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2009-06-24 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,, Meeting Date: June 24, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 000001 County Administrator's Top 40's List Critical Projects/Activities 1. Airport Master Plan 2. Amelia Reservoir Project 3. Capital Improvement Program 4. Capital Regional Collaborative Focus Group 5. Citizen Budget Advisory Committee 6. Citizen Satisfaction Survey 7. Community Risk Analysis/Emergency Service Coverage 8. Cops Grants 9. Countywide Comprehensive Plan 10. Efficiency Studies -Countywide 11. Federal Stimulus Package 12. FinancialBudget Issues 13. Fort Lee Expansion 14. In-Focus Implementation -Phase II (Payroll/HR) 15. Irrigation Policies/Demand Management for Water Use 16. Insurance Service Upgrade (ISO) for Fire Department 17. Magnolia Green 18. Meadowville Interchange 19. Midlothian Turnpike/Courthouse Road Streetscape Improvements 20. Minor League Baseball 21. North American Project 22. Planning Fee Structure 23. Postal Zip Codes 24. Property Maintenance and Neighborhood Preservation (countywide) 25. Public Facilities Plan 26. RRPDC Large Jurisdiction Committee 27. RRPDC Transportation Funding Strategies Work Group 28. Private Sewer Treatment Facility 29. Stonebridge (formerly Cloverleaf Mall) 30. Ukrop's Kicker Complex/Poseidon Swimming -Stratton Property 31. Upper Swift Creek Water Quality Ordinances 32. Utilities Policies and Managed Growth 33. Watkins Centre 34. Website Redesign 35. Wookidge Road Reservoir Crossing Project ®~®~iZ Updated 4/08/09 County Administrator's Top 40's List Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. Efficiency Studies -Fire Department and Fleet Management 5. Employee Health Benefits -Contract Renewal 6. 2007 Impact Fees for Roads 7. 2009 Legislative Program 8. Potential Legislation -Impact Fees/Cash Proffers 9. Multi-Cultural Commission (Quarterly Reports due to Board) 10. 2011 Redistricting Calendar/Process Report 11. Regional Workforce Investment Initiative 12. Southwest Corridor Water Line 13. Sports Tourism Program with Metropolitan Richmond Sportsbackers 14. VDOT Subdivision Street Acceptance Requirements 15. Wireless Internet Access in County Facilities 000003 Updated 4/08/09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: S.A. Subject: Resolution Recognizing Mr. James A. Spencer for His Service to the Economic Development Authority of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution recognizing Mr. James A. Spencer for his service to the Economic Development Authority of Chesterfield County. Summary of Information: Mr. James A. Spencer has served on the Economic Development Authority since July 1985 as an at large member, and as Chairman for four years. It is requested that the Board adopt the attached resolution recognizing Mr. Spencer for his service to the Economic Development Authority of Chesterfield County. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ yes ~ No # O~O~~J4 RECOGNIZING MR. JAMES A. SPENCER FOR HIS SERVICE TO THE ECONOMIC DEVELOPMENT AUTHORITY OF CHESTERFIELD COUNTY WHEREAS, Mr. James A. Spencer has served with distinction as a member of the Economic Development Authority from July 1, 1985 through June 30, 2009, to include the position of Chairman from July 2003 to June 2007; and WHEREAS, Mr. Spencer played an integral role in defining the county's Vision for Meadowville Technology Park; and WHEREAS, Mr. Spencer was instrumental in the acquisition of land and development of infrastructure projects and master planning for Meadowville Technology Park to facilitate the location of the Park's first tenant in 2007, Northrop Grumman IT; and WHEREAS, Mr. Spencer has assisted in the acquisition of property and formulation of a redevelopment plan for Cloverleaf Mall; and WHEREAS, Mr. Spencer has provided guidance and leadership on numerous economic and community development projects for the betterment of Chesterfield County and its residents; and WHEREAS, Mr. Spencer has faithfully and diligently performed the duties assigned to him as a member of the Authority, consistently demonstrating leadership, understanding, and commitment to the issues coming before the Economic Development Authority during his tenure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes Mr. James A. Spencer, and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the Economic Development Authority of the County of Chesterfield, Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Spencer and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~, Meeting Date: June 24, 2009 Item Number: S.B. Subject: Resolution Recognizing Career Detective Sandra E. Humphries, Police Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Detective Sandra E. Humphries will retire from the Police Department on July 1, 2009, after having provided over 28 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No 000006 RECOGNIZING CAREER DETECTIVE SANDRA E. HUMPHRIES UPON HER RETIREMENT WHEREAS, Career Detective Sandra E. Humphries will retire from the Chesterfield County Police Department on July 1, 2009, after providing over 28 years of quality service to the citizens of Chesterfield County; and WHEREAS, Career Detective Humphries began her career with the Chesterfield County Purchasing Department and later transferred to the Police Department where she served as Secretary and then progressed to Information Retrieval Specialist; and WHEREAS, Career Detective Humphries has faithfully served the county during her law enforcement career in the capacity as Police Officer, Detective, Detective First Class, Senior Detective, Master Detective and Career Detective; and WHEREAS, Career Detective Humphries' dedication to the children of Chesterfield County, and their parents, is unsurpassed, and she has been the cornerstone to the Crimes Against Juveniles section of the Investigations Bureau, where she has worked for more than 16 years; and WHEREAS, Career Detective Humphries was a member of a team that was instrumental in working with Mental Health in designing and implementing the REACT (Referral and Education to Assist Children in Trauma) program, which addresses the needs of children exposed to domestic violence through a multi-disciplinary approach; and WHEREAS, Career Detective Humphries received a Certificate of Commendation for her integral role in the arrest and indictment of a suspect on federal child pornography violations; and WHEREAS, Career Detective Humphries was recognized with a Certificate of Achievement as part of a team for her quick response, communication and teamwork resulting in the capture and arrest of nine suspects involved in a homicide; and WHEREAS, Career Detective Humphries has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Career Detective Humphries has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Detective Humphries' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes Career Detective Sandra E. Humphries, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Career Detective Humphries, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~0~®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 5.C. Subiect: Resolution Recognizing Reverend Dr. Johnnie Fleming for His Contributions to the Chesterfield-Colonial Heights Board of Social Services County Administrator's Comments: County Administrator: Board Action Requested: The Department of Social Services has requested that the Board of Supervisors commend and recognize Reverend Dr. Johnnie Fleming for outstanding service to the citizens of Chesterfield County and Colonial Heights through representation on the Chesterfield-Colonial Heights Board of Social Services. Summary of Information: Reverend Dr. Fleming was appointed to the Chesterfield-Colonial Heights Board of Social Services in July 2001 and will continue to serve until June 30, 2009, at which time he is no longer eligible for reappointment. His dedication and commitment to the employees of the department, genuine interest and advocacy of the protection of all children, the elderly and disabled and his extraordinary interest in the citizens of Chesterfield and Colonial Heights are commendable. Preparers Sarah C. Snead Title: Director-Social Services Attachments: ^ Yes ~ No # 000003 RECOGNIZING REVEREND DR. JOHNNIE FLEMING FOR HIS CONTRIBUTIONS TO THE CHESTERFIELD-COLONIAL HEIGHTS BOARD OF SOCIAL SERVICES WHEREAS, the Chesterfield-Colonial Heights Social Services Board is a citizen board established by the Code of Virginia, responsible for oversight and policy guidance to the department in its pursuit of excellence in providing services to individuals, families and the community; and WHEREAS, Reverend Dr. Johnnie Fleming was appointed by the Chesterfield County Board of Supervisors to serve on the Chesterfield-Colonial Heights Board of Social Services in July 2001 and continued in this role until June 2009, having served a total of eight years; and WHEREAS, Reverend Fleming served capably as 2nd Vice-Chair of the Chesterfield-Colonial Heights Social Services Board from July 2006 through June 2007, and as 1St Vice-Chair from July 2007 through June 2009; and WHEREAS, Reverend Fleming is a tireless and strong advocate for departmental needs and continuously demonstrates support of and a commitment to all employees of the Chesterfield-Colonial Heights Department of Social Services, consistently taking time to recognize and express interest in employees; and WHEREAS, during the tenure of Reverend Fleming, the department has continued to strive for excellence and engage in a process of continuous improvement, such as the department's leadership in the statewide Transformation of the Children's Services System; and WHEREAS, during Reverend Fleming s service on the Board, numerous successful initiatives have been implemented, such as Tools for School in which community members donate school supplies for youth at the beginning of each school year; and WHEREAS, while Reverend Fleming served on the Board, the department experienced unprecedented growth in the number of customers receiving benefits assistance and at the same time the department received numerous recognitions including a USDA payment accuracy award; and WHEREAS, Reverend Fleming is genuinely interested in the protection and well-being of all citizens in Chesterfield and Colonial Heights with a particular commitment to children, the elderly and disabled; and WHEREAS, Reverend Fleming has provided spiritual support during times when the agency has experienced grief or bereavement; and WHEREAS, Reverend Fleming is a pleasure to know and to work with, and as a Board member has been dedicated throughout his tenure and will be missed. NOW, THREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes and commends Reverend Dr. Johnnie Fleming for his commitment and outstanding service to the Social Services Board and to the citizens of Chesterfield and Colonial Heights. ~~~0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA 1A9 Meeting Date: June 24, 2009 Item Number: 5.D. Subject: Resolution Recognizing Ms. Donna J. McClurg, Planning Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Ms. Donna J. McClurg, who will retire on June 30, 2009 after 31 years of service to Chesterfield County. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No 000010 RECOGNIZING MS. DONNA J. MCCLURG UPON HER RETIREMENT WHEREAS, Ms. Donna J. McClurg has provided meritorious service to Chesterfield County, and has the development of an effective planning program; WHEREAS, Ms. McClurg began her career with January 16, 1978 as an Animal Control Officer population of 124,500 residents; and more than 30 years of proven to be an asset in ind Chesterfield County on when the county had a WHEREAS, Ms. McClurg transferred to the Planning Department on March 27, 1989 and began working as a Zoning Inspector; and WHEREAS, Ms. McClurg has provided the Board of Zoning Appeals with impeccable service since 1992, and on April 22, 1997 was promoted to Planner; and WHEREAS, as a result of her exemplary service, outstanding leadership ability, managerial skills and vast technical knowledge, Ms. McClurg was promoted to Senior Planner on March 8, 2008, and continued to work with the Board of Zoning Appeals, Administrative Variances and the Board of Supervisors' Manufactured Home Permits; and WHEREAS, Ms. McClurg worked 20 years in development review, providing world-class customer service, and received many commendations over the course of her distinguished career from Board of Zoning Appeals members, immediate supervisors and citizens regarding her commitment to excellence and outstanding dedication to her work; and WHEREAS, Ms. McClurg implemented numerous total quality improvements to development review processes, automation and customer service; and WHEREAS, Ms. McClurg always applied an ethical and fair-minded approach to development issues; and WHEREAS, Ms. McClurg retires when the county has a population of 314,000 residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, the 24th day of June 2009, publicly recognizes Ms. Donna J. McClurg and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. McClurg and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~®0®1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 i AGENDA ~x- Meeting Date: June 24, 2009 Item Number: 5.E. Subject: Resolution Recognizing Mrs. Kathy Kitchen for Her Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Kathy Kitchen has served as Assistant Superintendent of Chesterfield County Public Schools for Business and Finance since January 1997, and will retire from that position effective June 30, 2009. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No 000012 RECOGNIZING MRS. KATHY KITCHEN FOR HER SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mrs. Kathy Kitchen has served as the Assistant Superintendent of Chesterfield County Public Schools for Business and Finance since January 1997; and WHEREAS, in that capacity, Mrs. Kitchen has been responsible for traditional finance areas, pupil transportation, school food services, planning and new construction; and WHEREAS, during Mrs. Kitchen's tenure as Assistant Superintendent for Business and Finance, the following new schools were built: Elizabeth Scott Elementary, Winterpock Elementary, G.W. Carver Middle, Elizabeth Davis Middle, Tomahawk Creek Middle, the new Clover Hill High, Cosby High and Matoaca High; and WHEREAS, Mrs. Kitchen has overseen significant growth in Chesterfield County Public Schools, including an increase in the number of school buses from 495 to 607; school-bus miles driven from 3,682,680 to 8,653,813; and an increase in the operating budget from approximately $297 million for Fiscal Year 1998 to approximately $572 million for Fiscal Year 2010; and WHEREAS, student enrollment has grown from 50,183 in 1997 to 58,571 in 2009; and WHEREAS, when Mrs. Kitchen joined COPS, two schools were fully accredited under Virginia's Standards of Learning, and in 2008, all schools were fully accredited, making CCPS the largest school division in Virginia to achieve that goal; and WHEREAS, during the period June through October 2006, Mrs. Kitchen served as Interim Superintendent of Chesterfield County Public Schools, and was responsible for day-to-day operations of the school division; and WHEREAS, prior to joining Chesterfield County Public Schools in 1997, Mrs. Kitchen held various, increasingly responsible positions with the Virginia Department of Education, including Senior Budget Analyst, Budget Director and Assistant Superintendent; and WHEREAS, from June 1979 to June 1983, Mrs. Kitchen served as Manager, Contracts Administration, in the Treasurer's Office of Virginia Commonwealth University; and WHEREAS, Mrs. Kitchen has worked collaboratively with county staff in preparing multiple budgets over the years, and has been instrumental in building strong relationships between county and school staff; and WHEREAS, Mrs. Kitchen was an integral partner in many successful initiatives, including bond referendum planning and implementation, public facility plans, compensation and benefit studies, consolidations of various services and more; and 000013 WHEREAS, Mrs. Kitchen will leave her position as Assistant Superintendent effective June 30, 2009; and WHEREAS, Mrs. Kathy Kitchen has provided the residents of Chesterfield County, Virginia, with many years of wise, dedicated and excellent public service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield Board of Supervisors, this 24th day of June, 2009, hereby expresses, on behalf of all Chesterfield County residents, sincere appreciation to Mrs. Kathy Kitchen for her outstanding service to Chesterfield County, and extends warmest best wishes for continued success. AND, BE IT FURTHER RESOLVED that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~D~Q1~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 6.A. Subiect: Work Session to Review 2009 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to decid 2009 General Assembly should be advertised fo County Code, sent to the Planning Commission further . Summary of Information: e which new laws enacted by the r public hearings to amend the for recommendation or studied After each General Assembly session staff identifies changes in State law that become effective July 1St which: (1) require ordinance changes or (2) permit ordinance changes. The attached "summary sheet" contains the staff recommendations on which new items should be scheduled for a public hearing, sent to the Planning Commission, or studied further. Virtually all the optional items provide for various tax reduction opportunities that would affect future local revenue. Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 0425:81498.1(81496.1; 81497.1) No 000015 2009 Virginia General Assembly Legislation Affecting the County June 24, 2009 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item Bill Bill Description Staff Recommendation No. No. 1. HB 1637 Amend the County Code a) to Refer to Planning provide that the Board of Zoning Commission. Appeals decides appeals of administrative decisions by a majority vote of those present and voting and b) to eliminate the "approaching confiscation" test for granting a variance. 2. HB 2034 Amend County Code to change the Refer to Planning period of validity of tentative Commission. subdivision plats. 3. HB 1671 Amend the Coun . Code to revise Refer to Planning the process for spot blight Commission. determinations. 4. HB 2472 Amend the County's short term SB 1419 rental property tax ordinance to change the definition of "short- term rental business" and increase the tax rate for short term rental businesses that predominantly rent heavy equipment. 1. Board Decision / / Agree Disagree 2. / 3. / Set a public hearing 4. / to consider ordinance. 00001 0425:81497.1 II. OPTIONAL CHANGES PERMITTING BOARD ACTION Item Bill Bill Description No. No. 5. HB 2532 Amend the CountYCode to Set a public hearing 5. clarify that the County may to consider ordinance. recover the cost of issuing warrants and summonses in DUI and related cases. Staff Recommendation 6. SB 1200 Amend County Code to exempt Set a public hearing 6. HB 2182 vehicles owned by disabled to consider ordinance. veterans and their surviving spouses from vehicles license fees. 7. HB 2524 Amend the County Code to HB 2592 separately classify for personal property taxation 1) electric cars and 2) motor vehicles with a seating capacity of 30 or more people. Refer to Budget and Audit Committee to study the feasibility of establishing new tax classifications 7. 8. HB 1930 Amend the Counter to separately classify "certified stormwater management property" (features constructed with permeable materials) as a separate classification for real property taxation. 9. HB 1975 Amend the County Code to HB 1828 establish a tax incentive program to encourage the use of green roofs in commercial buildings. Refer to Director of Budget and Management along with Real Estate Assessor and Building Official Coordinator to evaluate the cost to the County of exempting or establishing a reduced tax rate for such properties. Refer to Director of Budget and Management along with Director of Planning and the Building Inspector. 8. 9. / / Asree Disagree 00001'7 0425:81497.1 Item Bill Bill Description Staff Recommendation / / No. No. A ree Disagree 10. HB 1671 Amend the County Code to Refer to Director of 10. allow property owners of certain Budget and "derelict" buildings to obtain a Management 15-year real estate tax abatement Department in for demolishing or renovating conjunction with Real those buildings. Estate Assess, the Building Official and Director of Planning for study. 11. HB 2096 Amend the County Code to Refer to Director of 11. provide for the waiver of Budget and building permit and land Management along disturbance permit fees for the with Real Estate construction or rehabilitation of Assessor and housing by a 501(c)(3) tax Building Official exempt organization that Coordinator to provides affordable housing as evaluate the cost to its primary purpose. the County of exempting or establishing a reduced tax rate for such properties. 12. SB 1212 Amend the Counter to Refer to County 12. authorize the County to enter Administrator to into contracts to provide loans study the feasibility for the acquisition and of such a loan installation of renewable or program. energy efficient improvements" on private property. 13. HB 1735 Amend the Counter to Refer to the County 13. create arts and cultural districts Administrator to in the County providing tax and perform acost-benefit fee incentives and regulatory analysis of "flexibility". establishing arts and cultural districts in the County. o0~oa..8 0425:81497.1 2009 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 24, 2009 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County Code a) to provide that the Board of Zoning Appeals decides - appeals of administrative decisions by a majority vote of those present and voting and b) to eliminate the "approaching confiscation" test for granting a variance. [HB 1637] Staff Recommendation: The Board of Zoning Appeals hears, among other things, appeals of decisions made by the County's Zoning Administrator. The County's zoning ordinance provides that the BZA can only overturn or modify such administrative decisions if three members vote in favor of such action. The 2009 General Assembly has mandated that all BZA cases, including administrative appeals, shall be decided by a majority of the members present and voting. The quorum rules remain the same (3 members for a quorum). The legal standard for granting a variance has also been changed to eliminate the current requirement that the BZA can only grant a variance if failure to grant it would leave the property virtually unusable (known as the "approaching confiscation" test). The County Code will need to be amended to reflect the new test. Staff will refer these changes to the Planning Commission for its recommendation since these are amendments to the zoning ordinance. - 2. Amend the Counter to change the period of validity for certain tentative subdivision plats. [HB 2034] Staff Recommendation: The 2009 General Assembly has mandated that the tentative subdivision plat of a subdivision that will be recorded section by section, (most larger subdivisions in Chesterfield County are recorded in sections) will remain valid for five years after the recordation of any section so long as the first section is recorded within five years of tentative subdivision approval. Under the current statute, the tentative plat is only valid for five years after the recordation of the first section. The County's subdivision ordinance must be amended to include this change in state law. Accordingly, this amendment will be forwarded to the Planning Commission. 0000.9 0425:81496.1 Amend the County Code to revise the process for spot blight determinations. [HB 1671] Staff Recommendation: The County building ordinance currently provides for a process under which a property can be declared a "spot blight" and then can be repaired or demolished by the County. The current process requires that a hearing and determination be made first by the Planning Commission and then the Board. The General Assembly revised the process to eliminate the hearing and determination by the Planning Commission. The County ordinance needs to be changed to reflect the new process and staff will set a public hearing for the Board to consider the ordinance. 4. Amend the County's short term rental property tax ordinance to change the definition of "short term rental business" and increase the tax rate for short term rental businesses that predominantly rent heavy equipment. [HB 2472; SB 1419] Staff Recommendation: Under state law, the County assesses a "gross proceeds" tax in lieu of business personal property tax on "short term rental businesses" (such as United Rental) who rent equipment to individuals and businesses. This results in a significantly lower tax than the business personal property tax the business would otherwise pay. The 2009 General Assembly amended the definition of "short term rental business" and the County is now required to make the same amendment in the County Code. The new definition creates two classes of short term rental businesses, one that rents general equipment and the other that predominantly rents heavy equipment. The legislation permits localities to tax the first category of business (general rental) at a rate up to 1 % of gross proceeds (the same as the current rate for all short term rental businesses in the County) and up to 1.5% for heavy equipment short term rental businesses. While the new definitions will allow more rental businesses to qualify as short term rental businesses and therefore pay lower taxes, the tax reduction will be offset by the higher rate on heavy equipment rental businesses, who would otherwise pay the much higher business personal property tax. However, The Board does not have to adopt the higher 1.5% rate. The rate increase was a compromise between local governments and heavy equipment renters during the 2009 session. Staff will set a public hearing for the Board to amend the County Code. (D®0~~~ 0425:81496.1 2 II. OPTIONAL CHANGES PERMITTING BOARD ACTION Amend the Count ode to clarify that the County may recover the cost of issuing warrants and summonses in DUI and related cases. [HB 2532] Staff Recommendation: Under current law the County is permitted to recover "reasonable expenses" up to $1000 incurred in responding to certain DUI, reckless driving and related offenses. The County has interpreted state law to allow the County to recover as part of these "reasonable expenses", the cost of issuing warrants and summonses. The 2009 General Assembly enacted HB2532 providing that localities could recover the expenses of issuing warrants and summonses but only if they did so pursuant to a specific ordinance provision. Since the County's DUI expense recovery ordinance does not explicitly mention recovery of warrant and summons costs, it will be necessary to amend the ordinance to include such language. Staff recommends that a public hearing be held at the Board's July meeting. 6. Amend County Code to exempt vehicles owned by disabled veterans, and their surviving spouses, from vehicle license fees. [SB 1200; HB 2182] Staff Recommendation: The 2009 General Assembly has added disabled veterans (those who would qualify for disabled veteran license plates) and their surviving spouses to the list of persons who can be exempted from County vehicle license fees. Staff recommends that the Board set a public hearing to consider an ordinance providing for this exemption. OUO~-21 0425:81496.1 7. Amend the County Code to sepazately classify for personal property taxation: 1) electric cazs and 2) motor vehicles with a seating capacity of 30 or more people. [HB2524; HB2592] Staff Recommendation: The Code of Vir_ iy nia separates personal property into different classifications for personal property taxation. Localities are permitted to set a different tax rate for each of these classifications. The 2009 General Assembly created two new classifications of personal property: 1) vehicles powered solely by electricity and 2) motor vehicles with a seating capacity of 30 people or more. Although it is unclear in the legislation it appears that golf carts are included in the first category. The Commissioner of the Revenue estimates that the County could lose approximately $36,000 in revenue depending on the rate of taxation set for this class of property The County has very few vehicles with a seating capacity of 30 people or more which are sited in the County and virtually all of the vehicles are owned by churches and are already exempt from taxation. Staff recommends that the Budget and Audit Committee study the feasibility of establishing these new tax classifications in conjunction with the FY 2011 Budget. If the Board adopts an ordinance establishing one or both of these tax classifications, the tax rate for the new classifications would be established in the spring when other tax rates are set by the Board. 8. Amend the County Code to sepazately classify "certified stormwater management property" as a sepazate classification for real property taxation. [HB 1930] Staff Recommendation: The 2009 General Assembly has separately classified "certified stormwater management property" for real property taxation. This allows localities to tax such property at a reduced real estate tax rate or to exempt it from taxation altogether. "Certified stormwater management developments and property" means real estate improvements (such as roads, parking lots, patios, and driveways, which would normally be constructed with impermeable materials) which are constructed using permeable materials and which are designed for the primary purpose of abating pollution by minimizing stormwater runoff. Permeable material must be used for at least seventy percent of the surface areas in the project that would otherwise be covered by impermeable materials. Staff recommends that the Director of the Budget and Management Department, in conjunction with the Real Estate Assessor and the Building Official, evaluate the cost to the County of exempting, or establishing a reduced tax rate, for such properties. 