2009-06-24 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: June 24, 2009 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for May 7, 2009 Joint Meeting
with School Board and May 27, 2009 Regular Meeting
2.County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
A. Recognizing Mr. James Spencer for His
Service to the Chesterfield County
Economic Development Authority . . . . . . . . 4
B. Recognizing Career Detective Sandra E.
Humphries, Police Department, Upon Her
Retirement . . . . . . . . . . . . . . . . . . 6
C. Recognizing Reverend Dr. Johnnie Fleming
for His Contributions to the Chesterfield-
Colonial Heights Board of Social Services. . . 8
D. Recognizing Ms. Donna J. McClurg, Planning
Department, Upon Her Retirement. . . . . . . . 10
E. Recognizing Mrs. Kathy Kitchen for Her
Service to Chesterfield County . . . . . . . . 12
Board of Supervisors
Agenda
June 24, 2009
Page 2
PAGE
6. Work Sessions
A. Review 2009 General Assembly Legislation . . . . . . . 15
B. Proposed Policy Regarding Non-County
Wastewater Treatment Facilities. . . . . . . . . . . . 26
C. Annual Review of Cash Proffer Calculations
and Adoption of a Maximum Cash Proffer Amount
Per Dwelling Unit for FY2010 . . . . . . . . . . . . . 49
7. Deferred Items
A. Adoption of County Procedure for the Debarment
of Vendors and Contractors . . . . . . . . . . . . . . 60
B. Award of Contract for Professional Occupational
Medicine Services to CompassMD, PLC, for
Comprehensive Physicals for Career Firefighters. . . . 66
C. Award of Construction Contract to A. D. Whitaker
Construction Incorporated for the Construction
of the Addition and Renovations to the Health
and Social Services Building . . . . . . . . . . . . . 69
8. New Business
A. Appointments
1. Board of Appeals for Virginia Uniform
Statewide Building Code. . . . . . . . . . . . . . 72
2. Health Center Commission . . . . . . . . . . . . . 73
3. Community Criminal Justice Board . . . . . . . . . 74
B. Streetlight Installation Cost Approvals. . . . . . . . 76
C. Consent Items
1. Adoption of Resolutions
a. Supporting the Extension of High Speed
Rail Service to the Richmond Region. . . . . . 82
b. Recognizing Mr. Kenneth L. King, Parks
and Recreation Department, Upon His
Retirement . . . . . . . . . . . . . . . . . . 84
c. Recognizing Firefighter James M. Seay, Jr.,
Fire and Emergency Medical Services
Department, Upon His Retirement. . . . . . . . 86
Board of Supervisors
Agenda
June 24, 2009
Page 3
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8.C. Consent Items(Continued)
1. Adoption of Resolutions (Continued)
d. Recognizing Sergeant Stuart C. Myer, Jr.,
Police Department, Upon His Retirement. . . . . 88
e. Recognizing June 2009, as “National
Safety Month” in Chesterfield County. . . . . . 90
f. Recognizing the Bon Air-Manchester-
Midlothian Lions Club on Its Seventy-
Fifth Anniversary . . . . . . . . . . . . . . . 92
2. Request for a Permit for Woodlake Community
Association to Stage a Fireworks Display
at the Woodlake Pavilion/Amphitheater . . . . . . . 94
3. Authorize the County Administrator to
Execute a Special Project Service Agreement
for the Residential Recycling and Drop-off
Processing Program Through the Central
Virginia Waste Management Authority . . . . . . . . 96
4. State Road Acceptance . . . . . . . . . . . . . . . 98
5. Approval of Naming the Ettrick Park Trail
in Honor of Ms. Evelyn S. Tucker. . . . . . . . . . 100
6. Amendment of Lease of Property for the
