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10-12-77 MinutesVIRG~U_A: At a regular meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on October 12, 1977, at 9:00 a.m. Present: ~. E. 'Merlin O'Neill, Chairman ~ir. 'C. L. Bookman ~.~r. R. Garland Dodd ~ir. Nicholas M. Meiszer, Co. Admin. Absent: Mrs.~ Joan Girone, Vice-Chairman ~ir. J. Rnffin Apperson Also Present: Mr. John Harmon, Ri~t-of-Way Agent Mrs. Susan H. Heatherly, Secretary Mr. Richard McElfish, Environmental Engineer Mr. Steven Micas, County Attorney Mr. Robert Painter, Dir. of Utilities ~. Willis Pope, Right-of-Way Engineer Mr. Charles Quaiff, Supt. of Accts. & Records Mr. James Schiavo, Zoning Administrator }.~r. David Welchons, Asst. Dir. of Utilities Mr. Dexter Williams Mr. W. Lynn Wingfield, Jr., Admin. Asst. To The Ch~mirman called the meeting to order at the Courthouse at 9:05 a.m. (DST).' Mr. Dodd gave the invocation. On motion of Mr. Bookman, seconded by Mr. Dodd the minutes of September 28, 1977 were approved as anmnded. ' Ayes: Mr. O'Neill, Mr. Bookman and ~r. Dodd. Mr. Meiszer presented a recouumndation for Liability and Property Insurance for the Water and Sewerage Systems. ' Mr. Bookman stated he could concur with most of the figures but v~uld like to 'defer this matter until a more definite figure is obtained for the liability insurance. Mr. O'Neill and ~.~, Dodd stated they too felt a more definite figure should be gotten. Mr. Meiszer suggested obtaining rmre proposals. After further discussion, it 'was' 'on motion of 'Mr.~ Bookman~, seconded by I~4r. Dodd, resolved that request be deferred until more competitive proposals could be obtained. Ayes: Mr. O'Neill, Mr. Bookman and ~.{r. Dodd. Mr. Quaiff reviewed the water and sewer financial report and ~{r. Bookman asked that the Peters- bUrg Pumping Station project not be shown as an encumbrance against future capital funds. Mr. Painter presented for consideration an extension to serve Hylton Park with public water. Mr. Bookman stated this project was approved in April, 1977 but was not funded. Mr. Dodd stated he had a project in Enon that was peanuts ccmpared to this and did not vote for it because it might rip off the Utility System; that he does not want to increase rates and that at some point the County bas to quit. Mr. Bookman stated he felt this is one of the better projects considered in soma time. There was nnch discussion concerning the connection fee rate. l~ir. Micas stated he would recoranend the $500 rate since the funding was not approved before the rate increase. Mr. Bookman stated he was conmitted to the $350 rate. After much discussion it was on motion of Mr. Bookman, seconded by Mr. Dodd, resolved that this extension was approved for approximately $78,100. subject to $350 connection fees and 90% of the citizens signing petitions to support the petition. : Accounting Code: 380-6100-2340. Funding Code: 563-35521-0380. Ayes: ~{r. O'Neill, ~-{r. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, the Utilities Departmmnt was authorized to refund Seaboard Coast Line Railroad Company the difference between 8" and 16" water line installed to serve their property on Bellwood Road, Contract W77-85D in the amount of $7,667. Code: 380-61000-8070. Ayes: Mr. O'Neill, Mr. Booknmn and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, the following Sewer C~ntracts were approved: 1. S77-27CD Hylton Park, Section C $102,095.10 Developer: Broad P~ck Land Corporation Contractor: Stamie E. Lyttle Co., Inc. County Cost: $3,082.90 through connections Code: 573-11781-8071 2. S77-48CD Falcon Bridge, Section 'A 79,053.00 Developer: Realty Industries, Inc. Contractor: Stamie E. Lyttle Co., Inc. County Cost: $11,532 through connections Code: 573-11781-8071 3. S77-70CD Steeple Chase and Three Bridges Developer: Brandermill Contractor: ~J(.C. Contractors, Inc. County Cost: $22,297.50 Code: 591-Brandermill Surplus P~av. Fund Ayes: Mr. O'Neill, ~. Bookman and I~. Dodd. 143,912.25 On nmtion of Mr. Bookman, seconded by Mr. Dodd, the request of G. L. Howard, Inc. for extension of timm to August 10, 1977 on S76-28T, Division A - Surreywood was approved. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, a Change Order in the amount of $1,603.76 for Contract No. 7334- Rockwood Park Pumping Station for miscellaneous work was approved and it was further resolved that liquidated damages not be assessed against Roanoke Construction Company, Inc. on the project since the delays were beyond the contractor's control. ~nding Code: 563- 35521-3080. Expenditure Code: 380-61000-2340. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by ~r. Bookman, the Utilities Depar~nent was authorized to install a private pumping station to serve the Enon Village Shopping Center at the corner of Route 10 and Spruce Avenue. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of ~.~r. Dodd, seconded by Mr. Bookman, the County Administrator was authorized to sign and accept on behalf of the Co~mty the following Deeds of Dedication: 1. Roy E. Tucker & Elsabeth O. Tucker (husband and wife). Dale District.. 2. Ruth Ellis, Sole. Surviving Heir of Susie Barris Brown. Be~nuda District. 3. Bobby J. Cherry (single). 'Bermuda District. Shavers Ballard & Charlene D. Ballard. Bermmta District. *Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, the Chairman and Clerk were authorized to sign a Quit Claim Deed for a portion of a 50' road right-of-way to ~Roy E. Tucker and Elsabeth O. %hcker, husband and wife and Robert Wayne Becker, ~narried located in Dale District. Ayes: }Ir. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, the Right-of-Way Departmmnt was authorized to assist Mr. Douglas ~bolfolk in obtaining an off-site water easeraent for Four Seasons Subdivision in Midlothian District. Mr. Pope stated condemation would not be necessary. Ayes: Mr. O'Neill, Mr. Bookman and ~r. Dodd. on motion of Mr. ~ookman, seconded by Mr. Dodd, the Chairman and Clerk were authorized to sign Quit Claim Deeds for Jo Ann D. Lind and John H. Leland;~ and for William A.- Steinbach, ilerman M. Richardson, J. Kenneth Tiranons, Trustees of Salisbury t~resbyterian Church in Midlothian District Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. Mr. O'Neill stated he has received three complaints from businesses concerning water rate in- creases being tied in with the size of the meters. He further stated he was told, some years ago when these meters were installed, they were told to install the larger size meter because it wouldn't make any difference. Mr. Quaiff stated he felt it was possible there has been a change in the business and these meters may not be needed now. Mr. Quaiff suggested that these businesm write a formal letter stating their needs and the Utilities Department would review them on an individual basis. Mr. ~ookman suggested the County bear the expense for changing the meters if the same type of operation is located on the premises. After further discussion, Mr. O'Neill asked that Mr. Quaiff contact Walmsley Trucking concerning their complaint. Mr. Meiszer stated he would work on a procedure for handling cases of this nature and present it to the Board for their approval. Mr. Morris E. Mason was present representing Bermuda Square Associates requesting the vacation of a portion of Briggs Road. After sc~ discussion, it was on motion of Mr. Dodd, seconded by Mr. Bookman, resolved that the following resolution was approved: WHEREAS, Briggs Road is now and has been for many years in the secondary system of highways under the ownership, jurisdiction and control of the Virginia Department of Hig~hways, and is located in Bermuda District, Chesterfield County, Virginia, commencing at its line of intersection with the eastern right-of-way line of Jefferson Davis }~ghway (U. S. Route 1-301) 300 feet, more or less, southward from the primary intersection created by the said Jefferson Davis ttighway and West t~nclred Road (State Route 10), a portion of which was abandoned pursuant to the provisions of Title 33, Section 33.1-155 of the Code of Virginia, 1950, as amended, by resolution of the Board of Supervisors of Chesterfield County, Virginia at its regular meeting held on August 11, 1976, and WHEREAS, there has been constructed a new road connecting Jefferson Davis Highway with Briggs Road ~approximately 1200 feet, more or less, south of the former intersection of Briggs Road and Jefferson ~avis Highway ~zich alternate route will serve the same citizens as the old road and which new road is expected to be accepted into the State l{ighway System on or about September 30, 1977, s~nd W}~tEAS, the anoorm~ent of a protion of Briggs P~ad as hereinafter described will not abridge the rights of any citizen, and WHEREAS, all adjoining property owners were notified by letter of the impending resolution to abandon a portion of Briggs P~ad by the Board of Supervisors of Chesterfield County, Virginia on the 24th day of August 1977, and WHEREAS, the County has constructed, owns, operates and mintains a ten inch sanitary sewer line, with appurtenant facilities, within the portion of Briggs Road right-of-way to be abandoned under a permit or license issued by the State Highway Conmissioners at the location designated on the plat hereto attached; and this resolution is subject to retention by the County of a 16 foot sewer easer~ent for said facilities. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Chesterfield County, Virginia that pursuant to the prcrv-isions of Title 33, Section 33.1-155 of the Code of Virginia, 1950, as amended, a portion 'of Briggs Road described as follows be and the same is hereby ABANDONED: to-wit Coranencing at its line of intersection formed by extension of the boundary line of the property now or formerly owmed by Bermada Associates westward on a course of 580° 45' '00" E, 682.54 feet distant frc~ the east right-of-way line of U. S. Route 1; thence, proceeding southward generally betweerparallel lines 30 feet in width on a course of 536° 57' 50" E for a distance of 100 feet, more or less; thence, proceeding southwmrd on a course of 536o06' 13" E for a distance of 100 feet, more or less; thence proceeding southward on a course of 525° 50' 00" E for a distance of 80 feet, more or less, terminating at the line of intersection formed by the extension of a boundary line between private properties in a southwesterly direction on a course of 564° 10' 00" W, all as more particularly shown on a plat dated May 12, 1976, made by William F. Clark, C.L.S., Richmond, Virginia, a copy of which is attached hereto and made a part hereof and to which reference is made for a complete and accurate metes and bounds description of the said land busject, however, to the approval and acceptance of the said new road constructed in lieu thereof into the secondary system of highways by the State Highway Conmission. BE IT FUtLTHER RESOLVED, that this resolution shall be subject to the retention by the County of a 16 foot sewer easement at the location designated on the plat hereto attached and that this resolution shall be of no force and effect until the aforementioned new alternate route is ap- proved by the State Highway Conmissioner. and .is accepted into the State Highway System; BE IT FURTHER RESOLVED, that pursuant to Section 33.1-153 of the Code of Virginia, 1950, as amended, the effect of this resolution shall be to vest absolute title and right of exclusive possession in said portion of Briggs Road in the abutting property owners and that such section of Briggs Road shall not r~nain a public road; BE IT FUR_WriER RESOLVED, that the Clerk of this Board shall send a true copy of this Resolution together with the plat hereto attached to the State Highway Commissioner; and BE IT FUI{rHER RESOLVED, that upon completion of the aforementioned conditions, the Clerk shall send a true copy of this Resolution together with the plat hereto attached to the Clerk of the Circuit Court of Chesterfield County, Virginia, for the recording of the same in the said Cl&rk's Office to be indexed in the name of the County, as grantor, and in the names of J, Y. Plotkin, Torsten Peterson, Herman Nachman, C. Pmrdaway Marks, T/A Bermuda Square Associates, as grantees. Ayes: Mr. O'Neill, P~r. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, the following ordinance was approved: AN ORDINANCE to Vacate six easements located within two parcels of land being a portion of Rollingwood Estates Apartznents in Clover Hill District, Chesterfield, Virginia as shown on plat thereof duly recorded in the Clerk's Office of the Circuit Court of said County in Plat Book 22, Page 83. · i~IREAS, Realty Industries Incorporated has petitioned the Board of Supervisors of Chester- field County, Virginia to Vacate certain easements in Rollingwood Estates Apartments, Clover Hill Magisterial District, Chesterfield, Virginia more particularly shown on a plat duly of record in the Clerk's Office of the Circuit Court of said County in Plat Book 22, Page 83, made by Austin Brokenbrough and Associates, Consulting Engineers dated September 24, 1973, the easements petitioned to be Vacated are as follows: Parcel A being adjacent to the northeast side of Rim D~ive between Pocoshock Creek and Heybridge Drive. Easement 1: A 16' Sanitary Sewer Easement beginning on the south line of Heybridge Drive and rurming S 29° 13' E 357.03 and thence S 41° 00' 40" E 97' + to its intersection with Pocoshock Creek. - EaSement 2: A 16' Fire Hydrant Easement adjacent to the south side of Heybridge Drive being 130+ from the east