01-09-85 MinutesBOAI{D OF SUPERVISORS
MINUTES
January 9, 1985
Supervisors in Attendance:
Mr. G. H. Applegate, Chairman
Mr. Jesse J. Mayes, Vice Chairmen
Mr. Harry G. Daniel .
Mr. R. Garland ~edd
Mrs. Joan Girone
Mr. Richard L. Hedrick
County Administrator
Staff in Attendance:
Mr. Stanley R. Balderson,
Dir. of Planning
Chief Robert Eanes, Fire
Department
Mrs. Virginia Gordon,
County Registrar
Mr. Phil Hester, Dir.
of Parka & Rec.
Mr. Robert Hodder,
Building Official
Mr. Elmer Hedge, Asst.
County Administrator
Mr. William Howell,
Dir. of Gen. Services
Mr. Robert Masden,
Asst. Co. Admin. for
Human Services
Mr. R. J. McCracken~
Transp. Director
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. of News/Info.
Service~
Mr. Jeffrey Muezy,
Asst. Co. Admin. for
Come, unity Develop.
CO1. Joseph Pittman,
Chief of Police
Mr. Lane Ramsay, Dir.
of Budget & Acctg.
Mr. M. D. Stith, ~r.,
Exec. Asst., Co. Adm.
Mr. David Welchons,
Dir. of Utilities
Mr. Applegate called the meeting to order at the Courthouse at
2:00 p.m. (EST).
1. WORK SESSION ON BUDGET
Mr. Applegate stated the purpose of the work session was to have
'a preliminary discussion regarding the budget. Mr. Hedrick
stated the Board would be presented with budget information for
Police, Fire, Human Services, Community Servloea aed Management
Services. He stated the basic general issues are the
demographics of the County and eervice~ and these will be
discussed absent the dollar figures at this time. He stated that
most of the time the dollar issue is the most discussed and not
the programs. He stated the staff has developed eleven issues
which are felt to be the general objectives of the Board which he
outlined and discussed. ~e stated the staf~ would like the Board
to give some general direction as to the objectives listed after
the presentation. He stated no action would be requested on the
programs or dollar figures today.
Mr. Balderson briefly gave a statistical profile of the County.
He reviewed the population of the Uounty~ the future population
distribution, hDusing units, single family building permits
issued, age of year round units, median family income, etc.
85-007
Mr. Muzzy reviewed the County's change, growth and image;
economic development; growth philosophy and increased demands on
Community Development resources from public and private concerns.
He reviewed the number of building permits issued, the number of
Dutdivisions, the miles of sewer lines installed and the planning
analysis for the Board which had increased over the years. He
reviewed the longer range orientation, the use of fees to offset
expenditures, ~pace and other capital needs, etc.
Mr. Masden reviewed the personnel~ circulation and usage of the
libraries; significant factors impacting the budget for the
Nursing Home; the caseloads Of in-service programsr the numbe~ of
staff, the new Title XX effects on funding, program needs and
services for the Department of Social Services; gross revenue end
receipts, annual staff hours to units of participation,
comparison of facility units and mandays and maintenance
requirements for Parks and Recreation; clinic/field and school
nursing requirements and maternal and child health care for the
Health Department; annual requests for outpatient services and
residential waiting lists for various types of care for Mental
Mealth/Mental Retardation Services, etc.
The Board recessed for firs minute~.
Reconvening:
Mr. Hedge reviewed financial issues, increased metrics demands,
increased staff requirements, technology requirements, space
requirements, etc. for the County.
Chief Eanes reviewed needs for the Fire Department in the areas
of personnel, equipment, growth, emergency medical services,
training, high rise construction, hazardous material incidents,
response time, ets.
Chief Pittman reviewed the projection for increase in calls for
service, the per capita calls ~or service, the annual assignments
per petrol officer, etc.
Mr. Ramsey presented the Board a financial overview. Mr. Daniel
statsd he felt the Board should have a federal legislative
program as is done for the local legislators.
The Board indicated they would like to have a detailed
description of the existing budget with the existing tax
structure, service maintenance, new programs and program
expansions and revenue options charted out.
On motion of the Board, the Board requested that the School
Superintendent be officially notified that the Board would like
to see a presentation in equal format on their programs as was
presented today.
Vote; Unanimous
On motion of Mrs. Sirens, seconded by Mr. Dodd, the Board adopted
the following budget objectives:
1. Maintain current service levels and improve service levels
where prior commitments or problems warrant the improvement.
2. Operate the variou~ programs in a productive and efficient
manner.
3. Maintain a fund balance of 5% of the total General Fund to
maintain financial stability for the County.
4. Provide compensation to County employees at market rate.
5. Education and Public Safety will continue as a high priority
in the budget.
85-008
6. Continue to promote Chesterfield a~ a regional partner.
7. Implement a Capital Improvement~ ~rogram that meets the
objectives.
8. M~intain the current ia× ~tructure (conflicts with objective
on CIP).
9. Promote economic development to maintain/improve the current
80/20 residential/business tax ratio and to provide enhanced
employment opportuntiie$ for County residents.
10. Continue to negotiate sharing of expenses related to growth
between the County and the development community.
ll. Continue policy, on case by case basis, whereby the County
would not assume respon~ib~lit~e~ for reductions in federal
or state funding.
Vote: Unanimous
2. DINNER AND EXECUTIVE S~$~ION
On motion of Mr. Daniel, Seconded by Mrs. Girone, the Board went
into E×ecutive Session to discuss the condition, acquisition~W~
use of real property fox public purposes and for consultation
with connsel regarding l~gal matters relating to the cable
television franchise pursuant to Section 2.1-344 (a) (2) and (6),
respectively, of the Code of Virginia, 1950, as amended.
Vote: Unanimous
Reconvening:
Mr. Applsgate called the regularly scheduled meetinq to order at
the Courthoue~ at 7:05 p.m. (EST).
3. I~0CATION
M~. Applegate introduced the Reverend Thomas D. deBree, Pastor of
Chester Presbyterian Church, who gave the invocation.
4. APPROVAL O~ MINUTES
On motion of Mrs. Girths, seconded by Mr, Dodd, the Board
approved the minutes of Dacember 18, 1984, as am=nded.
Vote: Unanimous
Mr. Daniel requested that the School Board be sent a copy of
minutes with Item %6 on page 84-731 highlighted.
On motion of Mr. Dodd, seconded by Mr. Mayee, the Board approved
the minutes of December 19, 1984, as submitted.
Vote: Unanimous
On motion of Mrs. Girone, seconded by Mr. Mayes, the Board
approved the minutes of January 2, 1985, as amended.
Vote: Unanimous
5. COUNTY ADMINISTRATOR,S COMMENTS
~-r. Hedrick welcomed and introduced members of the Providence
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Middle School 8th Grade Class who wara present at the meeting.
Mr. Hedrick welcomed and introduced Ms. Linda Furnish and Rick
Waed who are with a new talavision station, WTLL, Channel 63.
BOARD COMMITTEE REPORTS
~r. Dodd raported that the Capital Region Airport Commission had
taken afflrmativa action that they would sat a goal o~ 20% for
minority contractors for the improvamanta at Byrd Airport. He
stated the project is moving forward on schedule.
7. REQUESTS TO POSTPONE ACTION~ EMERGENCY ADDITIONS OR CHANGES
IN THE 0~DER OF PP~SENTATION
Mr. Dodd stated itam $12.E,4., regarding setting a public hearing
date for an ordinanca to amend Sections 18-2 and 18-18 relating
to subdivision of land, should be dalayad 30 days in order to
obtain public input and/or establish a citizen committee to
~eview the proposed ordinance. He stated he felt there had not
been enough public notice given so that the citizens are aware of
the proposal. Ne stated a 30 d~y deferral would allow for
additional public notification. He stated that although it had
been to the Planning Commission and discussed in a public hearing
session, there was little public in attendance as the general
public does not understand this kind of issue. Mr. Hedrick
stated the word has gotten out fairly well in the ooa~unity as
people have already taken action to get in under the wire in
anticipation.that this ordinance would be approved. He stated
that continued delay would result in the loss of the
effectiveness of the ordinance. Mr. Daniel inquired if these
kinds of actions could be held pending a decision by the Board.
