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06-08-77 MinutesPresent: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman Mr. J. Ruf. fin Apperson Mr. C. l.. Bookman Mr. Garland Dodd Mr. C. G. }l~nuel, Interim Co. Admin. Mrs. Girone calls the meeting to order. VIRG~IA: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on June 1977, at 9:00 a.m. Also Present: ~r. Stanley Balderson, Chief Developmmnt Rmview Mr. Raymond Birdsong, Engineer }~rs. Joan Dolezal, Secretary Mr. Richard M~Elfish, Environmental Eng. Mr. Steve Micas, County Attorney Mr. Willis Pope, Right-of-Way, Engineer Mr. Michael Ritz, Dir. ~ty Developmmnt Mr. James Schiavo, Zoning Administrator Mr. Dexter Williams, Planner/Engineer Mr. Lynn Wingfield, Admin. Asst. to Co. Admin. Mr. James Zook, Principal Planner- Comp. Planrd~ Mr. Apperson gives the invocation. Mr. Bookman states he would like it noted that the reason he did not attend the earlier portion of the meeting on May 26th was because he was under the impression, general County business would not be discussed at that timm. It is on motion of Mr. Apperson~ se6ondedbyMr. Bookman, resolved that the minutes of ~i~y 24th, 25th, a~d 26thbe and they hereby are approved as amended. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. The Board of Supervisors this day approved all claims presented to the County for the month of May, 1977, and authorized the Treasurer of the County to issue warrants as follows: Total Amount General Fund Check 158222-159879 $305,672.19 Revenue Sharing~und Check 158277-159798 $63,621.11 Library Check 158418-159873 $21,275.74 Law Libra~ Check 158696 $23.00 County RoadFund Check 159341-159811 $1,347.07 County Airport Check 158241-159878 $24,275.26 County Garage Check 158248-159876 $36,305.95 County Storeroom Check 158227-159724 $4,319.92 Workn~n's Compensation Check 158271-159729 $2,124.57 Manpower Check 158240-159723 $1,656.63 Social Services Check 158191-160323 $38,782.27 1}arsingHome Check 158240-159874 $65,565.22 Two-Wayttadio Fund (Airport) Check 158231-159754 $4,060.28 School Boazd Check 025002-160211 1976 School Bond Construction Check 158221-160203 School Bond Construction Check 159062-160198 School Payroll Deduction Fund Check 158484-159057 County Payroll Deduction. Fund Check 158284-159801 Water Revenue Pund Check 016889-016969 Water Operating Fund Check 016850 Water Improvement, Replacement & Extension Fund Cbmck 016868-017021 Water Meter Deposit Check 016905-016949 Water Meter Installation Check 016872-017019 Water Central Stores Check 016848-017024 Ettrick Sanitary District Check 016883-016961 Sewer Revenue Fund Check 016889 Sewer Operating Fund Check 016854-017025 Sewer Debt Fund Check 016987 Sewer Imrpo~t~ Replacement & Extension Fund Check 016860-017020 Sewer Bond ConstrUCtion Check 016861-017021 Utility Workn~n's Condensation Check 016855-016998 Brandermill Sewer Operating Fund Total Anmunt $1,147,734.94 $1,294.911.09 $132,479.61 $701,845.67 $353,239.49 · $1o5.7o $80,202.25 $4,750.53 $205.00 $7,618.37 $15,018.24 $859.59 $75.00 $33,336.66 $34,750.00 $804,386.18 $144,966.80 $216.18 Check 016988 $47.49 Mr. Manuel states this time and date have been set for a public hearing on the proposed vacation of a triangular portion of variable width easement in Winterberry Ridge. Mr. Pope states the staff does recommend approval of this vacation because the drainage problem which required tkis .easement has been chazmeled in another directicn. There being no one present in opposition to this request it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this ordinance be and it hereby is adopted: "An Ordinance to vacate the triangular portion of variable width easement for Drainage and Utilities located near the southeastern corner of Lot 17, Block B, Winterberry Ridge Subdivision, Brendermill, more fully shown and shaded in~ red on plat of survey entitled "Plat Showing Easement to be Vacated," made by J. K. Timmons & Associates, Inc., Engineers-Surveyors-Planners, date April 25, 1977, a copy of which is attached hereto as a part hereof." WHEREAS, Edward R. Applequist and Annette S. Applequist, owners of the property in question, have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate the tri- angular portion of variable width easement for Drainage and Utilities located near the south- eastern corner of Lot 17, Block B, Winterberry Ridge Subdivision. Brandermill, more fully sh~n and shaded in red on plat of survey entitled "Plat Showing Easement to be Vacated," made by J. K. T~ & Associates, Inc., Engineers-Surveyors-Plarmers, dated April 25, 1977, and notice that the Board of Supervisors would consider the adoption of an ordinance vacating said easement having been given in accordance with Seciton 15.1-431, Code of Virginia, 1950 as amended: NOW, THEREFORE, be it ordained by the Board of Supervisors of the County of Chesterfield, Virginia. ' That pursuant to Section 15.1-482 (6), Code of Virginia, 1950, as amended, that the portion of variable width easement for Drainage and Utilities located near the southeastern corner of Lot 17, Block B, Winterberry Ridge Subdivision, Brandermill, more fully shown and shaded in red on plat of survey entitled "Plat Showing Easement to be Vacated," mmde by J. K. Tin~ons & Associates, Inc., Engineers-Surveyors-Planners, dated April 25, 1977, a copy of which is attached hereto as a part hereof, is hereby vacated. This ordinance shall be in full force and effect in accordance with Section 15.1-482,~ Code of Virginia, 1950, as anmnded, and certified copy hereof together with the plat attached shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia. Pursuant