Mr* Etasmaey, Budget Director M r _ Michael Ritz, Dir. o£ Caxnw,atity Devlpiazt _ Mr- James Schiavo, Z,onixW, Ah++irt¢trator Mr. Lyraz W{Ta£ield, Asst- to Co. Achmlx.. The Vice -Chairman calls the meeting to order.. - Mr . Manuel gives the invocation. Tt is on motion o£ Mr. Bookman, seconded by Mr. Apperson, re- solved the minutes o£ March 21st , 23rd and 301--h and April 5th are hereby approved as amended. - Ayes: Mrs_ Girona, Mr.. App arson, Mr. Bookman and Mr- Dodd. Mr_ Covington is present to discuss road matters_ Mr. 13oo'1®ar states the Highway Department recently Zzeld a public hearit3g for road improvements to-Ruthers Road and requested Board level saipport_ Mr.- Bookmsr in.trodvices Mr. J. W. Orange o£ 317 Burlier- Road Who presents a petition sigxled by 53 0£ 63 residQrlts of-P.uthers Road £avori Ta these iaiprove- menta wit2 a 50' right -of' -way and .35 mph speed_ limit_ Mr.. C�r�.-�ge.:SZg-tom=;states some residents are willing to donate the land and others want compensation- After further discussion, it is on motion o£ Mr. Bookman, seconded by Mr. Dodd, resolved that the following resolution is hereby approved: WHEREAS, the citizens who own property on Ruthe.rs Road have indicated by the enclosed petition, their desire that improvements be made to Ruthers Road as presented by the Virginia Department o£ Highways and Transportation at a Public Hearing on March. 10, 1977. NOW, THEREFORE, BE IT RESOLVED that the Board o£ Suparr- visors on April 13 , 3-977, supporta by resolution improvements to Ruthers Road that have been previously set £ortl-i by the Virg3_nia Department o£ Highways and Transportation and adheres to the wishes of the vast majority o£ the citizens who own property on Ruthers Road 'and supports theae improvements utilizing a 50 foot right -o£ -way rather than a 60 foot right -o£ -way due to extreme conditions o£ various setbacks o£ existing homes_ The Board of Supervisors further supports a survey be made for a possible reduction to a maximum speed limit of 35 mph for the entire length of this secondary road. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following resolution is hereby approved BE IT RESOLVED that the Virginia Department of Highways and Transportation is hereby requested to improve with Recrea- tional Access Funds, Beach Road (Route 655) from Route 10 to the Main Entrance of Pocahontas Park (Route 780) a distance of 5.4 miles pursuant to Section 33-1363 of the Code of Virginia, as amended. AND BE IT FURTHER RESOLVED that this Board does guaran- tee the Commonwealth of Virginia right of way of 50 feet with necessary easements for cuts, fills and drainage, subject to the County Right -of -Way Department acquiring all the necessary easements. Ayes: Mrs. Giron, Mr. Apperson, Mr. Bookwn and Mr. Dodd, Mr. Covington states that since the public hearing on Ruthers Road was held a speed study has been completed and the speed limit has been reduced to 35 mph. Mr. Covington further states the signs will be posted soon. Mr. Covington presents a proposal for a new residency office at 10600 Hull Street Road approximately one mile west of Courthouse Road. Mr. Covington further states this property will be rezoned and is requesting the Board waive the $300 application fee. After some discussion, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the application fee for rezoning in the amount of $200 for the proposed Chesterfield Highway Department Residency office is hereby waived. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Highway Department be requested to take the following roads into the State Secondary System of Roads: Wedgewood, Section.2 & 3 Hickory Court (A copy of all the roads will be typed in the permanent Minute Book). Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 2 1 Mr. Manuel informs the Board the roads in Bexley, Sections 8, 6, 4 and A; and Lost Forest, Section A have been accepted into the State Secondary System of Roads and further states Route 1438 (Fort Darling Road) has been abandoned from Rt. 1435 to a turnaround. (Copies of the entire roads will be typed in the permanent Minute Book). It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that $720 be appropriated from Midlothian District's 3� Road Funds for improvements to Bayham Drive. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that $120 be appropriated from Clover Hill District's 3� Road Funds for improvements in Qualla Farms. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, it is hereby resolved that $2,350 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense account 11-501-601.8 industrial Development for expenses related to the sale of land at the Industrial parr. Ayes: Mr, O'Neill; Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that $3,964 be added to the 1977-78 Planned Budget Expense accounts of: the Juvenile Detention Home as followat 11-064+201.0 Electric Current $1,067.00 11-064423.0 Mater Service 315.00 11=064-310.0 Food 2,582..00 Total $3,964.00 Also, increase Planned Budget Revenue Account 11-000-630.0 Juvenile Detention Home by $3,964. This represents reimburse- ment by the State. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that $700 of the, Planned Budget Expenditure in the Real Estate Assessor's budget be transferred from 11-022-104.0 Appraisers to 11-022-299.0 Land Use Fees. This is to cover fees at $1.00 each which are paid to the Clerk of the Circuit Court to record land use applications. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and. Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mrs. Girone, re- solved that $250 be appropriated from the Unappropriated Sur- plus of the General Fund to 11-104-104.2 Long Range Planners. And be it further resolved that the appropriation for and Planned Budget Expense account 11-104-104.2 Long Range Planners be increased by $2,550 and also that Planned Budget Revenue Account 11-000-637.0 Census Grant be increased by $2,550. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, it is hereby resolved that Planned Budget Expense Account 41-423-314.3 Title IV Professional Library be increased by $56,175 and that Planned Budget Revenue accounts be increased as follows; 41-000-681.6 Title IV $32,280.00 41-000-681.7 Title II 23,895.00 $56,175.00 This amendment is a result of additional library funds provided by the State. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, it is hereby resolved that $18,150 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense accounts: 11-061-211.0 Liability Insurance $1.7,900 11-120-211.0 Liability Insurance -25-0- Total 50 Total $18,150 This appropriation is for increased costs for Automobile Lia- bility Insurance premiums for the Police and Animal Control Departments. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Aookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Dodd, it is hereby resolved that $14,850 be appropriated to: LA 11-061-410:0 Radio Equipment $ 7,000.00 11-061-499.8 Radar Equipment 7,850.00 Total $14,850.00 Also, increase planned budget revenue account 11-000-618.2 Police Grants by $14,850. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Mr. Ramsey presents a budget change request for the Airport. Mr. Bookman and Mrs. Girone state they want to go over the 76-77 budget line by line and compare the changes before acting on this request. After further discussion of the matter, it is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved this request for an additional appropriation of $75,784 to the Airport Fund is deferred until May 11th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mrs. Girone, it is hereby resolved that the following changes be made in the Drainage Department Budget: 1. Decrease Planned Budget Expenditures: 11-106-234.0 Construction Contracts $54,000.00 2. Increase Planned Budget Expenditures: 11-106-323.0 Materials & Supplies $46,000.00 11-106-214.3 Equipment Rental 8,000.00 $54,000.00 These changes are necessary because of County Forces doing construction projects in lieu of a contractor. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Mr. Bookman introduces Mrs. Mary Wiley of Burnett Road who wishes to speak about Livestock on acre parcels. Mrs. Wiley states she would like the Board to consider some type of ordinance to prohibit livestock on acreage of three acres or less. Mrs. Wiley further states there are two horse lots adjacent to her property, with one of them being 30' from her well which can be contaminated by the runoff according to the Health Department. She further states this area is zoned agricultural but is really residential with the lots being between 1-4 acres; that something needs to be done to protect the citizens. Mr. O'Neill states the legal ramifications cannot be determined today but will pass this request on to the County Attorney and the Planning Department for their recommendations. Mr. Bookman states the Board is certainly aware of other situations like this and will look into the matter. On motion of Mr. Apperson, seconded by Mr. Bookman, be it resolved that the Treasurer be and he hereby is authorized to negotiate a short-term loan not to exceed $2,000,000 in accord- ance with Section 15.1-545 and 15.1-546 of the Code of Virginia. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states as of January 1, 1978 local governments will assume responsibility -for unemployment compensation for employees which could cost the County a maximum of $194,000 annually. Mr. Manuel further states Mr. Ramsey will be attending a conference next week in reference to this matter. Mr. Ramsey presents a request to hire auditors for the 1976-77 audit. Mr. Apperson and Mr. Dodd state they feel a state audit should be performed. After further discussion, it is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the firm. of Daniel A. Robinson and Associates be hired to perform the annual audit for the County for the fiscal year 1976-77. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd - Mr. Dodd votes.aye but a state audit should be performed next year. There is a discussion of the Citizens Involvement Committee and its future. After further discussion, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the following persons are reappointed to the Citizens Involvement Committee of the Richmond Regional Planning District Commission as Chesterfield County's representatives for a period of two years: Mrs. Elsie Elmore Mr. William Bunting Mr. Zane Davis Mr. William Lindsey Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Bookmans states he feels the comments made by representatives of the Richmond Regional Planning District Commission in a meeting April 11th with Wayne Whitham, Secretary of Transportation were deplorable and would like the Board to consider putting this in writing. Mrs. Girone states she feels if the other commission members had been informed of all that was happening, things would not have gone as far as they have. Mr. Apperson states some fragmentations may be neccessary after what was said and the Board may want to consider stating we are ready to execute a contract with the Highway Department and are embarrassed with the constant enraneurther beforepmaking alt is decisgonerall agreed to study this matter It is on motion of Mr. Bookman, seconded by Mrs, Girone re- solved that Mr. Garland Dodd, is hereby appointed to the Chesterfield County Highway Safety Commission replacing Mr. Leo Myers. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed to defer the appointment to the Appomattox Basin Industrial Development Corporation, On motion of Mr. O'Neill, seconded by Mr,'Apperson, it is hereby resolved that $3,250 be appropriated from the Unappropriated Surplus of the General Fund to 11-104-229.0 in 1976-77 budget and be it further resolved that $3,250 be added to 11-104-299.0 in the 1977-78 budget. Also, in the 1977-78 budget transfer $1,750 from 11-189-196.0 to 11-104-229.0. This represents an in- crease in the annual contribution to the Appomattox Basin Industrial Development Corporation. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that $1,000 be appropriated from the Unappropriated Surplus of the General Fund to 11-104-220.0 for 1977-78 budget for a training program for Planning Commissioners. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved the request for an amendment to Section 28-3 (Fees) of the Chesterfield Zoning Ordinance relating to a two (2) family Conditional Use is hereby referred to the Planning Commission for their review and recommendations. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Ritz states he and Mr. Micas are working on the zoning ordinance updating it with recent legislative changes. Mr. Ritz presents for informational purposes a memorandum on VA288 stating the preparation of the Environmental Impact Statement for VA288 from I-64 west to I-95 will commence shortly and a public hearing can be expected in two years. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that Mr. Berryman Hicks, Drainage Superintendent, is hereby authorized to drive his County vehicle to and from work. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 7 Mrs. Girone weomes Mr. Kimble to his fist Board meeting. Mr. Wingfield presents a -proposal for microfilming County records and suggests the County solicit bids for service bureaus and bids for equipment. Mr. Wingfield states the approximate cost would be $75,000, with some possible funding from CETA for preparation of the documents for filming. Mr. Wingfield further states that he has worked with the departments on the different forms of storage. Mrs. Girone states she feels this is a desirable program, but feels it can wait. Mr, Bookman and Mr. Dodd state it's possible to be a little overconservative. Mr, Bookman states there are some offices with 25% of their office space being taken up with files. After further discussion, it is generally agreed that Mr. Wingfield investigate all possible areas of funding including funding from state offices, CETA funds and LEAA funds, It is on motion of Mr. Bookman,:seconded by Mr. Apperson, resolved that the requests of Falling Creep Elementary School PTA and Surreywood Civic Association for bingo and/or raffle permits are hereby approved, Ayes: Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd. The game claim of Mr. Wilmoth of 3501 Branders Bridge Road is deferred until later in the day when the supervisor from that district is present, It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following erroneous tax claims are hereby approved for payment: Richard N, Lanzarone 1976 Personal Property $ 21.55 Freeman M. Wilson, Jr. 1976 Personal Property 37.80 T/A Chesterfield Ice CaVany Curtis U nber Co., Inc. 1976 Personal Property 215.84 Ayes: Mrs. Girone,. Mr. Apperson, Mr. Bookman and Mr. -Dodd. Mr. Manuel states he has received a letter from Mr. Wise on the summer recreational program. Mrs.. Girone asks Mr. Manuel to investigate why the basketball league is held at Clover. Hill every year since it is not centrally located within the County. It is on motion of Mr..Dodd, seconded by Mr. Bookman, resolved that Chester Civitan Club is authorized.to construct a bath house facility at Camp Baker on County property. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 3 It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that all permit and connection fees are hereby waived for the construction of a bath house facility at Camp Baker by the Chester Civitan Club, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd, It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that an amount not to exceed $8,000 is hereby appropriated from the Jeffries Fund to the Chester Civitan Club for construction of the bath house facilities at Camp Baker. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd, On motion of Mr. Bookman, seconded by Mr. O'Neill, it is hereby resolved that the game claim of Mr. Wilmoth of 3501 Branders Bridge Road for the destruction of one 30 # turkey and 3 hens and chickens is approved in the amount of $21.00. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states he would like a recommendation on the proposed automobile policy. Mr, Bookman states he supports this policy and would like all persons who drive county vehicles to be sup- plied with a copy of this policy and initial a statement they have received a copy to go in their personnel folder. Mr. Dodd states county vehicles are becoming more visable to the public daily; that the proposed policy is a good business procedure and it is on his motion, seconded by Mr. Bookman, resolved that the automobile policy is hereby adopted as County policy and further that each employee responsible for a County vehicle be required to read and initial the policy to be filed in his personnel folder. Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states this time and date have been set for a public hearing on an ordinance relating to the license tax for fortune- tellers. Mr. Manuel states this ordinance will reduce the license tax from $500 to $300. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the follow- ing ordinance is hereby approved: D -100 "An Ordinance too£ Chesterfieldgc1975Ctasnamended,of 12 the Code of the County relating to the license tax for fortunetellers. BE IT ORDAINED by the Board of Supervisors of Chester- field County: (1) That Section 12 -reenacted asfollows: of the County of Chesterfield is amended an Sec. 12-100. License required amount of tax. Every person engaged in the occupation of a fortuneteller, palmist, astrologist, numerologist, creaderyortadvisor oorg� in phrenologist, card reader, pi any other manner pretendingef-individualsto tell ufor any nes or pmoney, gift, disclose mental facultie shall pay a.license gratuity or other reward, within the county tax of three hundred dollars. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. O'Neill advises Mr. Kimble tconfer e with Mr. Mason regarding on the Airport Restaurant Termi g Mr, Manuel presents a report grmillion toabeopaidebacksfrgom Home Bond resolution to borrow $1. the money will the groes revenuesinether1976 77mfiscaliyear. hopefully be available resents the Bonrppri1bers 20th�th Mr. Jessie Rideoutof the for heAGovese ent Day a copy of the program Mr. Manuel states he has receiredhe Personnelrand Salaryusha for a standard meeting date fo Committee. Mr, O'Neill suggests either Monday or Friday at Comm ttep.mand requests Mr. Manuel work with Mr. Galusha on this and report back to t he Mr. Manuel states Mr. Charles Qwiff and some staff trial Period enre ded frasn Utilities to Central Accounting April 1, 19 would like a resolution transferring them back to Utilities. seconded by Mrs. Girone, resolved that It is on motion of Mr. Boolanan, the leadership of Mr. Quaiff and staff �be�ffecti e�May-rid 1977.�� the Utilities DepartmentMr - Dodd - Ayes: Mr. O'Neill, Mr's. Girone, Mr. Apperson, Mr. Bookman and FM N It is on motion of Mr. Apperson, seconded by Mr. Bookman, re- solved that Mr. Robert Painter is authorized to attend the American Water Works Annual Conference in Los Angeles May 8-13, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that Mr. Hodge is authorized to hire Mr. J. R. Sexton as a Systems Analyst II, grade 24, step 5 effective May 1, 1977. Ayes: Mr.O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states the mobile home recommendations will be discussed on April 27th. The signing of the Air Show Lease is deferred until later in the day when*representatives-froti Barnstormers Airshows, Inc. WRVQ and the Easter Seal Society of Virginia are in attendance. Mr. Hodge is present to discuss the data processing bids stating six bids were received and four of the vendors are represented here today (Digital, Burroughs, Honeywell and IBM). Mr. Hodge states he recommends accepting the bid of Common- wealth Computer Advisors --they give more flexibility to grow (up to 50%); they can provide equipment and software by July 1st and their cost is $5,000/month less than IBM; engineering programs are written for IBM. Mr. Hodge states his reasons for rejecting the lower bids from Digital, Honeywell and Burroughs --Digital has no local govern- ment installations; Honeywell has less government installations than IBM and would have to convert with all . Mr. Hodge further states factors considered in his recommendation were prices, availability of equipment, trading and the fact it is easier to recruit people with IBM training; that he feels Commonwealth Advisors are the most effective and provide the answer to the County's needs. Mrs. Girone states conversion is the issue --with a target date of July 1978, conversion would be a problem and time consuming; that we are trying to keep on schedule and any support we can get from other government installations is important because of the time frame; that the Board is very concerned with 208 and it will mean a great deal to Chesterfield; that she feels the Board should concur with Mr. Hodge's recommendation. Mr, Bookman inquires if the cost differential is justified. Both Mrs. Giron and Mr. Hodge state they feel it is. Mr. O'Neill states he feels this matter has been thoroughly studied by the Task Force and the staff members and feels the Board must go along with their recamnendation. Mr. O'Neill further states be -received a letter from Mr. O'Kenm:non of Burroughs dated April 11th which is quite involved and will be glad to answer it at a later time. It is on motion of Mrs, Girone, seconded by Mr. Dodd, resolved that Common- wealth Computer Advisors be awarded the bid for computer equipment subject to the County Attorney's approval. Mr. Ward Davis and Mr. Dick Grossclause of Digital thank the Board for the opportunity to bid this project and request a decision to award this bid be delayed to review in detail the evaluation and why they were not selected since they do have the low bid. Mr. Davis also states there may have been a shift of emphasis on the evaluation. Mr. Hodge states all vendors were notified of the decision to go with Common- wealth Advisors and cannot recommend Digital since the computer they are proposing is larger and there are none in the Richmond area which could be used for badaip--the point is compatibility with other localgovW.Lf : a. Mr.. Hodge further states any delay in a decision would have a great impact on the schedule for programs and equipment. Mrs. Giron states she does not feel there has been a shift'in emphasis on the evaluation. Mr. Dodd states he has full sympathy for the vendors' position but also has sympathy for the County and its necessities and does not feel this can be delayed. Mr. O'Neill states he has found in sane cases, ultra conservatism is costly and must rely on the recamnexndatioz of the staff. Mr. ,Terry Chenault of Honeywell states his company met the criteria for the bid; that conversion would not be a problem; that there would not be any problem with recruitment and they have government installations. Mr. Hodge states he has visited these installations and was informed they would never again convert to Honeywell. Mrs. Giron states Mr. Hodge has made his reconmrendations and there is a motion on the floor and a second and would like to call a question. Mr. Dodd states the Board should trust our staff and is ready for the question. W. Apperaon states he has listened to all the comments and it really Dames down -to the group who will be using the equipment and if equipment is brougbt in here which they do not, support, it will be inviting trouble; therefore, he would have to go along with Mr. Hodge's recommendation. W. Bookman states his sentiments are the same and is ready for the. question. Mr. O'Neill calls for a vote: Ayes: Mr. O'Neill, Mrs. Giron, Mr, Apgerson, Mr. Bookman and Mr. Dodd, Mr. O'Neill thanks the vendors for their interest in the bid. Mr. Dodd recognizes Mr. Leo Myers who is present in the audience. Mr. O'1ULU presents a plaque to Mr. Myers which is engraved with a resolution previously approved by the Board honoring Mr, Myers' service as a Board menber. Mr. Myers thanks the Board for this honor and offers his sAport to Mr. Dodd. 12 Mr. O'Neill states he has received notice from the Department of Housing and Urban Development that $97,000 has been reserved from Community Development Block Grant Funds for the Drewry's Bluff Sewer Line Extension and further states the other activities proposed (Ettrick water & sewer line replacements, Halfway House Heights water and sewer extension and Rayon Park water and sewer extension) did not fall within the priority range, On motion of Mr. Dodd, seconded by Mrs. Girone, it is resolved that the Board adjourn for lunch and an Executive Session to discuss personnel matters. Ayes: Mr. O'Neill, Mrs. Giron and Mr, Dodd. Reconvening 77SR071 Ms. Virginia Calley is present representing Mounty K. May who requested a renewal of a mobile home permit to park a mobile hcmme on property which be- longs to John Hughes, brother-in-law of the applicant, T. M. Sec. 18-15 (1) Parcel 5 and better known as 210 Twin Ridge Road, Sheet 8. There being no one present in opposition, it on motion of Mrs. Giron, seconded by Mr. Bookman, resolved that this request is approved fora period of two years, Ayes: Mr." O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd, 77SR072 Mrs. Gertrude B. Draper is present representing her nephew, Clifton L. Armstead, who requested renewal of a mobile home pen -nit to park a mobile home on property which belongs to Henry Burford, grandfather of the appli- cant. T.M. Sec. 15-7 (2) Winterfield Lot 31 and better known as 14011 Westfield Road, Sheet 7. There being no one present in opposition, it is on motion of Mrs. Giron, seconded by W. Bookman, resolved that this request is approved for 2 years. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Bookman and Mr. Dodd. 77SR073 Mrs. Gertrude B. Draper is present requesting renewal of a mobile home per- mit to park a mobile home on property which belongs to Charles L. Burford, brother of the applicant. T.M. Sec. 15-7 (1) Parcel 2-2 and better known as 1402 Westfield Road, Sheet 7. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be and it hereby is approved for a period of 2 years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr, Dodd. 77SO74 Ms. Mildred Tiller McCray is present requesting renewal of a mobile home permit to park a m le home on property which belot to Olga Tiller, mother, of the applicant. T,M. Sec, 115-5 (1) Parcel 8 and better known as 12517 S. Chester Road, Sheet 32. There being no one present in opposition, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this re- quest be and it hereby is approved for a period of 2 years. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, 77SR088 Mr. Thomas Carr is present representing Shoosmith Brothers, Inc. requesting renewal of a mobile home permit to park a mobile home on property which he owns. Mr. Carr states this mobile home is used for security pur- poses. There being no one present in opposition it is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that this request be and it hereby is approved for a period of 2 years. Ayes: Mr. O'Neill, Mrs.. Girone, Mr. Apperson, Mr, Bookman and Mr. Dodd. Mr. Manuel states he has received a request from the Sheriff to order three vehicles budgeted in the 1977-78. After some dis" cussion of possible increases in prices of vehicles next year, it is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that $15,000.00 be appropriated from the Unappropriated Surplus of the General Fund to 11-062-400.1 Repl. Motor Vehicles in the 1976-77 Budget and be it further resolved that account 11-062-400.1 Repl. Motor Vehicles be decreased in the 1977-78 Budget. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. 77SO08-77SO14 In Bermuda Magisterial District, Morris E. Mason requests seven (7) Variances to use seven (7) parcels of land, which have no public road frontage, for dwelling purposes. These parcels lie southeast of the southern terminus of Percival Street. T. M. Sec. 115-16 (1) Parcel 4 (Sheet 32). Mr. Balderson states Mr, Mason has filed for a subdivision and would like to withdraw his request for these variances. It is on. motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request for withdrawal is hereby approved. Ayes: Mr, O'Neill, Mrs, Girone, Mr, Apperson, Mr. Bookman and Mr. Dodd. 14 775080 In Matoaca Magisterial District, Michael Weaver requests a Variance to use a parcel of land, which fronts along an unim- proved public road, for dwelling purposes, This parcel lies off the north line of Rhodes Lane (unimproved) and is located approximately 400 feet east of its intersection with North Rhodes Lane, T. M. Sec, 160(1) Part of Parcel 19 (Sheet 48). Mr. Balderson states it has been determined a variance is not needed and requests the Board accept withdrawal of this request. It is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request for withdrawal is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. The Board recesses for five minutes. Reconvening: 775075 In Clover Hill Magisterial District, G. Milton Ritter, Jr. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 1400 feet off the north line of Pear Orchard Road measured from a point 4,000 feet southwest of its intersection with Skinquarter Road. T. M. Sec. 85 (1) Parcel 1 (Sheet 26). Mr. Ritter is present, There being no one present in opposition is it on motion of Mr. Bookman, seconded by Mr. Apperson, re- solved that this request is approved without the public road dedication. -Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 775076 In Matoaca Magisterial District, John W. Taylor Builder, Inc. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located approximately 600 feet northwest of the intersection of Wild Turkey Run and Saddlebrook Road. T. M. Sec. 158-12 (1) Part of Parcel 37 (Sheet 47). Mr. Vaiden Jones is present representing the applicant. Mr. O'Neill inquires if Wild Turkey Run'. to Saddlebrook will be brought up to state standards. Mr, Jones states no. Mr. O'Neill states when the last variance was granted in this area it was agreed no other variances would be approved until this road is brought up to State's'tandards. Mr. O'Neill states he. would like-to'defer this request because he does not want to set a precedent in this case, After further discussion, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request is deferred until May llth. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO77 In Matoaca Magisterial District, Harold B. Fulcher requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located south- west of the southern terminus of Cherry Street. T. M. Sec. 132-16 (1) Part of Parcel 38 (Sheet 41). Mr. Fulcher is present. After some discussion, it is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this request is approved subject to the conditions recommended by the Staff, deleting conditions #3 & 4. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO78 In Bermuda Magisterial District, Thomas E.Tennille requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 840 feet off the south line of Centralia Road measured from a point 250 feet southwest of its intersection with Hopkins Road. T. M. Sec. 97-5 (1) Part of Parcel 5 (Sheet 32). Mr. Termille.: is present and states this property has been in the family since 1919; that this parcel was given to him by his mother; that he would like to use an existing 16' easement for ingress and egress, which road is recorded as a reserve road, in lieu of obtaining a 20' easement; that parcel 5 from his lot to Centralia Road cannot be sub- divided because it will not perk; that the remaining portion of parcel 5 can be added to parcel 12 for subdivision. Mr. Dodd states in that it is a family situation he would recommend approving this request, but any future development from Chalkley Road would require a 50' public road up to Mr. Tennille's property. After further discussion, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr, Bookman and Mr. Dodd. 16 77SO79 In Bermuda Magisterial District, R, S. Blackwell requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 4,600 feet southwest of the western terminus of Okuma Drive. T. M. Sec. 135-5 (2) Bermuda Ochre Company Lot 9-1 (Sheet 42). Mr. Blackwell is present to discuss this request. Mr. Schiavo states this will be the fourth division of this property and that Mr. Butler, an adjacent property owner, again requests the Board grant no more Variances until dedication of a right-of-way is acquired and that property owners acquire access north to Route 10 or south to Enon Church Road rather than use his property for access to Okuma Drive. Mr. Schiavo states the Board of Zoning Appeals on April 6th heard a mobile home request from Mr. Sauer who recently was granted a variance in this area and they resolved to request the Board of Supervisors not grant any more variances until a right-of-way dedication has been made to a public road. After further discussion, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request is deferred until May 11th to allow the Right -of -Way Department more time to prepare a Deed of Dedication for right-of-way. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO81 In Clover Hill Magisterial District, Roy P, Martin requests a Vairance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 452 feet off the west line of Qualla Road measured from a point 800 feet northeast of its intersection with Family Lane. T. M. Sec. 63-11 (1) Part of Parcel 7 (Sheet 21). Mr. Martin is present and states he is building this home for his daughter and it will be facing the 50' private road ease- ment that is there now. Mr. Bookman states since this is a family situation, it is on his motion, seconded by Mr. Apperson, resolved that this re- quest is approved with access to Qualla Road being across a 50' private road easement. Ayes: Mr. O'Neill, Mrs. Girone,.Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO82 In Midlothian Magisterial District, Gino L. Andreain requests a Variance to use a parcel of land, which fronts along an unim- proved public road, for dwelling purposes. This lot lies S7 approximately 150 feet northeast of.the intersection of Fair - wood Drive and Lomay Drive (unimproved). T. M. Sec. 18-15 (2) Bon Air Hills Blk C, Lots 8 & 9 (Sheet 8). Mr. Andreain is present. After much discussion concerning the road situation, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request is deferred until May 11th. Ayes: Mrs. Girone, Mr, Apperson, Mr, Bookman and Mr. Dodd. 775083 In Bermuda Magisterial District, Richard Swinson requests a Variance to use a parcel of land, which fronts along an unim- proved public road, for dwelling purposes. This lot is located approximately 110 feet northeast.of the intersection of -Wood- side Road (unimproved) and Mountclair Road. T. M, Sec. 116-1 (6) Dalewood Lot 45 (Sheet 32). Mr. Swinson is present to discuss this request, Mr, Wesley Burton is present in opposition stating this house will be located behind his property and the only way it will perk is with a sewage pump and if it should break down there would be no way of knowing until the sewerage is backed up in the yards and in the stream. There is also much discussion concerning the road and it is on motion of Mr. Dodd, seconded by Mr. Bookman resolved that this request is deferred until May 11th to give the staff time to contact the Highway Department and determine what they will accept as right. -of - way. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dodd states there may be a possibility of using some 3�. Road Funds to help improve Woodside Road, with the coopera- tion of the applicant also. 775084 In Midlothian Magisterial District, Spooner H. Hull III requests a Variance to use a parcel of land which has no pub- lic road frontage, for dwelling purposes. This parcel lies 264 feet off the west line of Buford Road measured from a point 1150 feet north of its intersection with Midlothian Turnpike. T. M. Sec. 18-16 (1) part of Parcel 2 (Sheet 8). Mr. Hull is present and agrees to build the road to all weather standards. There being no one present in opposition, it is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that this request is approved subject to the conditions recommended by the Staff. Ayes: Mrs. Girone, Mr, Apperson, Mr. Bookman and Mr, Dodd. 77SO85 In Bermuda Magisterial District; Alvin H. Brooks, Jr. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 200 feet off the north line of Kingsland Road measured from a point 1050 feet west of its intersection with Dorsey Road. T. M. Sec. 81-2 (1) Parcel 12-1 (Sheet 23). Ms. Dot Avery is present representing the applicant and states. Mr. Brooks will not be building here; that he is selling the parcel. After some discussion, and there being no one present in opposition, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request is approved subject to the dedica- tion of a 50' road easement. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO86 In Matoaca Magisterial District, R, Vaiden Jones requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 723 feet southwest of the intersection of Wild Turkey Run and Saddle - brook Road. T. M. Sec. 158-12 (1) part of Parcel 37 (Sheet 47). It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this request is deferred until May 11th, Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SO87 In Matoaca Magisterial District, R. Vaiden Jones requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located approximately 623 feet southwest of the intersection of Wild Turkey Run and Saddlebrook Road. T. M. Sec. 158-12 (1) part of Parcel 37 (Sheet 47). It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this request is deferred until May 11th. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this Board go into Executive Session to discuss personnel matters. Ayes: Mrs. Girone, Mr. Apperson, Mr, Bookman and Mr. Dodd. Reconvening: 19 Mr. O'Neill states this -time and date have been set for a public hearing on a proposed Ordinance relating generally to dumping outside sanitary containers established by the County and to provide for a penalty. Mr. Manuel reads the proposed Ordinance and there being no one present to speak for or against the Ordinance, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following Ordinance is hereby approved: "An Ordinance to amend and reenact Section 10-5 of the Code of the County of Chesterfield, 1975, as amended relating generally to dumping outside sanitary containers established by the County and to provide for a penalty." BE IT ORDAINED by the Board of Supervisors of Chester- field County: (1) That Section 10-5 of the Code of the County of Chesterfield is amended and reenacted as follows: Section 10-5. Same --Dumping outside without written consent ot landowner. It shall be unlawful for any person to dump waste material, including abandoned automobiles, at any place in the county out- side of the sanitary landfills and sanitary containers estab- lished by the county, except with the -written consent of the owner of the land upon which such waste material is dumped. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman, and Mr. Dodd. Mr, Apperson asks that copies of this Ordinance be sent to the General District Judges, the Police Chief and the Commonwealth's Attorney. Mr. Manuel states this time and date have been set aside for a public hearing on a proposed ordinance relating to the certification of building contractors. There being no one present to speak for or against this Ordinance,. it is on motion of Mrs. Girone, seconded by Mr. Apperson, re- solved that the following Ordinance is hereby approved: "An Ordinance to amend and reenact Section 6-6 of the Code of the County of Chesterfield, 1975, as amended relating to the certification of building contractors. BE IT ORDAINED by the Board of Supervisors of Chester- field County: (1) That Section 6-6 of the Code of the County of Chesterfield is amended and reenacted as follows: Section 6-6. Certification and bonding of buil electricians and plumbers. contractors (a) All electricians, plumbers and building contractors, except those certified by the Commonwealth of Virginia, shall be certified by September 1, 1975, in accordance with sections 1500.0 and 1700.0 Administrative Amendments, Virginia Uniform Statewide Building Code. Building contractors certified in other Virginia localities., according to state certification standards, will be accepted in the county. Certification from other states will be considered on an individual basis. (b) All electrical, plumbing and building contractors doing business in the county must be bonded effective September 1, 1975, Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and. Mr. Dodd. Mr. Manuel states this time and date have been set aside for a public hearing on the proposed Revenue Sharing Budget for 1977-78. There being no one present to speak to this issue, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Revenue Sharing.- Budget for 1977-78 is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr.'Apperson, Mr. Bookman and Mr. Dodd, Mr, Kimble states a°.contract has.been drawn up between the County and: Easter Seals which would provide compensation"for up to 50 additional officers fat crowd control if needed at the air show. Col. Pittman states this contract meets with his approval and the officers will be paid from the proceeds and will be called at his discretion as needed. Ms. Marie Kellerher of Easter Seals states the programs have been printed; ticket sales are good; insurance questions have been examined and,are in good order; Southside Speedway and the Courthouse complex are to be used for parking; the Chester- field Pilots Association is providing the concessions and Virginia Overland Transportation is providing the buses since the State Corporation Commission denied the Greater Richmond Transit Company from operating in the County. Mr. Bookman inquires which route the.buses will be taking from Southside Speedway. Mr. Tom Laughon states they will be going down Genito Road; that there will be a,total of.32 buses in operation with each holding approximately 50 persons. Mr. Bookman inquires about using Rt. 360 and Chippenham in lieu of Genito Road. Mr. Laughon states they are trying to keep traffic off of Rt. 10 as much as possible, 21 Mrs, Girone inquires about personnel who want to get into the Industrial Park; the protection of the hangar area and how many people can leave at once in case of an emergency. Mr. Parker states persons who work in the Industrial Park have been given official parking signs; that the hangar area will be barricaded and the Civil Air Patrol will be patrolling the area. Mr. Laughon states 5,000 persons per hour can be bused from the show. Mr. Apperson leaves the meeting due to another engagement. Mr. O'Neill suggests different arrival and departure times for the buses at Southside Speedway, Mr. Bookman asks Chief Pittman if he is reasonably satisfied with the situation. Chief Pittman states he is. After further discussion, it is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the Chairman is authorized to sign a contract between the County and Easter Seals for additional police officers for the air show. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. Abstention: Mrs. Girone - serious reservations about crowd control. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the Chairman is authorized to sign a contract between the County and Barnstormers Airshows for the air show April 17th at the Chesterfield County Airport. Ayes: Mr. O'Neill, Mr, Bookman and Mr. Dodd. Abstention: Mrs. Girone serious reservations about crowd. control. Mr. Bookman leaves the meeting due to a possible conflict of interest. Mr. Painter states on March 23rd the Board appt.oved!a contract with 0. S. Hastings, Bob Porter, C. L. Bookman and other developers for providing sewer service in'the Route 60-Robious Mad -area with the entire cast,'af the.prooject to be financed by the developers in the area., Mr, Painter states; Mr , Hastings has been unable to get developer-, id- Kott d tid 46iil like' authority to connect to-Powhite Creek instead of Pocoshock Creek. After further discussion, it is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the Board of Supervisors approves a contract subject. to County!'=Attorney approval 22 of all the legal ramifications involved, with 0. S. Hastings, Bob Porter, C. L. Bookman and other developers for providing sewer service in the Route 60-Robious Road area connecting to Powhite Creek with the entire cost of the project to be financed by the developers in the area. The cost of the off-site sewer, -qftv and the engineering would be refundable from sewer con- nection fees collected from persons connecting directly to the sewer installed under this proposal. Refunds shall be made in accordance with Section 20-32 of the County Code. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Dodd. Mr. Dodd inquires about the progress on the Fan Court bids. Mr. Welchons states he should have an answer by April 14th. It is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that Mr. Calvin Viar is hereby authorized to install streetlights at the following locations in the Matoaca District all of which meet the street light criteria: 1. Intersection of Serena Lane & Vernetta Lane 2. Hickory Hill throughout the Subdivision 3. Intersection of Truth Drive and Attucks Drive 4. Intersection of Chemin Road and Kathleen Drive 5. 16124 Meridian Avenue And be it further resolved, that a street light is approved for installation at Jefferson Avenue in Bermuda District, subject to meeting the street light criteria; and further that all of the above street lights are subject to the lumen power to be selected. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr, Dodd, resolved that Mr. Michael Weaver be refunded the entire application fee for his variance request 775080 which was withdrawn. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the Chairman and Clerk of the Board are hereby authorized to sign the Airport Restaurant Lease Termination Agreement between the County of Chesterfield and The Crosswind, Inc. restaurant. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of :-1rs. Girone, seconded by Mr, Bookman, re- solved that this Board adjourn at 6:20 p,m, until Friday, April 15th at 10:00 a.m. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Bookman and Mr. Dodd, �kw BOARD OF SUPERVISORS A G E N D A April 13, 1977 9:00 a.m. Invocation -I. Approval of Minutes (March 21st, 23rd and 30th and April 5th) 9:05 a.m. II.,/Highway Engineer A. Ruthers Road Resolution ,.-,-B. Beach Road Resolution C. Roads to be Taken Into State System ✓D. Roads Accepted Into State System ✓ E, 3� Road Funds 10:00 a.m. III. ;Budget Changes ✓ A. Industrial Park Land t,/S. Juvenile Detention Home ,,/C. Real Estate Assessor Community Development :/E School Board F, Police Department - Insurance Police Department - Equipment Airport Drainage Department ,/IV. Request of the Treasurer Unemployment Compensation /VI. Auditors for 1976-77 Audit VII. -Appointments A. Citizen Involvement Committee ,/B. Highway Safety Commission ,�/ C. ABIDCO 11:00 a.m. //VIII. Public Hearing on License Tax for Fortunetellers 11:15 a.m. IX. Presentation X. Report on Data Processing Equipment -,//XI. Microfilming Report XII. Community Development Planning Commissioner's Training Program Amendment to Section 28-3 (Fees) of the Chesterfield Zoning Ordinance C.VA 288 VD. Vehicle Use by Drainage Department t/ XII I. Bingo Permits -1X XIV. Game Claim U. Erroneous Tax Claims JVXVII. I. Summer Recreation Program Camp Baker XVIII. Automobile Policy 12:30 p.m. L U N C H 2:30 p.m. /,,X. Mobile Homes 3:00 p.m. '`XX. Variances 5:00 p.m. XXI. Public Hearings %/A. Dumping Outside Sanitary Containers ✓B. Certification of Building Contractors C. Revenue Sharing Budget XXII.V'Miscellaneous Items Adjourn to April 15th at 10:00 a.m. (Executive Session) M S MISCELLANEOUS ITEMS ✓ A. Nursing Home Bond Report w. -'B. Airport Air Show Lease VC. Government Day - April 20th �. Mobile Home Recommendations will be Discussed on April 27th G. Personnel and Salary Committee . / (Tuesday, April 19th at 1:00 p.m.) v N. T A.VSFG� C�uAIF rF 5 �4�� �y • /f/lfE.�'icA�1 Lt��I �eiP �mRkt �D�v� — �Ob S / Z4 - 7" 2 S� �. Al - sYS►s �.vysdl� �� SJR It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following Water Contracts are hereby approved: 1. W77 -16D Settlers Landing Sec. D $26,427.25 Van Doren Brothers 2. W77 -18D Brandermill - Nuttree Woods 41,266.50 R.M.C. Contractors 3. W77 -17D Brandermill - Northwich, Sec. 1 8,535.00 Phase II R.M.C. Contractors 4. W77-19CD Brandermill Parkway 33 984.25 County Cost: $8,219.40 (refund thru connect ions ) Code: 66-260-807.1 Fred Barnes Construction Company 5. W77-22CD Settlers banding E-2 22 622.75 County Cost: $4,833.20 ' Code: 66-260-807.1 Bookman Construction Company Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following Sewer Contracts are hereby approved: I. S77 -16D Crescent Park - Resubd. Lots 12-29 $11,327.10 Blk. 10 Lots 1-24 Blk. 9 Bookman Construction, Inc. 2. S77 -15D Salisbury Outfall-Winterfield Sect. 75,442.74 Phase II Fred W. Barnes Construction Co. 3. S77-11CD Nuttree Trunk Sewer, Phase II 79,083.40 County Cost: Refund $17,500.14 (as determined by Brandermill Agreement) R.M.C. Contractors, Inc. 4. S77 -13D Hillanne Subdivision Lewis H. Easter & Co. 5. S77 -17D Reams Run, Sect. C Bookman Construction Co. 6. S77-12® Kings Forest Subdivision Nugget Virginia Land Company, Inc. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. Mr. Bookman returns to the meeting. 78,560.00 2,715.59 s VIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on March 21, 1977, at 1:00 p.m. Present: Also Present: Mr. E. Merlin O'Neill, Chairman Mr. Raymond Birdsong, Engineer Mrs. Joan Girone, Vice -Chairman Mr. Craig Bryant, Engineer Mr. J. Ruffin Apperson Mr. John Harman, Right -of -Way Agent Mr. C. L. Bookman Mrs. Susan H. Heatherly, Secretary Mr. Garland Dodd Mr. Richard McElfish, Envirorxmental Engineer Mr. Steve Micas, County Attorney Mr. C. G. Manuel, Interim County Mr. Robert Painter, Dir. of Utilities Administrator Mr. Willis Pope, Right -of- Wa g� uzeer Mr. Charles Quaiff, Supt. ofyAccfs. & Records Mr. Lane Ramsey, Interim Dir., Cent. Acctg. Mr. Michael Ritz, Dir. of Comm. Devlpmnt. Mr. Dave Welchons, Asst. Dir. of Utilities Mr. W. Lyra Wingfield, Asst. to Co. Admin. The Vice -Chairman calls the meeting to order. Mr. Manuel states this time and date has been set for a public hearing on the cross -connection and backflow prevention ordinance which was deferred from the Feb. 17th meeting. Mr. Micas states that since the last meeting, he has met with the sprinkler contractors who had some reservations about the proposed ordinance and feels that the problems have been corrected; that they have been provided copies of the amended ordinance and were notified of the hearing today. There being no one present in opposition, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the following Ordinance is hereby approved: "An Ordinance to amend the Code of the County of Chesterfield, 1975, as amended by adding Article V to Chapter 6, containing sections 6-62 through 6-69 relating to water cross -connection and backflow prevention and to provide for a penalty." (A copy of the entire ordinance will be typed in the permanent minute book). Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. f� Mr. Quaiff presents the water and sewer financial reports as of Feb. 28, 1977 stating there is a deficit in Sewer Bond Fund 77 and funds are needed in the Sewer Improvement Fund 73. Mr. Bookman excuses himself from the meeting due to a possible conflict of interest. Mr. Painter presents a request from Mr. D. A. Ho insor re of $95.00 for thawing out the water service at 8628 Choc ad cement Mr. Bookman feels this is justifiable since the County's line in the street was too high and Mr. Hodgins' line did not freeze until after he had exposed his line and the County's line had been lowered Giron states she feels if the Board approves this r Mrs. e will Probably be others of this nature coming before the Boardforapproval. Mr. Bookman again reiterates that he feels it is justifiable. After further discussion, it is on motion of Mrs. Giron, seconded by Mr. Dodd, resolved that this request is hereby denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. Abstention: Mr. Bookman. On motion of Mr. Apperson, seconded by Mr. Bookman, it is hereby resolved that Mr. Ken Hanks of 4808 Whitestone Drive be reimbursed $93.00 for costs for repairing his sewer system. a release which prevents the County fra(It is noted that Mr.being liable for any other claims arising out of this sewer line), Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that Mrs. Beatrice Boisseau of 10309 Chester Road be given a $300 sewer connection fee. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the following resolution is approved: Be it resolved by the Board of Supervisors of the County of Chesterfield, Virginia, in regular meeting assembled that the Chairman of said Board be, and he hereby is, authorized to enter into an agreement with the Seaboard Coast Line Railroad Company, and to sign same on behalf of said County whereby said Railroad Company grants unto said County the right or license to install and maintain, for the purpose of a sewer main to serve Richmond Cold Storage Company, a line of 8 -inch asbestos -cement pipe across the right of way and under the main track of Licensor near Bellwood, Virginia, as particularly described in said agreement, which agreement is dated February 11, 1977, a copy of which agreement is filed with the Board of Supervisors. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Boom and Mr. Dodd Mr. Painter presents a request from Mr. Covington to transfer prepaid sewer connection fees from Edgehill Townhouse Apartments to pay for water and sewer connection fees in Bri.arwood Hearth, stating this request was Previously denied but Mr. Covington is asking that it be reconsidered. Mr. Hayes is present representing Mr. Covington and states that Mr. 4 Mr. Welchons presents a request from Mr. Morris Mason to reduce his payment of $5,858 for installing sewer to serve his property under S76 -3T-1, Chester, End of Percival Street by the amount of $639 which amount is for clearing, grubbing and seeding 213 L.F. of the easement. After some discussion, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request is deferred until April 18th. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that Stamie E. Lyttle Canpany, Inc. be given an extension of time from March 11, 1977 to April 20, 1977 for Contract S76 -13T, Clover Hill School as recamiended by J. K. Timmons & Associates. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that Fred W. Barns Construction Company be given an extension of time of 60 days for Contract 7032-27A, Chester Laterals as recommended by R. Stuart Royer & Associates. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed to defer until later in the day the request for a Change Order in the amount of $2,602.29 for Contract S74 -35T as requested by Mr. Micas. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that Mr. & Mrs. Wiley J. Blair of 7101 Elkhardt Road be given a reduced sewer connection fee in the amount of $300. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved , that the request of Mr. W. E. Cumbee of 6708 Elkhardt Road for a reduced sewer connection fee is hereby denied. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that the request of Ms. Anne McDaniel Critcher of 15821 Meridian Avenue for a reduced sewer connection fee is hereby denied. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 3 Federal or State governments. The loan shall be repaid within thirty days of the time the grant or reimbursement is received, but in any event, the loan shall be repaid within one year from the date of its issue. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Micas states the proposed Water and Sewer Rates Ordinance will be advertised for a public hearing on April 18th at 7:00 p.m. Mr. Quaiff presents a summary of uncollectable accounts to be written off stating he and Mr. Kimble are working on a procedure to put some of the responsibility on :the contractors. After further discussion, it is on motion of Mr. Dodd, seconded by Mrs. Girane, resolved that the un - collectable accounts totaling $3,466.86 be charged off as uncollectable with the understanding that if further negotiations can be made for payment, it be daze. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, vx. Bookman and Mr. Dodd. Mr. Painter requests approval of a contract with the Cherne Company for Proctor's Creek Operation & Maintenance Manual which is a prerequisite in any grant program. Mr. Apperson asks if this project was bid. Mr. Painter states two quotations were received, with Cherne's bid being higher. It was agreed to defer this matter until later in the day to determine the justifications for going with Cherne. Mr. Pope presents for Board consideration a counter-offer from Mr. & Mrs. Ray Allen in the amount of $5,000 for property rights and damages to their property at 9400 Telstar Drive during installation of sewer under Contract S69 -1C. Mr. Apperson states he feels their complaint is somewhat justifiable and would like for the Right -of -Way Department to negotiate further with Mr. & Mrs. Allen. After further discussion, it is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that this matter be deferred until April 18th. Ayes: Mrs. Giron, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the County accepts the counter-offer from Mr. William C. Dowden, Jr. in the amount of $592 on Contract S76 -1C for a sewer easement in Wildwood Subdivision, to be funded from the Bermuda Escrow Fund. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. A Covington would like to transfer 25 prepaid sewer connections frau Edgehill Townhouses to Briarwood Hearth at the $300 rate since he will not be developing, any, mor&�,,tbwnhouses iii. Edgehill in the near future. Mr. Micas states that this agreement with Mr. Covington for prepaid connections in Edgehill was a bargained agreement to guarantee capacity at the $300 rate and further that he was to start paying service charges after 12 months; that the agreement neither provides for nor prohibits transfering connections, but it would be setting a precedent if granted. Mr. Quaiff states that Mr. Covington odes service charges now and if this request is granted, he feels part of the agreement should be that. Mr. Covington bring the service charges up-to-date. Both Mrs. Giron and Mr. Dodd state they are not in favor of granting this request. After further discussion, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that this request is deferred until April 18th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that this Board accepts the Step II grant amendment for the design of the Falling Creek Sewage Treatment Plant expansion to 9MCD in the amount of $461,250, Project C510484-02 and authorizes the Chairman to sign same. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, it is hereby resolved that $450,000 be transferred from General Ledger account 77-67.3 Reserve for Dale Sewer Projects to 73-67.3 Reserve for Dale Sewer Projects. This resolution transfers the reserve amount only and does not transfer cash. The County Treasurer will reserve the $450,000 specified above from the cash balance within Fund 73 Sewer Improvement, Replacement & Extension Fund. And be it'further resolved that all future Board resolutions approving contracts for which these escrowed funds will be used shall specify the General Ledger account and the Fund from which the project will be paid. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that the Treasurer, George W. Moore, Jr., be authorized to borrow up to $2,000,000, pursuant to Section 15.1-545.1, in advance of grants and reimbursements due the County frau the Federal and State governments for the purpose of meeting appropriations made for the then current fiscal year. This will be recorded as a loan within Fund 73 Sewer Improvement, Replacement and Extension Fund. Grants shall mean grants which the County has been formally advised in writing it will receive and reimbursements are moneys which either the Federal or State governments are obligated to pay the County on account of expenditures made in anticipation of receiving such payment frau the Mr. Micas states that in 1967 the Shenandoah Corporation deeded to the County a parcel of land for a pumping station with the understanding that when the pining station was no longer in use the land would be deeded back to Shenandoah Corporation. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this Board accepts a quit claim deed to Shenandoah Corporation subject to the necessary easements being obtained and further the Chairman is authorized to sign sane. Ayes: W. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. O'Neill, seconded by Mr. Dodd, hereby resolved that Mr. William Ritchie be credited for two sewer connections for install' service laterals in Riverview Park and further that he be refunded $1,200 connection fee which he previously paid. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the Change Order in the amount of $48,012.80 for Contract S74 -35T Safeway be increased by $2,602.29 and be it further resolved that $2,602.29 be trans- ferred frau 11-106-229 to 77-67.2 Bermuda Escrow Fund for engineering to lower the sewer line to accommodate Safeway's drainage. Ayes: W. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Mr. Micas states this funding is coming frau the Coumty's Drainage Fund and not the Johnson's Creek Drainage Fund. There is a discussion concerning a policy for accepting prepaid water and sewer connections. After sane discussion, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following be adopted as County policy for accepting prepaid water and sewer connections: "Before applying for a connection at the existing fee, there must have been filed an application for a building permit prior to the resolution increasing fees and construction must begin within six months after application." Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel informs the Board that the County has officially been informed that the roads in the following subdivisions have been taken into the State Secondary System of Roads: 1. Loch Braemar 2. Sturbridge Village 3. Salem Woods, Section A (A list of all the roads will be typed in the permanent minute book). Mr. Pope i:states he has received a letter from Mrs. Whitlock making a counter-offer for an easement across her property. After some discussion, it is on motion of Mrs. Girone, seconded by Mr. Apperson resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on March 23, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said con- dazia.tion proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. (To be paid from 73-330-224.0, Sewer Imprv., Repl. & Ext. Fund). Mrs. Mary A. Whitlock 7032-2B/1 $400 Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the County Attorney institute condemnation proceedings against the property owners listed below if the amount offered by the County as set out opposite their names is not accepted. Be it further resolved that the County Administrator notify the said property owners by registered mail on March 22, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be, and it is hereby declared in full force and effect immediately upon passage. Dermis P. & Frances L, Bradley W77-1CD/6 $120.00 Thomas J. & Helen M. Branner W77-lCD/6 85.00 Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the County accept the counter-offer from Dr. J. B. Finkler in the amomt of $429.00 for Contract S76 -3T to be paid frau Account 73-330-224.0. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. It is on motion, of Mr. Dodd, seconded by Mr. Apperson, resolved that a change order in the amount of $4,576.18 for S74 -35T, Johnson Creek Trunk to move an ozinator is hereby approved, to be paid from the Bermuda. Escrow Fd. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknan and Mr. Dodd. Mr. Painter explains the justifications for going with Cherne Company to prepare an Operations & Maintenance Manual for the Proctor's Creek Sewerage Treatment Plant. After further discussion, it is on motion of Mr. Booknan, seconded by Mrs. Girone, resolved that this Board approves the contract with the Cherne Company to prepare an Operations & Maint e Manual for Proctor's Creek Sewerage Treatment Plant,in the amount of X23,118, subject to the County Attorney's approval. Ayes: Mr. O'Neill, Mrs. Giron , Mr. Appersan, Mr. Bookrian and Mr. Dodd. Mr. Manuel presents a request from Dr. Sullins to return to the School Board for use in 1977-78 any surplus funds which might be in the School budget for the year 1976-77 when the fiscal year ends June 30, 1977. It is agreed that Mr. Manuel should write Dr. Sullins and advise him the Board will take this request under consideration. It is on motion of Mr. Appersacn, seconded by Mrs. Giron, resolved that the Chairman is authorized to sign a pre -application for a HO 701 Federal Grant in the amount of $20,000 for community development. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that a contribution of $200 to the Crippled Children's Hospital be included in the 1977-78 budget. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following persons are hereby appointed to the Appomattox Basin Industrial Development Corporation Board for the fiscal year 1977. M. W. Burnett E. Merlin O'Neill William Gill C. G. Manuel James Belcher Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel presents the Board with a letter from the Metropolitan Richmond Chamber of Commerce for information purposes. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $15,000 be appropriated fran the Unappropriated Surplus of the General Fund to 11-500-606.0 Museum Committee. Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the Judges of the Circuit Court be requested to appoint Randolph Nall Watkins and John Thomas Ashworth as Police Officers effective April 16, 1977. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 10 (7, Mr. Manuel requests that Mr. Quaiff and his staff be transferred back to Engineering effective April 1, 1977 from the Central Accounting Department and asks that the cooperation between the departments remains the same. It is generally agreed to defer this matter until March 23rd. It is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that the County purchase a 12x46 government surplus trailer frau the State for office space use. Ayes: Mr. O'Neill, Mrs. Girone and Mr. Apperson. It is on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the following two DJCP grant applications for the Police Department to be funded from budget year 1978-79 are hereby approved: 1. Special Weapons and Tactics Teams totaling $8,700 with the County's share being $435. 2. Computer Information Storage System totaling $19,500 with the County's share being $975. Ayes: Mr. O'Neill, Mrs. Giron and Mr. Apperson. Mr. Manuel informs the Board he has talked with Herbert Gill concerning the junk cars located within the Jail compound and was informed they will be removed by March 31st. It is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the request of Rev. E. Cecil Smith, President of the Hopewell Ministerial Association, for a Crop Walk on April 2, 1977 to raise money for the cause of hunger is hereby approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Manuel states he received a letter from Mr. Donal Breeding of the Agricultural Stabilization and Conservation Service requesting emergency help for nurserymen in the County due to the cold weather and freeze this past winter. It was on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the County Administrator write a letter to the Governor requesting assistance in obtaining low interest loans through the Farmers Home Administration for nurserymen. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. 2. County Administrator Decrease: 11-012-104.0 Asst. Administrator ($10,000) Unused Salaries Increase: 11-012-218.0 Postage $ 200.00 11-012-319.0 Office Supplies 3 100.00 Transfer to Surplus ($6,700.00) 3. General Services: Decrease: 11-014-102.0 Director ($ 4,000.00) 11-014-109.0 Clerical ( 12,000.00) 11-014-109.1 Buyers ( 7,500.00) 11-014-221.0 Tuition ( 650.00) Increase: 11-014-218.0 Postage $ 4,000.00 11-014-319.0 Office Supplies 2,000.00 Transfer to Surplus ($18,150.00) 4. Central Accounting Decrease: 11-016-102.0 Director ($ 4,000.00) Increase: 11-016-201.0 Audit Expense 9,000.00 11-016-218.0 Postage 1,800.00 11-016-319.0 Office Supplies 3,500.00 11-016-201.1 Consultant -Annexation Tuition Case 34,530.00* Additional Appropriation $44,830.00 5. Personnel Decrease: 11-017-319.0 Office Supplies ($ 2,000.00) Transfer to Surplus ($ 2,000.00) 6. County Attorney Decrease: 11-018-102.0 County Attorney ($ 9,720.00) 11-018-211.0 Liability Insurance ($ 163.00) Increase: 11-018-104.0 Asst. Co. Attorney 6,530.00 11-018-206.0 Dues & Subscriptions 200.00 11-018-230.0 Legal Fees 17 000.00 11-018-230.1 Legal Fees -Annexation Tuition 91 Additional Appropriation It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the request for renovations to the camtrnmications center in the Police Department be deferred for further study. Ayes: Mrs. Girone, Mr. Bookman and W. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that Mr. W. Lynn Wingfield be appointed to the Public Safety Committee of the Richmond Regional Planning District Camiission to replace Mr. Pat O'Hare. Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by W. Bookman, resolved that the following erroneous tax claims are hereby approved for payment: Julie L. Garner Refund 1977 Pers. Svc. License $ 16.00 Richmond Air Condi- Erroneous Tax Claim for 1976 1,468.80 tioning Co. Inc. 15.00 Patricia R. White Refund Co. Auto License Ayes: Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, it is hereby resolved that the bingo and/or raffle permit for the Monacan Junior Woman's Club is renewed for a period of one year. Ayes: Mrs. Giron, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the appropriation for 13-185-204.0 Binding be decreased by $5,000 and that 13-185-315.0 Books -County be increased by $5,000. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, it is hereby resolved that the Board of Supervisors approves a refund of $135,234.21 to the City of Richmond which represents overpayments by them to the County of Chesterfield for sewer service charges, to be paid from Account 70-992.1 Revenue Refund. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following budget changes are hereby approved: 1. Board of Supervisors Increase: 11-011-319.0 Office Suplies $200-00 00.00 11-011-218.0 Postage Additional Appropriation $900.00 13. Planning Increase Revenue: 11-000-703.0 Rezoning Fees ($ 8,000.00) 11-000-636.1 Planning Grant ( 8,700.00) Total Increased Revenue ($16,700.00) Increase: 11-104-218.0 Postage 3 600.00 11-104-312.0 Vehicle Operation 500.00 11-104-319.0 Office Supplies 4,800.00 11-104-320.0 Maps & Supplies 2,500.00 Increased Expenses 11,400.00 Transfer to Surplus ( 5,300.00) 14. Drainage Decrease: 11-106-123.0 laborers ($10,000.00) 11-106-214.3 Rent of Equipment ( 5,000.00) 11-106-234.0 Construction Contracts ( 35,000.00) Transfer to Surplus ( 50,000.00) 15. Elections Increase Revenue: 11-000-621.0 State Share of Registrar ($ 525.00) Total Increased Revenue ($ 525.00) Increase: 11-130-102.0 Registrar 525.00 11-130-218.0 Postage 3,500.00* Additional Expense 4,025.00 Additional Appropriation 3,500.00 16. Safety Division Decrease: 11-181-109.0 Clerical ($ 6,864.00) Transfer to Surplus ($ 6,864.00) 17. HUD Grant Increase Revenue 11-000-636.0 Hud Grant ( 30,000.00) Total Increased Revenue ( 30,000.00) 7. Real Estate Assessor Decrease: 11-022-104.0 Appraisers Transfer to Surplus 8. General District Court Increase: 11-052-214.1 Machine Rental Additional Appropriation 9. Police Department Decrease: 11-061-106.0 Policemen 11-061-106.1 Court Duty 11-061-214.1 Machine Rental Increase: 11-061-312.0 Vehicle Operation 11-061-400.0 New Vehicles 11-061-410.0 Radio Equipment Additional Appropriation 10. Fire Department Decrease: 11-071-106.0 Firemen 11-071-109.0 Dispatcher 11-072-410.0 Radio Equipment Transfer to Surplus 11. county Engineer Decrease: 11-101-312.0 Vehicle Operation Transfer to Surplus 12. Sanitation Decrease: 11-103-136.0 Truck & Equipment Optn. 11-103-311.0 Fuel 11-103-405.1 Repl. Equipment Increase: 11-103-214.1 Dunpster Rental 11-103-312.1 Equipment Operation Additional Appropriation 11 ($10,000.00) ($10,000.00) ($12,370.00) ( 16,828.00) ( 14,000.00) $40,000.00* 6,850.00 3,000.00 $ 6,652.00 ($45,572.00) ( 4,000.00) ( 2,200.00) ( 51,772.00) ($ 2,000.00) ($ 2,000.00) ($ 6,000.00) ( 4,000.00) ( 6,000.00) 26,000.00* 16,000.00 26,000.00 The application for a permit required by the preceding section shall be made to the health department and the applicant shall furnish the follaArg information: (a) Descriptions, location and dimensions of the land or lot on which the septic tank and distribution system is to be installed. (b) Approximate location of proposed welling on such lot. (c) Number of bedrooms in proposed dwelling. (d) Will dwelling have automatic laundry, dishwasher or garbage disposal. (e) Describe type of water supply. (f) When required a plat of area showing the location of existing buildings, water supply and sewage disposal shall be furnished. (g) Percolation tests of specific lots to determinesoil char- acteristics ha acteristics shall be made if indicated and requestedby the department. Percolation teSst procedures shall be made as recommended in the state department (h) Percolation tests shall be made only by Persons approved by the county health department. Such approvpersons Viler se of theanch tests when requested by the health department owner, and the results of the test shall be submitted to the county health department for interpretation, Upon approval of the application of the individual sewage dis- posal system permit, and before the permit is issued, the applicant shall pay em the treasurer's office of the county a permit fee in the amount of twenty-five dollars. All permits became null and void twelve months after date of issue and camnot be used for installation of individual sewage disposal systems until renewed in writing by the health department with no additional fee required No fee shall be required for a permit to repair an existing sy st- Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Giron, seconded by Mr. Dodd, resolved that this Board adjourns at 5:10 P.M. until March 23, 1977 at 9:00 a.m. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. 16 Increase: 11-186-240.0 Consultant Fees Total Increase 18. Miscellaneous Functions Increase: 11-189-293.0 11-189-294.0 11-189-296.0 11-189-805.0 Hospitalization FICA Group Life Interest Additional Appropriation 19. Buildings and Grounds Decrease: 11-140-119.0 Maintenance Employees 11-140-410.0 Radio Equipment Increase: 11-140-217.0 Telephone 11-140-215.0 Repairs & Maintenance Additional Appropriation Total Reduction in Budgets (262,867.00) Total Increase in Revenue ( 47,225.00) Total Increase in Expenditures 522,819.00 Additional Appropriation 212,727.00 $30,000.00 $55,000.00* 49,128.00 10,000.00 70,000.00* $184,128.00 ($32,000.00) ( 1,000.00) 30,000.00* 56,940.00 $ 53,940.00 * These items have previously been shaven on list of Contigent Liabilities. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Manuel states this time and date have been set for a public hearing on an Ordinance relating to permit fees for inspections of septic tanks. There being no one present to speak for or against this ordinance, it is on motion of Mr. Apperson, seconded by Mrs. Giron, resolved that the following Ordinance is hereby approved : "An Ordinance to amend and reenact Section 11-7 of the Code of the County of Chesterfield, 1975, as amended, relating to permit fees for inspections of septic tanks. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 11-7 of the Code of the County of Chesterfield, 1975, as amended, is amended and reenacted as follows: Sec. 11-7. Same—Applications; fee; expiration. 15 Mr. Martin states "I'j-qw t i'ir ri cbnd the Nursing Home Cuimit i ('�)ntroller position be filled -it, states that t' the Personnel Commit', ­*Y this request. On motion of Mr, Boon ,ttion, by flr: Appecs(�11, it, is resolved that the Personnel Director be, aut. horized to advertise for the position of Nursing Home ront-roiler Uninediately with the salary to be Grade 24 which salary wilt rringo from $1.4,232 - $18,936 Ayes MI: O'Nri 1 1 i si,ya -i, Mr, AIrpe Mr. N-x)kmx'i and Mr. LWd. 'j Mr. Martin states iAi,-it_ �w i,,, 'he rt -commended the ARA Food Managemeiii, for (lie Nursing Home. He adds they would prepare A very good daily, diet., they would relieve the Nursing Home of dietary management, the amount of staff could be reduced, etc. After some further consideration of this matter, it is on motion of Mr. Apperson., 3eccnded by Mr Dodd, -resolved that the proposal from ARAFo()(I Kin,'jgement F,, -)r tho Clo,,srerflield County Nursing Home be al)(i it s,iid proposal is filed with the papers oi., Ayes: Mr. O'Neitt, (I;.-; App prson, "Ir 8c)()kman and Mr. Dodd. Mr, Martin states th,it. rhe ing DeparLment ;4i f-jg 1 -he boying for ARA Foodis,* a 30 of the c-_01,J­j,�'j(_ 11. On Chat: ir he Count y i:) i i; t,, ­,riorx wkynber- ed 5-1 t I' P r 9'� i LAW Is at I provid- ful feacerI6 i,�� tsl1 03 �t ing fora of -j May 11, 1977, at I I OG q A es, and A1C Dodd, y Appi k00.1 Mr. Zook introduced Mr. ation of the historic -11 County. He help eft i7W01 ty Mrs. Knoop L,;-uqu i kept. Mr. O'De I I states th,v- sites and The Board and professional Jefftl-i-,,y O'Dell who presented a slide present- sLt­.y­ b( 'h recorded iri Chesterfield -ul Lv will h( -.t teas thorough- Kas the 3 W U I, f?d =states that 600 and buLtdings as well. (A v e 8 1) F 1 .(, -Lures will be V; i,qI'gini,---j, Stare Library. Mrs. Knoop flio-"J-orfiiF fit -working on histcric ,t i iiv,ng and wort 14 be i, Oil, Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice -Chairman Mr.. J. Ruffin Apperson Mr. C. L. Boolanan Mr. Garland Dodd Mr. C. G. Manuel, Inter. Co. Admin. VIRGINIA: At of the Board Chesterfield Courthouse on 9:00 a.m. Also Present: a regular meeting of Supervisors of County, held at the March 23, 1977, at Mr. Stanley Balderson, Chief, Dev. Review Mrs. Joan Dolezal, Secretary Mr, Richard Flaherty, Planner II Mr. Steve Micas, County Attorney Mr. Dave Welchans, Engineer Mr. Dexter Williams, Planner/Eng. Mr. W. Lycra Wingfield, Asst. to Co. Admin. Mr. Janes Zook, Chief, Comprehensive Plan. The meeting is called to order at 9:10 a.m, by Mrs. Girone. Mr. Manuel gives the invocation, an, it On tionof Mr. min minutes ofpersonMarch�9th, 14th and 17th beseconded bMr. mand they hereby resolved hereby thatt the are approved as amended. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Elmer Hodge states that__after'-car6ful consideration of the bids received for the data processing,computer and software, it is his recommendation that all bids be rejected, this equipment be rebid and he would reevaluate the system. He adds that his reevaluation could be given to the Board for consideration at the April 13th is meeting. On motion of Mr. Dodd, seconded by Mr. Apperson, it resolved that the bids for the computer and software for data processing be rejected, that this equipment be rebid and that Mr. Hodge present his reevaluation at the April 13th meeting. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. Mrs. Girone welcomes Mr. Dean Martin, County Nursing Home Admin- istrator, to his first Board meeting, Mr. Martin states that he would like approval of renting on a 3 year lease a Burroughs L9900 for the Nursing Home which will cost $815 per month, maintenance being included, softwareiin the amount of $2,000 which is a one time cost and could be delivered by -the middle of May. After considera- tion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the County enter into a three year lease agreement with Burroughs for a L9900 machine at a cost of $815 per month and for software at a cost of $2,000. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd Mr. Manuel states this time and date has been set for a public hearing on an amendment to the Code of Chesterfield relating to personal property and real estate tax exemption for certified pollution control equipment and facilities, There being no one present to speak in favor or against the proposed ordinance, it is on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that the following ordinance be and it hereby is adopted: "An ordinance to amend the Code of the County of Chesterfield, 1975, as amended, by adding Sections 8-14.1 and 8-33 relating to personal property and real estate tax exemption for certified pollution control equipment and facilities." (A copy of the entire ordinance will be typed in the Permanent Minute Book.) Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following resolution be and it hereby is adopted: Whereas, a tentative budget in the amount of $104,945,946.00 for the Fiscal Year ending June 30, 1978, was advertised in the Richmond Times Dispatch on February 8, 1977, and February 14, 1977, and in the Progress Index on February 7, 1977, and February 14, 1977, and whereas March 17, 1977, was set as the date for the public hearing on said Budget. Now, therefore, be it resolved on motion of Mrs. Girone, seconded by Mr. Bookman, that this Board of Supervisors of Chesterfield County, Virginia, held Public Hearings in accordance with the resolution passed on February 4, 1977, for the information purposes on a contemplated budget for the Fiscal Year 1977-78. This budget is for informative and fiscal planning purposes and it is not approved, adopted or ratified by the Board of Supervisors. Mr. Bookman states that the Board would be approving the dollar amount for the School System since it is all they can do but he hopes they will review their budget thoroughly and establish and change priorities. He adds his constituents are violently opposed to the staggered bus schedule. Mr. Dodd states that he supports the budget even though he did not work on it. He adds he does fear the next budget and his constituents do not want new projects and urges the Board not to approve new projects for the coming year. He adds he fears this budget as well. Mrs. Girone thanks the staff, department heads and especially Lane Ramsey for responding to the wishes of the Board regarding this budget. She states that the people in the County want to keep the services and programs at the point they are now, they are very upset about the staggered bus schedules, and she hopes Dr. Sullins and the School System will listen to the public. She adds that with only a 5% increase anticipated for the school enrollment, the 10% increase in the budget should he adequate and she asks that they reevaluate their priorities. Mr. ADperson states that all has Mr. O'Dell adds that rhe information filled out tor each site will be going to the Virginia Historic Landmarks but one copy will be given to the County. Mr. Dexter Williams states that the Community Development Depart- ment has been investigating eight possible sites for park and ride lots inthe County with the VDHT, RRPDC and the GRTC. He adds the sites chosen to be studied should not have the opposition as the site in Bon Air did. He stated that a model has been completed and GRTC is currently studying this to see if it is reasonable and then VDHT will also review the model. He states a recommendation should be before the Board in two months regarding the park and ride lots. Mr. Bookman states he would like a total picture regarding the commitment of the County, the subsidy if any, what would happen if this program failed, etc. Mr. Williams states he will have all this information available at the time of the recommendation. On motion of Mrs. Girone, seconded by Mr. Bookman, it is resolved that the Highway Department be and it hereby is requested to accept the roads in Salisbury, Hillcrest Section, into the State Secondary System of Roads. (A copy of the roads will be typed in the permanent minute book,) Ayes: Mr. O'Neill, Mrs. Girone, M5y Ap e+ & ZA Mr . Bookman and Mr. Dodd. Ad -Mr. Jim Zook states the Bo d asked deeD� art tints to plan ahead and prepare a �CIIPP which would cover approximately a 6 year period. He adds tka—t some complete background work should be done on this program and suggests a seminar be made avail- able to all department heads and their representatives with special emphasis and possible requirement of participation for those departments directly involved in the development of the CIP. He states . this would involve approximately 25 people and should be lk-2 day seminar with another day a month later to help the individual departments. He adds this would be eligible for HUD funds and he has spoken with an instructar from VPI/SU who would conduct this seminar. After further discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that a CIP seminar be held for all department heads and their representatives with special emphasis and possible require- ment of participation for those departments directly involved in the development of the CIP. Ayes: Mr. O'Neill, -Mrs. Girone, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, it is resolved that the Director of Community Development be authorized to inform Hetra Corporation's representatives that the Board of Supervisors specifically extends from Nov.l, 1977, to May 1, 1978, the period within which Hetra Corporation may exercise its rights under the aforesaid Option Agreement and extends from September 16, 1977, to March 16, 1978, the date on which Hetra Corporation must commence construction pursuant to the aforesaid agreement in order to avoid repurchase by the County pursuant to Section E2(a) of the afore- said restrictions. -3- Mr. Manuel states that this time and date have been set for a public hearing on an ordinance relating to the Board of Equalization Assessments. There is no one present to speak in favor or in opposition to this ordinance. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the following ordinance be and it hereby is adopted: "An ordinance to amend and reenact Section 8-3 of the Code of the County of Chesterfield, 1975, as amended, relating to the Board of Equalization of Assessments," (A copy of the entire ordinance will be typed in the Permanent Minute Book.) Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that the recommendations of the Personnel and Salary Advisory Committee be and they hereby are approved as recommended with the exception of item #3 which was approved earlier in the meeting. (A copy of which is filed with the papers of this Board and will be typed in the permanent minute book.) Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs, Girone, seconded by Mr. Apperson, it is resolved that this Board appropriates $640.from the Unappropriated Surplus of the General Fund to 11086-144.1, Capital Area Agency on Aging Contribution, which contribution is the County's pro rata share for 1976. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that a soil engineer be employed for the testing and inspection of the compacted structural fill for the Chesterfield County Mental Health Clinic at a cost not to exceed $1,100. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Be it resolved by the Board of Supervisors of Chesterfied County sitting in a regular meeting on this the 23rd day of March, 1977, as follows: Whereas, Leo H. Myers who resigned from this Board on January 19, 1977, has rendered a valuable service to the people of Chesterfield County in general, and to the people of Bermuda Magisterial District in particular through his energetic and forceful representation of them on this Board for over five years; and, Whereas, it is the desire of this Board to recognize his faithful service and to spread this recognition upon the minute book of the Board of Supervisors of Chesterfield County. Now, Therefore, Be It Resolved that this Board extends on been said but he feels the main concern of the people is the reassessment. He states they feel the Board may not be able to control the reassessment but they can control the rate. Mr. O'Neill states that in 1973 the County was told that every- thing was below the normal but now with reassessments things have been brought up to what the State dictates. He adds that there should be no major increases next year and adds that he would like to state that this year will be the year of "NO" for new programs and requests. A vote being taken on the motion: Ayes: Mr, O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Upon consideration of the budget for the year 1977-78, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the following tax levies as advertised in the Richmond Times Dispatch on February 8, 1977, and February 14, 1977, and in the Progress Index on February 7, 1977, and February 14, 1977, be and they hereby are adopted, which levies are for the year 1977 on each $100 assessed and liable for such levies for the purpose of meeting the requirements of the County budget; to wit: Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, On motion of Mrs, Girone, seconded by Mr. Apperson, it is resolved that the Planning Commission be and it hereby is requested to hold two public hearings on the proposed General Plan 2000 and further that Mr. Zook be and he hereby is authorized to schedule a public hearing for the Board of Supervisors on the proposed General Plan 2000, Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Zook states that this plan should be revised every five years but the County does update this continuously, He adds further that the plan is amendable but acts basically as a guidance. On motion of Mr. O'Neill, seconded by Mrs. Girone, it is resolved that Mr. Donald Hughes of 3200 South Street be granted a reduced sewer connection fee of $300 for a mbile home located at 3202 South Street because the Engineering Department did not solicit a contract and it did not occur to Mr. Hughes. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Real Personal Estate Property '.`achy •_ Bermuda Magisterial District $1.12 $3.60 3.60 $1.00 1.00 Clover Hill Magisterial District 1.12 1.12 3,60 1.00 Dale Magisterial District Matoaca Magisterial District 1,12 3,60 1.00 Midlothian Magisterial District 1,12 3,60 1.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, On motion of Mrs, Girone, seconded by Mr. Apperson, it is resolved that the Planning Commission be and it hereby is requested to hold two public hearings on the proposed General Plan 2000 and further that Mr. Zook be and he hereby is authorized to schedule a public hearing for the Board of Supervisors on the proposed General Plan 2000, Ayes: Mr. O'Neill, Mrs, Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Zook states that this plan should be revised every five years but the County does update this continuously, He adds further that the plan is amendable but acts basically as a guidance. On motion of Mr. O'Neill, seconded by Mrs. Girone, it is resolved that Mr. Donald Hughes of 3200 South Street be granted a reduced sewer connection fee of $300 for a mbile home located at 3202 South Street because the Engineering Department did not solicit a contract and it did not occur to Mr. Hughes. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Bryce Powell is present representing E,B,P% Corporation, There being no opposition to this request, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that this request be and it . hereby is approved as shown on the revised preliminary plan prepared by J. K. Timmons and Associates and dated January 25, 1977. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 775027 In Bermuda Magisterial District, F. G. Sloan & Sons, Inc. request an amendment of a previously granted (case #765023) Conditional Use to permit the construction of a second office building and reduce the depth of the buffer to 25 feet. This request is in an Agricultural (A) District on a 2.39 acre parcel fronting approximate- ly 225 feet on East Hundred Road and being located approximately 1,200 feet west of its intersection with Meadowville Road and better known as Riverbend Subdivision, Sec. A, Lots 13 and 14 and 117-12 (1) parcel 1-2 (Sheet 33). No one was present representing the applicant but Mr. Balderson states that the applicant had agreed to the condition recommended by the Planning Commission. There being no opposition present to this case, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this request be and it hereby is approved subject to amending condition #2 of case number 765023 to read as follows: "This Conditional Use shall permit the erection and operation of two office buildings exclusively, which will be operated for business and professional use. This Conditional Use will also be subject to a buffer area of not less than 25 feet measured along the north, east and west property lines." Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. 775032 In Midlothian Magisterial District, Robert E. Dunnington and J. Sherwood Strum request rezoning from Residential (R-15) to Office Business (0) of a 0.25 acre parcel fronting 89.25 feet on Huguenot Road also fronting 136.10 feet on Bon Oaks Lane and located in the southwest quadrant of the intersection of these roads. Tax. Map Sec. 10-2 (3) 10 Subdivision Bon Air Heights, Blk. C, Lot 10 (Sheet 3). Mr. Arthur Barnett and Mr. Wilson, who are residents of the area in question, state their objections because this area is residential, they would like it to remain that way and if commerical use starts it will gradually take the area over. No one is present to represent the applicant. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that this request be and it hereby is denied. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. behalf of its members and the people of Chesterfield County their appreciation and gratitude to Leo H, Myers for his service as a member of the Board of Supervisors and does solicit his continued interest in the affairs of his district and County in the years to come. Be It Further Resolved that a copy of this resolution be presented tAMr. Myers and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chester- field County, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookmm and Mr. Dodd. Mr. Dodd and Mr. O'Neill state that Mr. Myers did an outstanding job as supervisor from Bermuda District and they cannot comprehend how he accomplished so much, On motion of Mr. Apperson, seconded by Mrs. Girone, it is resolved that the following resolution be and it hereby is adopted: In keeping with its interest in and concern for the total well being of young children, this Board declares April 3-9, 1977- as 977as the "Week of the Young Child." This declaration designates a specific time for all of us to emphasize the importance of our children and the necessity of their physical, social, educational and emotional development. We further recognize the importance of the local agencies which render essential services to children and families in our community. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and fir. Dodd. Mr. Manuel gives a status report on the Bon Air Landfill. On motion of Mrs. Girone, seconded by Mr. Apperson, it is resolved that this Board adjourn into Executive Session to discuss legal matters'within the jurisdiction of the County. Ayes: Mr. 0'Neill, Mrs . Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. Reconvening, 775020 In Midlothian Magisterial District, E.B,P. Corporation requests rezoning from Agricultural (A) to Residential (R-9) and (R-12) of a 377.9 acre parcel fronting 464.4 feet on Courthouse Road, located approximately 1,300 feet south of its intersection with Berrand Road. Tax Map Sec. 26-12 (1) parcel 3, and 27-10 (1) parcel 5 (Sheets 7 & 8). She also adds there is very poor drainage in the area which will also prevent trees from maturing properly. She states that the buffer has been damaged beyond reclaim because of the nibbling the developer has done on the buffer for the past year, Mrs. Sherry Baker states that the Planning Commission asked Mr. Stein to contact the residents in the area along with a nurseryman who could work out this situation but nothing has been done. Mr. Mason states that Mr. Stein was waiting the outcome of this meeting before proceeding. Mr. Mason states that this has been an unfortunate situation and no matter what the result is, no one will be really happy or satisfied. He states that Mr. Stein is present involuntarily and that he has no choice but to continue to insist upon a reservation and non -waiver of his rights. He adds that Mr. Stein denies all violations that he has been accused of making. Mr. Mason states the problem did not begin with the pouring of concrete patios at the back doors of these duplexes, all of which extend only 1-3 feet into the buffer zone but was created in May, 1974, when the Board of Zoning Appeals granted the special exception to Cenvac, Inc, subject to compliance with several conditions, one of which is a buffer shall be provided which shall not be less than 40 ft. in width. He further states another problem is the buffer area shall remain in a natural state with no,trees to be cut or removed but he adds that there is some confusion on the definition of natural state. He states there is another that no structures with the exception of fences shall be permitted in the buffer area.. He adds Mr. Stein is neither the developer northe subdivider of this duplex subdivision but the owner in fee of some of the lots in the Lamar Place Subdivision. He adds that the Planning staff's interpretation of the conditions imposed upon this subdivision, particularly the buffer area, has been throughout the course of building duplexes totally inconsistent and he refers to "natural state", where the utilities can be placed, the backyard and the buffer overlapping, etc. Mr. Mason inquires if the Board passed a resolution authoriz- ing the Planning Commission to hear this case and if it had properly been advertised. Mr. Micas answers in the affirmative to both questions. Mr. Stein shows pictures of how he has cleaned the under- brush but to his knowledge has not cut trees. He adds that he concurs with the recommendations of the Planning Commission, he does not want to be unfair but will do all he can to cooperate with the people involved, but he feels he, too, has been treated unfairly and alludes to the placing of utilities, Mr. Bookman states he had hoped everything had been worked out but since it has not, he suggests that perhaps it be sent back to the Board of Zoning Appeals. Mr. Balderson states that the Board of Zoning Appeals has no jurisdiction in this matter. Mrs. Walker states they had been fighting shopping centers and apartmentsin the area and when this issue was brought up, they decided to compromise because they were tired of fighting. She states there ;las been a lack of communication, interpretation and definitions which have caused this problem. She states the people trusted the County years ago but now it seems they will get no relief and asks further who they are to trust if not the elected officials. There is considerably more discussion concerning fences in lieu of trees, the destruction of the buffer area, trees 775036 In Dale Magisterial District, Heritage Savings and Loan Association requests a Conditional Use to permit the operation of a Savings and Loan Association in an Agricultural (A) District on a 5 acre parcel fronting 849.23 feet on Iron Bridge Road also fronting 517.81 feet on Krause Road and located in the northeast quadrant of the intersection of these roads. Tax Map 95-8 (1) 19 (Sheet 31). Mr. Phillip Daffron is present representing Heritage Savings and Loan Association and states the conditions required by the Planning Commission were acceptable. He adds that Heritage wants to blend in with the community, there will not be any drive-in type windows, they will be using antique furniture and that he feels the use is outstanding for what is planned versus what could possibly come in. Mr. Apperson states that he feels this is a good use for Castlewood especially since the County Museum could not afford the building. Mrs. Girone states that she feels better about the conditional use since talking with Jeffrey O'Dell who stated that this was a good way to preserve the old historic site. Mrs, Dorothy Armstrong is present and asks if the land behind Castlewood would remain as it is. Mr. Balderson states that there is another owner and it would not enter into this case. Mrs. Armstrong expresses strong feelings to keep Castlewood as it is. Mr. Daffron states that Heritage plans to do this as much as is possible. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved that this request be and it hereby is approved subject to the conditions recommended by the Planning Commission, Ayes: Mr. O'Neill, Mrs. Girone , Mr. Apperson, Mr. Bookman and Mr. Dodd. 74A072 Mr. Balderson states that this amendment for condition number 3 of Duplexes for Lamar Place is being discussed here today because the Planning staff noted violations and brought this to the attention of the Board of Supervisors in January, 1977. The Board then passed a resolution asking the Planning Commission to look into this matter. The recommendation before you came from the Planning Commission, Mrs. Britton, a resident of Wilkinson Terrace states that the residents in this area have been the victims of wrong doings that the Board of Zoning Appeals guaranteed would not happen. She adds the original intent of the conditions placed on the developer of Lamar Place have been badly battered, they have compromised until they have lost all their privacy and are now being called wishy-washy because of their willingness to cooperate and not be vindictive. She states the problem is not with the patios or the definition of "natural state" but with the loss of their privacy. She states the resi- dents had agreed with the conditions recommended by the Planning Commission as distributed but in the meantime, she has had Mr. Watkins of Watkins Nursery survey their land and he indicates that any trees planted will not survive or grow to their potential have to be beecause of the pines that will block out the sunlight or will Reconvening: On motion of Mrs. Girone, seconded by Mr, Dodd, it is resolved that this Board go into Executive Session to discuss personnel matters, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr, Dodd. Reconvening: On motion of Mrs, Girone, seconded by Mr. Apperson, it is resolved that Mr. Lane Ramsey be and he hereby is appointed Budget Director for the County of Chesterfield effective April 1, 1977, at a salary of $18,936. Ayes; Mr, O'Neill, Mrs Girone, Mr. Apperson and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr, Dodd, it is resolved that Chairman of the Board of Supervisors is authorized to notify Crosswinds, Inc. that its lease with the County will not be renewed for the next fiscal year, Ayes: Mr, O'Neill, Mrs. Girone, Mr, Apperson and Mr. Dodd, Mr. O'Neill and Mr. Bookman excuse themselves from discussion regarding a possible sewer line extension in the area of Route 60- Robious Road, After consideration of the matter, it is on motion of Mr. Dodd, seconded by Mr, Apperson, resolved that the Board of Supervisors approves a contract with 0. S, Hastings, Bob Porter, C. L. Bookman and other developers for providing sewer service in the Route 60-Robious Road area with the entire cost of the project to be financed by the developers in the area, The cost of the off- site sewer, the pumping station, the force main and the engineering would be refundable from sewer connection fees collected from persons connecting directly to the sewer installed under this proposal. Refunds shall be made in accordance with Section 20-32 of the County Code, Ayes: Mrs. Girone, Mr, Dodd and Mr. Apperson, On motion of Mr. Apperson, seconded by Mr. Dodd, it is resolved that this Board adjourns at 7:50 p.m. until 7:30 p.m, on March 30, 1977, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd, and the guaranteed life by Mr, Stein if he were allowed to plant same, etc. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved after three hours of discussion that the conditions as recommended by the Planning Commission and as agreed to by all parties present at this hearing be approved with the amendment to condition #3 being as follows: A.buffer area as shown .on the. preliminary plan shall be provided and maintained in the following manner: a. The buffer area shall not be less than 40 feet. b. Any future sale or transfer of individual lots shall note this buffer area and make reference to it in each individual deed and plat. The developer will file with the County restrictive covenants and conditions which clearly state the provisions of Conditions #3 a . , b . , c., d and e. c. No trees, two inches or more in diameter shall be cut or removed and any existing undergrowth or weeds shall be "handcut". d. No structures with the exception of fences and open patios shall be permitted in the buffer area, Patios may extend into the buffer area not more than 8 feet. e. Trees, at least four feet in height, typical of the area shall be planted in the buffer strips, five feet in from the property line behind lots 9, 10, 11 ,and 12 in Wilkinson Terrace and possibly lots 13 and 24 if the owners agree, to provide a thicker screen and buffer from the single family area. Plans for planting shall be submitted to and approved by the Development Review Division prior to implementation. The Development Review Division shall confer with a committee of citizens, Mr. Stein and Mr. Williams in this regard with the Planning Commission being the final arbitrator if any problems arise. f. The cost of the items required in e. above, shall not exceed $2,500 and a bond for this amount shall be provided by Mr. Stein, g. Mr. Stein shall have the nurseryman planting the trees provide an appropriate bond to assure that they live at least two years. The amendment to the conditional use shall apply only to the lots currently owned by Mr. Stein (lots,9, 10, 11 and 12), however, Mr. Stein agreed to accomplish at his expense, appropriate tree planting on lots 13 and 14 if the owners of those parcels will agree. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr, Boolanan and Mr. Dodd. Mr, O'Neill agrees to contact one of the property owners regarding this matter. It is generally agreed the Board recess for five minutes. and the dangerous situations they cause. Mr. Hulce states that his main concern is for the school children who travel this road and suggests something be done. Mr. Bookman states he will talk with the Police Department about setting up radar on Courthouse Road. There is some discussion of the recycling of asphalt and a special project in the County. Mr. Covington states this project would use 307. old asphalt and be added to M. new asphalt which should save money if the experiment is successful. Mr. Covington states this was the worst winter in history and costs to remove snow and repair roads is estimated to be $500,000 - $1,000,000 for Chesterfield County alone. He tarther.adds the County's Secondary Road Budget was $2,800,000 which was spent cutting grass, patching pot holes, resurfacing, installing new pipes, building new roads, straightening curves, improving intersections, etc. He states tha snow removal and repairs for the damage from snow is not included in the $2,800,000. Mr. Bookman states his concern for Newby Bridge Road, Courthouse Road (from Genito to Route 10), a drainage problem on Courthouse Road which was discussed earlier, Beach Road and requests the Highway Department do a survey at the intersection of Turner Road and Elkhardt Road. Mr. Apperson sites distance and alignment problems on Beulah Road, the inter- section of B e 1 lb luf f and Conifer , the hill on Conifer Road as discussed previously, Beach Road from Route 10 to Pocahontas State Park, and Hopkins Road. Mrs. Giron states the Board does communicate with Mr. Covington almost daily on the phone trying to work out some of the problems that arise. She states her concerns are the traffic lights on Route 60, the railroad crossing at Winterfield and Otterdale and the bus loop at Midlothian High School. Mr. Dodd states Bellwood Road is the worst in the County. He adds he would like the Board to also support sane action to be taken in Chester to eliminate the traffic problems and suggests 4 -laming the Chester area. Mr. O'Neill inquires about Rt. 36 where sewer lines have been laid. Mr. Covington states it will be completed this year. Mr. O'Neill inquires about the dam on Hickory Road. Mr. Covington states there have been some right-of-way problems as well as environmental problems but he hopes to start on this in 1977-78. Mr. Harvey Low is present and offers his support to Mr. Covington in helping him obtain necessary rights-of-way. Mr. Covington gives a tentative list of projects which the Highwav Dept. is working on regarding Chippenham Parkway construction. He adds there will be a meeting on April 12th at 10:00 a.m. at the Richmond District Office for input regarding the Primary Road Needs in the Richmond District. There being no one else present to speak to the secondary roads in the County, Mr. O'Neill flunks those present for taking the time to discuss these matters with the Board. It is generally agreed that this Board recesses for five minutes. Present: Mr, E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice -fin Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Garland Dodd Mr. C. G. Manuel, Interim -Co. Admin. VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on March 30, 1977, at 7:30 p.m. Also Present: Mr. E. L. Covington, Jr., VDHr Mrs. Joan Dolezal, Secretary Mr. Steve Micas, County Attorney Mr. Michael Ritz, Dir. of Caminmity Dev• Mr. Dexter Williams, Planner/Engineer The meeting is called to order by Mrs. Giron at 7:30 p.m. She states this public hearing is for the public to give the Board of Supervisors their concerns on the Secondary Road System in the County. Mr. Dewey Litton, representing the Fuqua Farms Civic Association, stated his main concern and that of the residents in the area is for improvements to be made to South Beulah Road between Dalebrook Drive and Hopkins Road which is approximately a one mile section. He states with the development of four new subdivisions, the sewer installation and the curbing and guttering, it is very necessary for improvets to be made. X qN 4Z %5 U' � N ' 44La . ao Mr. Fred W. Lance of states the hill in front of his tome is very dangerous especially for buses stopping to load children and suggests improvements be made to the road at this location. Mr. Harold McKay, representing the Salem Church Elementary School P.T.A., presents the Board with a petition signed by 400 people requesting improve- ments be made to Salem Church Road. He states improvements and widening should be made because there are four new subdivisions developing in the area and the children generated by these developments will be using this road to travel to school. Mrs. Giron states Salam Church Road is set up in the Highway Plan for 1980 for rebuilding. Mr. McKay states the road is in need of improvements as soon as possible and the people in the area cazmot bear anymore traffic without improvements. Mr. Covington states this is set up for 1980 but right-of-ways and other preliminary work will begin in 1979. Mr. McKay states this is still too far away, improveamts are needed now. Mr. Kemeth Hulce, representing the Western Chesterfield Civic Association, states Courthouse Road should have a limit for trucks traveling this road and/or the speed limit reduced. Mr. Covington states the speed limit has been rceuthds to 45 mph for trucks but it is up to the local Police Department limit. Mr. Hulce sites a drainage problem existing on Courthouse Road also. Mr. Covington states the Higbway Department has done what they can to improve this problem but they need an easement to complete the work which they have not been able to obtain. Mr. Hulce inquires if truck traffic could be restricted on Courthouse Road. Mr. Covington states he does not think it would qualify because of the alternate route being so far away. Mr. Bookman and Mrs. Giron state their concern about the trucks traveling on this road Now, Therefore, Be It Resolved that the Board of Supervisors earnestly requests the Highway and Transportation Canmission to expeditiously complete the circumferential; and further orders that copies of this Resolution be sent to the Governor of Virginia, The Honorable Mills E. Godwin, Jr.; the Secretary of Transportation, The Honorable Wayne A. Whitham; the Boards of Supervisors of Hanover County, Henrico County, Goochland County, and Powhatan County; the Richmond Regional Planning District Commission; the Transportation Policy Committee; The Honorable Frederick Gray; The Honorable James T. Edmunds; The Honorable George W. Jones.and The Honorable Alexander B. McMurtrie, Jr. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookdm and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that this Board go into Executive Session to discuss personnel matters, matters of potential litigation and land acquisition. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. Reconvening: On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that this Board adjourns at 11:00 p.m. until 9:00 a.m. on April 13, 1977. Ayes: Mr. O'Neill, Mrg. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dexter Williams presents the proposed Primary Highway Improvement Program and the Primary Intersection Improvement Program which lists priorities for 1977. After same discussion of this matter, it is on motion of Mr.. Apperson, seconded by Mrs. Giron, resolved that the 1977 Chesterfield Primary Highway Improvement Program and the Primary Intersection Improvement Program be and they hereby are approved as presented by the Community Development Department, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Giron , Mr. Apperson and Mr. Dodd. Abstention: Mr. Bookman because he does not agree with Powhite Parkway as listed but he does agree with the other designations. On motion of Mr. Apperson, seconded by Mr. Bookman, it is resolved the 1977 Chesterfield Secondary Intersection Improvement Program be and it hereby is approved as submitted by the Community Development Department with the addition of item #14, Turner and Elkbardt Roads being added, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved the 1977 Chesterfield Bridge Improvement Program be and it hereby is approved as recommended by the Cammunity Development Department, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookmmmantand Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved the 1977 Chesterfield Unsignalized Railroad Crossing Improvement Program be and it hereby is approved as recammended by the Community Development Department with the addition of #30, Arrawfield Road, a copy of which recommendations are filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved the 1977 Chesterfield Secondary Highway Improvement Programa be and it hereby is approved as recommended by the Community Development Department, a copy of which recommendations are filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Giron, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, it is resolved that the following resolution be and it hereby is approved: Whereas, Chesterfield County has supported the concept of a circum- ferential highway for the Metropolitan Area for fifteen or more years; and Whereas, the Regional transportation plans have always included the circumferential and all 'area local governments have supported these plans until recently; and Whereas, the City of Richmond has requested the Virginia Department of Highways and Transportation to halt construction on the circumferential. VIRGINIA: At a special meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on April 5, 1977, at 10:00 P.M. Present: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice Chairman Mr. J. Ruffin Apperson Mr. C. L. Bookman Mr. Garland Dodd Mr. C. G. Manuel The Chairman calls the meeting to order at 10:00 p.m. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this Board go into Executive Session to discuss personnel matters. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr.. Bookman and Mr. Dodd. Reconvening: It is on motion of Mr. Apperson, seconded by Mrs, Girone, resolved that this Board adjourns at 11:55 p.m. until 9:00 a.m. on April 13, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. WHEREAS, the citizens who own property on Ruthers Road have indicated by the enclosed petition, their desire that improvements be made to Ruthers Road as presented by the Virginia Department of Highways and Transportation at a Public Hearing on March 10, 1977. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors on April 13, 1977, supports by resolution improvements to Ruthers Road that have been previously set forth by the Virginia Department of Highways and Transportation and adheres to the wishes of the vast majority of the citizens who own property on Ruthers Road and supports these improvements utilizing a 50 foot right-of-way rather than a 60 foot right-of-way due to extreme conditions of various setbacks of existing homes, The Board of Supervisors further supports a survey be made for a possible reduction to a maximum speed limit of 35 mph for the entire length of this secondary road. M M Whereas, the citizens who own property on Ruthers Road have indicated by the enclosed petition, their desire that improvements be made to Ruthers Road as presented by the Virginia Department of Highways and Transportation at a public hearing on March 10, 1977. Now, Therefore, Be it resolved that the Board of Supervisors on April 13, 1977, supports by resolution improvements to Ruthers Road that have been previously set forth by the Virginia Department of Highways and Transport- ation and adheres to the wishes of the vast majority of the'citiz'ens and supports these improvements utilizing a 5 ft, right-of-way rather than a 60 foot ri' htYo waY due to extreme conditions OT various set Sack; of existing homes, We further support a survey be made for a possible reduction to a maximum_ speed limit of 35; mph for the entire length-olengtH—ot this secondary road, 0,�� &_� 5.'qs':,.,� April 6, 1977 Mr. C. L. Bookman Supervisor Board of Supervisors, Chesterfield Co. Chesterfield, Va. 23832 Re: Route 733 Ruthers Road Dear Mr. Bookman: At the public hearing held early in Parch, the State Highway Depart- ment presented plans for widening RuthersRoad to a 60 -foot right of way, speed limit of 40 miles per hour. There: was some disagreement on these plans. Ruthers Road has served homeowners who live in some of the smaller homes, close to the road, for years. Some have fences now close to the present narrow road. Any .further encroachment onto their property would work a hardship on some owners. Therefore, I have made a survey of the area, and present to you a petition sig7ied by the majority of the homeowners involved. This petition seeks a 50 -foot right-of-way and a speed limit not more than 35 miles per hour. Some owners have indicated they would donate some frontage, and otners want some compensation for their land. It should be emphasized that those who donate land will be entitled to a tax credit for the amount. Those names with an "X" in the margin wish compensation for their land. I feel certain every resident in this community, including the resi- dents of Surreywood, would be happy to have, improvements made to this roadway, and the sooner the work can be started,the better for ail. We understand the hills or elev,�tions in the roadway at present will be leveled to make the roadway more safe for traffic. We earnestly trust the Board members will approve oP this project, and that work can begin at an earlier date than scheduled, if at all possible. Sincerely, J. Wesley Orange 317 Ruthers Road Richmond, Va. 23235 V 1. 2.- 3. ..3. 4. 5. 6. 7. 8. q 10. 12.1 14. WE, THE UNDERSIGNED, SUPPORT THE-4I0 FOR RUTHERS ROAD AS 14ERE PROPOSED AT A RECENT PUBLIC HEARING. HOWEVER, WE SUPPORT A 50 FOOT RIGHT-OF-WAY INSTEAD OF THE 60 FOOT RIGHT-OF-WAY AS SH014N AND A SURVEY FOR A POSSIBLE REDUCTION IN SPEED TO 35 MPH AND REQUEST OUR SUPERVISOR TO SEEK APPROVAL BY THE BOARD OF SUPERVISORS FOR THIS PROJECT WHICH APPROVAL WOULD BE SENT TO THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION, (Name) G t- k --c. 15. 16. 17.Kaz��' F , 19. 20. 21. 22. 23. 24. -`�-i' s i�� ) /•-:��.- �_c 4_ Lam",- �G.l� ``�(, _ly (Address) 3/4-1, I!j .S 4 � /S ,� L/.1 i..o : •�1 r l I 1. 2. 3. 4. 5. 6 7. z lam` 8. 9. 10. 11. 12. 13./ 14. 15. 16. 17. 18. 19. a WE, THE UNDERSIGNED, SUPPORT THE IMPROVEMENTS FOR RUTHERS ROAD AS 14ERE PROPOSED AT A RECENT PUBLIC HEARING. HOWEVER, WE SUPPORT A 50 FOOT RIGHT-OF-WAY INSTEAD OF THE 60 FOOT RIGHT-OF-WAY AS SHOWN AND A SURVEY FOR A POSSIBLE REDUCTION IN SPEED TO 35 MPH AND REQUEST OUR SUPERVISOR TO SEEK APPROVAL BY THE BOARD OF SUPERVISORS FOR THIS PROJECT WHICH APPROVAL WOULD BE SENT TO THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION, (Name) 2 0 . CJS t c.IZ� v; 21. 22 j� 23. 24. ,fes r (Address) 160 ll i`I Rt"�-% 6u f i C�`7c�1 �zst�1 —r— _t /6 `fir►'' In WE, THE UNDERSIGNED, SUPPORT THE IMPROVEMENTS FOR RUTHERS ROAD AS 14ERE PROPOSED AT A RECENT PUBLIC HEARING. HOWEVER, WE SUPPORT A 50 FOOT RIGHT-OF-WAY INSTEAD OF THE 60 FOOT RIGHT-OF-WAY AS SHOWN AND A SURVEY FOR A POSSIBLE REDUCTION IN SPEED TO 35 MPH AND REQUEST OUR SUPERVISOR TO SEEK APPROVAL BY THE BOARD OF SUPERVISORS FOR THIS PROJECT WHICH APPROVAL WOULD BE SENT TO THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION, (Name) 2. 321 4. �. 5. 6. 7. 8. 9. 10. 2 2 . 2 3. 24.1��_�/ (Address) a C� s`'i✓ -CSC . -� 1 �'! -1 10 r X cl D flk FIN 1 2 3 4; 4 5 WE, 1 UNDERSIGNED, SUPPORT THE MPROVEMENTS FOR RUTHERS ROAD AS WERE PROPOSED AT A RECENT PUBLIC HEARING. HOWEVER, WE SUPPORT A 50 FOOT RIGHT-OF-WAY INSTEAD OF THE 60 FOOT RIGHT-OF-WAY AS SHOWN AND A SURVEY FOR A POSSIBLE REDUCTION IN SPEED TO 35 MPH AND REQUEST OUR SUPERVISOR TO SEEK APPROVAL BY THE BOARD OF SUPERVISORS FOR THIS PROJECT WHICH APPROVAL 14OULD BE SENT TO THE VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION, (Name) 7. 8. 9. 10. 12, 1 1. 13. 14 . (ce) Ci..tr Cl..•.. 15. 6) 16. 17. 18. 19. 20. 21. 22. 23. 24. (Address) vC) d c-'-�� - 4 ..r FIA TWt, vC) d c-'-�� - 4 �W *40 ::E�- 5 At a regular meeting of the Board of Supervisors of Chesterfield County, Virginia, held this 13th day of April, 1977, it was duly moved and seconded that the following resolution be adopted: BE IT RESOLVED: That the Virginia Department of Highways and Transportation is hereby requested to improve with Recreational Access Funds, Beach Road (Route 655) from Route 10 to the Main Entrance of Pocahontas Park (Route 780) a distance of 5.4 miles pursuant to Section 33-1363 of the Code of Virginia, as amended. AND FURTHER BE IT RESOLVED: That this Board does guarantee the Commonwealth of Virginia right of way of 50 feet with necessary easements for cuts, fills and drainage. 0 M At a regular meeting of the Board of Supervisors of County, Virginia, held this day of , 19 , it was duly moved and seconded that the following resolution be adopted: BE IT RESOLVED: That the Virginia Department of Highways and Transportation is hereby requested to improve with Recreational Access Fundsc from �a t C� to inti VN Fv�� -cc '1� {�Cp".�" �s a distance of 5, mile pursuant to Section 33-1363 of the Code of ok I Virginia, as amended. AND FURTHER BE IT RESOLVED: That this Boarddoes guarantee the r Commonwealth of Virginia right of way of J o feet with necessary easements for cuts, fills and drainage. Cm m COMMONWEALTH OF VIRGINIA DEPARTMENT OF HIGHWAYS AND TRANSPORTATION Apaeil 5o, 19" w. adma Cir. 3dtx Director of Celsrlunity DilvrlAwnwad at Cow<mty at chesterfield Cicaterfiald, Virginia 23832 Dante XV. ;tits$ (Not listed on the agenda) P. 0.. Aft,, j3�036 gos Air• ��a'7 f 3�y 3235 us ftqpoaied Chesterfield fwaidemy FM gdta socae tinct the mighmW ung -1,et Hae bees lcok#iq for a suitable site for a am reeldsmay office to bettw Deg" t!e cittsaws of Cbmetaarf1s3d C>rlelrty. Vzovious and present awdtetee of the Chostsr#iold cxxwAty gas" atgogeoevirora bn* beef arratcIII of tbcis used. Bone bon voiced t'beias to the type of facility we prwpwtly ut:e utilisitq cat questle ed as to vbea we uroet N be able to get a aw facility. ttb* we is the pa900eas of acltivaly purm- iad a site Iftiomi is i+aeated els pareety baunwim to IIc. willim d. ""oke at INO Mull edtseet ft" MONO Ax"Otely one dile West of Cartatthouse so". M110 tbt ststa is 0111114 1 by statute frola local 11101014 requla- t#+Rens , it is the prectios of tie Ds@WttIl mt to sell�tiwait the reoot mmod- atioaes of the le Ica glu t efficaiaL UA 90"0 11M bosky. 2 a watlaeQ the Cbasterfialtd CwAkty Plallatt3tq D4partmwt, 30el 6 of dgpeLVID®rs, and Daard at itea1m 3psale to give tells guidamme am reaosmomktiome so that we night take this =Wkw oatsidwatim in the dstraU of mately 8.8 acres for our am offiace site. 0 Mr. rieab wl C. Idt: 2 m WU S • 1977 1 i® 1eWltl t a tgtatir'a site VUw of the p 44 VtqPwtY* rommout old* also. t bMnrr %I- -- rtrd oaa of ' yp�irattf,+oaA f+�s �+► to grout iAloowattoo tint OW be ba1g .. 1 Lara spokes wl tb wwum1 IMINAWr of tb0 ioas+d Of '1so" Im lima the proAui Abuity of obitaiaw 1 air r�� site wit bt irtootti�amt 09 ortortime+oo�uttroottoa momietim dusims Jay of 1977. t PUA to ai,r a ale U&ftW 6=4" tM r*VAUw bawd Meet - i4 of ttt "" of -0-1-tI I O N aA Apar" 13, 1977. 1 wwOA oppaa ria" tba 9 of goo #$A poor Staff . ucjrsp m �caloarwratar ©os llu'. li. fMae1#au C* Mt. C. � NCO L. S. INX* t f ice'• M}. NO D. NlMlta �iiaalp�tlY►. _. L. Cowinst"t Jr. mosldoat "4th /. . g & t TO: BOARD OF SUPERVISORS FROM: ENVIRONMENTAL ENGINEERING SUBJECT: ROADS TO BE TAKEN INTO THE STATE SECONDARY SYSTEM ITEM NO. Wedgewood - Section 3, Section 2 Abingdon Road - Beginning at its intersection with Lucks Lane southerly 0.36 mile to a temporary turnaround. Pennway Drive - Beginning at its intersection with Abingdon Road easterly 0.12 mile to State maintenance. All of these roads have a right-of-way width of 50' except for Pennway Drive which has a right-of-way width of 70'. J11CIAIW7 , -2 � M n TO: BOARD OF SUPERVISORS FROM: ENVIRONMENTAL ENGINEERING SUBJECT: ROADS TO BE TAKEN INTO THE STATE SECONDARY SYSTEM ITEM NO. 'Hickory Court - Beginning at its intersection with State Route 628 (Hickory Road) thence south 0.06 mile to a cul-de-sac. This road has a right-of-way of 50' and it serves 10 lots. r ^� r_ Jc G i o.✓ C 1.,� f 4b 1 �P r_ Jc G i o.✓ C 1.,� f 4b JOHN E. HAR WOOD. COMMISSIONER LEONARD R. HALL, BRISTOL, BRISTOL DISTRICT /11rl HORACE G. FRALIN, ROANOKE,SALEM DISTRICT THOMAS R. GLASS, LYNCHBURG, LYNCHBURG DISTRICT ;I til a MORRILL M. CROWE, RICHMOND, RICHMOND DISTRICT WILLIAM T. ROOS, YORKTOWN,.SUFFOLK DISTRICT DOUGLAS G. JANNEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT RALPH A. BEETON, FALLS CHURCH, CULPEPER DISTRICT COMMONWEALTH /-�' �/Ia' ROBERT S. LANDES, STAUNTON, STA UNTON DISTRICT COMMONW EA LTH of VIRGINIA T. RAY HASSELL, III, CHESAPEAKE,AT LARGE -URBAN CHARLES S. HOOPER, JR., CREWE,AT LARGE -RURAL DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 March 23, 1977 Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 Gentlemen: / W.S. G. BRITTON DEPUTY COMMISSIONER & CHIEF ENGINEER LEO E. BUSSER III DIRECTOR OF ADMINISTRATION J. M.WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT IN REPLY PLEASE REFER TO Secondary System Additions Chesterfield County As requested in resolution by your Board on January 17, 1977, the following additions to the Secondary System of Chesterfield County are hereby approved, effective March 23, 1977. ADDITIONS LENGTH LOST FOREST, SECTION A Lost Forest Drive - Beginning at its intersection with Centralia Road, State Route 145, thence northerly 0.05 mile to its intersection with Creekwood Court, thence northerly 0.14 mile to its intersection with Enchanted Lane thence northerly 0.03 mile to a dead end. 0.22 Mi. Enchanted Lane - Beginning at its intersection with Lost Forest Drive thence northwesterly 0.03 mile to a cul-de-sac. Beginning at its intersection with Lost Forest Drive thence southeasterly 0.09 mile to a cul-de-sac. 0.12 Mi. Creekwood Court - Beginning at its intersection with Lost Forest Drive thence easterly 0.06 mile to a cul-de-sac. 0.06 Mi. Sincerely, am'mr7l� W. S. G. Britton, Deputy Commissioner and Chief Engineer Copies: Mr. W. P. Tucker Mr. J. P. Mills, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. Mr. L. H. Dawson, Jr. Mr. E. L. Covington, Jr. - Chesterfield TRANSPORTATION - AMERICA'S LIFELINES JOHN E. HARWOOD, COMMISSIONER LEONARD R. HALL, BRISTOL, BRISTOL DISTRICT oa0 SNP HORACE G. FRALIN, ROANOKE, SALEM DISTRICT THOMAS R. GLASS, LYNCHBURG, LYNCHBURG DISTRICT D MOR RILL M. CROWE, RICHMOND, RICHMOND DISTRICT ` e WILLIAM T. ROOS, YORKTOWN, SUFFOLK DISTRICT DOUGLAS G. JANNEY, FREDERICKSBURG, FREDERICKSBURG DISTRICT RALPH A. BEETON FALLS CHURCH CULPEPER DISTRICT ROBERT S. LANDES, STAUNTON. STAUNTON DISTRICT COMMONWEALTH Y Q1 VIRGINIA T. RAY HASSELL, III, CHESAPEAKE, AT LARGE -URBAN CHARLES S. HOOPER, JR., CREWE,AT LARGE -RURAL DEPARTMENT OF HIGHWAYS & TRANSPORTATION 1221 EAST BROAD STREET RICHMOND, 23219 March 22, 1977 Board of Supervisors of Chesterfield County Chesterfield Court House, Virginia 23832 Gentlemen: W. S. G. BRITTON DEPUTY COMMISSIONER &CHIEF ENGINEER LEO E. BUSSER 111 DIRECTOR OF ADMINISTRATION J. M. WRAY, JR. DIRECTOR OF OPERATIONS J. P. ROYER, JR. DIRECTOR OF PLANNING P. B. COLDIRON DIRECTOR OF ENGINEERING H. R. PERKINSON, JR. DIRECTOR OF PROGRAM MANAGEMENT IN REPLY PLEASE REFER TO Secondary System Additions and Abandonment Chesterfield County As requested in resolutions by your Board on August 25, 1976 and January 26, 1977, the following additions to and abandonments from the Secondary System of Chesterfield County are hereby approved, effective March 1, 1977 and March 225, 1977. ADDITIONS LENGTH / BEXLEY, SECTION 8 (Effective March 1, 1977) Broadstone Road - Beginning at its intersection with U.S. Route 360, 0.37 mile westerly to the beginning of Broadstone Road in Bexley, Section 5, thence westerly 0.02 mile to Wicklow Lane thence westerly 0.05 mile to Camelback Road thence westerly 0.20 mile to its intersection with Walhala Drive. 0.64 Mi. BEXLEY, SECTION 6 Newquay Lane - Beginning at its intersection with Walhala Drive northerly 0.20 mile thence easterly 0.11 mile to its intersection with Wicklow Lane. 0.31 Mi. BEXLEY, SECTION A Charing Cross Loop - Beginning at its intersection with Walhala Drive westerly 0.10 mile thence southerly 0.10 mile to Charing Cross Point thence easterly 0.07 mile to Walhala Drive. 0.27 Mi. BEXLEY, SECTION 4 Charing Cross Point - Beginning at its intersection with Charing Cross Loop southwesterly 0.04 mile to a cul-de-sac. 0.04 Mi. c/ ABANDONMENT Route 1438 - From Route 1435 to a turnaround. 0.32 Mi. Copies: Mr. W. P. Tucker Sincerely, Mr. J. P. Mills, Jr. Mr. A. S. Brown Mr. L. E. Brett, Jr. W. S. G. Britton, Deputy Commissioner Mr. L. H. Dawson, Jr. and Chief Engineer Mr. E. L. Covington, Jr. TRANSPORTATION - AMERICA'S LIFELINES COUNTY OF CHESTERFIELD (For Intracounty Correspondence) TO: Mike Ritz FROM: R. M. McElfish SUBJECT: Board Agenda �}+P,r J. rr tJ l ti� /DATE: April fI Please have the following items placed on the next Board Agenda for Community Development. (1) Wedgewood, parts of Section 2 and 3 (Clover Hill) kor Hill Estates, Section C (Matoaca) (3) $720 from 3� for Bayham Drive (Midlothian ,/(4) $120 from 34 for Qualla Farms (Clover Hill) Please have the following item placed on the Board Agenda for Central Accounting (Lane Ramsey). The following transfers are necessary due to the project being done with the County forces in lieu of a contractor. FROM TO AMOUNT (A) Construction Contract Materials & Supplies $46,000 11-106-234.0 11-106- 323.0 V (B) Construction Contract Equipment Rental $ 7,000 11-106-234.0 11-106-214.3 RMM/mr COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Lane B. Ramsey CAC SUBJECT: 1976-77 Budget Changes On February 23, 1977 the Board approved $2,350 to be spent in connection with the sale of Industrial Park Land. Please ask the Board to take the following action. Suggested Resolution: On motion of , seconded by it is hereby resolved that $2,350 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense account 11-501-601.8 Industrial Development for expenses related to the sale of land at the Industrial Park. LBR/lga CC: Mike Ritz M n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Lane Ramsey w SUBJECT: 1977-78 Budget Request The Juvenile Detention Home has requested that a change be made to their 1977-78 budget. These changes need to be approved by the Board before the budget is submitted to the State. Also, these changes do not result in an additional appropriation from the General Fund. Suggested Resolution: On motion of , seconded by , it is hereby resolved that $3,964 be added to the 1977-78 Planned budget expense accounts of the Juvenile Detention Home as follows: 4'4-'V 11-064-207.0 Electric Current $2,582.00 /,06 7.Po 11-064-223.0 Water Service 315.00 11-064-310.0 Food 1,067.00 2,�y Z•co TOTAL $3,964.00 Also, increase Planned Budget Revenue account 11-000-630.0 Juvenile Detention Home by $3,964. This represents reimbursement by the State. LBR/lga cc: Dave Reeve n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Lane B. Ramsey co SUBJECT: 1976-77 Budget Requests M Please ask the Board of Supervisors on April 13, 1977 to approve the following resolution. Suggested Resolution: On motion of , seconded by it is hereby resolved that $700 of the Planned Budget I Expenditure in the Real Estate Assessor's budget be transferred from 11-022-104.0 Appraisers to 11-022-299.0 Land Use Fees. This is to cover fees at $1.00 each which are paid to the Clerk of the Circuit Court to record land use applications. LBR/lga CC: Jim Falconer M M COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Lane B. Ramsey CIO SUBJECT: 1976-77 Budget Changes On February 23, 1977 the Board approved Personnel Committee action for the Department of Community Development effective March 1, 1977 as follows: 1. Reclassification of Principal Planner from Grade 24 to Grade 26. Additional cost is $240. 2. Premature recruitment of FY78 authorized Planner I and Planner II positions utilizing rant monies. Grant and additional cost is 2,550. Suggested Resolution: On motion of , seconded by it is hereby resolved that $250 be appropriated from the Unappropriated Surplus of the General Fund to 11-104-104.2 Long Range Planners. And be it further resolved that the appropriation for and Planned Budget Expense account 11-104-104.2 Long Range Planners be increased by $2,550 and also that Planned Budget Revenue Account 11-000-637.0 Census Grant be increased by $2,550. LBR/lga cc: Mike Ritz M COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 7, 1977 TO: Jack Manuel FROM: Lane B. Ramsey CO SUBJECT: 1976-77 Budget Changes M J:11� r - - Attached is a resolution from the School Board. Please ask the Board to take the following action. Suggested Resolution: On motion of , seconded by , it is hereby resolved that Planned Budget Expense account 41-423-314.3 Title IV Professional Library be increased by $56,175 and that Planned Budget Revenue accounts be increased as follows: 41-000-681.6 Title IV $32,280.00 41-000-681.7 Title II 23,895.00 $56,175.00 This amendment is a result of additional library funds provided by the State. LBR/lga cc: Bob Lux VIRGII, : At a regular meeting of the Chesterfield County School Board held Wednesday evening, March 23, 1977, at 8 otclock, in the board room of the School Administration Buildings PRESENT: Mr. C. E. Curtis, chairman Mr. E. A. Moseley, Jr. Mr. J. S. Harvie, III Mr. A. P. Strickland, III ABSENT: Dr. G. R. Partin, vice-chairman On motion of Mr. Strickland, seconded by Mr. Moseley, the school 8 s board directed that the board ofsupervisors be respectfully requested to increase the school board budget for this year, item 41-423 expenditures, in the amount of $56, 175, 00, which amount has been received from the state for additional library funds. A copy: teste- .51 Robert A. Lux, Clerk COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Lane Ramsey d"'p, SUBJECT: 1976-77 Budget Changes The attached memo from the Police Chief indicates a need for an additional appropriation for the automobile insurance premium for 1976-77. Suggested Resolution: On motion of , seconded by it is hereby resolved that $18,150 be appropriated from the Unappropriated Surplus of the General Fund to Planned Budget Expense accounts: 11-061-211.0 Liability Insurance $17,900 11-120-211.0 Liability Insurance 250 TOTAL $18,150 This appropriation is for increased costs for Automobile Liability Insurance premiums for the Police and Animal Control departments. LBR/lga Enclosure cc: J. E. Pittman COLONlL J. E. PITTMAN JR. colt? or roue In m Auce c. E. RlcMnn C O U N T Y O F C H E S T E R F I E L D CHESTERFIELD, VIRGINIA POLICE D KPARTM ENT March 30, 1977 The Honorable Board of Supervisors County of Chesterfield Chesterfield, VA 23832 Dear Supervisors: The Automobile Liability Insurance premium is due. There is a considerable increase over last year. We need to have $17,898 appropriated to 11-061-211.0 to cover this. Also, we need to have $252 appropriated to 11-120-211.0, Animal Control Automobile Liability Insurance, to cover the increase in their.costs. Respectfully, Colonel J. E. Pittman, Jr. Chief of Police JEPjr/vh CHES'T'ERFIELD FIRE DEPARTMENT INSURANCE FOR ADDED VEHICLES $ 2,427.00 76 Insurance Cost $14,868.00 77 Insurance Cost 17,778.00 2,910.00 INCREASE -20% OVERALL INCREASE 76 Comprehensive Cost $ 2,076.00 77 Comprehensive Cost 3,251.00 57% INCREASE 1,175.00 76 Collision Cost $ 2,152.00 77 Collison Cost 4,139.00 92% INCREASE 1,987.00 '| | � ^`( »�/�/1 '/ ! / -7-7 mr* // /l --'�-- ' �� —rijec -/4-77i 02,}, 000 m x 9 -etw, - A�z lze-�� - /976 �06/-,Z// _ 977 Z 6 M COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 7, 1977 TO: Jack Manuel FROM: Lane B. Ramsey CW SUBJECT: 1976-77 Board Requests E5 The County has received two state grants for the Police Department - one for the purchase of six radar units and one for the purchase of some two-way radios for the school crossing guards. Please ask the Board on April 13, 1977 to appropriate the revenue and expenditures for these grants. Suggested Resolution: On motion of seconded by it is hereby resolved that $14,850 be appropriated to: 11-061-410.0 Radio Equipment $ 7,000.00 11-061-499.8 Radar Equipment 7,850.00 TOTAL $14,850.00 Also, increase planned budget revenue account 11-000-618.2 Police Grants by $14,850. LBR/lga cc: Joe Pittman 312" Z COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 6, 1977 TO: Jack Manuel FROM: Jim Holland dh�, SUBJECT: 1976-77 Budget Requests Attached is a copy of a memo from Mr. McElfish indicating the need to transfer some funds within the Drainage Department. Please ask the Board to approve the following resolution on April 13, 1977. Suggested Resolution: On motion of , seconded by , it is hereby resolved that the following changes be made in the Drainage Department Budget: Decrease Planned Budget Expenditures: 4 ¢,860..00 11-106-234.0 Construction Contracts $53,000.00 Increase Planned Budget Expenditures: 11-106-323.0 Materials & Supplies $46,000.00 11-106-214.3 Equipment Rental 99 A-:9'6' r,060 $53,000.00 S4,000. These changes are necessary because of County Forces doing construction projects in lieu of a contractor. JEH/lga cc: Mike Ritz f pR l COUNTY OF CHESTERFIELD I" (For Intracounty Correspondence) "A TO: Mike Ritz DATE: April 4',-`I977 FROM: �`✓ FROM: R. M. McElfish SUBJECT: Board Agenda f 1 Please have the following items placed on the next Board Agenda for Community Development. (1) Wedgewood, parts of Section 2 and 3 (Clover Hill) (2) Hickory Hill Estates, Section C (Matoaca) (3) $720 from 30 for Bayham Drive (Midlothian) (4) $120 from 34 for Qualla Farms (Clover Hill) Please have the following item placed on the Board. Agenda for Central Accounting (Lane Ramsey). The following transfers are necessary due to the project being done with the County forces in lieu of a contractor. FROM (A) Construction Contract 11-106-234.0 (B) Construction Contract 11-106-234.0 RMM/mr TO AMOUNT Materials & Supplies $46,000 11-106-323.0 Equipment Rental $ 7,000 11-106-214.3 GEO. W. MOORE, JR. TREASURER 'IIIIIrr COUNTY OF CHESTERFIELD OFFICE OF THE TREASURER CHESTERFIELD, VIRGINIA April 6, 1977 Mr. C. G. Manuel, Acting County Administrator County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Manuel: Cash balances of the General County and School Operating Funds will not be sufficient to pay operating expenses for the months of April and May, and 1977 personal property taxes and first half 1977 real estate taxes will not be due until June 6, 1977. I respectfully request the treasurer be authorized to negotiate a short-term loan not to exceed $2,000,000 in accordance with Sec. 15.1-545 and 15.1-546 of the Code of Virginia. Very, truly yours , ���//lam' Geo. W. Mo re, J . Treasurer GWM/mcg n MEMORANDUM April 5, 1977 To: Mr. C.G. Manuel Interim County Administrator From: Mr. R.B. Galusha Personnel Dire r Subject: Unemployment Compensation - The Impact Upon Chesterfield County of 1978 Federal/State Legislation On January 1, 1978 the State in accordance with Federal Law, will require all governments to participate in the Unemployment Compen- sation program, at the expense of the employer. As a result of the economic deterioration and with the implementa- tion of certain emergency unemployment provisions the Federal Government directed that, at least temporarily, all state and local government employees would be insured 'under'ithe provistons i'of the Unemployment Compensation Act. As Chesterfield County has not contributed in the past it is assumed that the State or Federal Government assumed the costs. As of January 1, 1978 the state of temporary coverage ends and the state and local governments will assume the burden of Unem- ployment Compensation. In effect this means that the first $6,000 of a persons salary will be insured at a maximum rate of 2.7%. With a ball park figure of 1,200 employees this amounts to approximately $194,400 annual contribution by the County. You must realize that this is a maximum figure as the rate goes from 0.07% to 2.7% and will be based, I assume, on experience rating. In any case the Board should be warned of this additional 2 year expense for the 1977-78 budget year. RBG:bw LIM COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 5, 1977 TO: Jack Manuel FROM: Lane Ramsey SUBJECT: Auditors for 1976-77 Audit M Please ask the Board of Supervisors on April 13, 1977 to name. the firm of Daniel A. Robinson and Associates to perform the annual audit for the County for the fiscal year 1976-77. LBR/lga March 25, 1977 MEMORANDUM TO: Chief Administrative Officers FROM: Marilyn J. Weeks SUBJECT: Appointments to Citizen Involvement Committee Attached is a list of current Citizen Involvement Committee members and the By-laws for the committee which ask for appointments for a two-year term. We ask that you review your local appointments and, after taking appropriate action, please notify us of your current appointments to the Citizen Involvement Committee. MJW/dml Attachment Mrs. Elsie Elmore v Mr. William Bunting Mr. Zane Davis Mr. William Lindsey i M M Guidelines and Procedures for the Citizen Involvement Committee of the Richmond Regional Planning District Commission I. Purpose The purpose of the Citizen Involvement Committee is to: 1 . Advise the Commission on the effectiveness and potential impact of the proposed regional plans and programs for which the Commission requests Citizen Involve- ment Committee assistance . 2. Serve as a feedback mechanism for the Commission on the needs and concerns of the citizens of the region by meeting with the Commissioners of the local jurisdictions to discuss the issues. II. Authority and Powers On June 13, 1974, the Richmond Regional Planning District Commission made the Citizen Involvement Committee a standing committee . The CIC serves as an advisory body only with final decisions made by the full Commission with implementation by te oval governments. The CIC is governed by the By-Laws/policies applicable to all RRPDC functional committees. The CIC is not to duplicate the functions of any of RRPDC's standing committees. III. Membership 1 . Who is eligible for appointment? A member of the CIC should be a citizen of any jurisdiction in PD 15, have an interest in the future of his or her community, and have some knowledge of the problems of the region. Committee members are expected to attend meetings regularly. Special efforts should be mode to include members of low-income and minority groups who may not have immediate access to the decision-making process. Since the CIC is a committee of laymen, it would not be appropriate to appoint supervisors, councilmen, or paid planners as members or alternates. 2. How appointed. The local governments of Planning District 15 shall appoint members to serve on the Citizen Involvement Committee for two-year terms with re -appointment possible. Appointments must be made by March 1 and all is shall run from March to March (24 month Alternate members may be appointed and vote in the a sence of regular members At -large members with full voting powers shall be appointed by the Chairman of the Commission or the Executive Committee. The number of members from each locality shall conform to concentrations of population with Ashland, Charles City, Hanover, Goochland, New Kent and Powhatan appointing two members each, gnd Henrico, Chester. and Richmond appointing four citizenmembers each. There shall be six at -large members appointed by the. �o`mmittee Chairman, and the four citizen members of the Richmond Regional Planning 1�110e -2 14 - District Commission shall have the option of appointment to the CIC. No more than two at -large members shall be appointed from any jurisdiction. Total possible membership: 34. Resignations from the committee shall be filled by the method used in the original appointment and shall be for the unexpired term of the vacancy. 4. Officers. The officers of the Citizen Involvement Committee shall consist of a Chairman and a Vice -Chairman. Terms of office shall be one year with elections taking place in April . The Chairman and Vice -Chairman shall not be representative of the some jurisdiction. Officers may be re-elected. The Chairman shall preside at all meetings of the CIC and shall appoint committees as necessary. The Executive Committee shall also appoint members -at -large and fill certain vacancies on the committee as previously prescribed. The Vice -Chairman shall preside at meetings in the absence of the Chairman. In the event of absence of both the Chairman and Vice -Chairman, a Chairman pro -tem shall be elected. In accordance with RRPDC committee policies, the Chairman of the CIC shall review the agenda of each CIC meeting with the Executive Director of the RRPDC. 5. Representation . Each CIC member appointed by the local governments shall serve as a representative of that local government and shall 'coordinate his/her activities with that local government's elected official and administration. Each CIC member appointed at4arge shall represent a civic/public interest organization and shall represent and provide feedback for that group. 6. Time of Meeting. The CIC shall hold a maximum of 12 staffed meetings a year, preferably on a regular, monthly meeting date. Special CIC or subcommittee meetings may be called at the discretion of the Chairman or subcommittee chairman. 7. Voting and quorum requirements. Each member shal I have one vote. A quorum shall exist and voting may take place if at least five jurisdictions are represented and not less than a majority of members are present. 