03-14-77 PacketPresent
Mr. E_ Merlin O'Neill,_ Cha��-•*�ar,
Mrs. Joan Girone, Vice-Cha�rmari
Mr . J . Ruffin Appers
Mr- C_ L_ Bookman
Mr_ Garland Dodd
Mr. C_ G. Manuel, later im Co. Admin_
4
VSRGTWTA : At a .special meeting of
the Board ofSupervisors o£ Che ster-
field County, held at the Courthouse
on March T4, A-977, at 10:-00 a.m_
Also Present :
Mrs . Susan H. Heatherly, Secretary
Mr. Bruce Kimble, Asst. Co_ Atty.
Mr _ Steve Micas , Co _ Attorney
Mr_ Der* -+mss Parker, Airport Manager
Mr. W. Lynn Wingfield, Admin_ Asst.
The tzlie meet'x-+g to order at 10:25 a_m_
Mr . Parker is present and stat es he appreciates the oppor,, i ty to discus s
wits -i
t --l— Board the proposed Al= Show at the Ch.ester£ield Cotmty Airport on
April 17th from 6:00 a.m_ to 9:00 p -m_ which show was approved in concept
in January. Mr_ Parker further states this show is a benefit for Carcp
Easter Seals , with the primary sponsor being WR -VQ and the show being brought
to the Comity by Steve Hoffman of Barnstormers Air Show_ He further states
that today they are seeking the authority to procmte the air show; approval
to have GRTC operate on a one day basis in the County to provide shuttle
buses fran the parking areas to the Airport ; approval of a fireworks dis -
p lay , and discuss what invo lvement , if any, Mr _ Pintaval 1e wi 11 have with
the concessions_
Mrs _ Girone inquires about crowd control , salaries for specie 1 pot ice ,
and whether this has been worked out with the Police and Fire Departments _
Mr _ Parker states he has talked with Chief Eanes of the Fire Depar tment and
everything is go ; that he :L. -s; to meet with Maj Richter of the Police
Department on Marc1-i 15t1 -i to discuss sec-i_irity, etc_ but 1ze sees no problems;
that Shutt 1 e buses wi 1 1 be -parer ixig £rocas the off- location parking areas to
the airport to be coordinated with the Pot ice Depar tment and that the salaries
£or the special police officers have been budgeted for in the air show.
Mrs . Girona asks I,=- Kimble wha-t his fee ling s are concerning the air show_
Mr_ K�...1-,le states that he has reserver ions concerrj=rg approval o£ tYce pro-
posal in its present form; specifically, details on insurance between the
County and Barnstormers need to be worked out to insure that the Cot t -y is
coinsured _ Mr-. Kimble further states before a decision is c <Ja by the
Board and before the County can draft a contract with Barnstormers , a
statement specif ical 1y defining the re sponsibi lines and duties of each party
should be drafted by the participants and presented to the Board.
Mr_ Dodd inquires what the real benefits are to the County_ Mr_
o£ Barnstormers , states the primary benefit is the exposure the County and
the Aiz-port wi 11 gain_ Mr_ Hooi-rnan states tYney have been this
proj act for over a year trying to get everyone in agrearcent; there are some
loose ends but he feels they can be worked out successfully by all parties
concerned _ Mr . Ho£fr*pan introduces Messrs _ Goldcr�.r , Hi 11 , Sanders and Ta,�h.�xz
and Mrs_ Heller_
Mr. Goldman states as primary promoter for this event, he feels this is
a good way of raising money for Easter Seals and WRVQ will provide major
pranotion for the event. Mr. Hill states a lot of time and thought
was spent reviewing the proposal before any decision was made by WRVQ
to proceed with the promotion and now they feel this is a worthwhile
event that everyone can get involved in.
Mr. Sanders states the proceeds will go toward constructing a Camp
Easter Seal in Caroline County to serve Richmond, Chesterfield County, Peters-
burg and Fredericksburg. Mr. Sanders further stated the admissions
charge will be $6.00 for adults, with children under six years old, free;
that advance tickets can be obtained for $5.00 and discounts can be obtained
fran local sponsors; that they are expecting between 25-40,000 people with
parking being available at the Courthouse and Fairgrounds.
Mrs. Girone inquires how the crowd can be estimated. Mr. Hoffman states
advance ticket and discount ticket sales and calls to the radio station
will give us an idea how many people will be there. Mr. Parker states
if more people show up than expected, there will be alternate parking
lots elsewhere.
Mrs. Girone and Mr. Bookman express concern that it may turn into a rock
festival. Mr. Hoffman states this is strictly'family entertainment, that
the gates'can be controlled and approximately 500 CAP Cadets will be on
duty to handle the crowds.' Mrs. Girane states what the Police Department
advises will be important to hex. /�
AM (94ove dtt)Aa+s ` Ae rNel�i�1 r'o �Ndk •1 ;R1Zpuc rLleraF,,,�.
Mr. Hoffman states they have budgeted for cleanup after the event, but
it has not been determined who will be in charge as yet. Mr. Hoffman
further states the event will still go on even if there is rain although
the balloon events will have to be cancelled.
Mr. Hoffman presents a slide presentation of a previous air show.
Mr. Micas advises that the County can operate concessions at the air show
and Mr. Pintavalle can remain open if he wishes with no legal problems
involved.
Mr. Parker states Mr. Augustine is working on the event insurance but he
has not heard from him lately; that Mr. A. W. Hargrove can give the County
this insurance at a cost of $300-$400 if Mr. Augustine cannot provide it.
Mr. Parker further states the money will come from the airport rental fees.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that
the air show at the Chesterfield County Airport on April 17, 1977 is hereby
approved.
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that a
fireworks display for the Air Show at the Chesterfield County Airport
on April 17, 1977, is hereby authorized.
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd.
2
fir✓ 0100
Mr. Apperson asks Mr. Micas what is entailed in getting GRTC to come
into the County and operate for the one day. Mr. Micas states that
a special application would be filed with the State Corporation
Commission for their approval.
It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved
that the County grants approval to GRTC to operate shuttle buses in
the County for the Air Show on April 17th subject to SCC approval.
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd.
Mr. O'Neill asks that the Board be provided with a progress report
periodically on the upcoming air show.
It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the
following two DJCP grant applications for the Police Department are
approved:
1. Grant Application for Training totaling $24,197 with
the County's share being $1,209.
2. Grant Application for Planning and Research totaling
$32,274 with the County's share being $1,613.
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved
that this Board adjourn at 11:30 a.m. until 7:00 p.m. March 17, 1977.
Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd.
3
M
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
We, E. Merlin O'Neill of Matoaca Magisterial
District and Joan Girone of Midlothian Magisterial
District, pursuant to Section 15.1-538 of the Code of Virginia,
1950, as amended hereby request that a special meeting of the
Board of Supervisors be held at 10:00 A.M. on Monday, March 14,
1977, at the Chesterfield County Courthouse.
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
We ,
E. Merlin O'Neill
of Matoaca
Magisterial
i
—
District
and Joan ,iron
of Midlc,rhian
Magisterial
District,
pursuant to Section
15.1-538
of the Code of Virginia, j
1950, as amended hereby request that a special meeting of the
Board of Supervisors be held at 10:00 A.M. on Monday, March 14,
1977, at the Chesterfield County Courthouse.
M
M
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
We, _ E. Merlin O'Neill of Matoaca Magisterial
District and _Joan Girone of Midlothian Magisterial
District, pursuant to Section 15.1-538 of the Code of Virginia,
1950, as amended hereby request that a special meeting of the
Board of Supervisors be held at 10:00 A.M. on Monday, March 14,
1977, at the Chesterfield County Courthouse.
r
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
We,-
E. Merlin O'ill
Ne
of Ma.toaca
—
Magisterial
District
and -Joan Girone
of Midlothian
Magisterial
District,
pursuant to Section 15.1-538
of the
i
Code of Virginia,
1950, as
amended hereby request
that a special
meeting of the
Board of
Supervisors be held at
10:00 A.M. on
Monday, March 14,
1977, at
the Chesterfield County
Courthouse.
fir+
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
69e , _ E .MPrlin 0' NP;11 o f , Matoaca Magisterial
I
District and _Joan Giron of Midlothian Magisterial
District, pursuant to Section 15.1-538 of the Code of Virginia,
1950, as amended hereby request that a special meeting of the
I
Board of Supervisors be held at 10:00 A.M. on Monday, March 14, i
1977, at the Chesterfield County Courthouse.
