2009-06-24 MinutesBOARD OF SUPERVISORS
MINUTES
June 24, 2009
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Supervisors in Attendance:
Mr. Arthur S. Warren, Chairman
Mr. Daniel A. Gecker, Vice Chrm.
Ms. Dorothy Jaeckle
Mr. James "Jim" Holland
Ms. Marleen K. Durfee
Mr. James J. L. Stegmaier
County Administrator
Staff in Attendance:
Mr. Mike Bacile, Dir.,
Purchasing
Ms. Janice Blakley,
Clerk to the Board
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Ms. Marilyn Cole, Asst.
County Administrator
Mr. Roy Covington, Dir.,
Utilities
Mr. Barry Condrey, Chief
Information Officer
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. Jonathan Davis; Dir.,
Real Estate Assessments
Mr. Will Davis, Dir.,
Economic Development
Colonel Thierry Dupuis,
Police Department
Ms. Karla Gerner, Dir.,
Human Resource Management
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Russell Harris, Mgr.
of Community Development
Services
Mr. Thomas E. Jacobson,
Dir., Revitalization
Mr. William E. Johnson,
Dep. County Administrator,
Management Services
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Ms. Kathy Kitchen, Asst.
Superintendent of Schools
for Business and Finance
Mr. Louis Lassiter, Dir.,
Internal Audit
Ms. Mary Lou Lyle, -Dir.,
Accounting
Mr. John McCracken, Dir.,
Transportation
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Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Steven L. Micas,
County Attorney
Dr. William Nelson, Dir.,
Health Department
Dr. Marcus Newsome, Supt.
of Schools
Mr. .Jay Payne, Asst. to
Dep. County Administrator
Chief Edward Senter,
Fire Department
Ms. Sarah Snead, Acting
Deputy County Admin.,
Human Services
Mr. M. D. Stith, Jr.,
Deputy County Admin.,
Community Development
Mr. Kirk Turner, Dir.,
Planning
Mr. Warren called the regularly scheduled meeting to order at
3:06 p.m.
1. APPROVAL OF MINUTES FOR MAY 7, 2009 JOINT MEETING WITH
SCHOOL BOARD AND MAY 27, 2009 REGULAR MEETING
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the minutes for the May 7, 2009 Joint Meeting with
the School Board and May 27, 2009 Regular Meeting, as
submitted.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
Mr. Stegmaier provided an update regarding the creation of
the Center for Organizational Excellence, which essentially
combines the Quality Office and Chesterfield University. He
stated this reorganization will enable Chesterfield County to
do a better job with a smaller staff.
Mr. Turner provided an update regarding the Comprehensive
Plan Steering Committee. He stated all of the committee
members are very excited to begin this process. He further
stated a joint meeting is scheduled on July 22 at 1 pm with
the Board of Supervisors, School Board and Planning
Commission.
Ms. Durfee stated the first meeting of the Comprehensive Plan
Steering Committee was a great meeting.
Mr. Warren stated the Comprehensive Plan Steering Committee
working independently of the Board provides a great
opportunity for the team to see the big picture.
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Mr. Stegmaier expressed appreciation to Mr. William Johnson
for his service to Chesterfield County and stated his last
day with the county is July 2.
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In response to Mr. Holland's question, Mr. Stegmaier stated
staff can compile a list of the consolidations/efficiencies
made throughout the organization for citizens.
Ms. Durfee stated the opening of the Radcliff Trail in
Matoaca on June 6 had good attendance. She expressed
appreciation for the partnership with Alliance Engineering
and the Parks and Recreation Department.
3. BOARD MEMBER REPORTS
Mr. Golden stated the Radcliffe Trail opening was a great
event and was a case where a private property owner dedicated
the land to the county. He stated Alliance Engineering was
instrumental in building the trail.
Mr. Warren stated recently he was at Rockwood Park and
noticed the tremendous participation in sports by the
citizens of Chesterfield County.
Mr. Golden stated the Parks and Recreation Department has in
excess of 4 million visits to the parks in the county.
Mr. Gecker stated a community meeting is scheduled for the
Midlothian District on Monday, June 24, at 7:00 p.m. at
Crestwood Elementary School to review the Comprehensive Plan
process.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
added Item 8., Authorization to Refer to the Planning
Commission Proposed Reductions in Planning Fees for Certain
Commercial Activities; added Item 8.A.4., Nomination and
Appointment of Members to the Chesterfield County
Comprehensive Plan Steering Committee; added Item 8.C.17.c.,
Request for Music/Entertainment Festival Permit for the
Chesterfield Jaycees for their Mid-Week Concert Series; and
replaced Item 8.C.20., FY2009 Year End Adjustments.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
5. RESOLUTIONS
5.A. RECOGNIZING MR. JAMES SPENCER FOR HIS SERVICE TO THE
CHESTERFIELD COUNTY ECONOMIC DEVELOPMENT AUTHORITY
Mr. Davis introduced Mr. James Spencer, who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mr. James A. Spencer has served with
distinction as a member of the Economic Development Authority
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from July 1, 1985 through June 30, 2009, to include the
position of Chairman from July 2003 to June 2007; and
WHEREAS, Mr. Spencer played an integral role in defining
the county's Vision for Meadowville Technology Park; and
WHEREAS, Mr. Spencer was instrumental in the acquisition
of land and development of infrastructure projects and master
planning for Meadowville Technology Park to facilitate the
location of the Park's first tenant in 2007, Northrop Grumman
IT; and
WHEREAS, Mr. Spencer has assisted in the acquisition of
property and formulation of a redevelopment plan for
Cloverleaf Mall; and
WHEREAS, Mr. Spencer has provided guidance and
leadership on numerous economic and community development
projects for the betterment of Chesterfield County and its
residents; and
WHEREAS, Mr. Spencer has faithfully and diligently
performed the duties assigned to him as a member of the
Authority, consistently demonstrating leadership,
understanding, and commitment to the issues coming before the
Economic Development Authority during his tenure.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
publicly recognizes Mr. James A. Spencer, and expresses
appreciation for his valuable time and commitment to
Chesterfield County while serving on the Economic Development
Authority of the County of Chesterfield, Virginia.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. Spencer and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Holland presented the executed resolution to Mr. Spencer
and expressed appreciation for his contributions and
dedication to Chesterfield County.
Mr. Spencer expressed appreciation for the privilege to have
worked with Chesterfield County.
5.B. RECOGNIZING CAREER DETECTIVE SANDRA E. HUMPHRIES,
POLICE DEPARTMENT, UPON HER RETIREMENT
Col. Dupuis introduced~Career Detective Sandra Humphries, who
was present, along with members of her family, to receive the
resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Career Detective Sandra E. Humphries will
retire from the Chesterfield County Police Department on July
1, 2009, after providing over 28 years of quality service to
the citizens of Chesterfield County; and
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WHEREAS, Career Detective Humphries began her career
with the Chesterfield County Purchasing Department and later
transferred to the Police Department where she served as
Secretary and then progressed to Information Retrieval
Specialist; and
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WHEREAS, Career Detective Humphries has faithfully
served the county during her law enforcement career in the
capacity as Police Officer, Detective, Detective First Class,
Senior Detective, Master Detective and Career Detective; and
WHEREAS, Career Detective Humphries' dedication to the
children of Chesterfield County, and their parents, is
unsurpassed, and she has been the cornerstone to the Crimes
Against Juveniles section of the Investigations Bureau, where
she has worked for more than 16 years; and
WHEREAS, Career Detective Humphries was a member of a
team that was instrumental in working with Mental Health in
designing and implementing the REACT (Referral and Education
to Assist Children in Trauma) program, which addresses the
needs of children exposed to domestic violence through a
multi-disciplinary approach; and
WHEREAS, Career Detective Humphries received a
Certificate of Commendation for her integral role in the
arrest and indictment of a suspect on federal child
pornography violations; and
WHEREAS, Career Detective Humphries was recognized with
a Certificate of Achievement as part of a team for her quick
response, communication and teamwork resulting in the capture
and arrest of nine suspects involved in a homicide; and
WHEREAS, Career Detective Humphries has received
numerous letters of thanks and appreciation for service
rendered from the citizens of Chesterfield County; and
WHEREAS, Career Detective Humphries has provided the
Chesterfield County Police Department with many years of
loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Career Detective Humphries' diligent
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
publicly recognizes Career Detective Sandra E. Humphries, and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the
county, congratulations upon her retirement, and best wishes
for a long and-happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Career Detective Humphries, and
that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County,
Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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Ms. Durfee presented the executed resolution, expressed
appreciation for her dedication to Chesterfield County and
wished her well in her retirement.
Career Detective Humphries expressed appreciation for the
recognition and the support of her fellow officers.
Mr. Stegmaier presented the acrylic statue and county watch
to Career Detective Humphries and expressed appreciation for
her dedication to the citizens of Chesterfield County.
5.C. RECOGNIZING REVEREND DR. JOHNNIE FLEMING FOR HIS
CONTRIBUTIONS TO THE CHESTERFIELD- COLONIAL HEIGHTS
BOARD OF SOCIAL SERVICES
Ms. Snead introduced Reverend Dr. Johnnie Fleming, who was
present, along with his wife, to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, the Chesterfield-Colonial Heights Social
Services Board is a citizen board established by the Code of
Virginia, responsible for oversight and policy guidance to
the department in its pursuit of excellence in providing
services to individuals, families and the community; and
WHEREAS, Reverend Dr. Johnnie Fleming was appointed by
the Chesterfield County Board of Supervisors to serve on the
Chesterfield-Colonial Heights Board of Social Services in
July 2001 and continued in this role until June 2009, having
served a total of eight years; and
WHEREAS, Reverend Fleming served capably as 2nd Vice-
Chair of the Chesterfield-Colonial Heights Social Services
Board from July 2006 through June 2007, and as 1st Vice-Chair
from July 2007 through June 2009; and
WHEREAS, Reverend Fleming is a tireless and strong
advocate for departmental needs and continuously demonstrates
support of and a commitment to all employees of the
Chesterfield-Colonial Heights Department of Social Services,
consistently taking time to recognize and express interest in
employees; and
WHEREAS, during the tenure of Reverend Fleming, the
department has continued to strive for excellence and engage
in a process of continuous improvement, such as the
department's leadership in the statewide Transformation of
the Children's Services System; and
WHEREAS, during Reverend Flemings service on the Board,
numerous successful initiatives have been implemented, such
as Tools for School in which community members donate school
supplies for youth at the beginning of each school year; and
WHEREAS, while Reverend Fleming served on the Board, the
department experienced unprecedented growth in the number of
customers receiving benefits assistance and at the same time
the department received numerous recognitions including a
USDA payment accuracy award; and
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WHEREAS, Reverend Fleming is genuinely interested in the
protection and well-being of all citizens in Chesterfield and
Colonial Heights with a particular commitment to children,
the elderly and disabled; and
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WHEREAS, Reverend Fleming has provided spiritual support
during times when the agency has experienced grief or
bereavement; and
WHEREAS, Reverend Fleming is a pleasure to know and to
work with, and as a Board member has been dedicated
throughout his tenure and will be missed.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,.
publicly recognizes and commends Reverend Dr. Johnnie Fleming
for his commitment and outstanding service to the Social
Services Board and to the citizens of Chesterfield and
Colonial Heights.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be present to Reverend Fleming and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Jaeckle presented the executed resolution and expressed
appreciation for Reverend Flemings service to the Social
Services Board.
Reverend Fleming expressed appreciation for the recognition
and for the opportunity to work with the Social Services
Board.