Mr. ~icas stated the County is obligated to process the
applications under the existing law. Mr. Dodd stated those who
would take that kind of action have probably already done so but
ha is concerned with the general public who is not awar~ of it.
Mr. Daniel requested that staff keep a record of the applications
that come in during the interim period. It was generally agreed
that this item would come up on the agenda as scheduled with
March 13, 1985 set for the public hearing.
On motion of Mr. Daniel, seconded by Mr. Mayas, the Board adopted
Ithe agenda as submitted,
Vote: Unanimous
R~S0LUTIONS OF SPECIAL RECOGNITION
8.A. HARRY G. DANIEL, PAST CMAIP34AN OF BOARD O~ SUPERVISORS
On motion of the Board, the following resolution was adopted:
WHEREAS, The Honorable Harry G. Daniel, Supervisor from Dale
District, has successfully complated a term as Chairman of the
Board of Supervisors for Chesterfield County; and
WHEREAS, Mr. Daniel has displayed leadership within the
County by promulgating professional relations not only between
the Board and the Administration, but also between the Board and
its constituents; and
WHEREAS, Mr. Daniel has recognized the need for planned and
orderly growth in all areas of service by the County to its
residents; and
WHEREAS, Mr. Daniel's interest in the well-being of the
community extends beyond tha borders of Chesterfield County to
the Metropolitan community Surrounding it; and
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WHEREAS, Mr. Daniel has displayed enthusiazm and interest in
forging agreements with neighboring municipalities concerning fha
Diamond, the improvements at Byrd International Airport, and the
9-1-1 Emergency System.
NOW, THEREFORE, BE I~ RESOLVED the Chesterfield County Hoard
of Supervisors does hereby recoqnizs and applaud the achievemsnts
of Harry G. Daniel, Chairman for the year 1984.
Ayes: Mr. Applegate, Mr. Mayes, Mr. Dodd and Mrs. Girone.
Abstention: Mr. Daniel.
Mr. Applagate prezented Mr. Daniel with the executed resolution
and an inscribed plaque. Ha stated the Board took and made some
great strides during 1984 which were directly related to Mr.
Daniel's efforts. Mr. Daniel expressed appreciation to the Board
for its cooperation during the past year and reflected on the
past and future goals of the County. ge raised the question as to
what the County should look like in 15 years and what would be
done to achieve those goalz. Ee stated perhaps now the time
right for the Board to appoint a blue ribbon planning commission
to take into consideration all the factors influencing our
County. He stated "quality" has been a priority in the County,
it does not come cheap and there is pain and sacrifice and
commitment must be absolute. Me stated mediocrity has little or
no cost and requires no sacrifice. He stated Our Board has
worked for excellence rather than the latter.
8.B. MR. JIM ABBOTT, PRESIDENT, YOUTH SOCCER LEAGUE
Mr. Hester introduced Mr. Jim Abbott, past President of the
Chesterfield Youth Soccer League, and outlined his volunteer
service to the County for the past five years. On motion of the
Board, the following resolution was adopted:
WHEREAE, Mr. Jim Abbott has served as President of the
Chesterfield County Youth Soccer League for the last two (2)
WHEREAS, Mr. Abbott has served as Vice-President of the
~hesterfield County Youth Soccer Leaque for two (2) years; and
W~REAB, Mr. ~bbott's efficient organization and direction
of the Chesterfield League has enhanced the cooperation with the
Chesterfield County Parks and Recreation Department; and
WHEREAS, Mr. Abbott has provided public service by
unselfishly contributing and volunteering his time and efforts
toward the well-being and happiness of the youth of Chesterfisld
~ounty.
NOW, THEREFORE, BE IT P~SOLVED that the Chesterfield County
Board of Supervisors hereby expresses it~ appreciation and
~ratitude to Mr. Abbott for his service and dedication to this
program.
AND, BE IT FURTHER RESOLVED that this Board of Supervisors
acknowledges its good ~ortune in having such an outstanding
individual as Mr. Abbott as a citizen of Chesterfield County.
Vote: Unanimous
Mr. Applegate recognized the family members o~ Mr. Abbott who
were present. ~e presented Mr. Abbott with the executed
resolution from the Board. Mr. Abbott stated his appreciation
for the assistance and support from the Board and Parks and
Recreation in this program. He introduce~ Mr. Mike Mullins who
would be replacing him as President of the League.
8.C. W. C. NEWCOFLB, EIGHWAY DEPARTMENT
Mr. John McCracken introduced Mr. Newoomb and outlined his
85-011
professional background and tenure with the Department in the
County.
On motion of the Board, the following resolution was adopted:
WHEREAS, Mr. W. C. Newcomb began employment with the
Virginia Department of Highways and Transportation in October,
1951; and
WHEREAS, Mr. Newcomb became the Assistant Resident Engineer
for the Chesterfield Residency in January, 1980, after having
served in various capacities with the Department; and
h~EP~EAS, Ae of January 2, 1985, Mr. Newcomb was promoted to
the position of Resident Engineer for the Amelia Rosidency; and
WHEREAS, The Board of Supervisors has enjoyed a friendly,
cooperative and fruitful relationship during his tenure as
Assistant Resident Engineer in Chesterfield County; and
WHEREAS, Mr. Newcomb has exhibited an attitude expressing
cooperation, attentiveness, interest and thoroughness.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors hereby expresses its deep appreciation for
the outstanding servic~ rendered to the County by Mr. Newcomb.
AND, EE IT FURTHER RESOLVED that the Board hereby extends to
Mr. Newcomb its best wishes for success in his new endeavor.
Vote: Unanimous
Mr. Applegate presented Mr. Newcomb with the executed resolution.
Mr. Newcomb stated it had been his pleasure to work with the
County and stated his appreciation for the recognition and for
the Board and staff support which he received over the years.
9. MEARTNGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS
9.A. R. HAMPTON DAVIS, TRAFFIC CONDITIONS ON CENTRALIA ROAD
Mr. Davis stated there were traffic problems on Centralia Road
and seven of the fifteen families are represented at the meeting
~hile others could not be present. Be stated there were real
traffic problems on Centralia Road and, especially, at the
railroad crossing. Ee stated at 7:00 a.m. and 5:00 p.m. the
trains block the roads, there are accidents, the addition of
Dther property zoned for residential will add to the problem,
~tc. He stated he had suggested items for consideration by the
~oard and Highway Department fo~ improvements in the area which
Restriction of through truck trafflo~
A lower speed limit;
Turning lanes at Centralia and Chester Road as well as
~opkins Road;
~. Installing a traffic light at Centralia and Chester Road; and
Ultimately installing an underpass/overpass at the railroad
crossing.
{e stated he and other residents have met with ~r. Perry, Highway
iDepartment Resident Engineer, and he has'worked out a plan to
p~ovide turning lanes at Hopkins and Centralia and hopefully,
s.lgns can also be obtained. He stated he would like the Board to
think about some way to deal with the truck traffic as there are
numerous trucks running along this road from the quarries in the
area and they use excessive speed. ~e stated Mr. Perry stated he
did not know if anything could be dOne about restricting truck
traffic but the County could institute the process for
restricting throngh truck traffic. He stated he would be
85-012
writing a letter to Mr. Perry who would initiate a study of the
Speed on Centralia Road, He stated in terms of the intersection
at Centralia and Chester Road they feel there needs to be a short
term solution to the safety problem. He stated Mr. Ferry
indicated there was a limited amount of money for safety projects
but he would look into this matter. Mr. Davis stated he would be
writing Vepco regarding their tower and signs to see if anything
could be relocated for improvement to sight distance. He stated
about a year ago, there was a fatality. He stated the problem is
poor visibility and no turning lanes. Ee stated he would like
the Board to consider an overpass/undsrpass for a long term
solution as traffic will increase, especially with new
developments. He stated if ~ederal funds are used to improve the
railroad crossing, the railroad is not required to spend any
funds on the crossings. He stated he would be writing the
president o£ the railroad company as well to see if they 'would
consider this matter. He Stated he would like the Board's
support of other improvements in the future.