0425:81496.1 4 ~ ~ O 9. Amend the County Code to establish an incentive program to encourage the use of green roofs in the construction, repair or remodeling of commercial buildings. [HB 1975; HB 1828] Staff Recommendation: "Green roofs" are roofs 1) in which at least 50% of the roofing area is vegetative or 2) which are outfitted with a "solar roofing system" that generates enough reusable energy to satisfy at least 2.5 percent of a building's energy needs. The 2009 General Assembly has permitted localities to enact ordinances to grant tax incentives and provide regulatory flexibility for building projects incorporating green roofs. Staff recommends that this issue be referred for study to the Director of the Budget and Management Department, in conjunction with the Director of Planning and the Building Inspector, and sent back to the Board with a recommendation at the Board's October 14, 2009 meeting. 10. Amend the County Code to allow property owners of certain "derelict" buildings to obtain a 15-year real estate tax abatement for demolishing or renovating those buildings. [HB 1671 ] Staff Recommendation: The County currently has a real estate tax abatement program which allows property owners who rehabilitate or renovate "derelict" commercial, industrial or residential structures to forgo paying real estate taxes on the increased value of the property due to the renovation or rehabilitation, for 5 or 8 years depending on the use of the property. The 2009 General Assembly provided for a new abatement program for the demolition or renovation of certain derelict structures which have been vacant and not connected to electrical or utility service for more than six months. The tax abatement would be for the demolition costs or the tax on the increased value due to the renovation. The abatement period would be for at least 15 years, or more as the Board may decide. The Board is not required to adopt this new program, but if it does so, the County would be required, for properties eligible for this program, to expedite review of site plans, subdivision plats and building permit applications and refund 50% of the accompanying fees. Staff recommends that this item be referred for study to the Director of the Budget and Management Department, in conjunction with Real Estate Assessor, the Building Official and the Director of Planning and to report back to the Board by the end of the year. 0425:81496.1 5 (~ ~ U ®~ 3 11. Amend the County Code to provide for the waiver of building permit and land disturbance permit fees for the construction or rehabilitation of housing by a 501(c)(3) tax exempt organization that provides affordable housing as its primary purpose. [HB2096] Staff Recommendation: The 2009 General Assembly has authorized localities to waive local construction fees such as building permit and land disturbance fees associated with the construction or rehabilitation of housing by atax-exempt 501(c)(3) organization whose primary purpose is to provide affordable housing. Staff recommends that the Board set a public hearing to consider such an ordinance. 12. Amend the County Code to authorize the County to enter into contracts to provide loans for the acquisition and installation of "clean energy improvements" on private property. [SB 1212] Staff Recommdation: The 2009 General Assembly authorized localities to enact by ordinance programs providing loans for the acquisition and installation of renewable energy or energy efficiency equipment on private property and to offer private lending institutuions an opportunity to participate in such a loan program. The legislation requires the locality to define the projects that will qualify for loans, to establish loan approval criteria and to prioritze loan applications. The ordinance must contain a draft contract specifying all of the terms and conditions of the loans. Staff recommends that the County Administrator study the feasibility of such a loan program and report back to the Board this year. 13. Amend the Coun . Code to create arts and cultural districts in the County. [HB 1735] Staff Recommendation: The 2009 General Assembly authorized all localities to establish by ordinance "arts and cultural districts" within their boundaries for the purpose of increasing awareness and support for the arts. Localities may provide tax and fee incentives and certain regulatory "flexibilities" within these districts (such as faster permit processing and waivers of development standards). Staff recommends that the County Administrator perform acost/benefit analysis of creating arts and cultural districts in the County and report back to the Board at the Board's September 23 meeting. pE~00~4 0425:81496.1 6 III. CHANGES OF INTEREST WHICH DO NOT REQUIRE AN ORDINANCE 14. Waiver of Public Hearin: SB 1335 allows local governing bodies to waive the public hearing to amend a proffered condition when the proffer amendment is requested by the profferor. [SB 1335] 15. Temporary Extensions of Land Use Approvals: a) For years, state law has provided that approved tentative subdivision plats and site plans are valid for five years. During that five-year period, such plats and plans are not subject to new subdivision or site plan development standards which the local governing body may enact. In response to the downturn in new home sales and construction, the 2009 General Assembly has extended the expiration date of any such approved plat or site plan that is valid as of January 1, 2009 to July 1, 2014. b) The extension also allows developers to delay certain "substantial expenditures" required by proffered conditions. The expenditure delay does not apply if the expenditure is required in the proffer to be paid by a certain date or within a certain period of time or if it is related to actual development activity that is occurring on the site. Right of way dedication requirements in proffered conditions are not extended. This provision also sunsets on July 14, 2014. [HB 2077, SB 1533] 16. Reduction of Administrative Portion of Subdivision Bonds: The County requires subdivision developers to post a bond as security for the completion of subdivision improvements such as roads and utilities. Currently the County can require the bond amount to include not only the estimated cost of constructing the improvements but an amount up to 25% of the estimated construction cost to cover the administration of the project, inflation and damage to improvements prior to final acceptance. The 2009 General Assembly mandated that localities cannot include in a subdivision bond any more than 10% of estimated construction costs for such administrative, inflation and damage costs. This bond reduction sunsets on July 1, 2014. [HB2029] ~~~~~5 0425:81496.1 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 6.8. Subiect: Work Session Regarding Proposed Policy for Non-County Wastewater Treatment Facilities County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session regarding the proposed Policy for Non-County Wastewater Treatment Facilities. Summary of Information: Over the years staff has discouraged the building of private wastewater facilities serving residential developments (with the exception of single home on-site sewage disposal systems). Most recently, a 2006 zoning case requested a conditional use to permit a private wastewater treatment facility that would serve a large residential development where county wastewater service was unavailable. The case was denied by the Board of Supervisors. However, a formal written policy has not been in place to support this practice. As a result, staff has developed a proposed policy document (attached) which outlines appropriate criteria for evaluating non-county wastewater treatment facilities. The proposed policy document has been developed based on research analyzing the costs and benefits of allowing non- county wastewater treatment facilities for residential and commercial development. Preparers M.D. "Pete" Stith Title: _Deputy County Administrator Attachments: ^ Yes ^ No # 00002 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA In summary, the proposed policy recommends the following: • Non-county wastewater treatment facilities should not be allowed. • However, if allowed, the facilities should be restricted solely to up blic facilities (ex., school, library) or important non-residential economic development projects. • If allowed for other uses (ex., residential development), the owner/ operator of the facility should meet specific requirements related to the operation, maintenance and financial management of the system which are designed to protect both the county and the public from significant environmental and financial risks. If the Board adopts the policy, staff will follow its recommendations when analyzing requests for zoning for non-county wastewater treatment facilities. These recommendations are consistent with past practice. (~0~0~~ Chesterfield County Policy Document Non-County Wastewater Treatment Facilities June 24, 2009 000028 1925:81586.1 Proper zoning is required to locate a wastewater treatment facility in the County, whether such facility is County-owned and operated or privately owned and operated ("non- County"). However, the County does not have a policy addressing whether non-County wastewater treatment facilities are appropriate, nor are there guidelines and/or Ordinance requirements should such non-County facilities be deemed appropriate. Determining whether or not non-County owned and operated wastewater treatment facilities are appropriate for Chesterfield County is an important issue. Consideration must be given to: ^ Effects on the County's ability to manage growth and plan for public facilities and services; ^ Effects on the County's public utility system, including but not limited to nutrient allocation impacts; ^ Effects on the environment when unauthorized discharges including raw sewage and nutrients, and operation and maintenance deficiencies occur; ^ The more significant impact on the environment from an improperly operated and maintained treatment facility (and/or accidental release from a facility's collection lines), rather than individual septic system failure (which would be more isolated and localized); ^ Potential risks to taxpayers in the event of system failures (pressure for County to step in); and ^ Whether the County can provide for development without incurring risks related to non-County facilities The County must ensure public control of wastewater treatment is maintained: ^ To protect overall growth management strategies; ^ To maintain the ability to plan for necessary public facilities and services; ^ To protect the environment; ^ To ensure public health and accountability; and ^ To avoid unnecessary liability and costs to taxpayers Therefore, staff recommends that non-County owned and maintained wastewater treatment systems not be permitted (with the exception of single home on-site sewage disposal systems). 000029 1925:81586.1 2 However, should the Board of Supervisors determine it may be appropriate to consider permitting these non-County systems, staff recommends that such systems should only be considered appropriate in the following limited circumstances: - For use exclusively by a public facility where the County wastewater system may or may not be planned; - For use exclusively to advance anon-residential economic development project which will add to the commercial/industrial tax base of the County. In the event the Board of Supervisors wishes to consider approval of anon-County owned and maintained wastewater treatment system for all other developments not described above, the owner and operator of the Facility shall be subject to specific requirements in an attempt to lessen the impact on the County and its citizens and environment. Q'~®®~~~ 1925:81586.1 REQUIREMENTS FOR THE CONSTRUCTION AND OPERATION OF APPROVED NON-COUNTY WASTEWATER TREATMENT FACILITIES It shall be the policy of the County that any non-County wastewater treatment facility ("Facility") to be located in the County shall meet the following minimum requirements: 1. Zoning Approval Necessary: The Facility must obtain and maintain proper zoning. In addition to Chesterfield County ordinance requirements in effect at the time application for zoning is received, the developer must include, as part of his requirements for notification of adjoining property owners, notification to all property owners adjacent to the tributaries, creeks, streams, and/or bodies of water from which the effluent from a proposed facility will be discharged. This notification shall take place at the time of zoning application. 2. Approval of Facilit~gn: The owner and operator shall provide to the County detailed plans for the design and operational parameters of the Facility up to and including the ultimate design capacity for the entire Facility at that site. In addition to all regulatory approvals that may be required by any federal or state agencies, the design and construction plans shall be approved by the Chesterfield County Utilities Department, which may impose any necessary conditions or restrictions prior to the construction of the Facility. The owner and operator shall provide to the Chesterfield County Utilities Department detailed maps identifying the exact area where wastewater will be collected by the Facility. 3. Ownership Requirements: The owner and operator of the Facility shall be a corporation and/or limited liability company that provides wastewater services in Virginia and which is subject to oversight regulation by the State Corporation Commission. The owner and operator shall not take any action to remove itself from SCC regulation. A homeowner's association or similar entity shall not be used as the vehicle for the collection of user fees to support the facility. 4. Surety: The owner and operator shall provide a letter of credit or other surety in a form acceptable to the County Attorney that is sufficient to ensure: (i) operation of the Facility in accordance with all applicable laws, ordinances, regulations and policies, (ii) operating costs of the Facility for a period of 20 years, (iii) replacement costs of the Facility, and (iv) clean up costs for any reasonably foreseeable unauthorized discharge from the Facility. The owner and operator of the Facility shall provide an indemnification agreement, in a form acceptable to the County Attorney, which would indemnify and hold the County harmless from and against all liability, losses, claims, demands, costs, and expenses arising from or out of any default or failure by such owner and operator, or from the failure of the Facility to operate properly. 0~0~31 1925:81586.1 4 5. Guarantee: The owner of the Facility (including the individual owners and/or principals of any corporation, limited liability company or other ownership entity), as well as the property owner(s) at time of zoning, shall execute a personal guarantee of the obligations set forth in the surety for a period of ten (10) years from approval of zoning. 6. Evidence of Liability Insurance: The owner and operator shall maintain commercial liability insurance which, among other things, insures against any damage caused by an unauthorized discharge from the Facility. The amount of such insurance shall be approved by the County's Department of Risk Management. 7. Public Notices: Restrictive covenants or deed restrictions shall be recorded for all individual lots/parcels/properties to be served by the Facility that provide notice that: (i) the lots/parcels/properties are served by the non-County wastewater treatment facility, not the County and (ii) the County is not responsible for the construction, operation, management, maintenance, repair or replacement of the Facility, and (iii) shall include the conditions set forth in Paragraphs 16 and 17 of this document. In addition, at least once a year, the owner and operator shall mail a copy of such notice to the owner of every property served by the Facility. A copy of such mailing, with attached list of property owners served by the Facility, shall be forwarded to the Chesterfield County Utilities Department. 8. Governmental Permits: The owner and operator shall be solely responsible for obtaining any governmental permits necessary for operation of the Facility. Prior to commencing operation, the owner and operator shall provide evidence to the Chesterfield County Utilities Department that all such permits have been obtained as required by law. 9. Setbacks & Buffers: Appropriate setbacks and buffers shall be determined and approved through the zoning process. 10. Wastewater Line Locations: Wastewater lines may only be located in the landward fifteen (15) feet of any 100' conservation buffers (RPA's). 11. Architectural Compatibility: All above ground structures for the Facility shall be architecturally compatible to nearby residential and/or commercial development. Appropriate architectural design and screening shall be determined and approved through the zoning process. 12. Security Fencing: Requirements for security fencing shall be determined at time of zoning. Such fencing shall include, but not be limited to, any areas used for holding water, wastewater or sewage sludge. 13. Manning of Facility: At least one person certified by the Virginia Department of Professional and Occupational Regulation as a Class I wastewater operator shall be present at the Facility at all times (24 hours per day, 365 days per year). 1925:81586.1 5 00002 14. Notification of Unauthorized Discharges: In addition to any other requirements under applicable law, any unauthorized discharge of sewage, industrial waste, other wastes or noxious or deleterious substance into or upon the County's storm sewer system or state waters shall be reported to the Chesterfield County Department of Environmental Engineering immediately upon discovery of the discharge, but in no case later than 24 hours after discovery. Further, the owner and operator shall submit a written report of the unauthorized discharge to the Department of Environmental Engineering within five days of discovery of the discharge. The written report shall contain: 1. a description of the nature and location of the discharge; 2.the cause of the discharge; 3. the date on which the discharge occurred; 4. the length of time that the discharge continued; 5. the volume of the discharge; 6. if the discharge is continuing, how long it is expected to continue; 7. if the discharge is continuing, what the expected total volume of the discharge will be; and 8. any steps planned or taken to reduce, eliminate and prevent a recurrence of the present discharge or any future discharges not authorized by the Facility's permits. 15. Nutrient Regulations for Chesapeake Bay: As a prerequisite to any plan submittals, the owner and operator of the Facility shall submit to the County detailed documentation demonstrating that they can fulfill the nutrient offset requirements in the Code of Virginia as a result of the proposed delivered total nitrogen and total phosphorus loads for a period to cover the expected life of the development. As a prerequisite to any plan approval and prior to the commencement of any construction activities, the owner and operator of the Facility shall submit a legally binding agreement between the owner and operator of the Facility, and the party from whom they have obtained the nutrient offsets for a period to cover the expected life of the development. These requirements are in addition to any other requirements under applicable law. 16. Future Connection To Public Wastewater System: If public gravity wastewater lines are extended to within 1,000 feet of property owned or leased by the existing non-County wastewater treatment plant system, such system, within eighteen (18) months from the date the county notifies the property owner(s), shall be properly abandoned by property owner(s) served by the system, at property owner(s) expense, and anew public wastewater connection shall be made to the county's public wastewater system to serve the property previously served by the non-County wastewater system, at property owner(s) expense. Any existing non-County lines that will remain in use and become part of the public wastewater system at the time of connection shall be evaluated by the Chesterfield County Utilities Department, and any deficiencies found shall be corrected at the property owner(s) expense prior to acceptance into the public wastewater system. All applicable connection fees shall be paid prior to making connection to the public wastewater system at the prevailing rate at the time application is made. p®0®~3 1925:81586.1 6 17. Easements: The property owner(s) served by the non-County wastewater system shall execute, upon presentation by the County of Chesterfield, a standard wastewater easement agreement, to convey to the County of Chesterfield, without cost, a wastewater easement for any existing and future public wastewater line across owner(s) property. In addition, the owner and operator of the Facility, as well as all property owners served by the non-County wastewater system, shall execute and record in the land records of the County a reversionary property interest, or other appropriate legal instrument, as determined by the County Attorney's Office. Such instrument shall provide that if for any reason the County becomes the operator of the Facility and/or of any aspect of the non-County wastewater system, fee simple ownership of the Facility and distribution system shall be vested in the County. 18. Financial Management Requirements: The owner and operator of the Facility will design, construct, operate, monitor and maintain the system at a level comparable to a AAA financially rated public utility (i.e., on par with level of service standards provided by the Chesterfield County Utilities Department). "Triple A" rated public utilities exemplify the following characteristics and mana eg ment practices: A. Stron~perating History and Sound Management Practices The owner and operator of the Facility shall demonstrate a strong, positive operating performance record, characterized by sound management practices, substantial reserves, rapid debt repayment and healthy debt service coverage levels. Financial operations of existing (or current) systems will be characterized by positive operating margins and adequate cash positions. B. Compliance with Laws and Environmental Regulations The owner and operator of the Facility shall, at all times, comply with all applicable federal, state and local laws and environmental regulatory requirements. C. Investment Policy The owner and operator of the Facility shall develop and adhere to an investment policy which outlines objectives, investment types and risk parameters for the management of the Facility's cash investments. D. Capital Demands and Debt Policies The owner and operator of the Facility shall develop and maintain a comprehensive multi year capital improvement and asset management strategy. This plan shall prioritize any expansion, replacement, improvement, and/or maintenance needs and determine their financial impacts in relation to rate setting. This can facilitate the development offending and construction alternatives to minimize consumer "rate shock. " The Facility shall not put itself 1925:81586.1 7 000034 in a position of playing "catch up " on capital and asset management practices. The Facility shall limit debt exposure by utilizing annual pay-as you-go revenues to fund a significant portion of its capital improvement program. E Coverage and Cash (Finance and Balance Sheet Considerations) The owner and operator of the Facility shall set appropriate policies for financial margins, including debt service coverage levels, debt affordability and reserve funding, and will consistently establish rates and budgets that comply with these policies. Financial performance will be gauged on a net revenue basis, even if a gross revenue debt security pledge is present, as creditworthy (strong) systems must reliably cover operating expenditures from the same revenue streams used to pay debt service. F. Rate A f ordability The owner and operator of the Facility shall establish a rate stabilization reserve policy to gradually accumulate, over a sufficient period of time, the necessary funds for the replacement, or rehabilitation of system infrastructure. This policy will serve to moderate changes in user fees, manage debt levels, and ensure the provision of quality services. The owner and operator of the Facility shall establish and maintain a stable rate structure, comparable to benchmarks for similar sized facilities. The initial rate structure and rates shall be established by a qualified independent firm (i. e. an engineering or financial firm that possesses the expertise in establishing utility rates). The owner and operator of the Facility shall annually review rates to ensure rates are sufficient to cover anticipated expenses. Specific Financial Management Requirements 1. Only those customers to be served by the Facility shall pay the full cost of operating the system. No customers of the Chesterfield County Utilities Department, nor county taxpayers in general, will be requested or required to subsidize the operation of the Facility at any time. 2. With an emphasis on full disclosure of the financial activities of the Facility, the owner and operator of the Facility shall have all of their accounts and records audited annually by an independent certified public accountant. 1925:81586.1 ~ 000035 Specific Financial Management Requirements (con't) 3. An audited annual financial report shall be made available, upon request, to federal, state and local agencies, as well as bondholders, system customers and the general public. 4. The audited annual financial report shall be prepared in accordance with U.S. generally accepted accounting principles. S. The owner and operator of the Facility shall maintain unrestricted financial liquidity of a minimum of 90 days of operating revenues. 6. If the Facility issues debt, the owner /operator shall establish and maintain rates and charges sufficient to pay operating and maintenance expenses of the system and to produce net revenues of no less than 1. I Sx debt service on all outstanding debt due each year. 7. The owner and operator of the Facility shall notify the Chesterfield County Utilities Department and Department of Accounting of changes in wastewater rates. 8. The owner and operator of the Facility shall establish a rate stabilization reserve fund, which shall be segregated from all other funds of the Facility. 9. Prior to issuance of the initial building permit for the Facility, the owner and operator shall provide to the Chester geld County Utilities Department and Department ofAccountin~ easibility study or their review and approval which demonstrates that the Facility can be continuously operated by the owner and operator without incurring operating debt and without charging rates to their consumers which exceed the rates char~by the County for wastewater service. 000036 1925:81586.1 9 N O O C~ (D r+ CD 1'I N n CD Z 0 C7 0 m w m 000®~~ N W O O ~, ~ ~~ ~ _. ~ ~ ~ ~ ~~ _. ~ ~ o ~ ~ ~c~~ ~~ ~ _.X~ ~ ~,- ~ ~' n o ~ ~~ -~ o ~ _. ~~ ~ o~ ~ ~ CD ~ c~ ~-'- ~ ~~~~ V O ~ • CQ CD ~. ~ ~ CD ~ ~ _. ~+ ~ cn cD O IV ~ Z ~ O o n ~ o -~ ~ ~~ ~~ ~ o _. cn - c~ ~ ~~ x ~n' 0 CD Cn _. c~ ~~ c~ 0 \~A,, J` N O ~. CQ CD r+ (D ~t'1 n _. _. CD C~ cD C7 Z O C7 0 cD 8 W O CD ~^ m~ V l^\r `wI ~ I 0 CD <. ~- w N O ~ n o V ^ ~. ~^ /~ `VI ~~/~ V 'i • ^ v O ~ ~ X O ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 ~ Cn ~ ~--f- 0 ~ ~ ~ ~ _. ~ ~ ~ _. 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CQ m c ~' m m u~~o~s C~ ~ ~~ ~ ~~ ~ ~ ~ ~ ~~ ~CDO ~ ~~ ~ ~ ~ ~ ~- ~ ~ ~-.~- o ° ~ O ~ ~ ~ CD ~ ~ ~ O ~+ O ~ D~ D~ D ~, _. ~~ ~ ~ ~~ -~ _. _. ~ ~ 0 i.1~ _. ~- c~ 0 c~ o' ~+ O n O C ~-r K CD (D ~.V c~ ~+ CD _. W ~ ~ n cn V ~' c~' ~- O -~ _. 0 ~. CQ O C7 -. c~ ~. ~. 0 0 '{ ~ ~ ~ ~ ~ ~ o ,{ ~ ~ ~. ~--~ ~o c~ ~ 0 C ~. CD O C7 CD n O C r-r V ~ r ~' ~' CD ~' CD m c ~' m m ~~ n r--f ~~ ooo~i4s ~+ CD O O CD ~+ CD O (D n~ CD `^~v' I n O C ~-r ~+ ~. ~C CD O ~ ^ N 0 CD 0 O O O ^ `lI ~ ^ n. n O C n O CD n O CD O O O u CD ~' CD V ^ O O ^ • C ^ CD C CD C!). O O • ~ o m v <. Q ~~ ~ o ~ ~ ~ ~' o o ~ o n a ~ m a O®~~~ • ~ CD ~' ~ CD CAD C~ fl? O.U. ~.