to Section 1.1-485, Code of Virginia, 1950, as amended, and shall be indexed in the name of the County of Chesterfield as Grantor and Edward R. Applequist and Annette S. Applequist as Grantees. Ayes: Mrs. Girone, Mr. Apperson, Mr. Booknmn and Mr. Dodd. Mr. Pope states progress is being made on the water line extension to' the Carriage Hill-Otterdale area regarding participation by others. It is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that the following resolution be and it hereby is adopted: Whereas, the Chesterfield County Board of Supervisors, at its regular nmeting on November 12, 1975, adopted the "1985 Highway ~unctional Classification" and "Realigned Federal-Aid Hig~ay Systems" for Chesterfield County; and Whereas, the Federal Covernnmmt does not recognize the Federal Aid Interstate designation assigned in 1975 to the 5.8 mile section of the Richmond-Petersburg Ttm~npike in the rural part of Chesterfield County; and Whereas, it is necessary to include this section of the Turnpike on the Federal Aid Pr~ System in order to control the use of outdoor advertising signs, displays and devices; l~w, Therefore, Be It Resolved: the Chesterfield County Board of Supervisors approves the addition of the 5.8 mile section of the Richmond-Petersburg Tornpike in rural Chesterfield County to the "Other Principal Arterials" R~ral Functional Classification System and to the Federal Aid Primary System, Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Dodd inquires if the removal of signage will affect the business owners currently existing. Mr. Covington states that they ~uld come under a grandfather clause and would not have to remove their signs unless the Highway Department felt the need for such action and then the Highway Departmmnt would reimburse the owners for the cost of any such signage. Mr. Bookman, Mr. Dodd and Mr. Apperson de not have any road matters to discuss with Mr. Covington at this time. Mrs. Girone inquires about Route 60 and Robious Road and the unsafe situation that exists. Mr. Covington states they are making improvements to the road which should help when completed. Mrs. Girone presents Mr. Covington with a petition with 196 signatures requesting that a traffic signal be installed at Crowder and Route 60. Mr. O'Neill asks Mr. Covington to investigate a sunken spot on Harrowgate Road. He also inquires if Route 36 will be paved this year. Mr. Covington states it should be done in the near future. Mr. O'Neill cites the history of the roads in Greenbriar Subdivision, Section 3, stating that the Highway Departmmnt did at one timm notify the County that the roads were ready for acceptance and because of the lack of a resolution being maile~ the Highway Departnmnt has informed the County of several things that need to be done prior to acceptance. Mr. Covington states the seal is not holding and had they accepted this section, they might call the bond Of the developer, It is~.' agreed that Mr. Covington, Mr. McElfish and Mr. O'Neill meet to inspect the rOads. Mr. Manuel states the Cotmty has been formally notified that the roads in Salisbury Hillcrest Section hmve been accepted into the State System effective June 1, 1977, and further that effective May 31, 1977, Butler Road and LeMaster Road have been accepted into the State System. westerly 0.16 mile to a e~=de-sac, beginoing at Whitechapel Road, uhenc~ easterly 0.23 n~le to a cul-do=$ac. 0.25 mile O. 3A mile O. 39 mile 0.31 m~le 0.51 mile It is on noti°n of Mr, gpperson, s~c0nded by Mrs~ Qirone, resolved that the follc~ing changes ba made in the Planned Budget for th~ Eorly Childhood Grant; Increase Planned Budget Expenditures: 41-436-220.0 Travel 41-436-323~ 0 Supplies 41-436-405~ O Equipment $1,500,00 1.000.00 $2,500.00 $1,000.00 500~00 1,000.00 Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~.~. Bookman and Mr. Dodd. It is on motion of MrS, Givone. sccoud~d by b~. Dodd, resolved that a $50.00 C~ Fund b~ established f~ the Comm~nirf Development Deparm~nt in the m of Michael C. Ritz. Ayes: Mr. O'Neill, Mrs, Girone, Mr. Appetite, M~, ~oo~nmn and Mr. Dodd. Total P~vamue $1,639,058 $510,000 $2,149,058 $2,219,408 $(70,350) Administrative $143,589 $ 56,625 $200.214 $176,916 $ 23,298 Nursing Service 819,431 148,915 968,346 985,647 (17,301) Ancillary Services 220,669 60,663 281,332 236,796 44,536 Land,fy 49~0z~ 10,001 59,045 59,665 (620) Housekeeping 103,565 18,847 122,412 122,504 (92) Operation of Plant 185,284 39,938 75i222 536,975 38,247 Central Supply 12~228 2,253 14,481 14,932 (451) Interest 0 0 0 60~000 (60,000) Total Exp~nditures $1,838.367 $434,118 $2,272,48~ $2,226,222 $46,263 Equipnmnt Purchases: Actual July-April Administration $ 545 Nursing Services 845 Ancillary Services 611 Dietary 0 0perationof Plant 70 Central Supply 0 Equipment $ 2,071 Total Expenses $1,840,438 Total Rmvenue Total Expenses ExpEnses Over Revenues Projected ~y-June $ 280 558 305 0 0 0 $ 1,143 $435,261 $2,149,058 ,,,$,275,699 $ (126,641) Total For Amendment Increase Year Ended Budget (Decrease) 6/30/77 1977 Requested $ 825 $ 500 $ 325 1,403 3,500 (2,097) 916 950 (34) 0 200 (200) 70 500 (430) o 200 <2oo) $ 3,124 5,850 $ (2~636) $2,275,699 $2,232,072 $ (43,627) Note: A detailed line item listing will be included in the Board papers. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman end Mr. Dodd. Mr. ~iicas states he has some question regarding the reimbursement of the nmney. Mr. Martin states that this was an expense incurred by the Nursing Honm and he saw no problem with this way of handling the matter. After considerable discussion of the rotter, it is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that $75,784 be appropriated from the Unappropriated Surplus of the General Fund (11) and transferred to the Airport Fund (16) to supplement the operation of the Airport for 1976- 77 fiscal year. And be it further resolved that the following budget amendments be rode: ACCOUNT Increase Revenue 16-000-505.0 Contract Operator $( 1,479) 16-000-817.0 Fuel Sales (70,000) 16-000-819.0 Restaurant ( 2,000) 16-000-907.0 Other Income ( 3,000) $(76,479) Decrease Revenue: 16-000-504.0 Rent Tie Downs 8,200 16-000-816.0 Maintenance Labor 20,000 16-000-818.0 Avionics 90,000 TOTAL REVENLMDECREASE I~TDECREASE ~REV~JE Increase Expenditures: AI~IISTRATION 118~200 $ 41,721 Aero Industries Fees higher than anticipated Higher than anticipated Fuel Sales 0nly $3,000 was budgeted Reimbursements from Two-WayFund Airport I~nager submitted wrong amount to be included in original budget Income Year-to-date less than budget called for Income Year-to-date less than budget called for and Two-Way transferred out 16-162-206.0 Dues & Subscrip. $ 100 16-162-218.0 Postage 250 Subscriptions to Publications Rate Increase 16-163-217.0 Telephone $ 1,500 16-163-312.0 Vehicle Operation 400 16-163-405.0 Equipment 600 ~3ELOPERATIOI~ Maintenance Shop makes long distance calls to order parts Higher costs than anticipated Purchase of a jack 16-164-123.8 Fuel Supervisor $ 1,000 16-164-123.9 Fuel Servicemen 5,000 16~164-323.0 Fuel for Resale 55,000 16-164-323.1 Material for Rasale 1,000 16-164-401.0 Fire Apparatus 100 AVIONICS Overtime and Holidays paid Overtimm, holidays for full-timm position. Carrying two parttimm positions where one full time was budgeted. Sales are high, er than anticipated Revenue is also increased Sales are higher than anticipated Revenue is also increased Nothing budgeted for this 16-165-217.0 Telephone $ 500 16-165-220.0 Travel 1,100 Nothing budgeted for this Nothing budgeted for this 16-167-207.0 16-167-223.0 16-167-226.0 16-167-312.0 Electric Current $ 15,000 Purchase of Water 400 Sewer Service 400 Vehicle Operation 700 Higher than anticipated usage and rate increase Higher than anticipated usage and rate increase Higher than anticipated usage and rate increase Actual expenses are exceeding budget BUn~DINGS ~ G~OU~DS (c~rnV~D) 16-167-323.0 Materials & Supplies $ 750 16-167-324.0 Tools and Supplies 450 16-167-414.0 Light Equipraent 150 UNASSIGNED EXPENSES 16-168'210.0 Fire Insurance 16-168-211.2 Liability Insurance 16-168-295.1 County Retirement $ 125 2,100 100 $ 86,725 Actual expenses are exceeding budget Nothing budgeted Purchase of a dimner assen~ly Nothing budgeted Premium higher than anticipated Actual cost higher than anticipated Decrease Expenditures: AI~STRATION 16-162-109.0 Clerical $( 16-162-215.0 Repairs & Maintenance ( 762) Unspent salaries 75) Not needed 16-163-141.0 Aircraft Mechanic $ (5,000) 16-163-206.0 Dues & Subscriptions ( 250) .16-163-215.0. Repairs & Maintenance ( 300) 16-163-323. O Materials' & Supplies .- ( · 7,500). 16-163-325.0 Uniforms ( 200) 16-165-141.0 Radio Technician $( 30,000) 16-165-218.0 Postage ( 75) 16-165-312.0 Vehicle Operation ( 500) 16-165-323.0 Materials & Supplies ( 7f500) $ ~-~r. O'Neill, Mrs. Girone, Mr. Apperson, Mr. BUILDINGS AND GROUNDS 16-167-214.3 Machine Rental TOTAL EXPENDITURE DECREASE NET INCREASE IN EXPENDITURE TOTAL EXPENSE BUDGET AFIER ADJUSTMEA~S TOTAL REVENUE BUDGET AFiMR ADJUSIMEN~S ADDITIONAL APPROPRIATION FROM G~qERAL FLIqD Ayes: Unspent salaries Not needed Not needed Purchases will be less tban anticipate Not needed Salaries transferred to Two-Way Radio Fund Transferred to Two-Way Radio Fund Transferred to Two-Way Radio Pund Transferred to Two-Way Radio Fund $( 500) Unused $(52,662) $ 34,063 $ 471,484.00 $ (395,700.00) 75,784.00 Bookman and Mr. Dodd. The Board conmends Mr. Ramsey and his staff for a fine report. It is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that $2,500 be appropriated from the Unappropriated Surplus of the General Pund to the Jail's 1977-78 budget for the purpose of establishing and funding a GED program which was previously funded by the School Division. 11-063-111.4 Comp. of Part-time Teacher $ 2,000 11-063-319.0 Office Supplies 500 Also, increase Planned Budget Revenue Account 11-000-620.4 Shared Expenses - Sheriff by $1,667. This represents the amount whichwill be reimbursed by the State of Virginia. Ayes: . Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. O'Neill, seconded byMr. Bookman, resolved that Butler Road in Matoaca District be and it hereby is renamed BarettaRoad. Ayes: Mr. O'Neill, Mrs. Girone, Mr: Apperson, Mr. Bookman and Mr. Dodd. Mr. M~Elfish states he will. bring street light requests before the Board after he has received a price on the cost of installation because the Board has appr~ed some street lights in the past that have cost figures ranging from $448 and lower depending on existing poles, underground wiring, etc. There is considerable discussion regarding how expensive a light should cost to be reasonable who should pay for the installation, the Connm~ity Development Department should recognize where street lights should be installed when approving subdivision plans, if street lights should be installed on private property at the County's expense, etc, It is generally agreed that no action be taken today and further that tb~ Street Light Policy be reviewed on June 22nd with the Connmnity Development Department reviewing said policies and bringing reccnmendations addressing the concerns of the Board at that time. Mr. Dexter Williams presents the Board with a Park 'n' Ride and Transit Report. He asks the Board to review this