05-25-77 MinutesVIRGINIA: At a regular meting of the
Board of Supervisors of Chesterfield
County, held at the Courthouse on May
25, 1977, at 9:00 a.m.
Present:
Also Present:
Mr. E. Marlin O'Neill, Chairman
Mrs. Joan.Girone, Vice-Chairman
Mr. J. Rnffin Apperson
Mr. Co L. Bookman
Mr. Garland Dodd
Mr. C. G. Manuel, Interim Co. Admin.
Mrs. Joan Dolezal, Secretary
~Mr.- Robert Galusha, Dir. of Personnel
Mr. Elmmr Hodge, Dir. of Data Processing
Mr. Richard McElfish, Environmental Eng.
~ir. Steve Micas, County Attorney
Mr. James Schiavo, Zoning Inspector
Mr. W. Lynn Wingfield, Asst. to Co. Admin.
Mrs. Girone calls the meeting to order at 9:10 a.m.
Mr. Dodd gives the invocation.
It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the minutes of May llth, 12th,
and 16th be and they hereby are approved as amended.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
77S144
In MatoacaMagisterial District, James E. Jones requasts a Variance to use a parcel of land which
has no public road.frontage for d~elling purposes. This parcel lies northwest of the western
of NorthwoodRoad. Tax Map 158 (1) parcel 42-2 (Sheet 47).
Legal counsel representing Mr. Jones is present and states they ~re agreeable to the conditions
reconmmnded by the Pl~dng Comnission. Mr. Schiavo states that condition #1 refers to a private
road easement which is a typographical error and it should read that a public road easement'shall
be dedicated. The attorney states that this has been done. After consideration of the matter
and no onepresent in opposition, it is on motion of Mr. Bookman, seconded byMr. Apperson,
that this Variance request be and it hereby is approved subject to the conditions recoumended by
Planning Co~ssion.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
There being no one present to discuss a proposed easement vacation in Settlers Landing, it is on
motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the following ordinance be andit hereby
is adopted:
"An Ordinance to vacate 2.2 feet of a 20 foot easement for Drainage and Utilities
along the sideline which divides Lots 33 and 34, Block A, Section A, Walton Park
Subdivision, 8 feet of which is on Let 33 and 8 feet of which is on Lot 34, said
lots being more fully shown in Plat Book 27, page 39, recorded in the Clerk's
Office of the Circuit Court of Chesterfield County, Virginia, being more
particularly shown on a plat madebyJ. K. Thumns &Associates, dated May 5, 1977
and shaded in red, a copy of which is attached hereto and made a part hereof
by reference."
WHEREAS, J. K. Tinmons &Associates, Inc. has petitioned the Board of Supervisors of
Chesterfield County, Virginia to vacate 2.2feet of this 20 foot easement in the said subdivision
of Settlers Landing as shown shaded in red on a plat referred to herein, a copy of which is
attached hereto and mde a part hereofbyreference.
WHEREAS, notice of the ad6ption of this ordinance has been given in accordance with Section
15.1-431 of the Code of Virginia, 1950, as amended.
NOW, THEREFORE, be it ordained by the Board of Supervisors of the County of Chesterfield,
Virginia:
1. That pursuant to Section 15.1-482 of ~e Code of Virginia, 1950, as amended, that 2.2
feet of the 20 foot easement described above and shown shaded in red on the aforementioned plat, be
and it is hereby vacated.
2. This ordinance shall be in full force and effectin accordance with Section 15.1-482 of
the Code of Virginia, 1950, as amended, and a certified copy thereof together with the plat
attached sbmll be recorded in the Clerk's Office of the .Circuit Court of Chesterfield County,
Virginia.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
There being no one present to discuss a proposed easammt vacation in Walton Park, it is on motion
of Mrs. Girone, seconded by Mr. Apperson, resolved that the following ordin~nce be and it hereby is
adopted:
"An ordinance to vacate the 16 foot easement for Drainage and Utilities along the
sideline which divides Lots 33 and 34, Block A, Section A, Walton Park Subdivision,
8 feet of lots being more fully shown in Plat ~ook 27, page 39, recorded in the
Clerk's Office of the Circuit Court of Chesterfield County, Virginia, being more
particularly shown on a plat made by J. K. Tiuraons & Associates, dated May 5, 1977,
and 'shaded in red, a copy of which is attached hereto and made a part hereof by
reference"
WHEREAS, George O. Gratz, Inc. has petitioned the Board of Supervisors of Chesterfield
County to vacate the said easement as shown shaded in red on the plat referred to herein and attach
ed hereto and made a part hereof by reference.