8. Expense Compensation . There will be no funds available for committee expenses as has been the case on occasion in the past. When an exception is appropriate, the Executive Director is authorized to make compensation on advance notice. IV. Functions and Responsibilities for the Citizen Involvement Committee. To represent the local citizenry on a regional committee to study plans, proposals, and activities at the request of the Commission, and to report findings, suggestions, and/or recom- mendations to the Commission within a predetermined timetable. V. Subcommittee activities. Special subcommittees will be set up as needed for the duration of time required to adequately deal with the special subject area, consistent with RRPDC Budget and Work Program policies . VI. Amendment procedure. These policies may be amended by the Commission or the Executive Committee. %aw m En -4T- - 61 -tc� �� c M March 23, 1977 n TO: C. G. Manual, I terim County Administrator FROM: M. C. RitzI 'rector of Community Development SUBJECT: Planning Commissioner's Training Program Please note the attached letter. At their March 15, 1977 meeting, the Commission asked us to see if the Board would cover their costs for this program. All said they were interested and would go depending on dates. If any go, I think Stan should also go. As a past Director and past lst Vice -President of VCPA, I fully support the County's paying the Commission's expenses because I am sure it would pay many dividends. If the Board concurs, please ask them to appropriate $1000 to 11-104-220.0 for our 1977-1978 Budget. Thank you. MCR:bk OF �*404 PLANNING COMMISSION y� COMMONWEALTH OF VIRGINIA Edward C. Gurski, Chairman COUNTY OF FAIRFAX Philip E. Zanfagna, Vice -Chairman Halley A. Merrell, Secretary 4100 CHAIN BRIDGE ROAD Peter H. Brinitzer, Parliamentarian Natln42 FAIRFAX, VIRGINIA TybellE.Becker GINIA 22030 Ty belle L. Fasteau (703) 691-2865 John C. Kershenstein William M. Lockwood James C. Wyckoff, Jr. - Executive Director Robert L. Maxwell Miriam Karen R. Axtell - Administrative Assistant ehrs Rohrs tieri Betty Ann Tiches - Clerk John A. February 28, 1977 Mr. Elbert Iioward, Chairman Chesterfield County Planning Commission 5128 Cogbill Road Richmond, VA 23234 Dear Mr. Howard, Planning is underway for a training program for new planning commissioners in Virginia. Sponsored by the Virginia Citizens Plan- ning, Association (VCPA), it is likely that the program would consist 1 initially of a short course in a conference format at Charlottesville 7 g ! later this year. Currently, I represent VCPA on a two-man team established to explore subjects, costs, attendance and other matters involved in such a program. Professor Bill Colony of the University of Virginia's School of Architecture is working with me. Bill and I are interested in getting your views on the need for training new commissioners and whether members of your commission would participate. We would appreciate it if you would take a few minutes and drop me a note with any ideas you might have on the subject. Right now our planning is focused on a Sunday -Tuesday session at the University con- sisting of classes, discussion groups, and a few social sessions. The cost for the conference might be in a range of $70-130 (high figure in- cludes meals and motel). If we were to acquire some financial support from the state or a foundation those estimated costs would be reduced. Would your County pay such costs, or part of them? If not, would your individual commissioners do so? Are your commissioners interested in this idea? VCPA's Board of Directors has already given general approval of such a program. We need the advice of Planning Commission chairmen throughout the Commonwealth. Please write. Best regards, C Edward C. Gurski, Chairman Fairfax County Planning Commission MEMORANDUM DATE: March 31, 1977" TO: Chesterfield Board of Supervisors Jack Manuel, Interim County Administrator Administrator FROM: Stanley R. Balderson, Jr.,, Chief Division of Development Review SUBJECT: Amendment to Section 28-3 (Fees) of the Chesterfield Zoning Ordinance In reveiwing the fee schedule approved July 14, 1976, Staff notes that the fee for a two (2) family Conditional Use is $500.00 plus $5.00 per acre. Literal interpretation of this charge requires that an individual, seeking a duplex use (one two-family dwelling) pay a $505.00 application fee. Staff is of the opinion that where only one duplex is proposed, the charge is excessive. Therefore, it is recommended that Section 28-3(2) of the Zoning Ordinance be amended as follows: (a) Multi -family or two-family - $150.00 plus $7.00 per unit for each unit after the first two units. It is felt that by charging the above recommended fee, a more equitable assessment of shared costs relative to multi -family and two-family applications would be offered. If the Board concurs, we request referral of this amendment to the Planning Commission for a recommendation. SRB/jp cc: S. C. Micas, County Attorney CHES ZFIELD COUNTY PLANNING DEP��TMENT � ZONING FEES �lw/ Zoning (a) Agricultural (A) -------- $100.00 -------------------------------- (b) Residential (R-40, R-25, R-15, R-12, R-9, R-7)---------- $100.000pelus $1.0r acre (R-TH, MH -1, MH -2) -------------------------- $300.00 plus $1.00 per acre (c) Commercial --------------------------------------------- $150.00 plus $20.00 per acre (d) Industrial --------------------------------------------- $150.00 plus $20.00 per acre Conditional Uses and Special Exceptions (a) Multiple family or two family -------------------------- $500.00 plus $5.00 per acre (b) Mobile Homes -------------------- ----------------------- $50.00 (c) Planned Developments ------------------------------------ $200-00 (d) All Other ------------------------- $75.00 Variances-------------------------------------------------- ------------'-""------------------------------- $50.00 SUBDIVISION FEES Tentative Approval----------------------------------------- ------------------------------ - $10.00 plus $1.00 per acre Final Approval --------------------------------------------- $15.00 plus $1.00 per lot SITE PLANS** SitePlan -------------------------------------------------- $5.00 and/or $.40 per dwelling unit and/or $1.00 per 1,000 sq. ft. of gross floor area in new commercial structures and/or $.50 per 1,000 sq. ft. of gross floor area in new industrial structures and/or $.50 per 1,000 sq. ft. of gross floor area in new institutional structures Master Site Plans ------------''-''-- ----------------------- $30.00 ** Total fee shall not exceed $100.00 7/14/76 MEMORANDUM DATE: April 5, 1977 TO: Board of Supervisors C. G. Manuel, Inte m County Administrator FROM: Michael C. Ritz, ector of Community Development SUBJECT: VA 288 On Friday, April 1, we were informed by Mr. 0. K. Mabrey of VDH&T that the preparation of the Environmental Impact Statement (EIS) for VA 288 from I-64, west to I-95 in Chesterfield, will commence shortly and a public hearing thereon can be expected in two years. MCR/jp APR 1977 COUNTY OF CHESTER. IE RECEIVia PLA INN DEPT. (For Intracounty Correspdf�l,e �i[tla t7yailr TO: Mike Ritz FROM: R. M. McElfish SUBJECT: Vehicle Use VIRGINIA ,\.;, DATE':~t'4, 1977 This memorandum is being written to ask for permission for Berryman Hicks (Drainage Superintendent) to use his County vehicle for transportation to and from work. Mr. Hicks does not live in Chesterfield County, he lives in Colonial Heights - approximately 11 miles from the complex. I am asking for this special permission for the following reasons: 1. Mr. Hicks receives complaints both nights, holidays, and weekends from the Police, Fire Department and occasionally citizens or supervisors. These complaints are then checked out by Mr. Hicks. 2. Very often Mr. Hicks must meet with private citizens at their convenience and since almost all citizens work this means that Mr. Hicks must meet with them either before or after regular working hours. 4/5/77 Jack - I concur and request Board approval. �q RMM/mr L FALLING CREEK ELEMENTARY SCHOOL PARENT -TEACHER ASSOCIATION `4800 Hopkins Road Richmond, Virginia 23234 April 5, 1977 Mr. C. G. Manuel, Administrator Board of Supervisors County of Chesterfield Chesterfield, Virginia 23832 Dear Sir; The Falling Creek Elementary School P.T.A. will be holding its' annual spring carnival on May 14, 1977. It is our desire to include the game of bingo in our schedule of events. As our present letter of authorization for bingo has expired, we are requesting that the Board of Supervisors grant us permission to conduct the game of bingo on May 14, 1977. Sincerely, Q" / (Mrs.) Dawana AShepoppqar Chairman, Ways and Means J �urrepiu o ob ; t Civic Association, Richmond, Virginia 23235 April 69 1977 Board of Supervisors Chesterfield County Chesterfields Virginia RE: Bingo & Raffle Permit Dear Sir: On behalf of the Surreywood Civic Associations I would like to apply for a permit that would allow our association to raise money via bingo and Wfle tickets. Thank you for your cooperation. Sincerely, kt Pat Woey Secretary PSW/pw Encs $10.00 Mail permit to: Mrs. Pat Woosley 8213 Chainmale Road Richmond, Virginia 23235 BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT C O U n N TY OF C H ESTE CHESTERFIELD, VIRGINIA 23832 4 March 21, 1977 ADMINISTRATION C. G. MANUEL INTERIM COUNTY ADMINISTRATOR 904 -748-1211 R F I E L D The Honorable Board of Supervisors Chesterfield County Chesterfield, Va. Attention: C. G. Manuel, County Administrator Subject; Summer Recreation Program Dear Sir: I have requested use of the school facilities through the County schools (School Board) for the summer Recreation pro- gram. We have in mind the same type of program as last summer, but hope to have gymnastics programs (at least twice a week) at Falling Creek, Salem Church, and Wells inorder to help those unable to get in the crowded program at Robious. We need only to secure qualified supervisors and instructors. For the fifth year, a county wide basketball league for C� Varsity and junior Varsity teams will be offered at Clover Hill High School , Monday through Friday from 6:30 until 9:30pm. Every High School in the County participated last summer. The regular recreation activities, including Arts and Crafts, will be offered at Clover Hill from 9am until &pm. We plan to participate County wide in the United States Youth Program sponsored by the Richmond Newspaper. We will have participants in basketball, bowling, tennis, swimming and track and field. The Metropolitan area (Henrico, Richmond Hanover, and Chesterfield) will compete this year in the events at New Haven, Connecticut. Chesterfield will have participants in all the events. BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT In ADMINISTRATION C. G. MANUEL INTERIM COUNTY ADMINISTRATOR 904 -T48-1211 C O U NTY OF C H ESTE R F 1 ELD CHESTERFIELD, VIRGINIA 23832 Programs will be open in the following schools beginning June 13th through August 12th. Some of the schools will be open throughout the day and evenings, others from 5pm until 8:30 pm, Monday through Friday. Matoaca, Carver Jr., Midlothian Meadowbrook, Thomas Dale, Robious, Providence, Grange Hall, Clover Hill, Falling Creek, Manchester, Salem Church, Bell- wood, Bensley, Hening, and Wells Elementary. The approximate cost of the morning and evening sessions in the schools will be $43,000,00. The first year during the summer we drew eight thousand participants and last year with expanded facilities, we drew over thirty thousand. We now have sixteen playgrounds open. The summer programs have been well received throughout the county, but would not be during the evenings in every community due to interest in softball, and little league baseball. We have only included those areas where the great- est interest has been shown. Sincerely, Carl W. Wise, Recreation Director CWW:bn 7Y 3 u ,o"oaaa or ao o. ��}�Z�MSN1♦ CHESTER CIVITAN CLUB P. O. BOX 257 CHESTER, VIRGINIA 23831 April 6, 1977 The Board of Supervisors Chesterfield County Dear Supervisors: The Chester Civitan Club has undertaken as a major project over a number of years the upkeep, maintenance, and improvements to the facilities at Camp Baker. During this period significant efforts in both manpower and funds have been expended in items which range from a simple repair to a completely renovated and newly equipped kitchen and diming facility. Recognizing the rapidly deteriorating condition of the existing bath house a fund was set up and plans made to replace this much needed item, with a targeted completion date of June of this year. At this time we ask your permission to dismantle the existing building and erect a new bath house which has been designed so as to be compatable architecturally with the other camp buildings. Since Camp Baker is the property of Chesterfield County, and recognizing that the Chester Civitan Club has no written or legal responsibility with regards to the camp, we feel that some type of commitment from the county would be appropriate to assure that our past and future efforts are consistant with the purposes stated in our fund raising projects --to provide a camp facility for the mentally retarded. As this addition will become the property of the county we further request that all permit fees, connection fees, etc. normally required be waivered and that insurance be provided by the county as deemed necessary. Last, but certainly not least, we request that a sum of $8,000, currently being held as part of the Jeffries' Trust fund be made available for completion of this project. Your action and approval of these items will be appreciated. Sincerely, A. E. McCants, Jr. Project Chairman AEM:gms r. � � wY Y til► + 51.��,�� Date March 22, 1977 I, Aden C.E. Winn on this date investigated the claim of H r. Wilmoth Address 3501 Branders Bridge Rd. Chesterfield, or Post Office, Box481 (Che#ster�,c Virginia 3 �ronp'imalgd ol�ea °16g.3Fiei�sTuc�iei�kens for script on , age, t which occurred on March 21 15.00 Turkey I estimate value of $ 2.00 Chickens 19_ZZin Chesterfield county. eachP total value Authority Mr. Balendar Vir inia State De artment of Agriculture. I (did, did not) witness the actual (killing fey'=mairArg) of the animals claimed. The guilty (cog, dogs) (bem, have not) been (caught, IdULed) and are described as follows: one,large, grey, and black german shepard._ One small, black, mixed breed. Dmmage was clone in the following miner: Chickens and turkey were running loose, dogs caught hen and ate them, killed turkey but left remains. As a result of maiming, 0 of the total claimed above were destroyed by the , or by me at he owner's request. Following are witness: Mr. Wilmoth I have investigated this claim as thoroughly as possible. I (have, WWMt) viewed the renains of the animals claimed. I (''.ave, 1 Mt) viewed the area where said animals were attacked along with other physical evidence and I (have, wreyft) questioned available witnesses. Respectfully, C.E. Winn * BOARD OF SUPERVISORS ^O�.-supj � G1 E. MERLIN O .CHAIRMAN ADMINISTRATION O J)O\\ C. G. MANUEL MATOACA DISTRICT INTERIM COUNTY ADMINISTRATOR JOAN GIRONE. VICE CHAIRMAN - MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUAPPERSON _ DALELE DI DISTRICT GARLAND DODO BERMUDA DISTRICT \ • - _ / CO U NTY O F C H ESTER F1 ELD CHESTERFIELD, VIRGINIA 23832 MEMORANDUM April 7, 1977 TO: Chesterfield County Board of Supervisors FROM: W. Lynn Wingfield and Elmer C. Hodge SUBJECT: Microfilming of County Records An extensive study has been made of Chesterfield County's microfilming needs for all departments. Various other governments were contacted and information gathered as to what direction Chesterfield County should take. We are, therefore, pleased to present you with the following recommendations for your review and action: 1. That the County solicit bids from microfilm service bureaus to film all County records and bring us up-to-date at a cost estimate of between $45,000 and $55,000. Revenue Sharing money may be used for this purpose. 2. That the County solicit bids for approximately $20,000 worth of film readers and printers as detailed on the attachment. Revenue Sharing money is applicable for this purpose. 3. That the County apply for CETA funds under Title VI to aid in the preparation of documents for filming and save up to 50% of the cost of #1. Strict specifications as well as supervision will be utilized to insure that the County receives quality work in a versatile form. For further information on the above recommendations please see the following information. I. In researching the costs and benefits of an in-house job on microfilming versus a service bureau job we found the following: A. The previous study and partial execution was deficient in that - 1. The cost of in-house as proposed by Mr. Falwell only included one reader for checking work. The user departments were to budget for their own equipment. 2. The estimated cost of salaries was not enough to carry on a full fledged operation. The estimate of $7,000 to $12,000 clearly fell short of what was needed to catch up on the backlog of filming and maintain day to day operations. B. The current study revealed in addition to the above facts that - 1. With a service bureau we would save the $20,000 purchase cost of cameras, equipment, and additional amounts for film packaging. 2. After being caught up the County could pursue the most cost effective route of either annual service contracts or its own filming. 3. The service bureau will have specifications written to guarantee the workmanship and archival quality of all film work. II. The following equipment will need to be purchased and placed in the listed departments and charged to their budgets: Equipment Microfiche Reader Engineering Drawing Reader Page Search Reader Printer Engineering Drawing Reader Printer Cartridge Reader Printer Roll Reader Build. Insp. $240 Planning 240 General Ser. 240 Central Act. 240 Fire Dept. 240 Engineering 240 Co. Admin. 240 Build. Insp. 500 Police 7,700 Engineering 5,895 Co. Admin. 3,588 Records Storage 630 Total Estimated Cost $19,993 The just mentioned figures will include all necessary paper and supplies to operate the retrieval equipment for approximately three months. III. CETA funding is available for special projects under Title VI for exactly the type of project that the microfilming includes. We are applying for up to $16,000 in funds for clerks to assist and prepare our records for filming. Since the preparation of records for filming is a substantial portion of the job then the savings realized could be substantial. The time to act on this is now, however. These projects from CETA must begin within a month and may run up to 12 months. We recommend that this applica- tion be approved in conjunction with the approval of bidding for microfilming and equipment. Ile- . CHESTERFIELD COUNTY AUTOMOBI E POLICY I Purpose To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. II Regular Assignment of Vehicle 1. Criteria for Permanent Assignment 2. Permanent Vehicle Assignment List III Routine Maintenance IV Legal Responsibility V General Operation VI Service and Repairs VII Replacements VIII Insurance IX Vehicle Accidents X Reimbursement for Private Vehicle Use *00 I PURPOSE To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. Il REGULAR ASSIGNMENT OF VEHICLES (1) Permanent assignment of County vehicles may be made when the duties of the employee require regular daily use of the vehicle. Prior to any request by a department for a permanent assignment of a County vehicle, a thorough review of vehicle utilization should be performed to determine if a true need exists for such a permanent assignment. Requests for permanent assignment of County vehicles should be made in writing to the County Administrator and submitted along with any supporting data and is to be signed by the department head. If for any reason there is a change of assignment of County vehicles within a department, the County Administrator should be promptly notified in writing of the change. Should the Department head determine that there is no further need for a regularly assigned County vehicle, the vehicle should be returned to the Central Garage for possible re -assignment. (2) Permanent Vehicle Assignment List The following office's personnel are assigned permanent vehicle use: 1 A. Ai rport 1. Director 2. Avionics Shop B. Animal Control 1. Chief Warden 2. Deputies (5) C. Buildings and Grounds 1. Superintendent 2. A/C Heating Mechanic D. Building Inspector 1. Chief 2. Inspectors (9) E. County Administrator 1. County Administrator 2. Assistant County Administrator F. County Garage 1. Foreman G. Fire Department 1. Chief 2. Batallion Chief (2) 3. Fire Marshal 4. Fire Prevention (2) 5. Training (2) 6. Plans Reviewer 7. Master Mechanic H. General Services 1. Director 2. Assistant Director I. Juvenile Detention Home 1. Director J. Land -Mobile Radio - K. Library L. MH and MR 1. Drivers (2) M. Nursing Home 1. Director 3• n N. Planning 1. Director 2. Zoning Inspector 3. Chief Planner 0. Probation 1. Chief 2. Officers (4) P. Public Utilities Q. Police (117) R. Real Estate 1. Chief 2. Assessors (11) S. Recreation 1. Director 2. Assistant T. Sanitation U. Sheriff 1. Sheriff 2. Deputies (5) V. Social Services n III RESPONSIBILITY FOR ROUTINE MAINTENANCE While the County of Chesterfield operates a Central Garage to facilitate the keeping of County vehicles in good running order and making repairs due to normal wear, each Department will be charged with the cost of parts or any service. All regularly assigned vehicles should be serviced at least once each 5,000 miles. It is the operator's responsi- bility to see that the vehicle is taken to the Central Garage to have this service performed. Listed below is a guideline of conditions that should be observed: IF rj 1. Change oil every 5,000 miles under normal conditions. 2. Change oil filter element every 6,000 miles under normal conditions. 3. Keep engine clean and replace air filter as often as needed. 4. Grease chassis every 6,000 miles under normal conditions and keep bolts tight. 5. Keep glasses and inside of vehicle clean. 6. Keep tires properly inflated, valve caps on, and check tread wear. 7. Wash often as needed. 8. Check battery weekly. 9. Check oil and grease. 10. Check registration and accident cards. 11. Report any mechanical trouble or deficiencies noted to the Central Garage Mechanical personnel for maintenance of the vehicle for corrective action. IV LEGAL RESPONSIBILITY The operator's responsibility while on the highways is covered by law and cannot be abridged or modified in any respect. Therefore, it is the responsibility of employees to operate County -owned vehicles in compliance with the Motor Vehicle Laws of Virginia. County employees must not knowingly operate vehicles which do not comply with the legal requirements. It is the responsibility of each Department to see that their employees using County vehicles are qualified operators, and that they have a valid Virginia Operator's Permit, before authorizing regular or temporary assignments of County vehicles. V GENERAL OPERATION Any person who operates a County vehicle should drive in such a manner as to be a credit to themselves and the County of Chesterfield. Operation of a County vehicle by anyone in a manner that could bring discredit to the County may result in disciplinary action toward the operator. Operators should practice defensive driving which means 5. M En anticipating and observing the actions of other drivers and controlling your vehicle in such a manner so as to avoid an accident involvement. It is the operator's responsibility to know and abide by the Motor Vehicle Laws of Virginia. A display of courteous driving habits should be exercised at all times. Operators shall limit the use of County -owned vehicles to official County business. County vehicles shall not be used for personal trips. Operators guilty of misuse are subject to disciplinary action by the County Administrator. "Hitchhikers" should not be picked up by operators of County vehicles. It is permissible and advisable, however, to render assistance in case of accidents or other emergen- cies to the traveling public. All Department heads are charged with the responsibility to enforce any regulations necessary to bring about the proper use of County vehicles assigned to their department. Regularly assigned vehicles should not be driven home unless permission by the County Administrator's Office has been given. County vehicles shall not be driven home by employees of Chesterfield who live outside the jurisdictional bound- aries of Chesterfield County, unless otherwise authorized by the County Administrator. Approval of out -of -State travel by excess of 200 -mile round trip must be obtained from the County Administrator. M n No equipment other than County owned and authorized equipment shall be installed in or on any County vehicle without the prior permission of the County Administrator. Any unauthorized equipment found in or on any County vehicle will be removed. VI SERVICE AND REPAIRS The operators of County vehicles shall use the facili- ties of the Central Garage for all servicing and repairs. In the event of vehicle breakdown, the operator shall call the Central Garage whenever practical. Operators are authorized to secure service and repairs at commercial stations only in cases of emergency, and only in cases of extreme emergency will this be permitted at a location in the general proximity of the Central Garage. VII REPLACEMENTS Vehicles will be replaced based on the age, mileage and their general condition and to the extent of funds budgeted for this purpose. Vehicles should be replaced every 70,000 miles or 4 years, whichever comes first. For trucks the minimum retirement schedule is as follows: Pickups 5 years Econo-vans 6 years Utility Trucks 6 years All other heavy equipment will be retired according to their condition and the availability of funds. VIII INSURANCE Each department will be charged with the cost of in- surance for the number of vehicles assigned for department use. 7 M IX VEHICLE ACCIDENTS M As an employee of Chesterfield County, the operator of a County owned passenger vehicle should be considered by the public to be a symbol of safety as demonstrated by driving manners and courtesy shown to the traveling public. Upon reaching the scene of an accident, the operator of a County owned vehicle should stop to render such assist- ance as he can by caring for the injured first, call or send for the police if practical, and take measures to prevent other vehicles from becoming involved. In the event an accident occurs involving a County vehicle, the injured should in every case be cared for first. Protective measures should then be established to prevent any further damage. The police should be notified in the most expedient manner possible. The appropriate accident forms should be completed and submitted to the Safety Officer of the Police Department within 24 hours of the time of the accident. If the County vehicle is inoperable, the operator shall call the Central Garage, except under extraordinary conditions where wrecker or towing service from the Central Garage is impractical. Operators are cautioned against accepting responsibility or blame for an accident or discussing the accident with anyone other than their supervisor, enforcement officers or the Central Garage staff. If the accident is a result of the gross negligence of the County driver the County may hold the driver liable for damages. �W X REIMBURSEMENT FOR PRIVATE VEHICLE USE In the event it is necessary for a County employee to use their own private vehicle, there will be reimburse- ment made at the rate of 15(,% a mile. All usage of private vehicles must have the prior approval and consent of the Department head before reim- bursement will be allowed. CHESTERFIELD COUNTY AUTOMOBILE POLICY I Purpose To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. II Regular Assignment of Vehicle 1. Criteria for Permanent Assignment 2. Permanent Vehicle Assignment List III Routine Maintenance IV Legal Responsibility V General Operation VI Service and Repairs VII Replacements VIII Insurance IX Vehicle Accidents X Reimbursement for Private Vehicle Use 0 I PURPOSE To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. Il REGULAR ASSIGNMENT OF VEHICLES (1) Permanent assignment of County vehicles may be made when the duties of the employee require regular daily use of the vehicle. Prior to any request by a department for a permanent assignment of a County vehicle, a thorough review of vehicle utilization should be performed to determine if a true need exists for such a permanent assignment. Requests for permanent assignment of County vehicles should be made in writing to the County Administrator and submitted along with any supporting data and is to be signed by the department head. If for any reason there is a change of assignment of County vehicles within a department, the County Administrator should be promptly notified in writing of the change. Should the Department head determine that there is no further need for a regularly assigned County vehicle, the vehicle should be returned to the Central Garage for possible re -assignment. (2) Permanent Vehicle Assignment List The following office's personnel are assigned permanent vehicle use: A. Ai rport 1. Director 2. Avionics Shop B. Animal Control } 1. Chief Warden 2. Deputies (5) C. Buildings and Grounds 1. Superintendent 2. A/C Heating Mechanic D. Building Inspector 1. Chief 2. Inspectors (9) E. County Administrator 1. County Administrator 2. Assistant County Administrator F. County Garage 1. Foreman G. Fire Department 1. Chief 2. Batallion Chief (2) 3. Fire Marshal 4. Fire Prevention (2) 5. Training (2) 6. Plans Reviewer 7. Master Mechanic H. General Services 1. Director 2. Assistant Director I. Juvenile Detention Home 1. Director J. Land -Mobile Radio K. Library L. MH and MR 1. Drivers (2) M. Nursing Home 1. Director N. Planning 1. Director 2. Zoning Inspector 3. Chief Planner 0. Probation 1. Chief 2. Officers (4) P. Public Utilities Q. Police (117) R. Real Estate 1. Chief 2. Assessors (11) S. Recreation 1. Director 2. Assistant T. Sanitation U. Sheriff 1. Sheriff 2. Deputies (5) V. Social Services III RESPONSIBILITY FOR ROUTINE MAINTENANCE While the County of Chesterfield operates a Central Garage to facilitate the keeping of County vehicles in good running order and making repairs due to normal wear, each Department will be charged with the cost of parts or any service. All regularly assigned vehicles should be serviced at least once each 5,000 miles. It is the operator's responsi- bility to see that the vehicle is taken to the Central Garage to have this service performed. Listed below is a guideline of conditions that should be observed: 1. Change oil every 5,000 miles under normal conditions. 2. Change oil filter element every 6,000 miles under normal conditions. 3. Keep engine clean and replace air filter as often as needed. ` 4. Grease chassis every 6,000 miles under normal conditions and keep bolts tight. 5. Keep glasses and inside of vehicle clean.. 6. Keep tires properly inflated, valve caps on, and check tread wear. 7. Wash often as needed. 8. Check battery weekly. 9. Check oil and grease. 10. Check registration and accident cards. 11. Report any mechanical trouble or deficiencies noted to the Central Garage Mechanical personnel for maintenance of the vehicle for corrective action. IV LEGAL RESPONSIBILITY The operator's responsibility while on the highways is covered by law and cannot be abridged or modified in any respect. Therefore, it is the responsibility of employees to operate County -owned vehicles in compliance with the Motor Vehicle Laws of Virginia. County employees must not knowingly operate vehicles which do not comply with the legal requirements. It is the responsibility of each Department to see that their employees using County vehicles are qualified operators, and that they have a valid Virginia Operator's Permit, before authorizing regular or temporary assignments of County vehicles. V GENERAL OPERATION Any person who operates a County vehicle should drive in such a manner as to be a credit to themselves and the County of Chesterfield. Operation of a County vehicle by anyone in a manner that could bring discredit to the County may result in disciplinary action toward the operator. Operators should practice defensive driving which means anticipating and observing the actions of other drivers and controlling your vehicle in such a manner so as to avoid an accident involvement. It is the operator's responsibility to know and abide by the Motor Vehicle Laws of Virginia. A display of courteous driving habits should be exercised at all times. Operators shall limit the use of County -owned vehicles to official County business. County vehicles shall not be used for personal trips. Operators guilty of misuse are subject to disciplinary action by the County Administrator. "Hitchhikers" should not be picked up by operators of County vehicles. It is permissible and advisable, however, to render assistance in case of accidents or other emergen- cies to the traveling public. All Department heads are charged with the responsibility to enforce any regulations necessary to bring about the proper use of County vehicles assigned to their department. Regularly assigned vehicles should not be driven home unless permission by the County Administrator's Office has been given. County vehicles shall not be driven home by employees of Chesterfield who live outside the jurisdictional bound- aries of Chesterfield County, unless otherwise authorized by the County Administrator. Approval of out -of -State travel by excess of 200 -mile round trip must be obtained from the County Administrator. M -7- n No equipment other than County owned and authorized equipment shall be installed in or on any County vehicle without the prior permission of the County Administrator. s Any unauthorized equipment found in or on any County vehicle will be removed. VI SERVICE AND REPAIRS The operators of County vehicles shall use the facili- ties of the Central Garage for all servicing and repairs. In the event of vehicle breakdown, the operator shall call the Central Garage whenever practical. Operators are authorized to secure service and repairs at commercial stations only in cases of emergency, and only in cases of extreme emergency will this be permitted at a location in the general proximity of the Central Garage. VII REPLACEMENTS Vehicles will be replaced based on the age, mileage and their general condition and to the extent of funds budgeted for this purpose. Vehicles should be replaced every 70,000 miles or 4 years, whichever comes first. For trucks the minimum retirement schedule is as follows: Pickups 5 years Econo-vans 6 years Utility Trucks 6 years All other heavy equipment will be retired according to their condition and the availability of funds. VIII INSURANCE Each department will be charged with the cost of in- surance for the number of vehicles assigned for department use. -8- *40 IX VEHICLE ACCIDENTS As an employee of Chesterfield County, the operator of a County owned passenger vehicle should be considered by the public to be a symbol of safety as demonstrated by driving manners and courtesy shown to the traveling public - Upon reaching the scene of an accident, the operator of a County owned vehicle should stop to render such assist- ance as he can by caring for the injured first, call or send for the police if practical, and take measures to prevent other vehicles from becoming involved. In the event an accident occurs involving a County vehicle, the injured should in every case be cared for first. Protective measures should then be established to prevent any further damage. The police should be notified in the most expedient manner possible. The appropriate accident forms should be completed and submitted to the Safety Officer of the Police Department within 24 hours of the time of the accident. If the County vehicle is inoperable, the operator shall call the Central Garage, except under extraordinary conditions where wrecker or towing service from the Central Garage is impractical. Operators are cautioned against accepting responsibility or blame for an accident or discussing the accident with anyone other than their supervisor, enforcement officers or the Central Garage staff. If the accident is a result of the gross negligence of the County driver the County may hold the driver liable for damages. M -9- X REIMBURSEMENT FOR PRIVATE VEHICLE USE In the event it is necessary for a County employee to use their own private vehicle, there will be reimburse- ment made at the rate of 15G a mile. All usage of private vehicles must have the prior approval and consent of the Department head before reim- bursement will be allowed. A M ,t S 1 �-o n CHESTERFIELD COUNTY AUTOMOBILE POLICY I Purpose I�� To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. II Regular Assignment of Vehicle 1. Criteria for Permanent Assignment 2. Permanent Vehicle Assignment List III Routine Maintenance IV Legal Responsibility V General Operation VI Service and Repairs VII Replacements VIII Insurance IX Vehicle Accidents X Reimbursement for Private Vehicle Use I PURPOSE To provide rules and regulations for the assignment, use, and maintenance of county automobiles among all departments. II REGULAR ASSIGNMENT OF VEHICLES (1) Permanent assignment of County vehicles may be made when the duties of the employee require regular daily use of the vehicle. Prior to any request by a department for a permanent assignment of a County vehicle, a thorough review of vehicle utilization should be performed to determine if a true need exists for such a permanent assignment. Requests for permanent assignment of County vehicles should be made in writing to the County Administrator and submitted along with any supporting data and is to be signed by the department head. If for any reason there is a change of assignment of County vehicles within a department, the County Administrator should be promptly notified in writing of the change. Should the Department head determine that there is no further need for a regularly assigned County vehicle, the vehicle should be returned to the Central Garage for possible re -assignment. (2) Permanent Vehicle Assignment List The following office's personnel are assigned permanent vehicle use .9- M M A. Airport 1. Director 2. Avionics Shop B. Animal Control 1. Chief Warden 2. Deputies (5) C. Buildings and Grounds 1. Superintendent 2. A/C Heating Mechanic D. Building Inspector 1. Chief 2. Inspectors (9) E. County Administrator 1. County Administrator 2. Assistant County Administrator F. County Garage 1. Foreman G. Fire Department 1. Chief 2. Batallion Chief (2) 3. Fire Marshal 4. Fire Prevention (2) 5. Training (2) 6. Plans Reviewer 7. Master Mechanic H. General Services 1. Director 2. Assistant Director I. Juvenile Detention Home 1. Director J. Land -Mobile Radio K. Library L. MH and MR 1. Drivers (2) M. Nursing Home 1. Director 3- N. Planning 1. Director 2. Zoning Inspector 3. Chief, Planner O. Probation 1. Chief 2. Officers (4) P. Public Utilities Q. Police (117) R. Real Estate 1. Chief 2. Assessors (11) S. Recreation 1. Director 2. Assistant T. Sanitation U. Sheriff 1. Sheriff 2. Deputies (5) V. Social Services III RESPONSIBILITY FOR ROUTINE MAINTENANCE While the County of Chesterfield operates a Central Garage to facilitate the keeping of County vehicles in good running order and making repairs due to normal wear, each Department will be charged with the cost of parts or any service. All regularly assigned vehicles should be serviced at least once each 5,000 miles. It is the operator's responsi- bility to see that the vehicle is taken to the Central Garage to have this service performed. Listed below is a guideline of conditions that should be observed: 1. Change oil every 5,000 miles under normal conditions. 2. Change oil filter element every 6,000 miles under normal conditions. 3. Keep engine clean and replace air filter as often as needed. 4. Grease chassis every 6,000 miles under normal conditions and keep bolts tight. 5. Keep glasses and inside of vehicle clean. 6. Keep tires properly inflated, valve caps on, and check tread wear. 7. Wash often as needed. 8. Check battery weekly. 9. Check oil and grease. 10. Check registration and accident cards. 