Mr. ~odd stated the restriction of truck traffic would be a move
in futility, but when Route 288 is constructed, it will take a
lot of those trucks off the road. He stated as the development
to the north occurs on Old Centralia Road there is requirement in
zOning that after the 200th house,'a new road has to he
constructed to serve the new area near Old Lane. He stated that
he supports what has been said and he felt the Board should
real moves on the turn lanes~ speed limit and traffic light. He
stated with three of the five items mentioned and with Route 288,
he felt this would greatly improve the area.
The Board requested the County Administrator to address these
three issues and put a timeframe on the truck traffic, if in two
years definitive plans for Route 288 were not underway, the State
would be requested to restrict through truck traffic. Mr. Davi~
stated Mr. Ferry indicated it would be 1987 at the earliest for
Route 288. Be stated he called the railroad regarding the train
schedules but they have no set schedules. Ee inquired if Mr.
Hedrick could make an inquiry about the schedules.
It was generally agreed that the County Administrator be
requested to place this matter before Mr. Muzzy and Mr. McCracken
for study with instructions that they would stay in contact with
Mr. Davis and the neighbors and make any necessary contacts for
necessary improvements.
Mr. Applegate thanked all those who were present regarding this
issue for taking the time to come to the meeting.
9.B. MESSRS. JOHN SMITH AND JOSEP~ MATYIKO, R~GARDING HIGHWAY
AND TRAFFIC FLOW STUDIES, LOCATION AND DESIGN
Mr. Matyiko sta~ed he was concerned that the Pewhlte study the
County has entered into with the consultant may recommend closing
Coalfield Road. He stated the new plan cf the Highway Department
is for closing. He stated Coalfield Road is in place, is in
fairly good condition and a lot of money has been spent on the
road. Be stated he felt strongly that Coal£icld Roa~ should be
left Open and that he have access to the zoned property approved
~everal years ego by the Board. He stated his family has lived
in the area since the early 1900~s. Be stated the closing of
this historic road would be a loss to the taxpayers and of the
history of the area, Mr. Dodd stated he concurred that am
hard-pressed as road money is in thc County that to close a main
artery would be unwise and that some acconuuodation should be made
to keep it open. He stated he had not seen the plans for the
area as to what is recommended. Mr. Matyiko stated he would like
to see something going over Coaliield which he felt would be a
good access plus access to ~owhite whloh would save a lot of
peopl~ a lot of miles instead of going around and building
85-013
a new road. He stated he felt any road to the west of this
should be built by the developer as there is only One house in
the entire area west of Coalfield Road before you get to Old
Bundred Road between Genito and the power line.
Nr. Applegate stated the Board did authorize the study, it has
been received back by the County and he has just instructed
Muzzy tO Set a meeting with the major landowners in that corridor
to discuss what Kellerco has recommended regardinq the access,
limited access, etc. Be stated it was his understanding that
this meeting would take place within the next three weeks.
Mr. John Smith, Board Chairman of Chesmid Matyiko Inc. and
Matyiko Investment Corporation, stated that Mr. Matyiko is
President of both and the two of them constitute the Executive
Committee of both. He stated they would appreciate any
assistance in the way of thinking and in the way of doing that
might be involved. He stated they have worked toward the
betterment of the County and this property. Be stated in 1974,
they and other owners tried to qet the Highway Department to
shift Powhite north fram its original survey generally to where
it is now. He stated they offered to qive, where they controlled
all the land, all of it fQr that usa and where they ~ned only
half interest to give half, He Stated, however, the other owners
were not interested in making any donation to that effect. He
stated subsequently they separated ownership and they applied for
zoninq in 1979 for those two port~ons and the Board approved the
applications and it was one of the first zonings in the area. Be
stated they were required to donate land far fh~ purpose of
widening Coalfield Road and they did so to the Highway Department
and they developed additional lanes for the majority of the way
on both sides for the purpose of widening Coalfield. Ha stated
there is a 70 ft. right of way for Coalfield Road and neither the
Highway Department nor the County realize this. He briefly
reviewed the history of the road network in the area. He stated
they have no objection and have offered to donate the right of
way across the property that they own for the proper construction
and at the present time, they feel that with the industrial
development need in the County, that the County needs all the
good roads available. Be stated Route 76 and Route 288
west shQuld have the same right of way. He stated at the creek
or wherever it is determined to be, Route 288 should swinq north
which would open up a vast area. He stated that further west,
the less traffic you have. He stated Mr. MeCracken has just been
in %ouah with them regardinq developmental plans and they
appreciate all %he cooperation that the Beard could offer and
offered assistance to the Board.
10. DEFERRED ITEMS
APPOINTMENTS TO CITIZENS' TRANSPORTATION ADVISORY COMMITTEE
On motion of Mr. Mayas, seconded by Mrs. Girone, the Board
nominated the following people to the Citizens' Transportation
~dvisory Committee which formal appointments would be made at the
January 23, 1985 meeting:
Mr. Cecil Maxim
Or, Nail J. Humphries
½s. Elaine Rubin
~s. Geraldine Fineberg
~r. J. Ruffin Apperson
Nilliam F. Harris
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11. PUS~%C HEARINGS
REQUEST FOR STOP, ER CABtE RATE INCREASE
Mr. Hedge stated thi~ date and time had been scheduled for a
public hearing to consider a request from Storer Cable for an
increase to their basic rates by 10%. He stated the basic
service would increase from $7.45 to $8.20, the expanded basic
would increase from $9.95 to 10.95 and the subscription services
would remain at $10. Mr. Michael MacNeilly, General Manager of
Storer Cable, was present and distributed financial information
to the Board. He stated 1984 was the best year in the history of
the company in the County and he had received letters attesting
to the great strides in improvement. He stated there were some
strides mede and some people did not adjust. He stated they have
[one from 27,700 in 1984 to 31,900 subscribers at the end of the
~ear; their staff has been expanded to 70! employees; they
.noreased their office hours from 8:30 a.m. to 8:00 p.m. with
Saturday openings from 9:00 a.m.-12:00 noon; thev have added
additional phones; they have computerized their ~illing systems
and gone to cycle billing; they introduced a new guide to all the
satellite and pay services; they added the Disney channel when
Spotlight went off the air; WTLL was added because of its
location and proximity~ WYAH was deleted because of duplieation;
they grouped the channels for easi6r access by the subscribers
and, especially, by the blind; there are some "must" carry
channels that they are dictated by SCC to carry and they
uhoice if it is within 35 miles of their system; etc. He
~iscussed the deleting of channels which was necessary prior to
Uanuary, 1985, explained the rationale behind thi~ move as well
~s trying to notify their subscribers and stated they have new
labels which will be mailed tomorrow for those who have not
already received them. He stated the new line up was listed on
the system so the inconvenience was kept to a minimum, etc. He
stated the Board should recognize the Company had a qood track
record for the year except for the last two weeks and he hoped
some of these problems would not outweigh this record. He
~iscussed the schools wired into the system; the channel line up
~hanges and the additional problems caused'which they are
~liminating as quickly as possible; people were illegally
~eeeivinq service which caused problems for the Company as well
~s their neighbors by signal leakage; there are problems with VCR
~ook-ups and the proper equipment necessary; the agreements by
the subscribers regarding tampering with the connections; the
problem with remote converters; etc. He stated he has mentioned
~ lot of neqatives because the company does have problems and
they are trying to resolve them.
~e stated they are requesting a rate increase as they have
~xperienced increases in the phone bill, the electric bill, the
:est of gasoline, staff salaries, the cost of progranuminq, etc.
~e referred to the Cable Television Study that was accomplished
last year, reviewed their operating experience for 1984 and
)riefly reviewed the figures. He indicated that their loss for
[984 is $1,062,000 not including the $9,000,000 they lost in
)revlous years of operation. He stated the franchise agreement
itates they are entitled to. a reasonable return on investment and
:he cable study indicated 5.8% and they are actually receiving
~.1%.