�w `1/
REQUEST FOR A SPECIAL MEETING
OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY
TO: C. G. MANUEL, CLERK OF THE BOARD OF SUPERVISORS
We,
E• Merlin O'Neill
—
of Matoaca
_
Magisterial
District
and _Joan Girone
of Midlothian
I
Magisterial
District,
pursuant to Section 15.1-538
of the
Code of Virginia,
1950, as
amended hereby request
that a special
meeting of the
Board of
Supervisors be held at
10:00 A.M. on
Monday, March 14,
1977, at
the Chesterfield County
Courthouse.
I
M
TAKE NOTICE
M
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 10:00 A.M.
Monday, March 14, 1977, at the Chesterfield County Courthouse.
t
Teste :
C. G. Manuel
Clerk of the Board of Supervisors
R. G. Dodd certify that I have
received a copy of this notice on this 14th day of March, 1977,
and waive any and all further notice requirements of Section
I
15.1-538 of the Code of Virginia.
Supervi r, District
M
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
Code of Virginia, 1950, as amended two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 10:00 A.M.
Monday, March 14, 1977, at the Chesterfield County Courthouse.
Te s to :
C .—G e Man ue 1
Clerk of the Board of Supervisors
I ,
certify that I have
received a copy of this notice on this 14th day of March, 1977,
and waive any and all further notice requirements of Section
15.1-538 of the Code of Virginia.
l r I
,I
Supervisor,' District
i
I
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
I; Code of Virginia, 1950, as amended two members of the Board
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 10:00 A.M.
i Monday, March 14, 1977, at the Chesterfield County Courthouse.
Teste : _
C. G. Manuel -
Clerk of the Board of Supervisors
certify that I have
'll
receivea copy of this .notice on this 14th day of March, 1977,
fl
i and waive any and all further notice requirements of Section
{i 15.1-538 of the Code of Virginia.
�j
Supervisor, J District
�i
i
I
TAKE NOTICE
TAKE NOTICE that pursuant to Section 15.1-538 of the
i
Code of Virginia, 1950, as amended two members of the Board
i
of Supervisors have requested that a special meeting be held
and that such special meeting shall be held at 1.0:00 A.M.
Monday, March 14, 1977, at the Chesterfield County Courthouse.
Teste :
I
i
C. G. Man de 1
Clerk of the Board of Supervisors
i
I --� C. L. Bookman certify that I have
i
received a copy of this notice on this 14th day of March, 1977,
j and waive any and all further notice requirements of Section
w.
15.1-538 of the Code of Virginia.
i
Supervisor District
�� i
i
TAKE NOTICE
• i
TAKE NOTICE that pursuant to Section 15.1-538 of the i
Code of Virginia, 1950, as amended two members of the Board
I
of Supervisors have requested that a special meeting be held j
and that such special meeting shall be held at 10:00 A.M.
Monday, March 14, 1977, at the Chesterfield County Courthouse.
Te s to :
I
r.
I
I
I
C . -'G.,- Man ue 1
Clerk of the Board of Supervisors
i
i
certify that I have
received a },copy of this notice on this 14th day of March, 1977,
J
and waive any and all further notice requirements of Section
15.1-538 of the Code of Virginia.
Supezisor, 'i �' Districlt
0
BOARD OF SUPERVISORS
E. MERLIN O'NEILL, CHAIRMAN
MATOACA DISTRICT
JOAN GIRONE. VICE CHAIRMAN
MIDLOTHIAN DISTRICT
C. L. BOOKMAN
CLOVER HILL DISTRICT
J.RUFFIN APPERSON
DALE DISTRICT
LEO MYERS
BERMUDA DISTRICT
M
ADMINISTRATION
LEE O. FALWELL
COUNTY ADMINISTRATOR
C G MANUEL
ASST COUNTY ADMINISTRATOR
804 748.1211
C O U NTY OF C H ESTE R F1 ELD
CHESTERFIELD, VIRGINIA 23832
March 7, 1977
MEMORANDUM TO: Mr. C. G. Manuel
County Administrator
FROM: Mr. Dennis A. Parker
' Airport Manager
Please reserve a slot of time on the 21st Agenda
to discuss with the Balloon Show people the details
of the airshow.
As I have discussed with you on the phone, it is
imperative to get the final approval as soon as poss-
ible. The tight timing makes it very important that
the final program be approved with sufficient time to
make any necessary adjustments.
Thank you.
/bjc
� � _ ,�
i'
�,
�`
� �� ,
4,
.� �` . . k
.. l l� ��.,�Y.,,:
�� � � �, P
��
BOARD OF SUPERVISORS
E. MERLIN O'NEILL. CHAIRMAN
MATOACA DISTRICT
JOAN GIRONE. VICE CHAIRMAN
MIDLOTHIAN DISTRICT
C. L. BOOKMAN
CLOVER HILL DISTRICT
J. RUFFIN APPERSON
DALE DISTRICT
GARLAND DODD
BERMUDA DISTRICT
In
ADMINISTRATION
C. G MANUEL
INTERIM COUNTY ADMINISTRATOR
COU NTY OF CH ESTER F1 ELD
CHESTERFIELD, VIRGINIA 23832
March 11, 1977
TO: Mr. Jack Manuel, In rim County Administrator
FROM: W. Lynn Wingfielron
dministrative Assistant
SUBJECT: DJCP Fund Applica
The Board needs to approve our two DJCP Fund
Applications for $24,197 for Training and $32,274
for Planning for the Police Department. The two
amounts involve $1,209 and $1,613 respectively in
actual County money; our five percent share.
This should be done at the earliest convenience.
If more information is needed or someone is needed
at the Board meeting, please advise.
&TI,ocr.cw ^TO�:r`' ""'D
Comnornrealth of Virginia
Division of Justice and Pz.Oject Input
Form
/
(For DJCP Use Only)
a1
( "'
C`-- PO
Crim,- Prt tion DJCP-96-PIF
PAGE
DJCP Number:
1k�ll 3
J L=�
8501yMay Drive
Richnond, Virginia 23.229 (Nov. 1976)
1
rr
County of Chesterfield
]_5
1. AP?1.ICANI
Police Department
PDC
No.:
(Locality or State
Agency)
2. This project is part of:
a. Target Allocation X
b. overage
4. Project Priority Number:
5. Type of funds requested:'
. Part C /—X7 Part E =%
6. This project is: New
3. Project Duration:
Total Length 12 Months
From 5/1/78 to Wio
PDC Locality/State Agency
JJDP /-7 Amount of DJCP funds requested
Continuation X
If Continuation, date of first award: 4/1/76
DJCP grant number of last award: 76-A3245
DJCP amount of last award: _ $445018.00
Construction:
Remodeling:
Equipment: X
Service Delivery
Projects:
Other: _ X
(Specify) (See attached)
7. Was this project ever submitted and rejected for funding by your locality, state agency
or Federal agency?
Yes No X
If Yes, Why?
8. Is this project being supplemented by other funds (State appropriations, other federal
programs or private funds)?
Specify
(See attachment)
Total Amount $50,000
9. If this project falls within CCJ policy No. 2.35 (AOC), what is the anticipated source
of funding for continuing this project when DJCP grant funds are no longer available?
Count. of Chesterfield Police 13u et _
10. Contact Person:
Phone: Ext. Area Code
Captain M.T. Chalkley 748-1536 804
n
ATTACHMENT
6. Other:
This last grant
funded Salaries,
Reproduction and
said division.
n
award for this Planning and Research Division
Equipment, Supplies, Research Trips, Training,
other related costs to forming and operating
M
ATTACHMENT
En
8. Chesterfield County funds are utilized to pay salaries of
present personnel in FY 78-79 which are expected to consist
of a minimum of four (4).