11. Report any mechanical trouble or deficiencies noted to the Central Garage Mechanical personnel for maintenance of the vehicle for corrective action. IV LEGAL RESPONSIBILITY The operator's responsibility while on the highways is covered by law and cannot be abridged or modified in any respect. Therefore, it is the responsibility of employees to operate County -owned vehicles in compliance with the Motor Vehicle Laws of Virginia. County employees must not knowingly operate vehicles which do not comply with the legal requirements. It is the responsibility of each Department to see that their employees using County vehicles are qualified operators, and that they have a valid Virginia Operator's Permit, before authorizing regular or temporary assignments of County vehicles. V GENERAL OPERATION Any person who operates a County vehicle should drive in such a manner as to be a credit to themselves and the County of Chesterfield. Operation of a County vehicle by anyone in a manner that could bring discredit to the County may result in disciplinary action toward the operator. Operators should practice defensive driving which means n M anticipating and observing the actions of other drivers and controlling your vehicle in such a manner so as to avoid an accident involvement. It is the operator's responsibility to know and abide by the Motor Vehicle Laws of Virginia. A display of courteous driving habits should be exercised at all times. Operators shall limit the use of County -owned vehicles to official County business. County vehicles shall not be used for personal trips. Operators guilty of misuse are subject to disciplinary action by the County Administrator. "Hitchhikers" should not be picked up by operators of County vehicles. It is permissible and advisable, however, to render assistance in case of accidents or other emergencies to the traveling public. All Department heads are charged with the responsibility to enforce any regulations necessary to bring about the proper use of County vehicles assigned to their department. Regularly assigned vehicles should not be driven home unless permission by the County Administrator's Office has been given. County vehicles shall not be driven home by employees of Chesterfield who live outside the jurisdictional boundaries of Chesterfield County, unless otherwise authorized by the County Administrator. Approval of out -of -State travel by excess of 200 -mile round trip must be obtained from the County Administrator. VI SERVICE AND REPAIRS The operators of County vehicles shall use the facilities of the Central Garage for all servicing and repairs. In the event of vehicle breakdown, the operator shall call the Cv - Central Garage whenever practical. Operators are authorized to secure service and repairs at commercial stations only in cases of emergency, and only in cases of extreme emergency will this be permitted at a location in the general proximity of the Central Garage. VII REPLACEMENTS Vehicles will be replaced based on the age, mileage and their general condition and to the extent of funds budgeted for this purpose. Vehicles should be replaced every'"Lj0,000 miles or 4 years, whichever comes first. For trucks the minimum retirement schedule is as follows: Pickups 5 years Econo-vans 6 years Utility Trucks 6 years All other heavy equipment will be retired according to their condition and the availability of funds. VIII INSURANCE Each department will be charged with the cost of insurance for the number of vehicles assigned for department use. IX VEHICLE ACCIDENTS As an employee of Chesterfield County, the operator of a County owned passenger vehicle should be considered by the public to be a symbol of safety as demonstrated by driving manners and courtesy shown to the traveling public. Upon reaching the scene of an accident, the operator of a County owned vehicle should stop to render such assistance as he can by caring for the injured first, call or send for the police if practical, and take measures to prevent other vehicles from becoming involved. I/ - M In the event an accident occurs involving a County vehicle, the injured should in every case be cared for first. Protective measures should then be established to prevent any further damage. The police should be notified in the most expedient manner possible. The appropriate accident forms should be completed and submitted to the Safety Officer of the Police Department within 24 hours of the time of the accident. If the County vehicle is inoperable, the operator shall call the Central Garage, except under extraordinary conditions where wrecker or towing service from the Central Garage is impractical. Operators are cautioned against accepting responsibility or blame for an accident or discussing the accident with anyone other than their supervisor, enforcement officers or the Central Garage staff. If the accident is a result of the gross negligence of the County driver the County may hold the driver liable for damages. X REIMBURSEMENT FOR PRIVATE VEHICLE USE In the event it is necessary for a County employee to use their own private vehicle, there will be reimbursement made at the rate of 15(, a mile. All usage of private vehicles must have the prior approval and consent of the Department head before reimbursement will be allowed. 4 y�ZY TAKE NOTICE That the Board of Supervisors of Chesterfield County, on Wednesday, February 9, 1977, beginning at 11:00 a.m. in the County Board Room at Chesterfield County Courthouse, Virginia will introduce the follow- ing Ordinance and will hold a public hearing for the purpose of taking under consideration the passage of the following Ordinance on April 13, 1977 at 11:00 a.m. "An Ordinance to amend and reenact Section 12-100 of the Code of the County of Chesterfield, 1975, as amended, relating to the license tax for fortunetellers." Copies of this amendment are on file in the County Administrator's Office, Chesterfeild Courthouse, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. each regular business day. Lee 0. Falwell County Administrator q-)3-97 AN ORDINANCE TO AMEND AND REENACT SECTION 12-100 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1975, AS AMENDED, RELATING TO THE LICENSE TAX FOR FORTUNETELLERS BE IT ORDAINED by the Board of Supervisors of Chester- field County: (1) That Section 12-100 of the Code of the County of Chesterfield is amended and reenacted as follows: Sec. 12-100. License required; amount of tax. Every person engaged in the occupation of a fortuneteller, palmist, astrologist, numerologist, clairvoyant, craniologist, phrenologist, card reader, spiritual reader or advisor or in any other manner pretending to tell fortunes or pretending to disclose mental faculties of individuals for any money, gift, gratuity or other reward, within the county shall pay a license tax of f4:ve three hundred dollars. BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE, VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT LEO MYERS BERMUDA DISTRICT M ADMINISTRATION LFE O FALWEI_L COLINIIADMINISTRATOR C C MAN1_1E:L A11T C"UW1 ADMINISIf+411-)N BOA 748-1211 1 1 COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 December 10, 1976 MFMORANDLM TO: Richmond Times Dispatch FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings 8B Coming Events One (1) time, Wednesday, January 12, 1977 One (1) time, Wednesday, January 19, 1977 One (1) time, Wednesday, January 26, 1977 One (1) time, Wednesday, February 2, 1977 Please confirm by calling the County Administrator's Office at Chesterfield County Courthouse. 748-1211. shh Attachment Lee 0. Falwell County Administrator M BOARD OF SUPERVISORS E. MERLIN O'NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT GARLAND DODD BERMUDA DISTRICT IJ ADMINISTRATION C.G MANUEL INTERIM COUNTY ADMINISTRATOR Ufa COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 MEMORANDUM April 7, 1977 TO: Members of the Board of Supervisors FROM: Steven L. Micas, County Attorney 15� SUBJECT: Nursing Home Revenue Bonds The revenue bond resolution to borrow $1.8 million to be paid back from gross revenues of the Nursing Home has now been completed. We are in the process of setting up a meeting with the banks who have expressed an interest in lending the money to the County to determine whether the provisions of the resolution are acceptable to the lenders and whether the proposed interest rate will be acceptable to the County. Dean Pope, bond counsel with Hunton and Williams, has again assured me that the money will be available in the 1976-77 fiscal year. S LM/ j lb n COUNTY OF CHESTERFIELD (For Intracounty Correspondence) TO: Mr. C. G. Manuel DATE: April 11, 1977 FROM: Robert A. Painter X4111��7 SUBJECT: American Water Works Annual Conference Los Angeles - May 8 - 13, 1977 s Will you please place my request to attend the American Water Works Conference on your agenda for April 13, 1977. In order to take advantage of the reduced plane fare, I will have to deposit the funds by April 14, 1977. There are a number of papers on the Technical Program which I feel will be very beneficial in the management of our own system; such as, Water Rates, The Safe Drinking Water Act, Industrial Water Use, etc. In addition, the exhibits of new equipment and methods are always very worthwhile. The funds for this conference are in the budget. RAP: id XX /I COUNTY OF CHESTERFIELD J INTRACOUNTY CORRESPONDENCE April 11, 1977 TO: Mr. Jack Manuel Interim County Administrator FROM: Elmer Hodge a*'e_1 /4+ Director of Data Processing SUBJECT: Salaries for Systems Analysts As you requested Friday, I am providing the justification for hiring Mr. J. R. Sexton as a Systems Analyst II at grade/step 24-5. I am currently trying to recruit a Systems Analyst II for the financial project which will require a beginning salary equal to or greater than that required by Mr. Sexton. Time does not permit us to wait until the Wage and Salary Committee meets later,this month because the Data Processing Department has lost two programmers and one analyst in the last two weeks. One programmer was promoted to the position provided by the Criminal Justice grant, another terminated due to pregnancy leave and the systems analyst accepted a higher paying position in Richmond. First consider the responsibilities and qualifications of Systems Analysts. These are technical professionals similar to engineers in many ways. They are required to have a good knowledge of business as well as data processing. They usually have from 3-5 years program- ming experience and 2-3 years as a programmer/analyst before becom- ing a systems analyst. A college graduate starting at $9,000 per year in 1968 and receiving a 7% increase annually will today earn $16,544. So, a salary of $17,256 is not out of line with the pro- fessional market and salaries in excess of $20,000 are common in the Richmond area. The systems and programming staff currently consists of good pro- grammers having from 3-5 years programming experience. Two are classified as systems analysts because of seniority, not experience or knowledge. What is needed is more experienced personnel such as Mr. Sexton (who has approximately 10 years data processing experience, to act as project or group leaders for the current staff. In summary, it is necessary for the County to recruit a higher level of systems analyst as group leaders because: - This level of experience is required in an organization with the size and growth of Chesterfield County. - The salary is competitive with those of other data processing shops the size of Chesterfield. It is still lower than large installations such as Du Pont, Reynolds, etc. with whom we must compete for personnel. - The efforts of Personnel and Data Processing to recruit such personnel over the past 10 months have failed. I must, therefore, request permission of the County Administrator and Board of Supervisors to hire Mr. Sexton at a salary of $17,256 effective May 1, 1977. No additional appropriations required. I would also like to have Bob Galusha perform a survey of other data processing installations including the City of Richmond and Henrico County. This should determine whether Chesterfield County offers competitive salaries and if a different classification system is required. Your assistance will be greatly appreciated. cc Bob Galusha ECH/mm + BOARD OF SUPERVISORS E. MERLIN 0 NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L.BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT GARLAND DODD BERMUDA DISTRICT ADMINISTRATION C.G MANUEL INTERIM COUNTY A:)1AINISTRAT0R COU NTY OF C H ESTER F1 ELD CHESTERFIELD, VIRGINIA 23832 April 8, 1977 MEMORANDLIM TO: Mr. C. G. Manuel Board of Supervisors E4e 'ERCM: er Hodge, Director of Data Processing SUBJECT: Reconnendation on the Selection of Computer Equipment Bids were submitted by six vendors in response to the County's re- quest for proposals for computer equipment and software. An in- depth analysis has been made of the proposals, qualitative aspects of each vendor and qualitative aspects of each vendor's equipment and software. Based on this analysis, I recammend converting from the present Burroughs computer to an IBM -138 as proposed by Cammon- wealth Computer Advisors. The software and CRT terminals would be obtained directly frau IBM by accepting those parts of their bid. Although the Commonwealth Computer Advisors' bid is lowest for.IBM equipment, lower bids were submitted by Digital Equipment Corporation, Burroughs and Honeywell. All are well established computer vendors but none can provide the support and number of government installa- tions from which to draw experience and programs. Digital Equipment Corporation, the lowest bidder, must be eliminated because it is relatively new in the medium -large computer market. It has only one such account in the state and therefore does not have a large maintenance and technical support staff. Honeywell Corporation would be my choice, second only to IBM. Honeywell has the second lowest bid and a good staff of personnel. However, we were informed by the Honeywell users in Newport News and Portsmouth that they are considering converting to IBM because of inadequate support. I cannot recommend Burroughs Corporation because of the recent problems and delays of equipment on the first bid. Attached is a comparative analysis of all vendors providing qualitative justification for accepting bids for IBM equipment and software. Other less tangible justification includes: 1. It is easier to recruit good data processing personnel because there are many more IBM sites in the area. 2. The quality of IBM support is consistently better, through- out the nation, than other vendors. 3. Because IBM has computers in at least ten other local governments in the Virginia area, it will be much easier to trade experience, knowledge, problems and programs. 4. Most engineering programs needed by the Engineering Depart- ment were written for IBM computers and will run without conversion. The list of IBM computer programs that Chesterfield can obtain at no cost from other local governments is very impressive and includes the following: 1. Arlington County: On-line Payroll/Personnel 2. Chesapeake: On-line Juvenile Courts 3. Fairfax County: On-line Payroll/Personnel, On-line Real Estate & Personal Property Collections and On-line Judicial Systems. 4. Hampton: On-line Criminal Justice, On-line Real Estate Assessment, and On-line Inventory. 5. Norfolk: On-line Hospital Accounting Other counties/cities include: Virginia Beach, Greensboro, N. C., and Richmond. The availability of such programs will more than offset the additional cost of the IBM computer. Permission is requested to accept the Commonwealth Computer Advisors (CCA) proposal for delivery of an IBM -138 computer by July 1, 1977. Software, conversion support and terminals will be provided by IFI. The monthly lease payments will be $14,169 for all equipment and software. This represents an overrun of FY 1977-78 budget by approxi- metely $13,000. No additional appropriation is requested at this time because the overrun can probably be offset by savings in other areas. The opportunity to correct the problems with the current contract and enjoy the benefits of the 134 computer are well worth the effort and even $13,000 if the overrun cannot be offset. A letter awarding the bid to Commonwealth Computer Advisors contin- gent upon completion of an acceptable contract by the County Attorney will be available for Board approval. 2 w H a z O U Pu O W U) Q H PQ W O r�I 41 O Cd r 4 41 I O `DO 4J U 4-1 ca U U t_1 A 3Cd cin m D, N U ro o �1 v�P1 U ••0 U -r441 u0 44 •rpt r� a..1 •� Ava r� O N O 4J 4J H N r-, r-4 r—I a) O 0 O H 41 •� C4•r I H p H 3 1 " v U •r -I 6 W 0000 0000 ►� M r -I N rl OLr) O 0 000 >1 N 'Ja occn rl_ N M� x tn- da4(n 0 D r-4 > r� cn cn U c/� a) �/ (Tr r -I O r -I {!j 0000 N h 7. r --4O f37 N En V) H rQ r-4 >Nz C14 Cl �� co �It � .0 00 Ln r4 En OcHA ch 0`00 r-1 �4 1-1 o V).- r�I 41 O Cd r 4 41 I O `DO 4J U 4-1 ca U U t_1 A 3Cd cin m D, N U ro o �1 v�P1 U ••0 U -r441 u0 44 •rpt r� a..1 •� Ava r� O N O 4J 4J H N r-, r-4 r—I a) O 0 O H 41 •� C4•r I H p H 3 1 " v U •r -I 6 W PStAENipp Ot N �, IIIIIIIII *� d O�3A3a N+0 REGION III Curtis Building 6th.and Walnut Streets Philadelphia, Pennsylvania 19106 DEPA,"OVIENT OF HOUSING AND URBAN DE OPMENT RICHMOND AREA OFFICE 701 EAST FRANKLIN STREET RICHMOND, VIRGINIA 23219 APR _ 7 1977 Mr. C. G. Manuel Acting County Administrator County of Chesterfield Chesterfield Courthouse Chesterfield, VA 23832 Dear Mr. Manuel: IN REPLY REFER TO: 3.5cM The Richmond Area Office has completed its review of your preapplication(s) for assistance under the Department's Community Development Block Grant Program. We are pleased to inform you that, based on the rating assigned to your proposal, grant funds have been reserved for the following activity(ies): Activity(ies) Drewry's Bluff Sewer Line Extension Amount Rating $ 97,000 65.02 Other activities proposed which did not fall within the priority range were as follows: Activity(ies): Amount Rating Ettrick Water and Sewer Line Replacements $400,000 63.32 Halfway House Heights Water and Sewer Extension $161,015 53.32 Rayon Park Water and Sewer Extension $285,000 53.32 Reserved grant funds will become available to you after submission and approval of your full application. We have enclosed application forms which should be completed and forwarded to our Office by July 11, 1977. *4W 4 It will be necessary for you to complete and forward the enclosed Grantee Performance Report at least 30 days prior to the submission of the full application. If you need assistance, please do not hesitate to call the Office of the Director of our Community Planning and Development Division at (804) 782-2624. b C oll; Masq Area r6otor Enclosures M MOBILE HOME REPORT In The Board of Supervisors of Chesterfield County, on Wednesday, April 13, 1977, beginning at 2:30 P. M., in the County Board Room at Chesterfield Courthouse, Virginia, will take under consideration the granting of a Mobile Home Permit on the parcel of land described herein. V/77SR071 Mounty K. May Midlothian Magisterial District Tax Map Sec. 18-15 (1) Parcel 5 and better known as 210 Twin Ridge Road, Sheet 8. The applicant requests renewal of a Mobile Home Permit to park a mobile home on property which belongs to John Hughes, brother-in-law of the applicant. The Health Department reports no environmental health hazard in existence. Adjacent property owners state no objec- tion to this request which is for 2 years. Permits issued 4/11/73 and 4/9/75. * * * * * * * * * * * V 77SR072 Clifton L. Armstead Midlothian Magisterial District Tax Map Sec. 15-7 (2) Winterfield Lot 31 and better known as 14011 Westfield Road, Sheet 7. The applicant requests renewal of a Mobile Home Permit to park a mobile home on property which belongs to Henry Burford, grandfather of the applicant. The Health Department reports no environmental health hazard in existence. Adjacent property owners state -no objection to this request which is for 2 years. Permits issued 3/4/70, 6/7/72 and 2/12/75. * * * * * * * * * * * ✓ 77SR073 Gertrude B. Draper The applicant requests home on property which applicant. The Health in existence. Adjacent request which is for 2 Midlothian Magisterial District Tax MaD Sec. 15-7 (1) Parcel 2-2 and better known as 1402 Westfield Road, Sheet 7. renewal of a Mobile Home Permit to park a mobile belongs to Charles L. Burford, brother of the Department reports no environmental health hazard property owners state no objection to this years. Permits issued 4/11/73 and 4/9/75. * * * * * * * * * * * /77SR074 Mildred Tiller McCray Bermuda Magisterial District Tax Map Sec. 115-1-5 (1) Parcel 8 and better known as 12517 S. Chester Road, Sheet 32. The applicant requests renewal of a Mobile Home Permit to park a. mobile home on property which belongs to Olga Tiller, mother of the applicant. The Health Department reports no environmental health hazard in existence. Adjacent property owners state no objection to this request which is for 2 years. Permits issued 8/4/65, 9/6/67, 9/3/69, 12/8/71 and 4/9/75. * * * * * * * * * * 77SR088 Shoosmith Brothers, Inc. Dale Magisterial District Tax Map Sec. 114-9 (1) Parcel 1 and better known as 11800 Lewis Road, Sheet 31. The applicant requests renewal of a Moible Home Permit to park a mobile home on property which he owns. The Health Department reports no environmental health hazard in existence. Adjacent property owners state no objection to this request which is for 2 years. Permits issued 4/4/73 and 4/9/75. Copies of this application are on file in the Department of Community Development, Room 307, Office Building, Chesterfield Courthouse, Chesterfield, Virginia, for public examination between the hours of 8:30 A. M. and 5:00 P. M. of each regular business day. APPLICANT AND/OR AGENT MUST BE PRESENT AT HEARING, F James M. S Zoning Administrator Chesterfield County m m m M i TARE NOT ICE That the Board of Supervisors of Chesterfield County, on Wednesday, April 13, 1977, beginning at 3:00 P. M., in the County Board Room at Chesterfield Courthouse, Virginia, will take under consideration 1.� a granting of Variances on the parcels of land described herein. 0i *775008-775014 In Bermuda Magisterial District, MORRIS E. MASON requests seven (7) Variances to use seven (7) parcels of land, which have no public road frontage, for dwelling purposes. These parcels lie southeast of the southern terminus of Percival Street. T. M. Sec. 115-16 (1) Parcel 4 (Sheet 32). 77SO75 In Clover Hill Magisterial District, G. Milton Ritter, Jr. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 1400 feet off the north line of Pear Orchard Road measured from a point 40,000 feet southwest of its intersection with Skinquarter Road. T. M. Sec. 85 (1) Parcel 1 CSheet 26L. 775076 In Matoaca Magisterial District, John W. Taylor Builder, Inc. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located approximately 600 feet northwest of the intersection of Wild Turkey Run and Saddlebrook Road. T. M. Sec. 158-12 (1) Part of Parcel 37 (Sheet 47). V 77SO77 In Matoaca Magisterial District, Harold B. Fulcher requests a �p►Vari nce to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located southwest of the southern terminus of Cherry Street. T. M. Sec. 132-16 (1) Part of Parcel 38 (Sheet 41). `/ 77SO78 In Bermuda Magisterial District, Thomas E. Tennille requests a Vaiance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 840 feet off the south line of Centralia Road measured from a point 250 feet southwest of its intersection with Hopkins Road. T. M. Sec. 97-5 (1) Part of Parcel 5 (Sheet 32) . ✓ 77SO79 In Bermuda Magisterial District, R. S. Blackwell requests a• a�`riance to use a parcel of land, which has no public road frontage, 3 je.for dwelling purposes. This parcel lies 4,600 feet southwest of the western terminus of Okuma Drive. T. M. Sec. 135-5 (2) Bermuda Ochre Company Lot 9-1 (Sheet 42). 00 7SO80 In Matoaca Magisterial District; Michael Weaver requests a N Variance to use a parcel of land, which fronts along an unimproved 000 public road, for dwelling purposes. This parcel lies off of the north line of Rhodes Lane (unimproved) and is located approximately 400 feet east of its intersection with North Rhodes Lane. T. M. Sec. 160(1) Part of Parcel 19 (Sheet 48). *These cases were deferred by the Board of Supervisors at a previous meeting to their April 13, 1977, meeting. I V 77SO81 In Clover Hila Magisterial District, Roy P. Martin requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 452 feet off the west line of Qualla Road measured from a point 800 feet northeast of its intersection with Family Lane. T. M. Sec. 63-11 (1) part of Parcel 7 (Sheet 21) . 77SO82 In Midlothian Magisterial District, Gino L. Andreain requests a Variance to use a parcel of land, which fronts along an unimproved y public road, for dwelling purposes. This lot lies approximately 150 feet northeast of the intersection of Fairwood Drive and Lomay Drive (unimproved). T. M. Sec. 18-15 (2) Bon Air Hills Blk C Lots 8 & 9 (Sheet 8) . 'Irio77SO83 In Bermuda Magisterial District, Richard Swinson requests a Variance to use a parcel of land, which fronts along an unimproved rpublic road, for dwelling purposes. This lot is located approximately 110 feet northeast of the intersection of Woodside Road (uniproved) and Mountclair Road. T. M. Sec. 116-.1 (6) Dalewood Lot 45 (Sheet 32). ✓77SO84 In Midlothian Magisterial District, Spooner H. Hull III re- quests a Variance to use a parcel of land which has no public road frontage, for dwelling purposes. This parcel lies 264 feet off the west line of Buford Road measured from a point 1150 feet north of its intersection with Midlothian Turnpike. T. M. Sec. 18-16 (1) part of Parcel 2 (Sheet 8). v77SO85 In Bermuda Magisterial District, Alvin H. Brooks, Jr. requests a Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 200 feet off the north line of Kingsland Road measured from a point 1050 feet west of its intersec- tion with Dorsey Road. T. M. Sec. 81-2 (1) Parcel 12-1 (Sheet 23). 775086 In Matoaca Magisterial District, R. Vaiden Jones requests a . Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel lies 723 feet southwest of the intersection of Wild Turkey Run and Saddlebrook Road. T. M. Sec. 158-12 (1) part of Parcel 37 (Sheet 47). 77SO87 In Matoaca Magisterial District, R. Vaiden Jones requests a Mvariance to use a parcel of land, which has no public road frontage, for dwelling purposes. This parcel is located approximately 623 feet southwest of the intersection of Wild Turkey Run and Saddlebrook +y� Road. T. M. Sec. 158-12 (1) part of Parcel 37 (Sheet 47) . Copies of these amendments are on file in the Department of Community Development, Room 307, office Building, Chesterfield Courthouse, Chesterfield, Virginia, for public examination between the hours of 8:30 A. M. and 5:00 P. M. of each regular business day. APPLICANT AND/OR AGENT MUST BE PRESENT AT HEARING. a� James M. Sciavro Zoning Administrator Chesterfield, County I. S. - April 13, 1977 CASE NUMBER: 77SO75 APPLICANT: C. MILTON RITTER, JR. REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which as no public road frontage for dwelling purposes. The applicant plans to build a single family residence on this parcel. LOCATION AND TAX MAP: In Clover Hill Magisterial District, this parcel lies 1400 feet off the north line of Pear Orchard Road measured from a point 40,000 feet southwest of its intersection with Skinquarter Road. T. M. Sec. 85 (1) Parcel 1 (Sheet 26). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately 85 acres in area, is zoned Agricultural (A) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned _ Agricultural A and is occupied by a single family dwelling or re- mains wooded and vacant. UTILITIES: As of this writing, the Health Department has not reported on the suitability of the installation of a septic tank and drainfield system. The applicant has submitted a soil analysis of the property which. indicates that portions of the property are favorable for installation of a septic tank and drainfield system. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for Agricultural (A) Use. REQUEST ANALYSIS: In this case, the applicant who is the property owner p ans to u1. d a single family dwelling on this parcel. He states that access to Pear Orchard Road will be over and across a private road, from Point A to Point B as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff visited the site and found that two families are currently using the private road for access to Pear Orchard Road. This private road is improved for approximately 300 feet north of.Pear Orchard Road; is graveled for approximately 800 feet from that point; and the remainder of the road serving the applicant's property is dirt with need of extensive repairs if emergency vehicles are to adequately serve this parcel Staff notes that the rear of the applicant's property lies in the 100 Year Flood Plain of the Appomattox River. Staff reviewed files and finds that the applicant's property and surrounding property was given tentative approval for subdivision on February 22, 1972; however, this approval has now expired. Stafffinds that five parcels have been created from the original Parcel 1 (See attachment #77SO75-1, Parcels 1, 9, 10, 11 & 12). This division has all occured since 1971. Staff notes that, by definition, this is a subdivision. The creation of five parcels is three more parcels than are permitted by Ordinance when the divisions do not meet the exemption requirements from the Subdivision Ordinance. In this case, the five divisions do not meet the exemption requirements because they do not front along an existing State highway. Therefore, Staff believes that approval of this request would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO GRANT THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS. 1. A fifty (50) foot wide public road easement be dedicated from Point A to Point B as shown on the attached map. This dedication would be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. That no building permit be issued on this parcel until this dedication is accomplished. 3. The applicant and adjacent property owners construct the above described right-of-way to at least all weather road standards (gravel surface with road side ditches) and maintained to provide ease of ingress and egress for emergency vehicles during inclement weather. 4. Occupancy shall not be granted until the road is brought to at least all weather road standards. x x x x x x x x x x x x x x x A deed of dedication can be prepared and executed by a private source. The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recordation; or The County Right -of -Way Department will prepare the deed of dedication upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 1. Name(s) of legal living owner(s) of property. 2. Deed or Will Book and Page reference to legal living owner. If there is no Will left by previous owner, then an instrument must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and distances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedica- tion, please call the County Right -of -Way Office at 748-1361. 2. 1' CASE NUMBER: 77SO08-775014 APPLICANT: ?MORRIS E. MASON Bv-S---- Mareh-9;-193q 1:-S- --- pebreary-9;-19_ BT -Er --- c7anuary-127-jq; REQUEST A -ND PROPOSED USE: Seven (7) Variances to use seven (7) par- cecels of land, which have no public road frontage, for dwelling pur- poses. The Applicant, who is the property owner, plans to divide a 6.6 acre tract into seven (7) residential building lots. LOCATION AND TAX MAP: In Bermuda Magisterial District, this parcel Dr—es southeast of the southern terminus of Percival Street. T. M. Sec. 115-16 (1) Parcel 4 (Sheet 32) . PROPERTY ACREAGE, ZONING AND LAND USE: This parcel contains 6.6 acres, is zoned Residential (R-7) and is heavily wooded and vacant. ADJACENT A14D AREA ZONING AND LAND USE: Adjacent property to the east, north and .;est is zoned Residential (R-7), while the property lying to the south and southeast is zoned Residential (R-12). Adjacent property is occupied by a single family dwelling or remains wooded and vacant. UTILITIES: The Engineering Department reports that sewer is available to serve this property and recommends that unless public sewer is used the request be denied. TRANSPORTATION AND TRAFFIC: This request requires the extension of an existing street. GENER.0 PLAN: This lot lies in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the Applicant,who is the property owner, plans to subdivide a 6.6 acre tract into seven (7) residential building lots. He states that Percival Street will be extended to the southeast and dedicated with a cul-de-sac at its southern ter- minus. See attached subdivision plat. ALTERNATIVES AND 'LITIGATING MEASURES: Staff reviewed the request and finds that the suba:visi,on of Chester lies adjacent to. ;:he. east, - north and west'property lines of the subject parcel. In addition, ---- Staff finds that the subdivision of Hidden Valley Estates lies 100 feet southwest of this parcel, and across Ashton Creek. Staff finds that on April 23, 1974 the Planning Commission approved a tentative plan for the subdivision of this property subject to the condition that *a right-of-way having a width of seventy (70) feet be dedicated to and for the County of Chesterfield for the ex- tension of Percival Street from the terminus of the road to the property line; see Point A to Point B on attached subdivision plat. -1- (over) 4 B. S. - April 13, 197 BT-9----Mareh-97-}9-77 BT-q----February-9;-1 B --S---- 3aauary-liT-1 Staff notes that the large parcel of land that lies southeast of this property was, in May of 1976, rezoned Residential (R-12). It was intent of Lauck Associates, the property owner, to subdivide the property for single family residential use. The rezoning of this property was quite controversial because the property access from the north and east. It was finally decided that the main access for this parcel would be over and across Baldwin Road, with secondary access roads through Hidden Valley Estates (Crest - hill Road and Middlebrook Road). Access from the east is both difficult and limited because of the lack of development in the area, and Ashton Creek and the Seaboard Coast Line, which must be crossed. From the north, access is restricted because the southern end of Richmond Street terminates in a cul-de-sac, and the land south of the cul-de-sac has been developed. The only other access to the north would be across an extension of Percival Street, which if this request is approved, will be terminated in a cul-de-sac, and developed, thereby eliminating access to the north. It was generally understood by the residents of Hidden Valley Estates and Chester Subdivisions that Percival Street would be extended to the -southeast to provide an access from the north to the Lauck Associates property. STAFF RECOMMENDATION: RRrnMMFMn nVVTTT_ nV mv,n .++�.vru•tuLvu tiZtil 11" 13Z b-UBJECT TnTHF. PnT.T.n A TTT(_ r4nKTTTmT.• %1 _ 1.. A fifty (50) foot wide public road easement be dedicated from Point A to Point B, as shown on the attached map. This dedica- tion would be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. That no occupancy permit be issued on this parcel until the above dedication is accomplished and the extension of Percival._. Street, as shown on the attached map, is brought up to State standards and accepted in the State system. 3. That this project use public water and sewer. CASE HISTORY AND PAST COMMISSION AND BOARD ACTION FOR THIS REQUEST. B. S. 1 12 77: At the request of the Applicant and opposition, the Board deferred this request for 30 days. B. S. 2 09 77: The Board deferred this request 30 days to give the applicant additional time to discuss this request with the opposition. B. S. 3 09 77: The Board deferred this request and recommended that t: applicant file application for subdivision approval. O: March 22, 1977, the Planning Commission heard and granted tentative approval for subdivision of the sever lots in question. In view of this, Staff recommends that the -Boa d dismiss this reque_s.t, 2. -776008-1 7-meJ `���Lq Ste'.•. 11'(1i•11.1.a za: o - Q ;t t 6 Z t i N � i r a \� • I II 1!, �f J I 1 S. - April 13, 1977 CASE NUMBER: 77SO76 APPLICANT: JOHN W. TAYLOR BUILDER, INC. REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which fronts along an unimproved public road, for dwelling purposes. The applicant plans to build a single family dwelling for Edward Call. LOCATION AND TAX MAP: In Matoaca Magisterial District, this parcel is located approximately 600 feet northwest of the intersection of Wild Turkey Run and Saddlebrook Road. T. M. Sec. 158-12 (1) Part of Parcel 37 (Sheet 47) . PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately 3.92 acres in area, is zoned Residential (R-15) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property to the east and CisHort is zoned Residential (R-15), and property to the south and west `�..