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1993-06-23 Packet ~~~ ST E R F I~E L Q ~'O U N T`R"'- 1~j#~'C~~l~l~~-'3832 ~ ~,ESTE~FlEL~, BOARD OF SUPERVISORS , ARTHUR S. WARREN, CHAIRI'dAN CLOVER HILL DISTRICT EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT ~ ~A J. L. McHALE, ill BERMUDA DISTRICT AG ~ HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT LANE B. RAMSEY COUNTY ADMINISTRATOR DATE: JUNE 2 3 , 19 9 3 PUBLIC MEETING TIME: 3:00 P.M. t '~`'` page 1. Approval of Minutes '',;, ,' 2. County Administrator's Comments... ~ ~•'P:•• •• 1 '~, 3. Board Committee Reports ~ ~~ 4. Requests to Postpone Action, Emergency •,I Additions, or Changes in the Order. of Presentation 5. Work Sessions • 1993-94 Community Development Block Grant Program ............................... 2 Deferred Stems 6 . 6 . Appointments A ................... ........... . Streetlight B Installation Cost . . 9 Approvals ... ................... ........... 7. New Business A. Cash Proffers Annual Update ................ 2G B. Approval of Consolidation Agreements Between the County and Schools for the Provision of Warehouse, Storeroom, Internal Distribution and Postal Services and Set Date for Public Hearing to Amend the FY94 Budget to Reflect the Appropriations for the Consolidation ...................•••••••••• 36 C. Approval of Cable Consulting 61 Contract with CTIC Associates ............. D. Streetlight Installation Cost Approvals .................................. 73 j ,4 Poirrtmenf ~b ~~e R~ctimo.~cG ~,o~/i~a7 Arc~hon~ for fhe GCI~~-I'Pir~~ G. n ~i Qeytt-~~ on Of Advoh'on o~ D ~ 1~r ~ -~~e ~~ ~i zG/~ D ~h~ ~ ' /~,.~, ~Pr`3'``~' pile ~s Sc,~~ ~ Con•~'nuP~ ~eglo~al Cm p~~n ~'.`"` r • • ~. ~/ ~ ~ Board of Supervisors Agenda Page 2 Page E. Consent Items 1. Amendment to Riverside Regional Jail Authority Service Agreement ...................... 80 2. Write-off of Delinquent Accounts Receivable, Other Fees and Charges ....................... 85 3. Authorization of Transfers and Appropriations for Year-End Budget Adjustments............ 87 4. Transfer of Funds to Fund Shortfall in the Bon Air Branch Library Construction Project ................... 92 5. Appropriation of Federal Substance Abuse Prevention and Treatment Funds and Establishment of New Services Supervisor Position in the Substance Abuse Program ... ............................ 93 6. Appropriation/Transfer of Funds a. For Construction of the Robious Road Widening Project ............................ 96 b. For Design of the Route 360 Widening Project Between Warbro Road and ,~ ~ Harbour Pointe Parkway ............. d 99 ~ (~•1 s Appropriation of Fun A~'~'~ ~ ~~ and Approval of the Updated ~1•ti' FY94 Enhancement Project Priority List .......................... 101 8. Approval to Apply for State Department of Conservation and Recreational Trail Act Grant for Chester Hiking/ Bicycling Trail ........................ 112 9. Transfer of Funds Associated with the Work Force Deputy Position for the Sheriff's Office ........ .. ...... .............. t Date for Public Hearing S 116 10. e to Consider an Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending and Reenacting Section 4-28 Relating to Bingo Games and Raffles ................................ 118 w, • Board of Supervisors Agenda Page 3 Page 7. New Business (continued) E. Consent Items il. Request for Bingo/Raffle Permit ............ ................... 120 12. Request for Fireworks Display......... 121 13. Amendments to Minutes a. January 27, 1993 and April 14, 1993 ................ 122 b. April 28, 1993 .................... 124 14. Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility for Genito Mini Storage ............................... 125 15. State Road Acceptance ................. 129 16. Request for Permission from John C. and Judy A. Petree to Construct an All-Weather Driveway Within Two Existing Fifty Foot Rights of Way Known as Riverview Drive and Riverview Court ................... 131 17. Request to Quitclaim a Portion of a Variable Width Drainage Easement and Two Variable Width Temporary Construction Easements Across Property Owned by Southside Associates and Jonathan Bryan, III ................... 134 18. Conveyance of an Easement to Virginia Electric and Power Company ............................... 137 19. Acceptances of Parcels of Land a. Along Harrowgate Road from Grace Lutheran Church ...... ..................... 140 b. Along Ironbridge Road 1 f~Qm B ~ K In~ Comp~ny t ...... . ~? ~ Wavc '1~,~ a!s oswt urr~y.w! ~ J~tiOn~~ ConvtrSlon r41~f ? ~Ir..~ 8. Hearings of Citizens. on Unscheduled flatters or Claims 9. Reports ........................................ 146 ~r-' Board of Supervisors Agenda Page 4 Page 10. Executive Session Pursuant to Section 2.1-344(a)(3), Code of Virginia, 1950, as Amended, for Discussion of Use of Real Property for Public Purpose Relating to the IIse of the Northern Area d 1 1 S' 160 ~,, ~'xeGc#tv~srsaion puga~, an~~ ~ a,~- y~1~~; C'c~e a~i' Il;r9tn;a, i93o, aS arr~nd~d. 11.Dinner K etinq wlth~~~ rs~of ~~a~' ~~t ~ Henricus Foundation at 5:00 p.m. Administration Building, Room 502 .............. 162 12. Invocation at 7:00 p.m. Dr. Glen Bohannon, Pastor Central Baptist Church 13. Pledge of Allegiance to the Flag of the United States of America a. c~N~ ,~,;N;sr,~,~~~MtNTf 14. Resolutions and Special Recognitions A. Recognizing Mr. William. F. Mohr for His Service to the Industrial Development Authority ...................... 163 B. Recognizing Midlothian Rotary Club for Their Generous Donations to the Community ................. 164 15. Deferred Public Hearings o To Consider the Southern and Western Area Plan, an Amendment to the Plan for Chesterfield ................................ 167 A. A County-wide Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending and Reenacting Sections 21-77.20, 21-146, 21.1-49 and 21.1-129 and by Adding Section 21.1-212.1 Relating Generally to Development Regulations in R-88 and A Zoning Districts and to the Protection of Identified Visual Resources _, Board of Supervisors Agenda Page 5 15. Deferred Public Hearings (continued) B. A County-wide Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending and Reenacting Sections 18.1-2, 18.1-27, 18.1-29, and 18.1-55 Relating Generally to the Regulation of Subdivisions C. An Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended,.by Amending and Reenacting Section 20-43 and by Adding Section 20-63.1 Relating to Mandatory Connection to County Water and/or Wastewater Systems in Certain Areas Identified by the Proposed Southern and Western Area Plan 16. Public Hearings Page • To Consider the Jefferson Davis Corridor Plan, an Amendment to the Plan for Chesterfield, and an Ordinance to Amend the Code of the County of Chesterfield, 1978, as Amended, by Amending and Reenacting Sections 21-67.41, 21-67.42, 21.1-219, 21.1-224, 21.1-227, 21.1-245, and 21.1-253 and by Adding Sections 21.1-255.11, 21.1-255.12, 21.1-255.13, 21.1-255.14, 21.1-255.15, and 21.1-255.16 Relative to Development Standards, Primarily Within the Area of the Jefferson Davis Corridor Plan .............................. 185 ,. . Board of Supervisors Agenda Page 6 17. Requests for Rezoning A. 935N0180 - James H. Horner, Matoaca District B. 93SN0191 - Theresa Discalo, Matoaca District C. 93SN0196 - Jim Andelin, Matoaca District 18. Adjournment ~, __ r~~ r ~ , ``, CHESTERFIELD .COUNT ~~~,~' BOARD OF SUPERVISORS AGENDA Mee`ing Date: June 23, 1993 Item Number: Subject: COUNTY ADMINISTRATOR'S COMMENTS Health Center Commission Status Report County Administrator's Comments: Board Action Requested: Receive report of Health Center Commission. Summary of Information: Page 1 0~„ ~ 2. When the Board of Supervisors established the Chesterfield County Health Center Commission, the Board requested the Commission to report on assistance and resources needed from the County to make the transition to a viable entity. The Commission's report is attached. The Chairman and members of the Commission will be present at the meeting to present their report and answer any questions the Board of Supervisors may have. Preparers Tale: Deputy Count Robert L. Masden County Administrator: Attachments: ^ Yes ~ N o Administrator 001 ~'~ COMMANDING GENERAL 4' ~ -'~`~/ U.S. ARMY COMBINED ARMS SUPPORT COMMAND AND F FLEE / "~!, FORT LEE, VIRGINIA 2380 1-6000 ^~ ~ ~`~- -- -- June 18, 1993 Mr. Arthur S. Warren Chairman, Chesterfield County Board of Supervisors Post Office Box 40 Chesterfield, rgin' Dear Mr. a ren: Please accept our heartfelt appreciation for your support of Fort Lee during the recent visit here by the Base Realignment and Closure Commission and the subsequent public hearings in Norfolk. As in the days of the old west, Fort Lee's "barn" was burning and it was truly gratifying to see our neighbors strongly unified in the common goal of protecting this installation and its people. The bus caravan of area residents who converged on Chrysler Hall on June 11th left no doubt that we weren't going to fight this fire alone. There are so many people to thank and I ask your assistance in passing our best wishes to your citizens. Thanks to the local chambers and businesses who funded the bus trip to Norfolk. Thanks also to the many area businesses who allowed their employees to take time off to rally behind Fort Lee. When we needed you, you were there for us! Sincerely, Samuel N. Wakefield Lieutenant General, U.S. Army • \ ~ ~~ '\~. ~1 CHESTERFIELD COUNTY ~, ~.;~a P.O. Box 40 ~~ ~ --. ~,~ Chesterfield, Vir inia 23832-0040 ~ '~~ (804) 748-1200 -- Arthur S. Warren Board of Supervisors Clover Hill District June 17, 1993 Mr. James A. Courter Chairman Defense Base Closure and Realignment Commission 1700 North Moore Street Suite 1425 Arlington, VA 22209 Dear Mr. Courter: I am writing on behalf of Chesterfield County,. Virginia, one of six localities in the region where Fort Lee is located. As Chairman of the Board of Supervisors of this growing community of 223,000 people, I want to go on record to express our opposition to the closing of Fort Lee. Over the past two weeks the local governments in this area have put together a strong presentation outlining the support that our localities have provided in helping Fort Lee to fulfill its important mission. We feel that it would be a tragic mistake to close this facility that has provided both a vital economic link to the region and a valuable resource to the United States of America. ~~ Of particular concern to us is the over 17,000 jobs that would be lost and the decline in earnings of approximately $450 million. We also understand that over $520 million would be needed to move the activities at Fort Lee to another base and that no significant cost savings would result from such a move. Given the devastating impact on the economy and the tremendous costs to move Fort Lee, our position opposing the closure is clear. Fort Lee should remain a stable resource in our region and a valuable arm of the United States Army. i nin.em R.cyn.n r.~,. Mr. James A. Courter June 17, 1993 Page Two We would appreciate your consideration of these important issues during your deliberations over the next few weeks. Please do not hesitate to contact me if you need further information or assistance. Sincerely, ~~1~~t:/Y L^ .~ Arthur S. Warren Chairman Clover Hill District ASW/cdl Mr. James A. Courter June 17, 1993 Page Two cc: Members, Base Closure and Realignment Commission The Honorable John Warner, U. S. Senate The Honorable Charles S. Robb, U. S. Senate The Honorable Norman Sisisky U. S. House of Representatives The Honorable Robert Scott U. S. House of Representatives Lt. General Samuel N. Wakefield, Commander CA5COM and Fort Lee The Honorable Aubrey S. Clay, Chairman Dinwiddie County, Virginia The Honorable James B. McNeer, Mayor City of Colonial Heights, Virginia The Honorable Rosalyn R. Dance, Mayor City of Petersburg, Virginia The Honorable D. Paul Karnes, Mayor City of Hopewell, Virginia The Honorable Marion B. Williams, Chairman Prince George County, Virginia The Honorable Members of the Board of Supervisors Chesterfield County, Virginia Lane B. Ramsey, County Administrator Chesterfield County, Virginia Tom Kapasidelis, Suburban Editor Richmond Newspapers I~ ~ G-x3-93 CHESTERFIELD COUNTY HEALTH CENTER COMMISSION Transition Report To The Board of Supervisors Of Chesterfield County ~FIELlj\~ ~ ~~ 0~.~ ~"~ ~ ~ ~ 11 ~ -' ~_ ~ i! ~- ,~ -1749_ ~ - %~ ~IRGII~I~ Presented June 23, 1993 1~r CHESTERFIELD COUNTY HEALTH CENTER COMMISSION Report to the Board of Supervisors of Chesterfield County, Virginia June 23, 1993 i`r ~; ~MP4RTgN ~ F T ME gGE or Day W M '~ ; -- A.M. P.M Ot Fine MOBflE ~~ ~oae N-umber _ Aree ~~de'~-- ~ens~on Telephoned C Number Returned your ll ~~r~, ame to see. you ca RUSH Wants to see y Please call Spy attentio Message Will call again n CaOer on hold .~ Si eq ~/,-..__ ~= =-~'~~48023 UTHp IN U.S,q, TABLE OF CONTENTS Page Preface ....... .. ....................................... 1 Executive Summary ...... ................................ 4 Current Status of the Nursing Home ..........., The Nursing Home Construction Project .................. 6 Real Estate Needs ...................................... 7 Operations Support - Transition Timetable .............. 10 ~ Appendix: A. Commission Membership B. Lucy Corr Nursing Home Transition Committee Report to the Board of Supervisors, December 9, 1992 '~" C. Resolution of the Board of Supervisors of the County of Chesterfield, Virginia creating the Health Center Commission D. Chapter 37, Title 15.1 of the Code of Virginia of 1950, as amended ~' E. By-laws of the Chesterfield County Health Center Commission rrr F. KPMG Peat Marwick Forecasted Feasibility Study G. Request for conveyance and set aside of real estate fir ~r PREFACE The Lucy Corr Nursing Home Transition Committee On June 24, 1992, the Chesterfield County Board of Supervisors (the "Board") appointed the Lucy Corr Nursing Home Transition Committee (the "Transition Committee") and asked it to consider all issues relevant to a transition from County ownership and operation of the Lucy Corr Nursing Home (the "Nursing Home") to quasi private ownership via creation of a Health Center Commission pursuant to Chapter 37, Title 15.1 of the Code of Virginia. A photocopy of Title 15.1 is attached to this Report as Exhibit D. The Board instructed the Transition Committee to develop a detailed transition plan in the event the Board should opt to establish a Health Center Commission. Specifically, the Board charged the Transition Committee with responsibility for developing a plan which would maintain or enhance the quality of long term care available to the citizens of Chesterfield County through the Nursing Home; would provide for the best interests of the existing Nursing Home staff; would minimize dependence on Chesterfield County for operating funds; and would insure the effective operation of the Nursing Home. The Board also instructed the Transition consider issues relevant to the construction of a Home facility, as approved by a resolution of ~ November 22, 1989, Committee to new Nursing the Board on In its report to the Board on December 9, 1992, the Transition Committee endorsed the creation of a Health Center Commission. The Transition Committee recommended that * the current management of the Nursing Home and the Board of Supervisors take steps to ensure that employee communications are managed to alleviate concerns and maintain morale. * the Health Center Commission evaluate the current -1- ulbr w~ compensation and benefit package of the Nursing Home employees with the objective to ensure that these key elements are maintained at their current level. * the relationship with VCU/MCV be strengthened such that the Nursing Home be recognized as among other things an Academic Geriatric Medical Center. * .the Health Center Commission specify how community support and involvement will be maintained. * the review and validation of the new facility become the business of the Health Center Commission. ,~„~ * contemporaneously with the creation of the Health Center Commission, Chesterfield County should issue revenue obligations in aggregate principal amount sufficient to construct the improvements to the ~ Nursing Home. * Chesterfield County entreat its legislative iir delegation to sponsor legislation in the 1993 General Assembly session to amend the Health Center Act to provide for a more modern approach to Health ~, Center governance. * policies be formulated to reflect the unique needs of the Nursing Home. * the intention of the Board be communicated immediately to ensure that residents and their families, employees, and the community in general do not misinterpret the agenda and become concerned unnecessarily about the operation of the Nursing Home. The Chesterfield County Health Center Commission At a public hearing on January 13, 1993, the Board approved a resolution (see Exhibit C) to establish the Chesterfield County Health Center Commission (the "Commission"), and has authorized it to assume responsibility for operation of the Nursing Home. The Commission recommends that the Board set July 1, 1993 as a- -2- ~. the transition date for the Commission to assume responsibility for operation of the Nursing Home. Title 15.1 of the Code of Virginia, provides for appointment of a five member has appointed five individuals, all of Chesterfield County, to serve as initial list of the Commission members is attar Exhibit A. as currently in effect, Commission. The Board whom are residents of Commission members. A shed to this Report as The 1993 General Assembly has amended title 15.1, effective July 1, 1993, to provide for an increase in the Commission membership to seven members. W The Commission has reviewed the December 9, 1992 report of the Transition Committee and generally endorses its jr, recommendations. The report of the Commission which follows outlines in a general way the Commission's goals and sets out a timetable for an orderly transition to governance by the Commission. ~a -3- EXECUTIVE SUMMARY The Commission recommends that: ~;~,~,,~ ~ ~~ * the Board designates July 1, 1993 as the ._ effective date for the transfer of ids ownership and operational control of the Lucy Corr Nursing Home to the Commission. * the Board reaffirms its commitment to the replacement and conversion of the existing Nursing Home. r * the Board transfers to the Commission, effective July 1, 1993, ownership of all Nursing Home personal property. * the Board conveys as soon as possible to the Commission fee simple title to a parcel of real estate of approximately twenty acres - to consist of the existing Nursing Home site and the planned construction site. * the Board sets aside a parcel of real estate of approximately twenty acres contiguous with the existing Nursing Home and planned construction ~" sites for future development compatible with Chesterfield County's existing master plan and its location adjacent to the Nursing Home. * the Board approves the operations support transition timetable as set out in this Report. ~. /~~ ~~ -4- CURRENT STATUS OF THE NURSING HOME In February, 1967, the Chesterfield County Board of Supervisors responded to a shortage of nursing home beds by approving a resolution to construct a 98 bed convalescent care center to be owned and operated by the County. On April 10, 1970, the Commonwealth of Virginia issued a license to Chesterfield County authorizing it to operate a 98 bed long-term care facility - the first county-owned long-term care facility in Virginia. The Virginia Department of Health subsequently authorized an +~ increase in bed capacity and the Nursing Home expanded from 98 to 194 beds in March, 1975. Although bed capacity has remained at 194, the Nursing Home has grown and prospered. New construction ~, in 1980 added administrative and therapeutic space. An alzheimer's unit, the first of its kind for a nursing home in Virginia, opened in February, 1986. Affiliation with area educational institutions, including MCV/VCU, John Tyler Community ~"" College, and the Chesterfield County school system, has enabled the Nursing Home to be a recipient as well as a provider of training and related services. The Nursing Home is a provider of quality care and the citizens of Chesterfield County can and should be proud of the service it offers. The facility is staffed by experienced, caring, and well trained employees who place patient care above other considerations. Its management provides innovative leadership and vision. Community support and an active volunteer program benefit residents and staff. Uncertainties exist, however. In a 1988 preplanning study for the renovation of the Nursing Home, Marcellus Wright Cox & Smith Architects, noted The number of Richmond area residents age 65 and older is expected to climb steadily into the next century. In the next 40 years, projections show that the 85+ age group will triple. The preplanning study report also noted ~ -5- The Chesterfield County Nursinq Home currently .faces serious space deficiencies which limit its ability to provide current services, to expand services, and to provide for future growth of services to accomodate the target population of Chesterfield County. Recognizing the need for an expanded Nursing Home, the Board of Supervisors on November 22, 1989 approved a resolution for replacement and conversion of the facility. THE NURSING HOME CONSTRUCTION PROJECT The County has applied for and obtained a Certificate of Public Need authorizing the construction of a replacement 288-bed Nursing Home and has expended funds totalling $574,000 for the preparation of preliminary architectural drawings, a market analysis, and a feasibility study. All expenditures to date have been made from operating revenues of the Nursing Home and required no special appropriations form the general funds of Chesterfield County. ,~„ On May 24, 1993, the certified public accounting firm of KPMG Peat Marwick presented to the Commission a preliminary draft of a forecasted feasibility study for construction of the new facility. A copy of the KPMG Peat Marwick Forecasted Feasibility Study is attached to this Report as Exhibit F. The Commission is analyzing the preliminary feasilibility ~r study and will seek input and guidance from KPMG Peat Marwick and others as it moves forward to plan for construction of the new facility. While the Commission cannot at this time present a financial plan for construction of the new facility, it believes that the project will require an equity commitment from Chesterfield County of two and one half to six million dollars. The Commission recognizes that it must address a number of issues related to construction of the new facility. * Will revisions to the preliminary architectural ~, 11r 'ir -6- ~1 ~ plans be necessary? .* How can the Commission finance the project consistent with the Board of Supervisors' desire to minimize dependence on Chesterfield County for construction and operating funds? * What equity contribution level must Chesterfield County bring to the project? What form should any .County equity contribution take? The Commission believes that the proper course of action for it at this time is to move forward with the planning process and to report a formal plan for the construction and financing of the Nursing Home project to the Board as soon as possible. Yr REAL ESTATE NEEDS err In its resolution creating the Health Center Commission, the Board of Supervisors stated that ... the public health and welfare, including the health and welfare of persons of low income in the County and the surrounding areas, require the acquisition, construction, and operation of public hospital and health care facilities, particularly nursing homes, for the inhabitants of the county and surrounding areas. Specifically, the Board empowered the Commission "... to acquire, construct and operate nursing homes for the inhabitants ,~ of the County and the surrounding areas." Additionally, the Board granted to the Commission ` ... the power to acquire, construct and ''r operate other hospital and health center facilities as defined in the Act, as the Commission may deem to be in the interest of it public health and welfare of the inhabitants of the county and surrounding areas. ;: ,~, -7- The Commission's first priority must be the Lucy Corr Nursing Home. The Commission perceives an opportunity, however, to meet its commitment to Lucy Corr and also address in a positive way the broader health care needs of the citizens of Chesterfield County. The County and the surrounding areas are experiencing rapid growth in population, and with that growth will come increased demand for goods and services - including medical services. ~' Chesterfield County holds title to a real estate parcel of approximately forty acres bounded by Lucy Corr Court and Courthouse Road on which is situated the existing Nursing Home. ~, The Commission asks the Board of Supervisors to convey to the Commission fee simple title to approximately twenty acres, to include the existing Nursing Home site and the planned construction site. Additionally, the Commission asks the Board 'M"' to set aside the remainder of the parcel for future expansion of the Nursing Home or other development compatible with the Nursing Home site. ~, Construction of the New Facility The Commission has endorsed in principle the proposed construction of a new Nursing Home facility. Specifically, the Commissions seeks a conveyance of approximately six acres on which is situated the existing facility and an additional twelve to fifteen acres for construction of the new facility. Future Expansion and/or Development Compatible With the Nursing Home The Commission believes that it should plan for the future. Construction of a new Nursing Home facility will address nursing care needs in the short term. However, census projections indicate a tripling of the age 85+ population by the year 2030. The Commission desires to provide for the future by requesting a set aside of additional real estate for future Nursing Home expansion and/or development compatible with the Nursing Home. On May 12, 1993, representatives from Southside Regional ~, Hospital and St. Mary's Hospital met with the Commission and outlined tentative plans for the construction by them of a new -8- ~r ~ 100-bed hospital in Chesterfield County. A representative from VCU/MCV was present and expressed support for the proposed project. The intent, as presented to the Commission, is to construct a primary care facility with special focus on outpatient and ambulatory services - to include a full-service medical and surgical hospital designed for short-stay patients. Southside Regional Hospital and St. Mary's Hospital seek a site of approximately twenty acres in central Chesterfield County and have expressed a desire to locate near the the Nursing Home. "~' On May 20, 1993, representatives from Johnston-Willis Hospital met with the Commission and expressed a desire to present a counter proposal for construction of a medical ~ facility, probably of an outpatient nature, which could be located near the Nursing Home. The Commission does not at this time endorse either proposal. As already noted, the Commission recognizes that its first priority is to the Lucy Corr Nursing Home and its primary focus at this time will be the transition process and issues 'l~r relevant to construction and financing of the new Nursing Home facility. The Commission believes, however, that the Nursing Home should to the extent possible be involved in a continuum of ~ care. The Commission also perceives that development of a medical complex adjacent to the Nursing Home could bring with it unique advantages for Lucy Corr - both medical and financial in nature. It is not the intent of the Commission to develop the real estate itself. Rather, the Commission seeks input into the ~, development of real estate adjacent to the Nursing Home - thereby assuring a use compatible with the Nursing Home and offering an opportunity to negotiate financial arrangements which could provide positive financial flows to help offset operating costs ~ of the Nursing Home. The Commission asks for a set aside of the remainder of the forty acre parcel, of approximately twenty additional acres, to be designated for future Nursing Home expansion or other development compatable with the Nursing Home. Exhibit G, attached to this Report, indicates the location of the real estate (approximately forty acres) which is the subject of this request. _9_ OPERATIONS SUPPORT - TRANSITION TIMETABLE The transition to a quasi private facility must be an orderly one. The Commission has identified seven transition issues, and sets out below its recommendation for each. Cash Processing and Accountability ~„ The Commission believes that the Nursing Home should assume responsibility for cash processing and accounting, other than payroll processing, on July 1, 1993. Specifically, the Commission recommends that the Nursing Home ar 1. Establish a petty cash fund, 2. Open a Nursing Home general fund bank account, and 3. Effect a transfer of responsibility for the Agency Fund and the Resident Council Fund from the County Treasurer to the Nursing Home accounting department. it The Nursing Home should acquire necessary endorsement stamps, deposit slips, and checks. The Nursing Home should pr establish and/or revise procedures for processing and recording of receipts and disbursements, with attention given to internal control. "" The Commission asks that the Board authorize transfers on June 30, 1993 to the Commission of all amounts due the Nursing Home from the County as well as all Nursing Home cash on hand and •s on deposit in bank accounts owned by Chesterfield County. In addition, the Commission requests the the Board authorize transfers on July 1, 1993, 1994, and 1995 of the full value of the appropriation to the Nursing Home necessary to ensure full compliance with the public facility compliance alternative of the Hill-Burton Grant. -10- Purchasing/Procurement/Vendor Processing The Commission believes that the Nursing Home should assume responsibility for purchasing and procurement on July 1, 1993. The Nursing Home has acquired the necessary forms and has establish procedures for purchasing, procurement, and vendor processing. The County should transfer all outstanding contracts and purchase orders to the Nursing Home. The Commission anticipates that the Nursing Home will continue to use many County services, at least initially, to include but not be limited to 1. County garage - - vehicle maintenance and service 2. County print shop 3. Trash/refuse disposal 4. Special services - - snow removal, parking light repair, etc. 5. Utility costs - - until such time as the nursing home can enter into a contract with Virginia Power. ~' To assist the Nursing Home and provide working capital during the transition period, the Commission asks that the County forgo reimbursement for services provided by it during the „, transition period July 1 through December 31, 1993. The Commission anticipates that the Nursing Home will employ the same external public accounting firm for its annual audit "' that the County uses. ~r Payroll/Benefits The Commission has determined that Nursing Home employees should remain employees of the County until December 31, 1993. Even though the County uses a June 30 fiscal year and the Nursing Home anticipates the adoption of a June 30 fiscal year, -11- ~iMlr the Commission believes that an immediate tranfer of employee status would be a mistake. An immediate change in employee status could be disruptive to employees who file federal and ~"' state income tax returns on a calendar employee benefit considerations must beeaddressed inddaticareful and deliberate manner and the Commission is not prepared to ~r recommend changes in employee benefits at this time. The Commission recommends that all existing County employee benefits remain in effect until the employee transfer date of '~`" December 31, 1993, at which time the Commission anticipates that it will have adopted a comprehensive benefit package. In its recommendation, the Commission specifically includes the we following employee benefits: 1. ~, 2 . 3. 4. 5. ~" 6 . 7. VRS - retirement VRS - insurance Supplemental retirement programs Various health insurance plans Deferred compensation plans Disability insurance plan Credit Union The Commission will, of course, reimburse the County for the direct employee cost incurred by the County during the transition period. "~"` The Commission recommends that accrued sick leave, vacation pay, and other employee benefits be transferred to it on December 31, 1993 when. the employee transfer is effected. The Commission -rr will assume the County's obligation for employee benefits accrued by employees while on the County payroll prior to July 1, 1993. Between July 1 and December 31, 1993, the Commission will undertake a comprehensive review of the employee benefit options and anticipates adoption of an employee benefit package prior to December 31, 1993. Also, during the transition period between July 1 and December 31, 1993, the Nursing Home will acquire payroll software ~. and sufficient staff training to permit a transfer of the payroll/benefit function on December 31, 1993. Human Resource Management 1br As noted, The Commission has recommended that all Nursing ~; -12- ~w ~ Home employees remain employees of the County until December 31 1993. Accordingly, the Commission recommends that the Nursing Home should assume responsibilty with the County for human ~ resource management, effective July 1, 1993. Joint responsibility will last until December 31, 1993, at which point all Nursing Home staff will become employees of the Nursing Home and the Nursing Home will assume sole responsibility for human resource management. In anticipation of the change, the Commission has authorized the Nursing Home administrator to hire a human resource manager. Data Processing Support/Services The Commission recommends that the Nursing Home assume responsibility for data processing (other than payroll) on July *~ 1, 1993. The Commisssion anticipates that the Nursing Home will continue to use the existing AT&T telephone system now in service at the facility. The County should, at least initially, provide computer maintenance services on a contract basis to the Nursing Home. wr Insurance The Commission recommends that the Nursing Home continue to work through Risk Management of the County during the transition period July 1 through December 31, 1993. During this period, the Commission will consider alternative insurance options and will report its recommendations to the Board of Supervisors prior to r December 31, 1993. Since employees will remain employees of Chesterfield County ~ until January 1, 1994, the Commission asks that the County continue to provide workers compensation coverage until that date. '~`' The Commission does not assume responsibility for any civil liability arising out of a cause of action having an origin s prior to the requested July 1, 1993 effective date for transfer of ownership and operational control of the Nursing Home. err -13- Hill-Burton The Commission asks that the Board recognize and reaffirm the obligation of the County for the Hill-Burton Federal Grant which exists through 199.6. This grant was issued to the County in 1966 to partially fund the initial construction of the Nursing Home. In 1987, the County obtained approval from the Federal Government to meet its obligations under the grant through the '~'' Public Facility Compliance Alternative b the Nursing Home equal to ten Y Providing subsidies to percent of patient service revenues (as defined) annually to cover the unrein-bursed cost of care ,w„ provided to the indigent residents of the home.- The projected subsidy level is set out below. 1994 ..... $ 434,000 1995 ..... 455,000 1996 .. 634,000 CONCLUSION July 1, 1993 approaches and the Commission seeks to assume responsibility on that date for operation of the Lucy Corr Nursing Home. The Commission pledges to work with the Board in a full and open partnership. It will report to the Board as necessary to inform the Board of plans and progress as the Commission operates the Lucy Corr Nursing Home and carries it into the twenty-first century. +nr Y1~ wr f' -14- Mlr CHESTERFIELD COUNTY HEALTH CENTER COMMISSION MEMBERSHIP Dr. Richard Belgrad Director Radiation Oncology Center ~"' Johnson-Willis Hospital 1401 Johnson-Willis Drive Richmond, Virginia 23235 ~r Mr. Frasier W. Brickhouse Professor of Accounting ~ Virginia State University Box 9047 Petersburg, Virginia 23806 'Mw Mr. Wayne L. Edmunds, CPA Associate Professor of Accounting Virginia Commonwealth University ~ 1015 Floyd Avenue Richmond, Virginia 23220 C~7 r Ms. Linda F. Shaw Executive Director United Behavioral Systems 7110 Forest Avenue - Suite 101 Richmond, Virginia 23226 Mr. Dominic Puleo Director of Finance MCV Hospitals MCV Station - P.O. Box 510 Richmond, Virginia 23234 Mr. N. Leslie Saunders Attorney-at-Law Minor, Saunders, Cary & Patterson 9100 Arboretum Parkway Richmond, Virginia 23236 ADVISORY MEMBERSHIP Dr. William Nelson Director Chesterfield County Health Department 9501 Lucy Corr Dr. - P.O. Box 100 Chesterfield, Virginia 23832 ~" APPENDIX A LUCY CORK 1VUIZSING I30ME TRANSITION COMMI7'TI';I+; Report to tl~e Boat•d of Supervisors Of Cf~esterfield Cou~ity r. .. err ~r t Presented: December 9, 1992 APPENDIX B err Lucy Corr Nursing IIome Transition Conunittee Committee Membership r. rrr- ar +Mr Robert R. Kaplan, Chairman. Wayne L. Edmunds, Vice Chairman Managing Director Virginia Commonwealth University and Carter/Kaplan & Company Gregory & Associates Investment & Merchant Bankers 14 E. Tabb Street Post Office Boz 344 P. O. Box 1156 Richmond, Virginia Petersburg, Virginia 23803 Joseph Barden, Director Thomas Callahan Financial Aid Chairman Richard Bland College Nursing Horne Advisory Board 11301 Johnson Road 2532 Scarsborough Drive Petersburg, Virginia 23805 Richmond, Virginia 23235 Beverley B. Dowdey Preston Holmes Nursing Home Advisory Board Vice Chairman 5615 Promontory Pointe Roade Nursing Home Advisory Board Midlothian, Virginia 23112 11630 Buckhorn Road Chesterfield, Virginia 23832 Raymond Patterson Dominic J. Puleo Commonweath of Virginia Director of Finance Department of General Services MCV Hospitals 202 N. 9th Street -Suite 209 803 Ferrylanding Drive Richmond, Virginia 23219 Richmond, Virginia 23236 Diane Roberts Linda Shaw Manager Executive Director Affirmative Action United Behavioral Systems Phillip Morris, USA 7110 Forest Avenue Post Office Box 26603 Suite 101 Richmond, Virginia 23261 Richmond, Virginia 23226 ~Ir- TABLE OF CONTENTS Preface .........................................1 Executive Summary ................................. 2 Quality Of Care .................................... 3 ~r- ~, Structure and Financing Issues ........................... 7 Management Organization and Related Issues ................. 11 Recommended Next Steps ............................. 15 Appendix: w" A. Mission Statement of Lucy Corr Nursing Home Y B. Draft Revision of Section 15.1-1518 of the ~" Code of Virginia of 1950, As Amended Ir ~. rR~r~c~ This report is submitted by the Nursing Home Transition Committee (The "Committee") which was established at the June 24, 1992 meeting of tl~e Board of Supervisors of Chesterfield County (the "County"), Commonwealth of Virginia. The Committee was requested to develop ~, a plan for, or recommend an approach to transition to, quasi private ownership of Lucy Corr Nursing Home (the "Nursing Horne"), which will maintain or enhance the quality of long term care available to the citizens of the County. To reach a consensus, the Committee reviewed tl~e current status of the Nursing Home, and found it to be financially stable, and operationally sound. The Committee researched ,r,. various nursing home operations and organizational structures. This included a site visit by the Committee to the Lake Taylor Hospital in Norfolk on August 27, 1992, and a visit from Orange County Nursing Home's Administrator and members of the Commission on October 8, 1992. ~. Tire Committee perceives that a principal criteria of tl~e County, as it considered tl~e most appropriate vehicle for the expansion of the Nursing Home, was the ability to procure the r- expansion without tl~e necessity of long term reliance upon, or adverse impact to the County's credit rating. To that end, the Committee has socrght to develop its recommendations to permit to the fullest extent possible, consistent wish the maintenance of quality care for residents and +~r the best interest of the Nursing Nonce's valued employees, a structure rvhiclt will facilitate stand-alone f nancing for the new facility expansiou. +~- All committee members participated actively in the development of these recommendations, and support for the recommendations, as presented, is unanimous. w I~rr ,qr r ~XECUTIV~ SLJn~IlVIARY The Committee i~as sought to develop its recommendations to permit to the fullest extent possible, consistent wit} the maintenance of quality care for residents and tl~e best interest of the Nursing Home's valued employees, a structure wl~icl~ will facilitate stand-alone financing for the new facility expansion. The Committee recommends that: • the current management and tl~e Board of Supervisors ensure that employee communications are managed to alleviate concerns and maintain morale. '" • the HCC evaluate tl~e current compensation and benefit package with the objective to ensure these key ele-i~ents are maintained at their current level . • the relationship with VCU/MCV be strengthened such that the Nursing Home be recognized as among other things an Academic Geriatric • Medical Center. • the HCC specify liow community support and involvement will be maintained. • the review and validation of the new facility become the business of the HCC. • contemporaneously with tf~e creation of the HCC, the County should issue its revenue obligations in aggregate principal amount sufficient to construct the improvements to the Nursing Home. • the County entreat its legislative delegation to sponsor legislation in the 1993 General Assembly session to amend the HCC Act to provide for a more modern approach to HCC governance. • policies be formulated to reflect the unique needs of the Nursing Home. ~` • the intention of the Board be communicated immediately to ensure that residents and their families, employees, and the community in general do ~ not misinterpret tl~e agenda and become concerned unnecessarily about the , operation of the Nursing Home. The Committee unanimously agrees that the correct composition and philosophy of the HCC is critical to the long tern quality and fi,nar~cial viability of tl~e Nursing Horne. 2 v rr QUALITY OT CAItl+/ The Committee discerned that a dominant theme heard from those having input into this process has been to ensure that t}~e existing level of quality care is protected and enhanced.' Tl~e Committee believes that tl~e current quality of care sets a standard of excellence for the industry, and can be attributed to a number of factors: • Credentials and experience of staff providing direct patient care. • Leadership and vision of management and support staff. • Educational interface with MCV Hospitals and the diversity of programs to meet the needs of tl~e residents and the community. • Community support and involvement. • Maintenance of a safe, l~ealtliy, and efficient physical environment. •" The Committee realizes that tl~e quality of care cannot be g--a-a-tteed. .However, the Committee firmly believes it cast be safegc-arded a-td e-tlta-tced by tl~e Board of Supervisors and tt~e Health Center Commissio~i (the "HCC") if due consideration is granted the recommendations made. Retention of Ou~lily Stiff ~,, The greatest asset Held by tl~e Nursing Home is the staff. Without question, these men and wo-nen are the linchpin of quality, and must be a primary concern as each detail of the HCC is planned and executed. Our most imminent concern is for the morale of these individuals +rr during the upcoming development of the HCC. We urge the current n:a-iagement and the 13oa-d of Supervisors to ensure that employee communications are managed to alleviate concerns acrd maintain morale. The breadth and intricacies of human resource issues were felt to be beyond the scope of the Committee's mission. However, eve r•ecornme-td that the first order of business for the +` HCC be to evaluate the curre-rt compensation and benefit package with the objective to ensure these key elements are maintained at their current level. ~~ ' Board of Supervisors' meeting, June 24, 1992, Item 6.A.; ...developing a plan which will ~,; maintain or enhance the quality of long term care available to the citizens of Chesterfield County through the Nursing Home;..." 3 ~, Specifically, tl~e Committee strongly recommends that: • Pay scales remain competitive within the I~ealtl~ care industry. • Provision of health, life, sick leave, retirement and other benefits remain competitive in the aggregate. • Flexibility for tl~e Executive Director to manage tl~e selection of the human resources benefit package be ensured. • Communications to all Nursing Home staff are proactive throughout the process, starting now. • Staffing levels be managed so as not to adversely impact the delivery of direct patient care. ~ • Impact of changes be evaluated on the basis of probability of staff turnover and not strictly on the basis of cost. ,w, The HCC may desire the input of a human resources consultant to help shape the compensation and benefit package, but the Committee recommends the HCC also avail itself of employee input into tl~e issue. Leadership and Vision The Committee has been favorably impressed with tl~e leadership skills displayed by the management staff at the Nursing Home. While other facilities have been plagued at times by +~ significant budgetary and operation problerns,Z the Nursing Home has experienced stable growth,. operating efficiency and a planning process that will put tl~e vision of the facility's future into motion. These elements hold great significance for the future of quality care, and are discussed further in the Management Or{anization and Related Issues section of this report. However, the Committee wishes to underscore its support of the current management, and encourages the Board of Supervisors to safeguard the operational autonomy of the current management structure in the creation of the HCC. z Reference notes provided from tl~e Transition Committee visit to the Lake Taylor facility. 4 ~rr- Educational Interface and Program lliversit.y With the "Graying of America" comes the demand for greater skill levels in dealing with the unique needs of tl~e elderly. Program development to assist residents in their own home must begin now if they are to be in place and efficiently functioning into the twenty-first century. The best source of these efforts are the teaching }iospitals that have made a commitment to gerontology. Tl~e Nursing Home has already tapped that resource via its current interface with MCV Hospitals. This move not only assures the Nursing Home is innovative, but provides an oversight to patient care by way of tl~e housestaff/residents that serve on-site. It is the recontrnendation of the Committee that this interface be strengthened suclt that the Nursing Ilome be recognized as among other things an Academic Ge~iatiic Medical Center. Communit~~port and Involvement The County has relayed its desire to maintain a link with the Nursing Home, and to ensure the facility will continue to be a source of pride for all residents. Key to the success and reputation of the facility is the perception of quality care provided. This perception stems from two sources: the direct interface of the resident and his or her family and friends and the public notice granted the facility due to it's innovative programs and services.3 The benefits of ~r maintaining the current positive perception extend to support of new and innovative programs, facility expansion, volunteerism, success of fund raising events and the sense of pride County residents may enjoy. It is the recommeudatiott of the Canmittee that the HCC recognize the '~ importance of this element by including itt it's bylaws specific attention to how community support and involvement will be maintained. Maintenance of racilit~& Procurement. "'~" Relative to the current plans for a new facility, the Committee recommends that the review and validation of this proposed expa~tsion beco~tte tl:e business of the HCC. Given the consultant's report and tl~e obvious changes in population demographics, we can intuitively "` support tl~e need for a larger and more sophisticated facility. However, the Committee's mission did not extend into an evaluation of the proposal's merits. ~ Maintenance of tl~e facility is crucial to ensure the delivery of quality care. The transition to a HCC must ensure that all plant and equipment policies and procedures are y'' 3 Please reference the "Family/Responsible Party Survey" results published March, 1992, as well as tl~e collection of newspaper articles/features on file at the nursing home. 5 4 yE~ E irr~ approached in a manner to accommodate, if not improve upon, the existing policies and procedures. Witli respect to procurement, where possible and cost justified, County resources sl~vuld be used. However, management should be granted the latitude and flexibility to seek the most effective and efficient arrangements at its disposal, regardless of whether these arrangements are tl~rougli or outside of County government. +r. ~r 6 ti. STRUCTURE AND FINANCING ISSUES Given that a significant portion of tl~e charge to tl~e Committee in the resolution of the Board of Supervisors creating tl~e same was to develop, ...a plan which will maintain or enhance the quality of long term care available to tl~e citizens of Chesterfield County through the Nursing Horne...[and] minimize dependence on County for operating funds; ... tale Committee took pains to examine tl~e Health Center Commission ("HCC") statute and organizational format to ascertain tl~e degree to which the HCC would be the most efficacious structure for transitioning tl~e Nursing Horne to quasi-private ownership and financing the expansion thereof. i1r In the last connection, the Committee regarded as a legitimate and driving factor for the quasi-privatization of the Nursing Home, the desire on the part of the Board of Supervisors to ~„ achieve tl~e expansion of the Nursing Home, if feasible, predicated upon the credit of the Nursing Horne itself and tl~e value of its facilities (existing and proposed) as collateral security for tl~e financing of the expansion. Therefore, tl~e Committee evaluated potential structures with a view toward positioning tl~e Nursing Home so that to the fullest extent possible the expansion financing will not require tl~e credit backing of the County or be taken into account on a continuing basis in determining the credit ratings of the County. Initial Conclusions An examination of tl~e HCC statute, Section 15.1-514, et seq. of the Code of Virginia of 1950, as amended (the "HCC Act") revealed that the HCC suffered from a number of '~" structural deficiencies. To the Committee the most notable of these deficiencies were: (i) the antiquated approach of the HCC Act to corporate governance, and (ii) The narrow financing power contemplated by the HCC Act for the financing of HCC projects and their operations. The Committee concluded that, because of the limitation in the HCC Act on the number of commissioners that can be appointed (five), an HCC would not provide the Nursing Home ~ with tl~e required pool of diverse backgrounds and experience required to ensure the quality of care, and policy making acumen to guide a much larger Nursing Home in the challenging health care industry of the twenty-first century. Moreover, from a financing perspective, the HCC Act r 7 prohibits a HCC from conveying its property as collateral security for indebtedness (whether incurred in respect of capital projects or to finance working capital). Accordingly, the Cornrnittee concluded that to adopt the existing HCC structure would preclude the Nursing Home from ever functioning as an essentially autonomous and stand-alone ~' enterprise, not dependent on tl~e County from a credit perspective. Therefore, initially it appeared to the Committee that to utilize the HCC structure would necessitate the County's active and continued involvement with the Nursing Home, inasmuch as the financing of the "~' expansion would have a continuing effect upon the credit rating of the County. Alternative to the IICC As an alternative to the HCC the Committee examined the feasibility of a member, non- "` stock corporation (tlie "Corporation") that would be formed by the County with the County as its sole member. The member form for tl~e Corporation was selected in order to assure that t}~e Board of Supervisors would be the body that periodically selected the directors of the ~ corporation, thereby assuring a continuing role for the County in the Nursing Home, which has been such a significant service of the County to its citizens and those of neighboring ~ communities. From a corporate governance perspective the corporate form would enable tl~e Board of Supervisors, tf~rougli the adoption of bylaws for the Corporation, to provide for an enhanced board of directors of sufficient tenure to contribute significantly to the future of the Nursing Horne. The Corporation would apply for a determination under Section 501(c)(3) of the Internal ~ Revenue Code of 1986, as amended, thus enabling the Corporation to both receive charitable donations as a part of the development of a permanent endowment for the Nursing Home and to access tax-exempt, long-term, project financing through tl~e County's Industrial Development Authority, such as was contemplated by the KPMG Peat Marwick feasibility study which was cornrnissioned in 1990-91, incident to tl~e initial investigation of an expansion of the Nursing Home. A more in depth study of the Corporation as an alternative to the HCC revealed a number of drawbacks that called into serious question the feasibility of the Corporation as a meaningful alternative to the HCC. Principally, given the Committee's understanding that the Board of Supervisor's wishes to proceed with the expansion of the Nursing Home as quickly as practicable in the circumstances (a conclusion that the Committee endorses, considering, among other +~' things, tiie age of the exiting facility, the fact that it is at capacity and the favorable interest rate. environment that will redound to the benefit of the Nursing Home, if the financing progresses with haste), the Corporation will necessitate an approximately one year delay in the expansion ~' project. (It takes approximately one year to receive a determination under section 501(c)(3) from the Internal Revenue Service, a sine qua non for tax exempt financing of the expansion of the Nursing Home.) In addition, the County Attorney has ascertained potential difficulties with, ~ among other things, tl~e ability of tl~e County to contribute the existing facility and expansion 8 land to tl~e Corporation in tl~e absence of legislative changes at the Commonwealth level, as well as the risk (theoretical from the Committee's perspective, but a risk nonetheless) that the Corporation might be subject to labor organizing initiatives in tl~e future. Recommended Approach Considering that the Corporation as an alternative approach to the HCC did not appear workable, the Committee turned its attention to seeking out means by which the HCC structure could be utilized, while at the same time providing for project financing (financing secured by the Nursing Home itself and, hopefully, not dependent on the credit of the County) and enhanced governance. To this end the Committee sought tl~e expert guidance of the Hunton & Williams law firm, principally to assist in identifying a financing structure that would facilitate the project financing for the expansion. As a result of these consultations and its further deliberations, tlce Committee )tas determined, and it recom,Wends, that the County should create the HCC. Contempo-~ameously +~ with the creation of the HCC, the CoccWty s)cocdd issue its revenue obligations (the "Obligations") in aggregate p-imcipal amount Buff ciemt to construct the improvements to the Nursi-cg Home and, if feasible in the opinion of the underwriters therefor, the working capital needs of the Nursing Home. Tl~e Obligations would be secured by, and be payable solely from the revenues of, the Nursing Home, as expanded (tl~e "New Home"). In this fashion the New Home would be positioned to be autonomous from a financial perspective, while at the same ~'" time the County would retain tl~e flexibility to step in and provide financial assistance, if warranted, to maintain the quality and diversity of service that the New Home will afford to the community at large. It should be noted that the recommended approach will permit the County ~'' to add its limited or moral guaranty to the Obligations, if that is deemed appropriate or necessary to achieve the most advantageous rate of inEerest for the Obligations. ~' The New Home project, financed with the Obligations, will be leased to the HCC under the terms of a long term lease ti~at essentially would be a "pass-through" of the debt service for the Obligations. The New Home would then be operated by the HCC pursuant to the lease. I-nbedded in the recommended approach is the opportunity, should it prove to be ~ desirable, for the Corporation to be formed at so-ne indeterminate point in the future, obtain the 501(c)(3) determination and receive conveyance of the New Home, .subject to the financing represented by tl~e Obligations subject to tl~e approval of the Circuit Court upon the petition of „~„ tl~e HCC as the HCC Act currently provides. Alternatively, the Corporation could acquire the New Home from the County, utilizing its own financing, procured through the Industrial Development Authority, to finance the purchase of the New Home from the County. If this last „„~, approach to transferring ownership to the Corpora,1e Co eorationzand subject to } euapp ovall likelihood be terminated incident to the transfer tot rp of the Circuit Court of the County, as required by the HCC Act. rr 9 Finally, tl~e recommended approach leaves open the possibility for the HCC to create a charitable foundation for the benefit of the New Home, which undoubtedly would contribute to the quality of service provided and the long term, financial viability and independence of the New Home. Frorn a corporate governance perspective, the Committee recommends that the County entreat its legislative delegation to sponsor legislation ir: t)te 1993 General Assembly session to mnend the IiCC Act to provide for a more modern approach to HCC governance. In this connection, the Committee recommends the more enlightened approach to these matters evidenced in the provisions of tl~e Industrial Development and Revenue Bond Act (Section 15.1- 1373, et. seq.) of the Code of Virginia of 1950, as amended) pertaining to the directors of. industrial development authorities. Attached Hereto, as Appendix B, is a mark-up of the subject provisions of tl~e last mentioned act to conform to tl~e HCC setting. rr irr 10 MANAGEMENT ORGANIZATION AND RELATED ISSUES Rationale and Recommendation for Quasi Privatization Anticipated changes in the health care industry into the twenty-first century dictate that providers of liealtti care, in particular nursing lio-nes, be prepared for and adopt strategies that will enable them to meet new challenges of changing demand, reimbursement constraints, competition for residents and staff, and the ability to adapt to emerging technologies and management structures. Financial performance and tl~e ability to react quickly to changes in the competitive health "' care market place will be critical to the continued financial viability of the Nursing Home. •" Management of scarce resources, maximization of a reducing reimbursement base, and a properly balanced payor mix of residents will necessitate a different way of conducting business. The Nursing Home will face a multitude of financial challenges, particularly from arevenue/cost squeeze perspective, and must be positioned to react to it's ever changing environment. Issues which will need to be addressed include: • Continuing government squeeze on nursing home expenditures. • The public concern over ftit~ding long-term care and growing health costs for the elderly. • Society and individuals will need to make decisions regarding the costs and benefits of advanced medical technology. • Customers are demanding more information on quality, costs, and outcomes. It is apparent that some nursing homes will experience a renaissance by the end of this decade while others will not survive, and most will continue to function in an entirely different configuration. The Committee recognizes the importance of County administrative oversight of the Nursing Home, but recommends that policies be fo»~tulated to reflect the unique needs of the Nu~siicg Home. This is required due to the transformation that is occurring in the nursing home industry. Tt~e changes associated with this transformation are basic and profound and are being brought about because of the increasing cost of health care. The ability of tl~e Nursing Home to make sound decisions timely is critical and the current relationship with tl~e County, which has dissimilar operations, can hinder this process. Tl~e current relationship is sometimes slow and diffuse, and the end result frequently represents r err a co-npromise among diverse interests, and many times leads to a delay in timely decision making. Restrictions related to personnel and procurement often burdens the Nursing Home with costs that a private institution iri the community does not have. This makes it difficult for the Nursing Home to compete in aprice-sensitive environment. In addition, County ownership may restrict the Nursing Ho-ne's ability to participate fully and take advantage of specialized negotiations with vendors. I3y helping to ensure the financial viability of the Nursing Home through quasi-privatization, the County's financial obligation to the Nursing Home can be minimized. The current operating errvironment for the Nursing Hone is becoming more competitive. Tlie Nursing Home must have the ability to procure goods and services in a quick, cost effective ~ manner in order to survive both financially and programmatically. The Committee feels there leas to be a recognition that when the HCC is formed, the issue of quasi-privatization will become important, and the HCC (not necessarily the County) will need to deal with tl~e ;,, following: • Although the County has a progressive personnel program, it is designed to meet total County employee objectives. • Tl~e Nursing Home req~rires a personnel program with substantial flexibility which is designed to meet tl~e unique needs of the nursing home industry. • Being a part of tl~e County system has forced the Nursing Home, at times, to spend more for salaries and fringe benefits, not necessarily competitive with tl~e I~ealtl~ care industry. • Being part of the County has delayed decision making when the Nursing Home wished to increase salaries because of severe market competition. • County fringe benefit programs are not designed to meet the special and changing needs of the Nursing Hone. • Private nursing Domes are restructuring their salary and fringe benefits to respond to tl~e competitive health care environment, while t1~e Nursing Home is unable to react. • The Personnel Act and Grievance Procedure of the County would not apply to the Nursing Home, but the HCC would establish grievance procedures. 