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09-14-77 MinutesIrfP~INI-A: At a reB~lar meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on September 14, 1977, at 9:00 a.m. - Supervisors in Attendance: Mr. E. Merlin O'Neill, Chairman Mrs. Joan Girone, Vice-Chairman ~ J, Ruffin APperson Mr. C, L, Booknmn Mr. Garland Dodd ' Mr. Nicholas M, Maiszer, County Administrator Staff in Attendance: ~Mrs, Joan Dolezal, Secretary chief Robert Eanes, Fire Department Mr John Harmon, Right-of-Way Agent Richard McElfish, Environmental Eng. Steve Micas, County Attorney Don Pavell Michael Pitz, Dir. of Commmity Develop. Chalres .Ouaiff, Supt. of Accts. & Recs'- Jmnes Schiavo, ZoninK AdmLnistrator David Welchons, Asst. Dir. of Utilities Lynn Wingfield, AJmin. Asst. to Co. The fhairman called the meetinK to order at the Courthouse at 9 :I0 am. (DST). Mr, Apperson gave the invocation, on n~tion of Mr. Apperson, seconded by Mrs' Girone, the minutes of August 24, 1977 were approved as anended. Ayes: Mr'. O'Neill, Mrs, Girone, 'Mr. Apperson, Mr, Bookman smd Mr. Dodd. The ~oard of Supervisors this day approved all claims presented to the County for the nmnth of August, 1977, and authorized the Treasurer of the County to issue warrants as follows: 1~64850-166676 REVENUE SHARING $317,621.05 164861-165861 LIBRARY FUND 7,151.63 165087-166607 LAW LIBRARY 169,890.60 164930-165806 AIRPORT ADMINISTRATIf~N 164873-166673 COUNTY GARAGE F~ND 164882-166527 164865-165848 WORKMEN' S CO~ENSATION FUND 164871-166550 PRE-TRIAL EffERVENTION 165509-165878 VIRG~IAPUBLICASSISTANCEFUND 164831-166779 1'65084-166087 CENTP~LIB~¥ 165438 & 165450 ELECTRIC SERVICE FUND27 164867-166514 SCHOOL OPERAT~GF~D 164149-166669 76 SCHOOL BOND CONSTRUCTION F~ND 164196-166622 266.36 28,793.55 28,722.74 8,312.27 7,302.67 181.04 38,008.51 56,433.94 12,169.00 1,624.42 2,295,393.12 711,120.05 75 SCHOOL B(/qD CONS/I%UCTION l~/gD' 165232-166674 SCHOOL PAYROLL DEDUCTION F[IqD 165369-165390 COIIqTY PAYROLL .DEDUCTION FUND 59 164881-166526 WATER oPERAT/I~F~ 017429-017587 WATER IMPRDV~NT, REPIAC~.~9~f&EXrENSION 017436-197591 WATER ~.~fER DEPOSIT FUND 017509-017547 WATER METER INSTALLkTION 017449-017588 017428- 017587 017431-017550 SEWER OPERATING FUND 017432-017587 SEWER DEBT FUND 017495 & 017562 SEWER ]24PROVMv~qT~ REPLACEMENT & EXII~SION FUND 017435-017589 ~{GE~EERINGSERVICES 017430-017585 UTILITY~DRRI~I~'S CC~PENSATION 017517-017590 WATER FACILITIES $ 138,760.17 128,157.84 122,732.14 23,579.10 1,181.31 455.00 1,595.04 29,722.88 752.07 25,192.81 186,500.00 717,212.05 366,047.77 193.00 ~017550 & 017587 481.28 On motion of Mrs. ~irone, seconded by Mr. Apperson, the Secondary System Road Construction Budget for Chesterfield County. was adopted as oresented at the meeting on August 24, 1977. Ayes: Mr, O'Neill, ~s. ~irone, Ur. ~poerson, Mr. Bookmmn and Mr. Dodd. Mr. Podd inquired if it would be oossible to have a public hearing on the Chester-Route 10 Project sometime in Januarw >~r. Covington stated he would investigate this oossibility. Mr. Dodd also ir~uired about Old Centralia Road from Thomas Dale High School to Woo~ ROadf Mr. Covington stated he would be ~lad to meet with ~%. Dodd concerning this matter. Mrs. r~irone asked that safety linas be oainted on Old Bon Air Poad and that old road lines be repainted in the Midlothian District where needed. Mr, ~ook~mn inqu/red about having Qualla P~ad //ned, ~r, Covington mta~ed the Highway Depart~emt is attempting to obtain a contract to do ~is %~rk ~md it w~ll be done as soon a~ the contract is ~xecuted, Mr. Bookrm~n stated the Manchester School site ~s still a major problem, Mr, Covington On motion of Mr, Appez~on, seconded by Mr. Bookman, the follc~rir~ S~er Ooncract w~ approved: S77 64CD Cabin Creek - Section A snd Off-site $74,695,00 Developer: Newby's Bridge Limited Partnership Co%~ty Cost; $5,671.50 On motion of Mr. Dodd, seconded~by Mr. Bookman, the request of Mr. Wade M. ogg of 12716 Richmond Street for a reduced sewer connection fee of $600 wa~ denied and the staff was authorized to write Mr. Ogg explaining the costs involved, etc. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr~ Dodd. %he County Attorney indicated that under the present ordinance the Board of Supervisors has no authority to grant reduced sewer and/or water connection fees. Mr. Mmiszer stated that if a citizen signs an affidavit to the effect that he did xeceive a contract or had signed a con- tract but through the fault of the postal services or otbmrs, it had not been received by the Court .ty, then the ~Utility Department staff could grant the reduced sewer and/or water connection fee. The Board generally agreed with this policy and Mr. Meiszer stated the policy would be fol- lowed in the future and would eliminate these matters from the Utility Agenda. On motion of Mr. Bookman, seconded by Mr. Apperson, the request of Mr. Cecil E. Hoyle to install a private system to pump sewage from Lot 16, Block A across Lots 14 and 15, Block A, Mockingbird. Hill, to a gravity sewer line was approved. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mrl Bookman and Mr. Dodd. 'On motion of Mr. Dodd, seconded by Mr. Apperson, authorization to employ a consulting engineer to design sanitary sewers to serve the Drewry's Bluff Road area was approved with the understanding that ~ one be physically employed until we hm~e tentative approval from HUD of the funding. Ayes: Mr. O'Neill, Mrs. G%rone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, the Chairman and Clerk of the Board of Supervisor~ were' authorized to sign on behalf of the County of Chesterfield the Agreement Providing for Con- veyance, Treatrnent and Disposal by the' Cit7 of Petersburg of Sanitary Sewage Emanating from Chesterfield County, a copy of which is filed with the papers of this Board. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd.~ On motion of Mr. Apperson, seconded by Mrs. Girone, the report prepared by EcolSciences, Inc. entitled, "Tributary M~mitoring and Water Ouality Management of Swift Creek Reservoir, Chester- field County, Virginia" was aDproved to ben'used as a guide in implementing the Swfft Creek Reser- voir Management Program. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr. Apperson, seconded by Mrs. Girone, it was resolved that the policy regarding vacations of easements, streets, alleys, etc. being heard on the third Monday be changed to any regnzlar Board meeting date because the Board has done away with the third Monday meeting each month. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr. Morris Mason asked for a 30 day deferral on the proposed vacation of a portion of Briggs Road because of some legal problems he was encountering. On motion of Mr. Dodd, seconded by Mr. Apper- son, discussion regarding the .closing of a portion of Briggs Road was deferred until October 12, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr: Dodd. Mr. Harmon stated the proposed vacation of an easement across lot 4, Block C, Section 1, Kimberly Acres had been legally advertised and that the staff reconnmnded approval. On motion of Mr. Apperson, seconded by Mrs. Girone, the following ordinance was apProved: "An Ordinance to vacate the 8 foot easement for drainage and utilities along the west line of lot 4, Block C, Section 1, Kimberly Acres Subdivision, said lot is more fully shown in Plat Book 17, Page 72, recorded in the Clerk's Office, Circuit Court of Chesterfield County, Virginia." WMEREAS, JAPES R. SMI2H and LIV.IIAN S. SMITH, owners of the above described property, have petitioned the Board of Supervisors of Chesterfield County, Virginia, to vacate the 8 foot ease- ment for drainage and utilities along the west line of lot 4, Block C, Section 1, Kimberly Acres Subdivision, said lot is more fully shown in Plat Book 17, Page 72, recorded in the Circuit Court Clerk's Office, Chesterfield County, Virginia, and notice that the Board of Supervisors would consider the adoption of an ordinance vacating said easement having been given in accordance with Section 15.1-431, Code of Virginia, 1950, as amended; WHEREAS, said easement is no longer needed by the County and the present owners wish to make use of the land which is inoons is tent with the rights granted to the County by the easemant; NOW, 1ME~EFORE, be it ordained by the Board of Supervisors of the County of Chesterfield, Virginia. That pursuant to Section 15.1-482 (b) Code of Virginia, 1950, as anmnded, the 8 'foot easement for drainage and utilities along the west line of Lot 4, Block C, Section I, Kimberly Acres Sub- division, said lot being more fully shown in Plat Book 17, Page 72, recorded in the Clerk's Office Circuit Court of Chesterfield County, Virginia, is hereby vacated. This ordinance shall be in full force and effect in accordance with Section 15.1-482(5), Code of Virginia, 1950, as amended, and a certified copy hereof together with plat attached shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chest~rfield County, Virginia, pursuant to section 15 1-485 of the Code of Virginia, 1950, as Ihe effect of this ordinance'pursuant to Section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee sim~le title of the easement to the abutting lot free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and James R. Smith and Lillian S. Smith as grantees. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr._ Dodd, seconded by Mrs. Girone, the proposed ordinance vacating a 10 foot alley ~in the Snead-Curtis Addition was deferred until October 12, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Dodd, October 26, 1977, at 3:30 p.m. was set as the date for a public hearing regarding the proposed ordinance creating a Johnson's Creek Development Drainage District. Ayes: Mr. O'Neil'l, Mrs. Girone, Mr. Apperson and Mr. Dodd. Mr, Meiszer stated that Item 5.a. was withdrawn from the agenda. On motion of Mrs. Girone, seconded by Mr. Dodd, th~ Board accepted an agreement between the County and Gardner-I~we Development Co., developers of Bon Air Manor, for Lots 21 and 22, Block E, and authorized the Chairman to sign a save-harmless agreemmnt with the Highway Departn~nt for certain drainage easements that may be necessary to be acquired in Bon Air Manor, Lots 21 and 22, Block E. Ayes: Mr. O'Neill, ~irs. Girone, Mr. Apperson, Mr. B~kman and. Mr'[ Dedd. On motion of Mrs. Girone, seconded by ~ir. Bookman, the road nan~d Lcmay Drive in the Midlothian District be changed to Winterslow Drive at the reques% of the citizens. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by ~r. Bookman, $1,356.43 was approved for payment for addi- tional road work on the roads leading to Robious School with said funds coming from the 3¢ Road Funds of Midlothian Magisterial District. Ayes: M~.. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mr. Apperson, seconded by Mr. Bookman, a street light was approved for installation at the intersection of Selwood and Melody Roads which funds will conm from the Street Light Fund for Dale District. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Bookman asked that the light installed at Genito Road and Route 360 be adjusted to shine on Poute 360. %he County Attorney stated he had returned the contract regarding Whitepine Road to the ;mst. Attorney General for the Highway Department for several changes which changes are being made and will be returned at the earliest possible date. On motion of Mr. Apperson, seconded by l~rs. Girone, the Board waived Section D-4 of the P~stric- ~tive Couenants of the Chesterfield Airport Industrial Park so as to allow the A & L Agricultural Labs to construct and use a temporary facility subject to the terms and conditions of the enClosed understanding. Ayes: Mr. O'Neill, Mrs. Girone, ~r. Apperson, }lt. BooPanan and Mr. Dodd. On motion of MrS. Girone, seconded by ~{r. Bookman, $28,534.00 was transferred from Plarmed Budget Expense Account~ 212-31340-6010, New Buildings, within the P~venue Sharing Budget to the Fire Departmmnt Budget, 111-07100-0000, which funds support the 14 additional firemen approved by the Board on July 27, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr, Apperson, ~{r. Bookman and ~{r. Dodd. On motion of Firs. Girone, seconded by ~{r. Dodd, $13,500 of the $20,000 that had been budgeted for sewer installation at the Midlothian Fire Station was reassigned to pay for lighting improve- ~.n~.~ ~ts in the Apparatus Room and for the acquisition of land for parking for the firemen at the Midlothian Fire Station which lighting improve~mnts will cost $3,500 and land acquisition will cos~ approximately $10,000, ~rs. Girone noted that the sewer installation could not be accom- plished from Sycamore Square because of engineering problems. Ayes: Mr. O'Neill, Mrs. Girene, }~. Apperson, I~. Bookman and }~. Dodd. Mr. Book,mn asked the County Attorney if it would be a conflict of interest if he discussed the ~next item on the agenda. The County Attorney stated it would not. On motion of Mr. Bookman, seconded by ~r. Apperson, the following budgetary, actions were taken: 1. Increased Planned Budget Revenue Account 111-00000-9151, Insurance Recoveries by $3,500. Appropriated $19,560,00 from the Unappropriated Surplus of the General Fund to: 111-31230-1270 Maintenance Employees $ 15,060.00 111-11142-2200 Travel 1,000.00 111-06150-4001 Replacement Motor Vehicles 3,500.00 Total $ 19,560.00 Increased Planned Budget Revenue Account 220-00000-8771, }{anpower Grant by $64,974.00. Increased appropriation as follows: 220-05420 