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05-16-77 MinutesVIRGINIA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on May 16, 1977, at 1:00 p.m. Present: Mr. E. Marlin O'Neill, Chairman Mrs· Joan'Girone, Vice-Chairman Mr. J. Ruff in Apperson Mr. C. L. Bookman Mr. Garland Dodd Mr. C. G Manuel, Interim County Administrator Also Present: Mr. Raymond Birdsong, Engineer Mr. Craig Bryant, Engineer Mr. John Harmon, Right-of-Way Agent Mrs. Susan Heatherly, Secretary Mrs. Vikki Howe, Secretary Mr. Richard McElfish, Environmental Enginee Mr. Steve Micas, County Attorney Mr. Willis Pope, Right-of-Way Engineer Mr. Charles Quaiff, Supt. of Accts. &~ Recc Mr. Dave Welchons, Asst. Dir. of Utilities Mr. W. Lynn Wingfield, Asst. to Co. Admin. The Vice-Chairman calls the meeting to order at 1:20 p.m. Mr. M~Elfish explains the Krause Road drainage situation stating before the Highway Department will accept this road into the state system, all four lines have to be installed; that Planning has been treating the School Board like a developer where the first person in pays for the installs tion. Mr. Apperson states the School Board needs to let a road contract and would like an answer to the culvert problem; that the County has some responsibility in this rotter. Mr. Bookman states he feels this should be a 50150 proposition· ~A~ tear fu~. ther~c~'s~cus~s~on, z,t z~s on .motzon of_M{~. Bookman, seconded by Mr. Apperson, resolved that nne ~ounny ana ~cnooz ~oara spzit the cost o~ installing culverts on Krause Road leadin= to the n · . . ~ ~wll h~gh school and the Vocational Technical School on a 50-50 basis. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Welchons presents a request for a change order on contract S76-1C, Div. A & B in Fan Court area which change order would provide sewer for Mr. Robert Steward. Mr. Welchons further states that Mr. Steward has agreed to pay $1,800 towards the cost of this extension and further states if this is acceptable he would like a resolution rescinding condensation proceedings authorized against the Stewards. Mr. Dodd states it is very seldom that individuals are willing to pay half of the cost of sewer installation and coarnends the Stewards for this· It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that a change order in the amount of $3,850 to S76-1C, Div. A & B, Fan Court Area is hereby approved with Mr. & Mrs. Steward paying half of the cost up to $1,800. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this Board hereby rescinds the condemnation proceedings authorized against Mr· & Mrs. Robert Steward for S76-1C - Div. A & B Fan Court Area. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Bookman states he has a water project on Poindexter Road in Jessup Farms which has been approved but never funded to serve four houses at a cost of $4,000 with each family paying $500 towards this cost and would like to have Board approval to start this project. It is agreed to defer this matter until later in the day. Mr. Quaiff presents the water and sewer financial reports and explains the reasons for cash balances in both. Mr. Bookman leaves the Board meeting due to a possible conflict of interest. It is on~mtien of Mr. Apperson, seconded by Mrs. Girone, resolved that the following Water Contracts are hereby approved: 1. W77-32D Kel-Win Mfg. West Hundred Road Developer: Kel-Win Mfg. Co., Inc. Contractor: Richmond Sprinkler Corp. $8,748.25 W77-27D Foundry Run, Section "3" Developer: Foundry RunCorporation Contractor: Bookman Construction CO. $5,840.00 W77-26D Meadwood $21,534.80 Developer: Southside Service Corp. Contractor: Booknmm Construction CO. W77-34D Brandermill - Village Green $13,613.50 Developer: Brandermill - A Va· Partnership Contractor: R.M.C. Contractors W77-35D Brookwood Estates, Section "B'~ Developer: Brookwood Corp. Contractor: Central Builders, Inc. $41,357.00 Mr. Bookman returns to the meeting. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that $11,400 is hereby appro- priated from 11-000-811.0 Sale of Land - Airport for the installation of fire hydrants at the Airport Industrial Park. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Birdsong states he has received a rnen~ from Mr. Ritz which states sales in the Industrial Park are being affected by the lack of fire protection. Mr. Birdsong states there are two alternatives to help correct this problem: (1) replace the 8" and 10" line from Telstar Road to the Industrial Park with 16" line at a cost of $121,300 (2) Pick up an existing 16" line at Canasta & Wilmoth and bring it down Rt. 10 at a cost of $196,000. Mr. Birdsong states the first proposal will give better vol~ but little increase in static pressure; whereas, the second proposal will give better volume and static pressure. Mr. Manuel states the second proposal would also help the N~rsing Home. Mr. Apperson suggests bringing the line dowm Rt. 10 from Canasta. Mr. Bookman makes a suggestion that the Industrial Park pay the cost of installing an 8" line and the County pay all over that amount. After further discussion, it is agreed that this matter be deferred until June 20 to allow the Utilities Department tinm to work up the figures for the Industrial Park developers cost and the County's cost. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the Utilities Departnmnt .is -authorized to make repairs to the County owned house on Falling Creek Reservoir at a cost of approximately $3,000 to be transferred from Planned Budget expense account 61-210-408.1 Replacement Plant Equipment to Planned Budget Expense account 61-210-411.0 Alterations and Improvements. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed that Mr. Welchons is authorized to seek three quotations for these repairs rather than bidding this project. Mr. Micas reminds Mr. Welchons of the emergency purchasing procedure through the County Administrator. ~.~r. Pope gives a progress report on obtaining easements for the Carriage Hill Subdivision water line installation stating he has not received any word from Mr. Reynolds on one piece of property and has been informed by Mr. J. L. Herbert one parcel is owned by ten people. Mr. Pope states Mr. Herbert hopes to have an answer by May 25th. It is agreed to defer this matter until May 25th. Mr. Apperson states he has been receiving complaints about the quality of water in the Bensley Well System and also that it is clogging up the plumbing. Mr. Birdsong states there are 36 customers on this system using about 4,000-5,000 gals. of water per month per customer. Mr. Birdsong states a minimum cost to connect this system to the County's would be $6,540 which wound entail installin 250 feet of 8 inch line and would require boring under one lane of Rt. 1. Mr. Birdsong states this cost does not include replacing the two inch line presently there which will cost approximate $32,000. There is a discussion concerning the conversion of meters by computer or manually. Mr. Qoaiff states it would be easier to convert manually. After further discussion, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $6,540 be expended from the Water Improvement, Replacenmnt and Extension Fund for the installation of 250' of 8" line to connect the Bensley Well System onto the County system. This will be paid from the current budget. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Quaiff states n~ney is available for the Poindexter Road and Woodpecker Road projects, b~. O'Neill inquires what the costwould be to go east on Woodpecker also. It is agreed to defer action on the Woodpecker Road project until later in the afternoon. It is on motion of Mr. Bookman, seconded byMr. Apperson, resolved that $4,000 is expended from the Water Improvement, Replacement and Extension Fund for the water line extension on Poindexter Road in Jessup Farms withthe four families paying $500 each towards the construction of this line. The County's share will be paid from the current budget. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Birdsong states construction canbeginwithin 60 days. Mr. Lane Ramseyand Fire ChiefEanes are present to discuss fire hydrant refunds. Mr. Micas states the policy was to refund 5~/o of the cost of the hydrant and with the cost increase of the hydrants it is now 15% of the cost; that the installation of fire hydrants in subdivisions has been uniform~ required by the Plarming Conmission and further that current policy is inconsistent with other localities. Chief Eanes states this item in his budget is something he has no control over. It it generally agreed that Central Accounting shoundbring back before the Board an appropriation request, if needed, on June 8th so that the amount of money already expended can be encumbered. It is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the fire hydrant refund policy is hereby rescinded effective July 1, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is generally agreed that any action to approve continuing the policy of having the General Fund reimburse the Utilities Dept. for the actual cost of installing a fire hydrant whenno developer is involved is deferred until June 8th. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that Contract ~. S76-45CD, Sunnybrook Acres Area is hereby awarded to Norcarva Construction, Inc. in the an~unt of $326,673. subject to Mr. Neil November of Continental Developmmnt Corporation signing an agreement with the County concerning fiomncing their share of the project. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookhan, seconded by Mr. Apperson, resolved that Mr. Lane Ramsey is hereby authorized to establish a separate escrow account for the Sunnybrook Acres project. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman amd Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that the County Attorney work out an agreement between the County and Virginia Land Developers as to the cost they agree to pay for a drainage easement across the property of Mr. & Mrs. Ray Allen at 9400 Telstar Drive in Centralia Gardens Subdivision in the event condennation proceedings a~e necessary. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the County Attorney be and he is hereby authorized to institute condensation proceedings against the property ova~ers listed below if the amount offered by the County as set out opposite their nanms is not accepted. Be-it further resolved that the Interim County Administrator notify the said property owners by registered mail on May 18, 1977, of the intention of the County to enter upon and take the property which is to be the subject of said condennation proceedings. An emergency existing, this resolu- tion shall be and it hereby is declared in full force and effect irmmdiately upon passage. (To be funded from Bermuda Escrow Fund). Mr. J. W. Heintzman and Miriam G. Heintzman S76-1C/4 $200.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that this Board accepts the counter offer of $500 from Mr. Gerald P. Julian for a sewer easement along Cattle Porn in Chester, Contract S76-1C/46, to be funded from the Bernnda Escrow ~und. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. O'Neill, seconded by Mr. Bookman, it is resolved that the ann~] lease for a pump station site on property of Vernon C. and Irene V. Bishop on River Road is hereby renewed in the amount of $135.00 to be funded from Acct. 61-210-224.0. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the Chairman and Clerk aze hereby authorized to sign the vacation and rededication of an easement across property of Rebecca V. Woodfin, Contract D75-05C/4. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the Board accepts the foll~ Deeds of Right-of-Way and authorizes the Chairman to sign same: 1. Louise Robbins (Widow) - Project DD77-02/10 located in Bermuda Ochre Subd. 2. James G. & Ellen F. Learning - Project DD77-02/8 located in Bermuda Ochre Subd. 3. Frank L. Peckinpaugh & Elizabeth Ann Peckinpaugh - off Branders Bridge Road Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Mel Burnett is present representing Mr. Barry C. Crawford, Vice President of Comronwealth Develc sent Corporation. Mr. Burnett states Mr. Craw-ford would like authorization to purchase $18,000 worth of prepaid sewer connections from Mr. Dickerson in Edgehill Apartmmnts for use in Settlers Landing, Section E-1 and E-2. Mr. Burnett states in 1971, Mr. Dickerson purchased these connectiorm at~oerrVi~cehCcharo~geethe $300 rate, ilo-$4/~n~-' ~n~hpri°r to the .... rates going op to $600; that in 1972 he started paying the monthly y~ c .whzch~.~ t~o b.e, pa~zd untzl _t. he co.nnection is used. ~zis amounts to $48/ .... ~ ~w~.~n zs prozln zor the uounty, when the economy soured the develo~ero ~ ..... 7~ g ..... ~o, . Burnett s~t~tes zn the last five years, a $300 connection has cost l~z. ozcmerson ~0 pzus ~7o interest and 57o inflation making a $300 connection worth $863. Mr. Dickerson feels he nnst sell; this is sheer profit for the County, it has cost the County nothing az has allowed the County to make money at the expense of the developer. Mr. Burnett states Mr. Craw- ford will continue to pay the service charges until houses are built. Mr. Burnett further states Mr. Dickerson should be allowed to sell his contract if he is unable to use it; that the Board allowed Mr. Covington to transfer his connections; that the County has a history of treating every- one. fairly and in the interest of public relations and all that is equitable he asks that this request be approved. Mrs. Girone states she has full sympathy for Mr. Dickerson, but the Board is being put in the posi- tion of a broker, with the accounting and bookkeeping being difficult to handle;, that Mr. Dickerson entered this contract under his own volition and it was set up for a purpose; and that she was assured by the County Attorney that Mr. Covington's request would not be setting a precedent. Mr. Bookman inquires if there ha~e been other cases where prepaid connections for multi-family units have been converted to single family dwellings. Mr. Welchons states there have not as well he can remember. Mr. Bookman