line of Kim Drive. -- Easement 3: A 16' Storm Sewer Easement beginning on the east line of Klm Drive and running S 56° 59' E 100' and thence S 19° 09' E 100'+_ to its intersection with Pocoshock Creek. Parcel B being on the west side of Kim Drive and adjacent to Pocoshock Creek. Easement 4: A 16' Water Easement beginning on the west line of Klm Drive running S 62° 29' 00" W 510' and thence S 27° 31' E for a distance of 44.00'. Easement 5: A 16' Storm Sewer Easenmnt running S 27° 31' E between the north property line and Pocoshock Creek. Easement 6: A 24' Storm Sewer and Sanitary Sewer Easement beginning at the northwest comer of said parcel and running N 27° 33' 00" W along the west property line 135' thence N 26° 29' 00" E 175.00' and thence S 52° 00' 00" E 120' + to the center line of Pocoshock Creek. The location of these easemmnts are more-fully showm shaded in red on a plat made by Austin borug~h and Associates dated September 24, 1973, a copy of which is attached hereto and made a part of this agre~ent. kI~REAS, notice has been given pursuant to section 15.1-431 by advertising and WHEREAS, no public necessity exists for the continuance of the easemmnts south to be abandoned. NOW, T}~d~FORE, BE IT ORIIRINED BY THE BOARD OF SUPERVISORS OF CHESTERFr~.~ COblqTY, VIRGINIA: That pursuant to section 15.1-482 (b) of the Code of Virginia 1950, as araended, the Easenmnts be and hereby are vacated and are no longer necessary for public use. ~ This ordinance shall be in full force and effect in accordance with section 15.1-482 (b) of the Code of Virginia, 1950, as amended, and a certified copy hereof, together with the plat at- tached shall be recorded no sooner tbmn thirty days hereafter in the Clerk's Office of the Circuit Court' of Chesterfield, Virginia, pursuant to section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest for simple title of the Easements to the abutting lots free and clear of any rights of public use. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as 'grantor and Realty Industries Incorporated as grantees. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Dodd, seconded by Mr. Bookman, the following ordinance was approved: /R~ ORDIIIANCE to vacate a sixteen (16) foot drainage easement shown on a plat of Clarendon, Section B, recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 22, page 52, as extending across the northeastern comer of Lot 16, Block B, Section B, of Clarendon, and across other property of your petitioner, Windsor Industries, Inc. (formerly Salisbury Construction Company, Inc. ) to where it intersects the western line of McI~fanaway Drive, and being more particularly shown in green on plat dated May 24, 1977, mde by J. K. T~ & Associates, Inc. ~EREAS, Windsor Industries, Inc. (formerly Salisbury Construction Company, Inc. ) has · petitioned the Board of Supervisors of Chesterfield County to vacate a sixteen (16) foot drainage e~sement extending across the northeastern corner of Lot 16, Block B, Section B, Clarendon, and other property of Windsor Industries, Inc. (formerly Salisbury Construction Company, Inc. ) all as shown on a plat Of Section B of Clarendon recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 22, page 52, and being more particularly shown as shaded in green on plat dated May 24, 1977, made by J. K. Tinmons & Associates, Inc., a copy of which is attached hereto; and notice that the Board of S~pervisors would consider the adoption of an ordinance vacating the sixteen (16) foot drainage easement having been given in accordance with Section 15.1-431 of the Code of Virginia, as amended; NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Chesterfield, Virginia: 1. That pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended, said sixteen (16) foot drainage easement as shown on plat of Section B of Clarendon aforesaid and also shown as shaded in green on the plat dated May 24, 1977, attached hereto, is hereby vacated. This ordinance shall, be in full force and effect in accordance with Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, and a certified copy thereof shall be recorded no sooner than thirty days hereafter in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, pursuant to Section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance p~rsuant to Section 15.1-483 of the Code of Virginia, 1950, as amended, is to destroy the force and effect of the reCording of the portion of the plat vacated. This ordinance shall vest fee'simple title to the owners of the lot