Pre-trial Intervention $ 3,329.00 220-31420 Public Service Title VI 28,683.00 220-31430 Older Worker Program 17,540.00 220'31440 Adult WorkExperience 5,172.00 220-31450 Youth Employment 7,915.00 220-31460 Intake Center 2,335.00 Total $ 64,974.00 Ayes: Mr. O'Neill, Mr. Apperson, Mr. Bookman and Mr. Dodd. Dr. Sullins was present representing the School Board's request to carry over $225,000 from the 1976-77 budget year to the 1977-78 fiscal year for the purchase of inventory items to stock the new bus shop. Mrs. Girone inquired why the money was not spent. Dr. Sullins stated the equip- ment needed was batteries, tires, etc, which they had no room to store. Mrs. Girone inquired about the $6.00 fee being charged elementary children and also about the bus schedule which is .~m~king kindergarten children arrive hcme at 4:30 p.m. Dr. Sullins stated the $6.00 fee is for materials, supplies, throw-away books, etc, and that the bus schedule has been straightened out. Mrs. Girone stated the people in the County are very unhappy with the way the school system is operating. She inquired if the $6.00 fee was going into the supply category in the School's Budget and that it was determined by the School Board and the School Administration that an additional $90,000 was needed for the General Fund of the School Administration. Dr. Sullins stated it was being entered as additional funds in the budget. Mr. Bookman inquired if this was just a way to add additional funds because the Board cut their budget. Dr. Sullins stated the money was needed. }{rs. Girone stated the people in her area were not that concerned about the $6.00 but it was the principle that was upsetting them. Dr. Sullins stated there were more students and more mandated programs this year. }{rs. Girone stated the School System gets $. 65 out of every tax dollar in the County and that should be enough. Dr. Sullins stated Henrico and Richmond spend more per child on education than does Chesterfield. Mrs. Girone Stated Chesterfield has a different philosophy than either Richmond or Henrico and added further that the Board tries to do what the taxpayers want. She added that she felt the $6. O0 fee was a calculated move to put pressure on the Board of Supervisors because they cut the School Budget. }ir. Bookman stated he had been told that in public School Board meetings citizens were told to see their supervisor if they had a problem when discussing various school issues. Dr. Sullins stated this was not the case in .either instance. }{rs. Girone made a ration to deny the reques't because the surplus is much too low. Mr. Bookman seConded the motion with the understanding that when the total financial picture is available, this matter could be brought back to the Board for consideration. He adds he %x~uld like to see the gap between the School Board and the Board of Supervisors become close= rather than farther apart. Dr. Sullins stated he felt better ccn~,~nications between the two Boards could accomplish this. Mr. Apperson stated he did not want the School System to spend money on a panic basis so as not to have any surplus to turn in at the end of 'the year. He adds he knows the cost of the equipment discussed and cannot support the motion. Mrs. Girone withdrew her ration to deny t~e request. After further discussion of the matter, }.{rs. Girone made a motion to defer this matter until October 12. Mr. Bookman seconded the motion. Ayes: }{r. O'Neill, Mrs. Girone, Mr. Apperson, ~@. Bookman and Mr. Dodd. Mr. Bookman asked that a comparative analysis be done on this year's and last year's operation and would also like a breakdown of the equipment that is to be purchased. On motion of Mr. Apperson, seconded by Mr. Bookman, discussion regarding the General Fund's transfer to the School Operating Fund posSibly being reduced by $117,000 was deferreduntil October 12, 1977, when the total financial situation could be reviewed. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~{r. Bookman and Mr. Dodd. The following ordinance having been legally advertised for a.public hearing, it was on motion of ~s. Girone, seconded by Mr. Dodd, resolved that it be adopted: An Ordinance to Amendand Reenact §5-8 of the Code of the County of Chesterfield, 1975, as Amended, Relating to Penalties for the Runn/ng at Large of Vicious or Destructive Dogs. Be it ordained by the Board of Supez-v-isors of Chesterfield County: ~ (1) That Section 5-8 of the Code of The County of Chesterfield is amended and reenacted as follows: Sec. 5-8. Same--Same--Penalties. (a) Any person found violating Section 5-7 shall be guilty of a misdeamor and punished as provided in Section 1-6 of this Code. ' (b) Any vicious or destructive dog, may, in addition to any other applicable penalty, be 0rdered. to be per~mnently renDved from the boundaries of the County by its owner, or, in the 1977 Erroneous Persooal Property Assessm~nt $ 28.00 1977 Erroneou~ Personal Property Ass~ssment 14,585.04 1977 Erroneous Personal Property Asses~ent 1,705.20 ~d chmge~. 