06-29-77 Minutes9O
}~r. Garlsnd Dodd
It is on motic~ of Y~s. ~iro~e, seconded by ~r. Bookman, rmsolved that the invoice received
frc~ Daniel A. Robinson & Associates for the 1975-76 Audit be and i~ hereby is approved f~
payment in the ~m~un~ of $61,263.75.
It is on nmtion of Mrs. Girone, seconded by Mr. Apperson, resolved that the invoice received
from Daniel A. Robinson & Associates for the consulting services to the Accounting Systems Task
from January 15, 1977 through May 21, 1977, be and it hereby is approved for payment in the
amount of $12,714.68,
Ayes: ~r. O'Neill, Mrs. Girone, ~r. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr, Bookman, seconded by Mr. Apperson, resolved that the invoice received
from Mr. Nelson L. St. Clair, Jr. and Mr. Richard J. Pearce for the second quarter of consult-
ing services for the Chesterfield County Nursing Home be and it hereby is approved in the
amount of $5,000.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd.
It is on motion of Mr. Apperson, seconded by Mr, Bookman, resolved that the Circuit Court Judges
be and they hereby are requested to appoint the following Police Officers, Special Police
Officers, School Guards and Animal Control Officer effective July 1, 1'977 for a period of
one year: ,
Special Police Officers
J. R. Beavers O.C. Graves R.L. Watkins
C. W. Bowling A.E. H~nel R.A. Marple
Eugene Bryant C.W. Hinton W.M. McClintock
J. D. Copeland J.L. Jackson . T. W~ McElwee, Jr.
O. T. Davis W.F. Johnson L.N. Morris
W. C. Edwards R.M. King R.V. Reese
A. F. Fonai A. Kinker R.C. Richardson
R. L. Goodrich D. M, Lewis G, S. Ringstaff
}t. M. Self G.S. Shipley G.L. Story
Y. P. Styles T.L. Sylvester A.L. Toney
C. S. Tunnell R, L. Vaughan
B. Wing0 J, F. Wood
B. C. Jones
Prances G. Coffey
June I. Jones
Police Officers
J. E. Lewis
School Guards
Margaret Davis
Judy Tunnell
Animal Control Officers
T. L. Patterson
Rebecca French
Susan R. Hayes
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and ~{r. Dodd.
Mr. ~i~nuel informm the Board the deadline for reservations for the I~CO conference is July 8, 1977.
It is on motion of Mr, Apperson, seconded by Mr. Bookman, resOlved that the Con~nity Development
Depaztnmnt be authorized to hire an employee for the Industrial*Site Files Project under the
CETA guidelines and further that the Chmirman be and he hereby is authorized' to sign a CETA
contract on behalf of the County for the employment of said employee.
Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~r~ Bookman and Mr. Dodd.
It is on motion of Mr, Booknmn, seocnded by ~-~r~ Apperson, reoSlved that the Chairman be and he
hereby is authorized to sign a CIP Contract on behalf of the County ~ch contract provides for
a two day seminar with department heads to instruct them in projecting capital improvement
programs,
Ayes: Mr. O'Nmill, l~rs. Giromm, Mr, Apperson, Mm. Bookman and Mr. Dodd.
It is generally agreed that the Public Hearing regarding Mobile Homes be held on August 24th
at 7:00 p.m.
Mr. ~i~nuel informs the Board that relocation or adjustments to street lights on Jahnke and
Buford Roads and on Turner Road have been held up due to right-Of-way problems.
Mr. Manuel informs the Board that there may be a need to change the radio frequency for the
Building Inspector's office because it is conflicting with the School Board.
It is on motion of ~ks, Girone, seconded by ~. Apperson, resolved that this Board go into
Executive Session to discuss personnel.
Ayes: Mr. O'Neill, Mrs. Girone, ~. Apperson, ~r. Booknmn and Mr. Dodd.