Automobile maintenance costs and insurance, radio maintenance
and vehicle operation costs as well as uniform and equipment
costs are paid by the County in addition to a Surety Bond on
each sworn officer.
Estimated costs above to be $50,000.
j L��—
)
$1— -7-
613.70
$32,27), -
12. BUDGET CATEGORIES
' ~ '�i
Aroject
Input F
Form
1'3:}:VEtI7'IUN
Names of Position Salary Man hours
1PS _ Rates devoted
PAGE
Research Technician Grade 14 (10%) 100%
$850/mo. May and June 1978 ($1700)
$9,540$530
11. PROJtCT BUDGET SUX%1ARY
$890/mo. for l0 mo. ($8,900)
7/78 thru 4/79
i� BUDGET
CdTrr7Ry
__ TOTAL
_ DJCP
FU*lDS
_--
—
aLocx I
GEPJE4AL
MATCH
CATEGORY
A. Personnel
B. Consultants
$ 9,540
$ 530
$ 530
$10,600
C. Travel
2,700
150
150
3,000
D. Equipment
5,616'
312
312
6,240
E. Construction
F. Supplies and
1,800
100
100
2,000
Other Operating
_
-
-
-
Expenses
9,390.60
521.70
521.70
10,43)1
TOTAL PROJECT 1 $29,046.60 I $1613.70
)
$1— -7-
613.70
$32,27), -
12. BUDGET CATEGORIES
12A. PERSONNEL (EMPLOYEES)(1)
Br.00CT$lo,600
Names of Position Salary Man hours
1PS _ Rates devoted
Research Technician Grade 14 (10%) 100%
$850/mo. May and June 1978 ($1700)
$9,540$530
$530
$890/mo. for l0 mo. ($8,900)
7/78 thru 4/79
I I
I
__ TOTAL
$9,540
$530
$530
$10,600
�
(2) FICA, P.ETIRE;-tEVT, A -VD OTHER
FRINGE BENEFITS (ITEMIZE
PERCENTAGES APPLICABLE FOR
EACH BENEFIT)
N/A
TOTS,
I
(3) TOTAL PERSONNEL
.12B. COUSULTANTS DICP
9LOCK GENERAL TOT. -N!,
(1) INDIVIDUAL CONSULTANTS I i
Individual
or Tvnc Fre Basis Time Cevoted
N/A at this $135/day 20 days $2,430 $135 $135 $2,700
time Transp. 270 15 .15 300
Costs
-- TOTAL _ $2,700 $150 $150 _$3,000
(2) CONTRACTING Or SERVICE ORG;011ZATIONS
A`tD A��OCI\T'CCIS
-- --f—=
T"re °ee Pr.sis T�-c Devotes_
(3) TOTAL CONSULTANTS
Ervi fl TUSTICF_ AND
GR21.[E 1'10rVENTIUN
a _
;+ 12C. TRAVEL
■
(1) TRANSPORTATION AND SUBSISTENCE
FOR PROJECT PERSONNEL ONLY.
(CONSULTANT TR.\VEL TO BE
INCLUDED IN SECTION 178.)
See attachment
$5,616 $312
Project Input Fore .
PACE
DJCP-96-Pi? (Nov 19 75) S
i
$312 $6,240
(2) TOTAL TRAVEL
$6
5,16 $312
( _
DJCP"1D5
��
$312
I X6,240
I
12D. EQUIP.mENTi�---
BLOC{
$1,800
Gc:IEiL\I,
I u?iCH
IOTA.
(1) rURCHASE QUANTITY UNIT PRICE
$l00
$100
$2,000
Equipment/Furniture (desk, chair,
trays, bookcase, file cabinet and
unit for new employee)
Service contract
Misc.-
desk
dictating
TOTAL
$1, 800
•
$100 ►
$100
I $2,000
__
(2) LrAs4 OR
RENTAL QUAYTITY UNIT
_
PRICE
12E. CONSTRUCTION
(1) R-FMODELING
(2) NEW CONSTRUCTION
(3) TOTAL CONSTRUCTION I !
i
n
17 77MON oFn jun-rTCF. ANT)
D Ico
CRIJIM YItk:YF:NTION
12F. SUPPLIES AND OTHER
OPERATING EXPENSES
(1) (ITEMIZED EXPENSES)
See attachment
CJ
Project input Form
1$9,390.6 $521.70
i
PAGE
761 6
I =AL
1$521.70 1 $10,431;
(2) TOTAL SUPPLIES AND OTHER
OPERATING EXPENSES 1$9,390.61 $521.70 1$521.70 $10,434
12G. GP- NT ASSUMPTION OF COSTS BUDGET SUMUi4 RY
(THIS SECTIOU TO BE USED WITH ALL PROJECTS THAT FALL WITHIN THE 37th XOtiTH THROUGH THE
48th MONT10- -
Program Budget 5L mary
BUDGET
CATEGORY
DJCP FUNDS
-
9LCCK 1) G`.NFRAL (2)
REQUIRED
LOCAL
YATC-H (3)
CF CCS:` ( PRCG-�:d
=�'^?'�T (4 I TQ'Z.'.' (5 )
A. Personnel $9,540
$530
$530
-
$10,600
B. Consultants t 2,700
150
150-
3,000
C. Travel
D. Equipment 5,616
312
312
-
6,2110
E. Construction 1,800
100
100
-
2,000
F. Suoolies and
Other operating
9,390.60
521.7 0
521.70
-
10,434
Expenses
TOTAL 1$29,0461�ol
$1613.70,1
ff
I $16n.7@, - r.,, lt29 �7)irc) ---
Instructions (Reference CCJ Policy 2.35)
Item 1 - Total Bloc'.<
The block amount is calculated as follows:
+ Month(s) at 100: funding x average monthly expenditure for the 25th -36th �cnths.
+ ,Month(s) at 50: funding x .50 average monthly expenditure :or'the 25th -36th months.
Total DJCP block entitlement.
Iter,3 2 - Total General
(a) State agency applicants enter one -ninth (1/9) of total D%.C? bloc: entitle:.cnt.
(b) Other.' applicants enter cne-eighteenth (1/18) of total. r,CP block entitlen'.cnt.
ltyn 3 - Recuire.d Local Cash `,. tch
(a) State agency applicants - N/A.
(b) Other applicants enter one -eighteenth (1/18) of total DJCP block entitlement.
Items 1, 2 and 3 should represent the amounts entered on page 3, section 14 of the
Action Grant Application.
lit^ri 4 Assumption of Cost N--.ount
This amount represents the additional fund's allocated or alloted to maintain the project
at an expenditure level equal to that of the 25th -36th mcnt.".s. This amount rust Ye eq:a'_ to
or exceed the total block, general and required local cash amounts. 0, C? grant support sl -.all
in no event exceed 50% of the program expenditures for the 37th through the 48th ,T•cnth o-4 fund.
Item 5
Enter the total of items 1, 2, 3 and 4.
n
ATTACHMENT
12C. Block
(1) Transportation (Research) $540
Transportation (Training) 540
Research Per Diem
24 days @ $35 x 3 2268
Training Per Diem
24 days @ $35 x 3 2268
Total $5616
0
General
Match
Total
$ 30
$ 30
$ 600
30
30
600
126
126
2520
126
126
2520
$312
$312
$6240
M
ATTACHMENT
n
12F
Block
General
(1) Office Supplies
$1,350
$75
Computer (Rent Time)
1,800
100
Tuition (Schools)
1,800
100
Reproduction (Xerox, etc.)
900
50
Printing (Projects, papers,
1,800
100
etc.)
Periodicals and References
450
25
Communications
1,290.60
71.70
Rent $75 x 12 = $900
New Phone Rent $22 x 12 =
$264
Installation New Phone $70
Long Distance Calls $200
TOTAL: $1,434
Match
$75
100
100
50
100
25
71.70
Total
$1,500
2,000
2,000
1,000
2,000
500
1,434
n
CHESTERFIELD POLICE
PLANNING AND RESEARCH
13A PROBLEM: The Planning and Research
Police Department is involved in the
responsibility:
n
Division of Chesterfield County
following primary areas of
A. Short and long range planning.
B. Crime analysis.
C. Evaluation of systems, procedures and operations.
D. Assisting in budget preparation and the preparation of
administrative reports and studies.
