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06-20-77 Minutes P~ymond Birdsong, En~eer M~, Su~a~ M. Heatherly, Secretary Robert Painter, Dir. of Utilities Mr. Painter states he has received a petition for a water line extension to serve Chesterfield Manor Subdivision. Mr. Dodd states he would like to defer this matter. Mr. Micas suggests the possibility of considering a special assessmmnt district in this area. After further discussion, it is on motion of Mr. Dodd, seconded by Mr, Bcokman, resolved that this request is deferred until July 18. Mr. Dodd also requests Mr~ Painter investigate the possibility of a special assessment district and provide him with the information. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr, Apperson, resolved that Mr. & Mrs. James F. Burke, 3522 West Hundred Road, be granted a reduced sewer connection fee of $600. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr, Dodd, seconded by Mr. Bookman, resolved that Mr. & Mrs. Robert H. Hague of 3528 West Hundred Road be granted a reduced sewer connection fee of $600. Ayes: Pks. Girone, Pk. Apperson, Mr. Bookman and Mr. Dodd. Mr.. Pope states he has received a counter offer from Mr. Heintmnan of $982.50 for an easement and a request for a $300 connection fee. After some discussion, it is on motion of Mr. Dodd, seconded by Mr. Booknmn, resolved that this Board refuses the counter offer of $982.50 from Mr. Heintzman. Ayes: Mrs. Girone, Mr~ Apperson, Mr. Bookman and Mr. Dodd. It is agreed to defer any action on Mr. Heintzman's request for a ~educed connection fee until July 18th. Mr. Dodd leaves the meeting due to a possible conflict of interest. Mr, Pope states he has received a petition from Dodd's, Inc. to vacate a 10' alley along Stanwix Lane in the Village of Bensley. Mr. Pope further states Dodd's, Inc. owns a portion of Lots 1, 2 and 3 and Philip A. and Norine H. Stillman own lots 4, 5 and 6, Block K. Mr. Pope slates Dodd's has signed the petition but the Stillman's have not. Mr. Micas ~states it is not necessary that they sign; that the County has the right to vacate the road as requested by Dodd's, Inc. After further discussion, it is on motion of Pk. Apperson, seconded by Mr. Bookman, resolved that the following. Ordinance is hereby approved: An Ordinance to vacate the 10 foot alley along Stanwix Lane adjacent to lots 1, 2, 3, 4, 5 and 6, Block K in the Village of Bensley; said lots being more fully shown in Deed Book 288, page 186, recorded in the Clerk's Office of the Circuit Court of Chesterfield Co~mty, Virginia, being more particularly shown on a plat made by ¥ir- ginia Surveys dated 5/11/77, and shaded in blue, a copy of which is attached hereto and made a part hereof by reference. !~HEREAS, Dodd's, Inc. has petitioned the Board of Supervisors of Chesterfield County to vacate the said alley as shown shaded in red on the plat referred to herein and attached hereto and made a part hereof by reference; WHEREAS, tioned above; Dodd's, Inc., is the owner of a portion of lots 1, 2, and 3 mentioned above; Philip A. Stillman and Norine H. Stillman are the owners of lots 4, 5 and 6 men- WHEREAS, notice of the adootion of this ordinance has been given in accordance with Section 15.1-431 of the Code of Virginia-1950 as amended; NOW, IHEREFORE, be it ordained by the Board of Supervisors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482(b) of the Code of Virginia of 1950, as amended, that the 10 foot alley described above, shaded in blue on the aforesaid plat, be and hereby is vacated. 2. 2his ordinance shall be in full force and effect in accordance with Section 15.1-482(b) of the Code of Virginia of 1950, as amended, and a certified copy thereof together with the plat attached shall be recorded in lhe Clerk's Office of the Circuit Court of the County of Chester- field, Virginia and shall be indexed in the name of the County of Chesterfield as Grantor and Dodd's, Inc., and Philip A. Stillman and Norine H. Stillman as Grantees. Ayes: Mrs. ~irone, Mr. Apperson end Mr. Bookmsn. Mr. Dodd returns to the meeting. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this Board accepts the following deeds of dedication and authorizes the Interim County Administrator to sign same on behalf of the County: 1. Beatrice M. Adams and Uriah S. Adams, located in Clover Hill District. Map Section 49-3. 2. John Levi Sharpe & Mabte L. Sharpe, husband and wife, Project No. DD77-02/2 located in Bermuda Ochre Subdivision. 