Loading...
11-09-77 Minutes198 VIRGINIA: At a regu/~r n~eting of rJue Board of Supervisors of Chesterfield County, held at tha Courthouse on Novembe~ 9, 1977, at 9:00 a.m. Also Pres*mC: ~rs. Joan Dolezal, Secretary Mr. S~eve Micas, Cma~ty A~=ozney Mr. Robert Fainter, Dir. of Utilities Mr. Jim $chim~, Zoning ~Wmimi~r~or Mr. David Welchons, Asst. Dir. o£ Utilities Mr. Daxter Willi~n~, Plannez/Emgineer Mr. Lyrm Wir~ield, Ad~Ln. Asst. to Co. Admin, Mr. Jim Zook, Chief of Comprehensive Platting Mrs. Girone called the maeting to order at the Courthouse at 9:05 a.m. (EST) Mr. Dodd gaw the invocation, On ~tion of Mr. Appease], seconded by Mr. ~ookmsm, the minutes of October 26, 1977~ were approved WATER IMPROVEMENT, REPLACEMENT & EXTENSION 017838-018018 ETTRICK SANITARY DISTRICT 017874-017987 SEWER REVENUE 017872-017991 SEWER OPERATING FUND 017831-018019 SEWER DEBT FUND 017871 SEWER IMPROVEMENT, REPLACEMENT & EXTENSION 017859-018018 COUNTY LAW LIBRARY 169487-170948 WORKMEN'S COMPENSATION 169422-170977 WATER METER DEPOSIT FUND 017846-018012 COUNTY GARAGE FUND 169411-171017 COUNTY STOREROOM FUND 169463-171014 COUNTY TWO-WAY RADIO FUND 169414-171014 DATA PROCESSING ADMINISTRATION 169426-171029 WATER CENTRAL STORES $ 3,838.90 3,165.75 8,736.36 43,003.38 92.46 42,834.75 166.35 1,783.87 195.00 16,368.41 1,277.09 5,351.78 24,718.00 017830-018015 23,191.12 Mrs. Rose Scutter, representing the Chesterfield/Colonial Heights Christmas Committee, was present and requested permission to plant a live Christmas tree at the Courthouse complex. She stated she had talked with Mr. Poole and he would help them find a suitable location which ~ould not conflict with future plans or anything that currently exists underground. Mr. Apperson stated that this was one of thru hardest working grou~s in the County and he was in support of this requ~s~ On motion of the Board, the Chesterfield/Colonial Heights Christmas CoMmittee was granted per- mission to plant a live Christmas tree at the Courthouse with the understanding that this effort be coordinated with Mr. Poole of the Department of Con~nity Development. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mrs. Scutter stated, weather permitting, this planting would take place on November 21st at 10:00 a.m. and invited the Board to be present. Mr. Painter and Mr. ~ ff presented the Board with the water and sewer financial reports and answered questions concerning same. Mr. Bookman left the room because of a possible conflict of interest. On motion of Mr. Dodd, seconded by Mr. Apperson, Contract S77-22CD was awarded to F, L. Showalter who submitted the low bid in the amount of $78,800 which contract was for the installation of sewers to serve the Route 60-Robious Road area. Funding Code: 573-34324-0380 Accounting Code: 380-77000-2340. Aye~s: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Painter stated that he had received a letter from F. L. Showalter stating there was an error in his bid and he has forfeited his bid bond in the amount of $3,940. He adds that the other bids are too high and recomended the other bids be rejected. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board rejected all other bids for Contract S77,22CD and authorized the Utility Departnmnt to readvertise this project. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, Stamie E. Lyttle Co., Inc. was granted an extension of tima from July 15, 1977 to July 22, 1977, and that inspection time and loss of be.charged from July 22, 1977, to August 22, 1977, on Contract S76-2T-1, Deerfield Pump Station. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Welchons stated he has also received a request that the consultant's tima for inspections also be extended. Mr. Apperson 'inquired if this had been done in the past. Mr. Welchons stated it had not. It was generally agreed by the Board that this request be deferred for further study because to do this would set a precedent as it has never been done before. Mr. Welchons stated if a problem regarding this rotter arose, he might bring it back before the Board. Mr. Welchons stated he had received a request from Mrs. D. T. Duke of 900 Adkins Road for the County to extend the sanitary sewer line to serve her home. He added f~zrther 6he cost would be app~roximately $2,832 and she would be willing to contribute $1,500. Mr. Apperson and Mrs. Girone stated there were numerous individual problems existing around the County like