12 ~r • Tl~e Nursing Home's success in the future is, in a major way, related to -" its ability to be creative in developing salary and fringe benefit programs wliicl~ allow it to recruit and retain top personnel and to involve staff in improving Nursing Home efficiency and service. • Tl~e goods and services required by the Nursing Home are of a unique nature and tf~e ability to negotiate with vendors could result in a cost savings. • Allow the Nursing Home to participate in cooperative non County procurement activities. • Tl~e Nursing Home must comply with tl~e Public Procurement Act, but would Dave flexibility related to using County contracts and procurement + authority of the County. Tlie Nursing Home should have the ability to obtain cost savings by taking advantage of contracting opportunities. • The Nursing Home should be free from the administrative oversight of the County. 77iere must be a total commitment front the County to accomplish quasi privatization to help ensure the continued sccccess of the Nrusirag Horne. Quasi-privatization would not only result in cost savings to tl~e Nursing Home and residents, but also Delp ensure the continued delivery of quality patient care to the citizens of Chesterfield County and its neighbors, at the lowest possible cost. Recouurrended health Care Curnrnission The Committee recognizes that the recommended Health Care Commission governance which is proposed to be appointed by the Chesterfield County Board of Supervisors, will possess ultimate responsibility for the well-being of the Nursing Home. In practice, however, volunteer HCC governance members must delegate most of the responsibility for day-to-day management to the Executive Director and staff of tl~e Nursing Horne. ~, The HCC will serve as steward for tl~e Nursing Home, and will be required to strike a balance that allows tl~e Executive Director to lead while the HCC maintains oversight responsibility to guard tf~e integrity of the Nursing Home. The role that the Committee feels ~, will be necessary for the members of tl~e HCC to play includes the following macromanagement responsibilities: • The HCC will exercise fiscal oversight to determine if the Nursing Home is meeting its goals and managing its income wisely. 13 .. • Tl~e HCC will conduct systematic and regular evaluations of tl~e Executive Director's effectiveness in helping the Nursing .Home to realize its goals. • The HCC will play a meaningful role in approving and monitoring the Nursing Home's programs and services. • Tlie HCC will carry out its role in enhancing the Nursing Home's public image. 'I'I~e Committee realizes that these four responsibilities are no guarantee of a perfect balance between the HCC and Executive Director roles, but they can act as safeguards. Tl:e Committee unanimously agrees that the correct composition and philosophy of the HCC is critical to the long tern quality and financial viability of the Nursing Home. •r Recomtttended Criteria for HCC Membership 77ze Committee is recommending that general criteria be utilized to evaluate potential HCC members. Adherence to this criteria will help ensure that the HCC members have the ;,~,,, knowledge and experience to properly guide the Nursing Home through the turbulent times that lie ahead in the ever changing health care environment. The Committee recommends that HCC members be residents of the County, and that the following be an attribute of one or more of the members: • Prior experience as a board member or trustee • Ability to provide macro leadership • Interest in, and a working lu~owledge of long term, acute, & academic l~ealtli care. • Sensitivity to gerontology issues • Legal, fiscal, & business knowledge • Prior experience in, or in dealing with, regulated industries and the ~ bureaucracies that administer the same. The time commitment required of HCC members will be extensive, and the Committee recommends that nominated individuals be apprised of this prior to acceptance of membership. tir 14 I~CONIlVIL'VDI;D IVIJXT STIJPS 77ie Tiansitiort Committee feels a sense of urgency to move forward with this project. Long term interest rates are at a low point but may already be starting a turn upward. Additionally, tl~e legislative changes recommended must be drafted soon in order to receive the attention of the upcoming General Assembly session. But foremost, tl:e ii:tendon of the Board mast be communicated immediately to ensure that residents and theirfamilies, employees, and t1:e community in general do not misinterpret the agenda and become concerned unnecessarily about the operation of the Nuusing Home. To that end, the Transition Committee recommends the following: • That the management of the Nursing Home, in conjunction with County staff, develop a comprehensive communication plan to inform staff, residents, and families of HCC development appropriately. • A legislative package be prepared by the County Attorney for the purpose of modifying the existing Health Center Commission language as recommended. • That given the input into the composition of the Health Center Commission board, a search begin to develop a pool of appropriate candidates to the end that the Commission can be formed as quickly as practicable and begin the transition recommended herein. ~. 15 Appendix A MISSION STATIJMI:NT OT LUCY CORK NUILSING HOMI; The Chesterfield County Lucy Corr Nursing Home recognizes that an individual's maximum functional level is best attained through the preservation of the individual's dignity, and autonomy. Therefore, Chesterfield County Lucy Corr Nursing Home will provide medical, rehabilitative, and psycho-social services that will promote self-esteem and the highest possible quality of life for those older adults and physically challenged individuals in its Gaze. DRATT Appendix B `„ REVISION OF SECTION 15.1-1518 OF THE CODE OF VIRGINIA OF 1950, AS AMENDED t Members of commission; quorum; compensation; expenses; records; and vacancies.--The hospital or health center commission shall be governed by a board of commissioners in which all powers of tl~e commission shall be vested and which board shall be composed of seven commissioners, appointed by the governing body of the political subdivision participating in the commission wherein the hospital or IZealtll center is located or to be located. If more than one political subdivision is participating in the commission, then the governing bodies of the other participating political subdivisions shall nominate residents of such subdivisions to serve as commissioners; and the political subdivision in which the hospital or health center is located or to be located in appointing commissioners, to the extent practicable and consistent with the appointment of the most qualified people to serve as commissioners, shall observe a precept of reasonable proportionality among tl~e participating political subdivisions in respect of the residency of the commissioners appointed. The seven commissioners shall be appointed initially for terms of one, two, three and four years; two being appointed for one-year terms; two being appointed for two-year terms; two being appointed for three-year terms and one being appointed for afour-year .term; subsequent appointments shall be for terms of four years, except appointments to fill vacancies which shall be for the uai xa it o tment to lthercomm~sf on,sand be deemed to commence upon the date of the snit pp thereafter, in accordance with the provisions of tli cessor thlereto shall not have been appointed, end of any tern of office of any commissioner a suc then the commissioner whose term of office shall have expal feed alNo colmmissioner shall be an his successor shall have been appointed and shall have qu officer or employee of any participating political subdivisi ointment and thereafter re de in the thereof. Every commission shall, at the time of his app participating political subdivision, the ~governi ~g eodo be a resident o fthe partic paling political to be a commissioner. When a commissioner c subdivision for which he was nominated, such com ubdi ~ s on fromlcwhence the va ancy derives commissioner residing in the participating political s shall be appointed for the remainder of the term so vacatiod~ their memlbe ship or notl as they their membership achairman, avice-chairman, and f desire, a secretary and a treasurer, or a secretary-treasure The comtn ssions shall recev euno office until their respective successors shall be elected. ecial, or salary, but the commissioners may be coi;1e a saoenting governing bodyr not toy e x eed fifty committee -neeting as may be approved by pp dollars per meeting, and shall be reimbursed for necessary tsl all constitute a quorum of th in tine performance of their duties. Four commissioners commission for tl~e purposes of conducting its business annd ussionsshallti pair the right of a other purposes. No vacancy in tl~e membership of the co quorum to exercise all the powers and perform all the duties of the commission. The `, commission shall keep detailed minutes of its proceedings, which shall be open to public inspection at all times. It shall keep suitable records of its financial transactions and, unless exempted by § 2.1-164, it shall arrange to have the same audited annually. Copies of each such ~„ audit shall be furnished to the governing body or bodies of the participating political subdivisions and shall be open to public inspection. w ~,. ~.., L i~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on February 10, 1993, at 3:00 p.m. On motion of Mr. Colbert, seconded by Mr. Daniel, the Board r. adopted the following resolution creating a health center commission: WHEREAS, a recent assessment of general County functions and activities was conducted by a citizens committee known as the Revenue Resources and Infrastructure Committee appointed by the Board of Supervisors; and WHEREAS, that committee recommended that the County consider privatizing the operation of the Chesterfield County ~„ Nursing Home; and WHEREAS, pursuant to the recommendations of the Revenue Resources and Infrastructure Committee and County staff, the ''~` Board of Supervisors appointed a Transition Committee consisting of citizens experienced in the health care industry to consider alternative means of governance for the County ~. Nursing Home; and ~ WHEREAS, the Transition Committee recommended establishing a Health Center Commission as permitted by the Code of Virginia; and WHEREAS, a public hearing on the advisability of ~' establishing such a commission was held on January 13, 1993, by the Board of Supervisors wherein no significant objections were heard. NOW, THEREFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County that a public need exists for the f establishment of a Health Center Commission pursuant to Chapter ~ 37, Title 15.1 of the Code of Virginia. t AND, BE IT FURTHER RESOLVED, that the public health and welfare, including the welfare of persons of low income in the County and surrounding areas, require the acquisition, construction, and operation of public hospital facilities, particularly nursing homes, for inhabitants of the County and surrounding areas. AND,- BE IT FURTHER RESOLVED, that the County of Chesterfield hereby establishes a Health Center Commission for the purpose of operating nursing homes, hospital or health center facilities permitted by Chapter 37, Title 15.1 of the it C Code of Virginia. APPENDIX C ~.. AND, BE IT FURTHER RESOLVED, that the members of the scverning Board of the Commission shall be appointed by the Board of Supervisors for staggered terms of four years each with initial appointments from one to four years and individual members serving no more than two consecutive full terms. The initial terms of the members shall be as follows: one member for a one-year term; one member for a two-year term; one member for a three-year term; and two members for four-year terms. AND, BE IT FURTHER RESOLVED, that subject to a determination by the Department of Health and Human Services, that the Commission can take control of the Chesterfield County Nursing Home without adversely affecting the County's Hill- Burton obligations, the Commission shall assume effective control of the Nursing Home on July 1, 1993, and in the meantime, shall prepare and present a plan to the Board of Supervisors by May 1, 1993 for the lease or conveyance of property and the need for financial or other operational support from the County, if any. Ayes: Mr. Warren, Mr. Colbert, Mr. Daniel, and Mr. McHale. Absent: Mr. Barber. it ~ ~ -~ . Certified By: ~ ~ ~k-~^"~ Tammy D. skins, Deputy Clerk to the Board of Supervisors ~. ~; ~~ ~~• ' ~' 15.1-151Y COI:`iT1ES. CITIES A,~ID TOWNS 3 15.1-1517 CH:~PTER 37. HOSPITAL OR HEALTH CC.?ITER COSn~IISSiONS. Sec. SeC' 1.153.1. Bonds made legal investments. 15 13.1-1514. Creation oC commission. . 13.1 • l5'_'S. Bonds payable Crom revenues ci 13.1.1515. Detinitions• rning bodies may deciare ' hcs ital or health centers. hen gove 15.1.1316. ~~ 15.1-1326. Property of commission exempt need Cor commission. from foreciosure or execution salt 15.1.1517. Effect oC adoption oC resolution. and iud,^,ment lien. 15.1•l3lS. Members of commission: quorum: tion: expenses: removal 13.1•l5'L7. Receiver. compensa 13.1 • l3'LS. Eminent domain. and vacancies. 1.132?. Records and reports. 15 13.1.151°. Powers of commission. . 1-1330. ~~'hen court may enter or~er 15 15.1.1320..=,ppropriations to commission. Cbonds by political subdi- . declaring need Car commission r.o 15.1.1521, Issuance o visions and validation thereof. longer exists. oC order: etTect. lit Fi 15.1.1523. Issuance and sale oC bonds. oC y na 13.1.1331. 1.1532. Appeal Crom order: superszdeas. 15 15.1.1523. Provisions to secure payment . bonds. § 15.1-1514. Creation of commission. - In each tit;~; county and town, and in each group of two or more of such political subdi•.~isiors of which the governing bodies thereof shall declare by proper resolution that there is need of a hospital or health center to function therein, there shall be created a public body corporate, with such public and corporate powers as are set forth in this chapter, to be known as the hospital or health center commission thereof; provided: however, that such commission shall not transact any business or exercise its powers hereunder until or unless the governing body of the subdi- vision, or the governing bodies of the subdivisions in the event more than or.e unite for the purpose, shall declare chat there is need Cor a hospita1243h1Q79 center.commission to function therein.lCode 19.50, , 32.276; 1950, p. c. 719.) "hospital"or "health § 15.1-1515. Definitions. - As used in this chapter, censer" shall mean any facility for the examination, care or treatment of sick or infirm persons. including nursin~ homes. "Bonds" atom?d0e notesn Code shall include any interest bearing ob igation including p Y 1950, ~ 32-276.1; 1975, c. 295; 1979, c. 719.1 15.1-1516. When governing bodies may declare need for commis- sion. -The governing body or bodies, as the case may be, may adopt a resolution declaring that there is need Coi• a hospital or health center commis- sion in such political subdivision or subdivisions, tf it or they shall find Chat the public health :1nd welfare, including the health and welfare of persons oC low income in Such subdivision or subdivisions and surrounding area require the to us ithereof, tCode 1950r ~p32a277 1979bc~c 19pital facilities for the inhab- nt 15.1.1517. Effect of adoption of resolution. - In any suit, action, or proceeding involving the validity or enforcement of or relating to any contract of the hospital or health center commissionboa °~ r°oratiesand to have become lively deemed to have become created as a y P established and authorized to transact business and exercise its po«•ei•s hereunder, upon proof oC the adoption of a resolution by the governing body of 611 ~~ i l APPENDIX D 11tt, C 1 15.1-1618 CODE OF VIRGINIA ~ 16.1.1519 each city, county or town for ~t•hich the commission is created declaring that there is need for such commission, and, if more than one political subdivision is involved, chat it unites with the other political subdivisions in declaring such reeds. ~ copy of such resolution, duly certified by the clerk of the city, county or Cown by which it is adopted. sf~all be admissible in evidence in any suit, action or proceeding. tCode 1960.:32.278: 1950, p. 243; 1979, c. 719.1 15.1-1518. ,l'lembers of commission; quorum; compensation; expenses; removal and vacancies. - ?~ hospital or health center commis- sion shall consist of the follo«ing number of members based upon the number of political subdivisions participating: for one political subdivision, rive mem- bers; for hvo, six members: for tf•,ree, six members; for four, eight members; and for more than four, one membe:• for each of the participating subdivisions. The respective members shall be appointed by the governing bodies of the subdi- visions thev represent, may be members of such governing bodies, shall be residents of such subdivisions, and shall be appointed for such terms as the ~ appointing body shall designate. The members of the commission so appointed shall constitute the commtssion, and the powers of the commission conferred by this chapter shall be vested in and exercised.bv .the members in~office..•~ majority of the members in otTice shall constitute a quorum. The commission shall elect its o~vn chairman and shall adopt rules and regulations for its own procedure and government. The members of the commission ma}• receive com- e" pensation at a rate not co exceed ratty dollars for attendance at each meeting of the commission, not to exceed tu•el~•e hundred dollars per year,, and shall be paid their actual expenses incuc•t•ed in the performance of their duties.:~ny member of the commtssion may be removed at any time by the governing body ;' appointing him, and vacancies on the commission shall be filled for the unexpired terms. tCode 1950, ~ 32.279; 1978, c. 83; 1979, c. 719; 1980, c. 86.) The 1980 amendment substituted '•m;iy doll;ii•c per ye;tr.;ind'• fur "~h;III recei.•e no com• ~' ( receive compensation at a rate of not to exceed penc;ttion (nr ihrir .«r~•ices hut" in the fifty dollars far attendance at each merun~ nf' next•tu•lasl sentence. the commicsian, not to exceed t~~•elce hundred 15.1-1519. Powers of commission. - ~1ny hospital or health center com- mission established hereunder shall have all powers necessary or convenient to carry out the genet•al put•poses of this chapter, including the following, powers in addition to others herein granted: 1. In General. - To sue and be sued; to adopt a seal and alter the same at pleasure; to have perpetual succession; and to make and execute contracts and other instruments necessary or convenient to the exercise of its powers. 2. OlTice~rs..~,~ents:rnd Emplos•ers. -'I'o.employ.~uch technical experts and such other officers, agents sand employees as it may t•equire. to Eix their qualirications, duties and compensation and ~ to t•emove such employees at pleasure. 3. Acquisition nfPr•oper•t~•. -To :tcquit•e within the tet•ritorial limits of the political suhdivision~ for which it is formed, by purchase, lease, gift or otherwise. whatever lands, buildings and structw•es m;tv he rrasanably neces- sary for the purpose of establishing, cnnstructin~;. enlarging, maintaining and operating one or more hospitals nr health centers. 4. Gvnstruction. - To acquire. establish, construct, enlarge, improve. maintain, equip and opw•ate any hospital or health center, and any ocher facilities and services l•or the care and treatment ol•sick persons. 5. Rule, and Red ulntlrrn.~ lire:llnna;:emc~nt. -To make and c nforce rules and regulations for the m:uiai,~emt:nt and conduct of its business and ;affairs and fur the use. maintrn;uu•e ;and opet;ttiun nl' its Ihcilitics ;uul properties. li 12 ~~ s ~~ +wr ( ~~ 15.1-1520 COliNTIES, CITIES AND TOWNS~~' 15.1.1521 6. .-lcc°pcance of Donations. -To accept gifts and grants Crom the Common- wealth or any politicai subdivision thereof and from the United States and any ~ of its agencies: and to accept donations of money, personal property or real estate, and take title thereto from any person, firm, corporation or association. Rules and Regulations as to Patients. - To make rules and regulations i . governing the admission, care and treatment of patients in such hospital or U health center, to classify patients as to charges to be paid by them, if any, ar.d co determine the nature and extent of the service to be rendered patients. 8. Federal and State s id. - To comply with the provisions of the laws of the United States and the Commonwealth, and any rules and regulations made '~+ thereunder, for the expenditures of federal or State money in connection with hospitals or health centers and to accept, receive and receipt for fedec•al and State money granted the commission, or granted any of the political subdi- visions for which it is formed, for hospital or health center purposes. b entures, 9. Borrowing Money. - To borrow money upon its bonds, notes. de or other evidences of indebted,ESS-,issu~~d-rer ~the~~ ptr~os~~:or,!;: of acquiring, furnishing or equipping buildings or structures far rovin im i ' g, ng, construct p use as a hospital or health center, and to secure the same by pledges of its '~' revenues as hereafter provided. 10. Execution of Instruments for Borrowing. - To execute all instruments necessary or convenient in connection with the borrowing of money and the issuance of bonds as herein authorized. y` 11. Leases and Construction Agreements. - To enter into leases and agreements with persons, firms, corporations. associations or other groups eration of a hospital oi• ~ealth tion and or o t h f d ~„ ( p ruc e cons or t which provi e center by such persons, firms, corporations, associations or ocher groups on land of the commission. 12. :1anagement .4greements. - To contract with persons, firms, corpora- tions, associations or other groups as it may deem appropriate for the man- ~ agement and operation of any hospital or health center subject to the control of the commission; however, the commission may agree that ct will charge such rates for service as will enable it to make reasonable compensation Cor such management and operation. iCode 1950, a 32-280; 1915, c. '195: 1979, c. 719.) 1 13.1-1520. Appropriations to commission. -,Any politicai subdivision for which the commission is created is authorized to make appropriations to the ose b ur d f th id d f • y p or e p s prov e un from commission Crom available funds, ot bond issues, for the acquisition of land Dr improvements to land, and;or the construction, improvement, maintenance ana operation'iif.~3ny hospital or health center operated or controlled or propo,ed to be operated or controlled by the commission. The political subdivision may also tran,fer to the commission, ~,, with or without consideration, real or personal property for a~iy or all of such purposes. tCode 1950,. a 32-281; 1975, c. '195: 1979, c. 719.) 15.1-1521. Issuance of bonds by political subdivisions and valida- tion thereof. -Any political subdivision for which the commission is ct•eated may issue its general obligation bonds in the manner provided in the Public Finance Act in furtherance of the e,tablishment, con~tt•uction ~ind~ enlargement of a hospital or health center: and all such bands issued prior to ~Ir June one, nineteen hundred seventy-live. Inr such purlm.es by any political subdivision are hereby ratified, validated and confirmed, and all proceedings taken prior to such date to authorize the issuance of bonds for such purposes g by an~• political subdivision are hereby ratified, validat~•d and confirmed, and fib. all such bonds may be issued pursuant to the Public 1: finance ?,ct. Code 1940, 32-281.1; 1975, c. '195; 1979, c. 719.1 (i 13 ,. fir' ~r 3 15.1.1522 CODE 0i' ~'iRGiNIA ~ 15.1-1526 15.1-1522. Issuance and sale of bonds. -Any bonds issued by a hos- pital or health center commission_ma}' be issued in one or more series, shall bear such date oi• dates. mature at such time or times, bear interest at such rate or rates payable at such time or times, be in such denominations, be in such form, either coupon oi• registered, carry such registration privileges, be exe- cuted in such manner, be pa}'able in such medium of payment, at such place or places, be sub'ect to such terms of redemption, with or ~~•ithout premium. as the commission ~y resolution may prescribe. Such bonds may be sold at public or private sale for such price or prices as the commission shall determine. tCode 1950, ~ 32-282; 1979, c. 719.1 Editor's note. -This section coi•re~ponds to repesled a 3'L•'_'92. ~~'hich ~~as amended by acts 19,9, c. 42. This section as enacted by .•~ca 19 ~ 9. c. i 19. incorporated the change made by r r + ,_ the amendment in ~ 32•'L82. and the Code CJm• mission has therefore made no change in :his section pursuant to ? 1.13.39. § 15.1-1523. Provisions to secure payment of bonds. -Any resolution or resolutions of the commission authorizing the issuance of any bonds may contain provisions. ~~•hich shall be 'a Dart of the contract with the holders of the bonds, pledging any or all re~•enues of the hospital or he~~!th center toaecure the payment of the interest on such bonds and to create a sinking fund to retire the principal thereof at macui•ity: pro~•iding for such schedule of fees and charges as will Produce funds sufficient to pay operating costs and debt service until such bongs are retired: and prescribing the rights. obligations, powers and duties of the commission, the trustee under any trust indenture under which the bonds are issued, and the bond'nolders, in connection with or per- taining to such bonds. lCode 190, a 32-283; 1979, c. 719.) § 15.1-1524. Bonds made legal investments. -Any bonds issued pur- suant to the authority of this chanter are hereby made securities in which all public officers and bodies of this Commonwealth and all political subdivisions thereof, all insurance companca`,innsand loan associatlions lingthe Comsmon- savings institutions. including . T?' wealth may properly and legally invest funds in their control. 1Code 190, S 32-284; 1979, c. 719.) 15.1-1a2~. Bonds payahle from revenues of hospital or health centers. -Any bonds issued under this chapter shall be payable only from the revenues and receipts of the hospital or health center for the acquisition, establishment or construction oi' which the bonds were issued. The bonds and other obligations of the commission shall not be a debt oC any city, county or town or of the Commonwealth, and neither the members of the commission nor any person executing the bonds or other obligations shall be liable personally thereon by reason of the issuance thereof. tCode 1950, 32-'185: 1950, p. 244; 1979, c. 719.1 § 15.1-1526. Properment iienmiss~on interest of hef~ommission~n any cution sale and judg property, real or personaotherli nstrum1t:nt thereonyoroircla~sng the etoregther' trust indenture. or any through judicial pi•oceedin s or the exercise of a po~~'er of sale contained in t e instrument. All property n~the commission shall be exempt from levv and sale by virtue of an execution. and no execution or judicial process sEiall issue against such commissio ro\e~•tv,dreal~or personal t yothing contained lilnb his charge or lien upon its p p section shall prohibit the owner of a leasehold interest granted by the commis- 614 W ~ 15.1.15~?7 ~'au:vr)~s.caTti:S,~.vv'rowtis ~ 15.1-1531 slop from granting a lien or other security interest in his leasehold which would be subject co sale or foreclosure as provided in any instrument cresting ~, the lien or other security interest. (Code 1950, ~ 32-286; 1975, c. 295; 1979, c. i 19.) 15.1-15'l7. Receiver. -The commission mav, by its trust indenture given to secure bond issues or other cihlifratians, provide Cor the appointment of a receiver of the hospital or health center or that part thereof acquired or con- ~ti•ucted from funds received from a sale of bonds secured by the pledge of its re~•enues. if any such receiver be appointed, he may enter and take possession oE' such hospital or health center or part thereof, and operate and maintain :sme. and collect and receive all fees, rents, revenues or ocher charges arising therefrom in the same manner as the commission might do, and keep such mone}•s in a separate account or accounts, and apply the same in accordance with :he. obligations oC the commission as the court shall direct. (Code 1950, ~"` 3'?-2$7; 1979, c. 719.1 15.1-1528. Eminent domain. -The commission shall have the right to ;acquire b}' eminent domain any real property, including fixtures and improve- ments. which it may deem necessary to carry out;the purposes of this chapter after the adoption by it of a resolution declaring .that the acquisition of the propert}• described therein is in the public interest and necessary for public use. The commission may exercise the power of eminent domain pursuant to the provisions of any applicable statutory provisions now in force or hereafter enacted for the exercise of the power of eminent domain by any city, county or town. Property already devoted to a public use may be acquired, provided, that no ~ property belonging to any city, county or town or to any government or to any religious or charitable corporation may be acquired without its consent. (Code 1950, ~ 32-288; 1950, p. 2~4; 1979, c. 719.) ( 3 13.1-1529. Records and reports. -The commission shall keep and pre- serve complete records of its operations and transactions, which records shall be open co inspection by the participating subdivisions at all times. It shall make reports co such subdivisions annually and at such other times as they ~r may require. CCode 1950, 3 32-289; 1979, c. 719.) 15.1-1530. When court may enter order declaring need for commis- sion no longer exists. - `Vhenever it shall appear to the members of a t1r commission that the need, as stated in ~ 15.1-1516, for such commission no Innger exists, the members may, alter ten days' notice to the governing body of the county, city, town or combination thereof establishing a commission ptii•suanc to 3 15.1-1514 and 15.1-1516, file a petition with the circuit court in such political subdivision or in any of such political subdivisions. Upon the production of satisfactory evidence in support of such petition, the court may, in its discretion, enter an order declaring that the need for such commission in the county, city, town or combination thereof na longer exists and approving a plan foi• the winding up of the business of the commission, the payment or assumption of its obligations, and the transfer of its assets. )Code 1950, ?i 32-290.1; 1970, c. 150; 19 7 9, c. 719. i ~, ~ 15.1.1531. Finality of order; effect. _ If the court enters an order as provided in ~ 15.1.1530 that the need for the commission no longer exists, such order shall be final and, except for the winding up of its affairs in accordance with the plan approved by the court, its authorities, powers and duties to transact business or to function shall cease to exist as of the date set forth in the order of the court. tCode 1950, 32-290.1; 1970, c. 150; 1979, c. 719.) 615 ~~ ~. '41' 1993 SESSION VIRGINIA ACTS OF ASSEMBLY -CHAPTER 2 G An Act to amend and reenact ,~ 15.1-1518 of the Code of Virginia, relating to members of C a hospital or health center commission. [H 1811] ~"'' Approved MAR i ~ i9~3 Be it enacted by the General Assembly of Virginia: ~ That § 15.1-1518 of the Code of Virginia is amended and reenacted as follows: 1 . § 15.1-1518. Members of commission; quorum; compensation; expenses; removal and vacancies.-A hospital or health center commission shall consist of the following number of members based upon the number of political subdivisions participating: for one political Iw subdivision, five members; for two, six members; for three, six members; for four, eight members; and for more than four, one member for each of the participating subdivisions. The respective members shall be appointed bye the governing bodies of the subdivisions they represent, may be members of such governing bodies, shall be residents of such i' subdivisions, and shall be appointed for such terrtis as the appointing body shall designate. The members of the commission so appointed ~ shall constitute the commission, and the powers of the commission conferred by this chapter shall be vested in and exercised by the members in office. A majority of the members in office shall constitute a quorum. The ~ commission shall elect its own chairman and shall adopt rules and regulations for its own procedure and government. The members of the commission may receive compensation at a rate not to exceed $50 for attendance at each meeting of the commission, not to exceed $1,200 per year, and shall be paid their actual expenses incurred in the performance of their duties. Any member of the commission may be removed at any time by the governing body appointing him, and vacancies on the commission shall be filled for the unexpired terms. In any county having a population between 200,000 and 215,000, the number of members of the commission shall be seven and their terms may be staggered as the appointing body shall designate. President of the Senate Speaker of the House of Delegates t' Approved: Governor ~. i~r BY-LAWS OF CHESTERFIELD COUNTY HEALTH CENTER COMMISSION ARTICLE I DEFINITIONS "Commission" means the "Health Center Commission for the County of Chesterfield (hereinafter referred to as "County"), a public body corporate created by the County of Chesterfield in accordance with Title 15.1, Chapter 37 of the Code of Virginia, for the purpose of acquiring, constructing, and operating nursing homes or other health care facilities permitted by the Act. "Governing body" means the board of supervisors of a county, the council of a city, or any other board. or body in ~' which the powers of a county or city are vested by law. "He" means any member or officer of the Commission, whether male or female. ARTICLE II NAME The name of the body for which these by-laws are effected iw is the "Health Center Commission for the County of Chesterfield, hereinafter referred to as "the Commission". ARTICLE III PURPOSES AND DUTIES OF THE COMMISSION Section 1. General. The Commission's primary purposes are to (a) acquire, construct, and operate health center facilities, particularly nursing homes, for the benefit and welfare of low income and other persons from Chesterfield and surrounding areas; (b) to carry out such business as may be required in conducting the affairs of such facilities and programs; and (c) to make rules and regulations for the governance and operation of such facilities and programs, provided that such rules and '~ regulations are not inconsistent with County, State or federal laws. ~ Section 2. Hiring Staff and Fixing Rates of Compensation. The Commission shall hire a suitable Administrator and shall delegate appropriate authority to the Administrator for the conduct and management of its facilities and programs. The Commission shall establish the schedules of compensation for staff. The Commission may delegate responsibility to the it APPENDIX E Administrator for recruiting staff, selection of key management staff, hiring subordinate staff, and recommending rates of compensation for staff other than the Administrator. Section 3. Establishment of Policies. The Commission shall assume responsibility for establishing general policies and guidelines for use by the Administrator in the operation of the facilities and programs under the direction of the Commission. The Commission shall define the authority and responsibility delegated to the Administrator. ~, Section 4. Preparation of Annual Reports. The Commission shall have prepared an annual report, or annual reports, on the operation of the Health Center '~" Commission during successive twelve-month intervals. The reports shall include at least the following information: a. Client information (aggregate): • Total and average number served • Age • Condition of health • Jurisdiction of residence b. Financial information and summary of assets: • Statement of income and expenses • Amount of funds received from local jurisdictions, by jurisdiction • Inventory and value of property The preparation of an annual report or reports shall be scheduled by the Commission, which shall determine also the distribution and use of each such report. ARTICLE IV MEr~ERS OF THE COMMISSION Section 1. Representation. The Commission shall consist of five members from Chesterfield County, appointed by the County Board of Supervisors, until July 1, 1993, and thereafter seven members. -2- ~r. ~ Section 2. Term of Appointment. The term of appointment for members shall be four years; provided, however, that any member may be removed at any time by the Board of Supervisors, and a new member appointed to complete such member's term. No Commissioner shall serve more than two consecutive terms. Notwithstanding the foregoing, ~` the initial Commission members shall be for staggered terms as provided by the Board of Supervisors. Section 3. Compensation. . Members may be compensated for necessary expenses incurred in serving on the Commission and authorized by the Commission. ~"' ARTICLE V OFFICERS Section 1. Officers. The following offices shall be established: -' a. Chairman b. Vice Chairman c. Secretary try Only members of the Commission may be elected to fill the offices of Chairman and Vice Chairman. The office of ,~, Secretary may be filled by a Commission member elected to the position, or it may be filled by the Chairman's appointment. If filled by appointment, the office of Secretary may be held by the Administrator, or by another administrative staff ~'' member. Section 2. Elections. Selections for officers shall be held annually at the first regular Commission meeting after July 1 of each calendar year. Section 3. Nominations. '~" No later than June 30 of each calendar year, the Commission shall nominate one candidate for each office to be filled by election. Nominations shall be made from the floor at a regular meeting of the Commission. Immediately following the meeting at which the slate of nominees is formulated, the Secretary will ensure that the list of nominees is sent to every Commission member for consideration prior to election. tw -3- i.. Section 4. Vote required to elect. A majority vote of the Commission is required for election to any office. Where the position is uncontested, election may be by acclamation. Section 5. Terms and tenure of office. The term of each office shall be one year commencing immediately upon completion of the vote to elect, and terminating upon the election of a successor. Any office shall become vacant if the incumbent ceases to be a member of the Commission. If an office becomes vacant for any reason, it shall be filled by nomination and election of a replacement at the next regular Commission meeting having a majority of members present. The newly elected officer shall complete the unexpired term of the officer he succeeded. An elected officer shall be eligible to succeed himself for an unlimited number of terms, and may be elected again to any offic` after he has not served for any period of time. Section 6. Duties and powers of officers. a. Chairman The Chairman shall issue calls for meetings, and preside over all meetings of the Commission except when not in attendance. The Chairman shall be eligible to vote on all issues. He shall be empowered to authenticate by his signature, when necessary, all the acts, orders, and proceedings of the Commission, in carrying out its will. He may appoint members to committees; he may appoint a Secretary to the Commission if one is not elected; and he may delegate to the Administrator responsibility for carrying out specific tasks that are to be performed in support of, ~r on behalf of, the Commission. b. Vice Chairman The Vice Chairman shall act as Chairman when the elected ~'` Chairman is absent. c. The Secretary prepares for the Commission all iii. business that has not been assigned to others. The Secretary may be assigned to (1)' prepare and/or attest to minutes of Commission meetings, (2) prepare agenda and meeting materials, (3) issue notices at the request of the Chairman, (4) conduct routine correspondence on behalf of the Commission. 1~r -4- ~. iur ARTICLE VI COMMITTEES The Commission may establish any special committees it deems desirable. The Commission may include individuals other than Commission members on committees it creates. Committee chairmen shall be Commission members who may be appointed to these positions by the Chairman of the Commission. The Chairman of the Commission also shall serve as an ex-officio member of each committee that is established. ARTICLE VII DUTIES OF THE ADMINISTRATOR ~` The Administrator shall serve as Chief Executive Officer for the Commission, and shall act under the immediate direction of the Chairman. He may serve as Secretary of the +M Commission if appointed to that position by the Chairman. He is expected to recommend programs and financial plans and to conduct day-to-day business of the Commission. As delegated ~„ by the Commission, he may recruit staff, select key management staff, hire subordinate staff, and recommend rates of compensation for staff other than the Administrator. He is responsible for keeping the Commission informed of local, ~' regional, state and federal matters which affect the policies of the Commission and the operations of the facilities and programs. ARTICLE VIII MEETINGS Section 1. Frequency. ~ The Commission shall meet at least uarterl q y, and shall meet at the call of~the Chairman as deemed necessary, or upon _ a call issued by a majority of the Commission. The date of ~„ regular meetings shall be set by the Commission. Section 2. uorum. A simple majority of Commission members shall constitute a quorum. ~ Section 3. Votes. In making any resolution, in adopting any plan or ,, approving any proposal, action shall be taken by a simple majority vote of those present who are empowered to vote. All votes shall be a matter of record and shall be reflected in minutes of the Commission meetings. it -5- +flr r i~r Section 4. Minutes. Minutes shall be kept of all regular and special meetings of the Commission. Section 5. Special Meetings. Special meetings may be called, with the matters to be considered set out in advance of the meeting date. Other business may be conducted at a special meeting if agreement to do so is expressed by a two-thirds vote of the entire Commission. Section 6. Attendance. The Chairman will review attendance by appointed members on a periodic basis, and will notify the Board of Supervisors ~, if a member has excessive absences from regular Commission meetings. ARTICLE IX PARLIAMENTARY PROCEDURE In all matters of parliamentary procedure not specifically covered by the by-laws, Roberts Rules of Order, the most recent edition, shall apply. ARTICLE X AMENDMENT OF BY-LAWS Any proposed amendment to these by-laws shall be presented in writing to members of the Commission at a regular meeting of the Commission, and may not be subject to vote until the next regular meeting of the Commission. Two-thirds of the entire Commission must vote in concurrence to effect adoption of any proposed amendment to the by-laws. The Commission shall not vote to adopt amendments that are inconsistent with County, state or federal laws. ARTICLE XI HEALTH CENTER VOLUNTARY AUXILIARY The Commission shall be responsible for fostering the organization of volunteers consisting of interested members of the Health Center community. The organization shall be known '~ as the Lucy Corr Nursing Home Voluntary Auxiliary. The Auxiliary shall be authorized to engage in activities beneficial to the Health Center provided that such activity shall at all times be approved by the Administrator and shall -6- ~~ +r. be in accordance with the purpose of the Center and the Auxiliary. The formation, continuation and support of a volunteer service will be encouraged by the Auxiliary. Subject to the approval of the Commission, the Auxiliary will adopt by-laws governing its organization, the acceptance of members and the creation of the officers therein, and defining the powers and duties of the Auxiliary. A quarterly report from the Auxiliary will be submitted to the Commission reflecting its activities for the stated period. In the event of dissolution of the Auxiliary, any assets, including real property, will revert to the Commission. ARTICLE XII EFFECTIVE DATE 1r Amendments to these by-laws shall become effective immediately upon adoption. These by-laws were adopted at the meeting of the Commission held on April 22, 1993. nls\corp\ch-healt.b-I -7- Yr~ C LUCY CORR Forecasted Feasibility Study Assumptions in First Draft May 24, 1993 • Currently Licensed Beds 194 Newly Approved Beds 30 Non-Certified Beds (IAA) .~ 288 • The Bed Mix will be: # Rates SNF Private 12 $144.54 SNF Semi-Private 36 $134.00 ICF Private 44 $123.59 ICF Semi-Private 132 $110.21 HFA -Alzheimer Unit Private 4 $124.25 Semi-Private 12 $110.31 HFA -Regular Unit Private 12 $97.02 Semi-Private ~ $83.68 288 • Closing is assumed to take place on January 1, 1994. Construction will start on that date and take 18 months. • Fill-up for nursing beds is estimated to take 12 months starting July 1, 1995. • Fill-up for the Homes For the Aged (HFA) beds is estimated to take 18 months starting July 1, 1995. • Full occupancy for the nursing beds is assumed to be 98.7%. • Full occupancy for the HFA beds is assumed to be 95.3%. • The mix of the facility is assumed to be 51% Medicaid, 1% Medicare and 48% self pay . • Inflation factors used for revenues and expenses is 5%. • Staffing is at .92 FTE's per bed at full occupancy. • Fringe benefit percentage is 26% of salary costs. • Utilities are calculated based on historical rates ($3.34 per square foot in 1997) • Receivables and inventories calculated at 30 days of net patient revenues and supplies on hand respectively. APPENDIX F LUCY CORR '~` C Forecasted Feasibility Study Assumptions in First Draft May 24, 1993 +~ (continued) ,~„ Project Sources and Uses of Funds Sources: 1994 Series Bonds $22,808,000 '~"' Equity Contribution 2,500,000 Interest on Construction Fund 358,339 Interest on Capitalized Interest Fund 96,114 err Interest on Debt Service Reserve Fund 172.276 Total Sources of Funds $25,934,730 „~, Uses: Project Construction Costs $18,811,174 Capitalized Interest Fund 3,307,160 Working Capital Fund 1,000,000 '~' Debt Service Reserve Fund 1,914,176 Bond Issuance Costs 275,000 Other Bond Issuance Costs 627.220 Total Uses of Funds $25.934,730 • Equity Contribution: $ 500,000 Paid Architectural Expenditures to Date $ 1,000,000 CDBG Federal Grant $ 1,000,000 Working Capital Fund .r • Interest earnings on Construction Fund and Capitalized Interest Fund are calculated at 3%. „~ Interest earned on Debt Service Reserve Fund and Working Capital Fund is 6%. • Interest rate on Bond Issue is 7 1/4%. +~r ~,. lae7 tbrr Na+rata5 9w rarae6d Ddt 8anloa Oawrya afia Yon ~ ~ >•, ifl5 t~ 1!b ~ 1SlS ~ 1!![ ~ 3tQ ~ 1!!! )vo®A~aO~ble far de1R aenim: 9laoes of aeoaea ewropes St7E.1C! 5321376 (3167.170) 3171,U6 5744;!27 Add u.p.ertlm t a~etradm 3136300 5136300 s71337s 3717x611 5/19.890 Luuataspmo S1A57,350 51.679.259 51.611943 6i®e a~abb 6or debt teMae ~13,7>D: ~~ ~~ 57,321296 S7,653,761 ~' Dabtaarbwga~ammtc iretss opm~ 51,633,350 31.679.259 51,615943 Aiselpalprymeolamlm5t®delt 5170.2% SZN937 5293271 ToWdehtonlm ~ 51,757,575 ~ ~ 51914,176 51914,176 ~ ~ ~ Pto}xteddebtaervbm~yantla N/A lY/A N/A 1.72 lA0 ~1 f~ C 41r ~'"' Sow Axompanyinp Sunrrlary o7 Fora+cast Aawmptlons and Axounllrp Polklas r r~r` ' Lx7 orrr ~ B;... Faratd Sf~sob of lN~wr aai ~~~ ~, ltra Ysrt Ba~B ~ru8 Jr M 19!6 ~ 32lS ~ 1?n ~ 1?!f l l~Sl B lm ~P~L e~asec ~P~~'~~~®d 54163326 SQ474,752 59.406,853 S11,Z73.134 SI1,865,27b lmwrt and lnrst®el tooa® 513.676 510,467 5730.409 5267337 S2flrl6 ~ua+raPsnames+wo.es _ 560.000 56D.000 _ 560.000 S6D.000 560.000 T~ ~ m•emea 6,211,162 6,373,169 9,719,264 11,60oss7 12,209,162 ~P~i ~~ ~~ sod eye 3,dOQ,639 3y47,T71 4,t6;i7t 5,417,273 3,666,066 ~ ~~ 966,616 1,036,1.20 1,261,341 1,406,879 1x476,902 1)tl181s 193,861 201335 385,932 613,279 615,990 ~PP~ 731 797`225 I,Q51,662 1.203.407 1366.678 Dep~eeistiml 136,SOD 134300 713,373 717,611 719,890 ~n~a 1,6!7310 1679,239 1,616,943 CMfia~~ee1'1m ?!8.900 _ 293.343 360.016 _ 42S.E31 Mt7.141 Tml apotialq ~ 6.113A66 6.476.516 IOS2D.124 11.429.041 11.864.133 ion (Is) 6m aperailas 34076 94613 15013 171;446 314,7'A Naospntlol seams ~ sappkmrsY t }~ Boon abllptim IOZ,7?i 422,863 671390 TaW emapsatiK ta+em 402.726 422867 631390 '~ Bans a4waames o~ aspmes 5436,103 ~ ~~ ~sl~ 5744,727 a8i irr eta Sae Aeoompanylnp summary of Forecast Aawmptlons and Acoowehq t~olldes 1..e2 0.n Neerd.l s... -er'rear4rl 8~ KOr6 [+1o~r PfR Yrnn IaNe~ far 71,19!1 ~ r C lt!! lSS ] 1151 . 1!!1 1!!l tip Door Gam apsrt~ taxlthlec ~ >oca®(!or) Lam apsrtlmr 54076 91.675 (101.360) 171.446 3M,72) 1'mr tmppbemm Lam the ~7 10;73 422,863 63{,790 Plo. oourmatlmr Lam olhae Net opsrtlo{ !Dooms 458,i¢i 521,336 (167,170) 171,446 3M,727 M)r~emmet b eeoetoelb aea eipmth~ home m erg sued b5' ayeeahtl rel~tgr, tlepreeh~ea emd ~m 136,500 156,30D 71575 717,611 719.690 t3egar b erreu and 11.w1N4~. ~ (is~are) b aat reoaooei eaaeNrbh~ aaemdlolhaeeaR 218.130 (25470) (741,162) (137.230) (48,672) (loeeeaee) a herremoeles 2961: p,101) m.199) (12.061) (4y54) (loeeaars) Deeerre m pap.la.~eoer llzlo htaare h rocamu pryabb 71.002 4,261 60.431 18,234 9,232 htoarre ie rcaoedmepauet 29.657 27.730 19.921 72.4!3 73.12( hiceere (Deaarrs) )a aaplui km obli~)m bloats (Deaare) b ebs to Co®tr d tSsereebeld Net orb peeeted br apartlol4etlrhler 970910 676.118 499320 _ 114,485 1.035.148 tisti boor 6om ottphal ~ talrhed ~1 aaiehlec Pu~rrotPmP~7.P~~a4°tEm°a (75,000) (50.000) (iQ63S,447) (100.000) (100.000) Cmteeeesjoa po}eet e:pendid.ae (),163.6{5) (12,579,16 20.610./47 Prymeet o[deheead bmd huaaes eom (902,224) Peo}ea derobpmed and athQ detmed ooeoe,lbt I4omeb team 1994 8aod lrroe k egdty meeSmatlaa 24,808.000 mop b fmde held lry 7iartee (14680.133) 1$939,169 826,790 Pe~clpdpaymmyreabaods (130.298) (274937) 1295.231) Net~h(uetn/msnedbyapihlmdtlo~lelrethhb (13,004) 10.000 671,492 (!74,977) (395,231) lS~ !loot Lom 1msM hams eta C ceeeeee (draarre) ie ornh 953910 686,118 1,171,012 439318 66D,617 Ca$ t of yerr 49972 1,00532 1.691930 2,862,962 3,302310 lSelLeoddyec 51,003,832 51,691,930 ~ 52862,%2 r~ 53,302,310 ~ 53,%7,127 ~ 4/le Ssa Aceomparrylrp Summary of f~sroncast Anumptlorts and Acoour'tlnp Polkiss r 1 ' ~7 Orr NariaB B~ PoneaMN fal~an BY W ~ ^1w Yosro ~1a8 ]a 76,1!!6 1!!! [ 3!!i ~ 1!!F 91 uQ 9e ]!!! ~ [Aneaaoele C~ 51.003833 51,691,931 SZ,t6;967 53.30];311 53,963,126 RaoideRPmb 32.539 32,539 323!9 X39 52.639 Axaoou ~aceinbly m1 d aUnwaom~ 306,739 532,169 773x31 926,361 973,232 (~aoc pactm d.mb umhea.. eo.re 12.9]9,170 626,790 lnr~~ 62,014 63,114 37,OU 99,073 la,oaa oma~..~ zoao zoao zooo zooo zooo Talal canals area 14366,394 3.170,661 3.776.146 4,362983 3.097,227 AMY w6oe ~ Y 8mt+ed 16,660,135 3,740,966 2,914,176 2914,176 2y14,176 Isc cma~partlm 1z939.170 626.790 Ntornoaa aam whose ere Y 8m6ed 3,740,966 2,914,176 2,914,176 7.,914,176 z914,176 ~P°P°nr Pr~+~e9o~ 1,1.10 1rtS7,830 71„417.676 ~47r443 20.266.392 Caamoafmbpopar 7,6Q~22 2D,614447 llefned band !nos oew 660312 636347 792831 749.433 _ 706,616 TaW arat 526,137,773 ~~ 578,963,923 ~ 178,902,831 ~ 578,69Q039 ~ 526,9M,612 ~ (baecl Llebilhiec Coea~llomthneert m bmb pryebk 5133.021 11M.966 5133.690 Dae>oCasffi7dCbewmOeld Gleaol huo~me of abilpalm~plul leues Ao~mab pryebb oed ec Aoe 101,693 103933 166,409 164,643 193373 i eapeni Selarlee and eyes 339.473 336447 434.121 463,613 307,793 Imeiet +~ C G4her 126,257 133,633 209.679 2:112,673 244319 ToW accimd e:pmeee 467.731 490.060 614.003 716.466 732.313 Tasl~rtUehOhbs 369,423 3%,036 943,433 1.046,119 1,101,37'1 Beads poyeblq mccLdhy ~ huulhnmb 22,606.000 1$606.000 7ZrS42,661 22,277;T7E 21931,M4 Other Uebilhies 32,639 32,879 32,639 32.639 32.639 Dae m Cmatr dfbeaer0ei4 a:tdudho6 cwt poeNaa TanllhblWks 23.430,262 23,436,873 27y10,933 27336.733 73.106361 Bq¢hy CmtrIDmloa 7.000.000 7.000.000 2000.000 2,000,000 2,000.000 Pool BeYaoe 3,007312 3,329,049 3.761376 3333.324 3.378,031 Tm11YbOWeeandfondbelmae 528,437.773 ~526,983~927 528.902,631 S28,690,039 5~28.964~2 Sas Acoompanylnp Summary d Forecast Aswmptkxr and Axour6lrp PoI1Nn ra Lucy Corr Comparison Phoebe Berk brace Community 7,295,000 Bond Amount 6,244,000 Project Costs 58,000 SF 120 Units (Skilled & Inter) 4,700,000 Project Costs 45,300 SF 90 Units (60 Nursing, 30 PC) Luc,X Corr 22,808,000 Bond Amount 18,811,174 Project Costs 179,000 SF 288 Units (224 Nursing, 64 PC) ~c rr Jr Phoebe Construction Cost Per SF $ 105 $ 104 $ 108 SF Per Bed 622 503 483 Construction Cost Per Unit 65,316 52,222 52,033 Total Financed Cost Per Bed 79,194 N/A * 60,792 * Included refinancing existing debt and other items. HEALTH CENTER COMMISSION LAND DEVELOPMENT r~lil s ~a .r .. __ GO ~JFZT t{p c.1~s+C. ~Zpay Estimated Total Acres 42 ~uTtliZE 4~IEAL'f~i CA,F~ DEYELp~F/sti~.lT N~Ei~J ItURS ~ N6 ~~+~E = I TE ~ISTINC~ NURS~ttq h'b~ r"T'L' 7 d~ 0 J 7 J Appendix: G .. w -. ~. J~ CHESTERFIELD COUNTY `- ` BOARD OF SUPERVISORS Page 1 0~ AGENDA Meeting Date: June 23, 1993 Item Number: 5. Su~ect: Work session on the County's 1993-94 Community Development Block Grant Program. County Administrator's Comments: ~~~ ~e ~ ~. ~ 6~~'~ ~ _ Gee , o''~- .~~ pe=w ~ ~ ~~ ,c Board Action Requested: Set public h.e~.ring for Jzz1y 28, 1993 to con~cr-~ ?-'~~~~ ``on.nty's 1993-94 CDBG Program. Summary of Information: The County's Community Development Block Grant (CDBG) Prograzz~ Final Statement for 1993-94 is required to be submitted to the U.S. Depar_tznent of Housing and Urban Development by August 1, 1993. The submission must follow a required public hearing by the Board of Supervisnr_G. HUD then has 30 days to review the program. A CDBG review committee comprised of County staff and citizen representatives has made its recommendation to the CounttT Adt~ainistrator on the County's 1993-94 CDBG Program. The attached list is the County Ad.z~in~..stra.tor.'s recommended CDBG Investment Program for 193-9~~ includ_na 2.2 projects to be funded with the County's 1993-94 allocation of 51.3~,.<< z~zillion. Prepare ~ Title: CDBG Administrator Lewis C. We 1 County Administrator: Attachments: ^ Yes ~ N o ~ ~ 2 • .