~t{EREAS, notice of the adoption of this ordinance has been given in accordance with Section
15.1-431 of the Code of Virginia of 1950, as amended.
NOW, THEREFORE, be it ordained by the Board of Supervisors of the County of Chesterfield,
Virginia:
1. That pursuant to Section 15.1-482 of the Code of Virginia of 1950, as amended, that the
16 foot easement 'described above shaded in red on the aforesaid plat, be and it is hereby vacated.
2. This ordinance shall be in full force and effect in accordance with Section 15.1-482 of
the Code of Virginia of 1950, as amended, and a certified copy thereof together with the plat
attached shall be recorded in the Clerk's Office of the Circuit Court of the County of Chesterfield
Virginia.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. .'
It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that the Chairman and Clerk
of this Board be and they hereby are authorized to sign a gait claim deed in Amberwood Subdivision
for E.B. P .Corporation for the vacation of a sewer drainage eas~zm=nt which was dedicated to the
County by deed and will be rededicated by recordation of the subdivision plat.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman end Mr. Dodd.
Mr. Pope is present and states that he is still trying to contact Mr. J i L. Reynol
who owns land adjacent to the Carriage Hill-Otterdale area to ascertain his interes
in participating in the water line extension. Mrs. Girone states her concern for the need to
start this project. After consideration of this matter, it is on motion of Mrs. Girone, seconded
by Mr. Bookman, resolved that the Utility Department be authorized to put out for bids the
Carriage Hill-Otterdale water line extension with alternatives also being taken should others
wish to participate in this water line extension.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr[ Dodd.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved tbmt Mr. Jamas A. Spencer be
and he hereby is reappointed to the County Industrial Development Authority which term shall be
from July 1, 1977 to June 30, 1981.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is generally agreed that the appointments to the County Industrial Development Authority and
the Appomattox Basin Industrial Developmmnt Corporation for Bermuda District be deferred until
June 8th.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $350 be transferred from
Planning Budget Expenditure account 11-111-217.0 Telephone to 11-111-405.0 Office Equipment for
the purctmse of a new slide projector for the Extension Service.
Ayes: Mrs. Girone, Mr. Apperson, }lt. Bookman and Mr. Dodd.
It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that $2,111.00 be appropriated
from the Unappropriated Surplus of the General Fund to 11-071-215.2 Maintenance t~aildings and.
Grounds. And be it further resolved that Revenue Account 11-000-991.0 Insurance Recoveries be
increased by $2,111.00. This represents reimbursement the County will receive in settlemmnt of
an insurance claim.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that $8,767 be appropriated
from the Unappropriated Surplus of the General Fund to:
11-061-322.1 Training Supplies/Sp. Police $5,707.00
11-061-499.9 Hand Dictating Units 3,060.00
$8,767.00
And further that Planned Budget revenue account 11-000-618.2 Police Grants be increased by $2,890.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of ~.{r. Bookman, seconded by Mr. Dodd, resolved that the following budget changes
be and they hereby are approved:
A. Increase Planned Budget Expenditures:
61-210-109.0 Clerical $ 40,964.00
61-210-214.0 Rant 7,592.00
61-210-295.0 Fringe Benefits 4,944.00
63-230-109.0 Clerical 4,545.00
63-230-214.0 Rant 3,037.00
63-230-295.0 Fringe Benefits 575.00
66-260-109.0 Clerical 13,865.00
66-260-214.0 Rent $ 3,037.00
66-260-295.0 Fringe Benefits 1,610.00
71-310-109.0 Clerical 20,389.00
71-310-214.0 Rant 4,555.00
71-310-295.0 Fringe Benefits 2,414. O0
73-330-109.0 Clerical 16,045.00
73-330-214.0 Rent 3,659.00
73-330-295.0 Fringe Benefits 1,954.00
$129,1'85.00
B. Decrease Planned BudgetExpenditures:
11-016-104.1 Accountants $ 37,536.00
11-016-109.0 Clerical 58,272.00
11-189-295.0 Fringe Benefits 11~497.00
$107~305.00
C. Decrease Planned Budge~Expenditures:
61-210-251.4 Central Acct. Ser. $ 53,500.00
63-230-251.4 Central Acct. Ser. 8,157.00
66-260-251.4 Central Acct. Ser. 18,512.00
71-310-251.4 Central Acct. Ser. 27,358.00
73-330-251.4 Central Acct. Ser. 21~658.00
$129,185.00
D. Decrease Planned Budget Revenue Account' 11-000-715.0 Central Accounting Fees by $129,185.00
and increase 11-000-503.1 R~nt Utilities by $21,880.00.