{s stated they have looked at ways to cut expenses by repairing
:he converters in their own in-house repair center in the system
:ffice and the company has established an area repair center
:icking up their slack; they are embarking on an illegal
[erection and prosecution campaign that will be coming up in
?ebruary; they are initiating a retention campaign of subscribers
:o see that they are happy; they are beginning a remarketing
~ampaign qoing through existing portions of the system tc have
:he people who have been passed over to connect to add
~ubscribers to existing lines; they are launching a telemarketing
Campaign; etc. ~e stated it has already been projected that
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next year's expenses will be increased with copyright fees being
made retroaotive~ raises for employees, an additional increase in
basic program e×penses ~£ $175,000, etc. He stated even with the
proposed rate increase, they will have the lowest rate of the
three companies in the area, they will be offering more channels
of programming and their channel lineup is far superior to other
companies. He stated even though they do not charge for
converters, their fees will be less than the other companies. Be
stated that they have opened their books to the County
Administration whenever asked and because of the late closing of
the books in December, some figures were not able to be forwarded
as requested. Ne Stated they did not want to send estimated
figures b~t accurate figures. He stated remarkable improvements
had been made and there were some mistakes late in December which
are being corrected at this time. He stated they are entitled to
a fair return on their investment and 3.1% is not reasonable.
stated they do need the 10% increase and would like to have it
implemented by February 1, 1985. ~e stated during this time of
deregulation there are some gray areas and they would like to
propose to sit down with County staff and review and agree on the
gray areas and report back to the Board.
Mr. Dodd inquired how much money wa~ ~aved with the deletion of
WYA~. Mr. MacNeilly stated this was a fairly insignificant
~mount and it was the cheapest channel to delete.
Mr. Robert Keeter explained connecting VCR's to the system and
the Cable Company's $15 service charge which he felt was
unreasonable, problems with ghosts and interference on his set,
unreliable service calls and the inability to have service
problems corrected. Mrs. Linde ~ayes stated there was no ruling
on the VCR connections until several months ago, and now the
Company wants to charge $15 to connect it when it has already
been done. She complained about the calls to the Company and the
lack of knowledge by the etaff.
~-rs. Mary Redden stated she had tried to get service for 11 days
~ven after talking with Mr. MacNeilly and explained other
oroblems she experienced, she inquired if they were going to ack
~or a raise every seven months, she stated she did not feel three
people answering service calls were adequate, etc. She stated
she did not feel this increase was warranted unlem~ adequate
service is provided.
Hr. MaoNeilly explained that it was not a matter of technical
~nowledge to connect a VCR to their equipment, but the materials
have to properly meet the specifications as it can cause
interference with other sets or the same sets, it does cost more
than $15 for a service call for the VCR, some people do get
hissed when there are 32,000 customers, etc. He presented
~omplimentary letters from the Virginia Cooperative Extension
~ervice, Jane Moors News Service, Mrs. C. E. Crutchfield, Mr. and
~rs. John L. Comer, the Church of Jesus Christ of Latter Day
~aints, and Mr. Zane Davis. He submitted theee aea point of
)atance as they do make errors but they do make efforts to
Lmprove services.
4r. Daniel inquired if a VCR were installed several months ago,
~nd now something happens, do those people get a service
[nstallation charge. Mr. MacNeilly stated the date has nothing
:o do with this, it is the SCC who has required there not be
~ignal leakage and it does create problems such as interference,
~e the equipment, cable or fittings, may'not be satisfactory,
~tc. Mr. Daniel inquired if the Company did the installation and
~t is not working properly, is there a charge. Mr. MacNeilly
~tated if the Company did the installation they do not charge, if
it is an illegal connection, then they would charge. He stated
usually the problems occur when neighbors have problems and they
find another person has illegally connected. There was other
85-~16
discussion regarding readings of the leakage, what alternatives
there are to correct the situation via the VCR manufacturer or
the Cable Companyretc.
Mrs. Girone stated a gentlem~n in Quecnsmill indicated cable had
been laid five months ago and he will not have service until next
sunnier and questioned this as a business investment. Mr.
MacNeilly stated the normal time i~ two months or less prior to
marketing. Mrs. Girone inquired about another constituent who
wanted to buy a longer cord for his remote and could not. Mr.
MacNeilly stated the equipment is designed to work with e certain
amount of cord and you have loss in the cord and all those units
are underwriter approved and if you make design changes, the unit
warranty would be voided and if there were a fire they would have
no protection. Mrs, Girone inquired about th~ cordless
converters end if there would be a charge. Mr. MacNeilly stated
he had submitted a plan which is in various stages of approval
for introduction in 1985 and there would be a charge as they ere
more expensive and maintenance is higher but they have not
finalized anything yet.
Mr. Mayas stated the list presented with expenses and budget
increases, etc. are normal items for a business venture. Mr.
MacNeilly stated these are operating expense items and not
capital inveotments. He stated they knew these increases were
coming but normally you request a rate increase. Mr. Mayes
stated he felt the reason for an increase should be that the
service is und~rpriced and an adjustment io necessary so that the
services rendered are adequately priced. Mr. MacNeilly stated
when compared to other companies in thc area, they are
undcrpriced by far. Mr, Mayas stated he felt that should be the
basis for the increase and not because of business expenses. He
otated he felt this would be purchasing equity without ownership.
Mr. MacNeilly stated these increases On some items such as gao
were a complete surprise. He stated Storer is underpriced, and
they dO need the money to make it a fair return and to be able to
afford to give that service. He stated everything has increased.
Mr. Mayas stated he felt thc line items should be different than
those listed. He questioned the loss because of the tornado
which was listed. Mr. MacNeilly stated there was no insurance
available ~or this type of damage and you cannot get insurance on
labor costs.
Mr. Dodd stated people are concerned with raising taxes and
raising cable rates; with the discontinuation of WYAH when the
new channel does not present a quality picture; the change of
positions with no labels and the chanqe in the billing. He
stated these issues have come up within the last 30 days and now
a rate increase is requested which is awkward when people are
unhappy. Mr. MacNeilly stated the billing changes were in
November and explained their notices for this change. He stated
this was the worse timing for requesting a rate increase. Me
stated he had received 6 letters and 12 calls opposing the
~eletion of WYAH of the 32,000 subscribers. HS discussed the
poll taken re~arding WYAH which indicated it was not in demand
~ut they did not rely oolely on the poll ac they expected more
response.
ErE. Girone stated people who called her would like W~/AH bac~ and
~he would like that open. Mr. Daniel stated people feel a
~tation was taken away, and now a rate increase is requested.
~r. Daniel inquired if the County staff had seen the figures
~resented. Mr. Modge stated they were received this a£ternoon.
~r. Daniel inquired what methodology was used beiere attesting to
:he figures. Mr. Modge stated this is only the second time the
~ates have been reviewed and the first time thc consultant gave a
~ecommendaticn. He stated he did not feel a consultant was
necessary every time but that staff should be given the necessary
figures in adequate time for review before a decision is made.
85-017
~r. Daniel inquired about the financial status of the Company and
the fair rate of return on its investments, the equity, etc.
necessary to verify the increases requested. Mr. Mac~eilly stated
he did not know the exact figures but there is a return of 3.1%
which is not adequate but the same methodoloy used by CTIC last
year was used in preparing these figures. Mr. Daniel stated what
they did was a return on assets, not on capital and the return on
the debt capital that has been contracted between the Company and
the lending institutions, and the return on the invested capital
is unknown. Mr. MacNeilly stated they lost $1,062,000 this year
which indicates they are not receiving an adequate return on the
investment. Mr, Hodge stated the methodology used is the
acceptable industry standard. Mr. Daniel stated the accepted
industry standard may not be the SCC standard when rate increases
are requested which is a prime factor. Mr. MacNeilly stated that
the consultant projected a 5.8% rate cf return end they are
getting only 3.1%, so by anyone's standards it is low. Mr.
