2009-07-22 Agenda
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
CHESTERFIELD, VIRGINIA 23832-0040
ARTHUR S. WARREN
CHAIRMAN
CLOVER HILL DISTRICT
DANIEL A. GECKER
VICE CHAIRMAN
AGENDA
MIDLOTHIAN DISTRICT
DOROTHY JAECKLE
BERMUDA DISTRICT
JAMES M. HOLLAND
DALE DISTRICT
MARLEEN K. DURFEE
MATOACA DISTRICT
JAMES J.L. STEGMAIER
COUNTY ADMINISTRATOR
3:00 p.m.
DATE: July 22, 2009 PUBLIC MEETING ROOM TIME:
PAGE
1.Approval of Minutes for June 24, 2009
2.County Administrator's Comments
A.County Administrator’s Report. . . . . . . . . 1
B.Recognition of the Chesterfield-Colonial
Heights Department of Social Services
Benefit Programs Division. . . . . . . . . . . 4
3. Board Member Reports
4. Requests to Postpone Agenda Items and Additions,
Deletions or Changes in the Order of Presentation
5. Resolutions
A. Recognizing Comcast Metro Richmond for
Its Generous Donation Towards the
Chesterfield County Parks and Recreation
Department’s 2009 Chesterfield Celebrates
Campaign . . . . . . . . . . . . . . . . . . . 5
B. Recognizing Mrs. Linda West, Information
Systems Technology Department, Upon Her
Retirement . . . . . . . . . . . . . . . . . . 7
6. Work Sessions
Board of Supervisors
Agenda
July 22, 2009
Page 2
PAGE
7. Deferred Items
A. Award of Construction Contract to A. D. Whitaker
Construction Incorporated for the Construction
of the Addition and Renovations to the Health
and Social Services Building and Direct the
County Administrator to Study the Feasibility
of Achieving LEED Certification on this Building
and to Submit a Recommendation to the Board of
Supervisors. . . . . . . . . . . . . . . . . . . . . . 10
B. Acceptance and Appropriation of Funds from the
United States Department of Housing and Urban
Development (HUD) for the Homelessness Prevention
and Rapid Re-Housing Program, and Authorization
for the County Administrator to Execute
Agreements with HUD, Commonwealth Catholic
Charities and HomeAgain. . . . . . . . . . . . . . . . 13
C. Consideration of an Access and Shared Parking
Easement Agreement with Midlogreen, LLC, at
Midlothian Library . . . . . . . . . . . . . . . . . . 16
8. New Business
A. Appointments
1. Social Services Board. . . . . . . . . . . . . . . 31
2. Youth Services Citizen Board . . . . . . . . . . . 32
B. Streetlight Installation Cost Approvals. . . . . . . . 35
C. Consent Items
1. Amendment to Board Minutes of May 27,
2009 . . . . . . . . . . . . . . . . . . . . . . . 42
2. Authorize the Appropriation of American
Recovery and Reinvestment Act Funding
for the Victim-Witness Assistance Program. . . . . 43
3. Designation of FY2010 Chesterfield Road
Fund (Revenue Sharing) Projects and Transfer
of Funds . . . . . . . . . . . . . . . . . . . . . 45
Board of Supervisors
Agenda
July 22, 2009
Page 3
PAGE
8.C. Consent Items(Continued)
4. Adoption of Resolutions
a. Supporting the Chesterfield County
Domestic and Sexual Violence Resource
Center’s Application for the State
Attorney General’s Community Recognition
Program for Promising Practices in
Domestic Violence Response. . . . . . . . . . . 50
b. Approving Application to Virginia
Department of Housing and Community
Development for 2008 Neighborhood
Stabilization Funds and Appropriation
of Funds for Use in Assisting with
Redevelopment of Abandoned and
Foreclosed Homes. . . . . . . . . . . . . . . . 52
5. Authorization to Proceed with Advanced
Right-of-Way Acquisition on Happy Hill
Road Associated with Improvements to Happy
Hill Road . . . . . . . . . . . . . . . . . . . . . 57
6. Request for Music/Entertainment Festival
Permits
a. From the Chesterfield County Fair
Association . . . . . . . . . . . . . . . . . . 61
b. For the First Annual Midlothian
Jazz Festival . . . . . . . . . . . . . . . . . 63
7. Appropriation of American Recovery and
Reinvestment Act Funds for Department of
Social Services’ Supplemental Nutrition
Assistance Program (SNAP) and the Fee
Child Care Program and Transfer of the
Required Local Match for the SNAP Program . . . . . 66
8. Direct the Planning Commission to Consider
a Proposed Adjustment to the Planning
Department Special Exception Fee for
Private Kennels . . . . . . . . . . . . . . . . . . 69
9. Set Dates for Public Hearings
a. To Consider Temporary Reduction to
Planning Department Fees for Certain
Commercial Activities . . . . . . . . . . . . . 72
b. To Consider an Ordinance Amendment