3. Ewart's Frozen Foods Company, located in Bermuda District. Project No. S77-21D/1A. Ayes: Pks. Girone, Pk. Apperson, Mr. Bookman and Pk~ Dodd. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the following resolution is hereby apprOved: WHEREAS, by resolution of this Board on February 26, 1975, it was resolved that the County Attorney prepare a deed of Bargain and Sale for the' PurchaSe of a fifty foot wide strip of land along Bailey Bridge ' Road containing 3,5+ acres for the' Sum of $9,600.00; WHEREAS, it was resolved that such deed be Subrmitted~ to the Board for approval; ~MEREAS, the property owner has agreed to sell Such land for $9,600.00; and, WHEREAS, it is necessary to purchase this land for a utility easement: NOW, ~-~EgORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby approve the purchase by the County of 3,'5+ acres~ along Bailey Bridge Road from Grace Florence Ba~ley for $9,600~00 and authorizes its Chairman to execute a deed on behalf of the County. Ayes: Mzs. Girone, Mr, ~Apperson, Mr. Bookman and Mr. Dodd. Mr. Bookman leaves the meeting due to a possible conflict of interest. It is on motion of Mr. Apperson, seconded by Mr, Dodd, resolved that the following Sewer Contracts are hereby approved: 1. S77-21D 556.98 Bernnda Industrial Park $46 Contractor: G. L. Howard, Inc. Developer: Richmond Cold Storage Co., Inc. 2. S77-32D Surreywood North - Section "D" Contractor: Bookn~n ConStruction Company Developer: Surreywood North Corporation 16,575.00 3. S77-33D Falling Creek Farms - Section "G" Contractor: Lewis H. Easter & Company Developer: James R, Grubbs, Jr. 36 937.00 4. S77-31D Afton - Section 2 14,594.40 Contractor: Stamie E. Lyttle Company, Inc. Developer: Model Development Corporation 5. S77-3D Donkin Donuts - Route 60 Contractor: Bookman Construction Con~any Developer: Edward D. Allen 8,716.50 6. S76-37D Salisbury-W'znterfield Section - On-Site Contractor: Stamie E. Lyttle & Fred W. Barnes Construction Company Developer: The Salisbury Corporation 141,087.25 7. S77-30D Huntsbridge Contractor: Developer: R,M.C. Contractors, Inc. Brandermill 66,970.75 8. S77-36D Southlake Court-Southport Contractor: William M. Harman Developer: Southport Corporation 8,262.50 9. S77-34D Searcy - Section 5 Contractor: Alpine Construction Company Developer: Robert J. Searcy 20,578.00 Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd, After some discussion, it is on motion of Mr. Apperson, seconded by Mr, Dodd, resolved that the request of Mr. Marold.,Taylor, Jr. to amend Contract S75-43CD, Brittonwood, to include the engin- eering cost of the off-site s~er aS a refundable item, is hereby denied since it is not County policy to refund engineering costs of off-site facilities unless pumping stations are involved. Ayes: Mrs. Girone, Mr. Apperson and Mr. Dodd. After some discussion, it is on ~otion of Mrs. Girone, seconded by Mr. Dodd, resolved that this Board approves a Developer Participation Agreement with Charles L. Chandler for a sewer extension on Robiotm Road Route 60 Area, Contract S77-22CD with Mr. Chandler paying $15,000 towards this cost, with the Right-of-Way Department obtaining the necessary easements. Ayes: Mrs. Oirone, Mr. Apperson and Mr. Dodd. Mr. Booknmn returns to the meeting. It is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that Change Order No. 1 for Contract 7032-27A, Chester, in the amount of $7,483.32 for additional stone on sections of Curtis and Richmond Streets is approved with' funds being expended from Account 77-371. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is agreed to defer the request of Fred W. Barmes Construction Co., Inc. for a 45 day extension of time on Contract 7032-27A until after the completion of the contract. 72 It is c~ nmtion of Mr. Podd, seconded by Mr. Bookman, resolved al%at the following contract be approved: *S76-93T 147D5 Jefferson Davis Hig~ay-V.F.W. Building $11,278.50 After ~ch discussion, it is on motion of Mr. O'Neill, seconded by ~s. Girone, resolved that Mrs. Carolyn B. Crowder of 2705 Milhor~ Street be gr~nted a reduced sewer coraaection fee of $300. It is on motion of Mr. O%Neill. seconded by Mr. Apperson, resolved that Mr. Dermis W. Davis of 5620 Ri~r Road is hereby ~x~c from paying the n~nthly sewer servica charge until ~uth tin~ as he actually cormects to the Coxmuf Ayes: ~r. O'Neill, Mrs. ~rone, Mr. Apperson, ~r. Boo~n md Mr. Dodd. Mr. Painter advises the Be~rd the Safe Drinking Water Act will go into effect J~ 24, 1977~ tbmr It is on motion of Mr~ Bookman, seconded by Mr. O'Neill, resOlved that the request of the Man- chester Athletic Association for a bingo and/or raffle permit is hereby approved for a period of cue year. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the requests for pyro- technic displays from Brandermill Cca~',,amity Association for July 4, 1977 and the United Mmthodist Churches for July 3, 1977 are hereby approved subject to the requirements of the Fire & Police Departments. Ayes: Mr[ O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Upon consideration whereof, and on motion of Mr. O'Neill, seconded by Mr. Bookman, it is resolved that the Iiigh~ay Department be authorized to surface treat Greenbriar, Section 3, in conjunction with its resurfacing schedule and subsequently bill the County. This amount is not to exceed $4,000.00, Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the follc~ing resolution is hereby approved: BE IT RESOLVED: That the Virginia Department of Highways and Transportation is hereby requested to add a section of West Street from 0.08 miles west of Route 1515 (Winf-ree St.) to 0.08 miles east of Route 151.1 (Richmond St.), a distance of 0.02 miles including Seaboard..coas~line Railroad grade, ~rossing, to the Secondary System of Chesterfield~County p~sUant'"tO Section 33.1-229 of the Code of Virginia 1950, as anYended. AND FURZHER BE IT RESOLVED: That this Board does guarantee the Comronwealth of Virginia an trtrestricted right of way of 50 feet with necessary easemmnts for cuts, fills and drainage; recorded in Plat Book 1, page 226, dated Dec. 4, 1888~ Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is generally agreed the Board will meet June 29, 1977 at 2:00 p .m. to discuss finances. Mr. O'Neill reminds the Board members of the Local Governnmnt Official~' Conference at the Ihiversity of Virginia on August 21-24, 1977. It is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that the Interim County Administrato~ is authorized to seek bids for renovating a County trailer for use by the Police Department for classroom training. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that this Board go into Executive Session to discuss legal matters, personnel'and land acquisition. Ayes: Mr. O'Neill, Mrs. Girone, ..Mr. Apperson, ..Mr. Bookman and Mr. Dodd. Re convening: Mr. O'Neill states this time and date have been set for a public hearing on the General Plan 2000. ~here are about 35 people present for the hearing. Mr. Zook presents a slide presentation of the General Plan 2000 giving a history of the plan which is required by law by 1980. He further states this plan is not hard core as some people believe; it is amendable but must be followed by the planning coL~,;ssion in their reconnmn~ti~ to the Board but it is only advisory to the Board and not required to be followed by the Board. Mr. Zook then rexriews the proposed changes in the plan which have come about from previous public hearings with the Planning Commission. The Board recesses for five minutes. Reconvening: Mr. Robert Ward of 21616 Beverly Street in Matoaca comes before the Board and questions how this plan will enhance the ccal~nity. Mr. O'Neill states this has to be looked at generally, when prop- erty owners come to the Board with their requests, the Board tries to approve deve!opmmnt that be an asset and not a detriment to the comnonity. Mr. O'Neill further states Matoaca and Ettrick have changed in the last 20 years and will change some more; that there are some things down there he does not like but they were done without plaming; from about 1948-70 there were few restric- tions and this plan is to try to keep things like this from happening in the future. Mr. Ward asks if this plan was initiated by the people of Chesterfield. Mr. O'Neill states this plan is anticipated by trends by the Planning staff. Mzs. Girone states she looks at this plan as a black and white picture done by the staff to be colored and developed and the public has colored this map and made it what it is. Mr. Ward reads the following prepared statement: "Society is a com- mmity of the living dead and yet unborn". Chesterfield County has been in existence for a long tirrm. %he historic Woods Church, built in 1707, stands as a reminder to this comty's historic past. Change, no doubt, mast come to this area, but the profound