draft and be ready to discuss any possible changes they might have at the meeting on June 22nd. He adds if changes are mde and approved by the Board a final copy will be distributed at the meeting on July 13th. There is some discussion concerning this matter and Mr. Williams states that no mat.'ter what type of service could be approved for the County, the County will have to subsidize a portion of the cost. He states the RRPDC should complete a Bus Utilization Survey by June 15th which will help give a mere accurate account of the need and in what areas public transportation may be needed and/or wanted. Mr. O'Neill states he is not sure the County needs or wants a bus service at this time. Mr. Williams states that costs for this type of service will continue to rise and the County would have to do a selling job on this program if it were to be successful. It is generally agreed the Board review the material for discussion on June 22nd. It is on motion Of Mr. Apperson, seconded by Mrs. Girone, resolved that the Chairman be and he hereby is authorized to sigD a transportation contract with the RRPDC for highway planning for fiscal year 1976-77 subject to the County Attorney's approval, a copy of~which will be filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apparson, and Mr. Dodd. Mr. Zook states the CETA program could enable the County to begin a project removing and disposing of tires that have accunulated around the County. He states he would like to incorporate in the contract that other manpower services needed by General ServiceS, Environmental Engineering or Recreation could also be included. After further discussion of this rotter, it is on motion of ~{r. Bookman, seconded by Mrs. Girone, resolved that $1,600 be and it hereby is appropriated from the U~appropriated Surplus Of the General Fund to 11-103-299.0, Grants, County Share, for the removal of tires from the County; that any County ~msident excluding businesses with leas than 100 tires could notify the County to pick these tires up and dispose of them at no cost to the resident. Any resident having over t00 .tires or any business desiring to dispose of tires irrespective of the' number, can deliver them to the County and the County will dispose of them at a cost of $. 10 per tire; that after a certain date wb_ich will be established, the County ordinance will be effective and any one with tires will have to remove them which cost will be $. 35-$1. O0 at the County .landfill and further be it resolved if the program cannot be amended to include other manpower services that could be accomplished in the Recreation, General Services or EnviroLm-mntal Engineering Departments the County will withdraw its application for funding. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Zook states bids were received for the printing of the General Plan map and docn~nent which low bid for the map was $2,915 and for the doc%m~nt was $4,758. t~ adds the Connunity Development Department would like to add an additional 1,000 copies of the map. He states the total price for the printing would be approximately $8,000 of which $6,500 would be paid by HUD. He adds the maps would be free but they would like to charge $. 58 for the text which would off-set the $1,500 that needs to be appropriated. After further discussion of the matter, it is on motion of _Mrs. Girone, seconded by l{r. Dodd, resolved that $1,500 be and it hereby is appropriated from the Unappropriated Surplus of the General Pund to 11-104-299.0 Other Contractual Services and further be it resolved that the low bid of Wilkinson Printing CO. for the printing of the text in the amm~nt of $4,758 and the Iow bid of The. Baughman Co. for the printing of the map in the anm~t of $2,915 be and they hereby are accepted. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Chief Eanes states this will be the second straight year in which the Fire Departnmnt has received NAG0 award for an outstanding project. He adds he would like to have the Technical Sarvice Unit, which was selected for the award, displayed at the NACO nmeting because it is, as well as he is aware, the only such Unit in the United States. After consideration of the matter, it is on motion of .l~lrs. Girone, second_~d by Mr. O'Neill, resolved that two members of the Fire Departr~nt affiliate¢ with the Technical Service Unit be and they hereby are granted permission to attend the NACO meetin in Wayne, liichigan. Ayes: Mr. O'Neill, Mrs. Girone, Mr. App~son, Mr. Bookman and Mr. Dodd. It is generally agreed that discussion regarding the }~utual Aid Agreement with Richmond regarding Cardwell Machine Company be deferred until July 13th. Chief Eanes states he has received a request for salaried firefighters by District Chief Vincent who has been utilizing the high school senior volunteer firefighters during the school sessions. He states that Chief Vincent feels daytime assistance is needed to provide adequate fire protection in this section of the County. After furthar consideration of this matter, it is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that three firefighters be employed for the r~n~inde~ of the month of June, July and August and further be it resolved that $2,000 be and it hereby is appropriated from the Unappropriated Surplus of the General Fund to 11-071-106.0, Conpensation of Firemen. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, }-{r. Bookman and }lt. Dodd. Chief Eanes states he would like the Board to approve the installation of three fire hydrants on Chester Rmad to afford the area better fire fighting capabilities. Ne states five should be installed in the area but three would suffice at this time. After consideration of this matter, it is on motion of Mr. Dodd, seconded by Mr, Apperson, resolved that three fire hydrants be installed at 1. The southside of Route 1515. 