free and. clear of any rights of the public and other owners of the ~lots shown on the plat. Accordingly,' this ordinance shall be indexed in the names of the. County of Chesterfield as grantor and,Windsor Industries, Inc. as grantee. Ayes: Mr. ' O'Neill, Mr. Bookman and Mr. Dodd. There being no one present in opposition, it was on motion of Mr. Dodd, seconded by Mr. Booknmn, resolved that the following ordinance be and it thereby was approved: WHEREAS, by Map of Planters Wood Subdivision Sections 1 & 2 by J. K. Timmons & Associates dated June 19, 1975, recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 24, Page 46, certain streets and easen~nts, were dedicated for the public use as part of said subdivision; and WHEREAS, BRANDERMII.T., A Virginia Partnership and Joint Venture, one of the property owners abutting a portion of a drainage and utilities easement, has petitioned this Board to abandon drainage & utilities easement along and adjacent to Lots 1 through 9, Sections. 1 '& 2, Planters Wood Subdivision as particularly shown and shaded in green on plat by J. K. Tinnms & Associates dated August 31, 1977 and filed herein; and ~MEREAS, notice has been given pursuant to section 15.1-431 by advertising; and WHEREAS, no public necessity exists for the continuance of the easement south to be abandoned, and WHEREAS, the proposed vacation will not interfere with any rights of any other parties, NOW ~EFORE, WI~IqESSETH: That the Board of Supervisors of Chesterfield County, Virginia in accordance with section 15.1-482 (b), does hereby approve the vacation of that easement shown on said plat filed herein, and hereby declare said easement vacated and no longer necessary for public use. This Ordinance shall be in full force and effect in accordance with section 15.1-482 (b) of the 1950 Code of Virginia, as amended, and a certified copy hereof, together with the plat attached shall be recorded no sooner than thirty days hereafter in the Clerk's Office of' the Circuit Court of ~Chesterfield County, Virginia, pursuant to section 15.1-485 of the Code of Virginia, 1950, as amended. The effect of this ordinance pursuant to section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. This ordinance shall vest fee simple title of the easement so vacated in the owners of abutting lots free and clear of any rights of ~he pub- lic except as stated above or other owners of the lots shown on theplat, but subject to the rights of the owners of any public utility installations which have been previously constructed therein. Accordingly, this ordinance shall be indexed in the names of the County of Chesterfield as grantor and BRANDERMTTL, A Virginia Partnership and Joint Venture, Edward A., Jr., & Sharon H. Hannegan, Jack & Lyrme K. Testa, Larry D. & Linda P. Fowler, Young Jim & Jung Joo E. K/m, Billy L. & Annie Mae Robertson, Dominick P. & Rosemary E. Depalo, Jack A. & Nancy B. Schneider, Thomas E. & Linda H. Wine, Joseph M. & Jacqueline R. Hayes, as grantees. Ayes: Fir. O'Neill, Mr. Bookman and 1-~. Dodd. There beingnoone present in opposition, it was on motionofMr. Dodd, seconded byMr. Bookman, resolved that the following ordinance be and it thereby was approved: WHEREAS, by}~p of PocoshockHills Subdivision by G. D. Hubbard, CLS, dated July 26, 1940, recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book '7, pages 130, 131 and 132, certain streets and r~adswere dedicated for the public use as part of said subdivision; and WHEREAS, one of the streets dedicated was "Lake Drive"; and WHEREAS, said subdivision plat was revised by Map of W. W. LaPrade & Bros. dated June 5, 1941~ recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, in Plat Book 8, Pages 25 and 26, and said LakeDrivewas rededicated for the public use; and WHEREAS, Surreywood Land Co~ration, one of the abutting property owners on a portion of Lake Drive, has petitioned this Board to abandon a portion of Lake Drive begirming 5' west of its intersection with Pocoshock Boulevard, and running in a westwardly direction, all of which is more particularly shown and outlined in red on plat by J. K. Tinmons & Associates, Inc., dated March 14 1977 and revised 8/30/77 and 9/20/77 and filed herein; and kIRERFAS, the section of road sought to be abandoned has never been constructed nor is it a part of the Virginia State Highway System or Secondary System, and WHEREAS, a notice has bean given pursuant to section 15.1-431 by advertising; and WHEREAS, no public necessity exists for the continuance of the section