Ayes: Mrs. Girone, Mr. Appers°n, Mr. Bookman andMr. Dodd.
Mr. Ramsey distributes a copy of the analysis of the estimated surplus for June 30, 1977.
Mr. P~m~ey states he feels the Board understands that revenue from the sale of the land at the
Airport Industrial Park is being recordedina separate account and states that this money is
actually being used to balance the General Fund. He states he is keeping records of these figures
but the money is actually going into the General Fund. He states at a previousmeeting the Board
appropriated $11,000 from the separate account when there actually is no money there and states
it should have been appropriated from the Unappropriated Surplus of the General Fund.
It is on motionofMr. Bookman, seconded byMr. Dodd, resolved that the following resolution
approved by the Board onMay 16, 1977, be and it hereby is rescinded:
"It is onmotionofMr. Bookman, seconded byMr. Apperson, resolved that $11,400 is hereby
appropriated from ll-000-811.0 Sale of Land-Airport for the installation of fire hydrants at the
Airport Industrial Park.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd."
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It~ is onmotionofMr. Bookman, seconded byMr. Apperson, resolved that $11,400 be and it
hereby is appropriated from the Unappropriated Surplus of the General Fund to 11-501-234.0 Con-
struction Contracts for the installation of fire hydrants at the Airport Industrial Park and
further that future sales be deposited in the special account for improvements that may need
to be made.~
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and b~. Dodd.
Mr. Ramsey mentions the fact that the Utility Department may owe the General Pund some money for
off-site water and sewer improvements made at the A/rport Industrial Park. It is generally agreed
that Mr. Ramsey and the staff of the Utility Departmmnt nmet and discuss this nmtter.
It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the following sewer contract
be and it hereby is approved:
S76-87CD
MatoacaManor Subdivision
Contractor: I.P.K. Excavation Co.
Developer: W. T. Henshaw&Edward E. Moring
County Cost: $3,570.31
Code: 73-330-807.1
$66,501.86
Ayes: Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd.
It is generally agreed the Personnel and Salary Coramittee reconnmndations be deferred.
Capt. Cbalkley explains that he would like the Board to approve a police grant for improvenmnt
of con,,unity relations which will actively involve the residents in the County .to help deter crin~
· in their areas. He states it ~-ill consist of a van, films, hand-outs and luncheons which will be
viewed in the neighborhoods. He states there was some confusion with guidelines and the $704.25
County contribution was not included in this year's budget. Mrs. Girone asks that the Board be
given a copy of the high crimm target areas. Mr. Bookman asks for a report on the services
available to the western portion of the County. He states he is minly concerned with the response
time etc.
After further consideration of the matter, it is on motion of Mr. Bookman, seconded by Mr. Apperso~
resolved that the Interim County Administrator be and he hereby is authorized to sign a police
grant in the amunt of $14,085 of which $704.25 is the County's share and said $704.25 is hereby
appropriated from the Urmppropriated Surplus of the General Fund to 11-061-498.1, Police Grant.
Ayes: Mrs~ Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is ~on motion of Mr. Boo~n~n, seconded by Mr. Dodd, resolved that street lights be installed at
the following locations in Clover Hill District:
1. The intersection of
2. The intersection of
3. The intersection of
4. The intersection of
Stigall Drive and Route 360.