Reconvening:
Mr. Manuel states the Board has been invited to attend a two day Executive Information Systems
Seminar which will be held in Williamsburg, Virginia, at the Hospitality House on August 10th
and llth.
92
111 0011 C~neral Proeprty T~xes $29,214.600
111 0016 Cha~ge~ fc~ Corr~t Sei'~.~ie~s 347~7~
111 0023 ~ ~ ~ 6, O~
$36,675,819
6.417,614
551~737
$43.783~170
111 01200 County ~Jm/nistrator
111 01300 General Services
11i 01510 Administration $ 70,227
111 01540 Bookkeeping & Control 46,096
111 01550 b~dget & ~ncumbrance 20,604
111 01560 Fayroll 42.865
111 01600 Persormel
lll 01700 County Attorney
111 01800 ~dget
lll 02100 Cc~z~issioner of P~enue
111 02300 License Inspector
111 03100 Treasure
111 03110 Ad~inis t ration 35,042
111 03130 Collection~ 157~050
111 03140 Utility Collections 14~214
111 04100 Clerk of Ciraoit Court
111 05300 General District Court
111 06100 Poline
111 06110 Adminis ~rat ion 78~636
111 06130 Personnel Training 60~3~4
111 06140 Services
111 06150 Patrol 1,709,064
111 06160 Investigations 632,430
111 06170 Safety
111 06200 Sheriff
111 06210 Administration 182,825
lll 06240 Jail 501,808
64,256
165,5~
234~176
45,280
57~154
35,850
261.108
250,616
58,731
373,246
4~,825
59,272
12~OZ~
23,408
106,077
8,515
2,629,376
15,498
683,905
281,6~
11i 07100 Fire
111 07120 Fire Protecti~ $ 1,500~436
lll 07130 Fir~ Pr~wnti~ 107,315
111 07140 Fire Training 84~707
111 07160 0i~1 Defuse 2,330
111 08100 Social Services
111 08120 ~ard of Welfare
111 08140 Welfare Special P~inburs~nt 81,443
111 08420 ~$pltalization 3,000
lll 0~430 Gifts 1,450
111 09100 Coroner
111 D9200 $uppor~ of Local Health Depar~men~
$ 1,774~788
1,508,799
10,450
1,500
303,674
57,891
301,497
~46,230
284,176
242,030
289,940
208,910
18,266
364,525
36~820
1~500
i24,$89
121,176
465,200
45,000
35,000
983,772
352,966
558,700
866,600
319,'538
250,000
111 34100 Transfers:
111 34121 School ~t~d $21,404,653
111 34122 School Debt ~t~d 5,095,367
111 34123 Two-Way Radio Fund 170
111 34131 County Debt Fund 207,175
Anticipated Ending Surplw:
Total Estimated Revenue
141 21300 Adju~ti~ Services
141 22330 M~npow~r ~rogran~
141 22340 Right to P~ad
51,042
37,437
90,173
161,930
98,360
68,304
374,735
25,000
196~800
2,204,163
14,340,827
21,404,633
$37,949,623
342,280
19,690,568
1,661,141
2,797,744
2,542,10~
2,520,794
3~663,120
1,404~786
1,592,590
229,170
167,273
507~246
596,535
234,272
$37,949~623
2~005~625
2,084,704
3,090,329
384,301
57,000
2,000,000
649,028
$ 3,090,329
207,175
$ 207 175
445 0018 Fr~mLooml Oovermrent $
Appropri~tion~:
522 08610 Adn~nistration
522 0~620 Patien~ Care Service
522 08630 Ancillary Services
522 0~650 Laundry
458~419
5,095,367
700,000
256,229
1,091,963
271,677
347,533
71,288
139,000
196,777
16,927
256~950
$ 6,2~3,7~6
$ 6~253~786
$ 6,25~,786
55,100
$ 530,100
115,351
170,072
136,691
107,986
$ 530,100
6,000
2~762,000
24,000
$ 2,792,804
$ 2,648,344
117,100
27,3g0
$ 2,792,804