-'is zoned Agricultural (A). Adjacent property is occupied by sin le family dwellings or remains wooded and vacant. g UTILITIES: As of this writing, the Health Department has not reported on the suitability of installation of a septic tank system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the extension of an existing street. GENERAL PLAN: This parcel lies in an area designated for single-family rest. ential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase this propert- from Bright Oaks Corporation and build a single family dwelling for Edward Call. The applicant states that access to Saddlebrook Road will ( :)e over and across an unimproved public road from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff notes that Bright Oaks Estate lies to the east of this request. Staff notes that on October 26, 1976, the Planning Commission granted tentative approval for subdivision of Parcel 37; however, as of this writing, it has not been recorded, (see attachment #77SO76-1). The Planning Commission granted tentative approval for subdivision subject to the conditions that no further sections of the subdivision be recorded until Saddlebrook Road is taken into the State System and that Wild Turkey Run be extended to the Avery property line, which is located to the west of this request. To date Wild Turkey Run has been dedicated to the Avery Property; however, Saddlebrook Road has not been taken into the State System. Staff notes that on November 10, 1976, the Board granted a Variance (76S197) to use part of Parcel 37 to R. Vaiden Jones. This parcel is located approximately 200 feet southwest of the intersection of Wild Turkey Run and Saddlebrook Road. (See attachment #77SO76-2). This Variance was also granted with the condition that a fifty (50) foot wide public road easement be dedicated from the terminus of Wild Turkey Run to the Avery Property. Staff notes that this dedication has been accomplished. On March 3, 1977, Mr. Taylor filed a plat with this request which is not in accordance with the plat which the Planning Commission gave tentative approval. Of the lots shown on the plat which Mr. Taylor submitted, only one has been recorded (See attachment #77SO76-2 - Variance #76S197). Staff notes that the plat which Mr. Taylor submitted has not received tentative approval by the Planning Commission. Today the Board will consider two (2) additional requests for Variances (77SO86 and 77SO87) on parts of Parcel 37, (See attachment #775076-2) Staff notes that this parcel of land to include the Vaiden Jones division, the division by the applicant and the two other divisions to be heard this date will have divided the parcel into five separate parcels. Staff finds that, by definition, this is a subdivision. The creation of five parcels is, three more parcels than are permitted by Ordinance when the divisions do not meet the exemption requirements from the Subdivision Ordinance. In this case, the previous division and those divisions which the Board will consider today do not meet the exemption requirements because they do not front along an existing State highway. Therefore, Staff believes that approval of this request would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO APPROVE THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. The applicant and adjacent property owners shall construct Wild Turkey Run from Point A to its intersection with Saddlebrook Road to State standards. This will provide access for emergency vehicles. 2. Occupancy shall not be granted until constructed to State standards. 3. The County will not build or maintain brought to State standards by others. 2. the right-of-way has been the road until it is m (k'^ -77 o7to �+��CoOG' Vr�i�/ANL�S 0 70 - •. - � •;•;' ' � � � • ' _ � 8/erc,NT' 0�4K•S CST • r /971 -2 -25ONo T? S a�fCo- gog 41 Vi9 /t — /0 -7lo ,i s PA�L'8" lS�A 7.7 5 0 7(o -Z 775og�-z ,. Bt. - April 13, 1977 CASE NUMBER: 775077 APPLICANT: HAROLD B. FULCHER REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which has no public road frontage for dwelling purposes. In this case, the applicant plans to purchase this land from Fred Tatum and build a single family dwelling. LOCATION AND TAX MAP: In Matoaca Magisterial District, this parcel is located southwest of the southern terminus of Cherry Street. Tax Map Sec. 132-16 (1) Part of Parcel 38 (Sheet 41). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately one acre in area, is zoned Agricultural and is vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property to the north is zoned Residential (R-7), to the west is zoned Residential (R-15) and property to the south and east is zoned Agricultural. Adjacent property is occupied by single family dwellings or remains vacant. UTILITIES: The'Health Department reports that this parcel is suitable for installation of a septic tank and drainfield system. TRANSPORTATION AND TRAFFIC: This request requires the extension of an existing street. GENERAL PLAN: This parcel lies in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase this property from -Fred Tatum and build a single family dwelling on this parcel. He states that access to Cherry Street will be over and across a fifty (50) foot private road easement, from Point A to Point B as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff reviewed this request and --minds that Garden City Heights Subdivision lies to the north of this request. Property to the south and east are large parcels with a good potential for future subdivision. Staff has reviewed records in the Assessor's Office and it appears that this will be the third division of Parcel 38 (See attachment, Parcels 38, 38A and the request parcel). Staff finds that, by definition, this is a subdivision. The creation of three parcels is one more parcel than is permitted by Ordinance when the divisions do not meet the exemption requirements of the Subdivision Ordinance. In this case, this division does not meet the exemption requirements because the parcel in question does not front along an existing .State highway. Therefore, Staff believes that approval of this re- quest would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT AND PROPERTY OWNER TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO APPROVE THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: l.. A fifty foot wide public road shall be dedicated from Point A to Point B, as shown on the attached map. This dedication would be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. No building permit shall be granted on this parcel until this dedication is accomplished. 3.- The applicant shall construct the above described right-of-way to State standards. This condition will provide adequate ingress and egress for emergency vehicles. 4. Occupancy shall not be granted until the right-of-way is construct- ed to State standards. * * * * * * * * * * * * A deed of dedication can be prepared and executed by a private source. The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recordation; or The County Right -of -Way Department will prepare the deed of dedication upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 1. Name(s) of legal living owner(s) of property. 2. Deed or Will Book and Page Reference to legal living owner. If there is no Will left by previous owner, then an instrument must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and distances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedication, please call the County Right -of -Way office at: 748-1361. B. S. - April 13, 1977 CASE NUMBER:. 77SO78 APPLICANT: THOMAS E. TENNILLE REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Bermuda Magisterial District, this parcel lies 840 feet off the south line.of Centralia Road measured from a point 250 feet southwest of its intersection with Hopkins Road. Tax Map Sec. 97-5 (1) Part of Parcel 5 (Sheet 32). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately 1.1 acres in area, is zoned Agricultural and is vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned Residential (R-7) except that to the south which is zoned Agricultural (A) and is occupied by single family dwellings or remains vacant. UTILITIES: The Health Department reports that this parcel is suitable for installation of a septic tank and drainfield system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase this property from Christine Tennille and build a single family dwelling on the parcel. He states that access to Centralia Road will be over and across a 16 foot private road easement from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff reviewed this request and finds that Brittonwood and Lost Forest Subdivision lies to the northwest of this request. Staff also notes that Centralia Acres Subdivision lies along the east property line of the subject parcel. Adjacent property to the south and west are large parcels with a good potential for future subdivision. Staff visited the location and finds that the proposed access from Centralia Road to the parcel in question lies along the rear property lines of those lots in Centralia Acres. It is staff's opinion that his layout will serve as a hindrance to future subdivision of adjacent parce: Staff believes that the most logical lot and road layout would be to place the proposed road along the west property line and therefore, create lots which will be back to back rather than front to back as the applicant proposes. This would contribute to the orderly development of future subdivision on the remainder of parcel 5 and the parcel located to the west (see attachment #77SO78-2). Stair believes that if the Board sees fit to consider approval of this request, that the most appropriate action would be to require the applicant to dedicate a twenty-five (25) foot right-of-way from Point C to Point D, as shown on attachment #77SO78-2; however, it will not be necessary for the applicant to construct this right-of-way until there is future subdivision of this parcel and/or the parcels to the west. Staff is of the opinion that the applicant should acquire a twenty (20) foot private road easement from Point A to Point B (see attachment #77SO78-1) until there is a need for construc- tion of the dedicated right-of-way from Point C to Point D. Staff notes that the division of Parcel 5 as the applicant proposes will create a subdivision because, by definition, a subdivision is created whenever a'parcel is divided and requires the opening of a new street. Based ori this, Staff feels that the approval of this Variance would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD INSTRUCT THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO GRANT THIS REQUEST STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. A twenty -f ive foot wide public road easement shall be dedicated from Point C to Point D, as shown on attachment 77SO78-2. This dedication will be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. The applicant shall acquire a twenty (20) foot easement from Point A to Point B, as shown on attachment 77SO78-1. 3. No building permit shall be issued until the dedication and easement are acquired. 4. The applicant shall construct the twenty (20) foot easement to at least all weather road standards (gravel surface with roadside ditches) and maintain to provide ease of ingress and egress for emergency vehicles. 5. Occupancy shall not be granted until the twenty (20) foot easement is constructed to at least all weather road standards. * * * * * * * * * * A deed of dedication can be prepared and executed by a private source. The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recordation; or The County Right -of -Way Department will prepare the deed of dedication upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 2. 1. Name(s) of legal living owner(s) of property. 2. Deed or Will Book and Page reference to legal living owner. If there is no Will left by previous owner, then an instrument must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and dis- tances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedication, please call the County Right -of -Way office at: 748-1361. 3. v i i %ter r- u 1 � R r ♦ Y r � "' 1.i1tttl{. � 10 y r \ s t1/t1ails 111/I1gill 1t \t!ltttlltttttllltt/tilt 't.' 4ISB3 K Lk e r r b a P I - P GJ f/dhJ i jl/1111111- GEb I r 9 I O - C o -- a �su�t � � tttsrltlt \ i . p1�e,i�lttttllttlttllslaeu;aa��r,Js� ,, dA fCY 1 t�t i`2o' R/vti/ 5 1 ti �r S0� 1)�Oi 67W VA, mNc4c 3N�d'3 Z o o V J 9�6_ p. l _mit 4715• 47f 7 461 47 ,,•,, , �. �. t � of s --=�' F(A)l5 6 / .V 4800 m 4750 4740 ������JpP 4 ® N Centrolio21 313 2 Is 16 10--02 r' ^'f;► . , -� 13.2 sotol 0 C(D - -- u • �5 v /W O , J V F • .12 fjPPl,/49N%.S 2. P�?oP05 EO .1,• .r.••• � 4 ,. a ,N=Z�� 47�•, 147C �SrAFFs i PRoposw IV ' ft- AAI. �,VIZOO� • ;t t f j Q co 'y� i �.4':1�, • ,t; . ' QI 12.1 . L► ;J 7,� g 47�•, 147C �SrAFFs i PRoposw IV ' ft- AAI. �,VIZOO� • ;t t J �I B. S. - April 13, 1 CASE NUMBER: 77SO79 APPLICANT: R. S. BLACKWELL REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which as no public road frontage, for dwelling purposes. The applicant plans to build a single family dwelling on this lot. LOCATION AND TAX MAP: In Bermuda Magisterial District, this lot lies 4600 feet southwest of the western terminus of Okuma Drive. Tax Map Sec. 135-5 (2) Bermuda Ochre Company Lot 9-1 (Sheet,42). PROPERTY ACREAGE, ZONING AND LAND USE: This lot is approximately 1 acre in area, is zoned Agricultural (A) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned Agricultural (A) and is occupied by single family dwellings or remains wooded and vacant. C�" �LITIES: The Health Department reports that this parcel is suitable o�nstallation of a septic tank system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This lot lies in an area designated for Agricultural use. REQUEST ANALYSIS: In this case, the applicant plans to purchase the property from George Ginger and build a single family dwelling on the site. He states that access to Okuma Drive will be over and across a private road from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff notes that the Board has already granted six (6) Variances in this area. The most recently -.approved were the requests by Darrell Atkins (76S240) and Joseph Sauer � , (76S241). Mr. Glen Butler, an adjacent property owner has objected in the past to Variance requests in this area because residents are utilizing his property for access to Okuma Drive. At the last Board hearing, he re- quested that the Board grant no more Variances until dedication of a right-of-way is acquired. Mr. Butler requested that property owners who require ingress and egress either acquire access north to Route 10 or south to Enon Church Road rather than use his property for access to Okuma Drive. Staff has consulted with the County Right -of -Way Engineer who reports that his office is in the process of preparing a Deed of Dedication for right-of-way from Point C to Point D, (See attached map). Staff notes that there has been no dedication of Okuma Drive from Point D to Point B; Therefore, the applicant must still acquire access either north to Route 101south to Enon Church Road or obtain a private road easement for Ingress/egress from Mr. Butler. Staff notes that,Mr. Butler does not plan to dedicate Okuma Drive from Point D to Point B (see attached map) until he records that portion of Cameron Hills Subdivision. Staff finds that the parcel in question has been divided at least four times. Staff notes that, by definition, this is a subdivision. The creation of four parcels is two more than are permitted by Ordinance when the divisions do not meet the exemption requirements from the Subdivision Ordinance. In this case, the four divisions do not meet the exemption requirements because they do not front along an existing State highway. Therefore, Staff believes that approval of this request would violate the provisions of the Subdivision Ordinance. STAFF' RECO.',1MENDATTON: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO CONSIDER APPROVAL OF THIS REQUEST, STAFF RECOMMENDS DEFERRAL FOR THIRTY (30) DAYS IN ORDER TO GIVE THE COUNTY RIGHT-OF-WAY ENGINEER TIME TO COMPLETE THE DEED OF DEDICATION AND TO GIVE THE APPLICANT TIME TO EITHER OBTAIN A PUBLIC OR PRIVATE ROAD EASEMENT NORTH TO ROUTE 10 OR SOUTH TO ENON CHURCH ROAD OR A PRIVATE EASEMENT OVER AND ACROSS MR. BUTLER'S LAND TO OKUMA DRIVE. 2. w� 4 b �t.,,ti►►f 'txgrtgt4r is L i � + 4 C + 0 � 'Q.os ►+tp OD 1 PLAIN �\ ?._ a f t f \ r I i � �t�ra-tr ss*riser4s�at�et�++a�+�faaa�s►;�suaasss sauuuaaasa ' BERMUD ACADEMY' SCHOOL , 4 �+d, �9- -- :�'7L'r"r�te'�:�f i` _',J i��1,� "�i f. C•' � . B. S. - April 13, 197 CASE NUMBER: 77SO80 APPLICANT: MICHAEL WEAVER REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which fronts along an unimproved public road, for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Matoaca Magisterial District, this parcel lies off the north line of Rhodes Lane (unimproved) and is located approximatE 400 feet east of its intersection with North Rhodes Lane. Tax Map Sec. 160 (1) Part of Parcel 19 (Sheet 48) . REQUEST ANALYSIS: In this case, the applicant plans to build a single famil dwelling on this property. In reviewing this application, Staff determined that Rhodes Lane is in the State Secondary Road System and' is therefore, maintained by the State. We advised Mr. Weaver of the abov and that a Variance to use the parcel for dwelling purposes is not required. In yiew_of_ this, Mr. Weaver wishes to withdraw his applicatior. Staff reccmmendq i -hat- the Rnarri r.fiinA +-x.,,,_4-1,;-A- -9 4-,.. t__ 0 I kw I M 172 VAR s�E�r4g M 0 it II ;t I kw I M 172 VAR s�E�r4g M 0 s. S. - April 13, 1977 CASE NUMBER: 775081 APPLICANT: ROY P. MARTIN REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which has no public road frontage, for dwelling purposes. The applicant plans to build a single family home on this parcel. LOCATION AND TAX MAP: In Clover Hill Magisterial District, this parcel lies 452 feet off the west line of Qualla Road measured from a point 800 feet northwest of its intersection with Family Lane. Tax Map Sec. 63-11 (1) Part of Parcel 7. PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately one acre in area, is zoned Agricultural and is vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property to the east is zoned Residential (R-7), property to the west and northwest is zoned Residential (R-9), and property to the northeast is zoned Agricultural (A). Surrounding property is occupied by single family dwellings or remains vacant. UTILITIES: The Health Department reports that this parcel is suitable for installation of a septic tank and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for Agricultural use. REQUEST ANALYSIS: In this case, the applicant plans to build a single family dwelling for his daughter. He states that access to Qualla Road will be over and across a fifty (50) foot wide private road ;..` easement. ALTERNATIVES AND MITIGATING MEASURES: Staff reviewed this request and finds that Qualla Farms Subdivision lies to the southeast of this request. Staff notes that this parcel and adjacent parcels to the north and northwest are large with a good potential for future subdivision. Staff visited the location and finds that the existing road already serves one family. Staff notes that the division of this parcel, as the applicant proposes, will create a subdivision because by definition, a subdivision is created whenever a parcel is divided and requires the opening of a new street. Therefore, Staff feels that approval of this Variance would violate the provisions of the Subdivision Ordinanc 'STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO GRANT THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. A fifty (50) foot wide public road easement shall be dedicated from Point A to Point B and a fifty (50) radius cul-de-sac shall be constructed at point B, as shown on the attached map. This dedication would be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. That no building permit be issued on this parcel until this dedication is accomplished. 3. The applicant and adjacent property owners shall construct the above described right-of-way to at least all weather road standards; gravel surface with road side ditches. This would provide adequate ingress and egress for emergency vehicles. 4. Occupancy shall not be granted until the road is brought to State standards. A deed of dedication can be prepared and executed by a private source. The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recoreation; or The County Right -of -Way Department will prepare the deed of dedica- tion upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 1. Name(s) of legal living owner(s) of property. 2. Deed or Will Book and Page reference to legal living owner. If there is no Will left by previous owner, then an instrument must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and distances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedic: tion, please call the County Right -of -Way office at 748-1361. 2. • qjp-LA-N'.0 RD. i .0 40 RD.. • \ R-9 ml, sof 10 LAlq 111W4 )040 m n S33%9'35N QUA/LLA �Pp9p PCAT OF Z PiiRCEL S ON QUAL LA ROAD C[O✓Ea HILL oismer CHf5,-lWr;RD COUYr l//a7/N/A B. S. - April 13, 1977 CASE NUMBER: 775082 APPLICANT: GINO L. ANDREAIN REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which fronts along an unimproved public road, for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Midlothian Magisterial District, this parcel lies approximately 150 feet northeast of the intersection of Fairwood Drive and Lomay Drive (unimproved). Tax Map Sec. 18-15 (2) Bon Air Hills Blk C Lots 8 & 9 (Sheet 8). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately one acre in area, is zoned Residential (R-15) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned t Residential (R-15) and is occupied by single family dwellings or remains vacant. UTILITIES: The Utilities Department reports that public water and sewer is available to serve this parcel. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new foad. GENERAL PLAN: These parcels lie in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase the property from Jefferson Davis. Development Corporation and build a single family dwelling on this parcel. He states that access to Fairwood Drive will be over and across a dedicated, but unimproved public road (LOMAY DRIVE). ALTERNATIVES AND MITIGATING :SEASURES: Staff reviewed this application and finds that this request lies in the Bon Air Hills Subdivision. Staff notes that property to the east are large parcels with a good potential for future subdivision. Staff visited the site and finds that Lomay Drive is partially graveled; however, a severe erosion problem does exist. Staff notes that Lomay Drive, will require extensive improvements if adequate ingress and egress is to be provided for emergency vehicles. In this case, the property lies in a recorded subdivision and normally the developer is required to bring the roads to State standards; however, the applicant is not the developer. If the Board does not require the applicant to bring Lomay Drive to State standards then the County will be required to do so at a later date. STAFF RECOMMENDATION: IF THE BOARD SEES FIT TO APPROVE THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE CONDITIONS THAT THE APPLICANT CONSTRUCT LOMAY DRIVE TO STATE STANDARDS FROM POINT A TO POINT B, AS SHOWN ON THE ATTACHED MAP. 2. a w ) c O PLA///FL 4 Ir IR ,� �st1 • g ♦ gm0m1 4 s S � � . ya . w IL tttttt'ttttttttt f . 21 . \ w i Bat Me s Y yY\X, i N S I � tttttttl 111 � Z � w .� /j� ttj10tl4ttttttt 11 1i11111g1lilllf{d/Ill!/711 111jimat2A 1 d+ ttttyY1 1lt I I iii t list t► - '° = fitttttttta�tttttttt v . i �� lil `lusui(tsaa i=1 . f ll{{{'l!!i{u{u7usn�1!•12T i�� A B. S. - April 13, 1 CASE NUMBER: 77SO83 APPLICANT: RICHARD SWINSON REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which fronts along an unimproved public road, for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Bermuda Magisterial District, this parcel is located approximately 110 feet northeast of the intersection of Woodside Road (unimproved) and Mountclair Road. Tax Map Sec. 116-1 (6) Dalewood Lot 45 (Sheet 32). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately 1 acre in area, is zoned Residential (R-7) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned Residential (R-7) and is occupied by single family dwellings or remains wooded and vacant. UTILITIES: The Health Department reports that this parcel is suitable for installation of a septic tank and drainfield system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for single-family residential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase this property from R. D. Bailey and build a single family dwelling on this parcel. The applicant states that access to Mountclair Road will be over and across a 30 foot wide unimproved public road easement from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff notes that this request lies in the recorded subdivision of Da ewood Annex. Staff notes that there is a good potential for future requests for Variances to the east of the property in question. Staff visited the location and finds that Woodside Road will require extensive improvements to provide adequate ingress and egress for emergency vehicles. STAFF RECOMMENDATION: If the Board sees fit to grant this request, we recommend it be subject to the following Conditions: 1. A twenty-five (25) foot widening strip, measured from the center line of Woodside Drive (unimproved) be dedicated to the County; see Point C to Point A, as shown on attached map. This dedication would be with the understanding that the County will not build or maintain this road until it is brought to State standards by others. 2. No building permit shall be granted until this dedication is accomplished. 3. Woodside Drive shall be constructed, from Point A to Point B, as shown on attached map, to at least all weather road standards; gravel surface with roadside ditches. This will provide for adequate access by emergency vehicles. 4. occupancy shall not be granted until Woodside Drive is brought to State standards. * * * * * * * * * * * * A deed of dedication can be prepared and executed by a private source. .The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recordation; or The County Right -of -Way Department will prepare the deed of dedication upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 1. Name(s) of legal living owner(s) of property. 2. Deed or Will Book and Page reference to legal living owner. If there is no Will left by previous owner, then an instrument must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and distances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedication, please call the County Right -of -Way office at: 748-1361. 2. '776ov5 B. S. - April 13, 1977 CASE NUMBER: 77SO84 APPLICANT: SPOONER H. HULL, 111 REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which as no public road frontage, for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Midlothian Magisterial District, this parcel lies 264 feet off the west line of Buford Road measured from a point 1150 feet north of its intersection with Midlothian Turnpike. Tax Map Sec. 18-16 (1) Part of Parcel 2 (Sheet 8). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is approximately one acre in area, is zoned Residential (R-15) and is vacant. (j ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property is zoned Residential (R-15) except property to the east which is zoned Community Business (B-2). Adjacent property is occupied by single family dwellings or remains vacant. UTILITIES: As of this writing, the Health Department has not reported on the suitability of installation of a septic tank system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant plans to purchase this property trom S. H. Hull, Jr. and build a single --family dwelling on �- the parcel. He indicates that access to the property will be over and across a 25 foot wide private easement from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MIGITATING MEASURES: Staff finds that adjacent property is quite large with a good potential for future subdivision. Staff notes that properties located to the south, west and north are of an irregular shape. This layout is a consequence of improper planning and therefore, results in poor road and lot layout. This request is a continuance of the lack of proper planning in the area. Because of the uncertain development of property located to the south and west, Staff believes that there should be no dedication of a public right-of-way at this time. Staff visited the site and finds that the private easement will require extensive improvements if there is to be adequate ingress and egress for emergency vehicles. Staff notes that this request violates the Subdivision Ordinance because it does not meet the exemption requirements. This parcel does not front along an existing State highway, therefore, the applicant should obtain Planning Commission approval for subdivision. Staff believes that approval of this request would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDA'T'ION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO GRANT THIS REQUEST, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. The applicant shall acquire a twenty-five (25) foot wide private road easement from Point A to Point B, as shown on the attached map. 2. The County will not be responsible for providing ingress and egress to the applicant's property from Buford Road until there is a fifty (50) foot widening and the road is taken into the State system. 3. No Building permit shall be issued until the easement is acquired. 4. The twenty-five (25) foot wide easement shall be constructed to at least all weather standards: gravel surface with roadside ditches. 5. Occupancy shall not be granted until the easement is constructed to all weather road standards. 2. ILM l�( i /a e�y / V ` S rr, 9 / / o / 9 1 Z p�tiy�P IN rE C, Fc o qlk E 4#00- 0 = r; A Y W rII\ ♦♦♦°° !illi: M III ♦ 1♦ �� .,\ I ♦♦ j .Z� � III °♦ // I 4 ♦ � - I^♦♦ �� ` r � M 11°' 111111111111 - t iw t 0 ♦♦°♦°°'`a 77n 11 0 11 R L/ ar l'i 1 .� +✓moi_ �r q i Y {°111'°� 1°♦ { w X11{j1{11°11'111 y °°{{1♦ 111 itp njliXj°•tl{{t1 nl • -` ' wv stt° {{I1j1' 1 r fi j%Its 11'111°'�' - ---- - 11111" QQ 11°1h11j111►1♦°► � r Vit. •�+�� �� . �� W! OVI 4CETOWN- • to 44 { °' c u : ' a l +art tt-tttttt"ttt tttt 29 m .1 r1 10 ,ti�se► 1�5 ♦ _ %\n. � %w Wo - V,Q. BREMNER,YOUNGBLOOD,&KING,INC. CONSULTING ENGINEERS P. 0. BOX 517 KECNANICSVILLc VA.23111 DATE -.4,ae.5,/977 SCALE-. /O0� DRAWN BY- -,g ZQ _ 1711 B. S. - April 13, 19 CASE NUMBER: 77SO85 APPLICANT: ALVIN H. BROOKS, JR. REQUEST AND PROPOSED USE: A Variance to use a parcel of land, which has no public road frontage for dwelling purposes. The applicant plans to build a single family dwelling on this parcel. LOCATION AND TAX MAP: In Bermuda Magisterial District, this parcel lies 200 feet off the north line of Kingsland Road measured from a point 1050 feet west of its intersection with Dorsey Road. Tax Map Sec. 81-2 (1) Parcel 12-1 (Sheet 23). PROPERTY ACREAGE, ZONING AND LAND USE: This parcel is 7.4 acres in area, is zoned Residential (R-7) and is wooded and vacant. ADJACENT AND AREA, ZONING AND LAND USE: Adjacent property to the west and east is zoned Residential (R-7) and property to the north and south is zoned Agricultural. Property to the north is occupied by Bellwood Depot and all other property is occupied by single family dwellings. UTILITIES: The Health Department reports that this parcel is suitable for installation of a septic tank and drainfield system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the opening of a new street. GENERAL PLAN: This parcel lies in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant, who is the property owner, plans to build a single family home on this parcel. He states that access will be over and across a 20 foot wide private road which he owns. ALTERNATIVES AND MITIGATING MEASURES: Staff visited the location and found that there is already one family using this private road for access to Kingsland Road. Staff notes that this is a large parcel with good potential for future subdivision. In order to facilitate future orderly subdivision, staff would recommend that the applicant locate the proposed dwelling in a manner which will allow for the extension of the existing road to the north property line. This will allow the applicant to subdivide the property and maximize the use of his property. Staff also notes that Bellwood Depot and Kingsland Creek are located along the north property line. Staff notes that the existing road will require extensive improvement if emergency vehicles are to have adequate ingress and egress to the subject property. Staff finds that this request violates the Subdivision Ordinance because it does not meet the exemption requirement that parcels front along a State highway; therefore, Staff believes that the applicant should obtain Planning Commission approval for subdivision. Staff believes that the granting of this request would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THIS REQUEST AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION; HOWEVER, IF THE BOARD SEES FIT TO GRANT THIS REQUEST, WE RECOMMEND IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. A 50 foot wide public road easement shall be dedicated from Point A to Point B and a fifty (50) foot radius cul-de-sac constructed at Point B, as shown on the attached map. This dedication would be with the understanding that the County will not build or maintain this road until it is brought to State Standards by others. 2. No building permit shall be granted until this dedication is accomplished. 3. The.dedicated right-of-way shall be constructed to at least all weather road standards; gravel surface with roadside ditches. 4. Occupancy shall not be granted until the right-of-way is brought to State Standards. A deed of dedication can be prepared and executed by a private source. The document must be filed with the County Right -of -Way Department, who will review and forward it to the County Clerk for recordation; or The County Right -of -Way department will prepare the deed of dedica- tion upon presentation of the following: Three (3) copies of the latest recorded plat of the property. If no plat is available, a plat by a certified land surveyor is necessary. The data on the plat should be as follows: 2. M M 1. Names) of legal living owners) of property. 2. Deed or Will Book and Page Reference to legal living owner. If there is no Will left by previous owner, then an instru- ment must be recorded to establish existing ownership. 3. Area to be dedicated to County described by bearings and distances and tied down to an existing road, creek or structure. If there are any questions regarding the preparation of a deed of dedication, please call the County Right -of -Way office at: 748-1361. 3. ,/ 1 �,1• tit ��� (` � /� �/ / �. 1 s �1� `�✓ �. '�` 1,11 ,� l•- •� � /_�.� /, i i �""� • .} all 11910111191 1919,.-•-•-�'� s r a BELL_WOOD U. S. GOVT DEPOT ;�,.•;��,�,;� K I N G S L A N 0 a79/179A11A11A1/i9 � � � gy?9f 1lflf 8'1?7941119 eB�' w B. S. - April 13, 1-97 CASE NUMBER: 77SO86 and 77SO87 APPLICANT: R. VAIDEN JONES REQUEST AND PROPOSED USE: Two Variances to use two parcels of land, which front along an unimproved public road, for dwelling purposes. The applicant plans to build two single family dwellings. LOCATION AND TAX MAP: In Matoaca Magisterial District, these parcels are located approximately 623 feet southwest of the intersection of Wild Turkey Run and Saddlebrook Road. Tax Map Sec. 158-12 (1) Part of Parcel 37 (Sheet 47). PROPERTY ACREAGE, ZONING AND LAND USE: Parcel A is 2.44 acres in area, is zoned Residential (R-15) and is wooded and vacant. Parcel B is 5 acres in area, is zoned Residential (R-15) and is wooded and vacant. 7-nJACENT AND AREA, ZONING AND LAND USE: Adjacent property to the east and �. north is zoned Residential (R-15), and property to the south and west is zoned Agricultural (A). UTILITIES: The Health Department reports that these parcels are suitable for installation of a septic tank and drainfield system and individual well. TRANSPORTATION AND TRAFFIC: This request requires the extension of an existing street. GENERAL PLAN: These parcels lie in an area designated for single family residential use. REQUEST ANALYSIS: In this case, the applicant plans to build two single family dwe lings. Parcel A will be the residence of Jacobus G. Dons and Parcel B will be the residence of Robert Lundy. The applicant states that access to Saddlebrook Road will be over and across an unimproved public road from Point A to Point B, as shown on the attached map. ALTERNATIVES AND MITIGATING MEASURES: Staff notes that Bright Oaks Estate lies to the east of this request. Staff notes that on October 26, 1976, the Planning Commission granted tentative approval for subdivision of Parcel 37; however, as of this writing, it has not been recorded (see attachment 77SO76-1). The Planning Commission granted tentative approval for subdivision subject to the conditions that no further sections of the subdivision be recorded until Saddlebrook Road is taken into the State System and that Wild Turkel Run be extended to the Avery property line, which is located to the west c this request. To date Wild Turkey Run has been dedicated to the Avery Property; however, Saddlebrook Road has not been taken into the State System. Staff notes that on November 10, 1976, the Board granted R. Vaiden Jones a Variance (#76S197) to use part of Parcel 37 for dwelling purposes. This parcel is located approximately 200 feet southwest of the intersection of Wild Turkey Run and Saddlebrook Road (see attachment 77SO76-2). This Variance was also granted with the condition that a fifty (50) foot wide public road easement be dedicated from the terminus of Wild Turkey Run to the Avery Property. Staff notes that this dedication has been accomplished. On March 21, 1977, the applicant filed a plat (see attachment 77SO76-2, Parcels A & B) with this office which is not in accordance with the plan (see attachment 775076-1) which the Planning Commission gave tentative approval. Staff notes that the plat which Mr. Jones submitted has not received tentative approval by the Planning Commission. Today, the Board will consider a total of three Variance requests (77SO76, 77SO86 and 77SO87) on parts of Parcel 37. (see attachment #77SO76-2) Staff notes that this parcel of land to include the division by John Taylor, the previous division and the two proposed divisions by the applicant will have divided Parcel 37 into five separate parcels. Staff finds that, by definition, this is a subdivision. The creation of five parcels is three more parcels than are permitted by Ordinance when the divisions do not meet the exemption requirements from the Subdivision Ordinance. In this case, the previous division and those divisions which the Board will consider today do not meet the exemption requirements because they do not front along an existing State highway. Therefore, Staff believes that approval of this request would violate the provisions of the Subdivision Ordinance. STAFF RECOMMENDATION: RECOMMEND DENIAL OF THESE REQUESTS AND SUGGEST THAT THE BOARD ADVISE THE APPLICANT TO OBTAIN PLANNING COMMISSION APPROVAL FOR SUBDIVISION. HOWEVER, IF THE BOARD SEES FIT TO APPROVE THESE REQUESTS, STAFF RECOMMENDS IT BE SUBJECT TO THE FOLLOWING CONDITIONS: 1. The applicant and adjacent property owners shall construct Wild Turkey Run from A to its intersection with Saddlebrook Road, to State standards. This will provide adequate access for emergency vehicles. 