Daniel inquired what the industry standard is for a rate of
return. Mr. MaoNeilly stated the industry does not have a
standard. He stated they are trying to turn a profit and make up
the $8,000,000 in losses in the first five years. Mr. Daniel
inquired about the oriqinat franchise agreement and the areas for
services. Mr. MacNeilly stated they have completed the system
except for minor pockets with one or two homes in the extremes.
He stated the contract was for 546 miles and they have built 900
miles with 50 miles funded for next year. He stated they ar~-~.
building to satisfy the largest number of people in each
district. He stated the increase is to cover all Operating
expenses and no capital expenses,
Mrs. Girone stated she had many complaints about the length of
time in staff answering the phones and one woman stated it took 2
hours and eight minutes to get through and she inquired if an
increase will improve this situation. Mr. Mac~eilly stated the
date and the number has something to do with the response time
but they recognize there is a problem and they have increased the
staff. He reviewed the various times in December which were
highs and lows. He stated the labels are going out and he
realizes he made a mistake with the channel positions but he did
not feel it fair to consider only the problems when major
improvements were made. He stated they will continue to improve
the service whether or not they get the increase. He stated he
would like the names and numbers of peopl~ and he will respond to
the calls. He explained the call distributor system and if they
hang up fhey are rechanneled again. Mrs. Cirone stated it took
her 7 rings to get on the system and then 3 minutes for the
service operator to come on. He stated that is not as fast as
they would like but it is better than 2 hours. He stated there
have been many many calls and sta££ did a fine job.
Mr. Applegate inquired if Outside the basic service under the
franchise agreement, does the Board have any authority to
regulate the cost of the pay channel. Mr. ~odge stated the
County does not have any control over the paid subscription
channels, ge stated it is staff's position that the County has
control over all of the basic channels.
There was no one else present to discuss the matter and Mr.
Appleqate declared the public hearing closed.
Mr. Daniel stated the County has gone through tax public
hearings, raising fees, etc. but he has never received so much
~egative input and publicity as on this item. ge stated he has
~hared this with the governing body and the Owners. ge stated
~his was a combination of a frustration factor with the billing
system, the change in channels, etc. He Stated although Mr.
~aeNeilly has apologized for the management problems, the Board
is here to look after the citizens' interests. He stated it
~ould not be proper for any governing body which is in
=cntractural relationships with entities to act on matters of
increase such as this without laboring long and hard evaluating
~he need~ attesting to it, etc. He stated to have the
8~-018
information presented this evening and to act on this increase
would not be proper without giving the staff time to review the
information distributed. He stated that if you are a monopoly
and you are regulated Or when you ask for a rate increase, such
things as cost to debt, long term debt, short term debt, etc.,
are proper items fo~ consideration and focus on return on equity.
He stated we need comparative balance sheets with equity and he
hoped that the Board could be told what the return on equity is
so that the Board can be fair to the public and the company and
suggested a 30 day deferral.
Mrs. Girone stated she agreed with Mr. Daniel but suggested a two
week deferral rather than four. Mr. Dodd stated that he felt an
honest eftort was made tc improve operations and it is 100%
better than 18 months ago. He stated further that he did not
want to vote for the 10% raise as the people are very upset. H~
stated he would prefer tO deny the request so that Mr, MacNeilly
could increase the rate by 5% which is allowed and to b~ honest
Up front with him and the constituents. Ee stated he would not
be able to vote for this increase and that Mr. MacNeilly should
know that sO that he could plan for it. HO stated everyone does
not know that he can increase the fees by 5% legally wi%hour
Board approval. He stated he did not feel th~ figures would
change his mind as it is not all financial.
Mr. Applegate stated his concern was that under the new federal
legislation the supplier can raise hie ~ates 5% for basic
s~rvices, He stated the Board could approve a 10% rate increase
and still not have control over the pay channels. He stated he
felt the pay channels would then go up and he felt from a
consumer atandpoint~ the Board must be in a position to protect
the consumer. ~e stated he did not have a problem with the two
week delay. Mr. Dodd sfated he was trying to be up front and he
did not feel the figures would change his mind. Mr. Daniel
stated the figures may support a reduction in rates. ~r.
Applegate stated the Beard needs to compliment Mr. MacNeilly
because at one point in tim~ the negotiations had almost broken
down but Storer did come back in qood faith and hand out the
figures. He stated he felt if they have made an effort in the
last 24 hours and if Mr. Daniel has a point that he is working on
that, perhaps staff should review this further.
On motion cf ~rs. Girone, seconded by ~r. Daniel, the Board
~eferred consideration of a rate increase for Storer Cable of 10%
for basic services until January 23, 1985 with the staff working
~ith Storer to veri~y numbers, any other issues that should be
reviewed and discussed, statement of good faith regarding pay
nhannels, etc., with a recommendation to be presented at that
time.
~ote: Unanimous
£t'wa~ generally agreed the Board would recess for five minutes.
keconvening:
~2. N~W BUSINESS
~2.A. SCHOOL BOARD ITEMS
~2.A.1. APPLICATION TO VIRGINIA PUSLIC SCHOOL AUTHORITY
)n motion of Mrs. Girone, seconded by Mr. Dodd, the Board adopted
:he following resolution:
Whereas~ the County has a need to construct a new elementary
~ohool in the Route 360 area; and
Whereas, the Virginia Public School Authority was created
!or the purpose of issuing debt for local governments ~sr the
~urpose of making improvements or e~anaion~ to school
85-019
Now, Therefore, Be It Resolved that Chesterfield County
requests the issuance of $3,000,000 in general obligation debt
through the Virginia Public School Authority for the purpose of
constructing a new elementary school.
Vote: Unanimous
12.A.2. APPHOPRIATION OF $6,080,000 IN SCHOOL BOND FUNDS
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
appropriated the remaining $6,000,000 (six million dollars) from
the 1981 bond issue for the following school projects:
Enon Elementary School - $700,000
Ettrlck Elementary School - $200,000
Gordon Elementary School - $100,000
Harrcwgate Elementary School ~ $100,000
Honing Elementary School - $200,000
~opkins Elementary School - 350,000
Robious Elementary School - $300,000
Salem Elementary School - $200,000
Watkina Elementary School - $200,000
West Providence Elementary School - $3,000,000
Carver Middle School ~ $250,000
Chester Middle School - $100,000
Falling Creek Middle School - $200,000 %~.
~onacan High School - $100,000
Vote: Unanimous
12.B. ~STABLISHM~T OF PROGRAM FOR PLAGNOLIA GRANGE
Mr. Muzzy stated th~ Board had authorized staff to work with the
Historical Society regarding the purchase of Magnolia Grange and
after various alternatives were discussed, the purchase wes
authorized at the December 12, 1984 meeting. He stated that it is
now proposed that a plan and program for the use, maintenance,
restoration, etc. of the property be made as well as appointing a
Board member to work with the Historical Society in this regard.
He introduced Mrs. Mary Ellen Howe who was present representing
the Historical Society. Mrs. Girone stated that she has
confidencs in the Historical Society, however, she stated she
felt the Planning staff with the assistance of the Historical
Society should be the way to proceed. ~he stated she felt the
Planning staff should have the primary influence on the plan, as
it is a County owned facility, it relates to the entire area end
to the roadways, she nominated Mr. Daniel to represent the Board
on this Committee. Mr. Daniel stated he had dinner with
representatives from the Historical Society and an individual who
is very prominent i~ fund raising for historical monuments,
buildings, etc. in the public sector and there are a series of
questions as to how fund raising i'ssues are accomplished, what
can be obtained, how it is handled, who are the primary u~ers,
etc. He s~ggested before the Board makes a decision ae to what
will be done, that he be given 30 days to investigate these
issues further.
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
appointed Mr. Daniel to work with Planning staff, the Historical
Society, etc. and seek out further information on questions of
planning the future of Magnolia Grange and return to the Board
with a recommendation on February 13, 1985.