S.D. RECOGNIZING MS. DONNA J. MCCLURG, PLANNING DEPARTMENT,
UPON HER RETIREMENT
Mr. Turner introduced Ms. Donna McClurg, who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Ms. Donna J. McClurg has provided more than 30
years of meritorious service to Chesterfield County, and has
proven to be an asset in the development of an effective
planning program; and
WHEREAS, Ms. McClurg began her career with Chesterfield
County on January 16, 1978 as an Animal Control Officer when
the county had a population of 124,500 residents; and
WHEREAS, Ms. McClurg transferred to the Planning
Department on March 27, 1989 and began working as a Zoning
Inspector; and
WHEREAS, Ms. McClurg has provided the Board of Zoning
Appeals with impeccable service since 1992, and on April 22,
1997 was promoted to Planner; and
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WHEREAS, as a result of her exemplary service,
outstanding leadership ability, managerial skills and vast
technical knowledge, Ms. McClurg was promoted to Senior
Planner on March 8, 2008, and continued to work with the
Board of Zoning Appeals, Administrative Variances and the
Board of Supervisors' Manufactured Home Permits; and
WHEREAS, Ms. McClurg worked 20 years in development
review, providing world-class customer service, and received
many commendations over the course of her distinguished
career from Board of Zoning Appeals members, immediate
supervisors and citizens regarding her commitment to
excellence and outstanding dedication to her work; and
WHEREAS, Ms. McClurg implemented numerous total quality
improvements to development review processes, automation and
customer service; and
WHEREAS, Ms. McClurg always applied an ethical and fair-
minded approach to development issues; and
WHEREAS, Ms. McClurg retires when the county has a
population of 314,000 residents.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, the 24th day of June 2009,
publicly recognizes Ms. Donna J. McClurg and extends on
behalf of its members and the citizens of Chesterfield
County, appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a
long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. McClurg and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Warren presented the executed resolution and expressed
appreciation to Ms. McClurg for her dedication to
Chesterfield County.
Ms. McClurg expressed appreciation for the recognition and
for the opportunity to work with Chesterfield County.
Mr. Stegmaier presented the acrylic statue and county watch
to Ms. McClurg and expressed appreciation for her dedication
to Chesterfield County.
5.E. RECOGNIZING MRS. KATHY KITCHEN FOR HER SERVICE TO
CHESTERFIELD COUNTY
Mr. Carmody introduced Mrs. Kathy Kitchen, who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mrs. Kathy Kitchen has served as the Assistant
Superintendent of Chesterfield County Public Schools for
Business and Finance since January 1997; and
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WHEREAS, in that capacity, Mrs. Kitchen has been
responsible for traditional finance areas, pupil
transportation, school food services, planning and new
construction; and
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WHEREAS,. during Mrs. Kitchen's tenure as Assistant
Superintendent for Business and Finance, the following new
schools were built: Elizabeth Scott Elementary, Winterpock
Elementary,. G.W. Carver Middle, Elizabeth Davis Middle,
Tomahawk Creek Middle, the new Clover Hill High, Cosby High
and Matoaca High; and
WHEREAS, Mrs. Kitchen has overseen significant growth in
Chesterfield County Public Schools, including an increase in
the number of school buses from 495 to 607; school-bus miles
driven from 3,682,680 to 8,653,813; and an increase in the
operating budget from approximately $297 million for Fiscal
Year 1998 to approximately $572 million for Fiscal Year 2010;
and
WHEREAS, student enrollment has grown from 50,183 in
1997 to 58,571 in 2009; and
WHEREAS, when Mrs. Kitchen joined COPS, two schools were
fully accredited under Virginia's Standards of Learning, and
in 2008, all schools were fully accredited, making CCPS the
largest school division in Virginia to achieve that goal; and
WHEREAS, during the period June through October 2006,
Mrs. Kitchen served as Interim Superintendent of Chesterfield
County Public Schools, and was responsible for day-to-day
operations of the school division; and
WHEREAS, prior to joining Chesterfield County Public
Schools in 1997, Mrs. Kitchen held various, increasingly
responsible positions with the Virginia Department of
Education, including Senior Budget Analyst, Budget Director
and Assistant Superintendent; and
WHEREAS, from June 1979 to June 1983, Mrs. Kitchen
served as Manager, Contracts Administration, in the
Treasurer's Office of Virginia. Commonwealth University; and
WHEREAS, Mrs. Kitchen has worked collaboratively with
county staff in preparing multiple budgets over the years,
and has been instrumental in building strong relationships
between county and school staff; and
WHEREAS, Mrs. Kitchen was an integral partner in many
successful initiatives, including bond referendum planning
and implementation, public facility plans, compensation and
benefit studies, consolidations of various services and more;
and
WHEREAS, Mrs. Kitchen will leave her position as
Assistant Superintendent effective June 30, 2009; and
WHEREAS, Mrs. Kathy Kitchen has provided the residents
of Chesterfield County, Virginia, with many years of wise,
dedicated and excellent public service-
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
Board of Supervisors, this 24th day of June, 2009, hereby
expresses, on behalf of all Chesterfield County residents,
sincere appreciation to Mrs. Kathy Kitchen for her
outstanding service to Chesterfield County, and extends
warmest best wishes for continued success.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mrs. Kitchen and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Gecker presented the executed resolution to Mrs. Kitchen
and expressed appreciation for her hard work and dedication
to the students in Chesterfield County. He stated Mrs.
Kitchen has always been an employee who could be relied upon
for finding the information requested.
Mrs. Kitchen expressed appreciation for the recognition and
for the opportunity to have worked with a great county staff
over the years.
6. WORK SESSIONS
6.A. REVIEW 2009 GENERAL ASSEMBLY LEGISLATION
Mr. Micas summarized 2009 General Assembly legislative
changes requiring Board action, as well as optional
legislative changes permitting Board action, and provided
staff's recommendations for the legislative changes.
Mr. Holland stated further study is need on the issues
relative to tax policy.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
referred to the Planning Commission for recommendation the
legislative changes relative to: amending the County Code ~)
to provide that the Board of Zoning Appeals decides appeals
of administrative decisions by a majority vote of those
present and voting and b) to eliminate the "approaching
confiscation" test for granting a variance; amending the
County Code to change the period of validity of tentative
subdivision plats; amend the County Code to revise the
process for spot blight determinations.
And, further, the Board to set public hearings to consider an
ordinance amendment to amend the County's short term rental
property tax ordinance to change the definition of "short-
term rental business" and increase the tax rate for short
term rental businesses that predominantly rent heavy
equipment; amending the County Code to clarify that the
county may recover the cost of issuing warrants and summonses
in DUI and related cases; and amending the County Code to
exempt vehicles owned by disabled veterans and their
surviving spouses from vehicles license fees.
And, further, the Board referred to the Budget and Audit
Committee for recommendations the legislative changes
relative to amending the County Code to separately classify
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for personal property taxation 1) electric cars and 2) motor
vehicles with a seating capacity of 30 or more people.
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And, further, the Board referred to the Director of Budget
and Management along with the Real Estate Assessor and
Building Official Coordinator to evaluate the cost to the
county of amending the County Code to separately classify
"certified stormwater management property" (features
constructed with permeable materials) as a separate
classification for real property taxation and amending the
County Code to provide for a waiver of building permit and
land disturbance fees for the construction or rehabilitation
of housing by a 501(c)(3) tax exempt organization that
provides affordable housing as its primary purpose.
And, further, the Board referred to the Director of Budget
and Management along with the Director of Planning and the
Building Inspector the legislative change relating to
amending the County Code to establish a tax incentive program
to encourage the use of green roofs in commercial buildings
to provide recommendation to the Board by October 14, _2009.
And, further, the Board referred to the Director of Budget
and Management Department in conjunction with Real Estate
Assessor, the Building Official, and Director of Planning to
study amending the County Code to allow property owners of
certain "derelict" buildings to obtain a 15-year real estate
tax abatement for demolishing or renovating those buildings.
And, further, the Board referred to the County Administrator
to review the legislative changes amending the County Code to
authorize the county to enter into contracts to provide loans
for the acquisition and installation of renewable or energy
efficient improvements on private property; and amending the
County Code to create arts and cultural districts in the
county providing tax and fee incentives and regulatory
"flexibility."
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
6.B. PROPOSED POLICY REGARDING NON-COUNTY WASTEWATER
TREATMENT FACILITIES
Mr. Stith provided the facts relating to non-county
wastewater treatment facilities which include requiring
proper zoning; no county policy exists to address
appropriateness; and if deemed an appropriate use, no
guidelines or ordinance exists to specify operation,
financial or other requirements. He stated this issue is
important due to the utility availability driving the growth
pattern, potential risks to taxpayers should failures occur;
pressure for county to step in; and potential effects on the
environment. He further stated staff recommends not
endorsing non-county wastewater facilities. He reviewed the
environmental risks to the county. He stated if the Board
should determine non-county facilities are appropriate, staff
recommends limiting. their uses to public facilities and non-
residential economic development projects which add to the
commercial/industrial tax base. He further stated if the
Board should consider approval for other types of
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development, staff recommends the non-county facility adhere
to specific requirements.
Ms. Jaeckle inquired about how other localities have decided
to remedy some of the risk factors with this proposal. She
further inquired if the Comprehensive Plan process recommends
using independently operated wastewater facilities, would the
Board be able to revisit it.
In response to Ms. Jaeckle's questions, Mr. Stith stated if
the Board wishes to move forward with a non-county wastewater
treatment facility, certain conditions should be imposed.
Ms. Jaeckle suggested that staff look throughout the country
for localities who allow independently owned wastewater
facilities.
In response to Ms. Jaeckle's question, Mr. Stith stated the
non-county wastewater treatment facility is not a zoning or
policy issue and does not need to go before the Planning
Commission.
Mr. Gecker stated this policy would have an impact on
development patterns and public input would be appropriate
through the Planning Commission.
In response to Mr. Gecker's question, Mr. Stith stated staff
would not have an objection to sending the non-county
wastewater treatment facility policy to the Planning
Commission to allow for public input.
In response to Mr. Gecker's question, Mr. Micas stated there
are no legal barriers to prevent this item from going to the
Planning Commission.
Ms. Durfee expressed concerns relative to the timing of the
non-county wastewater treatment facility policy before the
Board. She stated the review of Comprehensive Plan will
provide the Board with an understanding of where to place
public facilities. She further stated the options of the
county need to be kept open in regards to this policy.
Ms. Jaeckle stated it would not hurt to have a simultaneous
review of the concept of the private wastewater service and
the Comprehensive Plan.
Ms. Durfee stated clear direction is needed if the non-county
wastewater treatment facility policy is referred to the
Planning Commission.
Mr. Gecker stated if the policy was kept at the Board level,
it would not prevent cases from moving through the system and
the Board does not have the legal authority to delay a zoning
case for 18 months in anticipation of the Comprehensive Plan
revision being complete. He further stated referring the
policy to the Planning Commission is not duplicative of the
work being done on the Comprehensive Plan revision.
Ms. Durfee stated the Board has the authority to defer a
zoning case for 12 months.
Mr. Holland stated the non-county wastewater treatment
facility policy needs further review. He expressed concerns
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relative to liability of the county and the welfare of
citizens. He stated he has no objections to this item being
referred to the Planning Commission in conjunction with the
consideration of the Comprehensive Plan.
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On motion of Mr. Gecker, seconded by Jaeckle, the Board
referred to the Planning Commission consideration of a
proposed policy regarding non-county wastewater treatment
facilities.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Jaeckle requested that the Planning Commission receive
input from outside sources as it works on .this item.
Mr. Warren stated a letter will be sent to the Chairman of
the Planning Commission containing the expectations of the
Board.