Relative to Parking Requirements for
Businesses from the Home. . . . . . . . . . . . 75
c. To Consider Boundary Changes to Watkins
Centre Community Development Authority. . . . . 77
d. To Consider an Ordinance Amendment
Relative to Mass Grading in the Upper
Swift Creek Watershed . . . . . . . . . . . . . 84
Board of Supervisors
Agenda
July 22, 2009
Page 4
PAGE
8.C. Consent Items(Continued)
9. Set Dates for Public Hearings (Continued)
e. To Consider Amending Section 13-71 of the
County Code Relating to Reimbursement
of Expenses Incurred in Responding to DUI
and Related Incidents. . . . . . . . . . . . . . 88
f. To Consider Amendments to Sections 5-7.4
and 5-7.5 of the County Code Relating to
Spot Blight Determinations . . . . . . . . . . . 91
10.Initiate Proposed Code Amendments Relative
to: (1) Temporary Offsite Signs for Community
Events, (2) Offsite Directional Signs to New
Residential Developments, and (3) Calculation
of Sign Area . . . . . . . . . . . . . . . . . . . . 95
11. Award a Requirements Contract to R Tech,
L.L.C. to Provide Consulting Services for
Audio Visual Equipment Design for County
and School Facilities. . . . . . . . . . . . . . . . 96
12.Acceptance of Federal and State Grant Funds,
and Award of Construction Contract to
Branscome Incorporated for a Project to
Rehabilitate Taxiways. . . . . . . . . . . . . . . . 98
13. State Road Acceptance. . . . . . . . . . . . . . . . 100
14. Approval of FY2010 Chesterfield Community
Services Board Performance Contract. . . . . . . . . 102
15. Approval of Lease Assignment to Tower
Development Corporation. . . . . . . . . . . . . . . 105
16. Award of Construction Contract to Garney
Construction for Southwest Corridor
Waterline Phase II, Part A Project . . . . . . . . . 120
17. Requests to Quitclaim
a. A Portion of a Thirty-Foot Sewer
Easement Across the Properties of
C.A.H. Investments, LLC, IGH, LLC
and Harriette Horner Marocchi. . . . . . . . . . 123
b. A Portion of a Sixteen-Foot Water
Easement Across Property of EH20, LLC. . . . . . 126
c. A Portion of a Sixteen-Foot Water
Easement Across Property of Land 8351,
LLC. . . . . . . . . . . . . . . . . . . . . . . 129
d. Portions of a Sixteen-Foot Drainage
Easement (Private) Across the Property
of Rivers Bend FTI, LLC. . . . . . . . . . . . . 132
Board of Supervisors
Agenda
July 22, 2009
Page 5
PAGE
8.C. Consent Items(Continued)
18. Requests for Permission
a. From Mary W. Cole for a Private Sewer
Force Main to Encroach Within a
Variable Width Storm Water Management
Best Management Practice Easement
Across Property on Magnolia Cove Circle. . . . . 135
b. From Ryan and Lauren Richter for a
Proposed Fence and Landscaping to
Encroach Within a Sixteen-Foot Drainage
Easement Across Lot 68, Berkley Village,
Section A at Charter Colony. . . . . . . . . . . 138
c. From Rivers Bend FTI, LLC for a Concrete
Sidewalk, Pad and HVAC Equipment to
Encroach Within a Thirty-Foot Drainage
Easement Across Property on Rivers Bend
Boulevard. . . . . . . . . . . . . . . . . . . . 141
d. From Robinson Group VA, LLC to Install
Private Sewer and Water Services Within
Private Easements to Serve Property on
Chital Drive . . . . . . . . . . . . . . . . . . 144
19. Designation of Right of Way for Ruthers
Road . . . . . . . . . . . . . . . . . . . . . . . . 147
20. Transfer of District Improvement Funds from
the Dale District Improvement Fund to the
Chesterfield County School Board to Purchase
a Media TV/DVD Combo for Meadowbrook High
School . . . . . . . . . . . . . . . . . . . . . . . 150
21. Endorsement of Fort Lee’s Proposal to Open
the Cardinal Golf Club to the Public . . . . . . . . 153
9. Reports
A. Report on Developer Water and Sewer Contracts . . . . . 156
B. Report on Status of General Fund Balance, Reserve
for Future Capital Projects, District Improvement
Funds and Lease Purchases . . . . . . . . . . . . . . . 158
10. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
Board of Supervisors
Agenda
July 22, 2009
Page 6
PAGE
11. Closed Session Pursuant to Section 2.2-3711(A)(1),
Code of Virginia, 1950, as Amended, for Discussion
and Evaluation of the Performance of the County
Administrator and Consideration of Adoption of a
Revised Employment Agreement
. . . . . . . . . . . . . . . 163
12. Dinner at 5:00 p.m. in Room 502
Evening Session Begins at 6:30 p.m.