and permanent effects which would be brought about by the acceptance of the Ches~erfi-eld County Plan, 2000, would alter in a 74 Mm. Anne Tennile of 4721 Centralia Road comes before the Board and questions Mr. O'Neill about a statement made by Mr. Harwood of the Highway Department in September 1976 that Mr. O'Neill drew the plan for the western route of 1-85/1-95. Mr. O'Neill states the Board did advocate the western route and reco~L~mnded the general area but not the existing corridor. Ms. Tennile asks Mr. Zook if he feels the general plan is complete and adequate, whereby Mr. Zook states the plan will have to be an~ded when a decision is rode on the route for 1-85/1-95; that the Land Use Plan has been changed to strike the route off but it is still addressed in the General Plan. Ms. Tennile states she feels a study should be made on both the eastern and western routes. Mr. Zook states the concept of the sector corridor applies County wide and feels the land use plan should reflect the desires of the County. MS. Tennile states she feels the citizens have been misrepresented. Mrs. Dorothy Armstrong states she is present representing the League of Women Voters which feels land use is of great importance; it will dictate how we live, shop, work or play. Mrs. Armstrong reads the following prepared statement: "Rmsolution of land use problems and development of land use policies wiI1 require all the atten- tion we can motivate if we are to adequately manage our land resources for the benefit of present and future generations. We have reached a zenith in land speculation and exploitation for profit which is detemnir~'ng the direction of land use to an alarming degree. 'V~and has become a negoti- able oonmodity, tossed carelessly into the game of speculation for profit. Once in the market, not only its use but its very existence is subordinated to the highest bidder and shortest-term gain." (A Plan for Urban Growth-Newsletter, American Institute of Architects, January, 1972, Special Issue ~) We cc~Lmmnd the Chesterfield Coo~mty Planning Departmmnt and the Planning Consultant for a major "first effort" in the compilation of data and projection of concepts and philosophies toward more comprehensive land use planning for the benefit of the people who c~hoose to' live in ~hesterfield County. Any critical cc~mmnt which follows is not intended to demman any portion of this positive approach to land use planning. May we first share three general concerns with you? We are concerned about the implementation of the concepts in Plan 2000 in view of the inability of the governing body to implement the 1972 General Plan for 1995. It has also been observed that the health, safety, and welfare portions of the .planning act have not always been considerations in making zoning and planning decisi°ns. Will the adoption of Plan 2000 have more impact upon land use decisions than the adoption of Plan 19957 Secondiy, we are concerned about the decision to implement the plan without a land use map. We understand the constraints inherent in the adoption of a map, but we are n~re concerned about the citizens' ability to "get a handle on" land use as it affects property and the conummity. In view of the intense road development and massive impact of other developmmnt, we believe the citizen should have access to a visual aid which is readily understood. At this very ~t, developers are building homes in areas subject to major impact of massive highway construction. And third, we are concerned about the lack of emphasis on the development and planning for conmuni- ties. We note that oa,~,~nity planning is one of four areas of ccmposite planrd_ng. We will recom- mend that Co~n~mity Planning be elevated to "Coal" level later in this statement. ~he LkrV Cotmcil members elected to assi~ four sub-conmittees to "~oal" issues for study and recom- nmndations. Their reports and recommendations are as follows: I. Residential and Conmercial (Coals 2 and 3) Rmsidential (1) Land use decisions should be supportive to a "sense" of conmtmity. (2) More attention should be given to better design for residential streets, intersections, and access roads. (3) There should be a more positive approach to protection of trees and spatial characteris- tics of neighborhood. (4) Adequate utilities end public services, including neighborhood parks, etc. should be pro- vided for the older omnrmnities as well as the newly developed