6.C. ANNUAL REVIEW OF CASH PROFFER CALCULATIONS AND ADOPTION
OF A MAXIMUM CASH PROFFER AMOUNT PER DWELLING UNIT FOR
FY2010
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Mr. Carmody provided a summary of results of the cash proffer
program. He stated $501.7 million has been proffered to
date; $49 million has been collected; and $39 million has
been appropriated. He further stated 41,728 lots have been
created with cash proffers and 9,696 lots have paid cash
proffers. He reviewed the annual collection trends and the
slowing building permit activity. He stated the calculated
cost of the impact of development totals $25,511 per dwelling
unit with the largest driver for the increase being the
schools and roads components. He provided benchmark cash
proffer information from other localities in the state.
In response to Mr. Holland's questions, Mr. Carmody stated
Fairfax County does not have a set amount established in a
policy document, so the cash proffer or property dedication
is decided on a case by case basis. He further stated the
Marshall and Swift index is a valid index and is expected to
have a further decline in the future. He stated the Marshall
and Swift index can continue to be relied upon in the future.
Mr. Holland expressed concerns regarding the time value of
money with respect to the cash proffer system specifically
with the school and road components, as well as the degree of
affordable housing available in the county.
Mr. Carmody stated within the road portion of the cash
proffer calculation there is a credit component which is tied
to VDOT funding levels. The cash proffer calculation for
roads increases as VDOT funding levels decline.
Ms. Jaeckle expressed concerns regarding increasing the cash
proffer amount in the current economic downturn.
In response to Ms. Jaeckle's question, Mr. Carmody stated the
amount of income the cash proffer increase would generate is
not a sizeable amount in the initial year. He further stated
postponing an adjustment to the cash proffer amount is
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something to be mindful of due to the longer term impact to
revenues.
Ms. Jaeckle stated although the Board needs to stick with the
policy, the ability to be flexible is needed in the current
economic downturn.
Ms. Durfee expressed concerns relative to the cash proffer
policy and stated more dialogue is needed on the policy. She
stated in the past, there has been an inconsistent use of the
policy. She further stated the numbers presented in the cash
proffer are not inflated; they are the actual calculated
costs. She stated the amount needed to pay for public
facilities is actually undercut. She requested an update on
the 2001 Growth Analysis to provide the Board information on
the current public facilities and whether the population is
being adequately served. She further requested the Board
reconsider the Cash Proffer Policy at a later time to have a
deeper dialogue about whether the policy is something the
county should continue utilizing. She stated services in the
county need to be prioritized.
In response to Mr. Gecker's questions, Mr. Carmody stated
roughly $300 of the increase in the school component of the
cash proffer is due to-the credit element driven by a decline
in property values and the current tax rate.
Mr. Gecker inquired how much of the increase for this year is
attributable to a forecasted decline in state funding for
roads.
In response to Mr. Gecker's questions, Mr. Carmody stated the
calculation reflects the county's knowledge of VDOT funding
levels which has declined and was a factor that drove the
cost up. He further stated in reviewing the Marshall and
Swift index in three-month intervals, the index was stable
and then declined and is expected to continue to decline. He
stated roughly $600 of the increase in the schools component
of the cash proffer is based on the Marshall and Swift index.
Mr. Stegmaier stated actual cost data is used in the
calculation of overall construction costs.
In response to Mr. Gecker's question, Mr. Carmody stated the
inflator in the Marshall and Swift index and the estimate of
state funding for roads is going to be down.
Mr. Gecker stated reviewing current data and current trends
in data, it is difficult to justify an increase in the cash
proffer.
In response to Mr. Gecker's question, Mr. Carmody stated that
there is a catch up window and the costs of new facilities
will be reflected next year in the proposed cash proffer
amount.
Discussion ensued regarding next year's cash proffer proposal
amounts and the factors which affect the total amount.
Mr. Gecker stated the purpose for the "fee holiday" is to
stimulate local growth in the county which will make the
county's economy better. He further stated the adjustment in
the proposed cash proffer amount is minimal and in the grand
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scheme of the county's financial health standpoint, would
send the wrong message to the community at a time when the
Board is attempting to spur growth in other sectors.
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Ms. Durfee expressed concerns relative to the county's
ability to best serve the overall population of 317,000. She
stated the Board needs to be mindful of the economy and the
effect on the businesses, but the county has been affected in
the ability to provide and serve the public. She inquired
whether the Growth Analysis Report would be made available
during the Comprehensive Plan process which would enable the
Board to get a better handle on what areas the county is
deficient and the actual costs. She stated the county has
been fortunate to have the ability to take advantage of some
bids that have been lower. She further stated the county is
behind in some aspects of providing services to the citizens
and must figure out how to provide the facilities and
services. She stated local jurisdictions which are not the
size of Chesterfield have comparable cash proffers. She
further stated the actual costs associated with the cash
proffers are needed to provide for public facilities and
services.
In response to Mr. Gecker's question, Mr. Carmody stated
there are a variety of elements influencing the cash proffer
numbers, everything from the calculation methodology to what
facilities are included in the calculations.
Mr. Gecker stated since the state bears such a substantial
impact on the county's calculations of cash proffers, maybe
the county needs to focus some of its attention towards the
General Assembly to obtain more funding for roads.
Ms. Jaeckle stated eight years ago, the county was given $12
million a year for road improvements and this year the county
is receiving roughly $1.5 million.
Mr. Holland stated Chesterfield County will find a better way
of .calculating the cash proffer.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the FY2010 maximum cash proffer at the rate of
$18,966 per dwelling unit, including Marshall and Swift
adjustments to existing cases.
Ayes: Durfee, Holland, and Warren.
Nays: Jaeckle and Gecker.
Ms. Durfee requested the opportunity to revisit the Cash
Proffer Policy in January along with the Growth Analysis
Report.
7. DEFERRED ITEMS
7.A. ADOPTION OF COUNTY PROCEDURE FOR THE DEBARMENT OF
VENDORS AND CONTRACTORS
Mr. Johnson stated this date and time has been set aside to
consider adoption of a County Procedure for the debarment of
vendors and contractors. He further stated the concerns
expressed by Board members have been addressed.
09-369
06/24/09
Mr. Gecker stated he had a concern in the original draft
relative to the appeals process, which he provided substitute
language to address the concerns.
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
adopted the County Procedure for the debarment of vendors and
contractors, as amended.
(It is noted a copy of the policy is filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
7.B. AWARD OF CONTRACT FOR PROFESSIONAL OCCUPATIONAL
MEDICINE SERVICES TO COMPASSMD, PLC, FOR COMPREHENSIVE
PHYSICALS FOR CAREER FIREFIGHTERS
Chief Senter stated the contract for professional
occupational medicine services with CompassMD has been
reviewed by the Budget and Audit Committee.
Mr. Holland expressed appreciation for Chief Senter's work on
this item and stated the Budget and Audit Committee has
reviewed the information.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
approved a contract for professional occupational medicine
services to CompassMD, PLC, for comprehensive physicals for
career firefighters.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
7.C. AWARD OF CONSTRUCTION CONTRACT TO A. D. WHITAKER
.CONSTRUCTION INCORPORATED FOR THE CONSTRUCTION OF THE
ADDITION AND RENOVATIONS TO THE HEALTH AND SOCIAL
SERVICES BUILDING
Mr. Stegmaier stated staff is working on the review of this
project with the Budget and Audit Committee and Ms. Jaeckle
and some questions have arisen. He further stated the
contractor will hold the bid price for an additional thirty
days to allow the questions to be answered.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
deferred decision on awarding a construction contract to A.
D. Whitaker Construction Incorporated for the construction of
the addition and renovations to the Health and Social
Services Building to July 22, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Jaeckle stated the county is in the process of
identifying departments located in the leased office spaces
and ensuring the building will be able to accommodate growth.
She further stated it is important to construct buildings
without a lot of empty space. She stated the county will be
unable to sustain the continual growth in Social Services.
She further stated the department tries hard to get clients
on their feet.
Mr. Holland expressed concerns about the increase in cases
through Social Services.
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Mr. Warren excused himself from the meeting.
^!
8. NEW BUSINESS
8. AUTHORIZATION TO REFER TO THE PLANNING COMMISSION
PROPOSED REDUCTIONS IN PLANNING FEES FOR CERTAIN
COMMERCIAL ACTIVITIES
Mr. Stegmaier stated the business community has requested
some assistance from the county to assist them through this
economic time. He further stated the proposal before the
Board would reduce zoning fees for most businesses by
eliminating the base fee on the zoning application for one
year. He stated staff recommends referring this item to the
Planning Commission.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
referred to the Planning Commission the proposed reductions
in Planning fees for certain commercial activities.
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
8.A. APPOINTMENTS
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
suspended its rules to allow simultaneous nomination/
appointment/reappointment of members to serve on various
Boards and Commissions.
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
8.A.1. BOARD OF APPEALS FOR VIRGINIA UNIFORM STATEWIDE
BUILDING CODE
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On motion of Ms. Durfee, seconded by Mr. Holland, the Board
simultaneously nominated/reappointed Mr. Jack R. Wilson, III
and Mr. E. Frank Dunton, to serve on the Board of Appeals for
Virginia Uniform Statewide Building Code, whose terms are
effective July 1, 2009 and expire June 30, 2012.
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
8.A.2. HEALTH CENTER COMMISSION
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
simultaneously nominated/appointed/reappointed Mr. James B.
Cowan, as the Matoaca District representative, and Mr. James
Copp, as an at-large representative, to serve on the Health
Center Commission, whose terms are effective July 1, 2009 and
expire on June 30, 2013.
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
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06/24/09
8.A.3. COMMUNITY CRIMINAL JUSTICE BOARD
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
simultaneously nominated/reappointed the following members to
the Community Criminal Justice Board, whose terms shall be
effective July 1, 2009 and expire on June 30, 2011: The
Honorable Edward A. Robbins, Jr. (Juvenile & Domestic
Relations), The Honorable Philip V. Daffron (General District
Court), The Honorable Dennis Proffitt (Sheriff), Mr. Shawn Q.
Barnes (Chief Magistrate), Mr. David Mangano (Chesterfield
CSB Representative), The Honorable William Bray (Colonial
Heights Commonwealth's Attorney), Ms. Elvira Shaw (Colonial
Heights Citizen), and Mr. Raeford Walker (Colonial Heights
Citizen).
And, further, the Board simultaneously nominated/appointed
the following member to serve on the Community Criminal
Justice Board, whose term shall be effective immediately and
expire on June 30, 2010: Mr. Jim Zahringer (District 19 CSB
Representative)
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
8.A.4. COMPREHENSIVE PLAN STEERING COMMITTEE
Mr. Stegmaier stated the Board had received a letter from the
Chesterfield Chamber of Commerce recommending Mr. Sam Kaufman
to serve on the Comprehensive Plan Steering Committee.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
simultaneously nominated/appointed Mr. Brett A. Vassey, Mr.
Howard Nester, Jr., and Mr. Sam Kaufman, to serve on the
Comprehensive Plan Steering Committee, whose terms are
effective immediately and shall expire in approximately 18
months.
Ayes: Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Absent: Warren.
Mr. Warren returned to the meeting.