13. Invocation
Mr. Allan Carmody, Director of Budget and Management
14. Pledge of Allegiance to the Flag of the United States of America
Eagle Scout Brett Holmes
15. Resolutions
A. Recognizing Mrs. Dorothy S. Hudson for Her
Contributions to the Committee on the Future
and Chesterfield County. . . . . . . . . . . . . . . . 164
B. Recognizing Boy Scouts Upon Attaining the Rank
of Eagle Scout . . . . . . . . . . . . . . . . . . . . 166
1. Mr. Samuel Ascoli Stevenson, Matoaca District
2. Mr. James Benton Maddox, Clover Hill District
3. Mr. Brett Alexander Ross Holmes, Clover Hill District
16. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
17. Requests for Manufactured Home Permits and Rezoning Placed
on the Consent Agenda to be Heard in the Following Order:
- Withdrawals/Deferrals
- Cases Where the Applicant Accepts the Recommendation
and There is No Opposition
- Cases Where the Applicant Does Not Accept the
Recommendation and/or There is Public Opposition Will
Be Heard at Section 18
A. 08SN0286 Victory Lady, Midlothian District
B. 08SN0255 KPC Properties, Brandermill Community Assn.,
and Brandermill Church, Clover Hill District
C. 08SN0285 Emerson-Roper Companies, LLC, Bermuda
District
D. 09SN0196 Christina Tucker and Chris Tucker, Matoaca
District
Board of Supervisors
Agenda
July 22, 2009
Page 7
PAGE
17. Requests for Manufactured Home Permits and Rezoning
(Continued)
E. 09SN0201 Tammy F. Eads, Bermuda District
F. 09SN0209 The Ironbridge Property, LP; The Bermuda
Triangle Property, LP; and Dean E.
Hawkins, ASLA, Dale District
G. 09SN0219 Doris N. Rogers, Bermuda District
18. Public Hearings
A. To Consider Amendments to Sections 14-26 and
14-27 of the County Code Regulating Excessive
Noise and Providing for a Penalty. . . . . . . . . . . 168
B. To Consider the Vacation of a Portion of a
Fifty-Foot Right of Way off Winterpock Road. . . . . . 171
C. To Consider the Vacation of a Portion of
an Eight-Foot Easement Across Lot 2,
Resubdivision of Little Tomahawk Station,
Lot 45 and Otterdale, Section A, Block A,
Lot 1. . . . . . . . . . . . . . . . . . . . . . . . . 176
D. To Consider the Conveyance of Rights of Way
and Variable Width Slope and Drainage Easements
to the Commonwealth of Virginia and Easements
to Virginia Electric and Power Company, Verizon
Virginia Incorporated and Columbia Gas of
Virginia, Incorporated for the Bailey Bridge
Road Improvement Project . . . . . . . . . . . . . . . 179
E. To Consider Entering into a Lease Agreement
with Powhatan County for the Installation of
Its Public Safety Radio System Equipment on
the County’s Watkins Tower . . . . . . . . . . . . . . 192
F. To Consider the Exercise of Eminent Domain
for the Acquisition of Water, Temporary
Construction and Drainage Easements for the
Construction of the Southwest Corridor
Waterline Project – Part B . . . . . . . . . . . . . . 205
19. Remaining Manufactured Home Permits and Zoning Requests
20. Fifteen-Minute Citizen Comment Period on Unscheduled Matters
21. Adjournment
. . . . . . . . . . . . . . . . . . . . . . . . 230