~ote: Unanimous
12.C. ~RCHITECTS FOR NEW COURTS BUILDING
Zr. Hedge stated the Board is being requested to select an
~rchitect to design a new courts facility. He stated staff has
'one through evaluating the proposals which were received,
85-020
they are comfortable with the combination which includes a courts
consultant to determine the needs. Ne stated there is no money
available at this time and the negotiated price is $560,000 and
staf~ is requesting the Board advance the funds from the General
Fund until the building is permanently financed which should be
within the next six months. He introduced Judge Daffron and
Judge Shelten who were present. Judge Daffrcn expressed
appreciation to the Board and Mr. Redrick for recognizing and
giving attention to the problem of courtroom space and stated
they would appreciate favorable consideration. Mr. Applegate
stated that he, Judge Daffron, Judge Shelton, Mr. Hedge and ~.
Zook had taken several trips and without a doubt the County's
Courts building and support group is out-dated. He stated he
realized it would take time to get the building constructed but
he £elt the proposal was good. He recognized Mr. Bill Moseley
and Space Management Consultants' representatives who were
present.
On motion of Mr. Dodd, seconded by Mr. Mayas, the Board
authorized the County Administrator to execute a contract for
design services for the new Courts Building with Moseley-Rening
and Associates, Inc. at a fee not to exceed $560,000 plus a
contingency of $40,000 for additional or expanded services
related to design/enqineering of th~ Courts Building which iunds
are to be loaned and repaid to the General Fund at time of
permanent financinq of the building. (Of this fee approximately
$160,000 is for the courts consultant.)
Vote: Unanimous
Mr. Applegate expressed appreciation for the Judges' attendance
at the meeting.
12.D. PURCHASE 0E N~W VOTING MACHINES
Mrs. Virginia Gordon stated that last summer seven voting
machines were purchased and five were used in precincts and two
in Absentee Central. She stated they were pleased with the
immediate and efficient results of the election returns using the
new machines. She stated the Electoral Beard was to consider
including in the budget the addition of 35 more machines for
County-wide use. She stated the vendor has submitted a contract
for purchase and if the County will purchase prior to January 31,
1985, th~ price would be discounted by $23,400. She stated the
staff will furnish information and instructions to the citizens
prior to their using the new equipment when voting. Mrs. Girone
stated the machines were used in Ben Air, were well accepted and
~ere a grand improvement. Mrs. Gordon stated the new machines
~ill be delivered in time for use during the November election.
9n motion of Mrs. Girone, seconded by Mr. Dodd, the Board
~uthorized the County Administrator to execute a contract for the
lease/purchase of new voting machines with the lowest bidder
~hich will replace all the old machines with the financing to
3egin in FY86.
~ote: Unanimous
4r. Dodd inquired if there were a sale for the used machines.
~rs. Gordon stated that has not been ~ettled yet hut the company
Prom whom they are purchasing the new machines will make an offer
if they cannot be sold for a better price.
L'2.E. SET PUBLIC E~ARING DATBS
~2.E.1. LEASE FOR SOUTNERN AREA LANDFILL
)n motion of Mr. Daniel, seconded by Mrs. Girone, the Board set
:he date of February 13, 1985 at 7:00 p.m. for a public hearing
:o consider the lease of the existing southern area landfill once
>station is discontinued by the County to Mr. Jack Shoosmith.
85-021
12.E.2. LEASE OF BOCKWOOD PARK TO OPERATE FOOD CONCESSIONS
On motien e£ Mr. Daniel, seconded by Mr. Dodd, the Board set the
date of February 13, 1985 at 7:00 p.m. for e public hearing to
consider the lease of real property at Rock-wood Park to operate
food concessions by the Chesterfield Baseball Clubs.
Vote: Unanimous
12.E.3. LEASE OF ROBIOUS ATHLETIC COM~LPM FOR POOD CONCESSIONS
On motion of Mr. Daniel, seconded by Mrs. Girone, the Beard set
the date of February 13, 1985 at 7:00 p.m. for a p~bli¢ hearing
to consider the lease of real property at Eobious Athletic
Complex to operate food concessions by the Buquenot Li~le
Leagum.
Vote: Unanimous
12.E.4. ORDINA/~CE I~ELATING TO SUBDIVISION OF L~d~D
On motion of ~4r. Daniel, seconded by Mr. Dodd, the Board set the
date of March 13, 1985 at 7:00 p.m. for a public hearing to
consider an ordinance amending the Code of the County of
Chesterfield, 1978, as amended by amending Sections 18-2 and
18-18 relating to the subdivision of land.
Vote: Unanimous
12.E.5. CHANGE IN PROGRA~4~ING BY STOP~R CABLE
On motion of Mrs. Girone, seconded by Mr, Mayes, the Board set
the date of February 13, 1985 at 7:00 p.m. for a public hearing
to consider a request from Storer Cable to replace Channel 27
with Channel 63.
Vote: Unanimous
12.F. METRO RICHMOND PRIVATE INDUSTRY COUNCIL APPLICATION
On motion of Mrs. Girone, seconded by Mr. Dodd, the Board
authsrized the County Administrator to apply for and accept, if
approved, $7,568.00 in funds from the Metro Richmond Private
Industry Council to employ six youth during the summer of 1985.
Vote: Unanimous
12'.G. APPOINTMENTS
12.G.1. MPC AIR QUALITY TECHNICAL
On motion of Mr. Daniel, seconded by Mr. Dodd, the Board
nominated Mrs. Joan Girone, as the elected official, and Mr. John
McCracken ~o serve on the MPO Air Quality Technical Committee
which official appointments will be made at the January 23, 1985
meeting.
Vote: Unanimous
12.G.l. BUILDING APPEALS FOR VA. UNIFORM STATEWIDE BUILDING CODE
Dn motion of Mrs. Girone, seconded by Mr. Dodd, the Board
~ominated for reappointment Mr. David L. Carr, Midlothian, and
Zr, Cerald Speeks, Clover Hill, ts the Board of Building Appeals
85-022
for Virginia Uniform Statewide Building Cods which official
appointments will be made at the January 23, 1985 meeting.
Vote: Unanimous
12.C.3. RICHMOND REGIONAL WATER RESOURCES TASN FORCE
On motion of Mr. Applegate, seconded by Mr. Daniel, the Board
nominated Mrs. Joa~ Gi~one to represent the County with Mr.
Richard L. Hedrick nominated as an alternate to the Richmond
Regional Water Resources Task Force which official appointment
will be made at the January 83, 1985 meeting.
Vote: Unanimous
12.H. BINGO AND/OR P~AFFLE PERMITS
12.H.1. CHESTER LOD~ NO. 1980, LOYAL ORDER OF MOOSE
On metion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
a request from the Chester Lodge No. 1980, Loyal Order of Moose,
Inc. for a bingo and/or raffle permit for calendar year 1985.
12.H.2. VIRGINIA BELLES SOFTBALL CLUB
On motion of Mrs. Girone, seconded by Mr. Daniel, the Board
approved the request from the Virginia Belles Softball Club for a
bingo and/or raffle permit for calen~er year 1985 based on the
statement by the County Attorney's office that this club was
found to generally promote amateur athletics among young women, a
community service purpose.
Vote: Unanimous'
12.I. HIGHWAY EMOINEER
Mr, Charles Perry, Resident ~ngineer with the Virginia Department
of Highways and Transportation, introduced Mr. Jerry VanLear who
has replaced Mr. Bill Newcomb. We also introduced Mr. Lynn
Wagner who is On the Department's engineer training program in
the County.
Mr. Perry stated at the last Board meeting questions were asked
about the Chippenham-Parham connector. Be stated the section
from Route 147 to the north City limits of Richmond will be
advertised in December, 1986; the section involving the building
of. the James River Bridge would be advertised in July, 1987; the
section from the James River Bridge to River Road will be
advertised in October, 1987; and the fourth section will be
advertised in November, 1987 which will be from Forest Hill to
Route 147. He stated there is no time frame for construction but
it will be at least 18 months for completion of each project.and
it will be at least 1989 before completion oi the total project.