~~ cD~ ~~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ o ~~-o ~rn _. ~ ~ `.c n ~ ~ o ~ ~ ~ ~ o ~ ~~ ~ ~o~ ~. ~ ~ ~ V CD ~' O O ~ _ ~ O cu ~ o ~ ~ ~ ~~ ~- _. ~ n _ -h o ~ ~ -. ~ _. ~ _. ~ ~ 0 0 O 1 ~ Z ~ O ~~ ~ n cn o ~~ o ~~ ~~ o ~' ~~ ~~ ~ ~ ~ ~ cSo C^,~ ^ 3 v ~~~~ i~ ` _ +~i 17N Meeting Date: June 24, 2009 Subject: Page 1 of 2 Item Number: s.C. Annual Review of Cash Proffer Calculations and Adoption of a Maximum Cash Proffer Amount Per Dwelling Unit for FY2010 County Administrator's Comments: County Administrator: Board Actior After a brief presentation to review the cash proffer calculations, the Board is requested to consider a maximum cash proffer amount per dwelling unit for FY2010. Summary of Information: Staff annually calculates the per residential dwelling unit impact of development on select capital facilities and evaluates the Board's cash proffer policy for possible amendments. These findings are reviewed with the Board and the Board has the opportunity to establish a maximum per dwelling unit cash proffer amount for the coming fiscal year. Last year, the Board approved a change that annually automatically adjusts the maximum cash proffer by the amount of change in the Marshall & Swift Building Cost Index, reflective of changes in building construction costs. Applying the 4.9 percent Marshall & Swift index adjustment to the FY2009 maximum cash proffer amount results in a new maximum cash proffer of $18,966 effective July 1. Cash proffers on already approved cases are also automatically adjusted by the change in the Marshall & Swift index based on last years policy change. With both the new maximum cash proffer and the proffer amount for existing cases being adjusted for inflation, cash proffers on the old cases will not exceed the maximum cash proffer for new cases. Preparers Allan M. Carmody Title: Director, Budget & Management Attachments: ^ Yes ^ No # 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) As an alternative to the automatic adjustment, the Board does have the option to leave the maximum cash proffer unchanged from the current FY2009 amount of $18,080 or establish a maximum amount up to the calculated cost of $25,511. Under either alternative, staff recommends that the inflation adjusted value for existing cases not exceed the maximum cash proffer amount established for new cases. Since inception of the legislated authority to accept cash proffers, the Board has from time to time amended its policy and revised its maximum per dwelling unit cash proffer amount that can be accepted from applicants seeking to rezone property. The calculated cost for FY2010 is $25,511 per dwelling unit. The $1,552 increase over last year's calculated cost of $23,959 is mostly attributed to changes in costs of the school and road components. The increased school costs are due to inflation in construction costs and an increase in the number of students per households. While there was a reduction in anticipated road construction costs, the decrease was offset by a reduction in projected VDOT funding allocations, resulting in a slight increase in the road proffer amount. 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C C7 C~ CD ~+ n 0 c~ /~ (~ ~-r C~ Q D C7 O Q©~~,5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 7.A. Subject: Adopt a County Procedure for the Debarment of Vendors and Contractors County Administrator's Comments: County Administrator: Adopt the attached County Administrative Procedure Number 12-23 relating to the debarment of vendors and contractors. Summary of Information: On occasion, vendors or contractors seeking to contract with the County have performed so poorly on other government contracts (County and non-County) in the past that they should not be permitted to submit bids to the County until they have resolved the problems causing such prior poor performance. The process of temporarily barring a vendor/contractor from bidding on government contracts due to past performance is known as "debarment". The procurement of all goods and services by the County is governed by the Virginia Public Procurement Act ("VPPA")Code of Virginia §§2.1-4300 et seq. Section 2.2-4321 of the VPPA states that localities may establish procedures to debar vendors/contractors, however, any debarment procedure must be established in writing and must be adopted by the governing body of the locality. Staff has drafted for the Board's approval the attached Administrative Procedure Number 12-23 relating to debarment. The procedure will protect the integrity of the County's procurement process by preventing contractors or vendors who have engaged in improper conduct from participating in the County purchasing process for specific periods of time. Preparers Michael J. Bacile Attachments: ^ Yes ~ No Title: Director of Purchasing 0425:81009.1 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued The procedure also allows for a debarred vendor/contractor to be reinstated by the County during the term of debarment if he can demonstrate that his performance has consistently improved. Staff requests that the Board adopt the attached procedure. The Purchasing Department staff benchmarked with several other localities to see what procedures they had in place. Prince William, Hanover, and Henrico Counties, as well as the City of Richmond, all have debarment policies. Hanover's has been in effect for about 25 years, Prince William's since at least 1997, Henrico's since 1980, and the City of Richmond's since 2004. Several changes have been made to the procedure based on citizen comments received at the Board meeting April 29, 2009. ~'~0®61 ""' CHESTERFIELD COUNTY ADMINISTRATIVE POLICIES AND PROCEDURES Department: Purchasing Policy Number: 12-23 Subject: Debarment Date Issued: I. INTRODUCTION This policy sets forth the procedures to be followed by the County when a debarment action becomes necessary. Debarment is an additional action the County may take should a contractor be placed in default. Debarment is applicable to actual and prospective bidders, offerors and contractors. The debarred person or firm shall be removed from the County's Mailing List(s) for the term of the debarment. II. DEFINITIONS Debarment: To exclude a person or firm, or any part of a firm, from contracting with the County for particular types of goods and/or services for a specified period of time. III. POLICY In case of default by a contractor for failure to deliver or perform in accordance with the contract specifications or terms and conditions, the County may procure the goods or services from other sources and hold the defaulting contractor responsible for any resulting additional purchase and administrative costs. This may lead to debarment action being taken by the County. Section 2.2-4321 of the Code of Virginia states that prospective contractors may be debarred from contracting for particular types of supplies, services, insurance or construction, for specified periods of time. Debarment does not relieve a contractor from its responsibilities for existing obligations to the County. A debarred contractor may be reinstated by the County during the term of debarment at any time it is in the best interest of the County. IV. PROCEDURE A. Debarment: The Purchasing Director may debar an actual or prospective bidder, offeror, or contractor for any of the causes listed below. 000062 The existence of a cause for debarment; however, does not necessarily require that the contractor be debarred. The seriousness of the contractor's acts or omissions and any mitigating factors should be considered in any debarment decision. Debarment may be instituted for: a. Conviction of or civil judgment for (1) commission of fraud or a criminal offense in connection with (i) obtaining, (ii) attempting to obtain, or (iii) performing a public contract or subcontract; (2) violation of federal or state antitrust statutes relating to the submission of offers; (3) commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen property; or (4) commission of any other offense indicating a lack of business integrity or business honesty that seriously and directly affects the present responsibility of a government contractor or subcontractor. b. Conferring or offering to confer any gift, gratuity, favor, or advantage, present or future, upon any employee of the County or School Board who exercises any "official responsibility"Ofor a "procurement transaction"has those terms are defined in the Code of Virginia, § 2.2-4368. It is not necessary that the offer be accepted by the employee, or that the offer is made with intent to influence the employee in an official act. Extending to any County or School Board employee exercising official responsibility for a procurement transaction any discount or privilege not available to all County and School Board employees is considered to be offering an advantage. c. Failing to disclose a condition constituting a conflict of interest by any officer, director, owner, or partner of the vendor in a contract or purchase order awarded by Chesterfield County (Code of Virginia, § 2.2-3109). d. Violation of the terms of a government contract or subcontract, including but not limited to (1) willful failure to perform in accordance with the terms of one or more contracts; or (2) a history of failure to perform, or of unsatisfactory performance of one or more contracts. e. Sale or attempted sale to the County of items or services which are required to be purchased under an existing County contract with another vendor, when the offending vendor knew or had reason to know that the items or services are required to be purchased under that contract. oooos~ f. Sale of goods or services to the County when such sale is prohibited by any debarment then in effect. g. Unwillingness or inability to honor a binding quote, bid or proposal. h. Falsifying or misrepresenting product specifications. i. Any other cause of so serious or compelling in nature that it affects the present responsibility of the contractor. j. A determination by the Purchasing Director that a vendor has used abusive or obscene language or a threatening manner toward any County/School personnel during the performance of their duties or as a result of the performance of their duties. 2. Debarment shall be initiated by a notice from the Purchasing Director advising the contractor, by certified mail, return receipt requested, that debarment is to become effective ten days from the date of notice. Such notice shall include the reasons for the proposed debarment in terms sufficient to place the contractor on notice of the conduct or transaction upon which the debarment is based. The contractor may, during the ten day notice period mentioned above, present a written request for reconsideration, including additional specific information relating to the reasons given for debarment. The Purchasing Director shall consider such additional information in reaching a decision as to whether the decision to debar should be delayed or revised. Should it be decided that the original decision to debar is proper and justified based upon the information contained in the notice to the contractor, the contractor shall be debarred and the only remedy of appeal available to the contractor shall be that contained in the Virginia Public Procurement Act. 4. A debarred contractor may not apply to the County for rescission of debarment earlier than one year from the final debarment date. The term of debarment shall last until the contractor is reinstated by the County, and during the debarment term the contractor shall not be permitted to competitively quote, bid or propose on goods or services solicited by the County. Should the debarment action involve funds the contractor owes the County, then the debarred contractor may apply for rescission of the debarment upon payment in full of the debt owed to the County. ~0~~6~ If a contractor is reinstated, the contractor shall be placed on the County's Mailing List(s). To be reinstated, the contractor shall be required to submit with his application a list of at least three references with whom the contractor has satisfactorily conducted business in the past year. The contractor's application shall not be processed until the required references have been supplied, and the contractor shall be barred from doing business with the County during such time. B. Internal County Procedures Once a vendor has been debarred, Purchasing will be responsible for notifying Accounts Payable to have the term "DEBARRED" placed in front of the vendor's name in IFAS. 2. The Purchasing Department will maintain a list of debarred vendors on the Purchasing Department's website and all documentation supporting the debarment action in its files. 3. Prior to creating a new vendor in IFAS, using departments/schools shall check the debarment list on the Purchasing Department's website. 4. Accounts Payable will periodically check the new vendor report and will inform Purchasing if any debarred vendor appears on the report. Purchasing will follow-up with the using departments/schools and take appropriate action. ooooss ~ '~ rr~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 24, 2009 Item Number: 7.8. Subject: Deferred Item - Award of Contract for Professional Occupational Medicine Services to CompassMD, PLC, for Comprehensive Physicals for Career Firefighters County Administrator's Comments: County Administrator: Authorize the County Administrator to enter into a contract for professional services with CompassMD, PLC, to perform annual comprehensive physicals for career firefighters. Summary of Information: CompassMD, PLC provides occupational medicine services consistent with medical protocols established by the Fire and EMS Department. This firm is recommended by a county evaluation committee following an RFP process that produced four proposals. The estimated cost for this service is approximately $240,000. Through the competitive negotiation process, CompassMD worked aggressively with the County to lower many of their medical testing fees to be competitive with the market. The Fire and EMS Department has a well established comprehensive health and wellness program for its firefighters. Chesterfield Fire and EMS has provided annual comprehensive physicals for career firefighters since 1992. The purpose of this program is two-fold. The first is to comply with OSHA requirements for respirator clearance and hearing tests. Yearly physical evaluations for Hazardous Materials Incident Team members are also a federal requirement. The second purpose is to ensure the health and wellness of our Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ~ Yes ^ No # ooooss CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA firefighters. Cardiac and lung diseases, as well as certain cancers, are presumed to be job related by state law. The annual medical screenings conducted through this program provide for the early detection and treatment of these illnesses. Comprehensive pre-employment physicals are performed on all potential Fire and EMS hires to ensure their health and fitness prior to employment with Chesterfield County. The department typically hires approximately 10 to 25 new firefighter recruits per year. There are also approximately ten part-time instructors who are required to obtain respiratory clearance certification to comply with federal occupational safety and health regulations. In an effort to maintain maximum flexibility in scheduling firefighters for annual physical examinations, the Fire and EMS Department will also retain the ability to send firefighters to the County's Employee Medical Center for some segments of the exams. oooos'7 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 3 of 3 AGENDA ~~.s Budget and Management Comments: This item requests that the Board authorize the County Administrator to enter into a service contract to begin on July 1, 2009 with CompassMD, PLC, to perform annual comprehensive physicals for career firefighters. The annual estimated cost for this service is approximately $240,000. Sufficient funding is provided in the FY2010 Fire/EMS operating budget for the cost of this contract. Preparers Allan M. Carmody Title: Director, Budget and Management 000068 ~` ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 24, 2009 Item Number: 7.C. Subiect: Award a Construction Contract to A. D. Whittaker Construction Incorporated for the Construction of the Addition and Renovations to the Health and Social Services Building County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a contract with A. D. Whittaker Construction Inc. in the amount of $9,900,000 for the construction of the addition and renovations to the Health and Social Services Building. Summary of Information: Chesterfield County's Health and Social Services Departments currently occupy the 55,000 square foot Smith Wagner Building. It was completed in October 1987 and was originally designed to accommodate 177 employees with a potential expansion envisioned within 15 years (2003). Currently, the building is occupied by 343 employees. Overcrowding has been managed by converting conference rooms and other support areas into offices, as well as leasing off-site office space and locating a modular office complex behind the existing building. This expansion project was first submitted for consideration as a part of the Capital Improvement Program process in June 1996. Funding for a feasibility Preparers Robert C. Key Title : Director of General Services Attachments: ~ Yes ^ No # 0®0~-f ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA study was approved in April 2004, which was completed in February 2006. That study indicated a total space need of 143,779 square feet in 2015. However, staff recognized that a project of this size would be difficult to sustain from a budget perspective and directed a comprehensive review of the feasibility and programming study. This resulted in a reduction of office sizes, grouping of shared conference spaces, and other efficiencies, which brought the overall space program to 126,000 square feet or a reduction of almost 18,000 square feet (new construction is 71,000 square feet and renovation is 55,000 square feet). In May 2008, the total projected cost for this project was $29,835,000 of which $19,900,000 was the estimated construction cost. Due the very favorable bids received in April 2009, the total projected costs have been reduced to $19,800,000 of which $9,900,000 is the construction bid received from A. D. Whittaker Construction Inc. The project also consists of an advance construction package currently underway that replaces the HVAC, windows, and the roof on the existing building. It was necessary to accomplish this work early due to the deterioration of these building elements. The Board authorized this part of the overall project during calendar year 2008 and that portion ($1,492,000) is included in the reduced project budget of $19,800,000. A. D. Whittaker Construction Inc. was the lowest responsive and responsible bidder out of a field of 12 contractors who submitted bids. ~~~~~® CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS °~e AGENDA Page3of3 Budget and Management Comments: Staff requests that the Board authorize the County Administrator to execute a contract with A. D. Whittaker Construction Inc. in the amount of $9,900,000 for the construction of the addition and renovations to the Health and Social Services Building. Funds are available in the project for this construction contract. Preparers Allan M. Carmody Title: Director, Budget and Management 0000'71 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ,,,, ~ AGENDA Page 1 of 3 Meeting Date: June 24, 2009 Item Number: 8. Subject: Authorization to Refer to the Planning Commission Proposed Reductions in Planning Fees for Certain Commercial Activities County Administrator's Comments: ~~. County Administrator: !/~; Board Action Requested: Authorization to refer to the Planning Commission proposed reductions in planning fees for certain commercial activities. Summary of Information: In order to encourage commercial growth in the County during this recession, Board members have requested that certain planning fees be reduced for the next year. Section 15.2-107 of the Code of Virginia requires that changes in planning fees must be adopted by ordinance. The recommended change would reduce planning fees for office, commercial and industrial uses for all applications received after the effective date of the ordinance until June 30, 2010. Any individual fee or multiple fees for a single development opportunity, up to $8,200 would be reduced to a $200 minimum. Fees above $8,200 would pay the difference between $8,200 and the applicable fee plus $200. Only initial submissions would be eligible for the reduction and any applications would have to be in conformance with the comprehensive plan. Preparers Steven L. Micas Title: County Attorney 0800:81607.1 (81614.1) Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The following applications would not I 1) variances, 2) deferral requests, development standards waivers, 5) any unit or 6) family day care homes. eligible for the temporary reduction: (3) remand requests, 4) appeals of use incidental to a principal dwelling If the Board chooses to go forward with a public hearing, the Planning Commission, at their June 22, 2009 meeting, agreed to consider the issue at its July meeting. The Board could then consider the issue at the August 26tH meeting. ~y~ _ CHESTERFIELD COUNTY 1749 BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: It is estimated that the proposed reduction in planning fees would lead to a decline in budgeted, FY2010 revenue ranging between $200,000 and $250,000. However, it should be noted that the $200,000 - $250,000 range is not inclusive of any potential revenue loss in excess of what is budgeted in FY2010, which could occur if the proposed fee reductions encourage additional development activity. The loss of revenue from the proposed fee reductions would be offset through the use of reserves set aside for economic development purposes. Preparers Allan M. Carmody Title: Director, Budget and Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE RELATING TO REDUCING FEES FOR CERTAIN COMMERCIAL ACTIVITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the Count~of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: CHAPTER 19 ZONING Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: 000 (2) All fees provided for in this section shall be reduced to a $200 minimum fee for applications for commercial, office or industrial uses received from August 26, 2009 to June 30, 2010. Provided however, that any fee or fees that would exceed $8, 200 for any such application or multiple applications for a single development opportunity shall pay the difference between $8,200 and the applicable fee plus $200. Under this provision only initial submissions shall be eligible for the reduction and any applications must be in conformance with the comprehensive plan. The following applications shall not be eligible for the reduction: 1) variances, 2) deferral requests, 3) remand requests, 4) appeals of development standards waivers, S) any use incidental to a principal dwelling unit or 6) family day care homes. (3) That this ordinance shall become effective immediately upon adoption and shall expire on June 30, 2010 at 5: 00 p.m. 0823:81614.1 ,x. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.A.1. Subiect: Nominations for Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: oard Action Regu Nominate and reappoint members to the Board of Building Code Appeals. Summary of Information: In order to provide for a fully staffed Board of Building Code Appeals as established by the county ordinance, two members of the Board of Building Code Appeals need to be appointed this month. The terms of Jack R. Wilson, III and 8. Frank Denton expire June 30, 2009. Both Mr. Wilson and Mr. Denton have expressed a willingness to be reappointed and have submitted an application. A total of four applications were received. Consideration of the applicants' background and expertise should be given in order to maintain the composition of membership previously established by the Board of Supervisors and as required by the Statewide Building Code for this Board. Both nominees meet the Board of Supervisors and State Code requirements. The appointments would be for three-year terms, effective July 1, 2009 and expiring June 30, 2012. Board members concur with these reappointments. Under existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. Preparers William D. Dupler Title: Building Official Attachments: ~ Yes ^ No # OUO®'72 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: June 24, 2009 Item Number: 8.A.2. Subject: Nomination/Appointment/Reappointment to the Health Center Commission County Administrator's Comments: County Administrator: Board Action Requested: Nomination/appointment/reappointment Commission. Summary of Information: of members to the Health Center The Health Center Commission (HCC) governs the operation of Lucy Corr Village. The Board of Supervisors received six applications from citizens interested in serving on the Health Center Commission. Ms. Durfee supports the reappointment of Mr. James B. Cowan as the Matoaca District representative. Mr. James Copp is proposed as an at-large representative. Board members concur with the appointment of Mr. Copp. There is one additional at-large representative to be appointed. All terms will expire June 30, 2013. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Leigh W. Robbins Attachments: ~ Yes Title: CEO. Lucy Corr Village ^ No #000'73 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ~~, Meeting Date: June 24, 2009 Item Number: s.A.3. Subject: Nomination/Appointment/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: on It is requested that the Chesterfield County Board of Supervisors approve the following nominees for appointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparers Glen Peterson Title: Director. Community Correction Services Attachments: ^ Yes ^ No 0000'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA It is requested the following individuals be reappointed to serve a two-year appointment that begins July 1, 2009 and ends June 30, 2011. The Honorable Edward The Honorable Philip The Honorable Dennis Mr. Shawn Q. Barnes Mr. David Mangano The Honorable Willia: Ms. Elvira Shaw Mr. Raeford Walker A. Robbins, Jr. (Juvenile & Domestic Relations) V. Daffron (General District Court) Proffitt (Sheriff) (Chief Magistrate) (Chesterfield CSB Representative) n Bray (Colonial Heights Commonwealth's Attorney) (Colonial Heights Citizen) (Colonial Heights Citizen) It is requested the following individual be appointed to serve the remainder of a two-year term that began July 1, 2008 and ends June 30, 2009. This vacancy occurred when Mr. Kelly Furgurson, the District 19 CSB Representative resigned. Mr. Jim Zahringer (District 19 CSB Representative) At this time, there is a vacancy due to the resignation of Deputy County Administrator Rebecca T. Dickson. Ms. Dickson served in the County Representative category. Upon her replacement being named, staff will bring this vacancy back to the Board for appointment. One additional vacancy remains in the category of Defense Attorney which will also be brought to the Board and City Council for appointment. All nominees with the exception of Mr. Zahringer are currently serving on the Community Criminal Justice Board. All have agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 0000'5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin Date: June 24, 2009 Item Number: s.A.4. Subiect• Nomination and Appointment of Members to the Chesterfield County Comprehensive Plan Steering Committee County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board of Supervisors nominate and appoint members to serve on the Chesterfield County Comprehensive Plan Steering Committee. Summary of Information: On May 27, 2009 the Board of Supervisors affirmed a position on the Steering Committee be filled by a representative for Large Industries. It is recommended that Mr. Brett A. Vassey, President and CEO, Virginia Manufacturers Association be appointment to the Comprehensive Plan Steering Committee. In addition, the Board of Supervisors has requested that a person with a background in agriculture be appointed to the Comprehensive Plan Steering Committee. It is recommended that Mr. Howard Nester, Jr. be appointed to the Comprehensive Plan Steering Committee. Mr. Nester, a long time farmer, is currently the president of the Chesterfield County Farm Bureau. Mr. Warren has also requested that the Board affirm an additional position on the Steering Committee to be filled by a representative from the Chesterfield Chamber of Commerce. Preparers Kirkland A. Turner Attachments: ~ Yes ^ No Title: Director of Planning ~., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.8. Subiect: Streetlight Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of changes to existing streetlight installations in the Matoaca and Midlothian Districts. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ,,~s 000~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICT: • Genito Road, vicinity of 19711; modify existing fixture to reduce glare on nearby properties Cost to modify streetlight: $576.60 (Design Cost: $250.00) Criteria not applicable MIDLOTHIAN DISTRICT: • In the Crestwood Farms subdivision: Intersection of Montaigne Drive and Whittington Drive; upgrade existing 5000 lumen mercury vapor light to county standard 8000 lumen high pressure sodium Cost to upgrade streetlight: $396.84 (Design Cost: $250.00) Criteria not applicable For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~'~~~~~ STREETLIGHT MODIFICATION REQUEST Matoaca District Request Received: April 8, 2009 Estimate Received: May 18, 2009 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms. Ellen Elliott 19720 Genito Road Moseley, VA 23120 Estimate Requested: April 8, 2009 Days Estimate Outstanding: 40 Genito Road, vicinity of 19711; modify existing fixture to reduce glare on nearby properties Cost to modify streetlight: $576.60 POLICY CRITERIA: Not Applicable, existing streetlight Requestor Comments: "The streetlight was installed on April 3, 2009 to address the safety concerns of our neighbor for their children, who wait for the school bus on the side of the road each morning. The light illuminates our pasture, yard, and the front and east sides of our house in a bright orange glow from dusk until dawn each night. "As a result of the streetlight's intensity, my family's nighttime has changed significantly in various ways: • Our ability to enjoy a full moon or moonless, starlit night - an aspect of our lives in this rural corner of Chesterfield County that we truly treasured - is lost; there is no darkness. • We can no longer sleep with our windows open and shades up because the light pouring into our rooms is so bright. Because our house, which is over 100 years old, is not equipped with central air conditioning, during certain times of the year, being able to sleep with the windows open and shades up is a necessity for circulating fresh air throughout the house. • Our driveway intersects with Genito Road and, as is the case on many rural roads, cars often travel faster than the posted 35 mile per hour speed limit. Thus, turning onto Genito Road from our driveway can be dangerous and, at night, we often relied on our ability to see the headlight beams preceding an oncoming car from the east to determine if it was safe to enter the road. Ironically, the brightness of the streetlight nullifies headlight beams of oncoming traffic from the east and, as a result, has made it more dangerous to make this turn at night! "For these reasons, I respectfully ask you to consider solutions to decrease or remove the glare of the Genito Road streetlight." Staff Comments: Staff proposes to change the installed enclosed, drop-lens 14000 lumen fixture with an enclosed flat-lens 8000 lumen fixture. This would project light directly down on the vicinity of the driveway of the initial requestor and eliminate up to 75% of projected glare. Staff notes that this particular installation is more than 200 feet from either of the residences concerned so neither were, nor are, required to submit a petition with their requests. ~D0~~8 Streetlight Request Map June 24, 2009 ~ AHERN RD i W J GENITp RD 2'O N~ <~ 'Pa This map is a copyrighted product of the Chesterfield County GIS OFFice. Streetlight Legend existing light • requested light N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 1, 000 500 0 1, 000 Feet ~~~ cjs ~~ STREETLIGHT UPGRADE REQUEST Midlothian District Request Received: May 18, 2009 Estimate Received: June 8, 2009 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms. Elissa Armstrong 1916 Montaigne Drive Richmond, VA 23235 Estimate Requested: May 18, 2009 Days Estimate Outstanding: 21 Intersection of Whittington Drive and Montaigne Drive; upgrade existing 5000 lumen mercury vapor light to county standard 8000 lumen high pressure sodium Cost to upgrade streetlight: $396.84 POLICY CRITERIA: Not Applicable, existing streetlight Requestor Comments: None 00000 Streetlight Request Map June 24, 2009 ~ ~, ,,~o 2~, 9'~ 2~ o,~ pp/1GN0 D/? wNl rT~NGTpN pR This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light ,~, ~, N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 375 187.5 0 375 Feet cjs 000081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.1.a. Subject: Resolution Supporting the Extension of High Speed Rail Service to the Richmond Region County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: On May 15, 2009, the Capital Region Collaborative Organizing Team adopted a resolution supporting the extension of high speed rail service from the Washington Metropolitan Area to the Richmond Region. The Collaborative is encouraging the Commonwealth of Virginia to prepare and submit an application for funding for this effort and is encouraging the Federal Rail Administration to approve the funding application. Ms. Durfee and Mr. Stegmaier serve as Chesterfield's representatives on the Capital Region Collaborative. The Collaborative is asking each of the region's nine jurisdictions to consider the enactment of a similar resolution. Attached is a resolution, which the Collaborative Organizing Team requests that the Board consider adopting by July 15, 2009. The team believes that a show of regional support for this effort will increase the Region's prospects of receiving funding for this infrastructure. Preparers John McCracken Title:_ Director of Transportation Attachments: ^ Yes ~ No # 0000~~ SUPPORTING THE EXTENSION OF HIGH SPEED RAIL SERVICE TO THE RICHMOND REGION WHEREAS, the connection of high speed rail service to the Richmond Region will offer significant economic opportunities, reduce traffic congestion along the I-95 corridor, save valuable commuting time, and improve air quality; and WHEREAS, the Washington, DC to Richmond Region high speed rail connection is a critical section of the Southeast High Speed Rail Corridor; and WHEREAS, the Capital Region Collaborative Organizing Team has identified the extension of high speed rail from the Washington Metropolitan Area to the Richmond Region as an important regional priority. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, hereby endorses the extension of high speed rail service from the Washington Metropolitan Area to the Richmond Region and encourages the preparation and submission of an application by the Commonwealth of Virginia for funding of this important infrastructure. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors strongly encourages the Federal Rail Administration to approve the Commonwealth of Virginia's funding application for monies to construct high speed rail from the Washington Metropolitan Area to the Richmond Region. ~0~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.1.b. Subject: Resolution Recognizing Mr. Kenneth L. King, Parks and Recreation Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize the outstanding contributions of Mr. Kenneth L. King for his 31 years of service with Chesterfield County Parks and Recreation. Preparers Michael S. Golden Title: Director- Parks and Recreation Attachments: ^ Yes ~ No # 000084 RECOGNIZING MR. KENNETH L. KING UPON HIS RETIREMENT WHEREAS, Mr. Kenneth L. King will retire on July 1, 2009, after providing over 31 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. King began his service with the Department of Parks and Recreation in September 1977, in the capacity of part-time groundskeeper and became a full-time groundskeeper on January 1, 1978; and WHEREAS, Mr. King was promoted to park foreman in 1979, and again promoted to park manager in January 2001, and has remained the park manager for the Central District; and WHEREAS, Mr. King has successfully worked his way up through the ranks of Chesterfield County Department of Parks and Recreation; and WHEREAS, Mr. King has been an invaluable asset and mainstay for the Parks and Recreation Department since its early years; and WHEREAS, Mr. King has accumulated a vast amount of knowledge and skill in maintaining Chesterfield County parks to a high quality level; and WHEREAS, Mr. King has always remained steady, dependable and consistent in providing productive and quality work; and WHEREAS, Mr. King will be greatly missed by his staff, co-workers, supervisors and the citizens of Chesterfield County whom he served. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Kenneth L. King and extends appreciation for his over 31 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. King and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ODUU~~ _, ,~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.C.1.c. Subject: Recognition of Firefighter James M. Seay, Jr., Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Firefighter James M. Seay, Jr. will retire on July 1, 2009, after serving the county with 25 years of dedicated service. Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ^ Yes ~ No # 00®~86 RECOGNIZING FIREFIGHTER JAMES M. SEAY, JR. UPON HIS RETIREMENT WHEREAS, Firefighter James M. Seay, Jr. will retire from the Chesterfield County Fire and Emergency Medical Department on July 1, 2009; and WHEREAS, Firefighter Seay attended Recruit School #15 in 1984 and has faithfully served the county for twenty five years, as a firefighter at the Ettrick Fire and EMS Station from 1984 to 1988, and as a firefighter at the Bensley Fire and EMS Station, where he served through the construction of the new building in 1995 and delivery of a new aerial platform truck in 2002; and WHEREAS, Firefighter Seay is recognized throughout the department as a leader within the ranks in the areas of firefighting and ladder truck operations, having trained many of our current ladder operators; and WHEREAS, Firefighter Seay has received numerous unit citations and an EMS Life Save Award for his actions while responding to various emergencies, including a unit citation for his heroic efforts during Tropical Storm Gaston on August 30, 2004; and WHEREAS, Firefighter Seay has served as a member of the Chesterfield Fire and EMS Technical Rescue Team as well as the Virginia Division 1 Regional Technical Rescue Team for over 15 years. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter James M. Seay, Jr., expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Firefighter Seay and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~00~8~ CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA ~, ~x~ Meeting Date: June 24, 2009 Item Number: 8.C.1.d. Subject: Resolution Recognizing Sergeant Stuart C. Myer, Jr., Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant Stuart C. Myer, Jr. retired from the Police Department on June 1, 2009, after having provided 29 years of service to the citizens of Chesterfield County. Preparers Colonel Thierrv G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police #ooo0s8 RECOGNIZING SERGEANT STUART C. MYER, JR. UPON HIS RETIREMENT WHEREAS, Sergeant Stuart C. Myer, Jr. retired from the Chesterfield County Police Department on June 1, 2009, after providing 29 years of quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Myer has faithfully served the county in the capacity of Patrol Officer, Investigator, Detective and Sergeant; and WHEREAS, Sergeant Myer, during his tenure as an Investigator, was the recipient of the Police Star for risking his personal safety while under fire to recover a wounded officer and transport him to the hospital, and his bravery and quick actions are credited with saving the life of the officer; and WHEREAS, as a member of the Anti-Crime Task Force, Sergeant Myer consistently exhibited impressive teamwork, investigative skills and determination; and WHEREAS, Sergeant Myer was appointed a Special State Police Officer while serving on the Metro-Richmond Violent Crime/Career Criminal Task Force; and WHEREAS, Sergeant Myer has served in various areas throughout the Police Department to include Anti-Crime Task Force Sergeant, Crimes Against Persons Sergeant, North District Administrative Sergeant and Shift Sergeant; and WHEREAS, Sergeant Myer was instrumental in the opening of the Hull Street Police Station; and WHEREAS, Sergeant Myer was recognized with a Certificate of Appreciation for his service on the Police Quality Council; and WHEREAS, Sergeant Myer has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Sergeant Myer has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Myer's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant Stuart C. Myer, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~0~®8~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.1.e. Subject: Resolution Recognizing June 2009, as "National Safety Month" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Each year the United States Congress recognizes the month of June as "National Safety Month." This annual recognition seeks to create public awareness, and educate the nation about policies, practices, and procedures leading to increased safety, protection, and health. The Chesterfield County Safety and Steering Committee, founded in 2000, was chartered in 2009 by the County Administrator and School Superintendent, to lead the County and Public School workforce in injury prevention through safety and health education, training, and advocacy in government and school operations. Since the summer season is a time of increased rates of preventable injuries and death, it is an appropriate time to focus the attention of our workforce and community leaders on injury risks and preventions by celebrating June 2009, as "National Safety Month." Preparers Karen Russell Title: Director. Risk Management Attachments: ^ Yes ~ No 000090 RECOGNIZING JUNE 2009, AS "NATIONAL SAFETY MONTH" IN CHESTERFIELD COUNTY WHEREAS, after years of decline, the rate of unintentional injuries and deaths in the United States has reversed and has reached unacceptably high levels in recent years; and WHEREAS, deaths from motor vehicle collisions, poisonings from unintentional overdoses, and falls remain as the three leading causes of preventable death in the United States; and WHEREAS, the cost of unintentional injuries to people in the United States exceeds $684.4 billion each year and causes great suffering among individuals and their families; and WHEREAS, the national cost of unintentional injuries to workers and their employers is $175.3 billion each year, including the value of 114 million days of lost productivity; and WHEREAS, preventing unintentional injury and death requires the cooperation of all levels of government, the nation's employers and the general public; and WHEREAS, the Chesterfield County Safety and Steering Committee, founded in 2000, was chartered in 2009 by the County Administrator and School Superintendent, to lead the county and public school workforce in injury prevention through safety and health education, training and advocacy; and WHEREAS, the Chesterfield County Safety and Steering Committee educates the workforce about policies, practices and procedures leading to increased safety, protection and health in government and school operations; and WHEREAS, since the summer season is a time of increased rates of preventable injuries and death, it is an appropriate time to focus the attention of our workforce and community leaders on injury risks and preventions by celebrating June 2009, as "National Safety Month"; and WHEREAS, the Chesterfield County Safety and Steering Committee, as part of its workforce education about safety and health, will provide this county a month-long campaign in June 2009. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes June 2009, as "National Safety Month" in Chesterfield County, acknowledges the contributions of the Chesterfield County Safety and Steering Committee and its ongoing commitment to raising awareness about the need for the implementation of safe practices in our schools and jobs; and encourages citizens to observe "National Safety Month" with appropriate ceremonies and educate themselves about the importance of implementing safe practices in our schools and on our jobs to prevent unintentional injury and death. 000091 t ixs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.1.f. Subject: Resolution Recognizing the Bon Air-Manchester-Midlothian Lions Club on Its Seventy-Fifth Anniversary County Administrator's Comments: County Administrator: Board Action Reauested: Adoption of the attached resolution. Summary of Information: Mr. Gecker has requested that the Board of Supervisors adopt this resolution recognizing the Bon Air-Manchester-Midlothian Lions Club on its 75tH anniversary. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No #000092 RECOGNIZING THE BON AIR-MANCHESTER-MIDLOTHIAN LIONS CLUB ON ITS SEVENTY-FIFTH ANNIVERSARY WHEREAS, the Manchester Lions Club was chartered on March 2, 1934; and WHEREAS, the club's charter was to serve the needs of old Manchester, Oak Grove, Forest Hills and Westover Hills; and WHEREAS, on October 13, 1972, the Bon Air-Midlothian Lions Club was chartered; and WHEREAS, its charter was to serve the needs of Stratford Hills, Bon Air and Midlothian; and WHEREAS, these two Lions Clubs merged on January 1, 2001, becoming the Bon Air-Manchester-Midlothian Lions Club; and WHEREAS, the club serves all of the neighborhoods previously served by the separate clubs; and WHEREAS, today, as it has for the past 75 years, the Bon Air-Manchester- Midlothian Lions Club continues to provide outstanding service to the community; and WHEREAS, the club has added additional projects to raise money and increase the budget for programs to benefit those in need; and WHEREAS, programs have ranged from providing milk for school students; operating the Christmas for the Needy program; supporting Bainbridge Community Ministries; providing college scholarships; sponsoring Kids Bike Safety classes; and building a ramp for a disabled young man; and WHEREAS, the major program of the club is to provide free eye examinations and eyeglasses for the needy, especially for children, and 50 percent of the club's budget goes to this worthwhile endeavor; and WHEREAS, service to the community is the hallmark of the Lions Club organization. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its gratitude, on behalf of all Chesterfield County residents, for the outstanding and long-tenured community service of the Bon Air-Manchester-Midlothian Lions Club and its earlier components, congratulates the club on its 75th anniversary, and extends best wishes to the members for continued success. 000093 CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ,~, AGENDA Meeting Date: June 24, 2009 Item Number: 8.C.2. Subject: Request for a Permit for Woodlake Community Association to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 5, 2009, with a Rain Date of September 6, 2009 County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve a permit for Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 5, 2009, with a rain date of September 6, 2009. Summary of Information: The Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on Saturday of Labor Day weekend, September 5, 2009, with a rain date of Sunday, September 6, 2009. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. The applicant has conducted fireworks displays since 1995 without incident. Woodlake has submitted evidence of a fireworks liability insurance Preparers Steven L. Micas Title: County Attorney 0505:81224.1 Attachments: ~ Yes ^ No # 000094 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA policy in the amount of $2,000,000 which names the County as an additional insured. The Fire Prevention Bureau has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. 0505:81224.1 oooa-~s ~~ ~ ,n. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.C.3. Subject: Execute the Special Project Service Agreement for the Residential Recycling and Drop-Off Processing Program Through the Central Virginia Waste Management Authority County Administrator's Comments: County Administrator: Authorize the County Administrator to sign a Special Project Service Agreement for the Residential Recycling and Drop-Off Processing Program through the Central Virginia Waste Management Authority. Summary of Information: The current Agreement for the Residential Recycling and Drop-Off Processing Program is scheduled to expire on June 30, 2009. The new Agreement shall be effective beginning July 1, 2009 and ending on June 30, 2016. The county has over 93,700 homes in the curbside recycling program. Under this new agreement the county will pay $1.83 per home, per month, or approximately $2,058,000 per year. This fee includes the cost of collection, plus an education component and customer service support provided by the Central Virginia waste Management Authority. This agreement will provide for every other week curbside collection of recyclable material, including glass bottles. In addition, the collection, hauling, and processing of recyclable material from the Drop-Off recycling program are also included in this agreement. The contractor for these services is Tidewater Fibre Corporation, in Chester, Virginia. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # 00006 ~ ~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board of Supervisors authorize the County Administrator to sign a Special Project Service Agreement for the county's residential recycling and drop-off processing program through the Central Virginia Waste Management Authority (CVWMA). The cost of the program for FY2010 is $2,058,000, an increase of approximately 11.4 percent from FY2009. The higher cost is due to a $0.18 increase in CVWMA's monthly, per household fee. The fee, which has not been adjusted in five years, is being increased under the proposed agreement in response to higher operating expenses such as fuel costs. There is sufficient funding in the FY2010 budget to support the cost of the program. Preparers Allan M. Carmody 00009'7 Title: Director, Budget and Management w CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.4. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance. Summary of Information: Clover Hill: walnut Grove Section 2 Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No # oooa~~8 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WALNUT GROVE SECTION 2 DISTRICT: CLOVER HILL MEETING DATE: June 24, 2009 ROADS FOR CONSIDERATION: BARNACK RD BROOKFOREST RD CHISLET CT CHISLET DR CHISLET MEWS RIMSWELL CT RIMSWELL DR RIMSWELL PL RIMSWELL TER RIMSWELL TURN TADLEY CT TADLEY DR Vicinity Map: WALNUT GROVE SECTION 2 OOKFOR~c .o mQ` SrR~ ~'ol, X01; N G~ a p ~ G ~ (P m ~'p Z o o~, ~ '" o° ~ ~~ o G 7~ Zl (TORO ~ ~ O o z G~ o m \p0 H,q~'gy o PESO ~~ ER 6~ ~ ~~N OpOG~ ~\~~O C~ GAP 2 r ~ r O U 2 w ~ ~00 ~ ~- O O = z ~ ~~oM a ~ °.~ ~'~ ~ z MEWS ~?JQ~ Produced By CheateAleld County GIS ~~~~`/~ ~ ~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.5. Subject: Approval of Naming the Ettrick Park Trail in Honor of Ms. Evelyn S. Tucker County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to name the Ettrick Park Trail in honor of Ms. Evelyn S. Tucker. Summary of Information: Ms. Durfee has requested approval of naming the Ettrick Park Trail after Ms. Evelyn S. Tucker. The Civic and Progressive Action Association for the Matoaca Magisterial District (CAPAAMMD) has also requested the Board of Supervisors' consideration of naming of the trail after Ms. Tucker. Walking for fitness and pleasure has risen to the top of the list of preferred recreational activities for County residents. Ms. Tucker spoke to the Parks and Recreation Advisory Commission and raised area citizen awareness to the need for the trail. She helped to secure the CDBG funding that built the trail. She is a very well-respected member of the Ettrick Community. Staff recommends approval. Preparers Michael S. Golden Title: Director- Parks and Recreation Attachments: ~ Yes ~ No 000100 CAPAAMIVID Civic & Progressive Action Association Of the Matoaca Magisterial District P.O. Box 7088 Ettrick, VA 23832 June 10, 2009 Mr. Michael S. Golden Director, Department of Parks and Recreation P.O. Box 40 Chesterfield, VA 23832 Dear Mr. Golden: The Civic And Progressive Action Association of the Matoaca Magisterial District (CAPAANIlVID), unanimously recommends that the Walking Trail at the Ettrick Community Center be named in honor of Mrs. Evelyn S. Tucker of Ettrick, Virginia. Mrs. Tucker initiated the idea of the trail and presented it to citizens and community leaders. She won our support and led a petition drive to secure the trail. We appreciate all of your support and request that you would approve our recommendation and submit it to the Board of Supervisors for their approval. Sincerely yours, Mrs. Frances Hayes Brown, President cc:The Honorable Marlene Durfee, Supervisor, Matoaca District (~001~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.C.s. Subiect: Amendment of Lease of Property for the Temporary Hull Street Police Station County Administrator's Comments: County Administrator: Approve an amendment to the lease with Woodlake Retail, LLC, successor in title to Woodlake Commons Shopping Center, LLC, for 1500 square feet of office space at 6812 Woodlake Commons Loop for the temporary Hull Street Police Station and authorize the County Administrator to execute the amendment in a form approved by the County Attorney. Summary of Information: Staff has negotiated a renewal of the lease of the space for the temporary Hull Street Police Station at a reduced cost from $39,386 to $27,000 per year for two years. Funds for FY 2010 are in the operating budget. Future years' rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No # 000102 Title: Real Property Manager CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 2 1749 AGENDA Budget and Management Comments: This item requests the Board approve an amendment to the lease for the temporary Hull Street Police Station, reducing the annual rent payments by $12,386. During the FY2010 budget process, funding for this temporary station was initially eliminated from the proposed operating budget for the police department. However, with adoption of the budget, $449,200 for retiree health care expenses was added to the police department budget that in turn provides additional flexibility to address such issues as keeping the temporary Hull Street station open. Therefore, funding for the rent of this facility is available in FY2010. Future year rent payments are subject to annual appropriation by the Board. Preparers Allan M. Carmody Title: Director, Budget and Management 000103 VICINITY SKETCH Amendment of Lease of Property for the Temporary Hull Street Police Station CT GO ~~ ~P~ \\ ~,~~ R Amendment of: Leaee of Property for tie Temporary Hail Street Police Station C~ ~`. /.~ ~~ ~,~~ o° oa ~~~ 0 0 ~~ BULL STREET ROAD N Chesterfield County Right ofWay Office w ~ - E May 27, 2009 $ I hcl eq~aK 35 i.1. filet 0 ~ o ~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 ofd AGENDA ~~. Meeting Date: June 24, 2009 Item Number: 8.C.7. Subject: Acceptance of Federal Funds for Homelessness Prevention and Rapid Re-Housing Program County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to accept and appropriate funds totaling $515,089 from the U.S. Department of Housing and Urban Development (HUD) for the Homelessness Prevention and Rapid Re-Housing Program, and authorize the County Administrator to execute agreements with HUD, Commonwealth Catholic Charities and HomeAgain. Summary of Information: On March 19, 2009 the U.S. Department of Housing and Urban Development (HUD) published a Notice regarding the Homelessness Prevention and Rapid Re-Housing Program (HPRP). Funded with an allocation from the American Recovery and Reinvestment Act of 2009, the HPRP will allocate $1.5B for communities to provide financial assistance and services to either 1) prevent individuals and families from becoming homeless; or 2) help those who are experiencing homelessness to be quickly re-housed and stabilized. Chesterfield County's allocation for this program is $515,089. Preparers Sarah C. Snead Title: Interim Deputy County Administrator Attachments: ~ Yes ^ No 000.05 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Generally, the intent of HPRP assistance is to rapidly transition program participants to stability, either through their own means or through public assistance, as appropriate. Financial assistance will be limited to rental assistance (maximum of 18 months), security deposits, utility deposits and payments, moving cost assistance, and motel and hotel vouchers. It is important to note that HPRP is not a mortgage assistance program. Grantees may not make payments directly to program participants, but only to third parties such as landlords or utility companies. The county will not be required to match HPRP funds with any other funding source. All grant funds must be expended within 3 years of grant execution. Oversight of the program will be a partnership between the Department of Social Services and the Community Development Block Grant Office. HUD guidelines allow recipients to carry out eligible program activities themselves or to subgrant to private non-profit organizations. Staff believes that county-only day-to-day management of this program would require additional staff to comply with all federal requirements. Alternatively, experienced, established private non-profit organizations can provide staff for comprehensive case management, including outreach, assessment, assistance in finding suitable housing, housing inspections and follow-up. Staff believes that select local non-profit organizations, with HPRP funds, will be able to provide additional services to ensure clients are able to maintain housing stability. The Chesterfield County HPRP funds will allow the non- profit organizations to target assistance to families and individuals currently living in the county or whose last address was in the county. Soon after receipt of the HPRP Notice, the Office published a Request for Proposals providers. Proposals were received from s reviewed and evaluated by staff from Development Block Grant Office and Human funding recommendation is shown below: Community Development Block Grant (RFP) to local homeless services ,even agencies. Each proposal was Social Services, the Community Services Administration. Staff's Commonwealth Catholic Charities $275,000 HomeAgain 196,050 Contingency 18,285 Administration 25,754 Total $515,089 ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Commonwealth Catholic Charities (CCC), a collaborative application that includes Area Congregations Together in Service and Virginia Supportive Housing as partners, will provide both prevention and re-housing assistance. Prevention assistance will be targeted to families and individuals faced with eviction who primarily need short-term assistance with rent and utilities and case management. Re-housing assistance will be targeted to homeless families and individuals who have some barriers to moving into permanent housing and need short-term services, deposits, short-term assistance with rent and utilities and case management. CCC plans to provide financial assistance to 150 households and services to an additional 75. HomeAgain will provide re-housing assistance to homeless families and individuals, including veterans, currently living in emergency shelters. The target population requires comprehensive supportive services, deposits, longer term financial assistance (up to 18 months) and intensive case management. HomeAgain plans to provide financial assistance and services to 15 households. Staff requests that the Board appropriate funds totaling $515,089 from the U.S. Department of Housing and Urban Development (HUD) for the Homelessness Prevention and Rapid Re-Housing Program, and authorize the County Administrator to execute agreements with HUD, Commonwealth Catholic Charities and HomeAgain. If approved, staff will execute agreements with CCC, HomeAgain and HUD no later than September 30, 2009. ~~Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.8.a. Subiect: Acceptance of a Parcel of Land Along Winterpock Road from Winterpock Congregation of Jehovah's Witnesses, Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.1260 acres along Winterpock Road from Winterpock Congregation of Jehovah's Witnesses, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No # 000108 Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land along Winterpock Road from Winterpock Congregation of JehoWah's Witnesses, Inc. N Chesterfield County Department of Utilities w e s I Iwl egralc 666b3 1let OOO~~J9 Ea a.