Planning and Research is one of four divisions within the Police
Department with a Captain as operational head reporting directly
to the Chief of Police.
Planning and Research is responsible for preparing for future needs
of the department in all phases of planning, analysis and research
for all divisions within the department. It is responsible for
evaluating programs and systems within the department to insure
efficient and economical operations.
O.W. Wilson, in describing the planning process in his book "Police
Planning" states:
"The Police Chief is responsible for the prevention of
criminality and the repression of criminal activity, the
protection of life and property, the preservation of peace
and the public compliance with countless laws. He is supplied
with men and equipment to assist in the attainment of these
objectives. These he must organize, direct, coordinate, and
control in the manner that will assure the most effective and
economical accomplishment of his purpose.
"Police objectives are achieved most effectively and economically
through the efficient operation of.these irrelated processes:
Viz., Planning, doing and controlling. Of these, planning is
basic. Without it, effective direction, coordination and control
are impossible.
"The department must be organized to assume that planning will be
done both promptly and effectively. This is accomplished by placing
responsibility for planning on a designated individual or unit."
The National Advisory Commission on Criminal Justice Standards and Goals
stressed the need for police planning when it said:
n
"The business that plans effectively generally succeeds, makes
a profit, and rewards its shareholders. The police agency that
plans effectively generally operates efficiently and rewards
its community with effective and dependable police service.
"A police agency that fails to plan ahead is forced to operate
from day to day, adjusting to new demands as new demands arise,
but never undertaking long-range projects to upgrade police service.
The agency may appear effective, but could be more effective if it
charted its course. Such an agency delivers less than maximum
police service and shortchanges its community.
"Planning can provide valuable indirect benefits for most police
agencies. In developing plans, agencies must review old procedures
and challenge old routines. Fresh insight into police work is
valuable. Police officers, given a role in planning, take new
interest in their work. As an agency senses its own improvement,
morale improves. Plans can give a staff a sense of direction and
the agency a unified purpose."
Additionally, the following are documented statements of needs reference
to Planning and Research:
A. President's Commission on Law Enforcement and Administration
of Justice, Task Force Report, Science Technology - 1967.
B. National Advisory Commission on Criminal Justice Standards
and Goals (Police). Standard 5.3, page 117, Standard 5.4,
page 122 and Standard 5.5, page 129.
C. Police Planning, O.W. Wilson, 2nd Edition, 1958, Charles C.
Thomas, Springfield, Illinois, page 1, 8.
D. Chesterfield County Police Department Five Year Plan, 1974-1979.
E. Cresap, McCormick, and Paget, Consultant Management Study, Chester-
field County Police Department, May, 1975.
The Planning and Research Division provides, to the department, a coordinated
and comprehensive approach to achieving the department's goals and objectives
by establishing new sources and methods of collecting and analyzing information,
by evaluating the cost-effectiveness of present programs, and by proposing
alternatives for the most efficient and effective allocation of resources.
It should be noted that a comparison of crime in Chesterfield for the
period January 1 through June, 1976 to the same period in 1975 shows an
84.5% increase in Part I offenses (includes homicide, rape, robbery, and
aggravated assault) and a 19.6% increase in Part I property offenses (includes
burglary, larceny and auto theft). There was a 23.9% increase for total
Part I offenses. This may be compared with an average 6% increase in
population and an average 7% increase in calls for service for the calendar
year 1976 compared with 1975.
V40
Research indicates that the total assignments for the period 'j/1/'(3 to
7/1/76 have increased approximately 13.7%. The number of Part I offenses
has increased approximately 41%. The number of department personnel
has increased approximately 46% for the period and the number of cases
cleared by arrest has increased approximately 43%. The population increase
for the same period was about 15%.
According to figures released by RRPDC in the FY 77 Plan, Chesterfield
Police serves more persons per officer and has far _less officers per square
mile than the other departments in this planning district. To further
illustrate, we may use the comparison of officers per 1,000 population
which is the total number of officers employed by the department and
average population for the area. This total includes all staff, administrative
and line personnel; therefore, for the calendar year 1975 there were 1.7
officers per 1,000 people for the Planning District 15 as compared to
1.5 officers for Henrico County. Chesterfield County had .82 officers
per 1,000 people.
When we observe the density of officers per square mile, we find that
for the calendar year 1975 there were 2.3 officers for the total area
of Planning District 15. This may be compared again to Henrico County
with 1.1 officers. Chesterfield County had .23 officers per square mile.
Present research indicates that the average response time of Chesterfield
Police officers to alarm calls was determined to be 3.92 minutes.
The average total response time to all other calls for service was
determined to be 13.68 minutes. There are a number of conclusions
that may be drawn, however, FBI studies indicate that the clearance
rate of crime goes up as response time of patrol units is reduced.
The figures show that police solve two-thirds of the crimes they
respond to in less than two minutes, but only one out of five when
response time is five minutes or longer. Therefore, unsolved crime is
reduced when agencies insure that patrol officers are available and
respond immediately to serious incidents.
The probable solution to many operational problems lie in proper research
for such research bears the problem for analytical study whereby solutions
are found.
Chesterfield County's steady increase in population coupled with major
increases in crime are presenting major problems in meeting needs and
affording adequate protection to the citizens of the County• Planning
and Research Division is heavily involved in providing certain expertise
to meet these demanding conditions placed upon the department, and is
charged with continually finding new and better methods for performing
necessary functions.
Since April 1, 1976 the Planning and Research Division has begun 43 separate
projects, completing approximately 60% as of January 15, 1977. Projects
range from developing and printing a Communications Operating Manual and
M
designing and implementing a Data Card Dispatch Operation with a new
report numbering system to other major projects which have had a
significant impact on the total department operations. Additionally,
Planning and Research has identified 37 additional objectives to
complete during the fiscal year 1977-78.
The primary population group that is affected is the total citizens of
Chesterfield County, however, the projects implemented through Planning
and Research Division's efforts do have some regional impact in selected
cases. Contingency plans for emergency services do affect surrounding
jurisdictions and coordinating plans affect those involved agencies.
Additionally, crime and criminals are not bound by geographical boundary
lines, therefore, crime problems in Chesterfield also spill over into
other jurisdictions as well as their problems spilling over into Chester-
field.
The past achievements and experience of the Planning and Research Division
of Chesterfield Police Department indicates that Division's capability
of administering the grant for continuing funding of the Division. There
have been two evaluations by DJCP personnel of the Planning and Research
Division and both have been highly favorable to the Division.
'4`
CHESTERFIELD POLICE
PLANNING AND RESEARCH
13B PERFORMANCE OBJECTIVES: Before goals and performance objectives can be
identified, we believe that it is necessary to define somewhat the role
of Planning and Research. According to a number of experts, planning
has developed from four basic premises:
1. Decide what it is you want to do before designing a plan.
2. Look ahead as far as possible to anticipate changes.
3. Examine the organization as a corporate whole rather than
a collection of departments.
4. Examine the influence of the organization's environment
before drawing up any plans.
Historically, law enforcement planning has not often been responsive to
the needs of the police department or to the citizens of the community.
Most planning has been rather narrow and rooted in vested interests.
Effective planning is the process which provides for responsiveness and
orderly change to a comprehensive degree.
Planning is a process; it is an activity carried out in a sequence of
orderly steps. Generally, we can agree upon the following nine -step
procedure:
1. Determine the organization's objectives.
2. Decide on a goal.
3. Prepare a forecast.
4. Identify and list probable errors.
5. Calculate the planning gap.
6. Decide the task.
7. Decide constraints.
8. Decide means.
9. Draw up the plan.
The above process provides a practical method for accomplishing mid and
long-range planning, as it demands rigorous, systematic thinking. Just
as planning supports management, analysis and research support the planning
process. Analysis uncovers the problem and needs of a police department
and the community, provides the data required by the planning process to
develop realistic options for objectives and programs, and weighs the
advantages and disadvantages of each. Analysis is thus the attaining of
answers to questions, whereas planning uses the answers in an organized
series of steps in order to inform the decision makers (management).