~ PROPOSED 1993-94 CDBG INVESTMENT PROGRAM CDBG Funds Public Improvements Business Loans (public contribution to public/private program) Public Improvements (Jeff Davis &Ettrick) Ettrick Community Center (additional renovation funds) Bermuda Rescue Squad (partial funding for new building) Demolition (addition to existing revolving fund) Total " Estimated contributions from local banks Housing Interfaith Housing Corp. (13 new and 19 renovated homes) Elder Homes (50 home renovations) HOME, Inc. (mortgage assistance and home ownership counseling) Total Public Services Cares (homeless assistance) CARITAS (homeless assistance) VITAL (dropout prevention) Utility Connection Assistance Time Out Say Yes (youth recreation) Youth Connection $100, 000 240,000 100,000 40,000 22,000 $502,000 $254, 000 125,000 30,000 $409, 000 $ 10,000 10,000 39,000 30, 000 20,000 8,000 6,600 Matching Funds $2,000,000 N/A N/A 60,000 N/A $2,060,000 $ 715,000 300, 000 44,000 $1,059,000 $ 50,000 130,000 35, 000 N/A 4,500 ~~~ r Public Services (cont.) Seniors Program -Ettrick Seniors Program - Bensley Total Revitalization Coordinator -Business (business assistance, code enforcement, enterprise zone implementation) Revitalization Coordinator -Residential (neighborhood organization, code enforcement, residential project coordinator) Business Study -Incubator &Ettrick Ettrick Historic Resources Study Falling Creek Ironworks Study Indirect Costs (Accounting & Community Development Deputy) Administration Total PROPOSED 1993-94 CDBG INVESTMENT PROGRAM TOTAL CDBG Funds Matching Funds $ 30,500 27.000 $181,100 $ 2,500 2.500 $224, 500 $ 50,000 35,000 15, 000 7,000 15, 000 30,000 99.900 $ 251.900 $1,344,000 N/A N/A N/A 7,000 12,000 N/A N/A $ 19,000 $3,362,500 004 UNFUNDED PROJECTS Chalkley Elementary Sports Complex $177,000 Ettrick Elementary Playground 20,000 Bensley Park Athletic Fields Lighting 158,000 Bellwood Athletic Fields 17,000 Nursing Home -Section 108 Loan ($1,000,000) 107 000 Bermuda Community & Sports Center 320,600 Mid City Ball Field 94,800. Dupuy Road Drainage 395,000 Winfree Avenue Drainage 185,000 Chesterfield Housing Department 377,750 Chesterfield Healthy Families 163,500 Chesterfield Back Home 96,025 Ettrick Overlay Part II 35,000 Foundation for Senior Independence Learning Facility 29,755 Housing Assistance 34.582 TOTAL $2,211,012 o~J~ ' CHESTERFIELD COUNTY - ~ ~ BOARD OF SUPERVISORS Page ?- o~ AGENDA ~,~~~~~~ Meeting Date: June 2 3 , 19 9 3 Item Numher: ~5. Su_b~t: Work session on the County's 1993-94 Community Development Block Grant Program. County Administrator's Comments: Board Action Requested: Set public hearing for July 28, 1993 to consider the County's 1993-94 CDBG Program. Summary of Information: The County's Community Development Block Grant (CDBG) Program Final Statement for 1993-94 is required to be submitted to the U.S. T?enartMent of Housing and Urban Development by August 1, 1993. The suhmi_ssion must follow a required public hearing by the Board of Supervisors. HUD then has 30 days to review the program. A CDBG review committee comprised of County staff and citizen representatives has made its recommendation to the County Administrator on the County's 1993-94 CDBG Program. The attached list is the County Ad.ministrator's recommended CDBG Investment Program for 1993-94 including ?.,2 proiectG to be funded with the County's 1993-94 allocation of $]..344 million.. Preparers ~~~ ~ ~il,~ Lewis C. Wend County Administrator: Attachments: Yes No Title: CDBG Administrator D0~ +~, Introduction: In response to comments made by the Board at last year's CDBG work session, the County Administrator put together a CDBG review committee comprised of County staff and two (2) citizen representatives to consider the 1993-94 CDBG Program. The review committee was instructed to systematically rate all projects according to the following criteria: 1. Benefit to low and moderate income persons. 2. Effect on slums and blight. 3. Extent to which project addresses community priorities. 4. Past performance of the agency. 5. Amount of non-CDBG funds leveraged. 6. Cost effectiveness. 7. Project's investment return. 8. Project's use of volunteers or improvement of neighborhood self-sufficiency. Non-profit agencies, citizen groups, and County departments were all given specific instructions including the rating criteria to guide them in preparing CDBG project proposals. The 1993-94 CDBG program year is from September 1, 1993 to August 31, 1994. d~~ PROPOSED 1993-94 CDBG INVESTMENT PROGRAM CDBG Funds PUBLIC IMPROVEMENTS Business Loans Matching Funds $100,000 $2,000,000'' Staff is working with four (4) local banks to put together a business loan pool. The County contribution would be $100,000 in 0% loans for engineering and design of exterior improvements. The bank funds would be low interest loans for other improvements to new and existing businesses in the Jeff Davis and Ettrick areas. Public Improvements $240, 000 N/A The public improvements include sidewalks, streetlights, landscaping, and signage. The money would be split 50/50 between Ettrick and Jeff Davis. Ettrick Community Center $100,000 N/A Additional funds to renovate a permanent facility for the community center. $50,000 is left over from last year's allocation of $60,000. Bermuda Rescue Sauad $ 40,000 $ 60,000 The fire department had requested $75,000. The project was allocated $40,000 by the committee with the remainder to be raised by the rescue squad. Demolition Additional funds to put into demolition revolving fund properties to be repaid to the County. TOTAL * Estimated low interest loans from local banks $ 22,000 N/A Structures are demolished and liens are put on the $502,000 $2,060,000 r' 00 ~,r ~/ CDBG Matching Funds Funds HOUSING Interfaith Housing Corporation $254,000 $ 715,000 A loan to Interfaith Housing Corporation, anon-profit community development corporation, that proposes to build 13 new single family homes to be accompanied by home renovations in the same neighborhoods. Nineteen (19) single family homes will be renovated. All $254,000 will be returned in program income. Elder Homes $125,000 $ 300,000 Fifty (50) smaller scale single family home renovations. Thirty-five (35) homes will be in the target areas and fifteen (15) homes will be County wide. $100,000 will be in loans returned as program income to the County. $25,000 will be in forgivable loans. HOME. Inc. $ 30,000 $ 44,000 Housing Opportunities Made Equal will provide homeownership counseling and mortgage assistance to Chesterfield County residents. The funds will be mostly a grant to HOME. TOTAL $409,000 $1,059,000 PUBLIC SERVICES Cares $ 10,000 $ 50,000 A homeless sheltering facility in Petersburg. The funds will provide rental assistance to Chesterfield County residents. The $10,000 is a grant. CARITAS $ 10,000 $ 130,000 Congregations Around Richmond Involved To Assure Shelter. A grant for homeless assistance. VITAL $ 39,000 $ 35,000 A continuation of the Social Services dropout prevention program. The funds pay the salary and benefits of one (1) social worker for Falling Creek Middle School. ~~S ' ~~'" PUBLIC SERVICES (cont.) CDBG Utility Connection Assistance $ 30,000 Funds for grants to partially pay County utility connection fees for eligible County residents. Time Out $ 20,000 Say Yes $ 8,000 Youth Connection $ 6,600 Youth recreation programs in Bensley, Harrowgate, and Park Lee. Matching Funds N/A $ 4,500 Seniors Program -Ettrick $ 30,500 $ 2,500 A recreation program to provide activities for senior citizens. The cost involves staff time and materials at the Ettrick Community Center. Seniors Program -Bensley $ 27,000 $ 2,500 Recreation activities for senior citizens at the Bensley Community Center. The cost is for staff and materials. TOTAL $181,100 $224, 500 Revitalization Coordinator -Business $ 50,000 N/A Requested by the Jeff Davis Association to provide business assistance, code enforcement, and help with implementation of the enterprise zone and business loan program. Revitalization Coordinator -Residential $ 35,000 N/A A staff person to coordinate citizen participation, implement code enforcement and residential projects including housing and public improvements. Business Study $ 15,000 N/A Incubator feasibility study and a business opportunity study for Ettrick. ~~~ CDBG Matching Funds Funds Ettrick Historic Resources Study $ 7,000 $ 7,000 A study in conjunction with the Virginia Department of Historic Resources to study the historic assets of the village of Ettrick. Falling Creek Ironworks Study $15,000 $12,000 Archeological field testing and study of the Falling Creek Ironworks. Needed for nomination to the National Register. Indirect Costs $30,000 N/A $20,000 to be paid to the Accounting Department for indirect costs and $10,000 to go to the Deputy County Administrator for Community Development for indirect costs. Administration $99,900 N/A Funding for the County CDBG Office -salaries and benefits, materials and supplies, and office costs. TOTAL $251,900 $19,000 PROPOSED 1993-94 CDBG INVESTMENT PROGRAM TOTAL $1,344,000 TOTAL ESTIMATED PROGRAM INCOME RETURNED TO THE COUNTY $ 454,000 $3,362,500 X67 `'ir/ UNFUNDED PROJECTS Chalklev Elementary Sports Complex $177, 000 Submitted by the elementary school and sports association. Request is for playground equipment, basketball facilities, parking lot, lights for football field, bleachers, landscaping, and fencing. Not eligible under low/moderate benefit. Also, project did not rate high on the criteria. Ettrick Elementary Playground $ 20,000 Additional playground equipment at Ettrick Elementary. CDBG funds were used to purchase existing playground facilities which were recently moved and refurbished. Also did not rate high on criteria. Benslev Park Athletic Fields Liahtina $158,000 Lighting for baseball and football fields. Opposition to this project was received from neighboring property owners. Also did not rate high on criteria. Bellwood Athletic Fields $ 17, 000 Backstop and dugout fencing for (four) 4 fields. Did not rate high on criteria. Needs future study. Nursing Home -Section 108 Loan ($1 000 000) $107, 000 This would provide a $1,000,000 grant/loan to the County Nursing Home repaid by taking $107,000 of CDBG funds from the County's allocation each year for 10 years. The project needs further study. Bermuda Community and Sports Center $320,600 Submitted by apartment complex property management and Advisory Board for Bermuda Run Soccer Committee. Project involves acquisition of property next to complex and development of community building and recreation facilities. Needs further study and analysis. Did not rate high on criteria. OD 8 -2' Mid City Ball Field $ 94, 800 Lighting for baseball field, fencing and backstop, and infield materials. There question about the eligibility of the project and it did not rate high on criteria.as some Duouy Road Drainage $395, 000 Drainage improvements along Dupuy Road and West Chesterfield Hei hts. 9 Also, tc improve sidewalks. The project involves putting in curb and gutter and se ara water system. The project needs further study and benefit was not seen totbe torm effective. Did not rate high on the criteria. cost Winfree Avenue Draina e $185, 000 Drainage improvement and separate municipal storm water system. The ro'ect further study and also did not rate high on the criteria. p J needs Chesterfield Housin De artment $377, 750 A proposal to renovate an additional 25 homes and provide additional down a m assistance. The Housing Department has $380,000 in unexpended funds from last year's allocation of $390,000. The recommendation is to give the Housing De artment an additional six (6) months to complete last year's project. The project also did not rate high on criteria. Chesterfield Healthy Families $163, 500 Submitted by County Departments of Health, Social Services, and Mental Health prevent child abuse and neglect by active intervention with at-risk families. Project needs further study. Did not rate high on criteria. Chestertield Back Home $ 96, 025 Submitted by Comprehensive Services Policy and management team. A ro'ect to serve children with disturbed emotions and behavior at risk of placement in residential treatment centers. The project needs further study and did not rate high on criteria. ao9 -3- Ettrick Overlay Part II $ 35, 000 A project to extend the Planning Department overlay study to the entire village. The project was not rated high on the criteria. Work on the existing overlay project continues. Foundation for Senior Inde endence Learning Facility Housing Assistance $ 29,755 $ 34,582 The project would provide housing and financial counseling to senior citizens. The eligibility of the project is questionable and it did not rate high on criteria. TOTAL $2,211,012 Q~ ~ - ;: ~ .~. CHESTERFIELD COUNTY ~~ ~ ~ ~ ~ 1 3 BOARD OF SUPERVISORS Page _ o~ S ~~ '"" AGENDA 6.A. Meeting Date: June 2 3 , 19 9 3 Item Number: Sine=: Deferred Nominations to Boards and Committees with Terms Expiring Through July 31, 1993 County Administrator's Comments: Board Action Requested: Summary of Information: Attached is a list of upcoming appointments which were deferred from the Board meeting on June 9, 1993. Appointments are for terms expiring through July 31, 1993. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by a unanimous vote of the Board. Nominees are voted on in the order in which they are nominated. BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE BUILDING CODE *Mr . C . G . Humphrey " ~ ` ~`~ "~ ~~~ *Mr. Robert J. Leipertz ~ `~ " ©'~ ~ * *Mr . **M A . W . Dunbar Tarr Michael W " ` ' y~y ~ ~~`~~{ ~ ~ d r. . ~ o~ ev .- Crvaham n **Mr. G. Warren Vaughan All members represent the County at-large. Preparers R'.~Q ®~ ~.~c_n9.`~t}l',n. Title: Clerk to Board Theresa N!. Pitts County Administrator:- ~~,~~ Attachments: ~ Yes ^ N o of supervisors 006 c # a ~ ~ ~ CHESTERFIELD COUNTY ~~ `'~` BOARD OF SUPERVISORS AGENDA Page 2 0£ Summary of Information: (Continued) *Terms would be three years beginning July 1, 1993 and expiring June 30, 1996. **Terms would be three years beginning August 1, 1993 and expiring July 31, 1996. Mr. Humphrey, Mr. Leipertz, Mr. Dunbar, and Mr. Vaughan have expressed a desire to continue serving. Staff and has submitted a recommendation to fill the vacancy left by Mr. Tarr. CF~iTRAT~ VIRGINIA WASTE MANAGE[~IIIdT PLAN CITIZEN ADVISORY COIrIIKITTEE Ms. Judy Dunn, representing the County at-large. Term would be a minimum of one year (term is at the discretion of the Board.) Ms. Dunn has declined to be reappoi/nted. (~ 1 r u~1 INDIISTRIAL DEVELOPl~1T ADTHORITY Mr. John W. Waddill, representing Bermuda District. Term would be four years beginning July 1, 1993 and expiring June 30, 1997. YOOTH SERVICES CITIZEN BOARD Bermuda District Miss Katie Johnson, representing Thomas Dale High School. Miss Johnson has declined to be reappointed. # 007 ~ r/ , - CHESTERFIELD COUNTY ~~'~ BOARD OF SUPERVISORS ~ AGENDA Page 3 °~' Summary of Information: (Continued) Clover Hill District Mr. Hung Ho, representing Monacan High School. Miss Rebekah Tuthill, representing Clover Hill High School. Mr. Ho is ineligible for reappointment. Miss Tuthill has expressed a desire to continue serving. Dale District Miss Betty Barrett, representing Bird High School. Misd^~upShe~l.~o~nda D. Clarke, representing Meadowbrook High School. Miss Barrett is ineligible for reappointment. Miss Clarke has declined to be reappointed. Matoaca District Mrs. Barbara Jernigan (adult representative). Miss Lee Ann Dewell, representing Matoaca High School. Miss Jennifer L. Perry, representing Manchester High School. Mrs. Jernigan has declined to be reappointed. Miss Dewell and Miss Perry are ineligible for reappointment. Midlothian District. Miss Melanie Britton, representing Midlothian High School. Miss Britton has declined to be reappointed. *Mr. Joseph E. Speidel (adult representative). *Appointment will fill the unexpired term left by Mr. Speidel's resignation. Term will be effective immediately and expire June 30, 1994 Terms for students would be one year beginning July 1, 1993 and expiring June 30, 1994 and term for the adult representative would be three years beginning July 1, 1993 and expiring June 30, 1996. ~~8 ~...t - '~ ~ CHESTERFIELD COUNTY ~ `~~~~ BOA-RD OF SUPERVISORS Page •1 of'~ AGENDA Meeting Date: June 23 , 1993 Item dumber: 6 • B. Subject: Streetlight Installation Cost Approval Deferrals County Administrators Comments: Board Action Requested: This item requests Board approval of deferred Streetlight Installation Cost Approvals for the Bermuda and Clover Hill Districts, deferred from the meetings noted. Summary of Information: Streetlight requests from individual citizens or civic groups are re- ceived in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (UPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Director Preparers ° Title: Envi ronment a 1 s .~' County Administrator. _1--~`~ e ineeri 009 Attachments: ~ Yes i N o .. ~~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ~ o Summary of Information: (Continued) 3. Petitions are required and should include 75~ of resi- dents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified . BERMUDA DISTRICT: * Intersection of Roland View Drive and Roland View Terrace Deferred from the March 10, 1993 meeting. This project has been cancelled by Virginia Power and withdrawn by the original requestor. Board affirmation of the cancellation is required. * Intersection of Tipton Circle and Tipton Street ,~~+ Deferred from the March 24, 1993 meeting. Cost to install light: 51,265.00 Does not meet minimum criterion for vehicles per day. * Vicinity of Luckylee Cresent Deferred from the January 13, 1993 meeting. Cost to install light: 52,206.00 Does not meet minimum criteria for intersection or vehicles per day. CONTINUED NEXT PAGE ~1~ s `~1 7 CHESTERFIELD COUNTY BOARD OF SUPER~+TISORS AGENDA Summary of Information: (Continued) Page ~ o~ * Vicinity between 14525 and 14519 Fox Knoll Drive Deferred from the January 13, 1993 meeting. " Cost to install light: 5286.00 Does not meet minimum criterion for intersection. * Vicinity of 14100 Howlett Line Drive ,1 Deferred from the January 13, 1993 meeting. Cost to install light: 5928.00 Does not meet minimum criterion for intersection. ' * Clear Springs Place, end of cul-de-sac Deferred from the May 26, 1993 meeting. Cost to install light: 51,627.00 Does not meet minimum criteria for intersection or vehicles per day. Bermuda Streetlight Funds Status (unaudited): Requested Effective .Balance Forward Expenditure Balance Remaining 54,725.00 51,265.00 53,460.00 2,206.00 1,254.00 286.00 968.00 928.00 40.00 1,627.00 (1,587.00) CONTINUED NEXT PAGE # 011 ~`1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page .~ o~ Summary of Information: (Continued) CLOVER HILL DISTRICT: %' ~, `'~ Acorn Hill Court and Tall Hickory Drive Deferred from the January 13, 1993 meeting. Cost to install light: 51,834.00 ,'. Does not meet minimum criteria for vehicles per day and petition. Clover Hill Streetlight Funds Status (unaudited}: Requested Effective Balance Forward Expenditure Balance Remaining 56,426.00 51,834.00 54,592.00 # BIZ I REQUEST RECEIVED: April 15, 1992 ESTIMATE RECEIVED: June 1, 1992 STREETLIGHT REQUEST Bermuda District ESTIMATE REQUESTED: April 15, 1992 DAYS ESTIMATE OUTSTANDING: 47 COST TO INSTALL STREETLIGHT: $1815.00 NAME OF REQUESTOR: Diane W. Priode ADDRESS: 15806 Roland View Drive, Chester, VA 23831 PHONE NUMBER: HOME - 520-7656 WORK - 748-1035 ^x REQUEST IS LOCATED AT THE INTERSECTION OF Roland View Drive and Roland View Terrace ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS ^ A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Not Qualified, less than 600 VPD PETITION: Qualified COMMENTS: Staff notes that this item was deferred at the June 24, 1992; December 9, 1992; and March 10, 1993 meetings Since the last deferral, Virginia Power has been unable to acquire the necessary easements to complete the project and has informed staff that, as of April 16, 1993, they will be unable to install this streetlight, even with Board approval. Among those refusing to grant easements is the original requestor of the light. The original requestor has requested that the County drop this project in its entirety. As this is a deferred item, Board affirmation of this cancel- lation is required. Attachments? No 013 STREETLIGHT REQUEST Bermuda District REQUEST ESTIMATE RECEIVED: July 27, 1992 REQUESTED: July 27, 1992 ESTIMATE DAYS ESTIMATE ` RECEIVED: September 2, 1992 OUTSTANDING: 37 COST TO INSTALL STREETLIGHT: $1265.00 NAME OF REQUESTOR: Donald Ford ADDRESS: 16003 Tipton Circle, Colonial Heights, VA 23834 PHONE NUMBER: HOME - 526-6356 WORK - 748-6534 X^ REQUEST IS LOCATED AT THE INTERSECTION OF Tipton Circle and Tipton Street ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Not Qualified, less than 600 VPD PETITION: Qualified COMMENTS: Requestor states: "There are no existing streetlights in We.ndover Hills subdivision at this time." Deferred from the September 23, 1992 Board meeting 180 days to the March 24, 1993 meeting. Deferred from the March 24, 1993 meeting to the June 23, 1993 meeting. During deferral periods, the original cost quote of $1531.00 expired. The updated cost quotation is reflected in this request. Attachments? No ~1~ STREETLIGHT REQUEST Bermuda District REQUEST ESTIMATE RECEIVED: August 20, 1986 REQUESTED: March 12, 1987 ESTIMATE DAYS ESTIMATE RECEIVED: December 4, 1992 OUTSTANDING: 2094 COST TO INSTALL STREETLIGHT: $2206.00 NAME OF REQUESTER: William Farris ADDRESS: Meadowdale Twnhs Civic Assoc., P. O. Box 34268 Richmond, VA 23234 PHONE NUMBER: HOME - WORK - ^ REQUEST IS LOCATED AT THE INTERSECTION OF X^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Luckylee Crescent, vicinity of 3518 Luckylee Crescent ^ A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: Not Qualified,. location not an intersection VEHICLES PER DAY: Not Qualified, less than 400 VPD PETITION: Qualified COMMENTS: Location approved at the March 11, 1987 Board meeting. Deferred from the January 13, 1993 Board meeting. Attachments? No 015 STREETLIGHT REQUEST Bermuda District REQUEST ESTIMATE RECEIVED: November 16, 1992 REQUESTED: November 17, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: December 11, 1992 OUTSTANDING: 24 COST TO INSTALL STREETLIGHT: $286.00 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 ^ REQUEST IS LOCATED AT THE INTERSECTION OF X^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Fox Knoll Drive, between 14525 and 14519 ^ A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: Not Qualified, location not an intersection VEHICLES PER DAY: Qualified PETITION: Qualified COMMENTS: Requestor states: "Request is for a Colonial style lamp fix- ture on a fiberglass pole. We are requesting a light at this inter- section because it is a school bus stop. It is very dark when the school bus picks up in the morning which is unsafe for the children." Staff notes that this light is an 8000 lumen colonial style fix- ture on a fiberglass pole. There have been 5 other lights approved for this subdivision in FY 93 at a cost of $6225. There are 5 other requests for this subdivision awaiting approval from the Board at a total cost of $4331. Of these requests awaiting Board approval, this request is the Homeowners Association priority # 3. Attachments? No oi6 . STREETLIGHT REQUEST Bermuda District REQUEST ESTIMATE RECEIVED: November 16, 1992 REQUESTED: November 17, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: December 11, 1992 OUTSTANDING: 24 COST TO INSTALL STREETLIGHT: $928.00 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 ^ REQUEST IS LOCATED AT THE INTERSECTION OF X^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Howlett Line Drive, vicinity of 14100 ^ A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: Not Qualified, location not an intersection VEHICLES PER DAY: Qualified PETITION: Qualified COMMENTS: Requestor states: "Request is for a Colonial style lamp fix- ture on a fiberglass pole.- We are requesting a light at this location because it is a school bus stop. It is very dark when the school bus picks up in the morning which is unsafe for the children." Staff notes that the requested location is where the preserved Civil War earthworks front Howlett Line Drive. This is a colonial fixture on a fiberglass pole. There are 5 other lights approved for this subdivision in FY 93 at a cost of $6225. There are five other requests for this subdivision awaiting approval from the Board at a total cost of $4331. Of these requests awaiting the approval of the Board, this request is the Homeowners Association priority # 4. Attachments? No ~1~ STREETLIGHT REQUEST Bermuda District REQUEST ESTIMATE RECEIVED: January 5, 1993 REQUESTED: January 7, 1993 ESTIMATE DAYS ESTIMATE RECEIVED: May 3, 1993 OUTSTANDING: 116 COST TO INSTALL STREETLIGHT: $1627.00 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 ^ REQUEST IS LOCATED AT THE INTERSECTION OF REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS Clear Springs Place, end of cul-de-sac ^ A POLE ALREADY EXISTS AT THIS LOCATION. POLICY CRITERIA: INTERSECTION: Not Qualified, location not an intersection VEHICLES PER DAY: Not Qualified, less than 400 VPD PETITION: Qualified COMMENTS: Requestor states: "There has been vandalism in Walthall Creek. The cul-de-sacs are dark and the Association feels that lighting would be a deterrent to such activities and provide a safe environment for the homeowners." Staff notes that this light, in order to be consistant with those already approved for, or installed, in this subdivision, is a colonial style, 8000 lumen light on a fiberglass pole. There have been 5 other lights approved for this subdivision in FY 93 at a cost of $6225.00. There are 5 other requests for this subdivision awaiting approval from the Board at a total cost of $4331.00. Of these requests awaiting the approval of the Board, this request is the Homeowners Association priority # 5. Attachments? No ~18 STREETLIGHT REQUEST Clover Hill District REQUEST ESTIMATE RECEIVED: September 17, 1991 REQUESTED: January 10, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: September 17, 1992 OUTSTANDING: 251 COST TO INSTALL STREETLIGHT: $1834.00 NAME OF REQUESTER: Fred Little ADDRESS: 12906 Pecan Terrace, Midlothian, VA 23113 PHONE NUMBER: HOME - 744-1950 WORK - 755-5369 a REQUEST IS LOCATED AT THE INTERSECTION OF Acorn Hill Court and Tall Hickory Drive ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS ^ A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Not Qualified, less than 600 VPD PETITION: Not Qualified, less than 75~ of residents within 200 feet COMMENTS: Location approved at the January 8, 1992, Board meeting. Deferred for 90 days from the October 14, 1992, Board meeting to the January 13, 1992, Board meeting. During the deferral period, the original estimate of $1,798.00 expired. The new estimate prepared by Virginia Power increases the cost of this installation by $36.00 to a total of $1834.00. Deferred from the January 13, 1993 Board meeting. Attachments? No ~1~ '7R. -- ' CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of? ~N ~ AGENDA June 23, 1993 Item Number 7 • ~ - rieetin~ Date: Subiect• To determine the Cash Proffer payment per lot for fiscal year 1994. Count Administrator's Comments: C~ _ _ .~ ~ ~~~ / .. ~,t~l+t ~ !~?~ mod. /rn G;.CAII+~ Guth. Gt ~g.~'" `~t`' .t~y~, e.c~~ ~ ` Board Action Requested: Continue implementation of the cash proffer policy and increase the fiscal year 1994 per lot amount up to $4,064 for all facilities as indicated in the current policy (item b. below). Summary of Information: When the Board implemented the cash proffer policy, staff was instructed to review annually the calculations used to determine the cost of selected public facilities. The revised and updated calculations are to be considered in establishing policy regarding per lot payments for the coming year. Amounts under the current policy are: a. The amount approved by the Board of Supervisors not to exceed $4,000 per lot if paid between July 1, 1992 and June 30, 1993, inclusive; or b. The amount approved by the Board of Supervisors not to exceed $4,000 per lot adjusted upward by any increase in the Marshall and Swift Building cost index between July 1, 1992 and July 1 of the fiscal year in which the payment is made if paid after June 30, 1993. -~~ Pre arer• '~'~ n'~:', '~~ Title: P /' j' ,~ ~G~ County Administrator: ~~1^ # O 2 Attachments: Yes ~ No ^ '^ , CIiESTERFIELD COUNTY BOARD OF SUPERVISORS „~,,, AGENDA Snmmarv of Information :(Continued) 2 For every fiscal year, staff will calculate the Marshall and Swift Building cost index increase based on the published cost index as of the preceding April (April is the most current data available prior to the start of the fiscal year). Summaries of facility cost calculations are attached. * 021 FY 94 SUMMARY NET COST CALCULATLONS NET COST SCHOOLS $2,156 PARKS 421 LIBRARIES 150 .FIRE STATIONS 215 ROADS (AVERAGE) 2101 $5,043 X22 COMPARISON OF NET COST CALCULATIONS FY94 NET COST SCHOOLS x2,156 PARKS 421 LIBRARIES 150 FIRE STATIONS 215 ROADS (AVERAGE) 2101 043 FY93 NET COST $2,202 402 143 195 2513 455 02~ COUNTY DEMOGRAPHICS 024 DEMOGRAPHIC DATA FOR 1994 FACILITY COST UPDATE UNITS SINGLE FAMILY MULTI-FAMILY TOTAL ASSESSED VALUES UNITS % 70,248 88% 9,668 12% 79,916 100°~ SINGLE FAMILY (1) $132,777 MULTI-FAMILY (2) 33 136 WEIGHTED AVERAGE $120,723 PERSONS PER HOUSEHOLD (3) SINGLE FAMILY 2.92 MULTI-FAMILY 2.09 WEIGHTED AVERAGE 2.82 (1) REPRESENTS AVERAGE ASSESSED VALUE FOR SINGLE FAMILY UNITS CONSTRUCTED IN 1992. (2) VALUE DETERMINED BY AVERAGE ASSESSED VALUE OF SELECTED MULTI-FAMILY DEVELOPMENTS CONSTRUCTED SINCE 1988. 025 (3) PROVIDED BY THE PLANNING DEPARTMENT AS OF 1/1/93. ~rr~ FACILITY SUMMARIES 026 ~~'" SCHOOLS COSTS: STUDENTS PER HOUSEHOLD STANDARDS ACRES/STUDENT $COST/ACRE SQ.FT./STUDENT $ BUILDING COST/SQ.FT.* $ GROSS COST ALL ELEMENTARY MIDDLE HIGH GRADES 0.29 0.13 0.15 0.57 0.027 0.034 0.048 $15,712 $15,712 $15,712 99 133 145 $79 $85 $90 $2,396 $1,536 $2,067 YEAR AMOUNT CREDITS: $WGTED AVERAGE ASSESSED VALUE $AVERAGE ASSESSED SINGLE FAMILY $AVERAGE ASSESSED MULTI-FAMILY REAL ESTATE TAX RATE PERCENTAGE TO CREDIT REAL GROWTH RATE DISCOUNT RATE N'ET COST $2,156 1 $274 $120,723 2 293 $132,777 3 314 $33,136 4 336 1.09 5 359 20.83% 6 384 7.00% 7 411 7.00% 8 440 9 471 10 504 11 539 12 577 13 617 14 661 15 707 TOTAL $6,888 NPV $3,842 *INCLUDES ALL CONSTRUCTION COSTS INCLUDING FEES, FURNISHINGS, AND CONSTRUCTION MANAGEMENT. CONSTRUCTION COST DATA OBTAINED FROM COMPLETED PROJECTS AND RECENT BIDS. JUNE 11, 1993 FILE:SCHCRED.WK1 $5, 999 0 2'7 _. PARKS: COSTS: PERSONS PER HOUSEHOLD 2.82 STANDARDS ACRES/CAPITA 0.0058 $COST/ACRE $11,906 $IMPROVEMENTS/ACRE $28,127 $ GROSS COST $657 CREDITS: WEIGHTED AVERAGE ASSESSED VALUE $120,723 $AVERAGE ASSESSED SINGLE FAMILY $132,777 $AVERAGE ASSESSED MULTI-FAMILY $33,136 REAL ESTATE TAX RATE 1.09 PERCENTAGE TO CREDIT 1.28% REAL GROWTH RATE 7.00% DISCOUNT RATE 7.00% NET'COST: $421 JUNE 11, 1993 FILE: PARKCRED.WK1 YEAR AMOUNT 1 17 2 18 3 19 4 21 5 22 6 24 7 25 8 27 9 29 10 31 11 33 12 35 13 38 14 41 15 43 TOTAL 424 NPV $236 028 ..................... . . LIBRARIES: COSTS: PERSONS PER HOUSEHOLD 2.82 STANDARDS SQ.FT./CAPITA 0.43 BUILDING COST/SQ.FT* $143 ACRES/CAPITA 0.000138 $COST/ACRE $62,496 VOLUMES/CAPITA 2.25 $COSTNOLUME $10.00 $ GROSS COST $261 CREDITS: $WGHTED AVERAGE ASSESSED VALUE $120,723 $AVERAGE ASSESSED SINGLE FAMILY $132,777 $AVERAGE ASSESSED MULTI-FAMILY $33,136 REAL ESTATE TAX RATE 1.09 PERCENTAGE TO CREDIT 0.60% REAL GROWTH RATE 7.00% DISCOUNT RATE 7.00% NET COST:.... $150 YEAR AMOUNT 1 8 2 8 3 9 4 10 5 10 6 11 7 12 8 13 9 14 10 15 11 16 12 17 13 18 14 19 15 20 TOTAL $199 NPV $111 *BUILDING COSTS DERIVED FROM ENON AND CENTRAL LIBRARY CONSTRUCTION COST DATA AND WEST BRANCH LIBRARY CONSTRUCTION BID. CONSTRUCTION COSTS INCLUDE FURNISHINGS, EQUIPMENT, AND CONSTRUCTION MANAGEMENT CHARGES. JUNE 11, 1993 029 FILE: LIBCRED.WKi FI~tE STATIONS " RESIDENTIAL COMPONENT PERSONS PER HOUSEHOLD 2.82 COSTS: STANDARDS SQ. FT./DEMAND UNIT 0.63 CAPITAL COST PER SQ. FT. $129 ACRES/DEMAND UNIT 0.00013 COST PER ACRE $37,636 $EQUIPMENT/DEMANDONIT $37 $ GROSS COST $336 CREDITS: $WGTED AVERAGE ASSESSED VALUE $120,723 $AVERAGE ASSESSED SINGLE FAMILY $132,777 $AVERAGE ASSESSED MULTI-FAMILY $33,136 REAL ESTATE TAX 1.09 PERCENTAGE TO CREDIT 0.66% REAL GROWTH RATE 7.00% DISCOUNT RATE 7.00% !, NET COST:' JUNE 11, 1993 FILE:FIRECRED.WKi $215 YEAR AMOUNT 1 $9 2 9 3 10 4 11 5 11 6 12 7 13 8 14 9 15 10 16 11 17 12 18 13 19 14 21 15 22 TOTAL $217 NPV $121 030 TRANSPORTATION COST SUMMARY 031 ''~ GENERAL OVERVIEW * Land Uses - Rezonings since original cash proffer analysis have not differed significantly from the original land use assumptions. Updates were made to original land use assumptions to reflect current land use plans. * Road Improvements - Required road improvements were calculated based upon updated land uses. * Road Costs - Cost were reduced to reflect recent project construction and updated data. * Credits - Anticipated allocations from VDOT were revised based on current projections. This resulted in an increase in anticipated VDOT revenue. * Net Single Family Proffer - The updated data resulted in approximately a $400 reduction per dwelling unit. CP93P2/2 05/26/93 X032 ~'" `~ NON-FREEWAYS [_ TYPE 1991 COST/MILE 1992 COST/MILE __ 1993 COST/MILE Reconstruct 2 lane 52,300,000 S2,170,000 2 to 4 lane 3,500,000 4,070,000 2 to 6 lane 7,200,000 7,470,000 2 to 8 lane 12,000,000 12,050,000 4 to 6 lane 9,300,000 7,580,000 4 to 8 lane 12,400,000 12,150,000 6 to 8 lane 12,500,000 9,580,000 New 2 lane 2,500,000 3,000,000 New 4 lane 4,000,000 4,000,000 New 6 lane 5,000,000 5,000,000 New 8 lane 6,500,000 6,500,000 FREEWAYS 52,160,000 3, 940,000 7, 310, 000 1 1, 890,000 7,370,000 1 1, 950, 000 9,370,000 3,000,000 4, 000, 000 5,000,000 6, 500, 000 TYPE -- 1991 COST/MILE -- 1992 COST/MILE 1993 COST/MIL] 4 to 6 lane 54,000,000 54,390,000 54,390,000 4 to 8 lane 7,000,000 6,660,000 6,660,000 6 to 8 lane 5,000,000 4,390,000 4,390,000 New 4 lane 8,400,000 7,890,000 7,890,000 New 6 lane 9,200,000 10,160,000 10,160,000 New 8 lane 10,500,000 12,430,000 12,430,000 CP93P2A/2 05/26/93 033 ' N m m ~ ~rn ' ~ N N D ~ W . ~ O ~ ~ m n 7 T ~ v o c cn z ~ m v v D N N to --~ O T to ~ O) ~ N ~ '~ (O O Ut W ? N co O W N O m iA ~ N ~ -~ N ~ N ~ 00 ~ -' '< A ~ _'I ~ O O N ~ m w o o A ~' N ~D O X _ ~ ~ _ n N U1 N V T = ~~ N ~ h ~ ~ Z~ w o o o ~ v~ rn N oo ~D cn o O ~ 3 ~D ~ ono T ~ O cn ~° co v C7 ~ cn v cn ° ~ °o z '-• (O O N ~ ~ ~ ~ T U1 O O A O V N O O D Oo O V O O O A O) O N -~ ~ ~ ~ A ? T 'P~ cn O c7t c n O O O v ~ ~ rn - i W tst to A ~ V ~ Ul A ~ O V O Ut O O N Q1 O N ~ V N N Ui (D -' ~ m ~ A to V ~. A ~ T~11 Jl ( O'f t0 D rn tIt O -~ --• O rn A ~ OD N (D V 034 ~ ~ ~ -- CJ1 w ~n ~ ~ ~ (A Z (/1 W O ~ _ ~ ~ rn _ = v 0 o pO v 0 o 0o m~ m w p "n O Z cn cn -~ ~I W (n -I w w O ° v ~ ~ ~ ~ ~ ~~ C71 N = ~' `~ v -v = ~' w ~ w o v ~ ~ ~ N -~ z c~ w' w O m V w 00 T -n D v ~~ ~ ~ n ~ ~ ~ ~ m v c~ c~ -=I D ~ Z rn N N -< N O j ~ Z ~ oo O G7 -T m m -~ z D -I O z D -v O '11 m 03~ ' ~, ,r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Meeting Date: June 23, 1993 Item Number: Page 1 0~ Replacement 7.B. Sub'ect: p roval of Consolidation Agreements between the County and Schools for the provision of Warehouse, Storeroom, Internal Distribution and Postal Services and set a public hearing to amend the FY94 Budget to reflect the appropriations for the consolidation. Coun Administrator's Comments: Board Action Requested: The Board is requested to 1) approve consolidate postal, internal distribution, functions under the administration of the public hearing for July 28, 1993 for the ~ funds for FY94. Summary of Information: the agreements which warehouse, and storeroom school system, 2) set a >urpose of appropriating In a continuing effort to maximize efficiency county and school staff are proposing a consolidation of the mailroom/internal distribution and warehouse/storeroom functions. The school system will manage these areas with county departments as "customers" of the school system. This change will involve the transfer of two county positions and the salary and operating dollars associated with those positions to the (new) School Mailroom/Internal Distribution Fund. Funds equivalent to the cost for the two positions will be transferred each year as long as county departments are not charged a surcharge on postage. This consolidation will improve services especially for those programs located away from the government complex that require daily mail and courier services. Warehouse services will be centralized allowing for the best and efficient use of space. Future improvements in postal services will be dependent on acquiring more up-to-date mass mailing equipment. l Preparer: --~Y'it~e: Deputy County Administrator Bradford S . Hammer County Administrator: Attachments: Yes ~ N o 036 AGENDA ~' , y~w,,.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information :(Continued) Page 2 of? Because anew internal service fund will be established, the FY94 Budget needs to be amended to reflect the revenues and expenditures that will be accounted for in the new fund. The amount involved is over $500,000; therefore a public hearing is required. The School Board deferred action on this item until their July meeting to provide additional review time. Approval by the Board of Supervisors is contingent upon School Board approval. This action will be on the agenda of the next School Board Liaison Committee. BUDGET AND MANAGEMENT COMMENTS Approval of this action will mean a net cost to the general fund of $20,000 in FY94. The County Administrator will identify sources to fund this shortfall by year end. f dines J.L. Stegm ier, Director v a3~ s Memorandum of Agreement for Storeroom and Warehouse Operations between Chesterfield County School Board and County of Chesterfield, Virginia 6/23/93 ~r/ ''~11I STOREROOM AND WAREHOUSE OPERATIONS AGREEMENT THIS AGREEMENT made as of this day of , 1993, by and between the School Board of the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "County") WHEREAS the School Board operates a central stores warehouse which it maintains with its own personnel; and WHEREAS the County owns and operates a central stores warehouse which it maintains with its own employees in its own facilities; and WHEREAS the County and School Board desire to enjoy the economic and operational advantages and efficiency of a consolidated warehousing and distribution center to provide services to all departments for both parties; and NOW, THEREFORE, in consideration of the premises and the mutual covenants of the parties to this agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and School Board hereby agree to combine and merge their separate warehousing and distribution operations (WDO) into a consolidated internal service fund under the control of the School Board in accordance with the terms and conditions set forth as follows: ARTICLE I -- TERM OF AGREEMENT AND SCOPE OF OPERATIONS 1.1 This Agreement shall commence on 1993, and shall remain in full force and effect for each fiscal year thereafter unless either party shall 0403:4203.1 - 1 - give the other party written notice of termination. Such termination notice must be sent no later than April 1 to be effective on July 1 of the same calendar year prior to such proposed termination date. If such notice is sent after April 1, the termination will be effective on July 1 of the following calendar year. 1.2 The School Board shall operate the consolidated storeroom and warehouse and perform the services described in Schedule A. 1.3 The School Board's manager of warehouse services shall meet quarterly with the County's Director of General Services or his designee to discuss the warehousing operation. These meetings will facilitate a joint review of overall service, stockage items, surcharge rates and to coordinate any needed changes and serve as a process whereby both parties insure the most effective and efficient services are provided. 1.4 The School Board will develop a catalog for use by the County agencies and provide procedural guidance. The catalog will list items available through the warehouse and the procedural guidance will provide instructions for requisitions, costs, returns, billings and inquiries. 1.5 Prior to the merger, the School Board's Manager of Warehouse Services will meet with the County's Director of General Services or his designee to review the items that will be stocked both in the consolidated storeroom and warehouse. 1.6 The consolidated storeroom and warehouse will operate as an Internal Service Fund and as such, a surcharge in the amount of 26% of the cost of purchase materials in the first year of this Agreement will be included in the sales of inventoried items. The surcharge will recoup the overhead costs and provide for future equipment purchases related 0403:4203.1 - 2 - directly to the operation of the consolidated storeroom and warehouse. If it is necessary to modify the surcharge amount, it will be done effective on the beginning of a fiscal year by providing written notice of the modification prior to April 1 of the preceding fiscal year. For items purchased directly by the user a nominal handling fee will be charged for items handled and stored in the warehouse. Further, as an Internal Service Fund the Retained Earnings at fiscal year-end will remain with the Fund. 1.7 The County will provide and maintain access for the Schools' warehouse computer system into the County's automated financial/purchasing system for the purpose of uploading warehouse requisitions and for facilitating appropriate posting of expenditure transactions to the budgets of County agencies and corresponding revenue transactions to the warehouse Internal Service Fund. Such postings will be performed at least monthly. ARTICLE II -- FUNDS AVAILABILITY 2.1 Both parties to this Agreement shall be bound to the terms and conditions as set forth herein only to the extent that there are funds available to perform its obligations hereunder. Either party may terminate this Agreement without penalty if the School Board or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year, the funds necessary for this Agreement. 2.2 At the time of the consolidation, the County and School Board will reallocate the available FY94 budgeted funds for storeroom cost to their respective departments and schools. Proposed budgets for future fiscal years will include the amount associated with the actual operational cost by department or school. 2.3 There are some construction cost and equipment requirements as a result of the 0403:4203.1 - 3 - consolidation for the following items: (1) Expansion of Warehouse Computer Hardware (2) Construction of Consolidated Mailroom (3) Mezzanine Storage Unit to replace warehouse space lost to construction of mailroom (4) Pallet Jack $15,000 2,000 18,000 6,800 $41,800 Since the consolidation is for the joint benefit of both the County and the School Board, the construction costs identified above will be shared equally. Therefore, on or before the effective date of the consolidation the County will provide an additional appropriation (contributed capital) to the School Board Warehouse Fund in the amount of $20,900. ARTICLE III --- INVENTORY TRANSFER 3.1 Inventory levels for the County have been depleted in anticipation of the consolidation, therefore, no inventory will be transferred. ARTICLE IV -- EQUIPMENT TRANSFER 4.1 There will be no equipment transferred as a result of this consolidation. ARTICLE V -- PERSONNEL TRANSFER 5.1 Although the consolidation Task Force concluded in February, 1991 that one County personnel allocation consisting of one half FTE from County Buildings and Grounds and one half FTE from Parks and Recreation would be transferred to the School Board upon consolidation, this transfer will not occur due to County needs. Instead, the School Board will fund this needed FTE by recouping the expense through surcharges on sales. 0403:4203.1 - 4 - ARTICLE VI -- FACILITIES USE AND MAINTENANCE 6.1 The School Board will have operational control of the County WDO facility located at 6603 Public Works Court as well as additional warehouse facilities located at 6808 Krause Road West if needed and if such future additional use is agreeable to the County. 6.2 Ownership and routine maintenance of the warehouse facility at 6603 Public Works Court will remain the responsibility of the County. However, County access to the facility for such maintenance shall be limited to warehouse operational hours unless special arrangements are coordinated with the School Board's Manager of Warehouse Services. 6.3 Upon termination of this Agreement the School Board shall immediately return use of County warehouse facilities to the County. ARTICLE VII -- RECORDS MAINTENANCE 7.1 The School Board shall maintain complete and accurate records to substantiate its charges for inventory sales. Such records will validate per item costs of inventoried items and surcharge computations. 7.2 Upon request the County shall have the right to inspect, audit and copy such records and any other financial records related to the consolidated storeroom and warehouse operation. ARTICLE VIII -- INDEPENDENT CONTRACTOR 8.1 Neither the School Board nor any of its employees shall be deemed to be employees of the County for any purpose. Neither the County nor any of its employees shall be deemed to be employees of the School Board. 0403:4203.1 - 5 - w ARTICLE IX -- ASSIGNMENT 10.1 This Agreement shall be binding upon and shall inure to the benefit of the parties and their successors. This Agreement shall not be assignable by the parties. ARTICLE X -- NOTICES 11.1 All notices or other communications given or required to be given under this Agreement shall be in writing, and shall be deemed to have been given when hand delivered; or if delivered by mail, such notice shall be sent by registered or certified mail, return receipt requested, or by first class, postage prepaid. If sent by first class mail, such notice shall be deemed to have been delivered or received on the fifth (5) day following the deposit of such notice in the United States mail. 11.2 All notices required hereunder shall be addressed as follows: If to the School Board: Mr. Thomas R. Fulghum, Division Superintendent P.O. Box 10 Chesterfield, VA 23832 If to the County: Mr. Lane B. Ramsey, County Administrator P.O. Box 40 Chesterfield, VA 23832 ARTICLE XI -- WAIVER 12.1 The waiver by either party of a breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach. 0403:4203.1 - 6 - ARTICLE XII -- MISCELLANEOUS PROVISIONS 13.1 This Agreement is the entire understanding between the parties and supersedes all previous negotiations, representations or agreements either written or oral. This Agreement shall not be amended, altered or modified unless such amendment, modification or alteration is written, signed by both parties and attached hereto. 13.2 When used herein, the singular shall be held to include the plural, the male gender shall include the female gender and the neuter, and vice versa. 13.3 If any provision of this Agreement is found by a Court of competent jurisdiction to be invalid, void or illegal, then such provision shall be deemed to be stricken herefrom, and this Agreement, as so modified, shall remain in full force and effect. 13.4 The School Board and County agrees that the validity and construction of this Agreement shall be governed by the laws. of the Commonwealth of Virginia. Any dispute between the parties which cannot be resolved between them shall be resolved in the Circuit Court of the County of Chesterfield, Virginia and in no other venue. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. School Board of the County of Chesterfield, Virginia By: Clerk Chairman 0403:4203.1 - 7 - e Approved as to Form School Board Attorney Clerk Approved as to Form Deputy County Attorney County of Chesterfield, Virginia By: County Administrator 0403:4203.1 - 8 - SCHEDULE A Scope of Services The School Board agrees to provide and the County agrees to use the following services: Storeroom services: School will provide a storeroom from which office supplies and material may be purchased and delivered. Warehouse services: Schools will buy, store and deliver custodial supplies to central points, store and deliver computer paper, forms and envelopes unique to various County departments, and provide a long term storage area in the Kingsland school annex or any other location acceptable to both parties. 0403:4203.1 - 9 - Memorandum of Agreement for Consolidated Internal Distribution and Postal Operations between Chesterfield County School Board and County of Chesterfield, Virginia 6/23/93 ~`' MEMORANDUM OF AGREEMENT FOR CONSOLIDATED INTERNAL DISTRIBUTION AND POSTAL OPERATIONS THIS AGREEMENT made as of this day of , 1993, by and between the School Board of the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "School Board") and the County of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia (hereinafter the "County") WHEREAS the School Board operates an Internal Distribution and Postal service which it maintains with its own personnel; and WHEREAS the County owns and operates an Internal Distribution and Postal service which it maintains with its own employees in its own facilities; WHEREAS the County and School Board desire to enjoy the economic and operational advantages and efficiency of a consolidated Internal Distribution and Postal Operations Center to provide services to all departments for both parties; and NOW, THEREFORE, in consideration of the mutual covenants of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and School Board hereby agree to combine and merge their separate Internal Distribution and Postal Operations (IDPO) into a consolidated service under the control of the School Board in accordance with the terms and conditions set forth as follows: ARTICLE I -- TERM OF AGREEMENT AND SCOPE OF OPERATIONS 1.1 This Agreement shall commence on 1993, and shall remain in full force and effect for each fiscal year thereafter unless either party shall 0403:4200.1 - 1 - give the other party written notice of termination. Such termination notice must be sent no later than April 1 to be effective on July 1 of the same calendar year prior to such proposed termination date. If such notice is sent after April 1, the termination will be effective on July 1 of the following calendar year. 1.2 The School Board shall operate the IDPO Center and shall provide the services described in Schedule E. 1.3 The School Board's manager of warehouse services shall meet quarterly with the County's Director of General Services or his designee to discuss the Distribution and Postal operation. These meetings will facilitate a joint review of overall service and operational costs and serve as a process whereby both parties insure the most effective and efficient services are provided. 1.4 The School Board will provide services pursuant to a schedule of services (Schedules D and E) and will provide procedural guidance to County agencies as needed. 1.5 Prior to the merger, a comprehensive inventory will be taken of supply and equipment items to be transferred. All supplies agreed to be transferred to the School Board will be transferred at cost and equipment will be transferred at current value. 1.6 The consolidated IDPO will operate as an Internal Service Fund and as such, cost avoidance procedures will be implemented to recoup overhead cost while postage rates are maintained at the normal rate. Bulk rate savings as a result of consolidation will remain with the fund to offset overhead and to be applied to future equipment purchase. Also, as an Internal Service Fund the Retained Earnings at fiscal year-end will remain with the Fund. 0403:4200.1 - 2 - ~~III 1.7 The County will provide and maintain access for the School Board to the County's automated financial/purchasing system for the purpose of uploading monthly postal expenses to the budgets of County agencies and the corresponding revenue transactions to the IDPO. ARTICLE II -- FUNDS AVAILABILITY 2.1 Both parties to this Agreement shall be bound to the terms and conditions as set forth herein only to the extent that there are funds available to perform its obligations hereunder. Either party may terminate this Agreement without penalty if the School Board or the County's Board of Supervisors fails to appropriate, by June 30th of each fiscal year, the funds necessary for this Agreement. 2.2 At the time of consolidation, the County will transfer the available FY94 budgeted funds from the County's Postal operation account to the consolidated Internal Distribution and Postal Operations Center. The School Board will advise the County by April 1 of each year as to the projected cost for the next year. In no event, shall the County be required to transfer in FY94 more than the available budgeted amount. Transfers in future fiscal years will be the amount associated with the operational costs of transferred services. The County shall not be obligated to make such transfer if the School Board charges a surcharge above U.S. Postal Service rates. ARTICLE III --- INVENTORY TRANSFER 3.1 On the effective date of this Agreement the County will transfer ownership to the School Board all supply items currently on hand in the County Post Office. The detailed list of the items and balances at time of transfer is attached as Schedule A. These 0403:4200.1 - 3 - supplies shall be valued at cost, which value shall be set forth next to the total for each type of item set forth on Schedule A. 3.2 Upon termination of this Agreement the School Board shall immediately transfer like supplies to the County of the same description and with equivalent values as the supplies set forth on Schedule A. ARTICLE IV -- EQUIPMENT TRANSFER 4.1 On the effective date of this Agreement the County will transfer ownership to the School Board all internal distribution and postal operation equipment listed on Schedule A. The equipment shall be valued at cost less depreciation using the straight line method. 4.2 The depreciated value of such equipment shall be treated as contributed capital for the Internal Service Fund. 4.3 Upon termination of this Agreement the School Board shall immediately transfer the original equipment to the County unless such specific equipment has been fully depreciated and/or disposed of through property disposal procedures. ARTICLE V -- PERSONNEL TRANSFER 5.1 On the effective date of this Agreement two County personnel will be transferred to the School Board. It is understood by both parties that such action is a reduction in force for the County. Therefore, the School Board shall offer employment to the two County employees with no loss to the affected employees' total benefit and pay package. 5.2 A listing of the employees who will transfer to the School Board is attached 0403:4200.1 - 4 - as Schedule B. ARTICLE VI -- FACILITIES USE 6.1 The School Board has constructed an IDPO Center located at 9800 Krause Road and, therefore, the School Board's use of the County facility is not necessary. ARTICLE VII -- RECORDS MAINTENANCE 7.1 The School Board shall maintain complete and accurate records to substantiate its expenses for postal sales and services and other services provided under this Agreement. Such records will validate expenses on a departmental basis. 7.2 Upon request the County shall have the right to inspect, audit and copy such records and any other financial records related to the operation of the IDPO Center. ARTICLE VIII -- INDEPENDENT CONTRACTOR 8.1 Neither the School Board nor any of its employees shall be deemed to be employees of the County for any purpose. Neither the County nor any of its employees shall be deemed to be employees of the School Board except as specifically provided in Article V. ARTICLE IX -- ASSIGNMENT 10.1 This Agreement shall be binding upon and shall inure to the benefit of the parties and their successors. This Agreement shall not be assignable by the parties. ARTICLE X -- NOTICES 11.1 All notices or other communications given or required to be given under this Agreement shall be in writing, and shall be deemed to have been given when hand delivered; or if delivered by mail, such notice shall be sent by registered or certified mail, 0403:4200.1 - 5 - return receipt requested, or by first class, postage prepaid. If sent by first class mail, such notice shall be deemed to have been delivered or received on the fifth (5) day following the deposit of such notice in the United States mail. 11.2 All notices required hereunder shall be addressed as follows: If to the School Board: Mr. Thomas R. Fulghum, Division Superintendent P.O. Box 10 Chesterfield, VA 23832 If to the County: Mr. Lane B. Ramsey, County Administrator P.O. Box 40 Chesterfield, VA 23832 ARTICLE XI -- WAIVER 12.1 The waiver by either party of a breach of any provision of this Agreement by the other party shall not operate or be construed as a waiver of any subsequent breach. ARTICLE XII -- MISCELLANEOUS PROVISIONS 13.1 This Agreement is the entire understanding between the parties and supersedes all previous negotiations, representations or agreements either written or oral. This Agreement shall not be amended, altered or modified unless such amendment, modification or alteration is written, signed by both parties and attached hereto. 13.2 When used herein, the singular shall be held to include the plural, the male gender shall include the female gender and the neuter, and vice versa. 13.3 If any provision of this Agreement is found by a Court of competent jurisdiction to be invalid, void or illegal, then such provision shall be deemed to be stricken 0403:4200.1 - 6 - herefrom, and this Agreement, as so modified, shall remain in full force and effect. 13.4 The School Board and County agree that the validity and construction of this Agreement shall be governed by the laws of the Commonwealth of Virginia. Any dispute between the parties which cannot be resolved between them shall be resolved in the Circuit Court of the County of Chesterfield, Virginia and in no other venue. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written. Clerk Approved as to form: School Board Attorney 0403:4200.1 - 7 - School Board of the County of Chesterfield, Virginia By: Chairman County of Chesterfield, Virginia By: County Administrator ~M' Clerk Approved as to form: Deputy County Attorney Enclosures Schedule A -Listing of Inventory and Supplies To Be Transferred Schedule B -Personnel to be Transferred Schedule C -School Board and County Holiday Schedule Schedule D -Internal Distribution/Postal Services -Locations and Departments Schedule E -Scope of Services 0403:4200.1 - 8 - SCHEDULE A Inventory and Supplies to be Transferred Mailroom Supplies: Item t ~. Cost Ink, Postage Machine *TBD *TBD Tape, Postage Machine *TBD *TBD *to be determined Mailroom Equipment: Depreciated Value (1) Pitney Bowes Mailing $4,313.88 System S/N0083977, MDL 6115, Consisting of: (1) Power Stacker MDL 3250 (2) Mailing Machine MDL 6100 (3) Accounting Printer MDL 8674 (1) Pitney Bowes, Electronic Scale $2,146.23 Model 8610, S/N 00002645 (2) Hamilton Sorters, No. OH575-30-08 $ 381.43 (1) Charnstrom Mailcart $ 574.81 Super Capacity, MDL M-156 (1) Pitney Bowes, Accounting Meter, Rental (a~ $53.00/mo. MDL 6501 (88) A. Rifkin, Mailbags No Value 0403:4200.1 - 9 - Mailroom Employees: Willie Waddy Charles Branch SCHEDULE B Personnel to be Transferred 0403:4200.1 - 10 - SCHEDULE C School Board Holiday Schedule School Board Holiday Schedule: July 5, 1993 (Monday) September 6, 1993 (Monday) November 25-26, 1993 (Thurs. & Fri.) December 23, 1993 -January 2, 1994 January 17, 1994 (Monday) May 30, 1994 (Monday) Independence Day Labor Day Thanksgiving Christmas Lee-Jackson-King Day Memorial Day The School Board will begin its four-day summer work week on Monday, June 21. The five-day week will resume on Monday August 23, 1993. Count~Holiday Schedule: July 5, 1993 (Monday) September 6, 1993 (Monday) October 11, 1993 (Monday) November 11, 1993 (Thursday) November 25-26, 1993 (Thurs. & Fri.) December 24, 1993 (Friday) December 27, 1993 (Friday) December 31, 1993 January 17, 1994 February 14, 1994 May 30, 1994 Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Eve Christmas Day New Years Day Lee-Jackson-King Day Washington's Day Memorial Day The IDPS will provide basic service to County departments during the winter holidays when the school system is closed. The dates involved are: December 23rd, 28th, 29th and 30th. The IDPS will also provide service to County departments on Fridays during the schools' summer four-day work schedule. 0403:4200.1 - 11 - t SCHEDULE D Internal Distribution/Postal Services Location and Departments Twice Daily: Accounting Animal Control Assessor Budget Building Inspection Cafeteria Circuit Court Clerk Circuit Court Judges Chambers Circuit Court Record Room Clerk to BOS Commissioner of Revenue Commonwealth's Attorney Community Development CDI County Administrator County Attorney Credit Union Economic Development Engineering Extension Service Fire General District Court General Services Health Human Resource Management Human Services IST Internal Audit Legislative Services License Inspector Management Services Museum News & Public Information Nursing Home Parks & Recreation Planning Twice Daily: Police Print Shop Probation (Juvenile) Purchasing Registrar Risk Management Sheriff Transportation Treasurer Utilities Volunteer Services Once Daily: Airport Block Grant Office Jail Juvenile Detention Home Juvenile & Domestic Relations Court Magistrate P a r k s & Recreation/Building & Grounds Garages Radio Shop Fleet Manager Building & Grounds, General Services 0403:4200.1 - 12 - SCHEDULE E Scope of Services The School Board agrees to provide and the County agrees to use the following services: Mail Delivery: United States Postal Service and interdepartmental daily mail delivery except as shown on Schedule D, delivery of computer printouts and printing orders. Postal Service: Pick up, meter, receive and send mail for School Board and County departments, United Parcel Service (U.P.S.). 0403:4200.1 - 13 - ~, ; ,~. _s Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1993 Item Number: Su=~ t: Approval of Cable Consulting Contract with CTIC Associates County Administrator's Comments: ~~~~ ~~~ Page 1 0~ ~.c. Board Action Requested: Authorize the County Administrator to execute agreement with CTIC Associates Summary of Information: Last February, the Board authorized staff to hire a cable consultant to assist in the franchise renewal negotiations with Storer. Specifically, the consultant will (1) evaluate Storer's current technical capabilities and financial condition, (2) assist staff in designing the upgrade specifications for the subscriber network, and (3) assess the need and potential uses for an institutional network. The County received approximately 7 responses to its RFP for cable consulting services. A selection committee comprised of County staff and Tommy Hawkins, a member of the Cable Renewal Committee, interviewed the top two bidders and agreed that CTIC Associates was the most qualified. CTIC Associates is based in Olympia, Washington, but has offices in northern Virginia. CTIC was founded within the Urban Institute in. 1972 to advise and assist local governments on public policy issues pertaining to cable television. To avoid conflicts of interest, CTIC does not accept assignments from cable operators or from industry suppliers. CTIC has over the years assisted many localities in Virginia, including Henrico and Richmond during their recent franchise renewal negotiations with Continental Cablevision. (continued) Preparers ,~,..~ ~ ~ Title: County Attorney Steven L. Micas 0603:4209.1 County Administrator: ~1~~ -'- os Attachments: ^ Yes ~ N o ~ CHESTERFIELD COUNTY ~` BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page ? o~ The company has expertise and experience in both the financial and technical issues related to cable subscriber network construction and expansion. CTIC also has demonstrated particular strength in institutional network design. CTIC has agreed to provide the services requested by the County at a cost of $26,862 which is within the $30,000 limit previously imposed by the Board. At the February meeting, the Board approved a schedule of action which called for staff to present a proposed franchise agreement and ordinance amendments to the Board at the July 28 meeting. The FCC, however, has delayed issuing some of the regulations for the new cable law, and delayed the effective date of other regulations which will effect the franchise renewal negotiations and ordinance amendments. Consequently, it is likely that staff will not present its proposed ordinance and franchise agreement to the Board until early fall at which time the FCC's regulations are expected to be fully implemented and the impact on the County ordinance completely determined. Storer will then respond to the County's proposed agreement and ordinance, and the Board will be in a position to decide whether to grant or deny Storey's renewal by early 1994. # 082 . ~'' ./ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Snmmarv of Information •(Continned) Budeet and Management Comments: Page 3 of 3 As indicated on a previous Agenda Item, excess Cable T.V. franchise fees are available, and would need to be appropriated to fund the consultant fee of $26,862. ~ ~ ~ ~ James J.L. S maier, D ect # 063 CONSULTING SERVICES AGREEMENT THIS AGREEMENT, entered into this day of , 1993, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County") and CTIC ASSOCIATES ("Consultant"). WITNESSETH: WHEREAS, the County desires the services of a qualified professional consultant to provide technical services to the County relative to its cable television franchise renewal process; and WHEREAS, the Consultant has represented to the County that it is staffed with personnel who are knowledgeable and experienced in providing the technical services desired by the County; and WHEREAS, in consideration of the Consultant's knowledge and expertise, the County desires to engage the Consultant to perform the services as set forth in the County's Request for Proposals #93-5124-7059 (the "RFP"). NOW THEREFORE, the County and the Consultant agree as follows: 1. Basic Services. Consultant represents that it will perform all tasks under this Agreement in accordance with generally accepted professional standards and Consultant further represents that it will provide the County with the best possible advice and consultation within Consultant's authority and capacity as a professional consultant. 2. Scope of Services. The Consultant shall perform in a good and professional manner those services described in or resulting from the Consultant's proposal titled "Cable Consulting Services for Chesterfield County" dated April 12, 1993 and revised by letter dated May 28, 1993 (collectively, the the Proposal") and any additional services described in or 064 resulting from the RFP. The Proposal and the RFP are incorporated by reference into this Agreement. 3. County's Obli ations. A. The County shall furnish the Consultant, as expeditiously as possible, with any information, data, reports, and records which are reasonably available to the County and are necessary for carrying out the Consultant's work. B. The County will assist in setting meetings with Storer cable representatives and County representatives or employees, whenever reasonably necessary for the completion of the Consultant's work. C. The County hereby designates the County Attorney or anyone he may designate to act on his behalf, to act as the County's representative with respect to the work to be performed under this Agreement. The County's representative shall have the authority to transmit instructions, receive information, and interpret and define the County's policies and decisions with respect to the Consultant's work. 4. Time of Performance. This Agreement shall be in effect for a period of eighteen (18) months from the date of contract award and shall be renewable by agreement of the parties for additional terms of one year each upon the County giving to the Consultant written notice of renewal not less than 30 days prior to the expiration of the previous term. In the event that the Agreement is renewed, the rates and fees applicable to any renewal period shall be determined by the mutual agreement of the parties, reached prior to the start of the renewal period. Consultant shall perform all services in a timely fashion so as to ensure that the 0603:4118.1 -2- 065 ~, County meets all deadlines for completing its franchise renewal process. 5, Compensation. The County agrees to pay the Consultant at the hourly rates, unit costs and for expenses, pursuant to the fee scheduled contained in the Proposal. 6. Payment. A. The Consultant shall submit monthly invoices to the County which shall describe the services performed during the previous month and the personnel and out-of- pocket costs incurred by the Consultant to perform such services. Costs shall be billed in accordance with the rates contained in the Proposal. The parties agree that the Consultant shall not charge the County for any work performed by personnel not identified or for any expenses not identified on in the Proposal. B. The County shall pay each monthly invoice, properly submitted by the Consultant in accordance with the terms of this Agreement, within thirty (30) days of receipt of the invoice unless the Consultant is in breach or default under the Agreement C. The Consultant shall not bill the County, nor shall the County be required to pay the Consultant, in excess of Twenty Six Thousand Eight Hundred Sixty Two Dollars ($26,862.00) for services rendered for the work described in the Scope of Services in the Proposal and RFP. 7. Termination of Agreement. The County shall have the right to terminate this Agreement with or without cause, by giving 30 days written notice to the Consultant of such termination and specifying the effective date thereof. The County shall pay the Consultant for all work properly performed by the Consultant in accordance with this Agreement prior to the effective date of termination, but shall not be liable for payment for services 0603:4118.1 -3- 066 performed after the effective date of termination. 8. Information and Reports. The Consultant shall, at such time as the County may require, furnish periodic reports concerning the status of work that it is performing pursuant to this Agreement, and such other information relative to such work as may be requested by the County. The Consultant shall furnish the County, upon request, with copies of all documents and other materials prepared or developed in relation to or as part of the Consultant's work. Copies of working papers prepared in conjunction with the Consultant's work shall be turned over to the County for safekeeping. The Consultant agrees not to use the data obtained pursuant to this Agreement for any purpose other than those purposes specifically provided for in this Agreement without the express written consent of the County. 9. Audit. Consultant's records which contain all supporting evidence necessary to substantiate charges related to this Agreement (the "records") shall be open to inspection and subject to audit and/or reproduction, during normal working hours, by the County's agent or its authorized representative to the extent necessary to adequately permit the County to evaluate and verify any invoices, payments or claims submitted by the Consultant or any of its payees pursuant to the Agreement. For the purpose of such audits, inspections, examinations and evaluations, the County's agent or authorized representative shall have access to the records from the effective date of this Agreement, for the duration of the Agreement, and until two (2) years after the date of final payment by the County to the Consultant pursuant to this Agreement. The County's agent or its authorized representative shall have access to the Consultant's facilities, shall have access to all necessary records, and 0603:4118.1 - 4 - ~6~ ~+° `' shall be provided adequate and appropriate work space, in order to conduct audits in compliance with this article. The County's agent or its authorized representative shall give the Consultant reasonable advance notice of intended audits. If an audit inspection or examination in accordance with this article discloses overcharges (of any nature) by the Consultant to the County in excess of 10 percent (10%) of the total contract billings, the actual cost of the County's audit shall be paid by the Consultant. 10. When Rights and Remedies Not Waived. In no event shall any payment made by the County to the Consultant constitute or be construed as a waiver by the County of any breach of covenant, or any default which may then exist, on the part of the Consultant, and if the County makes any such payment when any breach or default exists, such payment shall in no way impair or prejudice any rights or remedies available to the County with respect to the breach or default. 11. Non Discrimination Provision. During the performance of this Agreement, the Consultant agrees as follows: A. The Consultant will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Consultant. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. B. The Consultant, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, will state that such Consultant is an equal 0603:4118.1 - 5 - 068 ., opportunity employer. C. Notices, advertisements and solicitations placed in accordance with Federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. D. The Consultant shall include the provisions of the foregoing paragraphs A, B and C in every subcontract or purchase order over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor. 12. Insurance. Consultant shall maintain professional liability insurance with errors and omissions coverage during the performance of the Agreement in an amount sufficient to fully protect the County against claims or loss. Additionally, Consultant shall maintain worker's compensation insurance which protects its employees, agents and subcontractors in the statutory amount, and general liability and automobile insurance in an amount sufficient to protect the County and the general public from any and all claims for injury and damages arising out of bodily injury and property damage during the performance of the work required pursuant to this Agreement. Consultant shall furnish the County with certificates of all insurance coverages required. by this Agreement in a form and with companies acceptable to the County's attorney. Such certificates shall name the County as an additional insured on all liability coverages and shall provide that the insurer will give the County thirty (30) days advance written notice of cancellation, termination or non- renewal. Consultant agrees to indemnify and hold harmless the County from any claims, damages or costs resulting from its activities under this Agreement. 13. Governing The validity and construction of this Agreement shall be 0603:4118.1 -6- 069 ,. ~, governed by the laws of the Commonwealth of Virginia. Any legal action brought as a result of the performance, non-performance or alleged breach of this Agreement shall be brought in the Circuit Court of Chesterfield County, Virginia to the express exclusion of all other forums. 14. Severability. In the event that any provision of this Agreement, or the application of any such provision to any party or circumstance, shall be held to be invalid or unenforceable, the remainder of this Agreement, or the application of such provision to parties or circumstances other than those to which it is held invalid or unenforceable, shall not be affected thereby. 15. Notices. Any notices, bills, invoices or reports required by this Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: If to the County: County Attorney County of Chesterfield Post Office Box 40 Chesterfield, Virginia 23832 If to the Consultant: James E. Reeve CTIC Associates P. O. Box 37 Waterford, Virginia 22190 16. Assi ng ment. The County and Consultant bind themselves and any successors and assigns to this Agreement. Consultant shall not assign, sublet or transfer its interest in this Agreement without the written consent of the County. Nothing herein shall be 0603:4118.1 -7- 0~~ . + construed as creating any personal liability on the part of any officer or agent of the County, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the County and the Consultant. 17. Entire Agreement. This Agreement and any additional or supplementary document or documents incorporated herein by specific reference, contain all of the terms and conditions agreed upon by the parties, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the parties hereto. This Agreement shall not be modified, altered, changed or amended unless in writing and signed by the parties. 18. Non-Appropriation. This Agreement shall be subject to annual appropriations by the County's Board of Supervisors and shall terminate immediately upon the expenditure of all funds appropriated for this Agreement. IN WITNESS WHEREOF, the County and the Consultant have executed this Agreement as of the date first written above. COUNTY OF CHESTERFIELD, VIRGINIA By: Lane B. Ramsey County Administrator Approved as to form: Michael S. J. Chernau Assistant County Attorney 0603:4118.1 -8- ~~1 . ~ • ..: t~ 0603:4118.1 CTIC ASSOCIATES By: Title: -9- 072 ~. ~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 23 , 1993 Item Number: Subject: Streetlight Installation Cost Approvals County Administrator's Comments: Board Action Requested: Page ~ of~ 7.D. This item requests Board approval of various Streetlight Installation Cost Approvals presented by Magisterial District. Summary of Information: Streetlight requests from individual citizens or civic groups are re- ceived in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE C Director Preparer Title: Ti nt~i rnnmor.+ Richard M McElfish, P.E. 0 County Administrator: Attachments: ` Yes ~ N o . # 073 REQUEST RECEIVED: May 10, 1993 ESTIMATE RECEIVED: June 2, 1993 ESTIMATE REQUESTED: May 10, 1993 DAYS ESTIMATE OUTSTANDING: 23 COST TO INSTALL STREETLIGHT: $1015.00 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 REQUEST IS LOCATED AT THE INTERSECTION OF Clear Springs Lane and Walthall Creek Drive REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS ^ A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified COMMENTS: Requestor states: "Request a Colonial lamp with a fiberglass pole. We are requesting a light at this intersection because it is a school bus stop. It is very dark when the school bus picks up in the morning which is unsafe for the children." Staff notes that this light, in order to be consistant with those already approved for, or installed, in this subdivision, is a colonial style, 8000 lumen light on a fiberglass pole. There have been 5 other lights approved for this subdivision in FY 93 at a cost of $6225.00. There are 5 other requests for this subdivision awaiting approval from the Board at a total cost of $4331.00. Of these requests awaiting the approval of the Board, this request is the Homeowners Association priority # 1. Attachments? No STREETLIGHT REQUEST Bermuda District 0?6 STREETLIGHT REQUEST . Bermuda District REQUEST ESTIMATE RECEIVED: November 16, 1992 REQUESTED: November 17, 1992 ESTIMATE DAYS ESTIMATE RECEIVED: June 8, 1993 OUTSTANDING: 203 COST TO INSTALL STREETLIGHT: $475.00 NAME OF REQUESTOR: Sidney Aron - Secretary ADDRESS: Walthall Creek Homeowners Assoc., 1508 Clear Springs Lane Colonial Heights, VA 23834 PHONE NUMBER: HOME - 530-5174 WORK - 524-7744 X^ REQUEST I5 LOCATED AT THE INTERSECTION OF Deer Springs Run and Fox Knoll Drive ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS ^ A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Not Qualified, less than 400 VPD PETITION: Qualified COMMENTS: Requestor states: "Request is for a Colonial style lamp fix- ture on a fiberglass pole. We are requesting a light at this inter- section because it is a school bus stop. It is very dark when the school bus picks up in the morning which is unsafe for the children." Staff notes that this light, in order to be consistant with those already approved for, or installed, in this subdivision, is a colonial style, 8000 lumen light on a fiberglass pole. There have been 5 other lights approved for this subdivision in FY 93 at a cost of $6225.00. There are 5 other requests for this subdivision awaiting approval from the Board at a total cost of $4331.00. Of these requests awaiting the approval of the Board, this request is the Homeowners Association priority # 2. Attachments? No 0~~ ,~ STREETLIGHT REQUEST • Dale District REQUEST ESTIMATE RECEIVED: April 5, 1993 REQUESTED: April 5, 1993 ESTIMATE DAYS ESTIMATE RECEIVED: June 3, 1993 OUTSTANDING: 59 COST TO INSTALL STREETLIGHT: $279.00 NAME OF REQUESTOR: Kathryn O. Noble ADDRESS: 7410 Cannock Road, Chesterfield, VA 23832 PHONE NUMBER: HOME - 271-7236 WORK - REQUEST IS LOCATED AT THE INTERSECTION OF Belmont Road and Cannock Road ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified COMMENTS: Requestor states: "This is a dangerous curve after dark. Approaching from either direction after dark is hazardous because it is hard to judge distance. This is a high and middle school bus stop. Depending on the time of year the students are standing on a dark, busy corner. Attachments? No 0'7 8 . ,~ STREETLIGHT REQUEST Midlothian District REQUEST ESTIMATE RECEIVED: April 9, 1993 REQUESTED: April 12, 1993 ESTIMATE DAYS ESTIMATE RECEIVED: June 10, 1993 OUTSTANDING: 59 COST TO INSTALL STREETLIGHT: $1824.00 NAME OF REQUESTER: Roy L. Spelman ADDRESS: 1424 Darrell Drive, Midlothian, VA 23113 PHONE NUMBER: HOME - 379-5835 WORK - a REQUEST IS LOCATED AT THE INTERSECTION OF Kingscross Road and Lady Ashley Road ^ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS ^ A POLE ALREADY EXISTS AT THIS LOCATION POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified COMMENTS: Requestor states: "Illumination at dangerous intersections would enhance the safety of Queensmill citizens." Attachments? No ~~~ ~` CHESTERFIELD COUNTY ' ,; BOARD OF SUPERVISORS Page - o~ AGENDA /'lddi~~ioN Meeting Date: June 23, 1993 Item Number: 7.F Su~e_: Appointment to the Richmond Metropolitan Authority for the Unexpired Term of David Hunt County Administrator's Comments: Board .Action Requested: Appointment of Charles H. Foster, Jr. to complete the unexpired term of David Hunt on the Richmond Metropolitan Authority Summary of Information: As of May 14, 1993, Mr. Hunt resigned from the Richmond Metropolitan Authority and his term will expire September 1996. Mr. Charles H. Foster, Jr., has been recommended to replace Mr. Hunt. (See attached resume') Mr. Foster is a resident of Brandermill. Preparers Lane B. Ramsey County Administrator: Attachments: ~ Yes ~ N o Title: County Administrator 4255.1 ' x/93 11:45 'b`304 282 5450 `. xnTtotra~ xeanQU~~rs '"'~~' ~ s 6630 WEST t3Fi0Ap STREET (zi2aoj ~a~~}~~t~p ~~ ~v''~„^p ~ PAST OFFiC~ HOX 27567(23261) u I$ ~f.Lt/ LliL7YJ.LiII~G Q oration RICHMOND, YIRGiNIA AREA CAGE804 / 281-b7f>D FAX804 / 282rs463 Charles H. Foster, Jr. Charles H. Fosuo: Jr. ischairmanandchiefexcculiveolTicerofLawyen;75rleCDrporation, holding company for i.awyets Title Insurance CDrporadon. headquarre:ed in Richmond, Virginia. He also serves as Chairman and drier' executive oftiCer of the subsidiary. >~osterjoinedlrawyer5 Titic as a consultatrt inLos Angrles, Califiomia. in 1979, and transferred to the Company's national lreadquartcrs in Richmond. He was named senior vice-p~sident-chieS financial officer In 1980. He was promored tD executive vice-president finance in 19x3, and was elected execattivevice-president-operations in 1987. Foster was eiecxed president of the company in 1988 etld became vice-chairman and Chief executive o~cerin January t 990, In January 1991, he was named chairman and chief executive offir:er. Previously, Fosternad worked in the computer and fYZrancial fields in Richmond, before joining VYesttm Ernployet5 ~rrsvrance Company, In Ftrllrr,on, California, where he berarne resident viCC- p>~sideru. Bom in DVilminaton. T~claware, onFebruary 18,1943, Fosrcr~ aduated from Princeton University with 3 B.S. degree in engineering atld from the Univers~ry of Virginia wide a M.B.A. degree. Fosrer is a mcml~r of the boards of directors of z.awycrs Title Corporation and Lawyers ?Stie insurance Corporation. He is a mrxnber of the l3oani of Governors of the American (,and Title Association. Foner also serves on dse Executive Advisory Council to the School oi' Business of the University or"Richmond. arrdis amember ofthe Pr+esidcnt'sRoundtable:uJamesMadison Univer5zty, in Harrisonburg, Virginia. Foster is also a member of die Advisory Board of Rcgcr~cy 6aalc. headquartered in Richmond. Gl11/93 PDSt-tt° br'and fax transmittal memo 76T1 +-~a~s' 1 4Y Reams ~Ymar' °°' d Croo co. ~! tC ~, PMa+e s aZ $1 6855 ~~ o d 6 F,rx~ axa 54~~3 CHESTERFIELD COUNTY ' `~ ~ r BOARD OF SUPERVISORS Page - off, AGENDA Nov bus. Meeting Date: June 23, 1993 Item Number: A~~~~~oN Subject: Consideration of Adoption of Open Letter to the Citizens of the Richmond Area Expressing the Board of Supervisors' Support for Continued Regional Cooperation County Administrator's Comments: Board Action Requested: Adoption of the attached letter Summary of Information: t ~> ~9 Pre arer: ~~1` `"~ w~'` ~ Title: County Attorney r Steven L. Micas 4256.1 (4252 .1) County Administrator: Attachments: ~ Yes ~ N o ,- OPEN LETTER TO THE CITIZENS OF THE RICHMOND AREA EXPRESSING THE BOARD OF SUPERVISORS' SUPPORT FOR CONTINUED REGIONAL COOPERATION Recent public statements seem to question Chesterfield County's commitment to regional programs that can benefit citizens in the entire Richmond metropolitan area. The Board of Supervisors wishes to strongly reaffirm its long-held commitment to regional cooperation between local governments. Chesterfield County has long been a leader in supporting cooperative programs between governments that provide more efficient and effective governmental services. Just listing those regional programs where governmental efficiencies have already been achieved requires fourteen typed pages. Those successful cooperative efforts would be hampered by reopening the divisive wounds of annexation. The Board of Supervisors would oppose any legislative attempts to modify or eliminate Chesterfield County's immunity from annexation. Neither annexation nor forced mergers or payroll taxes would serve any useful purpose but would rather divide the region in a needlessly confrontational way. Those kinds of initiatives would do nothing more than drive business away from the region causing a loss of jobs and reduced economic growth for everyone. Government that is closest to the people is the best government. Huge regional governments remove voters from their elected officials causing poor responsiveness and government that is accountable to no one. Chesterfield County will continue to build bridges with its neighbors through such regional programs as joint enterprise zones, joint planning for the Route 1 Corridor, support for the Henricus Foundation, development of the James River as a regional tourist attraction, support for capital improvements to the Richmond International Airport, regional legislative caucuses, development of the Virginia Biotechnology Research Park, regional job transportation study, creation of an undergraduate engineering school, creation of a public/private economic development partnership, development of the Arthur Ashe African- American Sports Hall of Fame, and support for the "Healing the Heart of America" conference; all of which were agreed to at the regional summit in Charlottesville in March. Regional summits are the best opportunity to discuss regional ways to eliminate duplicated governmental services and to explore other ways to further the quality of life in the Richmond region. The Board of Supervisors would urge the governing bodies of Richmond, Henrico and Hanover to bring creative and positive ideas to the fall summit so that we can collectively create ways to improve government for everyone in the Richmond region. Sincerely, Arthur S. Warren, Chairman Edward Barber, Vice-Chairman Whaley M. Colbert Harry G. Daniel J. L. McHale 0800:4252.1 -2- /- Date: ,:HESTERFIELD COUNTY; 1i0ARD OF SUPERVISORS AGENDA June 23, 1993 Item Number: Page 1 7.E.1. Snbiect• Approval of an amendment to the service agreement with Riverside Regional Jail Authority. Connty Administrator's Comments: ,/~ GGG~t~17 ~ ~s~" ~ ~i°'' ate[ .~~~ ,~~-~ •~ a~ f~° P~ Board Action egnested: ,$ Approve the attached amendment to the Riverside Regional Jail Authority Service Agreement. Summary of Information:- In August of 1992 the Board of Supervisors approved the service agreement with the Riverside Regional Jail Authority. That agreement detailed how the seven member localities would participate in the building of an 804 bed correctional facility in Prince George County. In addition, the service agreement obligated each member locality for its share of $3.5 million borrowed for design costs of the facility. The Authority has since approved borrowing an additional $3.5 million in order to do advance site work which will enable the construction of the facility to proceed more quickly. Each member locality must approve this additional borrowing, as it increases each locality's obligation should the facility not be built. Chesterfield is currently obligated for $1.5 million and this action will increase the county's obligation to about $3 million. The amendment also removed debt service from calculation of the operating reserve fund because there is already a debt service reserve requirement which will be fully funded. Prepare=, ; Deuuty County Adminis~ for T~anagement Services Bradford S. ~Iammer 1 Connty Administrator: 1~~~~~ ~ 080 Attachments: Yes . NO ^ ~~ I~"," ~'o "~"' FIRST AMENDMENT TO TH8 RIVERSIDE REGIONAL JAIL SERVICE AGREEMENT This First Amendment to the Riverside Regional Jail Service Agreement is made this day of , 1993 by and among the Riverside Reg~nal Jail Authority (the "AUTHORITY"), the COUNTY OF CHARLES CITY, the COUNTY OF CHESTERFIELD, the CITY OF COLONIAL HEIGHTS, the CITY OF HOPEWELL, the CZTY OF PETERSBURG, the COUNTY OF PRINCE GEORGE, and the COUNTY OF SURRY; each of which is a political subdivision of the Commonwealth of Virginia. WHEREAS, the original Service Agreement regarding the construction, operation and financing of the Riverside Regional Jail was entered into by the above parties on August 27, 1992; and WHEREAS, the parties have determined that it is desirable to amend the Service Agreement to allow for additional bond anticipation notes to be issued to provide funding for advanced site work, and to remove debt service from the operating reserve, which will be beneficial to the localities and will allow the Jail to become operational at an earlier date. NOW THEREFORE the parties agree to amend the Riverside Regional Jail Service Agreement as follows: 4.1 (b) Payment of Preliminary Costs. If for any reason the Jail is not constructed, the Member Jurisdictions shall reimburse the Authority for all expenses not previously paid by the Member Jurisdictions, not to exceed a total of $3-;~eA-~9~88= S7.000,0002~ pursuant to the following allocation: JURISDICTION PERCENT OF PRELIMINARY COSTS Charles City 2$ Chesterfield 43$ Colonial Heights 15$ Hopewell 15$ Petersburg 11$ Prince George 11$ Surry 3$ provided, however, that the payment required by any Member Jurisdiction will be subject to the appropriation of funds for such purpose by the governing body of the Member Jurisdiction. All expenses incurred by the Authority prior to the effective date of ~81 ,,~~ ~,. his Agreement are hereby authorized and approved by the Member jurisdictions. 4.3 Operating Reserve Fund. When the Jail is placed in s rvice, the Authority agrees to provide for an Operating Reserve g nd in each of its Annual Budgets in an amount equal to 25$ of its Pr jected Annual Budget less debt service for each year. The Operating Reserve Fund will be established as a separate account andti, will be used to cover periods of revenue shortfall when the Aut ority's revenues are not sufficient to cover its Net Operating Expel. see . 1 1~N WITNESS WHEREOF, the parties have caused this Agreement to be exeC'uted as of the date above written. RIVERSYDE RSQIONAL JAIL AUTHORITY ~ By: ` Perry A. Lewis, ``~ Chairman COUNTY OF CHARLES CITY By: ,~`~, Gail P. Clayton "~ County Administrator ~~ COUNTY OF CHESTERFIELD ', By• • Lane B. Ramsey, County Administrator CITY OF COLONIAL HEI(3HT8 By. . Robert E. Taylor, City Manager CITY OF HOPEWELL By• Clinton H. Strong, City Manager ~8~ ,~,M ,, . - CITY OF BETERSBUR(3 By• • Valerie Lemmie City Manager COUNTY OF BRINCB ~3EOR(38 By. • John G. Kines, Jr., County Administrator COUNTY OF BURRY By. . Terry D. Lewis, County Administrator 083 ~. . "~` ~ ,r ,, ~ RESOLUTION WHEREAS, the Board of Supervisors of Chesterfield County entered into a Service Agreement dated August 27, 1992 regarding the construction, operation and financing of the Riverside Regional Jail, of which the County is a member; and WHEREAS, it has been determined by the Riverside Jail Authority Board that amendments are necessary to the Service Agreement in order to provide for the issuance of additional bond anticipation notes to allow advanced site work to take place prior to the end of this year, which will advance significantly the date for the opening of the Jail, and to remove debt service from the operating reserve fund; and WHEREAS, the Board of. Supervisors is in agreement that the Service Agreement be amended as proposed by the Riverside Regional Jail Authority Board. , NOW THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY that the First Amendment to the Riverside Regional Jail Service Agreement (attached hereto) is hereby approved, and the County Administrator is authorized to execute the amendment on behalf of the County. .Clerk Date 084 ~), ~, ~, ~, ° 1 CHESTERFIELD COUNTY r BOARD OF SUPERVISORS Page 1 0~? AGENDA 7,E,2. Meeting Date: June 2 3 , 19 9 3 Item Number: Su~erct: Write-Off of Delinquent Accounts Receivable; Other Fees and Charges County Administrator'sAComments: ~E:G~~~ /~~ ~v ~ t Board Action Requested: Recommend approval of the request to charge-off uncollected accounts receivable totaling $125,185.42 Summary of Information: Staff requests authorization from the Board of Supervisors to write-off delinquent accounts totaling $125,185.42. Each year delinquent accounts receivable which are not collected by conventional means are charged-off the accounting records through Board approval. Through charged-off for record keeping purposes, the claims are not necessarily extinguished because the accounts are referred to the County Debt Collection Division (DCD) for collection. If the DCD is unable to collect the account, the Treasurer and County Attorney jointly decide which accounts to refer to the private debt collector. Debt totalling $125,185.42 was referred to DCD by accounting but DCD was unable to collect the debt: (Continued) Preparers Deputy County Administrator B adford S . Hammer County Administrator: _~z~~' Attachments: ~ Yes ~ N o 0903:4210.1 # X85 .. +"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS page ? off? AGENDA Summary of Information: (Continued) 1. Utilities - $115,495.95 This debt represents the uncollected accounts of four deceased people, three bankrupts and consumer accounts that individually are less than $25. The bulk of the delinquent utilities accounts ($113,840.85) represents uncollected debt totalling .4% of the total annual billings of the department, which is well below the utility industry standard of to for uncollectible accounts. 2. General Services - Leaf Collection Accounts - $875 This debt represents billings for leaf collection which were billed more than 1 year ago but remain unsatisfied. Accounts billed after March, 1993 are not included. 3. Central Library - $7,163.90 Represents outstanding fines assessed against consumers from 1982 to 1987, which remain unsatisfied. 4. Risk Management - $1,650.57 This debt was incurred when Risk Management had to pay for repairs to a police vehicle which was vandalized and for payment of Workers Compensation benefits to a police officer injured by a perpetrator who was resisting arrest. This debt is uncollectible at this time because both delinquents are incarcerated and are without assets. If the private debt collector recoups any of the delinquent funds after the accounts are written off by accounting, the revenue collected, minus the collector's commission, will be recorded in the accounting records as "miscellaneous revenue". # 086 CHESTERFIELD COUNTY ~ ~ BOARD OF SUPERVISORS June 23, 1993 AGENDA Meeting Date: Item Number: Subject: Year End Adjustments Cppounty Administrator's Comments: /KP.r..t/~ ~~~ ,~ c-~,.~0 ~x~ ate. ~ .~+~. ,c~rJtt. a~oz~ ..~ .t~ S ~-p Board Action Re uested~~ 9 Authorize transfers and appropriations outlined in the Agenda Item. Summary of Information: Page 1 0~. 7.E.3. ~~~ ~~ or.K At the end of each fiscal year, staff requests revisions among appropriation categories consistent with year-end projections of revenues and expenditures. The net result of operations in FY93 will be positive, meaning revenues exceed expenditures and fund balance will increase as projected when the FY94 Budget was considered. General Find As in past years, in FY93 department budgets were reduced by an amount equal to 4% of personnel dollars to account for salary lapse due to turnover of employees. This percentage is based on a county-wide average with individual departments absorbing either more or less lapse. Additionally, in FY93, departments were directed 'to provide a 5% average merit increase for employees with no additional funding and without reducing essential services. This made it particularly challenging for department directors to manage their budgets to produce the necessary savings. Overall, expenditures will be within appropriations; however, adjustments are necessary for some departments. ,~ ~ _ .. -. _ Director, Budget and Management Preparers = ` ~!~ !. ~ ~s Title: r James J.L. Stegmaier Count~Administrator: ~ ~i~~~ Attachments: ^ Yes ~ N o # 087 'a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information :(Continued) 2 Attachment A is a schedule of requested adjustments to the General Fund. In addition staff is requesting the following adjustments: • State sales tax for education is anticipated to be higher than budgeted and it is recommended that the additional revenue be appropriated and transferred to the school operating fund. The actual increase in the transfer will depend on actual state sales tax revenue received by the county. Revenue: Increase State Sales Tax $408,500 Expenditures: Increase Transfer to Schools 408 500 Net Effect on Fund Balance 0 • Because Medicaid State Plan Option fee revenues have exceeded the originial budgeted amount, an appropriation of $79,000 is requested to offset current expenditures: Revenue: Increase Medicaid Revenue $79,000 Expenditures: Increase MH/MF~/SA Appropriation 79 000 Net Effect on Fund Balance 0 • Due to federal funding requirements, the transfer to the Nursing Home will increase, but will be offset by an increase in charges to the Nursing Home for services provided by General Fund Departments. Revenue: Expenditures: Increase Transfer to Nursing Home Net Effect on Fund Balance Increase Indirect Charges From Nursing Home $57,900 57 900 0 ~ 088 ~' ~` ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 3nmmars- of Iaformation :(Continued) Other Funds Nursing Home -The Nursing Home Fund needs to be adjusted consistent with the General Fund, appropriating the transfer from the General Fund and the offsetting payment of charges to the General Fund. Revenue: Increase transfer from General Fund $57,900 Expenditures: Increase charges from General Fund 57 900 Net Effect on Retained Earnings Q Other Chana'es • A reserve for a transfer to the School Fund in FY94 of $20,900 is required to fund the county portion of funds expended by schools to facilitate consolidation of the warehouse and storeroom. These expenses were for computer hardware, construction of a mailroom, a storage unit, and a pallet j ack. This item will be funded using unspent funds turned in from general fund departments. • The Social Services Department is anticipated to have a surplus of General Fund appropriation of $29,000. It is recommended that these funds be carried forward and reappropriated in FY94 to fund the cost of administrative, eligibility and investigate staff to handle the increased caseload that the department is expecting. This change will allow Social Services to address some of the critical addbacks identified by the Social Services Board during the budget process. • The Police Department received $242,900 in revenue from the sale of new vehicles (not yet placed into service) during FY93. Additionally, the department has postponed $162,600 in expenditures for vehicles in the 1993 budget. These funds, totaling $405,500, need to be carried forward and appropriated in FY94 for the purchase of vehicles. • Construction of the courts building has been completed. Funds in the amount of $77,068 were not spent and interest on the remaining funds in the amount of $1,975 needs to be appropriated. A total of $79,043 can be transferred back 4 ~ 089 z ~ .. --.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 Summary of Information :(Continued) to the debt center in the general fund to pay for FY93 debt service on the building lease/purchase. This will make funds that had been allocated for debt service available. Of the $79,043 staff recommends $50,000 be utilized to fund the completion of shell space in the courts building to accommodate relocation of the Victim/Witness program to the courts building. Sheriff's office personnel will occupy the vacated Victim/Witness space. The balance of $29,043 will increase General Fund Balance. • The construction of an industrial access road for Willis and Coach roads has been finished with $2,751 remaining unspent. There is also revenue received but unappropriated in the amount of $24,719. Funds in the amount of $24,719 need to be appropriated and staff recommends transferring the total amount of $27,470 to a reserve for future road construction projects. ~ 090 REQUEED ADJUSTMENTS TO GENAL FUND ent A Expenditure Decreases: Debt Service -Due to refunding old debt at lower interest rates and the $165,000 appropriation of excess interest earnings in capital projects, funds which had been allocated to debt service are available. Workers Compensation/Retiree Healthcare -Workers Compensation and Retiree 300,000 Healthcare are budgeted in a summary center and moved to departments if the actual costs are not absorbed by departments. To the extent that these costs are absorbed by departments, funds are available to reallocate. Police -Funds are available from vehicle operations because, due to 145,600 vacancies, fewer cars were driven. Communications Center -Funds are available due to vacancies. 45,600 Total Decreases $656,200 Expenditure Increases• Tax Relief for Elderly and Handicapped -Participation was $100 000 greater than anticipated. ' Purchasing -This department experienced no turnover during FY93. 33,500 County Attorney -Cost of services required by litigation was 37,000 more than amount budgeted. Registrar -This department experienced no turnover during FY93, 37,900 and funded unanticipated postage costs associated with redistricting. Human Services Administration -The shortfall represents salary, benefits, 44,900 and equipment for a position which was approved during the year. Staff attempted to get reimbursement from the state. Because the costs were not reimbursed by the state, they need to be covered from other sources. Accounting -Due to workload and increased revenue from other funds, 68,400 this department was allowed to fill vacancies, and therefore could not absorb the FY93 salary increase. Assessor -Shortfall was a result of filling of vacancies and lack of 71,900 turnover. Commonwealth's Attorney -The shortfall was the result of unplanned 75,500 salary increases and lack of turnover. Sheriff -This shortfall was a result of a minimal amount of turnover. 187.100 Two positions were filled to maintain duty posts. Total Increases $656,200 091 '7• ~. ~, Meeting Date: Sub ect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1993 Item Number: Funding the shortfall in the Bon Air Library construction project. County Administrator's Comments: Board Action Requested: Page 1 7.E.4. Transfer up to $63,000 from the West Branch Library construction project to the Bon Air Library construction project. Summary of Information: Expansion of the Bon Air Library exceeded revised project budget estimates by approximately $63,000. The primary reasons for this budget overage were unforeseen structural repairs, and modifications to the interior and exterior structure. Staff has reviewed the fiscal status of the West Branch Library and determined that, based on savings obtained on construction bids for the project, transfer of up to $63,000 to Bon Air Library will not alter the scope of the West Branch Library. In fact, because of the savings obtained on the construction bid, an additional $40,000 will be added to the West Branch project contingency account, resulting in $200,000 available for unforeseen needs for West Branch. n ~, ~ ~ Director Budget & Preparer• , i. ~, ~ ~, ~:~. ~ ~-~-~~ Title • , James ~.L.4Stegma" r County ~_. Attachments: Yes ^ No. 1 # 092 ~~,C ~~• '" CHESTERFIELD COUNTY - ~ ~ ~ BOARD OF SUPERVISORS Page 1 0~ AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: ~ • E • 5 Su~e_: Federal Substance Abuse Prevention and Treatment Funds Awarded to Chesterfield Community Services Board (CSB) County Administrator's Comments: ~~ ~~.~ Board Action Requested: 1. Appropriate $50,000 in Federal Block Grant funding and increase MHMRSA FY94 appropriations by $50,000. 2. Approve establishment of a new Services Supervisor position in the Substance Abuse Services program. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services (DMHMRSAS) has awarded the Chesterfield CSB additional Federal Substance Abuse Prevention and Treatment funds for FY94. These funds were awarded to allow establishment of a new Services Supervisor position in the Substance Abuse Services program to develop and supervise services directed to substance abusing women. There is a critical and growing need for specialized services for substance abusing women, especially those who are pregnant or who are raising young children. For example, the Health Department has reported that 410 of the new cases in their pre-natal clinic have a self-reported substance abuse problem (118 of 287 cases). Similarly, Adult Probation and- Parole reports that the majority of their female clients have substance abuse problems, often untreated. In response to this growing need, the CSB is developing a Women's Program. Preparers Title: .Burt H. Lowe, Ph.D. Director Dept. of MH/MR/SA County Administrator: # ~~~ Attachments: ~ Yes ^ N o 1 ~:% ~ -- , .~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page ? o~ Also, gradual growth in substance abuse staffing over the past 4-5 years has created the need for an additional supervisor in the Substance Abuse Program. Two existing positions supervise 14 FTEs, or seven FTEs per supervisor, as well as delivering direct clinical services. Adding a supervisor will adjust the supervisor to staff ratio to a more realistic 1-5, and also preserve supervisory time for developing and administering new women's programs. A major commitment of time is needed to establish a collaborative program with the Health Department. The CSB is currently recruiting for a new senior clinician that, though funded through the CSB, will be housed at the Health Department and supervised by this position. This action will not require any additional County funding. # 094 ~/~ ,3 ~ ~(`'. ! ~• ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page .~ 0~._2. Meeting Date: SubLct: June 23, 1993 AGENDA Robious Road Widening Project County Administrator's Comments: Item Number: Board Action Requested: 7.E.6.a. The Board is requested to transfer $42,000 for the construction of a paved drainage ditch with the Robious Road Widening Project. Summary of Information: BACKGROUND: In February, 1993, the Board approved a resolution supporting the Virginia Department of Transportation's (VDOT) design for the widening of Robious Road. The Board requested VDOT to include in the design landscaping on Robious Road, sidewalks on both sides of Robious Road, bike lanes on Cranbeck Road, and a drainage ditch east of Huguenot Park at Heritage Commons subdivision. VDOT advised the County all of the items requested by the Board will be included in the Robious Road project if the County will participate in the cost of the paved ditch. VDOT has requested the County to pay $42,000 of the estimated $90,000 paved ditch construction cost. The existing ditch is very flat, unpaved, drains poorly, and poses a nuisance for the Heritage Commons subdivision. RECOMMENDATION: Staff recommends the Board transfer $42,000 from the completed Turner Road widening project for the construction of the paved ditch as part of the Robious Road widening project. The attached resolution requesting VDOT to construct the ditch should be adopted. l! ~/ Director of Transportation Preparers ~~ ` Title• R McCrac en County Administrator: L 13 Attachments: ^ Yes ~ N o # 096 ~~ ~ CHESTERFIELD COUNTY e BOARD OF SUPERVISORS „~, AGENDA 8nmmarp of Information :(Continued) Budget and Management Comments: Page 2 of? There are sufficient funds to transfer for constructing a drainage ditch for the Robious Road project. es J . Stegmaier, Director " 097 -s. ~ , ~ . ~ ~ ~ ~. \t ~\ l~- ~'~\ ~ ,~ ~~~~ HUGUENOT PARK r \! ~ ~~ I ~~~~~ 1. '~`~ ro c~R C [~~ -~' - - . _ ~ ~1 ~a ~ ... .: ~ = . o ~ ~~:~ ,` "~ ~~ ~, ~,., C V/ - ~r ~ cJ~/ E ~r ~°. ~\ aETTLERS ~ `_~ PROPOSED DRAINAGE DITCM w ~ ~ ~ 098 l ! r, CHESTERFIELD COUNTY ~`" , s BOARD OF SUPERVISORS AGENDA Meeting Date: June 23, 1993 Item Number: Page 1 0~? 7.E.6.b._ Su~b'e_ct: Route 360 Widening between Warbro Road and Harbour Pointe Parkway County Administrator's Comments: Board Action Requested: The Board is requested to appropriate $100,000 of anticipated reimbursements from VDOT for the design of the Route 360 widening project between Warbro Road and Harbour Pointe Parkway. Summary of Information: BACKGROUND: In April, 1992, the Board authorized the County Administrator to enter into contracts with the Virginia Department of Transportation (VDOT) and/or private consultants for the design of the widening of Route 360 from Warbro Road to Harbour Pointe Parkway. In March, 1993, the Board appropriated $210,000 in anticipated reimbursements from VDOT for the design. The County entered into an agreement with VDOT, retained a consultant and now has the design underway. Under the terms of the County's agreement with VDOT, the County will be reimbursed by VDOT for our consultant expenses. The scope of the Route 360 project has expanded requiring additional design costs of approximately $100,000. RECOMMENDATION: Staff recommends the Board appropriate $100,000 from anticipated VDOT reimbursements for the design of the Route 360 widening. Director of Transportation Preparers ~~ ~ 1 ~ Title: .J. M Cr n County Administrator: _ --4 # 099 Attachments: ^ Yes ~ N o e ~ ~ N ~ ~ ~ ` ' S ( r. ru ~~-/ a RD r ~ ~ \ \ l~~ I,I ; ~n~P ei'~ ^ Vim[ ~ .•~,.•., a y •,~• r , - ', AAUUI ~ •.vV11151DE / 1 ~ M[MAN\NrY 0%1 ~• •[~S,s { -1. ~ Irl L F ar ~ SAEEOwnv 1 1 A[\ t n r ,~ w~ a~y ~ ~` `~ ' (~po f ~ ~ ~~ rt I ~~ 1 Y r rr''N 1~ pD•.,r •"''E~ C ~~~ GR 1D6f ` kU ~ 1 1 `° '['sR rr !~• j o0 •y~u .0 3rN0 I nUMI, ~ ~ e • ,.r 1:. C r a% r C YfR -~ - N~•ro R0.1 1 CIl1 ~ ., .• >o Ir A Qe 1 Sr O \~} S ~~ ~ ' ' , ~ ~ A 1 T ~ - •~nr l NE '( J\\ j, C gSFI ... BO r P 1 - Sr U <, yc ~_ fy • ~,,,a oti 01 r, ~ z I o / ~R ~, 3 R ~ t _ _ ~F ~ 'oor r Apo' - ~ -IWOl77NEIiN ~ „ ~ nw, r ~I /Ja n. s 7541 -1 _~' . J _ w r« ~1,7r-~ r+ S l ~ ?' ARFA 1 nA `ff`~~~~ f \,J~.4 ~ ~ n' y d ~ n I [ If; (l~l • ~ . t o ~ / / ~, [ Q / 9 e •r / 1 r 1 Rw 4 'A [ ( r ~ n 1 c ~ ct ° ) p N• ~ M p o ~, Z4. '+°P~ Q° P.t I '~ ~ 1 ~ : ' 1 T'/ ~` DEW O f I CT ~~ ? / A/ OI i~, I ~ o~cw t~ Em 4 ter. r~~` •NE r ~ >n 1 I cum ~~~ ~ `? ~ 1 1 k ~ ~ 9 ~ _° \~ cnc~ Y V° 1 •Y ~~ ~ wrrv q ~ l 8 1~ ~ p ~'~~ ~~ 6 • C• E ~ Q SinM1tr / ~i ~ l ( n POP R.O O ~ ORpi \ "- IMTER RRY a 'r A^IF _ / 360 G *$ / r r _ ~ `r °c ID 1 r ~ il• 1 ? \' n ,y~ od [ r vY ~, u; nrcar, ~ .\ '•1 ~I,MQf'' to 6D. ) ) v' 2 b I, MILLRIDGE AY EAST ~i, ,. ~n j n.~ ~~ Up I ~ `~~E' ~ ow' ~ ~ 1t 1 / r w ~ S Irrni(ilr~1~.M ~l ~ .~~~ n [ ~ 1 1 ~ ~~ I ~p ~ ~ARfI ~ ~~•~~ ~ ~~ r~~ ~ ~ ' 9 t~1 / I. [' ~rl~'rh / ~ ~ 1 Pp nn ~ IIlII ~' _ q~~y,~ ~• • D ~1 _7 ~ - i got ~ ~,,; Y ~~ S I iUNG ~ ~ ~ e ~ • w 1 ~ °4, c ~ s~[t ~', , J ~ r' n ~A ~~ ~ u ~?`+1' ( ti /' ti `C_ ~ ~.` 7 r 1 tR it / ~r0 a ~. ( ~ ~ 7`~ I ~ • WATER 1 ~J ` • ~~ ~ 1~"lam 7 `, Pr ~4~ 7=4` ~ \1 O • / fI1.TR4 N ~ ~/ M1~ F~ \ f ~J ~' TI'F Llln A L ~.__< ~ pl_nNT `~~~ ~ i 1 1;(E` ~Cl ~ T r VE fltF /1 :•~.~w . qU-~YiR At L! ~(~fp~O'~1~ ~ ~~ J ~~\ ~ / 1 /~ - ...1 r ~.• ,~O 1 ~ / ~ ~~' ~• i .fir„1~ :~ ~ ~• ~ ~ ,~ ~ 1 1 ,P ~~ ';• ~ ~ ~`,_, G, • V ~~ss pl' ~~M1 ~ ~ ~~ ~ Y i~ .+i ~1 ILO+E~\orrr ' ~ / ~~ A,e•k j~/ QUr O~ N I l1 f 0 f ~~J~ IJ~y ,~ .~fFFFi rs 0 V p 1 L. W C ~~~ ~ ) vE` ~ ~~ ~ n • mil' ' p ~s~ `~~ J ,;, ~' ,~ "' ''1 c a ~°p ~ ~ ~ PROJECT AREA g , A ;~ ~[w A/ Mfr ~~ ~o o+ / I tot S A [ ~ • ~ _) F w~' L1 ~~ ` - p ; Irrr ~ j [f O Q~ %~ p • • ~ ~Dt. i \ ~ j, -' r~ ~ o sr~ on ,art ~i F ~ O O d \%\ ~ ,un ~ > > r M[ ,•~ v q ~' cr 4 0~ ~ r ~ may' ~_ rt.. s.~i FYI ~~ I ~/ % r~ ~o~ ~' RS.1 ~~ j ~ 1.. ~~~'~ o~ ~ :~ :=_ ~ ~ CHESTERFIELD COUNTY - ~" ~ BOARD OF SUPERVISORS AGENDA Meeting Date: June 23, 1993 ltem Number: Subject: Page 1 of 3 7.E.8. F'E'i^Tr~iSC1!i-i tC; E=,~~~j~l~ pr ii ~c.c'C`r~_ci~:..C~:lal `I'ic"lii ~1C't ~~r~~..it fC'I ~vrlr~5te Hiki_nc~iFti~~~~clin~~ 'frail County Administrator's Comments: Board Action Requested: T7-~e ~c~ard of Su~~ervi~or~ i[~ r~. ,_iF_~~ted try r~rai~t ap~?roval for the Department of Par;{e and Rec.reat ion to apply to the State Department of C'-OnSFrVc"it 1012 and i~F?CreatiOr! fC?r' ReC'L-t'cltl0lial Trclil t'~C:t F'Ll?"ld,~ tC; bE' U~~`d to develop a one r1 ? mile hilcil3c;!bit~ycli.ng trail within the County-owned ~ii:=~NndGi"led i:ailway li"i <:)"?E'StE'r, ~~l~' f_'~+_ctrd Of ~?L1~,~P.r~TiSC'r~ 1S ?"F_?(~UE'StE?Cac tC> ap~?rnve and authorize tY.e Col_{nty Adni=nistrator to eVecute the rewired ` rF"=ol"ut 1Gri rE'C7Li0St 1:"IC~-,i 2.hF' ~.~~E'r~~.i"t"ntent C~` Con~erVF3t lOT: and R2Crpcit 1G?~ ~:i~: ~.pprove t?zis pro:,~ect . I~ir_ecto~ ~~ p Title: Parks and Retreat ior: Preparers I`g1Crl=~~.e 1 S, . Golden County Administrator: r~~~~' Attachments: ~ Yes ~ N o # 112 ~ t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page ? of 3 Chesterfield County owns appraximatEly two {~) miles af. an abandoned railroad right-of-way extending south from Chester Road to Branders Bridge Road in C'i-~e~ter. This right-of-way was purchased for the purpose of wrist rust ing a new road from Chester Road to Branders Bridge Road and is part of the County's adopted Thoroughfare Plan. The Department of Parks and Recreation Draft Greenway Plan proposed a hiking/bicycling trail system to corilplement a future road in the right-~of-way. 1. f funding is approved, a "temporary" trail can be constructed now with the pe r~manent t ra i 1 r_ onst ruct ed when t't-le road i s bu i. It . t"punt y staff have met with the neighborhood and recommend development of the section of the rigl-~t-af--way between Delavial and Rt . 1Q as Phase I o~ this hikinglbicycling trail system. The Department of Parks and Recreation has ap~~lied for federal f~~ndirg far this project under IS'rEA; however, ISTEA funds are ext remely competitive a.~d the Chester Hiking/Biking Trail, listed as a second-F~ric~rity proaect on the County's submission list for ISTEA pra~ects, may not receive funding. The Department the refc;rP wishes to pz_zrsue addit Tonal grant funding in the amount of SGO,OOC from the ilirginia Department of Conservation and Recreation's Recrea.tianal Trail Act Funds to develop this portion of the hiking/bicycling system. The County's in-kind construction costs will cover required matchinc3 funding. Estimated annual maintenance cost for the completed pra.;~~--~t is S5,C~tJ per year. Due to the constructioiz schedule, minimal casts will occur i_n FY-'a4; FY 95 maintenance casts will b~~~ addressed in the budget development process. Staff will also pursue use of valt.znteers far~ litter pic)t--up to minimize maintenance costs. Staff rer~arnmend~ that the Board. of Supervisors aut2~larize the application for Recreational Trail Act Funding far this project. # 113 ~~ ; CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 AGENDA Summary of Information :(Continued) Budget Comments Maintenance costs for this facility will be $3,000 - $5,000 per year which the department will request through the budget process in the next fiscal year. If future funding for these costs are not included in the base budget, the department will have to either absorb the cost or eliminate the maintenance services of the facility. The 20~ match for the construction phase will be absorbed by the department through in-kind services provided by existing staff. ~ __ rLer..~~ ~ / c % i j /Jam s J L. Stegmaier ~-flirector, Budget & Management 3 * 114 1~i.:~L_'+~~'i:%a~_ ;... :if.'.'~i ~1,~i21.~I_' ir._tii '~:~:F' ij f ~iiiL~;i ',~ `T :. .,T?1E'IIt Qi - ' ~' _ ._..~~?I'~'dt. ~.~I':: ~~.~!~ ~~ ~:i ~ c_i}_ ZC)TS ~ :~ t.''_iT:.='.t: L-1_l~ r ,.~''T; ~ ~`i Ot~at j. 0:1 ~I Cll=`~r,.''!1_iL'+?:3 r;_rt- } :;fir Cc~ ? ~?:~~. l~riil.l ~;~t Y''1_.e~~1f~~i f 1~ 1~i i t:._f? ._ ..'~/ _. ._i+ tS!_. _ ed~ j `,rF:'~r;.iY?.,~ l.:'iC)i~1~' ~ E~'i~i_.~=?:~f., r .'t.)~r ~ _,= r'l:_.t 1CJT7 ~ ~3.K~Y)L !~,Vd.l ,-~a:- ~-~i C~~O:= :?t`... - -, i~tJlt I '`~. .~:~?~ sJ ~.~1 ~Ci~~tit .L,til?~~ tiN'I~., tai ~:~Irl'..~._.I c~`r ~-,i..~'P'".~'i tiCl`" -, 'J~ ~^rF?v;tE~1"f~.E'.~i.~:i ~~'~.'-:Tit, iE'ra:~lt.~;~. ~?':~ ,~F~(''ait2icT7fi ~~?f 1=(:IT"i,-~2):'v'3t1C~T7 :YTiCi - _ .,~~ - ~-.EL 1 E'ri.l. 1C~I1 '_~ = =~~t _1Y_?l ! .pit •~.d i>;-'J ~F:'l'_`L ~ (~: ~ ~1+=r ,1._i;~F~ _ .'I_ .,`~t ,. ...i~ _ ~L..i is=ifi v. r'+`~~~.rtL..c~L ~~~:. i~ii~:l.l"1~~ 1~r;~il'L i1"~L~CiI (?