8.B. STREETLIGHT INSTALLATION COST APPROVALS
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved the following changes to existing streetlight
installations:
MATOACA DISTRICT:
• Genito Road, vicinity of 19711; modify existing fixture
to reduce glare on nearby properties
Cost to modify streetlight: $576.60
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MIDLOTHIAN DISTRICT:
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• In the Crestwood Farms subdivision: Intersection of
Montaigne Drive and Whittington Drive; upgrade existing
5000 lumen mercury vapor light to county standard 8000
lumen high pressure sodium
Cost to upgrade streetlight: $396.84
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C. CONSENT ITEMS
8.C.1. ADOPTION OF RESOLUTIONS
8.C.l.b. RECOGNIZING MR. KENNETH L. KING, PARKS AND
RECREATION DEPARTMENT, UPON HIS RETIREMENT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. Kenneth L. King will retire on July 1,
2009, after providing over 31 years of dedicated and faithful
service to Chesterfield County; and
WHEREAS, Mr. King began his service with the Department
of Parks and Recreation in September 1977, in the capacity of
part-time groundskeeper and became a full-time groundskeeper
on January 1, 1978; and
WHEREAS, Mr. King was promoted to park foreman in 1979,
and again promoted to park manager in January 2001, and has
remained the park manager for the Central District; and
WHEREAS, Mr. King has successfully worked his way up
through the ranks of Chesterfield County Department of Parks
and Recreation; and
WHEREAS, Mr. .King has been an invaluable asset and
mainstay for the Parks and Recreation Department since its
early years; and
WHEREAS, Mr. King has accumulated a vast amount of
knowledge and skill in maintaining Chesterfield County parks
to a high quality level; and
WHEREAS, Mr. King has always remained steady, dependable
and consistent in providing productive and quality work; and
WHEREAS, Mr. King will be greatly missed by his staff,
co-workers, supervisors and the citizens of Chesterfield
County whom he served.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. Kenneth L. King
and extends appreciation for his over 31 years of dedicated
service to the county, congratulations upon his retirement,
and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Mr. King and that this resolution
09-373
06/24/09
be permanently recorded among the papers of this Board of
Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.i.c. RECOGNIZING FIREFIGHTER JAMES M. SEAM, JR., FIRE
AND EMERGENCY MEDICAL SERVICES DEPARTMENT, UPON
HIS RETIREMENT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Firefighter James M. Seay, Jr. will retire from
the Chesterfield County Fire and Emergency Medical Department
on July 1, 2009; and
WHEREAS, Firefighter Seay attended Recruit School #15 in
1984 and has faithfully served the county for twenty five
years, as a firefighter at the Ettrick Fire and EMS Station
from 1984 to 1988, and as a firefighter at the Bensley Fire
and EMS Station, where he served through the construction of
the new building in 1995 and delivery of a new aerial
platform truck in 2002; and
WHEREAS, Firefighter Seay is recognized throughout the
department as a leader within the ranks in the areas of
firefighting and ladder truck operations, having trained many
of our current ladder operators; and
WHEREAS, Firefighter Seay has received numerous unit
citations and an EMS Life Save Award for his actions while
responding to various emergencies, including a unit citation
for his heroic efforts during Tropical Storm Gaston on August
30, 2004; and
WHEREAS, Firefighter Seay has served as a member of the
Chesterfield Fire and EMS Technical Rescue Team as well as
the Virginia Division 1 Regional Technical Rescue Team for
over 15 years.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter James M. Seay, Jr., expresses the appreciation of
all residents for his service to the county, and extends
their appreciation for his dedicated service and
congratulations upon his retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Firefighter Seay and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.l.d. RECOGNIZING SERGEANT STUART C. MYER, JR., POLICE
DEPARTMENT, UPON HIS RETIREMENT
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On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Sergeant Stuart C. Myer, Jr. retired from the
Chesterfield County Police Department on June 1, 2009, after
providing 29 years of quality service to the citizens of
Chesterfield County; and
WHEREAS, Sergeant Myer has faithfully served the county
in the capacity of Patrol Officer, Investigator, Detective
and Sergeant; and
WHEREAS, Sergeant Myer, during his tenure - as an
Investigator, was the recipient of the Police Star for
risking his personal safety while under fire to recover a
wounded officer and transport him to the hospital, and his
bravery and quick actions are credited with saving the life
of the officer; and
WHEREAS, as a member of the Anti-Crime Task Force,
Sergeant Myer consistently exhibited impressive teamwork,
investigative skills and determination; and
WHEREAS, Sergeant Myer was appointed a Special State
Police Officer while serving on the Metro-Richmond Violent
Crime/Career Criminal Task Force; and
WHEREAS, Sergeant Myer has served in various areas
throughout the Police Department to include Anti-Crime Task
Force Sergeant, Crimes Against Persons Sergeant, North
District Administrative Sergeant and Shift Sergeant; and
WHEREAS, Sergeant Myer was instrumental in the opening
of the Hull Street Police Station; and
WHEREAS, Sergeant Myer was recognized with a Certificate
of Appreciation for his service on the Police Quality
Council; and
WHEREAS, Sergeant Myer has received numerous letters of
thanks and appreciation for service rendered from the
citizens of Chesterfield County; and
WHEREAS, Sergeant Myer has provided the Chesterfield
County Police Department with many years of loyal and
dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Sergeant Myer's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Sergeant Stuart C.
Myer, Jr., and extends on behalf of its members and the
citizens of Chesterfield County, appreciation for his service
to the county, congratulations upon his retirement, and best
wishes for a long and happy retirement.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09-375
06/24/09
8.C.l.e. RECOGNIZING JUNE 2009, AS "NATIONAL SAFETY MONTH"
IN CHESTERFIELD COUNTY
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, after years of decline, the rate of
unintentional injuries and deaths in the United States has
reversed and has reached unacceptably high levels in recent
years; and
WHEREAS, deaths from motor vehicle collisions,
poisonings from unintentional overdoses, and falls remain as
the three leading causes of preventable death in the United
States; and
WHEREAS, the cost of unintentional injuries to people in
the United States exceeds $684.4 billion each year and causes
great suffering among individuals and their families; and
WHEREAS, the national cost of unintentional injuries to
workers and their employers is $175.3 billion each year,
including the value of 114 million days of lost productivity;
and
WHEREAS, preventing unintentional injury and death
requires the cooperation of all levels of government, the
nation's employers and the general public; and
WHEREAS, the Chesterfield County Safety and Steering
Committee, founded in 2000, was chartered in 2009 by the
County Administrator and School Superintendent, to lead the
county and public school workforce in injury prevention
through safety and health education, training and advocacy;
and
WHEREAS, the Chesterfield County Safety and Steering
Committee educates the workforce about policies, practices
and procedures leading to increased safety, protection and
health in government and school operations; and
WHEREAS, since the summer season is a time of increased
rates of preventable injuries and death, it is an appropriate
time to focus the attention of our workforce and community
leaders on injury risks and preventions by celebrating June
2009, as "National Safety Month"; and
WHEREAS, the Chesterfield County Safety and Steering
Committee, as part of its workforce education about safety
and health, will provide this county a month-long campaign in
June 2009.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes June 2009, as
"National Safety Month" in Chesterfield County, acknowledges
the contributions of the Chesterfield County Safety and
Steering Committee and its ongoing commitment to raising
awareness about the need for the implementation of safe
practices in our schools and jobs; and encourages citizens to
observe "National Safety Month" with appropriate ceremonies
and educate themselves about the importance of implementing
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06/24/09
safe practices in our schools and on our jobs to prevent
unintentional injury and death.
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Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.l.f. RECOGNIZING THE BON AIR-MANCHESTER-MIDLOTHIAN
LIONS CLUB ON ITS SEVENTY- FIFTH ANNIVERSARY
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Manchester Lions Club was chartered on
March 2, 1934; and
WHEREAS, the club's charter was to serve the needs of
old Manchester, Oak Grove, Forest Hills and Westover Hills;
and
WHEREAS, on October 13, 1972, the Bon Air-Midlothian
Lions Club was chartered; and
WHEREAS, its charter was to serve the needs of Stratford
Hills, Bon Air and Midlothian; and
WHEREAS, these two Lions Clubs merged on January 1,
2001, becoming the Bon Air-Manchester-Midlothian Lions Club;
and
WHEREAS, the club serves all of the neighborhoods
previously served by the separate clubs; and
WHEREAS, today, as it has for the past 75 years, the Bon
Air-Manchester-Midlothian Lions Club continues to provide
outstanding service to the community; and
WHEREAS, the club has added additional projects to raise
money and increase the budget for programs to benefit those
in need; and
WHEREAS, programs have ranged from providing milk for
school students; operating the Christmas for the Needy
program; supporting Bainbridge Community Ministries;
providing college scholarships; sponsoring Kids Bike Safety
classes; and building a ramp for a disabled young man; and
WHEREAS, the major program of the club is to provide
free eye examinations and eyeglasses for the needy,
especially for children, and 50 percent of the club's budget
goes to this worthwhile endeavor; and
WHEREAS, service to the community is the hallmark of the
Lions Club organization.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors hereby expresses its gratitude,
on behalf of all Chesterfield County residents, for the
outstanding and long-tenured community service of the Bon
Air-Manchester-Midlothian Lions Club and its earlier
components, congratulates the club on its 75th anniversary,
and extends best wishes to the members for continued success.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09-377
06/24/09
8.C.2. REQUEST FOR A PERMIT FOR WOODLAKE COMMUNITY
ASSOCIATION TO STAGE A FIREWORKS DISPLAY AT THE
WOODLAKE PAVILION/AMPHITHEATER
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a permit for Woodlake Community Association to stage
a fireworks display at the Woodlake Pavilion/Amphitheater on
September 5, 2009, with a rain date of September 6, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.4. STATE ROAD ACCEPTANCE
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Recuirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Walnut Grove 2
Tvne Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• Rimswell Drive, State Route Number 7010
From: 0.03 miles west of Rimswell P1., (Rt. 7019)
To: Rimswell Tn., (Rt. 7401), a distance of: 0.03 miles.
Recordation Reference: Pb. 168 Pg 8
Right of way width (feet) = 50
• Rimswell Turn, State Route Number 7401
From: Rimswell Dr., (Rt. 7010)
To: Cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Rimswell Terrace, State Route Number 7402
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From: Rimswell Dr., (Rt. 7010)
To: Cul-de-sac, a distance of: 0.05 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
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• Rimswell Drive, State Route Number 7010
From: Rimswell Tr., (Rt. 7402)
To: Rimswell Ct., (Rt. 7403), a distance of: 0.06 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 50
• Rimswell Court, State Route Number 7403
From: Rimswell Dr., (Rt. 7010)
To: Cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Rimswell Drive, State Route Number 7010
From: Rimswell Ct., (Rt. 7403)
To: Tadley Dr., (Rt. 7404), a distance of: 0.06 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 50
• Tadely Drive, State Route Number 7404
From: Rimswell Dr., (Rt. 7010)
To: Temp EOM, a distance of: 0.04 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Tadley Drive, State Route Number 7404
From: Rimswell Dr., (Rt. 7010)
To: Tadley Ct., (Rt. 7405), a distance of
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Taldey Court, State Route Number 7405
From: Tadley Dr., (Rt. 7404)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Tadley Drive, State Route Number 7404
From: Tadley Ct., (Rt. 7405)
To: Cul-de-sac, a distance of: 0.18 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Barnack Road, State Route Number 7406
From: Tadley Dr., (Rt. 7404)
To: Chislet Dr., (Rt. 7407), a distance of
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Barnack Road, State Route Number 7406
From: Chislet Dr., (Rt. 7407)
To: Cul-de-sac, a distance of: 0.16 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Chislet Drive, State Route Number 7407
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06/24/09
From: Barnack Rd., (Rt. 7406)
To: Chislet Ct., (Rt. 7408), a distance of: 0.12 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Chislet Court, State Route Number 7408
From: Chislet Dr., (Rt. 7407)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Chislet Drive, State Route Number 7407
From: Chislet Ct., (Rt. 7408)
To: Chislet Mw., (Rt. 7409), a distance of: 0.06 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Chislet Mews, State Route Number 7409
From: Chislet Dr., (Rt. 7407)
To: Cul-de-sac, a distance of: 0.10 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Chislet Drive, State Route Number 7407
From: Chislet Mw., (Rt. 7409)
To: Brookforest Dr., (Rt. 7410), a distance of: 0.07 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Brookforest Drive, State Route Number 7410
From: Chislet Dr., (Rt. 7407)
To: Temp EOM, a distance of: 0.07 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 44
• Chislet Drive, State Route Number 7407
From: Brookforest Dr., (Rt. 7410)
To: Cul-de-sac, a distance of: 0.02 miles.