~ g$~QQ rj +T ~~ as a ~~ ~ $ 3 a~~a M __' ~ Y ~~ ~~yri ~ ^S: U W ~N R~~~ ~~ ~~ ~~ ~~ ~o~ Vo' Q CV ' ~ ~ ~ ~ O F- r7 z N / ~ H Y ~ ~ d ~ gy ~\ ~ ~ ~ ~yj j~ ~biy ,U~~1~w * ~\y\\~~ o1K~ ~~ Q ~~~ ~ ~~F~ O~ ~ ~ p SZ "~\\~ ~~~ .~\\4 ~ QZW O ~ W~ ~ aU "' KS vii ~~ ~a d QU o ~ ~ \ \\ .~ ~,\ \\~ ~ O ~ o~ o~W~ ~ \\\\\ \\\^ \ ~~ \ \\ O ~~W~ N W (~ NWZ w~ ~ $ ~. \ P' ~,~}, o\ c \~n ~\ ~ \\°~ ~ a J p U U ~ ~ N '~ \\ ~ \ ~ \~ ~ Q d W .'1 a }~ \~ ~% \ a ~~` \~~ \ II \ ;I \ ~~ \ \ . \ II \ \ ~ „ ~, ~ i~. ~I I ~I' II ~.~~~., ~t~~~ll ' I~ 9 pp Bi ~~ C I /I 3 `(~J~ ~ ~ f~ 37rpHbre f 11 Jtm I ( J3S Ir 107 // _ UMn N I a~~ F ri- I I~ i ~ 3 ~ ~~ ~~ ~ ~~~= 3~~~ ~~w~ 5 a I ~ P°~a~`~"~ s ~ I/ I~ osa~Ey ~ 11 3lypyb rg C J35 - _ _' - _ c~~ _ BC !07 _ y °c e I ~ I I a7ypMyre C J3S ~ EE _ "a~a'o ~ °a c u I y '~}eE ill 7 Ig_c ~E u -- ' v ~ , ~ Go =- --" I I, 37raMma f sf ~ ; J35 t0i I ~' = _ /II I ~ ~ ~ I L _ n II _ ~ ~ /~N I I I ~ tlIB =J35 CI 110i I y 3lrpHbrB 35 3JN33 D•Y! r a I 'L `i ~a !ee! eo I I a ~ C X rC gyp` _ - . - _ 3~r ~o 3vnaiirw 3~ ~ _~'!9!lBJ~ ~ _ _ < _ FaiNi.a o .~ _~ `_ 4 ~ ~ e° ~~~~~~ -!~~ 8 O a N Q Q O x =~ v I I/ ~ /I Q / ~ rQZ __ ~• 37m..,. // /Ir/ i Jas o. / 11 ~lypHblg f ~ -07 I /I X35 6C 107 // M ~/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.8.b. Subiect: Acceptance of a Parcel of Land Along Harrowgate Road and Happy Hill Road from Chester, Virginia, Congregation of Jehovah's Witnesses, Incorporated County Administrator's Comments: County Administrator: Board Action Requested:' Accept the conveyance of a parcel of land containing 0.2446 acres along Harrowgate Road and Happy Hill Road from Chester, Virginia, Congregation of Jehovah's Witnesses, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000~~.1 VICINITY SKETCH Acceptance of a Parcel of Land along Harrowgate Road and Happy Hill Road from Ghester, Virginia, Gongregation of Jehovah's Witnesses, Inc. N Chesterfield County Department of Utildies w' E s I hcl eq~ak 666b7 tet pU0112 l ~sa P-~-- II '~g~ao~?,;~I ~~ i'~~ao~~yo -~i .+. 'aT~soBe ~_~~ ~ EE$~o° QE C n J J 3 n ~ - 2 c °~a g. ~° n i O i b o ~ r EBN QdN ~ Oy~E`9if__ _€ <S, M ,r . way .o - s - anlav'iaa`" ~ ^~~~'~oao 3NS a ~3<° __ ~ ; _ 39 .ey 6e ~OC~o~a-_ Ten b, _ ou -~~ ~i n +y SJ '~-S) ~ ag'JSJ~ II ;a~O .i:S~i i .° a nS 9 Z -3_ I ~~ z'a+ .e: excel ~~ ' _ -. _:~ 1 'ey ~'$o I °o~~& 06"8 ~ r` ~-I-- ~c zi -- ~,~& I -Pd o= i~`i8~~ ® ® +wTiviol:rt'ucs _ _~_fvLn j~ w gg U N n O U c0 In ! °~~°" ~ °r~ ° QdcO o _ o a c~ o 0 m ~ I om~~ ~ w ~ 4 ?K~ JNSN N Q ~ ~ p~= II g~ 8 I J Q N #~d_L _, = c~ W ' I cD ~ ~ 00 i a n ~ _ 6ssi 3 ~Otl ?.rls ~ d ^ ~ avoa smoH °' v N ___ /E _ QII s', p .. y r I ?s.nn,. ~ ~~~i~'¢ ~ ~ E ~~J~ EQ J'€ I ~ a I °a~igo ~ 5~ } ~s ~ ~ a~ I 8 0$ GP ~"'l ~y r~ ~y s°<az psi H ` ~ % ~ D y~£8~ ~6 % W Q •'~ ~ S ~ Ci y~ ~~~ / Z Z ~ ~ m 0.' G) ~ ~ ~ OUW a,O~H U Z°o vi g mUN O~w~a ~~N ~ ~~ r'1~ - Q ~ U = 3 O O ~ cV {~~-' ~ a U Nt0 ~ O~'~J W Z ~ `~ ~yd~ Q O O w a -, ~ 0 ~ 8 a ~~ ~ = N U $ wUwo X90 ~3 a ~ ~ ~ ~o~z_a Qo ~: Y V~1 ~~ q~~ ; a G~NIA O ~ - O Q ~ F .- ~ r E F ~ a~a ~ .. ~ ~ u ~~~ ..bo U ~ ~~2 ~ N W ~ ~ ~ ~@ ~~ . z ~~~ ~' ~~>~~ ?,, ~ = -gig w ~ Q ~ 4 l y~~~f ~ ~~ 'd~ ~L9• ¢~ ~~ ~~C A11oJ a Z 000~~3 CHESTERFIELD COUNTY ' BOARD OF SUPERVISORS ~»~ AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.8.c. Subject: Acceptance of Parcels of Land Within Magnolia Green County Administrator's Comments: County Administrator: Accept the conveyance of three parcels of land within Magnolia Green from 6801 Woolridge Road-Moseley TRS LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff recommends that the Board accept the conveyance of three parcels of land containing a total of 47.553 acres for a school, park, library and other public facilities from 6801 Woolridge Road-Moseley TRS LLC. The dedication of these sites is a zoning requirement for the Magnolia Green Development. The Board previously approved accepting these parcels from Magnolia Green Development, LLC. Prior to the sites being conveyed to the county, the property was transferred to 6801 Woolridge Road-Moseley TRS LLC, therefore, staff requests that the Board accept the conveyance from the new owner. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 0~~4 VICINITY SKETCH Acceptance of Parcels of Land within IYlagnolia Green N Chesterfield County Department of Utildies W ~- E S I kcl egrak 1,5004et OUO~~LS A ~- 9 ~/~ p ~~~~,\ v \ ' ~,J is ~a ~ Si ~ lA t~i g ., / )~ ~ B \ ~ ~ ~ ® a ~ ~~ at~d c :~ ~ ~ ~n ~ ~ e ~~ ~ '~ ~~~~~~~~~~ ~ ~ z x as ~ ~ d ~ -~ ~ ~~ ~~ ~~ ~~ .~ ay .,a ~ ~~~~~ ~ ~, ~° ~ a ~~y, a~~ a eak~n ~ ~' ~~ 1 I ~ ~ V V V v 1 i 1 ~ ' 1 1'1 1 1 f ~ ~ ~~ I ~. -- I I ~Q I 1 y~4~ i i 4 ~ ~~ G'~~ ~$ ~ R~~ `3 ~ W~ ^~ Z r I sa <<~ ~ c S~ vl ~I ;n + ,~. .ice. ~ ~ $ .~ , C m ~i ~ ~ r. ~y+ sp z ~C ;V~'u 1' ~ ~ C ~~ ll~ r.C ~~.y J ~2Q I 1 I ~ ~ ~I IY` Q 2 ~` l~ ~ i C C aQ~ , ~~ ~' ~ ~' ~ ~ ~ ~ ~ ~I ~~ a C ~ ~ ~ ~ ~_~ . ~~~ (~©~~~s ~; ~{ \\ a>~ ~ s ,Ri ~ rye Y `~\ fl ~ ~ , ~ J ~ I`< c~ df y~ `\n ~ ~ , l,. l@S Gy \ S !fiWW]I ~.i~s i y? 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I' Z I ~LJ1 Y 1L ~ > 3 C~ ~~ ~ - ~~ I ~ s l,; ,_ a c': ,y ~~ ~ ~ a Q 8 I/may^y ~I S I S Z •_ •Y .) ~ ~ ~h} ~ I1// ~~ /' l ~ ~' ~ OI U~21~~L2C V J ~z ~~ ~$~~~~ ®l, 1 C< I.. < Y Q a I ryl sl ~ o 3 W a U ~ Q~ ~ ^3 rJ e ~ ~ a4 ~ x `~ a ~& -.~; _ . ~ ~ ~ a ~ ~ `~' ° .%" ~ ~ g 3 ~~ d ,~'~ ~°~ .K iWXC)1NP ~~~ ~,, .KiW,XO1MV ~ ,, Ip~ ~~a~~k ~ ,/~. ~~C~~~~ ~~$~iZw p~ %~ ~~~ ~ ~ 44' a ~ aaa~a ,,, ~. ~~~8~ ~~ ~~ ~ s aasaa ~~~~~~ ~ .¢ ~ ~ ~~~ ~ ~ g~ VvvV 4V Fy~ A II ~ C^53 i l j ~ ~ y~ D y y ~ V s G ~ ~'; ~ a n I ~ ~~ ~ ~ ~ ~ ~, ~~ i° I ~~'~ ~ ~ ~~~ I~ ~ ~ ~ ~~ M'"°`a~~ ~ ~ ~ I'll a@ V ~ $ ~ ~. ~~ yi ~V~ iV ~~' j,~~ I I ~ ~~ CC OHOH~~ ~ , ~~ a I~eRja} ISM 5 v~ ~,~ w ~ ~ ~ ~~ ~~ ~ ~@e~ ~~~g~ ~~ ~~~~~a~ ~ ~~ ~~ ~ ~ aeeaoa~ea~Ra~~'~ ~~ ~'0®.~~~ 5 ,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.8.d. Subject: Acceptance of Parcels of Land Along River Road from Wesley Chapel United Methodist Church County Administrator's Comments: County Administrator: on Reauestell: Accept the conveyance of three parcels of land containing a total of 0.330 acres along River Road from Wesley Chapel United Methodist Church and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000119 VICINITY SKETCH Acceptance of Parcels of Land along River Road from Wesley Ghapel United Methodist Ghurch R Tf~UM River Rd RUN ~ ~ LN 0.330 pcrea to be Ckd~~~ted ca N Chesterfield County Department of Utilities w ;- e s I Ircl egrak 666b7 t!et ~oo~~~ ITEM ~ 1 2 3 4 5 6 TN 1 o ~' o v, 0 0 0 0 0 rn ~~~ `' `~ c~ 3Z~ 4,~a' v j0°~ W O ~ ~~o W N rn W N N N 0 z BEARING DISTANCE N0136 54 "f 15.23' S88 03'06 "E 11.60' L = 210.17 N015654 E 16.00' R=5061.60' N881~3'06 "W 11.60' D= 2'22'45 " N015654"E 8.23' CL=210.15' N45'31'02 f 7.60' C8=588'44'30"E RIVER ROAD 32.6' QUIT CLAIM ST. RTE. ,y 6 02 - VAR, waTH. R/w ~ PARCEL C _ N89°03'07°E 204 6' ~ - - 100.32' ~ C 4, 81 ' PARCEL E S G ' ;o ' 03'07'E N 9 101.58' // /S88'03'06 E I X, N, 8.7 ~ / / 208.73' x 0.3 N / "~ ~-- -NB9'05 10 E 2 1 N8730'30 "W 81.85' ~ L WA TER ESM T 61.66' ' 4 0, DB 7877, PG 847 ~ ~ S0136'S4"W ~ ~ 26.93 ~ 37.82' ~ o ni ~ N 3611896.46' / \ ~. E 11763378.28' ~ ~ 06. 5' ~ 20.391 '02 "W ~ N44 24 23"W ~ ~ to ~ 19.08' ~ 589'05'10"W 15.13' °t a O ~ 61.43' PROP. WA TER ~ ON ~ a N \ 1 ~ S44'05'10"W EASEMENT ~ N ~ y ~, 115.94 10931 S. F. I ~ o~ c., 2 I cv ~ WESLEY CHAPEL UNI TED ;' ~ 2 ~ ' METHODIST CHURCH ~ V o p I v U N I o 9227 RIVER ROAD O~ ~I r°\- ~ 1 +- o °~ GP/N: 763611568100000 ~+ ~-~ 34.41 ' m '~` \' p Z , D.B. 42, PG. 486 0p- °' `~ -°v I W ti ~ ~ ~ _ _ - _ _ - - N87'48'08°W ~ ~ co WESLEY CHAPEL UNI TED 209,81' ~ - - .~ N ~ c~ N °p METHODIST CHURCH '~ ~ ~ v 9235 RIVER ROAD ~o v V 2 N o c~"°, v GP/N: 763611496700000 ~ I`^~ ~ o, 2 D.B. 1601, PG. 1636„ I J N89'05'f0 E N 3611655.47' ,L o E 11 6 29.01 ~ 16.41 ~ 3 68.75 ~o ~ 50'54'50 E N S88°57'30 16.00' S89 01'44 ~ 309.45' --------__ 28.66- c-~ WESLEY CHAPEL UNITED 24.89 8.35' METHODIST CHURCH 9223 RIVER ROAD '~ N 3611608.85' 79'05'10"W GPIN: 763611494800000 E 11763432.00 D.B. 1961, PG. 737 ~, 32.41 ' ~ru ~ ~• - 50 25 0 25 50 PARCEL A 2508 S, F./0.058 AC. PARCEL B 6681 S F./D. 153 AC. PARCEL C 5194 S. f. /0.119 AC. TOTAL 14383 S F. 0.330 AC 3 QF ~ ~f R. HANKINS Z~ Lic. No. 36357 4-6-09 aW b ~ O 0 o 0 0 0 0 30 W''^ ova z~ Q~t~ ~?a w _ ~ a- I~ (p YQ~ mom UFO QW N rn SIGN, WATER EASEMENT & 0.330 ACRE DEDICATION SOUTH OF RIVER ROAD MATOACA DISTRICT. CHESTERFIELD COUNTY. VIRGINIA DATE: APRIL 6, 2009 SCALE: 1" = 50' h'UlCfir~'R er ASSOCIAT~'.S, INC. CONSULTING ~'NCINEERS RICfl.1lON1), VlRClNlrl UTILITY X109-0033 (en~~ ~sP-~srz • f~x.• .ersP-ears C.S.P. ~09PR0250 ~1 ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.9. Subject: Request to Aid The Reed's Landing Corporation in the Acquisition of Offsite Sewer and Temporary Construction Easements for the Big Branch Sewer Extension to Marlbank Farms Subdivision County Administrator's Comments: County Administrator: n rceauest~n: Authorize Right of Way Staff to aid The Reed's Landing Corporation in the acquisition of sewer and temporary construction easements for the Big Branch Sewer Extension to Marlbank Farms Subdivision; subject to the developer executing a contract agreeing to pay all costs. Summary of Information: The Reed's Landing Corporation has requested that the County aid in acquiring offsite easements that will provide sewer service to Marlbark Farms Subdivision. This request is consistent with the county's policy to assist developers when they are unable to acquire easements. Condemnation, if needed, would require Board approval at a public hearing. This line will also make sewer available to existing properties along Big Branch. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000122 VICINITY SKETCH Request to Aid The Reed's Landing Corporation in the Acquisition of 4ffsite Sewer and Temporary Construction Easements for the Big Branch Sewer Extension to Marlbank Farms Subdivision 4~ Request for County >ass[stance Acquiring Sever Easements N Chesterfield County Department of Utilities , W ~E S 1 Irol egra lc I,OB333tet 000~~3 ~ UT ~ 1 i o wof T RID +~ ~ - ~ ROA '~\_ ~J ~ ~O V'OwS ~' ~~/ ~~~ ~sll pee #$ ~, ti ~ ( _Z W omp / ~ r~nO iii \ > ~ ~~ ~,~~, - ~'~z J~ , ~ < / 1 / ~ w ~i ~ / / i nb ~ ~sw" o_~ Qm2 w / O V F W ~ N a / w a~ pQ N g W ~ S i a0~g ° ~ 3 .. 4 oeo ~~W~ i ~ oaw~ U y % ^~ H m W mn~ Qop % / j L~~ ~ ,,- / ~ / / / / M ~ ° ~ Mts~ ~ / ~ ~ o~~ Q`~~ FR~S~~o ~~nSFSo o ° ~ B{ fj , / co ~ q, ~ / CS ~ ~ ' ~t/ / m ~ "`G20 / s•2 ~/ / , ' / / cT~y~ gW~g ~ ~ / ~~~ m 4 ~ ~ / j oeg a l~ ~! c~ z s ~ (-7((/ ' w . 7 ts=~ 3 pp9Lef' ~ ~ -.~i { =aa N ~ a,n ~ w y ~ ~_ ~0 h 5 w~ ~ H~ l ~. N n ^ W ,V g~Mie `& 1 o ` T Q qYm . ` ~ ~ ~ ~ / `• r, ,., ~~ V ~ ~ \ i n~~ ~ . ~_, ~ ~,:; z ~/~\Jef!'.^ ~ .[9 Z£83, hLOg6£N /i ,~ ~ '~'' ~ o~ Y ob ~~ 'U r~l ~QOp ~ a9 [3 W O $ ~ I ~ I ¢S ~ ~' O IW ao2 ~ ~"IY ~ g ~ ^ W to ~ w'a d ;y PDtNIA I ~ ~ vWi ^~rva ~~7QQg ~?~~~ m3 S ~ d o j ~~N`" ~ IN a 8 i t I p ly , ~ j y. 5[~ , , Z o WM° 2 ~ I ~ ~ ry0 ~ p ~ I nDa I Q .^W VW ryQ 1 i V1~ jb ~~-`~~ ~ i J/ ~ ~~ _m^ ~i Nc~M mow;.-~ ~ ~ y: e \~,~%'~~s ~o~E 6 l A~ `\ 5 \' f ~~.. $ ~ ~ : ~, ~~ o~gx ~ ~~ r 4+DOW W ~p~NO Z / / O ~ 8 G 3 ~J \ Q^l~ ~ ~ e ~~ ~~~ r~1 / J , y I; b _~ a ''~ _ _ ~ _ ~ ~ i~~ ~ Q W N ~ ^ ~ F ~ Ny G i 3 °,°^,~a W oug ~N~~ o~ mO~ry ~0$^I ' J. m ~ ~ : ~.. ~CN~aRt E`O ~' '~`9z.. .~, lBt9 6PSENZ'I GON _ _ •. 1 w~m$Y II ¢~y~~ W I ~mmeo U~~m~ ~mm2gi O U'~ o W^~~ Wmi$ heeu Yn`"i C 2~~ U ~~ ~ ~// 8 G 1 >- °o tyi _U a~ag ~ $ a U 1' M N W w n i U 2o~r U ~ ~a~tl „ ~ ~eDS>d ~ - - as• €8~LL s °tm e~ ~,~. Z ~~ ~, X e 3 W VI ~e a z W K WWZ ~ O y ~ J ~' io y a y~ ~N C c~ ~ - „°_, ~ a 5~ a_ ~° a ~i < _ 0 Y W t ~'_ m¢~LL M.•"' 10049 2 s e ~ Z o go ~¢~~ ry q ~ a ~ W~nwY ~ WUm2o ~ --_ ~ O~h - Ut~0~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ~~' AGENDA Meeting Date: June 24, 2009 Item Number: 8.C.10. Subject: Approval of Revised Utility Contract for Westchester Commons at Watkins Centre Waterline, Contract Number 06-0348 County Administrator's Comments• County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: This project includes the extension of 1,927 L.F.± of 16" oversized waterlines. The Developer is required to have a 12" waterline to serve his development. Staff has requested that the waterline be oversized to provide service to adjoining properties. In accordance with the ordinance, the Developer is entitled to refunds for the construction cost of the oversized improvements. Developer: Zaremba Metropolitan Midlothian, LLC Contractor: R. G. Griffith, Inc. Contract Amount: Estimated County Cost for Oversizing $71 087.20 Estimated Developer Cost $1,287,873.30 Estimated Total $1,358,960.50 District: Midlothian Preparers _William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS "°° AGENDA Page 2 of 2 Budget and Management Comments• Staff requests that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. The Water Operations Budget appropriates funds, which carry forward from year to year, to refund developers for offsite and/or oversize improvements the county requires or asks them to make during the course of their construction. The refund a developer will receive is dependent on the number and type of improvements the developer completes and is paid out at the end of the contract. Consequently, the $71,087.20 county obligation listed in the agenda item is an estimate. Funding is available for this contract. Preparers _ Allan M. Carmody Title: Director. Budget and Management 000~~6 VICINITY SKETCH Westchester Commons at Watkins Centre County Project Number 06-0348 w~ co~ ~~ 0 VIEW DR o ~~ ------- Y o_ MIp~ pTH~gN`~~~ HIA~J TPKE 9 927 LF of Proposed 16" Waterline County Project Number 06-0348 ~~ M.q ~~~ i~s~ C n Westchester Commons 2 O at Watkins Centre 0 ~ ~~ ~ ~ O MONS~ /~~ ~F, Chestertield County Department of Utilities 1 inch equals 416.67 feet ~V~~C4~ CHESTERFIELD COUNTY ~ _ ; BOARD OF SUPERVISORS Page 1 of 2 ~- AGENDA Meeting Date: June 24, 2009 Item Number: 8.C.11. Subject: Award of Construction Contract for County Project #07-0259, Sewer Line and Manhole Rehabilitation County Administrator's Comments: County Administrator: Staff recommends that the Board approve the construction contract with Reynolds Inliner, LLC in the amount of $1,078,915.00, authorize a transfer of $345,000.00 from the rate stabilization reserve account to the sewer line and manhole rehabilitation account and authorize the County Administrator to execute the necessary documents. Summary of Information: The project consists of rehabilitation of the sewerage system in six locations throughout the county with a total of 340 V.F. of sanitary manhole using an epoxy lining system and 220 V.F. using a cured in place fiber glass liner and rehabilitation of approximately 6100 L.F. of sanitary sewer (8 to 30 inches in diameter) using-the cured in place lining method and associated work. Staff received two (2) responsive bids ranging from $1,078,915.00 to $1,174,171.00. Reynolds Inliner, LLC submitted the lowest bid in the amount of $1,078,915.00. The County's Engineering Consultant URS Corporation has evaluated the bids and recommends award of the contract to the low bidder. Staff requests the transfer of $345,000.00 from the rate stabilization reserve account to the sewer line and manhole rehabilitation account. Funds are available in the current CIP. Preparers George B. Hayes Title: Assistant Director of Utilities Attachments: ^ Yes ~ No # 00028 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: Staff recommends that the Board approve the construction contract with Reynolds Inliner, LLC in the amount of $1,078,915.00, authorize a transfer of $345,000.00 from the rate stabilization reserve account to the sewer line and manhole rehabilitation account, and authorize the County Administrator to execute the necessary documents. This project will be funded from the manhole rehabilitation account which currently has a balance of $853,825.72. With the transfer of the rate stabilization funds, sufficient funding is available for this project. Preparers Allan M. Carmody Title: Director, Budget and Management 00029 h O V O ~, ~,~ OW Q J p _ O --a Q O Z l W 3 O a. ooo~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.12.a. Subject: Conveyance of an Easement to Verizon Virginia Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for underground cable to provide service to the new Clover Hill High School. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for underground cable to provide service to the new Clover Hill High School. This request has been reviewed by county staff, school administration and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000131 VICINITY SKETCH Gonueyance of an Easement to Verizon Virginia Inc. p C FORD AY ~ fn IQ A D o ~~~ ~ G~ PTO RD 'CONVEYANCE 4F AN EASEMENT ~- N ¢ <~ ~2 ~'a r ~ R~- ti~ 20 0 N Chesterfield County Department of iJtilities w - E s I IroY a qua k 583JJ t!e t 0~~~~2 W V r h ~~ V t~ ~/ ~'~ ~r N ~~ ~ ~ ~ ~ o • °o°° o `~ ~~_ Z V ~ Zx ,, > z ` ~ T v . ~ ~"~ o > ~ N - w W ~ ~, ~' ~ ~ _~ x W ~ £ W '~ f o b 9 c ~ ^ ~ ~ ~ ~ $ ~ ~ ~ s (~ " ~ W u ~ • W ~ a ~ _ ~_ ~~~~ Q~`` o ~• uCOQ ~ ~ ~ ~ C ~~~~ H s a ~~ ~ iW ~a~~ ~ N ~~ ~ ~~ 3 ~ 3 t 3 ~9'" ~ ' fi 6 i > ! C,~ W _ ~ QQ~' Y ~ 0 1s" ~ U ~ y U t~'~ RR~ va 6~ 1~~ g \ i o~ ~u : V ~~ ~ ~ / i >~ gg ym~~ u ~~ ~ ~ ~~ ~ ~ a€ b € ~ a ~ - S OOn~.33 i ~~,o , CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.12.b.1. Subiect: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the installation of a streetlight at the Old Chester Library. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for the installation of a streetlight at the Old Chester Library as part of the Chester Streetlight Project, Phase 2. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000134 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ~ti 3 ' ~~~ ~~ fi~ ~ ~~ L~ ~2 ~~ '~' ~~ ~l O~ ~~ O ~; ~ ~ --- CONVEYANCE ~F ; ~ ~ 'AN EASEMENT \\\ ~ j ~ ~j- ' '~ i ; f ~ ~ ~ ~ ~ ~ ~ b~~ ~/ -q ~~~ ~ '"'` / i / ~~~ i ~ Chesterfield County Department of Utilities W i E 8 I hol cgiau ~16b7 tet 000135 10' ,~ 10 Chesterfield County ~ T.M. 788-654-8712 ~ ~ va 12140 ~ ~ ~ o ~ ~ ~ ~ z 4330 C°co ~.~ eel ~ lo, ooh S Si;r i-zo' lat o Accompany Right-of--Way Agreement VIRQINI ELECTRIC AND POWER COMPANY doing business as D mini n i inia Power off/uc le rIC MIDLOTHIAN L.gend c - owna ip- oroug oun - y State BERMUDA CHESTERFIELD VA --- Location of Boundary Linea of Right-of-Way ce a um indicate Property Line ie Right-of-Way CENTRAL 00-09-0046 --~ Boundary a ima a um r Grid Number M0140 Page of o e 4/2009 OLGERS 000136 ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.12.b.2. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company for a 15' underground easement for the relocation of two transformers at the Proctors Creek Wastewater Treatment Plant. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for a 15' underground easement for the relocation of two transformers at the Proctors Creek Wastewater Treatment Plant. This request has been reviewed by the Utilities Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manacter Attachments: ^ Yes ~ No # 00~~3'7 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ~~ OC~p ~`'- CC)IVVEYAMCE t?F AN ` EASEMENT CQ?C~NDAL 1~i~ GOXENDA~~RD 4~ 9~ ~c ~~~ ~\ ~\ ~\ ~we~ ~ ,~P \` 5 ~4 N Chesterfield County Department of Utilities w e s t kcl eq~ak 666b7 feet ®~1~~$ TO OLD STAGE OLD COXENDALE ROAD 1 tar m suu: 1 470 +/- to nearest R ~ rear ro accompony Right-of-Way Agreement ELECTRIC AND POWER COMPANY ping business as ~r. PETERSBURG L~gsnd District-Township-Borough oun y- i y ati BERMUDA CHESTERFIELD VA ------Location of Boundary Lines of Right-of-Way ice a um er CENTRAL 00-09-0104 --~Indicatea Property Line is Right-of-Way g.ma a um er Grid Number Boundary 7182944 M0242 Poge of Date: 5/11/2009 By: C TAYLOR PROCTORS CREEK WWTP COUNTY OF CHESTERFIELD GPIN: 804664724300000 1 1200 COXENDALE ROAD / 00039 ,,.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.13.a. Subiect: Request Permission for Three Within a Sixteen-Foot Drainage Heights Proposed Block Retaining Walls to Encroach Easement Across Lot 3, Block F, Pocoshock County Administrator's Comments: County Administrator: Grant Lewis W. Combs, III permission for three proposed block retaining walls to encroach within a 16' drainage easement across Lot 3, Block F, Pocoshock Heights, subject to the execution of a license agreement. Summary of Information: Lewis W. Combs, III has requested permission for three proposed block retaining walls to encroach within a 16' drainage easement across Lot 3, Block F, Pocoshock Heights. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing storm sewer will not be affected. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 00040 VIGI~IITY SKETCH Request Permission for Three Proposed Block Retaining Walls to Encroach Within a Sixteen Foot Drainage Easement Across Lot 3, Block F, Pocoshock Heights OR cA~~~BU REQUEST PERMISSION FOR ~ THREE PROPOSED RETAINING p WALLS ~~ ~~ ~ / ~r~ N Chesterfield County Department of Utilities W ~E S I Ircl eq~ak ll6bi tet U~01~~ --Henry D. do Natalee S. - ~ franzysheh 2~5 _ ~ - 16' Drainage do U#Oities _ , Easement N02"33•Dp~W 131.51 . - -2~a. --- -'- - ~~ ~xnitS Of --- dearing ~ ~LO~ 2 27D._ :... -~. _ -- --~ ~' .0.449 , Acx,e RETAINING WALLS ~ ~ _ DB. 7667 PG. 710 16' Drainage .` LICENSED AREA -~. ~ ~ --._ Z _ W ~ _~_ ..~ _ w at --- v' --265. ~ o f~..- c -. ~ ~- rn i ~ ~ ~ Lot 1 ~ . ~~ ~ dwelling tt" ~ ~ ~ Lot 3 J ~ ~ - rl.~o ~r N t210' 3v..~3 - w r-~. -_ 1 1 - , . __ _. ,2s5_.. _ _. ~a Variable I n'o I . Width Sewer ! o °~ I 35 ~ ~~- Easement 1 a 1 - - ~ ---~-I ----- - ----- sos'OS'oo"w 930.00' 159.39' to the "'- ao N/L of Kingman ~fOfriY~00d R00d Road (exfd.) 50' R/W Lewis W. Combs, III ~~,~ ~~ n,~„_,,~,a~„d,,.r.=,,,e~~,ry,R~. Lori L. Combs ~wuu aQ E~~U.cr ro.se'.r7. ~~r 150 Ironwood Rd ~ wA« ~ E~~~Ktj r.,fr•,Y„~,. EwrE~r DB. 8203 PG. 802 ~,,,,-~ rp Baca R...~ zw ~, 2.r'6vtiYnvw•~arr PIN: 749702846700000 ~A ~"~*~- •f ai' Proposed Improvements on - LOT 3, BLOCK F POCOSHOCK HEIGHTS ~~~'~- I~SfGN AS30C~~-TQ Midlothian Magisterial District, a~ ~ farad ~ Chesterfield County, Yrginia 550 Soml~hloe Boularand. RidMnoid Vi~nia 23136 Phone (804) 374-i 6~0 * F~oc (804) 3T1~-~ 752 ~ ~ o-a5-o7 scams 1'=30~ r~ o7-z34-so 00042 ,n, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.13.b. Subject: Request Permission for an Existing Concrete Patio to Encroach Within a Ten- Foot Easement Across Lot 26, The Villas at River's Bend County Administrator's Comments: County Administrator: Board Action Requested: Grant George W. Gentry, Jr. permission for an existing concrete patio to encroach within a 10' easement across Lot 26, The Villas at River's Bend, subject to the execution of a license agreement. Summary of Information: George W. Gentry, Jr. has requested permission for an existing concrete patio to encroach within a 10' easement across Lot 26, The Villas at River's Bend. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000143 VICINITY SKETCH Request Permission for an Existing Concrete Patio to Encroach Within a Ten Foot Easement Across Lot 2fi, The Villas at Riser's Bend N~ L ~~~ REQUEST-PERMISSI~3N FC~R AN EXISTING CC)NCRETE PATIC> ~' N Chesterfield County Department of Utilities W s E S I I~ol a qia k 333A3 Re t 000144 THIS IS TO G~74TIFY 7)iA T pV ~Rd, r 2 ZiOa~ I XADF AN AGti7R~ATE GREIdC7iGIAd~A/l5 S ~ 77~E OT/ER ~ TH17SE S~IGM~( f6~'AN THIS PUT IS EASED QV Np~NAMENTS Fpr,~ AAD AsREFB MITH OEEOIS AIID PUTS ~ I~G~ AS REAR AS PQSSIBI E. THIS PIAM~ATf IS NDT IM A H, (/. D. OtFIIIED FL01~ /fAZ,U~ ,Ii~A, ZQAE (G/ , 9 0'c Pt~P ~,t ~ JSL~~y .t 'S'TOP PIPE (F) AAf 2I'COHIC. PIPE ON caa~a r George W. Gentry, Jr. 12349 Villas Dr. DB. 5839 PG. 177 PIN: 816657075400000 N/F CUgVE TABLE ® LENGTH=47.43' R~tDIUS=145.00 ' 'd=18'44_'34' CHORD=47.22' CHORD BE/1RING~N30 40 ' 31 E CROWN GOLF REALTY, LL C. OB. 2990, PG. 589 GPIN.:816-657-0224-00000 "RIVER ' S BEND GOLF COURSE " 20'OIRAIfvAGiE EASEFENT (PRIVATE109.39.39. P6.7! ~°'"'01 c NZi~ ~s LICENSED AREA DRIVg PLAT SHOWING IMPROVEMENTS ON LOT 26, PLAN OF "THE VILLAS ; A T RI VEA'S BEND, IN THE BERMUDA DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA. 5 „. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.13.c. Subject: Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at 660 Adkins Road County Administrator's Comments: County Administrator: Grant Andrew Hrycyk, Jr. permission to install a private sewer service within a private easement, and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: Andrew Hrycyk, Jr. has requested permission to install a private sewer service within a private easement to serve property at 660 Adkins Road. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000146 VICINITY SKETCH Request Permission to Install a Private Sewer Service Within a Private Easement to Serve Property at fifi~ Adkins Road b ~~ 2y~ ~'_ REt~UEST RERMISSI4N T41'NSTALL A PRIVATE SEWER SERVICE 0 N Chesterfield County Department of Utilities , w' e s I hcl egiak 116b7 !et ~~~~~~ ti ' ~J ~~ "'d ~~~ ~` I ~ l o I I I I a i N ~ I 2~ ~ _ No ~ ~ ~ ~ N I Z I ~ ti ~,S 1 I ~ I o I I I I i ---~ JOSEPH D. BLUSHER 50 0 50 100 9860 SIROUD LANE cPi ~74e-loo-s76ooo00o SCALE 1' = 50 FEET D.. 3768, PG. 356 ZONED A N04'18'47"f--- 150.00 - -~-Df. DAM VA PoWDt - - a5 ro D. 484 AIVAREW HRYC)74 JR ADKINS RCMD ~ cpaav /7~6-7oo-a2~5oo000 ~ D.~ 7617. P~ 593 ~ 1 191 ACRE ~ . ~ PROPOSED LOT 2 PONDP c-, ~ i~ww.c. PQ:f PROiPOSID LOT UNE PROPOSED ADKlNS c MEADOW SUBDNISION ~ z ~~ ~~ .. N PROPOSED LOT 1 i ~ i ~ i ~ POMfR ~ ~ ~5i POrE~ ~' ~~ ~c0~ E ~ HORIZONTAL DANM BASED ON NAD83 L~WARD B. RICE, JR. d P. A. BOYER /640 ADKINS ROAD GPfN j~74 8-700-938300000 D.B. 8253, PG. 604 ZONED A PROP. 16' PR~~yyATE SEWER ESMT. (? 511 S F.) EX1Sf. 15' MfATER D.& +'~ P~ E105T. YA POMER D F~ASENIDVf ~~ ~~ R~(lTE 672 (VAR WIDTH R/Ng NUMBER DIRECTION DISTANCE L 1 S l 3'59'40 "E i 6.85' L2 S 13'59'40 "E 10.53' L3 N04'16'20"E 10.00' L4 N04'18'47"E 16.00' PLAT SHOIPII~IG PROPOSED 16' PRIVATE SERER EASEMENT AND A 10' TEMPORARY CONSTRUCTION EASEMENT ACROSS THE LANDS OF ANDREIi HRYCYK, JR., SITUATED ON THE 1PEST LINE OF ADKINS ROAD IN THE CLOVER HILL DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA o~~$~yTH O p Y f~~ ' Lk. N . 24 7 ~s-IZO~ ~t'~Nn soavs't°°~ TfII3 3[JRYb7 IfA3 B6BN PRSPAR6D IIITROU7' TE6 814111SP7!' OP A TITlB m~~ NOTE: NE~ARdY IIYDIGTS dLG IMPROVEMENTS NOT SHOWN 6tYC[71)~RANC6R ON t~ PROPaRiY. POT!'S, ~QIVTBR aad ASSOCI~TISS, P.C. Engineers, Lond Surveyors, Lond Planners pate: 05 22 09 3520 Courthouse Road ,.~ ~ , Richmond, Vrginia 23236 scale: 1 50 (804) 745-?876 J.M. 0703-0~ 148 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 24, 2009 Item Number: 8.C.13.d. Subject: Request Permission for Proposed Landscaping, Brick Retaining Wall, Concrete Pavers, and an Aggregate Driveway to Encroach Within an Eight-Foot Easement Across Lot 18, Tarrington, Section 5 County Administrator's Comments: County Administrator: Board Action Requested: Grant Faa Yeou Jiang and Yun Shiang Jiang permission for proposed landscaping, brick retaining wall, concrete pavers, and an aggregate driveway to encroach within an 8' easement across Lot 18, Tarrington, Section 5, subject to the execution of a license agreement. Summary of Information: Faa Yeou Jiang and Yun Shiang Jiang have requested permission for proposed landscaping, brick retaining wall, concrete pavers, and an aggregate driveway to encroach within an 8' easement across Lot 18, Tarrington, Section 5. This request has been reviewed by Utilities, Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # 000149 VICINITY SKETCH Request Permission for Proposed Landscaping, Brick Retaining 1Nall, Concrete Pavers, and an Aggregate Driveway to Encroach Uyfithin an Eight Foot Easement Across Lot 18, Tarrington, Section ~ ~! ~~ REQUEST PERaAISSION FOR RR4POSED LANDSCAPING, -BRICK RETAINING WALL, CON CR ET E PAVER 8~ AN AGGREGATE DRIVEWAY rn r, ,S. N Chesterfield County Department of Utilities w e s I kcl eq~ak 116b7 tet r ~~~5~ This is to certify that on accurate field survey of the premises shown hereon has been performed under my aupervi:ion; that all improvements and visible evidence of easements are shown hereon; and that there are no encroachments by Improvements Nther from adjolniny premises or ham subject premises other than shown hereon. This survey was performed without the baneAt of o Ftte report and is subject to information which may be disclosed by such. This dwelling is in FEMA defined flood zone C. ~xisrtn/G DirC~~ ~r ~~AYE i(/ErJ ~~~f` NAD 83 hN1' S°/G~ENiAI:~ ,=ok: _"CI~:GE/~/ /rOf.: i f.•a..vt... ~ .. - Open Spac =, "Tarringtorl" Sec.5~ ~ . ~ ~-~ Bassement ~ ~ _ J I (PB 154 PG 7fi) ~ /// LICENSED AREA -- • • ' ~ Nail Set ~ Rod Set ~ Brick Retainin JT 20 in RCP - --- badb dt', Wa112' off g Ml y ~ Property Line `~~ . • ' I I ~' se t • Concrete Pavers ~ ~ \ 9~d9~ ~ • tt deck t \ 1 ~,~• ~ ' 2 Xi Story ~ Laa~T. p~ Brick do Frame 1 M w/Garage dt Basement ' ` ~~; • • ~ Aggregate o I X4407 ' :~ ~ ~ Drivewa g New .•_~ :` ~. LOT 17 I a$ ~ Construction ; ..1.~• ~-~~ ~ - 19.4' 1008 -l '' ` Z I porch ~. 