2. In front of 11133 Chester Road, and 3. Chester ~Dad south of Wood Dale P~ad, and be it further resolved that $3,750 be appropriated from the Unappropriated Surplus of the General Fund to 11-071-292.0 Installation of Fire Hydrants. Ayes: Mr. O'Neill, Mrs. Girone, I~r, Apperson, ~r. Bookman and ~.{r. Dodd. Mr. Birdsong states Mr. Ted Barris, who· is representing the Salisbury Corporation, has requested the County reimburse said Corporation $15,325.20 in cash and the same amount through refunds for their participation in the oversizing of the water rain for contract W77-46CD, Salisbury, Winter- field Section. Mrs. Girone asks if this would be setting a precedent. Mr. Micas states refunds of this nature depend on the availability of cash in the system and would not be setting a precedent. After ft~ther consideration of this matter,, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that the following, water contract be and it hereby is approved: W77-46CD Salisbury, Winterfield Section Developer: Salisbury Corporation Contractor: Stamie E. Lyttle Co., Inc. Estimated Rmfund to Developer: $30,650.40 Estimated Cost to Developer: $72,402.60 66-260-807.0 - $15,325.20 - Cash Refund 66-260-807.1 - $15,325.20 - Refund Through Connections Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson,. Mr. Bookman end Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the proposed ordinance regarding kennels be and it hereby is to be advertised for a public hearing on August 15, 1977, at 7:00 p.m. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the proposed ordinance amendment to Section 28-3 (fees) of.the Chesterfield Zoning Ordinance be and it hereby is to be advertised for a public hearing on July %8, 1977, at 1:00 p.m. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Bruce Kimble, Asst. County Attorney, states there has been somm concern regarding procedures for roads, alleys, easements, etc. to be vacated. He presents the Board with a proposed policy and a proposed ordinance amendment by which these matters could be handled more .efficiently. After some consideration of this matter, it is on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the procedures, as presented, be and they hereby are adopted. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by ~. Apperson, resolved that the proposed ordinance amending Chapter 17 relating to the vacation of streets, alleys, etc. be advertised for a public hearing on July 18, 1977, at 1:15 p.m. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Apperson, seconded by Mr. Dodd, resolved that $1,406.85 be and it hereby is appropriated from the Urmppropriated Surplus of the General Fund to account 11-651-991.7, Refund Airport for reimbursm~nt of overpaymmmts to the Fedaral Aviation Administration. Ayes: Mrs. Girone, l~r. Apperson, Mr. Bookman and ~r. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that the rec~aest of Southside Speedway for a pyrotechnic display on July 1, 1977, be and it hereby is approved subject to the conditions required by the Chesterfield County Fire Department. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is generally agreed that appoinm~nts to the Appomattox Basin Industrial Development Corporation and the Chesterfield County Industrial Authority be deferred until June 22nd. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the following resolution' be and it hereby is adopted: Whereas, the Midlothian High School Boys Tennis Team has won the State Group AAA Tennis Championship for 1977; and Whereas, the 1977 Trojan Boys Tennis Team has won the first State Group AAA Crown in any sport at Midlothian High School; and Whereas, the Midlothian Boys Tennis Team has won the first State Team Tennis Title for the Central Region since 1970; and Whereas, the Midlothian High School Boys Tennis Team has brought honor and distinction to Midlothian High School, Chesterfield County and its school system; Now, Therefore, Be It Resolved: That the Chesterfield County Board of Supervisors co--ends and praises the Midlothian High School 1977 Boys Tennis Team, their coaches and staff for their outstanding accomplishment, their sportsmanship, their dedication and their hard work that has brought credit to the team, the school, the cdnn~nity and Chesterfield County. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Manuel states he has received a request from Moseley-Hening, architects for t_he Juvenile and Donmstic Relations Court and Probation Building, for the County to employ a soils engineer and land surveyor to do the necessary work which he estimates to be $3,000. He states the architect recormmnds J. K. Tinmons as land surveyor and Sayre and Sutherland as the soils engineer because of their previous work on the project. After consideration of this rotter, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that the Interim County Administrator be and he hereby is authorized to hire J. K. Tinm~ns as the land surveyor and Sayre and Sutherland as the soils engineer for the Juvenile and Domestic Relations Court and Probation Building provided the cost is reasonable and further that if the cost is too high, this matter will be brought back before the' Board for further discussion. ' Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mrs. Girone, seconded by Mm. Apperson, resolved that the State Highway Departnmnt be and it hereby is requested to accept the roads in Greenfield, Section I, into the State Seconda~ System. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. ~l~nuel states he has received an estimate of $62,500 from Carlton, Taylor & Clark for renova- tions in the old data processing building for use by the Welfare Departmmnt.which estimate does not include any work to be accomplished on the heating or air conditioning systems. Mr. Manuel states the State will be reimbursing the County for approximately 80% of this cost over a period of years. After further consideration of this rotter, it is on motion of Mr. Apperson, seconded by ~.{r. Bookman, resolved ~that Planned Budget Expenditure account 12-500-601.0, New Buildings be reduced by $62,500.00 and Planned ~udget Expenditure account 12-511-600.0, Improvement to Sites be increased by $62,500 for alterations to the old data processing building for use by the Welfare Department. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mrs. Girone asks that a talley of the revenue sharing funds be brought to the Board meetings. }{r. Msnuei informs the Board that a copy of the audit for the County Clerk and the Clerk of the Circuit Court for 1975 has been received by the County and a copy of said audit is filed with the papers of this Board. It is generally agreed the Board will meet on June 27th at 9:30 a.m. for a field trip with the Director of Connunity Developmmnt. It is on motion of Mrs. Girone, seconded by Mr. Bookman, resolved that the Interim County Adminis- trator and the Director of Persora~el be and they hereby are granted permission to attend the County Administrator's Conference in Virginia Beach ~aring the week of June 13th. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. It is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this Board go into Executive Session to discuss personnel rotters. Ayes: Mrs. Girone, Mr.. Apperson, Mr. Bookman and Mr. Dodd. Reconven~/l§: 77SR129 In Bermuda Magisterial District, Mr. Clinton R. Saunders requests renewal of a mobile homm permit to park a mobile honm on property which he owns and better known as 10014 Beaumont Avenue. Tax Map Sec. 81-16 (5) Central Park, Block 7, Lots 32-37 (Sheet 23). Mr. Saunders' sister is present representing her brother. There being no opposition to this request it is on motion of Mr. Dodd, seconded by }k. Apperson, resolved that this requast be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SR130 In Bermuda Magisterial District, Mr. Sherman Mills requests renewal of a mobile home permit to park a mobile home on property which he owns and better known as 4816 Shop Street. Tax Map 115-10 (5) Marquis Property Lot 7 (Sheet 32). Mrs. Betty Lewis is present representing Mr. Mills. There being no opposition to this request, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SR131 In Bermuda I4agisterial District, Ms. Betty Lewis requests renewal of a mobile home permit to park a mobile home on property which belongs to James Dudley, brother of the applicant and better known as 4841 Shop Street. Tax Map Sec. 115-10 (3) Werths Addition, Lots 69A, 70, 71 (Sheet 32). Ms. Lewis is present. Mr. Schiavo inquires if she has a septic tank and she states she does. There being no opposition, it is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SR132 In Bermuda Magisterial District, Mr. Kenneth R. Snodgrass requests renewal of a mobile home permit to park a mobile home on property which belongs to Orville C. Lucas, friend of the applicant, and better known as 2900 Kingsland Road. Tax Map 81-3 (1) parcel 11 (Sheet 23). Mrs. Snodgrass is present. There being no opposition, it is on motion of Mr. Dodd, seconded by Mr. Apperson, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77SR133 In Bermuda Magisterial District, Piedmont Contractors, Inc. requests renewal of a mobile home per- mit to park a mobile home on property which belongs to Joseph C. King and better known as 12801 Old Stage Road. Tax Map Sec. 116-12 (1) parcel 6-2 (Sheet 32). The General Superintendent of Piedmont Contractors, Inc. is present. There being no opposition, it is on motion of Mr. Dodd, seconded by Mrs. Girone, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr~, Apperson, Mr. Bookman and Mr. Dodd. 77S134 In MatoacaMagisterialDistrict, Mr. PhillipW. Elder requests a mobile home permit to park a mobile home on propertywhichbelongs to George T. Elder, father of the applicant, and better known as 6207 Fitzhugh Street. Tax Map Sec. 186-4 (1) parcel 16 (sheet 52). Mr. Elder states this trailer would be used to house his mother who will take care of his daughter because he works shift work. He adds all the neighbors in the area are agreeable to this mobile home bein~ located here and he will comect to public sewer but will have an individual well. There being no opposition, it is on motion of Mr. O'Neill, seconded by Mr. Apperson, resolved that this request be and it hereby is approved for a period of two years. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S047 In Matoaca Magisterial District, Glen T. Hastings Company requests a Conditional Use to permit the construction of 16 two family units in a Residential (R-7) District on a 14.3 acre parcel fronting approximately 100 feet on Brickhouse Drive and being located off the southern line of Block B of River Road Estates. Tax Map 181-16 (1) Parcel 7 (sheet 53/54). Mr. James Andrews, attorney representing Glen T. Hastings Company, states more t~o-family units can be constructed trader the present zoning but Mr. Hastings intends, at this time, to construct single family dwellings on the remaining lanc~ that this conditional use for the entire parcel of land to be two-family dwellings was a matter of public record and states further that by proceeding in the nmnner as requested, 95 less units would be built. Mr. Lyle ~. Jones, a homeowner in the area, states he is opposed to the construction of these units because all housing is single family and should remain single family. Mr. O'Neill states that under the current zoning Mr. Hastings could, as stated previously, construct more two-£amily units than what is now being requested. He adds this seems to be a lesser situation than what could exist. It is on motion of Mr. O'Neill, seconded by Mrs. Girone, resolved that this request be and it hereby is approved subject to the conditions reco~nded by the Planning Co~ndssion. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S058 In Clover Hill Magisterial District, George B. Sowers, Jr. requests rezoning from Agricultural (A) to Residential (1t-7) of a 25.05 acre parcel fronting 535.12 feet on Providence Road and located approximately 175 feet north of its intersection with Reams Road. Tax Map 39-2 (1) 8 (Sheet 14). There is some concern expressed regarding the graveyard. Mr. Eugene Glenm states the graveyard will be screened and access will be over another parcel of property. There being .no objection it is on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this request be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S063 In Bermuda Magisterial District, Sixty South, a Virginia General Partnership, requests rezoning from General Business (B-3) to Mobile Home Park (MH-1) of a 9 acre parcel fronting 50.63 feet on Jefferson Davis Highway and located approximately 250 feet north of its intersection with West Hundred Road. Tax Map 116-6 (1) 27 (Sheet 32). It is on motion of Mr. Dodd, seconded by Mr. Bool~nan, resolved that this case be deferred for 60 days at the request of the applicant. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S059 In cl°Ver'HillMagisterial District, Calcourt Properties, Inc. request rezoning from Agricultural (A) to Rmsidential (R-7) of a 67.1 acre parcel fronting approximately 2,000 feet on Wa]r~ley Boulevard, also fronting approximately 600 feet on Newbys Bridge Road, and being located in the southeast quadrant of the intersection of these roads. Tax Map Sec. 40-9 (2), 4lA, 42A, 47, 47A and 47B, Belmont Farms, Lots 4lA, 42A, 47, 47Aand 47B. (Sheet 15). Mr. Courtney Frazier, representing Calcourt Properties, Inc., is present to answer,any questions the Board might have. There being no opposition, it is on motion of Mr. Bookman, seconded by Mr. Apperson, resolved that this request be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S061 In Dale Magisterial District, }l:~xH. Hunter and GeorgeKcraget request rezoning from Agriculat~ral (A) to Residential (R-9) of a 123.26 acre parcel located 1,280 feet south ofBeachRoadmeasured from apoint 300 feet west of the intersection of Qualla Road and Beach Road. TaxMap~ll0 (1) 45 (Sheets 29 and 38). Mr. Balderson states the Planning Gonmission has recom~nded approval of Residential (R-25) for this property. }~. Kcraget states he is agreeable to the R-25 zoning for this parcel of land. There being no opposition, it is on motion of Mr. Apperson, seconded by Mrs. Girone, resolved that this requast for Residential (1t-25) be and it hereby is approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S065 In Dale Magisterial District, R. O. and C. Douglas Spencer requests rezoning from Co~mm~ity Busines~ (B-2) to General Business (B-3) to a depth of 400 feet of a 19.70 acre parcel fronting approximatel~ 1,300 feet on Iron Bridge Road also fronting approximately 500 feet on Beulah Broad and located in the southeast ~clrant of the intersection of these roads. Tax Map 79-4 (1) 4 & 5 (Sheet 22). Mr. sPencer states in 1957 this land was zoned general business, was changed by the County to C-2 and was again changed by the County to B-2 and he would like B-3 for the storage of construction equipment. Mr. Charles Beddow, attorney representing Mr. and [~rs. Robert Taylor, the adjacent landowners, states their opposition to this rezoning. He states the Taylors live on the old home site, it has been recognized as having historic values, they would be able to see the site because of the rolling topography of the land, there will be lights and bothersome noise at all times of th day and night, that this will set a precedent for Route 10 and will invite these kinds of uses along the roadway, and further that it will destroy and disrupt the entire area. Mr. Spencer states they ere requesting only the first 400 feet be rezoned and not the entire 1,000 which would be up close to the bz~rm and that they would be using the land closest to Kingsland Road. There is some question as to what Mr. Doug Spencer intends to do with his parcel of land. tM state he might eventually bring his print shop from Richmond to this area. After further discussion of the matter regarding buffer areas, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this request be and it hereby is approved subject to a 25' buffer (either a fence or planted buffer of reasonmble height) at the time of the construction of a business on Mr. Doug Spencer's property and that Mr. R. O. Spencer leave a natttral treed buffer of 25' on the north, south and east side of the construction equipment site. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. l,~r. Boolmmn states he feels this is better than what currently exists for this land because a buffer was not required previously for protection for the Taylors. 