Recordation Reference: Pb. 168 Pg 8
Right of Way width (feet) = 40
• Rimswell Place, State Route Number 7019
From: 0.09 miles north of Rimswell Dr., (Rt. 7010)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 168 Pg. 8
Right of Way width (feet) = 40
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.5. APPROVAL OF NAMING THE ETTRICK PARK TRAIL IN HONOR
OF MS. EVELYN S. TUCKER
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
named the Ettrick Park Trail in honor of Ms. Evelyn S.
Tucker.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.6. AMENDMENT OF LEASE OF PROPERTY FOR THE TEMPORARY
HULL STREET POLICE STATION
C'.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved an amendment to the lease with Woodlake Retail, LLC,
successor in title to Woodlake Commons Shopping Center, LLC
for 1,500 square feet of office space at 6812 Woodlake
Commons Loop for the temporary Hull Street Police Station and
authorized the County Administrator to execute the amendment
in a form approved by the County Attorney.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.8. ACCEPTANCE OF PARCELS OF LAND
8.C.8.a. ALONG WINTERPOCK ROAD FROM WINTERPOCK CONGREGATION
OF JEHOVAH'S WITNESSES, INCORPORATED
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.1260
acres along Winterpock Road from Winterpock Congregation of
Jehovah's witnesses, Inc. and authorized the County
Administrator to execute the deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.8.b. ALONG HARROWGATE ROAD AND HAPPY HILL ROAD FROM
CHESTER, VIRGINIA, CONGREGATION OF JEHOVAH'S
WITNESSES, INCORPORATED
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of a parcel of land containing 0.2446
acres along Harrowgate Road and Happy Hill Road from Chester,
Virginia, Congregation of Jehovah's Witnesses, Inc. and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board . )
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.8.c. WITHIN MAGNOLIA GREEN FROM 6801 WOOLRIDGE ROAD-
MOSELEY TRS LLC
0
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of three parcels of land within
Magnolia Green from 6801 Woolridge Road-Moseley TRS LLC and
authorized the County Administrator to execute the deed. (It
is noted copies of the plats are filed with the papers of
this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.8.d. ALONG RIVER ROAD FROM WESLEY CHAPEL UNITED
METHODIST CHURCH
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
accepted the conveyance of three parcels of land containing a
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total of 0.330 acres along River Road from Wesley Chapel
United Methodist Church and authorized the County
Administrator to execute the deed. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.9. REQUEST TO AID THE REED'S LANDING CORPORATION IN
THE ACQUISITION OF OFFSITE SEWER AND TEMPORARY
CONSTRUCTION EASEMENTS FOR THE BIG BRANCH SEWER
EXTENSION TO MARLBANK FARMS SUBDIVISION
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized Right of Way staff to aid The Reed's Landing
Corporation in the acquisition of sewer and temporary
construction easements for the Big Branch Sewer Extension to
Marlbank Farms Subdivision; subject to the developer
executing a contract agreeing to pay all costs. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes:
Nays:
8.C.10.
Warren, Gecker, Jaeckle, Holland, and Durfee.
None.
COMMONS AT WATKINS CENTRE WATERLINE PROJECT
APPROVAL OF REVISED UTILITY CONTRACT FOR WESTCHESTER
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved the following revised utility contract for
Westchester Commons at Watkins Centre Waterline Project,
Contract Number 06-0348, and authorized the County
Administrator to execute any necessary documents:
Developer: Zaremba Metropolitan Midlothian, LLC
Contractor: R. G. Griffith, Inc.
Contract Amount:
Estimated County.Cost for Oversizing $71,087.20
Estimated Developer Cost $1,287,873.30
Estimated Total $1,358,960.50
District: Midlothian
(It is noted a copy of the vicinity sketch is filed with the
papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.11. AWARD OF CONSTRUCTION CONTRACT FOR SEWER LINE AND
MANHOLE REHABILITATION PROJECT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved the construction contract with Reynolds Inliner, LLC
in the amount of $1,078,915.00, authorized a transfer of
$345,000.00 from the rate stabilization reserve account to
the sewer line and manhole rehabilitation account and
authorized the County Administration to execute the necessary
documents.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.12. CONVEYANCE OF EASEMENTS
8.C.12.a. TO VERIZON VIRGINIA, INCORPORATED FOR UNDERGROUND
CABLE TO PROVIDE SERVICE TO THE NEW CLOVER HILL
HIGH SCHOOL
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an easement agreement with
Verizon Virginia Inc. for underground cable to provide
service to the new Clover Hill High School. (It is noted a
copy of the plat is filed with the papers of the Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.12.b. TO VIRGINIA ELECTRIC AND POWER COMPANY
8.C.12.b.1. FOR THE INSTALLATION OF A STREETLIGHT AT
THE OLD CHESTER LIBRARY
^!-
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an easement agreement with
Virginia Electric and Power Company for the installation of a
streetlight at the Old Chester Library. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.12.b.2. FOR THE RELOCATION OF TWO TRANSFORMERS AT THE
PROCTORS CREEK WASTEWATER TREATMENT PLANT
0
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the Chairman of the Board of Supervisors and the
County Administrator to execute an easement agreement with
Virginia Electric and Power Company for a 15-foot underground
easement for the relocation of two transformers at the
Proctors Creek Wastewater Treatment Plant. (It is noted a
copy of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13. REQUESTS FOR PERMISSION
8.C.13.a. FROM LEWIS W. COMBS, III FOR THREE PROPOSED BLOCK
RETAINING WALLS TO ENCROACH WITHIN A SIXTEEN-FOOT
DRAINAGE EASEMENT ACROSS LOT 3, BLOCK F, POCOSHOCK
HEIGHTS
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Lewis W. Combs, III
for three proposed retaining walls to encroach within a 16-
foot drainage easement across Lot 2, Block F, Pocoshock
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06/24/09
Heights, subject to the execution of a license agreement. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.b. FROM GEORGE W. GENTRY, JR. FOR AN EXISTING
CONCRETE PATIO TO ENCROACH WITHIN A TEN-FOOT
EASEMENT ACROSS LOT 26, THE VILLAS AT RIVER'S
BEND
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from George W. Gentry, Jr.
for an existing concrete patio to encroach within a 10-foot
easement across Lot 26, The Villas at River's Bend, subject
to the execution of a license agreement. (It is noted a copy
of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.c. FROM ANDREW HRYCYK, JR. TO INSTALL A PRIVATE SEWER
SERVICE WITHIN A PRIVATE EASEMENT TO SERVE
PROPERTY ON ADKINS ROAD
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Andrew Hrycyk, Jr. to
install a private sewer service within a private easement to
serve property at 660 Adkins Road, and authorized the County
Administrator to execute the sewer connection agreement. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.d. FROM FAA YEOU JIANG AND YUN SHIANG JIANG FOR
PROPOSED LANDSCAPING, BRICK RETAINING WALL,
CONCRETE PAVERS, AND AN AGGREGATE DRIVEWAY TO
ENCROACH WITHIN AN EIGHT-FOOT EASEMENT ACROSS LOT
18, TARRINGTON, SECTION 5
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Faa Yeou Jiang and Yun
Shiang Jiang for proposed landscaping, brick retaining wall,
concrete pavers, and an aggregate driveway to encroach within
an 8-foot easement across Lot 18, Tarrington, Section 5,
subject to the execution of a license agreement. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.13.e. FROM ELIZABETH KIELBOWICK FOR A PROPOSED FENCE TO
ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE EASEMENT
ACROSS LOT 30, HAYWOOD VILLAGE, SECTION A AT
CHARTER COLONY
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Elizabeth Kielbowick
for a proposed fence to encroach within a 16-foot drainage
easement across Lot 30, Haywood Village, Section A at Charter
Colony, subject to the execution of a license agreement. (It
is noted a copy of the plat is filed with the papers of this
Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.f. FROM MARTIN MARIETTA MATERIALS, INCORPORATED FOR
A PROPOSED GATE TO ENCROACH WITHIN A COUNTY RIGHT
OF WAY OFF OF WARBORO ROAD
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Martin Marietta
Materials, Inc. for a proposed gate to encroach within a
county right of way off of Warbro Road, subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.g. FROM EDDIE SMITH AND CAROL L. HIGHTOWER FOR A
PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN-FOOT
EASEMENT AND A TWENTY-FOOT SEWER AND DRAINAGE
EASEMENT ACROSS LOT 9, FOREST LAKE, SECTION B
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from Eddie Smith and Carol
L. Hightower for a proposed fence to encroach within a 16-
foot easement and a 20-foot sewer and drainage easement
across Lot 9, Forest Lake, Section B, subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.h. FROM R. CHRISTIAN SOWERS AND KRISTEN T. SOWERS FOR
AN EXISTING FENCE TO ENCROACH WITHIN A SIXTEEN-
FOOT DRAINAGE EASEMENT AND A TEN-FOOT TEMPORARY
CONSTRUCTION EASEMENT ACROSS LOT 41, HALLSLEY,
GF.C'TT[1AT 1
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from R. Christian Sowers
and Kristen T. Sowers for an existing fence to encroach
within a 16-foot drainage easement and a 10-foot temporary
construction easement across Lot 41, Hallsley, Section 1,
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06/24/09
subject to the execution of a license agreement. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.13.i. FROM V M B HOTEL, LLC FOR A CONCRETE DUMPSTER PAD
TO ENCROACH WITHIN A SIXTEEN-FOOT WATER EASEMENT
ACROSS PROPERTY ON HULL STREET ROAD
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for permission from V M B Hotel, LLC for a
concrete dumpster 'pad to encroach within a 16-foot water
easement across its property at 13560 Hull Street Road,
subject to the execution of a license agreement. (It is a
noted a copy of the plat is filed with the papers of this
Board . )
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.15. APPROVAL OF A WETLANDS MITIGATION AGREEMENT WITH
RAGLAND FARM, L.L.C. FOR HARROWGATE ROAD FIRE
STATION
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a Wetlands
Mitigation Agreement with Ragland Farm, L.L.C. for Harrowgate
Road Fire Station, Number 21.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.16. SET DATE FOR PUBLIC HEARING TO CONSIDER AMENDMENTS
TO SECTIONS 14-26 AND 14-27 OF THE COUNTY CODE
REGULATING EXCESSIVE NOISE AND PROVIDING FOR A
PENALTY
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
set July 22, 2009, at 6:30 p.m. for a public hearing for the
Board to consider amendments to Sections 14-26 and 14-27
regulating excessive noise and providing for a penalty.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.17. REQUESTS FOR MUSIC/ENTERTAINMENT FESTIVAL PERMITS
8.C.17.a. FROM THE CHESTERFIELD COUNTY CHAMBER OF COMMERCE
FOR THE CELEBRATION OF THE VINE WINE FESTIVAL
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for a music/entertainment festival permit
from the Chesterfield County Chamber of Commerce for the
Celebration of the Vine Wine Festival to be held on April 17,
2010, subject to the conditions set forth in the papers of
this Board.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.17.b. FOR THE CAPITAL ALE HOUSE VIRGINIA BEER FESTIVAL
C
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for a music/entertainment festival permit
for the Capital Ale House Virginia Beer Festival to be held
on Friday, July 3, 2009, subject to the Capital Ale House
providing a minimum of ten portable toilets, at least four of
which are handicap accessible.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.17.c. FROM THE CHESTERFIELD JAYCEES FOR THEIR MID-WEER
CONCERT SERIES
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved a request for a musical/entertainment festival
permit from the Chesterfield Jaycees for their Mid-Week
Concert Series on June 24, July 29, and August 16, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.18. AWARD OF CONTRACT TO MOSELEY ARCHITECTS FOR THE
PROGRAMMING, DESIGN AND CONSTRUCTION ADMINISTRATION
FOR THE ETTRICR-MATOACA LIBRARY RENOVATION PROJECT
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a contract
with Moseley Architects to perform the programming, design
and construction administration for the Ettrick-Matoaca
Library Renovation Project.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.19. APPROVAL OF LEASE FOR THE EMPLOYEE HEALTH CLINIC
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to execute a lease for
the Employee Health Clinic.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.20. FY2009 YEAR-END ADJUSTMENTS
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
approved FY2009 year-end revenue and expenditure adjustments
as follows: 1) appropriated revenues and expenditures for
specific programs as well as authorized reallocations among
general fund departments and related funds and decreased
revenues and expenditures as outlined in the papers of this
Board on Schedule A; 2) appropriated revenues and
expenditures and authorized other adjustments for specific
programs, projects and non-general -fund departments as
outlined in the papers of this Board on Schedule B; 3) and
authorized the County Administrator to reserve and
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appropriate into FY2010 unspent FY2009 appropriations as
outlined on Schedule C, contingent upon positive results of
operations within individual departments and countywide as
determined by the county's financial audit.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
The following items were removed from the Consent Agenda for
Board comment:
8.C.l.a. SUPPORTING THE EXTENSION OF HIGH SPEED RAIL
SERVICE TO THE RICHMOND REGION
Mr. Robert Crum with Richmond Regional Planning District
Commission provided a brief explanation of the work being
performed in order to bring the high speed rail service to
the Richmond region.