of Lake Drive sought to be abandoned; and WHEREAS, the proposed vacation will not interfere with any rights of any other parties; NOW, THEREFORE, WITNESSETH: That the Board of Supervisors of Chesterfield County, Virginia, in accordance with section 15.1~482 (b), does hereby approve, the vacation of that portion of Lake Drive as shown on said plat filed herein, and hereby declare said portion of Lake Drive vacated and no longer necessary for the public use. The Grantor h~reby reserves a utility drainage easement as shown shaded in greenon the attached plat of 25 feet in length and of variable width. This ordinance shall be in full force and effect in accordan~ce with section 15.1-482 Co) of the 1950 Code of Virginia, as amended, and a certified copy hereof, together with the plat attached shall be recorded in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia, pursuant to section 15.1-485 of the Code of Virginia, 1950, as amended, and shall be indexed in the names of County of Chesterfield as grantor and Surreywood Land Corporation, a Virginia Corporation, Nancy Ora Jeter and Ramon A. Hines and Rachael Claris Hines as grantees. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. A report of the developer water and sewer contracts approved and executed by the County Administra- tor was filed with the Board papers. Mr. Covington presented an executed copy of the contract for Industrial Access Funds for use on Whitepine Road, a copy of which was filed with the Board papers. Mr. Dodd inquiredabout the status on Rural Road AdditionFunds for West Street and about side- walks for Osborne ~mad. Mr. Covington stated funds for West Street should be available this year and sidewalks for Osborne Road would be considered at budget time. I~. Dodd also asked that ;k. Covingtonand the HighwayDepartn~nt consider a public hearing in Janauryor February, 1978 on Route 10 in Chester even though nothing has been decided on VA288~ Mr. Bookman inquired about the Manchester ttigh School survey. }{r. Covington stated the report is du~ back within the next week. }ir. Bookman also asked that Mr. Covington confer with Sgt. Matthews Safety Director, about a '%~ Parking Sign" in front of McDonald's on Rt. 360. Mr. O'i~eill inquired about Rural Road Addition funds for Lemaster and Baretta Road (formerly Butler Road). Mr. Covington stated everything was going smoothly. Mr. O'Neill also inquired about the dam on Hickory Road and if Mr. Covington had received a request for traffic control at the Sea- board Coastline Railroad tracks in Ettrick. Mr. Covington stated it would be spring of 1978 before the Highway Departmant would begin on the dam and that a study would have to be made by the Central Office on the traffic control in Ettrick at the railroad tracks. ~. O'Neill asked b~. Covington to wish }-~. Brett a speedy recoverywho is in the hospital recover- ing from a heart attack. Mr. Covington and ~,~r. Dexter Williams presented the Board ~-th a suggested calendar of steps for the Implementation of House 1041 for the Si~:-Year Plan for Secondary Road Improvements. Mr. Williams ~tated the six-year plan addresses reconstruction projects and each year there will be set a detailed budget to take Care of specific projects. After further discussion, it was agreed to set a public hearing date at the October 26th meeting and to set a cut-off date for revisions to the plan by the Board members. Mr. Covington stated this is a tentative plan subject to the Board's review and the figures used are estimated. Mr. Meiszer stated the sewer and water bond resolutions have not been received from the bond counsel. This item was tabled until October 26, 1977. Mr. Meiszer stated the Conmonwealth's Attorney's opinion is that the Board of Supervisors must provide legal counsel for the Board of Zoning Appeals, that this does not come within the scope of his official duties. Mr. Meiszer further stated the County should provide the funds for hiring legal cOUnSel. Mr. Rudy was present and stated the Board of Zoning Appeals should be allowed to hire their own counsel. On motion Of Mr. Bookman, seconded by Mr. Dodd, the County Administrator was directed to inform the Board of Zoning Appeals to employ legal counsel of their choice and further that the County allocate the necessary fonds for the salary. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of .Mr. Bookman, seconded by Mr. Dodd, the appointment to the Library Board of Trustees was deferred until November 9, 1977. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, the County Attorney was authorized to advertise for a public hearing on November 232 1977, at 2:30 p.m., an ordinance relating to n~asical or .entertaimmnt festivals. Mr. ~ficas stated this proposed ordingnce hms been reviewed and approved by the Police and Fire Chiefs. Ayes: ~r. O'Neill, Mr. Bookman and Mr. Dodd. Mr. O'Neill stated a press conference was held at the John Marshall Hotel October 11, 1977 to announce the establishment of an Economic Development Council Mr. O'Neill stated the City of Rind, Henrico and Hanover Counties would be approving the resolution establishing the council in their locales today. Mr. Dodd questioned whether the Board should wait to vote on this since two supervisors are not present today. Mr.. O'Neill stated he felt Mrs. Girone and Mr. Apperson were in favor of the council. After further discussion, it was on motion of Mr. Dodd, seconded by ~'. Bookman, resolved that the following resolution was approved: ~REAS, The Council of the City of Richmond and the Boards of Supervisors of the Counties of Chesterfield, Hanover and Henrico desire to pronmte the economic development of the metro- politan area in order to develop a broader tax base, provide more employment opportunities and improve the standard of' living; and WHEREAS, These objectives may best be accomplished by working through a cooperative effort, R~3W, THEREFORE, BE IT RESOLVED, that the City of Richmond, the County of Chesterfield, the County of Kanover and the County of Henrico hereby jointly establish a I'~tropolitan 'Economic Development Council. The Board of Directors of the Council shall consist of the elected head of the governing body of each of the four jurisdictions plus a citizen at large from the City of Richnmnd and the Counties of Chesterfield and Henrico, to be appointed by their respective govern- ing bodies. BE IT FUR%MER RESOLVED that each jurisdiction shall initially appropriate its share of the budget of the Council in accordance with the formula set forth in Attachment A, to finance the necessary and proper expenses incurred by the Council; and BE IT FURTHER RESOLVED THAT: 1. The Council is authorized to employ an Executive Director and such other staff as may be necessary. 2. The Council is authorized to adopt such bylaws as may be necessary for the proper func- tioning of the Council and not in conflict with the provisions of ttzis resolution. 3. The Council avail itself of any available resources and facilities of the Metropolitan Chamber of Conmerce insofar as the Council deems appropriate. 4. The Council rely upon the jurisdictions and the Metropolitan Cbmmber of C~umrce, to the intent feasible, for such items as legal advice, accounting services, purchasing and administra- tive support. 5. The Council make an annual formal report to the governing bodies containing a record of its activities, accomplishnmnts and accounting of the funds expended. ~ 6. All work efforts, publicity and promotion by the Council shall be on a completely im- partial basis insofar as the various govez~.,mntal jurisdictions are involved. The sole purpose- of the Council is to promote the economic development of the entire metropolitan area. Once a prospect is interested in this area, then each jurisdiction shall have an equal opportunity to promote its own advantages and potentials. 7. To maintain its membership in the Council each jurisdiction shall annually appropriate its sh~re of the budget as determined by the Council. 8. This resolution shall be effective only upon its passage by the goverming bodies of each of the political jurisdictions. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. Mr. ~iszer pres .e~ted for consideration a proposal from Ralph H. Burke Associates for the Develop- ment of an Airport Master Plan. Mr. Meiszer stated the cost of the plan would be paid for by a federal grant from the Federal Aviation Administration and the County would be obligated only if the grant is received. Mr. Bookman stated he thought this was approved a year ago. Mr. Parker Airport-Manager, stated a consultant was never hired bacause federal money was not available until recently. Upon the County Administrator's reconmendation, it was on ~rotion of Mr. Bookman, seconded by Mr. Dodd, resolved that Ralph H. Burke Associates were hired as consultants for the developnmnt of an Airport Master Plan, subject to the County receiving funding from the Federal Aviation Admini- stration grant program. Ayes: Mr. O'Neill,.Mr. Bookman