$ 488,150
110,000
$ 598,150
$ 488,150
$ 54,879
10,000
$ 64,879
Appropriations
7%8 31460 Cot.~ty Storeroom
Antiaipated
727 0017 Sale of Services. Conm0dities &
$ 108,104
165,368
386,286
54,879
10,000
6~,879
71,500
170
71,670
71,626
659,758
659,758
659,758
WATER DEBT SERVICE FUND:
Estimated Revenue:
562 0018 Miscellaneous Revenues and Refunds
562 0040 Transfers from Water Revenue Fund
Total Estimated Revenue
Appropriations ·
562 11670 Debt Service
Total Appropriations
WATER IMPROVEMENT, REPLACEMENT & EX2t~NSION FUND:
Estimated Revenue:
563 0015 Revenue From Use of Money and Property
563 0016 Charges for Current Services
563 0018 Miscellaneous Revenues and Refunds
563 0040 Transfer from Water Revenue Fund
563 0040 Transfer from Water Meter Installation
~und
Anticipated Beginning Surplus
Total Estimated Revenue
Appropriations:
563 11681 General and Administrative
563 35521 Transfer ,to Capital Project Fund
Total Appropriations
Estimated Revenue:
364 0018 Miscellaneous Revenues and Rebates
Anticipated Beginning Suzplus
Total Estimated Revenue
Appropriations:
364 11682 Water County Construction
364 34224 Transfer to Capital Projects Fund
Total Appropriations
Estimated Revenue:
366 0015 Rew~ue from Use of Y~ney and Property
366 0016 Charges for Current Services
Anticipated Beginning Surplus
Total Estimated Revenue
Appropriations:
366 11683 General and Administrative
366 11684 Water Meter Installations
366 34230 Transfers Capital Projects Fund
Total Appropriations
Estimated Revenue:
768 0017 Sale of Services, Coramdities and
Property
Total Esti~mted Re~enue
Appropriations:
768 11690 Water Central Stores
Total Appropriations
Estimated Revenue:
569 0016 Sale of Services, Conmmdities and Property
Total Estimated Revenue
681,103
129,716
$ 284,296
262,297
$ 546,593
546,593
· $546,593
$ 10,000
30,000
40,000
810,819
150,000
$I 040,819
276,531
764,288
$1,040,819
50,000
100,000
$ 150,000
$ 100,000
50,000
'$~15o,ooo
5,000
655,500
100,000
$ 760,500
$ 72,082
558,702
129,716
$ 760,500
$ 250,000,
$ 2~o,ooo
250,000
$ 250,000
$ 82,585
$ 82,585
569
Appropriat ions:
11400 Ettrick Utility
Total Appropriations
82,585
$ 82,585
SEWER REVENUE M2ND:
Estimated Revenue:
570 0017 Sale of Service, Connmdities & Property
Total Estimated Rmvenue
Appropriations:
570 34321Transfer to Operating ~hnd
570 34322 Transfer to Debt Fund
Total Appropriations
$ 1,289,515
750,485
$2,040,000
$2,040,000
2,040,000
$2, o40,000
SEWER OPERATINGFUND:
Estimated Revenue:
571 0043 Transfer from SewerRevenue~und
Anticipated Surplus
Total Estimated Revenue
Appropriations:
571 ll~20Treatment
571 11721 Falling Creek
571 11722 Proctors Creek
571 11723 Lagoons
571 11724 Purchase of Treatmmnt
571 11730 Collection
571 11740 Customer Accounting
571 11750 General and Administrative
Total Appropriations
641,317
93,445
62,793
133,052
1,289,515
I00,000
$1,389,515
930,607
335,954
107,869
15,085
$1,389,515
SEWER DEBTFUND:
Estimated Revenue:
572 0018 ~iiscellaneous Revenues and Refunds
572 0043 Transfer from Sewer Revenu~ Fund
Total Estimated Revenue
Appropriations:
572 l1770Debt Service
Total Appropriations
SEWER IMPROVM~INT, REPLAC~2~T&EXI~qSION FUND:
Estimated Revenue:
573 0015
573 0016
573 0018
573 0022
Revenue From Use of Money & Property
Charges for Current Services
Miscellaneous Revenues and Refunds
From the Federal Gove~mmnt
Anticipated Surplus
Total Estimated Revenue
Appropriations:
573 11781 General and Administrative
573 34324 Transfer to Capital Projects Fund
Total Appropriations
SEWER BOND CONSTRUCTION FI~D:
Estimated Revenue:
Anticipated Surplus
Total EstimatedRevenue
Appropriations:
377 34325 Transfer to Capital Projects Fond
Total Appropriations
553,366
1,346,034
$1,899,400
1,899,400
$1,899,400
10,000
1,289,500
50,000
5,289,550
(870,912)
$5,768,138
392,631
5,375,507
$5,768,138
1,520,268
$1,520,268
1,520,268
$1,520,268
BRANDE~.T. SEWER ACQUISITION FUND:
Estimated Revenue:
Anticipated Surplus
Total Estimated Revenue
Appropriation:
390 11801 Brandermill Sewer Acquisition
Estimated Revenue:
591 0016 Charges for Current Services
591 0017 Sale of Services, Commdities & Property
Total Estimated Revenue
Appropriation:
591 34421 Transfer to Operating Fund
591 34422 Transfer to Debt Service Fund
591 34423 Transfer to Debt Reserve Fund
Total Appropriations
BRANDERMIIL SEWER OPERATING FUND:
Estimated Revenue:
592 0044 Transfer by Appropriation
Total Estiamted Revenue
Appropriations:
592 11820 Brandermill Sewer Operating
Total Appropriations
Estimated Revenue:
593 0015 Revenue Prom Use of Money & Property
593 0044 Transfer By Appropriation
Anticipated Sttrplus
Total. Estimated Revenue
Appropriation:
593 11830 Debt Service
Total Appropriation
BRANDERMILL DEBT RESERVE FUND:
Estimated Rmvenue:
594 0015 Revenue From Use of Money & Property
594 0044 Transfer by Appropriation
Anticipated Surplus
Total Estimated Revenue
Appropriat ion:
Anticipated Surplus
Total Appropriations
Ayes:
$ 180,000
$ 180,0o0
$ 180,000
$ 180,000
240,000
35,866
$ 275,866
24,625
110,500
140,741
275,866
$ 275,866
$ 24,625
$ 24,625
24,625
24[625
4,500
110,500
70,000
185,000
185,000
$'~185,ooo
3,000
140,741
...... 49,526
$ 193,267
$ 193,267
$ 193,267
Mr. O'Neill, Mrs. Girone, ~-~r. Apperson, Mr. Bookman and Mr. Dodd.
Mr, Harry Frazier of Hunton, Williams, Gay and Gibson presents the Board with a copy of the
Indenture of Trust between the County and Central National Bank for the Nursing Horns. Mr.
Frazier states there have been sc~ typographical errors corrected from the original copy and
that the only mjor change made is that the investment income will coma back to the Comty
every six months and will not be used automatically to prepay the principal of the bond. He
states Mr. Martin has also asked that the $100,000 figure for the capital improvemmnt reserve
fund be revised to read $200,000.