The planning and analysis or research element is and must be recognized
as a staff service, serving the entire department. A staff element only
justifies its existence when it provides service, and when this fails or
ceases to occur, it should be eliminated from the organizational structure.
Further, it should not be allowed to plan in a vacuum, to create plans that
it itself believes are required; for to serve effectively, it must receive
e I
direction and operating premises from those who implement its final
product. Finally, it must not be allowed to plan for the sake of
planning. The following are some objectives of the Planning and Research
Division, not necessarily listed in a priority order, which the Division
will strive to accomplish within the constraints of available resources
during the grant period:
1. Continual refinement of overall department goals and objectives.
2. Assist in developing annual report.
3. Refining police department profile and assist in implementing
in the total planning process.
4. Assume a greater role in promoting community awareness, education,
and understanding of the criminal justice system as it relates to
police.
5. Assist in refining record keeping system within the department.
6. Conduct evaluation of past programs to determine their effectiveness,
etc.
7. Refine work load analysis system for manpower utilization and
case assignment within the Investigative Division.
8. Refining manpower allocation and beat restructure and work load
analysis system for the Patrol Division.
9. Refining quarterly report system.
10. Refining crime pattern analysis system.
11. Provide a continual planning format necessary to insure progressive
development of the Chesterfield County Police Department.
12. Refine short and long range planning processes.
13. Design, demonstrate, and evaluate a long-range planning process
which prescribes what a law enforcement agency should be doing
today in preparation for an uncertain tomorrow.
14. Define planning methodol6gies sensitive to broad sources of knowledge
which describe, in a logical and systematic way, the rapidly changing
social, legal, and political environment in which the department must
operate, thereby providing continual input, flexibility and responsiveness,
essential to the process.
15. To train appropriate department personnel to understand, use and
develop the planning capability on a continual basis so that planning;
within the department may become self-sustaining and no longer frag-
mented.
16. Provide comprehensive identification and consideration of environmental
factors (social, behavioral, legal, political, technological, and
economical) which impact upon the missions, roles, and philosophy
of the department and, to an extent, of any law enforcement agency.
17. Evaluation of the utility of current information systems within
the County of Chesterfield and the State of Virginia insofar as they
support long-range planning goals, including the corollary to this
evaluation which is the specification of additional information
requirements needed to support the planning process.
18. The development of a master plan to assist the department in best
organizing it operations to meet projected County -wide needs.
19. Establish meaningful liaison with other agencies interfacing with
law enforcement planning.
M
In summary, Planning and Research Division will continue to provide a
coordinated and comprehensive approach to achieving the overall goals
and objectives of the Police Department as well as those goals and
objectives of the Planning and Research Division by establishing new
sources and methods of collecting and analyzing information. Planning
and Research continually searches for alternatives for the most efficient
and effective allocation of limited resources within the department.
u
CHESTERFIELD POLICE
PLANNING AND RESEARCH
n
13C METHODS AND TIMETABLES: It is impossible, at this time, to give a
meaningful time interval involved in completing those objectives listed
earlier. We can only state that during the grant period those objectives
listed as well as many new ones that cannot be anticipated now will be
addressed along with a number of on-going objectives that will be carried
over from the previous year.
It is anticipated that in this budget year, Planning and Research Division
would consist of four staff personnel plus a secretary. Each of those
individuals would be involved with 100% of their time spent meeting the
objectives listed in the grant.
The present facilities and equipment of the Planning and Research Division
will be utilized toward meeting the overall goals and objectives of this
Division with the addition of the furniture and equipment requested in this
grant request for the new employee which is also requested for funding under
this request.
It is anticipated to employ a Research Technician to add to the staff of
Planning and Research Division. This individual, whether selected from
within or without the department would be heavily involved in research
methodology along with planning functions.
Projects for assignment to this Division originate in a number of ways.
New projects are assigned by the Chief of Police as the need dictates.
Additionally, Planning and Research Division also initiates a number of
projects based on research and planning methodologies which indicate that
a need be met. The commander of Planning and Research Division has the
authority to initiate programs based on identified needs. Those projects
are then assigned for research and study and are then submitted to the
Chief of Police for implementation. The projects that have already been
identified in the grant are naturally given priority and are assigned on
that basis. The projects are assigned to those individuals having expertise
in that particular field and responsibility.
CHESTERFIELD POLICE
PLANNING AND RESEARCH
13D EVALUATION: Evaluation of this grant request will be considered to
determine if the goals and objectives were achieved as pertaining to
but not limited to the following:
1. Extent to which Planning and Research Division has developed
planning capability within Chesterfield Police Department.
2. Extent to which Planning and Research Division aided Chesterfield
Police Department in the decision making processes as rated by
the Chief of Police.
In addition, evaluation of this grant will be by the following factors
as listed in data elements A-8.1 for Planning and Analysis Units:
Suggested measures of output.
Regarding crime analysis activities:
Number of specific crime problems analyzed with
jurisdiction.
Number of specific traffic and other non -criminal target
problems analyzed.
Number of priority crimes identified.
Number of measurable and time -phased goals and objectives
established for reducing crime.
Number of alternative strategies and programs selected and
evaluated for reducing priority crimes.
Number of goals, strategies, and programs redefined in terms
of evaluation results.
Number and subject areas of existing departmental plans
reviewed and analyzed.
Number of weaknesses determined in the existing plans.
Number of update or improvements made in existing plans.
Number of statistical and narrative reports prepared.
Number of cost-effectiveness studies conducted.
Number of manpower requirements prepared.
Number of administrative plans developed and implemented,
including long-range, fiscal and management plans.
M
M
Number of operational plans developed and implemented
including procedural and technical plans.
Number of extra departmental plans developed and
implemented.
Number of research and development plans developed and
implemented.
At the conclusion of this requested grant period, the assumption of
cost policy will be in effect and at the conclusion of that funding
the County of Chesterfield will assume the cost relative to continuation
of the Planning and Research Division within the Police Department budget.
Evaluation activities will be conducted by staff personnel. Should any
major problems arise out of the scope of the expertise of staff personnel
then DJCP will be requested to offer some technical assistance. Should it
become necessary, an outside individual consultant could be utilized for a
few days to evaluate certain projects.
CHESTERFIELD POLICE
PLANNING AND RESEARCH
13E IMPACT AND RESULTS: Chesterfield is one of 3,042 counties as defined
by the U.S. Bureau of Census (as of January 1, 1976) in the United
States and is by Census definition an area with an independently
organized government. Additionally, Chesterfield is one of 182 counties
nationwide with a population between 100,000 and 249,999 and one of the
total 310 counties in the country with a population over 100,000.
According to the County Year Book, 1976, Table 1/1, Police Protection
Expenditures nationally increased 13.4% in 1972-73 compared to 1971-72,
but increased 167.1% from 1966-67 to 1973-74.
The Uniform Crime Reports for 1975 show a 39% increase in crime for
the period 1970-1975 with a 5% increase in population during the same
period.
Figures indicate that police costs for public protection has increased
at a much greater rate than either the population or the rate of crime,
yet the net effect on reducing the crime rate has been, for the most
part, negative. While there are many reasons for the high increase in
police budgets as well as those of other departments, the fact still
remains that police departments generally are not fully meeting their
responsibilities in dealing with crime and yet this is our prime reason
for existence.
Better methods must be found to reduce crime but in order to reduce it
one must know exactly where it is occurring and with what frequency along
with a number of other variables involving not only crime but resources
available to meet needs.
Planning and Research Division is constantly involved in searching for
these new methods of obtaining the utmost responses from every resource.
The projects listed under Performance Objectives, when completed, should
provide the Department with better tools for meeting its needs in a
varying number of ways. This should provide a more efficient use of
each budget dollar and also provide the proper methods of combating crime
to a different degree than in the past.
Any significant measurement of reduction of crime in Chesterfield should
have some effect on other jurisdictions. This should also be true in
reverse. Closer coordination of planning efforts and exchange of statistical
data should result in a more meaningful effort directed at the total crime
problem in this entire metropolitan area.