Mr. Perry stated he did meet with Mr. Hampton Davis regarding the
Centralia/Hopkins Road intersection and they are pursuing the
aatter as e safety project. He skated there is a set of plans
which has been basically completed, the citizens have agreed end
they will be proceeding with the completion of the project and
will be soliciting safety improvement funds to proceed with right
of way acquisition and construction. Be stated he will be
working through the district traffic engineer regarding the speed
reduction once Mr. Davis writes him a letter. Mr. Daniel stated
~hat Mr. Eedrick would be doing this for Mr. Davis. Mr. Perry
stated the Centralia/Chester Road intersection has been looked at
Dn several occasions as a safety project and it basically was
85-023
never pursued once it was determined that a sizeable amount of
money was necessary to adjust the utilities. He stated he would
look at the situation to see if they can widen the road on the
Opposite side without adjusting the utilities. He stated the
staff is looking at this to see if it would qualify as a safety
project.
Mr. Perry stated he would be meeting with Mr. Isbell and Lt.
Driskill regarding the signals at Midlothian High School. Be
stated he felt the most advantage would be in checking the timin9
of the signal at Winterfield.
Mr. Dodd inquired if in the construction of the James River
Bridge, the clearance has been reviewed very carefully as there
is interest in the County £or a port facility and if it would be
ample for present ships as well as new ships that could be
brought into the area. Mr. Perry stated the bridge designers do
look at this aspect, and involve the Corps of Engineers and
federal and state agencies that would deal with those aspects and
he felt it should be considered but he would pass on the concern.
Mr. Dodd thanked him for the installation of signals at Route 10
and 01d Stage.
Mr. Hayes stated appreciation for ~the promptness in which Mr.
Perry has responded to staff in having things accomplished in the
southern end of the County. '~.~
Mrs. Girone inquired when the traffic light study would be coming
back for Route 60. Mr. Perry stated it is currently being
reviewed.
Mr. Daniel expressed appreciation to Mr. Perry for meeting with
Mr. Davis.
12.J. UTILITIES DEPARTMENT
12.$.1. PUBLIC BEARINGS
12.J.l.a. ABANDONMENT OF A PORTION OF SAVOY ROAD
Mr. Hedrick stated this date and time had been advertised for a
public hearing to consider the abandonment of a portion of Savoy
Road. There was no one present to discuss this matter. On
motion of Y~rs. Girone, seconded by Mr. Dodd, the Board adopted
the following resolution:
WNEREAS, by resolution of the Chesterfield County Board of
Supervisors dated July 22, 1981, the Board requested that the
Virginia Department of Highways and Transportation accept Savoy
Road within Greenfield, Section K, into the State Secondary
System of Bighways; and
WHEREAS, by resolution of the Virginia Department of
Highways and Transportation Commission dated September 24, 1981,
Savoy Road, Route 2540, was accepted into the system; and
WI{EREAS, since September 24, 1981, Savoy Road, Route 2540,
has remained in the State Secondary System of Highways under the
control, supervision, management, and jurisdiction of the
Virginia Department of Highways and Transportation; and
WHEREAS, Balzer and Associates petitioned the Board Of
Supervisors of Chesterfield County to abandon a portion of Savoy
Road, Route 2540, pursuant to Section 33.1-151 of the Code of
Virginia, 1950~ as amended; and
W~EREAS, pursuant to a resolution of this Board on November
14, 1984, the ~equi~ed notices Of the County's intention to
abandon a portion of Savoy Road, Route 2540, have been given in
85-024
~hat: On November 26, 1984, a notice was posted in at least
~hree places along Savoy Road, Route 2540; and, on December 26,
~984, and January 2, 1985, a notice was published in the Richmond
Jews Leader, having general circulation within the County; and,
;n November 16, 1984, a notice was sent to the Commissioner of
:he Virginia Department of Mighways and Transportation; and
WI4EREAS, no landowner affected by the proposed abandonment
~as filed a petition for a public hearing; and
WHEREAS, this Resolution and Order is entered within four
aonths after the thirty days during which notice was posted as
iescribed above; and
W~EREAS, the safety and welfare of the public would be best
~erved by the abandonment of a portion of Savoy Road, Route 2540,
~s a public road; and
WHEREAS, the abandonment of a portion of Savoy Road, Route
~540, es a public road will not abridge the rights of any
:itizen.
NOW T~E~FORE, BE IT RESOLVED AND ORDERED, that pursuant to
~ection 33.1-151 of the Code of Virginia, 1950, as amended, the
)ortion of secondary road, more fully described as follows, i~
~ereby abandoned as a public road;
A portion of Savoy Road, Route 2540, within Greenfield,
Section K, as shown on a plat prepared by ~atzer and
Associates, dated July 30, 1984, a copy of which is attached
to this Resolution and Order.
The effect of this Resolution and Order, pursuant to S~ction
~3.1-153 of the Code of Virginia, 1950, as amended, is that the
above described portion of Savoy Road, Route 2940, shall not
~emain a public road Or cros~ing.
Accordingly, thc Clerk of this Board shall send a certified
zopy of this Resolution and Order, together with the plat hereto
attached, to the State Highway Commissioner. The Clerk shall
~equest that the Commissioner certify to the County, pursuant to
~eetion 33.1-154 of the Code of Virginia, 1950, as amended, that
the above described portion of Savoy Road, Route 2540, im ne
longer necessary for public use.
Vote: Unanimoum
12.J.l.b. ORDINANCE TO VACATE PORTION OF ~RAINAGE EASEMENT IN
HEATBERIDGE, SEC. 2
~r. Hedrick stated this date and time had been advertised for a
~ublic hearing to consider an ordinance to vacate a portion of a
~6 ft. drainage easement across Lot 29, Block C, Heatheridge,
9action 2. There was no one present to discuss this matter. On
notion of Mr. Dodd, seconded by Mr. Mayas, the Board adopted the
following ordinance=
AN ORDINANCE to vacate a port,on of a 16' drainage easement
across Lot 29, Block C, Eeathe~idge, Section 2, Clover Hill
Magisterial District, Chesterfield County, Virginia, as
shown on a plat thereof duly recorded in the Clerk's Office
of the Circuit Court of Chester£i~ld County in Plat Book 38,
page 93.
WHEREAS, New Lifestyle Development Corporation has
petitioned the Hoard of Supervisors of Chesterfield County,
~irginia to vacate a portion of a 16' drainage easement acro~s
Lot 29, Block C, Eeatheridge~ Section 2, Clover Hill District,
Chesterfield County, Virginia more particularly shown on a plat
of record in the Clerk's Office of the Circuit Court of ~aid
CO~y in Plat Book 38, page 93, made by Brenner, ¥oungblood &
King, Inc., dated May 28, 19~1. The portion of easement
85-025
~etitioned to be vacated is more fully described as follows:
A portion of a 16' drainage easement across Lot 29, Block C,
Heatheridge, Section 2, as shown shaded in red ob a plat
made by Youngbtood, Tyler & Associates dated October 4,
1984, a copy of which is attached herete and made a part of
this ordinance.
WHEREAS, notice has been given pursuant to Section 15.1-431
the Code of Virginia, 1950, as amended, by advertising; and
W~EREAS, no public necessity exists for the continuance of
Lhe portion of easement sought to be vanated and the vacation
sill not abridge the rights of any citizen.
NOW, THEREFORE, BE IT ORDAINED BY TKE HOARD OF SUPERVISORS
DF CHESTERFIELD COUNTY, V~RGINIA:
That pursuant to Section 15.1-482(b) of the Code of
~ir~inia, 1950, as amended, the above described portion of
~aeement is hereby vacated and no longer necessary for public
This Ordinance shall be in fu~l force and effect in
~cccrdance with Section 15.1-482{b) of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance, '%r~.~
together with the plat attached hereto shall be recorded ne
sooner than thirty days hereafter in the Clerk's Office of the
Zircuit Court of Chesterfield, Virginia pursuant to Section
15.1-485 of the Code of Virginia, 1950, as amended.
The effect of this Ordinance pursuant to Section 15.1-483 i~
to destroy the force and effect of the r~cording of the portion
uf the plat vacated.
Accordingly, this Ordinance shall be indexed in the names of
the County of Chesterfield, as grantor, and New Lifestyle
Oevelepment Corporation or its successors in title, as grantees.