Ms. Jaeckle stated as the progress is made with this project,
from Richmond to Washington D.C., Chesterfield County will
keep the residents notified as to the possible changes in the
transportation network.
Mr. Crum stated all of the work being performed now is able
to change to address traffic and environmental concerns.
Ms. Durfee expressed appreciation for the cooperation among
the localities.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the connection of high speed rail service to
the Richmond Region will offer significant economic
opportunities, reduce traffic congestion along the I-95
corridor, save valuable commuting time, and improve air
quality; and
WHEREAS, the Washington, DC to Richmond Region high
speed rail connection is a critical section of the Southeast
High Speed Rail Corridor; and
WHEREAS, the Capital Region Collaborative Organizing
Team has identified the extension of high speed rail from the
Washington Metropolitan Area to the Richmond Region as an
important regional priority.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
hereby endorses the extension of high speed rail service from
the Washington Metropolitan Area to the Richmond Region and
encourages the preparation and submission of an application
by the Commonwealth of Virginia for funding of this important
infrastructure.
AND, BE IT FURTHER RESOLVED that the Chesterfield County
Board of Supervisors strongly encourages the Federal Rail
Administration to approve the Commonwealth of Virginia's
funding application for monies to construct high speed rail
from the Washington Metropolitan Area to the Richmond Region.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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8.C.3. AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE A
SPECIAL PROJECT SERVICE AGREEMENT FOR THE RESIDENTIAL
RECYCLING AND DROP-OFF PROCESSING PROGRAM THROUGH
THE CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
In response to Mr. Gecker's question, Mr. Charlie Dane stated
the contract runs through 2016 with the opportunity for
annual renewal, which allows the county to end or renegotiate
the contract each year at the annual renewal date.
In response to Mr. Gecker's question, Mr. Micas stated an
annual appropriation clause or the full amount of the entire
term of the contract must be appropriated.
In response to Mr. Holland's question, Mr. Dane stated the
seven year contract allows the county to receive a better
rate on the contract.
In response to Ms. Jaeckle's question, Mr. Dane stated the
work of the Citizen's Recycling Committee will be taken into
consideration.
Mr. Gecker stated he would like an opportunity to review the
proposed contract before approving it.
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
deferred decision on the special project service agreement
for the residential recycling and drop-off processing program
through the Central Virginia Waste Management Authority to
the evening session.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.7. ACCEPTANCE AND APPROPRIATION OF FUNDS FROM THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
FOR THE HOMELESSNESS PREVENTION AND RAPID RE-HOUSING
PROGRAM, AND AUTHORIZATION FOR THE COUNTY
ADMINISTRATOR TO EXECUTE AGREEMENTS WITH HUD,
COMMONWEALTH CATHOLIC CHARITIES AND HOMEAGAIN
Ms. Jaeckle stated she would like to defer this item for
thirty days to allow the Social Services Board time to review
the information.
On a motion of Ms. Jaeckle, seconded by Ms. Durfee, the Board
deferred acceptance and appropriation of funds totaling
$515,089 from the U.S. Department of Housing and Urban
Development (HUD) for the Homelessness Prevention and Rapid
Re-Housing Program, and authorization for the County
Administrator to execute agreements with HUD, Commonwealth
Catholic Charities and HomeAgain to July 22, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Q Nays: None.
8.C.14. APPROVAL OF AN ACCESS AND SHARED PARKING EASEMENT
AGREEMENT WITH MIDLOGREEN, LLC, AT MIDLOTHIAN
LIBRARY
On motion of Mr. Gecker, seconded by Ms. Durfee, the Board
deferred approval of an access and shared parking easement
agreement with Midlogreen, LLC, at Midlothian Library to July
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06/24/09
22, 2009 to allow further discussions with the developer and
the County Attorney.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
8.C.21. RESERVE SCHOOL BOARD FY2009 OPERATING APPROPRIATIONS
AND REVISE APPOMATTOX REGIONAL GOVERNOR'S SCHOOL
APPROPRIATION
In response to Mr. Gecker's question, Ms. Kitchen stated the
item is a normal year end adjustment item, which reserves
specific expenditures from FY2009 to FY2010 and to decrease
the appropriations for the Appomattox Regional Governor's
SCY1001 .
On motion of Mr. Gecker, seconded by Mr. Warren, the Board
authorized the County Administrator to reserve and
appropriate into FY2010 unspent FY2009 appropriations,
contingent upon positive results of operations within
individual departments and division wide, as determined by
the county's financial audit, as outlined on Attachment A;
and (2) decrease the appropriation for the Appomattox
Regional Governor's School by $776,200; and (3) realign
revenues in the School Operating fund as outlined in
Attachment B.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS
AND LEASE PURCHASES
9.C. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
accepted the following reports: A Report on Developer Water
and Sewer Contracts and A Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
And, further, the following roads were accepted into the'
State Secondary System: ',
ADDITION
BRANDY OAKS 10
(Effective 05/04/2009)
Beachcrest Court (Route 7371) - From Beachcrest
Road (Route 7370) to cul-de-sac
Beachcrest Place (Route 7372) - From Beachcrest
Road (Route 7370) to cul-de-sac
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0.21 Mi.
0.07 Mi.
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Beachcrest Road (Route 7370) - From Brandy Oaks
Boulevard (Route 7368) to Beachcrest Court
(Route 7371) 0.14 Mi.
u
Beachcrest Road (Route 7370) - From Beachcrest
Place (Route 7372) to cul-de-sac 0.30 Mi.
Beachcrest Terrace (Route 7369) - From Brandy
Oaks Boulevard (Route 7368) to cul-de-sac 0.12 Mi.
Brandy Oaks Boulevard(Route 7368) - From
Beachcrest Terrace (Route 7369) to cul-de-sac 0.27 Mi.
Brandy Oaks Boulevard (Route 7368) - From
Springford Parkway (Route 659) to Beachcrest
Terrace (Route 7369) 0.08 Mi.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
~.,
^i
Ms. Carrie Coyner addressed the Board relative to amending
the Sign Ordinance to allow businesses without road frontage
to advertise with signs.
Mr. Warren requested the County Administrator to provide the
Board with a position paper on temporary commercial signs for
properties without road frontage.
Ms. Durfee stated there was discussion on signs at the May
Board meeting and the item was referred to the Planning
Commission. She requested clarification relative to the
discussion from the May Board meeting.
Mr. Turner stated a desire has been expressed by individual
Board members to review the temporary sign policy to see if
changes can be made to aid businesses in this economy. He
further stated the Planning Commission requested specific
direction from the Board on the temporary sign policy.
Discussions ensued relative to the timeframe an agenda item
would be brought back before the Board for consideration on
the temporary sign policy.
Mr. Stegmaier stated at its May meeting, the Board addressed
concerns relative to signage for community organizations. He
further stated it would be helpful to the Planning Commission
for the Board to clarify all of the concerns to be addressed
relative to the sign policy. He stated the Planning
Commission has requested a formal request from the Board
which outlines the specific course of action relative to
signs.
Ms. Durfee stated signage for businesses was discussed at the
May Board meeting.
Ms. Jaeckle stated the issue is temporary signage for
property without road frontage, because even if the property
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owner receives permission from the main road property owner,
it is still illegal to place a sign there.
Mr. Holland stated he agreed that the Board needs to make
sure the policy relates to temporary signs for commercial
properties without road frontage.
Mr. Warren stated if the Board is in agreement on the signage
concerns, it will be easier for the Planning Commission to
have a direction and follow through on it.
11. DINNER
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
recessed to the Lane B. Ramsey Administration Building, Room
502, for dinner.
Ayes: Warren, Decker, Jaeckle, Holland, and Durfee.
Nays: None.
Reconvening:
12. INVOCATION
Deputy County Administrator M. D. "Pete" Stith Jr. gave the
invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Auxiliary Lieutenant Stuart B. Morrell led the Pledge of
Allegiance to the Flag of the United States of America.
14. RESOLUTIONS
14.A. RECOGNIZING AUXILIARY LIEUTENANT LYNN D. WAGNER,
POLICE DEPARTMENT, UPON HIS RETIREMENT
Col. Dupuis introduced Auxiliary Lieutenant Lynn D. Wagner,
who was present to receive his resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Auxiliary Lieutenant Lynn D. Wagner retired
from the Chesterfield County Police Department on June 1,
2009, after providing 26 years of volunteer service to the
citizens of Chesterfield County; and
WHEREAS, Auxiliary Lieutenant Wagner has faithfully)
served the county in the capacity of Auxiliary Officer, Squad
Sergeant and Squad Lieutenant; and
WHEREAS, Auxiliary Lieutenant Wagner has volunteered a
total of 10,904 hours during his 26 years of service; and
WHEREAS, Auxiliary Lieutenant Wagner was the recipient
of a Unit Citation Award for dedication and diligence
displayed in serving the department and whereby the
commitment and professionalism of the members of the
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Auxiliary Police Unit provide a safer and more secure
community for the citizens of Chesterfield County; and
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WHEREAS, Auxiliary Lieutenant Wagner served as the
coordinator for the Chesterfield County Fair for the.
Auxiliary Police Unit from 1993 through 2008; and
WHEREAS, Auxiliary Lieutenant Wagner served as the
Recruiting and Training Officer for the Auxiliary Police from
2008 through 2009; and
WHEREAS, during his career, Auxiliary Lieutenant Wagner
has assisted in numerous missing person cases and provided
security at various crime scenes, including the Charity
Powers case of 1990; and
WHEREAS, Auxiliary Lieutenant Wagner has provided the
Chesterfield County Police Department with many years of
loyal and dedicated volunteer service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Auxiliary Lieutenant wagner's diligent
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
publicly recognizes Auxiliary Lieutenant Lynn D. Wagner, and
extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Auxiliary Lieutenant Wagner, and
that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County,
Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Holland presented the executed resolution to Auxiliary
Lieutenant Wagner, expressed appreciation for his volunteer
service to the county, and congratulated him on his
retirement.