CHESTERFIELD POLICE
PLANNING AND RESEARCH
13F CRIMINAL JUSTICE ADVISORY COMMITTEE:
Public Safety Committee
Richmond Regional Planning District Commission
M
4. Project Priority Number: PDC Locality/State Agency _
5. Type of funds requested:
Part C Z= Part E JJDP /—J Amount of DJCP funds requested
6. This project is: New Continuation X
If Continuation, date of first award: 1/1/75
DJCP grant number of last award: 76—A4246
DJCP amount of last award: 43,574
Construction:
Remodeling:
Equipment: _
Service Delivery
Projects:
Other: X
(Specify) Trainintl Programs
7. Was this project ever submitted and rejected for funding by your locality, state agency
or Federal agency?
Yes No X
If Yes, Why?
8. Is this project being supplemented by other funds (State appropriations, other federal
programs or private funds)?
Specify See Attachment Total Amount 131 ()a
9. If this project falls within CCJ Policy No. 2.35 (AOC), what is the anticipated source
of funding for continuing this project when DJCP grant funds are no longer available?
fnunty of Chesterfield P61ice Budget
10. Contact Person:
Phone: Ext. Area Code
Captain M.T. Chalkley 748-1536 80)4
onmonwea th cf O rlIM1s
txvn,v tar
�cn-rx A,MD
3
cc-�
Division of Justice and
Crime Prov -tion
Pr ject Input Form (For
PAGE' DJCP
DJCP Use Only)
Number:
i ,lC I -� I
e ninrr:o�l (J—�
c+Ju+:1
8 01 4ayl Drive
Rlchmond,r3inia 23229
DJCP-96-PIF
(Nov, 1976)
County
of Chesterfield
I. APPLICANT
Police
Department
PDC No,:
15
(Locality or State Agency)
2. This project is
part of:
3.
Project Duration:
a. Target Allocation.
X
Total Length 12
Months
b. overage
From 5/78 to 5/79
_
start e�
4. Project Priority Number: PDC Locality/State Agency _
5. Type of funds requested:
Part C Z= Part E JJDP /—J Amount of DJCP funds requested
6. This project is: New Continuation X
If Continuation, date of first award: 1/1/75
DJCP grant number of last award: 76—A4246
DJCP amount of last award: 43,574
Construction:
Remodeling:
Equipment: _
Service Delivery
Projects:
Other: X
(Specify) Trainintl Programs
7. Was this project ever submitted and rejected for funding by your locality, state agency
or Federal agency?
Yes No X
If Yes, Why?
8. Is this project being supplemented by other funds (State appropriations, other federal
programs or private funds)?
Specify See Attachment Total Amount 131 ()a
9. If this project falls within CCJ Policy No. 2.35 (AOC), what is the anticipated source
of funding for continuing this project when DJCP grant funds are no longer available?
fnunty of Chesterfield P61ice Budget
10. Contact Person:
Phone: Ext. Area Code
Captain M.T. Chalkley 748-1536 80)4
LWA
ATTACHMENT
M
6. Other: This grant funded certain furniture and office
supplies necessary to setting up and operating an official
training operation in this department as well as funding a
number of training programs not available on a local basis.
ATTACHMENT
8. The County of Chesterfield Police Budget provides for funding of
employee salaries, cost os automobile operation, uniforms, office
space, insurance, Surety Bonds, and communications (telephone).
It is estimated this amount will be approximately $31,000 for FY 78-79.
Dl./—=j O P*ect Input Foran
CHIML' I-RF.VF:NTION PAGE"
7_OC 7
'•1. ?RC.:-.,. 9C,T,G�. SCY,dARY
BUDGE^.
_ DJC? FUNDS
1 _
CATEGORY
PLOCX ! GENERAL
?!ATCK
CA:EC-CRY
TOTAL
A. Personnel
B. Consultants
C. Travel
$15,382.80 $ 854.60
$ 854.60
$17,092
D. Equipment
E. Construction
F. Supplies and
6,394.50 355.25
355.25
7,105
Other Operating
Expenses
TOTAL PROJECT
$21,777.30
I $1209.85
$1209.85
$24,197
12. BUDGET CATEGORIES DJCP FC::DS
12A. PERSC:::LEL (F.XPLOYEES) _ I — I
(1) `aures of Position Salary Man hours
t,noloyees '^'_ties Rates ccvotea
(2) :ICA, A -'\D OTHER I
FRINGE' BENEFITS (ITEMIZE
Pr—RCI—:;?AGES APPLICABLE FOR
ZAC4 BENE_ IT)
' I
_
TOTAL
(3) TOTAL PERSONNEL
.129.. CONSULTANTS
(1) INDIVIDUAL CO:ISULTA:ITS
Individual
or Tvice Fee Basis Ti..^..e Devoted
TOTAL
(2) CONI'?\CTING OR SERVICE ORGA:IIZAT:70NS
me F e
TOTAL
(3) ICTAL CONSULTANTS
GN,
L7[1'1fY:?N i" rl itla7lCr. AND
a.
12E.
CONSTRUCTION
(1)
.
f.lumr P lVCVILTJTION
(2)
NEN CONSTRUCTIOU
_
Project;
Input For -.n PAGE.
Form DJCP-96•-PIE
(Nov.
1976) 5
12c. TRAVEL
DJC_?
F'Li7D5
BLOCK
CENERAL I
MATCH
TCW.L
(1) TRANSPORTATION AND
SUBSISTENCE
FOR PROJECT PERSONNEL
ONLY.
(CONSULTANT TRAVEL
TO BE
INCLUDED IN SECTION
17B.)
See Attachment
$15,382.£0
$854.60.
$854.60
$17,092
(2) TOTAL TRAVEL
I$15,382.J0 $8511.601 $8511.6o
I $17,092
12D. EQUIPMENT
DJCP FUNDS _
I
_
I TOTAI.
BLOCK I GENERAL I MATCH
TOTAL
(2) LEAST: OR
RENTAL 0U,'QNTITY UNIT PRICE
LJgIpS„_,_�
GE21ER.`,L I
(3) TOT,lL =15 -1 -RUCTION I I I
11
12E.
CONSTRUCTION
(1)
R b:ODELING
(2)
NEN CONSTRUCTIOU
LJgIpS„_,_�
GE21ER.`,L I
(3) TOT,lL =15 -1 -RUCTION I I I
11
M
,1DED nNVIMON CCYFF 311.9 MCE ANT)
[�
GMIME MU..:VENTION
Project Input Form PAGE
n.-ca_96-PTF (Nov. 1976) __ 6
12F. SUPPLIES AND OTHER DJCF FUNS
OPERATING EXPENSES GENERAL MATCH 1 TOTAL
(1) (ITEMIZED EXPENSES)
Tuition for -13 courses involving $6,394.5 $355.25 $355.25 $7,105
24 officers i
(2) TOTAL SUPPLIES AND OTHER
OPERATING EXPENSES
$6,394.51 $355.251 $355.25 1 $7,105
12G. GRANT ASSUMPTION OF COSTS BUDGET SUMMARY
j (THIS SECTION TO BE USED WITH ALL PROJECTS THAT FALL WITHIN THE 37th MONTH TFROUGH THE
46th MONTH)- -
Program Budget Summary
BUDGET DJCP FUNDS REQUIRED ASSUI14PTICN
CATEGORY LOCAL OF COST PROGRAM
9LOCK 1 FVERAL (_2) K?T.CH(3 L_ A�OU%^ 4) �Qi�'• (5)
A. Personnel
B. Consultants
c. Travel x$15,382.80 $854.60 $854.60 — $17,092
p. Equi meat
E. construction 7,105
F. Supplies and 6,394.50 355.25 355.25 —
Other Operating i
E�cn�nses — `
TOTAL1$21,7721BOI$24,197(5)
Instructions (Reference CCJ Policy 2.35)
Item 1 - ^otal Block
. The block amount is calculated as follows:
+ Month(s) at 100. funding x average monthly expenditure for the 25th -36th oaths.
+ ,:onth(s) at 50: funding x .50 average monthly expenditure for*the 25th -36th months.