~ote: Unanimous
i2.J.2. SET DATE TO CONV~Y RIGHT OF WAY FOR IRON BRIDGE PAP~K
9n motion of Mr. Daniel~ seconded by Mrs. Girone, the Hoard set
the date of February 13, 1985 at 7:00 p.m. ~or a public hearing
for the conveyance of the right of way to the Virginia Department
uf Highways and Transportation for the entrance to Iron Bridge
Park.
Vote: Unanimous
12.J.3. REQUESTS FOR PUBLIC WATER
12.J.3.a. MYRON AVENUE
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board denied
the request for public water servie~ cn Myron Avenue d~e to the
lack of residents (45%) willing to connect if public water were
extended.
Vote: Unanimous
12.J.3.b. IRVENWAY LANE
On motion of Mr. Dodd, seconded by Mr. Mayes, the Board approved
the request for public water service on Irvenway Lane and
a~thcrlzed ths construction of thi~ extension and appropriated
$18,900 fram 563 Surplus to 38~-1-65271-4393.
Vote: Unanimous
85-026
Mr. Applegate disclosed to the Board that some property he is
involved with could possibly be served by the Dry Creek Sewage
Pumping Station and force main, and therefore, declared a
possible conflict of interest pursuant to the Virginia
Comprehensive Conflict of Interest Act and excused himseli from
the meeting.
12.J.4. CONTRACT FOE DRY CREEK SEWAGE PUMPING STATION
Mr. Eedrick stated staff recommended approval of ~he contract for
the Dry Creek Sewage Pumping Station. Mr. Daniel inquired about
the third provision in the contract regarding sale of additional
land to the County for future pump station expansion. Mr.
~elchons stated when the Board approved the concept for a pumping
station in the area, on~ of the conditions was that the developer
reserve and sell to the County any additional land i~ the County
desired to expand the pump station to serve additional portions
of the drainage area. He stated the developer is to dedicate the
size site needed for the station to serve that development and
any additional land for future expansion, the County would
purchase. Mr. Daniel questioned the cost to run a pump station
after a developer has built it and turned it over to the County.
Hr. ~elchons stated some figures ate fixed such as personnel
~oing by and checking, the size and amount of flow determines the
9tectrical costs, etc. Mr. Daniel stated he would like staff to
look at the cost of operating pump stations because the developer
nay net b~ doing the County a favor by building it and giving it
to the County. He requested staff review the pump station
policy. Mr. ~odd stated he concurred to a point as the County
has about 20 pump stations and they are expensive, but decisions
~ere made years and years ago by others. He stated a precedent
has been set and the Board has made a commitment to thi~ pump
station. Me stated a pump station cost approximately $750,000 and
orovid~s for land to be developed which could not have been
~eveloped otherwise. Mrs. Girone stated the County tries not to
Dn motion of Mr. Dodd, seconded by Mrs. Girone, the Board
~pproved and authorized the County Administrator to execute any
leoessary documents for the contract for the Dry Creek Sewage
?umping Station which contract provides for:
Construction of the pumping station and related facilities
at the developers' cost.
Dedication of necessary easements and the pumping station
site required to serve the ~ancock property.
Sale of additional land to the County for ~uture pump
station expansion.
~. Allocation of total capacity of the original un~xpanding
i pump station to the developers.
5. Granting of salvage rights to the developer when the pumping
station is abandoned.
6. County ownershipl operation and maintenance of the pump
station upon completion and acceptance.
Ayes: Mr. Mayas, Mr. Daniel, Mr. Dodd and Mrs. Girone.
Absent: Mr. Appleqate.
Mr. Applegate returned to the meeting.
12,J.5. CONSENT ITEMS
12.J.5.a. WATER CONTRACT FOR JESSUP ROAD
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
85~027
~pproved and authorized the County Administrator to execute any
~ecessary documents for the following water contract:
;85-9CD/6(8)5092 - Je~sup Road
)eveloper: Jehnnie O. & Cherl~ J. Hughes
~ontractor: Best Backhoe and Excavating, Inc.
~otal Estimated Cost: $7,165.00
~otal Actual County Cost: 4,312.50
~stimated Developer Cost: $2,852.50
;umber of Connections: 1
.2.J.5.b. WATER CONTRACT FOR ROUTE 10, TRI-CITIES ELECTRIC
motion of Mr. Daniel, ssconded by Mrs. Girone, the Board
tpproved and authorized the County Administrator to execute any
lscessary documents for the £cll~wing water contract:
~85-25CD/6(8)5282 - Installation cf Water Lines £or Route 10,
Tri-City Electric
)sveloper: Thomas L. ~aynes
2ontractor: I-P-K Excavating Company, Inc.
~otal Contract Cost: $39,393.58
~otal Estimated County Cost: 11,622.81 (Cash Ref~n~
gstimated Developer Cost: $27,770.77
~umb~r of Connections: 1
~nd further the Board transferred $12,800 from 380-1-62000-7~12
380-1-65282-7212 which includes a 10% contingency.
?otc: Unanimous
[2.J.5.c. WATER CONTRACT FOR C~ESTERTO~E SQUARE SHOPPING CENTER
motion of Mr. Daniel, ~econded by Mrs. Girone, the Board
kpproved and authorized the County Administrator to execute any
lecessary documents for the following water contract:
~85-24CD/6(8)5242 - Chestertowne Square Shopping Center
)eveloper: Chestertowne Square Associates
2ontractor: Ashland Construction Company
~otat Estimated Cost: $23,090.00
~ota! =stimated County Cost: 6,486.00 (Cash Refund)
~stimated Developer Cost: $16,604.00
~umber of Ccnnect~on~: 9
~d further the Board transferre~ $7,200.00 from 380-1-62000-7212
380-1-65242-7212.
[2.J.5.d. DEED OF DEDICATION FROM ROBERT B. AN~ JUN~ F. BASS
)n motion of Mr. Daniel, seconded by Mrs. Girone, the Hoard
:approved and authorized the County Administrator to accept, on
behalf of the County, a 5' strip of land along Willis Road from
Robert B. Bass and June F. Bass.
Vote: Unanimous
12.J.5.e. D~ED OF BEDICATION FROM MAVERICK RESTAURANT CORP.
on motion of Mr. Daniel, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to accept, on
behalf cf the County, a 13' strip of land along Providence Road
from the Maverick Restaurant Corporation.
12.J.5.f. DEED OF DEDICATION FROM GRAY LINE AUTO PARTS
On motion of Mr. Daniel, seconded by Mrs. Girone, the Board
approved and authorized the County Administrator to accept, on
behalf of the County, a 10' strip of land along U.S. Route 1
from Gray Line Auto Parts.
Vote: Unanimous
12.J.6. REPORTS
Mr. Welchons presented the Board with a list of developer water
and sewer contracts executed by the County Administrator.
12.K. REPORTS
Mr. Eedrick presented the Boerd with reports on the General Fund
balance, the General Fund Contingency account, the Camp Baker
Management Board and a grant from the Virginia Con~ission of Game
and Inland Fisheries.
Mr. Eedrick stated th~ County had been officially notified t~%~.~
the followinq roads have been taken into the State Secondary
system effective as indicated:
North Hundred Subdivision, Section A (12-12-84)
Gamecock Road - From Route 667 and going 0.01
mile northwest of Swamp Fox Road.
Swamp FOX Road - From Gamecock Road and goinq
0.38 mile southwest to a temporary turnaround.
Length
0,11 mi.
0.38 mi.
County Landfill (01-02-85)
Landfill Drive - From Iron Bridge Road, State
Routs 10, running westerly 0.10 mile to a
dead end.
Courthouse Road - Beginning at intersection
with Route 10 and going 0.77 mile easterly to
tie into existing Route 2099.
0.18 mi.
0.77 mi.
15. ADJOURNMENT
On motion of Mrs. Girone, aeconded by Mr. Dodd, the Board
adjourned at 10:45 p.m. until 9:00 a.m. on January 23, 1985.
Vote: Unanimous
County Administrator
85-029