=~~~i~'.c?~ r~~i:~T]L%E' tO >,'.(??;rte ~~~J 1Pi l~ i~l r ~ ~; i- F~ ^ L ? c', 1. C~. ";1_;. i~T t sr . p "- _ -' H. .{ i 1--1' I Fi 1 i J l H r- 1 I ~ =+ . L .,L ~_ ._ _ .., _ - I,,::~- -: --- ~ a (1 ,._ 7 ,.. _1 rct I :~ .- F, l , J ' i_] L, ~l ~1 _,_ r, ac._ ~_ t.~_} t _i ~~ ~~ ~~~' S ~)~~ (.~fJTly I.J 1. } t ,, ,,- i-. I:~{_3 ~~t~~l ('y!. '. F~:... j. ~.ti~th ] LLIS I. ~~.J1 ±~- f-~ ~ i~. 1'~~ ~{~ L y:~~ini anti - - _.(_ _.I_ :.._ . _ . _ ~.- _.,..~ 7.~ L. _. ~,I 7dll ~iiL- ~ l.r 1.T;<.~ _.~~:11.~ ~5:: -~ ~'1`-I '- r ~~ tica_ ~,i~T' 7 ~?_i:"Sw+=~'~j l.,~?t:t.~~' ~iF ~t~- tLS C'i~1!-1i;~? tr'_l:'~ ~I'c1~E'Ct t'_~~' _Ot t~' Jt C.-I~__, ar~.ic:~tt::i },er~i:,y aq.1_E-'F':-; t; .J i'E' :ti1rJ~TL %E== ~~1~ .. .ic_)ci_ _Y1.1F"_~jt. ,, _1{ !v.~ii'3NL-fir>it _`~,'! ~~IT1~i Z~C'r~r~tl(~% flLLsi~ t,~_ t~~tr:.l ~iTiOi~T~.r cif t%:+~ ~'O St:~ ,tiPl rrpr, }";~T 1,'j1F ilt~)IT+,.i:.~,;t' t}~ (_f` ~i-I t~'I~:• C~cZt.p t~~lr' r%E_'~)L.Ct';1~?, r .__ 1- _. r1Cl`., ~ ,..='(': ~JL -.:.:tC'i"~ Cc.Cli _ ~? at yl.-;~.. 115 ~/, ~ , ~, ~~ ~ F CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page ?- oi`? "u~ AGENDA Meeting Date: JUNE 2 3 , 19 9 3 Item Number: ~ ' E ' 9 ' Submit: Authorization to Transfer~Parks and Recreation Sheriff's Office to Cover Costs Associated with Deputy Position Transfer Effective July 1, 1993 County Administrator's Comments: ~Gco»vrlwLd~ ~~~ - Board Action Requested: Funds to the the Work Force Approve the transfer of a full time position from Parks and Recreation and transfer of $33,500 to the Sheriff's Department. Summary of Information: The Sheriff's Department Work Force program provides invaluable public service by supplementing the work and labor of County employees. In exchange for their efforts prisoners are given "good time" that can reduce their length of stay. This helps the inmate establish a positive community attitude and saves the County incarceration funds. The proposed program will provide cleanup, maintenance, and litter pickup programs to County parks. Prisoners are carefully screened and monitored to be eligible for the program. A summary of the budget changes are as follows: `Salary and Benefits Costs $29,900 Operating Costs 3,600 TOTAL $33,500 Preparers _ r ~~ ~~~ ~ _ Title: s he.r i f f _ C a e G. hlilliams~~Jr.~ County Administrator: =' ~~~ ~'" # 116 Attachments: ~ Yes ^ N o x~ ~ ~. "~~, CHESTERFIELD COUNTY a BOARD OF SUPERVISORS AGENDA Snmmar9 of Information :(Continued) BUDGET AND MANAGEMENT COMMENTS: Page 2 of? The FY94 budget for Parks and Recreation includes funding for the maintenance of new and existing park facilities. This transfer will allow the Sheriff's Department to hire a deputy to supervise an inmate work group to provide the maintenance service. Jalmes J.L. Stkgmaier Director Budget & Management # 117 i t / i //1 a ' .~ ,, Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1993 Item Number: Page 1 0~ 7.E.10. Su~ect: Set Public Hearing to Consider Amendment to Code of County of Chesterfield, 1978, as amended, by Amending and Reenacting Section 4-28 Relating to Bingo Games and Raffles County Administrator's Comments: Board Action Requested: Summary of Information: In order to simplify the process for groups applying to the County for Bingo/Raffle permits, the application distribution and review has been centralized in the Office of the County Attorney. Applicants will be able to obtain all necessary information, legal as well as procedural, from a single source. Since the new procedures will require that the applications generate from and are returned to the office of the County Attorney, the County Code should be amended to reflect the change in procedure. Preparers T• e: County Attorney Steven L. Mica 0905:4054.1 (4055.1) County Administrator: ,,.,~ -- # 118 Attachments: ^ Yes ~ N o .( . ~w R AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING AND REENACTING SECTION 4-28 RELATING TO BINGO GAMES AND RAFFLES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-28 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Section 4-28. Application for permit, application fee and required documents. (a) No volunteer fire department, rescue squad or organization mentioned in section 4-27 shall conduct a bingo game or raffle without first having obtained an annual permit from the county. Application for such permit shall be submitted to the office of the county attorney on a form provided by s that office. 000 (2) This ordinance shall become effective immediately upon adoption. 0905:4055.1 119 ~~ <_ , I;HESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 0~ ,~ '° AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: ~ • E • 11 Su_~ct: Request for Bingo/Raffle Permit County Administrator's Comments: R~ Board Action Requested: Approval of Bingo/Raffle Permit Summary of Information: The County Attorney's Office has reviewed the following application for a bingo/raffle permit and has determined that the application meets all statutory requirements: Organization Type Year ~ Ecoff Elementary PTA Raffle 1993 No specific date or time I ~, Preparers `4-~, Title• County Attorney ~ Steven L . Mi~caps 0903 :389 ,17 County Administrator: ~,~~ti'~ # 120 Attachments: ~ Yes ~ N o t, ~ , :>~~i~F~. ~ C~'tESTERFIELD COUNTY . ~ y~~,; s,' ";~ ~ Application for a Permit to Conduct ';~ ~,. ~`~ Bingo Games or Raffles The undersigned application, pursuant to §18.2-340.1,et se of the Code of Virginia. requests the Board of Supervisors of Chesterfield County to issue a permit to conduct bingo games ,raffles ~_, or both during the 199 calendar year. This application is for a new or renewal ~_ permit. In support of this application. the applicant o ers the following information under oath: 1. Official name of organization: Ecoff Elementary P T A 2. Address of organization's headquarters (please include street address, city and zip code): 5200 Ecoff Ave. Chester VA 23831 3. Address where all records of receipts and disbursements are permanently filed: 5200 Ecoff Ave., Chester, VA 23831 4. Names and address of owner of the property described in 3 above: Chesterfield County Government 5. Address(es) where bingo games will be held or raffle drawings conducted (please include street address, city and Zlp Code: 5200 Ecoff Ave., Chester, VA 23831 NOTE: THIS PERMIT IS VALID ONLY AT THE LOCATION DESCRIBED IN S ABOVE. 6. Dates or days of week and time when bingo games or raffles will be held at the above address(es): various - no specific day each week, not even on weekly basis 7. Time patrons are admitted and sales begin: v a r i e s 8. Date when organization was founded: .1 u n e, 1 9 9 0 9. Has your organization been in existence and met regularly in Chesterfield County or an adjacent county, city or town for two (2) years immediately prior to making this application? Yes x x No 1~. Is your organization currently and has your organization always been operated in the past as a non-profit organization? Yes x x No 11. Tax exemption status under the Internal Revenue Code (if applicable): 5 0 1 C c) 3 12. State the specific type and purpose of your organization: a school PTA : organized t o a i d and assist the school. staff. and students of Ecoff Elementary School. 13. If renewing a permit, were financial reports filed on time and in compliance with all applicable legal requirements? Yes ~_. No (No report due yet) 14. List below gross receipts, if any' from all sources related to the operation of bingo games or instant bingo by calendar quarter for the 12-month period immediately prior to the date of this application: 1st qtr: $ 0 2nd qtr: $ 0 3rd qtr: $ 0 4th qtr: $ 0 15. Officers of Organization: Name Address Bus. Phone Home Phone President: Robin Eckman, 5408 Kralan Ct, Chester 796-4199 748-0334 5836 Buxton Dr. VicePreeident: Cindy Bradford, Chester. VA 23831 796-2160 B. ~ The organization mus~lfaintain and filed with the County's InterAudit Department complete records + of receipts and disbursements pertaining to bingo games and raffles as required by State and County Law, and that such records are subject to audit by the County's Internal Audit Department? Yes x x • ~ ~ No C. The organization must remit an audit fee of Z% of gross receipts with the Annual Financial Report not later than December 1 unless gross receipts are less than $2,000? Yes x x No D. The organization must furnish a complete list of its membership upon the request of the County's Internal Audit Department or ~ other designated representative of the Board of Supervisors? Yes x x No E. Any organization found in violation of the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, is subject to having such permit revoked by the local governing body? Yes x x No F. Any person violating the provisions of Article 1.1 of Chapter 8 of Title 18.2 of the Code of Virginia, shall be guilty of a Class l misdemeanor and any person violating the provisions of §18.2-340.9sha11 be guilty of a Class 6 felony? Yes x x No G. The organization must provide written notification to the County's Internal Audit Department of any change in elected officers or bingo chairperson during the calendar year covered by this permit? Yes X X No H. The organization must comply with the provisions of the current Chesterfield County Bingo-Raffle Administrative Manual? Yes x x No 18. Your organization must attach a copy of the organization's charter, .articles of incorporation, bylaws, or other legal documents which describe the specific purposes for which the organization is chartered or organized and must complete the Resolution below. 19. Your organization must submit a check in the amount of $25.00 payable to Treasurer, Chesterfield County as an application fee. 20. Additions) pages where necessary to fully complete this application may be attached. 21. Have you and each officer of your organization read the attached permit and do you and each officer agree on behalf of the organization to comply with each of the conditions therein? Yes x x No 22. Submit this application to the Chesterfield County Attorney's Office by mail to: P. O. Box 40. Chesterfield. Virginia 23832 or by hand to: Route 10 and Lori Road. Administration Buildine. Room 503. 23. I hereby swear or afftrm under the penalties of perjury as set forth in §18.2-434 of the Code of Virginia, that all of the above questions have been completely answered and that all the statements herein are true to the best of my knowledge, information and belief WITNESS the following signatures ands/ seals: Signature of Applicant: ~G%~~t-C'.L%`c._ Name: p~mo~, ~~~U„ Title: Corresaond i ng Secretary Address: 6520 G I ebe Point Rd., Chesterf i e I d, VA 23832 Business Phone: Home Phone: 7 9 6- 6 7 3 2 STATE GINIA _ CI OUN']~ OF ~ e . - ~~ ~' ~` TO-WIT: Subscribed and sworn to before me, ~,c r2 ~(~-- S . (G v re ,~~ t- ~ Notary Public in and for the City/County spa State aforesaid, this r/'k- day^of/'' .ktn,L_- , 199. '--.-'~~ ~. ~ Notary Public My Commission Expires: ~-~ I -c7J . Supplement to Application for Renewal for Raffle Permit List of Elected Officers: The PTA Board resol ved to renew our raffle permit at its February, 1993 Board meeting. The List of officer at that t ime were as follows: President: Robin Eckman 748-0334(h) 5408 Kralan Ct. 796-4199 Chester, VA 23831 1st Vice President Cindy Bradford 796-2160(h) Membership 5836 Buxton Dr. Chester, VA 23831 2nd V.P. (Ways Lucy McConnell 748-9871(h) 'n Means) 5820 Deep Forest Dr. Richmond, VA 23237 3rd V.P. Programs Barbara Garfinkle 748-4878(h) 11202 Krag Ct. Chester, VA 23831 Treasurer Kathy Jones 748-5587(h) 9600 Alfaree Rd. 733-2371(w) Richmond, VA 23237 Corresponding Pam Kasky 796-6732(h) Secreatary 6520 Glebe Point Rd. Chesterfield, VA 23832 Recording Secretary Jan Lewis 796-5340(h) 13840 Bradley Bridge Rd. Chesterfield, VA 23832 Historian Penny Barbour 751-0103(H) 11011 Gloden Leaf Rd Richmond, VA 23237 In May, 1993, the new officers for the 1993-94 year were installed. The CHANGES in the list of officers are as fol lows: 1st Vice President Lucy McConnell Membership (see 2nd V.P. above) 2nd Vice President Penny Barbour Ways N Means (See Historian above) Corresponding Mary Milks 796-1947(h) Sectary 6610 Masada Dr. Chesterfield, VA 23832 Historian Carol Farthing 751-0156(h) 3000 Mapledale Rd Chester, VA 23831 r i ~ / ` 1 , + V ~~~ ~ b' 1990 VIRGINIA CONGRESS OF PARENTS AND TEACHERS A U G 1 0 1990 I PJ ~':~ ~ ~ 199 Bylaws of ~ L' L' f f C /eme~~fc~r/ 5~-~1CC-~ PTA/PTSA (specif ) Y in the City/ ount (specify) of ~~ ~1 ~! S rte'- r' ~.I E' ~~~ Approved by local unit membership at its meeting on ^r`. Signe ~ President ~~ ` - 1 J UL'r~ ~ ,~ ``~- Secretary .cam: J ~ ~ ~ Local Unit B. aws C mmittee Chairman *******,r**,r,r,r*************s,r*,e*#*,r**,r****,r**,r,r*,r***,r,-*,r*,~****,r*** (Space below for use by State Bylaws Chairman or designee only.) Approved on behalf of the Board of Managers by the Virginia Congress Bylaws Committee: ~ _ _ . \. ~ _ State Bylaws`~ommittee ~ \. Date 1989 SUGGESTED LOCAL UNIT BYLAWS #ARTICLB I - NAt~ The name of this organization is the ~C'c-•~~ E~c?/1'1~i77G~rY SC,1~IParent-Teacher Association (PTA) or the Teacher-Student Ass6cia~ion~ (PTSA-) , c? y r - ~ (city or ount It is a local PTA/PTSA unit organized under the authority of the Virginia__Congress of Parents and Teachers (the State PTA), a branch of the National Congress of Parents and Teachers (the National PTA). **ARTICLB II - ARTIC,L.BS OF ORGANIZATION The articles of organization of a local PTA/PTSA include: a. The bylaws of such organization. b. The certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation) or the articles of association by whatever name (in cases in which the organization exists as an unincorporated association). **ARTIGLB III - PORPOSBS Section 1. The Objects of this PTA/PTSA, in common with the Objects of the National PTA are: a. To promote the welfare of children and youth in home, school, community, and place of worship. b. To raise the standards of home life. c. To secure adequate laws for the care and protection of children and youth. d. To bring into closer relation the home and the school, that parents and teachers may cooperate intelligently in the education of children and youth. - e. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education. Section 2. The Objects of this organization are promoted, in cooperation with the State PTA and the National PTA, through an education program directed toward parents, teacher, and the general public; are developed through conferences, committees, projects, and programs; and are governed and qualified by the basic policies set forth in Article IV. Section 3. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501 (c ) ( 3 ) of the Internal Revenue Code or 'corresponding Section of any future Federal Tax Code (hereinafter "Internal Revenue Code"). 1 **ARTICLB IV - BASIC POLICIES The following are basic policies of this PTA/PTSA: a. The organization shall be noncommercial, nonsectarian, and nonpartisan. b. The name of the organization or the names of any members in their official capacities shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the Objects of the Organization. c. The organization shall not--directly or indirectly--participate in or intervene (in any way, including the publishing or distributing of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office; or devote more than an insubstantial part of its activities to attempting to influence legislation by propaganda or otherwise. d. The organization shall work with the schools to provide quality education for all children and youth, and shall seek to participate in the decision-making process establishing school policy, recognizing that the legal responsibility to make decisions has been delegated by the people to the boards of education. e. The organization may cooperate with other organizations and agencies concerned with child welfare, but a PTA representative shall make no commitments that bind the group he represents. f. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. g. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501 (c) (3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code. h. IIpon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more non-profit funds, foundations, or organizations which have established their tax exempt status under Section 501 (c) (3) of the Internal Revenue Code. aItTZCLB V - l~HRSffiP ~ID DQES **Section 1. Every individual who is a member of this PTA/PTSA is, by virtue of that fact, a member of the National PTA and of the Virginia PTA by which this local PTA/PTSA is chartered, and is entitled to all benefits of such membership. **Section 2. Membership in this PTA/PTSA shall be made available without regard to race, color, creed or national origin, under such rules and regulations, not in conflict with the provisions of the National PTA Bylaws, as may be prescribed in the bylaws of this PTA/PTSA, to any individual who subscribes to the Objects and basic policies of the National PTA. **Section 3. This PTA/PTSA shall conduct an annual enrollment of members, but persona may be admitted to membership at any time. **Section 4. Each member of this PTA/PTSA shall pay annual dues of (S ~•7C`) to the organization. The amount of such annual dues shall include the portion of sixty (60) cents per member payable to the Virginia PTA and the portion payable to the National PTA. **Section 5. The amount of the Virginia PTA portion of each member's dues shall be determined by the Virginia PTA. The National portion of each member's dues shall be fifty (50) cents per annum. **Section 6. The State and National PTA portions of the dues paid by each member of this PTA/PTSA shall be set aside by this PTA/PTSA and remitted to the Virginia PTA through such channels and at such times as the State Bylaws may provide. (Each state is responsible for payment to the National PTA of the national portion of the dues paid by members of this PTA/PTSA. #Section 7. The State and National PTA portions of the dues paid by each member to a local PTA/PTSA shall be remitted to the treasurer of the Virginia PTA at the State Office on or before December 1, and by March 1 of each year for those members received after December 1, and by June for additional members received after March 1. #Section 8. The remittance of dues to the Virginia PTA shall be accompanied by a local remittance form showing the name and address of the president of the organization, the amount of the dues collected during the period covered by the report and the number of members of the organization. #Section 9. Only members of this organization shall be eligible to participate in the business meetings or to serve in any of its elective or appointive positions. #Section 10. All memberships received during the State PTA fiscal year ending June 30 shall expire the following October 31. PiItTIQ.B VI - OFFICERS aIID T'BBIR ~.BCrION **Section 1. Each officer of this PTA/PTSA shall be a member of this PTA/PTSA. Section 2. Officers and their election: a. The officers of this organization shall consist of a president, ~_ (number ) vice-president (e) , al aecretar~i, aa+d a treasurer ~{ ~~~ a b. Officers shall be elected by ballot in the month of ~ o r~ However, if there is but one nominee for office, election for that office may be by voice vote. A majority of the votes cast shall constitute an election. .7'k ~~ ,( c-~ ~hc: yc:a~ else fea~ c. Officers shall assume their official duties and shall serve for a term of ' year(s) or until their successors are elected. d. A person shall not be eligible to serve more than two ( 2 ) consecutive terms in the same office. A person who has served in an office for more than one-half a full term shall be deemed to have served a full term in such office. Section 3. Nominating committee: a. There shall be a nominating committee composed of 3 (an uneven number, no less than three) members who shall be elected by this PTA/PTSA at a regular meeting at least one month prior to the election of officers. The committee shall elect its own chairman. b. The nominating committee shall nominate an eligible person for each office to b filled and report its nominees at the regular meeting in ~ (month), at which time additional nominations may be ads from the floor. c. Only those persona who have signified their consent to serve if elected shall be nominated for or elected to such office. Section 4. Vacancies: A vacancy occurring in any office shall be filled for the unexpired term by such a person elected by a majority vote of the executive board, notice of such election having been given. In case a vacancy occurs in.the office of president, the first vice-president shall serve notice of the election. aRTICLB VII - DQTZBS O! OFFICB~tS Section 1. The president shall: a. Preside at all meetings of the organization. b. Perform such other duties as may be prescribed in these bylaws or assigned by the organization. c. Be a member ex officio of all committees except the nominating committee. d. Coordinate the work of the officers and committees of the organization in order that the objects may be promoted. 4 ~. C.?F,~. ~~sF y~G..C'.-P:as~dznt Shah S~vl CAS (Ylembe~sll~,P ~;hC,rrn~c~ d.'rh2 SCC.c.•.c\ v~cc -p; o~~cie~r.~ 5 hall Se. Vf, ct5 QvJc~ys n-.d l~(tr.~s Chai ~~~,~..~ ~'. ~~C ~.r(~ ~/~C.2.-P: eS ~C1fn~ SCI\~ 5~'~(~ C' S { i u4J: C..YY~ C.}~t~•r'Y.~~`~} Section 2. The vice-presidents shall: a. Act as aides to the president. b. In their designated order perform the duties of the president in y. ~ ~ e the absence or inability of that officer to act. /J S f ~ jrj C' ~"t ~ . ss~ ~ Sectioa.3. The~secre~~a~y shall: a. Record the minutes of all meetings of the organization. b. Have a current copy of the bylaws a~ d .t+,embe~ s h.p I ~ s~ C ~. Perform other delegated duties as assigned. !-~~ ~ Section ¢~ The treasurer shall: 3c~ P. ~ ~ a. Have custody of all the funds of the organization. b. Reep a full and accurate account of receipts and expenditures. c. Hake disbursements as authorized by the president, executive board, or organization in accordance with the budget adopted by the organization. d. Have checks or vouchers signed by two persons, the treasurer and e. Present a financial statement at every meeting of the organization and at other times when requested by the executive board. . t~''2 i nS}ct llr<9 f. Kake a full report at the meeting at which new officers (usually the annual meeting). #q. Have the accounts examined annually or upon change of officer by an auditor or an auditing committee of not fewer than three members, who, satisfied that the treasurer's annual report is correct, shall sign a statement of that fact at the end of the report. #h. Submit the books annually for an audit by an auditing committee selected by the executive board at least two weeks before the meeting at which new officers assume duties. Section ~. All officers shall perform the duties outlined in these bylaws and those assigned from time to time. IIpon the expiration of the term of office or in case of resignation, each officer shall turn over to the president, without delay, all records, books, and other materials pertaining to the office. ARTICLE VIZI - EZSCQTIVB HOi1RD an~ 45S~S+c:iif Section 1. The executive board shall consist of the offi~ers of the p~~nC1P rganization, the chairmen of standing committees~erxrthe principal of the school Q n d a ~'4cx representative elected by the faculty, .a~.re The chairmen of the standing committees shall be. elected by the officers of the organization and the principal of the school or his representative not more than thirty (30) days following the election of ,. v 5 officers. Section 2. The duties of the executive board shall be: a. To transact necessary business in the interval between organization meetings and such other business as may be referred to it by the organization. b. To create standing and special committees. c. To approve the plans of work of the standing committees. d. To present a report at the regular meetings of the organization. e. To select an auditor or an auditing committee to audit the treasurer's accounts. f. To prepare and submit to the organization for adoption a budget for the year. g. To approve routine bills within the limits of the budget. Section 3. Regular meetings of the executive board shall be held during the school year, the time to be fixed by the board at its first meeting of the year. A majority of the executive board members shall constitute a quorum. Special meetings for the executive board may be called by the president or a majority of the members of the board, ( (number) daya~ notice being given. (If a unit desires to include an executive committee it may add a new article following executive board. This committee is usually composed of the elected and the appointed officers. See Robert's Rules of Order Newly Revised. pages 400, 403, and 484.} ARTICLE IY - ~ETINGS r u .~ Section 1. Regular meetings of the organization shall be held on 3 lut'i~IctY (day of week) of each month during the school year,. unless otherwise provided by the organization or by the executive board,ri (number) days' notice having been given. Section 2. Special meetings of the organization may be called by the president or by a majority of the executive board, ~_(number) days' notice having been given. Section 3. The election meeting shall be held in ~` ~ ~ (month). Section 4. ~ O ~~~ O~ '~-~~ () members shall constitute a quorum for the transaction of business in any meeting of this organization. (At an annual meeting the officers' and standing committees' annual reports are in order along with any items of business that the bylaws may prescribe. See Roberta's Rules of Order Newly Revised, pages 80-81, 483). Section 5. Voting on routine matters may be by voice, however, votes on the bylaws or amendments, adoption of a budget, adoption of a project or the election of officers shall be by a show of membership cards with the vote being counted and recorded in the minutes. 6 ARTICLE % - CQ?QiITTBBS Section 1. Only members of this organization shall be eligible to serve in any elective or appointive positions. Section 2. The executive board may create such standing committees as it may deem necessary to promote the Objects and carry on the work of the organization. The term o f each chairman shall be ~_ year or until the selection of a successor. Section 3. The chairman of each standing committee shall present a plan of work to the executive board for approval. No committee work shall be undertaken without the consent of the executive board. Section 4. The power to form special committees and appoint their members rest with the ~a~ ~~~ ~ ^^ %~~^~ ~=the--'~5y~ws-de=~a*e--*_h#e-powe~c~-to the-prey-iderrt er=~~ executive boardy. ARTICLE ZI - COQNCIL Iffi~BRSHIP (Applies only to local PTAs holding membership in a council of PTAa, and must correspond to council bylaws.) Section 1. Selection of delegates: a. The organization shall be represented in meetings of the Ches~r~?iFlc~ ~.oi~ri~q Council of Parent-Teacher Associations by the president or alternate, the principal or alternate, and by ~ (number) delegate$ oY`their alternate . All representatives to a council must be members of a local unit. b. Delegates and their alternates shall be appointed ~- c. Delegates to C h~~ ~.r ~-~ ~ Ir_~ ~'- ~. ,••.~!-., Council of PTAs shall serve for a term of 1 year(F~ -I (?~ t1ci:~5St,r~l Section 2. This organization shall pay annual dues o~--~ to the ~hey4w ~,alc~ C. ~_~t-lrCouncil of PTAs as provided in the council bylaws. Section 3. Responsibilities of delegates: a. Delegates shall report activities of the council to the local unit and shall present to the council such matters as may be referred to it by the local unit. b. Delegates shall vote as instructed on adoption of projects or on matters of policy, '~ shall L1ee-'~e~-our diacrwt~~~ ~n other ~ matters except as provided by council bylaws. LY~{.~(,' :''n``-~+~z h~5~- ~1n'~`~~S ~ 't ~,.+~ CY ~JC ~ l Z C1. r l 411 #ARTICLE ZII - DISTIaICT 2~8I2SHIP Section 1. This organization is in the ~iC~,n ~„~~ District of PTAs. Section 2. The function of the District is to act as liaison between the Virginia PTA and the local unit and to coordinate the policies and current 7 programs of the local units with those of the Virginia PTA. Section 3. At the Annual District Meeting and the Annual Legislation Meeting, the organization is represented by the President or his alternate and three other voting delegates. If the membership is larger than one hundred (100) there shall be one additional delegate for each fifty (50) memberships or major fraction thereof. Section 4. Responsibilities of Delegates: a. Delegates shall report activities of the District to the local unit and shall present to the District such matters as may be referred to it by the local unit. b. Delegates shall vote on the legislation program as instructed but if not instructed arson other matters, unless instructed, they shall /: j-<; . r -}-ha. bx.ti ~ ~ n~Z.re1+ c ~ ~-b.s Orcp.r. ~ Z c_•k-~ a~ Section 5 . Dues are not paid by the organization to the ~ ~ c.k1 rn C ~~ c-, J District of PTAs. 8 ARTICLE ZIII - RELATIONSHIP WITH NATIONAL PTA AND STATE PTA **Section 1. This PTA/PTSA shall be organized and chartered under the authority of the State PTA in the area in which this organization functions, in conformity with such rules and regulations, not in conflict with the National PTA Bylaws, as the State PTA may in its bylaws prescribe. The State PTA shall issue to this PTA an appropriate charter evidencing the due organization and good standing of this PTA. A local PTA/PTSA in good standing is one which: a• Adheres to the Objects and basic policies of the PTA; b• Remits the national portion of the dues through the Virginia PTA to reach the National Office by dates designated by the National PTA; c• Has bylaws approved according to the procedures of each state; and d• Meets other criteria as may be prescribed by the individual State PTA. **Section 2. This PTA/PTSA shall adopt such bylaws for the government of the organization as may be approved by the State PTA. Such bylaws shall not be in conflict with the Bylaws of the National PTA or the bylaws of the State PTA. **Section 3. This PTA/PTSA shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts and disbursements of the organization, including, specifically, the number of its members, the dues collected from its members, and the amount of dues remitted to the State-PTA. Such books of account and records shall at all reasonable times be open to inspection by an authorized representative of the State PTA or, where directed by the committee on state and national relationships, by a duly authorized representative of the National PTA. **Section 4. The charter of a local PTA/PTSA shall be subject to withdrawal and status of this PTA/PTSA unit shall be subject to termination, in the manner and under the circumstance provided in the bylaws of the State PTA. **Section 5. Each local PTA/PTSA is obligated, upon withdrawal of its charter by the State PTA: a. To yield up and surrender all its books and records and all of its assets and property to the State PTA or to such agency as may be designated by the State PTA, or to another local PTA/PTSA organized under the authority of the State PTA; b. To cease and. desist from the further use of any name that implies or connotes association with the National PTA or the State PTA or status as a constituent organization of the National PTA; and c. To carry out promptly, under the supervision and direction of the State PTA, all proceedings necessary or desirable for the purpose of dissolving this PTA/PTSA. **Section 6. This PTA/PTSA shall collect dues from its members and shall remit a portion thereof to the State PTA as provided in Article V. #ARTICLE ZIV - DISSOLIITION Any dissolution of a local unit and termination of its affairs shall take place in the following manner: 9 Section 1. The executive committee shall adopt a resolution recommending that this PTA/PTSA be dissolved and directing that the question of such dissolution be submitted to a vote at a special meeting of members having voting rights. Written or printed notice stating that the purpose of such meeting is to consider advisability of dissolving this PTA/PTSA shall be given to each member entitled to vote at such meeting at least thirty (30) days prior to the date of such meeting. Such meeting shall be held only on calendar school days during the academic year of the school involved. Section 2. Written notice of the adoption of such resolution, accompanied by a copy of the notice of the special meeting of members, shall be given to the President of the Virginia PTA at least twenty (20) days before the date fixed for such special meeting of the members. The President of the Virginia PTA or his designated representative shall be permitted to attend the meeting and shall be accorded the courtesy of being allowed to speak for at least fifteen (15) minutes if he so desires, prior to the vote of dissolution. Section 3. Only those persons who were members in good standing of this PTA/PTSA on the date of adoption of the resolution and who continue to be members in good standing on the date of the special meeting be entitled to vote on the question of dissolution. Section 4. Approval of dissolution of this PTA/PTSA shall require the affirmative vote of at least two-thirds of the members present and entitled to vote at the special meeting, a quorum being presented. SEction 5. If dissolution is approved, this PTA/PTSA shall yield up and surrender all of its books and records and all of its assets and property to the State PTA or to such agency as may be designated by the State PTA or to another local PTA organized under the authority of the State PTA; and shall cease and desist from the further use of any name that implies or connotes association with the National PTA or the State PTA or statue aH a constituent organization of the National PTA. ARTICLE YV - FISCAL YEAR The fiscal year of this organization shall begin ~l.~~y ~ and end ~ u r, i+ .3 C ( Example : Begin on July 1, nd June 30 ) **ARTICLS ZVI - PARLIA?IEHTARY ADTSORITY The rules contained in the current edition of Roberts Rules of Order Newly Revised shall govern the National PTA and its constituent organizations in all cases in which they are applicable and in which they are not in conflict with these bylaws, the bylaws of the Virginia PTA, and the bylaws of the National PTA, or the articles of incorporation. ARTICLE ZVII - A~ID?~I~1TS Section 1. Procedure for amendment of bylaws: a. These bylaws may be amended at any regular meeting of the organization by a two-thirds (2/3) vote of the members present and voting, provided that notice of the amendment has been given at previous regular meeting and that the proposed amendment shall be subject to approval of the State PTA. 10 .. •~. b. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws by a majority vote at a meeting of the organization, or by a two-thirds (2/3) vote of the executive board. The requirements for adoption of a revised set of bylaws shall be the same as in the case of an amendment. c• Submission of amendments or revised bylaws for approval by the State PTA shall be in accordance with the bylaws or regulations of the State PTA. **Sectalon 2. This PTA/PTSA shall include in its bylaws, provisions corresponding to the provisions of the Bylaws of the National PTA that are identified therein by a double star. **Section 3. The adoption of an amendment to any provision of the Bylaws (of the National PTA) identified by a double star (**) shall serve automatically and without the requirement of further action by the local PTA/PTSA to amend correspondingly the bylaws of each local PTA/PTSA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective laws. #Section 4. The adoption of an amendment to any provision of the bylaws (of the Virginia PTA) identified by the number symbol (~) shall serve automatically and without the requirement of further action by the local PTA/PTSA to amend correspondingly the bylaws of each local PTA/PTSA. Notwithstanding the automatic character of the amending process, the local PTAs shall promptly incorporate such amendments in their respective bylaws. #ARTICLB YVIZI - APPROVAL OF BYLAWS The bylaws of this organization shall be submitted to the State Office every five years for approval by the Virginia PTA Bylaws Committee on behalf of the Board of Managers. Space is provided throughout and below if changes are necessary for your local unit. r ~- ~ c.~ e. ~~ S~c~t~o~.'-~, ~"hQ, Corcts,~cs~,d.'nc~ S~ct~.~-o.~y Sha.ll ; Q. mc~~r~~c~.~n Q\\ CcrrzS~c-~~e.r~c..e c;~~ hZha.~~ ~~ 11 ,,~i BYLAW AMENDMENT FORM FROM: ~J ~~' .E~~~~'~~f7~ ~-cr o5(~ ~~i~, ~ / ?~,~~ ~t,~'~, _,_ :_ ~'• - - iJJ JUL 2 1991 Bylaws for the /= C a f'f'~ „~/y~l,-,a~~~,, ~~ ~~ ~~~ I PTA~~ were approved by the VA PTA/PTSA on ~ amended as follows: These bylaws are Article: Amendment wor ding: _ ~1.L2!=_~'1i,:, r n? Emu -~ _t ~ ~ P~ ~ ~ ~ d ~ ^ ~ ~--t ~ ,t , . _ , ~ ~ ~ - r Section: S Paragraph: rc -r~r ~G°i- ~ C n n 'r c e.. -f-i~ n„o ~1> dc~~~r r ~v~ 1~lgs `l( rntiurly)9~S~t~) ~/:)~~-,. ~-y-i~ DATE APPROVED J -t, ~,' PTA Secretary %1 ~ ~' PTA res' PTA B laws Chairman f ''St ylaws ittee Member a e PLEASE. RETURN THIS FORM TO THE VIRGINIA CONGRESS OF PARENTS AND TEACHERS, 3810 Augusta Avenue, Richmond, VA 23230. BYLAW AMENDMENT FORM FROM: _~ C ~' f ~ ,F I- ~7) ~i7 ~ `' ~ :>n_~? Cc~ ~ ,n717 v' Bylaws for the ~~' ~rf~ .~~Ci?t'i l1Zt ~'v ~S~.~t cv ~ PTA/3~r were approved by the VA PTA/PTSA on ~;,~z,.t,~.,,;^,,. y ~-~~~ These bylaws are amended as follows: Article: ~ ~ ~ Section: h Paragraph: ~~ Amendment wording; N R ~e n 1, ~~ r- k s o ~ ~~ ~ -Q h rPY - ~ ~ 7 - DATE APPROVED PTA Secretary ~~~ PTA - /_!~ . ~•_.( ~-~G Ali PTA laws Chairman ., ~-Sta Bylaws mmittee Member ~~ D t '-' r PLEASE RETURN THIS FORM TO THE VIRGINIA CONGRESS OF PARENTS AND TEACHERS, 3810 Augusta Avenue, Richmond, VA 23230. ~ ~~ • ~ tJl I CHESTERFIELD COUNTY ` `~ ~ ~' ~ ~ BOARD OF SUPERVISORS Page 1 ot" 1 AGENDA Meeting Date: June 9 , 19 9 3 Item Number: ~ ' E • 12 ' Su~ct: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 1993. County Administrator's Comments: R~ ~~~ Board Action Requested: Summary of Information: Chesterfield County Department of Parks and Recreation requests permission from the Board to stage a fireworks display at the County fairgrounds on July 4, 1993. The Symphony Series "Salute to the 4th" will replace the "4th of July Extravaganza", and will feature the Richmond Symphony at 8:00 p.m. with a fireworks display following at 9:30 p.m. The gates will open at 7:00 p.m. on the night of July 4th, and a limited number of concessions will be available. Mr. Benny Cox of Fireworks Unlimited of North Carolina will discharge the fireworks. Parks and Recreation has submitted evidence of a fireworks liability insurance policy in the amount of $1,000,000 which names the County as an additional insured. David Creasy of the Fire Prevention Bureau has reviewed the request and has indicated that the proposed display meets all applicable criteria under the Fire Prevention Code. c Preparers rx/J Title: Steven L. Micas County Attorney 0905:1290.2 County Administrator: r~,~C~P # 121 Attachments: ~ Yes . N o 5r '_L 4 CI~ESTERFIELD COUNT Y BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L MCHALE, III BERMUDA DISTRICT WHALEY M. COLBERT MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Application For Fireworks Display General Information All permits for fireworks displays must be approved by Chesterfield County Board of Supervisors and have met meet the following restrictions: LANE B. RAMSEY COUNTY ADMINISTRATOR the or agreed to 1. A minimum liability insurance certificate of $1,000,000.00 must be secured; subject to the approval of the County Attorney. The county shall be named in addition to the insured on the certificate or proof of insurance. 2. The discharge site must be pre-approved by the Chesterfield County Fire Marshal or his appointed assistant. This visit should be coordinated with the shooter if possible and conducted prior to submitting the permit application to the. Board of Supervisors. 3. All handling, storage, discharge and activities related to the fireworks must follow the Virginia Statewide Fire Prevention Code and related standards. 4. The person in charge of the event, based on prior approval, is responsible for: a. coordinating and/or providing adequate fire protection for the display. b. arranging appropriate security and crowd control for discharge and display areas. c. following the display, policing the fallout area for the purpose of locating unexploded shells. The area is to be searched and rendered safe before allowing public access. 5. The person in charge of the event is responsible for the timely completion of all paperwork, site visits, show coordination, etc., to ensure the display will occur without delays or cancellations. 5/92 BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT ARTHUR S. WARREN, VICE CHAIRMAN CLOVER HILL DISTRICT J. L MCHALE, III BERMUDA DISTRICT WHALEY M. COLBERT MATOACA DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNT Y P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 Application for Fireworks Display (Print or Type All Information) Date of Application: /;, ~ ~~ LANE B. RAMSEY COUNTY ADMINISTRATOR Event Name • ~ ~ ~ J (Yl (1 (~ Date : ~/`'t ~ -f Time of Fireworks : -i ` ~Q (~ • (~I ~ Rain Date : ~,~ Event Location: Shooting site/Display area: Sponsoring Organization: Person In Charge of Event: (include map Mailing Address: ~<Q < City: State : Zip : ~3~ Work Phone : ~ y' ~ ~ ~ (C ~ ~ Home Phone Person Coordinating Fireworks : ~Q-r / 'S S ~ -~L.~ (for sponsor) Mailing Address : 'I ~ ~~ ~+~ n ~ City: State: ~_Zip:~ Work Phone : ~ ~ ?5 - (~0 ~ ~ Home Phone : ~ ~l ~ ' J g~ Company Responsible for Shooting: ~2~c.J~,~~S l~ n'rmc k~ ~"~ /VQ~~' (~~~~ Mailing Address :~~ ~ ~ ~ ~ ~ ~~ ~' City: State: Zip: ~~ ~~ Work Phone: /~~"~y`~_/~ After Hours: -(~'i~~P~~~--1`t~~ Shooters Name Note: . '~irrr-' ~' 1. Attach a list of fireworks to be used in the display. 2. Attach a copy of the certificate of insurance. 3. Include a site drawing noting discharge site, spectator viewing area, parking and any nearby structures. 4. Should you have any questions, call the Fire Prevention Bureau at 748-1426. 5. Return application to: Chesterfield Fire Prevention P.O. Box 40 Chesterfield, VA 23832 Date: ~ Applicant's Signature: Print Name : ~ ~Yl.e, ~~-p~ d e-1~ XXXXXXXXX . (office use only) Remarks: Site suitable for display pending County Attorney and Board of Supervisors Approval. Site unsuitable. Fire Official: Date: Event Representative: Date: - - ~'"" , ARTICLE I Section 1 1 Re~resenlations Covenants and Warranties of tl~e Company ~ -~ ~-L-lc ~EE_-cJ ~ ~~~=' i ~~~~~~ SALE ANll DISPLAY AGREEMENT This Agreement made this 14th day of April, 1993, is for the sale and 9~9-~y~- q~9c rdisplay of4'fireworks~ by and between Fireworks Unlimited of North Carolina, a corporation duly organized and existing under the laws of the State of North Carolina whose address is Route 1, Box 257-A, Yanceyville, North Carolina 27379, (the "Company"), and the COUNTY OF CHESTERFIELD, VIRGINIA (the "County"),apolitical subdivision of the Commonwealth of Virginia, whose address is P. O. Box 40, Chesterfield, Virginia 23832. WITNES5ETH: In the joint and mutual exercise of their powers, and in consideration of the mutual covenants herein contained, the parties hereto agree as follows: 1. The Company agrees to sell, furnish and deliver to the County ` " ` " rovided the weather certain fireworks, which°shall~°be' displayed on'~uly~ 4w 1998, p permits such a display. 2. The County agrees to pay to the Company the sum of Six Thousand Dollars ($0,000.00) for the said fireworks display. Payment shall be made in full ten (10) business days after the display. Payment shall be made by Draft or Certified Check, payable to the order of Fireworks Unlimited of North Carolina unless otherwise specified and authorized in writing. All payments shall lace, as agreed to by ,. ARTICLE III Remedies on Default Section 3.1. In the event the Company fails to perform all of its obligations as agreed to herein, the Company agrees to pay any direct and consequential damages occasioned by its breach. In the event the fireworks have been taken out and set up with good weather prevailing and predicted by the National Weather Service for the entirety of the display, but inclement weather occurs during the display, the exhibition of fireworks shall be carried out in tl~e best possible manner with no deduction taken from the agreed, compensation. ARTICLE IV Insurance, Indemnification and Inspection Section 4.1. Insurance. The Company agrees to maintain comprehensive liability insurance coverage in the amount of at least One Million Dollars ($1,000,000) applicable to the display described herein, plus Worker's Compensation within the statutory limits for the State of Virginia, Employer's Liability Insurance of One Hundred Thousand Dollars ($100,000), and Comprehensive Automobile Liability Insurance of at least One Million Dollars ($1,000,000), which coverages shall name the County of Chesterfield, Virginia as additional insured. The Company shall furnish the County with a certificate of insurance, consistent with the requirements of this paragraph, no later than thirty (30) days prior to the display •~ • Attest: -~ COUNTY OF CIIESrI'ERFIELD, VIRGINIA Approved as to Form: -- , ,. / i >% _ ) /.,. Barbara E. King Assistant County Attorney l By: ~ L1~~ ~. z •,,~~e c Title: (EU,fI~ ~~~/~y7rrr,;/r~,fz-~ Dater . o-U`~- ~i3 0905:3699.1 -~- SPECIAL PRESENTATION FIREWORKS UNLIMITED OF NC THREE INCH SHELLS ----------------- 10 - Flash Salutes 2 - Comet and Report 2 - Reddish Gamboge 2 - 2-Break 2 - Tri-Colour Ball 2 - Glitter and Flitter 2 - Color Peony 2 - Color Changing Peony 2 - 3 Color Change Peony 2 - Peony with Pistil 2 - Chrysanthemum 2 - Butterfly 2 - Variegated Star 2 - Red Bouquet 2 - Coconut Tree 2 - Golden Waves 2 - Maclaine Gun 2 - Whistle 2 - Hummingbird 2 - Spiderweb SPECIAL FRESENTATION FIREWORKS UNLIMITED OF NC ~ THREE INCH SHELLS CONTINUED --------------------------- 2 - Battle in the Clouds 2 - Tourbillion 2 - Shell of shells 2 - Thundering Blossom 2 - 2-Brealc color and report 2 - 2-Break color and color 2 - Bees and Flowers 2 - Twitiltl ing stars 2 - Beautiful spring 2 - Crape garden 3 - Thousands of Flowers 3 - Azalea flower 2 - Flashing stars 2 - Fireball in snow 2 - Green tail 2 - Dragon Eggs 2 - Red to craclcl ing 2 - Blue to cracltling 2 - White to red 2 - Hot pink 2 - Fireflies 2 - Lightning 3 - Fisli in water 3 - White Rose Y SPECIAL PRESENTATION FIREWORKS UNLIMITED OF NC FOUR INCii SiiELLS ---------------- 1 - Palm Tree 1 - Variegated Chrysanthemum 1 - Golden Spangle 1 - Tri-Colour Ball 1 - Gold Flitter 1 - Red Twinlcl er 1 - Blue Peony 1 - Blue Diamonds 1 - Spider Web 3 - Floral Hummers 3 - Bright Comets 3 - Whistling Canaries 3 - Color changing peony 1 - Blue w/red pistil 1 - Red gamboge 1 - Diadem w/ strobe 1 - Willow 1 - Red Ring 1 - Blue Ring 1 - Silver Ring 1 - Golden Kamuro 1 - Sound Butterfly 3 - Shell of shells 3 - Bowtie Ring ~ - Bees and Flowers 3 - Silver Coconut SPECIAL PRESENTATION FIREWORKS UMLIMITED OF NC FIVE INCH SHELLS ---------------- 2 - Blue Bouquet 2 - Golden Spangle 2 - Flitter shell 2 - Thunder & Rainbow 2 - Red Twinkler 2 - Blue Twinkler 2 - Cold Waves to Silver 2 - Spider Web 2 - Purple Bouquet 2 - Malachite Chrysanthemum 2 - Green Ririg 2 - Silver Flitter 2 - Silver Comet 2 - Weeping Willow 2 - Brilliant Peoriy 2 - Splendid Red Flower 2 - Peacock Tails 2 - 2-Break Color 2 - Twinkle Karnura 2 - 4ihistling Reports ,~. ~ FIREWORKS UNLIMITED OF NC SPECIAL PRESENTATION FIVE INCIi SIIEI,LS 1 ..... T ittering Chrysanthemum Shells: Silver to green Silver to Red, Silver to Blue etc. 1 ..... Assorted Peony Shells (Red, Green, Color, Blue, Gold) 1 ..... Assorted heart S}iel 1 s : Green Feony w/Red heart , W}ii tP Peony w/Blue heart, etc. 1 ..... Color Changing Chrysanthemums: Green to Red, Red to Blue White to Purple etc. 1 ..... Peony with Pistil Shells: Red to Green to Silver,'Blue to Red to Silver, Red to Furple to Silver 1 ..... Red Gamboge Chrysanthernurn Shells: Red gamboge to blue, Red Gamboge to Bltte, etc. ' 1 ..... Golden Wave Chrysanthemum with 2 Color Changes: Golden wave to Purple, Golden Wave to Silver etc. 1 ..... Willow Shells (Red, Green, Blue, Silver, and Purple) 1 ..... Comet acid Rain Shells (Meteor, Shuttles, Dragon Dance, Silver Rain, Golden Rain) 1 ..... Shell of Shells SPECIAL PRESENTATION FIREWORKS UNLIMITED OF NC SIX INCH SHELLS --------------- 2 - Spider Web 2 - Red to Gold Peony 2 - Serpent 2 - Shell of Shells 2 - Glittering Gold Flowers 2 - Red, White & Blite 2 - Variegated Star 2 - Blue Diamond 2 - 2-Brealc Color 2 - Maclaine Guns 2 - Glittering Gerns 2 - Silver Palm Tree 2 - Red Comet 2 - Serpents 2 - Whistles ~ Stars 2 - F1iclcering Lights 2 - Red Ball 2 - Green Marble 2 - Golden Spangle FIREWORKS UNLITlITED OF NC SPECIAL PRESENTATION SIX INCii SiiELLS 1 ..... Color Changing Star S}cells (Assorted Color Changing Stars) 1 ..... Special Color Combination Shells 1 ..... Assorted Oriental Shells 1 ..... Palm Trees with Rising Tail 1 ..... Rising Sun Star Shells 1 ..... Battle in the Clouds (Brealt of Silver with 5 timed reports) 1 ..... Roseum to Gold Glitter Star S}iells 1 ..... Multi-Brealt Star Shell: 5 Breaks of Color 1 ..... Lazer Star Shells 1 ..... Dragon Egg Shells v. FIREWORKS UNLIMITED OF NC SPECIAL PRESENTATION EIGHT INCH SHELLS 1 ..... Star Wars Shell (Multiple Brealts of Silver Stars with Reports Followed by a Large Brea}t of Silver followed by heavy Reports) 1 ..... Coconut Forest Shell 1 ..... Bees and Flowers Shell 1 ..... Four Color Change Japanese Chrysanthemum Sliell 1 ..... Special Select Chrysanthemum and Peony Shell 1 ..... Golden Dragon Shell 1 ..... Cascading Diamond Shell 1 ..... Silver Rain Shell 1 ..... Gold Waves to Blue Chrysanthemtrrn Shell 1 ..... Thousands of Golden Palm Trees Shell SPECIAL PRESENTATION FIREWORKS UNLIMITED OF NC EIGHT INCH SHELLS ----------------- 1 - Comet w/ rising tail 1 - Bees and Birds l~- Star Wars Shell 1 - Silver Palm Tree SPECIAL PRESENTATION FIREWORKS UNLIMITED OF NC THE ULTIMATE GRAND FINALE ------------------------- THESE SPECIAL AND BEAUTIFUL FINALE SHELLS ILLUMINATE THE NIGHT WITH BRILLIANT ASSORTMENTS SIMULTANEOUSLY COMBING ASSORTED STAR SHELLS WITH HEAVY REPORTS TO CREATE A SPECTACULAR AND PANORAMIC ENDING TO THE DISPLAY. 240 - Assorted Color Star Shells and Flash Titanium Salutes (Peonies, Multi-Break, Whistles, Chrysanthemums) ALLIED SPECIALTY xN~URANCE, INC. a.c>~i~i, GULF Hcac.~LEIlARIr ~rF;~'nsuF;r :[SI_AN1G, FL. 3~~'70~, 'To l L F"ret~ i. ••-f3UU°-X3'7-•33~ Nat i ana I. i.--AUU°-.'8~•-•~,7'7b r LoT° I d<a Cer t i f i ra icy number: CERTIFICATE OF IN8URANCE F" 1: F'tF_ W f:) F11C 8 I:~ I SF~~ L_A Y NAME rk ADDRE83 OF IN8URED2 F-irewarics Unlimited Ftt 1 I+ax '',``i7A Yar-ceyvi lla, NC 2~7;3'7S' COMPANY ! FnLICY NUMFERi LIABILITY LIMIT2 $od I ly In Jury and Rraperty amaget P.RIMAE3Y.....C~lVERAf~E :1:.~ ki.~. F.~. _.. ,I .n s .u a° a.n ~ ~ ....1~ .n .,. Clang P Products POLICY PERIOD: Fromt To S :~/U 1./9:~ /oi./ya ADDITIONAL INBUREDi 33 County of Chesterfield Chesterfield, Virginia Chesterf'i.eld Ci:y, Board of ~uper- EXCE81~._.CS~uERAi.3E .........._._..._ .........................viser•s F:xr_ess of p/UU/UU c?/no/cx? x (- e ~ ~> a f .......~ (?!UUfgU c?! 04)!pU ~ •- cuMt~zNr-_t~ slN~l..~ l_Ir~xT :f.n the event of any mater°lal. change In, ar rartcellatlan of said pal.lr_y(iey>, ~ihe camparty wi ll endeavor to give written native to thE! party whom ~thi ~ cer~•- rificate is issued, but failure to give such notice siral.l. irnpare na lial:~ility o-- nbl igat ion upon the company. NAME ~ ADDRE88 OF CERTIFICATE HOLDERS DATE OF DIBFLAYL J.t~,~,y,_-,~_,_...~.993 Cathy M. Lantz RAIN DATE: _ Chesterfield County DI8FLAY AMOURT~-"-~._6 000.00 P,O, Box 40 LOCATION OF DIBPLAY:Vacant loot at Byrd II,~, Chesterfield, V~ 23832--0040 (Chesterfield County ]:t i s a cond it Inn of the pal icy that a I.I. d Ispl.aYs by reported 'Pa the rampant' at i. i•=::}'.t ?4 hours fn advance of the cilaplay date. 1hi<- certificate neither aff irrnatlva.ly nor negatively arnentls, E!xtencis ar~ alter•c:. tf-~,y r_average afforded by the poi. ic-y( les> ciescr• Itred her°c!an. NC7'TES ]:rti the ev~!nt thy:-t rain or inclement weather pprahiblt>a this display, raver°age wilt ar~ply on :~ scibse~i.uent date or- wh Ir_h tFle dish lay Ire held within tirn tnr°rns of the t~olicy can#r°ar_t. Cleanup and policing of the disp~aY are the responsibility of file sponsars. T~h~:•! following are additional insureds: any fal-° or- expasltion, as,oclatian, <;i~~ansar°1 rag ar-ganizat ion or• t:arnml ttee, the owner or° lessee of any pr°errrises used by the Named Insured,or any public: authar°Ity granting a pprrnit to ttre Named J:n~~u.red, but amt' as r-espee~ts accidents ar°isin9 out of the rtegllgenc-e of fire i•1amGd Insured or the Named Insureci's emp I.aYPea acting i n •the course and scope of their employment. Also, a s adcii ti anal. Named Insut-ed, any Indeppnrlen't Can-° tr~ic_ tar who fires the di 5p lay on behalf r. •f the Named Insured. This i ns!crarrce ,iac•-s~ not app ly t a any fa i lur"e to p a L ir_e or•• t: I.eanup the ci is~p I.aY, ar I. lab i I, i 'tY :Trig ing there from. Ttr i s certificate is not va L id unless an ar r g i na L signature appears be law. (C op i ~s Not Valid. ) C;c~verag a under the pcr 1 1 cy i s wi±h al. l appl icab le Nat lar-a l ~:;t;, radar'cig i n of fart a t the t Ti:T'te of Cent if irate Issctance t:onditioned upon full r_ampl.iant:e by all incur°t~d~', Fire P'r'otect ian Associat inn cNF'T•F1) coder an(i irne of the dl<~p L~Y• ll~llal" IT. _. •a~gTl<3t11r"P_ D "~ T ~ L ~ ~~ ~ 7 - PART B DECI.AR TiON PAGE • ., • ,.: ~ -~ iJ~lt`+.::55 ~',.I~1-~I ~ ~:t:l.A;4t1r`~iS :~.'1'cii:,~l `1i.~CL1~~E.•.-r~;.,t•; :;~ ~ E(-~"~C.,f1V~_ U•:./j,/`)2 L~4 T,?~~'•"I _i POIJCY NUMBER pO~,CV PERIOD TO FROM = ~ ~~ NAME0INSURED AND ADDRESS f '' i•~ '~ COVERAGE IS PROVIDED IN THE AGENCY P ., cr „t.iL1 .l~ I ti,.J.~.~•, L. (", ~ 1 ,~.. 1 , .. ~ ., ~. - y`..~~ _ .. ..~ ., _. ~. -,.. ~, ., I ' 1. ~...., . .: ~~ I'~.iIL~ YY I' ~:.~~~c. ,{'';~ - t:.4Tlrit ~ '. ~~Sl+:;t C~~S1' ~~:,i= I'I`•:r . ~ r ~_i~f.C~~,a'I~~~ ')~ C`~+`',T ~1~". ~~ ~~ ~ ~''k '~1J0 .. ~..+1:: F ~_ F'~: ;T CrJ f t F~~.C I'~.';: (Ii- L~ti~,'=,a i'f~.+::•~ C+.V. 1Sr'i`I;'c,1t~.Y 1 il;,. IiI'E f+t.i~~ E4(,~1 SfN.( ~ . I_ i ~t~ ~~ 2 ~~ l+~Y :;T J:.: r; ~C I:• c ~~,:A`~5 "1'1k 1QI~Al. ' Yu~j I!Vt;G'1: F~~ A •,~l•":wY ~ -?w~T f=i? d t) r: ~(.{;_ hl:~;:: G+= itiUt~ti5 `i~~'J i:!..; ~ iit I~ -. ' i';~ c:~~~PLGY=f S ~ Fi,~"f ~.:t~., t ~ , Y ;,,i .l `_;~; , n'~! ! `J',a~l" I 'i,1.t;C~I~_'G " .AU fi,S Y 1~ -t C~ !c ~t ;u s~:,r.rc~=. 1:: fir;,;.5 ~1t fiIit ~ ~J .. , ~li.i;:( S F~.~~Z ,il_:;:V1C'S t jH~-Ii•: rA'' .. , ' ' :.~i~. 11..Y F;+:r•1 '(~ Y hi(~T ~ ~ S1. RI::(tS ~~' t . - t~f: Sf: PA~ :ir PR~.~P~:KIY ,L;c, "i ,-. f-~;i,~i L~. - ~.~•. ~. E . , --------•---------'-----------------`---------------------------- -``~r1~ ~ ~ WORKERS COMPENSA ~ QLICY V G1Y'~ ~v , 4„v LIAI~It-ITY INSURANCE P LIFE&f;,AS~.:4t~ ~ INFORMATION PAGE THE ETNA CASUALTY & SURETY COMPANY HCCI COMPANY NUMBER 1 223 e N POLIO NUMBER 058 C 0022209503 C pgIOR POLICY NUMB v 1. NAMED INSURED AND MAtI~ FIREWORKS UNLIMITED, INC. RT 6, BOX 1368 DANVILLE VA 24541 ST RD 760 PITTSYLVANIA CO VA R D NUMBER 541044964 FEIN A Stock Insurance CORPORATION FICE PATE s rom 0612491 "- .: < : ; : G[7v !~ ,,.::, .. ..rance. Part One of the policy applies to the Workers Compensation Law of the A, Workers Compensation Insu states listed here: VA nsurance: Part Two of the policy applies to work in each state listed in item 3' each accident g, Employers Liability I Accident 100 000 $500,000 Policy limit The limits of our liability under Part Two are: Bodily I jury by Disease 100 000 each employee Bodily Injury by Disease ce: Part Three of the policy applies to the statestlates describedsn 3 A. of thetlnformation C. Other States Insuran oming, Nevada, North Dakota, Ohio, Washington, West Virginia, Wy Page SEE ATTACHED SCHEDULE p. This policy includes these endorsements and schedules: 3i6 W0000318 W0000414 000 C W 2 0 2 000 . A11 C s W0000000 W :: .::..:.:...: ....: •<,~~q; PREMIUM :~:<:<::•>::<. ~.•~:.. Rates and Rating Plan :::<•~>:::>:~;<>;>>;;<:~::~::::<~::~'::>~~:<:~ ~~: lasslfications, r Manuals of Rules, C and chap e b audit. . ~ ~ determined by ou b'ect to verification Thepremium for this•~~policy will be $750 TOTAL ESPREMIUM information re wired on the attached EfXoslTion of Information $750 s su ANNUAL D MINIMUM $750 PREMIUM PREMIUM , THE PREMIUM ADJUSTMENT PERIOD FOR THIS POLICY IS ANNUA ` Countersignature Date l Countersigned By .....,.nr fnr anv section this n uran vow. ~.~ - Tec n tea 1 ~e~vf~.v D- ~ 11 ,~,^ _.. ,~ ,~ ~~ \ ~~-~~ 0 ~ t Q U ~ l~r' f P` x r X x x ~ ~ ~ ~ 1 >' ~i ~~ K x x X Z X ~~ 5 L ~ ~ ,~ ~. _ ~ >< ~~. ~- ~ - ~, r. 4 I '~ ~ '~x ~ ~ ~ / J~> ~ ,..1 _,-1~, ,'j'am x I ~~ ~~ r~ fi ~~ ~ ~oZ ~ "~ o + -+ ~ - - ----- --_ -- ~_. -~ ~ ~- ~~ ~ ~ u ~ --I C~ _~- r I~ ~~ x r~ ~ n ~~~ CHES'T'ERFIELD COUNTY ~ ~~- ; ; ~;,~ BOARD OF SUPERVISORS Page 1 of? s- .~GE:VDA Meeting Date: _ ~nP 3,~ Item Numner: 7.E.13.a. Subject: Corrections to Board Minutes of January 27, 1993 and April 14, 1993 regarding State Road Acceptance County Administrator's Comments: Board action Requested: Summary ~~f Information: In the January 27, 1993 Board minutes regarding State Road acceptance of Reeds Hill, Section B, the third paragraph reads, "...; Springcreek Drive, beginning at the intersection with Summerhurst Drive and going northwesterly 0.14 mile to tie into existing Spring creek Drive, State Route 1065." The correct wording should be, "...; Springcreek Drive extends .17 miles from the intersection of Summerhurst Drive to the intersection of Route 1065." Also, the third paragraph reads, " ..Summerhurst Drive, beginning at existing Summerhurst Drive, State Route number to be assigned,..." The correct wording should be, " ..Summerhurst Drive, beginning at existing Summerhurst Drive, State Route 3396." In the April 14, 1993 Board minutes regarding State Road acceptance of Buckingham, Section 4, the third paragraph reads, " ..Oldbury Road, beginning at existing Oldbury Road, State Route 1360, and going southerly 0.07 mile to end in a dead end; and Oldbury Court, beginning at the intersection with Oldbury Road and going westerly 0.09 mile to (continued) Director v Preparers ~ Title: Environmental Engineerinct is County Administrator.-~--~~~+~ ~ 122 Attachments: ~ Yes ~ N o -l ~ y CHESTERFIELD COUNTY BOARD OF SUPERVISORS page 2 of? AGENDA Summary of Information: (Continued) end in a cul-de-sac..." The correct wording should be, "...Oldbury Road extends .06 mile from the end of Section 4 to the cul-de-sac. Oldbury Court extends .09 mile from the intersection of Oldbury Road to the cul-de-sac. .~ # 123 7~-/3,b, `~, ~ CHESTERFIELD COUNTY '~ " BOARD OF SUPERVISORS Page i of 1 AGENDA Yleeting Date: June 23 . 