Auxiliary Lieutenant Wagner expressed appreciation to his
wife for her support and to Colonel Dupuis for the
opportunity to have worked with the county.
Unit Commander Perry Hornbarger, expressed appreciation to
Auxiliary Lieutenant Wagner for his dedication to
Chesterfield County.
Mr. Stegmaier presented the acrylic statue and county watch
to Auxiliary Lieutenant Wagner and expressed appreciation for
his dedication to the citizens of Chesterfield County.
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14.B. RECOGNIZING AUXILIARY LIEUTENANT STUART B. MORRELL,
POLICE DEPARTMENT, UPON HIS RETIREMENT
Col. Dupuis introduced Auxiliary Lieutenant Stuart B.
Morrell, who was present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Auxiliary Lieutenant Stuart B. Morrell retired
from the Chesterfield Police Department on June 1, 2009,
after providing over 28 years of volunteer service to the
citizens of Chesterfield County; and
WHEREAS, Auxiliary Lieutenant Morrell began his
volunteer services with the Chesterfield County Fire
Department in 1968 at Forest View Company 9 and then moved to
Bon Air Company 4 in 1970, where he served until 1972; and
WHEREAS, Auxiliary Lieutenant Morrell began his
volunteer services with the Police Department in 1985 and has
faithfully served in the capacity of Auxiliary Officer, Squad
Sergeant and Squad Lieutenant; and
WHEREAS, Auxiliary Lieutenant Morrell was recognized as
Special Police Officer of the Year for 1998; and
WHEREAS, Auxiliary Lieutenant Morrell served as Special
Assignment Coordinator for ten years and Prisoner Transport
Vehicle Coordinator for seven years; and
WHEREAS, Auxiliary Lieutenant Morrell was responsible
for locating a Alzheimer subject, who had been missing for a
day just prior to the area search being concluded; and
WHEREAS, Auxiliary Lieutenant Morrell was the recipient
of a Unit Citation Award for dedication and diligence
displayed in serving the department and whereby the
commitment and professionalism of the members of the
Auxiliary Police Unit provide a safer and more secure
community for the citizens of Chesterfield County; and
WHEREAS, Auxiliary Lieutenant Morrell has provided the
Chesterfield County Police Department with many years of
loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Auxiliary Lieutenant Morrell's diligent
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
publicly recognizes Auxiliary Lieutenant Stuart B. Morrell,
and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Auxiliary Lieutenant Morrell, and
that this resolution be permanently recorded among the papers
of this Board of Supervisors of Chesterfield County,
Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Jaeckle presented the executed resolution to Auxiliary
Lieutenant Morrell, expressed appreciation for his volunteer
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service to the county, and congratulated him on his
retirement.
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Auxiliary Lieutenant Morrell expressed appreciation to
Colonel Dupuis for the opportunity to have worked with the
county.
Unit Commander Perry Hornbarger, expressed appreciation to
Auxiliary Lieutenant Morrell for his dedication to
Chesterfield County.
Mr. Stegmaier presented the acrylic statue and county watch
to Auxiliary Lieutenant Wagner and expressed appreciation for
his dedication to the citizens of Chesterfield County.
14.C. RECOGNIZING CAREER OFFICER WILLIAM M. "MICKEY" SMITH,
POLICE DEPARTMENT, UPON HIS RETIREMENT
Col. Dupuis introduced Career Office William "Mickey" Smith,
who was present to receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Career Officer William M. "Mickey" Smith will
retire from the Chesterfield County Police Department on July
1, 2009, after providing over 28 years of quality service to
the citizens of Chesterfield County; and
WHEREAS, Career Officer Smith has faithfully served the
county in the capacity of Patrol Officer, Senior Police
Officer, Master Police Officer and Career Police Officer; and
WHEREAS, Career Officer Smith has served as Training
Officer, Firearms Instructor, and was the first SWAT/Tactical
Training Coordinator; and
WHEREAS, Career Officer Smith was instrumental in the
development and implementation of gas mask, terrorism and
civil disorder training and also recognized for his excellent
classroom training on multiple police firearms; and
WHEREAS, Career Officer Smith has been a member of
S.W.A.T., Special Weapons and Tactic Team, for 24 years; and
WHEREAS, Career Officer Smith has served as assistant
team leader of the S.W.A.T. team's gold squad for many years;
and
WHEREAS, Career Officer Smith received a Certificate of
Commendation for distinguishing himself as a member of the
Tactical Team while assisting the DEA Task Force in the
surveillance and arrest of a highly dangerous criminal; and
WHEREAS, Career Officer Smith was awarded the Unit
Citation Award as a member of the S.W.A.T. Team for
successfully completing and excelling in a national level
training program; and
WHEREAS, Career Officer Smith has received numerous
letters of thanks and appreciation for service rendered from
the citizens of Chesterfield County; and
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06/24/09
WHEREAS, Career Officer Smith has provided the
Chesterfield County Police Department with many years of
loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of
Supervisors will miss Career Officer Smith's diligent
service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors,' this 24th day of June 2009,
publicly recognizes Career Officer William M. "Mickey" Smith,
and extends on behalf of its members. and the citizens of
Chesterfield County, appreciation for his service to the
county, congratulations upon his retirement, and best wishes
for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Career Officer Smith, and that
this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Ms. Durfee presented the executed resolution to Career
Officer Smith, expressed appreciation for his service to the
county, and congratulated him on his retirement.
Career Officer Smith expressed appreciation to his family for
their support and to Colonel Dupuis for the opportunity to
have worked for the county.
Mr. Stegmaier presented the acrylic statue and county watch
to Career Officer Smith and expressed appreciation for his
dedication to the citizens of Chesterfield County.
14.D RECOGNIZING MS. BEVERLY F. ROGERS, PLANNING DEPARTMENT,
UPON HER RETIREMENT
Mr. Turner introduced Ms. Beverly Rogers, who was present to
receive the resolution.
On motion of the Board, the following resolution was adopted:
WHEREAS, Ms. Beverly F. Rogers will retire from the
Chesterfield Planning Department on July 1, 2009 after
thirty-three years of dedicated service; and
WHEREAS, Ms. Rogers began her service in 1976 as the
Planning Department's first Code Enforcement Officer when the
county had a population of 113,850 residents; and
WHEREAS, Ms. Rogers, through her hard work and
dedication, rose through the ranks of the Development Review
section of the Planning Department, serving in positions of
Planner, Senior Planner, Principal Planner and eventually,.
Planning Administrator overseeing the zoning process; and
WHEREAS, in 1999, Ms. Rogers accepted the leadership of
a newly-created division in the Planning Department, becoming
the Assistant Director for the Zoning and Special Projects
Section; and
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WHEREAS, during her career, Ms. Rogers implemented
numerous improvements to the zoning process to include
preliminary informational meetings with staff and prospective
zoning applicants; rewriting of the Planning Commission's By-
laws; policies for cellular communication tower siting and
Substantial Accord determination; and, most recently,
participation in the development of the county's automated
zoning application process; and
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WHEREAS, Ms. Rogers forged effective working
relationships with the Planning Commission, Board of
Supervisors, citizen groups and the development community;
and
WHEREAS, Ms. Rogers led in the preparation, adoption and
implementation of Chesterfield County's modern zoning
ordinance guiding quality development; and
WHEREAS, Ms. Rogers strengthened the zoning process by
promoting team review efforts involving eighteen different
county departments and state agencies that currently make up
the case review network; and
WHEREAS, Ms. Rogers supervised the review of several
high profile zoning cases to include the Meadowville
Technology Park, the Boulders, HMK, Woodlake, Rivers Bend,
Roseland and Stonebridge (Cloverleaf Mall Redevelopment),
helping to shape the landscape of the county; and
WHEREAS, Ms. Rogers participated in the development of
numerous Comprehensive Plan amendments, contributing her
extensive knowledge of zoning history and sound planning
principles; and
WHEREAS, Ms. Rogers has consistently applied a fair,
uniform and logical approach to development issues,
exemplifying the creative ability to promote a comprehensive
vision for the county's development and the technical
expertise to execute that vision on a detailed level; and
WHEREAS, Ms. Rogers tirelessly pursued positive and
progressive departmental changes resulting in process
improvements and exemplary customer service standards.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 24th day of June 2009,
publicly recognizes the contributions of Ms. Beverly F.
Rogers, and extends on behalf of its members and the citizens
of Chesterfield County, appreciation for her service to the
county and congratulations upon her retirement.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Ms. Rogers and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
Mr. Gecker presented the executed resolution to Ms. Rogers,
expressed appreciation for her service to the county, and
congratulated her on her retirement.
Ms. Rogers expressed appreciation to Mr. Robert Clay, Ms.
Jane Peterson, Ms. Darla Orr, Ms. Teresa Davis, and Ms.
Pamela Nichols for all of their support. She further
expressed appreciation for the opportunity to have worked
with the county.
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06/24/09
Mr. Stegmaier presented the acrylic statue and county watch
to Ms. Rogers and expressed appreciation for her dedication
to the citizens of Chesterfield County.
15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Ms. Judy Stoneman addressed the Board relative to the
excellent job they are doing asking the questions that need
to be asked to achieve the results needed for Chesterfield
County.
8.C.3. AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE A
SPECIAL PROJECT SERVICE AGREEMENT FOR THE RESIDENTIAL
RECYCLING AND DROP-OFF PROCESSING PROGRAM THROUGH THE
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
Mr. Gecker stated he has had a chance to review the contract
and has no further concerns.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
authorized the County Administrator to sign a Special Project
Service Agreement for the Residential Recycling and Drop-Off
Processing Program through the Central Virginia Waste
Management Authority.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING
PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING
ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE
APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO
OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT
THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL
BE HEARD AT SECTION 18
055N0239
(Amended) In Clover Hill Magisterial District, THE CHEATHAM
FAMILY LIMITED PARTNERSHIP requests rezoning and amendment of
zoning district map from Agricultural (A) to Community
Business (C-3) with Conditional Use to permit multifamily and
townhouse uses plus Conditional Use Planned Development to
permit exceptions to Ordinance requirements on 63.5 acres
fronting approximately 550 feet on the north line of Hull
Street Road, also fronting approximately 2,400 feet on the
west line of Route 288 and located in the northwest quadrant
of the intersection of these roads. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
regional mixed use uses. Tax IDs 733-680-Part of 9439; 734-
678-2276; and 734-681-0526 and 3904.
Mr. Turner stated the applicant is requesting a 9-month
deferral to March 2010.
Ms. Kristen Keatley, the applicant's representative, stated
the applicant is requesting the deferral to allow more time
to work on the road plan.
Mr. Warren called for public comment.
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06/24/09
Ms. Dee Bruschella, a Brandermill resident, spoke in support
of the 9-month deferral.
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Ms. Andrea Epps, a Brandermill resident, spoke in support of
the 9-month deferral.
There being no one else to address the request, the public
hearing was closed.
On motion of Mr. Warren, seconded by Ms. Durfee, the Board
deferred Case 05SN0239 to March 2010.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
09SN0170
In Dale Magisterial District, CHESTERFIELD COUNTY BOARD OF
SUPERVISORS proposes a Conditional Use Planned Development
and amendment of zoning district map to permit exceptions to
Ordinance requirements relative to signage in Multifamily
Residential (R-MF) and Agricultural (A) Districts on 43.2
acres located in the northeast corner of the intersection of
Lucy Corr Boulevard and Courts Complex Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
office use. Tax IDs 770-664-6398; 770-665-8179; 771-664-Part
of 9599; and 771-665-3701.