co~nities. (5) "Respect" for residential areas should be a part of the planning process. (6) Provision of adequate buffer areas to shield residential areas from undue noise and traffic generating segments of connmnity. (7) Planning is necessary for convenience comercial and professional clusters to provide for self-sufficiency of residential neighborhood. Ccnmerciat (1) Plen for small business clusters to serve oorm~x~ties rather than crowded corridors and huge shopping centers. (2) Traffic plaming for large comnercial areas is woefully inadequate. (3) A concerted planning effort should be made to revitalize declining oonmercial strips such as Route 1/301. (4) Adequate buffering of connmrcial areas should be planned if there has not been a planned mix of compatible development of the land. (5) The feasibility of economic impact planning for healthy retention of existing businesses should be explored. (6) There is a need for a land use policy in regard to abandoned structures and derelict ' buildings i II. Public Services and Facilities (Goal 6) It is note~prthy that the Plan 2000 makes frequent references to public recreational planning. Developers of large land areas should have a greater role in proviiing recreational areas. It should further be mandated that adequate open space and recreational areas be prOVided for larger apartnmnt and townhouse eomplexes, and for mobile home communities. Suggestions for other recreational services include: public ~g pools (when swinming pool is constructed at Po~athontas State Park, it will be the only public swinming pool in the county), additional parks along the James River end other waterfront areas ~ lighting of public tennis courts, and additional public golf courses which provide open space as well as recreational activity. Although there is no doctmmnted shortage of health care facilities at the present timm, the Planning Department should be prepared to advise about area in which facilities my be needed to meet future health needs. IV, Tr~rmporta_t~a (Goal 5) Other considerations and reconmendations are as follow: 1. Planned Unit Development. Mmre emphasis should be placed on the use of Planned Unit Developmmnt as a more creative planning technique. Plan 2000 does not deal with the weaknesses inherent in Undue dependency upon zoning and subdivision ordinances as regulators in land use planning. Because fragmented and incidental develo~nent decisions created problems that becsme more intense within rapidly urbanizing development, govezrm~nts responded with standardization processes and guides for orderly development. The resulting zoning ordinances create problem~ in planning since they do not deter strip zoning nor do they stop incompatible zoning. Only through the assessment of the total conmunity unit can creative planning take place for the best interests of the inhabitants. We,~ therefore, reconnmnd increased use of the Plamed Unit Development technique in corm~n- ity planning and development. 2. ~ty Planning. The "growth trait" should be the c~.t~, and .gr~o~h.~ shoed be designed not as individualbuildings and projects, but as human connmmmt~es wztn the ruil range of physical facilities and human services that ensure a life of quality. We therefore recormrmnd that Conmtmity Plm~ning be raised to the "coal" level in Plan 2000 ,(becomes ~al 10). The policy statements should be connmnity oriented supporting the C~m~nity concept of planning and including all the desirable elements and components supportive to family life. Developmmnt plans~ should be created for small con~nities and mechanisrm for implementation should be an acc,ompany- ing necessity. We should further explore the possibilities and scope of citizen participation in the design and goverance of neighborhoods and conmunities. Let us attempt to ammliorate urban sprawl-and raise the status of the community in suburbia. 