16'Draina e "~~• ~ Easement I $ ~ ,\ \ {PB 154 ~' ~ \ ' , Pc 7s) ~ I a 4 walk°• .. \ ,~ ~ • Tops of Bank Telephone _.... •-. ,. ~ \ ~Qas. ` Pedestal ! ~ Y \ Cable Pedestal~TV ~~~';'. \,G f ' + \ \~/ o" .,l , \ \ ` Re m.: ~ 7 Fan Yeou Jiang ~, So p~. ~ ' LOT 18 ~" Yun Shiang ~~~4' \ . ~ ~ First Floor Elev. \` \ 4407 Chatwell Rd ~ ~ `; (as built) =160.06• ~ ~ o :14' p N DB. 7175 PG. 360 s ~' PIN: 733726289800000) ~ _~ •~ 9 water ~PB Eosernen \ ~ as t ~ Chatwell Road ~'~~',~ ' ~'' =_'ef 'S4 PG ,, ~ J ' ~ y _~ t1 Found N 1p x'42' E : _ -~ 86.gy. R ~~~SH OF ` 6' Private Sidewalk Found ?~, •~ NOTE: UTILITIES ARE Easement (DB 6311 PG 7) ,o G+ UNDERGROUND TO DWELLING. ~ y 1tr4. p ,., north Jrne to the JOHN H. BARTENSTEIN, JR. °f Nentow peVeed No. 1892 IMPROVEMENTS ON t o4 LOT 18, SECTION 5 9~o svRV~~ "TARRINGTON" MIDLOTHIAN DISTRICT CHESTERFIELD CO., VA. DATE: JUNE 7, 2006 SCALE: 1" = 30' Joseph, Cox and Associates, Inc. 1905 Huguenot Road, Suite 303, Richmond, VA 23235 (804) 897-8887 Fax (804) 697-5959 0 0151 PURCHASER: Faa Yeou Jiang & YunShiang Jiang JOB NO.: 26169 rnf CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.13.e. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 30, Haywood Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant Elizabeth Kielbowick permission for a proposed fence to encroach within a 16' drainage easement across Lot 30, Haywood Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Elizabeth Kielbowick has requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 30, Haywood Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing Swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #000152 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement Across Lot 30, Haywood Village, Section A at Charter Colony c~ D 3 F b ~ ~y 0 c E Z ING D z C o ~ w z ~ z -+ REQUEST PERMISSION FOR A A PROPOSED FENCE R a ~ Iq N Chesterfield County Department of Utilities w e s I Ocl eq~ak ~16b7 Ret 000~~3 THIS PLAT WAS PREPARED VITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT. THE SUBJECT PROPERTY SHOWN HEREON APPEARS TO BE LOCATED IN ZONE 'C' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP ~.~ COMMUNITY PANEL NUMBER 510035 00228. EFFECTIVE DATES MARCH 16, ~? 1983. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY Of ~ THE ABOVE INFORMATION. THE LOCAL F.E.M.A. AGENT SHOULD BE CONTACTED F!]R VERIFICATION. UNDERGROUND POWER 8. TELEPHONE v - r~ ~~ ro - MAILLK -09G'r~ ~ o GREGORY G. -• , ~ YCGIATHI,W 9 OTTEROALE EXISTING FENCE °sECTRON LC N0. 2557 SECTION C LICENSED PB.21 PG.17 ~ PB.21 PG.I7 y _ ® DB. 7722 PG. 698 ' `" - 21 R 14 S/F S60'37'Z4'E 166.38' ~-/ R/F _ _______~ -- \ I ' 8' 16' DRAINAGE EASEMENT ~ I~ I XX -FENCE LICENSED AREA ~ N _ ~_.. 29.4' _ fZ GRATE INLET ~ ~ ~ ~ TV PED.f---L _J I WOOD FENCE f'1 rn N \ ~ a \~~ Z -~ ~' DECK- ~ - ~r _ ebb _ __. •~ TVO STORY BRICK. FRAME ~tiy T W A ' ~ ~ LOT 31 14806 Na 100iC COMPLETE ~ ,. . ~ • , . ••- •:Y. z ~b ,. ~. •'..., ~ - •;.~•. in :. ' • n :..~ m ~. I .~ . ~ , ,~. ~ D=70.02'15' R=50.00' L~S1.12' D=27.02'26' R=40.00 TERRACE L=18.88' C44' R/W) `~, ioa- 31 AGGREGATE ~-~ CONCRETE DRIVE 6 WALK Elizabeth Kielbowick 14806 Colony Oak Ter DB. 8641 PG. 812 \ PIN: 723706345600000 388.36 FT. TO THE E/L EXTENDED COLONY OAK LANE PHYSICAL IMPROVEMENTS OIV LOT 30 HAYW~D VALAGE SECTI~V A AT CHARTCR C~aNY MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA PURCHASERS LORD 2EONFiIRTH YO UNGBLOOD, TYLER do ASSOCIATES, P. C. CIVIL ENGINEERS, PLANNERS i LAND SURVEYORS 7309 HANOVER GREEN IMIVE BOX 517 MECHANICSVILLE, Vn. 00015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.13.f. Subject: Request Permission for a Proposed Gate to Encroach Within a County Right of Way off of Warbro Road County Administrator's Comments: County Administrator: Boa Grant Martin Marietta Materials, Inc. permission for a proposed gate to encroach within a county right of way off of Warbro Road, subject to the execution of a license agreement. Summary of Information: Martin Marietta Materials, Inc. has requested permission for a proposed gate to encroach within a county right of way off of Warbro Road. This request has been reviewed by county staff, Environmental Engineering and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No 000155 VICINITY SKETCH Request Permission far Proposed Gate to Encroach Within a County Right of Way aff of Warbro Road ~ ~ 0 ~a Q~ ~~~ ~.o / ~~~ ~ ~a ~/ ~~ ~ ~~ ~ ~~~ i / REQUEST PERMISSION FOR A PR4PaSED GATE / ~ Chesterfield County Department of Utilities , w - -E .S I Irci a qra X ~3J3 Ae t ~ V O~ a J d ~ ~ ~ d~~ d_ + ` • ~ d ~ v, ~ _~ d y ~ ~ ~ a ~ ~ zy ,o = a o,c~ ~~a ~ ~' NSF ~' ~ ~ O ~' ~ o _., ~ __ ~- z o~~ ,~ •" w ~ O v• ~~~ v~ z ~ v ,4 ~ ~ I ~ 5 I i ~ -la t~ ~ .gyp Rl ~ ~ ~+ / ~ ~ '~ 0 2 ~ ' ~ ~ N~~ v ~ ~ r, ~ ____ _ - ___ - - ~ G) n ~ ~ ~ °. ~l t~ p ~~~ / ', a ~ / ; ~~ ~Z Q '. c ~ v °i ~ ~ ~ Z ; ?~ n w I Op _ ~ Ywrtlw Ywrbla ~Iwhelwh A o~Te: oww ~r. RIGHT OF WAY LICENSE AGREEMENT ~ . MARTIN MARIETTA MATERW.S, INC. ~+s ~ s~ ~o.a oaao.as MB8 t MIDLOTHUW WUARRY ~'"10"d'~'~ .~.,,: «.,.; _~ CHESTERFIELD COUNTY,VIRGINW ~s+~www~~~ ~n r•sav Mss (~0©~S'~ ,x. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.13.g. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Easement and a Twenty-Foot Sewer and Drainage Easement Across Lot 9, Forest Lake, Section B County Administrator's Comments: County Administrator: Grant Eddie Smith and Carol L. Hightower permission for a proposed fence to encroach within a 16' easement and a 20' sewer and drainage easement across Lot 9, Forest Lake, Section B, subject to the execution of a license agreement. Summary of Information: Eddie Smith and Carol L. Hightower have requested permission for a proposed fence to encroach within a 16' easement and a 20' sewer and drainage easement across Lot 9, Forest Lake, Section B. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing swale will not be affected. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No OOp158 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Easement and a Twenty Foot Sewer and Drainage Easement Across Lot 9, Forest Lake, Section B r. REQUEST:PERMISSION FAR A PROPOSED FENCE z F 1a .~~R~ N Chesterfield County Department of Utilities W - ~E S I Ircl egrar N6b7 tFet 0~~1~.59 XX -FENCE ~ AREA TO BE LICENSED LOt ~8 Lot rg ,, ~ ~ ..~~""'" ~ ~ t iOT ~ ~~''~ of ~ 0.?3 Acn '~ - ~`~ `~ ~i tot 8 K ;~-•. ~ ~ 7 Eos~ n~~~' •~ l~ Ny `` ~-. ^,\ ~r 3' Eot~r~.nt i ~ ~~ Carol L. Hightower Eddie Smith 2824 Feddo Ct DB. 4282 PG. 243 PIN: 798648484800000 ~k ~-- Z?' Lot J7 .rf y 2o•~s.~ •~ d # Eal~n~w,t N hl to! 70 i~ ? O' ~° ~ R ~ f/~'. ~' i ~ ~ ~ ~. f ~ ST?'~.'7''~?' 8 ,~.--- 37. ~'f' f~D1O~0 C~O~tT so' R/M' . '- 3~ r. ~~• ro tn. ~ w/c o ~. ~ ~~ d.~ ..,. ~~ Proposed 000~6~ { „. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.C.13.h. Subject: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement and a Ten-Foot Temporary Construction Easement Across Lot 41, Hallsley, Section 1 County Administrator's Comments: County Administrator: Board Action Rectuested: Grant R. Christian Sowers and Kristen T. Sowers permission for an existing fence to encroach within a 16' drainage easement and a 10' temporary construction easement across Lot 41, Hallsley, Section 1, subject to the execution of a license agreement. Summary of Information: R. Christian Sowers and Kristen T. Sowers have requested permission for an existing fence to encroach within a 16' drainage easement and a 10' temporary construction easement across Lot 41, Hallsley, Section 1. This request has been reviewed by the Planning Department, Environmental Engineering and Comcast Cablevision and the existing storm sewer will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000161 VICINITY SKETCH Request Permission for an Existing Fence to Encroach Within a Sixteen Foot Drainage Easement and a Ten Foot Temporary Construction Easement Across Lot 41, Hallsley, Section 1 ~l _o m ~~ a ~,~) _, \ I 11.1 REQUEST PERMISSION FAR AN EXISTING FENCE v N Chesterfield County Department of Utilities W i E S I Ocl eq~ak ~16b7 tet '001f2 LOT ?6\ ~~o ,`. Raa~ XX -FENCE "~° 63 '0^`0~ LICENSED AREA •~ ~ ` \ i6' ORArNACE ~~ . ~ EASfwfNT \ ~. ` ~ ~ \ UNABLE TO SET ' \ . . \ PaOP[w1 Y CORNER \ ~ ~ /) ` ~ \ ~ ~ Ovf TO CONCRETE Prof \ ` \ ~~0 `. \ ~` ti ~ 1(f ~ 2-t0" TEMPORARr CON5IRUCTiON ~'J `~ `. \ ` ` ~ ~ ~ fASEMfN-y TO REVERT TO hrf ` `~ . \ ` \ ~ p ~ J;~ ~ vNaERI Y1NC ONNfRS UPGN 7?/E ` ~ `. . \ \ STORM SEMEYI C10NSTRtICAON, ~ J~ \ ~~` ; ~` \ C~ , ~` 1 \` MSPfCTON N ` \ COUNTY SISTfM. ~ ~ k OT 41 \ `----~•- - --- ---------- ~` ` E \ . 1 ~ DRAINAG cor'4o t.' 28B.J9' -O tY+f EAST (iNf Ot' +~ . ~ aN~\ ~ ~.1d ~ e~ - a BALTREY LANE tX7rNDf0 y \ ~:a ~ p;/ ' y °a ~ ~+ ' - ~ , _ °' } ~' ~ t0 E~SErrfnT ~~ t ~ n - ~ ~ i i i • ~ i 4s`'' ~~ ;` DRAYCOT DRIVE ~' , ROO/FO. ~ I Pfb• Christian R. Sowers ,~ °""' '~~ Kristen T. Sowers '° ' 15707 Draycot Dr. ~;lg* DB. 7785 PG. 702 PIN: 714699277800000 ~°'~ .......o .~..,....,..~,,..,.,....~..............x Tt~wAs strnwar nossulrertwstMer~m r~rrtovr~rtww~rrr Of A T7RErIlO~AIrD ~rt~~ IYOtSMON' ~ e+as>#cw~ on ar~el x~~nr sAe7s wwa~w,~rrtrrmaeRn! TM6 r~orellTraruexrrroAU e~se~vts of~ec~a _ _ ~ ~ ~ ~ '~~ ~ LOT 4~ ~~ ~ Q ~~ 2 ~~ ~~ `~,~ \ \ \ ' ~ ~ 16 OR~/NA~ ~ `~ fASfHEN7 o~• `~ o ~• ~ ~ •~ e ~ \ 8 ~ ~ ~ ~~ ~.n„ ~ ~ ~ ^ f ~ \t • \ O~ ~ ~ 'O r f~ \ ~~ ~ ~ ~ c+ ~ ~ R00/SET a. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ _ .~ TH n.. .,_ ~ ~ F. HARE, J ` ~. ` ~ No. ~~e~ > `, LOT 4? /Z_~_p17 o ~ a SCAIC IN flET PIJIT SHOWING ~ pFIYSIGL SURVEY OF LOT 41, SECTION 1 HALLSLEY MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA SURVEYED FOR CHRISTJAN ~ KRISTEN SOWERS ~ I ~~•~ I 1 Thy I OMYVN br: M.l. ~ CJIECK 0Y: II.L 'TIMMONS GROUP.•••:~. OOO~f 3 ~R~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: s.C.13.i. Subject: Request Permission for a Concrete Dumpster Pad to Encroach Within a Sixteen- Foot Water Easement Across Property at 13560 Hull Street Road County Administrator's Comments: County Administrator: Board Action Reauestec~' Grant V M B Hotel, LLC permission for a concrete dumpster pad to encroach within a 16' water easement across its property at 13560 Hull Street Road, subject to the execution of a license agreement. Summary of Information: V M B Hotel, LLC has requested permission for a concrete dumpster pad to encroach within a 16' water easement across its property at 13560 Hull Street Road. This request has been reviewed and approved by the site plan team. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 000164 VICINITY SKETCH Request Permission for a Concrete Dumpster Pad to Encroach Within a Sixteen Foot Water Easement Across Property at 13560 Hull Street Road ~U\ O~ i11. ~~ a ~' K1N~ REQUEST PERMISSION FOR A CONCRETE DUMPSTER PAD ~ om _ ~ Chesterfield County Department of Utilities , w `- -E s I I~cl eq~ak LI6b7 feet S :~ ~~ P/L -PROPERTY LINE This wrvey was prepared without the benefit of a title binder and may therefore not show all exbtlng easements Or other pertinent facts which may affect the property. SCALE IN FEET ExISnNG 16' SEWER EASEMENT --~ 0.8. 4556, PG. 190 ~ 199 - N 3674165.27 3.16' ----- - ~--:_: --L8--- -- P -- 1 -W - - - - ~ ~ 20.42' N•r-135.25 ~g,~ ~ ~ 20.42' ~ ~, L12 16 WATERLINE ~_ N 3674 ,44 EASEMENT ~ E 11728904.97 DETAIL SCALE 1'=30' THE RESTAURANT COMPANY I I GPIN: 728674862700000 I I D.B. 7615, PC. 38 I I_ P.B. 175, PG. 58 I I ,I I EXISTING 30' SWM/BMP ACCESS EASEMENT 0.8. 4557, PG. 792 I D.B. 4585, PG. 617 EXISTING 16' 0~ ~ WATER EASEMENT D.B. 8426, PG. 535 [~ I EXISTING VARIABLE WIDTH J WATER EASEMENT 1~ D.B. 2303, PG. 1173 I EXISTING 16' WATER EASEMENT 0.6. 4556, PG. 194 IY ~ ExlsnNC 10' ~ ~ u VERIZON EASEMENT I I O _. ' D.B. 5561, PG. 361 4 cp ..1 ~~ ~ J PARCEL A ~•1 r~ ~ l'~.J/ THE RESTAURANT COMPANY I p W ~ o ~ GPIN: 728674870100000 Q ~ ~ ~ 6541 BAYSIDE LANE I ~ f .c I 0.8. 7615, PG. 38 F,y ~ ~N ~ P.B. 175, PG. 58 L ~ < APPROX. LOCATION OF EXISTING j p ~ TEMPORARY CONT. EASEMENT Q 0.8. 6171, PG. 931 m ~ ExlsnNC ts• i COLUMBIA GAS EASEMENT - D.B. 5609, PC. 696 `~ - ,~ ,TH OF AREA TO BE LICENSED (concrete dumpster pad) --~ 1Q3' ~ ,, ~, 16' WATER ~ N LINE EASEMENT mo (SEE DETAIL) N~^ N ~n X V ~ y ~ m ~D~ PARCEL 8 VMB, MOTEL, LLC ~ ^' GPIN; 729674021100000 -Z+ < 13560 HULL STREET ROAD N D.B. 8460, PG. 637 N O g VARIABLE WIDTH WATER LINE EASEMENT N 3673992.01 L4 rE 11729071.36 w• L6 _ L2__.r------------------ a ,44.24' V- - --{{ ~ ~-~----='I N W coo - m ; rv 0 v= °zi ~.. r ~~~ ~„a,o v A ~ V N r a rn 2 0 O ~ m~ Wm -yx ~ ~ H -1O~z c~ ~m~ U Of ~ ; A m z H -APPROX. LOCATION OF EXISTING E 11729087.40 ~ ~- EXISTING 10' VARIABLE WIDTH SEWER EASEMENT VEPCO EASEMENT L D.B. 6171, PG. 931 U.S. ROUTE 360 D.B. s727, PG. 337 /U//o9 -r~~~ W, M. NAULTY 9' Lic. No. 2087 ~~~ ~~O ~. fflv~~ CHESTERFIELD COUNTY, VIRGINIA COUNTY PROJECT s08-0094 COUNTY SITE PLAN tO8PR0? HULL STREET ROAD VARIABLE WIDTH R/W WEST BOVNO LANE PLAT SHOWING A 16' WATER LINE EASEMENT ~ A VARIABLE WIDTH WATERLINE EASEMENT ON PARCEL B LOCATED AT THE NORTHEASTERN INTERSECTION OF HULL STREET ROAD aA BAYSIDE LANE CLOVER HILL DISTRICT 1111$ duwatc Ar TN! tlu~rut or~rea 47f000./r~lAd I hMie GaM, VA 77QS T~p/.5~3.6600 fAlt pr.7Si.o79~ www.WMnen.a.n DATE:lUNE 18 2008 SCALE: 1 "=60' REV: MARCH 5, 2009 ]. N.: 25484-ES DRAWN BY: JNL CHECK BY: WM TIMMONS GROUP:•':'~+. ~~g~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: June 24, 2009 Item Number: 8.0.14. Subject: Approval of an Access and Shared Parking Easement Agreement with Midlogreen, LLC, at Midlothian Library County Administrator's Comments: County Administrator: Board Action Requested, Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an access and shared parking easement agreement with Midlogreen, LLC, at Midlothian Library subject to approval by the County Attorney. Summary of Information: Midlogreen, LLC, is the developer of the The Millworks At The Green Phase 1, located at the intersection of North Woolridge Road and Coalfield Road. Midlogreen, LLC, proposes to provide access through its development to the Midlothian Library and to provide for shared parking. Upon completion of the new access, the old entrance off Coalfield Road would be eliminated. Midlogreen will construct all proposed improvements at its cost and maintain the access road on its property at its cost. The County will be responsible for maintaining improvements on County property. This request has been reviewed by county staff. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000167 VICINITY SKETCH Approval of an Access and Shared Parking Easement Agreement with Midlogreen, LLC, at Midlothian Library APPROVAL OF i4N ACCESS AND SHARED PARF4NG EASEMENT A.+GREEMEN7 AT MIDLOTHIAN LIBRARY PO ~~a ~~ ~ ~~Ci~' / ~ ~ / ~P j 1D~'E RaPD 'CN~DD~FZ NDR N Chesterfield County Right ofWay Office , w E June 10,2009 S I hcl eq~aY 147S34et VVO~~j~' _..._.. f \~ ` +; c~i ~.._.._ _ l_I I I :' ~ I ~ ~ \ a \ feY ` ..:. f 1 ;, \ ; \ ,'1` - ~ W E~-• Z `d L__ s~ ,~...7 ~ ~+ + \ :: 1 \ `' ` ` •~` \\ as w v~ . I Ci:::i L.rv,` : V t ~1 V 1 `. ` ~'•. ~ Z x r7 ~ W I ' q\t y~ ~ _ ~~. .~.~ r -e'1\1t` tG,,\,i ` t ` \ e ~ d ~ ~ W ~ 8m '• t.- r~ ~ ~ '- ~ t~ '. I ~ f r^ ~ ~ t 1 ~ ,lV ,5i i.. ' ~I~lil i •r: 1 .~ ::.::. ~, ~ 1 I '' .: ,;,; • •: ii:o-. ., :,; . . :.:. • :.:.:.•. •:::•: •ii:. ~~,,~! _ _ ~} :.':.: t ~ 1t ,1 ~ ~ •.: .: .•., •. it '"''wi+?•:iiii - -._ - __ _. 11 l \ I - - -- ,~ .._ ~ a •. ::r.: ;; J ~~ I • ~ __ _+ ,~ Fi' -~\I ~ _ :;:; ;• I I I L. ~I ~ I q ~ , gq ^' ~y ! { ~ +V rt`t 1,i i'I 1,~ 1~'~ ~1 I t u a ', 1 l :iiS'c' ,..... 1 i ~ -'~ : • - -' ....__ _._. `tom V v - _~. I ~ t1 ~ti .• .i.~,. ~ ,:, - ; - ....---~ __,~ t\ y I it ~`' ~ ~ ~ I I ~ ~ .. ~ ~ _ 11 . ,.,,. . .I ::. :::::: : .:.:.:....:i:.. .:..... .., . . ::::,; . .::::. ^ .:...... N ~~ _ i Y] II ~, t I ~ .......... ....... ..... 1 i 7 _ ' ' i~°.:f It ;:f .._~ 4 ~''i ~. ..r ~- i i : ~.. I I% ~I ~I I 111--.1 .. - I O I r, ~~-~- ~~ i- I I ,. ;il I ~I I .;E' ' ~ ~ L... I r i R . ----- - r -- .. •.. I . ~ ~~ .;.•. ~g +` ~.. ~ W ~ i - `-- `-- _, 1 fit; I~ ::.. .... ~- ._ . s :::. N J •: .._._ _ i; i _ ---- ' i .: ~ ~ ~ ~~ tom;' ~. t-.. :.. - ~ - ~~ , ~ ~ I ~ III . ~ _ .:. .•' iii. i ...I ~: , t~~ I i --_-_ ~ ~ _ _ - .: I _... ., . e Qlaflrp~ 1~ `,~ _ II `u ~' ~ :`: ~ l y I li I - ...: , , ' ii_~ \~ ~~., ~ "' ~~~-~±~~~: I~~' III 'I t ~, ' ~ ~ a, ~~~ ~ ~ ~~ ~ ~ : >~~' ' it ~ ~ ~y, ~ i ~... I ~\ \ ~ ~ %i I; Ht Iit \ ..~ \ !' I Ili I ,. ~ ~ ~.~ ~®016 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA Meeting Date: June 24, 2009 Item Number: 8.0.15. Subject: Approval of a Wetlands Mitigation Agreement with Ragland Farm, L.L.C. County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a Wetlands Mitigation Agreement with Ragland Farm, L.L.C. for Harrowgate Road Fire Station, Number 21. Summary of Information: Staff recommends that the Board of Supervisors authorize the County Administration to execute an agreement with Ragland Farm, L.L.C. for the purchase of wetlands mitigation credits for $144,380.00 for the Harrowgate Road Fire Station, Number 21. Purchase of these credits is accepted by the United States Army Corp of Engineers as mitigation for the project. The county's engineer requested proposals for the mitigation credits and Ragland Farm was the low bidder. Funds are available in the project account. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ^ No # 0 0 0~'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~,. AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 8.0.16. Subject: Set a Public Hearing to Consider Amendments to Sections 14-26 and 14-27 of the County Code Regulating Excessive Noise and Providing for a Penalty County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for July 22, 2009 to consider amendments to § 14-26 and 14-27 regulating excessive noise and providing for a penalty. Summary of Information: A recent decision by the Virginia Supreme Court invalidated the noise ordinance in the City of Virginia Beach because it found that using a standard defined as "unreasonably loud, disturbing and unnecessary noise" when "detrimental to the life or health of persons" was unconstitutionally vague. Chesterfield's current noise ordinance contains a similar standard. The proposed amendment to the noise ordinance eliminates the subjective offense of creating "unreasonably loud or disturbing noise" found to be unconstitutional by the Supreme Court, but retains a list of enumerated acts creating noise but uses objective standards to define the offense (e.g., distance.) The proposed amendments would cure the unconstitutional defect in the current ordinance. At the request of the Police Department, an additional provision has been added to limit the hours during which noise is permitted from lawn mowing and similar activities in residential areas. Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 2723:81382.1(81381.1) ^ No 000171 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING SECTION 14-26 AND AMENDING AND RE-ENACTING SECTION 14-27 RELATING TO NOISE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-26 of the Code of the County o Chester geld 1997, as amended, is repealed and Section 14-27 is amended and re-enacted to read as follows: Sec. 14-26. l~ei~s° T~--~sele;~~~~r--~e~i~ited- Reserved. ~n„a° i o~Q c i c i ~n~ ~"~ State-la~v referex~~A~ µ+-. +9~ rt~J~ede-cam- ~~~r5~~~ ~s~q_ Sec. 14-27. Loud noises prohibited. ~~i~naT °^' ' +• „f J~,~«o~ '~-~ It shall be unlawful for any person: (a) ~g to use o erate or la any radio, phonograph television record compact disc or tie player, er musical instrument, loudspeaker sound amplifier or other machine or device capable of producing or reproducing sound in such a manner or with such volume or duration that it is audible „^-*~°••'°-•'<~ a••-~~~< +~ ~ Y ~~-~~ between 12:00 midnight and 7:00 a.m., r°^,z inside the confines of the dwelling unit house or apartment of another person or (ii) at fiftv (50) or more feet from the device except for devices ermitted to be used at ublic arks or recreation fields s ortin events school- sponsored activities on school grounds or duly authorized parades public functions or commemorative events. (b) ~~g to allow any animal or bird to cause fr°~;~~ ~-onol=g-eon~~~ noise such that it can be heard inside the confines of the dwelling unit house or apartment of another person between the hours of 10.00 p m and 7.00 a m • (iii such _that it can be heard inside the confines of the dwelling unit house or apartment of another person at least once a minute for 10 consecutive minutes• (iii) such that it can be heard at fifty (50) or more feet from the animal or bird between the hours of 10:00 p.m. and 7.00 a m • or,~iv) such that it can be heard at fiftv (50) or more feet from the animal or bird at least once a minute for 10 consecutive minutes th~r dict~,rhr +~ ~rt a ,.~ _ ~, . _-aala.~, ~~. ~~~ -.~.~~~~ ,aa,,,• ~vaa/u~u.t/ K al lAl JCTl[t ~. (c) ~g to create any e~~e noise on any street adjacent to any school, institution of learning or court while it is in session, or adjacent to any hospital at any time, which ^'''•• ^+e~fere~;-~~,;~the-~~erk~_o~' ~• ~ ', 2'723(00):81381.1 0 t,l- 01'72 1S audible inside the confines of the school institution of learnin court or hos ital provided conspicuous signs are displayed in the streets indicating that the street is a school, hospital or court street. (d) ~ , ~"°'"''~'°~''°°a. to overate install have or permit on the outside of any store shoe, business establishment warehouse or commercial building, any loudsveaker or other sound-producing or reproducing device cavable of emitting music noise sounds, tares or voice in such manner that it can be heard on any public sidewalk or street unless it is used only intermittently for announcin or paging an individual or unless it signals the ringing of a telephone danger from smoke a fire or a burglary or the beginnin or stopping of work or school or unless it is operated in accordance with conditions of zoning (e) , t~l shout, whistle or scream for the purpose of attracting attention to a performance show, sale or display of merchandise between the hours of 10.00 n m and 7.00 a.m. on any yublic street sidewalk or narking lot or any privately owned street sidewalk or arking lot open to the public except to summon aid in an emergency (f) ixg to p1aX or permit#-i~g the playing of any radio, stereo, tape player, compact disc player, loud speaker or other electronic device or mechanical equipment used for the amplification of sound, which is located within a motor vehicle and which is audible from outside the motor vehicle at a distance of 50 feet or more. This provision shall not apply to sirens, loud speakers and emergency communications radios in public safety vehicles, nor shall it apply to motor vehicle alarms or other security devices. (g) ~~g to create'°•~a ~~-' ° •°°~~~ noise in residential areas'-°~ ~° *'~°'-~~•~ ~ between 10:00 p.m. and 5:00 a.m. in connection with the loading or unloading of refuse1 e~ waste or recycling collection vehicles. to create noise in residential areas between 10.00 p m and 5.00 a m in connection with lawn care leaf removal gardening tree maintenance or removal and other landsca ing lawn or timbering activities (Code 1978, § 15.1-25) Cross references: Unnecessary noise in operation of motor vehicles & 13 15 • zoning ch 19 State law references: Authority to regulate noise Code of Vir inia &§ 15 2 917 15 2 919 (2) That this ordinance shall become effective immediately upon adoption. 2723(00):81381.1 ~ `~ ~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 - AGENDA ». Meeting Date: June 24, 2009 Item Number: 8.C.17.a. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be Held April 17, 2010 County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be held on April 17, 2010 subject to the attached conditions. Summary of Information: The Chesterfield County Chamber of Commerce ("Chamber") plans to hold the Celebration of the Vine wine festival on April 17, 2010, from 11:00 a.m. until 6:00 p.m., at the courthouse green area surrounding the 1917 Historic Courthouse at the Chesterfield County Government Center, Chesterfield County, located at 10011 Ironbridge Road, Chesterfield, VA 23832. The festival, which is planned to be similar to the Chamber's 2009 event, will again feature representatives from Virginia wineries showcasing and selling their wines. The event will feature musical performances by a live band, as well as art, crafts and food vendors. The Chamber is assuming full financial Preparers Steve Micas Title: County Attorney 0505:81454.1(81560.1) Attachments: ^ Yes ~ No # 0® 01'74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA responsibility for the wine festival. The Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. The festival capacity is about 5,000 people, attending throughout the day. Pre-sale tickets will be available for both tasters and non-tasters. Tickets will also be sold at the gate. The Chamber will have a contractor provide portable bathroom facilities. The Chamber is negotiating for on-site trash, recycling, and post-event clean-up and trash disposal for the event. The Chamber will have food vendors to provide food and beverages, including water which will be provided free to all attendees and participants. The vendors will obtain permits from the Health Department. The local Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time. EMS crews will be available for the event. Adequate parking facilities are available. Cars will be parked in the Chesterfield Administration Building parking lots and adjacent parking areas. Music played at the event will be played in such a manner that it will not be audible beyond the property and constitute a nuisance to adjacent property owners. Off-duty police officers are being employed to handle all security components of the event. The Chamber of Commerce carries a general $1 million liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured. Since this event will take place on County property and will involve the sale and distribution of alcoholic beverages, staff believes the amount of this policy should be increased to $2 million. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. During last year's Festival, there were problems with inadequate portable bathroom facilities which need to be addressed for 2010. The Building Official advises that Building Code guidelines recommend 24 portable facilities for an event of this size, at least four of which should be handicap accessible. In addition, the Fire Marshal recommends that two EMS crews work the Festival rather than the one crew that worked it last year in order to insure the presence of a back-up if one crew needs to transport a Festival attendee. A full list of all recommended conditions for the operation of the Festival is attached. Staff recommends approval of the permit request subject to the attached conditions. 000'75 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA The Board is authorized to require applicants to post a bond sufficient to cover the costs of clean-up after the festival. Traditionally, the Board has required applicants who conduct a festival on County property to post a $1,500 bond for clean-up costs, and staff believes that amount is appropriate in this case. 0505:81454.1(81560.1) O Q ~ ~~~ CONDITIONS FOR ISSUING PERMIT FOR 2010 WINE FESTIVAL 1. Permit holder shall hire six off duty Chesterfield County police officers to provide traffic and crowd control during all hours of Festival operation. 2. Permit holder shall provide two Emergency Medical Service/Crews during all times of Festival operation. 3. Permit holder shall supply a minimum of 24 portable toilets, at least 4 of which are handicap accessible, for use during the Festival. These portable facilities shall be placed in locations approved by the Chesterfield Building Official. 4. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. 5. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County additional insured with a minimum Commercial General Limit of $2,000,000 per occurrence. 6. Permit holder shall post a cash deposit or bond with the Risk Manager in the amount of $1,500.00 against damage to County property and to insure adequate clean-up of the County premises. 7. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than seven days before the Festival. 8. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 0525:81560.1 ~0~1~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 1'N9 Meeting Date: June 24, 2009 Item Number: 8.C.17.b. Subject: Request for Music/Entertainment Festival Permit for the Capital Ale House Virginia Beer Festival to be Held July 3, 2009 County Administrator's Comments: County Administrator:_ ~~~ ~. Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit for the Capital Ale House Virginia Beer Festival to be held on Friday, July 3, 2009, subject to Capital Ale House providing a minimum of 10 portable toilets, at least four of which are handicap accessible. Summary of Information: The Capital Ale House plans to hold the Capital Ale House Virginia Beer Festival on Friday, July 3, 2009, from 12:00 p.m. until 11:00 p.m., in the parking lot of the Midlothian Village square located at 13831 Village Place Drive, Midlothian, VA 23114. The event will take place under a temporary tent in the parking lot in front of the Capital Ale House Restaurant. Rachel Ryan, who is employed by Capital Ale House, will be the promoter of the event. The festival purports to be "a celebration of all things Virginia" with a focus on Virginia brewed beers. The event will feature live musical performances from several bands, including Wake of the Flood, Barrel House & the Slack Family Blue Grass. Preparers Steve Micas Title: County Attorney 0505:81480.1 Attachments: ~ Yes ^ No # 000~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Capital Ale House expects 500 to 750 people to attend the festival. Guests will have the use of the restaurant's bathrooms as well as three port-a-lets located outside in the parking lot. Capital Ale is proposing to provide three portable facilities but under Building Code Standards they should provide 10. Accordingly, staff recommends 10 port-a-lets, at least four of which are handicap accessible. All trash will be disposed of in the dumpster located behind the Capital Ale House restaurant. Virginia themed food (BBQ, Smithfield ham and hot dogs, crabs, etc.) will be provided in the tent as well as inside the restaurant. The Capital Ale House's regular menu will be served inside. Beer will be served in the tent along with water and non-alcoholic beverages. A first aid kit will be on hand along with several hand held fire extinguishers located throughout the tent. The tent will not have walls so guests may exit from anywhere within the tent. Adequate parking facilities are available in the Midlothian Village Square parking lot. Additional parking will also be available in the Jefferson Green parking lot, located across the street. Lighting will be hung in the tent along side existing parking lot lights. Music played at the event will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners. Two off-duty police officers are being employed to assist Capital Ale House's three security personnel. The Capital Ale House carries a general $1 million liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured. The activity proposed by this request, a temporary expansion of the site of an on-going commercial operation, goes beyond the purpose of the entertainment permit process, which is to allow one-time community-oriented events that support non-profit activities. Nor has Capital Ale designated any charitable activity to which it intends to donate a portion of the proceeds from this event. Nevertheless, after a review of the music/entertainment arrangements by the County Attorney's Office, the application meets the substantive requirements of the ordinance and of the zoning ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. In the past, Capital Ale House has donated to a number of Chesterfield charities, including James River Band Boosters, Midlothian High Band Boosters, Friends of Chesterfield's Riverfront, etc. 0505:81480.1 ~ ~ O ~, ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 8.C.17.c. Subject: Request for Music/Entertainment Festival Permit for the Chesterfield Jaycees for their Mid-Week Concert Series on June 24, July 29, and August 16, 2009 County Administrator's Comments: County Administrator: Board Action Reauest Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield Jaycees for their Mid-Week Concert Series on June 24, July 29, and August 16, 2009. Summary of Information: The Chesterfield Jaycees propose to conduct the Jaycees Mid-Week Concert Series for the purpose of raising funds for the Chesterfield Jaycees. The money will help the Jaycees fund other charitable efforts throughout the year such as the Annual Christmas Shopping Tour in December for underprivileged children and sponsoring intellectually disabled children to attend Camp Virginia. The Jaycees also donate to other non-profit organizations and perform community service throughout the year. Because the Concerts will feature outdoor music, the Jaycees must obtain a Musical/Entertainment Festival Permit. The Concerts are to be held on the driving range at Ironbridge Sports Park located at 11400 Ironbridge Road in Preparers Steven L. Micas ^ No Title: County Attorney 0505:81634.1 Attachments: ~ Yes CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Chester. The Concerts will be held on the last Wednesdays of the months of June, July and August (June 24, July 29 and August 26). The music will begin at 7:30 p.m. and will conclude at 10:00 p.m. The concerts, which are intended to appeal to families, will feature Casper, the Kings of Swing and B2B. Approximately 1,000 adults and 500 children are expected to attend. Tickets will cost $8.00 if purchased in advance and $10 at the gate. Children age 10 and under will be admitted for free when accompanied by an adult . Adequate parking facilities are available throughout the Ironbridge Sports Park complex to accommodate the event. Music, both taped and live, will be played in such a manner as to not constitute a nuisance to adjacent property owners. The Chesterfield Jaycees is the applicant and the promoter of the Concerts. They are assuming full financial responsibility for the concert series. They have obtained corporate sponsors to help offset some of their major costs. Brocks Bar-B-Que and Papa John's, corporate sponsors of the event, will be selling food. The Jaycees have a clean-up crew of volunteers and will dispose of the trash in the dumpster at Ironbridge Sports Park. The Sports Park has arranged for a trash pick-up the morning following each concert, if needed. The Sports Park has restroom facilities that can be used during the Concerts. Six additional port-lets will be provided and serviced by Virginia Waste Services. These facilities are adequate for this event. Security and safety arrangements for the Concerts have been made with the Police Department and Fire Marshal and have been reviewed by the County Attorney's Office. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond in this case. 0505:81634.1 '~~ ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.C.18. Subject: Award a Contract to Moseley Architects for the Programming, Design and Construction Administration for the Ettrick-Matoaca Library Renovation Project County Administrator's Comments: County Administrator: ,~ Board Action Requested: Authorize the County Administrator to execute a contract with Moseley Architects to perform the programming, design and construction administration for the Ettrick-Matoaca Library Renovation Project. Summary of Information: Moseley Architects was unanimously selected through the RFP process to perform the Programming, Design and Construction Administration for the Ettrick-Matoaca Library Renovation Project. The Board is requested to approve the programming phase of this contract in the amount of $32,617. The programming phase will establish the detailed scope of work for the library renovations. This detailed scope will provide a clear basis for negotiating the contract price for the design. This action will help to minimize any change orders to the architect as the project unfolds . Staf f has employed this strategy in the past when the full extent of the scope is unknown. Subsequent to the development of the details of the scope of the renovation, staff will request the Board to amend the contract with the balance of the negotiated fee. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # 0001~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 ,~. AGENDA Budget and Management Comments: This item requests that the Board of Supervisors award a contract to Moseley Architects for the Programming, Design and Construction Administration for the Ettrick-Matoaca Library Renovation Project. The Board is requested to approve the programming phase of this contract in the amount of $32,617. Subsequent to the development of construction plans and specifications for the renovation, staff will request the Board to amend the design contract based on the negotiated fee. Sufficient funding for the programming fee is available for this project in the Capital Improvement Program. Preparers Allan M. Carmody Title: Director, Budget and Management 00~~81 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 8.0.19. Subject: Approval of a Lease for the Employee Health Clinic County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease for the Employee Health Clinic. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Health Clinic. The current lease expires June 30, 2009. This lease is for 3005 square feet at a reduced rate from $19.28 per square foot to $18.00 per square foot for a one-year term starting July 1, 2009. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ^ No #000182 `'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS "., AGENDA Budget and Management Comments: Page 2 of 2 This item requests the Board approve a one year lease for clinic space at Lucy Corr Village for the Employee Health Clinic. The annual cost of the rental space is $54,090 which is a $3,846.40 decline from the current year's lease. The current lease expires on June 30, 2009. Funding for the rent of this facility was approved in the adopted FY2010 budget. Preparers Allan M. Carmody Title: Director, Budget and Management U~€~~83 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 4 AGENDA ~~, Meeting Date: June 24, 2009 Item Number: 8.C.20. Subject: FY2009 Year End Adjustments County Administrator's Comments: County Administrator: Board Action ReQUested: Consider FY2009 year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and decrease revenues and expenditures as outlined on the attached summary and on Schedule A. b. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non-general fund departments as outlined on Schedule B. c. Authorize the County Administrator to reserve and appropriate into FY2010 unspent FY2009 appropriations as outlined on Schedule C, contingent upon positive results of operations within individual departments and countywide as determined by the county's financial audit. Summary of Information: Staff prepares quarterly revenue and expenditure projections in an effort to monitor the county's financial position throughout the year. After completing first quarter projections in the fall of 2008, staff was concerned about the state of the economy and its potential impact on county revenues. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA In response, the Board held a special work session on October 31St where staff shared the results from first quarter projections. At that time, staff was projecting a revenue shortfall of $22.9M and expenditure savings of $14.9M ($7.2M from a reduction in the transfer to schools), resulting in a general fund difference of approximately $8.OM (as shown in the attached FY2009 General Fund Year End Revenue and Expenditure Summary). Based on that information the county administrator implemented several cost saving measures to help close the projected shortfall, including restricted hiring practices and holding approximately 200 positions vacant, delaying non- critical capital purchases, and minimizing routine, operating expenses. As a result of those efforts, staff currently projects expenditure savings of $22.7M ($8.2M from a reduction in the transfer to schools), an increase of $7.8M from the October 31St outlook. On the other side of the ledger, revenue projections have softened a bit further - staff is now expecting a $25.4M shortfall versus $22.9M at October 31St - as the economic downturn has intensified since the fall work session. Nonetheless, with the additional expenditure savings, the difference between general fund revenues and expenditures has been trimmed to a projected $2.8M. Staff requests that difference be addressed through the use of a reserve which was set aside from FY2008 results specifically to apply towards future anticipated revenue shortfalls. In addition, this paper also requests Board action on the following items: general fund revenue and expenditure adjustments as requested in the Summary and detailed on Schedule A, revenue and expenditure adjustments in other funds (Airport, Comprehensive Services, etc.) as detailed in Schedule B, and reserve requests as detailed in Schedule C. Schedule A In the Management Services division, adjustments are requested in the Registrar's budget to cover equipment purchases and expenses directly associated with setting up three additional polling precincts, holding a presidential election, and a June Democratic primary. The adjustment requested for the Treasurer's office is for the appropriation of revenue received from having the DMV Stop program located at the county complex and the associated expense for that program. Payments collected from citizens are remitted to the state DMV. Additionally, staff requests the appropriation of $102,300 in excess Black History Month private donations as well as the associated, offsetting expenses. An adjustment of $175,000 is also requested to cover expenses in the Employee Health Clinic for salaries and additional operating expenses which have been covered with revenues generated from that program. 000185 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 4 A transfer to county capital projects in the amount of $244,400 is requested on Schedule A. This transfer is detailed on Schedule B and is associated with funding for the Treasurer/Commissioner of Revenue customer service tax system. The proposed funding source for this transfer is the county capital project reserve. Schedule B Staff is recommending a transfer to the Airport to fund hangar improvements to satisfy the terms of a lease, additional general fund match for the airport master plan grant award, and coverage for projected revenue shortfalls. Schedule B also requests an appropriation of $221,500 in rental income received from out parcel tenants at Cloverleaf Mall that will be used to offset the property management firm's and operating costs through fall 2009. In addition, staff requests that developer contributions in the amount of $75,000 be appropriated to cover costs associated with the survey of utility relocations for the Rt. 10/Courthouse Road Improvements project. Furthermore, a $553,125 transfer from Schools is requested to be appropriated for the Tomahawk Creek Road project to satisfy a zoning condition. Moreover, projections for the Comprehensive Services program are favorable due to a less than expected increase in service demands. Therefore, a reduction of $1,229,609 in the FY2009 appropriation is being requested to return funds to the general fund and schools. The $727,700 being returned to the general fund is recommended to offset anticipated general fund revenue shortfalls. The $501,909 being returned to Schools will be returned to the general fund to offset Schools' portion of funding that needs to be set aside for the PPTRA program. Adjustments are also requested for state sales tax and the corresponding transfer to schools. The revised state sales tax estimate for FY2009 results in a decrease of $3,798,900. Also requested is a reduction in the general fund transfer to schools totaling $4,406,700 which represents the schools' share of property taxes that are projected to be below budget in FY2009. Schools has identified expenditure savings to offset these revenue projections. 000186 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Schedule C Schedule C lists requests for reserves to be carried over into the FY2010 budget contingent upon favorable results of operations. The schedule lists funding which is restricted in use and other non-restricted county requests. Staff is requesting the authority to reserve all funds that are in excess of the FY2010 budgeted undesignated ending fund balance of $53,495,000. Any such funds could be used to address critical capital replacement items or to address any potential revenue shortfalls that may occur if the economy continues to deteriorate. The requested budget adjustments and reserves are based on staff's year-end projections of the variance from budget of the actual revenues and expenditures. Actual revenue received and expenditures incurred will be reported in November after completion of the audit. Reserve amounts identified as restricted will be based on the actual expenses and revenues. Other reserves will not be higher, but may be lower than stated in the schedules, again depending on actual results. 00018' FY2009 General Fund Year-end Revenue & Expenditure Summary Revenues 10/31 Outlook Current Outlook r : _ _.- i i Revised FY2009 Pro ection $ 726,449,700 $ 723,896,900 ~._ ,, w.., . _ ~, ~~ _ ~ ~"r`°,~~ ~:k. mow. r ' ~~f ~.~ ~~. ;. .,.. ,~ -~:r,, ,. _ ~ r s ~,~~ _._ . ~._ _, Expenditures Revised FY2009 Pro~ection $ 734,390,200 $ 726,677,465 ~~ .. ... ,: ,. ~ e, , .. ,. _. .. .. , ,. ~ ~ r ~~`„ i ~~ , _ .. Expenditure Savings Detail ~: `~ ., ~, ;~" ,..', ;,~ ~r ;.e~ '~~; .$: 14;;635 General Fund Transfer to Schools Expenditure Savings 8 7,172,600 $ 8,707,509 ___ ~ ~: Expenditure Savings $ 14,979,500 $ 22,692,235 Notes: The only requested budget adjustments in the general fund requested herein is a reduction in the budgeted transfer to Schools in the amount of $8,205,600. This expenditure reduction is the offset for a reduction in the budgeted revenues (state sales taxes and property taxes). Also requested is a reduction in the GF transfer to schools for comprehensive services (in both the general fund and in the school operating fund) with corresponding offsetting adjustments. This $501,909 will be used to fund schools' portion of the additional $800,000 that needs to be set aside in a reserve for the PPTRA program. 0~018~ Schedule A: General Fund Revenue and Expenditure Adjustments Revenue Expenditures Black History Month -appropriate donations 102,300 102,300 Employee Health Center -appropriate fees generated 175,000 175,000 Registrar 575,000 Treasurer -appropriate DMV Stop program revenues 255,000 255,000 Transfer to Capital Projects 244,400 Use of County's RFCIP Reserve (244,400) Transfer to Airport (detailed on Schedule B) 246,800 Transfer to CDIS Capital Project (94,100) Transfer to Comprehensive Services (727,700) Total General Fund 532,300 532,300 Schedule B: Other Fund Revenue and Expenditure Adjustments County Capital Projects: General Fund Tax Collection Customer Service project CDIS Project Other Revenue Sources Cloverleaf Mall -rent revenues for operating expenses Route 10/Courthouse Road Improvements -developer contribution Tomahawk Creek Road Project (transfer from School CIP; proffered condition) Other Funds: Airport Chance 244,400 (94,100) 221, 500 75, 000 553,125 Hangar maintenance and improvements 75,000 Additional local grant match for the master plan update 33,500 Operating expenses 50,000 Revenue shortfall 88,300 Total Airport (funded with Transfer from General Fund) 246,800 Comprehensive Services Transfer from County for Reduction in Services budget (727,700) Transfer from Schools for Reduction in Services budget (501,909) Schedule C: Reserve Requests GENERAL FUND REQUESTS Restricted Funds: The following items represent revenues that are restricted in use and, therefore, must be reserved for use by that program. CentrePointe Interchange Special Assessment District 81,628 Watkins Special Assessment District 19,000 Convention Center Refund for tourism 1,510,807 Departmental reserves for specific programs 80,925 MHSS -restricted program revenue 322,144 PPTRA -personal property tax revenues 800,000 PEG (Public Education & Government fee) revenue 125,107 Police -court ordered restitution, donations, joint operations w/other localities 111,755 Social Services -federal housing program revenues 70,000 Workers Compensation budgeted for future liabilities 200,000 Other Reserve Requests: These items will be reserved pending receipt of revenues and/or overall positive county results. BPOL revenue for Meadowville Interchange and economic development programs 653,400 Designated use of reserve in the FY2010 budget 94,100 IST -telephone system upgrades & GIS revenues 344,677 Employee Benefits - Trigon Healthkeepers gainshare rebate 160,198 Waste & Resource -refuse collection vehicle 150,000 Total General Fund Reserve Requests ~'~ 4,723,742 ~'~Any excess funds from FY2009 results beyond the budgeted undesignated ending fund balance level of $53,495,000 would be set aside in a reserve for future critical non-recurring needs and revenue shortfalls. NON-GENERAL FUND REQUESTS Utilities 1,200,500 Repair/replace diffused air floatation thickeners at Falling Creek - $290,000 Replacement gas storage system at Proctor's Creek - $160,000 Refurbish jet vacuum truck; purchase an equipment shed - $110,000 Study to update rate model - $50, 500 Tributary sample station replacement - $95,000 Wheelchair lift replacement - $52,000 Finished water pumps - $58,000 Analysis workshop for reservoir aeration project - $40,000 Miscellaneous software, replacement vehicles, other equipment - $345,000 CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 3 °"' AGENDA Meeting Date: June 24, 2009 Item Number: 8.0.21. Subject: Reserve School Board FY2009 Operating Appropriations and Revise Appomattox Regional Governor's School Appropriation County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to (1) authorize the County Administrator to reserve and appropriate into FY2010 unspent FY2009 appropriations, contingent upon positive results of operations within individual departments and division wide, as determined by the county's financial audit, as outlined on Attachment A; and (2) decrease the appropriation for the Appomattox Regional Governor's School by $776,200; and (3) realign revenues in the School Operating fund as outlined in Attachment B. Summary of Information: Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes, contingent upon positive results of operations within individual departments and division wide as determined by the County's financial audit. For year-end FY2009, the funding recommended to be reserved is outlined in Attachment A. The FY2009 appropriation for the Appomattox Regional Governor's School (ARGS) does not require $776,200 presently included in both revenue and expenditure line items. This amount was included for rent of the school building. Ownership of the school building was previously held by a for- profit entity, and the rent was required to qualify certain building restoration costs for federal historic tax credits. The statutory period Preparers Marcus J. Newsome. Ed.D. Title: Superintendent Attachments: ^ Yes ~ No ~; CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 3 »09 AGENDA of time requiring the previous ownership structure has passed, and the property, last fiscal year, was transferred to the ARGS regional school board. Because this change affects revenues and expenditures equally, there is no impact on the budget. However, for audit purposes, this amount should be removed from the ARGS revenue and expense line items, respectively. Due to changes in funding at the federal, state, and local levels, revenues are expected to be less than anticipated. Attachment B realigns revenues in the School Operating fund. 000190 .~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 3 of 3 °" AGENDA Budget and Management Comments: The School Board is requesting that the Board of Supervisors: a) Realign revenues in the School Operating fund as outlined in Attachment B. School operating revenues for FY2009 are projected to be $11,367,200 less than budgeted. This difference is due to shortfalls in both state funds and local taxes. The JROTC program received $69,500 more than anticipated from the federal government. Local revenues are projected to be higher by $524,600 which is made up of the additional sales of surplus equipment and vehicles of $233,800, building rentals of $200,000, E-rate reimbursement of $65,000, and a reimbursement from the health insurance carrier of $167,200 from a gainsharing agreement that returns money when claims are less than expected resulted in this increase. These unanticipated revenues were offset to an extent by lower than budgeted revenues in driver education and insurance recoveries. State revenue is projected to be $3,755,700 less than budgeted mostly due to student enrollment numbers being 943 less than anticipated, state sales taxes are projected to be $3,798,900 lower and local taxes are projected to be $4,406,700 less than anticipated. The overall shortfall has been addressed by reductions in expenditures in the School Operating fund which included health insurance savings of $900,000, 20% reductions in school and department operating budgets totaling $3,842,900, the use of fund balance of $498,500, and vacancy savings totaling $6,125,800. Vacant positions (52.5 FTEs) not needed due to lower than anticipated enrollment equaled $2,649,800. Other positions (73 FTEs) in both instruction and administration, held vacant all year provide another $2,800,000 in savings. Another $600,000 was from other vacancies occurring for some part of the year, including bus drivers, facilities workers, central office administrators and technology staff. b) Approve the reserve of up to $7,025,314 in the School Operating funds and $1,200,000 for the Appomattox Regional Governor's School to be used in FY2010, contingent on FY2009 positive Results of Operations. Details are included in Attachment A of the item. c) Decrease the appropriation for the Appomattox Regional Governor's School by $776,000 for reasons noted in this item. Preparers Allan M. Carmody Title: Director. Budget and Management Attachment A Reserves, Carried Forward and Appropriated in FY2010 Contingent on Individual Item Results of Operations Risk Management - Workers comp reserve Addition to RFCIP Reserve from Land Sale Reserve for Other Post-Employment Benefits (OPEB; Textbook Adoptions Classroom Furniture Tuition Reimbursement Wellness Local Match to Grants State Algebra Readiness funding Playground equipment Summer School tuition School improvement (race and ethnicity reporting) Private donation Total $ 200,000 78,114 893,000 2,900,000 288,100 100,000 104,000 965,000 203,500 50,000 660,000 50,000 33,600 $6,525,314 Reserves, Carried Forward and Appropriated into FY2010 Individual Reserves Contingent Upon Positive Results of Operations Accelerated Debt $ 500,000 Other Funds to be Reserved and Carried Forward and Appropriated into FY2010 Appomattox Regional Governor's School $ 1,200,000 00092 Attachment B VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 26, 2009, at seven o'clock in the Public Meeting Room of the Chesterfield County Courthouse Complex PRESENT: Marshall W. Trammell, Chairman David S Wyman, Vice-Chairman Patricia M. Carpenter Dianne E. Pettitt U. Omarh Rajah RESOLUTION WHEREAS, the ending balance for FY2009, net of reserve needs, is more than sufficient as currently projected to meet the $1,000,000 requirement for the FY2010 budget; and, WHEREAS, the School Board plans to request re-appropriation of any remaining FY2009 unused general fund transfer in the first quarter of FY2010; and WHEREAS, there is a need to reduce the appropriation for the Appomattox Regional Governor's School by $776,200 to properly account for the release of the building to ARGS from the foundation; and, WHEREAS, there is a need to reserve the funds identified in Attachment A in the School Operating Fund at June 30, 2009; and, WHEREAS, there is a need to make the following adjustments: School Operating Fund Revenue: Local $ 524,600 Federal 69,500 State SOQ (3,755,700) State sales tax (3,798,900) County transfer (4,406,700) Unfunded Revenue 11,367,200 Total Revenue revision $0 NOW, THEREFORE, BE IT RESOLVED, that on motion of Mrs. Pettitt, seconded by Mr. Rajah, the School Board hereby requests the Board of Supervisors to approve the revisions shown above, and reserve the funds identified in Attachment A in the School Operating Fund, adjusted according to the county's financial audit. Carol Timpano, Clerk Marcus J. Newsome, Superintendent 000193 ~., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0019 Project Name: Watermark B1 Developer: Watermark Properties LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $58,225.00 Wastewater Improvements - $48,656.74 District: Dale Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # OOO~~E~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0305 Project Name: Firestone Tire Center Developer: Centres BFS Northeast LLC Contractor: Bookman Construction Company Contract Amount: Water Improvements - $26,000.00 Wastewater Improvements - (Private) District: Bermuda O~U0195 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 9.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 00096 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 24, 2009 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/08 FY2009 Beginning Budgeted Balance $53,495,000 11/19/08 FY2008 Results of Operations (net of reserves) 17,209,495 $70,704,545 11/19/08 Appropriated for use in FY2010 budget (3,868,100) $66,836,000 11/19/08 Designation for future use (13,341,395) $53,494,605 04/15/09 11/19/08 FY2010 Projected Undesignated Fund Balance $53,495,000 0001~'~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS 06/24/2009 Board Meeting Date Descri to ion Amount Balance FOR FISCAL YEAR 2008 BEGINNING JULY 1, 2007 4/11/2007 FY2008 Budgeted Addition 21,725,200 24,522,998 4/11/2007 FY2008 Capital Projects (19,581,000) 4,941,998 10/10/2007 Fire Logistics Facility, Phase II (150,000) 4,791,998 2/13/2008 Web streaming hardware, software, services and support (72,240) 4,719,758 6/25/2008 Return funding from Circuit/General District 117,430 4,837,188 Courthouse Expansion. Funding replaced with bond premium proceeds. FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition 17,810,300 22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 (~001:~8 on ^- ~ ~ ~ N N ~ ~ M ~ 00 0 0 L7 ~ ~ ~ M O ~ ~ ^ i ~ ~ i O ~ ~ ~ b n- 14 b b n- ~ b /3 ~ ~ bA bA ~ O Q~ ~ O Z7 0 0 ~ ~ ~ 0 6 9 6 4 6 R?- ~ ~ ~ ~". ~ ~ N A z ~ F A A M N O O~0 O 0~0 ~ +~~ N ~~ N ~ 69 6 ?- N O C ~ 69 69 69 64 N G O ~ N a ~ ~ ' ~ ~ ° ° ° ° ° ° ° ° o o o o o o o ~ ~ ~i. am ~ ~ ~ d ' ~ H C 69 6R 64 b4 69 69 ~ it -~ A ~ ~ ~ 00 N ~ -~ N ~ > V7 ,~ ~ [~ O O M O N ~ N d ' M i.i ~ N ~ N ~ a U ~ .--~ C~ ~, .., ~ ~ 3 V D i. C~ ~ ~-~' ., s. ~ G~ > ~ O ~ . . ~+ ^C D A W U A ~ ~ U 000~9'J Prepared by Accounting Department May 31, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Descr~tion Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,119 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $125.113319 Outstanding Date Balance Ends 05/31 /2009 11/19 $8,855,000 11/21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/09 16,596,119 12/17 1,236,887 12/10 179,901 11/24 11,405,000 11/24 9,545,000 11/27 21,050,000 98.077.907 Approved Amount Q'~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 24, 2009 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Environmental Engineering has confirmed that the VDOT report is accurate. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ~ No # 000201 p ~ N rn ' N rn rn N rn N N ~ O N N ~, N N l M ~ t.A a i a ~ a ' ~ ' ~ ~ a ~ a ' LL H ~n O O ~ [l ~ ~ . ~9 I ~ ~ eo ~ .r C 4 L ~ a. d . rn c O v W I o ? o> q = rn o rn o rn io rn o rn o rn 0 rn 0 ~ a ~, > 0 O N o N N i N ~ , N ' N ' N b b N Oti ~r1 A~ V ~ ~ t N ~ N 1!) '. N N i LL7 N ~ In i N LL7 N `r ' M M M M M '~ M M ~ u~ O ty ~ d ' ~ ~O ~ U i` ~ ~ ~ ~ ~ +. ~ ~ ~ N O O O ~ '~ O '. cOO ~ O ~ 0 N O O i O ~ ~ ~ '~C , , i i y„ ~y ~i •~ O 0 ~ M ~ V ~ ~ • d V j ~ A fw O O O O O ' O O \ ~ '. ~' ~,~ ~ ' p h ~ o 5 U ^ i U •C ~ O hUh V M r '~ (~ ~ i ti .~ ' ~ n C t ~ ~ I U '' I ~ ~ U .. ~ ~ h ~ C ° v ~ y ' ° m ° - ~ y h~ ~ -° ' ~ -p v ~ N v ~ N N y CQ ~' ~ V V ~, m ', 7 ~ V 7 N F Z! h ~ ~ ~ I H U ~, o ff U o a m ~ O O ~ n n ~ O M N f0 ', M O '~. ~ H '. [~ ~ n ^ ,I ~ n ~ ~ M O Q ^~ Q p ~ ~ ~, m d m ~ T r n h ~ ~ .~'~ ~ d p ~ p .o d'' ~ ~° " ~`i o y~ L L I -0 '. L -0 a L a O O N h~ rK! O d ~' w ~ ~ 7 y m ~ ~ m II ~ a m '. ~ a N tl m i, ` l` m ~ ~ C N m ~ ~ ° d f~ ~ ~ b M~ ~ ~ O~ ~ w O a a O i l O ~ a~ O i Y O Y O m ~ .. Oq o ; n ~ Ct LL a + lL ~ LL ~ a tL a O ~ ~ > ~ V ~ d d ~ t V S ~ L V .S ~ I ~ iii L t1 .S ~ '.. L V ~ ~ L ~ V .S F ~ C .S ~ 'p C ~C oo d r ~ ~ € ~ ' ~ ~ ~ ' ~ O ^~' U ti ~ ~ ~ = d m N ~ d m d ~ d ~~~ m N ~- ' m m N d ~ i m y ~. ~- m y ~ m y ~- p ~,~" y i+ +~ ~ ~ '~C O ±7 N O O O O O ~. ~ O~ O O 'a M M M M M M M p ' a O O O O O O O ,~Ly" h V U w ~ ~ ~ d o ~ ~ w C ~ ~ ~ 1 y l+' ~ .~ v QO ~ O O ~ ~ ~ ~ 4~ O ~ o~ ~ m ~ U ~ ~ a`, 0®0202 June 24, 2009 Speaker's List Afternoon Session 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~., Meeting Date: June 24, 2009 Item Number: 14.A. Subject: Resolution Recognizing Auxiliary Lieutenant Lynn D. Wagner, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Auxiliary Lieutenant Lynn D. Wagner retired from the Police Department on June 1, 2009, after having provided 26 years of volunteer service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # 000203 RECOGNIZING AUXILIARY LIEUTENANT LYNN D. WAGNER UPON HIS RETIREMENT WHEREAS, Auxiliary Lieutenant Lynn D. Wagner retired from the Chesterfield County Police Department on June 1, 2009, after providing 26 years of volunteer service to the citizens of Chesterfield County; and WHEREAS, Auxiliary Lieutenant Wagner has faithfully served the county in the capacity of Auxiliary Officer, Squad Sergeant and Squad Lieutenant; and WHEREAS, Auxiliary Lieutenant Wagner has volunteered a total of 10,904 hours during his 26 years of service; and WHEREAS, Auxiliary Lieutenant Wagner was the recipient of a Unit Citation Award for dedication and diligence displayed in serving the department and whereby the commitment and professionalism of the members of the Auxiliary Police Unit provide a safer and more secure community for the citizens of Chesterfield County; and WHEREAS, Auxiliary Lieutenant Wagner served as the coordinator for the Chesterfield County Fair for the Auxiliary Police Unit from 1993 through 2008; and WHEREAS, Auxiliary Lieutenant Wagner served as the Recruiting and Training Officer for the Auxiliary Police from 2008 through 2009; and WHEREAS, during his career, Auxiliary Lieutenant Wagner has assisted in numerous missing person cases and provided security at various crime scenes, including the Charity Powers case of 1990; and WHEREAS, Auxiliary Lieutenant Wagner has provided the Chesterfield County Police Department with many years of loyal and dedicated volunteer service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Auxiliary Lieutenant Wagner's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes Auxiliary Lieutenant Lynn D. Wagner, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Auxiliary Lieutenant Wagner, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000204 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IRt Meeting Date: June 24, 2009 Item Number: 14.8. Subiect: Resolution Recognizing Auxiliary Lieutenant Stuart B Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Morrell, Police Auxiliary Lieutenant Stuart B. Morrell retired from the Police Department on June 1, 2009, after having provided over 28 years of volunteer service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ppp~~5 RECOGNIZING AUXILIARY LIEUTENANT STUART B. MORRELL UPON HIS RETIREMENT WHEREAS, Auxiliary Lieutenant Stuart B. Morrell retired from the Chesterfield Police Department on June 1, 2009, after providing over 28 years of volunteer service to the citizens of Chesterfield County; and WHEREAS, Auxiliary Lieutenant Morrell began his volunteer services with the Chesterfield County Fire Department in 1968 at Forest View Company 9 and then moved to Bon Air Company 4 in 1970, where he served until 1972; and WHEREAS, Auxiliary Lieutenant Morrell began his volunteer services with the Police Department in 1985 and has faithfully served in the capacity of Auxiliary Officer, Squad Sergeant and Squad Lieutenant; and WHEREAS, Auxiliary Lieutenant Morrell was recognized as Special Police Officer of the Year for 1998; and WHEREAS, Auxiliary Lieutenant Morrell served as Special Assignment Coordinator for ten years and Prisoner Transport Vehicle Coordinator for seven years; and WHEREAS, Auxiliary Lieutenant Morrell was responsible for locating ah Alzheimer subject, who had been missing for a day just prior to the ar search being concluded; and WHEREAS, Auxiliary Lieutenant Morrell was the recipient of a Unit Citation Award for dedication and diligence displayed in serving the department and whereby the commitment and professionalism of the members of the Auxiliary Police Unit provide a safer and more secure community for the citizens of Chesterfield County; and WHEREAS, Auxiliary Lieutenant Morrell has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Auxiliary Lieutenant Morrell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes Auxiliary Lieutenant Stuart B. Morrell, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Auxiliary Lieutenant Morrell, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q®0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~., Meeting Date: June 24, 2009 Item Number: 14.C. Subiect: Resolution Recognizing Career Officer William M. "Mickey" Smith, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Officer William M. "Mickey" Smith will retire from the Police Department on July 1, 2009, after having provided 28 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # 00020'7 RECOGNIZING CAREER OFFICER WILLIAM M. "MICKEY" SMITH UPON HIS RETIREMENT WHEREAS, Career Officer William M. "Mickey" Smith will retire from the Chesterfield County Police Department on July 1, 2009, after providing over 28 years of quality service to the citizens of Chesterfield County; and WHEREAS, Career Officer Smith has faithfully served the county in the capacity of Patrol Officer, Senior Police Officer, Master Police Officer and Career Police Officer; and WHEREAS, Career Officer Smith has served as Training Officer, Firearms Instructor, and was the first SWAT/Tactical Training Coordinator; and WHEREAS, Career Officer Smith was instrumental in the development and implementation of gas mask, terrorism and civil disorder training and also recognized for his excellent classroom training on multiple police firearms; and WHEREAS, Career Officer Smith has been a member of S.W.A.T., Special Weapons and Tactic Team, for 24 years; and WHEREAS, Career Officer Smith has served as assistant team leader of the S.W.A.T. team's gold squad for many years; and WHEREAS, Career Officer Smith received a Certificate of Commendation for distinguishing himself as a member of the Tactical Team while assisting the DEA Task Force in the surveillance and arrest of a highly dangerous criminal; and WHEREAS, Career Officer Smith was awarded the Unit Citation Award as a member of the S.W.A.T. Team for successfully completing and excelling in a national level training program; and WHEREAS, Career Officer Smith has received numerous letters of thanks and appreciation for service rendered from the citizens of Chesterfield County; and WHEREAS, Career Officer Smith has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Officer Smith's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes Career Officer William M. "Mickey" Smith, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Career Officer Smith, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. o®oao~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,,., 2 Meeting Date: June 24, 2009 Item Number: 14.D. Subiect: Resolution Recognizing Ms. Beverly F. Rogers, Planning Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Ms. Beverly F. Rogers, who will retire on June 30, 2009 after 33 years of service to the Chesterfield County Planning Department. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Plann No #00209 RECOGINIZING MS. BEVERLY R. ROGERS UPON HER RETIREMENT WHEREAS, Ms. Beverly F. Rogers will retire from the Chesterfield Planning Department on July 1, 2009 after thirty-three years of dedicated service; and WHEREAS, Ms. Rogers began her service in 1976 as the Planning Department's first Code Enforcement Officer when the county had a population of 113,850 residents; and WHEREAS, Ms. Rogers, through her hard work and dedication, rose through the ranks of the Development Review section of the Planning Department, serving in positions of Planner, Senior Planner, Principal Planner and eventually, Planning Administrator overseeing the zoning process; and WHEREAS, in 1999, Ms. Rogers accepted the leadership of a newly- created division in the Planning Department, becoming the Assistant Director for the Zoning and Special Projects Section; and WHEREAS, during her career, Ms. Rogers implemented numerous improvements to the zoning process to include preliminary informational meetings with staff and prospective zoning applicants; rewriting of the Planning Commission's By-Laws; policies for cellular communication tower siting and Substantial Accord determination; and, most recently, participation in the development of the county's automated zoning application process; and WHEREAS, Ms. Rogers forged effective working relationships with the Planning Commission, Board of Supervisors, citizen groups and the development community; and WHEREAS, Ms. Rogers led in the preparation, adoption and implementation of Chesterfield County's modern zoning ordinance guiding quality development; and WHEREAS, Ms. Rogers strengthened the zoning process by promoting team review efforts involving eighteen different county departments and state agencies that currently make up the case review network; and WHEREAS, Ms. Rogers supervised the review of several high profile zoning cases to include the Meadowville Technology Park, the Boulders, HMK, Woodlake, Rivers Bend, Roseland and Stonebridge (Cloverleaf Mall Redevelopment), helping to shape the landscape of the county; and WHEREAS, Ms. Rogers participated in the development of numerous Comprehensive Plan amendments, contributing her extensive knowledge of zoning history and sound planning principles; and 000210 WHEREAS, Ms. Rogers has consistently applied a fair, uniform and logical approach to development issues, exemplifying the creative ability to promote a comprehensive vision for the county's development and the technical expertise to execute that vision on a detailed level; and WHEREAS, Ms. Rogers tirelessly pursued positive and progressive departmental changes resulting in process improvements and exemplary customer service standards. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of June 2009, publicly recognizes the contributions of Ms. Beverly F. Rogers, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county and congratulations upon her retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Rogers and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00021 June 24, 2009 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Judy Stoneman 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 24, 2009 Item Number: 17.A. Subject: Public Hearing to Consider Granting an Option Agreement to Courthouse 3, LLC to Purchase Approximately Six Acres of Property Located on Reycan Road in the Chesterfield County Industrial Airpark and Authorize Sale of the Property if the Option is Exercised County Administrator's Comments: County Administrator: Hold a public hearing to authorize the County Administrator to enter into the Option Agreement approved by the County Attorney for a 6-acre parcel located on Reycan Road, exclusive of any wetlands, to Courthouse 3, LLC; and authorize the sale of the property if the option is exercised. Summary of Information: Courthouse 3, LLC is a development firm whose principal is Mr. Paul Ridout. Courthouse 3, LLC has developed 6.69 acres of a 13-acre pad site owned by Chesterfield County located near Reycan Road in the Chesterfield County Airport Industrial Park. Courthouse 3 initially purchased 3.25 acres and built a 22,000 square foot facility in December of 2006 for Eastern Aluminum. Later, Courthouse 3 purchased another 3.44 acres for two 8,000 square foot industrial facilities. The proposed Option Agreement would grant Courthouse 3, LLC the ability to purchase the remaining approximately 6 acres and develop to additional light industrial facilities. The option agreement will cost $5,000 to be deducted against the $52,000 per acre sale price if the option is exercised. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ Yes ^ No o0o2'I.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Courthouse 3, LLC has invested approximately $192,000 for the extension of the road, the water and sewer lines, and a main power line to service this area. All of these improvements would benefit future businesses. They have located two businesses to their parcel and are in current discussions with more businesses. The Option Agreement will expire February 28, 2011. Staff recommends that the County Administrator be authorized to enter into the Option Agreement on terms approved by the County Attorney and to convey the property to Courthouse 3, LLC if and when the option is exercised. 0002.3 024 ~,, , Yow• Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23 t l3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Courthouse 3 LLC 6-17 1 x 4.23 in. $206.68 Board of Supervisors The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by ~ _ ~ Chesterfield Observer in the county of Chesterfield, state of Virginia, on ~~~''"~~ the following date(s): 06/17/09 t °II ~~ - ~ ~ Sworn to and subscribed before me this ~ 7 day of ~ ~ ~~r+ , 2009. .~ ,-~ ~ r~-x~ ~~~~~ ~~ `~ Legal Affiant Jams ,Grooms Jr., P blic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ,,, •, ~`' 6ROp•'•• .~ '• ~. ~.~ ..,,....., ;Zl ~~` g ; •' VIEAtt • S•~'- . p~' ~,'. •~ s ~ : ~ EXti1~£Y Qt+• ~, i '~ % 1it013 •' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY s BOARD OF SUPERVISORS Page 1 oft - AGENDA ~., Meeting Date: June 24, 2009 Item Number: 17.6. Subiect: Public Hearing to Consider the FY2010 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider the Virginia Department of Transportation (VDOT) FY2010 Secondary Road Improvement Budget for Chesterfield County. Summary of Information: VDOT has requested the county to approve their proposed FY2010 Secondary Road Improvement Budget. The budget identifies the specific secondary road improvement allocations for the fiscal year. Each year, VDOT asks the Board of Supervisors to approve a budget. The FY2010 budget represents the implementation of the second year of the Six-Year Improvement Plan adopted by the Board in August 2008. VDOT estimates $1,490,646 will be available for secondary road improvements in FY2010. This is a reduction of $3.8M from the previous budget and VDOT's forecasted allocation for FY2010. All available funding for FY2010 has been shown to be programmed to the Bailey Bridge Road (Claypoint to Manchester High School) Project (see Attachment A). (Continued on page 2) Preparers R.J.McCracken agen712 Attachments: ^ Yes Title: Director of Transportation No # p~0~~.5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: continued VDOT has provided a draft Six-Year Improvement Plan for FY2010-FY2015 reflecting reduced secondary road construction revenue forecasts. Attachment A identifies the projects that have been fully funded and should be built in the next six years, and projects that have been in previous plans but cannot be funded due to the reduction in secondary allocations. Staff will work with VDOT to develop a revised Six-Year Plan for the Board's consideration next year. Recommendation: Staff recommends the Board adopt the attached resolution approving VDOT's proposed FY2010 Secondary Road Improvement Budget as presented. District: Countywide WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2010 Secondary Road Improvement Budget to the county; and WHEREAS, the FY2010 budget represents the implementation of the second year of VDOT's Six-Year Improvement Plan adopted by the Board in August 2008. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2010 Secondary Road Improvement Budget as presented by VDOT. ~~~~~~ PROPOSED FY2010 SECONDARY ROAD IMPROVEMENT BUDGET PROJECT START DESCRIPTION CONSTR. ALLOCATION BAILEY BRIDGE RD (CLAYPOINT RD TO MANCHESTER H.S.) IMPROVE 2 LANE FALL 2010 31,490,641 DRAFT SECONDARY ROAD 6 YEAR PLAN FY 2010 TO FY 2015 FULLY FUNDED PROJECTS START PROJECT FROM TO DESCRIPTION CONSTRUCTION BRANDERS BRIDGE RD N. OF WHITEHOUSE RD ROCKAWAY RD W. OF ROCKCREST RD BRANDERS BRIDGE RD BRADLEY BRIDGE RD NASH RD APPLEWHITE LANE BAILEY BRIDGE RD CLAYPOINT RD SPRING RUN RD MCENNALIY RD REAMS ROAD ROSEGILL RD COURTHOUSE RD HULL STREET ROAD WOOLRIDGE ROAD CURVE S. OF CROWN POINT COURTHOUSE RD N. OF YATESDALE DR - IMPROVE CURVE SUMMER 2009 - REPLACE RAIL X-ING SUMMER 2009 - IMPROVE CURVE FALL 2009 EASTFAIR DR IMPROVE 2 LANE SPRING 2010 MANCHESTER H.S. IMPROVE 2 LANE FALL 2010 SPRING RUN CREEK REALIGN CURVES SPRING 2011 INTERSECTION TURN LANES FALL 2011 INTERSECTION RIGHT TURN LANE FALL 2012 - IMPROVE CURVE TO BE DETERMINED - IMPROVE CURVE TO BE DETERMINED UNFUNDED PROJECTS BRANDERS BRIDGE RD BRADLEY BRIDGE RD S. HAPPY HILL RD NEWBYS BRIDGE RD WALMSLEY BLVD FALLING CREEK BR NEWBYS BRIDGE RD FALLING CREEK HAGOOD RD RHODES LANE S. OF WOODPECKER RD W. OF SANDY FORD RD IMPROVE 2 LANE BEYOND PLAN IMPROVE 2 LANE BEYOND PLAN IMPROVE 2 LANE BEYOND PLAN PAVE GRAVEL RD BEYOND PLAN ATTACHMENT A ca 0 ca c 0 U N 0 0 N LL a~ m c E a~ 0 L QC C co co 0 as r ~1 Cn M ~ CC5 _ C~ O ~ ~ {~} ~ ~ ~ ~ ~ ~ ~ ~ ~ O U ~ U -- ML W + ~ ~-- O ._ (~ O m ~ c~ ~ ~ o ~ o ~ ~ ~ ~ ~ ~ ~ •- ~ ~ o ~' o - ~ ~ ~ Q ~ o ~ U ~ z O £ ~Jl~ 0 ~Jl~ H Q LOJI~ ~ v O Z ~ t~OJI~ Q ~ O 0 ~ v Q ~OJI~ O Z ~ ~ O J w ~ ~ oC ~ 86J1~ - ~ Q ~ ~ Z ~ 56J1~ ~ W O V v w Z6Jl~ J a 68J1~ z a 98J1~ £8J1~ 0 7 00 1` C fl O~ M N ~ O N ~ ~ N m m X r r N >C X O r N X ~C O c°~ X X X Y L U ~ a = ~ L L N = _ _ ~ ~ s 'L- d d V ~ d ~ W = V) d d ~ ~ W O 7 ~ ~ ° ~ ~ O O _ .~ G~ 2 O ~ ~ ~.+ ~ oc 3 N ~, L ~ V ' V + ~ ~ ' t V V ' V ~ ~ ~ ~ ~ L _ ' L ~ L ~ V i ~ V 0 ~ / Q > mo~o// ~ > 3 ~ o ~ c ~ ~n as d > 0 > O IL ,L 0 Q ~ ~ ~ C W ~ ~O L L = L i~+ ~L ~ LO U O °' '~ Y.1 ~ ~ ~ L ° ' ° ' o ~ ~ V o z ~ ~ ~ a ~ a a as ~ ~ as ~ ~ as ~ ~ a ~ ~ a ~ ~ ~ o z ~ ~ w U •~ ~ ~ i a a c~ ~ ~ ~ W =' _ U ~ ~ ~ _ ~ O . . z ~ ~ Z d. ~ ~y w/ ~ ~ ~ J ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ M wA ~ M W ~ ~_ ~ ~ .a N ~ N ~ ° L °C ~ ~ a' ~ D ' V ~ 3 ~ ~ m ~ ° s ~ t .a ~ ~c .~ ~, ~ _ ~ 'C - '~ ~, _ = s as ~- o ~ L L __ ~ O Q m O ~ m co Z ca m Q ~ DC O V ~ O V ~ ~ _ ~--+ (~ U ~ ~ o ~ ~ ~' ~ o ~ o o ~ o ~ ~ ~ X c = o ~ - o ~ o (~ }, ~ o }' ~ .~ ' > ~ ~ ~ ~ m ~ '~ m O ~ ~ ~ o ~ U ~ +~ ~ ~ ~ ~ ~ U ~ ~ L N ~ m ~ O ~ ~ ~ o ~ ~ O ~ ~ ~ `~ ^ O W O N ~ ~ ~ ~ ~ ~ ~_ O O O ' ~ ' L ~ ~ / I..L ~ ~ / LL M M J V to to ~ = ~ L O ~ ~ N ~ ~ O ~ ~ O ~ ~ ~ ~ ~ ~ O ~ ~ L Z Z 00 = ~ Cn W U O w z w w 0 0 N LL z _o J J_ Z ._. ~? ~ o 0 c~ c~i a~ ~ D Z D Q O 0 z 0 v w J Q Z W c~ Q U D Z D Q O z U M J Q 0 U U L ~--+ 0 U c~ 0 U .O .~ O O N N 07 07 O ~ r' r ~ ~ f~ N ~t o0 ~ ~ ~ ~ ~ ~ o ~ ~ c~ c~ o - - ~ d- co ~ 0 0 N N 'd' ~ ~ ~ ~ O O o ~ ~ U ~ ~ ~ -- -- ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Secondary Rd 6-10, 17 Board of Supervisors 1/20 + 1.09 in. $202.25 The Observer, Inc. Publisher of NOTICE Take notice that the Board of Supervisors of Chesterfield County, Vuginia, at an ad- journed meeting on June 24, 2009, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Build- ing, Rt. 10 and Lori Road, Chesterfield, V a, will jointly hold a public hearing with the Virginia Depaztment of Transpor- tation where persons affected may appear and present their views to consider: Updating the 2010 Fiscal Year Secondazy Road Improvement Budget. Interested cit- izens may present comments regazding the budget. The budget is available at the Ches- terfield County Transportation Depart- ment located in the Chesterfield County Community Development building at 9800 t government Center Pazkway, 3rd Floor, or call 748-1037, between the hours of 8:30 a.m. to 5:00 p.m. VDOT ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the acces- sibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for deaf must notify the Clerk to the Board later than Friday, June 19, 2009. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/10/09 & 06/17/09 Sworn to and subscribed before me this ~~~ day of /'lR, , 2009. Legal Affiant J s T, Groom r., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) `,~~•awnrpr~~~~r ,~~~.+~~ 6 R 0 p~J''~''s ;~ ~ ~,~l1FA(l •. -Q ; ° 02-29-12 S • . . ~ a~~: mac' ;, o ,•• ,, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Vir~~inia 231 13 • Phone: (8041 X4.5-7i(H) • Fax: (8(k) 7~J4-3269 • Email: news(~cbesterfiefdobserver.com • Internet: www.chesterfieldobserveccom lA8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 24, 2009 Item Number: 17.C. Subiect: Public Hearing to Consider Proposed Adjustments to Planning Department Conditional Use Fees County Administrator's Comments: County Administrator: Hold a June 24, 2009 public hearing for proposed adjustments to Planning Department Conditional Use fees. Summary of Information: At your January 14, 2009 meeting, the Board of Supervisors directed the Planning Commission to schedule a public hearing to consider reducing the base fee for all Conditional Use applications to a base fee $1,000 and a per acre fee which offsets the base fee reduction for projects over 5 acres, and to return a recommendation no later than April 21, 2009. At their April 21, 2009 meeting, the Planning Commission approved a recommendation to the Board of Supervisors that would reduce the base fee for most types of conditional use applications to $2,200 for residential uses and $1,130 for commercial uses, the same base fee level that existed prior to the last comprehensive Planning Department fee adjustment approved by the Board in July 2008. The exception would be the conditional use base fee for communication towers, landfills, quarries, mines, borrow pits and adult businesses. Those base fees would remain at $5,300 for residential and $4,100 for commercial uses. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Conditional use fees for family day care homes, uses incidental to a principal dwelling unit, and recreational facilities and grounds primarily serving the surrounding residential community would also remain unchanged under the Planning Commission's recommendation. Attached is a proposed ordinance amendment that would adjust Planning Department Conditional Use fees as recommended by the Planning Commission. 000~~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: Conditional Use fees are budgeted at $25,000 in FY2010, and represent approximately 3.3 percent of all Planning department fees. Assuming that the level of permit requests will remain constant, the revenue generated from Conditional Use fees are projected to decrease by approximately $19,000 in FY2010, representing an overall decrease in all budgeted Planning department fees of roughly 2.0 percent. However, the impact of this proposal is likely to be significantly larger in future years when development activity returns to historical trends. For example, had this proposal been adopted in FY2008, it would have been associated with a revenue loss of approximately $50,000. Actual revenue collections will be monitored during FY2010 to determine the need for potential operating expenditure reductions. Preparers Allan M. Carmody 00021 Title: Director, Budget and Management i ,~ ~ t • „ . _ ~ Your Community Newspaper Sirte•e 1995 P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors Planning fees 6-10, 17 1/10 + 2.44 in. $361.82 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER arYho~ty ~'msct- meat of these Sees. nr and/or reductions isstlie,r~puml• (`~iarcer and Va. Code S 15.2-2286(Ax6). L~oept as or ~ >ase; with the s to ~:cther ~ n~aod by ~~ cand~oai~~"tnss~~w~iia iistiau tlrfY- ~>~k~~~~ This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/10/09 & 06/17/09 Sworn to and subscribed before me this ~ ~ ~ day of ~ /(~(N,(~ , 2009. Legal Affiant J es T, Grooms J otary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ~ ..,...... , s s ~ ~ ~ 02'g9-1Z ,, r a''s ~. siti4~9 ~,;?v ., h~~b~~~.....a~N-~ . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ~t T'•p ~ ; ~. WOK ~ti~c CouotCeiterfi 14~91> as ame~ed, ,,.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 17.D. Subject: PUBLIC HEARING: Request to Vacate a Portion of a Fifty-Foot Right of Way off Winterpock Road County Administrator's Comments: County Administrator: Board Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate a portion of a 50' right of way off Winterpock Road. Summary of Information: Charles and Shirley Miller have requested the quitclaim of a 50' County right of way as shown on the attached plat. This right of way, which was dedicated in 1974, has never been used and is not needed. Staff contacted all owners affected by this request. Two owners did not respond. One of the adjacent owners (Mattox) objects to the request but has deeded access to North Spring Run Road. Right of way along Winterpock Road will be retained for future road improvements. This request has been reviewed by staff. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #0002?.2 VICINITY SKETCH PUBLIC HEARING: Request to Vacate a Portion of a 50' Right of Way off Wi me rpock Road G ~ ~`~' v PtQRT10N OF A 50' RIGHT OF WAY OFF.W{td~TERPOCKROAD TO BE VACATED ~~ ~~ ~~ ~~ \ `` i \ / ~ r N Chesterfield County Right ofWay Office , i~ w ! - -E May 27, 2009 s ~ I~cl egtak ~G02. het 000~~3 MAP 4F AWN E RS PUBLIC HEARING: Request to Vacate a Portion of a 50' Right of Way off Winterpock Road PC)RTIC7N QF ai4 5Q' RIGHT MATTQX C]F WAY TD Bf Vr~CATED DEEQ BOOK 1111, PAGE 609 . MATTt~- ~~ BRENNER CH 790Ew~NT~~POCK ROADER KN EESSI PIN: 7236685864 DEED BOOK 1138, PAGE 515 N Chesterfield County Right ofWay Office w ' -~ a MAY 27, 2009 s I UCI eq~aK 1ti6b7 tet 000~~4 pOQ~~5 auur: iJ;~ P11~ ~ .~,3 i . ~ Ruh RO . w. sPR~NG ^,. d2~d' Rd ti~ PA, . ; ~ ~ . ,' •r f'DG -!/r~~ ~ 4 ;:~_ ~ '' •~ P t. •1 F 1 ~~ 0 • ~?~/n~~cs ~ ~~ for ~ ~o ~ ~~a . F s F ~~.,, - sTq~. PL AT QF '~~~9p ~PAkZ'ELS ON GU/NTER{~OCk~ RD --~- '~ CLOUE,P H/L L DlST.PlCT ~CHESTE/c'F/EGD Lt~UN7Y t//,~/N/f). ~~ -- :} i~ i A i. i~ 7 it 1 C z i i s >i .~ ~~ ~' ~~:; ... ' { ,. ,.. 2G;~ ' Robt M. ~'on„'ens/~,p .dl f/ov 30, /9 ~3 . ~ L'~r/rfie~o' RiC~imox Ld f i~eer ~ . . _ Yn:rrfmorn:rnus:4c+t's)xtptr3rnrr199.. BO. Buz 1616. J1id[ottusn. Vuginia ?31t;.1'h<mr. (%fNl t•iS•75i%1• Fac: 1A1F1: ?•i•t•3269 • Email: Lk°a +Cg'•elxa. rtielauh.cn rearm • IDSI'All'L NN'W Cl1CftL'f tlC ~liil`v:f1'l'LCtl01 ADVERTISING AFFIDAVIT Client Description Ad Sine Cost cr issue Chcstrrficld County Winter}x)ck Rd 6-f7 I x 3.lfi in. Right of~~llay S t 79.93 The Observer, (nc. Ptlblishcr of CHESTERFIELD OBSERVER TAKE NOTICE 71mt on Htne TA, zta9, u 6:30 pm. ~ as soon thereafter as tnay be heard. the Board err efca,es~ad car,nty>a m mg Roods of ug~nia. wilt consider tlx vaation ur s portlan of right ofway off W aterpadc Road u shown on s past tecot+ded in the CJerifs 06tce. t:ir- cvit Coact. (~sederfidd CaLtLty, Virginia. in Iked Rook 1111, Page 609. information regardug the convr_yana is on fiic in the Riglu of WaY o8'ue [n C7m tertLdd County, vtrginia. and msy be ex- amined by aIl interested parties between the boon of 8:30 a.m. and 5:00 pm., l++lorL- 'I~he beamri~ is held at a pubbc facility dr signed to be acceuiihie to persons with dts- ~y on i~cces#bility ~~tlbe GrilitY~M~ed for Leasooabk accommodations dsoaild con tact lanioe B. Blakley, Clerk w the Board. at 9d8-1200. Pertorss needing ieterpreter ser- vices for the deaf notify the Ckrk to tlLC Bond to timer than )one 19.2009. Phis is to certify that the attached legal notice was published by C~hesterGeld Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/1?/09 Sworn to and subscribed before n1e this /~ ~ day of ___._._._._~ ____._..___, 2009. Legal Affiailt a cs 'f, Grooms Jr., : otary Public Vly commission expires: 1'ebntary 29, 2012 Commission LU. 7182093 R CEIVED J N 1 9 P409 (SIrAL) ~,,,..~ ~QO -,. . .., s ; ~,tl E 4~ . • '~ O T~' ~ ' ~` EX41R~s °+~ '7y~~ » r ~ ~ ~'i 1320 p- V , 2 ••. t. . a~ . ~ - -, ~r•.~~Lv i~ i aT ''•.,,r~~+A~RY 1'IIIS IS NOT A BILL. PLEASE PAY FRO~1 INVOICE.. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 24, 2009 Item Number: 20. Subiect: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of joint meeting of the Board of Supervisors, Planning Commission and School Board to be held on July 22, 2009 at 1:00 p.m. at the Eanes-Pittman Public Safety Training Center regarding the Comprehensive Plan, followed by the regularly scheduled Board of Supervisors meeting at 3 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No 000227