At an adjourned meeting of the Board of Supervisors of Chesterfield County, Virginia, held on
the 29th day of June, 1977, at which the following members were present and absent:
Present:
Mr. E. Marlin O'Neill, Chairman
Mrs. Joan Girone, Vice-Chairman
~{r. J. Ruff in Apperson
Mr. C. L. Bookman
Mr. R. Garland Dodd
Absent:
None
the following resolution was adopted by a mjority of all members of the Board of Supervisors
by a roll call vote, the ayes and nays being recorded in the minutes of the meeting as shown
below:
Mmmber Vote
E. Marlin O'Neill Aye
Joan Girone Aye
J. Ruffin Apperson Aye
C. L. Bookman Aye
R. Garland Dodd Aye
RESOLUTIClq AUTHORIZING THE ISSUANCE
AND SALE OF $1,300,000 -NURSING FACILITY
GROSS ~ BONDS, SERIES OF 1977,
OF CHESTERFZCr,n COUNTY, VIRG~, AND
PRDVIDING FOR THE EXECIrflON OF AN
INDENTURE OF TRUST WITH THE CENTRAL
NATIONAL BAI~< OF RICM~DND, AS TRUSTEE,
IN COblqECflON THEREWITH
Whereas, Chesterfield County, Virginia (the County), has constructed and is operating
a nursing care facility (the Nursing Facility) in the County; and
Whereas, the Public Firmnce Act, as amended, authorizes the Board of Supervisors of the
County, without the approval of the qualified voters of the County, to borrow money and to
issue bonds of the County to pay all or part of the cost of appropriate projects so long as
such bonds are payable solely from the revenues of such projects; and
~Tnereas, the County has recently completed a major addition to the Nursing Facility
the COst of which has been financed by the County's general fund pending the borrowing of
money to pay such cost, and the County now desires to borrow money to reimburse the general
fund; md
Whereas, there has been presented to this meeting the form of an Agreemmmt of Trust between
the County and The Central National Bank of Richmond, as Trustee, dated as of July 15, 1977,
(the Indenture), providing for the issuance of and security for the Bonds, a copy of which is
attached as Exhibit A;
Be it Resolved By The Board of Supervisors of Chesterfield County, Virginia:
1. There are hereby authorized to be issued the County's $1,300,000 Nursing Facility
Gross Revenue Bonds, Series of 1977 (the Bonds) pursuant to the Public Fanance Act, as
amended. '
2. In view of the problems which the Nursing Facility has encountered and the requirements
for a public offering of bonds by the County, it is b~reby determined that it is in the best
interest of the County that the Bonds be sold through negotiation rather than through competitive
bidding and' that it is also in the best interest of the County to accept the proposal of The
Central National Bank of Richmond (the Bank) to purchase the Bonds maturing in amounts, bearing
interest at the rate and at a purchase price, all as set out in the Bank's proposal attached
hereto as Exhibit B, and such proposal is hereby accepted.
3. The Bonds shall be issued pursuant to the Indenture and the form and details of the
Bonds shall be as set forth in the Indenture, The Bonds shall not be general obligations of
the County but shall be limited obligations payable solely from the reVenUes and receipts of
the Nursing Facility and funds held by the Trustee under the Indenture, all as more fully set
forth in the Indenture. The Indenture shall be in substantially the form of Exhibit A which
is hereby approved, with such completions, omissions, insertions and changes not inconsistent
with the Bank's proposal, including but not limited to increasing the maximum amount of the
capital improvement reserve fund specified in Section 604(d) from $100,000 to $200,000, as may
be approved by the officers executing them and by the County Attorney, the execution by such
officers to constitute conclusive evidence of such approvals.
4. The Chairman and the Clerk of the Board of Supervisors are hereby authorized and
directed to execute and deliver the Indenture to the Trustee and to execute and deliver the
BOnds to the Bank upon receipt of the purchase price.
5. Such officers of the County as may be requested are hereby authorized to execute an
appropriate certificate setting forth the expected use of the proceeds of the Bonds to show
that such expected use will not violate the provisions of Section 103(c) of the Internal
Revenue Coda of 1954, as amended, and regulations issued pursuant thereto, applicable to
"arbitrage bonds ." Such certificate may be in such form as may be requested by bond counsel
for the County.
6. The Clerk is hereby authorized and directed to see to the immediate filing of a
certified copy of this resolution with the Circuit Court of Chesterfield County and within ten
.L UEL,'
days thereafter to ~ause to be published once in a newspaper of general circulation ~n the
Co~ty a notice setting forth in brief and general terms the ~t of the ~onds and the p~r