andMr. Dodd. Mr.. ttamsey reviewed the budget request from the School Board to appropriate $225,000 from the Surplus of the' General Fund to purchase an inventory for the new Bus Shop. Mr. Ramsey stated these funds were not budgeted in 1976-77 as previously indicated by the School Board. Mr. Ramsey stated that an encumbrance of $106,000 was carried over from 1976-77 that the. School Board had not anticipated; that by not reducing the budget by $117,000 the School Board will have this amount to use for the Bus Shop, therefore, no action is necessary on this request. Mr. }~Neer, President of Crestwood El~-nentary P.T.A., read a prepared resolution from the PTA requesting the Board of Supervisors restore to the School Board those funds previously budgeted for FY 76-77. Mr. Mcl~eer stated he was not sure this was entirely accurate after hea~ing what Mr. Ramsey had stated but wanted to read the resolution since it had been acted on by the PTA. Mr. Bookman stated it deeply onncerns him that the PTA and the public are getting a viewpoint that this Board is not supportive of the School System; that the Board did cut the School Board budget--SI. 7 million out of a budget of $45 million; that the $225,000 was never allocated for the garage nor was an amendrmnt ever made to take care of it. Mr. Bookman further stated 218 busses were being used in September and now 250 are being used without any f~rther allocation of funds. }~r. McNeer stated he was concerned about headlin-s in the newspapers stating there is a battle between the two Boards. The children are being hurt and not the Boards. }~r. McNeer further stated it was his understanding these extra busses were a reserve flet; that the citizens do not want tax increases and he realizes the budgets had to be cut; that the answer lies with the private citizen--he should either pay the tab or quit complaining. Mr. Dodd stated he has children in the school system and is concerned with education and knows the concern of this Board for schools. Mr. Bookman stated he is not trying to battle, just get facts. ~fr. McNeer stated he was willing to pay the taxes to get his children educated and would like to see a better line of co~nication between the School Board and Board of Supervisors. Mr. O'Neill stated he too would pay the taxes to educate his children but it's up to the schools to find the good teachers. Mr. ~O'Neill stated the Board met with the School Board and decided the Chaiman and Vice-Chairman of the Board of Supervisors, the County Administrator, the Superintendent of Schools and the Chairman of the School Board would meet on a monthly basis to discuss various items--the last meeting was in June, 1977. Mr. O'Neill further stated the County has been trying to.work out an agreement for the use of tbm schools for recreational activities for about a year and to date nothing has been decided. Mr. Meiszer stated he hoped to have a contract for the Board's review by October 26, 1977. Mr. M~eer thanked the Board for their attention to this matter. Upon the rec~mnendation of Mr. Meiszer, it was on motion of Mr. Dodd, seconded by Mr. Booknmn, resolved that Mr. Dean Martin, Nursing Honm Administrator, was authorized to hire Ms. Bonnie Neely as a Registered Nurse Supervisor at Grade 17, Step 3 of the salary range. Ayes: }~. O'Neill, Mr. Bookman and Mr. Dodd. Bookman asked that he be furnished with an updated financial report on the Nursing Home. On motion of Mr. Bookmmn, seconded by Mr. Dodd, the following erroneous tax claim was approved for payment: Conn~ity Benefits Corporation County Amusement License $29.19 Ayes: Mr. O'Neill,~ Mr. Bookman and Mr. Dodd. On motion of Mr. Bookman, seconded by Mr. Dodd, bingo and/or raffle permits were approved for the Centralia Square Club and the Matoaca High School Athletic Boosters Club for a period of one year. Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. Mr. Meiszer presented for informational purposes a report containing the requested capital improvenmnt projects for the six year period beginning in 1979. He stated the Board may wish to set some priorities at a later date. Mr. Meiszer stated the contract with the schools for tbm use of athletic facilities is not ready for .review but should be by the October 26, 1977 meeting. 77S197 Ayes: Mr. O'Neill, Mr. Bookman and Mr. Dodd. 77SR212 77S~213 I~ Rerm~da Magisterial District~ Kendall WiLmo~h re~ests r~mewal of a spe~l ~on ~o p~k 77SR214 b~tt~r known as 2512 ~et~ings Lane (Sheet 23). Ayes: Mr, O'Neill, ~@. Bookms~ and Mr. Dodd.