111 06150 1060 Police Officers $ 56,424.00 111 06150 1090 Chief Dispatcher and F0urPolicaAides 21,588.00 111 06150 2110 Auto Insurance 2,736.00 111 06150 2111 Liability Ims~ranca 1,1~8.00 111 06150 2120 Surety Bond 960.00 111 06150 2170 Telephone 600.00 111 06150 2450 Radio Maint~n~ce 864,00 111 06150 3120 V~hiela Operation 19,800.00 111 06150 3230 ~aterials and Supplies 300.00 111 06150 3250 Pnifoznm &~qulpme~t 18,692,00 111 06150 3330 Ammmition and mares 1~125.00 111 06150 4100 Rad/o Equipmen~ 6,000.00 Total $130,217.00 Nays: At Mr. Booknmn's request, it was generally agreed to defer the appointment of a replacement for Dr. Preston Leake on the Library Trustee Board. On motion of Mr. Dodd, seconded by Mr. Apperson, Mr. Jim Williams was appointed to the Library Trustee Board to replace Mr. Elton Beverly ~ose term expired On June 30, 1977, and further that Mr. Beverly be written a letter expressing the Board's appreciation for his years of service on this Board. AYes: 14r. O'Neill, Mrs. Girone, }~{r. Apperson, }~{r. Bookman and Mr. Dodd. Ch motion of Mr. Apperson, seconded by Mr. Dodd, Mr. R. B. Ga!usha, Personnel Director, was appointed to replace Mr. J. R. Condrey as a Trustee of the Chesterfield County Employee's Retire- ment Plan to serve at the pleasure of the Board for the purpose of administering the said Plan in strict accordance with all of the terms and provisions of the said Plan. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. On motion of Mrs. Girone, seconded by Mr. Apperson, the CB Form 14's for M. T. Blunt, F. C~ Reams, L. M. Buterbaugh, D. M. Phillips and. D. S. Guerrant as submitted by the Treasurer which forms reflect promotions, cost-of-living increase on JUly 1, 1977, and a merit increase on January 1, 1978, be approved, a copy of said forms are filed with the papers of this Board. Ayes: ~{r. O'Neill, ~frs. Girone, I~:. Apperson, Mr. Bookman and ~{r. Dodd. 2he Board generally agreed to the list of propOsed legislative changes for the 1978 General Assembly with the addition of the following two items: 1. Permitting mandatory dedications in the subdivision process for open space, recreation, fire facilities, schools and other conr~unity facilities. 2. Extending hunting season for doe. l~k. Meiszer stated the County had been notified that the roads in the Bright Oaks Estates Sub- division have been formally accepted into the State System effective July 1, 1977. BtLI~f OAf, S ESTATES SUBDIVISI~ Wild Turkey Run - Beginning at its intersection with Saddlebrook Road easterly O. 07 mile to Rt. 636. Saddlebrook Road - Beginning at its intersection with P, iver P~ad (Rt. 602) southerly 0.08 mile to its intersection with Twin Poplar Circle thence southerly 0.42 mile to its intersection with Wild Turkey Run thence southerly 0.09 mile to a temporary turnaround. Twin Poplar Circle - Beginning at its intersection with Saddlebrook Road easterly 0.03 mile to a cul-de-sac~ O. 07 mile 0.59 mile O. 03 mile The Board thanked Ms. Regina Whittington for a fine job reporting the happenings in Chesterfield County while she was with the Progress Index and wished her future success in all' her endeavors. 0r~ motion of Mr. Bookman, seconded by Mr. Apperson, the Board adjourned into Executive Session for lunch to discuss legal matters with the County Attorney. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Reconvening: 77SR195 In Bermuda Magisterial District, Mr. James W. Williams requests renewal of a mobile home permit to park a mobile home om property which he owns and better known as 3025 Alcott Road. T.M. Sec. 67-11 (2) Rayon Park, Blk. 6, Lot 14, 15 and 16. (Sheet 23). There being no opposition, it was on motion of Mr. Dodd, seconded by ~r. Bookman, resolved that this requmst be approved for a period of five years. Ayes: Mrs. Girone, Fir. Bookman and ~r. Dodd. 77S196 In Bermuda }t~gisterial District, I~. and ~-~s. Joel tIess request a mobile home permit to park a mobile home on property which they own. T.M. Sec. 97-4 (2) Central Park, Blk. 12, Lots 61-65 B & 75 B~ (Sheet 32). There being no opposition, it was on motion of bfr. Dodd, seconded by ~r. Bookman, resolved that this request be approved for a period of five years. Ayes: t-{rs. Girone, Mr. Bookman and Mr. Dodd. 77S197 In Bermuda Magisterial District, Mr. Grover ll~ssenburg requested a mobile honm permit to park a 77S183 In Macoaca Magisterial District, Douglas R. Strother requested a Vavi~nna to use a parcel of l~md whi~, f~onts along Mansion Drive (urdmproved) for dwelling purposes. %bls property lies along the southern line of Mansion Driv~ (~iu~roved) and is located 495 feet sou~h of its intersection with Pine Forest Drive. T.M. Sea. 165-7 (3) Kovac Acres, Lots 125-129 (Sheet 49). 77S198 In ~toaea PI%giste~ial District, John K. Taylor requested a Variance to nme a p~rcel of l~d ~ch has no public road f~0ntage for dwelling puzposes. This parcel lies approximately 340 feet Off the north line of Graves Road, n~sured frc~ a point approxismtely 1400 feet south of its intersection ~ith Hink~ry Road. T. M, 172-7 (l) p~r~ of P~rcel 8 (Sheet 48). 77S199 In Clover I{ill Magisterial District, Sb~ron H, ~st requmsted a variance ~o use a par~l of land which hms mo public road frontage for dwelling purposes. This parcel lies appro~i~at~ly 750 feet off the east line of Courthouse Road, nmasured from a point approximately 1500 faat sou~h of 775200 In Clover Mill ~gisterinl Distriat, F~,ley W. and Judy L. Cooper requested a Variance to u~e ~ parcel of lgmd which has no public road frontage for dwelling purposes. This parcel Zies approximately 800 ft. off ~h~ north line of S~cond Brauch Road, m~asured f~om a point approxi= mately 3400 feet south of River Road. T.M. 142 (1) p~rt of P~rc~l 8~ (Shaft 38). M~s. Cooper stated they have talked with the ~ighway Depa~tnmnt and the road is State m~intsined 77S201 In Clover Hill Magisterial Distria~, Powell D. }~nton ~equ~sted a variance to use a p~rcel of land which has no public road frontage fur dwelling purposes. This parcel lies appro~L~atmly 2000 feet off the west line of Cogbill Road, m~asured from a point approximately one mile nor~h- east of its intersection with Belmont Roulevard~ T~ M~ S~c~ 65-6 (1) pitt of P~rcel L (Sheet 22] Mr. }~iszer stated this time and date had been set for a public hearing relating to Stock Farms in Agricultural Zones. Mrs. ~i~-y Lou Wiley, ~{r Bobby Wiley and M~ Fay Taylor asked questions regarding the proposed ordinance and indiCated that they were in favor of the ordinance or a stricter one. After ~rhter discussion of the matter, it was on motion of Mr. Bookman, seconded by Mrs. Girone, resolved that the following ordinance be adopted: "An Ordinance to Au~nd and Reenact Sections 15-1 and 15-4 of the Zoning Ordinance of the Code of the County of Chesterfield, 1975, as Amended, Relating to Stock Farms in Agricultural Zones. '" Be it ordained by ~the Board of Supervisors of Chesterfield County: (1) That Sections 15-1 and 15-4 of the Zoning Ordinance of the Code of the C~anty of Chester- field are amended and reenacted as follows: Section 15-1 Uses permitted. (a) Same as specified for R-40 District. Co) Faming, not including stock farming, or dairy farming, including all buildings neces- sary to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use. (c) Forestry operations and sawmills together with the incidental uses thereof. (d) Graveyards. (e) Stock Farms, provided that the lot or parcel bas not less than three (3) acres. (f) Kennels. Section 15-4 Uses allowed by S .ppcial Exception, subject to the provisions of Sect~nn 27-5. (ai Same as specified for' R-40 District. Co) Individual mobile homes for a period not to exceed five years. At the expiration Of the five year period a new application may be made for a new Special Exception. The Board of Zoning Appeals my take action on such application without prior notice being published in a newspaper on the date the Board will act on such application and no notice to adjoining landowners shall be required unless directed . by the Board of Zoning Appeals. (c) Outdoor advertising signs subject to Section 24.2-5. (d) Stock farms when the lot or parcel has less than three (3) acres. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Mr. Meiszer stated this time and date had been set for a public hearing relating to the establish- ment of a Persomel Department, the establishment of a Personnel Appeals Board and prom-lgation of Personnel Regulations. He distributed a copy of the Personnel Regulations that would be in effect if the Board adopted the ordinance. He added these regulations would be in effect until the Board wanted changes made and that they would be modified, updated, etc. occasionally. He added further that the State Departnmnt of Personnel has approved our grievance procedure. There being no opposition, it was on motion of Mrs. Girone, seconded by Mr. Dodd, resolved that the following ordinamce be adopted: "An Ordinance to Amend the Code of the County of Chesterfield, 1975, as Amended, by Adding Sections 16-3 through 16-11 Relating to the Establishment of a Depar~nent 'of Personnel, Establish- ment of a Personnel Appeals Board and Promulgation of Personnel Regulations." BE IT 'ORIIAIi~D by the Board of Supervisors of' Chesterfield County: (1) That the Code of the County of Chesterfield, 1975, as amended, is amended by adding §§16-3 through 16.-11 as follows: Sec. 16-3. Personnel department - Created; composition. There is hereby created a depar~nent of personnel which shall consist of a director of personnel, a personnel appeals board and such employees as my be authorized from time to tim~. Sec. 16-4. Same - Director of personnel. The director of personnel shall be appointed by the Board of Supervisors upon the recomnenda- tion of the County Administrator. He shall be chosen on the basis of his general executive and administrative ability end experience, with due regard for his education, training and experience in personnel management. The director shall appoint the employees of the department, and shall have general managemmnt and control over them. He shall be responsible for the fornulation and administration of the personnel policies of the County. In addition, the director of personnel shall have the authority to interpret and apply the personnel regulations to insure fairness end equity, shall advise the County Administrator on matters concerning personnel administration within the County, maintain all persomel records and files relating to County employees, and perform such other appropriate duties as the County Administrator may direct. He shall serve ex officio as the secretary of the personnel appeals board, but shall have no~:vote thereon. Sec. 16-5. Same - Persomel appeals board - Appointment; terms of office; v~c~ncies; quo~,; officers. There is hereby created a personnel appeals hoard which shall consist of three persons who are not employees of the County who shall he appointed'by the Board of Supervisors. Of those first appointed one shall be appointed to serve for one year, one for two years, and one for three years. Thereafter, members shall be appointed for the full term of three years. Vacancies shall be filled by the Board of Supervisors by appointnmmt for the unexpired portion of the term. The personnel appeals hoard shall annually choose one of its members to act as chairman. Two members of the board shall constitute a quorom. The members of the board shall serve without com- pensation. No member of the board shall serve more than two consecutive full terms; provided, that mmmbers intially appointed to lesser terms or appointed to fill unexpired terms may there- after serve two full terms. Sec. 16-6. Same - Same - Powers and duties; app~mls by ~mployees. ' (a) Thepersonnel appeals board shall constitute the final authority to rule upon grievances filed by employees under the grievance procedure promulgated pursuant to section 16~11. (b) In addition ao any Co%mty employee with the exception of the County Administrator, Assistant County Administrator, County Attorney and Department Directors/Chiefs, shall have an appeal of right to the board from any administrative action suspending such employee for more than five (5) consecutive work days, demotions, changing the classification of such employee adversely, or dismissing such employee, which types of personnel actions are not considered to be subject to the aforementioned grievance procedures. Such appeals shall be made within ten calemxtar days after the exhaustion of all administrative remedies available to such employee. (c) Within ten working days of receipt of notice of such an appeal the personnel appeals board shall convene a hearing which my be in public or in executive session at the option of the appellant and at which the appellant may be represented by legal counsel or by sonm other person of his own choosing. The County may be represented by counsel or by the head of the depart~nent in