Temporary Hull Street Police Station. . . . . . . . 102
7. Acceptance and Appropriation of Funds
from the U.S. Department of Housing and
Urban Development (HUD) for the Homelessness
Prevention and Rapid Re-Housing Program, and
Authorization for the County Administrator
to Execute Agreements with HUD, Commonwealth
Catholic Charities and HomeAgain. . . . . . . . . . 105
8. Acceptance of Parcels of Land
a. Along Winterpock Road from Winterpock
Congregation of Jehovah's Witnesses,
Incorporated. . . . . . . . . . . . . . . . . . 108
b. Along Harrowgate Road and Happy Hill
Road from Chester, Virginia, Congregation
of Jehovah's Witnesses, Incorporated. . . . . . 111
c. Within Magnolia Green from 6801 Woolridge
Road-Moseley TRS LLC. . . . . . . . . . . . . . 114
d. Along River Road from Wesley Chapel
United Methodist Church . . . . . . . . . . . . 119
9. Request to Aid The Reed's Landing Corporation
in the Acquisition of Offsite Sewer and
Temporary Construction Easements for the
Big Branch Sewer Extension to Marlbank Farms
Subdivision. . . . . . . . . . . . . . . . . . . . . 122
Board of Supervisors
Agenda
June 24, 2009
Page 4
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8.C. Consent Items(Continued)
10. Approval of Revised Utility Contract for
Westchester Commons at Watkins Centre
Waterline Project. . . . . . . . . . . . . . . . . . 125
11. Award of Construction Contract for Sewer
Line and Manhole Rehabilitation Project. . . . . . . 128
12. Conveyance of Easements
a. To Verizon Virginia, Incorporated for
Underground Cable to Provide Service to
the New Clover Hill High School . . . . . . . . . 131
b. To Virginia Electric and Power Company
1. For the Installation of a Streetlight
at the Old Chester Library. . . . . . . . . . 134
2. For the Relocation of Two Transformers
at the Proctors Creek Wastewater
Treatment Plant . . . . . . . . . . . . . . . 137
13. Requests for Permission
a. From Lewis W. Combs, III for Three
Proposed Block Retaining Walls to
Encroach Within a Sixteen-Foot Drainage
Easement Across Lot 3, Block F, Pocoshock
Heights . . . . . . . . . . . . . . . . . . . . . 140
b. From George W. Gentry, Jr. for an Existing
Concrete Patio to Encroach Within a Ten-Foot
Easement Across Lot 26, The Villas at River's
Bend. . . . . . . . . . . . . . . . . . . . . . . 143
c. From Andrew Hrycyk, Jr. to Install a Private
Sewer Service Within a Private Easement to
Serve Property on Adkins Road . . . . . . . . . . 146
d. From Faa Yeou Jiang and Yun Shiang Jiang
for Proposed Landscaping, Brick Retaining
Wall, Concrete Pavers, and an Aggregate
Driveway to Encroach Within an Eight-Foot
Easement Across Lot 18, Tarrington,
Section 5 . . . . . . . . . . . . . . . . . . . . 149
e. From Elizabeth Kielbowick for a Proposed
Fence to Encroach Within a Sixteen-Foot
Drainage Easement Across Lot 30, Haywood
Village, Section A at Charter Colony. . . . . . . 152
f.From Martin Marietta Materials, Incorporated
for a Proposed Gate to Encroach Within a
County Right of Way off of Warboro Road . . . . . 155
Board of Supervisors
Agenda
June 24, 2009
Page 5
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8.C. Consent Items(Continued)
13. Requests for Permission (Continued)
g. From Eddie Smith and Carol L. Hightower
for a Proposed Fence to Encroach Within
a Sixteen-Foot Easement and a Twenty-Foot
Sewer and Drainage Easement Across Lot 9,
Forest Lake, Section B. . . . . . . . . . . . . 158
h. From R. Christian Sowers and Kristen T.