leaves the Eoard meeting due to a possible conflict of interest. It is on motion of Mr~ are hereby approve: 1, $77-24D S77-23D 3. S77-25D S76-88D Apperson, seconded by Mr. Dodd, resolved that the following S~r Contracts Fox Ctmse - Section 2 $56,803.15 Developer: Brandermill Pizza Inn - RouTe 1 $3,750.00 It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolwd that the request of Mrs. Dan Cliborne of 7610 Sambar Road for a reduced sewer connection fee of $300 is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the request of Mr. and Mrs John W. Whitman of 7015 Elkhardt Road for a reduced sewer connection fee of $300 is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. After some discussion, it is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that Mr. & Mrs. Kenneth L. Glidewell be refunded $300 for a water connection fee plus the monthly service charges up to the last billing date, winich connection was necessitated when sewer was installed an, caused their well to go dry. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. that' After some discussion it is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved the Util~- ties Department notify the Department of State Police that the County will install a separate mete~ at _the state Police'S expense, on the line which serves their training tank and further that the Uti£ities Department will read each meter separately and deduct the reading on the training tank from the total registration for sewer only. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dedd. Mr. Welchons states he has a request from Mr. Harold Taylor, Jr. for refunding the cost of off-sit. engineering for S76-43D, Brittonwood. Mr. Welchons states the County has never refunded off-site engineering unless a pumping station is involved. Mr. Apperson inquires if bids include engineer~ cost for off-site work. Mr. Welchons states no. Mr. Micas states the County Code only allows reimbursement for off-site construction and that it is unclear whether "construction" includes engineering work. After further discussion, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that thi~ request is deferred until June 20th. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this Board accepts and approves the amended Brandermill budget, a copy of which is filed with the Board papers. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Welchons states he has 11 persons driving County vehicles who live outside the County and would like approval for them to continue driving their vehicles home. Mr. Welchons further states these employees are on 24 hour, 7 day a week emergency call. Mrs. Girone inquires about future employmmmt of individuals who live outside the County. Mr. Micas states it is not discriminatory to tell an individual he will not be supplied a County vehicle if he does not live in the County. After further discussion of this matter, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following employees of the Utilities Department who live outside the County are authorized to continue driving these vehicles because they are on 24 hour, seven day a week, emergency call: Robert A. Talmage Lester V. MmDowell Douglas Strother John Barnes David Connelly Jim Hawkins John K. Clary Harry Burton Gerald Lapell Joseph Truchan David M~on Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. O'Neill states he has received a request for water and sewer hook ups for Wells' Store on 6210 River Road. Mr. Welchons states this store never had plumbing facilities and there is not a service lateral to the property. After further discussion, it is on motion of Mr. O'Neill, seconded by Mr. Dodd, resolved that one sewer connection on to the Old Town Creek Lagoon for Wells' Store is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Welchons informsthe Board, the Swift Creek Planthas started receiving complaints about the taste and odor of the water from the Appomattox River Authority. Mr. McElfish states he is awaiting a letter from the Highway Department concerning what needs to be done to repair the streets in Greenbriarandwill get withMr. O'Neill with the estiinates soon. Mr. Apperson informs the Board the 208 meeting scheduled for tonight has been cancelled. It is on rmtion ofMr. O'Neill, seconded by Mr. Apperson, resolved that this Board approves the extension Of the water line on Woodpecker Road in the amount of $26,000 to be funded from Account 63-230-234.0. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 150 loads of dirt for the ~on Air Landfill at a cost nOt gO e~ceed $5.00/load and furduer approves ~he hiring of six tmndsm trucks not to ~xceed $17.00/hour, to be funded from the p~es~ut budget.