Mr. Turner presented a summary of Case 09SN0170 and stated
the Planning Commission and staff recommended approval
subject to the conditions in the staff report.
Ms. Kathy McCray, representing the Lucy Corr Village, stated
the conditions in the report were acceptable.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved-Case 09SN0170 subject to the following conditions:
1. The following signs shall be permitted in addition to
those signs permitted by the Zoning Ordinance:
A. A second project identification sign not to exceed
100 square feet in area and twenty (20) feet in
height generally located at the intersection of
Lucy Corr Boulevard and Courts Complex Road;
B. The following signs shall be located internal to
the project, not along the public roads and not
legible outside of the project:
i. Three (3) on-site directory signs, each
limited to a maximum area of twenty (20)
square feet and eight (8) in height;
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06/24/09
ii. Eight (8) freestanding signs identifying
buildings and. uses within the project each
limited to a maximum area of twenty (20)
square feet and eight (8) feet in height; and
iii. On-site directional signs each limited to a
maximum area of four (4) square feet and five
(5) feet in height. A business logo shall
also be allowed on on-site directional signs
permitted in accordance with Ordinance
requirements which are legible from the
adjacent public road.
2. All on-site directional signs permitted in accordance
with Ordinance requirements or as part of Condition
1.B.iii may include a business logo.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
nocNnia~
In Bermuda Magisterial District, STONEY GLEN SOUTH
ASSOCIATION, INC. requests Conditional Use and amendment of
zoning district map to permit recreational facilities in a
Residential (R-15) District on 1.5 acres fronting 330 feet on
the east line of Glenmorgan Drive, 50 feet south of
Glenmorgan Court. Density will be controlled by zoning
conditions or Ordinance standards. The Comprehensive Plan
suggests the property is appropriate for residential use of
2.51 - 4.0 units/acre. Tax ID 788-641-3532.
Mr. Turner presented a summary of Case 09SN0197 and stated
the Planning Commission and staff recommended approval
subject to the conditions in the staff report.
Ms. Kathleen Alexander, President of the Board of Directors
for Stoney Glen Association, stated the conditions in the
report are acceptable.
Mr. Warren called for public comment.
There being no one else to address the request, the public
hearing was closed.
Ms. Jaeckle stated she hopes the children enjoy and
appreciate the playground.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved Case 09SN0197 subject to the following conditions:
1. Permitted recreational facilities are limited to
playground equipment (i.e. areas accommodating swings,
jungle gyms or similar such facilities) and a picnic,
shelter. (P) ~,
2. There shall be no outside public address systems or
speakers. (P)
3. Any playground equipment shall be located a minimum of
forty (40) feet from all property lines, except that
such equipment shall be located a minimum of twenty (20)
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feet from any public road. A forty (40) foot buffer
shall be provided along the perimeter of playground
areas except where adjacent to any public roads and the
stormwater management/BMP facility. These buffers shall
conform to the requirements of the Zoning Ordinance for
buffers less than fifty (50) feet in width and shall be
inclusive of required setbacks. (P)
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Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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In Matoaca Magisterial District, SCOTT & KIM PRICE request
Conditional Use and amendment of zoning district map to
permit a business (contractor's office and storage yard)
incidental to a dwelling in an Agricultural (A) District on
12.4 acres known as 20221 Woodpecker Road. Density will be
controlled by zoning conditions or Ordinance standards. The
Comprehensive Plan suggests the property is appropriate for
residential use of 2.5 units per acre or less. Tax ID 793-
615-9041.
Ms. Peterson presented a summary of Case 09SN0165 and stated
the Planning Commission and staff recommended denial due to
the use failing to conform to the Ettrick Village Plan and
not being representative or compatible with existing and
anticipated area residential development.
Mr. Scott Price, the applicant, accepted the conditions in
the report.
Mr. Warren called for public comment.
There being no one to address the request, the public hearing
was closed.
On motion of Ms. Durfee, seconded by Mr. Warren, the Board
approved Case 09SN0165, subject to the following condition:
This Conditional Use shall be granted for a period not
to exceed two (2) years from the date of approval. (P)
And, further, the Board accepted the following proffered
conditions:
1. This Conditional Use shall be granted to and for Scott
and Kim Price, exclusively, and shall. not be
transferable nor run with the land. (P)
2. This Conditional Use shall be for the operation of a
contractor's office and storage yard. (P)
3. A maximum of eight (8) employees shall be permitted on
the property at any time other than family member
employees that live on the property. (P)
4. A maximum of eight (8) motor vehicles used in
conjunction with this business shall be parked on the
site at any time. On-site parking for .employees shall
also be permitted. (P)
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06/24/09
5. A maximum of two (2) utility trailers associated with
this business, each not to exceed two (2) axles and
twenty (20) feet in length, shall be stored at the site
at any time. (P)
6. Other than the vehicle parking and trailer storage
identified in Proffered Conditions 4 and 5, there shall
be no outside storage. (P)
7. All vehicles and trailers associated with this business
shall be parked/stored a minimum of 550 feet from the
ultimate right of way of Woodpecker Road and a minimum
of 100 feet from any adjacent property.
a. Views of vehicle parking and trailer storage shall
be screened from Woodpecker Road by existing
buildings and a privacy fence, a minimum of six (6)
feet in height.
b. Views of vehicle parking and trailer storage shall
be minimized from properties to the north, south
and east with the provision of fifty (50) foot
buffers. These buffers shall comply with the
requirements of the Ordinance for fifty (50) foot
buffers. (P)
8. Within thirty (30) days of approval of this request, the
applicants shall submit a plan depicting the
requirements noted in Proffered Condition 7 for approval
by the Planning Department. In conjunction with this
review, a phasing plan for the installation of required
fencing and landscaping shall be reviewed and approved.
(P)
9. No clients shall be permitted on the property. (P)
10. Hours of operation shall be limited to between 7 a.m.
and 6:00 p.m., Monday through Friday. (P)
11. No additions or exterior alterations shall be permitted
to the dwelling or accessory buildings to accommodate
this use. (P)
12. There shall be no signs identifying this use. (P)
13. Prior to any site plan approval or within ninety (90)
days of a request by the Transportation Department,
whichever occurs first, forty-five (45) feet of right of
way measured from the centerline of Woodpecker Road
immediately adjacent to the property shall be dedicated,
free and unrestricted, to and for the benefit of
Chesterfield County. (T)
14. Direct vehicular access from the property to Woodpecker
Road shall be limited to one (1) entrance/exit. The
exact location of this access shall be approved by the
Transportation Department. (T)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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17. PUBLIC HEARINGS
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17.A. TO CONSIDER GRANTING AN OPTION AGREEMENT TO COURTHOUSE
3, LLC TO PURCHASE APPROXIMATELY SIX ACRES OF PROPERTY
LOCATED ON REYCAN ROAD IN THE CHESTERFIELD COUNTY
INDUSTRIAL AIRPARK AND AUTHORIZE SALE OF THE PROPERTY
IF THE OPTION IS EXERCISED
Mr. Davis stated this date and time has been advertised to
consider granting an option agreement to Courthouse 3, LLC to
purchase approximately six acres of property located on
Reycan Road in the Chesterfield County Industrial Airpark and
authorize sale of the property if the option is exercised.
Mr. Warren called for public comment.
There being no one to address the item, the public hearing
was closed.
On motion of Mr. Holland, seconded by Mr. Gecker, the Board
authorized the County Administrator to enter into the Option
Agreement approved by the County Attorney for a 6-acre parcel
located on Reycan Road, exclusive of any wetlands, to
Courthouse 3, LLC; and authorized the sale of the property if
the option is exercised.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
17.B. TO CONSIDER THE FY2010 SECONDARY ROAD IMPROVEMENT
BUDGET
Mr. Stith stated this date and time has been advertised for a
public hearing for the Board to consider the Virginia
Department of Transportation's FY2010 Secondary Road
Improvement Budget for Chesterfield County.
Mr. Warren called for public comment.
Ms. Carol Gardner, a Walton Park resident, inquired about the
sidewalks in Walton Park that were included in the 2004 Bond
Referendum.
Mr. McCracken stated the funding for the sidewalks in Walton
Park were included in the 2004 Bond Referendum. He further
stated the FY2010 Secondary Road Improvement Budget does not
include the sidewalks in Walton Park and approval of this
item will not affect that project.
There being no one else to address this item, the public
hearing was closed.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the Virginia Department of Transportation
(VDOT) has submitted its proposed FY2010 Secondary Road
Improvement Budget to the county; and
WHEREAS, the FY2010 budget represents the implementation
of the second year of VDOT's Six-Year Improvement Plan
adopted by the Board in August 2008.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors approves the FY2010 Secondary
Road Improvement Budget as presented by VDOT.
09-403
06/24/09
(It is noted the projects proposed for funding are outlined
in the papers of this Board.)
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
17.C. TO CONSIDER PROPOSED ADJUSTMENTS TO PLANNING
DEPARTMENT CONDITIONAL USE FEES
Mr. Glenn Larson stated this date and time had been
advertised for the Board to consider proposed adjustments to
Planning Department Conditional Use fees.
Mr. Warren called for public comment.
Mr. William Shewmake, representing a number of businesses in
the county, urged the Board to approve the adjustments to the
Planning Department Conditional Use fees.
There being no one else to address this item, the public
hearing was closed.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the following ordinance amendment:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 19-25 OF THE ZONING ORDINANCE
RELATING TO FEES FOR CERTAIN CONDITIONAL USE APPLICATIONS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 19-25 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
CHAPTER 19
ZONING
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Sec. 19-25. Fees.
In addition to any other fees required by the county, fees
shall be payable to the county treasurer and submitted to the
planning department upon filing the following applications:
Fee, B ased On
Office,
Commercial,
Application Type Residential and
Uses Industrial
Uses
4. Certain conditional uses
a. Conditional use, family day
$300 Not
care homes Applicable
b. Conditional use for any use
incidental to a principal
$1,000
$1,000
dwelling unit except family
day care homes
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c. Conditional use for $1,000 Not
recreational facilities and Applicable
grounds primarily serving the
surrounding residential
community
d. Conditional use for
communication towers,
landfills, quarries, mines, $5,300 $4,100
borrow pits and adult
businesses
i. Plus per acre after $90 $80
first acre
5. Conditional use, all others $2,200 $1,130
a. Plus per acre after first $90
$80
acre
0 0 0
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(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
17.D. TO CONSIDER THE VACATION OF A PORTION OF A FIFTY-FOOT
RIGHT OF WAY OFF WINTERPOCR ROAD
Mr. Stith stated this date and time has been advertised for
the Board to consider the vacation of a portion of a 50-foot
right of way off Winterpock Road.
Mr. Warren called for public comment.
Mr. Ralph Mattox an adjacent property owner, spoke in
opposition to the request, indicating that his property would
be adversely impacted.
There being no one else to address the request, the public
hearing was closed.
In response to Ms. Durfee's question, Mr. Harmon stated staff
suggests deferring this item for thirty days to review Mr.
Mattox's concerns.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
deferred consideration of the vacation of a portion of a 50-
foot right of way off Winterpock Road to July 22, 2009.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
19. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
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20. ADJOURNMENT
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adjourned at 7:32 p.m. until July 22, 2009 at 1:00 p.m. for a
joint meeting with the Board of Supervisors, Planning
Commission and School Board at the Eanes-Pittman Public
Safety Training Center regarding the Comprehensive Plan,
followed by the regularly scheduled Board of Supervisors
meeting at 3 p.m. in the Public Meeting Room.
Ayes: Warren, Gecker, Jaeckle, Holland, and Durfee.
Nays: None.
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J mes .L. Steg aier
ounty Administrator
Arthur S. Warren
Chairman
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