this. Mrs. Girone stated this situation is speaking to County policy and others would have to be done all over the County if this were approved and the County just does not have the money. Mr. Dodd stated he sympathized with Mrs. Duke but money is not available at this timm. Mr. Bookman stated there was the possibility that another home might be interested in comecting if the sewer was available Mr. O'Neill advised Mr. Bookman to investigate the possibility of the other home. It was agreed that this matter be deferred. b~. Welchons stated the Utility Departmant had received a request from the developers of Genito Forest to install private pumps and force mains for their proposed lots in Genito Forest. Mr. Painter stated they did reco~,,mnd denial of this request but should the Board decide to approve it, they recomended the homeowners be responsible for the mintenance of the pumps and that it be included in their deeds. Mr. Micas stated they could be requested to do this but could not be legally required to place the restrictions in the deeds. It was generally agreed that this matter be deferred and that the Utility Department investigate any alternatives that might be available to route sewer to this area. Mr. Welchons stated for informational p.ozposes only, t~at Sewer Contract 7032-27, Chester Collec- tors, may require an additional $21,400 before completion because the bid form included only the quantities for service laterals for the houses which had sent in si~aed contracts. He stated there are approximately 40 houses and vacant lots which would need service laterals It was on motion of Mrl Dodd, seconded by Mr. Apperson, resolved that any decision on this contract be de- ferred until November 23rd when a more accurate cost figure would be available. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion 'of Mr. Bookman, seconded by Mr. Apperson, it was resolved that $3,000 be expended from the Brandermill Sewer Acqoisition Fund to David E. and Margie M. Freeman of Daman Acres condil upon conveying a sewer easenmnt across his property and in settlement for possible damages to dam provided the money given for possible damage to the dam be used to repair the dam and that Mr. Preeman si~n an agreement relieving the Comty from any future liability for damage to the dam for Contract S74-36T-B. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Woodruff and Mr. Goodall, Trustees of the Ettrick Sanitary District were present to discuss the possibility of the County taking over the system. Mr. Woodruff stated they were in favor of this and thought the County was in the process of doing so. Mr. O'Neill stated that in order for the County to take the system over, 50 users of the system would have to sign a petition request- ing that the County take this over, it would have to be presented to the Circuit Court Judges, who would have to set a hearing to determine if this change would be in the best interest of the users of the system and then make a decision. Mr. Coodall asked if tha~County staff would be allowed to help give them information that was needed, draw up the petition, etc. Mr. O'Neill stated that the County staff would be at their disposal for help in this matter and the County Attorney was directed to prepare a petition for abolishing the District. Both men stated they would initiate a meeting to inform the people of the Ettrick Sanitary District of the benefits, etc. of coming under the Cotmty system and they would circulate the petition. There. being no further discussion, the Board ticked the men for attending the meeting. Painter gave the Board a report of the developer contracts that had been approved by the ~strator for the past two weeks. It was generally agreed that discussion of obtaining a sewer easement through the property of John B. Orgain, III, and Norvell O. Butler be deferred. On nmtion of Mr. 1. W77-100CD Dodd, seconded by Mr. Apperson, the following contracts were approved: Colonial Pines Estates, Section A Develoepr: Colonial Pines, Inc. Contractor: Stamie E. Lyttle Co., Inc. Co~ty.Cost: $17,502.80 Refund through Connections Code: 366-11684-8071 $ 51,814 2. W77-101CD Trueheert Heights, Section 5 $ 17,526 Developer: J. L. Longest Contractor: Piedmont Construction Co., Inc. County Cost: $7,115.50 Refund through Connections Code: 366-11684-8071 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. There was some discussion regarding