Total DJCP block entitlement.
Item 2 - Total GencraI
(a) State agency applicants enter one -ninth (1/9) of total DJCP block entitlement.
(b) Other applicants enter one -eighteenth (1/18) of total DJCP block entitlement.
Item 3 R�cu -ems I_ecl�Cash `!a�rh
(a) State agency aunlicants - N/A.
(b) Other applicants enter one -eighteenth (1/18) of total DJC!' block entitler•:ent.
Items 1, 2 and 3 should represent the amounts entered on page 3, section 14 of the
• Action Grant Application.
Tre^,4 - Assu:.pt'_gn o`. Ccst ,U:ount
This emour.t re?resents the additional funds allocated or alloted to -maintain the project
at an expo ^.dlture level equal to that of the 25th -36th months. This amount ,,lust be equal to
or exceed tale total block, general and required local cash amounts. DJ CP gran support shall
tho program expenditures for the 37th through the 48th month of fund.
in no event exceed 50% of
Tr •
Enter the total of items 1, 2, 3 and 4.
ATTACHMENT
12C
n
,ar,
(1) Per Diem $35/day x 352 days $12,320
Meals at Southern Police Institute
12 days @ $10 x 2 240
Housing, Southern Police Institute
$45 x 2 90
$12,650
Transportation 200 miles @ $.15/mi. $ 30
(Private auto, 2 officers,
1 school)
Transportation (Commercial) 24 officers $ 3,959
Taxi/Limosene - 25 officers 453
$ 4,412
TOTAL $17,092
M
CHESTERFIELD POLICE
TRAINING
n
13A PROBLEM: The Training Unit was formed July 1, 1975 and is presently
operating as recommended in the Management Study of the County Police
Department performed by Cresap, McCormick and Paget which was funded by
LEAA.
There are a number of training functions which must be directed at the
personnel of Chesterfield Police on a continuing basis if we are to
maintain a level of professionalism commensurate with other similar
law enforcement agencies.
A number of our officers are being utilized in various training capacities
throughout this planning district as well as other planning districts in
this general area. Additionally a number of our officers are being
utilized in the Richmond Regional Criminal Justice Training .Academy,
just recently formed. Expertise must be developed so that our personnel
are able to meet the requirements of such other organizations. For
example, instructors utilized from this department at the Regional
Academy would cut down on the necessity for a large permanent staff
at that facility.
Additionally, Chesterfield Police Training Unit is conducting a number
of in-service training programs involving our own personnel as well as
also training invited personnel from other departments.
We will begin our own basic thirteen week school in March of 1977.
Chesterfield County Police offers various In -Service training to keep
officer appraised of various accepted techniques; there are, however,
a number of nationally recognized courses that offer information, concepts
and techniques that are not currently available on a local level. In
certain cases there is a definite need for specialized training that may
have impact on only a few officers. The cost then would be prohibitive
to develop a training program in-house to meet its needs.
Chesterfield Police desires to increase its performance to meet the
increased needs of its citizens, by attending higher levels of training
which stands to reason that performance will be correspondingly raised.
This current grant request is for seventeen specialized courses of
instruction that are not now currently available locally. These courses
will involve twenty-eight individual officers in 2600 manhours of
training. (See attached itemized list of training programs.)
Police department requirements set forth by the Chief of Police require
that each participant in a specialized school furnish a detailed outline
of that course and its content so that the officer is able to teach that
course within our own department. Additionally, the officer is required
to furnish a course evaluation to DJCP which lists in detail the officer's
qualifications and job responsibilities, especially relating to that
particular course.
M
M
In this request we have attempted to identify those specialized courses
that the personnel in this department will require in the FY 78-79.
Chesterfield Police capability to administer this grant request in an
adequate manner has been demonstrated through past grants as demonstrated
by the successful evaluation of said grants by DJCP.
CHESTERFIELD POLICE
TRAINING
13B PERFORMANCE OBJECTIVES: The objectives of this request is to provide 2600
manhours of training to 28 selected officers of this department. This
involves seventeen courses of instruction not available locally to this
department.
This grant request would provide ten selected individuals 960 hours of
specialized instruction involving seven specialized courses such as
Drug Investigation, Organized Crime Investigation, Organized Crime
Seminar, Photography, Personnel School, Homicide Investigation, and
Crime Scene Investigation.
The grant would provide 160 hours of specialized instruction to four
officers involving advanced firearms training and firearms instruction
courses.
This grant will provide 200 hours of specialized training for a supervisory
investigator involved in investigating organized crime.
The grant will provide 960 hours of specialized instruction to twelve
supervisory and/or management personnel involving seven specialized
courses of instruction such as Program Planning, Management of the
Investigative Function, Principles of Police Management, New Concepts
in Management Techniques, Police Budgets, and Executive Development.
The grant will provide one selected officer with 320 hours of specialized
instruction involving planning, research, analysis, evaluation and project
writing techniques.
Each officer selected to participate in these specialized courses of
instruction will have job responsibilities directly relevant to the
content of such courses.
LJ
CHESTERFIELD POLICE
TRAINING
13C METHODS AND TIMETABLES: The attached list of individual courses displays
in detail the number of officers and length of each course and designation
that is anticipated where the course will be held. Exact dates pertaining
to these courses cannot be finalized at this date. A number of these courses
are repeated at least once each year and some on a quarterly basis, however,
course schedules are normally not made this far in advance by the various
agencies sponsoring these specialized courses. It is impossible therefore,
to list exact dates at this time.
It is also a possibility that some of these courses that are anticipated
at this time may be cancelled and other equally important courses substituted.
The courses listed in this request will generally run during the twelve
month period of the grant request. In other words, these courses were
selected so that officers could participate on a continuing basis over
the twelve month grant period and not have all of the officers attending
these courses within a matter of one or two months, which would place an
extreme burden on our manpower.
A detailed description of duties, tasks and responsibilities as well as
the names of the selected individuals who will participate in these courses
has not been identified, in detail, at this time other than what is identified
under Section 13B.
Individuals selected to attend these specialized courses will be identified
and selected through a joint effort of the Training Unit of the Police
Department and the Chief of Police. Individual division commanders and
supervisory officers involved in selected and specialized functions will
provide names of individuals who need such specialized courses to increase
their job performance. Selections will be made based on that input as
well as assessing the individual's past performance and also looking at
his or her personnel record involving past schools attended, educational
level and achievements, etc. We will not duplicate individuals and schools
but will select those individuals who most need the specialized training
in a direct relationship to their job responsibilities. If an individual
has attended such a school that individual will not be sent to the same
school again.
The attached training course list shows that most of these schools are one
week, however, there are several that are much longer in length. These
courses are listed and identified.
Twenty-eight officers are expected to attend seventeen courses of instruction
involving 2600 manhours of training.
M
M
CHESTERFIELD POLICE
TRAINING
13D EVALUATION: Evaluation of this grant will be by the following factors:
the projected 28 officers to be trained through these 17 courses of
instruction will probably be all different officers but there may be
several officers who would attend more than one training program but
in no case would the designated individuals attend more than two out-
of-state programs during the twelve month period of the grant.
Additionally, no more than two individuals will attend any given out-
of-state training program.
The following seven factors of evaluation are on-going and will be
addressed at the proper time as the grant progresses:
1. A comparison of the number of officers identified as needing
training to those actually completing training.
2. A comparison of the officers professional responsibility to
the type of training attended.
3. A comparison of the officers knowledge on a given course
topic to his knowledge on the same course topic immediately
subsequent to completing the course.
4. A comparison of the officers knowledge on a given course
topic immediately subsequent to his completing a course to
his knowledge on the same topic over a period of time.
5. A confidential, subjective evaluation by the attending officer
commenting on whether or not the training or education program
was believed to have increased performance.
6. A confidential, subjective evaluation of the training or
education program by the attending officer considering
relevance of course content, instructors ability, curriculum
improvement, etc.
7. Demographic data about the trainee such as A. age distribution,
B. sex, C. race, D. rank, E. years of employment in the
criminal justice system, F. salary level, G. number of and
type of courses previously attended at this or other academies
while in service, H. educational achievement data.