1993 Item Vumber~ 7• R • 13 . b . Subject: Amendment to the Minutes of the April 28, 1993, Board of Supervisors meeting County Administrator's Comments:. Board Action Requested: This item requests Board approval of an amendment to the minutes for the April 28, 1993, Board of Supervisors meeting. Summary of Information: The streetlight approved at this meeting at the intersection of Lucks Lane and Spirea Road was incorrectly identified as being located in the Midlothian District. The intersection is located in the Clover Hill District. There was no cost associated with the installation of this street 1 fight . CLOVER HILL DISTRICT: ~~, Amend the minutes to the April 28, 1993 meeting to reflect the correct location of this streetlight installation. RECOMMENDATION: Staff recommends that the minutes be amended. Director Preparers ~ ~ 'Title: Fn~ri rnnman Richard McElfish, P.E. County Administr tor. v Attachments: ~ Yes . X10 # 12g 7, ~, l~. - CHESTERFIELD COUNTY lj BOARD OF SUPERVISORS Page 1 0~ v~ AGENDA Meeting Date: _ JLn_e 23 199' Item Number: ~ • E • 14 Subject: Agreement for Maintenance of a Stormwater Drainage System and Best Management Practice Facility. County Administrator's Comments: Board Action Requested: This item requests the Board of Supervisors' authorization for the County Administrator to execute a maintenance agreement. Summary of Information: Stormwater runoff from developing areas poses two concerns: a) development tends to change the hydrologic characteristics of a given watershed, affecting. the volume and runoff rate which, if not managed, can cause considerable downstream damage, b) evidence indicates that this runoff may be harmful, from a pollution standpoint, to state waters. Stormwater management facilities combined. with Best Management Practices (BMP's) are utilized to lessen the water quality and quantity impact caused by stormwater runoff. Best Management Practices refer to those controls that have been proven in the past to be effective and may include structural (ponds and lakes) and non-structural facilities such as maintenance operations and procedures, management techniques and reduction of paved surfaces. Stormwater management facilities (structural BMPs) are commonly used. to attenuate the peak runoff rate of stormwater and provide far precipi- (Continued) Director Preparers Title: Environmental Engineering County Administrator: # = Yes ~ No 125 Attachments: ~~ .~ ~``; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page ? o~ tation of suspended particles or sediment. This is accomplished through the use. of three general types of facilities: detention, retention, or infiltration. 1. A detention facility detains stormwater for a given period. of time in order to release it at a rate that will not exceed any downstream capacities or otherwise cause erosion.. These facilities are normally dry except during rain events and shortly thereafter. 2. A retention facility serves the same purpose as a detention facility except that there is a permanent pooling of water (lake or pond). 3. An infiltration facility allows stormwater to soak into the ground and, thus, requires specific sandy soil types that are normally found only in the eastern portions of the County. The County's involvement in stormwater management is driven. by a variety of forces, among which are: state erosion, sediment control requirements and the Chesapeake Bay Preservation Act (CBPA), the EPA National Pollutant Discharge Elimination System (NPDES) mandates, Flood Plain Management Ordinance and Upper Swift Creek Ordinance. Ultimately, the purpose of this involvement is to prevent loss of life or property and deterioration of water quality within, around, and downstream of development. A large majority of all ponds and lakes constructed in both commercial and residential settings over the last fifteen (15+) years are designed for either water quantity and/or quality control. We currently have ninety-nine (99) approved and constructed. structural Best Management Facilities. BACKGROUND- The maintenance agreement consists primarily of a final inspection report, preventive maintenance inspections every three (3) years and an indemnification agreement for the County. The responsibility for the integrity of the facility falls with the owner. The County's only involvement is the assurance that the maintenance agreement is to be followed by the owner. Once the agreement has been fully executed, i.t will be recorded in the Clerk of the Courts Office. # 126 ~ CHESTERFIELD COUNTY t ~~" BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: {Continued) CLOVER HILL DISTRICT: Commerical Owner/Developer Genito Mini Storage Gordon M. Bowers Investment Part- ners Four Purpose Quality T e Detention # 127 . sjl ~ ~, j';l, ~~ ~ i ~f i. ' I t i 3 i ~ Is I I, _ ' ~ "' ~_ ?I l~ ~., \ \1• of `l. Q s F ~, ~' ~ ~~ ~1~, 3• zE fr ~ ! i ;~.. ~ i ff~J !' 7 _: is :r::ii -.t i :L: ', ii - i` a ?ii _~~. {~~~ to `s5 i ~ {x nom- ' ~~4Rm ~ C~ .. ~xb~tA ~ .R .g~ ~ R ~ 7F :6 t ~ s Eg ? :9 d m • ~ Q _ O i~ No R•J 2 C~g~k ~r ~ °z ~~~~= ~~ ~ NN1 ~ I ~ Y~:,I 2~; ~. y ~I ;: EIt iil : =F .i IF FI r? !i`i _ ~ i E _ ; .?i 1' - ti E fF ~:t i:i' _ iF i~ SF t .t ; cE .• :;• eI :j ors:: py -' ~ Ei e t ° i -- ~_~ l`1 SEi `Ir i:l r- ?r it jr irr 're?`~it ':-4.s~gE _i? -_ •? "'s e ij it .:t tr. t: .e-r.,rEr r___ f' ? fe: ~f:='i•= t5i i~? 2i? _+ .j :i ~i~ :t??i:t ?;'t: ::: .-s•€ _S ~_ c ~ s't F ~-.;F;, t; jF `~ ci F :Y :x ~i~;Eirii izi~`~e ii Ei Ear3 i i ~`~ c !_-r;::. FiE tai E~ r i ie =~ rF~~iiE ~iEi x i -~ ri - x 'Yte:••e ei •`~ [ -i:i r ? :i aF ~:c ~iir=°i {- g. ? i• re i t ?~{ •Y=tci;- Ei Ei i'; iFi~ ii F :r ?:i rititr: ?gFt et f F:E t E -lt ri i?z Fit := ? E $t P` i ?lire ei.F i- ~ iE- :{ F; r ~?: :;~ tF it i?'s r•'i i it r e° °i~ :•_°' E` _: ;.s `. =t= fE :i ::~ r!F_ F l l r i '[t t E°~:: ~: ? s l :: e(° t`i a7, - r! ~' i5? =r• E i f Ft iF- rj.:E:p s _ [t °: t ~Er ~~ s. °-~ ii rii= ! F _i Fi ~E~ i~~[` _i = rS r ~ It $i E ~..: .. _.'IY i 1: E: i[ i t ? t 2i i e__irE r: ; :e ? - j :- r [ sie r - `-'' ii i _ i L '~ .~1 fiti?l ! -rl i` ii r i .?. _. ... .. I • I F~ C r ..... • +{ 'n, r ~ i i .I ` c ~.. 1 .. ~ t •.. - ..... .P ' Si t E.'• 1; ~IS..... '•t ..,.....c.....:... ~6:.s. ii. i' COs L~ ~m i i .gym^1:,- ~ ~ .. ~ }i ve •I ~ i - E..,. , I t - •I. , . i .... ~ . ' ~ ~ .. i 9 ~ ~, . • t I I { p.. 1 i ~ IF Il [ i U -li. F ~ _.. ..... . .. .. YS ~ i .f g FL~R ~ i ~ __ ~ c`1 ~~-Ajr~ ItE' l ! - .. `w roe ` ,4, `` ~~ ~ ~ ` ~ °~ j ~ ~ Y-.1~1 .~ .` 4 ` 1 ~ : ~lt ! ~,' ' I I I1 I null EIS .{ !~ Iii,` ~~~~' I t`, 1 ~ ~ t l~ j ~ i ~ \l ., s: ~ 1~~ y~ ='_r yE~--I.2yl~~ ~~ u. w«. ~ rl=.~ r'~z~:; ~~ ~~ i ~ ~ I i ({~ ~ 3 ~ ff~ t l~ ._~.'. i ~' b S{.. r: \! . T \yII ~ W \I ~•i, ~~ r M ••~ 1 e G q S l28 F ~~1 ~:. 1 .._. _. r i `~;~`~~ CHESTERFIELD COUNTY ~~ ' '_ ~ ~' BOARD OF SUPERVISaRS Page 1 of 1 s- AGENDA Meeting Date: June 23, 1993 Item dumber: ~ • E .15 . Subject: State Road Acceptance County Administrator's Comments: R~c.~vx~tc~ ~~v Board Action Requested: Summary of Information: MIDLOTHIAN: Walton Park - Section S Preparer. c Director Title: Richard M. cElfish County Administrator. :attachments: ~ Yes ~ N o .-- ~ 129 TO: FROM: SUBJECT: MEETING DATE: ''~„` `'V~ Board of Supervisors Environmental Engineering State Road Acceptance - Walton Park, Section S June 23, 1993 Dannyhill Road Dannyhill Court Walton Ridge Lane Hollypark Drive Shadyglen Court LJ~LTt~~d P~~tiC SGT I L7N ~ i~ ;a r O' Z ~ D'~ O ~ i 7 ~~~<^ COUNTRY ' `•. LANE ~ RQ • I ~ R~~ ~' ~r~ ~ a~ •`, OUEENSCA 1F ROAD n m r ~~ ~ ~ ,~~~ ~alTOfv ~aRx ~ Y~a~ S~7'ION S ~~/ ~ J 130 r _ ~ ~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 0~ Meeting Date: June 23, 1993 AGENDA Item Number: ~ • E • 16 Sub'ect: ~_ Request for Permission to Construct an all weather driveway within two existing 50' Rights of Way Known as Riverview Drive and Riverview Court County Administrator's Comments: ~~ ~~ Board Action Requested: Staff recommends that the Board of Supervisors grant John C. Petree, Jr. and Judy A. Petree permission to construct an all weather driveway within two existing 50' rights of way for access to lot 59, Cameron Farms Subdivision, as shown on the attached sketch; subject to the execution of a license agreement. Summary of Information: Mr. Petree has requested permission to construct an all weather driveway within Riverview Drive and Riverview Court for access to lot 59, Cameron Farms Subdivision for access to a proposed house. This request has been reviewed by staff. Prepare . ~ ~ ~ ~,-r Title: Right of Way Manager County Administrator: C~~' # 131 Attachments: ^ Yes ~ N o • ~ ' VICINITY SKETCH , REQt1EST ~P'OR PERMISSION TO CONSTRUCT AN ALL WEATHER DRIVEWAY WITHIN TWO EXISTING 5D' RIGHTS OF WAY KNOWN AS RIVERVIERI"DKIVE-AND RIVERVIEW COURT ..r_ ~__.•_ __ JOHN C PETREE JR AND JUDY A PETREE ' ,i °il ~ ti (.l O 1 -~ / '~ ~"~~ AIIAndr, pipl G~ Use I ~ ~ n'~n Uilllq C011 O J ~r ~::1 '~ 1 °~ J2 /~ °') 1 \l ' Y. \' a•~'IIISIAgf%' ' ~ -;.'~ ~- ~j ~_^1'~ 1 U SCREAMERSVILL:: ~ Anl~s~Jl~l~ ~ °E",r--- 4AA IIN(AI ti ~ ~ _ _ (~ _•` `\ •:1 l ~\ _ ' `'. .... `\ IAryll yi ~\.. :A~~ \'~ 6 ~ ~ J 1 ..: 1 NAL71iAl~ ~I• \ PARK ~1;.;ti `~ .rI ,\ ""FOX HILL-:.r;~ [CTA TCn 1 ..- C)lannei ~Y a<<t`41l ' ~ ~~ ,~ ~s~~n~ ~~~~ G~~ ooJ - ~~ ' ~~a ~~ . `51 ~ ~ Lp A~~v CAS --~~•--- o{--- ~r ~~ ~~ ~- ~~ ~~ ~_ .. _. ~.... •~I ~G • ~y I. 1 132 .. .,1, i ~v(:'~ .Y .. ,:~~~ •r:%y ~`' ~r~ ''s ~: ~z~ wmn R'': i a. ~. ~~ m s >, i~~ ~°~ . ~:i 11 ~, r?VF1, ,. - i \ ~ ."~ 7w x~j r i 7JV3PAit 1 .. A r ~ r -- , ~ - ` I 1°L"1~NI5l1ET7 1 rl • j' • \ I' ~ ~ ~S, - ,'4s _ ~ fX7SnNC JO BY DE4£LOPE"R R. , L 'Pifly r ~ ? ~ i , r ~ '= - / S 1 - ~ I I 1 I J O I ' viF ~F/ r ' i ' / ' i I 6~Z'61' ~. JJc 1 ' 'J 1 I ' ' ' r ~ JI D 1 ' __- ~ , , r ~ \I 1, 7EX ?/ i / ' ~ 1 r I r ' ' TqX I' i' / ~ /EX. F) ''vn 1' ~ 1 1 ~, 1~ ~' \ ~ ~ N,qp ~ ~ -~ z a' , (EXI Sj i 1 ~ i ' 35'/3_(<~./~ ; J 1TAX ArgF gyp. i I ~ 1 ~ X. 4) i 1 ' 1 ' ; / ' i /ERJ , S'1,i~~<)_>~I ~-Y~tf~4F ,' ~' I (fX J) I I I ' 1 . ' '1~~`J4 ~ ' ' 'Z ~ I' 1 ; i I PR'D~ l ~ ., 3 ^~ ~ 1, . (EX B) ' i CR 1'EZ~D l,5• ' ~ •.~ 4 m (~ 1) ' ' ' I I ~~ DR/1¢- 1 1 r ~? i I .1BP~°la~rA1~ ~ ~ ~ 5 1 ' 1' ' % ~ 2.8 •AC. ~' a•o2• ' ' ~ (Q.14 Dl~-`7UR ED- ,~f EA) ~ ' . . 101 E ~' 400.60. ~'~ I ~ ' I ~ ' ~ ~ 1 Cap. ~S ~ 1 101' 1 I ~ ' 1 1 ~ I 1 1~ 1 1 1 ' 1 2 I i~ '1 ' 1 , ~ 1 ~ I PROPOSED 20'P MANENT I ; 1 107 ' 1~ / DRAINA~E ESMT. 1 ; I 1 ~ 1 ,, , 1 O• i ' 1 11.0 A~ - -`-~ 1 D' ~ ; (0.1,3 C. DISTU BE~ ARE ) ' '. ; ~ ', 1- ' ~ ~ ~_ '~ ~- 1 ; Ca0•TV I ' ', ~ ~ ~ ~Y1571NC DIRT ROA / jl 1 ~ ', 1' ' \ ~ 8 A A• 10 SEEDED.--- ~ - ' 1 1 \ ' 1 / ~ 1 ~~ '1 ', (~ ~ AG D/S~ Q BED AREA) // ~ o ; FRO MA ~ i ' ~ ~0 '>nh 1 ' ~ i EX~ PN ~ VEl-\ \ `~ 111 ; \ ~ 7 ,, rb ; i zC 1 \ , 1 Co, ROADIC TED ~~ 1 ~ ~~ ' / ' ' fiP ~ EAR Sip D. ~ 11 ', ~~ ~ Zo PEt-.,T . / / ~ ; \ ~, 1, 11 ~ 1 IRA W:, /p I , , ' ~SE. 1~ o~~ ; , ~ rn m ~ ~ ` ~ X. 51) , (EX. 52)~ ~ (fX. SJ) ~,• jE . G41 ' ' 5 ~l (EX. 47j °'• (EX. 4R) ''. (fX. 49) 1 Y~~. 50) 1, 8 'i ! ~ ~ i ; ~ 1,2 1 `,, ~ ~ ; 0 1 ,FxisnNC ~ ~ i 1 1 , " ~~ l ~ u`9QA 6F I f ', ' ` 0.65 AC. / /1 '~' ~ . ~~ ~ / , ~, 1 / 1 ~ ~ / l I, , , ~ / , / x 3.0 A~ 'li .', ,1 ', 1 ~ w 0 07 A DISTUR ED AREA) 'll 1, 1 / / / , / a ~ ~ ~~ - - ~ ~ / o~P ~ i ' i ~ ~ / dam' ~ ~o' se' / ~ 9E CONSTRGE / 11 1 / '~ 1 / RM ORAINA ~ ~:~ ~PpS D ROAD/ / g4' ~' - - - - PROPO~D I vR / g4' s CD R ~ 1 IURHAROUNO ~~ _ 1 1 -- - /1 /% ..-'' ' _- - ~ p; ,q~,D/SIUfdBED AR W/DTHBL~/// ~ 6 - - - / ' -GRA'~~ TO 1 , ~0 '+5 ` / /_ 1 RroIA/V/: /i. -- , ~ ~ qDD N~ pRl 1 ~ 1 , ~ ~ ~~r~ /i ;~ 1 ~,~/ice E gSNECES~` ~ ~ / 1-'' - _r // ~_ ~EABE l~j% ~A i/ / ~p , t 1 / 1 / ~ ~tLf~/ ~ ..._/ ~ , 1 - 111- - ._ ~' X111 c~ ,, j , / ,' ,~ / i ~ ~~ j//~// ~ ~ \ ~ /' i ~, _ 1 111 W, 1 ~ `I / - / ~ - '/ / ~ ~ i~ ~ ~~~ (E 5X 6) I ~ I /I/ /' / ' ~fiST _ , ._.......__.._ _.. i _ _...._.. , ~'~ ; X ~ ~/,/~~ ~ ~ 37) 1 I I // r ,''EASE 777""" ///TTT , / ~- -+ - 7 ---- h. _ (. 1 J (~/6 , J ~ -_. ~ ~ .~__/ 1 / /~ '% ~ / / ~ ~ 111 ~ ' ~"'L= - '~,~,' -~._ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 0£ ~ • June 23, 1993 AGENDA Meeting Date. Item Number: ~ • E • 1 ~ . Su~ct: Request to Quitclaim a Portion of a Variable Width Drainage Easement and Two Variable Width Temporary Construction Easements Across Property Owned by Southside Associates, L.P., and Jonathan Bryan III County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width drainage easement and two variable width temporary construction easements across the property of Southside Associates L.P., and Jonathan Bryan III. Summary of Information: Jonathan Bryan, III and Southside Associates, L.P. have requested the quitclaim of a portion of a variable width drainage easement and two variable width temporary construction easements across their property. This quitclaim was requested to make the property more marketable. These easements are no longer needed since the Johnson Creek Drainage District has been abandoned. Preparers Title• Right of Way Manager County Administrator: r~~ # 134 Attachments: ^ Yes ~ N o VICINITY SKETCH QUITCLAIM A PORTION OF A VARIABLE WIDTH DRAINAGE EASEMENT AND TWO VARIABLE WIDTH TEMPORARY CONSTRUCTION EASEMENTS ACROSS PROPERTY OWNED BY SOUTHSIDE ASSOCIATES LP AND JONATHAN BRYAN III ~, _ . - -- iia ~\ -- ~9 ID j /o s l f _ N ~StJ fPM/~ 1. ~' ~ C ~ l J ~~ ~ ~ ~~ '1 ~ ~ ___~ 135 ~' , '~O s ~~~ , ~ sue, ~~ o ~6~ ~ ' ~°/ ~T c ~ , ( •~~. I 'D°55'4fo'l'V Q~3.'Z' V EAS~MEiV T--~~ ~ N~~ ~~ I ~ ~ I ~~ i ~ i ovl , vl I d, N ° ~ i I ~ ~' I d' I I ~ I I ~~ N65'`C/49E ~c:.c:0''-- --~/VloS°O/'/9 "E P900" ~I I ~ ~,~, , I~ a ~' ~ FT ~lL ~' ~'I i 'I ~' .~ ~~// ,'~ ~ ~~ fX/ST/ti,'6 SAN/TA,PY SEI~I'E.P / ~ ,~ ~/~ ~,~~0ONST,PUCT/Oil/ FASEME~/T ,a /~ ~/ ~~ ~ /`~~~ ~ ,~ , , . \ /o ~~ ~' /'~ ~"~~~ !/ ~ .9 ~°~.P/f~1,9~t/E/VT .4i(/D ,9 COit/S T,PUCT/OrV % F~95EMFiVT ,9C.P055 T~/E /°,POPE,PT~'O.~ .POTyFS.9 Y CO~P~D,PAT/Oit/ ~~~' O. B /.307 PG. 392 ~,' ~~ L Ol.;'TEO /~/ Th/E ~~,PMU0.9 D/S T,P/L-T CHEST~,P~/EL O ~DUNTY, I//,PG/N/.4 ~. ~`;~ ~EP--TH pF AUSTIN BROCKENBROUGH 0 ~ c r\ °~ `'~' AND ASSOCIATES ~` ~ IAMES A. WHI1i 9 COi'VSUI-I-IN(~ L'~'G1Nl:l~ItS ceenFicnre No. 114 EAST CARP STREET RICHMOND, VIRGINIA 54-17-3(a) 867 ~FP ion- DATE ~-//-~/ DESIGNED DRAWING N0. T'~'~~ SAND SU~~~ SCALE /,~_ /00 " DRAWN C~-~ I I COMM. NOS /5~~-' APPROVED OF ~~ /~~ ~~/i.7 Fll~ U.7A77 i3s rJ. ~ „g , _ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 0~, Meeting Date: June 23 , 1993 AGENDA Item Number: ~ • E • ~ s . Su`~ Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board and the County Administrator to execute an easement agreement with Virginia Electric and Power Company Summary of Information: The VEPCO easement shown on the attached plat is required for underground service to the new Bettie Weaver Elementary School. The request has been approved by School Board Administration. --, Prepa ~ ~, Title: Right of Way Manager County Administrator: ~~~~~[ # 13' Attachments: ~ Yes ~ ~ N o ~I ~ ~~~~z~j GNE`~~' -~ x}~s~ ~~, .~ ~ ~ ~~~ .~ ~ ~~ ~` ~ti~~Q ~ ~- . ~k ~~~~~~ ~~ o - ~~ ~~ ~. ~ ~, ,~ ~.~ ~ P~pcc~v n,-I u~; ~_ ~ , ccu~~y ~ a-~E~i~,v-~su~a'~ ~ j P• ~u'T-CAt_ 5~ti0~61Std.J oF'tLaE $, ~ ~~~ ~1 CGMMOIJV.I~I'~- OF ~l-1~1CsIN\~ y Q G :, ~~~~ • ~-~ J .:~ OWNER'S TNITL~t g - ,: ;~ . ~?WNER'S OWNER'S L'tiiITiAi 4 ~iIT' ~t ~. Legend --. Location of Boundary Lines of Right of Way Form No. 72QISY(.Mn b9) (FOrm~ry 9755E030) ~,: r.,; ..- °~~ ~~~--t - Plat to Accompany Right of Way Agreement Yf1~fflfrA /bN46~ COR 16 Virginia f]ectric end Power Company t office Plat Number Ni~Dt~xN~ a5-g3-ODD Estimate Number Grid Number ~ OS ~.~OA---O01 S' a41Z~k~3 ey ~~ I ' VICINITY SKETCH ~' •-----. 4 ~ _ __ CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POWER COMPANY x i '1 i i ~ ~,_ ~_ '~_ Creek ,I _ L'S' C a. ~ ~ 1 ~, .` 1: iii ~ ---- ---__------- -~ ° `~ ~ ' s °~ ! ~~~~ C L/~'~ o __ ( {{I MB~pL( EtESWiQ < 1S RIOGE.RO ~ ~P, < i . b ~~ ~'O\~ ~~/ rF9" ~ ~ \ ~ONQ ~OSSfN \- ~ g r Lrca I -1_ I/ ~`SArr so i ~ ri ~ CROSS ; ~~~ ~ ~.. a . 1~4 CREEK tc``ii ~'~ oq I ' o o° ~5~~. ~ ~t ~N(~ ~_ Gt1nIfEWO ° 'PL) BrOh h i_/, 9o ~'s~ 9~C~~ L105 ° e C ~ ..~_.~ _. 5 r .~ ,. SOUTHWELL ~ eR~csr r~ ~' .-~q,~c~ a v m Ot c pWE ~ y s~ ~ S ~`~ o GtEHO``' ~q. 9. o g I ~ ~~' ~ C7~ J,yE~ ~ ~+ n ~-~ NFiHERFlEIO ~;~_£ I ~ • .. 9n '...~t•~~~ J f'1 L S 8 U _ - O^ ' RO _ ~-e~~~~ -i 1V1 { '~ -- -_.I \RIVfR `Ills --C~N Rrvl 135 L ~ l l / ~ r ` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 0~. AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: ~ • E • 19 • a Su=~~ Acceptance of a Parcel of Land along Harrowgate Road from Grace Lutheran Church County Administrator's Comments: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a 5' wide parcel of land along Harrowgate Road from Grace Lutheran Church, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. _.__ Prepare v~ Title: Right of Way Manager County Administrator: Cy~~-' i4o Attachments: . Yes ~ N o VICINITY SKETCH '~ ~~~~NU ~~~ ~~ a ~ : ~ VV1 ~ v ~~. ~ ~ ,.; :~#a= t QV,W~o~W ~' :~ ~o W~~V~WV '•,¢ ' :: :~ ,: ~'"~ ~"tihv~~o ~, ~ ~ v ~~ ~ ~~ rs !~ yk;~ ~.a7~A iF ~,~,1 ! ~ J,i ~y l~ f{~/ t •:f' ~~~ n ~ ' ^• •y~~. ~~ fw C .-.. a ~':~\\~~~ /~ ~~ ~ `ref t ~~ ~ ~;, ~ .~ h ~ ~ !' w O M ~ {~ R~ nn.. f"1 V ~ ` .w ~ ~ \_~~ ~ ~ ~ ~ n ~ ~ Lll ., T ~ ~ b U~ '.tti 1 / J J -' a Q •:~ G. ~ ; . - ~ ~~ ~~" /y1 ~~ < e a3 / .e V r f~ ' '. 3~ +~ i -+~ 1 ~ ~ ,• ~r ~ ,7~rr ~; 4 1 ~r~1 ~~ :,. t ; ~' ~ 142 .~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: June 23, 1993 Item Number: Page 1 0~ 7.E.19.b. Subject: Acceptance of a Parcel of Land along Ironbridge Road from B & K Land Company County Administrator's Comments: ~~ ~~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a 0.093 acre parcel of land along Ironbridge Road from B & K Land Company, and to authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Prepare a -- Title: Right of Way Manager County Administrator: ~-~~ # 143 Attachments: . Yes ~ N o VICINITY SKETCH ACCEPTANCE OF A ~RCEL OF LAND ALONG IRONBRIDGE ROAD FROM B & K I?1ND COMPANY C;' ~~ ~+ 4 ~t 144 .Ounncy uc~r~ f, /~ 4v~ ~.~n e ASS°c. ~S~~~~~% P,C T SHo1c.///~'G o.0~3 ce,~ ~ ,O tiY/NG oN TN~ JC/,E^~T ,C.//Y,E, O~ /,P~B~PJOG.~~x~~~ ~OCJ/C ~O/St'/r/C7"' Chestarfie~d county, Vir-ginio Date: 5-r1-g~ Scale: / "=50' Job No.: /92-005 • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS 501 Branchway Road • Suite 100 • Richmond, Virginia 23236 • 794-0571 • Fax 794-2635 0 U .U a S Q tij~~~. ` ~ a~ ~.~5 -~ ~ ~ /,ea~~~ '~' '~0 2, ' /aG,`C ~~'~~ i~o ,~~ ;ci 145 No irrrprove~ent.S yr cctscrn~nts shown. _ CHESTERFIELD COUNTY ` .; BOARD OF SUPERVISORS Page 1 of 1 AGENDA Addition Meeting Date: ,7une 2.3 , 199 3 Item Number: ~ . E . 2 0 . Subject: Waiver of Filing Disclosure for Countywide Rezoning Conversion Project County Administrator's Comments: Board Action Requested: Waive isc osure requirement for Countywide rezoning from "old" to "new" zoning districts Summary of Information: On July 22, 1992, the Board of Supervisors directed the Planning Commission to prepare, after appropriate public input, a comprehensive rezoning to convert property with "old" office, commercial and industrial zoning to the "new" zoning districts. An update of the status of that project is attached. The Zoning Ordinance requires that disclosure of all ownership interest in a property be filed with the County so that the forms can be submitted to the Board prior to any public hearing for rezonings, unless the Board of Supervisors specifically waives the requirement. In order to proceed with Planning Commission public hearings for the zoning conversion project, staff requests that the Board waive the disclosure requirement. Under the ordinance the Board can only waive the disclosure if the Board makes a finding that such waiver will "further an appropriate governmental interest." Unless the disclosure requirement is waived, the County will have to complete title examinations on the approximately 3800 parcels of land involved in the conversion, a task which would be unreasonably time consuming and extremely expensive. The Board has previously waived the disclosure requirement for the Airport Industrial Park rezoning. Prepar r: ~- ~ Title: Director of Planning ,~ ~homas E. Jac son 1JUN 90 crt(~ County Administrator: 4%~~ # I y5. I Attachments: ~ Yes ~ N o BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT J. L. McHALE, III 9ERMUDA DISTRICT HARRY G. DANIEL GALE DISTRICT WHALEY M. COLBERT MAT'OACA DISTRICT MEMORANDUIK : CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: The Honorable Members of the Chesterfield Board of Supervisors FROM: Thomas E. Jacobson, Director of Planning DATE: June 23, 1993 SUBJECT: Countywide Zoning Conversion Project Update - Since the Board directed the Planning Commission to proceed with~the zoning conversion project, staff has prepared detailed documents explaining the project and comparing the "old" district uses and requirements to those in the "new" districts. In addition, staff and members of the Planning Commission have had numerous meetings with business and civic groups, as well as individual property owners to discuss and review the project. 2350 individual owners of 3,861 properties as well as almost 1000 other potentially interested individuals and groups have been notified of the project and invited to attend one or all of the six (6) informational meetings held throughout the County during May. The project and the date and time of the informational meetings were also advertised in the Richmond Times Dispatch. Many individuals who could not attend the meeting contacted the Planning Department directly for more detailed information. These notifications and meetings were not required by County or State law, but rather were performed as part of the County's customer service efforts to explain this important project and its impact to the .community. In general, the response to the project has been positive. Staff anticipates that the Planning Commission will hold a public hearing on the rezonings in August or September with their final recommendation to the Board of Supervisors as soon thereafter as possible. Following the Commission's recommendation, staff will schedule the Board's public hearing in the same fashion as all other zoning actions. Prior to the Planning Commission's public hearing, the owners of all non-residentially zoned properties will again be notified of the time and date of that public hearing. Again, these notices are not required. All public hearings will be advertised in the Richmond Times Dispatch. ~~5.z Providing a FIRST CHOICE community through excellence in public service. ~~ .~~ J•z~.'/. v ,~ Meeting Date: Su~b'e_ct: CHESTERFIELD COUNTY BOARD OF SUPERVISORS June 23, 1993 AGENDA Item Number: FY94 Enhancement Program County Administrator's Comments: Board Action Requested: Page i o~ The Board is requested to appropriate funds and approve an updated FY94 Enhancement project priority list. Summary of Information: BACRGROIIND: Anew "enhancement program" was established with the passage of the federal Inter-modal Surface Transportation Efficiency Act (ISTEA). The purpose of the program is to more creatively integrate transportation facilities into their surrounding communities and use the natural environment. Projects eligible for funding include pedestrian and bicycle facilities, scenic easements, historic highway projects, landscaping, historic preservation, rehabilitation of historic buildings, preservation of railroad corridors, removal of outdoor advertising, archeological planning, and research and mitigation of pollution due to highway runoff. A $7 million per year statewide enhancement fund has been established by VDOT to carry out the program. Transportation enhancement projects will be financed with 80~ VDOT funds and a minimum 20$ local match. The local match can be provided through in-kind contributions or local funding. An Advisory Committee has been established by VDOT to select specific enhancement projects on a case by case basis from all statewide applications. n~~/ Director of Transportation Preparers ~G ` Title: R McCra / County Ad nistrator: -~,, i ~,,,~ ` Attachments: ^ Yes ~ N o io ~ , ~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 0~ In February of 1993, staff provided the Board with a proposed priority list for Enhancement projects (see Attachment 'A'). This list was later approved by the Richmond MPO. In April, 1993, the Board authorized staff to proceed with an Enhancement fund application for the top priority project, the Chester Bike Trail- Hiking Trail. Staff has received additional requests for funding since the preparation of the original priority list and recommends the following revisions to the priority list. Henricus Access Road The Henricus Foundation has requested the County to support an application for funding to improve access to Henricus. Landscaping and other improvements are proposed at a cost of $122,000 (see Attachment 'B'). If approved by VDOT, the local match will be provided through a combination of Foundation funds and/or funds previously appropriated to the Parks and Recreation Department for construction of the access road. No additional County funding is required. Route 10 Landscaping (Courthouse Complex to Chester Road) Staff recommends that landscaping be provided on Route 10 from the Courthouse Complex to Chester Road. The initial phase, beginning at the Courthouse complex and extending towards Chester, is expected to cost approximately $80,000 (see Attachment 'C'). If approved by VDOT, the required $16,000 local match can be provided by a transfer of $16,000 from the Countywide Sidewalk Construction Account. # 102 ~ . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 0~ Summary of Information: (Continued) Smoketree Drive Bike Lane Staff has received a request to construct bike Smoketree Drive. The lanes are expected to cost Attachment 'D'). If approved by VDOT, the required match can be provided from the Clover Hi11 District ($5,000) and a transfer from the Countywide Sidewalk Account ($9,000). C{~p~enl-am ~arKi~y Powhite Parkway Lan soa in lanes along $70,000 (see $14,000 local 3~ Road funds Construction Mr. Barber has received a request to provide landscaping on the Powhite Parkway to minimize the impact of the facility on adjoining neighborhoods. Landscaping for the entire Powhite Parkway would cost approximately $4.5 million. Staff recommends the landscaping be added to the enhancement project priority list. Funding for the local match could be considered in future CIPs. An application will not be submitted to VDOT for this project unless funding is provided in the future. RECOMMENDATION: Staff recommends that the Board take the following actions: 1) the updated FY94 Enhancement Project Priority List be adopted and forwarded to the Richmond MPO for approval; 2) the Board adopt the attached resolutions requesting VDOT approval and guaranteeing the local match funds for the Henricus Access Road improvement project, the Smoketree Bike Lane project, and the Phase I Route 10 Landscaping project; 3) the Board appropriate $5,000 from the Clover Hill District 3~ Road Funds and approve the transfer of $9,000 from the Countywide Sidewalk Construction Account for the Smoketree bike lanes, 4) the Board approve the transfer of $16,000 from the Countywide Sidewalk Construction Account for the Phase I Route 10 landscaping project; 5) staff be authorized to enter into enhancement project construction and/or design agreements with VDOT, consultants, and/or contractors subject to approval by the County Attorney's office. # 1~3 ~. ~ CHESTERFIELD COUNTY 9 BOARD OF SUPERVISORS Page 4 of 4 ,,~, AGENDA 8nmmary of Information :(Continued) Budget and Management Comments: The available balance in the countywide sidewalk account is $25,000. Use of $9,000 for the Smoketree bike lane and $16,000 for the Route 10 Landscaping, Phase I projects will leave a zero balance in this account. The available balance in the Clover Hill 3 cent road account is $9,638; appropriation $5,000 to completely fund the county's match for the Smoketree bike lane will leave an available balance of $4,638. ~1 ' ,_.._ %~ ~,. _, :James J.L , Stegmai ,Director ~,. ~ l0A RECOMMENDED UPDATE FY-94 ENHANCEMENT PROJECTS PRIORITY PROJECT ESTIMATED COST ~ Chester Bike Trails/Bike Trails-Seaboard Coast Line Abandoned Railroad Right-of-Way $ 20,000 3 Landscaping Route 10 (Centralia Rd.-Cheater Rd.) $ 110,000 ..... ....................... ~ ~~ Sikewalks - Rt. 1 Various locations (Chippenham Parkway - Rt. 288) $ 115,000 4 Landsca in Rt. 10 (I-295 Interchan a area) $ 50,000 ~ '~ Falling Creek Pedestrian Trail Network $ 30,000 6 Sidewalk - Ettrick various locations $ 60,000 ~ 8i~ewa~~e - ~..,_,_..L-..,. ~..~.a:. ~- --5-rggg 8 ~ Courthouse Complex Bike Trail Network $ 25,000 9 1q Sidewalk Landsca in - Rt. 60 Midlothian $ 60,000 3~8 ~~ E in ton - Historic Preservation $ 50,000 {`~5 E~I~ ~~E 1 ~ vw p,r~r V U Proposed Revisions ATTACHMENT A 105 M 3 t ~ i r ~~ r 1\~ 1 1 1 0 cA i ~ 3 2 7 ~1 Z ~_ C S 1 R1 Z D D n c cs -i O Z s vY ~ D D r v n 0 ~ ~ ~ ~~~~ i 1~ 0 /~ ~~S t,yf ~ ~o~ ~w"~~ ~~ ~ -0~ r~ w 1 p c s ATTACHMENT B ios __ ,.,~ ~ , -- ~ ~ 1 ~ xx . 1 t :~:~ ' E -118 v w e'i •. N' ~~~. . t~.. i . A~•}s' .~: . S , p .~ r~reenran ~ ~~~ 'T~t ,N b ro 1 tom. !~ n, ~ ..,} _~~ `, f '' A \~~ ~'~ ~ \\ ~~ ~~~,a ~~~s ark 9!I[_ ~, p~ ~'/ i x -. ' .ucsox ~ ~Li ! a t «--K~ .~ ~ \ 0. ~. N~ri Ci tW bx ~• SIT ~' ~ 6n~ n~ yfp[ .~ -~ / ~`i~ tr~~ txurrt ~; w }'j.~ ~ ' Ix~~r ~' °n n f• y~Irar_.~.x .9111 Sri,. ~ ta+ir ~p `` ~ e /r'~~~ ~MpiF1r ` ' a ~ ~ !~ . 3 rY 9 ~b~' ~~.-` , 4~ .,~. ~ ~ ` ~ ~ ~ ta; nMa \ ~wrla 1 l'-~~~' JR ~rF' ~ ` # ~Jp ~a'~ i .n ~' I ~ iRAUA ~\,~.e~ J ~~ i y~ S,xt CC^ U e~~~ I. ~~9gry9 M C1~.`, W~ ir~! r i1W! 'd 1 ~ ~~ •y~ tl j1~ ss ii ~ tf ~ 1 ~ 1~ rm~Mt ` nr,°sywn ! i:PG ~~ _ _ IG~ o ryN ~,w<m f ~ Cr _ ' ~~ ~ ~ \ SANS / \\ ~ Syn b 17 ,.: -~ 1U {~ anh ! ~ ._1dU1-.w~ \` u1uMr0~r"',~~~ /~~~1~ ~ ~~~ ' ~ f 1 G- wmm IR. 1iNNNli ~r~ t \ ~ ` JI +5.~„ ~- J f~ ~Q ~',fjy~ ~ ~ LiNAII rwMU e 1 wwxww ~°~ / .~~. ~~~' : t~`1~+''166 ~. ~ a ~,,• t r } ~ • r~"`~n~' Z~ 611 ~ ~ fey M1 / ~ ~ ~~ ~M1NIN ?~ / ~ ~, mss- a ~ ~_~ ~ .f - ~ ^' 3 ~ , ra 9R1 10 ~ Y tt.1 : - ~' '~~ a ', ~.,t ~tiE 1 $ ~ . r ~ '" ~ / 1"jr ..4.fA, ' ~ ATTACHMENT C ~ a,. ~ ~~~~ . ~ N r • •• PROPOSED LANDSCAPING ' \~. ~ ~ . /1 S .~.. J R \'` ~ O , .. ' ...• «...r~ ar*., .... qw.. A e`?~~t+t, ' ~ U SYIi '" \ / ~ C . wNwiwMlr' '~ y,.. y` ~ ~ ~ Il l 3„000 ~' CFIESTER- mow. T ~ ~cHOgi',~c t`' y FIElO -- TURNPIKE ~ W MALL a ~, ,' ~ J O Q1 ~ ~ ~ L~ ~ N 1 ~5, 1 6 a O m O Zr ~-1 ~ ~ ~4 I a M1DLQTf~ AN .~ upo ~ M~RCDNRN= - f G > _ ~ T~a •'! ~ ~ ~ ~ np ~t, i ~ Na~s~- ~ ` 1 / ~ ~ >~ 0 ~jVIEW_ RED IN nav' p o ~ ~ ~ "~ f~E ~' ~~ o c < 9~ ~ a TR4pE z ~ v Q W G1. ~" 8U51 ES5 ~y ~ f' ~ - r it ~ ` ;~~ ~ c oe a,~. c^•_ GPpvE ~~~ Ou51NES5.~ Rn' r~.ox ct F A ~ J~, / ~ ''I'FS Ct. F ~i I ~ NAM ~ ~ ~ a y 'A~ ~, 4 . \ { ~,r 6/_ CONSTOCK pPV il0 ~° c, ,~' ~ \ ~ ' ' 'l~0 O'p~p Off, O~P`~f'sr ` ~~ l~ - ~__ v ~ r t F t 't~ a' ~ ~Y4 Z '~'' 4 ~ \ ~ ~ ' ° °7A ~ v P ~O '~n r a -9 A o ~ 9 ~ S J ~~ ~~ , ~,., !c ~ F v -pON1RY ~ ` oR -~ .P W TEA .~°' ~ ' ' Jim ~ ~` \ e ~ W t ~ ~ - r ~~ LANGE~ ~ ti~ r $ o~ ~40~ REAMS ;o A of ~i. ~ nc~`"- r pA ~, °• Ra A Z R e 'ice ~y ~, `L1~ooe i p 'b gERRANp ° ~ ~ ~0 ~ - = W . ~ ~' 9 kt v~f~t / ~ji~ ~ cf. r~ Cl •~M~ ~ ( r e 3e i ~~ J ~ "< <~ ~J at r i z nv ~~Ya~ \ ~L ~ t~ ~~ TATON~ ~ ~ ~ DU ' Q6 '~OOE Ap ^~ ~~~~'"~ '4J- ,, ,c~oa~ Q ~ ` PPa ~, S M-bKE1 ~ ,. ~ L *O ~ SMOKE iqE G~ aru~~~~. c ~' ~ ~~ , ~y~w mriFcR ~,~ gyp. ~` T ~ Hlnoa ~~~ L ~ t ,!A ~ ~~-~ ^ MLIONA~CAN ~ [51 O ~ ~ '` n ~ ~. O ~ 1 ~ p ?R ~ o ~ t 44 ~ Q~p11: rEwBRIT ,. ~ ` ~aE 1 y ~ a r• ~ t O Y ° ~' SuNFWwEh I.A v ~p~ _ ~ 1 ~ ~ ~ ~~ O' ,N 0 ~~ A T.OR j J ~~ \~i ~ ,~~'' .ti 653 CHERYL NN ~ ~ ( ~ ~2 ~ `~ r~ ~ ou -~ nr ~ eti ~.. 7 204N,1 ~ n r ~ 'LUCKS L . ~ - ~ E ~. ~.•~ x . . ~,~s~, xeuar ~ a ~`a'~ ,. ATTACHMENT D :~ ~" •' ~,F q CT-~ / - an o. ~ ~~eVptt 1LrR i ~ • + ~ .~r, y~ ~ ,, g { . ~ ~ /N a ~- ,o* v EyeUP t, ' K ~+ u `r? es-+ '* ~ ~ ~ ~ PROPOSED BIKE LANE ~J' . E ~' 1~ ~ ~' cs hr 3 / ` ` ~~~^. T ~ ti w Mau e / ~~ ~, O V q~ s '~19 , T O//, \ ~ N ~ 2 ~ 1• .~' O 7y ~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on June 23, 1993, at 3:00 p.m. WHEREAS, in accordance with Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB to establish a project for the improvement of the access road to Henricus in Chesterfield County. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $122, 000 for planning, design, right of way, and construction for the Henricus Access Road improvement project, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 109 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on June 23, 1993, at 3:00 p.m. WHEREAS, in accordance with Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB to establish a project to provide phase one of landscaping Route 10 from the Courthouse Complex to Chester Road. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $80, 000 for planning, design, right of way, and construction of phase one of the Route 10 Landscaping project from the Courthouse Complex to Chester Road, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 110 ,• CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held at the Courthouse on June 23, 1993, at 3:00 p.m. WHEREAS, in accordance with Commonwealth Transportation Board (CTB) construction allocation procedures, it is necessary that the local governing body request, by resolution, approval of proposed enhancement projects. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County requests the CTB to establish a project to provide bike lanes on Smoketree Drive. BE IT FURTHER RESOLVED that the Board hereby agrees to pay 20 percent of the total estimated cost of $70,000 for planning, design, right of way, and construction of the Smoketree Bike Lane project, and that, if the Board subsequently elects to cancel this project, the County of Chesterfield hereby agrees to reimburse the Virginia Department of Transportation for the total amount of the costs expended by the Department through the date the Department is notified of such cancellation. Vote: Certified By: Theresa M. Pitts, Clerk to the Board of Supervisors 111 r /1 n i~r~. } ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS '~ REPORTS Meeting Date: June 23 , 1993 Item Number: I Report On: Developer Water and Sewer Contracts BACKGROUND- Page ~ off, 9.A. The Board of Supervisors has authorized the County Admin- istrator to execute water and/or sewer contracts between the County and the Developer in which no County funds are involved. The report is submitted to the Board members as information. SUNIlKARY OF INFORMATION: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount.: District: 93-0075 Meadow Oaks, Section G Meadow Oaks Development Corp. Castle Equipment Corp. Water - $10,940.00 Sewer - $25,852.56 Dale y-~ ~_ °t PREPARED BY: " J. E eck, Jr. ~-'` Assistant Director of Utilities County Administrator. ~~r'~!'~ Attachments: ^ Yes ~ N o # 146 Board Agenda June 23, 1993 Page 2 2. Contract Number: 93-0073 Project Name: Meadow Oaks, Section F Developer: Meadow Oaks Development Corp. Contractor: Castle Equipment Corp. Contract Amount: Water - $27,828.50 Sewer - $29,828.44 District: Dale 3. Contract Number: 92-0164 Project Name: Carters Mill, Section 3 Developer: J. J. G. Development Contractor: J. Steven Chaffin, Inc. Contract Amount: Water - $14,395.75 District: Matoaca 4. Contract Number: 92-0011 Project Name: C. W. Wright Inc. at 11500 Ironbridge Road Developer: Flinchum Enterprises, Ltd. Contractor: Piedmont Construction Co., Inc. Contract Amount: Water - $5,136.50 District: Matoaca 5. Contract Number: 91-0245 Project Name: Woodlake Child Development Center 5002 Woodlake Village Parkway Developer: Woodlake Development Co. Contractor: R.M.C. Construction Co. Contract Amount: Water - $3,500.00 Sewer - $9,460.00 District: Clover Hill 6. Contract Number: 92-0097 Project Name: Grace Lutheran Church at 13028 Harrogate Road Developer: Grace Lutheran Church Trustees Contractor: Brians Water Tap Service Contract Amount: Water - $11,780.00 District: Bermuda 7. Contract Number: 93-0008 Project Name: Cole Property Sewer Line Ext. 9400 & 9402 Midlothian Tnpk. Developer: Michael L. Brewer and John Cole, Executors & Trustees of the estate of Harold L. Cole Contractor: Stamie E. Lyttle Co., Inc. Contract Amount: Sewer - $16,074.20 District: Midlothian 14'7 CHESTERFIELD COUNTY GENERAL FUND BALANCE June 14, 1993 Board Meeting Date Description Amount Balance 07/01/92 FY93 Beginning Fund Balance $19,047,250 07/30/92 Budget Change Request to fund fall baseball ( 8,000) 19,039,250 07/29/92 Budget Change Request to fund black history month celebration ( 15,000) 19,024,250 11/24/92 Transfer to Reserve for Future Capital Projects ( 661,550) 18,362,700 01/13/93 Shrink Swell Soil ( 92,000) 18,270,700 Program 01/13/93 Temporary Supplement to ( 125,000) 18,145,700 the Shrink Swell Soil Program which will be restored to fund balance after July 1, 1993 gfbal 148 ~'®1~li~ll®l~T~~t~1L'I'~ of ~1~~~dN~f~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER June 11, 19 9 3 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated April 14, 1993, the following addition to the Secondary System of Chesterfield County is hereby approved, effective June 10, 1993. ADDITION LENGTH SALISBURY-HAVERFORD Route 3808 (Helmsley Court) - From Route 1037 to 0.08 mile Southeast Route 1037 0.08 Mi Sincerely, ~ J. ~-f~ Ray D. Pethtel Commissioner 158 TRANSPORTATION FOR THE 21ST CENTURY r ~'~,aa P(~b ~ y 9 L~ IA ~, ~ '/ 5 t ~9 •_ `Y®dvY~®~~IL.s~YJY LL LL U~ V ~~~~~~~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER June 14, 1993 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated November 27, 1991 and January 13, 1993, the following additions to the Secondary System of Chesterfield County are hereby approved, effective June 11, 1993. ADDITIONS LENGTH SUNRISE VALLEY. SECTION B Route 2521 (Aldersmead Road) - From Route 2522 to 0.11 mile Southeast Route 2522 0.11 Mi Route 3918 (Aldersmead Place) - From Route 2521 to 0.06 mile Southwest Route 2521 0.06 Mi Sincerely, ~.1 ~ ~~ Ray D. Pethtel Commissioner 159 TRANSPORTATION FOR THE 21ST CENTURY CHESTERFIELD COUNTY GENERAL FUND BALANCE June 14, 1993 Board Meeting Date 07/01/92 07/30/92 07/29/92 11/24/92 01/13/93 01/13/93 gfbal Description Amount FY93 Beginning Fund Balance Budget Change Request to fund fall baseball ( 8,000) Budget Change Request to fund black history month celebration ( 15,000) Transfer to Reserve for Future Capital Projects ( 661,550) Shrink Swell Soil ( 92,000) Program Temporary Supplement to ( 125,000) the Shrink Swell Soil Program which will be restored to fund balance after July 1, 1993 Balance $19,047,250 19,039,250 19,024,250 18,362,700 18,270,700 18,145,700 148 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT June 14, 1993 Board Meeting Date Description Amount Balance FY89 Excess revenue $2,119,900 $2,119,900 FY90 Budgeted addition 1,881,500 4,001,400 Designation from June 30, 1989 Fund Balance 1,500,000 5,501,400 11/22/89 Purchase of land-Cogbill Road ( 630,000) 4,871,400 12/13/89 Purchase building at 6701 West Krause Road ( 400,000) 4,471,400 06/30/90 Budgeted addition of excess revenue 2,100,000 6,571,400 06/13/90 Purchase medical building for future library site ( 735,000) 5,836,400 06/27/90 Funds to purchase land for park on Lake Chesdin ( 600,000) 5,236,400 06/27/90 Budgeted but not appropriated funds to purchase land for school and park sites (2,000,000) 3,236,400 FOR FISCAL YEAR '91 BEGINNING JULY 1 1990 12/12/90 Fill dirt for cover repair at Fort Darling Landfill ( 180,000) 3,056,400 06/30/91 Budgeted addition from FY91 revenues 4,000,000 7,056,400 03/13/91 Designated but not appropriated funds to cover construction contract for MH/MR/SA building if bonds are not sold in fall, 1991 (1,806,800) 5,249,600 FOR FISCAL YEAR '92 BEGINNING JULY 1 1991 07/01/91 Regional Jail Authority as approved in the FY92 Adopted 1 ~(~ Budget (which will be reim- bursed) (1,000,000) 4,249,600 rfcip 08/'28/91 Provide funding for improve- , ments at Northern Area Landfill to allow reallocation of General Fund dollars to recycling programs 08/28/91 Additional funding for Bon Air Library expansion 08/28/91 Add back MH/MR building funds which were previously deducted for construction ( 315,000) 3,934,600 ( 275,500) 1,806,800 3,659,100 5,465,900 11/27/91 Appropriated funds for T.V. arraignment equipment but holding in reserve account until prices and all costs are confirmed ( 115,000) 5,350,900 03/27/92 Add back funds previously deducted to purchase land for school and park sites 03/27/92 Funds designated for interest costs in FY94 due to acceler- ated 1988 School bond issue 04/08/92 Designated but not appropriated funds for Centre Pointe Fire Station construction in FY95 FOR FISCAL YEAR '93 BEGINNING_JULY 1, 1992 04/08/92 FY93 budgeted addition 04/08/92 FY93 Capital Projects (revenue sharing roads $500,000; indus- trial access $300,000; drainage $200,000) 04/08/92 Funds to convert Meadowdale Boulevard building into Hopkins Road Library 04/08/92 Funds to construct lights along portions of Jefferson Davis Hwy 05/13/92 Funding for emergency access for Millside subdivision contingent upon necessary right-of-way acquisition 07/22/92 Funding for design phase of Jail Annex 07/22/92 Funds to purchase Castlewood rfcip 2,000,000 7,350,900 (1,400,000) 5,950,900 (2,314,800) 3,636,100 2,600,000 6,236,100 (1,000,000) 5,236,100 (1,386,500) 3,849,600 ( 500,000) 3,349,600 ( 80,000) 3,269,600 ( 500,000) 2,769,600 ( 315,000) 2,454,600 is 08/31/92 Budget Change Request to fund wetland study of property on Cogbill Road ( 14,000) 2,440,600 09/09/92 Supplement to finish improvements to intersection of River and Walkes Quarter roads ( 13,400) 2,427,200 09/09/92 Funds for Charter Colony Parkway ( 140,000) 2,287,200 09/09/92 Sidewalk at Enon Library ( 20,000) 2,267,200 11/12/92 Designated and appropriated, if needed, funds to cover shortfall in construction of Public Safety Academic/Training Building ( 326,000) 1,941,200 11/24/92 Increase from FY92 Results of Operations 661,550 2,602,750 12/09/92 Unappropriated funding for TV arraignment 115,000 2,717,750 12/09/92 Appropriated $1,941,200 balance plus $661,550 addition from FY92 ending fund balance and use of funds pre- viously appropriated for TV arraign- ment $115,000 (2, 717,750) 0 12/09/92 Unappropriated funds from 11/12/92 appropriation for construction of Public Safety Academic/Training Building 139,980 139,980 12/09/92 Appropriated to cover shortfall in construction Jail Annex ( 139,980) 0 is~ rfcip .. N t N ~ „M,,' r N h ~Y ~ N N y ~ ~p '' O r, .. ~' M i a M~ FM "" ~O V1 O~ V1 .-+ ~ 00 N O~ N N O~ t~ et N O /1 V / y '~ 'd Q 6~ .~ y ~ ~-+ .-. ~ w 2 c ~ c c ~ ~ ~ ~ J C M N M rr M .-+ M .r M ~--~ M ~--~ ~ r ; •G W ~ y w a '~ qq~~ V W ~ Z o ~ ~ ~ .i Z ~ y O~ 00 r. 0~0 M M ~p ~ ~Mr ~p O C N 'O ~ Ir ~ cl _ .~ ~° Q o ~ ~ .J ~ ~ obi ~ ~ ~ T 0 `°° ° ~ ~ ° Z yN N +.. Q r b ~ - z o Q Q ~ Q Q o0 o 00 0 0 00 0 °o ~ ~ ~, .N oC O b b ~~ 00 ~ ~ o ~ 0 a U ~ w~ ¢ z ~ m ~ ~"~ o 0 ~ ~ i ~, 3 ~ Q Z °p ~ ~ ~ v~, 0 ~ in 0 ~ v~ 0 ~ ~n Q ~ ~ Q ~' W M ~ °~ o '" '" '" '" '" ~ Q j ~ U . w na ¢ ~' ~ N W c Q z ~ ~L W ~ y ~ M 00 o N ~ Q~ ~ C C,O C 2 >" ~. ~ ~° N o ~ ~ ~ o c° ~ ~ Q z Q z p Q ~° O m~ ~ ~ a ~~ ~ _ * ~ ~ ~ p v 00 m o m 2 co ,i 153 U ~/' Prepared by Accounting Department May 31, 1993 SCHEDULE OF CAPITALIZED LEASE PURCHASES Outstanding Date Original Date Balance Began Description Amount Ends Sf31/93 APPROVED AND EXECUTED 10/87 Jail Addition 245,385 12/01 178,080 Data Processing 1,839,219 1,334,752 Human Services 4,489,377 3,258,016 Courts Building 16.796.019 12.189.152 Total 23,370,000 16,960,000 12/88 Airport State Police Hangar Additions 128,800 93,227 County Warehouse 331.200 12/00 239.725 Total 460,000 332,952 3/89 Geographic Information System ("GIS") - Automated Mapping System 3,095,000 1/98 2,205,000 12/89 Data Processing Equipment 2,015,570 1/95 529,409 10/90 Mental Health, Mental Retardation and Substance Abuse Computer Equipment 96,500 7/93 17,441 10/92 School Copier 22,797 9/97 20,286 10/92 School Copier 23,322 10/97 21,388 10/92 School Copier 18.750 10/97 17.207 TOTAL APPROVED AND EXECUTED 529,101,939 S20,103,683 PENDING APPROVAL AND/OR EXECUTION None c:caplease.doc 1 15~ ~'` '~' CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA June 22, 1993 The Public Meeting Room 9901 Lori Road Chesterfield, Virginia 23832 5:00 p.m. SCHOOL BOARD MEMBERS Timothy C. Brown-Chairman, Midlothian Elizabeth B. Davis-Vice-Chairman, Dale John A. Cardea, M.D., Clover Hill Harry A. Johnson, Ed.D., Matoaca ' Marshall W. Trammell, Jr., Bermuda Thomas R. Fulghum, Superintendent AGENDA 5:00 P.M. REGULAR SCHOOL BOARD MEETING THE PUBLIC MEETING ROOM 6:15 P.M. RECEPTION FOR DR. JOHN A. CARDER SCHOOL ADMINISTRATION BUILDING A. Call to Order, Roll Call, Flag Salute - Mr. Brown, presiding 6. Acceptance of Minutes June 8, 1993 (Regular Meeting) C. Agenda Approval D. Awards and Recognitions #127 Recognition of the Governor's School Academic Tournament Students E. Superintendent's Report #125 Capital Projects Status Report #128 Planning for Adoption of Mathematics Instructional Materials F. Action Items 1. Consent Agenda Human Recourses #126 Recommended Personnel Action for 1992-93 155 Operations and Finance X120 Approval of Consolidation of Postal and Warehouse Operations (To be delivered Monday) N129 Approval of FY1995 Budget Calendar #130 FY1993 Year End Review of the Financial Status of the School Capital Improvements Fund G. Non-Agenda Items , H. Discussion Agenda. (No public testimony will be accepted on discussion agenda items.) I. Announcements, Communications, School Board Comments J. Executive Session (personnel, legal, land/property acquisition, discipline) K. Adjournment General Information The Chesterfield County School Board will meet as follows for the 1992- 1993 school year: July 1 and 28, 1992; August 25, 1992; September 8 and 22, 1992; October 13 and 27, 1992; November 10 and 24, 1992; December 8, 1992; January 12 and 26, 1993; February 9 and 23, 1993; March 9 and 23, 1993; April 13 and 27, 1993; May 11 and 25, 1993; and June 8 and 22, 1993. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Krause Road, Chesterfield, Virginia. The regular meetings will begin at 1:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Fallowing is the procedure by which the public may speak before the school Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's office by 2:00 p.m. on the day of the meeting. 2. Persons who have requested to offer public testimony will be heard when each item is considered. 3. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. 4. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. 5. Public delegations.. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. 2 ~Jr6 l L i ~~ •, CHESTERFIELD COUNTY ~~` l BOARD OF SUPERVISORS ~ REPORTS Meeting Date: June 23, 1993 Item Number: Report On: Roads Accepted into the State Secondary System County Administrator: e~2~"\ Page 1 0~ 9.C. Attachments: ^ Yes ^ N o # 15 "~ ,~ ,~~ jlh ~ I` j e; _ `~. - N DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER June 11, 1993 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolution dated April 14, 1993, the following addition to the Secondary System of Chesterfield County is hereby approved, effective June 10, 1993. ADDITION SALISBURY-HAVERFORD Route 3808 (Helmsley Court) - From Route 1037 to 0.08 mile Southeast Route 1037 Sincerely, ~ J. ~ Ray D. Petl:tel Commissioner LENGTH 0.08 Mi 15~ TRANSPORTATION FOR THE 21ST CENTURY DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER June 14, 1993 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 MEMBERS OF THE BOARD: As requested in your resolutions dated November 27, 1991 and January 13, 1993, the following additions to the Secondary System of Chesterfield County are hereby approved, effective June 11, 1993, ADDITIONS LENGTH SUNRISE VALLEY, SECTION B Route 2521 (Aldersmead Road) - From Route 2522 to 0.11 mile Southeast Route 2522 0.11 Mi Route 3918 (Aldersmead Place) - From Route 2521 to 0.06 mile Southwest Route 2521 0.06 Mi Sincerely,'" • I'G~ n~ Ray D. Pethtel Commissioner iss TRANSPORTATION FOR THE 21ST CENTURY k ,, µ z .„ y Meeting Date: Sine=: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA June 16, 1993 EXECUTIVE SESSION County Administrator's Comments: Board Action Requested: Item Number: Page 1 0~ lo. Summary of Information: Executive session, pursuant to ~ 2.1-344(a)(3), Code of Virginia, 1950, as amended, for discussion of use of real property for public purpose relating to the use of the Northern Area Landfill site. r,.~,~ ~~~v ~ Titl~ounty Attorney Preparers ,. Steven L. Mic~~~__,, County Administrator: Attachments: ^ Yes ~ N o 0800:4213.1 160 r ~ MOTION: SECOND: RE; CERTIFICATION OF BXECUTIVE SESSION HELD IN CONFORMANCE WITI~ LAW DATE: WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board, and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective Jtil.y 1, 1989, provides for certification that such Executive Session was conducted in conformity with law. NOW, TIIEREFORE, BE IT RESOLVED that the Board of County Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in the Executive Session to which this certificationapplies, and ii) only such public business matters as were' identified in the Motion by which the Executive Session was convened were heard, discussed or considered by the Board. No member dissents from this certifi- cation. Vote: (by roll call) Tlie Board being polled, the vote was as follows: AYES: 1`IAY S ABSENT DURING VOTE: ABSENT DURING LvIEETING **CERTIFTED** CLERK TO THE BOARD 16 ~. ~~ ~ ~.rJ ~,. Meeting Date: June 2 4 , 19 9 3 Sine=: Page 1 0~, Addition Item Number: l o • s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REQUEST FOR EXECUTIVE SESSION County Administrator's Comments: Board Action Requested: Summary of Information: Executive Session, pursuant to ~ 2.1-344(a)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding Countv v. Woodlake, et. al. Pre arer: ~~ ~ Title: County Attorney p ~ V ~ vV ~..~Al~ Steven L. Micas osoo:42so.i County Administrator: # Attachments: Yes N o ' ~~ ~ / //. ~.. k'`~1 CHESTERFIELD COUNTY ~' BOARD OF SUPERVISORS Page 1 oi' 1 `~.f AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: 11 SU~~Ct: Dinner at 5:00 p.m. County Administrator's Comments: Board Action Requested: Summary of Information: The Board will meet for dinner and a meeting with members of Henricus Foundation in Room 502 of the Administration Building. Preparer• ~r~tat 1`~..~l~i Title• Cler}: to the Board of Supervisors Theresa ~R. Pitts County Administrator: Attachments: ~ Yes ^ N o # 162 Estimated Attendance and Revenues Attendance for first five years: Year Number of visitors 1 10,000 2 15,000 3 20,000 4 30,000 5 40,000 Average attendance 5 years 23,000 Total annual o~eratin~ costs Revenues Base admission $8.00 Total revenues $221,000 $322,860 Net ($102,000) Assumes full phase development. Partial or staged development will introduce variables. ~11~` Henricus Historical Park Citie of Henricus (construction) $2,458,000 Furnishings (including Artisan's Shop) $ 53,000 Interpretive materials (equipment & research) 190,000 $2,701,000 Visitor's center (construction) $2,889,700 Furnishings & maintenance equipment $ 120,000 Exhibits $ 310,000 Shops $ 25,000 $3,344,700 ~~ ~~' CHESTERFIELD COUNTY ~~ Pa e 1 ofl w~ BOARD OF SUPERVISORS g ~~ -~`~ REPORTS Meeting Date: JUNE 2 3 , 19 9 3 Item Number: 2 Report On: County Administrator Comments Mr. Ramsey will introduce Ms. Donna M. Reynolds, President of the League of Women Voters of the Richmond Metropolitan Area, and Mr. David Welchons, Director of the County's Utilities Department. Ms. Reynolds will then present a certificate of recognition to Mr. Welchons, on behalf of the Utilities Department, for the County's efforts in ensuring safe drinking water for its citizens. This recognition is part of a national program supported by the National Drinking Water Alliance. .~ , ao ~' County Administrator: ~~~"~'~ Attachments: ^ Yes ^ N o # Y. c~. soy; ~ooa2 Richmond, Virginia 23255 June 15, 1993 THE LEAGUE OF WOMEN VOTERS OF THE RICHMOND METROPOLITAN AREA "Serving the community for over seventy years." 6/.? Mr. Dave Welchon County of Chesterfield Director of Public Utilities ~,,..~, .:-5 e~,~~G,~,~,,. z3 - ~ t~~~. P.O. Box 40 w`~~'"~'~ ~' ~tia i°L'~ Chesterfield, Virginia 23832 :, ~ ~ ;;°~.,.,~ 7~-1"'-fir' l Dear Mr. Welchon, ~` ~ ~~~" } } On behalf of the League of Women Voters of the Richmond Metropolitan Area, I want to inform you of the drafting of a certificate of recognition for Chesterfield County's efforts to ensure safe drinking water for its citizens by our organization. This recognition is part of a national program supported by the National Drinking Water Alliance which promoted and sponsored events throughout the county during National Drinking Water Week held May 2-8, 1993. Mr. Welchon, I need your assistance in requesting that our organization be placed on the agenda at the next regularly scheduled Chesterfield County Board of Supervisors' meeting. At that meeting, I would like to present the certificate to you on behalf of your department at the appropriate time. One of our local members, Mrs. Carolyn Powers, may also be present during the presentation. Mr. Welchon, I look forward to hearing from you regarding riYI' request and meeting you at the public meeting. On behalf of the League, I wish you and your staff much success during the coming year. 'ncerel yours ~~ Donna M. Reynolds President 741-8174 cc: Mrs. Carolyn Powers ''f~'~' ,~~`,;~ ,,. . ,~a ;, ~o', <~` r . ,r~ y~~ ~t~~~ I J / I ,~ ~ `~ CHESTERFIELD COUNTY ~~~ ~ ~ BOARD OF SUPERVISORS Page 1 0~ AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: 14 ' A Sub'ect: Recognizing Mr. Bill Mohr for His Service to the Industrial Development Authority County Administrator's Comments: Board Action Requested: Summary of Information: Mr. Warren has requested the Board to present Mr. Bill Mohr with a Certificate of Appreciation in recognition of his service to the Industrial Development Authority, representing Clover Hill District. Mr. Mohr will be present to accept the Certificate. Preparers ~ ~~~;~~ ~, ~,~-~ Title: Clerk to the Eoard of Supervisors Theresa M. Pitts County Administrator: 163 Attachments: ~ Yes ^ N o ~, /~,,~, `~ CHESTERFIELD COUNTY v-: ~ '' BOARD OF SUPERVISORS s AGENDA Meeting Date: a~.~ ~ 3, z a a ~ Item Num Su~L: Midlothian Rotary Club Charities Contribution Resolution County Administrator's Comments: Board Action Requested: 1 1 Page _ o~ 14.g Approval of the attached resolution honoring the Midlothian Rotary Club for their generous contribution to the community. Summary of Information: The Midlothian Rotary Club ("MRC") annually raises funds to distribute to Metro Richmond Area charities. Attached is a list of charities receiving funds from the Midlothian Rotary Club last year. The MRC raises funds from it annual Car Party and Midlothian Food Festival events. 'i n // Preparers M. D. "Pete" Stit County Administrator: Title: Deputy County Administrator Attachments: ^ Yes ~ N o # 164 hc. , Midlothian Rotary Charity Program for 1993 Recommendation 92-'93 ARTS COUNCIL 500 BOYS CLUB 500 BOY SCOUTS 500 CHARITY COMMITTEE DISCRETIONARY 2300 CHESTERFIELD RECREATION & PARKS 1000 CHESTERFIELD VOLUNTEERS 4000 CHILDRENS HOSPITAL 1000 CRIME SOLVERS 1000 D.A.R.E. 2000 DOWNTOWN COMMUNITY MINISTRIES 1000 EASTER SEALS 900 FELLOWSHIP OF CHRISTIAN ATHLETES 1000 FOREST VIEW RESCUE SQUAD 2000 FREEDOM HOUSE 1500 GOOD NEIGHBOR VILLAGE 1000 GRACE HOUSE 1000 HABITAT FOR HUMANITY 1000 JOHN ROLFE PLAYERS 300 JOHNS FOUNDATION 1000 LITERACY COUNCIL 1000 MAGNOLIA CENTER 4000 MAKE A WISH 1500 MANCHESTER RESCUE SQUAD 1000 MATH & SCIENCE CENTER 500 MIDLOTHIAN FIRE DEPARTMENT 2000 MIDLOTHIAN VILLAGE PROJECT 500 MIDLOTHIAN YOUTH COMMITTEES 1500 OPERATION KIDS 3000 PETER PAUL DEVELOPMENT CENTER 1000 RICHMOND FRIENDS OF THE HOMELESS 1000 RICHMOND HILL 1500 RICHMOND RETARDED CITIZENS 1500 RIVERSIDE SCHOOL 1000 ROBIOUS FIRE STATION 2000 SALVATION ARMY 1500 SCHOLARSHIPS (2 Monocan & 2 Midlothian - $1',000 each) 4000 THEATRE IV 2000 VIRGINIA HOME FOR BOYS 2000 WM BYRD COMMUNITY HOUYSE 1000 WOMEN'S PRISON MINISTRY 1000 Y.M.C.A. 1000 RI YUGOSLAVIA RELIEF 1000 Tot Lot 15000 75000 TOTAL is~ ,~ RESOLUTION RECOGNIZING THE MIDLOTHIAN ROTARY CLUB WHEREAS, the Midlothian Rotary Club was chartered in 1983 with 35 members and is a service organization of business and professional individuals united with other rotary clubs worldwide to conduct humanitarian projects, encourage high ethical standards in all vocations and toward world understanding and peace; and WHEREAS, the Midlothian Rotary Club currently has approximately 90 members who commit themselves to ideal of Service above Self; and WHEREAS in that commitment, since it formation, the Midlothian Rotary Club has contributed over $250,000 to area charities, many of them in Chesterfield County; and WHEREAS, among these Chesterfield charities are the Midlothian Branch Library, the Department of Parks and Recreation, the DARE Program, the Midlothian Volunteer Fire Department, the Forest View Rescue Squad, Crime Solvers, Magnolia Center for Special Equestrians, and many more; and WHEREAS, the Midlothian Rotary Club also raises money for Polio Plus, a program designed to eradicate Polio in the World by the year 2005, which is Rotary International's one hundredth year of service to mankind; and WHEREAS, these funds and resources are raised through two major events: the Magnificent Midlothian Food Festival and the annual Midlothian Car Raffle. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors do hereby commend and congratulate the Midlothian Rotary Club, its officers and members, past and present, for their generous contributions of time and resources, and further be it resolved that a copy of this resolution be filed with permanent papers of the Board. iss /.~ A ~. ~ ~' ~__ f .~~ ~ ~ CHESTERFIELD COUNTY `~ ~` ~ ' BOARD OF SUPERVISORS Page 1 of 3 ~,~lR,C1NM. ~ ~~. AGENDA Meeting Date: June 2 3 , 19 9 3 Item Number: 15 . A , s . &c . Sub'ect: D:~;FERRLD Public Hearing on the Southern and Western Area Plan and Related Ordinance Amendments County Administrato/r~'s Comments: ) 0 Board Action Requested: Staff recommends approval of the following: 1. an amendment to the Plan for Chesterfield, known as the Southern and Western Area Plan (November 17, 1992); 2. amendments to the Code of the County of Chesterfield, relating to zoning, subdivision and utilities, as indicated on the accompanying one page summary (yellow sheet). The Planning Commission recommends approval of the Plan amendment and ordinance amendments with the following change to Section 18.1-2 relating to the definition of subdivision: Subdivision. The division of any parcel of land for residential use into two ( 2 ) or more lots any one of which ( a ) is less than five (5) acres, (b) has road frontage of less than 300 feet and does not share access to such road with another lot, or (c) has road frontage of less than 250 feet and does share access to such road with another lot. Summary of IrifoY-~*~+~tion 1. Roadstripping Issue: Currently, a property owner can bypass. County zoning and subdivision regulations and create a parcel for a new single ~~ Thomas E. County Administrator: Attachments: ^ Yes Title: No B:AGENDA3/2JUNE2393 167 < < emu. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 0£ family home if the parcel is a minimum size of 5 acres and has at least 200' of frontage on a public road. Roadstripping creates problems for the future development of these existing rural areas. Frequently, driveways are constructed along roads which will become future major arterials (i.e. Courthouse Road). In addition, roadstripping creates large lot residential uses in locations which may be desired for future industrial, commercial or other use. The County staff has recommended that the minimum required road frontage be increased to 600' in order to significantly decrease roadstrip residential development. After significant community discussion, the Planning Commission recommends that the current 200' road frontage requirement be increased to 300' with the ability to decrease the frontage requirement to 250' if road access is shared. 2 . Sunm~ary The planning effort for the Southern and Western Area began over two years ago when a need was identified to review and revise the comprehensive plans adopted in 1986-87 for this large area of the County. The proposed Southern and Western Area Plan, along with related ordinance amendments, represents over two years of work and discussion between County staff, the Planning Commission and the public. Approximately 30 citizen meetings were held throughout the plan preparation process to exchange ideas and gather input. While the plan provides detailed analysis and recommendations to accommodate orderly growth, it also conveys. a set of guiding principles that characterize community values, form a policy basis for the plan, and shape its details. These principles are established to: o Maintain significant aesthetic features unique to the Southern and Western Area. o Establish an orderly, efficient development pattern instead of allowing scattered growth to happen in a leapfrog manner. o Promote balanced development so that necessary jobs and services are provided for the expanding population. # 168 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 0~ Summary of Information: (Continued) o Ensure a choice of residential environments and housing types to meet the changing needs of current and future residents. 3. County-wide Impact of Proposed Ordinances: Several of the proposed ordinances apply County-wide as identified on the attached ordinance summary (yellow sheet). However, the application and impact of these ordinance amendments are principally within the rural sections of the County (ie. the Southern and Western Planning Areas). Following two public hearings on the plan and related ordinance amendments, the Planning Commission voted on November 17, 1992 to recommend approval of the proposed Southern and Western Area Plan and, with one exception, to related zoning, subdivision and utilities ordinance amendments as described above. On February 10, 1993, the Board of Supervisors deferred the Southern and Western Area Plan and. Amendments for 90 days to May 12, 1993. On May 12, 1993 the Board of Supervisors deferred the Western Area Plan for 90 days to August 25, 1993. On May Board recinded its prior decison and set June 23, 1993, hearing to consider the Southern and Western Area Plan ordinance amendments. # 16~ Southern and 26, 1993, the for a public and related C O ~_ O O 90 v ~ - 1'~ D 0 ~' v -~ z '~I AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD. 1978, AS A.1tiIENDED, BY Aiv1ENDING AND REENACTING SECTIONS 21-77.20, 21-146, Z1.1-49 AND 21.1-129 AlvD BY ADDING SECTION 21.1-212.1 RELATING GENERALLY TO DEVELOPMENT REGULATIONS IN R-88 AND A ZONI~i tG DISTRICTS AND TO THE PROTECTION OF IDENTIFIED VISUAL RESOURCES BE IT ORDAI~i TED by the Board of Supervisors of Chesterfield County: (1) That Chapter 21 of the Code ~ the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: 000 Sec. 21-77.20. Required conditions. The following conditions shall be met in the R-88 District: (a) Lot area. Each primary structure, together with its accessory structures, hereafter erected shall be located on a lot having an area of not less than eighty-eight thousand (88,000) square feet and a width of not less than one hundred fifty (150) feet, except that where the lot fronts on a major arterial road, as shown on the count}~s ~ comprehensive plan, the lot width shall be increased to three hundred (300) feet. va~v-a-nxrsjvrzai~ni~z-v~'a-cs~°--m" `a=c-3~ef~-A~~E'-~eS~EF~°csa~E'aE?i~-~~~T~T *1, ~V2-~aa~F~i-Si~Eti~~ ~'' : ~!1\ ~°c-ice°c' r~i'~~@~--~°c--~A~l-B~is ~v°cz -vriv cJ ~,--vo-~aga~' ~js ~•,-5: At the option of the applicant the area of anv lot not having direct access onto a major arterial road as indicated on the County's comprehensive plan may be reduced to not less than sixty-five thousand three hundred forty (6.3401 square feet• or if the lot is served by public water and sewer to not less than forty-three thousand five hundred sixty (43 X60) square feet In order to reduce the lot size in either case the total number of lots within the platted subdivision shall be calculated as follows: (1) Determine gross site area by actual on-site survey. (2) Subtract land that is not contiguous: a. Any parcel that does not abut, adjoin, or share a common boundary with the rest of the development. 0705:924.2 to/2s/9z - 1 o f 6 - - lei J b. Land that is cut off from the main parcel by an existing road, railroad, existing development, or a perennial stream. (3) Subtract land area constituting roads and land within ultimate rights-of- way of existing roads (as defned by the transportation plan). (4) Subtract anv remaining land within the limits of the base flood area as defined by section 21-77.3. (5) Subtract land previously used in calculating the density of other adjacent subdivisions. (6Z Subtract anv remaining land within the limits of resource protection areas as defined by this chapter and chapter 21.1. Equals Base Site Area Multiply base site area bv: .5 X91 Equals Base Lots or residential units permitted on the site. 10 Bonus provisions Calculate acreage in special areas preserved from develoQment To qualify for credit toward bonus density. this land azea must meet the following criteria: ~ Land area must be exclusive of areas calculated above in sections ~a) 1-6: and Land azea must fully meet the Standards for Classification of Real Estate as Devoted to Open-S~ace Use Under the Virginia Land Use Assessment Law. as amended. adopted by the Director of the Department of Conservation and Historic Resources under the authorirv of Section X81-3229 et. seq. of the Code of Virginia: provided however that regardless of size, areas otherwise gualifvin~ as real estate devoted ro open space use are eligible for credit toward the bonus density calculation: and 0705:924.2 - 2 of 6 - 10/28/92 i~z ~ Land area must be subject to a recorded perpetual easement held by the county devoting such land to open-space use. 11 Multiply acreage meeting_ the above criteria by 1.0 to get BONUS LOTS 12 Total Base Lots and Bonus Lots to Qet TOTAL LOTS ALLOWABLE. per-~oss~c-~e-sve~-the- 000 Sec. 21-14b. Required conditions. The following conditions shall be met in the A District: (a) Percentage of lot coverage. Same as specified for R-88 District. (b) Front vazd. Each lot shall have a front vard having a depth of not. less than one hundred fifty (1~0) feet. (c) Side vard. Same as specified for R-88 District. (d) Corner side vard. Same as specified for R-88 District. (e) Rear vazd. Same as specified for R-88 District. (f) Required lot area. Each primary structure together with accessory structures, hereafter erected shall be located on a lot having an area of not less than forty-three thousand five hundred sixty (43,560) squaze feet and a width of not less than one hundred fifty (150) feet. (g) Exemptions. The requirements of section 21-146 shall not apply to any lot of record created prior to May 26, 1988, when the owner thereof owns no adjoining land. Lots exempted from section 21-146 shall comply with the requirements of section 21-92 except that each lot shall have a Front Yard having a depth of not less than one hundred (1001 feet. 000 n 0705:924.2 - 3 of 6 - 10/28/92 ~'~ 3 . ~ ~1r-' (2) That Chapter 21.1 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: 000 Sec. 21.1-49. Required conditions. The following conditions shall be met in the R-88 District: (a) Lot area. Each primary structure, together with its accessory structures, hereafter erected shall be located on a lot having an area of not less than eighty-eight thousand (88,000) square fee and a width of not less than one hundred fifty (150) feet, except that where the lot fronts on a major arterial road, as shown on the Erese~~ ~ county's comprehensive plan, the lot width shall be increased to three hundred (300) feet.. ei~t~-a~sja=-~cn.~,~, ., ~ ~ ~,,,. $-t~ci--~e$o~., ~ " y, ., „ a~c~3~e$~~~ r~E a +,. ,.. '. ;~° t~~fer~'wee--~e~~d~ed-~~--~43;~H8~~gi~e-~~ ~e-t~h~n~`~~~~-~-=oae:v~: At the option of the a~olicant. the area of any lot not having direct access onto a major arterial road as indicated on the Counts comprehensive plan may be reduced to not less than sixty-five thousand three hundred forty (6.3401 square feet; or. if the lot is served by public water and sewer. to not less than forty-three thousand five hundred sixty (43.560) square feet. In order to reduce the lot size in either case, the total number of lots within the platted subdivision shall be calculated as follows: (1) Determine gross site area by actual on-site survey. (2) Subtract land that is not contiguous: a. Any parcel that does not abut, adjoin, or share a common boundary with the rest of the development. b. Land that is cut off from the main parcel by an existing road, railroad, existing development, or a perennial stream. (3) Subtract land area constituting roads and land within ultimate rights of way of e.~cisting roads (as defined by the transportation plan). (4) Subtract any remaining land within the limits of the base flood area as defined"by section 21.1-36. (5) Subtract land previously used in calculating the density of other adjacent 0705:924.2 - 4 of 6 - 10/28/92 ~ ,7 subdivisions. f 6~, Subtract anv remaining land within the limits of resource protection areas as defined by this chapter Equals Base Site Area ~B.Z Multiply base site azea bv• 0 5 Equals Base Lots or residential units permitted on the site 10 Bonus arovisions. Calculate acrease in special areas preserved from development. To qualifv for credit toward bonus density this land area must meet the followine criteria: .~,~ Land area must be exclusive of areas calculated above in sections (a) 1-6: and Land area must fully meet the Standards for Classification of Real Estate as Devoted to Open-Space Use Under the Virginia Land Use Assessment Law, as amended. adopted by the Director of the Department of Conservation and Historic Resources under the authority of Section 58.1-3229 et. sect of the Code of Virginia: provided. however. that resazdless of size, areas otherwise qualifirin~ as real estate devoted to open space use aze eligible for credit toward the bonus density calculation• and ~ Land area must be subject to a recorded perpetual easement held by the county devoting such land to open-space use. 11 Nultiply acrease meeting the above criteria by 1.0 to ;et BONUS LOTS 12 Total Base Lots and Bonus Lots to yet TOTA.I.. LOTS ALLOWABLE. ~le~~:-"F~t~-bats-r~ei~~l~a~er-~~Eeed-~ ~;~.. „~ ~,~ ,,:* 000 0705:924.2 10/28/92 - 5 of 6 - 175 Sec. 21.1-129 Required conditions. The following conditions shall be met in the A District: (a) Percentage of lot coverage. Same as specified for R-88 District. (b) Front vazd. s$r~,~-nr~Y ~~ a ~ D ~~ T• Each lot shall have a front yard having a death of not less than one hundred fiftY~150) feet (c) Side yard. Same as specified for R-88 District. ' (d) Corner side yard. Same as specified for R-88 District. (e) Rear ~ d. Same as specified for R-88 District. (f) Required lot area. Each primary structure together with accessory structures, hereafter erected shall be located on a lot having an area of not less than forty-three thousand five hundred sixty (43,560) squaze feet and a width of not less than one hundred (100) feet. (g) Exemptions. The requirements of section 21.1-129 shall not apply to any lot of record created prior to May 26, 1988, when the owner thereof owns no adjoining land. Lots exempted from section 21.1-129 shall comply with the requirements of section 21.1-70, except that each lot shall have a Front _Yard having a depth of not less than one hundred (100, feet. 000 Sec. 21.1-212.1. Protection of identified visual resources. Development shall be designed to protect visual resources identified in the county's comprehensive plan against encroachment degradation or destruction to the maximum extent practicable 000 (3) This ordinance shall become effective immediately upon adoption. r 0705:924.2 10/28/92 -6of6- 176 ~"` i AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AIMENDED, BY AMENDING AND REENACTING SECTIONS 18.1-2, 18.1-27, 18.1-29 AND 18.1-5~ RELATING GENERALLY TO DIVISIONS OF LAND TO WHICH THE SUBDIVISION ORDINANCE APPLIES AND TO SUBDIVISION REGULATIONS CONCERNING THE PROTECTION OF IDENTIFIED VISUAL RESOURCES AND USE OF PUBLIC WATER AND SEWER BE TT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 18.1-2, 18.1.27, 18.1-29 and 18.1-5~ of the Code of the County of Chesterfield. 1978, as amended, is amended and reenacted to read as follows: Sec. 18.1-2. Definitions. In the construction of this chapter, the definitions contained in this section shall be observed and applied, except when the context clearly indicates otherwise: 000 Subdivision. The division of any parcel of land for residential use, into two (2) or more lots any one of which is less than five (5) acres, or which has road frontage of less than '_' six hundred (6002 feet, for the purpose, either immediate or future, of transfer of ownership or development for residential use including condominium development. Division of land for the purpose of granting or extinguishment of easements, dower or courtesy rights, subordinating or otherwise affecting the priority of liens, plats of confirmation and related transfers of interest in land not directed at the creation of lots or parcels for sale, shall not be considered as an act of subdivision. The term subdivision shall not include a single division of land into parcels where such division is for the purpose of a sale or gift to a member of the immediate family of the property owner. Only one (1) such division shall be allowed per family member and shall not be for the purpose of circumventing this chapter. For the purpose of this subsection, a member of the immediate family shall be defined as any person who is a natural or legally defined offspring, spouse. Qrandchild, grandparent, or parent of the owner. With respect to family subdivision all applicable requirements 0700:931.2 - 1 of 5 - 10/28/92 180 of the zoning ordinance shall be met and the proposed lot shall conform to the design standards set forth in this chapter. 000 Sec. 18.1-27. Improvements-Required. 000 (c) Connection to the county water supply system shall be required in the following circumstances; (1) In a proposed subdivision when any lot in the subdivision has an area of less than one (1) acre; or (2) For any lot or parcel having an area less than one (1) acre; or (3) When an existing water line is less than two hundred (200) feet from any property line of the lot for which a building permit is sought:: or In a proposed subdivision within the following area of the Countv the Southern and Western Plan area) unless residential zoning was obtained for such subdivision prior to the effective date of this subsection: Beginning at the boundary line between Chesterfield Counrv and Powhatan Countv at its point of intersection with the center line of Genito Road: thence extending eastward along the center line of Genito Road to its intersection with Moselev Road: thence extending southward along the center line of Moselev Road to its point of intersection with the boundary of Tax Viap ~4: thence extending southward along the uppermost reaches of the U~~er Swift Creek watershed to its point of intersection with Skinquarter Road• thence extending southward along the center line Skinquarter Road to its~oint of intersection with Hull Street Road: thence extending eastward along the center Iine of Hull Street Road to its point of intersection with Baldwin Creek Road• thence extending, southward along the center line of Baldwin Creek Road to its point of intersection with Beach Road: thence extending eastward along the center line of Beach Road to its intersection with Henslev Road: thence extending northeastward along the center line of Henslev Road to its intersection with Sorin~ Run Road• thence extending westward along the center line of Sprine Run Road to its intersection with Bailev Bridge Road: thence extending northeastward along the center line of Bailev Bridge Road to the point where it crosses Swift Creek: 0700:931.2 - 2 of ~ - 10/28/92 181. thence extending southeastward along the center line of Swift Creek as it meanders to its point of intersection with Piney Branch Creek• thence extending northeastward following the center line of said stream into Lake Dale• thence extendin northeastward along the center of Lake Dale and continuing eastward along Pinev Branch Creek as it meanders to its point of beginning; thence extending due eastward to its point of intersection with Branders Bridge Road• thence extending southeastward along the center line of Branders Bridle Road to its point of intersection with Ha~pv Hill Road; thence extending eastward along the center line of Hap~,v Hill Road to its point of intersection with Baldwin Road• thence e~ctending eastward along the center line of Baldwin Road to it point of intersection with the western boundary line of Parcel 9. Tax Map 133-~; thence extendine, around and including said Parcel 9 to its point of intersection with the western boundary of the Atlantic Coast Line Railroad right-of-wav continuing to its point of intersection with the easternmost corner of Lot b. Section 5. Mistwood Forest Subdivision. Tax Map 133-10: thence extending northeastward across said railroad right-of--wav, continuing northeastward along the southeastern boundary of Parcel 4. Tax Map 133-10 to its point of intersection with Lot 5. Block B. Nlid-Cirv Farms Subdivision. Tax i\rlap 133-11: thence extending southeastward along said lot boundary to its southernmost corner; thence extending northeastward along said parcel to its point of intersection with the center line of Jefferson Davis Highway; thence extending. northward along the center line of Jefferson Davis Highway to its point of intersection with Old Bermuda Hundred Road: thence extending eastward along the center line of Old Bermuda Hundred Road to its point of intersection with U S Interstate 95• thence extending southward along, the center line of U.S. Interstate 95 to its~oint of intersection with the boundary line of the Cirv of Colonial Heights: thence e~ctending along the boundary line between Chesterfield County and the Cirv of Colonial Heights as it meanders westward and southward to its point of intersection _with Old Town Creek• thence extending southwestward along the center of Old Town Creek as it meanders to its point of intersection with the southwestern property line of Lot 3~ William E. Gill Estates Subdivision. Tax Vlap 181-11: thence extending southeastward along the western boundary of the William E. Gill Subdivision as shown in Plat Book 4 images 8b and 87 to its point of intersection with River Road: thence extending eastward along the center line of River Road to its point of intersection with the Virginia Power Comnanv right-of-wav; thence extending southward along the Virginia Power ComDanV right-of-wav to its point of intersection with the boundary between Chesterfield Counrv and the Citv of Petersburg: thence e~ctending westward along the boundary between Chesterfield County and the City of Petersburg to its point of intersection with the boundary between Chesterfield County and Dinwiddie Counrv• thence extending westward along the boundary between 0700:931.? - 3 of 5 - 10/28/92 1~~ ~ J Chesterfield County and Dinwiddie County as it meanders to its point of intersection with the boundary between Chesterfield County and Amelia County thence extending northwestward along the boundary between Chesterfield County and Amelia County as it meanders to its _intersection with the boundary between Chesterfield County and Powhatan County;_ thence extending northeastward along the boundary between Chesterfield County and Powhatan County to its point of intersection with the center line of Genito Road the point of beginning (All parcel boundaries described herein are those apyearinQ on the County Tax Assessor's Maps as of Mav 11 1992 ) 000 ~, Exceot where connection to the County water supply system is otherwise required by law. including- the requirements of subsection c above (ilndividual wells may be used to provide water for domestic consumption provided that: (1) No lot which is proposed to be served by a well shall have an area of less than one (1) acre; and (2) In a subdivision where lots are proposed to be served by individual wells, all lots shall have an area greater than one (1) acre; and (3) Where lots are proposed to be served by individual wells, a hydrologic study shall be conducted which provides a scientific determination e€-t~e that there is an adequate quality and quantity of potable water in the underlying aquifer under both "normal" and "drought" conditions for the acre under consideration; and (4) Prior to issuance of a building permit, a well shall be installed, tested and approved on each lot. 000 Sec. 18.1-29. Preservation of natural features and amenities. Existing natural features which would add value to developments or to the county as a whole, such as trees, watercourses, historic sites and similar amenities and assets, including .inventoried -visual resources adopted as part of the county's comprehensive plan, shall shed be protected wherever practicable in the design of the subdivision. 000 0700:931.2 - 4 of ~ - 10/28/92 183 ?• ~ Sec. 18.1-5~. Size of lots served by conventional septic systems .~ In any subdivision utilizing conventional septic systems the average lot size shall be no less than foray thousand (40,000) square feet, at least ninety (90) percent of all lots in the subdivision shall be at Ieast forty thousand (40,000) square feet in size, and no lot shall be less than thirty thousand (30,000) square feet in size. In addition, all lots in the subdivision shall have a m;n;mum lot width of one hundred twenty (120) feet measured at the building line. This sec~ie$ subsection shall apply to any property for which residential zon;.ng is obtained after February 23, 1989; provided, however, that this se~ie~~ subsection shall apply to every residential lot which is recorded after January 1, 1991. No subdivision of land within the Southern and Western Plan area. as defined in section 18.1-27(c)(4), for which residential zoning is obtained after the effective date of this subsection may utilize conventional septic systems unless all lots in such subdivision are at least one (1) acre in size and located in those areas designated in the county's comprehensive plan .for sinele family residential use in the lowest density category. (Areas colored tan on The Southern and Western Area Land Use Plan.) 0700:931.2 - 5 of ~ - lo/?s/92 18 4 ..- AN ORDINANCE TO AIMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS Al1~NDED, BY AlI~NDING AND REENACTING SECTION 20-43 A1~tD BY ADDING SECTION 20-63.1 RELATING GENERALLY TO MA1~IDATORY CONNECTION TO THE PL-BLIC WATER Al'~tD WASTEWATER SYSTEMS IN CERTAIN AREAS OF THE COUN'T'Y BE IT ORDAIl~(ED by the Board of Supervisors of Chesterfield County: (1) That Section 20-43 of the Code of the Counrv of Chesterfield, 1978, as amended, is amended and reenacted to read as follows: Sec. 20-43. Mandatory water connections in certain areas. (ea) For the purposes of this section only, the mandatory connection area shall be described as follows: All structures located in the following azea of the county shall connect to the county water svstem: Beginning at the southern corner of the Chesterfield County Chester Landfill at its point of intersection with Bradley's Bridge Road; thence westwardly to the southwest corner of said landfill; thence northwardly along the western property line of said landfill to the northwest corner of said landfill; thence eastwardly along the property line of said landfill to its intersection with the fifty-foot right-of--way; thence northwardly along said right-of--way to its intersection with Carver Heights Drive (Rte. 708); thence eastwazdly along Carver Heights Drive to its intersection with the western property line of the Carver Home Sites subdivision; thence northwardly along said subdivision property line to its intersection with Iron Bridge Road; thence eastwazdly along the southern right-of--way of Iron Bridge Road to its intersection with the eastern property line of Tax Map 114-16, Parcel 4; thence southwardly along the said eastern boundary to the southeastern corner of the same property; thence westwardly along the southern property line of said property to its intersection with the western property line of Tax Vtap 114-16, Parcel 1; thence southwazdly along said property line of Tax Map 114-16, Parcel 1 to its point of intersection with W. Hundred Road; thence eastwardly along the southern right-of-way of W. Hundred Road to its point of intersection with the northeast comer of Tax Map 114-16, ,Parcel 7; thence in a southeast direction along the boundaries of Tax Map 114-16, Parcel 7, to its terminus at the southeast corner of said property; then continuing southwazdly along the eastern property line of Tax Map 114-16, Parcel 14 and coatinuing southwardly along the eastern property line of Tax Map 131-4, Parcel 58, to its point of terminum at the southeast boundary of Tax Map 131-4, Parcel 58; thence westwardly along the southern property line of Tax Map 0705:932.2 - 1 of 3 - 10/28/92 17'7 r 131-4, Pazcel 58, to its intersection with Branders Bridge Road; thence southwardly along the eastern right-of--way of Branders Bridge Road to its point of intersection with VEPCO right-of--way, as shown on Tax Maps 131-4, 131-8; thence southwardly along the western line of said right-of--way to its intersection with the southeast corner of Tax Map 131-8, Parcel 4; thence westwazdly along the southern property line of said parcel to its terminus at the eastern property line of Tax Map 131-7(1), Parcel 21; thence northwazdly along said eastern line to its point of intersection with Bradley's Bridge Road; thence westwardly along the southern right-of--way of Bradley's Bridge Road to its point of intersection with the southern corner of the Chesterfield County Landfill, the point of beginning. (ab) All existing structures in the mandatory connection area, as defined by subsection (c) herein, which obtain their water supply from wells, whether in actual use or not, shall connect ~ to the public water system within ninety (90) days of the effective date of this section {December 10, 1986). (bc) All structures under construction or for which a building permit is obtained after November 12, 1986, shall connect to the county water system. (bd) All structures which are located in the Southern and Western Plan area described in section 18 1-~7(c~(4) and for which zoning, anvroval is. wanted after the effective date of this subsection shall connect to the counrv water svstem: provided. however that such connection shall not be res~uired for the following structures unless connection to the counrv water svstem is otherwise required by law: (11 mobile homes (~l structures authorized by e~dstinQ conditional uses or special exceptions which are renewed after the effective date of this subsection. (31 structures authorized by conditional uses or special exceptions granted after the effective date of this subsection when the use permitted by such conditional use or special exception is incidental to a principle use previousiv allowed with a private well. (41 governmental and institutional buildings and (51 residences constructed on lots that are exempt from the requirements of Chanter 18.1. The terms "structure" and "institutional building" shall have the meanings ascribed to them in section 21.1-281. . (ce) Relief from the mandatory connection reouirement in subsection (d) above may be oranted by the planning commission through schematic plan. site plan or tentative subdivision review if it determines that (11 the use of a private well will not adversely affect the ability to extend public water to other area properties. (2) the use of a private well will not encoura;e future area development that is inconsistent with the adopted comQrehensive plan and (31 use of a private well is not reasonably likely to adversely affect the public health safety or welfare in the future. In ~antinQ such . ; , ~-. 0705:932.2 - 2 of 3 - lo/2s/92 1'78 ,, relief the yiannmg commission may impose conditions to mitigate the impacts of the excel (2) That Section 20-b3.1 is enacted and added to the Code of the County of Chesterfield, 1978, as amended, to read as follows: Sec. 20-63.1. Mandatory wastewater connection in certain areas. ~ All structures which are located in the Southern and Western Plan area described in section 18 1-~7(cl(41 and for which zoning approval is granted after the effective date of this subsection shall connect to the county wastewater system: provided however that such connection shall not be required for the_ _followmQ structures unless connection to the county wastewater system is otherwise required by law• (1) sin~ie family dwellings on lots which are at least one (11 acre in size and located in those areas designated in the County's comprehensive clan for sinsie family residential use in the lowest density category : (Areas colored tan on The Southern and Western Area Land Use Plan Z (~~ r^^bile homes (31 structures authorized by e~dstin~ conditional uses or special exceptions which are renewed after the effective date of this subsection. (4) structures authorized by conditional uses or st~ecial exceptions anted after the effective date of this subsection when the use permitted by such conditional use or special eYCeotion is incidental to a principle use previously allowed with aseptic system. (51 zovernmental and institutional buildinss and (6) residences constructed on lots that are exempt from the requirements of Chapter 18.1. The terms "structure" "single family dweilins" and "institutional building" shall have the meanings ascribed to them in section 21.1-281_ (b~ Relief from the mandatory connection requirement in subsection (a) above may be wanted by the piannin~ commission through schematic elan. site plan or tentative subdivision renew if it determines that (1) the use of a septic system will not adversely affect the abilirv to e.Ytend public sewer to other area properties. (21 the use of a septic system will not encourage future azea development that is inconsistent with the adopted comprehensive clan and (31 use of a septic system is not reasonably likely to adversely affect the public health. safety or welfare in the future. In arantin~ such relief the Commission may impose conditions to mitigate the imnacts_ of the exception. 0705:932.2 - 3 oI 3 lo/2s/92 1?9 '~~~`t ('~{;( <~ "Gt ~ ('~ Al ~ ~ C W O ~ ,~ (D '" i-: '.Y ~ CAD 'b ~ ~ ~ a• ~ d ~i ~ O ] 'L7 ~ Q• ~• ~ cn ro p '! a p O Q. C p' d UOC ~ °,~' ^ 00. ~ 0.d C ~ ~ O ~ ,., G ',b0 n ~ ~ C ~ fii' 0. ~ p' ~• ~ ~ ~ ~ 0.A' C " ~•+ ~ .~, O ro ~ '~• ,~ ~'~~.a~.~ o ;•~ o.~ a~, ~ ,010.,."c'< r w ~ o O~ .`r C/100 y. .7 R M ° t~ ~ f9 ~ G _(p (D ~j C? ~ M ~•'f P7 ^ ~ f~37. OC (p 'r~ ~7 [3• ~ ~ ° C ~• ~ ta• Q• ~ ~ G' C7' ~• G ~ ~ ~ C ~ N M p' r dt7 " A/ Al `C7 O C C O ~ w ~ O ~~ ~ ~~ O g ~~ ~~ ° c ~ o ~~ ~ ~ ~p~~~ ~ C~ ao ~ ~ ~ y (D .. ~'1 dQ G ~ '+ ~' " j ~ C, ~ .. ~j n ° ~ p ^ `+ •J' .-r ^ ,C.~ g w flu O '~ a• ~ n w ~ 00 ~ y ° ~ ti ~ ~ ~ ~ O ~ ~ ~. w M p b v, O' ~, O' ~ ~ ~ C O ~ OCl.. O Al `.~ ~ `t n ~ .`~•. W O ] O p w ~• ~ '+ n G~ 0 0 0 7' "' a~ ~ ~D' o fin' C"••' I~ b ~ ,".. C n~ C~ C~ p y dQ fD M `.s' O b ,~. t9 A O H ,.., tj' vi ^ a~ ~ Q ~ ~ c ~ a ~ ~`' ~•°°~'~' ~ 0.2 moo. w~e c ~ p c `" ~~ a%~b ~a~ ~ ~ ~.~~ A.oGO ~ M ~ ~ ~j ~•t 'U° p .~° Way b ~ (G~ ^ ]. (~ ~ ~ ~ ~ ~ n ~ OGN C ~ ~ C 2 n a ,, .. R ~ n~ ~, o aaN aw ~ o c ~ ° `~ o ~ c ~° c ~ B ~ Q,M °,~c~ ~ c ~.~.~.b ~ o ~ E~p3~p ~o ~~ a a,~ ~ w ~a'~ %= 9 ~ ~ ~ ~"o ~ ~' ~ O Fn" ~ ~D rD C C G• ~ ~ `~fD o•a~~~a'^7o~,CCQ{°ppol~~~~,b~, r-~ 'L7 ~ v• O .a.. M r9 ~ `~ M ~• ~' ~' ~ ~~ ~ rD 'J' Q. +C C ~~ ~~ _~ ~D ~~ ~^ ~1 L~J ~~ ~~ 0 ~F O ~~ ~^ I. C (O N W D c Z lD O C7' '•" +'t7 ~' D' O• cn .,, C O .y '< O C R~~~~~ .~,~~ • fib,' ~ . ~ rj ~ n ° 5 w ~ 7 ". 7 ~ ~ C Rw o nx tO. ^ C ~ ~ C O~^p~ tT1 V, n ,,,~ n ~ ~ y y ~ ~ ~ 7 'L7 a, (~ O O ~ ~ ¢ C_ O ^ ~ ~. ~ '' Oro a• ~'~ ~ o A ~- W ~^.. ~ ~^ r-i ~g o no ~ a . O r. r.• C ~ ~ //~ &~s~~~~'~~ 0• fD ~ ~•~ ~ 7 ~ ~ ~~ FS CVCj C•1 ~j ~ G ~ N E ~~ ~~ June 14, 1993 r ` I am opposed to the Southern and Western Area Land Use Plan and would like to speak against it if permitted. ~~ / ~. ~ ~~ ,i / ~ ~ ' ,~' j°~~'~~ ~~ ~" ~~ `~ ~, ;r ' ,I~,ne 1G, 1993 ~~ -~`- '~}C•~4~ s~ v~`G :.w•,C _~~i: 3'~:F ~r;ii.~T': ?YCIX '&flfl ~~~! Pl&R Sf!~ WOldi'~ ~:k8 ' -,r '~: 1i. -SAS-^~: ~~ .-_ }.~~u~.~~a:$."l. ~'i `~ ~...~= ~~}~~ ice` ~ ~ ''~ 14, 1993 I am apposed to the Southern and 'Western Area Land Use Plan and would like to SpEak against it ~,f permitted. ~~a.~ ~~I June 16, 1993 I am opposed to the Southern and Western Area Land Use Plan and would like to speak against it if permitted. (~~. ~~,~ Elizabeth H. Babb ~. ~~+` June 15, 1993 I am opposed to the Southern and Western Area Land Use Plan! 6` Y ~~'6 r William G gory Hundley, M.D. ~. June 14, 1993 I am opposed to the Southern and Western Area Land Use Plan! Robert Wynne Hundley ~r++~ June 15, 1993 I am opposed to the Southern and Western Area Land Use Plan and would like to speak against it if permitted. L~~~ Kathryn Elizabeth Hundley ~' ~ . ~r '4~ June 14, 1993 I am opposed to the Southern and Western Area Land Use Plan!! Elizabeth Babb Wood _t -.Jq ~~ ~P~3,t [- $ -"'J~s ~~.."W~.M ~S'I ~ vV::rty~;,J~GeL" VvM~j ?L ~I~l rr!Ri r Duna lA, l99~ ' -~ r~ _~_ "~ _ ~~~..; ;.~~. p'= a'u ~usiil'ti ~Xt~ ~ a::~ i.'88 s1&" a2191f ;rdw`t:it.~ ?.1k6 ,r l! :t .; 1, ~ 1 f 1 Iii BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT IIII~CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 TO: Richmond Times Dispatch FRO1rI: Chesterfield County Board of Supervisors DATE: May 27, 1993 SUBJECT: Meetings and Coming Events One (1) time, Wednesday, June 2, 1993 One (1) time, Wednesday, June 9, 1993 T _~ -~ LANE B. RAMSEY COUNTY ADMINISTRATOR Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. Theresa M. Pitts Clerk to the Board of Supervisors Attachment Providing a FIR5T CHOICE community through excellence in public service. ~c~ PnMeOOn R~cvieE Mpr BOARD OF SUPERVISORS ARTHUR S. WARREN, CHAIRMAN CLOVER HILL DISTRICT EDWARD B. BARBER, VICE CHAIRMAN MIDLOTHIAN DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT WHALEY M. COLBERT MATOACA DISTRICT CHESTERFIELD COUNT P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 1rIIISORANDUM TO: Progress Index FROK: Chesterfield County Board of Supervisors DATE: May 27, 1993 SDBJECT: Meetings and Coming Events One (1) time, Wednesday, June 2, 1993 One (1) time, Wednesday, June 9, 1993 LANE B. RAMSEY COUNTY ADMINISTRATOR Please confirm by calling the Clerk to the Board of Supervisors Office at 748-1200. Also, please fax me a computer printout of the ad--fax number 748-3032. PLEASE SEND TEAR SHEET WITH BILL. Theresa M. Pitts Clerk to the Board of Supervisors Attachment Providing a FIRST CHOICE community through excellence in puBlic service. g~~ PrinbO an RacysleE Popar L TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at a regular meeting on June 23, 1993 at 7:00 p.m. in the County Public Meeting Room at Chesterfield Courthouse, Chesterfield, Virginia, will hold public hearings to consider: A. The Southern and Western Area Plan, an amendment to the Plan for Chesterfield. This Plan is a general, long-range policy guide addressing such issues as land use, phasing of development, transportation and the location of public facilities within the area generally bounded by the Powhatan, Amelia and Dinwiddie County lines, the Petersburg and Colonial Heights City lines, Interstate 95, Happy Hill Road, Swift Creek, Bailey Bridge Road, Hensley Road, Beach Road, Baldwin Creek Road, Hull Street Road (Route 360) and Moseley Road. 1. A County-wide ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Sections 21-77.20, 21-146, 21.1-49 and 21.1-129 and by adding Section 21.1-212.1 relating generally to development regulations in R-88 and A zoning districts and to the protection of identified visual resources. 2. A County-wide ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Sections 18.1-2 , 18.1-27, 18.1-29, and 18.1-55 relating generally to the regulation of subdivisions. Specifically regarding definitions, design standards, connecting subdivisions to the County water system and the use of private septic systems. 3. An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 20-43 and by adding Section 20-63.1 relating to mandatory connection to County water and/or wastewater systems in certain areas identified by the proposed Southern and Western Area Plan. B. The Jefferson Davis Corridor Plan, an amendment to the Plan for Chesterfield. This Plan is a general, long-range policy guide addressing such issues as land use and development standards, housing and neighborhood stabilization, and business development within the area generally bounded on the north by the City of Richmond/Chesterfield County line; on the east by a utility power easement running south to Coxendale Road and then south along I-95; on the south by the centerline of Route 10; and on the west by the Seaboard Coast Line Railroad. ... ~ ~ • An ordinance to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Sections 21-67.41, 21-67.42, 21.1-219, 21.1-224, 21.1-227, 21.1-245 and 21.1-253 and by adding Sections 21.1-255.11, 21.1-255.12, 21.1-255.13, 21.1-255.14, 21.1-255.15, and 21.1-255.16 relative to development standards, primarily within the area of the Jefferson Davis Corridor Plan. A copy of the Southern and Western Area Plan and proposed ordinance amendments and a copy of the Jefferson Davis Corridor Plan and proposed ordinance amendment are on file in the County Administrator's Office, Room 505, 9901 Lori Road, Chesterfield, Virginia, and may be examined by all interested persons between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. l,~ , -~- ~~` ~ CHESTERFIELD COUNTY '~~~-~~9 ' BOARD OF SUPERVISORS Page ?- off. ~y~" AGENDA Meeting Date: ~TLtine ~ ~ , ~ g a ~ Item Number: 1 ~ . Su_b~ct: Public Hearing for Jefferson Davis Corridor Plan and Related Ordinance Amendments County Administrator's Comments: ~ /~ ~ , U!4•~ Board Action Requested: Planning Commission and proposed the Jefferson amendments. Summary of Information: The Jefferson Davis Corridor planning effort began in the spring of 1992. An extensive citizen participation effort has resulted in the following: Broad base residential and business support for the Plan and its related Ordinance Amendments; The formation of a business persons group: the Jefferson Davis Association; A positive, proactive, optimistic citizenry committed to achieving the vision they have crafted of their community's future. CRITICAL CONCERNS ADDRESSED: The Jefferson Davis Corridor Plan addresses the following critical concerns: The preservation of existing, sound neighborhoods; Preparers Title: Director of Planning Thomas E. a bson 3JUNE2393/AGENDA3/gok County Administrator: Attachments: Yes ~ N o 18 ~ ^ staff recommend that the Board adopt the Davis Corridor Plan and related ordinance t ,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 2 0~ The need to rehabilitate targeted deteriorating neighborhoods; The revitalization of the existing business corridor; The redevelopment of unused and underused land; The beginning of a new era of public/private partnership designed to begin the area's new "vision." MAJOR RECOMMENDATIONS: Important recommendations of this plan include: An increased commitment to public/private initiatives; The hiring of a revitalization coordinator; State Enterprise Zone designation; Target housing rehabilitation in certain residential areas with long term viability; The coordinated enforcement of County and State codes; The protection of commercial and industrial land from residential encroachment; A land use approach that further encourages economic development; The preservation and promotion of the area's historic resources; GOADS: The three main goals that the Jefferson Davis Corridor Plan sets out to accomplish are as follows: Make the Jefferson Davis Corridor a better place to live and work by balancing economic demands of development with the needs of people for a sense of place, attractiveness, and comfort ; Revitalize the Jefferson Davis corridor by strengthening residential neighborhoods; Promote the economic development of promoting the availability of work opportunities. the corridor, thus places offering job # 18~ ~' u~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 3 0~ LAND USE: The Land Use Plan illustrates the recommended future development pattern for the Jefferson Davis Corridor area. The Land Use Plan for the Jefferson Corridor: Proposes a mixed land use pattern including residential, commercial and industrial uses; Provides flexibility for a variety of uses; Designates flexible redevelopment areas, the plan identifies redevelopment opportunities. Encourages the value of industrial land use to the County's economic health. Designates significant amounts of land for future industrial use. HOUSING: Housing improvement is key to the revitalization of the Jefferson Davis Corridor. Some of the factors that were considered in evaluating residential areas in the Corridor include: the amount and spatial pattern of substandard housing, vacant structures and land, the presence of residential zoning, and the impact of surrounding uses. Highlights of the Housing and Neighborhood Revitalization Strategy follow: Direct public investment to designate Neighborhood Target Areas to provide coordinated housing rehabilitation and other revitalization efforts and leverage additional private sector investment; Control deterioration in or adjacent to residential neighborhoods through spot demolition, code enforcement and/or purchase. An action recommended is to continue an active code enforcement program; Develop and implement a strategy to address the special needs and problems associated with the corridor's mobile home housing. An action recommended is to include all mobile home parks in the active code enforcement program. ECONOMIC DEVELOPMENT: Economic growth is the cornerstone of every community's livelihood. A major component of this plan is to improve the overall economic environment of the Jefferson Davis Corridor area. The Business Development Strategy recommends the foll 18'~ . ~~ , . Nu~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Summary of Information: (Continued) Page 4 0~ Staff the Revitalization Coordinator Position to implement the business strategy and in doing so to coordinate and assist the business community; The pursuit of Enterprise Zone designation for a portion of the corridor; The establishment of a Community Development Corporation. HISTORIC PRESERVATION: Among recommendations regarding Historic Resources, the plan supports the nomination of the Falling Creek Ironworks to the National Register of Historic Places., as a National Historic Landmark. In conclusion, the Jefferson Davis Corridor Plan seeks to make better use of the economic resources of the area and to encourage a pleasant, highly livable and workable environment for its residents. It proposes flexibility in future land use decisions in support of economic development related activities, while also addressing incompatible land use issues. The Jefferson Davis Corridor area is a special place with a unique character and history that distinguishes it within Chesterfield County. This plan addresses the preservation and enhancement of these special qualities. The sense of uniqueness and pride of place resulted in the "vision" that is the plan's guiding force. The Planning Commission held a public hearing on May 18, 1993, and after community input voted unamiously to recommend approval of the Jefferson Davis Corridor Plan and related ordinance amendment. # 188 '~.~ `'rd PLANNING COMMISSION RECOMMENDATION AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978 AS AMENDED BY AMENDING AND. REENACTING SECTIONS 21-67.41, 21-67.42, 21.1-219, 21.1-224, 21.1-227, 21.1-245 AND 21.1-253 AND BY ADDING SECTIONS 21.1-255.11, 21.1-255.12, 21.1-255.13 21.1-255.14, 21.1-255.15 AND 21.1-255.16 RELATING TO DEVELOPMENT STANDARDS, PRIMARILY WITHIN THE AREA OF THE JEFFERSON DAVIS CORRIDOR PLAN BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That SECTIONS 21-67.41 and 21-67.42 of the Code of the County of Chesterfield, as amended, are amended and reenacted to read as follows: ARTICLE III. DISTRICTS GENERALLY 0 0 0 DIVISION 11.4. HIGHWAY CORRIDOR DISTRICT Sec. 21-67.41 Areas of Applicability The Hi~hwav Corridor District shall include all lands as specified in Section 21 1- 255.12 of the Code of the County of Chesterfield Sec. 21-67.42. Development Standards Refer to the aoolicable sections of Chapter 21 1 for all special development standards for Hi~hway Corridor Districts All portions of Chapter 21, including uses that are not specifically modified within Highway Corridor Districts, shall remain in full force and effect. 0 0 0 l89 (2) That SECTIONS 21.1-219, 21.1-224, 21.1-227, 21.1-245 AND 21.1-253 of the Code of the Count~of Chesterfield, as amended, are amended and reenacted to read as follows: ARTICLE 4. DEVELOPMENT STANDARDS 0 0 0 DIVISION 2. PARKING 0 0 0 Sec 21 1-219 Design Standards for Off-Street Parkin. 0 0 0 Surface Treatment. (1) Except for single family residential and farm uses, a~ areas where track mounted e~ui~ment is stored or displayed, or in I-2 and I-3 Districts, driveways and parking areas shall be paved with concrete, bituminous concrete, or other similar material. Except in I-2 and I-3 Districts, surface treated parking areas and drives shall be prohibited. Except as detailed in the Environmental Engineering, Department's Reference Manual, Econcrete curb and gutter shall be installed around the perimeter of all paved driveways and parking areas. Other curbing material of similar quality, such as brick or cobblestone, shall be permitted at the discretion of the Director of Planning or Planning Commission through site or schematic plan review. Drainage shall be designed so as not to interfere with pedestrian traffic. 0 0 0 (4) Except as detailed in the Environmental Engineerin Department's Reference Manual, ,the perimeter of driveways and parking areas not utilizing concrete curb and gutter shall be delineated by a permanent means such as bumper blocks, railroad ties, or timbers (having a minimum end dimension of six (6) inches by eight (8) inches) or similar such treatment. Delineation materials shall be secured with a minimum of two (2) re-bars to the ground, pavement, or other feature which is permanently attached to the ground. 0 0 0 2 WP/APR93/APR55/dm Aso ~~ DIVISION 3. LANDSCAPING 0 0 0 Sec. 21.1-224. Plant Material Specifications 0 0 0 ~ Perimeter Landscaping 0 0 0 10 Perimeter Landscaping H a. At least one (1) large deciduous tree for each fifty (50) lineal feet. 0 0 0 3 WP/APR93/APR55/dm 19 ~, ,,~ r. DIVISION 4. BUFFERS AND SCREENING 0 0 0 Sec. 21.1-227. General Provisions for Buffers and Screenin . 0 0 0 (i) Except for buffers required by the Board of Supervisors as a condition of zoning or by the Board of Zoning Appeals, the requirements for buffers and screening may be waived and/or modified by the Planning Commission during schematic or site plan review and approval under any of the following conditions: (1) If the strict application of the provisions of this Division reduces the usable area of a lot, due to lot configuration or size to a point which would preclude a reasonable use of the lot, buffer and/or screening requirements may be waived or modified provided the side or rear of a building, a barrier, and/or the land between that building and the property line, has been specifically designed to minimize adverse impact through a combination of architectural and landscaping techniques. (2) Where the building, a barrier and/or the land between that building and the property line has been specifically designed to minimize adverse impact through a combination of architectural and landscaping techniques. (3) Where the adjoining land is designated in the County's adopted comprehensive plan for a use which would not require the provision of buffers or screens. (4) Where the adjoining property is used for any public purpose other than a school, day care center or hospital. (5) Where adjacent residential or agricultural property is used for a compatible use which has been permitted by the Board of Zoning Appeals as a special exception or the Board of Supervisors as a conditional use. (6) Where the topography is such that the requirements of this Division would not be effective. (7) Between uses that are to be developed under a common development plan. (8) Where adiacent residential or agricultural property is undevelopable for residential uses because it is a resource protection area 0 U O 4 WP/APR93/APR55/dm 192 '~.r .~' ARTICLE 6. DEVELOPMENT STANDARDS OFFICE. COMMERCIAL AND INDUSTRIAL DIVISION 2. DEVELOPMENT REQUIREMENTS -EMERGING GROWTH AREAS 0 0 0 Sec. 21.1-245. Areas of Applicability and Exemptions ~ The standards in this Division shall apply to all development in office, commercial and industrial districts with the exception of those areas outlined in Divisions 3~ a+~ 4 and 5 of this Article. 0 0 0 5 WP/APR93/APR55/dm 19~ DIVISION 3. DEVELOPMENT REQUIREMENTS POST DEVELOPMENT 0 0 0 Sec. 21.1-253. Yard Reauirements for Office Commercial and Industrial Districts. Exceot where lesser setbacks are oermitted by Sections 21 1 255 15 or 21 1 255 16j the following yard requirements shall apply to any zoning lot or parcel: (a) Setbacks along major arterials All buildings, drives and parking areas shall have a minimum fifty (50) foot setback from the proposed rights of way of major arterials as indicated on the General Plan, as amended, except that the building setback in an I-2 District shall be increased to sixty (60) feet and in an I-3 District, to ninety (90) feet. Within these setbacks, landscaping shall be provided in accordance with Perimeter Landscaping B. (b) Front and corner side yards The front and corner side yard setback for buildings shall be a minimum of thirty (30) feet from public rights of way other than major arterials except that in "an I-2 District, building setbacks shall be increased to sixty (60) feet and in an I-3 District to ninety (90) feet. The setback for drives and parking areas shall be a minimum of fifteen (15) feet from existing or proposed rights of way. Within these setbacks, landscaping shall be provided in accordance with Perimeter Landscaping A. (c) Side yards. The side yard setbacks for buildings shall be a minimum of twenty (20) feet, except in the I-2 and I-3 Districts side yards shall be increased to thirty (30) feet. One (1) foot shall be added to each side yard for each one (1) foot that the building height adjacent thereto exceeds forty-five (45) feet. (d) Rear yards. The minimum rear yard setback for buildings shall be thirty (30) feet. One (1) foot shal I be added to each rear yard for each one (1) foot that the bui Iding height adjacent thereto exceeds forty-five (45) feet. (e) Yards for gasoline pumps The setbacks for gasoline pumps shall be the same as those for buildings and the setback for drives serving gasoline pumps shall be the same as those for drives and parking areas, as required in this Section. 6 WP/APR93/APR55/dm 19~ . (3) That the Code of the County of Chesterfield, as amended, is amended by adding the following new sections: ARTICLE 6. DEVELOPMENT REOUIREMENTS OFFICE COMMERCIAL AND INDUSTRIAL 0 0 0 DIVISION 5. DEVELOPMENT REQUIREMENTS HIGHWAY CORRIDOR DISTRICT Sec. 21.1-255.11 Purpose and Intent of District The purpose and intent of this Division are to recognize unique highway corridors within the Countv to maintain and reinforce the character identity and vitality of such corridors by continuing and enhancing existingpatterns of development through the implementation of adopted plans and guidelines and the establishment of a special district mandating particular land use regulations and development standards and requirements within such corridors Sec. 21.1-255 12 Areas of Applicability The Hi~hwav Corridor District shall include all lands as specified herein (a) The lefferson Davis Highway Corridor comprised of all that area contained within the adopted lefferson Davis Corridor Plan Sec. 21.1-255.13. General Development Standards ~ Except as specifically noted in the following sections containing unique development standards within Highway Corridor Districts, all applicable County wide Emer~in~ Growth or Post Development Standards shall be met Sec. 21.1-255.14. Exceptional Development Standards .~ Parking. Parking requirements in the Highway Corridor District shall be calculated based on Section 21.1-217 or based on 4 4 spaces per 1 000 square feet of gross floor area. whichever shall yield the fewer parking spaces Improved designated parkin spaces in a public right of way may be counted toward the number of parking spaces reauired herein and by Section 21 1-217, when more than one half (1/2) of each such space adjoins the site such off-site parking spaces shall not be subject to Section 21 1 220 of this chapter. Further the required number of parking spaces WP/APR93/APR55/dm 195 ~. 4, may be reduced by 10% if the development contains a sidewalk or other pedestrian walkway system that connects to existing walkways or that may be connected to future walkways. All other requirements of Section Article 4, Division 2 shall apply as described Landscaping. Within the Jefferson Davis Highway Corridor, no interior parking lot or perimeter landscaping shall be required. Perimeter Landscaping H shall be installed in all front and corner side setbacks except where parking or driveways are located at the ultimate right of way line. Tree preservation in accordance with Sections 21 1-224 (d) and 21.1-227 (b) shall be required. ~ Buffer width matrix. The required width of buffers shall be determined from the following matrix. The left column of the matrix represents the zoning of the lot on which the buffer must be provided, the top column of the matrix represents the zoning of property contiguous to the zoning lot. The numbers in the matrix represent the width in feet of the required buffer: A' R-7/88 R-T H/R-M F A' + + R-7/88 + + R-T H/R-M F + 2 5 z-' O-1 + 253 O-2 + 2 5 3 C_1 + 2 5 3 C-2 ± 2 5' C-3 + 253 C-4 + 253 CC=S + 253 I_1 + 253 I_2 + 7 5'' I_3 + 1003 8 WP/APR93/APR55/dm 196 Buffer widths adiacent to vacant ro ert with a ricultural zonin shall be determined based upon the land use designation shown on the General Plan for the agricultural ro er 1 Where R-7 throu h R-88 orooerty is adiacent to R-TH or R MF property, a buffer shall be reauired on the R-TH or R-MF groaerty There shall be no buffer requirements between any single family residential districts unless required by the Board of Supervisors or Board of Zoning Appeals Buffers shall not be reauired if this Chapter permits buildings or parking areas to be constructed without being set back from the property line Sec. 21.1-255.15 Setback Requirements for O C and 11 Districts ~ lefferson Davis Highway Corridor The minimum setback for all buildin s~ drives, and parking areas shall be as follows• Setbacks along public roads a. Buildings. The minimum setback shall be twenty-five (25) feet b. Drives and Parking. There shall be no minimum setback for parking areas for automobiles, light trucks vans, pick-up trucks, and motorcxcles and for boats trailers, and RV's less than twenty-five (25) feet in length The minimum setback for parking and storage of other vehicles shall be fifty (50) feet Side setbacks. a. When abutting an O, C, or I District, there shall be no minimum setback for buildings, drives and parkin areas. b. Buildings. Adjacent to all other districts designated by the lefferson Davis Corridor Plan for non-residential uses, the minimum setback shall be twenty (20) feet This setback shall be eliminated by the Director of Planning_provided there are no openings in the wall of the office, commercial or industrial building facing the property line except those required by the Fire Marshall. e. Drives and Parkin~jacent to all other districts designated by the lefferson Davis Corridor Plan for non-residential uses, there shall be no minimum setback for drives and Barking, areas for automobiles, light trucks vans pick-up trucks, and motorcycles and for boats, trailers, and RV's less than twenty-five (25) feet in length unless the adiacent orooerty is occupied by a dwelling. If the ad,~cent property is occupied by a dwelling. the minimum setback shall be increased to ten (10) feet unless a solid screen or WP/APR93/APR55/dm is~ fence at least four (4) feet hi;?h is installed The minimum setback for parking and storage of other vehrcles shall be thirty (30) feet d. Adiacent to all other districts designated by the Jefferson Davis Corridor Plan for residential uses, the minimum setback for buildings shall be twenty (20) feet the mrnrmum setback for drives and oarkin~ areas for automobiles, lig ht trucks, vans pick up trucks. and motorcvcles and for boats trailers, and RV's less than twenty five (25 ) feet in len±~th shall be ten (10) feet and the minimum setback for parking and storage of other vehrcles shall be thirty (30) feet Rear setbacks. a. When abutting an O C or I District there shall be no minimum setback for buildings, drives and parking areas b. Buildin>;s. Adiacent to all other districts designated by the Jefferson Davis Corridor_Plan for non-residential uses the minimum setback shall be thirty (30) feet This setback shall be eliminated by the Director of Planning provided there are no openings in the _wall of the office. commercial or industrial building facing the property line except those required by the Fire Marshall c. Drives and Parkin;? Adjacent to all other districts designated by the Jefferson Davis Corridor Plan for non-residential uses, there shall be no minimum setback for drives and garkinr? areas for automobiles light trucks, vans pick up trucks and motorcvcles and for boats trailers and RV's less than twenty-five (25) feet in length unless the adjacent arooerty is occupied by a dwelling If the ad~ai cent property is occupied by a dwell,n~, the minimum setback shall be increased to twenty-five (25) feet unless a solid screen or fence at least four (4) feet high is installed The minimum setback for parking and storage of other vehicles shall be forty (40) feet d. Adiacent to all other districts designated bX the J efferson Davis Corridor Plan for residential uses, the minimum setback for buildings shall be thirt y (30) feet the minimum setback for drives and parkins; areas for automobiles, li>; ht trucks vans, pick u~ trucks, and motorcvcles and for boats, trailers, and RV's less than twenty-five (25) feet in length shall be twenty-five (25) feet and the minimum setback for parking and storage of other vehicles shall be forty (40) feet Setbacks for ;^asoline pumps, ATM's and other fully automatic self- operated eauioment. The setbacks for such uses and drives servin;; such uses shall be the same as those for drives and parkin;; areas for automobiles, light trucks vans, pick-up trucks and motorcvcles and for boats trailers, and RV's less than twenty-five (25) feet in length 10 WP/APR93/APR55/dm isg `` Sec. 21.1-255.16. Setback Requirements for I-2 and I-3 Districts. ~ Jefferson Davis Highway Corridor. The minimum setbacks for all buildings, drives, and harking areas shall be as follows: Setbacks along public roads. a. Buildings. The minimum setback shall be sixty (60) feet. b. Drives and Parking. There shall be no minimum setback for parking areas for automobiles, light trucks, vans, pick-up trucks, and motorcycles and for boats, trailers. and RV's less than twenty-five (25) feet in length. The minimum setback for parking and storage of other vehicles shall be fifty (50) feet. Side setbacks. a. Buildings. The minimum setback shall be thirty (30) feet. b. Drives and Parkin. When abutting an O, C, or I District, there shall be no minimum setback. e. Drives and Parking. Adjacent to all other districts designated by the Jefferson Davis Corridor Plan for non-residential uses., there shall be no minimum setback for drives and parking areas for automobiles, light trucks, vans, pick-up trucks, and motorcycles and for boats, trailers, and RV's less than twenty-five (25) feet in length, unless the adjacent property is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to ten (10) feet unless a solid screen or fence at least four (4) feet high is installed. The minimum setback for parkin and stora e of other vehicles shall be thirty (30) feet. d. Drives and Parkin. Adjacent to all other districts designated by the efferson Davis Corridor Plan for residential uses, the minimum setback for drives and parking areas for automobiles, light trucks, vans, pick-up trucks, and motorcycles and for boats trailers, and RV's less than twen~-five (25) feet in length shall be ten (10) feet, and the minimum setback for parkin{~ and storage of other vehicles shall be thirty (30) feet. Rear setbacks. a. Buildings. The minimum setback shall be thirty (30) feet. b. Drives and Parking. When abutting an O, C, or I District, there shall be no minimum setback. e. Drives and Parking. Adjacent to all other districts designated by the Jefferson Davis Corridor Plan for non-residential uses, there shall be no minimum setback 11 W P/APR93/APR55/dm 199 ;. for drives and parking areas for automobiles, light trucks] vans, pick-up trucks and motorcvcles and for boats, trailers, and RV's less than twenty-five (25) feet in length unless the adjacent grogerty is occupied by a dwelling. If the adjacent property is occupied by a dwelling, the minimum setback shall be increased to twenty-five (25) feet unless a solid screen or fence at least four (4) feet high is installed. The minimum setback for parking and storage of other vehicles shall be forty (40) feet. d. Drives and Parkin. Adjacent to all other districts designated bX the Jefferson Davis Corridor Plan for residential uses, the minimum setback for drives and parking areas for automobiles, light trucks, vans pick-up trucks, and motorcycles and for boats, trailers, and RV's less than twenty-five (25) feet in length shall be twenty-five (25) feet, and the minimum setback for parking and storage of other vehicles shall be forty (40) feet. Setbacks for gasoline pumps, ATM's and other fully automatic self- operated equipment. The setbacks for such uses and drives serving such uses shall be the same as those for drives and parking areas for automobiles light trucks, vans pick-up trucks. and motorcycles and for boats, trailers, and RV's less than twenty-five (25) feet in length, (4) This Ordinance shall become effective immediately upon adoption. 