Genito Road and Route 360 (northeast corner)
Stella Drive and Woodfield Road.
Wedgemere and Newbys Bridge Road.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that a street light be installed
at the intersection of Central Avenue and Enon Church Road.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that bid #77-105185-3340 for
excavating approximately 1,700 cu. yds., shaping, seeding, mulching and fertilizing approximately
1/4 acre approximately 700 cu. yds. of paved ditches and two cu. yds. of rip rap for the Airport
Industrial Park be and it hereby is awarded to Shoosmith Brothers, Inc. who submitted the 1°w
bid. of $18,260.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
Chief Robert Eanes states his department is in need of additional office space and asks the ~oard
to consider the possibility of moving the Fire Prevention Office to the second floor of the Medi-
cal Professional Building. Mrs. Girone states that there has been some consideration of expanding
the present administration building and reviewing those plans. After further consideration of
this matter, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that Chief Eanes
be and he hereby is authorized to investigate the rental cost and associated expenses for moving
the Fire Prevention B~reau into the second floor of the Medical Professional Building.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookn~n and Mr. Dodd.
Mr. Manuel presents the Board with a copy of the routine inspection performed on the County Jail
by Mr. Co W. Gibbs of the Conmmity Facilities Section which report is filed with the papers of
this Board.
Mr. Manuel states he has received a memorandum from VACO inquiring if Chesterfield 'County would li~
enter, into the suit to attack the constitutionality of the 1976 Unemployment Insurance A~t. Mr.
Micas explains the County can pay 1% of the first $6,000 of each employee of the County which
amounts to $72,000 excluding the School Syste~ or it can pay on the reimbursement method. He adds
the only advantage to entering the suit ~0uld be that until the case is settled, the County ~x~uld
not have to be liable to pay tmemploym~nt. He states further he ~uld suggest the County not
enter into this suit. After consideration of this matter, it is on motion of Mr. Apperson, seconde
by Mr. Bookman, resolved t~at the County notify VACO of its intentions not to enter into the suit
to attack the constitutionality of the 1976 Unemploymmnt Insurance.
Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookmn and Mr. Dodd.
Chief Eanes is present and explains the ~!~rgency Operations Plan which each locality is required
to adopt. He states this plan has been tailored for Chesterfield County and recomends its
adoption. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the following
resolution be and it hereby is adopted:
Whereas, there exists many dangers of many types including man-made disasters, natural
disasters, and possible hostile actions of an unknown enemy; and
Whereas, the safety and protection of the citizens and property is of foremost concern to
the Board of Supervisors of the County of Chesterfield; and
Whereas, the Board of Supervisors desires and Co, monwealth of Vicginia statues require the
adoption of appropriate planned protective measures;
Now, Therefore, Be It Resolved that the Board of Supervisors hereby adopts the County of
Chesterfield Emergency Operations Plan as the necessary basic plan for County ~rgency services.
Ayes: Mrs. Girone, ~k~. Apperson, Mr. Book~n and ~r. Dodd.
Battalion Chief Turlington states the 1975 General Assembly adopted enabling legislation that allow
appointed fire mrshals and their assistants minimal police powers to make arrests and issue
sunnmns for violations of the local fire prevention, fire safety and related orclinances. He adds
that this is provided for if the local govez~nent so desires and adopts an ordinmnce to this effect
After consideration of this matter, it is on motion of Mr. Apperson, seconded by Mr. Bookman,
resolved that the County Attormey be and he hereby is authorized to prepare an ordinance granting
the local appointed fire m~rshal and his assistants minimal police powers with regard to local
.$.1 .,, 5~6~ .~0~. ~he V~rg~nza Stage Dep~r~nent of Health for Medicaid costa f~ July 1, 1976 through
Lynn Wingfi~ld states there is $10,500 available from the CETA progran for the preparation of
is on mo~ic~ of Mr. DO~, seconded by Mr, Apperson, resolved that ~he following resolution be aod
hereby is adopted:
be ~nd be hereby is employed by the County ag Building Inspector effective J~e 16, 1977, at
~rade 27, S~ep 4.
5O