Sowers for an Existing Fence to Encroach
Within a Sixteen-Foot Drainage Easement and
a Ten-Foot Temporary Construction Easement
Across Lot 41, Hallsley, Section 1. . . . . . . 161
i. From V M B Hotel, LLC for a Concrete Dumpster
Pad to Encroach Within a Sixteen-Foot
Water Easement Across Property on Hull
Street Road . . . . . . . . . . . . . . . . . . 164
14. Approval of an Access and Shared Parking
Easement Agreement with Midlogreen, LLC, at
Midlothian Library. . . . . . . . . . . . . . . . . 167
15. Approval of a Wetlands Mitigation Agreement
with Ragland Farm, L.L.C. for Harrowgate
Road Fire Station . . . . . . . . . . . . . . . . . 170
16. Set Date for Public Hearing to Consider
Amendments to Sections 14-26 and 14-27 of
the County Code Regulating Excessive Noise
and Providing for a Penalty . . . . . . . . . . . . 171
17. Requests for Music/Entertainment Festival
Permits
a. From the Chesterfield County Chamber
of Commerce for the Celebration of
the Vine Wine Festival. . . . . . . . . . . . . 174
b. For the Capital Ale House Virginia
Beer Festival . . . . . . . . . . . . . . . . . 178
18. Award of Contract to Moseley Architects
for the Programming, Design and Construction
Administration for the Ettrick-Matoaca
Library Renovation Project. . . . . . . . . . . . . 180
19. Approval of Lease for the Employee Health
Clinic. . . . . . . . . . . . . . . . . . . . . . . 182
20.FY2009 Year-End Adjustments . . . . . . . . . . . . 184
21.Reserve School Board FY2009 Operating
Appropriations and Revise Appomattox
Regional Governor’s School Appropriation. . . . . . 189
Board of Supervisors
Agenda
June 24, 2009
Page 6
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9. Reports
A. Report on Developer Water and Sewer Contracts. . . . . 194
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases. . . . . . . . . . . . . . . 196
C. Report on Roads Accepted into the State Secondary
System . . . . . . . . . . . . . . . . . . . . . . . . 201
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
11. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
12. Invocation
Deputy County Administrator M. D. “Pete” Stith, Jr.
13. Pledge of Allegiance to the Flag of the United States of America
Auxiliary Lieutenant Stuart B. Morrell
14. Resolutions
A. Recognizing Auxiliary Lieutenant Lynn D.
Wagner, Police Department, Upon His Retirement . . . . 203
B. Recognizing Auxiliary Lieutenant Stuart B.
Morrell, Police Department, Upon His Retirement. . . . 205
C. Recognizing Career Officer William M. “Mickey”
Smith, Police Department, Upon His Retirement. . . . . 207
D. Recognizing Ms. Beverly F. Rogers, Planning
Department, Upon Her Retirement . . . . . . . . . . . . 209
15. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
Board of Supervisors
Agenda
June 24, 2009
Page 7
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16. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 18
A. 05SN0239 The Cheatham Family Limited Partnership,
Clover Hill District
B. 09SN0165 Scott and Kim Price, Matoaca District
C. 09SN0170 Chesterfield County Board of Supervisors,
Dale District
D. 09SN0197 Stoney Glen South Association, Inc.,
Bermuda District
17. Public Hearings
A. To Consider Granting an Option Agreement
to Courthouse 3, LLC to Purchase Approximately
Six Acres of Property Located on Reycan Road
in the Chesterfield County Industrial Airpark
and Authorize Sale of the Property if the
Option is Exercised. . . . . . . . . . . . . . . . . . 212
B. To Consider the FY2010 Secondary Road
Improvement Budget . . . . . . . . . . . . . . . . . . 215
C. To Consider Proposed Adjustments to Planning
Department Conditional Use Fees. . . . . . . . . . . . 219
D. To Consider the Vacation of a Portion of a
Fifty-Foot Right of Way off Winterpock Road. . . . . . 222
18. Remaining Manufactured Home Permits and Zoning Requests
19. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
20. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 227