2. Occupancy shall not be granted until the right-of-way has been constructed to State standards. 3. The County will not build or maintain the road until it is brought to State standards by others. 2. I 9 Lm- NIL- Ov 411 i1jill I Bill" '7 7Ao-7 (p 1 7.7 ^(Voo, VA PC 114 -S�acr +7 4IW44 *Its Y oqv eey. GY.•T. Z,40, t97.a . /•72.5 ?-/ I go V14 v 49MM9 cce VAP-IAW4,i5 15,C6 Ne -14 7 7 5 074, -Z V, A 0 go V14 v 49MM9 cce VAP-IAW4,i5 15,C6 Ne -14 7 7 5 074, -Z AN ORDINANCE TO AMEND AND REENACT SECTION 10-5 OF THE CODE OF THE COUNTY OF CHESTER- FIELD, 1975, AS AMENDED RELATING GENERALLY TO DUMPING OUTSIDE SANITARY CONTAINERS ESTABLISHED BY THE COUNTY AND TO PROVIDE FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-5 of the Code of the County of Chester field is amended and reenacted as follows: Section 10-5. Same --Dumping outside without written consent of landowner. It shall be unlawful for any person to dump waste material, including abandoned automobiles, at any place in the county out- side of the sanitary landfills and sanitary containers estab- lished by the county, except with the written consent of the owner of the land upon which such waste material is dumped. 0 RICHMOND NEUSPAP-4S. LNC. 01 Publisher o THE RICHMOND NEWS LEADER A Richmond. Na ...... ......PR..6.....�.........1977 ......... LEGAL NOTICE r This is to certifv that the attached ............. :.::.::.::.................. was published in The Richmond News Leader, a newspaper pub- lished in the City of Richmond, State of Virginia. MAR.3. 19T7 ....................................` P.R. .. ',.977 ...... ...................... The first insertion being Stven.............. SAFE....... ..''............... Notary Public State of Virginia, City of Richmond: My commission expires 12/26/80 SUPERWOR,, ACCTS; REC. TITLE LINES '�✓ w m w m O t co .1 C z f C Z a P A Y. •� n m 0 _ 3 p Z -j 0 • N Z> m m CnY c+&6k,az -� z D ^^ I m m lG ) n ❑ U < I D ( N CD a D - n all to I 1 9 Z -n C, A' w fir' a r' OA ❑ A > (j fn I n n W n m > I I` -+ , r fJ O V— p m p a z a z OD 4, m O• , ... TL.. Fpa+4_... z r D �I P D kms,,+ ,"°''i� . ,,, M,�.,,,np•r.. ❑ ❑ Iq ❑ z D a P O fIFL1`''I m m N ITI N I Z m n mm N a I x :f4:..1�,'c _ '••+•+"w'x"! m Dz - m ^ ,yyy e*�,.,�..� . �"�'o`yp••„tr,•.,.. 'r+"'°�'�' r!' �- � D � m N n '� _ � �rYfUA�JM°.�1Al+AC.v'�+riy'�d*'*.• ul I 9 •• IjML�•�N'°,°i ,r.*••" A '+� a I W CD 7ZC .4.' ' i ..*' •,7 • a� :�•:. Iq Z D m O > I Cl (D r _ •, F A { P - m n .. I (74 a . . m ...',1 re,.'.,I-,r.,, .:,. ;.., .sr,.7 ..e.:a,.: ,....,,i.f".. Sir i..�.: 'r^ �,,..,ti�.,,::f....i..'.."•..r�;.:....,..,. .. .<�,.5... ,... ,%^�,.r .,..,. .. ._ _.'....'�.'.. .. ,.... ,r ..... ...... ... ... .....e w � y'S''%�``'+.�°'a�y`�t'4y'N41P�`•��ei"�"�'t ' «.�""'Ao'hL" ."„+ki{;M�'t^ nor •` i � �y�;,�!rr �f'd` �',.,,r.r 4r�� A� . 4v �,,�MM�'�y^'�'"',.,�.. �ffi.�;M@"'S!P*e.'�'yn Y?y�'�ssr "�•"+7. �.a�.!y�""'. ,,+� ":!,.�+x March 16, 1977 MEMORANDUM T0: Progress -Index FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings Coming Events One (1) time, Wednesday, March 30, 1977 One (1) time, Wednesday, April 6, 1977 Please confirm by calling the County Administrator's Office at 748-1211. j sd Attachment C. G. Manuel Interim County Administrator %hoeSU_PEM^*00 ' BOARD OF SUPERVISORS -OO '�! `!� 4 401'AINI ST RATION C_ G MANUEL E. MERLIN O NEILL CHAIRMAN MATOACA DISTRICT Jl O� O`� INTERIM COUNTY ADMINISTRATOR JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L BOOKMAN CLOVER HILL DISTRICT '� J. RUFFIN APPERSON ^ ��_J DALE DISTRICT S•. GARLAND DODO BERMUDA DISTRICT �ERFIEti�, CO U NTY O F C H ESTE R F1 E LD CHESTERFIELD, VIRGINIA 23832 March 16, 1977 MEMORANDUM T0: Progress -Index FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings Coming Events One (1) time, Wednesday, March 30, 1977 One (1) time, Wednesday, April 6, 1977 Please confirm by calling the County Administrator's Office at 748-1211. j sd Attachment C. G. Manuel Interim County Administrator BOARD OF SUPERVISORS ' E. MERLIN O NEILL. CHAIRMAN MATOACA DISTRICT JOAN GIRONE. VICE CHAIRMAN MIDLOTHIAN DISTRICT C. L. BOOKMAN CLOVER HILL DISTRICT J. RUFFIN APPERSON DALE DISTRICT GARLAND DODD �� SUPE _ _ I BERMUDA DISTRICT ADMINISTRATION C G MANUEL INTERIM COUNTY A:VINISTQATOR \ERFIE='� COUNTY OF CHESTERFIELD CHESTERFIELD, VIRGINIA 23832 March 16, 1977 MEMORANDUM TO: Richmond News Leader FROM: Chesterfield County Board of Supervisors SUBJECT: Meetings 8B Coming Events One (1) time, Wednesday, March 30, 1977 One (1) time, Wednesday, April 6, 1977 Please confirm by calling the County Administrator's Office at 748-1211. jsd Attachment C. G. Manuel Interim County Administrator CM TAKE NOTICE MA That the Board of Supervisors of Chesterfield County, on Wednesday, April 13, 1977, beginning at 5:00 p.m. in the County Board Room at Chesterfield County Courthouse, Virginia, will take under consideration the passage of the following ordinances: "An Ordinance to amend and reenact Section 10-5 of the Code of the County of Chesterfield, 1975, as amended, relating generally to dumping outside sanitary containers established by the County and to provide for a penalty." "An Ordinance to amend and reenact Section 6-6 of the Code of the County of Chesterfield, 1975, as amended relating to the certification of Building Contractors." Copies of these complete Ordinances are on file in the County Administrator's Office, Chesterfield Courthouse, Virginia, for public examination each regular business day. M AN ORDINANCE TO AMEND AND REENACT SECTION 6-6 OF THE CODE OF THE COUNTY OF CHESTER- FIELD, 1975, AS AMENDED RELATING TO THE CERTIFICATION OF BUILDING CONTRACTORS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-6 of the Code of the County of Chester- field is amended and reenacted as follows: Section 6-6. Certification and bonding of building contractors,; electri.ci.ans and plumbers. (a) All electricians, plumbers and building contractors, except those certified by the Commonwealth of Virginia, shall bej certified by September 1, 1975, in accordance with sections 1500.0 and 1700.0, Administrative Amendments, Virginia Uniform Statewide Building Code. Berst)ns Building contractors certified1 in other Virginia localities, according to state certification standards, will be accepted in the county. Certification from other states will be considered on an individual basis. (b) All electrical, plumbing and building contractors doing business in the county must be bonded effective September 1, 1975. n n COUNTY OF CHESTERFIELD INTRACOUNTY CORRESPONDENCE April 4, 1977 n TO: Jack Manuel FROM: Lane Ramsey SUBJECT: Public Hearing on Revenue Sharing Budget Enclosed is a copy of the ad that appeared in the Richmond Times Dispatch on March 24, 1977 advertising the public hearing for the Revenue Sharing Budget for 1977-78. As discussed with you earlier, we should place this item on the Board agenda on April 13, 1977 for 5:00 PM. LBR/lga Enclosure a COMM 0f CfESTERFELD, MC NA CONTEMPLATED BUDGET FOR REVENUE SHARING FUNDS FOR THE YEAR ENDED JUNE 30, 1978 The Board of Supervisorsof the County of Chesterfield will Lowon Wednesday, April 13, 1977 at 5:00 PM at the County Board Room, at Chesterfield Courthouse, Virginia hold a public hearing for informative and fiscal planning purposes to consider the following contemplated budget for the Revenue Sharing Trust Fund. The State and Local Fiscal Assistance Act of 1972 as amended by the State and Local Fiscal Assistance Act of 1976 requires that the governmental body primarily responsi- ble for enacting the budget have at least one public hearing on the use of Revenue Sharing Funds before the enactment of the budget. This budget synopsis is prepared and published for in- formative and fiscal planning purposes only, Revenue Estimates ' Anticipated Surplus From Federal Government $2.100,403.00 $1,005,625.00 Total Revenue Estimates $3,106,028.00 Exncnditure Estimates ' Purchase of Land (Landfill Site) Accounting Systems Task Force $ 400,000.00 New Buildings 57,000.00 Vehicle and Equipment 2•000•000•00 649,025.00 Total Expenditure Estimates $3,106,025.00 The Board of Supervisors may at this time approve the Revenue Sharing Budget. The inclusion in the budget of any item or items does not constitute an obligation or commitment on the part of -the Board of Supervisors of this county to appropriate any funds for that item or purpose. t !a•.•'',. -t .:•ao'.wt,.'.:.,i _': fte S._.' COUNTY OF CHESTERFIELD, VIRGINIA CONTEMPLATED BUDGET FOR REVENUE SHARING FUNDS FOR THE YEAR ENDED JUNE 30, 1978 The Board of Supervisors of the County of Chesterfield will i on Wednesday, April 13, 1977 at 5:00 PM,at the County Board Room, at Chesterfield Courthouse, Virginia hold a public hearing for informative and fiscal planning; purposes to consider the following contemplated budget for the Revenue Sharing Trust Fund. The State and Local Fiscal Assistance Act of 1972 as amended by the State and Local Fiscal Assistance Act of 1976 requires that the governmental body primarily responsible for enacting the budget have at least one public hearing on the use of Revenue Sharing funds before the enactment of the budget. This budget synopsis is prepared and published for informative and fiscal planning purposes only. Revenue Estimates Anticipated Surplus From Federal Government Total Revenue Estimates Expenditure Estimates Purchase of Land (Landfill Site) Accounting Systems Task Force New Buildings Vehicles and Equipment Total Expenditure Estimates $2,100,403.00 1,005,625.00 $3,106,02.3.00 $ 400,000.00 57,000.00 2,000,000.00 649,025.00 $3,106,025.00 The Board of Supervisors may at this time approve the Revenue Sharing Budget. The inclusion in the budget of any item or' items does not constitute an obligation or commitment on the part of the Board of Supervisors of this County to appropriate any funds for that item or purpose. M 465 CONTRACT FOR SERVICES TO BE PROVIDED BY THE CHESTERFIELD COUNTY, VIRGINIA POLICE AT AN AIRSHOW ON APRIL 17, 1977 AT THE CHESTERFIELD COUNTY AIRPORT THIS CONTRACT, made and entered into this /` day of April,! 1977 by and between THE COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, herein- after referred to as the "COUNTY" and the EASTER SEAL SOCIETY FOR CRIPPLED CHILDREN AND ADULTS, a charitable organization hereinafter referred to as "EASTER SEALS." W I T N E S S E T H: WHEREAS, the COUNTY and Barnstormers Airshows, Inc. entered into a Lease Agreement on April /3, 1977 for the purpose of leasing the Chesterfield County Airport to Barnstormers to con- duct an airshow thereon for charitable purposes; WHEREAS, under Article IV of such Lease Agreement, the COUNTY agreed to provide thirty-one (31) police officers or other authorized officials for crowd, parking, and traffic con- trol during an airshow to be held at the Chesterfield County Airport on April 17, 1977; WHEREAS, in view of the most recent estimates of the number of spectators which one expected to attend this airshow, the Chesterfield County Chief of Police foresees the necessity for additional police officers for crowd, parking and traffic con- trol; and, WHEREAS, EASTER SEALS agrees to pay the COUNTY for the additional police services; NOW, THEREFORE, the COUNTY and EASTER SEALS in consideration of the mutual covenants and fees set forth below and upon the following terms and conditions agree: Terms and Conditions 1. In consideration of the fees set forth below, at any time between 6 a.m. and 11 p.m. on April 17, 1977 upon verbal notice to EASTER SEALS or any of its agents, representatives copartners or assigns, the Chesterfield County Chief of police (the Chief) or his designee may employ up to fifty (50) police officers or other authorized officials for crowd, parking, and traffic control at the Chesterfield County Airport, the Court- house Complex and fairgrounds or other places designated for the parking of cars. Such police officers shall be in addition to the thirty-one (31) police officers to be provided under Article IV of a Lease Agreement entered into by the COUNTY and Barnstormers Airshows, Inc. on April !3, 1977. 2. Such police officers shall work at locations and for the number of hours deemed necessary by the Chief or his desig- nee. 3. The Chief or his designee may allocate such police officers among the following tasks as deemed necessary by the Chief or his designee: A. Crowd Control. The COUNTY shall provide police officers to assist EASTER SEALS, its agents, copartners, or assigns in crowd control on the Chesterfield County Airport at times deemed necessary by the Chief or his designee. The COUNTY shall not be liable for trespassers nor shall the COUNTY be responsible for guarding the air- craft engaged in the airshow at times other than during the airshow. The COUNTY shall not be responsible for confining spectators within set back lines or other areas restricted under the Federal Aviation Administration regu- lations. The COUNTY shall not be responsible for perimeter, control of the premises. -2- B. Parking and Traffic Control. The COUNTY shall pro- vide police officers or other authorized officials to assist EASTER SEALS, its agents, copartners, or assigns in traffic and parking control along streets adjacent to the it Chesterfield County Airport and at the Chesterfield County IICourthouse Complex and fairgrounds, or at other parking areas at times and locations deemed necessary by the Chief si nee. This responsibility shall not extend to or his de g IIthe parking of cars. 4. Upon receipt of an invoice, and in consideration of the �I above services, EASTER SEALS shall pay to the COUNTY by check, li police services as determined by the it the actual cost of such p I number of police officers or authorized officials employed at I. ' the following rates: A. For each patrolman, nine dollars per hour ($9.00); I and, B. For each Sergeant, eleven dollars ($11.00) per hour. In no event shall the total fee under this contract exceed Seven Thousand Six Hundred Dollars ($7,600.00). 5. The COUNTY and EASTER SEALS agree that this contract constitutes the entire agreement, understanding and representa- tions, express or implied, between the parties. This contract supersedes all written or oral agreements or proposals between the parties. IN WITNESS WHEREOF, THE COUNTY OF CHESTERFIELD, VIRGINIA and THE EASTER SEAL SOCIETY FOR CRIPPLED CHILDREN AND ADULTS have caused their names to be subscribed herewith by the Chair- man of the Chesterfield County Board of Supervisors and `respectively. -3- 11 M I WITNESS THE FOLLOWING SIGNATURES AND SEALS: COUNTY OF CHESTERFIELD Chesterfield Courthouse Chesterfield, Virginia 23832 By: Chairman of the Board of Title:— Supervisors Date: April 13, 1977 ATTEST: 4�,x �A Ldgaa� By: Title: - Date: t 7 7 -7 ATTEST: -4- M L -- LEASE AGREEMENT This LEASE AGREEMENT, dated this day of 1977, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, herein- after referred to as "LESSOR" and BARNSTORMERS AIRSHOWS, INC., a corporation organized and existing under the laws of the State of Virginia, hereinafter referred to as "LESSEE." W I T N E S S E T H WHEREAS, the LESSOR owns the Chesterfield County Airport located in Chesterfield, Virginia; I I WHEREAS, the LESSEE is an organization incorporated in the i !I I State of Virginia for the purpose of organizing, coordinating, managing, and promoting airshows; I WHEREAS, the LESSEE together with certain promoters and i other parties desires to stage an airshow as defined herein at i the Chesterfield County Airport on April 17, 1977 for the II benefit of the Easter Seal Society of Virginia; I I i II WHEREAS, Easter Seals is a charitable organization in need of funds to build a camp which will serve handicapped children and disabled adults in the Central Virginia area; WHEREAS, the LESSOR is, subject to the provisions of this i Lease Agreement, willing to lease the Chesterfield County Air- port to the LESSEE to conduct an airshow for charitable purposes', i� and to assume the duties and responsibilities set forth herein; i NOW, THEREFORE, the LESSOR for and in consideration of the �I �i mutual covenants hereinafter made by the LESSEE hereby leases i to the LESSEE the premises described herein subject to the ! I terms and conditions of this Lease Agreement. M 29 1. ARTICLE I OF PREMISES, LEASE TERM, RENTS AND FEES A.irshow Defined An airshow within the meaning of this Lease Agreement con - sists of: I A. Balloon flying and static aircraft displays; B. Flying of antique biplanes, skydiving, aircraft forma- tion flying, balloon rides, aircraft dogfights, parachute stunts, low altitude aircraft aerobatics, and wingwalking; C. Daredevil automobile demonstrations, motorcycle chases, motorcycle jumping, automobile jumping, trick riding of auto- mobiles, and automobile flaming wall crashes; D. A fireworks display; E. A bluegrass music concert; F. The sale of concessions except those specifically excluded by this Lease Agreement; G. The promotion, ticket sales and advertising of the above events; H. Returning the leased premises to its original condi- tion; and, I. All incidental and ancillary tasks necessary to law- fully perform these functions. 2. Description of the Leased Premises In consideration of the rents and fees required to be paid by this Lease Agreement, the LESSOR leases to the LESSEE the premises known as the Chesterfield County Airport excluding I the maintenance hangars, the industrial park, all portions i of the airport either leased or conveyed to other parties, the 1 building terminal, and the area adjacent to and surrounding I I the "T" hangars. -2- y 3. Duration of the Airshow n The portions of the airshow as defined in section 1 para- graphs A through F shall begin on April 17, 1977 at 6 a.m. and shall cease at 10 p.m. on said date. 4. Term of the Lease The lease of the premises described in section 3 shall commence at 12 noon on April 15, 1977 and shall cease at 12 noon on April 18, 1977. The LESSEE is entitled, with the per- mission of the Chesterfield County Airport Manager, to enter Upon the leased premises before the lease term to prepare for the airshow. The LESSEE is further entitled, with the permis- sion of the Airport Manager, to use the leased premises after the lease term to remove any equipment and to clear the pre- mises of trash and debris. In no event shall any equipment or property of the LESSEE, its agents, copartners, or assigns remain on the premises after April 18 without permission of the Airport Manager. 5. Rents and Fees A. In consideration of a fixed rental fee of Three I Thousand Dollars ($3,000.00), the LESSOR leases the above described premises to the LESSEE. This rental fee shall be ` paid to the LESSOR by the LESSEE by certified check made pay- able to George W. Moore, Jr., Treasurer of Chesterfield County, i and shall be delivered to the Chesterfield County Airport Manager not later than April 14, 1977. B. In consideration of the LFSSOR providing crowd, park- ing and traffic control for the LESSEE as described herein, the LESSEE agrees to pay the LESSOR THREE THOUSAND AND THIRTY- EIGHT DOLLARS ($3,038.00). This fee shall be paid to the LESSOR by the LESSEE by certified check made payable to the Chesterfield County Police Department and shall be delivered i to the Chesterfield County Airport Manager not later than April 14, 1977. -3- 01 M eration of the LESSOR providing fire protec- tion for the LESSEE.as described herein, the LESSEE agrees to pay the LESSOR ONE HUNDRED AND FORTY-FOUR DOLLARS ($144.00). i This fee shall be paid to the LESSOR by the LESSEE by certified check made payable to the Chesterfield County Fire Department and shall be delivered to the Chesterfield County Airport Mana-" ger not later than April 14, 1977. D. The above rents and fees shall be paid irrespective of any expenses incurred by the LESSEE or any of its agents, copartners, or assigns. Payment of these rents and fees is neither contingent upon nor related to the revenue or expenses of the airshow. ARTICLE II - n T I - T TT(1L1 1. Insurance to be Maintained by the LESSOR A. The LESSOR shall obtain and maintain continuously in j effect during the lease term, at the LESSOR'S sole expense, I general liability insurance naming the LESSEE as coinsured pro- tecting the parties against damages of any kind caused by the i LESSOR'S negligence or negligence of its agents. B. The LESSOR shall obtain and maintain continuously in effect during the duration of the airshow, at the LESSOR'S sole) expense, insurance naming the LESSEE as coinsured protecting the parties to this Lease Agreement against damage or loss he airshow to the leased premises, caused by spectators to t hangars and buildings thereon and property therein. C. Certificates of the insurance required to be kept unde� on shall be delivered by the Airport Manager to the this sects I LESSEE not later than April 16, 1977. i 2. Insurance to be Maintained by the LESSEE i A,The LESSEE shall obtain and maintain continuously in j effect at all times during the duration of the airshow, at the LESSEE'S sole expense, liability insurance naming the LESSOR as coinsured and protecting both parties to this Lease -4- Agreement against liability which may arise against either party by reason of LESSEE'S, its agents, copartners or assigns, negligent use of the premises, or resulting from any acci- dents involving aircraft or balloons owned or leased by the LESSEE and participating in the airshow. Such insurance shall cover every balloon and aircraft owned or leased by LESSEE and used in the airshow. Such insurance shall be in the minimum amount of One Million Dollars ($1,000,000) combined single limit liability coverage for death, personal injury, or property damage. B. The LESSEE shall obtain and maintain continuously in effect at all times during the duration of the lease term, j at LESSEE'S sole expense, automobile liability insurance naming the LESSOR as coinsured and protecting both parties to this Lease Agreement against liability which may arise against either party by reason of LESSEE'S or any of its agents, copartners, or assigns negligent use thereof on the i premises during the lease term. Such insurance shall be in the minimum amount of Fifty Thousand Dollars ($50,000) for I i bodily injury or death for each person, One Hundred Thousand Dollars ($100,000) for bodily injury or death for each occur- rence, and Fifty Thousand Dollars ($50,000) for property damage. C. The LESSEE shall obtain and deliver to the LESSOR for each balloonist participating in the airshow a certifi- cate of insurance evidencing an insurance policy protecting the balloonist against any liability which may arise against I the balloonist incident to the use of said balloons or re- sulting from any accidents occurring at any location on or off the leased premises during the duration of the airshow. -5- P M Such insurance shall be in the minimum amounts of bodily injury, property damage, and combined single limit liability coverage as required by the domicile state of the balloon. D. The LESSEE shall obtain and deliver to the LESSOR for each automobile daredevils thrill show a certificate of insur- ance evidencing an insurance policy in which the LESSOR is named coinsured and which protects the LESSOR against any and all liability which may arise against the performers or the LESSOR by reason of any acts arising out of the said automobile show which cause bodily injury or property damage to the LESSOR or its employees, and to any invitees or licensees of LESSEE, its agents, copartners, assigns, or any persons on the leased premises for any reason. Such insurance shall be in the minimum amount of One Million Dollars ($1,000,000) combined single limit liability coverage for death, personal injury, or property damage. E. The LESSEE shall obtain and deliver to the LESSOR for each nonresident owned aircraft participating in the air - show and not included under paragraph A of this section, a certificate of insurance evidencing an insurance policy which protects the LESSOR against any and all liability which may arise against the operators or the LESSOR by reason of any acts arising out of the operation of aircraft participating in the airshow or accidents involving said aircraft and which cause bodily injury or property damage to the LESSOR, to any invitees or licensees of the LESSEE, its agents, copartners, assigns, or any persons on the leased premises for any reason. Such nonresident and the aircraft to be operated shall be certified under Federal Law and shall have complied with the laws of the State in which such nonresident resides relative to the aircraft and the operation thereof as such laws regard the minimum amounts of death, personal injury and property damage liability insurance coverage. -6- P M F. The LESSEE shall keep and hold harmless the LESSOR from and against any and all claims, demands, suits, judgments, costs and expenses asserted by any person or persons including agents, copartners, assigns, licensees or invitees by reason of death or injury to persons or loss or damages to property resulting from the LESSEE'S, its agents, copartners, assigns,,7"'- licensees operations hereunder or sustained in or upon the leased. premises as a result of anything claimed to i i be done, required to be done, or omitted to be done by the LESSEE under this Lease Agreement. 3. Certificates of Insuzance A. The LESSEE shall deliver to the Chesterfield County Airport Manager not later than April 16, 1977, all certificates of insurances required to be produced under this Article. Such certificates shall be duly signed by an authorized agent and shall evidence the insurance required to be maintained in force under this Article. B. Each certificate shall contain a provision that written notice of cancellation or of any material change in the policy or policies shall be delivered to the insured twenty-four (24) hours in advance of the effective dates of cancellation. r.RTICLE III LESSEE'S RESPONSIBILITIES 1. Re qulations of the Federal Aviation Administration A. The LESSEE shall conduct the airshow in strict accord- ance with the rules and regulations of the Federal Aviation Administration and the Aviation Law of Virginia (Title 5.1 of the Code of Virginia, 1950, as amended) where applicable. B. The LESSEE covenants that all pilots of aircraft and operators of balloons participating in the airshow hold valid and effective pilot and medical certificates with ratings as I required by the Federal Aviation Administration for use in low level airshows, aerobatics, and aerobatics airshow displays. Q:1C 2. Requirements of State Law The LESSEE covenants that prior to the airshow all airmen, aircraft, parachutists, parachutes, balloonists, and balloons regulated by the State Corporation Commission or under its jurisdiction meet all licensing and registration requirements of the Division of Aeronautics of the Commission. Such require- ments include but are not limited to licensing of aircraft, licensing of airmen, operation of aircraft by nonresidents, and permits required for contract carriers under Title 5.1 of the Code of Virginia, 1950, as amended. 3. Signs Prior to the airshow, the LESSEE shall provide and install at locations specified by the Chesterfield County Chief of Police all traffic, directional, and other signs as required by the Chief. ARTICLE IV LESSOR'S RESPONSIBILITIES 1. In consideration of the fees set forth herein, the LESSOR shall provide thirty-one (31) police officers or other author- ized officials for crowd, parking, and traffic control. The Chief of Police or his designee shall allocate these police officers among the above tasks as necessary in the opinion of the Chief or his designee. A. Crowd Control 1. The LESSOR shall provide a portion of the thirty- one (31) police officers or other authorized officials to assist the LESSEE, its agents, copartners or assigns in crowd control on the leased premises during the duration of the air - show. The LESSOR shall neither be liable for trespassers nor shall the LESSOR be responsible for guarding the aircraft engaged in the airshow at times other than during the airshow. As the holder of a Certificate of Waiver from the Federal Aviation Administration, the LESSEE or its agents, copartners or assigns shall be responsible for confining the spectators ) within set back lines or other areas required by the Federal -9- Aviation Administration regulations. I 2. The LESSOR shall not be responsible for perimeter control of the leased premises. B. Parking and Traffic Control 1. The LESSOR shall provide the Courthouse Complex and fairgrounds for use by the LESSEE and its agents, copart- ners, and assigns and licensees or invitees thereof as a parking area. The LESSOR shall provide the balance of the thirty-one police officers or other authorized officials for parking and traffic control at said locations and in other areas as the Chesterfield County Chief of Police deems necessary from 6 a.m. on April 17, 1977 until 11 p.m. on said date. This responsi- bility shall neither extend to the parking of cars nor to the obtaining of adjacent landowners' consent for the use of their property as parking areas. The LESSOR reserves the right to designate certain parking areas as restricted. 2. Additional Police Protection In consideration of the fees set forth herein, and in addition to the police officers designated above, the LESSOR shall provide one (1) uniformed police officer to patrol the leased premises from 6 p.m. on April 16, 1977 until 6 a.m. on April 17. -10- M i i 3. Fire Protection In consideration of the fees set .forth herein, the LESSOR shall provide fire protection during the airshow by providing one fire lieutenant, one pumper, and one heavy rescue unit plus any additional equipment deemed necessary by the officer in charge. The Chesterfield County Association of Volunteer Rescue Squads shall provide at least one rescue unit during the duration of the airshow. Both parties to this Lease Agreement shall insure that access to adjacent roads for emergency medical and fire equipment shall be maintained between all hangars, buildings, aircraft, and vehicles on the leased premises. ARTICLE V MISCELLANEOUS 1. Fireworks Upon issuance by the LESSOR of the license required under Article 13 of the Fire Prevention Code of 1970 and upon pay- ment of the required bond, the LESSEE may detonate fireworks on the leased premises during the lease term. 2. Concessions and Alcoholic Beverages A. The LESSEE may contract with other parties to pro- vide concessions on the leased premises during the term of this lease. However, the LESSEE shall be responsible as noted below for returning the leased premises to the LESSOR free of trash, garbage, and any debris generated either by the sale of concessions or generated by any persons for any reasons. B. The term concessions specifically excludes any alco- holic beverages and no such beverages shall be sold on the leased premises. Both parties to this Lease Agreement shall discourage the bringing of alcoholic beverages onto the leased premises and both parties further covenant to make best efforts to discourage the consumption of alcoholic beverages on the leased premises. -11- n M C. Nothing contained herein shall be construed to pro- hibit Crosswinds Restaurant from providing concessions on the property leased by said Restaurant from the LESSOR. The proprietors of such Restaurant t sha�ltl further have the non- exclusive right to provide concessions outside of the premises leased by the Restaurant from the LESSOR at locations specified by the Airport Manager. 3. Assignment The LESSEE shall have the right to assign all or a portion of this Lease Agreement upon the written consent of the LESSOR. 4. Surrender of Leased Premises A. Upon expiration of the lease term, the LESSEE'S right to use the leased premises and the rights and privileges inci- dent thereto shall cease. The LESSEE shall be liable for all damage to the leased premises directly related to the airshow activities and caused by performers in the airshow. This lia- bility shall not extend to damage or loss caused by spectators of the airshow to the leased premises, buildings thereon and property therein. B. The LESSEE shall, at the end of the lease term, clear the premises of all trash and debris placed on the premises during the lease term. The Airport Manager shall inspect the premises before the lease term and shall notify the LESSEE within five (5) days after the expiration of the lease term of the work remaining to be done to clear the premises of such trash and debris. If, within a reasonable time after the expiration of the lease term, the LESSEE fails to clear the premises, the LESSEE shall be liable for the reasonable cost of removing the trash and debris. 5. Termination The LESSOR shall have the right to terminate this Lease Agreement upon the LESSEE'S failure to meet any term or con- dition contained herein. -12- i M 6. General A. Nothing herein contained shall be construed to make the LESSOR liable for any loss or damage to persons or property caused by the negligence of the LESSEE, its agents, copartners, assigns, contractors or licensees and invitees thereof. B. No modification or amendment to this Lease Agreement and no waiver of any of its provisions or conditions shall be valid unless in writing and signed by both parties hereto. i C. The parties agree that this Lease Agreement constitutes the entire agreement, understanding and representations, express or implied, between the parties and that this Lease Agreement supersedes all prior written or oral agreements or proposals between the parties concerning the lease of the premises and operation of an airshow thereon. IN WITNESS WHEREOF, the COUNTY OF CHESTERFIELD, VIRGINIA and BARNSTORMERS AIRSHOWS, INC. have caused their names to be INC. respectively. -13 subscribed hereunto by the Chairman of the Chesterfield County Board of Supervisors and the President of BARNSTORMERS AIRSHOWS, INC. respectively. -13 M m m m WITNESS THE FOLLOWING SIGNATURES AND SEALS: COUNTY OF CHESTERFIELD Chesterfield Courthouse Chesterfield, Virginia 23832 Title: Date: ATTEST: BARNSTORMERS AIRSHOWS, INC. Hangar No. 2 Hanover County Airport Ashland, Virginia 23005 Title: Date: ATTEST: -14- R• r Ir r r r r r r r r r r r r r O r O r O r O r O r O r O r O r O r O o �o W 00 v a+ F w 1 F c a y o 0 0 0 0 ro A 10 �o+ i AIRPORT RESTAURANT LEASE TERMINATION AGREEMENT THIS AGREEMENT, made this 5th day of April ► 1977, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia, here- inafter referred to as "County" and "The Crosswind, Inc.," a Virginia Corporation, hereinafter referred to as "Crosswind." WHEREAS, the County and Joseph L. Pintavalle entered into lease agreements dated August 1, 1975 and August 1, 1976 (col-✓ lectively referred to as "Leases") for the lease of certain j real estate owned by the County for the operation of a restaur- ant facility at the Chesterfield County Airport; and WHEREAS, such lease was assigned to the Crosswind, Inc., a Virginia Corporation by assignment instrument dated June 30, 1976; and WHEREAS, both parties to the leases are desirous of termin- ating the leases and surrendering the premises to the County, now therefore W_ _ I T N E S S ET H That for and in consideration of the sum of THIRTY THOUSAND DOLLARS ($30,000) paid by the County to Crosswind and the addi- tional mutual covenants herein contained, the Crosswind, Inc. hereby surrenders, extinguishes, and terminates the leases of August 1, 1975, August 1, 11076 and the -Assignment of June 30, 13 at 5:00 P.M. 1976 as of April XR, 1977 and all rights, privileges, duties and responsibilities therein. Crosswind waives any further notice to quit and agrees to vaca the leased premises on 13 at 5:00 P.M.'. April XR, 1977 and to give full' possession thereof to the County free from all liens or encumbrances. This termination agreement shall be subject to the follow- ing additional terms and conditions: Page -1- of -3- M n 1. Crosswind shad vacate the leased premises on April 13 at 5:00 P.M.`!' j )IN, 1977 in the same c�ndition in which it was leased to Cross- wind, neat, clean and in a good state of repair, reasonable wear and tear excepted. In the event Crosswind fails to thor- oughly clean the premises, the County may have the premises ° cleaned and charge such amount to Crosswind. Crosswind will surrender all keys at the termination of the leases. i l 2. Crosswind, by this Agreement, sells and transfers all the personal property owned by Crosswind, Inc., listed in { Appendix A; a copy of which is attached and incorporated herein, i and all supplies, merchandise,rm tyrials and inventory on hand 13 at 5:00 on April XX, 1977, to the Coun y of Chesterfield, free and clear from all liens and encumbrances. 3. Crosswind covenants to comply with SS8.6-101 et. seq. of the Code of Virginia, entitled "Uniform Commercial Code - Bulk Transfers". Joseph Pintavalle, President of Crosswind, Inc. shall supply the County with an affidavit that he has com- plied with the Bulk Transfers provisions of the Code of Virginia prior to payment of the sum provided for herein. 4. All fixtures, renovations and improvements made by Crosswind on the leased premises shall become the property of the. County. 5. The County agrees to pay to Crosswind, Inc. the sum of money provided for herein upon compliance with the terms and conditions of this Agreement. 6. Crossw 13d covenants 5s 0Oo Pp M . h �llebruary and March rent prior to April M, 1977 and $466'-.50 yin full satisfaction of the rental fee for April. Page -2- of -3- r . *410 WITNESS the following signatures and seals: COUNTY OF CHESTERFIELD BY: Chairman of the Board of Supervisors ATTEST: Clerk THE CROSSWIND, INC. BY: ATTEST: 4"t2 t Y is a. 2g. �a a• t r �3 { ', Page - 3- of -3-