the awarding of contract W77-103CD in Midlothian District. Mrs. Girone stated that this line was needed because if there was a blockage sonmwhere in the line, thousands of users would be without water and this tx~uld help provide a loop. Mr. Bookman agreed this was good planning but he felt funds w~m nemde~k~le~epeople did not have water and not on transmission lines. Mr. Apperson stated that he had people without water at the end of the line which the Board approved to parallel the line from Centralia to the Airport. He added he could not agree with this planning. There being no further discussion, it was on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following contract be approved: W77-103CD Four Seasons $ 63,171 Contractor: Douglass K. Woolfolk & Co. Developer: R.M.C. Contractors, Inc. Co~ty Cost: $29,017.80 Cash Refund Code: 380-61000-8070 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Bookman and Mr. Dodd. Abstention: Mr. Apperson because he felt the thinking of the Board was inconsistent on some of this type of planning. Mr. Painter stated he had discussed the possibility of asking for an increase in the capacity allowed for Falling Creek with the State kilter Control Board and it was generally agreed that if EPA were contacted regarding this matter, the Falling Creek project would be delayed. It was generally agreed that the Board did not want to delay the project and thus would not seek additiona capacity at this time. Mr. O'Neill asked the Utility Department to investigate a claim on Barrowgate Road from Mr. John Bishop and his neighbor that their yards were not fine graded after the Utility Departmmnt had installed lines in their yards. He also asked that Mr. Barry Sinn~s be contacted regarding the cost of entending water to his property on West Street. Mr. Apperson stated he had received a second petition requesting traffic controls at the inter- section of Route 10 and Cogbill Road which he would be mailing to the Highway Department. He also inquired about a right turn lane at the intersection of Hopkins Road and Mmadovxtale. Mr. McCracken stated he would investigate this matter. Mrs. Girone asked that the Highway Department investigate who is responsible for the conditions of LeGordon Drive and Depot Road, that the Highway Depart~nent look at the intersection of Route 60 and Robious Road which is very dangerous, that the Highway Departnmnt paint safety bars on Jabnke Road at Buford, and that they inquire when the lights will be installed in Midlothian Village. Mr. McOracken stated he would investigate these mtters. Mr. Bookman stated his roads been marked but the lines have not been painted yet. Mr. McCracken stated they would be in tbm near future but the wet weather has held up sc~ of their work. Mr. Bookman also asked that arrow signs be installed on the Elkhardt cozve. On motion of Mr. Bookman, seconded by Mr. Dodd, it was resolved that this Board 1. supports the reduction of the speed limit on Rt. 360 from Pocoshock Creek into the City of Richmond, 2. That the Highway Departnmt construct an additional stacking lane west bound into the Fire Department and Manchester High School, 3. That the Highway Department attempt to have the hill cut down on the west botmd lane, 4. That the Highway Department install a no U-turn sign west of the crossing of the Fire Station and school parking lot, and 5. That the Highway Departmmnt add an extra cycle to the traffic signal for turning purposes at the Turner and Route 360 intersection. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Zook stated that the Departmmnt of Connmnity Development would like to enter into a joint planning process with the Highwmy Department to provide a coordinated and comprehensive land use and arterial development plan for Route 10 and adjacent land area in the c~m~nity of Chester and in the Forest Hill Avenue area. Mrs. Girone stated she was in favor of such planning and felt the people would like to know what is planned for the Forest Hill area. Mr. Dodd stated he was in favor of the concept but he was concerned with the Chester area and he did not want .it exempted. Mr. Zook stated the staff could not carry out two projects at one timm. He stated they should begin with the Forest Hill Avenue area within six to eight r~nt~ if the Highway Department agrees to participate. Mr. Zook stated the projects did not need approval or support, at this time he was asking the Board to approve the concept of this type of planning. On motion of Mrs. Girone, seconded by Mr. Apperson, it was resolved that the Board supports the concept of a joint plazming process between the Virginia Departn~nt of Highways and Transportation and the County through the Departnmnt of Oam~nity Development. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, a two-thirds refund of an application fee (Case No. 77S168) for Mr. Herman F. Blake, Sr. was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dexter Williams was present to accept any revisions to the proposed Six Year Plan for Secondary Road Improvements, Mr. Apperson inquired about Salem Church Road and indicated that he thought it might be higher on the priority list that was anticipated on the Six Year Plan. Mr. FmCracken stated he thought 1980-81 was correct. There was no further discussion of this matter. Mr. Poole stated he had received correspondence from the Conmission of Outdoor Recreation that the Conmty's funding request for the Point of Rocks Park would be. considered at their December meeting. He added that .funding for the boat launch was questionable at this timm because the $30,000 from the Ganm and Inland Fisheries is not available at this tiros but they have promised they would refund the County this amount if they receive funding from the State. Mr. Apperson stated this may not be a certainty. It was generally agreed even if it were not a certainty be- cause of the road that would be construated. After further discussion, it was on motion of Mr. Dodd, seconded by Mrs. Girone,. resolved that two resolutions adopted on Aug. 10, 1977, regarding Land Acquisition for Point of Rocks Park and the other regarding the Boat Launch for Point of Rocks Park be and they hereby are rescinded. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mrs. Girone, the following resolution was adopted: · Whereas, the virginia comnission of Outdoor Recreation provides funds to assist political subdivis- ions of the State of Virginia in acquiring and developing open space and park lands; and Whereas, there are urgent needs within the County of Chesterfield to develop park land; and Whereas, the Enon area is deenmd of high developmmnt priority by said County and shall be referred to as Point of Rocks Park; and Whereas, in order to attain funding assistance from the Virginia Conmission of Outdoor Recreation, it is necessary that each political subdivision provide a proportionate share of the cost thereof; and Whereas, the proportionate project share is funded fifty percent (50%) by the Virginia Comnission of Outdoor Recreation and fifty percent (50%) by the County of Chesterfield. Now, Theraf~re, Be It Resolved, by the Board of Supervisors of the County of Chesterfield, that the County Administrator is hereby authorized to cause such information or materials as may be necessary to be provided to the appropriate State agency to permit the formulation, approval and funding of the Point of Rocks project. And Be It Further Resolved that the Governing body of the County of Chesterfield gives it assur- ance that the funds needed as the County's proportionate share of the cost of the approved program will be provided, up to $172,567.50. Further, Be It Resolved, that the County of Chesterfield will abide by all applicable State and federal regulations governing such expenditure of funds provided by the Virginia Co--is- sion of Outdoor Recreation. And, Also, Be It Further Resolved, that the Bureau of Outdoor Recreation, U. S. Department of Interior, and the Virginia Conmission of Outdoor Recreation is respectfully requested to assist in the prompt approval and funding of the Chesterfield County Recreation Park Project in order to enhance the standard of recreational enjoymmnt for all our citizenry. Ayes: Mr. O'Ne.ill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Poole stated the final proposal has been received from the consultants to prepare the complete site analysis, operational plan and plan of development for the landfill site in Clover Hill District. He stated further that it was felt that approximately $6,900 should be added which would allow for the study of the existing gr~nd water quality. He stated he felt t_his 'would be to the County's benefit since there currently exists a junk yard near the site and it would tell exactly, if any, the amount of pullution from the proposed landfill site after it has begun opera- tion which will be a requiren~nt. Mr. Bookman stated he would be in favor of this site, contract, etc. because he has not heard of any organized opposition to this proposed landfill and there have been several, meetings. On motion of Mr. Apperson, seconded by Mr. Dodd, the contract as filed with the papers of this Board was approved with the inclusion of a study of the water ~m] ity which study will cost $6,900, making a total contract cost of $79,877. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Apperson also expressed a need for the County to be considering a second site. On motion of Mrs. Girone, seconded by Mr. Apperson, the Board accepted an agreement between the County and The Linmar Company, developers of Chinaberry Drive through Chesterfield Village and authorized the Chairman to sign a save-harmless agreenmnt with the Highway Department for certain drainage easements that my be necessary to be acquired from Chinaberry Drive through Chesterfield Village. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, the Virginia Department of Highways end Transportation was requested .to accept the roads in the following subdivisions into the State Secondary System of Roads: BRANDERMILL (PLANTERS WOOD, SECTIONS 1 AND 2) Planters Wood Road (dedication) - beginning at Millridge Parkway (State Route 1920) tbmmCe northeasterly 0.05 mile to Old Barn Court, thence northerly 0.04 mile to Painted Post Lane, thence northeasterly 0.03 mile to Faro Crest Court, thence easterly 0.04 mile to Peppercorn Place, thence easterly 0.05 mile to Gate Post Court, thence northesterly 0..06 mile to Fann Brook Court, thence northerly 0.02 mile to a temporary turnaround. Old Barn Court - begirnzing at Plenters Wood Road thence southeasterly 0.03 mile to a cul-de-sac. .Painted Post Lane - beginning at Planters Wood Road thence northwest end northerly 0.08 mile to a cul-de-sac. Farm Crest Court - beginning at Plenters Wood Road thence southeasterly 0.07 mile to a cul-de-sac. Peppercorm Place - beginning at Plenters Wood Road thence north end w~sterly 0.07 mile to a cul-de-sac. Gate Post Court - begir~ at Planters Wood Road thence south ~nd easterly 0.07 mile to a cul-de-sac. Farm Brook Court - beginning at Planters Wood Road thence westerly 0.03 mile to a cul-de-sac. 0.29 mile 0.03 mile 0.08 mile 0.07 mile 0..07 mile O. 07 mile 0.03 mile FOUNDRY RUN SECTIONS 1 AND 2 Springcreek Drive - beginning at its intersection with Old Gun Road (State Route 673) easterly 0.29 mile to its intersection with Springcreek Court, thence southeasterly 0.04 mile to its intersection with Waterton Drive, thence 0.03 mile to a dead end. Springcreek Court - beginning at its intersection with Spring- creek Drive northerly 0.05 mile to a cul-de-sac. Waterton Drive - beginning at its intersection with Springcreek Drive southerly 0.14 mile to a temporary turnaround. Ayes: Mr. 'O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman end Mr. Dodd. 0.36 mile 0.05 mile 0.14 mile 'On motion of Mr. Dodd, seconded by Mr. Apperson, a street light was approved for installation at the intersection of Proctor Road and Kenova Drive with funds coming from the Bermuda District Street Light Fund, said light meeting the criteria set by the Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Om. motion of Mrs. Girone, seconded by Mr. Bookman, the street name, Teapot Court, located in Settler's Landing Subdivision was changed to Chilham Court at the request of the residents living on the s~treet. Ayes: Mr. O'Neill, ~{rs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. On motion of Mr. Dodd, seconded by. Mrs. Girone, it was resolved that $6,500 be paid from the Ber- muda District 3¢ Road Funds for grading and lowering of water lines on Winfree Street. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mrs. Girone, it was resolved that an amount not to exceed be approved to cover erosion control and seeding for Winfree Street with said funds to be paid from the Bermuda District 3¢ Road Funds. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of the Board, the following resolution was adopted: Whereas, Deputy Sheriff Watson M. Mays has distinguished himself by faithful end dedicated service in the performance of his duties with the Chesterfield County Sheriff's Depaz-tment; and Whereas, Deputy Mays' untimely death has caused great sorrow for his family and has proVOked the sympathies of all employees of Chesterfield Connty for the family of Deputy Mays; and Whereas, Deputy Mays' distinguished service has contributed significantly to the preservation of an environment characterized by lawful order and cormunity spirit. Now, Therefore, Be It Resolved that this Board of Supervisors hereby recognizes this faithful and dedicated service by memoralizing Deputy Sheriff Mays' spirit through the preservation of these minutes, dedicated to those who selflessly contributed their talents, time end life to the good of their fellow man. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd~ On motion of the Board, the following resolution was adopted: Whereas, sergeant James H. Marable, whose untimely death has brought grief and sorrow to his family, and provoked the sympathies of all employees of Chesterfield County for the family of Sergeant Marable; and Whereas, Sergeant Marable's 20 years of faithful and loyal service as a nmmber of the Chester- field County Police Department has brOught credit not only upon himself but upon his Departnmnt and Chesterfield County as well; and Whereas, Sergeant Marable, although sorely missed by his family and fellow officers, will be long remembered for his good nature, his team spirit, his dedication to duty and %mblemished loyalty. Now, Therefore, Be It Rasolved that this Board of Supervisors hereby recognizes this faithful and dedicated service by memoralizing Sergeant Marable's spirit through the preserva- tion of these minutes, dedicated to those who selflessly contributed their talents, time and life to the good of their fellow man. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Bookman, Mr. Lewis Chaffe was appointed for a one year term and Mr. Ronald M~rris was appointed for a two year term on the Personnel Appeals Board for the County of Chesterfield, each term beginning January 1, 1978. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Bookman, Mr. Nicholas M. Meiszer was appointed to serve on the Appomattox River Authority which term is effective innmdiately and will expire on October 10, 1981. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Mrs. Girone asked that Mr. Mmiszer keep Mr. Painter informed of actions, discussions, etc. of the Appomattox River Authority. Mr. O'Neill asked Mr. Meiszer and Mr. Painter to attend the meeting on November 16th at 2:00 p.m. at the Richmond Regional Planning District Commission regarding Corp , of Engineers, Appomattox/ Lake Genito Proposed Alternative K for Southside Virginia Water Supply. On motion of Mr. Bookman, seconded by Mrs. Girone, it. was generally agreed that the appointmmnt to the Library Board of Trustees be deferred until December 14th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On nmtion of Mr. Apperson, seconded by Mr. Bookman, the following budget changes were approved: 1. Decrease Planned Budget Expense account 111-31230-1091 Police-Parks by $5,000 and increase 111-31230-4050 Equipmmnt by $5,000. 2. Increase Planned Budget Revenue account 111-00000-8417 Highway Safety Grant by $24,620 and increase the following ~lanned Budget Expense accounts: 111-06400-1060 Patrolmen $15,500 111-06400-4050 Equipment 9,120 Total ~ 3. Decrease Planned Budget Expense account 111-09324-4050 Equipment by $3,210 and increase account 111-09324-2140 by $3,210. 4. Increase Planned Budget Revenue account 111-00000-7181 Contributions-Developers by $5,000 and increase Planned Budget Expenditure account 330-92600-6002 Improvement to Sites by $5,000. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mrs. Dottie Armstrong was present and stated that the Heritage Coamission reconmmnds the printing of 3,000 hardbound volnmms of the Historic Sites Book and that they would handle the sale of these books. After further consideration of the matter, it was on motion of Mrs. Girone, seconded by Mr. Bookman, that the following budget changes be approved: 1. Increase Planned Budget Revenue account 111-00000-8020 Sale of Publications by $10,000. 2. Appropriate $28,000 from the Unappropriated Surplus of the General Fund to Planned Budget Expense account 111-11143-3230 Materials and Supplies. Ayes: 5@. O'Neill, ~rs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Apperson, the Board increased Planned Budget Revenue ac- count 111-00000-8922 ASAP Program by $6,120 and increased Planned Budget Expense account 111- 06050-1062 ASAP Program by $6,120. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr.~ Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, the Board authorized an increase in Petty Cash Punds from $25.00 to $50.00 at the following libraries as indicated: Bon Air - George }lzzelton, Librarian Chester - Barbara Jackson, Librarian Ettrick-Matoaca - David Thaw, Librarian LaPrade - Seida Gomaz, Librarian Ayes: Mr. O'Neill, Mrs. Girone, Mr. ~pperson, Mr. Bookman and Mr. Dodd. Mr. Mmiszer stated that he would like to see, in next year's budget, if possible, authority for the Chief Administrative Officer to approve certain types of requests such as petty cash increases up to a certain amount, transfers within a department as long as it did not change the total budget, etc. It was generally agreed that the Board should consider this matter f~or next year' s budget. · Om motion of Mr. Bookman, seconded by Mrs. Girone, it was resolved that pursuant to a resolution passed by the Mental Health and Mmntal Retardation Services Board on October 20, 1977, this Board hereby approves acceptance by the Services Boar~ of a grant from the Virginia Department of Vocational Rehabilitation in the amount of $5,886.40 for the purpose of purchasing wood-working equipment for the Chesterfield County Occupational Center which grant shall be matched with funds in the amomt of $1,471.60 from the Services Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Apperson, the following ordinances were approved for advertisenmnt as indicated: A. Section 28-4 of the Zoning Ordinance Relating to Notice to Adjoining Property Owners by First Class Mail of Zoning AppliCations - December 14th at 11:00 a.m. B Section 28-5 of the Zoning Ordinance Relating to Restrictions of Applications for Conditional Uses and Special Exceptions - December 14th at 11:05 a.m. C. An Ordinance Anmnding the Code of Chesterfield County Dealing Generally with License Taxes and Gross Receipts Taxms on Operators of Coin Operated Machines and Providing for a Penalty - January llth at 10:00·a.m. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~. Bookman and ~. Dodd. On motion of Mr. Bookman, seconded by Mr. ~person, the request for renewal of a bingo and/or raffle permit from J. G. Hening P.T.A. was approved until December 31, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. On motion of ~k. Bookman, seconded by Mr. Apperson, the following erroneous tax claims were ap- proved for payment: John E. Cranor, Jr. David Grande Hixson Construction Co. Hixson Construction Co. Edwin L. Shelton et al. Wilson A. Yager Chestnut Hill-Falling Creek, Limited Richard A. Cantilena Joseph Barris, Jr. David Grande Peter N. Todd Erroneous Assessment for 1977 $ 22.96 Erroneous Assessment for 1977 15.68 Erroneous Assessment for 1977 96.20 Erroneous Assessnmnt for 1977 76.49 Erroneous Assessment for 1977 64.17 Erroneous Assessment for 1977 23.74 Erroneous Assessment for 1977 100.50 Erroneous Assessment for 1977 37,85 Erroneous Assessment for 1977 128.64 Erroneous Assessment for 1976 31.36 Erroneous Assessment for 1975 58.64 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. ~On motion of Mr. Bookman, seconded by Mr. Apperson, it was resolved that in consideration of the receipt of $96.00, the County of Chesterfield, Virginia, hereby accepts such amotmt in considera- tion for executing a partial release of a judgment only as such judgment encun~ers Lot 7, Block H, in the Loch Braemar Subdivision which judgment is in the an~unt of $11,624.00 entered in favor of the County against the G. M. Development Corporation and recorded in the Clerk's Office of the Chesterfield County Circuit Court on June 28, 1977, in Judgn~nt Lien Book 22 at page 43. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. ~ookman and Mr. Dodd. Mr. Mmiszer informed the Board that the High~ay Department had formally notified the County that the roads in the following develoPmmnts had been accepted into the State System effective as indicated: CLOVER H~$ ( September 1, 1977) - SECTION F Deerpark Drive - beginning at Deerpark Drive (State Route 1297) thence 0.01 mile through a temporary turnaround. 0.01 mile STURBROOK APAR%M~qTS (October 1, 1977) Trade Road - beginning at its intersection with Sturbridge Drive (Rt. 2439) westerly 0.08 mile to a dead end. 0.08 mile ARChSI~D & SHENANDOAH, SECTION A (October 1, 1977) Knighsbrid~e Road - beginning at intersection N. Arch Road '(Pt. 672) westerly 0.07 mile to Chessington Road; thence northwesterly 0.06 mile to state maintenance. 