77S066 In Clover Hill Magisterial District, Dairy Barns of Richmond, Inc. requests a Conditional Use to permit the operation of a Retail Sales, Wholesale Distribution and Drive-In establishmmnt in a Light Industrial (M-l) District on a 0.67 acre parcel fronting 240.03 feet on Walmsley Boulevard, also fronting 151.82 feet on Turner Road and located in the northeast quadrant of the intersection of these roads. Tax Map 40-6 (1) 22 (Sheet 15). l~r. Jim Nackley, representing Dairy Barns of Richn~nd, Inc., states they have complied with all the requirenmnts of the Highway Department and presents a new plat. A businessman in the area states something needs to be done about the traffic. Mr. Bookman states this business would not generate a large amount of traffic. After further consideration of this matter, it is on motion of Mr. ~ookman, seconded by Mr. Dodd, resolved that this request be and it hereby is approved subject to the conditions rec~a~mnded by the Planning Conmdssion with condition number 6 of the Planning Staff's recon~mndation being included as condition #5, and being included as part of the requirement s. Ayes: b~s. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S067 In Matoaca Magisterial District, Elbert N. and Carrie N. Clark request a Conditional Use to permit the construction of one (1) duplex in a Residential (R-7) District on a parcel fronting 62 feet on Aldridge Avenue and located appro~tely 750 feet east of its intersection with Jefferson Davis Highway. Tax Map 163-11 (3) 12, Boulevard Heights, Block B, Lot 12 (Sheet 49). There being no opposition present, it is on ration of Mr. Apperson, seconded by Mr. Bookn~n, resolVed that this request be and it hereby is approved subject to the conditions recomrmnded by the Planning Cormzission. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S068 In MidlothianMagisterialDistrict, Mr. and Mrs. James O. Schaeffer request a Conditional Use to permit the operation of a Stock Farm (to keep six (6) horses) in aResidential (R-40) District on a 15.49 acre parcel, fronting app~oximaqely 875 feet on Old Gun Road West also fronting approximate 1,250 feet on YoungManor Drive, locate~ in the southeast quadrant of the intersection of~hese roads located in the southeast .quadrant of the intersection of these roads and known as 3301'Old Gun RoadWest. Tax Map 2-15.(1) 6 (Sheet 2). Mr. Andy Turner asks questions regarding the specific use of the conditional use, if it were transferrable, etc. and adds he has no objections. There being no' opposition, it is on motion of Mrs. Girone, seconded by Mr. Apperson, resolved that this request be and it hereby is approved subject to the conditions reconm~ded by the Plarming Commission. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S069 In Clover ttill Magisterial District, William G. Speeks requests rezonin.g from Residential (R-12) to Residential (R-9) of a 96.74 acre parcel lying off the northern terminus of Woodsong Road (Genito Forest), and located off the eastern terminus of Dummine Drive and Monday Way (Lake Genito Estates). Tax Map 49-6 (1) 1 & 2 (Sheet 14). There being no opposition present, it is on motion of Mr. Bookman, seconded by Mr. App~rson, resolved that this request be and it hereby is approved. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. 77S070 In Matoaca Magisterial District, Zane G. Davis, for Colonial Pine Estates, Inc., requests rezoning from Agricultural (A) to Residential (R-7) of a 117 acre parcel fronting 515 feet on Woodpecker Road, located approximately 150 feet north of its intersection with Dupuy Avenue, also fronting 475 feet on Branders Bridge Road located 1,350 feet north of its intersection with Seaboard Coast Line Railroad. Tax Map 175-13 (1) 1 & 2 (Sheet 49). There being no one present representing the 'applicant, it is on motion of Mr. O'Neill, secOnded by Mr. Booknmn, resolved that t~his request be and it hereby is deferred 30 drays. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd, 77S135 InDaleMagisterial District, Thomas H. Tilleyrequests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies approximately 290 feet off the north line of ChalkleyRoadmeasured from apoint 6400 feet southwest of its intersectionwith Centralia Road. Tax Map Sec. 96 (1) part of parcel 44 (Sheet 31). Mr. Apperson inquires if Mr. Till~y has an 'easement for egress and ingress to his property. Mr. Cole states the 25 foot right-of-way is being conveyed in his deed. There being no opposition, it is on motion of Mr. Apperson, seconded by Mr. Bookman, resolved that this request be and it hereby is approved with the understanding the County will not have any responsibility in the building or ~maintenance of this road. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, and Mr. Bookman. 77S136 In Clover Hill Mm_gisterial District, William M. Elliott requests a variance to use a parcel of land which hms no public road frontage for dwelling purposes. Tbis parcel lies 1,100 feet off the north line of Pear Orchard Road measured from a point 36,000 feet southwest of its intersection with Skinquarter Road. Tax Map Sec. 86 (1) parcel 10-1 (Sheet 26). Mrs. Elliott is present along with all the neighbors in the area who are in favor of this request. There being no opposition, it is on motion of ~. Bookman, seconded byMr. Apperson, resolved that this request be and it hereby is approved. Ayes: Mrs. Girone, Mr. Apperson, Mr. Bookman and }lt. Dodd. 77S137 In MatoacaMagisterial District, James E. Howertonrequests a variance to use a parcel of land which has no public road frontage for dwelling purposes. This parcel lies 1,321 feet off the 77S138 C. 'G/Manuel, ' In~ Seck~.tary E. F~rIi~- 0 Neill, Chai~rm~n