3. Growth Policy. The late T. Edward Temple stated in 1974,. "I have often remarked that we have done plamingbackwards in this country, Planning just does not happen Until w~ really begin to identify the problem. We have plamned traditionally to respond in a short-term manner and often with an incredible bias which says ~growth is progress. Thus, we have reasoned that growth should be pursued at all costs...in too many cases·these costs have been too high." The LWV also believes the costs are too high and calls for a public conmitment to a ~ of controlled and/or directed growth. Unlimited growth has become a threat to the well-be~g~ the people to the point that local goverrment decisions for no-growth or limited growth are increasing in the State of Virginia and in other localities in the United States. People are saying we should stop our expensive helter skelter develot~nent for a time so that we might take stock of how we want to live and how we want Anerica to grow. We do not doubt the reality of growth. It is a question of the kind of growth, when, where, am~ how much. Although the plan speaks to growth management tools (Appendix II, A-4), because of significant potential for abuse and possible illegality in the State of Virginia, the Plan 2000 mmkes no con~,itment to use of any of the tools for gtco-th management. Although we realize that desirable implementation techniques of growth management nmst be explored in depth and would not be available as a part of the Plan, we reconnmnd that a philosophy of controlled and/or directed growth be a part of the Comprehensive Plan for land use for the Year 2000. 4. ~nergy Policy. In view of the need for long range planning to provide for self-suffi- ciency in an en~gy-short future, the LWV recon~n~nds the develotm~nt of an Energy Policy which will result in the exploration of transportation alternatives, planning for better ~ty organization for self-sufficiency, education of citizens to the need and methods for energy conservation, and conservation of prime agricultural land for food production purposes. The water shortages in California and in the Northwest and the record setting cold tempera- tures of the winter just past should alert us to the need to start 'banking" our alternatives. Comprehensive Land Use Plan Limitations In theory, a well-conceived comprehensive plan should provide a sound basis upon which a local govermment can nmke intelligent decisions on current land use and future development plans. Mmny people confuse adoption of a comprehensive plan with the reality of effective land use control. In reality, the plan has no legal effect on existing land uses since it is no more than a philosophical guide to be used in making future land use decisions. Faoquier County spent years developing one of the most comprehensive plans in the State of Virginia and when it was finally adopted, everyone breathed a great sigh of relief believing that they had a plan and that their land use problems would end. However, without implementation by selective remoning and carefully dra~n ordinances, the adoption of a eon~rehensive plan has little impact upon undesirable land use trends and land use exploitation. There is also the danger of premature rezonings before the require~nent for such new zoning is in existence. It most also be recognized that many zoning ordinances, as presently dra~, oermit the unplanned spread of incompatible uses (particularly those of a residential and con~rcial nature) into the agricultural and open space areas. The zoning ordinance has not proven to be an effective tool in protecting the existing character of such areas. If Plan 2000 is to make a difference, the hard decisions are yet to come. The work has really just begun." Mr. Dodd asks Mrs. Armstrong her feelings on the plan for Bermuda. Mrs. Armstrong states she's not terribly impressed but that's secon~azy responsibility; she hopes to get connitments from people to help make the c~nities places where people can live, work, shop and p~ay. Mr. Dodd addresses the traffic problem in Chester and the fact the Board has very little input to the High- way Department on roads. Mrs. Armstrong thanks the Board for this opportunity to speak. Mrs. Ward of 21616 Beverly Street inquires if the extent of sewer planned for the Matoaca area is in response to needs and does it not create residential development and shouldn't some attention be given to planning at a conmunity level. Mr. O'Neill states the need for sewer is created by the creations of people, the outhouses have been outlawed, septic tanks are fgiling, then the need to get rid of sewer through trunk lines to treatmmnt plants where it can be treated and dis- charged is necessitated; further, sewer is not put in to lure homes; it is put in to existing homes. Mr. Booknmn states one of the first sewer lines was installed in Worthington Farms across 78 It is on mo~ion of Mr. Bookman, seconded by Mr. Dodd, resolved that this Board go into Executive