which the appellant employee is employed. As soon as practicable after such hearing the personnel appeals board shall report in writing its findings and reco,,n~ndations to the County Administrator, which findings and reconnmndations are to be merely advisory and in no way mandatory or binding upon the Board of Supervisors who shall have the responsibility for makin the final decision. Sec. 16-7. Employee classification plan. A classification plan for service sl%all be reccaa, mnded by the director of personnel to the ~County Administrator. It shall set forth titles, duties and specifications for the various kinds .of ~rk performed bY employees of the County. Changes in the classification plan may be recom- mended from tinm to time by the director of personnel and shall take effect when approved by the County Administrator. The class titles set forth in the classification plan shall be used to designate such positions in all official records, documents, vouchers and .conmunications, and no person shall be appointed to or employed in a position within the County service under any class title which has not been reccnmnended by the director of personnel and approved by the County AdminisfiratOr as appropriate to' the duties to be performed. Sec. 16-8. Employee uniform pay plan - Generally. There shall be a uniform pay plan Consisting of a salary range for each class of positions .in the classification plan, which shall provide for increments within such range to be earned by length of service and satisfactory performance. Each class of positions shall be allocated to a salary range with due regard to the salary ranges for other classes and to the relative diffi- culty and responsibility of characteristic duties of positions in the class, the desirable quali- fications, the prevailing rates paid within the effective recruiting area, and any other factors that have a bearing on the adequacy and fairness of the range. The pay plan shall be submitted to the Board of Supervisors by the County Administrator for review and approval. Sec. 16-9. Same - Changes. The director of personnel shall constantly review the pay ranges of classifications within the pay plan and when necessary, make recommendations for changes to the County Administrator. The ranges of pay for each class of positions my be changed by the Board of Superxrisors upon such recc~mmndation of the County Administrator, provided appropriated funds are available for any increases in the ranges. ~Sec. 16-10. Interpretation. The director of personnel shall be responsible for interpreting and applying the employees classification plan for service and the uniform pay plan to personnel questions or problems which are not specifically addressed by the employee classification plan for service and the uni~ form pay plan. Sec. 16-11. Administrative personnel regulations. The director of personnel shall prepare and reconrnend to the County Administrator a grievance procedure and such other administrative regulations as he my consider necessary to carry out the provisions of this ordinance and to provide systematic and equitable handling of the personnel affairs of tbm Cotmty. The director of personnel shall submit any amendments or revisions thereto as he shall deem necessary to the Co~mty Administrator for final approval or disapproval. Upon approval by the Co%mty Administrator such regulations or amendments shall be in force unless rescinded by the Board of Supervisors. After any such personnel regulations are adopted or amended, the Director of Personnel shall take any appropriate actions which are reasonably cal- culated to inform all County employees of the provisions of the regulations. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, ~{r. Bookman and Mr. Dodd. Mr. O'Neill stated he had received a letter from the Richmond ~tropolitan Authority thanking Chesterfield County for its significant contribution to the development of the expressway and apologizing for the mix up with the invitations to the ribbon-cutting ceremony. ~On motion of Mr. Bookman, seconded by Mr. Dodd, the Board went into Executive Session to discuss potential litigation with legal counsel. Ayes: Mr. O'Neill,'Mrs. Girone, Mr. Apperson, Mr. Bookman and Mr. Dodd. Reconvening: On motion of Mr. Bookman, seconded by ~r. Apperson, the Board adjourned at 5:05 p.m. until 10:00 a.m. on September 19, 1977. Ayes: Mr. O'Neill, Mrs. Girone, Mr. Apperson, }lt. Bookman and 1.Ir. Dodd. E.~Mmrlin O'l~eflI, Chairman ~.- -'Y~'' ~