In addition, law enforcement officers attending programs consisting of thirty
hours of training or more in duration will submit to DJCP an evaluation that
shall cover the following, but will not be limited to:
Course content; relevant to employment responsibilities; instructors
expertise in the field; and positive -negative comments concerning
the individual programs.
n
CHESTERFIELD POLICE
TRAINING
M
13E IMPACT AND RESULTS: It should be noted that a comparison of crime in
Chesterfield for the period January 1 through June, 1976 to the same
period in 1975 shows an 84.5% increase in Part I offenses (includes
homicide, rape, robbery and aggravated assualt) and a 19.6% increase
in Part I property offenses (includes burglary, larceny and auto theft).
There was a 23.9% increase for total Part I offenses. This may be
compared with an average 6% increase in population and an average 7%
increase in calls for service for the calendar year 1976 compared with
1975.
Research indicates that the total assignments for the period 7/1/73 to
7/1/76 have increased approximately 13.7%• The number of Part I offenses
has increased approximately 41%. The number of department personnel has
increased approximately 46% for the period and the number of cases cleared
by arrest has increased approximately 43%. The population increase for
the same period was about 15%.
According to figures released by RRPDC in the FY 77 Plan, Chesterfield
Police serves more persons per officer and has far less officers per
square mile than the other two major departments in this planning district.
For example, in the calendar year 1975 there were 1.7 officers per 1,000
people for the Planning District 15 as compared to 1.5 officers for Henrico
County. Chesterfield County had .82 officers per 1,000 people.
If we observe the density of officers per square mile, we find that for
the calendar year 1975 there were 2.3 officers for the total area of
Planning District 15. This may be compared again to Henrico County with
1.1 officers. Chesterfield County had .23 officers per square mile.
A number of indicators in Chesterfield Police Department lead an observer
to the conclusion that Chesterfield Police is barely keeping up with the
increases in population and crime when compared with other jurisdictions
within this planning district even though these observations indicate that
we are in somewhat of a better position in most critical areas than our
surrounding neighbors.
In order to meet demands placed upon the department by the public and in
order to maintain an acceptable level of service we must utilize to the
maximum the personnel and equipment that we presently have. This dictates
that we must provide a higher level of expertise among our existing personnel
in order to meet the demanding conditions that the department serves under.
By improving the service to the public from increased police knowledge, as
the result of increased training, we will then improve performance by a
significant degree.
Future identifiable needs may be properly met and managed through increased
specialized training of selected individuals which will encourage them to
fulfill their potential.
M
M
The change in technology and methods of operation dictate that selected
command and management personnel of Chesterfield Police Department be
trained in the latest concepts and techniques in the specific area of
concern as identified in this grant.
Professional leadership ability is most important in any department and
that leadership ability can be tremendously enhanced through specialized
courses of instruction aimed at specific and selected command personnel
and other supervisory officers.
Specialized schools, not currently available locally, offer courses of
instruction that provide new information, concepts and techniques that
are extremely valuable to selected individuals and will have impact on
those individuals so that their level of performance, understanding,
knowledge and expertise will be enhanced by a significant degree.
CHESTERFIELD POLICE
TRAINING
13F
M
CRIMINAL JUSTICE ADVISORY COMMITTEE:
Public Safety Committee
Richmond Regional Planning District Commission
n
M
TRAINING
FY 78-79
1. Drug School
Drug Enforcemeiit Administration
Washington, D.C.
10 weeks
1 officer
No tuition
No transportation costs
Per Diem: 70 days @ $35/day
2. Advanced Firearms Course
Smith and Wesson Academy
Springfield, Massachusetts
5 days
2 officers
Tuition - $250 x 2 $ 500
Per Diem - $35 x 5 x 2 350
Transportation - $175 x 2 350
Taxi - $25 x 2 50
$1250
3. Firearms Instructor
Smith and Wesson Academy
Springfield, Massachusetts
5 days
2 officers
Tuition - $300 x 2 $ 600
Per Diem - $35 x 5 x 2 350
Transportation - $175 x 2 350
Taxi - $25 x 2 50
$1350
4. Institute on Organized Crime
Biscayne College
Miami, Florida
12 days
1 officer
Tuition - $0
Per Diem - $35 x 12 $ 420
Transportation - $184 184
Taxi - $35 -- 5
$ 2,450.00
$ 1,250.00
$ 1,350.00
$ 639.00
5. Organized Crime
University of Georgia
Athens, Georgia
5 days
2 officers
Tuition - $175 x 2 $ 350
Transportation - $175 x 2 350
Taxi - $10 x 2 20
$ 720
6. Investigators Course, Organized Crime
Biscayne College
Miami, Florida
32 days
1 officer
Tuition - $0
Per Diem - $35 x 32 $1120
Transportation - $190 190
Taxi - $20 20
$1330
7. Program Planning, Funding and Evaluation
IACP
Washington, D.C.
5 days
2 officers
Tuition - $275 x 2 $ 550
Per Diem - $35 x 5 x 2 350
Transportation - 200 x $.15 30
$ 930
8. Management of Investigative Function
IACP
Rochester, New York
1 week
2 officers
Tuition - $275 x 2 $ 350
Per Diem - $35 x 5 x 2 350
Transportation - $150 x 2 300
Taxi - $10 x 2 20
MA
$ 720.00
$ 1,330.00
$ 930.00
$1020 $ 1,020.00
9. Photography School
Kodak
Atlanta, Georgia
5 days
2 officers
Tuition - $200 x 2
Per Diem - $35 x 5 x 2
Transportation - $150 x 2
Taxi - $10 x 2
10. Law Enforcement Personnel Seminar
Northwestern University
Evanston, Illinois
2 weeks
1 officer
Tuition - $395
Per Diem - $35 x 12
Transportation - $175
Taxi - $10
11. Principles of Police Management
Northwestern University
Evanston, Illinois
5 weeks
2 officers
Tuition - $700 x 2
Per Diem - $35 x 33 x 2
Transportation - $175 x 2
Taxi - $20 x 2
12. Homicide Investigation
Southern Police Institute
Louisville, Kentucky
2 weeks
1 officer
Tuition - $300
Per Diem - $35 x 12
Transportation - $150
Taxi - $10
M
$ 400
350
300
20
$1070 $ 1,070.00
$ 395
420
175
10
$1000 $ 1,000.00
$1400
2310
350
4o
$4100 $ 4,100.00
$ 300
420
150
10
$ 88o $ 880.00
13. Current Problems and Concepts in Police Administration
Southern Police Institute
Lousiville, Kentucky
2 weeks
2 officers
Tuition - $300 x 2 $ 600
Housing - $45 x 2 90
Meals - 12 days @ $10 x 2 240
Transportation - $150 x 2 300
Taxi - $10 x 2 20
$1250 $ 1,250.00
14. Police Budget Preparation Workshop
Northwestern University
Evanston, Illinois
2 weeks
2 officers
Tuition - $380 x 2 $ 760
Per Diem - $35 x 12.x 2 840
Transportation - $175 x 2 350
Taxi - $10 x 2 20
$1970 $ 1,970.00
15• Crime Scene Technician Course
St. Petersburg, Florida
2 weeks
2 officers
Tuition - $150 x 2 $ 300
Per Diem - $35 x 12 x 2 840
Transportation - $185 x 2 370
Taxi - $20 x 2 40
$1550 $ 1,550.00
16. Executive Development Course
IACP
West Point, New York
1 week
2 officers
Tuition - $300 x 2 $ 600
Per Diem - $35 x 5 x 2 350
Transportation - $120 x 2 240
Limosene - $49 x 2 98
$1288 $ 1,288.00
W
17. Management Engineering Course
Navy Manpower Analysis Center
Norfolk, Virginia
S weeks
1 officer
Tuition - $0 1400
Per Diem - $35 x 40 $
$1400 $ 1,400.00
Note: This is primarily a planning, analysis and
research course. It is not necessary to maintain
a motel room over the weekends, therefore, the cost
is considerably less. The individual attending this
course would anticipate coming home every weekend.
GRAND TOTAL $24,197,00