12 WP/APR93/APR55/dm 200 ~ '~/ REQUEST ANALYSIS AN D RECOMMENDATION 93SN0180 James H. Horner ~aa~y~-1 B, 1 °°~-3 r~.°C June 23, 1993 BS Matoaca Magisterial District Southwest quadrant of Hull Street and Genito Roads and west line of Genito Road at Stigall Drive RE UEST: (Amerided) Rezoning from Agricultural (A) to Neighborhood Office (0-1), Neighborhood Business (C-2), and Community Business (C-3) with Conditional Use Planned Development to permit use and bulk (setback) exceptions. Specifically, the applicant is requesting use exceptions within portions of the proposed C-3 zoning, to permit General Business (C-5) uses on a maximum of thirty percent (30%) of the gross acreage of the entire request property. In addition, the applicant is requesting atwenty-five (25) foot exception to the minimum fifty (50) foot setback requirement for buildings, driveways and parking areas along Hull Street and portions of Genito Roads (i.e., Tracts 6, C1 and D). PROPOSED LAND USE: A mix of neighborhood office, neighborhood commercial, community commercial and general commercial uses is planned. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS ON PAGES 3 AND 4 AND ACCEPTANCE OF THE PROFFERED CONDITIONS ON PAGES 4 THROUGH 8. STAFF RECOMMENDATION Recommend approval for the following reasons: A. The proposed zoning and land uses, for those portions of the property lying north of Stigall Drive (Tracts A and B), conform to the Northern Area Land Use and Transportation Plan. which designates the property for general commercial use. B. While the Northern Area Land Use and Transportation Plan designates the remainder of the request property south of Stigall Drive for residential use, land uses and area road networks have changed over a period of time. Specifically, commercial development has occurred on property to the east and a relocation of Stigall Drive to accommodate alignment with a crossover on Genito Road, several hundred feet south of existing Stigall Drive, is under construction. Given these considerations, transitional zoning and land uses would be appropriate on those portions of the request property south of existing Stigall Drive. C. The development standards of the Zoning Ordinance, together with the recommended conditions and proffered conditions, ensure quality development, land use transition and compatibility with existing area residential uses south of Hull Street Road and west of Genito Road. D. Approval of the requested setback exceptions would be appropriate, given the limited depth of Tracts B, C2 and D coupled with buffer requirements applicable to these tracts adjacent to residentially zoned and developed properties. These requirements severely restrict the development potential of these tracts. However, such exceptions would only be appropriate if, at the time of site plan review, adequate landscaping and tree preservation can be achieved to mitigate the impacts of such reduction. E. The requested setback reductions for the Hull Street and Genito Road frontage portions of the remainder of the property (Tracts A and C) would not be appropriate, given that these portions of the request property have adequate depth to accommodate reasonable development. (NOTES: A. CONDITIONS MAYBE IMPOSED OR THE PROPERTY OWNER MAY PROFFER CONDITIONS. THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION. B. THE APPLICANT'S PROFFERED CONDITIONS STATE THAT THE PROFFERED CONDITIONS WILL BE NULL AND VOID IF CONDITIONS ARE IMPOSED WHICH ARE NOT AGREED TO BY THE APPLICANT. THEREFORE, SHOULD THE COMMISSION AND BOARD WISH TO APPROVE THIS REQUEST SUBJECT TO THE COND(TIONS,THE COMMISSION AND BOARD MUST RECEIVETHE APPLICANT'S AGREEMENT TO THE CONDITIONS FOR THE PROFFERED CONDITIONS TO REMAIN IN EFFECT.) 2 93SN0180/WP/JUNE23G J ...~ CONDITIONS (STAFF/CPC) 1. The rezoning/schematic plan entitled Genito & 360 Retail, prepared by Balzer and Associates, Inc. dated April 6, 1993, and May 11, 1993, shall be considered the plan referenced as "The Plan" in the following conditions. and proffered conditions. (P) (STAFF/CPC) 2. If at the time of site plan review, documentation acceptable to the Planning Department is submitted which ensures that adequate landscaping and tree preservation can be accomplished to achieve visual separation and high-story tree canopy preservation consistent with the intent of the fifty (50) foot setback requirement, a maximum of a twenty-five (25) foot exception to the minimum fifty (50) foot setback requirement for buildings, driveways and parking areas along Huil Street and Genito Roads may be granted within Tracts 6, C2 and D, as shown on "The Plan." (P) (NOTE: The Zoning Ordinance requires aseventy-five (75) foot setback along Hull Street and Genito Roads which may be administratively reduced to fifty (50) feet with appropriate landscaping. Such landscaping is established by the Zoning Ordinance and is in excess of that required for the seventy-five (75) foot setback. With the imposition of this condition, landscaping in addition to that required by the Zoning Ordinance for a fifty (50) foot setback may be required within reduced setbacks.) (STAFF/CPC) 3. A minimum forty (40) foot setback shall be maintained along that portion of Tracts C1 and C2 as depicted on "The Plan", which lies along Stigall Drive Relocated. If, however, properties to the south are zoned for non-residential uses in the future, this setback requirement may be modified as per Section 21.1-247 (b) of the Zoning Ordinance. (P) (NOTE: This setback must be landscaped in accordance with the landscaping requirements of the Zoning Ordinance for front yards in Emerging Growth Areas. Further, the forty (40) foot setback may be reduced to twenty-five (25) feet with appropriate additional landscaping if properties across Stigail Drive Relocated are ever zoned for non- residential uses.) (STAFF/CPC) 4. Display or "Shell" House uses shall be restricted to structures designed for use as model residences. (P) 93SN0180/WP/JUNE23G (NOTE: This condition modifies Proffered Condition 1 (b) and prohibits the erection of other types of display structures for sale such as utility buildings or storage sheds.) PROFFERED CONDITIONS (STAFF/CPC) 1. Except as stated herein, Area A, as shown on "The Plan", shall be restricted to those uses permitted by right and with restrictions in the Community Business (C-3) District plus the following General Business (C-5} uses. a) Auction Sales in conjunction with Antique Stores. b) Display or "Shell" Houses. Provided, however, that the following uses shall ~ be permitted in Area A: a) Occult sciences such as palm readers, astrologers, fortune tellers, tea leaf readers, prophets, etc. b) Laboratories. c) Indoor target or shooting range. d) As accessory to automobile and motorcycle sales, storage yards for vehicles awaiting body repair/painting, auction or wholesale sales. e) Commercial kennels. fl Fraternal uses. And further, any automobile service station or nightclub shall be set back a minimum of 500 feet from Frederick Farms Subdivision. (STAFF/CPC' 2. Except as stated herein, Area B, as shown on "The Plan," shall be restricted to those uses permitted by right or with restrictions in the Neighborhood Business (C-2) District plus the following Community Business (C-3) uses: a) Carpenter and Cabinetmaker Offices and Display Roorns (no outside storage). b) Contractors' Offices and Display Rooms (no outside storage). c) Electrical, Plumbing, Heating Supply Sales, Service and related Display Rooms (no outside storage). d) Greenhouse or Nurseries (no outside storage). e) Second hand shops. f) Schools -Commercial, Trade, Vocational and Training. p~ Veterinary Hospitals with no outside runs. 4 93SN0180/WP/JUNE23G J h) Office/Warehouse provided that such uses shall be set back a minimum of 100 feet from adjacent residential, office or similar properties or areas currently zoned agricultural and shown on the General Plan as residential or office uses when loading/warehouse areas are oriented toward adjacent residential or office uses. The 100 foot setback shall be landscaped according to Section 21.1-228(a) (4). When loading/warehouse areas are oriented away from adjacent residential or office uses, setbacks shall be governed by the setbacks of the District. Provided, however, that the following uses shall not be permitted in Area 6: a) Coin-operated dry cleaning, pressing, laundry and laundromats. b) Automobile self-service station. c) Frozen food locker and sales. d) Funeral homes or mortuaries. e) Occult sciences such as palm readers, astrologers, fortune tellers, tea leaf readers, prophets, etc. (STAFF/CPC) 3. Areas C1 and C2, as shown on "The Plan", shall be restricted to those uses permitted by right or with restrictions in the Neighborhood Business (C-2) DistrictexceptthatthefollowingNeighborhood Business (C-2) uses shall not be permitted: a) Automobile Self-Service Stations. b) Communication Studios, Offices and Stations, inclusive of Towers. c) Department Stores. d) Frozen Food Locker and Sales. e) Funeral Homes or Mortuaries. f) Health Clubs. g) Occult Sciences such as palm readers, astrologers, fortune tellers, tea leaf readers, prophets, etc. h) Telephone Exchanges. i) Shopping Centers. j) Hospitals. (STAFF/CPC) 4. Within Areas C1 and C2, individual buildings shall not exceed 8,000 square feet of gross floor area. Further, development in Area C shall not exceed 5,000 square feet of gross floor area per acre and all the structures shall have an architectural style compatible with surrounding residential neighborhoods. Compatibility maybe achieved through the 5 93SN0180/VNP/)UNE23G use of similar building massing, materials, scale or other architectural features. (STAFF/CPC) 5. In addition to the general landscape requirements along Stegall Drive and Stigall Drive Relocated, design specific measures shall be provided to mitigate the impact of development on these neighborhood access roads. These measures shall include, but not necessarily be limited to additional landscaping, fences, walls, hedges, berms, etc. The exact treatment shall be approved by the Planning Department at the time of site plan review. (STAFF/CPC) 6. Prior to obtaining a building permit, one of the following shall be accomplished for fire protection: a) The Owner, Developer or assignee(s) shall pay to the County X150.00 per 1,000 square feet of gross floor area adjusted upward or downward by the same percentage that the Marshall Swift Building Cost Index increases or decreased between dune 30, 1991 and the date of payment. With the approval of the County's Fire Chief, the Owner, Developer, or assignee(s) shall receive a credit toward the required payment for the cost of any fire suppression system not otherwise required by law which is included as a part of the development. or b) The Owner, Developer or assignee(s) shall provide a fire suppression system not otherwise required by law which the County's Fire Chief determines substantially reduces the need for County facilities otherwise necessary for fire protection. (STAFF/CPC) 7. Prior to site plan approval, forty-five (45) feet of right.of way on the west side of Genito Raad measured from the centerline of that part of Genito Road immediately adjacent to the property shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. (STAFF/CPC) 8. Access to Route 360 shall be limited to three (3) entrances/exits. These entrances/exits shall generally be located: 1) midway between Genito Road and the crossover west of Genito Road, 2) at the crossover west of Genito Road, and 3) midway between the crossover west of Genito Road and western property line. The exact location of these accesses shall be approved by the Transportation Department. 6 93SN0180/WP/)UNE23G ~.~ _~ ~. (STAFF/CPC) 9. To provide for an adequate roadway system at the time of the complete development, the developer shall be responsible for the following: A) Construction of additional pavement along the westbound lanes of Route 360 at the crossover west of Genito Road to provide a left turn lane; B) Construction of an additional lane of pavement (i.e., third through lane) along the eastbound lanes of Route 360 for the entire property frontage; C) Construction of additional pavement along the eastbound lanes of Route 360 at each approved access to provide a right turn lane. At time of site plan review, this requirement may be eliminated by the Transportation Department if the proposed traffic volumes do not warrant the turn lane(s); D) Construction of additional pavement along the southbound lanes of Genito Road at the intersection of Stigall Drive and Stigal) Drive Relocated to provide right turn lanes; and E) Dedication to the County of Chesterfield, free and unrestricted, any additional right of way (or easement) required for the improvements identified above. (STAFF/CPC) 10. Prior to any site plan approval, a phasing plan for required road improvements, identified in Proffered Condition 9, shall be submitted to and approved by the Transportation Department. (STAFF/CPC) 11. There shall be no direct access to Genito Road. At time of site plan review, the Transportation Department may modify this condition to approve one {1) direct access to Genito Road if adequate access separation along Genito Road is provided. If direct access is approved, the developer shall be responsible for construction of additional pavement along the southbound lanes of Genito Road at that access to provide a right turn lane. (STAFF/CPC) 12. In Area B, no use shall be open to the public between 12 midnight and 6:00 a.m. (STAFF/CPC) 13. The owner/developer shall send notice by first class mail to all adjacent property owners of the entire property which is the subject of this zoning plus the property owners of Tax Map 48-8 (3) Genito Estates, Section C, Block P, Lot 3; Tax Map 48-12 (7) St. Regents Lake, Section 1, Lot 43; Tax Map 49-13 (1) 5, 9 and 10; Tax Map 49-14 (1) 3; Tax Map 63-1 (1) 3; and the last known president of the Clarendon Civic Association prior to any site plan submittal to Chestenteld County. In conjunction with the submission of each site plan, the owner/developer 7 93SN0180/WP/)UNE23G shall provide the Planning Department with an affidavit listing those persons to whom notice was sent and their addresses, plus a copy of the notification letter. (STAFF/CPC) 14. The development on that portion of the property which drains through Frederick Farms Subdivision shall be designed to retain runoff based upon~a ten (10) year post-development condition and runoff released based upon a two (2) year pre-development rate. GENERAL INFORMATION i n: South line of Hull Street Road, west line of Genito Road and north and south lines of Stigall Drive. Tax Map 49-13 (1) Parcel 13 and Tax Map 49-14 (1) Parcel 22 (Sheet 14). Existing Zoning, A ize: 17.5 acres Existing Land Use: Vacant Adjacent Zoning and Land Use: North: C-3, B-2 with Conditional Use Planned Development and B-3; Commercial or vacant South: A, R-9 and O with Conditional Use Planned Development; Single family residential, publidsemi-public (church) or vacant East: B-2 with Conditional Use Planned Development; Commercial West: B-3; Vacant 8 93SN0180/WP/)UNE23G '" PUBLIC FACILITIES UTILITIES: Public Water System Size/Location of Lines `~r~/ A 24' water line is located along the north side of Hull Street Road. A 12" water line is located along Genito road adjacent to "Area C" (as depicted on the submitted Rezoning/Schematic Plan). An 8" water line traverses "Area B" along the abandoned Stigall Road right of way. Ordinance Requirements Connection to the public water system will be required by Ordinance: 1) if an existing water line is less than two hundred (200) feet from any property line of the parcel for which a building permit is sought; and 2) for any parcel created in conjunction with the proposed development which will have an area less than one (1) acre. Flow and Pressure Availability Results of a computer simulated flow test indicate that sufficient flow and pressure should be available to meet domestic and fire protection demands of the proposed use. Fire flow requirements are established and coordinated through Fire Administration. Public Wastewater System: Size/Location of Lines An 8" wastewater line is located in Frederick Farms Drive, approximately 180' south of "Area A" (as depicted on the submitted "Rezoning/Schematic Plan"). Also, an 8" wastewater line is located approximately 650' west of "Area A." An 8" wastewater line is located along Genito Road, approximately 150' northeast of "Area C."p Ordinance Requirements Connection to the public wastewater system shall be required by Ordinance: 9 93SN0180/V1/P/)UNE23G 1) for any structure for which a building permit is obtained that is within 200 feet of an existing wastewater line; 2) if the use utilizes more than three thousand (3000) gallons of water per day; and 3) for any lot created in conjunction with the proposed development which will have an area less than forty thousand (40,000) square feet in size and have a minimum lot width of one hundred twenty (120) feet at the building line. opacityAvailability The results of a computer simulated hydraulic analysis indicate that sufficient capacity should be available to accommodate the domestic waste flows generated by the proposed use. Environmental: Drainaee and Erosion: The majority of the property drains through Frederick Farms Subdivision,,with _ a small portion draining through Hunters Landing Subdivision, adjacent acreage parcels and along Stigall Drive. Roadside ditches are inadequate to accommodate large quantities of additional runoff generated by development on the request property. The applicant has submitted a proffered condition to address these concerns (Proffered Condition 14). Off-site drainage easements and improvements may be necessary. Upstream properties drain _ across the western portion of the request property and such drainage must be taken into account with the design of future improvements. Fire Service: Clover Hill Fire Station, Company #7. County water flows and fire hydrants must be provided for protection purposes in compliance with nationally recognized stands (i.e. National Fire Protection Association and Insurance Services Office). Fire lanes must be provided in accordance with the Chesterfield Fire Prevention Code, Section 313. The proposed zoning and land uses will generate additional need for fire protection services. Proffers have been received to address this need. (Proffered Condition 6) 10 93SN0180/WP/)UNE23G _. ~ ~ ~ .. Transportation: This request will not limit development to a specific land use; therefore, it is difficult to anticipate traffic generation. Based on permitted land uses within the proposed rezoning, such as fast food restaurant with drive through windows, convenience market, drive-in bank, service station, medical/dental office, and specialty retail, development could generate approximately 8,520 average daily trips. These vehicles will be distributed along Hull Street Road (Route 360) and Genito Road which had 1992 traffic counts of 24,800 and 7,895 vehicles per day, respectively. The Thoroughfare Plan identifies Genito Road as a major arterial with a recommended right of way width of ninety (90) feet. The applicant has proffered to dedicate forty-five (45) feet of right of way measured from the centerline of Genito Road in accordance with that Plan. (Proffered Condition 7) A construction project is currently underway for the widening of Route 360 to a six (6) lane divided facility from Genito Road.to Courthouse Road. The Route 360 project includes the widening of Genito Road to a four (4) lane divided facility with a raised median for the entire length of the subject property frontage. Construction of the raised median along Genito Road will restrict turning movements at the existing Stigall Drive intersection to right turns in and right turns out. The Route 360 project also includes construction of a new two (2) lane road (Stigall Drive Relocated) from Stigall Drive south to intersect with Genito Road across from the southernmost entrance/exit that serves the Victorian Square Shopping Center. A crossover on Genito Road is planned at that location. This Route 360 project is scheduled to be completed by fall of 1994. Development must adhere to the Zoning Ordinance relative to access and internal circulation (Article 7). Access to major arterials such as Route 360 and Genito Road should be controlled. The applicant has proffered that access to Route 360 will be limited to three (3) entrances/exits, generally located: 1) midway between Genito Road and the crossover west of Genito Road, 2) at the crossover west of Genito Road, and 3) midway between. the crossover west of Genito Road and the western property line (Proffered Condition 8). Based on the current speed limit along Genito Road (45 MPH) adequate access separation cannot be provided to allow directaccess onto Genito Road from the subject property. Access to Genito Road should be provided via Stigall Drive and Stigall Drive Relocated. The applicant has proffered that this property will not have direct access to Genito Road; however, at time of site plan review, if the speed limit along Genito Road is reduced and adequate access separation can be provided, one (1) direct access may be approved to Genito Road generally located between the Stigall Drive intersection and the Stigall Drive Relocated intersection (Proffered Condition 11). Mitigating road improvements must be provided for the requested densities to achieve an acceptable level of service. The applicant has proffered to: 1) construct additional pavement along the westbound 11 93SN0180/WP/)UNE23G lanes of Route 360 at the crossover west of Genito Road to provide a left turn lane, 2) construct additional pavement along the east bound lanes of Route 360 for the entire property frontage to provide a third through lane plus a separate right turn lane at each approved access, and 3) construct additional pavement along the southbound lanes of Genito Road at the Stigall Drive and Stigall Drive Relocated intersections to provide a right turn lane. (Proffered Conditions 9 and 10) Part of the subject property adjacent to Route 360 is relatively narrow. As that part of the property develops, driveways and parking lots should be connected to improve ~ , internal circulation. Shared access easement agreements may need to be recorded to insure adequate internal traffic circulation. At time of site plan review, specific recommendations will be provided regarding internal circulation. LAND USE general Plan: Lies within the boundaries of the Northern Area Land Use and Transportation Plan, which designates the request property for general commercial use and medium density residential use (1.51 to 4.0 units per acre). Area Develooment Trends: Road frontage properties along this portion of the Hull Street Road Corridor are zoned commerciallyand have been developed for commercial uses or remain vacant. Properties south of the Corridor, along the west line of Genito Road and along Stigall Drive, are zoned agriculturally and residentially and have been developed for single family residential uses, public/semi-public uses (a church) or remain vacant. It should be noted that the church has submitted an application to rezone the church site plus additional residential properties along Stigall Drive for non-residential uses. Portions of the request property lie adjacent to residences in Frederick Farms and Hunters Landing Subdivisions. Property along the east line of Genito Road, in the vicinity of the request site, is zoned commercially and has been developed as a shopping center. In conjunction with the Route 360 widening plans, improvements are being made to Stigall Drive and Genito Road. Specifically, a median is being installed along Genito Road which will restrict traffic movements out of, and into, Stigall Drive. Anew road is being constructed from Stigall Drive to Genito Road (i.e., Stigall Drive Relocated) which will align a crossover on Genito Road. Stigall Drive Relocated will become the primary access into the residential neighborhoods located to the south and west of the request site. 12 93SN0180/1NP/)UNE23G _~~~ Site Design: The request property lies within an Emerging Growth Area. New construction must conform to the development standards of the Zoning Ordinance which address access, parking, landscaping, architectural treatment, setbacks, signs, buffers, utilities, and screening of dumpsters and loading areas. However, given the configuration of the property and the proximity of residences on adjacent properties in Frederick Farms and Hunters Landing Subdivisions, it may be difficult to develop portions of the request property for commercial uses which conform to all Emerging Growth and Zoning Ordinance standards. In particular, portions of the request property along Hull Street and Genito Roads are very narrow, lacking sufficient depth to provide required setbacks along Hull Street and Genito Roads and required buffers between proposed commercial development and area residences with enough property remaining for buildings and parking areas. As noted herein, the applicant is seeking a twenty-five (25) foot exception to the minimum fifty (50) foot setback along Hull Street Road and portions of Genito Roads (i.e., Tracts B, C2 and D). Such reductions are appropriate, for those portions of the property lying adjacent to residential development, to allow adequate depth and area for reasonable development and buffers. However, such reductions should be approved only if the reductions can be accomplished without compromising the spirit and intent of the landscaping and tree preservation goals of the Zoning Ordinance (Condition 2). In addition, the Zoning Ordinance allows reductions of other setbacks for development on the request property subject to the provision of additional landscaping. In particular, the setbacks for buildings, drives, and parking areas along non-arterial roads, such as Stigall Drive and Stigall Drive Relocated, may be reduced from forty (40) feet to twenty-five (25) feet with appropriate landscaping. Given the proximity of residential development along Stigall Drive Relocated, such setback reductions would not be appropriate on those portions of the request property along Stigall Drive Relocated unless the property to the south is zoned for non-residential use. (Condition 3) Neighborhood Office (O-1) zoning and land uses are proposed for that portion of the request property identified as Tract D. Within O-1 Districts, all uses must be conducted entirely with an enclosed building, except for accessory automobile parking. Loading docks and drive-in loading doors are prohibited. Further, with the exception of group care facilities, churches, convalescent homes, rest homes and nursing homes, no use may be opened to the public between 9:00 p.m. and 6:00 a.m. In addition to the development standards of the Zoning Ordinance, the applicant has proffered design standards within setbacks along Stigall Drive and Stigall Drive Relocated to preserve the visual character of these entrances to area residential neighborhoods. (Proffered Condition 5) 13 93SN0180/WP/)UNE23G Architectural Treatment Within Emerging Growth Areas, no building exterior which would be visible to any agricultural, residential or office district or any public right of way may consist of architectural materials inferior in quality, appearance, or detail to any other exterior of the same building. There is, however, nothing to preclude the use of different materials on different building exteriors, but rather, the use of inferior materials on sides which face adjoining property. No portion of a building constructed of unadorned concrete block or corrugated and/or sheet metal may be visible from any ~ . , adjoining agricultural, residential, or office district or any public right of way. No building exterior may be constructed of unpainted concrete block or corrugated and/or sheet metal. Mechanical equipment, whether ground-level or rooftop, must be shielded and screened from public view and designed to be perceived as an integral part of the building. As noted herein, Neighborhood Office (O-1) zoning and land uses are requested for Trail D. Within O-1 Districts, individual buildings may not exceed 5,000 square feet of gross floor area if located within 200 feet of existing residentially zoned parcels, but in no case may any individual building exceed 8,000 square feet of gross floor area. Individual projects may not exceed 5,000 square feet of gross floor area per acre. All structures must have an architectural style compatible with surrounding residential neighborhoods. Compatibility may be achieved through the use of similar building massing, materials, scale or other architectural features. It should be noted that the applicant has proffered O-1 standards, relative to overall density of development and architectural treatment, for any use within Tract C. (Proffered Condition 4) Buffers and Screening: The Zoning Ordinance requires that solid waste storage areas (i.e., dumpsters, garbage cans, trash compactors, etc.) be screened from view of adjacent property and public rights of way by a solid fence, wall, dense evergreen plantings or architectural feature, be separated from any residentially zoned property or any property being used for residential purposes by the principal building and that such area within 1,000 feet of any residentially zoned property or property used for residential purposes not be serviced between the hours of 9:00 p.m. and 6:00 a.m. In addition, sites must be designed and buildings oriented so that loading areas are screened from any property where loading areas are prohibited and from public right of way. With the approval of this request, outside storage would be permitted as a restricted use within Tracts A and B. Outside storage areas must be screened from view of adjacent properties which have no such areas and public rights of way. In addition, 14 93SN0180/WP/)UNE23G the applicant has proffered to restrict certain uses, which typically have outside storage, from having such storage. (Proffered Condition 2a through d and h) Adjacent property to the south is zoned Residential (R-7), Agricultural and Office Business (O) and is occupied by single family residences, a church or remains vacant. With approval of this request, the Zoning Ordinance requires a minimum seventy-five (75) foot buffer along the southern property boundary of the C-3 portion of the request site adjacent to lots in Frederick Farms Subdivision (Tract B), and a forty (40) foot buffer along the southern boundary of the 0-1 portion of the request property adjacent to Hunters Landing Subdivision (tract D). At the time of site plan review, the Planning Commission may modify these buffers if adequate screening can be provided in a lesser width. Given the proximity of residential development, any reduction in these buffering requirements should be based upon sound design and performance standards to ensure that area residences are adequately protected. In particular, reductions in buffer widths may be appropriate with the provision of decorative masonry walls of sufficient design and height to mitigate potential adverse noise and visual impacts from development on the request property and to preclude potential maintenance problems in the future. With appropriate site layout, architectural treatment and building design, such walls could be incorporated into the structure of any use permitted on the property. The details of any requested buffer modifications must be approved by the Planning Commission through site plan review. It should be noted that buffers are not required along the southern boundaries of Tracts A or C. Specifically, the westernmost portion of Tract A is bounded to the south by property zoned Office Business (O), property to the south of the easternmost portion of Tract A is zoned Agricultural (A) and is occupied by a church and Tract C is bounded on all sides by existing and future roads. However, it should be noted that the Zoning Ordinance does require a minimum forty (40) foot setback for buildings, drives and parking areas along the southern boundary of Tract A, adjacent to the church property. This setback must be landscaped in accordance with Zoning Ordinance standards for rear yard setbacks and would serve to ensure a partial transition between commercial development on Tract A and the church property. This setback can be reduced to twenty (20) feet with appropriate landscaping if the adjacent church property is zoned for non-residential use. Conclusions The proposed zoning and land uses, for those portions of the request property lying north of Stigall Drive, conform to the Northern Area Land Use and Transportation Plan, which designates the property for general commercial use, and are representative of, and compatible with, existingarea commercial development along Hull Street Road. In addition, while the Plan designates the remainder of the property for residential use, area road and land use patterns suggest that non-residential uses would be appropriate. Specifically, a new 15 93SN0180/WP/JUNE23G road, Stigall Drive Relocated, is being constructed to align with a crossover on Genito Road, several hundred feet south of the existing Stigall DrivelGenito Road intersection. Those portions of the request property south of existing Stigall Drive (tracts C and D) will either be surrounded by public roads (Stigall Drive/Stigall Drive Relocated/Genito Road) or located at the intersection of Stigall Drive Relocated and Genito Road. Further, with the relocation of.Stigall Drive, those portions of the request property lying south of existing Stigall Drive will ultimately become physically isolated from existing area residential development and oriented towards property east of the request site, along Genito Road which has been developed for a shopping center having a department store and outside storage Victorian Square Shopping Center). Given these considerations, transitional zoning and land uses, such as that proposed by this application, would be appropriate for those portions of the request property lying south of Stigall Drive. In addition, the development standards of the Zoning Ordinance, together with the recommended conditions and proffered conditions, ensure quality development, land use transition and compatibility with existing area residential development south of Hull Street Road (Conditions 3 and 4 and Proffered Conditions 1 through 5). Therefore, approval of the proposed rezoning and use exceptions as outlined herein would be appropriate. Approval of the requested setback exceptions for Tracts B, C1 and D would be appropriate, given the limited depth of these tracts coupled with buffer requirements applicable to these tracts adjacent to residentially zoned and developed properties, which restricts ~#heir development potential. However, such exceptions would only be appropriate if, at therime of site plan review, adequate landscaping and tree preservation can be achieved to mitigate the visual impact of such reduction. (Condition 2) CASE HISTORY Area Residents, Applicant, Staff, Matoaca District Commissioner and Clover Hill District Commissioner (3/17/93): A meeting was held to discuss the proposed rezoning. Applicant (3/19/93): The applicant requested that the case not be placed on the Planning Commission's April agenda and be scheduled for the May agenda to allow time to have additional meetings with area residents. 16 93SN0180/WP/)UNE23G ..~: Applicant (4/12/93): The request was amended as reflected herein. Area Residents, Applicant, Staff, Matoaca District Supervisor and Clover Hill District Commissioner (4/12/93): A meeting was held to review the amended application. Another meeting was scheduled for May 17, 1993, to review the "Request Analysis and Recommendation." Applicant (4/26/93): Revised proffered conditions were submitted to address transportation impacts. Staff and Applicant (5/10/93): Staff and the applicant met to discuss the "Request Analysis and Recommendation" with respect to the recommendations regarding setback exceptions in Areas A and C. After careful review of the configuration of Area C, staff agreed that setback exceptions could be supported on the southern portion of the tract and the applicant agreed to withdraw the request for setback exceptions in the northern portion of Area C and all of Area A. Subsequently, the plan (see attached) was revised to divide Area C into Area C1 and C2 and revised proffered conditions were submitted to address the new tracts. Area Residents, Applicant, Matoaca DistrictSupervisor and Clover Hill District Commissioner (5/17/93): A meeting was held to discuss the "Request Analysis and Recommendation." 17 93SN0180/WP/JUNE23G Applicant (5/18/93): In response to concerns expressed at a meeting with area residents on May 17, 1993, the applicant submitted revisions to Proffered Conditions 1 and 2 to further restrict the uses permitted and submitted two (2) additional proffered conditions, 12 and 13, relative to limitations on hours of operation in Area B and notification of adjacent and area property owners of site plan submittal. In addition, in response to Environmental Engineering's concerns, an additional proffer to address drainage concerns in Frederick Farms Subdivision was submitted (Proffered Condition 14). Planning Commission Meeting (5/18/93): The applicant accepted the recommendation. There was opposition present. Concerns were expressed relative to the intensity of uses permitted in Tracts A and B and potential traffic problems. Mr. McCracken indicated that the proffered conditions adequately addressed the transportation impacts. A general discussion followed relative to deferring the request to allow further meetings with area residents. It was the general consensus of the Commission that if the appl icant would agree to amending the proffered conditions to address setbacks from Frederick Farms Subdivision for automobile service stations and nightclubs, as well as clarifying how notice would be given on site plan submission, it would be appropriate to act on the request. The applicant agreed to amend the proffered conditions as requested. On motion of Mr. Gulley, seconded by Mr. Easter, the Commission recommended approval of this request subject to the conditions on pages 3 and 4 and acceptance of the proffered conditions on pages 4 through 8. AYES: Messrs. Gulley, Easter, Cunningham and Miller. ABSENT: Mr. Marsh. Applicant (6/3/93): The revised proffered conditions agreed to at the Planning Commission public hearing were officially submitted. 18 93SN0180/WP/)UNE23G The Board of Supervisors on Wednesday, June 23, 1993, beginning at 7:00 p.m., will take under consideration this request. 19 93SN0180/V1/P/)UNE23G _ / Q ~1 ` ~ 4 ~O``O . ~ ~ 4 / VS/. ' ,' 9 ` 2 - ' ~ L 3 ~N~ Da 3 ~ SvEE~S.•••\ci ~~~• r •' H °• _ Q ~ q~ { * lye • ~O v• ~~ .\ •. ~ _ ~• ~ ~ Y V ~ t ~ ~., ,,l q p.....I _~~ _ .. ,, . - ~~~`''•+~~,,;,,;~.:'.... •~GEN1T0 CROSSING~•~• . • •c. • •.' •.. o~ • '~ .•••~. • ~'••. •••. •• •••. • • ~'' =~ °•••:.• ~• ~:3 • ~• •. •.••VICTORlAN.•• •.•SQUARE:•.•••• • • • •. • ~~•+~~ • j STIGALL DRIVE ~ _ t •~.' '~ .,~ • Q .,. ~. Y ~ .. • O••'•• •. ~ ..~ • . '~\ •• • . ~ •.•. .a• .~. ~•~ s••• T.• ••' •••'.•••• '~• eR .•' 1, aOp •• •. ,•,: •y• •: 1 ,~FJ~ . • - • - • "• ••• .• FREDERICK FARMS A fLr ~~ _n \ 1~~ ~~ ~o o. _ ~~ i N ` 't A y • w,? 1 •' •, (j. ~ -' A i93SN0i80 R~Z~~A TO C-3; QA TO C-2; ®A TO 0-i ~C.U.PD. ON ALL _ C II ~j0 ~~~ CY,yo 1~ ~ .. • ` ~ a ~ + ~ C - „~ ~• ~ "okow / ~ ~ o J ••'. / a Y ••~•.•' t. r ~ ~ 4 / y p ~ ~ ' \ y C ~q y'~~„S '1~,1 P ••t~. .. ' , $ `, 5 y~T o~, ,, s A'p ~ •s f; • • x +o K O? ~ ~ . aP°° ~~ !e /` / w ~ ~o yes' •. _ • -,r ~ ~ ., . ~ ~- •.~ q \. _ ~ • • ~ • •• • ~",;;~;~•..:~:.•:•GENITO_ CROSSING~••• '~ - -~ - ~ I~ .'• •. • • . . • • .~ ., ~ - • .+ • •: VICTORIAN••••.~ SQUARE'.:•:•. ~ '•:- • amiss'. •' .!>i~?• • • •/~ Opo` ~.. m. ~~ tir,.,, ~.,.•, . ~ •-• ~y~ ' . •• ~ TiGALL ORIVE ~ • c` •~` •• i~.' •~ _ • ci . • ~"1 ~~..•. '~- - • ~~• ••~ HUNTERS LANDiN6 ~ '~, ~•~•~• •.:Q. ~ .• .• •~• ~ ~' •C '.'~" t •• '•~ ~' ~` -~__! : ~: ~ ~ `~ ,LEGEND e r ~~`' p+p+~Sh ~ ~ . --~4-- WATER LINES r ~` "°-F~o ~~~p~.(\~ - l ~~ 1 -•---SE4VER LINES ` 09 ~N_ \ \ ~ I ~On~Wq ' ~ ~ ~ ~ ~ ~ ` ~t ~ •i /`. ~, w • ~ ~~~~ ~/ w ~ ~ > .;\~ ~ o ~\ J ~~ a . ~ ~ :_'~~ ~ ;' ~ N ~ ~ U `~ Q ~- --_ _ v ~o~, o ~., • ~~, U ~~ ,; ~ . . ,.r,1 Z _..^.r ~i :~ ~ •~~ . ~\1 ~ , • ~,d ., ~ ~ \- r~ ~~\ / \~: j .~~ „yam' L ,. ,: ~~ ~~ ~,~~, i ~ , \~ , ~ \. \, . ~./ Y , ~. ,.. .• ~~ ~ ~,`~~, ~ ~ ~~ ~~~ ~~ ~ ~~ ~, R~ ` ~~. ~•- ~Y ,~ ~ ~~ ~ ~~ ~ , ~ •. ~ , ~ ~ • 935N0l80-Z June 23, 1993 BS REQUEST ANALYSIS AND RECOMMENDATION 93SN0191 Theresa Discalo Matoaca Magisterial District 7911 Belmont Stakes Drive RE UEST: Conditional Use to permit atwo-family dwelling in a Residential (R-12) District. PROPOSED LAND USE: Conversion of an existing single family residence into atwo-family dwelling is planned. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS ON PAGE 2. STAFF RECOMMENDATION Recommend approval for the following reasons: A. The Planning Commission and Board of Supervisors have typically acted favorably on similar requests where occupancy of the second dwelling has been limited to guests or family members of the occupants of the principal dwel I i ng. B. The recommended conditions ensure that the single family residential character of the request property is maintained. (NOTE: CONDITIONS MAY BE IMPOSED OR THE PROPERTY OWNER MAY PROFFER CONDITIONS. THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.) CONDITIONS (CPC) 1. Occupancy of the second dwelling unit shall be limited to the applicant and/or a parent of the applicant. This Conditional Use shall expire if such parent ceases to reside in the second dwelling Unit. (CPC} (STAFF) 1. Occupancy of the second dwelling unit shall be limited to: the occupants of the principal dwelling unit; individuals related to the occupants of the principal dwelling unit by blood, marriage, adoption or guardianship; and/or foster children, guests and domestic servants of the occupants of the principal dwelling unit. (P) (STAFF/CPC) 2. Within sixty (60) days of the approval of this request, a deed restriction shall be recorded indicating the requirement in Condition 1. The deed book and page number of such restriction and a copy of the restriction shall be submitted to the Planning Department. (P) GENERAL INFORMATION Location: East line of Belmont Stakes Drive, north of Citation Drive. Tax Map 75-16.(3) Triple Crown, Section 2, Lot 49 (Sheet 20). Existine Zonin R-12 iz 0.32 acres Existing Land Use: Single family residential Adjacent Zoning & Land Use: North, South, East and West - R-12; Single family residential (Triple Crown Subdivision) 2 93SN0191/WP/)UNE23H ,) <_t V PUBLIC FACILITIES Utilities: Public Water System The existing residence is connected to the public water system. Results of a computer simulated flow test indicate that sufficient flow and pressure should be available to meet domestic and fire protection demands of the proposed use. Public Wastewater System The existing residence is connected to the public wastewater system. Applicant's request will have no impact on the existing system. Environmental: Draina a and Erosion: No existing or anticipated on- or off-site drainage or erosion problems. Fire Service: Clover Hill Fire Station, Company #7. The proposed zoning and land uses will not generate additional need for protection services. Schools: This request will have no significant impact upon the school system. Transportation: This request will have a minimal impact on the existing transportation network. LAND USE General Plan: Lies within the boundaries of the UQper Swift Creek Plan, which designates the property for residential use of 2.2 units per acre or~less. 3 93SN0191/WP/)UNE23H Area Development Trends: Ad jacent properties are zoned residential ly and have been developed as Triple Crown Subdivision. Site Desien: The property is currently occupied by a two-family residence. A portion of the first floor of this residence has been converted into a second dwelling unit. The applicant's mother intends to reside in the second dwelling unit. Conclusions: The Planning Commission and Board of Supervisors have typically acted favorably on similar requests. The recommended conditions ensure continued compatibility with, and limited impact on, the surrounding single family residential area by restricting occupancy of the second dwelling to family members or servants of the occupants of the principal dwelling thereby maintaining the single family character of the area (Conditions 1 and 2). Therefore, approval of this request is recommended. CASE HISTORY Planning Commission Meeting (5/18/93): The applicant accepted the recommendation. There was support present. The person in support indicated that the recommended conditions adequately addressed his concerns. There was also opposition present. Concern was expressed that the use would have an adverse affect on property values; who could occupy the second dwelling unit; and the potential for the second unit to be rented. It was the consensus of the Commission to recommend as an alternative Condition 1 to that recommended by staff and that typically imposed.. Condition 1, as recommended by the Planning Commission, would restrict occupancy of the second unit to the applicant and/or a parent of the applicant. On motion of Mr. Gulley, seconded by Mr. Miller, the Commission recommended approval of this request subject to the conditions on page 2. AYES: Messrs. Gulley, Easter, Cunningham and Miller. 4 93SN0191/WP/JUNE23H ~~ ABSENT: Mr. Marsh. The Board of Supervisors on Wednesday, )une 23, 1993, beginning at 7:00 p.m., will take under consideration this request. 5 93SN0191/WP/)UNE23H ~4 ~, ~, r ~ a~ 'A / ~~ TRIPLE CROWN: R-/2 CT• a Z~ ,~ -. .o ._ ~- r O O r 0. ~ O \ _ ~ ~ ~ O aV14Y ~~/ ~•, ~ ~~ ,. ,. ~, '. ~.~- ,~ ~ W,,,a` u ~~. i ~yy t n ~ ~I >_ t~ J 1 • OHO 7a. i ' ; O l~ V.t~ r I 1 Y O O • 1 ! ~~~~~ I ~ 3UF%ES r • _ ~ i • 0 0 ~~ Q r / ~ ~v . ~~' r -~G~~~ N 9 3 SNOT `~( !- I June 23, 1993 BS REQUEST ANALYSIS AND RECOMMENDATION 93SN0196 Jim Andelin Matoaca Magisterial District West line of Beaver Bridge Road RE UE T: Conditional Use Planned Development to permit indoor/outdoor recreational facilities for a public zoo in an Agricultural (A) District with exception to paving requirements for driveways and parking areas. PROPOSED LAND USE: A public zoo with a gift shop, concession facilities and other accessory uses is planned. PLANNING COMMISSION RECOMMENDATION RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS AND ACCEPTANCE OF THE PROFFERED CONDITION ON PAGE 2. STAFF RECOMMENDATION Recommend approval for the following reasons: A. The proposed zoning and land use generally conforms with the Western Area Land Use and Transportation Plan, which designates the property and surrounding area for agricultural/forestal use. In addition, the proposed Southern and Western Area Plan, as approved by the Planning Commission, designates the area as a rural conservation area. The proposed land use general ly conforms to the adopted and proposed plans. Both the adopted and proposed plans anticipate minimal development in thearea for the foreseeable future. Therefore, the use should not impact development in the near future. B. The conditions recommended herein and the proffered condition address treatment and delineation of parking areas and driveways, to insure ease of ingress and egress while maintaining the agricultural character of the area; limited signage; and transportation improvements to minimize the impact on the public road system. (NOTE: CONDITIONS MAY BE IMPOSED OR THE PROPERTY OWNER MAY PROFFER CONDITIONS. THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY STAFF, CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY THE PLANNING COMMISSION.) CONDITIONS (STAFF/CPC) 1. Driveways and parking areas shall comply with Section 21.1-219 (d) (3) and (4) of the Zoning Ordinance relative to surface treatment and delineation of such areas. (P) (STAFF/CPC) 2. The applicant shalt provide sufficient parking to accommodate the demands of the use. If it is determined that insufficient parking exists to meet the use demands, additional parking shall be provided, as deemed necessary by the Planning Department. (P) (STAFF/CPC) 3. On-site signs shall be as permitted for any club, church, school, or other public or semi-public institution located along a major arterial. (P) (STAFF/CPC) 4. A second pond shall be constructed downstream of any ponds or lakes utilized for waterfowl grazing or which receive runoff from other animal impoundment areas so as to control the impact on water quality downstream. (E) (STAFF/CPC) 5. Prior to issuance ofa building permit, the owner/developer shall submit a security plan to the Planning Commission for approval. (CPC) PROFFERED CONDITION (STAFF/CPC) Prior to site plan approval, forty-five (45) feet of right of way on the west side of Beaver Bridge Road measured from the centerline of that part of Beaver Bridge Road immediately adjacent to the property shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. GENERAL INFORMATION Location: West line of Beaver Bridge Road, south of Hull Street Road. Tax Map 88 (1) Part of Parcel 10 (Sheet 27). 2 93SN0196/WP/)UNE231 ~a. Existing Zonine: A Size: 49.4 acres Existing Land Use: Vacant Adjacent Zoning & Land Use: North - A; Public (school) or vacant South - A; Vacant East - A; Single family residential or vacant West - A; Vacant PUBLIC FACILITIES Utilities: The public water and wastewater systems are not available to the request site. Health Department A soil scientist must locate drainfield sites for the intended use to be approved by the Health Department. All State and County codes must be met and the County Code would limit water usage to 3,000 gallons per day. This site is located in the Triassic Basin and getting an adequate supply of well water could be a problem. Prior to obtaining a building permit, a well must be dug and the well must produce adequate water. Environmental: Drainage and Erosion: The request property drains to Sappony Creek and then south to the Appomattox River. No existing or anticipated on- or off-site drainage or erosion problems. It may be necessary to acquire off-site easements to control runoff. However, on 49 acres of little impervious materials, adequate outfalls should be available. A second drainage basin should be provided downstream of all ponds or lakes utilized for 3 93SN0196/WP/)UNE231 waterfowl grazing or which receive runoff from other animal impoundment areas so as to control the impact on downstream water quality, (Condition 4) Fire Service: Clover Hill Fire Station, Company #7. The proposed zoning and land uses will not generate additional need for fire protection services. , Trans tion: Traffic generation information is not available for the proposed use; a zoo. Traffic generated by this development will be distributed along Beaver Bridge Road which had a 1990 traffic count of 495 vehicles per day. The Thoroughfare Plan identifies Beaver Bridge Road as a major arterial with a recommended right of way width of ninety (90) feet. The applicant has proffered to dedicate forty-five (45) feet of right of way measured from the centerline of Beaver Bridge Road in accordance with that Plan. (Proffered Condition) ~" The Virginia Department of Transportation (VDOT) has indicated that the developer _ will be required to construct a commercial entrance onto Beaver Bridge Road. This _ request will not limit development to a specific density; therefore, it is difficult to determine mitigating road improvements. At time of site plan review, specific recommendations will be provided regarding internal trafficcirculation and mitigating road improvements which may include construction of adequate turn lanes. LAND USE General Plan: Lies within the boundaries of the Western Area Land Use and Transportation Plan which designates the property for agricultural/forestal use. The proposed h rn and Western Area Plan, as recommended by the Planning Commission designates the property as a rural conservation area with uses limited primarily to agricultural and forestal uses with isolated single family residences or large parcels. Area Develor~ment Trends: Area property is characterized by single family residences along Beaver Bridge Road and larger vacant tracts adjacent to the subject property, all zoned Agricultural (A). Property to the north, along Route 360, is zoned agriculturally and occupied by Grange Hall School. 4 93SN0196/WP/JUNE231 Based on the adopted and proposed plans for the area, limited development is anticipated until adequate public facilities are available. Specifically, the plans suggest agricultural-type uses in the foreseeable future. Therefore, the proposed use, which could beconsidered asemi-agricultural-type operation, should have a minimal impact on anticipated land uses in the near future and generally conforms to the plans. SiteSite Design: The proposed use is located approximately 1,200 feet off of Beaver Bridge Road, at its closest point on a wooded site. So as to insure ease of ingress and egress while maintaining the agricultural character of the area, parking areas and driveways shall be surfaced with a minimum of six (6) inches of #21 or #21 A stone and be delineated by a permanent means. (Condition.l) Conclusions: The proposed zoning and land use conforms to the adopted and proposed land use plans. As previously noted, both the adopted and proposed land use plans for the area suggest minimal area development. Further, both plans suggest agricultural-type uses. The use proposed generally conforms to this designation. The recommended conditions and proffered condition address surface treatment and delineation of parking areas and driveways, signage and transportation improvements. Therefore, approval of this request is recommended. CASE HISTORY Planning Commission Meeting (5/18/93): The applicant accepted the recommendation. There was opposition present. Concerns were expressed relative to traffic impact; security of animals; and potential vermin and noise problems. It was noted that staff had received one letter in support of the request. It was the consensus of the Commission that Condition 5 addressing security measures should also be imposed. On motion of Mr. Gulley, seconded by Mr. Easter, the Commission recommended approval of this request subject to the conditions and acceptance of the proffered condition on page 2. AYES: Messrs. Gulley, Easter, Cunningham and Miller. 5 93SN0196/V1/P/JUNE231 ABSENT: Mr. Marsh. The Board of Supervisors on Wednesday, )une 23, 1993, beginning at 7:00 p.m., will take under consideration this request. 6 93SN0196/1NP/JUNE231 ~ `\F ~'~~ ,~i~ 11 ~ ~ ~ \~ \ ~~~ 11 _- ,q ~ ~ I ~~e~ \\~~ ~~~ ~~, wl STR i l Z ~~T I ~ I ~~q W VGRANG HAIL S _. - - - - I - - - -- -~- _ N ,~ ~~ Y ~\ / ~ 1~ ~~~, A ~I/ R-~ it ~I ~~ ~~ „_.~. , ,. ~~ 935NO 196-i N ~L ~~ \~~_