0.06 mile 0.07 nile Chessin~ton Road - beginning at intersection of Rmdbridge Road (Route 2510) northerly 0.24 mile to Earlsgate Road, thence northerly O. 16 mile to Knightsbridge Road. Earlsgate Road - begirming at intersection of Chessington Road northwesterly 0.06 mile to its intersection with S~anage Road (Route 2504). 0.40 mile O. 06 mile Mr. Meiszer stated the Board has included in its packet reports regarding the Chesterfield Youth Services Task Force, the Travel Policy which the County will begin using and a time-table from the Auditor on his conpletion of the current audit of the County. The Board endorsed the Chesterfield County Employees Christmas Party which will be held at Gill School on December 23, 1977 at 8:00 p.m. at which the Employee-of-the-year Award will be presented It was generally agreed by the Board that Mmbile Home cases should be discussed at 11:00 a.m. at the first meeting of the month. The Board generally agreed to apprise the County Administrator's Office of any road matters they might have prior to the Board meeting with the Highway Engineer. It was generally agreed that the Board recess for lunch. Reconvening: 77S197 In Bernuda Magisterial District, Mr. Grover Massenburg requested a Mobile Home Permit to park a mobile home on property which belongs to Annie Mae ~i~ssenburg and better known as 2680 Drewry"s Bluff Road. T.M. Sec. 67-3 (1) parcel 11 (Sheet 23). There being no opposition present, it was on motion of Mr. Dodd, seconded by Mr. ~ookman, resolve, that this request be approved for a period of five years. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, it was resolved tbmt the process be started by the Departmant of Connunity Development to have Richard and Adele Burke's property on Hopkins · Road rezoned back to Agricultural (A). Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, the County Treasurer, Mr. George W. Moore, Jr was authorized to negotiate a short-term loan not to exceed $2,000,000 in accordance with Section 15.1-545 and 15.1-546 of the Code of Virginia. Ayes: Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Apperson, the Board recessed until 4:30 p.m. at the Chesterfield County Central Library. Ayes: Mrs. Girone, Mr. Appersen, Mr. Bookman and Mr. Dodd. The Board met with The Honorable Messrs. James Edmunds, Frederick Gray, George Jones and Alexander Mc/W~rtrie to discuss legislation that the Board proposed for the 1978 General Assembly. The following legislation was approved to be presented by the legislators to the General Assembly: 1. Amend §15.1-504 to eliminate special advertising for license taxes. Aumnd §29-213.31 et. sseq. to permit Chesterfield County to maintain separate revenue and expense accounts i~r~ license fees within the general fund and to amend §29-213.32 to permit the County to transfer and reconcile dog license fees by fiscal year. Amend §15.1-482.1 t° extend 'the $50.00 application fee to vacations of roads pursuant to m15.1-481 as well as §15.1-482. Amend §58-760, et. seq. to provide for a 5-year rollback from taxes in instances of fraud in applications-~or tax relief for the elderly. Amend [29-202 to permit the County to exercise discretion in paying game claims. Amend §58-27.2 to apply tax exoneration to real estate damaged by disaster to only a two-year period rather than in perpetuity or until such timm as the reappraisal reaches fair market value. 7. Amend ~15.1-491(a) to add Chesterfield'Ceunty to those local jurisdictions where contract zoning is permitted. Amend §15.1-466(f) to permit subdivision dedications for water lines. Aumnd ~36~97 to-permit the Uniform Statewide Building Code to regulate additions, removals, demolitions or maintenance of structures. Public school facilities should be exempt from such requirements. 10. 11. Ammnd penalties for County offenses to be consistent with State penalties for misdemeanors so as to increase the maximmn imprisonment from 30 days to 12 months. Include 'legislative authority to adopt by reference all State offenses (misdenmanors only) into the County Code as is done with motor vehicle offenses. 12. Amend § 15.1=11 to permit counties to make it unlawful to deposit garabage, weeds, etc. ~15.1-867. 13. Rapeal Acts of Assembly 1926 a. 183, 1926 c. 388; 1928 c. 269, 1950 c, 101; establishing trolled by general S~a:a necessary public building Nicholas M. MAiszer, Secret~ -" E. Merlin 0 'Neill, Chairnmn